Home

SPF SIG INSTRUMENTS USER MANUAL

1. SPF SIG Instruments User Manual 52 KIT Solutions 2012 CLI Part Il Submission Once all of the CLI Part Il surveys have been completed it can be submitted for review The CLI Part II is submitted every six 6 months Submitting the CLI Part Il mP a Click Evaluation from the Menu Click CLI Part II from the Evaluation Landing Page Select the Sub recipient community name from the Sub recipient dropdown menu Note This step is only needed if you are logged in as the Grantee modifying a Sub recipient community s surveys Select the appropriate reporting period from the Reporting Period dropdown menu Click the View Update Surveys button Click the ams Open the CLI Part Il Submission Panel button View Uplate Suraya SPF SIG Instruments User Manual 93 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation CLI Part 2 CLI Part 2 Online Training Video CLI Part 2 Use this section to enter CLI Part Il surveys for the current reporting period and view previously submitted CLI Part II surveys When all sections have been completed you will be able to submit your CLI Part Il for the reporting period listed below Please review your information before submitting since you will be unable to edit any information after submitting Note Pop up blockers must be disabled in order to view surveys Sub recipient
2. View Update Surveys button Click the 2152 Manane Implemented interventions Q163 Manage Implemented Interventions link From the Listing Page select the intervention name you wish to delete by clicking the appropriate CLI Intervention name Click the Delete button Note Click the Cancel button to cancel this entry The record will be removed from the grid SPF SIG Instruments User Manual 43 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Edit Intervention Edit Intervention Enter the intervention information Intervention Name Communities Mobilizing fc 200 characters maximum Intervention Type Multiple Strategy Intervention v Save Cancel Delete Delete button Sample screenshot displaying the Manage Implemented Interventions Edit Form KIT Solutions 2012 Q163 Manage Implemented Interventions Strategies Strategies are added to the identified Interventions At least one 1 intervention and one 1 strategy must be entered in order to submit the CLI Part I Adding a Strategy 1 2 3 Click Evaluation from the Menu Click CLI Part I from the Evaluation Landing Page select the Sub recipient community name from the Sub recipient dropdown menu Note This step is only needed if you are logged in as the Grantee modifying a Sub recipient community s surveys Select the appropriate reportin
3. Complete Open the CLI Part Acceptance Panel link Open the CLI Part Acceptance Panel Sample screenshot displaying the View Accept CLI Part Listing Page KIT Solutions 2012 CLI Part I Acceptance Panel This Report REQUIRES REVISION 7 Using the radio buttons select the acceptance status This Report is ACCEPTED 8 If desired enter any notes needed for the Sub recipient community in the Notes field 9 Click the Save button Note Click the Close Panel button to cancel the acceptance Notes Note Once the Save button is selected an email will be sent to the Grantee as well as Save Close Panel the Sub recipient community Screenshot displaying the CLI Part Acceptance Panel Tips e If there is no reporting period within the Reporting Period dropdown list it means the Sub recipient community has not submitted their CLI Part yet e Once a CLI Part I is accepted the Open the CLI Part Acceptance Panel button will no longer be available for the accepted reporting period SPF SIG Instruments User Manual 57 KIT Solutions 2012 View Accept CLI Part Il The View Accept CLI Part ll module is used to view submitted CLI Part II Sub recipient sub forms and demographics to either request revision or accept it View Accept CLI Part ll Online Training Video View Accept CLI Part Il To view submitted surveys select a sub recipient and reporting period clic
4. and buttons that are used to collect store and organize data Here are some examples Type Preview Description Text Field aka text box Drop Down List Select O aka dropdown menu Select One v Radio Buttons selected not selected Check Boxes checked L unchecked Required Fields Date Established mmiddiyyyy Calendar See the Calendar Feature section for instructions lf a required field does not have data entered into it and you try to save the form you will receive a message that informs you of the field vacant of data and you will not be able to save that form until that field has data Some or all of the fields may be required in order to save a form Those fields that are required are bold and marked with an asterisk Tips e You must click the Save button before moving on to the next section in the system e To select multiple data options at one time from a list box hold the control CTRL key on your keyboard while simultaneously left clicking the mouse on any of the data options that you d like to include in your entry SPF SIG Instruments User Manual 13 KIT Solutions 2012 Edit Form Buttons Information is entered and edited through the Edit Form The table below summarizes the buttons used to enter and edit data into an Edit Form Button Description Add Must be selected to add new information to an Edit Form pa a gt LTeaie Edit This Record Allows the Edit Form fields to be open fo
5. 1 48 32 PM 7 From the Listing Page select the strategy name you wish to edit by clicking the AN mm appropriate Strategy name an 8 Make any changes needed to the form papis aane 9 Clickthe Save button am e Note Click the Cancel button to cancel this entry own 3 4 Shoulder tap 4 enforcement Active Sample screenshot displaying the Manage Implemented Interventions Listing Page 10 Click the Return to CLI Part I button SPF SIG Instruments User Manual 46 KIT Solutions 2012 CLI Part Submission Once all of the CLI Part surveys have been completed it can be submitted for review The CLI Part is submitted annually Submitting the CLI Part 1 Click Evaluation from the Menu 2 Click CLI Part I from the Evaluation Landing Page 3 Select the Sub recipient community name from the Sub recipient dropdown fice This step is only needed if you are logged in as the Grantee modifying a Sub recipient community s surveys 4 Select the appropriate reporting period from the Reporting Period dropdown menu 5 Clickthe ese View Update Surveys button 6 Click the c tee Open the CLI Part Submission Panel button SPF SIG Instruments User Manual 47 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation CLI Part 1 CLI Part 1 Online Training Video CLI Part 1 Use this section to enter CLI Par
6. 4 Select the Sub recipient community name from the Sub recipient dropdown menu 5 Clickthe Add Instrument button SPF SIG Instruments User Manual 62 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation dentify Instrument Identify Instrument To get started first choose the instrument you are using under Identify Instrument Once the instrument has been saved add the participants who will be responding to the instrument under Identify Participants Finally enter the instrument responses under Enter My PLI Data Grantee Evaluators may upload data under Upload My PLI Data Add Instrument button Substance Abuse Coalition y Sub recipient Add Instrument Return to PLI Menu men u instrument Name S Name T Survey Type Standard Youth PLI prod hoc Choices Prevention Youth PU Responsible Beverage Server Training Environmental Strategies Youth PLI Sample screenshot displaying the Identify Instrument Listing Page Custom Youth KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation itify Instr Identify Instrument Enter the instrument information To access custom instruments click the Edit Custom Instrument button Enter the Instrument Information Intervention Select One te Strategy Name Type Sele
7. Accept CLI Part Il Online Training Video View Accept CLI Part Il To view submitted surveys select a sub recipient and reporting period click the View Surveys button and then click the View button next to the survey you wish to view To accept submitted surveys click the Open the CLI Part Il Acceptance Panel link Please review the information before accepting since the sub recipient will be unable to edit any information after accepting Sub recipient Substance Abuse Coalition v Reporting Period 10 1 2009 3 31 2010 Submitted gt View Surveys View Surveys button Sub Form Surveys Demographic Surveys Sub Form Surveys 1 All Stars 1 1 All Stars Active 1 1 1 All Stars SubForm Complete 3 17 2011 10 19 55 AM 2 Guiding Good Choices 2 1 Guiding Good Choices Active in Einen Complete 3 17 2011 10 20 39 AM 3 Communities Mobilizing for Change on Alcohol 3 1 Responsible Beverage Server Training Active A A o i piis 3 9 2011 3 32 06 PM View 3 2 College Collaboration Team Active o M Complete 3 17 2011 10 22 33 AM 3 3 Social Marketing Campaign Active 3 3 1 si gn Complete View Open the CLI Part Il Acceptance Panel link 3 4 Shoulder tap enforcement Active Open the CLI Part ll Acceptance Panel Sample screenshot displaying the View Accept CLI Part II Listing Page KIT Solutions 2012 Requires Revision 7 Using the radio buttons select the acceptance status M s sa 8 If
8. E woes na cS cde asna ean lesan E Se nas eae rea nae cea eas 77 AMI ISA ts SA A SAA A nas eee Aen 78 SIGAS Une Data Oia 79 Jsing the Data EX DOM IP OEP AA o Lior sesebusaeusbuatts EEA REE E AT a AEAT AAEE tausavensanigetonosinngeesouearaliondaaen 79 SPESIG INSUR BONUS aaron 80 VIEWING a REDOM atada 80 SPF SIG Instruments User Manual 3 KIT Solutions 2012 INTRODUCTION What is the purpose of the SPF SIG MRT system The SPF SIG MRT system is a web based system designed to help your organization or help you use SAMHSA s Strategic Prevention Framework SPF Each SPF step Assessment Capacity Planning Implementation and Evaluation is displayed as a link or button at the top of the page Required Progress Reports will be submitted through SPF SIG MRT You will work through each of these SPF steps to populate your quarterly Progress Report In addition to submitting reports you will be able to use SPF SIG MRT as a way to manage your grant SPF SIG Instruments User Manual 4 KIT Solutions 2012 TIPS FOR USING THE SYSTEM EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 X 768 pixels or larger If your screen resolution is smaller 800 X 600 pixels everything on the screen will appear larger If you use 800 X 600 pixels you will have to scroll more both up and down and left and right to access all the data fields To change your PC mon
9. EAG T 11 Enter the name of the represented community coalition in the Name of E eae cea aia Community Coalition Represented by Sub recipient text box Sub recipient City 12 Enter the location of the sub recipient in the Location of Sub recipient City ere Ga i County or Regional Area text box 13 Use the Has this Sub recipient been funded radio buttons to select if the E A sub recipient has received funding is ERE a If Yes was selected new fields will populate Name of CommunityCoaltion i Enter the date the sub recipient was funded in the Date dna Funded text box as mm dd yyyy or use the Calendar feature to City County or Regional Area a select the date See the Calendar Feature section for additional details 14 Enter the amount of money the sub recipient was awarded in the Amount Awarded per year text box 15 Enter the location of the sub recipient in the Location of Sub recipient City County or Regional Area text box Screenshot displaying the Sub Recipient Edit Form this is a partial screenshot SPF SIG Instruments User Manual 28 KIT Solutions 2012 16 Select the status of the sub recipient in the Subrecipient Status dropdown Subrecipient Status Select One menu A E a 17 Use the Has this Sub recipient been funded radio buttons to select if the sis sub recipient has received funding Date Funded eS a If Yes was selected new fields will populate Amount Awarded per year s i Enter
10. Enter My PLI Data Click Evaluation from the Menu Use this section to enter participant level instruments for the previously identified participants First select a Sub o Click Participant Level Instrument PLI from the Evaluation Landing Page ie ener and Instrument from the drop down menu To enter or edit a PLI response 3 Click Enter My PLI Data from the Participant Level Instrument PLI Landing EY Page Note Pop up blockers must be disabled in order to view surveys 4 Select the Sub recipient community name from the Sub recipient dropdown men u Sub recipient Substance Abuse Coalition X 5 Select the intervention from the Intervention dropdown menu dc ee 6 Select the strategy name from the Strategy Name Type dropdown menu seen nie Seite Cond Chicas Pivenin Ean 7 Select the survey instrument from the Instrument Name dropdown menu ee Standard Youth PLI 7 8 A grid displaying the individual participants associated with the strategy and A aes instrument will display Click a survey link to the right of the appropriate Participant 0 Group 1 Baseline Ext Participant ID i aE Exit Inc 9 Anew window will open displaying the PLI survey Sample screenshot displaying the Enter My PLI Data L Tips e The system does not force the data entry person to enter the PLI data in order of Baseline to Exit to Follow up This is this way for 2 reasons 1 There is a chance that the data entry might have the stack of Exit PLIs in fron
11. Indentify Instrument Listing Page select the participant you wish to delete by clicking the appropriate Participant ID Click the Delete button Note Click the Cancel button to cancel this entry The record will be removed from the grid From the Identify Participant Listing Page click the Return to PLI Menu button Tips MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluati on Identify Participant Identify Participant Enter the participant information bosco O TN RR NT RR NR ONO OOOO TR TR RR RR RR SR RR RE RR TR RR TR IR RR RSS RR RR RR RRA RR RR TR E NN Enter the Participant Information Participant ID PGR863 200 characters maximum Group ID 1 Intervention Guiding Good Choices x Strategy Name Type Guiding Good Choices Prevention Education Instrument Name Standard Youth PLI S Save Cancel Delete Delete button Sample screenshot displaying the Identify Participant Edit Form Once participant responses are associated with a survey instrument the participant details cannot be modified or deleted SPF SIG Instruments User Manual 69 KIT Solutions 2012 Enter My PLI Data oe Management Reporting Tool stin F SP The Enter My PLI Data module allows the user to record the survey instrument PLI data responses from the individual participants Home Evaluation Enter My PLI Data
12. MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Ed iti ng a Sub reci pient In itial ization Contact CLI Part Subrecipient Initialization Online Training Video f CLI Part I Subrecipient Initialization 1 Click Evaluation from the Menu P Use this section to provide sub recipients with access to the CLI Each sub recipient previously saved under 2 Click CLI Part l Sub recipient Initialization from the Evaluation Landing Page Implementation gt Sub recipient will be listed in the table below Click the sub recipient name that you ve assigned to each sub recipient to edit a record 3 From the Listing Page select the Sub recipient community you wish to edit by clicking the appropriate Sub Recipient Name River Valley Initiative Sub recipient Name link Hope amp Recovery Coalition Make any changes needed to the form No Drugs Coalition ma South End Healthy Coalition 781 i Sav Substance Abuse Coalition 782 5 Click the Save button atindan A 783 E Allegheny County 784 Note Click the Cancel button to cancel this entry Allegheny Youth Advocacy 785 Allegheny 786 Clearfield Substance Abuse Counseling 787 Center Allegheny Youth Advancement Program 788 Allegheny ACTION 789 Hanshaw County 790 Cabell Count 792 Sample screenshot displaying the CLI Part Sub recipient Initialization Listing Page Tips e Once saved
13. Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel this entry From the Identify Participant Listing Page click the PLI Menu button Hobim bo HLI en Return to 68 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Identify Participant Identify Participant Use this section to enter the participants responding to your instruments Each participant will be listed in the table below Use the table heading links to sort participants by column Click the Add Participant button to add a new participant or click on the participant ID that you ve assigned to each participant to edit or delete a record Sub recipient Substance Abuse Coalition v Return to PLI Menu button Add Participant Return to PLI Menu swie51 Participant ID link PGR863 Sample screenshot displaying the Identify Participant Listing Page Guiding Good Choices Prevention Education Guiding Good Choices Prevention Education Standard Youth PLI Standard Youth PLI KIT Solutions 2012 Deleting a Participant 1 2 3 Click Evaluation from the Menu Click Participant Level Instrument PLI from the Evaluation Landing Page Click Identify Participant from the Participant Level Instrument PLI Landing Page Select the Sub recipient community name from the Sub recipient dropdown menu From the
14. Menu 2 Click Create PLI User Accounts from the Evaluation Landing Page 3 Clickthe Create PLI User Account button SPF SIG Instruments User Manual 75 MRT Management Reporting Tool Home Evaluation Administration Home Evaluation Create PLI User Accounts Create PLI User Accounts Each sub recipient has access to the PLI If additional user accounts are needed for entering PLI data for the sub recipient community click the Create PLI User button below Each sub recipient can have up to two active PLI user accounts at one time To view a saved record or set the status of a user to inactive click on the user name you previously identified Note By clicking the i ser contact an account to access to the PLI Be sure to only save the record enter data into the system do pipi ba e you are granting the PLI user ca Create PLI User Account enter data into the system Create PLI User Account button this record when you are ready to have the PLI user Screenshot displaying the Create PLI User Accounts Listing Page KIT Solutions 2012 Enter the user s first name in the First Name text box Enter the user s last name in the Last Name text box Enter the user s email address in the Email address text box Select the status of the user using the Status radio buttons a Active currently entering PLI data b Inactive no longer entering PLI data 9 Clickthe Save button Note Click th
15. Part from the Evaluation Landing Page Select the Sub recipient community name from the Sub recipient dropdown menu Select the appropriate reporting period from the Reporting Period dropdown menu Click the View Surveys button Click the m e Open the CLI Part Acceptance Panel button Note Only a user with a role of Project Director will have access to the o er Open the CLI Part Acceptance Panel button SPF SIG Instruments User Manual 56 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation View Accept CLI Part I View Accept CLI Part Online Training Video View Accept CLI Part To view submitted surveys select a sub recipient and reporting period click the View Surveys button and then click the View button next to the survey you wish to view To accept submitted surveys click the Open the CLI Part Acceptance Panel link Please review the information before accepting since the sub recipient will be unable to edit any information after accepting Sub recipient Substance Abuse Coalition y Reporting Period 10 1 2009 9 30 2010 Submitted a View Surveys View Surveys button CLI Section Status Date Modified Complete 3 11 2011 2 28 00 PM Complete 3 23 2011 2 18 00 PM Complete 3 23 2011 2 18 00 PM View Complete 3 23 2011 2 22 00 PM Complete 3 23 2011 2 18 00 PM View Complete
16. SPF SIG Instruments User Manual 30 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Sub Recipient Sub Recipient Online Training Video Sub Recipient Use this section to enter any sub recipients who have been funded Each sub recipient will be listed in the table below Use the table heading links to sort sub recipients by column Click the Add Sub recipient button to add a new sub recipient or click on the sub recipient name that you ve assigned to each sub recipient to edit or delete a record Add Sub recipient i Name ms lion Name Allegheny Sub recipient Name link 7000 00 Allegheny ACTION Area 32000 00 Allegheny County 12 1 2010 Allegheny County Allegheny County 15000 00 1 5 2010 Allegheny Youth Advancement 111900 Program North Side of the City 75000 00 12 1 2009 Allegheny Youth Advocacy Allegheny Youth Advocacy Allegheny County At Risk Youth 5000 00 4 21 2010 Cabell County Cabell County Dept of HHS Cabell County 56000 00 5 19 2010 Clearfield Substance Abuse c iTw Counseling Center Clearfield Twp 9 Hanshaw County Hanshaw County 15000 00 10 10 2009 Hope amp Recovery Coalition Hope amp Recovery Coalition 80000 00 7 4 2009 Mount Washington Communit Mt Washington CDC Mount Washington Township 10000 00 12 12 2009 No Drugs Coalition No Drugs Coalition 100000 00 7 1 2009 River Valley Initiative Rur
17. Uy Favorites 4 http ditictraining kitsolutions net CLI TakeSurv fh v M v Pagev Toolsv Administrative Survey Grantee Page 2 of 4 Section 2 Subrecipient Monitoring Process The questions in this section are designed to provide information ab by the primary grantee to monitor its subrecipient communities Progress Bar 7 As the primary SPF SIG grantee what procedure s do you follow in monitoring the SPF process at the subrecipient community level Select all that apply Subrecipients must submit formal results of a needs and resources assessment Subrecipients must submit formal strategic plans Subrecipients must obtain approval of their strategic plans The primary grantee monitors the Subrecipients prevention intervention selection to ensure that interventions match the target outcomes and causal factors identified The primary grantee conducts prevention intervention level evaluation The Subrecipient conducts its own evaluation and reports back to the primary grantee Other Describe Maximum 50 characters 8 Did you as the primary grantee select one or more substance abuse problem s that all funded subrecipient communities are targeting Select one response The primary grantee selected 1 or more problems that all communities had to target Communities may or may not have been allowed to choose additional targets as well The primary grantee select would like to target If selecte ould se
18. button to cancel the submission Note Once the Submit button is selected an email will be sent to the Contact person specified as well as the Grantee SPF SIG Instruments User Manual 48 You are about to submit your CLI Part for the reporting period 10 1 2009 9 30 2010 Active Once you submit this information you will not have an opportunity to edit the CLI Part Once submitted the information will be reviewed by your project director The project director will either accept the CLI Part or request specific additions or modifications Ifthe CLI Partlis accepted your work is done and you will receive feedback within 30 days of submission lf additions or modifications are requested you will receive an email with specific instructions about what needs to be done At that time you will be given the ability to modify and resubmit your CLI Part l as instructed Name EJ l have read and understand the submission instructions and process Submit gt gt Submit button Close Panel gt gt Screenshot displaying the CLI Part Submission Panel KIT Solutions 2012 CLI Part Il The CLI Part Il module is to be completed by the Grantee s Sub recipient communities Entering a Sub Form Survey 1 Click Evaluation from the Menu 2 Click CLI Part Il from the Evaluation Landing Page 3 Select the Sub recipient community name from the Sub recipient dropdown menu Note This step is only neede
19. desired enter any notes needed for the Sub recipient community in the Notes Hates field 9 Click the Save button Note Click the Close Panel button to cancel the acceptance Note Once the Save button is selected an email will be sent to the Grantee as well as oho AS ees _ the Sub recipient community Save button Screenshot displaying the CLI Part Il Acceptance Panel Tips e lfthere is no reporting period within the Reporting Period dropdown list it means the Sub recipient community has not submitted their CLI Part II yet e Once a CLI Part ll is accepted the Open the CLI Part Il Acceptance Panel button will no longer be available for the accepted reporting period SPF SIG Instruments User Manual 61 KIT Solutions 2012 Participant Level Instrument PLI The Participant Level Instrument PLI module allows the user to identify the instruments given to participants identify the participants responding to the survey instruments and enter the PLI data responses from the individual participants The PLI Is due every six 6 months Identify Instrument The Identify Instrument module allows the user to identify the instrument used with an implemented strategy name type from CLI Part I 1 Click Evaluation from the Menu 2 Click Participant Level Instrument PLI from the Evaluation Landing Page Click Identify Instrument from the Participant Level Instrument PLI Landing Page
20. file A ini Exported file link Sample screenshot displaying the SPF SIG Instruments Data Export Tips program e Click the PESIS instrument Tools SPF SIG Instruments Tools link to access additional documents that will be helpful when using the SPF SIG Instruments Data Export e Some data sets exceed the number of columns allowed in Excel 2003 and earlier versions If Excel 2007 is not available you will need to save the file and open import it in another SPF SIG Instruments User Manual KIT Solutions 2012 SPF SIG Instruments Reports The SPF SIG Instruments Reports module allows the user to view several SPF SIG Instrument reports Viewing a Report 1 Select report you would like to view from the Report dropdown list a Depending on the report selected new fields may appear 2 Click the View View button 3 Anew window will open displaying the selected report 4 Clickthe 7 gt gt arrows to maneuver to other pages in the report a To move to a specific page within the report type a page number into the text box and click the Enter button on your keyboard 5 The dropdown menu can be used to change the level of magnification of the report 6 To find a specific word or phrase enter it into the Find text box and click the Find link a Click the Next link to be taken to the next instance of the word or phrase 7 To print or save the report you will have to downloa
21. handling substance abuse prevention information that Prevention Management Reporting and Training System provides The Prevention Management Reporting and Training System issues each user a unique user ID and a system cenerated password As a user vou are required to change the svstem E agree to these Terms and Conditions Forgot your Password Login Cancel link Forgot your Password Screenshot displaying the Login page ALA KIT Solutions 2012 Type the login name in the User Name field Type the email address of the user who is associated with the User Name in the User Email field Note This must be a valid email address Click the Next button On the next screen answer the Security Question Click the Next button A new temporary password will be sent to the email address that is associated with the User Name Tips If you currently do not have an account you will not be able to use the Forgot Password feature Home ContactUs Help Search Sd PreventionManagement Reporting amp Training System eram Prevention Resources v Data Submissions Reporting Services v Media amp Tools Reset Your Password Reset your Password User Name User Email Newt Screenshot displaying the Forgot Your Password page Reset Your Password A link has been emailed to you which will allow you to reset your password Screenshot of the Forgot Your Password confirmation
22. login information will be sent to the user SPF SIG Instruments User Manual KIT Solutions 2012 Editing a PLI User Account 1 Click Evaluation from the Menu 2 Click Create PLI User Accounts from the Evaluation Landing Page 3 From the Listing Page select the user account you wish to edit by clicking the appropriate User Name Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Tips e The First Name and Last Name fields may not be modified e lfauser is no longer entering the PLI data set the Status to Inactive e Once a user is set to Inactive Status you will no longer be able to modify the account details SPF SIG Instruments User Manual 77 MRT Management Reporting Tool Home Evaluation Administration Home Evaluation Create PLI User Accounts Create PLI User Accounts Each sub recipient has access to the PLI If additional user accounts are needed for entering PLI data for the sub recipient community click the Create PLI User button below Each sub recipient can have up to two active PLI user accounts at one time To view a saved record or set the status of a user to inactive click on the user name you previously identified Note By clicking the Save button you are granting the PLI user contact an account to access to the PLI Be sure to only save the record when you are ready to have the PLI user enter data into the sy
23. priorities and indicators to sub recipients and to enter corresponding data sources Click the Assign Priority and Indicators button to assign a priority and indicator to a sub recipient To view previously assigned priorities and related indicators select a sub recipient and priority in the drop down menus below Click the Add Data Source link next to the indicator you identified to add a related data source To add follow up data to a previously entered data source survey data only click the Add Follow Up Data Source link Click on the priority or data source identified to edit or delete that record Assign Priority and Indicator Sub recipient Allegheny pa Priority SA and MH Admissions z 1 SA and MH Admissions 1 1 Number of persons served by age gender race and ethnicity Add Data Source 1 1 1 American Drug and Alcohol Survey Adults Admitted for MH and SA disorders 05 2010 Add Follow Up Data Sample screenshot displaying a Hierarchy View Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Project Evaluation Project Evaluation Online Training Video Project Evaluation Please answer the Se component of your SPF SIG grant Edit This Record Evaluation Information Does your State Tribe have a project evaluation plan in place Has the State Tribe established baseline ya outcome measures Have sub recipient communi
24. read checkbox to indicate you understand the submission process 9 Click the Submit button to submit the report Phone Note Click the Close Panel button to cancel the submission mal Note Once the Submit button is selected an email will be sent to the Contact person have read and A e understand the specified as well as the Grantee submission instructions Submit button and process Submit Close Panel Screenshot displaying the CLI Part II Submission Panel SPF SIG Instruments User Manual 54 KIT Solutions 2012 View Accept CLI Part The View Accept CLI Part module is used to view submitted CLI Part Sub recipient surveys to either request revision or accept it Viewing a Submitted CLI Part Click Evaluation from the Menu Click View Accept CLI Part from the Evaluation Landing Page Select the Sub recipient community name from the Sub recipient dropdown menu Select the appropriate reporting period from the Reporting Period dropdown menu Click the View Surveys button Click the View button to the right of the survey you wish to view a If you click the View button to the right of Q163 Manage Implemented Interventions you will be taken to the Q163 Manage Implemented Interventions View Listing Page Click the name of the Intervention or Strategy Name to view the details A new window will open displaying the survey Click the Done button to close the surv
25. some fields will be locked and cannot be modified SPF SIG Instruments User Manual 38 KIT Solutions 2012 CLI Part The CLI Part module is to be completed by the Grantee s Sub recipient communities Entering a CLI Part Survey 1 Click Evaluation from the Menu 2 Click CLI Part I from the Evaluation Landing Page 3 Select the Sub recipient community name from the Sub recipient dropdown menu Note This step is only needed if you are logged in as the Grantee modifying a Sub recipient community s surveys 4 Select the Active reporting period from the Reporting Period dropdown menu 5 Clickthe es View Update Surveys button 6 Click a Survey link to begin completing a survey 7 Anew window will open displaying the selected Survey SPF SIG Instruments User Manual 39 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation CLI Part 1 CLI Part 1 Online Training Video CLI Part 1 Use this section to enter CLI Part surveys for the current reporting period and view previously submitted CLI Part surveys Note Questions 1 20 of the CLI Part were completed by the state tribe jurisdiction representative When all sections have been completed you will be able to submit your CLI Part for the current reporting period by clicking the Open the CLI Part Submission Panel link Please review your information before submitting sinc
26. strategies that were entered in the Q163 Manage Implemented Interventions section 9 Select the strategy name from the Strategy Name Type dropdown menu Note The Strategy Name list is populated from the strategies that were entered in the Q163 Manage Implemented Interventions section 10 Select the survey instrument from the Instrument Name dropdown menu Note If there are no instruments in the dropdown menu no instruments have been associated with the Strategy Name yet This can be done using the Identify Instrument form 11 Click the Save button Note Click the Cancel button to cancel this entry 12 From the Identify Participant Listing Page click the Return to PLI Menu button SPF SIG Instruments User Manual 67 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Identify Participant Identify Participant Use this section to enter the participants responding to your instruments Each participant will be listed in the table below Use the table heading links to sort participants by column Click the Add Participant button to add a new participant or click on the participant ID that you ve assigned to each participant to edit or delete a record Add Participant button Sub recipient Substance Abuse Coalition v Add Participant Return to PLI Menu Return to PLI Menu button Participant ID Group ID Strategy Name Type I
27. the prevention intervention developer or a formal curriculum or manual developed by the P community partner Select one response Note The Progress Bar at the top of each page shows how much of the survey has been Yes _completed dl Navigation buttons fy Q100 Screenshot displaying one of the CLI Part Il Sub Form Surveys Tips e f you must exit the survey before finishing all answers will automatically be saved Upon return you will be taken to the last question answered e You will need to turn off your pop up blocker in order to open the survey e Clickthe View Update Surveys button to update the Status of your surveys Sub Form Surveys Complete Incomplete Date Updated 1 Life Skills 1 os oy Sub Form Surve link porra 13 Once you have started a Sub Form survey the Begin Sub Form link will be Serer Debts 2 South End Intervention replaced by the Sub Form name The Sub Form name will be the Strate nae se 7 e Name E SubForm This IS a link to view Or modify the Sub Form Survey 2 2 Life Skills Training Active Begin Sub Form Open the CLI Part ll Submission Panel Sample screenshot displaying the CLI Part II Sub Form Surveys Listing Page this is a partial screenshot SPF SIG Instruments User Manual 50 KIT Solutions 2012 Entering a Demographic Survey 1 Click Evaluation from the Menu 2 Click CLI Part Il from the Evaluation Landing Page 3 Selectthe Sub re
28. work on one 1 RA Grant 2 Select Grant 3 Select Cohort 1 Select the radio button next to the appropriate Grant Please select a grant to continue 2 Clickthe Work on this grant button Grant SPF TO0006 METH T00005 HIV T00004 Work on this grant Work on this grant button Screenshot displaying the Grant selection page SPF SIG Instruments User Manual 25 KIT Solutions 2012 IMPLEMENTATION MRT Management Reporting Tool Home Assessment Capacity Planning implementation Evaluation Administration Home Implementation implementation Implementation is the point at which the activities developed and defined in the assessment capacity and planning steps are conducted Traini TA Imple i Edit information related to the implementation of training technical assistance received in the capacity section Within the Implementation module a user is able to perform the following tasks 1 Enter edit and delete Sub Recipient Sub State Information Add and edit sub state information for any sub recipients that are funded by a sub state discal Sub Recipient link Add a and edit ade and A related to implementation Cultural Competence Add and edit cultural competence related activities Screenshot displaying the Implementation Landing Page SPF SIG Instruments User Manual 26 KIT Solutions 2012 Sub Recipient The Sub Recipient module allows the user to add Sub Recipien
29. 1 aoe Choices Prevention Adult PLI YES NO NO NO Education Responsible Communities Beverage Server 1 Mobilizing for Change Training Adult PLI YES NO NO NO on Alcohol Environmental Strategies i Guiding Good 1 Cung Good Choices Prevention Adult PLI YES NO NO NO Education Responsible Communities Beverage Server 1 Mobilizing for Change Training Adult PLI YES NO NO NO on Alcohol Environmental Strategies sons Guiding Good 1 eats Good Choices Prevention Adult PLI YES NO NO NO A Education Sample screenshot displaying the Upload My PLI Data Edit Form Tips e You will not be able to modify an uploaded file e f something in the upload file does not match a variable or value in the Codebook then the user receives an Oops message and also an Error Report The Error Report opens in a new window which the Grantee Evaluator can print save and then use to correct the file and make it match the Codebook Once all corrections are made the Grantee Evaluator can then upload the file SPF SIG Instruments User Manual 74 KIT Solutions 2012 Create PLI User Accounts Each Sub recipient has access to the PLI The Create PLI User Accounts module allows the Sub recipient community to add additional user accounts if additional members are needed to enter PLI data for the Sub recipient community Each Sub recipient community can have up to two 2 active PLI user accounts at one 1 time Adding a PLI User Account 1 Click Evaluation from the
30. 2 2 Life Skills Training Active Begin Sub Form B i eqin Sub Form link Open the CLI Part ll Submission Panel Sample screenshot displaying the CLI Part II Sub Form Surveys Listing Page KIT Solutions 2012 https qalivekitsolutions net CL TakeSurvey aspx OrglD 2358 PrglD 08 SurveyID 18K37n88 Previous Windows Internet Ex gt a 3a OW https qalive kitsolutions net CLl TakeSurvey asp Y 4 ky ts X 3 Google Pp y iy Favorites https qalive kitsolutions net CLI TakeSurvey as fi y mp v Pagewy Tools y Gathering of Native Americans Alternative Druc Progress Bar saad F 9 Answer each question by filling in the appropriate radio button check boxes or 4 1 age oo text field i 7 Which of the following best describes the implementation history of this prevention strategy Select one 10 Click the Next button to move to the next page or use the adas Back button to return to a previous page Continuation of a prevention intervention with no change 11 Once you have answered all the questions click the Done button 12 Click the Close button to close the window D Continuation of a prevention intervention with changes or adaptations 8 Does this prevention strategy include a curriculum or manual By curriculum or manual we mean a set of instructions about how to deliver the prevention intervention This can be a pre existing curriculum or manual created by
31. 24 Date 12 2 2010 10 18 14 AM 4 The DTIC Support team has reset your Prevention Management Reporting and Training System account password You must click the link below to sign into the system and update your password Link https Awww prarts samhsa gowpmris Detault aspxu cuser mode resel Please note that you will not be able to access the system u our password Link to change password If you have any questions please contact the OTC Support team at 1 888 DITIC 4 U 1 883 348 4248 Thank you The Prevention Management Reporting and Training System Administrator https Ain pmts samhsa gowomrds Screenshot of the Password Reset email this is a partial screenshot MRT Management Reporting Tool DAA AA A A AA A A A A A A A A A O O O O O O O O O A O O O A O O A O A O O a e Saag A AA A A A A A A A A AS A A UCC SUS SUC US UO SS UCC SUC SUCS 1 Select Organization 2 Select Grant 3 Select Cohort Please select an organization to continue List of Organizations Organization The Glart Institute Test Org 7 Work on this organization button Work on this organization Screenshot displaying the Organization selection page KIT Solutions 2012 MRT Management Reporting Too Home Grant Selection A If your organization works with multiple Grants you will have to select the Grant NE AA NAAA name from the list of Grants This screen will not appear if you
32. 33 Enter meGLimplementaton SUVs lol 33 oi E OE E e PEO E E O OE O 34 EMienima thes GLI altel AdMINISTa We SUV CY sentando tolpo lt ena 34 OE cet am SUD recen Maz A 36 Adding a Sub recipient Initialization Contact atorado is 36 SPF SIG Instruments User Manual 2 KIT Solutions 2012 Edda SUD MOGI MU Ita liza non GO MAC eesaatcn pasito tte 38 A RSPR Pee A RR eo ee ee 39 Eneida Mag UNE aa a a 39 Q169 Manage Implemented Mee ON Sassari catala aa e aa aaa 4 Q163 Manage Implemented Intenentlons MS e oc as 44 SA o A o Gosnedacetsaci A 47 IN Tp PPP Po o e EE e PI On OO A 49 Ena UI e e 49 ir A o e O o eee eee reer ene ere 51 CURAS aaa 53 MEWACC UL e o o 55 Viewing a Submitted A 55 ACCC OUING a Submited CLP A ns dai 56 ViewAcCept O LENP IT Eih a iii 58 VieWing a submitted CEL Part SUD ONU rca id 58 Viewing a Submitted CLI Part Il Dem graphic UV A A Aia 59 Kecen a o ubmited GURATI ETna A 60 Panicpant tevel Ns rumeni PEN sinp a A EE 62 AA O O E eee oR ee ne em ee ee ne rE 62 Editing an Instead El 65 SISTING INS claras iio os boat 66 A e e eer 67 EONO chs AU UNG AIM eee cate races AAA AA A A AS 68 EV SISTING a Fel AAA O 0 O 69 AA A ene aaea RTOS RE AO eRe ee PRR ORE Ree eee eee OR RE ener eee E e 70 Wpload IMI WAGE cena liviana lia lid 72 Er NENN 75 AANO cele cli 1 Sain A A a a nes ta sceatenceubataenatR shal duu cenenan sata faabairucdhaialeaecee le meae tated 75 EONO AFISE ACCOUNT a caesar ac Sash taste placing ewan
33. Complete 2 South End Intervention 2 1 Guiding Good Choices Active 2 1 1 Guiding Good Choices Demographics Add Demographics 2 1 1 1 10 10 2009 12 12 2009 Edit Dates Complete 3 18 2011 2 1 2 2 1111 2010 6 2 2010 Edit Dates Incomplete 3 18 2011 2 2 Life Skills Training Active 2 2 1 Life Skills Training Demographics Add Demographics Open the CLI Part ll Submission Panel Sample screenshot displaying the CLI Part II Demographics Surveys Listing Page KIT Solutions 2012 Enter the dates for the time period for which you are entering data For example if you are entering data ona basis you would enter the dates for the beginning of the month through the end of the month 8 Enter the timeframe in the Begin Date and End Date text boxes as mm dd yyyy or use the Calendar feature to select the date See the Calendar AAA Feature section for additional details 9 Click the Save button Note Click the Close Panel button to cancel this entry End Date a 10 A new window will open displaying the Demographics survey z aye ose Pane ave button Screenshot displaying the first page of the Demographics Survey Begin Date mmiddiyyyy https qalive kitsolutions net CLI TakeSurvey aspx OrgID 235 amp PrgID 0 amp SurveylD IBLH5n8 amp Previous Windows Internet JON https qalive kitsolutions net CLl TakeSurvey z v Y hal 4 Xx 3 Google Pp y yy Favorites https qalive kit
34. DC Mount Washington Township 10000 00 12 12 2009 No Druas Coalition No Drugs Coalition 100000 00 7 1 2009 River Valley Initiative Rural Townships of the River Valley 5000 00 12 3 2009 South End Healthy Coalition South End Healthy Coalition 80000 00 71112009 Substance Abuse Coalition Substance Abuse Coalition 80000 00 7 1 2009 Sample screenshot displaying the Sub Recipient Listing Page SPF SIG Instruments User Manual 27 KIT Solutions 2012 4 Select the type of sub recipient from the Sub recipient Type dropdown menu a If Sub State is selected select the sub state name from the Sub State Name dropdown menu Note The Sub State Name dropdown menu is populated with the information added in the Sub State Information module MRT 5 Enter a name for the sub recipient in the Sub recipient Name text box paro das 6 Enter the street address for the sub recipient in the Sub recipient Street Home Assessment Capacity Planning Implementation Evaluation Administration Address text box TL A cuvreapen 7 Enter the city the sub recipient resides in in the Sub recipient City text box IS Sub Recipient Online Training Video 8 Select the state the sub recipient resides in from the Sub recipient State AADAC dropdown menu A 9 Enter the 5 digit zip code the sub recipient resides in in the Sub recipient Zip na Code text box 10 If desired enter the name of the sub recipient s organization in the Organization ES E l Name text box RN
35. IT Solutions 2012 Listing Pages A Listing Page is the main page of each module Submenu category within the main sections of SPF SIG MRT A Listing Page contains either all data that have been entered for the module or a portion of the data that has been entered with links to view edit the previously recorded data in its entirety No data is entered on a Listing Page There are three types of Listing Pages 1 Grid View 2 Hierarchy View 3 Single Form View MRT Management Reporting Tool Grid View A Capacity Planning Implementation Evaluation Administration The Grid View displays the data in tables Multiple data is entered and saved when a E AD E Grid View Listing Page is available Specific pieces of data will be displayed within as the grid based on the fields within the Edit Form see the Edit Forms section of this manual Accomplishments and Barriers for details on the Edit Form Use this sectio ents and or barriers that you experienced while performing activities relate Add button barrier will be listed in the table below Use the table heading links to sort 2 sfiments barriers by column Click the Add Accomplishment Barrier button to add a new record or click on thg e that you ve assigned to each accomplishment or barrier to e An Add or Create button will be available above the grid to Category field create multiple data entries records e Clicking on a field name link located to the left within the gr
36. If you do not receive a new temporary password first check your junk mail and spam folders If you still did not receive a temporary password contact Support at 1 888 DITIC 4 U 348 4248 The following reasons may be the cause your email address has changed since the account was created you mistyped the email address or you are unable to receive emails from Support Please add the following domain to your email safe list kitsolutions net to ensure you receive emails from Support SPF SIG Instruments User Manual KIT Solutions 2012 Account Locked If you attempt to log into the system unsuccessfully three 3 times you will be locked out of your account Please contact Support to have your account unlocked SUPPORT CONTACT INFORMATION e 1 888 DITIC 4 U 348 4248 e DITICSupportO kitsolutions net e Use the Contact Form on the Support Site http kitusers kithost net support diticsupport Once your account is unlocked you will receive an email 1 The email informs you that your account has been unlocked Subject line will read User Account has Been Unlocked SPF SIG Instruments User Manual 23 You must login to access secure content Usemame Password o Your account has been locked For security purposes your account has been locked out after three consecutive failed login attempts Please contact DITIC support at 1 666 DITIC 4 U 1 668 346 4246 in order to have your account unlocked Contac
37. Instrument 7 Instrument Name button Edit Custom Instrument Save Cancel Delete Sample screenshot displaying the Identify Instrument Edit Form dE Customize Survey Windows brenet Explorer e os E E h iriect lotsoluiors net PLI store ey asp Pbedor ATOM ECT FTE 1061 lie r x 4 Google Ye Favorites E Cunteonize Survey fg gt mm Pager Teoh Customize Survey PLI Youth Included column DATOS TON Order column rte Come 1 Plensa Select F Dore BP Internet Protected Mode On iir HL r Sample screenshot displaying the Customize Survey Edit Form KIT Solutions 2012 Editing an Instrument Click Evaluation from the Menu Click Participant Level Instrument PLI from the Evaluation Landing Page Click Identify Instrument from the Participant Level Instrument PLI Landing Page Select the Sub recipient community name from the Sub recipient dropdown menu From the Indentify Instrument Listing Page select the survey instrument you wish to edit by clicking the appropriate Instrument Name Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel this entry From the Identify Instrument Listing Page click the PLI Menu button Hobim bo HLI ens Return to SPF SIG Instruments User Manual 65 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Iden
38. Note Click the Cancel button to cancel this entry 7 The record will be removed from the grid 8 From the Identify Instrument Listing Page click the Return to Edit Custom Instrument PLI Menu button Save Cancel Delete Delete button Sample screenshot displaying the Identify Instrument Edit Form Instrument Type Youth PLI Instrument Name Custom Youth 200 characters maximum Tips e Once participant responses are associated with a survey instrument the instrument information cannot be modified or deleted SPF SIG Instruments User Manual 66 KIT Solutions 2012 Identify Participant The Identify Participant module allows the user to identify the participants who are responding to the PLI Click Evaluation from the Menu 2 Click Participant Level Instrument PLI from the Evaluation Landing Page 3 Click Identify Participant from the Participant Level Instrument PLI Landing Page 4 Select the Sub recipient community name from the Sub recipient dropdown menu 5 Clickthe Add Participant button 6 Enter the participant identification in the Participant ID text box 7 Enter the group identification in the Group ID text box Note The Group ID is a required field and is defaulted to 1 because not all Grantees Sub recipients will use group identification 8 Select the intervention from the Intervention dropdown menu Note The Strategy Name list is populated from the
39. SIG Instruments User Manual 32 Grantee Level Instrument GLI Surveys Use this section to enter GLI Surveys Note Pop up blockers must be disabled in order to view surveys Update Surveys Status GLI Infrastructure survey link GLI Implementation BaseLine GLI Infrastructure BaseLine Screenshot displaying page 1 of the GLI Infrastructure Survey nco Incomplete Active https qalive kitsolutions net GL TakeSurvey aspx 0OrglD 2958 PrglD 08 SurveyID 12K17768 Previous Windows Internet Ex 5 a 3s QU lt e https qalive kitsolutions net GLI TakeSurvey asp 9 X g Google File Edit View Favorites Tools Help w Favorites https galive kitsolutions net GLI TakeSurvey as Progress Bar GLI Implementation Baseline Page 9 of 40 6a Does the SPF SIG project plan to continue enhance or update any needs assessment activities Select one Yes No No plans to continue enhance or update needs assessment activities Skip to Question 8 SAP ivacy Polic Navigation buttons fav E 100 Screenshot displaying the GLI Infrastructure Survey KIT Solutions 2012 Grantee Level Instrument GLI Implementation Survey The Strategic Prevention Framework State Incentive Grant Grantee Level Instrument Implementation Survey SPF SIG GLI Implementation Survey is designed to collect information at the jurisdiction state tribe territory level This survey sho
40. SPF SIG INSTRUMENTS Grant Management Reporting Tool k 4 Prevention Management Mos Reporting and Training System qe USER MANUAL VERSION 1 1 APRIL 2012 KIT Solutions LLC 5700 Corporate Dr Suite 530 Pittsburgh PA 15237 Ph 888 348 4248 Fax 412 366 7199 DITICSupportO kitsolutions net TABLE OF CONTENTS o EN A E AEA A TETE 4 TPSTOPUSING The SySte Mi E NECUVE Veida alada datada 5 Recommended Computer Ann e e rn o E E 5 APPICALON NAVGA iNe a 6 ITE IU TINO MN AO A E N 7 Eanan OR el Cle EPOC O O 9 A E E a a nlesicdacateuataatenraiuantee 10 A E E I ease aoe eee svaeee es 12 Dala IClOS ANG UN AAA ii 13 EFRON BUIN o aa 14 o e o e A o E 15 Calendar Pelar 15 TANNA VIAS A A Meni beeMvclaahouaesneneuvibai dell ioc Mavehcduldnsialaauhagl Wathen Mudlecdwanieanniet 16 LOGIE A NO 17 NAT UA id So lace hie a cane aed Se eRe cari face tated Ue SE yee a erate Sass cata ued Scale etal 20 Forgot Your PASSWORG sarral A ai AE 21 PAC GOWN OG KO Gl PACTO PCI E N ute taghtea tanec Nacteaneecac dt aaeateaone deena 23 Curent Organizan anans A o eee eee 24 SIE e Eee e A E E AE cence 0a E AS A sa 25 MOONEN AON AA A eee een eee 26 SUB COIN in ai 27 Adding a SUD Recta 27 A A a R E ETS ivan 30 Deleting a SUD ACCIDICIN isna a a de 30 A E 31 Grantee Level Instrument GEN Infrastructure UA e a tector ee 32 Entering the GLI Infrastucture SUIVCY cionado noia li tt aida 32 Grantee Level nsinument GLN Implementation SUNE V nannaa E
41. South End Healthy Coalition z Reporting Period Beginning of Grant 9 30 2009 Active z View Update Surveys Sub Form Surveys Sub Form Surveys Complete Incomplete Date Updated 1 Life Skills 1 1 Life Skills Active Demographic Surveys 1 1 1 Life Skills SubForm Complete 3 23 2011 Delete 2 South End Intervention 2 1 Guiding Good Choices Active 2 1 1 Guiding Good Choices SubForm Complete 3 18 2011 Delete 2 2 Life Skills Training Active 2 2 1 Life Skills Training SubForm Complete 3 23 2011 Delete 2 3 Across Ages Active 2 3 1 Across Ages SubForm Open the CLI Part Delete Submission Panel link Open the CLI Part ll Submission Panel Sample screenshot displaying the CLI Part Il Sub form Surveys Listing Page KIT Solutions 2012 Once submitted the information will be reviewed by your project director The project director will either accept the CLI Part Il or request specific additions or modifications Ifthe CLI Part ll is accepted your work is done and you will receive feedback within 30 days of submission lf additions or modifications are requested you will receive an email with specific instructions about what needs to be done At that time you will be given the ability to modify and resubmit your CLI Part I as instructed 7 Enter the contact information of the person submitting the CLI Part Il in the following fields Name Title Phone and Email Name 8 Use the have
42. T Solutions 2012 10 11 12 13 SPF SIG Instruments User Manual The Intervention Name will be filled in for you Enter a name for the strategy in the Strategy Name text box Note If the intervention type was Single Strategy Intervention the Strategy Name will be filled in for you Select the type of strategy using the Strategy Type radio buttons Note The selected Strategy Type will determine the sub forms that will be completed in the CLI Part Il Select the status of the strategy from the Status dropdown menu a Active currently being implemented b Discontinued no longer being implemented c Completed completed or no longer in use If Completed is selected enter the date the strategy was completed in the Date Completed text box Save button Cancel button to cancel this entry Return to CLI Part button Click the Note Click the Click the e 45 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Q163 Manage Implemented Interventions Q163 Manage Implemented Interventions Enter the strategy information A ee ee eee eee g SOON a ee a ee ee ee re ee ee SS Manage Implemented Intervention Strategies Intervention Name Communities Mobilizinc Strategy Name 200 characters maximum Strategy Type Alternative Drug free Activities Community Based Processes Preve
43. about whether the intended goals and objectives were achieved Evaluation results identify areas where modifications to prevention strategies may be needed and can be used to help plan for sustaining the prevention effort as well as future endeavors Project Evaluation Edit questions related to the project evaluation component of your SPF SIG grant community Outcomes Use this section to assign priorities and indicators to sub recipients and to enter corresponding data sources Accomplishments and Barriers Add and edit accomplishments and barriers related to evaluation Cultural Competence Add and edit cultural competence related activities Grantee Level Instrument GLI Surveys Enter the GLI surveys CLI Part Administrative Survey Enter the CLI Part Administrative Survey CLI Part Subrecipient Initialization Enter the CLI Part Sub Recipient Initialization for each sub recipient in order to enable their access to the CLI CLI Part 1 Enter and submit CLI Part surveys CLI Part 2 Enter and submit CLI Part II surveys View Accept CLI Part View submitted CLI Part sub recipient surveys and either request revisions or accept View Accept CLI Part Il View submitted CLI Part II sub recipient surveys and either request revisions or accept Earticipant Level Instrument PLI Enter and submit your PLI data Sub Recipients Only Upload your PLI data Grantee Evaluators only Screenshot displaying the Evaluation La
44. al Townships ofthe River Valley 5000 00 12 3 2009 South End Healthy Coalition South End Healthy Coalition 80000 00 7 1 2009 Substance Abuse Coalition Substance Abuse Coalition 80000 00 7 1 2009 Sample screenshot displaying the Sub Recipient Listing Page Has this Sub recipient been funded gt No o Yes Date Funded 6 24 2010 mmiddtyyyy Amount Awarded per year 7000 00 Briefly describe where this sub recipient This SubRecipient is implementing Strategies is in the SPF process and their accomplishments to date Delete button 000 characters maximum Save Cancel Delete Sample screenshot displaying the Sub Recipient Edit Form this is a partial screenshot KIT Solutions 2012 EVALUATION Within the Evaluation module a user is able to perform the following tasks Enter Grantee Level Instrument GLI Surveys Enter CLI Part Administrative Survey Enter CLI Part I Sub recipient Initialization Enter CLI Part Enter CLI Part Il View Accept CLI Part View Accept CLI Part Il Participant Level Instrument PLI Create PLI User Accounts Cet Sa Sef SS SPF SIG Instruments User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation CD Administration Home Evaluation Evaluation The Evaluation step is comprised of conducting analyzing reporting on and using the results of outcome evaluation The outcome evaluation involves collecting and analyzing information
45. cess Type the login name in the User Name field secure content Type the password in the Password field All users ofthe Prevention Management Reporting and Training System i ma 7 Web site are expected to adhere to the security standards of the Click the box that states I agree to these Terms and Conditions eporting and Training System to the fullest in Click the Log In button Terms and Conditions with other users and in handling substance Note To cancel the login process click the Cancel button m mr q oe 10 checkbox tion that Prevention Management Reporting and oe per The Prevention Management Reporting and g System issues each user a unique user ID and a system Login Cancel Forgot vour Password Screenshot displaying the Login page Tips e The User Name is NOT case sensitive e The Password IS case sensitive SPF SIG Instruments User Manual 18 KIT Solutions 2012 Welcome Opal Log out MY ACCOUNT Prevention Resources w Data Submissions es Media amp Tools Data Submissions Home Data Submissions provides CSAP contractors and grantees with the numb ferent data collection tools The Substance Abuse and Mental Health Services Administratio 6 Click EES Data Submissions from the Prevention Management Menu sah CSAP requires its contractors and grantees to submit complete a requirements These data are used for program planning and monitoring and to su
46. cipient community name from the Sub recipient dropdown menu Note This step is only needed if you are logged in as the Grantee modifying a Sub recipient community s surveys 4 Select the appropriate reporting period from the Reporting Period dropdown menu 5 Clickthe ess View Update Surveys button Click the Demographics Surveys tab 7 Click the 9 Demoaraphics Add Demographics link SPF SIG Instruments User Manual 51 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation CLI Part 2 CLI Part 2 Online Training Video CLI Part 2 Use this section to enter CLI Part Il surveys for the current reporting period and view previously submitted CLI Part Il surveys When all sections have been completed you will be able to submit your CLI Part II for the reporting period listed below Please review your information before submitting since you will be unable to edit any information after submitting Note Pop View Update Surveys button Sub recipient South End Healthy Coalition v Reporting Period Beginning of Grant 9 30 2009 Active e View Update Surveys Sub Form Surveys Demographic Surveys Demographic Surveys Complete incomplete Date Updated 1 Life Skills 1 1 Life Skills Active 1 1 1 Life Skills Demographics Add Demographics Add Demoaraphics link 3 17 2011 1 1 1 1 10 10 2010 12 10 2010 Edit Dates
47. ct One be Choose from a gt Custom PU Standard PLI Instrument Type Select One bi Instrument Name a Save button Screenshot displaying the Identify Instrument Edit Form There are four 4 unique surveys that can be entered saved for a strategy name type Standard Adult Standard Youth Custom Adult or Custom Youth You will not be able to enter 6 Select the intervention name from the Intervention dropdown menu Note The Intervention list is populated from the interventions that were entered in the Q163 Manage Implemented Interventions section 7 Select the strategy name from the Strategy Name Type dropdown menu Note The Strategy Name list is populated from the strategies that were entered in the Q163 Manage Implemented Interventions section 8 Select whether the survey instrument will be a Custom PLI survey or the Standard PLI survey using the Choose from a radio buttons Note If Custom PLI is selected see the Edit Custom Instrument section for additional instructions 9 Select the type of survey instrument from the Instrument Type dropdown menu 10 If you selected that the survey instrument was a Custom PLI enter a name for the survey instrument in the Instrument Name text box Note If you selected that the survey instrument was a Standard PLI the Instrument Name will be filled in for you with the Instrument Type name 11 Click the Save button Note Click the Cancel button to cancel this entr
48. d My PLI Data module 1 Click Evaluation from the Menu 2 Click Participant Level Instrument PLI from the Evaluation Landing Page Click Upload My PLI Data from the Participant Level Instrument PLI Landing Page 4 Clickthe Upload My PLI Data button 5 Select the Sub recipient community name from the Sub Recipient dropdown menu Select the intervention name from the Intervention Name dropdown menu Select the strategy name from the Strategy Name Type dropdown menu Select the survey instrument from the Instrument Name dropdown menu Select the instrument type from the Time Point dropdown menu 0 Links to the survey instrument templates and codebooks are available Use the templates and codebooks to create your upload file oe ee oe SPF SIG Instruments User Manual 72 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Upload My PLI Data Upload My PLI Data Upload My PLI Data To upload a PLI data file click the Upload My PLI Data button After PLI button participant will be listed in the grid below To view participants with uploade STSCI a from the drop down menu Click the linked Participant ID to view information _ at d to the participant Upload My PLI Data Return to PLI Menu Sub Recipient Select One Screenshot displaying the Upload My PLI Data Listing Page Upload My PLI Data Complete the onl
49. d if you are logged in as the Grantee modifying a Sub recipient community s surveys 4 Select the appropriate reporting period from the Reporting Period dropdown menu Click the 0 View Update Surveys button Click the Sub Form Surveys tab Click the Bean sus Form Begin Sub Form link A new window will open displaying the Sub Form survey O SP Y SPF SIG Instruments User Manual 49 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation CLI Part 2 CLI Part 2 Online Training Video CLI Part 2 Use this section to enter CLI Part Il surveys for the current reporting period and view previously submitted CLI Part Il surveys When all sections have been completed you will be able to submit your CLI Part Il for the reporting period listed below Please review your information before submitting since you will be unable to edit any information after submitting Note F View U pdate Surveys to view surveys button Sub recipient South End Healthy Coalition Y Reporting Period Beginning of Grant 9 30 2009 Active v View Update Surveys Sub Form Surveys Demographic Surveys Sub Form Surveys Complete incomplete Date Updated 1 Life Skills 1 1 Life Skills Active 1 1 1 Life Skills SubForm Complete 3 17 2011 2 South End Intervention 2 1 Guiding Good Choices Active 2 1 1 Guiding Good Choices SubForm Complete 3 18 2011
50. d the report a To download the report select the type of file you want from the Select a format dropdown menu and click the Export link 8 Click the Return to Instrument Reports Page Return to Instrument Reports Page link SPF SIG Instruments User Manual 80 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration SPF SIG Instruments Reports SPF SIG Instruments Reports Choose the report you wish to view and choose from the available filters SPF SIG Instruments Reports Report C LI Compliance Report X View View button Sample screenshot displaying the SPF SIG Instruments Data Export MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration SPF SIG Instruments Reports SPF SIG Instruments Reports Return to Instrument Reports Page i4 4 ofi b bl 90 S Find Next Select a format v Export 2 CLI Complia Grant Number Cohort Name SP55554 Substance Abuse Prevention Center CLI Reporting F Sered a Sample screenshot displaying a Progress Report view screen this is a partial screenshot z KIT Solutions 2012
51. e Cancel button to cancel this entry E ee Tips Enter the user s telephone number in the Telephone Number text box MRT Management Reporting Tool Home Evaluation Administration Home Evaluation Create PLI User Accounts Create PLI User Accounts Enter PLI user information Upon saving a PLI user account will be created for the contact information provided An email will be sent using the email address provided below with the login info for accessing the PLI PLI users will be unable to access the PLI until this record is saved If the user is no longer active with your subrecipient community set the status of the user to inactive You may now Add a record LA SS SS SS sora rasos usaras ad O OO OOOO CO TOO OO OOOO O OOOO TOO O TOTO TOO TOO OTTO TOO TONO TOO O TOTO OOO OOOO TOO TOTO TOTO ONO NOOO TONO OOOO TONO TOO TOO OO TOO OOOO OOO O Note By clicking on Save you are granting the PLI user contact an accountto access to the PLI Be sure to only Save this record when you are ready to have the PLI user enter data into the system PLI User Information First Name 200 characters maximum Last Name 200 characters maximum Telephone Number 20 characters maximum Email address 50 characters maximum Status Select One v Save Cancel Save button Screenshot displaying the Create PLI User Accounts Edit Form e Once the Create PLI User Accounts form is saved an email with
52. e community due to language barriers Identification of State Tribe high need with S y 2010 1st Quarter 10 1 2009 pens pan ish speaking population No Challenge Barrier riorities Staff here that speak Spanish However 12 31 2009 this may be a capacity barrier Sample screenshot displaying a Bread Crumb Trail KIT Solutions 2012 MRT Management Reporting Toa Hone Assessment Capac Flannmg implementation Evaluation Adminrsinalesn Home Assessment Landing Pages Assessment involves the systematic gathering and examination of data about alcohol and drug problems related conditions and consequences in the area of concern to the community prevention planning group Assessing the A Landi Ng Page IS the main page of each of the mai n sections or modules problems means pinpointing where the problems in the community and the populations that are impacted lt also Assessment Capacity Planning Implementation Evaluation and Administration means EAM the conditions d the community that put it at risk for the problems and identifying conditions that now or in the future could protect agalnst the problems within SPF SIG MRT The Landing Page contains the links for each module Submenu category within the section No data is entered on a Landing Page Add and edil 15 Sind 5 rebaled bo sa Add and adi a me commetence related adhine Screenshot displaying a Landing Page SPF SIG Instruments User Manual 9 K
53. e you will be unable to edit any information after submitting Note Pop up blockers must be disabled in order to view surveys Sub recipient Substance Abuse Coalition v Reporting Period 10 1 2009 9 30 2010 Active View Update Surveys View Update Surveys button Administrative Survey Needs and Resource Assessment Survey Capacity Building Survey Strategic Plan Development Survey Prevention Intervention Implementation Survey Q163 Manage Implemented Interventions Monitoring and Evaluation Survey Contextual Factors Survey Open the CLI Part Submission Panel Sample screenshot displaying the CLI Part I Listing Page KIT Solutions 2012 https galive kitsolutions net CLI TakeSurvey aspx OrgID 235 amp PrglD 0 amp SurveylD I6K2Im6 amp Previous Windows Internet 3 5 mee OW le https qalive kitsolutions net CLI TakeSurvey c Y 4 uy Favorites https galive kitsolutions net CLI TakeSurvey as 9 X 199 Google p v h y dea v Pager Tools Progress Bar 8 Answer each question by filling in the appropriate radio button check boxes or PEE AA AE EET TA text field 9 Click the Next button to move to the next page or USE the 88 Did you work with school administrators and teachers to implement or revise a drug free policy during this Back button to return to a previous page A 10 Once you have answered all the questions click the Done button No If selected Y
54. er button to add a new record or click on the name that you ve assigned to each accomplishment or barrier to edit or delete a record Add Accomplishment Barrier 2 Submenu Category Reporting Period 3 Landing Page 4 Listing Page Screenshot displaying the Menu and a Landing Page Sample screenshot displaying a Listing Page ar gi ET HALS Mi ait arz by F ERT Add and dal compeslence 1elaled actives Barrier in uncovering all of the needs of the community due to language barriers with Span ish speaking population No Challenge Barrier Staff here that speak Spanish However this may be a capacity barrier Identification of State Tribe high need priorities SPF SIG Instruments User Manual 7 KIT Solutions 2012 Above the Menu provides links to Logout of the system or to Change Grant Selection The Grant is listed as well as the user currently logged into MRT SPF SIG Bread Crumb Trail A Bread Crumb Trail is provided to indicate where you currently are in the system The links provided in the Bread Crumb Trail allow you to go to the previous page you were on SPF SIG Instruments User Manual Wale cl A Kas Prevention Resources Data Submissions Reporting Services Media amp Tools Welcome DITIC Log out MY ACCOUNT MRT Management Report Data Submissions link anning Implementation Evaluation Administration Home Assessment Assessment Change Grant Selection Assessment involves
55. er is open click the toolbar options Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If your Block Pop Ups checkbox is checked click on the Settings button You can now add the SPF SIG MRT link to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from SPF SIG MRT Notes These are instructions for Internet Explorer 7 0 and may be different for other Internet Explorer versions SPF SIG Instruments User Manual 5 KIT Solutions 2012 Application Navigating SPF SIG MRT is set up in such a fashion that moving from top to bottom of each page and section to section on the Menu is the best approach to using the system You must start at Assessment filling in all of the information for that module all pages and submenus before moving on to Capacity and the other Menu items Continuing in this manner will ensure that all of the forms in the systems have enough information to function correctly If certain forms have not been completed you may have difficulty completing other forms You also must save each form before moving onto the next form by clicking the gt s Save button located at the bottom of the form Computer Keys While entering information into a form severa
56. ey window Tips You will need to turn off your pop up blocker in order to open the survey MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation ew Accept CLI Part View Accept CLI Part Online Training Video View Accept CLI Part To view submitted surveys select a sub recipient and reporting period click the View Surveys button and then click the View button next to the survey you wish to view To accept submitted surveys click the Open the CLI Part Acceptance Panel link Please review the information before accepting since the sub recipient will be unable to edit any information after accepting Sub recipient Substance Abuse Coalition v Reporting Period 10 1 2009 9 30 2010 Submitted View Surveys View Surveys button Date Modified Complete 3 11 2011 2 28 00 PM View Complete 3 23 2011 2 18 00 PM View Complete 3 23 2011 2 18 00 PM View Complete 3 23 2011 2 22 00 PM View Complete 3 23 2011 2 18 00 PM View View Complete 3 23 2011 2 19 00 PM View Complete 3 23 2011 2 19 00 PM View Open the CLI Part Acceptance Panel Sample screenshot displaying the View Accept CLI Part Listing Page SPF SIG Instruments User Manual 55 KIT Solutions 2012 Accepting a Submitted CLI Part Click Evaluation from the Menu Click View Accept CLI
57. g period from the Reporting Period dropdown menu Click the ViewUpdate Surveys button Click the 2153 Manage Implemented Interventions Q163 Manage Implemented Interventions link Click the diStatza Add Strategy link SPF SIG Instruments User Manual 44 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Q163 Manage Implemented Interventions Q163 Manage Implemented Interventions Use this section to enter the prevention intervention and corresponding strategy you or your community partners implemented Click the Add Intervention button to add a new intervention Click the Add Strategy link next to the intervention you identified to add a related strategy Click on the intervention or strategy identified to edit or delete a Return to CLI Part button 1 All Stars Add Strategy 1 26 2010 1 48 23 PM record Add Intervention Return to CLI Part 1 1 All Stars Active 2 Guiding Good Choices Add Strategy IDE Add Strateay link 2 1 Guiding Ace Good Choices 3 Communities Mobilizing for C ge 4 26 2010 1 49 00 PM on Alcohol Add Strateqy 3 1 Responsib Beverage Server Active Training 3 2 College Collaboration Active eam 3 3 Soc Marketing Active C 3 4 Shoulder tap Amt enforcement Active Sample screenshot displaying the Manage Implemented Interventions Listing Page KI
58. h to view li Use the checkboxes to select the Sub recipient you wish to view 2 Select the appropriate reporting period from the Reporting Period dropdown menu 3 Select the format you wish to export this data into from the Format dropdown menu Clickthe Export button 5 A link to the exported file will appear under Created Files Click the link to open SPF SIG Instruments Data Export To export your SPF SIG instrument data choose from the selections below and click the Export button Links will then be displayed to download the data in CSV format Additional documentation can be accessed on the SPF SIG Instrument Tools page Note Some data sets exceed the number of columns allowed in Excel 2003 and earlier versions If Excel 2007 is not available you will need to save the file and open import itin another program SPF SIG Data Export Instrument CLI Part CLI Part Surveys F Check All v Administrative Subrecipient Needs and Resource Assessment Survey Capacity Building Survey C Strategic Plan Development Survey C Prevention Intervention Implementation Survey O Monitoring and Evaluation Survey O Contextual Factors Survey Subrecipient Fl Check All Y Substance Abuse Coalition E No Drugs Coalition E Hope amp Recovery Coalition E South End Healthy Coalition Reporting Period Beginning of Grant 9 30 2009 gt Format CSV Export Export button Created Files the
59. his sub recipient community began receiving SPF SIG funds text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 6 Enter the date the Sub recipient community s funding is scheduled to end in the Indicate the month and year SPF SIG funding for this sub recipient community is scheduled to end for the overall project text box as mm dd yyyy or use the Calendar feature to select the date 7 Enter the Sub recipient community s Contact in the Primary Sub recipient Contact Info fields a Enter the contact s first name in the First Name text box b Enter the contact s last name in the Last Name text box c Enter the contact s phone number in the Telephone number text box d Enter the contact s email address in the E mail address text box e Use the radio buttons to answer Does this sub recipient have a secondary contact I lf Yes is selected new fields will appear Enter the Secondary Sub recipient Contact Info 8 Click the Save button Note Click the Cancel button to cancel this entry Tips CLI Part Subrecipient Initialization Online Training Video CLI Part I Subrecipient Initialization The sub recipient communities listed below are those previously entered in Implementation gt Subrecipient In order to provide the sub recipient community with access to the CLI the record must be updated and saved To edit a record click on the Sub
60. id will allow you to view edit the data Add Accomplishment Barrier Identification of State Tribe high need riorities 2010 1st Quarter 10 1 2009 12 31 2009 Sample screenshot displaying a Grid View Listing Page Tips e Clicking on a field name in a Category field e g Name will allow you to sort through your data in ascending or descending order e lf you are entering data for the first time the grid will appear empty SPF SIG Instruments User Manual 10 KIT Solutions 2012 A Hierarchical View is used when there is a Parent Child relationship Looking at the example it shows the parent the Priority and the child the Indicator The need to link a child Indicator to a parent Priority adds complexity to the process of adding and searching The hierarchical view was designed to simplify these tasks Single Form View The Single Form View is used when the data entered is updated periodically Only one 1 form is available and edited The Single Form View displays the data fields on the Edit Form see the Edit Forms section of this manual for details on the Edit Form e An mses Edit button will be available to modify the data SPF SIG Instruments User Manual 11 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Community Outcomes Community Outcomes Use this section to assign
61. iew a ai antes A new window will open displaying the demographic survey ee ee Click the Done button to close the demographic survey window ons dia ds 3 3 Social Marketing Campaign Active 3 3 1 Social Marketing Campaign Demographics 3 3 1 1 Complete 3 17 2011 12 00 00 AM 3 4 Shoulder tap enforcement Active 3 4 1 Shoulder tap enforcement Demographics Open the CLI Part Il Acceptance Panel Sample screenshot displaying the View Accept CLI Part II Listing Page with Demographic Surveys selected Tips e You will need to turn off your pop up blocker in order to open the sub form survey SPF SIG Instruments User Manual 59 KIT Solutions 2012 Accepting a Submitted CLI Part Il 1 Click Evaluation from the Menu 2 Click View Accept CLI Part Il from the Evaluation Landing Page 3 Select the Sub recipient community name from the Sub recipient dropdown menu 4 Select the appropriate reporting period from the Reporting Period dropdown menu 5 Clickthe View Surveys button Click the erotica Open the CLI Part Il Acceptance Panel button Note Only a user with a role of Project Director will have access to the Assesses Pam Open the CLI Part Il Acceptance Panel button SPF SIG Instruments User Manual 60 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation View Accept CLI Part Il View
62. ine form below by first selecting Sub Recipient Intervention Strategy Name Type Instrument Name and Time Point Next select the file you want to upload When you have completed the online form click the Submit button at the bottom of the page to submit your file Note You may only upload the following file types Excel CSV comma delimited or XML Upload My PLI Data Return to PLI Menu Please select the sub recipientintervention name strategy nameftype instrument name and time point Sub Recipient ey o Intervention Name No Selection Strategy Name Type No Selection Instrument Name No Selection Time Point No Selection PLI Adult Codebook Codebook links PLI Youth Codebook Sample screenshot displaying the Upload My PLI Data Edit Form KIT Solutions 2012 11 Using the radio buttons select the upload file type Choose the file you would like to upload csy Excel 97 2003 x1s 12 To upload a file perform the following steps a a Click the Browse button A b Select the document you wish to upload from the Choose File window aa pe and click the Open button a Browse button c The file path will appear in the Choose the file you would like to PA upload text box If Excel 97 2003 xIs or Excel 07 2010 is selected as the file A format a new field will appear Excel Sheet Name Enter the Submit Cancel sheet name in the text box Sample screenshot displaying the Upload M
63. itor settings right click on the Desktop background and select Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of the window to make the change effective Web Browser The web browser supported by SPF SIG MRT is Microsoft Internet Explorer IE Mozilla Firefox Netscape Safari and other browsers may not be supported by SPF SIG MRT They may function but not to design specifications We recommended users have the latest version of IE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blocker Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop up sites likes SPF SIG MRT require pop ups to be able to function If your pop up blocker is enabled there is a possibility that SPF SIG MRT may not function or appear properly You should either disable the pop up blocker while using SPF SIG MRT while remembering to enable it if desired when not in SPF SIG MRT or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the brows
64. k on the Submit button to continue Security Question Security Answer New Password Confirm New Password Email Address What is the name of the high school you attended N jhancharick kitsolutions _ Submit Submit button Sample screenshot displaying the Change Your Password page KIT Solutions 2012 Tips e The User Name is NOT case sensitive e The Password IS case sensitive The Password must fill the following requirements Minimum length 8 characters At lease one 1 upper case letter At least one 1 lower case letter At least one 1 of the following special characters amp e You will be required to change your password every 90 days Forgot Your Password If you are unable to log into SPF SIG MRT due to forgetting your password you can retrieve this information at the login page 1 On the Login page click the Fovotvour Password Forgot your Password link SPF SIG Instruments User Manual 21 You must login to access secure content Username Password You must accept the terms and conditions in order to login and access secure content All users ofthe Prevention Management Reporting and Training System Web site are expected to adhere to the security standards of the Prevention Management Reporting and Training System to the fullest in respect to their interaction with other users and in
65. k the View Surveys button and then click the View button next to the survey you wish to view To accept submitted surveys click the Open the CLI Part Il Acceptance Panel link Please review the information before accepting since the sub recipient will be unable to edit any information after accepting Viewing a Submitted CLI Part Il Sub form Survey E A AS Sub recipient Substance Abuse Coalition X 1 Click Evaluation from the Menu 2 Click View Accept CLI Part Il from the Evaluation Landing Page 3 Select the Sub recipient community name from the Sub recipient dropdown Reporting Period 10 1 2009 3 31 2010 Submitted gt menu Sub Form Surveys Demographic Surveys 4 Select the appropriate reporting period from the Reporting Period dropdown A Sub Form Surveys button m e A U m i ae Active 5 Click the View Surveys View Surveys button 144 Complete 3 17 2011 10 19 55 AM 2 Guiding Good Choices 6 Click the Sub Form Surveys tab e meng g 7 Click the View button to the right of the sub form survey you wish to a EIN View view 31 Complete 3 9 2011 3 32 06 PM 8 A new window will open displaying the sub form survey SNA 3 2 1 Complete 3 17 2011 10 22 33 AM View Click the Done button to close the sub form survey window 3 3 Social Marketing Campaign Actve 3 3 1 Complete 3 17 2011 10 23 18 AM View 3 4 Shoulder tap enforcement Active Open the CLI Part Il Acceptance Panel Sample screenshot di
66. l keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description Function X Mouse cursor Points to desired location mett TAB key Moves the cursor to the next data field E l SHIFT key TAB key Moves the cursor to the previous data field Control CTRL key Enables blocked material to open due to pop up blocker MOUSE Moves the cursor by pointing and clicking Entering data into SPF SIG MRT can be made easier by using the TAB key on the keyboard The TAB key advances the cursor to the next data field You can go from the current field to the previous field by holding SHIFT and pressing TAB SHIFT TAB You can also navigate through the fields by using the mouse SPF SIG Instruments User Manual 6 KIT Solutions 2012 Menu Information You can access the six 6 main areas by using the Menu or the links from the Home page The Menu for SPF SIG MRT is located near the top of the screen The Menu includes links to the six 6 main areas of SPF SIG MRT Clicking on a link brings you to the corresponding page called a Landing Page which displays the submenu modules for that area as links to access the module Once a module is selected from a Landing Page the module s Listing Page will be available to add new data or modify existing data For more information on Landing Pages and Listing Pages see the Landing Pages and Listing Page
67. l login through the Prevention Management Pa a 7 cis Reporting and Training System website ar Read More 1 Click the Login link located at the top right hand corner of the screen Latest News ca Wealthier Teens More Likely to Drink U K Study Finds The Prevention Management Reporting and Training System PMRTS has a new look Indiana Alcohol Board Wins Sales Permit Fight 8 ama 2 S 4 OB U K Will Require Stores to Hide Tobacco Products Se NLM Okays Beer Pong in Bars As of Friday January 28th the PMRTS portal and applications have been redesigned All system functionality should remain the same through each of the applications but there are some new features available These features 3 inc lide 13 14 15 16 U S Program Pays Addicted Britons to Use Birth Control 20 21 22 23 Study Suggests Minorities Smoke Less But Find Quitting Harder 27 28 29 30 Beer Is Alcohol Russia Finally Says Say eae 00M MES gt U S Allowed Smuggled Guns into Mexico in Secret Drug War Tactic U N Says Designer Drugs a Global Threat 15 Todays Events Menthols Not Vorse But Could Be More Addictive FDA Tobacco Pan Screenshot displaying the PMRTS Home Page this is a partial screenshot SPF SIG Instruments User Manual 17 KIT Solutions 2012 You must login to access secure content Username Password You must accept the terms and conditions in order to login and ac
68. lect which of these they Navigation buttons 9 The primary grantee did not select problems that co proceed to question 10 lt target If selected you will automatically SAMHSA Privacy Policy Internet Protected Mode On fa y 100 Screenshot displaying the CLI Part l Administrative Survey If you must exit the survey before finishing all answers will automatically be saved Upon return you will be taken to the last question answered You will need to turn off your pop up blocker in order to open the survey Once you complete the survey the completion incompletion status of the survey will not update automatically Click the Update Surveys Update Surveys button to update the status Once the previous reporting period is in Accepted status the link for the next reporting period will become available SPF SIG Instruments User Manual KIT Solutions 2012 CLI Part I Sub recipient Initialization In order to provide the Sub recipient community with access to the CLI Part and Part Il surveys a login account must be created for the Sub recipient The CLI Sub recipient Initialization module allows the Grantee to create Sub recipient contacts for the Sub recipient communities The Sub recipient communities listed on the Sub recipient Initialization Listing Page are those previously entered in Implementation gt Sub recipient MRT Management Reporting Tool Home Assessment Capacity Planning Implemen
69. n Note Click the Cancel button to cancel this entry 11 Click the rs Return to CLI Part I button Editing an Intervention Click Evaluation from the Menu Click CLI Part I from the Evaluation Landing Page Select the Sub recipient community name from the Sub recipient dropdown menu Note This step is only needed if you are logged in as the Grantee modifying a Sub recipient community s surveys 4 Select the appropriate reporting period from the Reporting Period dropdown menu 5 Clickthe es View Update Surveys button Click the 2162 Manage Implemented Interventions Q163 Manage Implemented Interventions link 7 From the Listing Page select the intervention name you wish to edit by clicking the appropriate CLI Intervention name 8 Make any changes needed to the form 9 Click the Save button Note Click the Cancel button to cancel this entry 10 Click the Return to CLI Part I button oy SPF SIG Instruments User Manual 42 MRT Management Reporting Tool Home Assessment Capacity Planning implementation EA Administration Home Evaluation Add Intervention Add Intervention Enter the intervention information Intervention Name 200 characters maximum Intervention Type Select One Save Cance Save button Screenshot displaying the Manage Implemented Interventions Edit Form MRT Management Reporting Tool Home Assessment Capacity Planning Im
70. nding Page KIT Solutions 2012 Grantee Level Instrument GLI Infrastructure Survey The Strategic Prevention Framework State Incentive Grant Grantee Level Instrument Infrastructure Survey SPF SIG GLI Infrastructure Survey is designed to collect information at the jurisdiction state tribe territory level This survey should be completed twice over the life of the Grant Entering the GLI Infrastructure Survey Click Evaluation from the Menu Click Grantee Level Instrument GLI Surveys from the Evaluation Landing Page Click the Stuntastucue GLI Infrastructure link from the Grantee Level Instrument GLI Surveys listing page A new window will open displaying the survey Answer each question by filling in the appropriate radio button check boxes or text field Click the Next button to move to the next page or use the Back button to return to a previous page Once you have answered all the questions click the Done button Note The final page is to be completed by the Project Director Click the Close button to close the window Click the Print Response button to print the survey Note The Progress Bar at the top of each page shows how much of the survey has been completed Tips If you must exit the survey before finishing all answers will automatically be saved Upon return you will be taken to the last question answered You will need to turn off your pop up blocker in order to open the survey SPF
71. nstrument Name WH66 Guiding Good Choices Prevention Education G fi PGR863 1 See dg aca aaa Standard Youth PLI Standard Youth PLI Sample screenshot displaying the Identify Participant Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Identify Participant Identify Participant Enter the participant information saamat en cn mn an mn anon cn namon an onon anan onom mnan onam anan onaman an an am nan an am on anan anam an mnam anan oma an ae mn amanan mn am anan mn ee anan onom aman an ee ee nan amon an anam anan an am anan onaman am n an ee eee Te nam onan mam Te ee ss src asas et An A ee ee ee Enter the Participant Information Participant ID 200 characters maximum Group ID 1 Intervention Select One ES Strategy Name Type Instrument Name Save Cancel Save button Sample screenshot displaying the Identify Participant Edit Form KIT Solutions 2012 SPF SIG Instruments User Manual Editing a Participant Click Evaluation from the Menu Click Participant Level Instrument PLI from the Evaluation Landing Page Click Identify Participant from the Participant Level Instrument PLI Landing Page Select the Sub recipient community name from the Sub recipient dropdown menu From the Indentify Instrument Listing Page select the participant you wish to edit by clicking the appropriate Participant ID
72. ntion Education Information Dissemination 5 Problem Identification and Referral S ave button gt Environmental Strategies Status Select One y Save Cancel Screenshot displaying the Add Strategy Edit Form KIT Solutions 2012 Editing a Strategy MRT Management Reporting Tool 1 Click Evaluation from the Menu Home Assessment Capacity Planning Implementation MEMENTO Administration 2 Click CLI Part I from the Evaluation Landing Page 3 Select the Sub recipient community name from the Sub recipient dropdown A menu Q163 Manage Implemented Interventions Note This step IS only needed if you are logged in as the Grantee modifying a Sub recipient Use this section to enter the prevention intervention and corresponding strategy you or your community partners community s surveys implemented Click the Add Intervention button to add a new intervention Click the Add Strategy link next to the A intervention you identified to add a related strategy Click on the intervention or strategy identified to edit or delete a 4 Select the appropriate reporting period from the Reporting Period dropdown record menu Add Intervention Return to CLI Part Return to CLI Part button 5 Clickthe ese View Update Surveys button i status eT 6 Click the 2152 llsnaae Implemented interventions Q163 Manage Implemented citi Strateay Name link o Interventions link 2 Guiding Good Choices Add Strategy 1 26 2010
73. o edit or delete a record screen Add Accomplishment Barrier Name Description Type Reporting Period Although 5 of the 6 distinct communities were represented at the Planning Establishment of key policies meeting our mos t at risk community the Challenge Barrier a aa 10 1 2009 Native American Community was not in So d attendance Sample screenshot displaying Accomplishments and Barriers listing page SPF SIG Instruments User Manual 16 KIT Solutions 2012 LOGIN PROCEDURE Connect to the Internet using an internet browser e g Internet Explorer Home Windows Internet Explorer Ou Y https www pmrts samhsa gov pmrts In the Address location box type in the following address and press Enter Screenshot displaying the URL in Internet Explorer this is a partial screenshot https www pmrts samhsa gov pmrts ContactUs Help PreventionManagement fa Search Ga Reporting amp Training System Prevention Resources v Data Submissions Reporting Services Media amp Tools The Monroe County Alliance for inhalant Prevention The residents of Monroe County Kentucky were initially reluctant to acknowledge the fact that in a statewide needs assessment their county was identified as an inhalant hotspot Find out how the Monroe County Alliance used the SPF to transform their county from having the highest inhalant use rate in the state to one of the lowest To access SPF SIG MRT you wil
74. on from the survey uncheck the checkbox to the right of the appropriate question from the Include column Note The first several fields are required for every survey and cannot be removed from the survey The Include column shows the checkboxes grayed out so they cannot be removed a To include a question into the survey ensure the checkbox from the Include column is checked 5 To reorder the questions enter the appropriate number in the text box to the right of the appropriate question from the Order column 6 Click the Preview button to update the survey Note The excluded questions will appear at the bottom of the survey You may still include the questions if need be 7 Click the _ Save button Note Click the Cancel button to cancel this entry Tips e You will need to turn off your pop up blocker in order to open the Customize Survey SPF SIG Instruments User Manual 64 Identify Instrument Enter the instrument information To access custom instruments click the Edit Custom Instrument button a E NE E NE EEN E ENO E NNE ENEN EOE N ENE EEN NEEE E E E E E N N E EN NN ENE AN A AAA AAA AAA AA A AA AAA A uvenn Enter the Instrument Information Intervention Communities Mobilizing for Change on Alcohol v Strategy Name Type Responsible Beverage Server Training Environmental Strategies v Choose from a Custom PLI Standard PLI Instrument Type Edit Custom
75. ou will automatically proceed to question 90 11 Click the Close button to close the window Navigation buttons Note The Progress Bar at the top of each page shows how much of the survey has been completed SAMHSA Privacy Policy mW O Internet Protected Mode On fa vy A10 y Screenshot displaying one of the CLI Part Surveys Tips e f you must exit the survey before finishing all answers will automatically be saved Upon return you will be taken to the last question answered e You will need to turn off your pop up blocker in order to open the survey e Clickthe View Update Surveys button to update the Status of your surveys SPF SIG Instruments User Manual 40 KIT Solutions 2012 Q163 Manage Implemented Interventions The Manage Implemented Interventions module allows the Sub recipients to add interventions and strategies At least one 1 intervention and one 1 strategy must be entered in order to submit the CLI Part Adding an Intervention 1 2 3 Click Evaluation from the Menu Click CLI Part I from the Evaluation Landing Page Select the Sub recipient community name from the Sub recipient dropdown menu Note This step is only needed if you are logged in as the Grantee modifying a Sub recipient community s surveys Select the appropriate reporting period from the Reporting Period dropdown menu Click the View Update Surveys button Click the 2162 Manage Implemented Inte
76. plementation EN Administration Home Evaluation 0163 Manage Implemented Interventions Q163 Manage Implemented Interventions Use this section to enter the prevention intervention and corresponding strategy you or your community partners implemented Click the Add Intervention button to add a new intervention Click the oi sel link next to the intervention you identified to add a related strategy Clic to edit or delete a record Return to gt CLI Part button Return to CLI Part CLI Interventions Status Date Updated 1 All Stars Add Strategy 1 26 2010 1 48 23 PM Add Intervention 1 1 All Stars Active 2 Guiding Good Choices Add Strategy 1 26 2010 1 48 32 PM 2 1 Guiding Activ Good Choices tve a tin TO Add Strateay SPOT 1 26 2010 1 49 00 PM 3 1 Responsible Intervention Name link Name link Training 3 2 College Collaboration Active 3 4 Shoulder tap enforcement Active Sample screenshot displaying the Manage Implemented Interventions Listing Page KIT Solutions 2012 Deleting an Intervention 1 2 3 Click Evaluation from the Menu Click CLI Part I from the Evaluation Landing Page Select the Sub recipient community name from the Sub recipient dropdown menu Note This step is only needed if you are logged in as the Grantee modifying a Sub recipient community s surveys Select the appropriate reporting period from the Reporting Period dropdown menu Click the
77. pport funding proposals submitted to 7 From the Your available systems box click the amp Management Reporting Tool MRT peace Management Reporting Tool link OMB To view all current RFAs please visit http www samhsa gov grants 2009 fy2009 aspx y MRT Management Reporting Tool MRT Management Reporting Tool The Management Reporting Tool MRT is a web b Framework SPF Required progress reports manage your grant You will work through ea MRT Management Reporting Tool Screenshot displaying the Prevention Management Data Submissions Landing Page or help you use SAMHSA s Strategic Prevention orts you will be able to use MRT as a way to SPF SIG Instruments User Manual 19 KIT Solutions 2012 Change Your Password The Change Your Password feature allows a user to change the password for the account he or she is currently logging into the system with 1 To change your password begin by clicking the EEE My Account button from the Prevention Management Reporting and Training System main menu 2 Click the Change Your Password Change Your Password link 3 Select a Security Question from the dropdown list Note The Security Question will be used when using the Forgot Password feature to ensure the user requesting a password is legitimate 4 Enter your answer to the selected security question in the Security Answer field 2 1 80 Click the Submit button SPF SIG Inst
78. r modification Delete Removes the information data from the SPF SIG MRT database Save Adds the information data to the SPF SIG MRT database Cancels the Add or Edit without saving the information data entered SPF SIG Instruments User Manual 14 KIT Solutions 2012 Additional Feature Buttons Within the MRT Application are icons offering additional help to the user Click on one of the icons to receive the help needed 7 Provides information on the desired topic Below are some additional buttons that may appear within a form Submit Forwards the approved information to the appropriate parties for further consideration Export Downloads the selected file into the desired format Calendar Feature Dates can be entered in two different ways 1 typing the date directly into the field or 2 using the Calendar feature The Calendar can be used as an alternative option to entering a date directly into a date field 1 When you select a date field a calendar displaying the current month and year will display below the date field 2 Select the date by clicking on a number within the calendar su Mo Tu We Th Fr 3 The calendar will close and the date will appear within the date field a 2 3 4 5 Oe DADO EA Note You can also od month by clicking the 07 C arrows to the right and left of the Month Year Clicking the Kea arrow will take you to the previous month whereas clicking the arrow will take you to the ne
79. recipient Community Name Note By clicking on Save you are granting the subrecipient contact s an account to access to the CLI Be sure to sccm tet cei ON ANNAN EN O NN O NRO a a NR ON NR ON OR LN ROA NO NE DON NO RN O OO NN EDS ee rr rr ne ne Se CLI Part I Subrecipient Initialization 14 Name of Subrecipient Community River Valley Initiative 15 Unique ID of the Subrecipient 774 16 Indicate the month and year this mm dd yyyy subrecipient community began receiving SPF SIG funds mm yyyy 17 Indicate the month and year SPF SIG mm dd yyyy funding for this subrecipient community is scheduled to end for the overall project mm yyyy Sample screenshot displaying the CLI Part Sub recipient Initialization Edit Form this is a partial screenshot Primary Subrecipient Contact Info First Name 250 characters maximum Last Name 250 characters maximum Telephone number 250 characters maximum E mail address 250 characters maximum Does this subrecipient have a secondary contact O Yes No Save button Screenshot displaying the Primary Sub recipient Contact Info fields on the CLI Part Sub recipient Initialization Edit this is a partial screenshot e Once the Sub recipient Initialization form is saved an email with login information will be sent to the Contact s specified for the Sub recipient community SPF SIG Instruments User Manual KIT Solutions 2012
80. ruments User Manual Type the password you would like to use in the New Password field Retype the password in the Confirm New Password field Verify or update the email address in the Email Address field 20 PreventionManagement Reporting amp Training System Prevention Resources w Data Submissions Latest News Study Marijuana Linked to Early Onset of Psychosis More Employers Saying Smokers Need Not Apply Home ContactUs Help Search ya SHARE Reporting Services My Account link MY ACCOUNT The Monroe County Alliance for Inhalant Prevention The residents of Monroe County Kentucky were e County Alliance used the SPF their county from having the highest inhalant use rate in the state to one of the lowest February 2011 wk Su Mo Tu We Th Fr Sa The Prevention Management Reporting and Training System 4 30 34 1 2 3 4 5 Screenshot displaying the Home page this is a partial screenshot Change Password My Account Change Your Password Please update your account by creating a new password and security question and answer Please ensure you enter a valid email address in order to receive confirmation of your change Your new password must be at least 8 characters long and contain at least one number one uppercase letter and one special character Passwords can not contain spaces All fields marked with an asterisk are required After entering all required information clic
81. rventions Q163 Manage Implemented Interventions link Click the Add Intervention button SPF SIG Instruments User Manual 41 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Q163 Manage Implemented Interventions Q163 Manage Implemented Interventions Use this section to enter the prevention intervention and corresponding strategy you or your community partners imple to add a new intervention Click the Add Strategy link next to the inte Add Intervention button egy Click on the intervention or strategy identified to edit or delete a record Return to CLI Part button Add Intervention Return to CLI Part Date Updated 1 26 2010 1 48 23 PM CLI Interventions Status 1 All Stars Add Strategy 1 1 AllStars Active 2 Guiding Good Choices Add Strategy 1 26 2010 1 48 32 PM 2 1 Guiding Active Good Choices gt 3 Commun on Aicoho 1 26 2010 1 49 00 PM erage Serve Training 3 2 College Collaboration Active Team 3 3 Social Marketing Active Campaign 3 4 Shoulder tap Arty enforcement Active Sample screenshot displaying the Manage Implemented Interventions Listing Page KIT Solutions 2012 8 Enter a name for the intervention in the Intervention Name text box 9 Select the type of intervention from the Intervention Type dropdown menu 10 Click the Save butto
82. rvey aspx 0rglD 277 v X Fie Edit View Favorites Tools Help w ale Enhttp fiditictraining kitsolutions net GLI TakeSurvey a fp Progress Bar Page 9 of 40 6a Does the SPF SIG project plan to continue enhance or update any needs assessment activities Select one O Yes O No No plans to continue enhance or update needs assessment activities Skip to Question 8 Cua Cies Cenas lt gt Done Navi gation b uttons Internet 100 7 Screenshot displaying the GLI Implementation Survey e lf you must exit the survey before finishing all answers will automatically be saved Upon return you will be taken to the last question answered e You will need to turn off your pop up blocker in order to open the survey SPF SIG Instruments User Manual KIT Solutions 2012 CLI Part l Administrative Survey The CLI Part Administrative module allows the user to enter their CLI Part Administrative Survey MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Entering the CLI Part l Administrative Survey A AA E CLI Part l Administrative Survey Online Training Video 1 Click Evaluation from the Menu CLI Part I Administrative Survey 2 Click CLI Part l Administrative Survey from the Evaluation Landing Page UserControl this section to complete the CLI Part Administrative survey for the current reporting period and to view i i i previously accepted
83. s sections of this manual 1 Menu Constant unchanging Available at all times 2 Submenu Category Varies depending on which Menu link is selected 3 Landing Page Varies depending on which Menu link is selected Displays the Submenu 4 Listing Page Varies depending on which Submenu category link is selected MRT Management Reporting Tool MRT Management Reporting Tool Capacity Flannmg implementan Evaluation Admirala Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Online Training Video Assessment involves the systematic gathering and examination of data about alcohol and drug problems related Accomplishments and Barriers conditions and consequences in the area of concern to the community prevention planning group Assessing the problems means pinpointing where the problems in the community and the populations that are impacted lt also Use this section to enter information on any accomplishments and or barriers that you experienced while performing means examining the conditions within the community that put it at risk for the problems and identifying conditions that activities related to Assessment Each accomplishment or barrier will be listed in the table below Use the table now or In the future could protect against the problems heading links to sort accomplishments barriers by column Click the Add Accomplishment Barri
84. solutions net CLI TakeSurvey as fj y a y Pagey Tools y li 49 Of the total number of new participants served by this prevention strategy during this reporting period 1 1 Answer each question by filling In the appropriate radio button check boxes Or reported in question 45 indicate how many were Hispanic Latino and how many were non Hispanic Latino f The number of Non Hispanic Latino Hispanic Latino and unknown should add up to the total of new g participants reported in question 45 This response should be written as a whole number e g 4 and not text field expressed as a percentage 12 Click the Next button to move to the next page or use the Back button to return to a previous page 13 Once you have answered all the questions click the Done button 49b Non Hispanic Latino 14 Click the Close button to close the window 49a Hispanic Latino 49c Hispanic Ethnicity Unknown mW Note The Progress Bar at the top of each page shows how much of the survey has been _ completed Navigation buttons Done Screenshot displaying the Demographics Survey Tips e f you must exit the survey before finishing all answers will automatically be saved Upon return you will be taken to the last question answered e You will need to turn off your pop up blocker in order to open the survey e Clickthe View Update Surveys button to update the Status of your surveys
85. splaying the View Accept CLI Part II Listing Page with Sub Form Surveys selected Tips e You will need to turn off your pop up blocker in order to open the sub form survey SPF SIG Instruments User Manual 58 KIT Solutions 2012 View Accept CLI Part Il Online Training Video View Accept CLI Part Il To view submitted surveys select a sub recipient and reporting period click the View Surveys button and then click the View button next to the survey you wish to view To accept submitted surveys click the Open the CLI Part Il Acceptance Panel link Please review the information before accepting since the sub recipient will be unable to edit any information after accepting Sub recipient Substance Abuse Coalition v Viewing a Submitted CLI Part II Demographic Survey Reporting Period 10 1 2009 3 31 2010 Submitted 1 Click Evaluation from the Menu D View Surveys View Surveys button Click View Accept CLI Part II from the Evaluation Landing Page 3 Select the Sub recipient community name from the Sub recipient dropdown Sub Form Surveys Demographic Surveys Hai raros Demographic Surveys 4 Select the appropriate reporting period from the Reporting Period dropdown a a button menu ee i Sa ee E 5 Clickthe View Surveys button pr 6 Click the Demographics Surveys tab ie ne Click the View button to the right of the demographic survey you wish to i SiRepmsiege Sea he a v
86. stem Create PLI User Account Name E User Name link l 12 4124 sfergquson kitsolutions net Active Sample screenshot displaying the Create PLI User Accounts Listing Page KIT Solutions 2012 ADMINISTRATION MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Administration Within the Administration module a user is able to perform the following tasks The Administration section provides access to the underage drinking survey underage drinking activities and progress reports modules 1 SPF SIG Instruments Data Export A Underage Drinking Survey 2 SPF SIG Instruments Reports iaa Underage Drinking Activities Add and edit underage drinking activities Progress Reports View progress reports SPF SIG Instruments Data Export Export SPF SIG Instrument data SPF SIG Instruments Reports View SPF SIG Instrument reports Screenshot of the Administration Landing Page SPF SIG Instruments User Manual 78 KIT Solutions 2012 SPF SIG Instruments Data Export The SPF SIG Instruments Data Export module allows the user to export their GLI and sub recipient CLI data in raw format Using the Data Export 1 Select the instrument you would like to view from the Instrument dropdown list a lf CLI Part or CLI Part Il is selected new fields will appear i Use the checkboxes to select the CLI Part Surveys you wis
87. surveys The Administrative survey must have a Complete status before the Project Director can 3 Click the link of the appropriate Reporting Period accept any sub recipient s submitted CLI Part for the related reporting period The Project Director must first accept a 5 E CLI Part fi f their sub recipients in the View A t CLI Part I section in order for the Administrati t a If the status of the survey is Accepted click the Me View button to ae EE E open the survey 4 A new window will open displaying the survey Note Pop up blockers must be disabled in order to view surveys Update Surveys g 3 Complete Accepted Sample screenshot displaying the CLI Part l Administrative Survey Listing Page SPF SIG Instruments User Manual 34 KIT Solutions 2012 Answer each question by filling in the appropriate radio button check boxes or text field Click the Next button to move to the next page or use the Back button to return to a previous page Once you have answered all the questions click the Done button Click the Close button to close the window Note The Progress Bar at the top of each page shows how much of the survey has been completed Tips http ditictraining kitsolutions net CLI TakeSurvey aspx DisplayHeader amp OrgID 273 amp PrglD 0 amp Surv Windows Internet Expl a22 COU bl El http ditictraining kitsolutions net CLI TakeSurvey aspx Y has ts X 3 Google P x
88. t surveys for the current reporting period and view previously submitted CLI Part surveys Note Questions 1 20 of the CLI Part were completed by the state tribe jurisdiction representative When all sections have been completed you will be able to submit your CLI Part for the current reporting period by clicking the Open the CLI Part Submission Panel link Please review your information before submitting since you will be unable to edit any information after submitting Note Pop up blockers must be disabled in order to view surveys Sub recipient Substance Abuse Coalition v Reporting Period 10 1 2009 9 30 2010 Active B View Update Surveys CLI Section Complete Iincomplete Date Modified Administrative Survey Needs and Resource Assessment Survey Capacity Building Survey Strategic Plan Development Survey Prevention Intervention Implementation Survey Q163 Manage Implemented Interventions Monitoring and Evaluation Survey Contextual Factors Survey Open the CLI Part Submission Panel link Open the CLI Part Submission Panel Sample screenshot displaying the CLI Part Listing Page KIT Solutions 2012 7 Enter the contact information of the person submitting the CLI Part in the following fields Name Title Phone and Email 8 Use the I have read checkbox to indicate you understand the submission process 9 Clickthe Submit button to submit the report Note Click the Close Panel
89. t Support You must accept the terms and condit information S secure content All users of the Prevention Management Reporting and Training System Web site are expected to adhere to the security standards of the Prevention Management Reporting and Training System to the fullest in respect to their interaction with other users and in handling substance abuse prevention information that Prevention Management Reporting and Training System provides The Prevention Management Reporting and raining System issues each user a unique user ID and a system el required to chanae the sw 3 a i mh J d 7 generated password AS a Use DU are L agree to these Terms and Conditions Login Cancel amp Forgot your Password Screenshot displaying the Account Locked screen KIT Solutions 2012 When your account is unlocked you can request Support to reset your password if you do not remember your current password Once your password has been reset you will receive an email 1 The email provides you a link to reset your password Subject line will read Password Has Been Reset Current Organization If you work in multiple organizations you will have to select the organization from the list of Organizations This screen will not appear if you work at one 1 organization 1 Select the radio button next to the appropriate organization name 2 Clickthe Work on this organization button SPF SIG Instruments User Manual
90. t of them and so they can enter the Exit ones first and then later add the Baselines And 2 A participant may have been present for the Exit but not for the Baseline administration the Exit PLI for that participant can still be entered into the system The system is flexible since it is the data entry person completing the information rather than the participant SPF SIG Instruments User Manual 70 KIT Solutions 2012 10 11 12 13 14 Answer each question by filling in the appropriate radio button check boxes or text field Once you have answered all the questions click the Done button Note The final page is to be completed by the Project Director Click the Close button to close the window Click the Update Survey Status button to display the status of the report i e the report display will go from Incomplete status to Complete status From the Enter My PLI Data Listing Page click the PLI Menu button Return to Note The Progress Bar at the top of each page shows how much of the survey has been completed Tips You will need to turn off your pop up blocker in order to open the survey http ditictraining kitsolutions net PLI TakeSurvey aspx token FC70F44F40832646C111FFADBB79681 Windows Internet E gt WI A http ditictr w Favorites http ditictraining kitsolutions net PLI TakeSurv Eb vy mm v Pagev Tools y p g 3 z a aining kitsolu
91. tation Evaluation Administration Home Evaluation CLI Part I Subrecipient Initialization CLI Part Subrecipient Initialization Online Training Video CLI Part I Subrecipient Initialization Adding a Sub recipient Initialization Contact Use this section to provide sub recipients with access to the CLI Each sub recipient previously saved under Implementation gt Sub recipient will be listed in the table below Click the sub recipient name that you ve assigned to Click Evaluation from the Menu each sub recipient to edit a record 2 Click CLI Part I Sub recipient Initialization from the Evaluation Landing Page Sin facet 3 From the Listing Page select the Sub Recipient Name Hone amp Rasmen Colton Sub recipient Name link No Drugs Coalition South End Healthy Coalition 781 Substance Abuse Coalition 782 Mount Washington Community 783 Allegheny County 784 Allegheny Youth Advocacy 785 Allegheny 786 Clearfield Substance Abuse Counseling 787 Center Allegheny Youth Advancement Program 788 Allegheny ACTION 789 Hanshaw County 790 Cabell County 792 Sample screenshot displaying the CLI Part Sub recipient Initialization Listing Page SPF SIG Instruments User Manual 36 KIT Solutions 2012 4 The Name of Sub recipient Community and Unique ID of the Sub recipient have been filled out for you 5 Enter the date the Sub recipient community began receiving funds in the Indicate the month and year t
92. the date the sub recipient was funded in the Date is inthe SPF process andthe accomplishments to date Funded text box as mm dd yyyy or use the Calendar feature to rae select the date See the Calendar Feature section for additional details Save button maximum ii Enter the amount of money the sub recipient was awarded in A the Amount Awarded per year text box Sample screenshot displaying the Sub Recipient Edit Form this is a partial screenshot 18 Briefly describe where the sub recipient is in the SPF process and their accomplishments to date in the text field 19 Click the Save button Note Click the Cancel button to cancel this entry SPF SIG Instruments User Manual 29 KIT Solutions 2012 Editing a Sub Recipient Click Implementation from the Menu Click Sub Recipient from the Implementation Landing Page From the Listing Page select the sub recipient you wish to edit by clicking the appropriate Sub recipient Name Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel this entry Deleting a Sub Recipient Click Implementation from the Menu Click Sub Recipient from the Implementation Landing Page From the Listing Page select the sub recipient you wish to edit by clicking the appropriate Sub recipient Name Click the Delete button Note Click the Cancel button to cancel this entry The record will be removed from the grid
93. the systematic gathering and examination of data about alcoho link conditions and consequences in the area of concern to the community prevention pl problems means pinpointing where the problems in the community and the populations that are impacted It also means examining the conditions within the community that put it at risk for the problems and identifying conditions that now or in the future could protect against the problems Accomplishments and Barriers Add and edit accomplishments and barriers related to assessment Cultural Competence Add and edit cultural competence related activities screenshot displaying main menu MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Bread Crumb Trail Accomplishments and Barriers Online Training Video Accomplishments and Barriers Use this section to enter information on any accomplishments and or barriers that you experienced while performing activities related to Assessment Each accomplishment or barrier will be listed in the table below Use the table heading links to sort accomplishments barriers by column Click the Add Accomplishment Barrier button to add a new record or click on the name that you ve assigned to each accomplishment or barrier to edit or delete a record Add Accomplishment Barrier Name Description Type rting Period Barrier in uncovering all ofthe needs of th
94. ties Yes established baseline outcome measures Sample screenshot displaying a Single Form View Listing Page KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Accomplishments and Barriers Online Training Video Edit Forms Accomplishments and Barriers The Edit Form contains the fields for entering and editing data lin rg on any accomplishments and or barriers that you had while performing activities related to e if YOu clicked the ia Add or a Create button to enter new Accomplishment Barrier Information information into a form the Edit Form data fields will be blank Reporting Period 2010 1st Quarter 10 1 2009 12 31 2009 e When selecting a field name link to view existing data the Edit Form data fields Accomplishment Barrier Name Identification of StatelTibe high need priorities will display the data that was entered selected previously These fields may be e modified if needed Description Barrier in uncovering all of the needs of the community due to language barriers with Spanish speaking population No Staff here that speak Spanish However this may be a capacity barrier 3000 characters maximum Save Cancel Delete Sample screenshot displaying an Edit Form for existing data SPF SIG Instruments User Manual 12 KIT Solutions 2012 Data Fields and Buttons In SPF SIG MRT there are several fields boxes
95. tify Instrument Identify Instrument To get started first choose the instrument you are using under Identify Instrument Once the instrument has been saved add the participants who will be responding to the instrument under Identify Participants Finally enter the instrument responses under Enter My PLI Data Grantee Evaluators may upload data under Upload My PLI Data Sub recipient Substance Abuse Coalition v Return to PLI Menu button Stratanv Nama Tuna Instrument Name link mE UU DEVEIdUE y V Environmental Strategies Sample screenshot displaying the Identify Instrument Listing Page Add Instrument Return to PLI Menu Standard Youth PLI Youth PLI Custom Youth Youth PLI KIT Solutions 2012 MRT Management Reporting Tool Deleting an Instrument Home Assessment Capacity Planning implementation BIBI Administration 1 Click Evaluation from the Menu A tommy nenwront 2 Click Participant Level Instrument PLI from the Evaluation Landing Page Identify Instrument 3 Click Identify Instrument from the Participant Level Instrument PLI Landing paddleball a o attend cot aaa Page LAPSOS A eee 4 Select the Sub recipient community name from the Sub recipient dropdown menu Intervention AAA 5 From the Indentify Instrument Listing Page select the survey instrument you aaa yy AAA wish to delete by clicking the appropriate Instrument Name as a 6 Click the Delete button 5 Standard PLI
96. tions net PLl TakeSurvey z Aa ts Xx g Google Pv Proaress Bar Standard Youth PLI PLI Youth Participant ID JWH661 Maximum 100 characters Cohort Grant ID SP55554 Maximum 100 characters Date Completed Month Please Select v Date Completed Day Please Select v Done Internet Protected Mode On Sample screenshot displaying the PLI Youth Survey If you made a mistake and entered a survey incorrectly click the etete Responses Delete Reponses button This button is available for completed survey instruments only The Left Blank and Bad Data options within the survey exist only in the online version They are responses only the data entry person has and are not options on the paper instrument that the participant completes Ifthe participant did not provide a response to a particular question the data entry person can still provide a response by selecting Left Blank This is needed because the questions are required and a response must be selected even if the participant did not provide a response f the participant for example selected two of the response options rather than just one the data entry person can select Bad Data SPF SIG Instruments User Manual KIT Solutions 2012 Upload My PLI Data The Upload My PLI Data module allows the user to upload PLI responses using the upload tool Only the Grantee Evaluator has access to the Uploa
97. ts that are funded MRT Management Reporting Tool Home Assessment Capacity Planning implementation Evaluation Administration Home Implementation Sub Recipient Sub Recipient Online Training Video Sub Recipient a Use this section to enter any sub recipients who have been funded Each sub recipient will be listed in the table Adding a Sub Recipient below Use the table heading links to sort sub recipients by column Click the Add Sub recipient button to add a new sub recipient or click on 2 Add Sub recipient button each sub recipient to edit or delete a record 1 Click Implementation from the Menu Add Sub recipient Add Sub recipient button 2 Click Sub Recipient from the Implementation Landing Page Organization Name CommunityCoaltion Name Amount Awarded per Year Date Funded i lt a Allegheny Allegheny County 7000 00 6 24 2010 3 Click the pacos inet Add Su b Reci pient button i Allegheny ACTION Pittsburgh Urban Area 32000 00 12 1 2010 Allegheny County Allegheny County Allegheny County 15000 00 1 5 2010 Dean HALAT North Side ofthe City 75000 00 12 1 2009 Allegheny Youth Advocacy Allegheny Youth Advocacy Allegheny County At Risk Youth 15000 00 4 21 2010 Cabell County Cabell County Dept of HHS Cabell County 56000 00 5 19 2010 e Clearfield Twp o Hanshaw County Hanshaw County 15000 00 10 10 2009 Hope amp Recovery Coalition Hope amp Recovery Coalition 80000 00 7 1 2009 Mount Washington Community Mt Washington C
98. uld be completed twice over the life of the grant Enter the GLI Implementation Survey Click Evaluation from the Menu 2 Click Grantee Level Instrument GLI Surveys from the Evaluation Landing Page 3 Click the imolementation GLI Implementation link from the Grantee Level Instrument GLI Surveys listing page 4 Anew window will open displaying the survey 5 Answer each question by filling in the appropriate radio button check boxes or text field 6 Click the Next button to move to the next page or use the Back button to return to a previous page 7 Once you have answered all the questions click the Done button Note The final page is to be completed by the Project Director Click the Close button to close the window Click the Print Response button to print the survey Note The Progress Bar at the top of each page shows how much of the survey has been completed Tips Grantee Level Instrument GLI Surveys Use this section to enter GLI Surveys Note Pop up blockers must be disabled Update Surveys Status GLI Implementation survey link incon GLI Implementation BaseLine STE Incomplete Active GLI Infrastructure BaseLine Screenshot displaying page 1 of the GLI Implementation Survey E http ditictraining kitsolutions net GLl TakeSurvey aspx 0rglD 2774PrelD 04SurveylD m6K1 7p98Pr JE p Y G v http fditictraining kitsolutions net GLI TakeSu
99. xt month y Today s date For instance the current month displaying is March Clicking the O arrow will take you to February whereas clicking the o arrow will take you to April SPF SIG Instruments User Manual 15 KIT Solutions 2012 Training Videos The MRT system has training videos available to watch in addition to using this manual These videos are broken down into the different sections of the system and many sections have access to its respective training video Follow the instructions below to view a training video MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Accomplishments and Barriers 1 To view the training video of the section you are currently in click the Online Training Video Accomplishments and Barriers Online Training Video Online Training Video button Accomplis button Use this section to enter intormation on any accomplishments and or barriers that you experienced while performing 2 The video will open IN a New window activities related to planning Each accomplishment or barrier will be listed in the table below Use the table heading 3 To close the training video window click the X on the top right corner of your links to sort accomplishments barriers by column Click the Add Accomplishment Barrier button to add a new record or click on the name that you ve assigned to each accomplishment or barrier t
100. y 12 From the Identify Instrument Listing Page click the Return to PLI Menu button Tips O more than four 4 surveys per strategy name type O The Standard version of the survey contains all of the questions available for that instrument The Customized survey allows the user to select a particular set of those questions For example if the survey the participants completed only included the questions related to Alcohol then the data entry person could Customize the survey to include only the Alcohol questions and remove all of the 30 day use marijuana tobacco other drugs etc questions This is a good time saver for the data entry person because it allows the online version to look the same as the paper version the participant completed Note All Demographics questions must be included on all surveys even customized ones SPF SIG Instruments User Manual KIT Solutions 2012 Edit Custom Instrument The Edit Custom Instrument button provides the ability to remove and reorder questions on the Standard survey 1 From the Indentify Instrument Listing Page select the survey instrument you wish to edit a custom instrument for by clicking the appropriate Instrument Name 2 Click the Est Custom Instrument Edit Custom Instrument button Note This button will only be available when the Instrument Name is in edit mode 3 A new window will open displaying the Standard survey 4 Toexclude a questi
101. y PLI Data Edit Form with Excel 97 2003 xls selected Note The excel sheet refers to the tabs located at the bottom of an excel this is a partial screenshot spreadsheet This field is defaulted to say Sheet 13 Click the Submit button Note Click the Cancel button to cancel this entry SPF SIG Instruments User Manual 73 KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Upload My PLI Data Upload My PLI Data To upload a PLI data file click the Upload My PLI Data button After PLI dat4 Return to PLI Menu button participant will be listed in the grid below To view participants with uploaded PLI data first select a Sb from the drop down menu Click the linked Participant ID to view information related to the participant Upload My PLI Data Return to PLI Menu 14 Once an upload file is submitted a grid will appear displaying the records that were uploaded To view a list of records select the Sub Recipient community Sub Recipient RO ARCO from the Sub Recipient dropdown list 15 From the Upload My PLI Data Listing Page click the Return to z ParticipantiD Intervention Strategy Name Type Instrument Name Baseline PLI Menu button nes Responsible Communities Beverage Server 1 Mobilizing for Change Training Adult PLI YES NO NO NO on Alcohol Environmental Strategies Guiding Good

SPF SIG INSTRUMENTS USER MANUAL

Contents

Download Pdf Manuals

Related Search

Related Contents