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User guide for working in the Dirck Gerritsz Laboratory

1. vd vx eve Ee ROS VR Gu 46 ANNEX V EIA Tor Rothera Research tx eet eed dern V EN NE 62 Season 2015 2016 Staff working in the Dirck Gerritsz laboratory this season Team Jones CO2 University of Groningen Principle Investigator Professor Gerard Dijkema g p j dijkema rug nl Postdoc CO2 project Dr Elizabeth Jones Elizabeth Jones nioz nl Team Stefels Sulfur University of Groningen Principle Investigator Dr Jacqueline Stefels j stefels rug nl Postdoc Dr Maria van Leeuwe m a van Leeuwe rug nl Postdoc Dr Alison Webb a l webb rug nl Team Aerts Ecosystem Free University Amsterdam Principle Investigator Professor Rien Aerts m a p a aerts vu nl Post doc Stef Bokhorst stefbokhorst hotmail com Field assistant Inge de Vries isdevries hotmail com Team POPs Wageningen University Principle Investigator Dr Nico van den Brink nico vandenbrink wur nl PhD student Artem Krasnobaev artem krasnobaev wur nl Student assistant Melvin Faber melvin faber wur nl Team Phyto University of Groningen Principle Investigator professor Anita Buma a g j buma biol rug nl Senior Researcher Dr Jacco Kromkamp Jacco Kromkamp nioz nl Post doc Dr Gemma Kulk g kulk rug nl Field assistant Ronald Visser r j w visser rug nl Winterer 2016 Emily Davey daveyel hotmail co uk Season 2015 2016 Contacting the Dirck Gerritsz Laboratory Dirck Gerritsz main lab ext 4065 Dry lab Annunciation ext 4066 Wet
2. iin Clean room laboratory Standard 20 foot container including ventilation and heating This ultra clean laboratory will be equipped with special air handling filters designed for continuous recycling and filtering of air inside the laboratory creating a Clean Room classification of 10 000 Inside the lab 1s equipped with 2 tables 2 laminar flow benches a sink and cupboards Utilities will include power and fresh water Two further containerised units will be sited adjacent to the north end of the aircraft hangar sat on concrete pads This 1s the optimal location within the existing station footprint to avoid downwind exhaust fumes from the high temperature waste incinerator which could interfere with planned atmospheric analysis These units will comprise iv Measuring storage container Standard 20 foot workshop container for installation and storage of scientific measurement equipment This will be a temperature stabilized laboratory suitable for atmospheric analyses instrumentation Inside the lab is equipped with 1 work bench Utilities will include power and internet connection v Workshop Standard 20 foot workshop container for data recovery and for storage repair and maintenance of scientific instruments Inside the lab is equipped with work bench and 1 storage rack Utilities will include power and internet connection 4 Duration and Intensity It is proposed that the ground work excavation and placement of concre
3. Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 Introduction This guide provides an introduction to the use of the Dirck Gerritsz laboratory at Rothera It includes information on health and safety forward planning laboratory procedures storage and handling of chemicals and samples waste disposal and the use of equipment Additional useful information may be contained in the British Antarctic Survey BAS Code of Practice for Safety in UK Laboratories This guide is intended for all Dirck Gerritsz laboratory users 1 1 Abbreviations AINME Accident Incident Near Miss and FOM Field Operations Manager Environment BAS British Antarctic Survey GMO Genetically Modified Organisms BOL Bill of Lading MSDS Material Safety Data Sheet CAR Chemical Approval Register RA Risk Assessment COP Code of Practice RPS Radiological Protection Supervisor COSHH Control of Substances Hazardous SOP Standard Operating Procedure to Health DO Dive Officer 1 2 The Dirck Gerritsz Laboratory See map on next page The Dirck Gerritsz laboratory comprises a dry lab called Annunciation with a constant temperature between 15 9C and 20 C a wet lab called Faith with an incubator with an operating temperature of 49C a dry lab called Hope with a mass spectrometer and a growth cabinet an ultra clean lab called Love with special filters to provide clean air constantly This lab is a restricted area and can only be entered by
4. Perchloric acid Picric acid 3 3 1 Storage and use of chemicals Chemicals must be returned to the hazardous chemicals store or other appropriate area at the end of each analysis Small working stocks of chemicals may be stored in the Dirck Gerritsz laboratory a flammable chemicals storage cabinet and a corrosive chemicals storage cabinet are provided for this purpose Chemicals should be labelled with the scientists name date prepared chemical name and concentration and hazard label s 17 Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 Working quantities and solutions must be labelled with the owner s name content preparation and expiry date and appropriate hazard label s Hazardous chemicals must be dispensed in a fume cupboard using a plastic drip tray with disposable cover any spillages must be immediately cleaned All chemicals with the exception of working stocks should be stored in the bunded hazchem store When entering the hazchem store the ventilation system must be activated for a minimum of 30 minutes PRIOR to entry Chemicals in the hazchem store will be labelled with the scientists name or project number and the date received only chemical consigned to your project should be removed and used All unused chemicals must be removed and packed for consignment back to the UK at the end of the season Storing chemicals at Rothera for use next season must first be discussed with the laboratory manager 3 3
5. 11 Liesbeth Noor l noor nwo nl October 2015 2 4 2 Fridges and freezers There are no freezers in the Dirck Gerritsz laboratory In the Bonner laboratory freezers are available at 209 and 80 C fridges at 4 C The fridge and freezer capacity for scientific samples at Rothera is limited Pressure on space is especially high at the end of the season when many samples are being collected for return to the UK In addition there is limited space on the ships and at BAS headquarters in Cambridge Please consult the laboratory manager if large amounts of freezer space are required for projects Stock solutions of chemicals should be made up in sensible quantities such that they do not take up too much fridge space and only stored in spark free fridges freezers These must be disposed of when analyses are finished All items stored in fridges and freezers must be properly sealed to prevent leakage and labeled with date contents hazard labels and owner s name Please see the document Introduction to working at the Bonner Laboratory for details 2 5 Laboratory Equipment The Dirck Gerritsz laboratory at Rothera is NOT available to other scientists than the Dutch teams conducting research inside it These teams must maintain the Dirck Gerritsz laboratory equipment If you are interested in using this equipment please consult the lab coordinator 2 5 1 Personal Research Equipment Scientists are expected to remove all of their cargo
6. 21 3 Advance permission required for visits to the station Yes request from BAS UK 21 4 Operational problems for the station caused by visitors unannounced visits etc Unannounced visits particularly aircraft may pose a hazard to flying operations and disrupt science activities 21 5 Environmental impact of visitors at the station or nearby Disruption of scientific sites through inadvertent interaction by shore party visits Liesbeth Noor l noor nwo nl October 2015 45 Season 2015 2016 ANNEX IV UK permit for Rothera Research Station Liesbeth Noor l noor nwo nl October 2015 46 Commonwealth Office UNITED KINGDOM OF GREAT BRITAIN AND NORTHERN IRELAND ANTARCTIC ACT 1994 ANTARCTIC ACT 2013 ANTARCTIC REGULATIONS 1995 490 as amended Permit for activities under Section 3 Section 4 and Section 10 of the Antarctic Act 1994 No 31 2015 British Antarctic Survey UNITED KINGDOM OF GREAT BRITAIN AND NORTHERN IRELAND ANTARCTIC ACT 1994 amp ANTARCTIC ACT 2013 ANTARCTIC REGULATIONS 1995 490 as amended Permit for activities under Section 3 Section 4 and Section 10 of the Antarctic Act 1994 This permit No 31 2015 granted under Section 3 Section 4 and Section 10 of the Antarctic Act 1994 to Professor Jane Francis the Director of the British Antarctic Survey BAS the permit holder located at High Cross Madingley Road Cambridge CB3 OET authorises the persons specified by her and appro
7. The water at the sewage outfall location meets high standards The dried treated sludge will be incinerated and the ash removed from Antarctica for disposal The BAS uses mainly readily biodegradable citrus based multi purpose cleaning agents Citraclean at Rothera Research Station Careful attention to fuel handling and management Absorbent pads to be used immediately to clean up any minor spills Rothera Oil Spill Contingency Plan to be followed Daily checks of vehicles generator emissions Maintenance to be carried out as necessary NIOZ BAS will investigate sustainable energy options for the new facilities including solar water heating system and photovoltaic panels Scientific research plans of the laboratory design and instrumentation are further developed it is anticipated by BAS that actual monthly fuel consumption will be considerably less Generation of chemical waste Possible harm to Guidelines on waste minimisation are provided to staff prior to departure for Antarctica human health or danger to wildlife if scattered by wind All laboratory waste will be incorporated into the BAS waste stream and will be removed from Antarctica in UN approved packaging for safe disposal in UK 7 Assessment and Verification of Impacts and Monitoring The BAS on Site Construction Supervising Officer the Rothera Logistics Co ordinator and the Base Commander will be resp
8. is a dry lab Labs 2 and 3 Faith and Hope are wet labs and lab 4 Love is an ultra clean lab PV cells have been placed on top of the outer envelope and the four mobile laboratories are heated by a heat pump The Laboratory is named after a Dutch trades man Dirck Gerritsz who was part of a fleet that sailed the area at the end of the 16 century The four mobile labs are named after the ships of this fleet The laboratory was commissioned by the Netherlands Organisation for Scientific Research The building process was a collaboration of BAS and the Netherlands Institute for Sea Research NI OZ 30 Season 2015 2016 5 4 New or recent construction 5 5 Sketch or map of buildings see map on page 9 5 6 Major aerial systems HF Communications and MF radar 5 7 Landing or dock facilities Biscoe Wharf 80 m long Wharf 5 8 Roads Minor access tracks around station 5 9 Airstrips Crushed rock gravel airstrip 900 m in length 5 10 Helipads None 5 11 Nearby facilities refuges field huts etc Sledge caboose in the local travel area on the skiway 6 COMMUNICATIONS 6 1 Communication facilities VHF UHF Iridium Sat B Mini M Internet connection 7 TRANSPORT Liesbeth Noor l noor nwo nl October 2015 31 Season 2015 2016 7 1 Number and type of ground vehicles 7 2 Number and type of small boats 7 3 Number and type of fixed and rotary wing aircraft 7 4 Number of aircraft movements
9. 136 bed spaces 3 6 Responsible agencies or ministries British Antarctic Survey a component Netherlands Organisation for Scientific research institute of the UK Natural Research NWO Environment Research Council 3 7 Training survival first aid environmental protection etc First aid training survival and field environmental Dirck Gerritsz lab users receive the same training training held in the UK during BAS Introductory Conference in Cambridge Further station and field training and local area familiarization is held once 28 Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 personnel arrive on Rothera This may amount to 14 days in total 4 SCIENTIFIC RESEARCH 4 1 Major scientific programs supported by the station Environmental monitoring marine biology Oceanography marine biology terrestrial ecology glaciology geoscience mapping meteorology Persistant organic pollutants terrestrial biology human biology and medicine tidal measurement and upper atmospherics 4 2 Dedicated permanent scientific facilities on the station Bonner laboratory terrestrial microbial marine Dirck Gerritsz Laboratory 1 wet lab LIDAR building and Bransfield House laboratories 2 dry labs and 1 ultra clean lab physical sciences MF radar and met balloon launching facility 4 3 Number and nationality of exchange scientists from other Antarctic programmes none 4 4 Advance notice use and control of radi
10. 2 Removal of unused chemicals from Rothera To avoid a build up of chemicals in the HazChem store it is imperative that only those chemicals needed are brought to Rothera and that all unused chemicals are either sent back to the UK or disposed of as hazardous waste in the correct manner at the end of the season or upon completion of your fieldtrip Visiting scientists are responsible for the removal to UK of ALL chemicals that they bring 3 3 3 Disposal of waste chemicals Under the Antarctic Treaty Protocol all chemical wastes must be disposed of outside Antarctica For BAS this means that no chemical waste including washings may be poured down the sink All waste must be returned to the UK for proper disposal For more information please see guide 001 on disposal of waste from BAS Antarctic research stations available from the laboratory manager All waste streams generated by your work should be discussed with the laboratory manager prior to commencement of work to ensure safe disposal Waste must be safely disposed of as it is generated and NOT at the completion of your fieldtrip 3 3 4 Chemical spillage Chemical spilages should be prevented by the use of funnels and drip trays which should be used whenever possible Plastic baskets trays and Winchester carriers are provided for transporting chemicals to and from the HazChem store You can find these items in the Biostore of the Bonner laboratory All chemical spillages however tr
11. 2015 The Dirck Gerritsz lab is supplied with potable water from the Bonner lab PV cells and heat pump technology 33 Season 2015 2016 11 STATION FACILITIES MEDICAL 11 1 Medical facilities and personnel 11 2 Number of patient beds 12 STATION FACILITIES HAZARDOUS CHEMICALS 12 1 Types and quantities of chemicals Various types of analytical and preserving chemicals equal Phenol Hydrochloric and Sulphuric acids Gluteraldehyde Formaldeyde etc 12 2 Storage and monitoring arrangements Hazchem store adjacent to the Bonner lab The Dirck Gerritsz lab does not have its own Hazchem store and therefore uses the one of the Bonner lab 12 3 Protection against leaks and spills Hazchem store is bunded 13 FIREARMS EXPLOSIVES 13 1 Number type and purpose of firearms and ammunition None 13 2 Amount type and use of explosives None 34 Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 13 3 Storage of explosives and method of disposal 14 MILITARY SUPPORT ACTIVITIES 14 1 Describe any military support to the station None 14 2 Details of military equipment held at station None 15 ANTARCTIC TREATY LEGISLATION 15 1 Understanding of the provisions of the Antarctic Treaty and related agreements Station Leader and senior staff are well aware of senior staff are well aware of the Antarctic the Antarctic Treaty and Environmental Protocol Treaty and Environmental Protocol 15 2 Availab
12. Abb push button 1W RD CP1 Ta to Liesbeth Noor noor nwo nl October 2015 Season 2015 2016 IORI 11 l sign led220VDC RD CL 523R 3357126 Abb sign led220VDC RD CL 523G 3357134 Abb sign led220VDC RD CL 523Y 3505203 Crou fasecon MWA 208 480vac 1 1 Jo 4385290 RITL Cabinet heating 3105340 1 1 o Dmmeem 1 NSYCCOTHC Technics Technics ntuitve plant controller TDB a h Intuitive plant stepper ex mo display PT1000 sensor art PRO209 NOT found number PRO171 pti000 Pipesensor PT1000 Pipe sensor Pressuresensor 1 12bar ER HH Pressure sensor 1 34bar 11 Plug pressure sensor DSH pA SE Traag kar traag T regelaar 10A PIN e e 3388345 ESKA Fuse glass 6 3X32 2A T DS10 regelaar Spare part Spare part Amount of number enclosed reserve spareparts Ventilation and fluid com BE vedete Premasgard 1141 Pa 0 10V Differential pressure measuring transducer 42007495 RCO2 CO2 sensor air velocity 1 1 o 42004291 RFF U RH meter RJA J i o Ji Jo Technische Unie 8634127 Csar difference pressure reg Nr RR 22mm 1800630 Flam Flamprescofiler1 2 1 2 4294633 KSB RIO c 25 60 pump 1800036 Flam expvat flexcon 1205 1 o Liesbeth Noor l noor inwo nl October 2015 Season 2015 2016 1800077 Flam expvat flexc
13. Science Laboratories Introduction In November 2005 the British Antarctic Survey BAS submitted an Initial Environmental Evaluation IEE for the proposed Redevelopment of Rothera Research Station This redevelopment which started in 2006 is taking place over eight phases lasting at least 15 austral summer seasons Polar Regions Unit of FCO require BAS to provide an update to the rolling IEE at each stage of the redevelopment This Update to the Rothera Redevelopment IEE covers the proposed Dutch funded science facility an additional phase of redevelopment at Rothera The original IEE included a comprehensive description of the environment at Rothera Point the predicted impact of a major redevelopment measures that are in place to minimise these impacts and details of the Rothera long term monitoring programme in place to asses and verify environmental impacts These details remain extant 2 Background The Netherlands Polar Programme operated by the Netherlands Organisation for Scientific Research NWO and BAS have an agreed Memorandum of Understanding outlining their scientific collaboration in Antarctica To strengthen the links between Dutch and UK polar science NWO is planning to make a capital investment in laboratory facilities at Rothera Science at the new laboratories will focus on two over arching themes which complement BAS science namely 1 Ice climate and rising sea level and 11 Polar Oceanography The NW
14. accessible from BAS computers https ishare apps nerc ac uk teams bas _ risk Station 20Risk 20Assessment Forms Allitems aspx If a procedure is to be carried out for which there is no existing risk assessment then a new assessment must be completed The actual assessment should be completed by the operator and then approved by the laboratory manager Prior to completing a risk assessment a user must have received training in the assessment of risks and is strongly advised to seek advice from an experienced person such as the station leader laboratory manager or BAS Health and Safety Advisor 3 2 4 Codes of Practice COP and Standard Operating Procedures SOP Many other procedures are covered by COPs and SOPs Copies of these are available on the BAS network or from the laboratory manager and are held in the Dirck Gerritsz laboratory It is the responsibility of both line managers supervisors and scientists to ensure compliance with these guidelines wherever possible 3 2 5 Accident Incident Near Miss and Environment AINME Reporting All accidents injuries to people incidents damage to property and near misses that occur must be reported AINME forms are available on the station computer networks or from the laboratory manager Forms may be filled in anonymously AINME reports are used to help assess and if necessary modify procedures and risk assessments to maximize safe working practice and work environments 16 Liesbeth Noo
15. currently being undertaken Initial Environmental Evaluation for Expansion of Initial Environmental Evaluation for Dirck Gerritsz Rothera Research Station Bonner Laboratory laboratory see ANNEX V of this document Initial Environmental Evaluation for MF Radar Initial Environmental Evaluation for the proposed construction of an accommodation building and operations tower at Rothera Research Station Rothera Point Adelaide Island Antarctica 17 3 Environmental monitoring of indicators of possible environmental impacts of the station or associated activities Liesbeth Noor l noor nwo nl October 2015 37 Season 2015 2016 Existing Human Impacts Monitoring 1 The concentrations of heavy metals in lichens around the British Antarctic Survey BAS research stations Monitor heavy metal concentrations lead zinc cadmium aluminium manganese copper magnesium and iron in Antarctic lichens Usnea spp around Rothera research station to establish the area of contamination and to verify whether any observed contamination is as a result of station activities 2 The distribution numbers and breeding success of nesting birds at Rothera Point Adelaide Island Monitor the distribution numbers of breeding pairs and breeding success eggs laid chicks hatched and chicks fledged of skuas Catharacta spp and Dominican gulls Larus dominicanus nesting near to Rothera Research Station Rothera Point Adelaide Island and to est
16. emissions 1f incinerated all other plastic wastes except low density polyethylene containers such as bags for storing wastes provided that such containers are incinerated in accordance with Rule 3 below fuel drums other solid non combustible wastes Liquid wastes which are not covered by paragraph 1 above and sewage and domestic liquid wastes must to the maximum extent practicable be removed from Antarctica The following wastes must also be removed from Antarctica unless incinerated autoclaved or otherwise treated to be made sterile residues of carcasses of imported animals laboratory culture of micro organisms and plant pathogens 10 c introduced avian products Rule 3 Waste Disposal by Incineration Combustible wastes other than those referred to in Rule 2 1 which are not removed from Antarctica must be burnt in incinerators which to the maximum extent practicable reduce harmful emissions The solid residue of such incinerations must be removed from Antarctica Rule 4 Other Waste Disposal on Land 1 Wastes not removed or disposed of in accordance with Rules 2 and 3 must not be disposed of onto ice free areas or into fresh water systems 9 Sewage domestic liquid wastes and other liquid wastes not removed in accordance with Rule 2 must to the maximum extent practicable not be disposed of onto sea ice ice shelves or the grounded ice sheet provided that such wastes which are generated by stations locate
17. mrt 16 ES 30 mrt 16 ES 25 jan 16 D7 25 jan 16 D7 25 jan 16 D7 18 feb 16 D7 30 jan 16 D7 30 jan 16 D7 How to work in the Dirck Gerritsz Laboratory In case of an emergency e Alarm there is a fire alarm panel the building to the left of the entrance e fire emergency plan is exhibited in several locations on station Muster point is located next to the tagging board in the Bonner Lab All users have to conform to NERC BAS Health amp Safety standards These include good laboratory practice induction training and safe working practices such as COSHH risk assessments and standard operating procedures The Bonner lab manager will monitor conformance to these regulations In case of any non conformities she will contact the coordinator for the Dirck Gerritsz laboratory see page 3 All manuals and procedures are placed on a shelf on the right side of the entrance to the Dirck Gerritsz Laboratory Lab users are supposed to know where to find them and to consult these when necessary When the temperature within the docking station is getting too high for good operation of the mini lab s climate system the floor and roof shutters need to be opened Please refer to the Mini manual for handling the Dirck Gerritsz lab for the optimum temperature Make sure to discuss this with the other Dirck Gerritsz lab users All manuals are located in the Dirck Gerritsz laboratory on a shelf to the right of the main ent
18. protected areas within the past year Issue of permits and reasons for their issue Liesbeth Noor l noor nwo nl October 2015 43 Season 2015 2016 20 4 Problems with station personnel or visitors not observing the restrictions of protected areas None 20 5 Marking of the protected area s in the vicinity of or containing the station Rothera Point ASPA is clearly marked by information signs and rock gabions 20 6 Monitoring or management of protected areas Carried out by the Rothera Terrestrial Field Research Assistant 20 7 Information as to whether the protected areas continue to serve the purpose for which they were designated Monitoring by BAS 20 8 Additional steps that should be taken to protect the areas None current measures are adequate 21 TOURIST AND NON GOVERNMENTAL ACTIVITIES 21 1 Visits to the station by tourists or non governmental expeditions during the past year e Total number of people e Numbers ashore at any one time e Number of cruise ships Maximum of two per season permitted e Number of yachts e Number of aircraft 21 2 Procedures developed to facilitate or control tourist and non governmental activities Liesbeth Noor l noor nwo nl October 2015 44 Season 2015 2016 Except for two permitted tourist ships per season all other tourist and non governmental such activities are not allowed except with authorization by the Director of BAS or in case of an emergency
19. the Project Board Figure 1 Proposed location of Docking Station to be confirmed by the Project Board NNER LABORATORY STATION REFUEL POINT of os ud Figure 2 Floor plan of docking station Figure 3 Front and side view of planned docking station Removable gantry system for the insertion swopping out of the containerised laboratories Elevation Elevation Roller shutter doors accross container access points Figure 4 Artist s impression of the docking station SS NS The laboratory units will be High Cube 20 ISO Shipping Containers 6 10m x 2 44m and 2 89m high The choice of modular shipping containers will allow for flexible deployment by BAS ship The three containers in the docking station will comprise i Dry laboratory Standard 20 foot laboratory container including ventilation and heating Internally it 1s equipped with 2 tables a sink and cupboards This laboratory will house analytical instrumentation Utilities will include power and fresh water i1 Wet laboratory Standard 20 foot laboratory container including ventilation and air conditioning Inside the lab is equipped with 2 lab tables a sink a fume hood and cupboards The floor will be equipped with a drain pipe leading to the sewage treatment plant The laboratory will be used largely for cultivation and incubation for example of algae phytoplankton or marine viruses Utilities will include power fresh water and CO
20. 016 Presence of Dutch researchers at Rothera Research Station NPP DUTCH PROJECTS FOR 2015 16 SEASON at Rothera 205 206 Night No Dec Jan Feb Mar Apr ____ 01 Projet Persone E D i i i j 52 JRemedviser 30 gacoKomkmp 26 eee con yqibylones tC 59 de Baar O NENNEN EEMENE 2 2 68 68 Pops ArtjemKrasnobaev jMevnFber jNicvandenBin 22 35 _ eee ELLE JI LLL SULFUR JacquelineStefels 68 jMeiavanleeuwe PEE E 68 JisonWeb I 54 o i ECOSYSTEM Stef Bokhorst 35 ER UE EIER 35 i pli Winterer senior researcher Post doc Ph D Student Technician 598 winterer Liesbeth Noor l noor nwo nl October 2015 5 jan 16 D7 5 jan 16 D7 31 jan 16 D7 31 jan 16 D7 26 dec 15 JCR 26 dec 15 JCR 21 dec 15 D7 18 nov 15 D7 18 nov 15 D7 26 dec 15 JCR 26 dec 15 JCR 26 dec 15 JCR 26 dec 15 JCR Out 26 feb 16 D7 4 feb 16 D7 26 feb 16 D7 30 mrt 16 ES 30
21. 3 hand type 77940 1 1 o 891431 Hose for oilpump i a 8400012 5 compressor oil 4014214 0 BEEN __ Technische unie___ ft 3498557 ESKA GLASZ 5X20 5A T DS10 81 82 83 84 3498581 ESKA GLASZ 5X20 10A T DS10 81 82 83 84 3431335 ESKA GLASZ 5X20 1 25A T 1 1 DS10 81 82 83 84 Spare part Spare part Amount of number enclosed reserve spareparts DE A R inris TA UE Lemmens ventilator 009 7 Liesbeth Noor l noor inwo nl October 2015 Season 2015 2016 ANNEX III Rothera Inspection Checklist The following list contains questions to be answered during an inspection of Antarctic Stations by another party of the Antarctic Treaty This list is the standard inspection checklist from the Antarctic Treaty Secretariat completed with answers specifically regarding the Dirk Gerritsz Laboratory right side of the page in Italic Not all questions do concern the Dirck Gerritsz Lab so these are left open The answers given at the left side of the page were given during an inspection of Rothera research station in 2005 This part of the checklist will be taken care of by the station management This information needs to be available to all users of the Dirck Gerritsz Laboratory in case of an inspection Please keep in mind that you have to be aware of the Antarctic Treaty and Environmental Protocol while working in the Dirck Gerritsz Labora
22. Container manual Rothera 84 Hope Liesbeth Noor noor nwo nl 21 October 2015 Season 2015 2016 ANNEX II List with spare parts for laboratory units If you use anything from the list please inform the station s facility manager Electricity cabinet Spare part Spare part Amount of number enclosed reserve spareparts pL pr dal stock 2304848 Find relais 40 2P8A 230AC 4 0 273235 Seautomekaceonea c3p 1 1 Jo 273268 Seauom6KACGON20MC3P 1 1 Jo 322438 Se 16A B 19793 DPNA Vigi 2 30MA 322420 SE 10A B 19791 DPNA VIGI 1 30MA 82 83 342311 Se autom 4 5KA DPNA 6A B 2 2 1P N 2 405720 SemagnschakCT2P25A230V 4 o 1515881 TluxomschakeNM2OEUA 1 o _ 2220671 SemagnschaklCIDO9P7230V 4 o 2304848 402P8A230AC o N e e Spare part Spare part Amount of number enclosed reserve spareparts 2906410 Fins relvoet 40 module spins 8 8 o 2906907 Find variaclip tbv40 49 o2 Jo 2303626 FIND LEDMOD VA 95 110 230ADC 3206836 Legr trafo 230 24V 40VA i a1 0 0 7050735 Se motbevschak GV2ME06 1 60A 7050792 Se hlpcont GVAN11 OR 0 7345010 Entr Fuse holder 85 oa a o 3431277 ESKA Fuse glass 5X20 500MA T 1 1 DS10 81 82 83 84 3431368 ESKA Fuse glass 5X20 2AT 1 1 DS10 trafo zuurkast 81 82 83 84 3498565 ESKA Fuse glass 5X20 6 3A T 1 DS10 laminaire flowkast 82 3354792
23. Damoy Point 1 As operational accountability for some of these sites at k above is governed by an MOU between BAS and the United Kingdom Antarctic Heritage Trust the permit holder must liaise with the Trust to ensure that those sites are also preserved appropriately and in agreement with the permitting authority This permit provides authorisation for the permit holder to temporarily remove objects from a Historic Site and Monument for conservation or repair under section 10 of the Antarctic Act 1994 as amended once plans are agreed with the permitting authority A short report should be submitted to the permitting authority providing basic details of any such activity by 31 August 2015 m Working with the permitting authority the permit holder will endeavour to carry out reviews of UK proponent ASPAs and ASMAs when required under the Environmental Protocol n Working with the permitting authority the permit holder will endeavour to provide 1 the necessary support in preparation for Antarctic Treaty Consultative Meetings ATCMs 1 key physical presence and appropriate expertise at annual ATCM meetings The permit holder must ensure that no flora and fauna are held at British bases in Antarctica that are not held under permits issued under Section 12 of the Antarctic Act 1994 Any other flora or fauna must be removed or destroyed by the appropriate means Products containing non native microorganisms for use in station sewage t
24. House in 2001 after the Rothera sledge dog team Giants and the Bonner Laboratory became operational The laboratory was named after W N Bonner biologist 1953 86 and Deputy Director of BAS 1986 88 It houses the biology laboratories which were established at Rothera when the main biological station Signy Station H was reduced to summer only operations A new accommodation building was erected during the 1999 00 and 2000 01 seasons It was named Admirals House after the Rothera dog team Admirals Field huts A hut was established on Lagoon Island 30 Nov 1989 as a shelter for those on recreational trips Two field huts were established on L onie Island in Dec 1996 Known as the Melon hut and the Apple hut they were provided by the Netherlands AntArctic Programme sic during a collaborative study with BAS A second Melon hut was erected at Two Step Cliffs Alexander Island in 1998 99 Liesbeth Noor l noor nwo nl October 2015 The Dirck Gerritsz Laboratory consists of 1 building being the outside envelope Four mobile laboratories are placed inside this envelope The foundation for the envelope was constructed during the 2010 2011 season The outer envelope itself was erected in 2011 2012 Three of the four mobile labs were placed inside the envelope in March 2012 The fourth lab was placed in December 2012 The four mobile laboratories are standard 20 foot containers 1 6 06 m x 2 44 m x h 2 89 m Lab 1 Annunciation
25. O science funding round is currently underway and will determine which science projects are carried out in the new science laboratories 3 Description of the proposed Dutch funded science facilities at Rothera The proposed facilities will comprise a docking station located adjacent to the existing Bonner Laboratory with the capacity to house four simple modular containerised laboratories initially it will house just three The docking system is designed so that individual laboratories can be removed and replaced as funded science priorities change The proposed docking station will be an east west trending single storey shell sat on concrete plinths 1 5 m above ground level and 8 5 m in height It will comprise a steel skeletal frame with an external envelope of insulated panels and roller shutter doors A removable A frame will be used to move the mobile laboratories in and out of the docking station Several alternative locations on Rothera Point were examined for the docking station Proximity to the existing Bonner Laboratory with access to existing services including electricity water and sewage grey water was considered essential A site at the north eastern end of the Bonner Laboratory was chosen initially however snow modelling recently undertaken by external consultants suggest that it would be better located to the south east of the Bonner Laboratory to reduce winter snow drift This 1s currently under consideration by
26. User guide for working in the Dirck Gerritsz Laboratory Season 2015 2016 Table of Content Staff working in the Dirck Gerritsz laboratory this season 2 Contacting the Dirck Gerritsz Laboratory Dn UR 3 Presence of Dutch researchers at Rothera Research Station 4 How to work in the Dirck Gerritsz 5 Maintenance and Gus vafa 6 4144 OGG Bl ON 7 Floor plan Direk Gerritsz I3DOFatobV des oni meatus te ae na 8 Organisational Chart Tor Rothera Research 5 1 on 10 Direk Gerritsz EabordtoryEacHlitiGS ER 11 WV OU 14 Annex l Additional guides tia alsssisten astute de e etude De ede 21 ANNEX II List with spare parts for laboratory 5 22 ANNEX Il Rothera Inspection Checklist sas nite E Een PRU eda basati Qus d E 26 ANNEX IV UK permit for Rothera Research 5 qu RM x Doa
27. a and Signy stations are reviewed on an annual basis to ensure continuing best environmental protection standards are applied as is practicable The permit holder should confirm to the permitting authority that the management manuals have been reviewed by 31 December 2015 t The permit holder should ensure that fully completed and updated Antarctic Treaty Inspection Checklists are held centrally and locally relation to all stations planes and vessels u The permit holder must report progress on penguin monitoring programmes at Port Lockroy to the permitting authority as required This activity must conform to the CCAMLR CEMP and any related guidelines established by the Committee for Environmental Protection v The permit holder must provide and ensure effective participation annual deployment training for everyone that BAS transports to Antarctica including all ship s crew and field personnel This training must include waste management wildlife awareness and conduct to minimise disturbance and information about relevant Management Plans and Visitor Site Guidelines requirements as appropriate For field personnel the training must also cover additional safety training including guidance on self sufficiency and search and rescue arrangements Sufficient opportunity will also be provided for the FCO to contribute an overview briefing W A report on the recreational use by the permit holder of locations wit
28. able as an offence under section 3 5 section 3 6 section 4 3 section 4 4 section 10 2 or section 13 2 of the Antarctic Act 1994 for which the maximum penalty is two years imprisonment or an unlimited fine or both Persons authorised to require production of this permit in Antarctica are listed in Regulation 9 5 of the Antarctic Regulations 1995 490 and include a magistrate or public officer of the British Antarctic Territory a station leader of the British Antarctic Survey an Antarctic Treaty Observer a British naval officer or the Master of a British Antarctic Survey vessel Antarctica means all land sea and shelves and the airspace above them south of 60 South latitude APPENDIX I WASTE DISPOSAL AND WASTE MANAGEMENT Rule 1 Application This Appendix applies to all activities for which advance notice is required under Article VII 5 of the Antarctic Treaty a b Rule 2 Waste Disposal by Removal from Antarctica The following wastes must be removed from Antarctica 1f generated by the permit holder a b c d e f g h radio active materials electrical batteries fuel both solid and liquid wastes containing harmful levels of heavy metals or acutely toxic or harmful persistent compounds poly vinyl chloride PVC polyurethane foam polystyrene foam rubber and lubricating oils treated timbers and other products which contain additives that could produce harmful
29. ablish whether any observed changes related to station activities 3 The environmental fate and effects of fuel leaks and spills at BAS research stations Monitor petroleum hydrocarbon concentrations in soil seawater sediments and marine fauna around Rothera research station particularly after major fuel spills and to establish the environmental pathways and fate of petroleum hydrocarbons in local ecosystems 4 The near shore marine biology and sewage pollution at Rothera point Adelaide Island Identify and survey near shore marine flora and fauna habitats and communities around Rothera Point using sub aqua diving techniques and also to investigate the local impact of sewage effluent from the research station on nearby sub tidal marine communities 18 CONSERVATION OF FLORA AND FAUNA 18 1 Methods of making station personnel aware of the rules relating to the conservation of Antarctic flora and fauna All new personnel attend the BAS conference where these issues are covered and are given a copy of the All Dirck Gerritsz lab users attend the BAS conference BAS Handbook which contains a section on the and are given a copy of the BAS handbook conservation of Antarctic flora and fauna 18 2 Details of any native mammals birds or invertebrates that have been killed injured captured handled molested or disturbed during the past year Methods used to kill capture and or handle animals Issue of permits and reasons for their issue A p
30. atory manager Dispose of residues correctly Dispose of waste chemicals or solids in accordance with the hazardous waste disposal procedure If in doubt ask Wash up glassware immediately after use Do not leave it in the sink or on draining board Remove equipment from drying cabinets as soon as it is dry Do not interfere with or adjust equipment that you are not responsible for Ask for a demonstration if you wish to use equipment that you are not familiar with Equipment manuals are located in the Dirck Gerritsz laboratory on a shelf to the right of the main entrance and should not be removed Do not pour any chemicals or washings down the sink 14 Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 16 Be as tidy as possible Avoid spreading over large areas ALL scientists are required to clear and wash up for themselves There are no technicians or cleaning staff to do this on your behalf At Rothera there is a weekly clean or scrubout of station communal areas to which ALL laboratory users visitors and BAS employees alike are expected to contribute It is the responsibility laboratory users to keep their work space clean and tidy if this is unsatisfactory the laboratory manager will arrange an additional work area scrubout 3 2 Health and Safety Health and safety documentation includes Control of substances hazardous to health COSHH forms Biohazard assessment Risk assessments RA Codes of pra
31. authorized personnel Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 Floor plan Dirck Gerritsz laboratory Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 1 3 Laboratory Management Structure The diagram on the following page outlines the management structure at Rothera Research Station during the summer period Wherever possible all work related communications use the pathways indicated to ensure that work requests are allocated correctly and correct procedures followed You will be introduced to the key management personnel upon arrival on station The Rothera management team are extremely busy during the summer period Scientists should in the first instance liaise through the laboratory manager or the Dirck Gerritsz lab coordinator who will convey requests to the Rothera management team This will ensure a coordinated approach to field activities so resources are utilised for the mutual benefit of all personnel Communications and computing support may be sought directly from the communications manager Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 Organisational Chart for Rothera Research Station i Station Site Station Science Operations Management Radio Operators Field Assistants Diving amp Boating Officers STATION LEADER Liesbeth Noor l noor nwo nl October 2015 Building Services Facilities Vehicle Me
32. bited Products No polychlorinated biphenyls PCBs non sterile soil polystyrene beads chips or similar forms of packaging or pesticides other than those required for scientific medical or hygiene purposes must be introduced onto land or ice shelves or into water in Antarctica Rule 8 Waste Management Planning 1 The permit holder must have in place waste disposal classification system as basis for recording wastes and to facilitate studies aimed at evaluating the environmental impacts of scientific activity and associated logistic support Wastes produced must be classified as a sewage and domestic liquid wastes b other liquid wastes and chemicals including fuel and lubricants c solids to be combusted d other solid wastes and e radio active material 2 Waste management plans including waste reduction storage and disposal must be prepared specifying a current and planned waste management arrangements including final disposal b current and planned arrangements for analysing the environmental effects of waste and waste management c other efforts to minimise any environmental effects of waste and waste management 3 An inventory must be prepared f locations of activities where waste management has taken place and submitted to the permitting authority along with any waste 12 management plans as an appendix to the report on activities required under this permit specified earlier Rule 9 Manag
33. chanics Plant Technicians Technical Support Staff Medical Team Summer only 10 Dirck Gerritsz Laboratory Facilities 2 1 Power The main power supply in the docking station is 230Vac 50Hz Power outlets are of the standard British 3 square pin type The main power supply inside the 4 laboratory units is 230Vac 50Hz Power outlets are of the standard Dutch 2 round pin type The supply is generally very reliable but occasional power outages do occur The Facilities Engineer may be able to arrange a portable generator to cover critical equipment only during planned power outages Power demand during the summer can approach the capacity of the main generators Please switch off and unplug equipment that is not in use this also applies to computers All equipment MUST be PAT tested prior to use 2 2 Water The Dirck Gerritsz Laboratory is supplied with potable water via the Bonner Laboratory In general there should be no shortage of water in the Dirck Gerritsz laboratory and the quality of the tap water is usually very high Water is produced by a reverse osmosis plant The Bonner laboratory has a water purification system to provide deionised and ultra pure water 18 5 litres per hour 30 tank This water takes time to produce in large quantities Plan in advance keep bottles full and give consideration to other users Should the station RO plant break down water may be extremely limited Should this occur the s
34. chemical Copies of these sheets should be either appended to the COSHH form or otherwise be readily available The hazard data sheets provide an important part of the COSHH form and must be read and understood by all users Where hazards involved in a process are solely due to the chemical properties of the substances used the COSHH form is a sufficient assessment of the associated risks and no further risk assessment for the procedure is required However where there are additional hazards involved a more wide ranging risk assessment may still be required 3 2 2 Biohazard assessments The COSHH regulations also apply to biological agents that may cause infection allergy toxicity or other hazard The hazards associated with biological agents are somewhat different to those associated with chemical agents BAS has introduced a special form to cover this assessment All personnel working with biological material must have completed a biohazard assessment form blank copies of which can be obtained from the Bonner or Cambridge laboratory manager 15 Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 Biological agents are classified into four groups of increasing virulence Group one organisms may be handled at BAS research stations group two organisms require the use of a Class II Containment Cabinet and groups three and four are prohibited throughout BAS laboratories Inexperienced researchers must seek advice from appropriate
35. ctice COP and Standard operating procedures SOP 3 2 1 Control of Substances Hazardous to Health COSHH assessments The Control of Substances Hazardous to Health COSHH Regulations 1999 require that a risk assessment be carried out prior to the use of any substance that is hazardous to health This includes many common household or workshop substances As a rough guide if a substance includes an orange hazard warning label as part of its packaging it will require a COSHH form to be completed before use Blank copies of the BAS COSHH assessment form can be obtained from the laboratory manager It is only necessary that this form be filled in once for each process subsequent users of the same process once they have read the assessment may sign their name to the list of users The assessment must be periodically reviewed Visitors to BAS may already have completed a COSHH form for a process within their own institution If this contains sufficient detailed information they need only supply a copy to the dossier in the Dirck Gerritsz laboratory and the laboratory manager to continue the process at the Bonner laboratory The information required for the completion of a COSHH form is contained in a Material Safety Data Sheet MSDS The manufacturer should include these with each product A copy of the MSDS is kept at the Dirck Gerritsz laboratory and the Bonner laboratory either as hard copies on CD ROM or on the computer network for each
36. d inland on ice shelves or on the grounded ice sheet may be disposed of in deep ice pits where such disposal is the only practicable option Such pits must not be located on known ice flow lines which terminate at ice free areas or in areas of high ablation 3 Wastes generated at field camps must to the maximum extent practicable be removed to supporting stations or ships for disposal in accordance with this Appendix Rule 5 Disposal of Waste in the Sea 1 Sewage domestic wastes may be discharged directly into the sea taking into account the assimilative capacity of the receiving marine environment and provided that a such discharge 15 located whenever practicable where conditions exist for initial dilution and rapid dispersal and b large quantities of such wastes generated in a station where the average weekly occupancy over the austral summer is approximately 30 individuals or more must be treated at least by maceration 2 The product of sewage treatment by rotary Biological Contracter process or similar processes may be disposed of into the sea provided that such disposal does not adversely affect the local environment and provided that any such disposal at sea is in accordance with Annex IV to the Protocol 11 Rule 6 Storage of Waste All wastes to be removed from Antarctica or otherwise disposed of must be stored in such a way as to prevent their dispersal into the environment Rule 7 Prohi
37. ducted to the Dirck Gerritsz laboratory please consult the lab coordinator see page 3 1 2 10 11 12 13 14 15 No food or drink is to be taken into any laboratory or scientific store Smoking is not allowed anywhere in the laboratory building Lab coats and safety spectacles must be worn in areas indicated by door signs Additional PPE disposable gloves aprons and respirators face masks must be worn as appropriate for all hazardous procedures or when indicated by COPs or RAs Be aware of work undertaken by other laboratory users which may require the use of additional PPE Laboratory PPE including lab coats must NOT be worn in offices or the kitchen area of the Bonner facility Appropriate footwear must be worn at all times which enclose the foot to protect from spillages no flip flops sandals or crocs with holes Steel toe capped footwear should be worn when moving gas cylinders or heavy loads Use appropriate reagent containers with wide necked screw tops e g Duran not stoppered tops Close chemical containers immediately after use Replace chemicals in the correct storage location Use appropriate bottle carriers for transporting Winchesters Label all sample and reagent containers with user s name contents hazard labels date made opened and or expires Attach appropriate hazard labels Use spill trays at work station Clean up any spillages or breakages immediately and inform the labor
38. e by smoke Training of personnel for fire fighting A select number of personnel receive fire fighting training in the UK before leaving south from the UK Those personnel wintering on station all receive training in fire fighting and rescue procedures d Fire fighting exercises frequency 16 4 Pollution oil and chemical spills a Risk assessment for spills RA s for dealing with various types of oil spills are in place b Spill response plan Oil spill contingency plan is in place All minor and major oil spills are reported and recorded Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 Training of personnel to deal with spills Most personnel attending BAS Introductory Conference take part in a one day Oil Spill Response course Senior staff attend a 2 day course in Southampton with an international company Oil Spill Response Ltd d Spill response exercises frequency Spill exercises are carried out twice a year once in summer and once in winter e Mobile spill response capability See oil spill response plan 17 ENVIRONMENTAL IMPACT ASSESSMENT EIA 17 1 Awareness of station management personnel of the requirement to conduct an EIA for all new activities Personnel within the Environmental Office at BAS are FIA s are carried out by the Environmental Office at tasked with carrying out any EIA s and will liaise with BAS station management 17 2 EIAs prepared for activities
39. ea being dispersed by wind or accessed by scavengers Loose rubbish banded together or covered with a Liesbeth Noor l noor nwo nl October 2015 42 Season 2015 2016 tarpaulin waste also put into drums boxes or skips 19 14 Inventory of the locations of past activities abandoned stations old fuel depots etc Old fuel depots held by the Field Operation Manager Locations of abandoned stations held by EID BAS UK 19 15 Clean up of past activities and future plans i Removal of old rubbish dump at Fossil Bluff in February 2003 ii Abandoned stations at Danco Island and Prospect Point removed in April 2004 iii Minor clean up undertaken at Deception Island in April 2004 iv Maintenance work carried out at Port Lockroy during 2003 04 Station operated by BAS with guidance from the UK Antarctic Heritage Trust and the UK Foreign and Commonwealth Office v Minor restoration work and condition survey is planned for Wordie House in March 2005 vi The removal of the abandoned station at Detaille Island is planned for 2006 07 20 MANAGEMENT OF PROTECTED AREAS 20 1 Protected area s in the vicinity of or containing the station type name site number Local Antarctic Special Protected Area at Rothera Point Adeliade Island site number 129 Leonie Island ASPA 20 2 Relevant management plans and maps of protected areas held on the station Relevant plans held on station 20 3 Entry by station personnel to
40. ement Practices The permit holder must a where applicable designate a waste management official to develop and monitor waste management plans in the field this responsibility must be delegated to an appropriate person at each site b ensure that persons covered by this permit receive training designed to limit the impact of their operations on the Antarctic environment and to inform them of the requirements of this Appendix c discourage the use of poly vinyl chloride PVC products and censure that persons covered by this permit are advised of any PVC products they may introduce into Antarctica so that these products may be removed subsequently in accordance with this Appendix 13 APPENDIX II OPERATIONAL BRITISH STATIONS IN ANTARCTICA Rothera Ryder Bay Adelaide Island Halley Brunt Ice Shelf Coates Land Signy Island South Orkney Islands Fossil Bluff Alexander Island Sky Blu Eastern Ellsworth Land FORMER BRITISH STATIONS NOW DESIGNATED AS HISTORICAL SITES AND MONUMENTS As noted in Specific Condition k 14 APPENDIX III BAS Seasonal Documentation as approved by the permitting authority 15 APPENDIX IV Application Form Season 2015 2016 ANNEX V EIA for Rothera Research Station Liesbeth Noor l noor nwo nl October 2015 62 Update to the Initial Environmental Evaluation for the Proposed Redevelopment of Rothera Research Station Rothera Point Adelaide Island Dutch funded
41. ermit has been issued for the Dirck Gerritsz lab for this type of work during the past year and for the season 2015 2016 38 Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 18 3 Harmful interference with animals and plants in the vicinity of the station Issue of permits and reasons for their issue 18 4 Non indigenous animals or plant species present Issue of permits and reasons for their issue Non indigenous animals present flies in the bond store were discovered in 2004 eradication programme underway and flies exterminated See attachment for report describing the occurrence of an alien Diptera surviving at Rothera Research Station and eradication methods utilised Permitted non indigenous animals present Antarctic Act 1994 Permit No S8 3 2004 Issued to Dr Simon Morley of BAS Cambridge UK authorizing the introduction of Harpagifer Georgianus 18 5 Actions taken to avoid accidental introduction of non indigenous species BAS have currently formed a working group to deal with highlighting and developing measures to prevent the introduction of alien species to maritime and continental Antarctica Current measures in place include the cleaning of soil and plant material from clothes and tents between stations and UK Antarctica 18 6 Nearby important wildlife or plant sites Leonie Island is rich in various forms of plant life 18 7 Local guidelines controlling the use of aircraft and vehicles clo
42. from BAS stations at the end of their stay Surplus equipment chemicals gases or consumables may stay in the Dirck Gerritsz laboratory or HazChem store ONLY with express permission of the laboratory manager Uncontaminated equipment that is broken beyond economic repair may be disposed of through the station waste and recycling systems as directed by the lab manager Contaminated equipment must be consigned as hazardous waste to the UK 2 6 Boating and Diving Boating and diving at Rothera is at the discretion of the field operations manager FOM the Boatman and the Dive Officer DO Full season Scientific Boating and Diving requirements should be submitted to the boatman and or DO as soon as possible Please discuss requests for diving dive store and boating to allow the boatman and DO to prioritize requirements On the day you wish to go boating or diving you must attend the 8 30am boating brief in the dive store unless other agreements are made At the end of each day all Dutch team members will discuss the boating requirements for the Dirck Gerritsz laboratory for the following day Island access should be discussed with the laboratory manager so individual project requirements can be amalgamated where possible ensuring the best use of resources Follow BAS biosecurity protocols to clean clothing footwear and sample equipment before travelling between Rothera and the Islands this is to prevent the spread of invasive species Treat al
43. h Visitor Site Guidelines in place name of Site number of visitors and dates should be provided to the permitting authority by 31 March 2016 x In relation to Halley the permit holder should submit a short report on the findings and recommendations on the consequences of the operational issues encountered in July 2014 following the release of the final conclusions of the Halley Assurance Board This process should include assessing the utility of the environmental protection measures set out in the Comprehensive Environmental Evaluation the types and success of interim remedial action and timescale next steps to re establish best environmental outcomes y The permit holder should ensure that to the maximum extent possible all solid human waste generated in the field continues to be collected for safe disposal at Rothera 2 To the maximum extent possible the permit holder should record the location of all deep field activities by GPS or whatever means practicable for inclusion into the Ops GIS Notes Any entry to Antarctica other than in accordance with the authorisation granted by this or any other permit granted under the Antarctic Act 1994 or written authorisation of another State party to the 1991 Environmental Protocol to the Antarctic Treaty or any breach of the conditions of this permit may lead to suspension or revocation of the permit in accordance with the provisions of the Antarctic Regulations 1995 490 and is punish
44. ility of Antarctic Treaty documentation on station Antarctic Treaty and Environmental Protocol available on station 16 EMERGENCY RESPONSE CAPABILITY 16 1 General a Search and rescue capability All personnel receive field training at the equal Derbyshire field course before leaving the UK Field Assistants generally have more technical knowledge of rescue techniques b Incidents in the last year resulting in significant damage to station facilities or the environment c Method of reporting incidents Accidents and incidents are reported and recorded using a special notification system 16 2 Medical Liesbeth Noor l noor nwo nl October 2015 35 Season 2015 2016 a Mobile medical emergency response capability Paramedic grab sacks are available in the Doctor s surgery and also in the Bonner Lab b Evacuation plan for medical emergencies Medivac by Dash 7 aircraft to Stanley Falklands or Punta Arenas Chile 16 3 Fire a Fire emergency plan The fire emergency plan is exhibited in several Muster point is located next to the locations over the station Muster points are tagging board in the Bonner Lab located next to the tagging boards in Bransfield house and the Bonner Lab b Fire fighting equipment Fire suppression system installed in the Bonner Lab Elsewhere minor fires may be dealt with fire extinguishers The use of BA equipment may also be used in the rescue of personnel caught in a fire or overcom
45. ing to enter Antarctica and the names and roles of those planning to remain on British stations names and roles of all other persons travelling to Antarctica to undertake activities planned by BAS under contract to BAS or as non salaried or otherwise voluntary staff by means of BAS logistics or under a formal exchange programme specifying which persons plan to remain on British stations the BAS Environmental Strategy including the schedule for reporting on specific environmental requirements any other BAS information which should be included in the United Kingdom s notifications in accordance with Article VII 5 of the Antarctic Treaty and or required as part of the Electronic Information Exchange Service EIES and the permit holder will collate and input information arising from BAS activities into the Annual Report and Permanent Sections of the EIES by 1 October of each year b The permit holder must notify the permitting authority immediately in writing of any significant proposed changes to any of the above information provided in the Season Documentation Such changes once approved by the permitting authority will amend Appendix III to this permit c The permit holder will ensure that all activity in the Treaty area with which BAS is engaged either as the lead organisation or as the logistics provider is subject to appropriate and proportionate Environmental Impact Assessments The Environmental Impact Assessments mu
46. ivial must be dealt with immediately to prevent spreading and cross contamination A spill response kit is provided in each of the four laboratory units If these are used they will almost certainly require special disposal In the event of a spillage a Inform other workers immediately and ensure that there is no danger to others b Refer to the RA and MSDS C Use additional PPE masks gloves etc as necessary d Ifthe spill is relatively small and the chemical not toxic or harmful wipe up immediately 18 Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 e For larger spills inform the laboratory manager and consult the BAS chemical spill procedures in the Bonner laboratory Clear up larger spills using appropriate levels of absorbents tissues dedicated spill kits neutralizing substances as outlined below f Inform the laboratory manager and complete an AINME form Neutralizing powder calcium carbonate is available to deal with acid spills This is localized at the far short end of the envelope near the coffee corner In the event of a spill excess powder should be added to the spill to both neutralize and soak up the acid The residue should then be disposed of properly In some cases specialized clear up kits will be supplied with particular pieces of equipment or substances Ensure that these are available and that you are familiar with their application before you start such work 3 4 Compre
47. l Antarctic habitats with respect and keep sample collection to the minimum Only specimens listed on the project requirements should be collected Opportunistic sampling is discouraged however additional sample requirements if any should be discussed with the laboratory manager PRIOR to sampling All samples are subject to license for import to the UK and will need approval by the BAS environment office and or BAS license holder prior to collection and consignment to the UK Importing samples from the UK to the Netherlands is the responsibility of the owner of the samples The relevant 12 Liesbeth Noor l noor nwo nl October 2015 authority in the Netherlands is the Netherlands Food and Consumer Product Safety Authority or in Dutch de Nederlandse Voedsel en Warenautoriteit NVWA 13 Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 Working in the Laboratory 3 1 General guidelines for good laboratory practice The following guidelines set the minimum standards for good laboratory practice All procedures will require a RA or COSHH assessment that may require additional safety and control measures If in doubt ask the laboratory manager for advice All Health and Safety documentation should be filed within the dossier in the Dirck Gerritsz laboratory PRIOR to commencement of work activities documentation is stored in folders on a shelf to the right of the main entrance Work must not commence until personnel have been in
48. lab Faith ext 4067 Dry lab Hope ext 4068 Ultra clean lab Love ext 4069 rdinator for the Dirck rritsz L rator 1 Jacqueline Stefels from 18 November 2015 until 25 January 2016 2 Libby Jones from 31 January 2016 until 24 March 2016 The coordinator is the main person through whom communication lines between BAS Dirck Gerritsz laboratory users will be conducted This person is also aware of all work that is carried out in the Dirck Gerritsz laboratory and he she is aware of all possible risks and hazards The Dirck Gerritsz laboratory will not have its own laboratory manager Therefore the coordinator will carry out induction training to all users of the Dirck Gerritsz laboratory This induction training is additional to the induction training for the Bonner Lab Please see the separate instructions for the coordinator that can be find in the Dirck Gerritsz laboratory on a shelf to the right of the main entrance When this document refers to the laboratory manager then the laboratory manager of the Bonner laboratory is intended This is Ali Massey Contact in case of emergency In case of any personal emergency all communications will go through BAS Operations department that can be reached 24 7 You can reach BAS by telephone on 44 0 1223 221400 You can give this number to your relatives colleagues at home in case they need to make contact with you Alternative contact Liesbeth Noor 31 6 23501671 Season 2015 2
49. ls competition and No additional vehicles brought on site Existing vehicles introduction of disease Medium to High if will be steam cleaned to remove soil and mud prior t edium to High 1 prior to species survivalis transport to Rothera microor ganisms synanthropic High to very high staff involved to be briefed on the risks and if species becomes consequences of non native species introductions Operational shut down established of station facilities for independent of Laboratory units to be steam cleaned prior to shipment to eradication measures station Antarctica Site preparation Rock dust and Alteration of pH values Medium Low Chosen sites have no recorded flora or invertebrate excavation and concrete dust of soil communities foundation laying dispersal Concrete batching not to be undertaken in strong winds Physiological damage bleaching or mortality of plants or invertebrates if present Construction Generation of non Possible harm to Low Low waste to be correctly packaged labelled and removed works hazardous waste human health or danger from Rothera for reuse recycling or safe and licensed _ comprising timber to wildlife if scattered disposal in line with BAS Waste Management Handbook Very Low Low Medium High Very High Very Low Low Medium High Very High packaging materials cement bags waste steel offcuts and plastic wrapping pipework
50. nt of samples to the UK A biological bill of lading bioBOL must be completed for all samples before you leave Rothera More information be obtained from the guide 002 the collection and consignment of biological samples specimens from BAS research stations and vessels The laboratory manager will advise you on successfully completing this form It details the license the samples will be imported to the UK under in addition to storage conditions for transport All samples must be packaged labelled and stored prior to your departure from Rothera All cargo and samples must be collected from BAS Cambridge shortly after the ship docks and all cargo is offloaded to the Cambridge site The project BAS Co Investigator or Paul Geissler page bas ac uk 01 223221568 can be contacted for collection of samples from Cambridge 19 Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 3 6 2 Last call All field work and laboratory work will cease approximately two weeks prior to last call or as advised by the station management team At the end of the summer season all Dirck Gerritsz laboratory users are expected to contribute to a final scrubout to winterise both the Dirck Gerritsz and the Bonner laboratory and help as required by the laboratory manager All documentation including bioBOLs must be completed several weeks in advance of last call to facilitate the organisation of last call by the station management team 20 Lie
51. o isotopes 5 PHYSICAL DESCRIPTION OF STATION 5 1 Area covered by station 31 538 total station area 7450 footprint area of buildings 1872 area of accommodation 5 2 Approximate number and type of buildings 17 buildings type described in 5 3 One building four mobile sea containers 5 3 Age and state of buildings Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 Buildings The station was initially planned constructed phases to spread the costs Phase a small accommodation block was erected on 1 Feb 1976 Phase was erected in 1976 77 This included the main accommodation block power house and tractor shed An old storage shed from Adelaide Station T was erected close to Phase and known as the Bingham building after Surgeon Commander EW Bingham leader of FIDS 1945 47 Phase 111 was erected 1978 79 This building included the scientific offices travel store and a coldroom In 2001 it was named Fuchs House after Sir Vivian Fuchs Director of FIDS BAS 1958 73 Further building work has been undertaken when required Phase IV begun Nov 1985 and completed in the 1986 87 season was an extension to Phase Il It was named Bransfield House after RRS Bransfield in 2001 A wharf and gravel runway became operational in the 1991 92 season The former was named Biscoe Wharf after RRS John Biscoe During the 1996 97 season a transit accommodation block was completed named Giants
52. on 250 5 2 o 3135951 ROBOTPUMPBP UPS 15 40 1 10 0 2864106 Danfoss Coil EV220B128230v 1 1 o 2952349 Hon therm servomotor 24V 280N Purging key X K 250 EC B MM fan DN 250mm 81 82 83 84 1561 EX 180 4 Atex centrifugal fan 400V 50Hz 3 81 82 83 84 304841 R3G250 AK41 71 centrifugal fan EC 82 Centercon C F P48 AAA 9120 penn pressostaat T 628900 SKB3400037 CT frequentie reg 1 3A HD 35kg liter 8210219 Siemens servomotor sqs65 8216460 Siemens air velocity QVM62 1 1 Jo e je e e je e Spare part Spare part Amount of number enclosed reserve spareparts AGSfiietehnekB V Oo suere 5 e v mm G4 81 82 83 84 Fitersbags82 30 18 r e TES Container 4 acm 7 lab LL Air dispensing sock ao M Centercon nog niet a ee 4153946 Fill set Filsetgycoldreut 17 891432 Purging hose G Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 891663 Filloump glycol circuit 1 Laboratory components Eszet lighting 20956201 3F Linda inox 2X18 watt Lx 91001873 Ultimate longlife T8 18W 840 TL 2 26mm 4000K 20956205 3F Linda inox 2x18W HF EP emergency lighting Aura longlife 54W 840 ma e r com Centerco 145387 Kriwan Thermistor SE B1 1 1 o _______ Cetero 00000 89166
53. onsible for carrying out day to day inspections of the construction works ensuring that the preventative and mitigating measures in this IEE are implemented and that the activities of the construction team comply with the conditions of the permit issued to BAS under the Antarctic Act 1994 as well as the Protocol on Environmental Protection to the Antarctic Treaty the tender specification and on site procedures A photographic survey of the proposed redevelopment will be undertaken at all stages An environmental audit of Rothera Research Station will be undertaken by the BAS Environmental Office on completion of the project The main objectives of the audit will be to examine whether 1 the predictions contained in this Update to Rothera IEE were accurate 11 the mitigation measures and monitoring studies recommended were effective 9 Conclusion This update to the Rothera IEE indicates that the additional cumulative impact of the proposed construction and operation of the Dutch funded science facility at Rothera will be minor or transitory provided that the recommended mitigation measures are carried out
54. per year 7 5 Cargo handling and earth moving equipment 7 6 Frequency and method of resupply 2 supply ships visit one in December and the other in March 8 STATION FACILITIES FUEL STORAGE USAGE 8 1 Types amount and use of fuel diesel petrol aviation fuel etc 8 2 Types and capacity of station storage containers 8 3 Monitoring of fuel pumping systems and storage tanks method 8 4 Background information on fuel pipe work material above ground gravity feed valves etc 8 5 Transfer of bulk fuel include transfer method 8 6 Methods of emptying fuel lines gravity compressed air etc 8 7 Field fuel depots quantity and type Liesbeth Noor l noor nwo nl October 2015 32 Season 2015 2016 8 8 Responsibility for fuel management Facilities Engineer 8 9 Protection against leaks and spills 9 STATION FACILITIES WATER SYSTEM 9 1 Type of water supply and storage facility RO distillation snow melt chemical treatment etc Reverse Osmosis desalination plant 9 2 Availability and quality of water supply Continuous availability of good quality water supply 9 3 Consumption of water per person day 10 STATION FACILITIES POWER GENERATION 10 1 Number type and capacity of generators 10 2 Annual fuel consumption for power generation tonnes 10 3 Alternative energy sources None 10 4 Filtering and monitoring of emissions No Liesbeth Noor l noor nwo nl October
55. personnel such as the BAS Biological Safety Officer before completing the form In contrast to the usual COSHH form the biohazard form is person specific rather than process specific It is assessment and record of the work undertaken by each individual and must be updated each time an individual carries out a new process The form is transferable between sites and should be carried by the individual concerned An up to date copy should be provided for station records Special regulations apply to the use of genetically modified organisms GMOs If such agents are to be used at BAS research stations advice and guidance must be sought from the BAS GMO Safety Committee 3 2 3 General Risk Assessments RAs If a procedure is not covered by COSHH or Biohazard assessments a general risk assessment may be required to cover mechanical manual and physical hazards for example dust vapour UV heat cold electrical For most standard laboratory procedures such as the use of the autoclaves a generic risk assessment has already been produced and is available for consultation The assessment is located in a folder next to the equipment The user need only read understand sign and comply with the assessment before starting work a copy may be taken for the individual s Health and Safety documentation file The BAS procedures and Risk Assessment database can be obtained from the Bonner lab manager or from the BAS intranet which is only
56. r l noor nwo nl October 2015 Season 2015 2016 3 2 6 Personal Protection Equipment PPE The wearing of PPE is a mandatory requirement in the Dirck Gerritsz laboratory Laboratory coats buttoned up safety spectacles and appropriate footwear should be routinely worn in laboratories Other items such as gloves aprons and face shields should be used as necessary or as directed by COPs and RAs Wearers of prescription glasses must bring their own prescription safety spectacles if required for laboratory work Please note the use of Latex gloves is NOT permitted in BAS laboratories 3 2 7 Lone working Lone working is prohibited for specific fieldwork activities such as boating diving and island access Working in the laboratory out of normal working hours is permitted however individuals must comply with Rothera lone working procedure Certain activities are not allowed such as accessing the HazChem store 3 3 Chemicals BAS does not stock chemicals for general use all chemicals and laboratory cleaning products required for a project must therefore be brought in for the duration of the work The following substances are prohibited at BAS research stations Inorganic cyanides Osmium tetroxide Hydrofluoric acid Ethidium bromide Mercury including thermometers The following may be used in limited quantities less than 10ml or 10 grams for extraction or preservation but are prohibited from use in bulk reactions such as digestions
57. rance Both inside and outside temperature are displayed on the control panel of each lab container Weekly scrub out is done every Friday from 17 00 18 00 hrs A scrub out list is put up each Friday by the Winter BC or admin assistant Some personnel will be allocated to lab cleaning others will assist elsewhere on station So always check the list All hazardous waste from the Dirck Gerritsz Laboratory is managed and supervised by the Bonner lab manager All hazardous waste has to be suitably identified and labelled for onward export from Rothera For questions about this please contact the Bonner lab manager All incoming and outgoing cargo and biological specimens are supervised by the Bonner lab manager Before starting your work in the Dirck Gerritsz and Bonner laboratory you will receive induction training for the Bonner lab from the Bonner lab manager and for the Dirck Gerritsz lab from the current lab coordinator see page 3 Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 Maintenance and servicing BAS Estates will work to maintain the facility on a best endeavor basis and can provide spares replacements from the existing general purpose BAS materials on the station The station s facility manager will check the Dirck Gerritsz lab monthly to keep sight on available spare parts If you need any of this please contact the Dirck Gerritsz Lab point of contact Log files about incidents and issues conce
58. reatment plants or for degreasing fat digestion purposes may be used under BAS delegated authority and without a specific permit issued under Section 12 of the Antarctic Act 1994 p Any emergency in Antarctica e g a spill involving over 1000 litres of fuel or vessel incident and any breach of any condition in this permit must be reported by the permit holder to the permitting authority within 24 hours of the emergency or breach occurring The permit holder must then submit a written report to the permitting authority not more than 10 days after the incident q To reinforce the commitment to meeting the obligations of the Health and Safety at Work Act 1974 as amended the permit holder must ensure that BAS continues to review all aspects of its Health and Safety Policy in Antarctica and wherever possible take appropriate action The permit holder must advise the permitting authority how it intends to continue its programme of redevelopment at Rothera Signy and Halley and ensure that updated or new Environmental Impact Assessments are provided in accordance with the information required in Regulation 5 of the Antarctic Regulations 1995 This applies to both routine redevelopment works associated with the new polar vessel and the intended re positioning of Halley A short update on the overall position in relation to the three stations should be provided by 30 April 2016 5 The permit holder must ensure that management manuals for Rother
59. rning all 4 lab containers will be provided by the facility manager The facility manager will always have the latest version NWO provided specific spare parts for each of the small labs In annex I you will find a list with each spare item named They are stored at the loft of the Bonner laboratory except for Compressor oil 5 L This is stored in the HazChem store of the Bonner laboratory The 3 items on the last page of the spare parts list that says container 10 spare parts These are stored in the Dirck Gerritsz laboratory in a white wooden box underneath one of the windows The four mobile labs turn in winter mode to minimize the energy consumption This winter mode is programmed automatically and switches on after 72 hours of not using the light and or the fume hood in the lab container It is impossible to manually take the mobile labs out of winter mode If it is necessary for your research to keep one of the labs out of winter mode for a longer period please consult the Dirck Gerritsz lab coordinator S He can contact JM Services This company is 24 7 available although you should keep in mind that the internet connection at Rothera research station might slow down the implementation of your request After a power down on station the container labs will restart themselves but will take between 30 minutes and 1 hour to get into full operation mode A manual for good operation practice can be found in the Dirck Gerritsz Lab
60. s cable Estimated quantity 50m3 to 75 m3 Minor and transitory disturbance to non breeding penguins and seals by wind Increased energy Medium expenditure Possible injury to seals or penguins Very low Site to be cleared each day and checked for litter to prevent wind scatter Construction staff to minimise noise and other sources of disturbance and where practicable to maintain a distance which does not cause behavioural changes to birds or seals Construction team daily routines and generators Minor increase in waste sewage and grey water including cleaning products Minor fuel spills and leaks Atmospheric emissions resulting from the combustion of approximately 3 to 5m of fuel during construction Annual fuel consumption to meet the power requirement during operation is estimated to be in the region of approximately 10 12 000 litres month As detailed Contamination of sea High water by heavy metals and organic pollutants Introduction of non native organisms to North Cove Soil gravel contamination Contamination or mortality of flora fauna in immediate area Very minor but High cumulative contribution to regional and global atmospheric pollution including greenhouse gas emissions Heavy metal and particulate fallout Medium Very low Low Very low A sewage treatment plant is in operation at Rothera
61. sbeth Noor l noor nwo nl October 2015 Season 2015 2016 Annex I Additional guides manuals BAS Available on BAS Intranet page when at Rothera http basweb page quides index guides html or from the Bonner laboratory manager A001 Disposal of waste from BAS Antarctic research stations A002 Collection and consignment of biological samples specimens from BAS research stations and vessels A003 Use of glutaraldehydes at BAS Antarctic research stations A004 Terrestrial fieldwork in Antarctica and sub Antarctic islands A005 Hazard classification and labeling at BAS Antarctic research stations 006 Notes on Biological Sample Storage A007 Preparing for Scientific Projects at a BAS Antarctic Research Station ROO1 A Guide to Working at the Bonner Laboratory Rothera research station R002 Use of compressed gases at the Bonner laboratory Rothera research station R003 Use of radio isotopes at BAS Antarctic research stations NW Available on the NWO website http www nwo nl onderzoek en resultaten programmas nederlands polair programma publicaties and in the Dirck Gerritsz Laboratory Standard Operating Procedure for gas detector 50104153 002 GasAlertClip Extreme User manual A4 web Role and responsibilities of coordinator of the Dirck Gerritsz Laboratory Mini manual for handling the Dirck Gerritsz lab Container manual Rothera 81 Annunciation Container manual Rothera 82 Love Container manual Rothera 83 Faith
62. se to concentrations of wildlife Not applicable there are no high concentrations of wildlife nearby 19 WASTE MANAGEMENT 19 1 Waste management plan for the separation reduction collection storage and disposal of wastes Liesbeth Noor l noor nwo nl October 2015 A permit is requested to work have been issued for the Dirck Gerritsz None None Dirck Gerritsz lab users follow BAS procedures 39 Season 2015 2016 See the BAS Waste Management Handbook for full details 19 2 Responsibility for waste management on the station Station Support Manager 19 3 Production of an annual waste management report Station Support Manager compiles a manifest of all outgoing waste to be shipped out of Rothera 19 4 Training of personnel in waste management and the need to minimize the impact of wastes on the environment Two Station General Assistants are employed full time to deal with waste management issues All personnel are briefed at UK conference and on their initial arrival on station in waste management issues 19 5 Publicly displayed notices concerning waste management Widely distributed around station next to the recycling points compactor shredder 19 6 Current waste disposal methods a Radioactive materials Returned to UK for disposal by approved waste disposal contractors b Electrical batteries Returned to UK for recycling by approved waste disposal contractors c Fuel both liquid and solid and l
63. ssed gases The Dirck Gerritsz laboratory is equipped with external gas storage from which the gases are piped directly into the individual laboratory units The use of gas cylinders in laboratories is restricted and discouraged A guide to using compressed gases ROO2 is available If you are using gasses inside the Dirck Gerritsz Laboratory make sure to install one of the available portable gas detection alarms These are kept inside lab Annunciation Please see the separate Standard Operating Procedure for these gas monitors available in the Dirck Gerritsz lab on a shelf to the right of the main entrance 3 5 Radioisotopes No radioisotope work may be carried out at BAS research stations until the approval of the BAS Radiation Protection Supervisor RPS has been sought The Bonner laboratory manager is the RPS for Rothera A copy of the full regulations governing the use of radioisotopes on BAS research stations will be supplied to anyone intending to use radioisotopes The laboratory manager and station leader also hold copies 3 6 End of fieldwork season All laboratory work and sampling will finish a week before scheduled departure date A leaving checklist must be completed with the laboratory manager at the end of your field season All work areas must be left clean and tidy and all cargo including equipment consumables unused chemicals if not used the next season and waste must be packaged and consigned to the UK 3 6 1 Consignme
64. st be agreed by the BAS Environment Office prior to the season starting Compliance with the EIAs must be reviewed by the BAS Environment Office post season and findings shared with the permitting authority by the end of the September following the completion of the season d The permit holder should provide IEEs or an update to an existing IEE for the FISS project iBEAM and any other science project deemed by the BAS Environment Office to have a minor or transitory impact by 30 September 2016 e planning and activity in the Treaty area which is led by BAS or which involves significant numbers of BAS staff should be informed guided and delivered in full accordance with the British Antarctic Survey s Environmental Strategy BAS are to report annually to the permitting authority on the progress made in delivering this Strategy f Unless agreed in advance with the FCO this permit excludes all support for external private expeditions of any form Any such proposed activity will require a specific application which will be considered separately by the permitting authority g The provisions in Appendix I to this permit must be strictly complied with They do not apply in cases of emergency relating to the safety of human life or of ships or aircraft or equipment and facilities of high value or to the protection of the environment Notice of activities undertaken in case of emergency must be communicated immediately to the permitting authorit
65. t familiarise themselves with and observe the requirements of the Antarctic Act 1994 Antarctic Act 2013 and the Antarctic Regulations 1995 490 as amended The permit holder is ultimately responsible for ensuring that the terms of this permit are strictly adhered to It 1s a condition of this permit that the contents and undertakings contained in the application Appendix IV must be complied with fully and at all times during the period that the expedition is in Antarctica The permitting authority Foreign amp Commonwealth Office FCO must be notified immediately of any significant changes to the final programme of activities Specific Conditions a The permit holder must submit Seasonal Documentation by 31 August of each year in order to apply for a permit for activities under 53 54 and s10 of the Act Information provided in the Seasonal Documentation will also be used by the Foreign and Commonwealth Office FCO to provide notice to other Contracting Parties as required under Article VII 5 of the Antarctic Treaty This Seasonal Documentation must include the following information with respect to the period 1 October of the year in which it is submitted to 30 September of the following year 1 ii iii iv v vi vii all activities planned by BAS in Antarctica including the location of field project sites proposed itineraries of BAS vessels and aircraft the names and roles of BAS personnel plann
66. tation manager or facilities engineer will issue specific instructions A temporary or permanent impact on scientific programmes is possible 2 3 Gas Note that there is no natural gas supply available in the Dirck Gerritsz laboratory BAS recommends the use of spirit burners or laboratory butane burners with safety cut out However these must not be used inside re circulating cabinets where they may cause excessive build up of heat Several portable butane burners are available in the microbiology laboratory of the Bonner laboratory if you wish to avail of these please inform the laboratory manager to ensure availability 2 4 Storage 2 4 1 Biostore amp laboratory consumables There is no storage space available in the Dirck Gerritsz laboratory All scientists are advised to treat Rothera as a field camp and bring all equipment and consumables required for their projects and to remove it when they leave or when the project is finished Some equipment can stay inside the Dirck Gerritsz Laboratory There is a limited stock of general laboratory consumables health and safety and hygiene supplies and basic laboratory equipment and glassware in the Biostore in the Bonner laboratory However Dirck Gerritsz lab users should take their own consumables with them Only in case of unprepared running out of specific consumables they can appeal to the Biostore The laboratory manager MUST be informed of all items removed from the Biostore prior to use
67. te foundations will be undertaken by BAS at Rothera during January 2011 The remainder of the construction works will take place between December 201 1 and March 2012 These preparatory works will require approximately 130 person days with an estimated 700 person days anticipated to complete the works in 2011 12 The facility will have a planned lifespan of 25 years 5 Footprint of the proposed facilities The docking station will have a footprint of 135m and the two containers to the west of the hanger a further 30m Both will be sited on rocky ground denuded of any vegetation and previously impacted by ground levelling works on Rothera Point 6 Impact Matrix Table 1 shows the predicted impacts of the construction and operation of the proposed Dutch funded science facility at Rothera and the measures that will be put in place to minimise those impacts Table 1 Impacts associated with the proposed construction and operation of the Dutch funded Science Facility and mitigating measures Activity Possible Possible Impact Probability Severity of Preventative or mitigating measures Output of impact impact occurring Import of Introduction of non Ecosystem alterationif Medium Very low if 1 or equipment to be thoroughly cleaned before packing construction cargo native species species became small number of Visual inspection of cargo on arrival at Rothera personnel and established Increased individua
68. ters e Introduced avian products Incineration only boneless poultry permitted by BAS e Other organic wastes e g large items of food waste Incineration Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 k Sewage and domestic liquid wastes and food scraps Treated by the Rothera sewage treatment plant Waste produced by field parties Solid waste e g paper plastics tins glass returned to Rothera for processing 19 7 Production of waste per person day 19 8 Use of open burning Disposal of ash Alternatives planned for by 1998 99 No open burning is permitted Incinerator ash is disposed of in a 205 litre drum landfill Falklands 19 9 Use of incineration Disposal of ash Control and monitoring of emissions Incinerator moved to wharf to prevent impact on scientific activities Incinerator burns only take place during a southerly wind 19 10 Treatment of sewage and domestic liquid wastes Monitoring of effluent Treated by the Rothera sewage treatment plant Effluent is monitored for microbial pathogens and survey of north beach water quality is also undertaken 19 11 Use of landfill or ice pit No 19 12 Recycling of wastes Yes various recycling schemes have been introduced aluminium cans paper glass batteries fluorescent tubes photochemicals printer toner catridges 205 litre drums plastics 19 13 Measures taken to prevent wastes which are to be removed from the Treaty ar
69. tory Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 Rothera Research Station Dirck Gerritsz Laboratory 1 GENERAL INFORMATION 1 1 Name of station visited Rothera 1 2 Operating nation United Kingdom Netherlands 1 3 Location 67 S 68 W Rothera Point Ryder Bay south eastern Adelaide Island 16 m above sea level 1 4 Date established 25 October 1975 till present 27 January 2013 1 5 Primary aim of the station scientific logistic etc Scientific and as a logistical station for aircraft Scientific operation 1 6 Plans for future use of the station To continue as at present To continue as at present 1 7 International logistic cooperation Logistical support to transient German American and Canadian aircraft and German and US research vessels 1 8 Availability of the Antarctic Treaty Exchange of Information Available on station Liesbeth Noor l noor nwo nl October 2015 Season 2015 2016 2 INSPECTION DETAILS 2 1 Date 2 2 Time of visit 2 3 Duration of visit 2 4 Last inspection nation s date 3 PERSONNEL 3 1 Name of person in charge Spokesperson for Dirck Gerritsz lab Jacqueline Stefels Libby Jones 3 2 Total number of personnel on station Total number of personnel working in the lab 13 but not all in the same period 3 3 Number of scientists on station 3 4 Number of over wintering personnel 1 person works for BAS as well 3 5 Maximum capacity of station
70. ubricants Stanley Services Falklands dispose of waste oil and fuel some of which may be burnt by Stanley Growers to heat their greenhouses d Wastes containing harmful levels of heavy metals or acutely toxic or harmfu1 persistent compounds Returned to UK for disposal by approved waste Liesbeth Noor l noor nwo nl October 2015 Dirck Gerritsz lab users follow BAS procedures All waste from the Dirck Gerritsz lab is disposed of by BAS Dirck Gerritsz users are briefed at UK conference and on their initial arrival on station in waste management issues 40 Season 2015 2016 disposal contractors e Poly vinyl chloride PVC polyurethane foam polystyrene foam rubber Returned to UK for disposal by approved waste disposal contractors f Other plastics Recycling of non polythene materials sent back to UK g Treated wood Returned to UK for disposal by approved waste disposal contractors h Fuel drums Empty fuel drums are collected by Stanley Services Falklands for reuse i Other solid non combustible wastes Hazardous wastes Returned to UK for disposal by approved waste disposal contractors Non hazardous waste landfill Falkland Islands j Organic wastes e Residues of carcasses of imported animals Only boneless meat allowed on BAS stations waste is incinerated e Laboratory cultures of micro organisms and plant pathogens Returned to UK for disposal by approved waste disposal contrac
71. ved by the Secretary of State the permitting authority in accordance with Specific Conditions a iii iv and b to enter and remain in Antarctica and to remain on any British station listed in Appendix II to this permit to undertake the activities specified by her and approved by the permitting authority in accordance with Specific Conditions a i and b This permit is valid from 1 October 2015 to 30 September 2016 and is granted subject to the conditions listed overleaf on behalf of the Secretary of State Official stamp Name and address of permitting authority Qu P PET E Foreign and Commonwealth Office London SW1A 2AH General Conditions This permit 1s not transferable This permit may be suspended or revoked at any time in accordance with Regulation 10 of the Antarctic Regulations 1995 490 This permit or a true photocopy of it shall be carried by the permit holder whilst in Antarctica and the permit holder shall ensure that any other persons specified in the permit do likewise The permit holder and such persons shall produce this permit or a true photocopy of it to any authorised person see Notes below if so requested The permit holder must ensure that all activities undertaken under this permit are conducted in a manner that 1s consistent with the requirements of the Protocol on Environmental Protection to the Antarctic Treaty The permit holder must ensure that all persons authorised under this permi
72. y h The permit holder must ensure that all fuel spill response training procedures are reviewed and that adequate training of all relevant personnel is carried out a regular basis record of the training carried out each season and the BAS contribution of information required under Article VII 5 of the Antarctic Treaty must be included in the BAS Seasonal Documentation every year for the duration of this permit Each operational British station as listed in Appendix II must be covered by an appropriate oil spill contingency plan and that these plans are reviewed updated and disseminated in line with the contents of the BAS Environmental Strategy 1 Article 1 5 of Annex III to the Environmental Protocol places an obligation on Contracting Parties to clean up abandoned work sites and waste disposal sites BAS will remain responsible for clean up and where appropriate removal of redundant facilities j If any proposed clean up is pursued the permit holder must advise the permitting authority how the above will be achieved with the appropriate Environmental Impact Assessment agreed with the permitting authority k The permit holder must ensure that the following historic huts and sites are maintained to a standard appropriate to their international designation and their status respected 1 Port Lockroy 1 Horseshoe Island 111 Stonington Island iv Wordie House iV Deception Island vi Detaille Island and vil

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