Goods Order Inventory System
Contents
1. Unit Purchase Price amp Unit Sale price Then user can click on Add button The inventory record will be created then and order will be listed in the Closed Order List Closed Purchase Order User can view fulfilled purchase order list in More gt Closed Orders menu There user can search filter and sort these list and email it to personal email account Email Order List Using this feature user can send an email containing the order list present in the My Orders screen To send the email user needs to click on the Mail button present at the top left hand corner of My Orders screen Inventory In this section user has the facility to view and manage inventory items Inventory tab open up the Inventory On Hand screen by product i e this screen displays product list which having the inventory entry and their current total stock information By selecting each product user can view the detail inventory entry list in In tab sales list in Out tab and detail available entries in On Hand tab against that product In Inventory On Hand user can filter the item by zero stock item non zero stock item category etc Here search only works on Product Name SKUF After fulfilling a Purchase Order an inventory item is created User can also add inventory items from this screen to product list without creating fulfilling any Order Following features are pres2. 1 100 00 SP 1 200 00 Initial Qty 80 00 Each ea Sold Qty 0 00 Each ea Avi Qty 80 00 Each ea Added On 1 16 2013 11 19 40 AM Details Here are only valid for Inventory tracking On Total Qty 180 00 Each ea Available Qty 180 00 Page 9 of 13 Goods Order Inventory System Mi Inventory In Hand This list contains the available inventory entries for the selected product which can be available for sale Email Inventory List All the inventory listings can be emailed just like the Purchase Order section To email a list user needs to click the Mail button present at the top left hand corner of the inventory listing screen Inventory Listing There is another list present in More gt Inventory Listing This list shows the list of all the product items added into the inventory and their current available quantity On that screen user can also add inventory items from product list Sales Order User can manage the sales order for the customers in this tab GOIS standalone doesn t support customer integration but the application supports sales order creation against product or inventory list emailing sales order list search filter and sorting the sales records Sorting Filter Scan Adding a Sales Order A sales order can be added in two ways Using the Scan button in Sales screen SamsungGalaxy 5 48 000 00 SKU 0008993920563 gt By clicking the icon present at the top right corner of the sc
3. ENES PARESE NE ETEei iaai 10 Adana Sales Order OY F DU ON anaE AR ii 10 ECOG CONG Ol GCL na E E A E AEO AAA A A E OEA A EE AEA OOA 11 REDOING siere a E E E E E E E E E E 11 O ONO LOSST PON pa E E EE EE era 11 A R E E O 11 ON E ad o 11 ATO OCTO a a A A E E O cate EA ENA AE E IA A eine ade E E AE 11 EX DONE Database a E A EA E S 12 K On GEO OSC oee E E EE EAEE E E EEE E EE EE NEE N EEE EE E 12 EA Eaa E E E A E iaa 12 nn o EEE E PE Po ES 12 AA A o e E EI 12 Referral Request ainia tt tati 12 PLOW VOCE WO RS asa 12 o II E E 13 S pport amp CEC AGM nit iii 13 Page 2 of 13 Y mETAOPTION Goods Order Inventory System Introduction Goods Order Inventory System is an inventory management system where an individual small or medium scale industry user can manage their Categories Products Orders Inventory and Sales etc on a mobile platform The standalone version is lunched as a free product in windows market place and also at www goodsorderinventory com website Commonly we are referring this product as GOIS Standalone as it is running independently across mobile devices System Requirements Windows Phone o Windows Phone 7 5 and Windows Phone 8 Getting Started To use GOIS Standalone app first the user has to download and install it in on the mobile device User can download this app from windows market place on mobile device Visit www goodsorderinventory com for getting more information about this app and downl
4. added in to the order list Edit Purchase Order A purchase order can also be edited as long as it has not been fulfilled To edit an order user needs to select the My Orders tab This will open up a list of all the Purchase Orders Then the purchase order which needs editing should be selected from the list User can edit ordered product s details like unit purchase price unit sale price quantity After updating user has to click Update button to save the changes Delete Purchase Order User can select the order from My Orders section This will show the Update Order screen In that screen there is a Delete button present at the bottom of the screen By clicking on that button user will get a delete confirmation message After choosing Yes the order will get deleted from My Orders list Fulfilling Purchase Order When a purchase order is received from vendor then that order can be fulfilled into inventory In My Orders screen user can click on the option button present in left side for each list item then user can click on the fulfill button present at the top breadcrumb Page 8 of 13 Y METAOPTION Goods Order Inventory System It will ask for confirmation whether the user wants to add this order into inventory or not By choosing yes it will open up Add Inventory screen by populating the order detail On that screen user has the facility to change the Quantity
5. prices at the time of sale profit loss is calculated and displayed in this report The profit and loss report can be viewed for today this week this month this year and by selecting begin and end date from filter section Closed Orders Purchases Orders which are fulfilled and added to inventory are considered as closed order in this app User can generate this report by applying filter sorting Inventory Listing This listing contains all inventory entries against each products present in the inventory All Transactions When any item is added modified into inventory or there is any sale from the inventory or product list then all those actions are listed in this report Here user can filter and view the historical transaction data More All Transaction This Week More Closed Orders Mail Mail Inventory Listing Total Profit or Loss we 1 Freeze GANA Sorting Filter Back Sorting Filter Scan sae E etic dam SKU 0008993920563 Avi Qty 8 000 00 Item s Sold Qty 10 UPP 1100 00 SamsungGalaxy SamsungGalaxy Cur Avi Qty 7 900 00 Item s Sold Qty 40 00 Each ea fi Ord Qty 50 00 Item s UPP 1 100 00 USP 1 200 00 gt ane ek AO Aspereguem SKU 0008993920563 Avi Qty 10 00 Each ea Apples SKU 1122200000012 SKU 0008993920563 Ful Qty 40 00 Item s Asparagus UPP S 40 00 USP 50 00 UPP 5 2 00 Asparagus UPP 2 00 USP 3 00 gt Avi Qty 50 000 00 Item s j Qty 40 000 ist Ord Qty 100 00 Pound Avi Qty 300 00 Pound A
6. unit type User will get the Unit list screen On that screen click on the button Add Unit screen will open and then user can add and save new unit as per the requirement Note When saving new unit it asks for whether to support the decimal values or not If user chooses No then that unit will not support the decimal values when adding quantity for product Edit Delete Unit System defined units could not be edited deleted However user can edit the user defined units If the user edits the user defined unit then the change will be reflected throughout the system If a user defined unit is in use anywhere when defining the product then it cannot be deleted To delete that unit it should be removed from all the references where it is used Currency Enter Unit Kilog Add Unit For defining the price of any product currency is required GOIS Standalone supports 82 different currencies In Setting section there is this facility to select the currency from the available currency list The selected currency will be displayed all over the system for the monetary data User is free to change the currency at any time from settings screen and that changes will reflect all over the system Sale Tracking On Off Sale can be done in two ways 1 From Product List Sale Tracking Off When sale is done using product list after creating the sales record inventory quantity is not affected In th
7. Goods Order Inventory System User Manual Windows Version 1 0 0 0 Goods Order Inventory System Table of Contents FIVE OCU GUO Misco isica oi rasta 3 System ReQUIFCIMONES ando a 3 GS EEN Started rasta i 3 DIGS IS GPO IN ia aca 3 WISET ROS ISU AUION ria e 4 Eje Ho C0 cA o On PP A eS A 4 ErP OFC arti ere ren E see ea ace A A EA A AA A OAA ated as atees tao 4 SONES ur a 4 A ara tee se aetna ae ec etnies ears ete Sct cara outer A EA AEE iors estat eiero nec a pote ode cen es ausrnaea ates E 4 nn y In e A UE O E 5 4 E A O o E A E A E E 5 TETO O O sr ido AE A E EAE A A NE A A EAO 5 AN E E E N E o E E EAE 6 MIENTAS o E EE E E A E E E E A EE E de E A dots 6 PORUCI ooe oo A 6 Aa MON W OCS a 6 UPA AT as OU a E A E E A AAEE A T T 7 DeeP OCU a A AA E EANA AE EEE EA E A AAR 7 Product Cate ronca 7 AQUINO CAE iio 7 ETA CA lanas 7 Delete Sto lt 1 0 6 oca 7 Purchase Order ani 8 O A A A A E IU nn 8 Adding New PUNSET ina io 8 CE CISC Ol oa 8 Delete PUES 0 a1 gerne CR aT aia 8 Py ING PUCCIO E Ord ET solteras 8 Page 1 of 13 Y mETAOPTION Goods Order Inventory System COSCO Purchase Ord etico irte ciales 9 O o EA oe E PP E y 9 INVENTO Morata 9 AQUINO INVENTO ES ni 9 VED ONY AID SRA II E Du RA 9 eN OVO E Aids 9 INVENTO T a aE T EIEE AE AE EE EEE E TO AEE R 10 O O T a E E E ET A OES IE TAA E AA E ON 10 SAVES OVOG Ar E E E EE E E E E E E E E 10 AdO SCS O T aea ica 10 Adding Sales Order DY Scan DUON csi E AREA ER
8. ent in the inventory section Adding inventory items Inventory In Tab Inventory Out Tab Inventory On Hand Tab Adding Inventory Items User can add inventory by touching button which is at the top right corner of the inventory screen On touching button a product list screen will open and from that screen user can select product Upon selecting any product add inventory screen will open up where user can enter unit purchase price unit sale price and quantity Inventory In This list contains all the inventory entries against each product like quantities purchase price sales price which were added from purchase orders or from product list Inventory Out This list contains the list of sold items against the selected product Y MeTAOPTION Inventory On Hand oO Sorting Filter 50 00 Each ea SKU 0008993920563 gt SamsungGalaxy TPP 55 000 00 TSP 60 000 00 800 00 Pound SKU 1122200000012 gt Asparagus TPP 1 600 00 TSP 2 400 00 50000 00 Item s Apple SKU Apple 1234 gt TPP 2 000 000 00 TSP 2 500 000 00 8000 00 Item s TSP Total Sales Price Grand TPP 50 056 600 00 Grand TSP 82 562 400 00 Freeze PP Total Purchase Price Back On Hand Details In Out SamsungGalaxy PP 1 100 00 SP 1 200 00 Initial Qty 50 00 Each ea Sold Qty 0 00 Each ea Avi Qty 50 00 Each ea Added On 1 16 2013 11 19 28 AM SamsungGalaxy PP
9. help screen will open up and user can view the quick help related with GOIS Standalone 3 Help Detailed help with screen shots On touching this link user can view user manual in detail with screen shots 4 Release note of latest version This section provides the information about the new features list added in specific version Support Feedback You can contact us through email support goodsorderinventory com for any kind of support related assistance or if you want to share your views with GOIS team to improve this product In GOIS Standalone application you have also the facility to send us the feedback from More gt Support Feedback menu Please make sure you have the updated Email ID in profile section so that we can communicate with you in case we need any clarification Page 13 of 13 Y METAOPTION
10. hey can be updated from the Products screen User can select the product to be edited this will show the Update Product screen by populating the saved product data Now user can update product s category name SKU description unit purchase price unit sale price amp product s unit After putting the updated information user should make sure to click on the Update button present at the bottom of the Update Product screen Delete Product GOIS Standalone for windows version 1 0 0 0 there is also a facility to delete the products which are already used in order inventory or sales section In that case system requires confirmation If user decides to choose Yes then it will delete that product and all its reference from the system After deletion the data cannot be reverted back Therefore user should make sure to take the backup before doing any delete or update To delete a product select the product from Product screen This will show the Update Product screen In that screen user has the button Delete By clicking on that delete button user can delete the selected product Product Category The Product Categories are be used to group the products in certain category By placing products into categories the user can easily search and browse products Categories are managed in More gt Categories menu In Categories screen user can also view the products Appl
11. his asparagus eos section user has the option to create a new order email the new orders by filtering and 200 00 gt sorting the order items and can fulfill the orders and create inventory after receiving it v 1122200000012 from vendor Apple 5 000 00 Item s l 200 000 00 gt Adding New Purchase Order uci aa E Potato 8 000 00 Eachiea An order can be added in two ways gt erR Using the Scan button in My Orders section By clicking the icon present at the top right corner of the screen Adding Order by Scan button By clicking the scan button user can scan the barcode of the product If a product already exists in the product list then it will populate the details of the scanned product in Add Order section If the product doesn t exist then it will show the add product screen with Wi PA barcode in SKU After adding that new product user can create purchase order record eee for that product i 6342307893 Adding Order by button After clicking on the icon Add New Order screen will open up User has to enter Unit Purchase Price Unit Sale Price and Quantity for the selected product The total purchase price for a product will be calculated automatically This is an expected purchase price before Order to Vendor The real purchase price and sales price can be updated when fulfilling the product into the inventory Once the user clicks on Add or Save button the new order will be
12. ia SKU 1122200000012 Ful Qty 100 00 Pound UPP 40 00 USP 50 00 gt Sold On 2013 01 16 11 22 34 4 Item s sold Apple SKU Apple 1234 Avi Qty 10 000 00 Item s Rapereguess Ord Qty 5 000 00 Item s Freeze UPP 2 00 USP 3 00 UPP 6 000 00 USP 10 000 00 gt Avi Qty 800 00 Pound j Qty 500 00 Poun SKU Apple 1234 Ful Qty 500 00 Item s SKU Freeze 6789 Avi Qty 7 900 00 Item s Cur Avi Qty 300 00 Pound 13 Sold On 2013 01 16 11 22 16 InventoryTransactions of previous version are not imported here Goods Order Inventory System MEP Export Database Export Database If the user wishes to take the backup of GOIS SQLite database that can be done using the Export Database option This option is available in the More Tab gt Export Database menu User needs to click on the Export GOIS Database button This will send an email to the user with the database as an attachment Miscellaneous Email User can email the reports Order List Inventory List Closed Order List Profit Loss Report amp Sales Report to any of the provided email IDs using filtration and sorting In Email preview window user can preview the reports before emailing Note Some report may contain more columns than it displayed in preview Filter amp Sorting In all listing screen like Products Orders Inventory Sales Closed Order Profit Loss etc there is this facility for filtration User can also sort the filtered data in ascending o
13. iance 2 Fruits 1 Adding a Category A Product categories can be added from More gt Category Menu Click on the button to add a new category User needs to enter the category name and then has to click on the Save button Note Two categories should not have the same name i e each category must be assigned a unique name Editing a Category Category name can be edited from the More screen If user will edit a category name which is used in product Order Inventory or Sale section then the new name will be reflected throughout the system Delete Category Categories which contain products cannot be deleted from system To delete that category user has to remove the category reference from products User can view the count no of products attached to the category in Category List Page 7 of 13 Y METAOPTION Goods Order Inventory System Purchase Order In Purchase Order section a business user can manage the ordered items for the vendors My Orders GOIS standalone doesn t support vendor integration but this supports order creation for 434 on each product email order list and fulfill order when order is received from a vendor The ESOM C aio user can also view closed orders which are already added into the inventory SamsungGalaxy 50 00 Item s O 55 000 00 gt My Orders AS SKU 0008993920563 All the active and not fulfilled purchase orders are displayed in My Orders section In t
14. is case the profit loss is calculated based on the purchase price and sales price set for the product 2 From Inventory List Sale Tracking On When sale is done from inventory list then user has the option to choose the products for sale from the list of inventory for each product i e user has the same product with multiple stock and different purchase amp sale price for each of them from which the user may choose Thus sale entry cannot be more than the individual stock item for that product This option provides the facility to get the exact profit loss information for each inventory entry against a product Y MetaopTion Page 5 of 13 Goods Order Inventory System In Setting section user can set the Sale Tracking On or Off Therefore if Sale Tracking is Off then user will get the product list and if On then user will get the inventory list while adding the sales order Using the System Referral Request Menu Items Profit And Loss The following items are present in the main menu of GOIS Standalone application Products My Orders Inventory Sales All Transactions More Inventory Listing O O O O All these items have been explained in the below sections Product In product tab user can manage the product s information like view active product list add edit the selected product filter and sort the product Just after installing the GOIS application user
15. oad instruction After installing the app user will see the below icon on their screen GOIS Splash Screen GOIS Icon Click on the GOIS icon to start the app This will display the splash screen Splash Screen Splash is the first screen of GOIS app It contains the GOIS app logo current application version number and copyrights Page 3 of 13 ME TAOP TION Goods Order Inventory System information This screen will disappear after few seconds After splash screen user will get the registration screen User Registration Before the user can use the GOIS application registration is required Users can register by providing their first name last name and email After checking the Terms and Conditions Registration user can click on the Registration button On clicking the Registration button Settings a iis screen is displayed Last Name Go as Guest Seal id This option is available for users who wish to use the application without registering A temporary account is created for such users A guest user can modify his account information for future communication updating a proper email ID in More gt User A p rofi le screen Accept Terms amp Conditions User Profile In user profile the user can update profile information like user s name email id etc This will help us for tracking the issues feedback or any future communication Settings After Registration user will get the Set
16. r descending order Referral Request Any user who is registered with GOIS Standalone application can suggest friends or colleagues for using this app For that there is this option in More menu for sending the referral request How referral works In Registration screen when any user register their information Email and Name we track that sign up information for future communication We identify referral sign ups from their email addresses user referred to Note Please make sure that when people referred to sign up with GOIS they use their same email address in the referral email If they will use a different email for sign up than that was provided we cannot credit that sign up towards any user account We request that you refer Goods Order application to your friends if you like this If you decide not to refer this to someone because you don t like the application we would appreciate if you can write us an email with any possible improvements you want to see at support sgoodsorderinventory com Page 12 of 13 Y mETAOPTION Goods Order Inventory System EE Help Click on the More gt Help This will show the Help screen In this screen user can get the following information related with GOIS Standalone application 1 FAQ On clicking FAQ link a FAQ screen will open up and from there user can refer to frequently asked questions and answers 2 Quick Help On touching Quick help link quick
17. reen Asparagus 1 500 00 SKU 1122200000012 gt Sale Tracking The concept of Sales Tracking On Off has been described in the Setting Screen CCA SKU Apople 1234 gt section If Sale Tracking is on and user clicks on the icon to add a new Sales Order then it will display the inventory list from which user has to select the product and to Freeze 1 000 000 00 put the quantity for sale In this case user cannot sale more than the available quantity kge E E54 gt m a Sale Limit of the item selected If Sale Tracking is off and user clicks on the icon to a add a new Sales Order then it will display the Product list from which user has to select the product In this case user has no limit Sale Limit N A for sale Adding Sales Order by Scan button By clicking the scan button user can scan the barcode of the product If product SKU already exists in the product list or inventory list as per Sale Tracking Setting Off On then it will either populate the selected product or display the inventory entries against each product from which user needs to choose the tem for sale If a product doesn t exist then it will display options to add the product in the product list inventory list and then it will be added to the Sales Order Adding Sales Order by button By clicking on the icon either inventory or product list will open up After choosing the inventory item or product the product info
18. rmation will be populated into Sales Entry screen User can enter unit sale price and quantity for the selected product The total sales price for the item will be calculated automatically Once the user clicks on Save button the sales order will be added Page 10 of 13 Y MeTaoPTION Goods Order Inventory System MI Editing a Sales Order Select the Sales Order from Sales tab for editing This will open up the edit sales order screen When editing sales order if Sale tracking is on then the Sale limit will be auto populated as per the inventory data In this case Sale Limit Current Available Quantity Sold Quantity user cannot sale more than the Sale Limit in case of Sale Tracking On Email Sales Order List Like orders list and inventory list the sales order list can also be emailed To email the sales order list user has to click on the Mail button present at the top left corner of the screen Reporting In GOIS Standalone user can generate and view following reports o Profit and Loss report o Closed Orders report o Inventory Listing report o All Transactions report User can view these reports from More tab Profit and Loss report While doing any sale entry the purchase price and sales price of that item is captured If tracking is on then the purchase and sale price are populated from inventory item list If sale tracking is off then this price is auto populated from product list Based on these
19. tings by default User can also change the settings latter from More gt Settings menu More Setting Unit Unit Units are used to define the quantity of the product ngaen Y Metric Note Currently we don t support breakup of the units like 10Kg 500gm user has to EET Currency maintain it like 10 5 Kg Currency USD Unit Type E E SalesTracking In Setting user has the option to set the default unit type Based on the unit type units Track sale by Inventory are available while adding products In GOIS units are categorized in two types 1 English It contains unit like inch foot gallon mile amp pound etc 2 Metric It contains unit like meter kilogram liter etc System Defined Unit In each unit type some predefined units are available which are referred as System Defined units The symbol S stands for System Defined units Page 4 of 13 Y MeTAOPTION Goods Order Inventory System User Defined Unit Other than the System Defined units user has the option of adding new units as per the requirement The symbol U stands for the User Defined units The units which are added by user are listed into the unit type selected by the user in Setting Adding New Unit In More section click on the Settings menu This will show the Setting screen On that screen click on the Checkbox button available on left corner of
20. will get two default products for demo purpose These products can be edited deleted Cancel Product List Adding New Products New products can be added into the GOIS app in one ways SamsungGalaxy 1 Using the Add icon skU 0008993920563 PP 1 100 00 SP 1 200 00 Using the Add icon pa SEN Click on the icon present at the top right corner of the Products screen This will open up m o SP 3 00 the Add Product screen In Add Product screen user needs to select a category for as oss product put product s name description unit purchase price unit sale price unit and the P s0w00 SP 50 00 product number SKU Number Then click on the Save button to save the product He PP 8 00 SP 10 00 Note Freeze 1 SKU is treated as unique no for defining a product in GOIS Standalone ae sei 2 User can put the SKU manually or can scan the product barcode for populating the SKU Scan Button Click on the Scan button which is present at the bottom of the Add Product screen This will activate the device s camera To scan the barcode information of the product product s barcode should be held close to the camera so that Page 6 of 13 Y MeTAOPTION Goods Order Inventory System it can be easily read The device will capture the barcode number and populate that number in the SKU field of the Add Product screen Updating Product Once products have been added t
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