User-Manual - Outlook Server
Contents
1. Tip Please write down the user data During the client installation you will need the fields Login and Password Login Name Display Name Password Note The user name password apply only to OLfolders they do not need to match user accounts in Windows The name entered in the Display name field appears later in the server window of OLfolders 4 2 3 File Management OLfolders does not have a file management you can not set up which files are shared in which ones are not shared The complete MAPI subsystem has only one profile management OLfolders PE is working with all files which are available to Outlook If you want to share a new file simply open or create it with Outlook or with control panel mail There is no way that any MAPI program can access files without having a MAPI profile control panel mail this is the way it works there is no way to change this it is like we can not write a program which is accessing a different file system other than what you can see in the Windows Explorer By default all profiles and data files are shared for this user If you want to hide certain files please click on gt Profiles and Rights 11 User Manual Profile selection Specify what profiles and data files can be J konse accessed by C mailtest Cancel individual users public Hiding complete send data files are an O sql easy and effective C sy2. QUESTER team User Manual 2 Installation of OLfolders PE OLfolders needs on all computers an installed version of Windows and Outlook as well as a TCP IP network You may have connection problems if you have installed a firewall if you start the server the first time please note that the firewall may display a warning message and asks if you want to block OLfolders Server from communication with the network Please do not block the server otherwise you must afterwards find out how to unblock it this may be quite different in each firewall application 2 1 System requirements PC Workstation or equipment configuration of each workstation within your MS Outlook network e IBM PC or 100 compatible PC with a network card e Pentium Processor min 250 MHz e 32 MB RAM system memory min 10 MB hard disk space for the configuration of OLfolders PE and e Sufficient hard disk space for the OLfoldersServer PC for storing Microsoft Outlook data e mail contacts etc Microsoft Windows versions e MS Windows 95 98 MS Windows NT 4 0 Workstation Server MS Windows 2000 Professional MS Windows 2000 Server MS Windows XP MS Windows Vista MS Windows 7 Microsoft Outlook Versions e Microsoft Outlook 97 Microsoft Outlook 98 Microsoft Outlook 2000 Microsoft Outlook 2002 Microsoft Outlook 2003 Microsoft Outlook 2007 Microsoft Outlook 2010 Note e Support as server MS Outlook with Unicode PST file 30 GB Workstation Gene
3. restart the client setup dialog If still no profiles appear either no profile exist on the server all profiles are hidden Please check the user account at the server and click on gt Profiles Open one of the profiles and select a data file the dialog can now be closed by with OK Click gt OK again to return to Outlook You now should see two entries in the folder list 13 User Manual Outlook Today Microsoft Outlook File Edit View Favorites Tools Actions Help Ginew amp Send Receive B Find Typ tact S am e J Outlook Shortcuts Folder List x G Personal Folders Tuesday February 24 2004 ch Calendar Contacts Calendar Tasks Messages Outlook Today Deleted Items T 5 Ske Drafts 0 A a Outbox 0 e Journal Calendar Notes S 3 Outbox y SA Sent Items z Tasks Contacts H Test Q Personal Folders at OUTLOOKTEAM 20002 Personal Folders My Shortcuts Other Shortcuts Done If the folder list is not visible click on View Folder list Outlook 2003 has a different tree view Please click on the item labeled Folder list below the tree in order to display the traditional Outlook folders list 14 User Manual 5 OLfolders PE help topics and tips This chapter deals with various topics in conjunction with and or as a supplement to the installation of OLfolders for Microsoft Outlook 5 1 Activating the test ver
4. ITO HKI siesscoscassusnsdeevsesecsseensscevesssossssuusesbesssrecssuwnssnssepsustsoonssdennussanesoons secauseutessosssoseussssasetnns 3 Installation of OLfolders PE essseseeesecseeeeesorseesoeseesoesoessecoosseesorseesoesossoesosssesoeeseesorsersoesossoeeossse 4 2 1 System requirements PC icisccscecesccecsvessscaes aaiaasanteryeceacsasscciva E E aaaestiverdeates 4 Preparation for installation cccccccscsssssssscssscssssssssesssssessssssscssscsssssescescesssesssesssessecsee sees 5 3l INGUWOtK rosserie senideena re EEE ORE LERE REEE E E EE ERES 5 3 2 TCP AP port and firewall ssssrierionsranreiiansein ieee a E E N E 5 Initial installation of OLfolders PE QuickStart e ssesssesssesssesssesssessseessocssosssosssoossoossosssossso 6 41 Network Structure iiss caseccsiesivecsavernecaheseeecperebnca vedarsoevecaverenade snausader ocho Aaventoieeansaridaseanscdepetuuees 6 4 1 1 Server client network server client Structure ecceecceteeseeeeceeeeeeeeeceseeeeeneeaeenee 6 4 1 2 Peer to Peer network topology client client structure cceeseesseesseesteesteensees 8 4 2 Before you start the OLfolders PE server cccecccecssessseescecssecsseceeeceaeceseceseeneeneeeseseseseeenes 8 421 Tnstallati n soenen neinna ae a E ANN E E RRRA 10 4 2 2 Configuring the SetVetereseneri aoii E EEO EAEE 10 4 2 3 File Management escoire ioner iiris ene en E E E EE LE E EA RE 11 42 4 Chent Installation ccsvcisccssccas
5. Outlook 2003 Use protocol version 2 3 used for slow networks Available remote profiles Hint The unregistered version will display only 25 entries per folder OLfolders 2 7 2001 2005 Thomas Quester The Computer combo box finds all the servers available within the network when you click on gt E Depending on the network configuration this can take a few minutes Once you have selected a server you can select the user If your server works on a different port than the default port you can enter the port numbers separated by a colon It is also possible to enter the port in the Advanced field Tip Enter the computer name or IP address manually because the network search can take some time If the server and port is entered correctly the User Name combo box will contain all users configured at the server Important After entering the computer name and port please drop down the User name combo box in order to verify that connection to the server is OK If can not connect to the server appears either a wrong computer name or port is entered OLfolders is not running at the other computer or the port is blocked In this case you can not proceed with the client installation but need to check the network connection and firewalls Next enter the password and click on gt Connect The box Available remote profiles now show profiles from the server computer Important If this field is empty please
6. PCs that will access a central Microsoft Outlook program b Client e Installation of the clients using setup e Configure a connection in Microsoft Outlook e Asan option we advise configuring the following functions as described starting in chapter 4 0 after first completing a QuickStart installation Assignment of rights for Microsoft Outlook folder Configuration of a number of profiles within the server Outlook Start the server as a service under Windows NT Email server Email forwarding User Manual 4 1 2 Peer to Peer network topology client client structure Peer to Peer Network zi ii a rT all m i Internet i i i Provider A e OL folders PE Client s 1 t i aad i em i i i oe i aoe ae amm setae ae a OLfolders Peer to Peer network operates exactly the same way as a server client structure nothing more will be said about the installation of a peer to peer variant OLfolders does not require a domain controller like NT or W2k server For this reason a secretary s PC can be the server just like an old Windows 98 system is typically used as a print server A further variant within a small network involves each user receiving his own local profile while also being able to see the profile of his employees and or colleagues in order to coordinate his contacts and appointments with them With this option a client and a server must be installed on each network PC concurrently
7. Please search at www microsoft com for DCOM95 or DCOM98 usually the first link contains the download e Version of Outlook should be equal or similar because some combinations do not work correctly Especially Outlook 98 2000 in internet mode is not compatible to all other Outlook version or even the same version in workgroup mode e If you are using Microsoft Outlook 2000 we recommend you select the workgroup mode although OLfolders can also be operated in Internet mode Internet mode may communicate only with other User Manual Outlook 2000 Internet mode Important Outlook 98 and Outlook 2000 can be configured to internet mode and workgroup mode The internet mode is something special and using different format for some data We recommend using the workgroup mode If you love the internet mode and do not want to turn into workgroup mode you should have Outlook 98 2000 on all workstations User Manual 4 2 1 Installation The installation program permits the following types of installation e Full e Custom client e Custom server We recommend selecting the Full installation option the only difference is an additional 2 MB approx space on the hard drive is used up Installation For each PC simply keep clicking on gt next until the installation has finished 4 2 2 Configuring the server The server is ready to run after installation The only information it needs is at least one user account You can import
8. User Manual OLfolders PE Microsoft Office Outlook networks Quester Software Produkte Thomas Klaus Quester Maybachstrasse 10b D 22177 Hamburg Germany Phone 49 0 40 987 668 56 Fax 49 0 40 987 668 58 Email info olfolders de Web site www olfolders com Web site www olfolders de Notice specific to Software available over the Web Site stated above Any software that is made available to download from these Services is the copyrighted work of Quester and or its suppliers Use of the Software is governed by the terms of the end user license agreement which accompanies or is included with the Software An end user will be unable to install any Software that is accompanied by or includes a License Agreement unless he or she first agrees to the License Agreement terms COPYRIGHT and TRADEMARKS Microsoft and Outlook and or other Microsoft products referenced herein are either registered trademarks or trade marks of Microsoft Corporation in the U S and or other countries OLfolders and or other Quester products referenced herein are either registered trademarks or trademarks of Thomas Quester Germany and or other countries Copyright 2001 2011 Thomas Klaus Quester Maybachstrasse 10b D 22177 Hamburg Germany All Rights Reserved All other product and or brand or company names mentioned herein may be are the trademarks of their respective owners User Manual Table of contents DELAKOKO L
9. ders PE QuickStart Then you can configure all the other functions as required via our detailed user manual Demo and test version of OLfolders PE There is only one download for OLfolders PE the same file is used as evaluation version and as retail ver sion The difference is between both modes is made up by entering a license code In any case OLfolders PE comes with a built in 30 days license code for one user After installation you can test the version for 30 days If you like to test with more than one user you can order a cost free license code at our order page at www olfolders com After purchase you will receive a permanent license code Please enter the code at the server application in help licenses modify and re start the server You can enter all license codes in a block the same way you receive it in your registration email Updating of OLfolders PE If you wish to perform an update to the latest OLfolders PE release please go to chapter 5 2 Updating OLfolders PE Uninstalling OLfolders PE To uninstall OLfolders PE please proceed to gt chapter 5 3 Uninstalling OLfolders PE This user manual is designed to help both Microsoft Outlook users and professionals working in this area to get started quickly Our customers are small and mid sized enterprises SMEs as well as households that rely on cost efficient fast and easy to maintain IT solutions And now good luck with the installation and use of OLfolders Your
10. es should be hidden then click on the button Profiles and deselect show all profiles next the files which can be viewed can be selected 4 1 Network structure You can install the server and the client part of OLfolders PE on any computer depending on what you want to archive Most users like to have one computer as a server sharing the data and all other computers accessing this file client server structure However you can also install the server at more than one com puter so that everyone is accessing the data of anyone else Peer to Peer structure Note The term server does not imply a domain controller such as an NT or Windows 2000 server but the OLfolders server exe program 4 1 1 Server client network server client structure Server Client Network ANNANS NNN internet P IE uE E E jm OLfolders PE Client s User Manual Within a client server structure all the data is located centrally on the server with all clients accessing it Since OLfolders PE does not use a domain controller or similar services any computer can be used as the server Within a Peer to Peer network everyone with everyone the data is not stored in a central location but distributed over workstations with user A accessing the data of user B and vice versa With OLfolders a peer to peer network is installed in exactly the same way as for a server client structure we shall not go into any further detail
11. frequently encountered during the installation and operation of OLfolders 6 1 Questions about Microsoft Outlook We are pleased to broaden the Microsoft Outlook knowledge you have in connection with the installation of OLfolders Quite frequently it is possible to answer general or specific questions you may have about Microsoft Outlook directly for you within the Microsoft environment and with proven expertise Tip If you have general or special questions concerning Microsoft Outlook we have a good tip for you simply ask an MVP Microsoft Most Valuable Professional recommended by Microsoft for providing special cost free assistance and represented in newsgroups and or with their own web sites Simply visit the newsgroup websites of Microsoft and MVP assistance Clicking on http support microsoft com LN en us amp x 9 amp y 10 Clicking on http support microsoft com newsgroups default aspx Clicking on http technet microsoft com en us default aspx Clicking on http www microsoft com communities newsgroups en us You may also read Microsoft Newsgroups with Outlook Express Create a new account of type news and enter the following address news microsoft com and or Clicking on http mvp support microsoft com LN en us amp x 10 amp y 11 Clicking on mvpga microsoft com to request information on MVP s via e mail We believe this presents an excellent opportunity for conversing within the Microsoft Outlook env
12. ironment besides being an enjoyable way of taking part in this community 6 2 Support and customer service hotline We are available to help you with advice and support via our customer service hotline This service provides tips on general questions relating to OLfolders in addition to supplying answers on how to solve any problems you encounter either during installation or when working with OLfolders At this point we would like to request that you use our e mail support address whenever you require support and only contact us by phone in case of real emergencies Our support is available via a free customer service hotline We can only provide this service however if the level of input on our part remains within reasonable limits We appreciate your understanding FAQ http www olfolders de Lang English OLfolders faq2 htm MS Article http www olfolders de Lang English links htm Product Support http www olfolders de Lang English product_support htm Support customer service support olfolders de Support und customer service hotline Phone 49 0 40 987 668 56 Do you have anything positive or negative you would like to tell us about this User Manual Please send us your comments to the above e mail address Your QUESTER team 2 4 2011
13. lient Each computer in your network should be able to communicate on port 20002 however this port should be blocked to the internet except you plan to access your data via internet In case Port 6002can not be used in your network because either it is blocked or different application is also using 6002 you can change the port to any number required If no connection can be established to the server either any firewall is blocking OLWServer exe or Out look exe from communicating or any firewall is blocking the port 20002 In this case it is possible to change the port to any number between 1 and 65535 usually the first 256 ports are used for other commu nications such as SMTP POP3 WWW and FTP User Manual 4 Initial installation of OLfolders PE QuickStart A QuickStart installation is performed in the following steps a Server e Server installation e Configuring Microsoft Outlook at the server e Configuring a user client in OLfolders PE Any computer can act as a server no special requirements are needed for a computer to be a server OLfolders also allows each computer to act as a server and as a client so each client can see each ones data Peer to Peer structure By default the OLfolders server shares all data files in all profiles All files which can be viewed by Outlook in any profile can also be viewed via OLfolders PE at any client In order to hide certain profiles or files open the user to which the fil
14. ne way hiding your By test private data Specific folders can be hidden in the folder rights dialog F Show all profiles OLfolders 2 71 C 2001 2003 Thomas Quester www olfolders com 4 2 4 Client Installation Start Microsoft Outlook on the client PC If OLfolders is already installed the Tools menu will contain menu option Install OLfolders This menu item may not be visible until the menus are completely opened It is also possible to install OLfolders using e Outlook 97 98 or 2000 Click on Tools Services Add OLfolders e Outlook XP Click on Tools Data File Management Add e Clicking on Tools Install OLfolders displays the following dialog box Clicking on gt New opens the following dialog box OLFolders Available services OK Connection MSWKF OLFolders Automatischer Verkauf at quester fibu Cancel MSWKF OLFolders Pers nliche Ordner at localhost New Delete License Help gt OLFolders 2 7 C 2000 2003 Thomas Quester Clicking on gt Connect opens the following dialog box 12 User Manual OLfolders 2 7 Remote profiles Computer localhost X The display name in Outlook The default is folder name at computername but you can User name Administrator Cancel choose any name xxxx Password Connect Display name in Automatischer Verkauf at quester fibu 2I License Outlook Help V Use local email account lv Convert notes field from Outlook 97 98 2000 to
15. rally e Olfolders works with all versions of Outlook and Windows even mixed e During installation please choose a Windows user accounts with sufficient rights or start the installation by right click run as Administrator It is also possible to register all DLL s using a batch file afterwards 32 and 64 bit version of OLfolders Please install the 64 bit version of OLfolders only if you are using Microsoft Office in 64 bit version at least Office 2010 If you try to install with the wrong bit version the setup application will display error code 3 Note on Outlook 2010 In Outlook 2010 you start the connection using the ribbon bar Quester The rest of the process is identical User Manual 3 Preparation for installation 3 1 Network The OLfolders installation requires a configured and working TCP IP network TCP IP is the protocol used for internet If are using e mail or www you already have a TCP IP network installed 3 2 TCP IP port and firewall TCP IP uses ports to control the communication within the network Ports are numbers between 1 and 65535 for example WWW uses port 80 E Mail uses ports 25 and 110 OLfolders requires port 6002 Since there is no global registration point for ports using port 6002 may cause conflicts if a different program also wants to use port 6002 If a firewall is configured in your network it s possible that port 6002 is blocked preventing communication between OLfolders Server and C
16. regarding the peer to peer variant in this section The Microsoft Outlook program installed centrally on the server permits all clients to access the data stored there contacts appointments e mails etc as a public folder Each client also possesses a local data file which is used to manage contacts and appointments This data file is used for sending and receiving e mails Concurrently this public folder allows each client to view centrally received e mails and if necessary to edit them It is possible to configure Outlook on the server to receive general e mails such as info webmaster support which cannot be assigned to one client These are available to each client within the public folder Additional servers can be installed on the workstations in order to allow a manager s appointments to be processed by the secretary Note The term server does not imply a domain controller such as an NT or Windows 2000 server but the OLfolders server exe program The OLfolders server is installed on the computer that is to be accessed which is centrally available as a server In this case the local pst file becomes the Public Folder The client no longer has to be installed since the central Microsoft Outlook program can access its own PST file and is already connected via the personal folder Tip Install the server not the client on the PC that you wish to access Install the client not the server on those
17. same pro cedure as for a new installation and simply install the new version without any differences on each server and client PC within your network This update installation procedure has no effect whatsoever on your Microsoft Outlook data which are retained without any changes 5 3 Uninstalling OLfolders PE To uninstall OLfolders please proceed as follows a Uninstalling the client All the user data and connections are retained if OLfolders is uninstalled As a rule uninstall programs do not delete data created by the user If you no longer wish to use OLfolders prior to uninstalling the program please remove all connections in Outlook via gt Tools Install OLfolders On the client now select gt START FIND Files or Folders to search for and delete the file gt extend dat If Outlook was started it will not have been possible to remove the DLLs The following DLLs will still be located in your Windows directory and in this case have to be deleted manually e OLWConfig dll e wkslib dll e mswkf32 dll As atule these entries will be located in directory gt c winnt or c windows b Uninstalling the server Delete the Outlook Folder under gt C Programs To uninstall the OLfolders server complete delete 1 Quester 2 OLfolders 16 User Manual 6 Questions and answers This chapter provides both tips on how to obtain answers to questions related to Microsoft Outlook and answers on how to solve problems
18. scasetigetaveec sievsaevcacecsstaativanceiacd a ei ns 12 OLfolders PE help topics and tipS essseesseesecesscessoesoossooesossssosssosssosssossssesssssssesssesssesssssssesssese 15 5 1 Activating the test version by license COdC ecccesccessceesceeeeeeseeeseeeseecseecsaecsuecneteasenseenes 15 52 Updating OLfolders PE ssrsseeiercreeni ien e e seg ee E TE E E S 16 5 3 Uninstalling OLfolders PE cccccssscsstesssecssecessceneceseesecesesessnessecesscessaeseueceuecensseeesseeeses 16 Qu stions ANG ANS WETS sosscsdsseiscdssccscddesssdsseceeoceccenseascdenscceseduosuscuesesnscesiseseduesescecesteassceeseececestseays 17 6 1 Questions about Microsoft Outlook ceccescceseceseceeeceeeceeeeeeeeeeseeeseecseecaaecueceaeenseenseenes 17 6 2 Support and customer service hotline cc eeeecceseeseeeeceseceeeeeeseceeeeeeeseceaeeaeeeeceaecaeeeeeeaeente 17 User Manual 1 Introduction Welcome to the installation of OLfolders PE for small Microsoft Outlook networks OLfolders PE is a flexible and cost efficient alternative to Microsoft Exchange or Lotus Domino server network solution and permits simultaneous access by all users to a central Microsoft Outlook structure Tip for initial installation Once you have checked the installation requirements indicated in gt chapter 2 Installation of OLfolders PE and chapter 3 Preparation for installation follow the QuickStart method described in gt chapter 4 Initial installation of OLfol
19. since this is the only way the server is able to access the client s profile The drawback of this option is that each PC must be online within the network For this reason we recommend that one random PC should act as the server on which an additional Microsoft Outlook data file pst is installed which all users can access via the network The PC remains ON all the time and is accessible to all other users within the network 4 2 Before you start the OLfolders PE server Microsoft Outlook should be installed and configured on each computer Important Please install OLfolders PE after first having installed and configured Microsoft Outlook on your network PCs or the server program will not start Important If you start OLfolders PE it may rise an error message saying that no standard email client exist In this case start Internet explorer then click on Options Programs and select Outlook as the mail client In detail e Microsoft Outlook be installed and must start correctly on the server and each work station At the server it must also be the standard email client Internet explorer Options Programs If running a new installation of Microsoft Office please start Outlook in order to finish the Office installation e All computers must have a network adapter and the TCP IP protocol e RPC or DCOM must be installed this is ensured by the installation of Microsoft Office For Windows 95 98 eventually DCOM 98 must be installed
20. sion by license code The unlicensed full version available via download or the full version ordered under evaluation license via the order page can be activated here on procuring the product by entering the assigned license code enabling the product to be used in full immediately without having to re install it You will be sent the license code automatically by e mail within a few minutes after procuring OLfolders Click on help licenses in order to bring up the license dialog OLfolders Standard Lizenz License codes License Comment Add Modify Cancel 0 Users OLfolders 2 71 PE Now click on Add Modify in order to get the license dialog License Some characters look very similar For this reason when printing out your license numbers please use the Courier New character set Only by using this character set it is possible to clearly distinguish between the following characters e Lowercase L l e Number 1 1 e Uppercase I I An error message will be generated if you enter an incorrect license code However you will receive no 15 User Manual additional messages if the license code you entered is correct Confirm your entry by clicking on gt OK or gt close for MS XP Now close Microsoft Outlook and re open it and you will see all the entries in the Public Folders 5 2 Updating OLfolders PE If you wish to perform a product update to the latest OLfolders release please follow exactly the
21. the accounts from Windows this works for all Windows from NT 4 0 until the latest version this function is not supported in Windows 95 98 ME In order to open the server main window please ricght click on the icon oA in the notification area traybar Select display then you can open File Users OLfolders Server Users Administrator test __vmware_user_ __ymware_user_ ASP NET Machine Account ASPNET Gast Gast Hilfeassistentenkonto fur den Remoted Hilfeassistent postgres postgres CN Microsoft Corporation L Redmond SUPPORT_388945a0 Thomas Thomas Tomba Tomba YSA Server Account VUSR_EARTH Delete Modify Import OLfolders 2 71 C 2000 2006 Thomas Quester From Windows NT and higher it is possible to import Windows users into OLfolders e Click on Import e Select Windows NT and e Click on OK This will import all user accounts Some users may be imported who are not used for OLfolders These can be deleted in a follow on step Since Windows does not allow passwords to be exported all users are imported without their passwords OLfolders Import users Import from S Cancel It is possible to create new users manually using the following screen e Click on User 10 User Manual e Click on New e Now enter the user data OLfolders Benutzer Login a Display name Fromas Password Help Cancel User rights Apply OLfolders 2 71 C Help Please choose a password for this user
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