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Tutor Handbook 09-10

1. The program design assists student athletes with not only academic but emotional support as well Intervention begins with their first year a critical transition period and runs through their final term as students at Florida State University The program s proactive rather than reactive approach promotes success by building comprehensive academic profiles to assess needs before problems arise Early on each student s academic strengths and weaknesses are identified and appropriate educational services provided This support comes from the entire Athletic Academic staff and includes program administrators support staff academic mentors and tutors Services are provided in a one on one setting group sessions and focused study halls GOALS FOR ACADEMIC SUPPORT STAFF To facilitate the student athletes successful completion of their chosen degree To encourage and facilitate student athletes career and personal development To maintain the academic integrity of the University To comply with the rules and regulations of the University the Atlantic Coast Conference and the National Collegiate Athletic Association e To assist student athletes in maintaining eligibility throughout their tenure at the University Each member of the team has a distinct role of service to the student athlete Because the team roles will overlap in service and teamwork team sharing of information is essential Subject Tutors Th
2. Average Average Average Average Average Average Average Average Average Average Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Poor Poor Poor Poor Poor Poor Poor Poor Poor Poor 58 i s rvat O Florida State University Athletic Academic Support Services Tutorial Session Observation Form Tutors Name Date Subject Tutored Observer 1 Did the session appear to be organized and focused 2 Did the tutor demonstrate adequate knowledge of the subject matter 3 Did the tutor communicate effectively 4 Was there any grade or performance updates 5 Did the tutor go over important dates and assignments 6 Who was responsible for the direction of the session STUDENT TUTOR EQUAL 7 Did the tutor conduct themselves in a professional manner Comments YES NO YES NO YES NO YES NO YES NO YES NO 60 E dix HE m CO 2009 PAYROLL DEADLINES Audit Sheets Due Time Entered by 5 00pm Paycheck Available 8 19 09 8 28 09 9 02 09 9 11 09 9 16 09 9 25 09 9 30 09 10 9 09 10 14 09 10 23 09 10 28 09 11 06 09 11 11 09 11 20 09 11 25 09 12 04 09 12 9 09 12 18 09 62 FLORIDA STATE UNIVERSITY STUDENT ATHLETE TUTORIAL SERVICES Audit Sheet 1 Please print all information clearly and in ink 2 Total Hours should be in decimal format rounded to neare
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4. REVIEW SESSIONS Depending on enrollment in certain classes some tutors may be asked to run a review session usually before an exam The Tutorial Coordinator will assign these as appropriate Review sessions will take place in the Athletic Academic Support facility Tutors will be paid time and a half per hour for each review session In order to be properly compensated for a review session the audit sheet must be clearly marked as containing a review session and ALL students must sign next to the marked session 16 NO SHOWS CANCELLATIONS Students who fail to report for scheduled tutoring sessions should be recorded as a no show on the audit sheet with a signature from their Academic Advisor Tutorial Coordinator or designated staff member and reported in the session evaluation on SAMS Tutors will be paid one hour for each no show However tutors who fail to document the no show properly will not receive compensation for that session Students must contact their Academic Advisor to cancel any sessions Besides any last minute emergency or illness students are expected to cancel any appointment with their Advisor at least 24 hours in advance The Tutorial Coordinator will contact the specific tutor of the cancellation as soon as possible If a student cancels without giving ample time to notify the tutor the tutor will be paid regularly Students cannot ever cancel their sessions with a tutor directly If a student calls a
5. a Give the student something specific to work on before the next time you meet a few problems a s reading assignment with page numbers a writing assignment etc Just telling the student to review is not helping them to be successful b Remind student of any necessary materials that need to be brought to the session calculator paper book etc 7 Closing 15 LOCATIONS All tutorial sessions are conducted in the Athletic Academic Support offices on the 2 floor Moore Athletic Center UCD or in the Learning Center on the 9 floor of UCC In specific cases a tutoring session may take place at an alternative site i e Strozier Library Dirac Science Library etc The Tutorial Coordinator must approve alternative sites in advance Approval will NOT be given for tutoring at off campus locations GROUP SESSIONS A group session is defined as one in which two or more students are tutored at the same time Tutors will be paid time and a half per hour for each group session In order to be properly compensated for a group session the audit sheet must be clearly marked as containing a group session and ALL students must sign next to the indicated session If a tutor is scheduled to hold a group session and only one student shows up they will only be paid for one hour In addition if no students show up for a scheduled group session the tutor will only be paid for the one hour for the no show
6. socializing no giving or receiving gifts no meeting outside the area designated for tutorial services Personal relationships between a tutor and a student athlete he or she is not tutoring are also problematic This relationship almost inevitably will involve socializing with other student athletes and doing so outside those functions sponsored and attended by athletics staff e Conduct tutorial activities in the area designated for them e Never enter a testing area when student athletes are taking examinations e Do not develop the substantive content of a required paper report or other academic assignment for a student athlete e Never make contact with or speak to a coach with regard to the work or academic progress of a student athlete Any such contact should be between the student athlete s academic counselor and coach as this insulates the tutor from the pressure that a coach may exert e Never intercede with a faculty member on behalf of a student athlete e Recognize that there are high pressure moments for academic performance midterms paper deadlines and finals as well as for athletics performance big games championships At these moments student athletes confront heavy time demands as well as the pressure to succeed in turn these may be the moments when they are most tempted to cheat and to attempt to involve tutors in that cheating e Report immediately any request by a student athlete that the tutor disregard the rul
7. there have been no violations or infractions during the past academic year that have not been reported Tutor Signature Date Supervisor Signature Date Comments and or suggestions 51 Tutorial Program Employee Requirements Checklist Fall 2009 Name Completed on Completed Completed Did Not Time Make Up Late Complete Fall Orientation Signature of NCAA Affidavit Confidentiality Statement and Orientation Forms September Workshop and Activities October Workshop and Activities November Workshop and Activities December Workshop and Activities Final Exam Tutoring Schedule and Student Reminders Spring Availability Form Signature of Supervisor End of the Semester Evaluation Re signature of NCAA Affidavit Date 52 Tutor Documentation Log OMNI Issues Date Problem Comment SAMS Issues Date Problem Comment Audit Sheet Issues Date Problem Comment 53 Athletic Academic Services Tutor Notebook Evaluation Name Date 1 Tab For Each Student YES NO 2 Calendars a Assignments filled out for each student 1 2 3 4 5 b Neatness Legibility 1 2 3 4 5 Comments 3 Session Trackers a Thorough 1 2 3 4 5 b Neat 1 2 3 4 5 Comments 4 Assignment Trackers a Assignments Listed 1 2 3 4
8. 72 76 ATHLETIC ACADEMIC SUPPORT STAFF NAME Bill Shults Vicki Cupp Jennifer Santiago Kylie Amato Rachel Fineberg Jacki Lienesch David Abdol Marlon Dechausay Andrea Einspahr Lamont Green Jen Kentera Samantha Sweeney POSITION Director of Athletic Academic Support Office Manager Associate Director Academic Advisor Men s Golf Men s Cross Country Men s Track and Field Assistant Director Academic Advisor Baseball Women s Basketball Women s Tennis Assistant Director Learning Specialist Academic Advisor Football Assistant Director Academic Advisor Football Softball Academic Advisor Men s Tennis Football Academic Advisor Men s Basketball Women s Golf Volleyball Learning Specialist Mentoring Coordinator Academic Advisor Football Tutorial Coordinator Academic Advisor Women s Cross Country Women s Track amp Field Academic Advisor Soccer Men s amp Women s Swimming amp Diving LOCATION AND HOURS OF OPERATION Address University Center D Moore Athletic Center 2 Floor P O Box 2195 Tallahassee Florida 32316 Phone 850 644 9201 Fax 850 644 2188 Fall and Spring Semester Hours of Operation subject to change Monday Thursday 8 00 am 10 00 pm Friday 8 00 am 5 00 pm Sunday 5 00 pm 9 00 pm Summer Hours of Operation Monday Friday 8 00 am 5 00 pm AT Ours may be altered or
9. Do not try to look good at the student s expense o Make clear the difference between a factually correct or incorrect answer and one that may be different from a personal preference or opinion If a tutor does not know something they should say so admit ignorance The tutor can always suggest that they or the student could look it up or ask someone who does know Do not be afraid to model positive academic behavior o Make a negative into a positive by referring the student to appropriate sources Recall that the tutor s role is never to do the students work for them but to motivate them to achieve academic independence and success Be specific in both positive and negative comments Always explain the reasons for offering a constructive criticism o Never ask students to accept a point without understanding it 39 TIPS FOR WORKING WITH CULTURALLY DIVERSE GROUPS As a Tutor you will work with people from many different backgrounds some from foreign countries and different geographical areas some with different educational levels and varied communication skills We are all unique but must work together Here are some tips to get you started AD See AN E oe Block That Stereotype Avoid the tendency to lump all people together or view them as the same Beware of stereotyping in language roles media and in institutional practices Always be polite Always show respect Always be patient Recognize that
10. UDIYM AUBLULUNS SINOH payoday INOA Maia OSE ued NOA 9 das day Te 10 soswvuedns INOA peup AUBWLUNS pue jejag SWIL aqeAed Ul PAMAIA aq Jouve pue urupy atu Aq Gn payoid aq JOU jiw paruap Uaeq sey reaosdde Supaau stug pajoday paiuag day 121 10 Joswuedng INO eyup AWBWLUNS PUE jejag awl aiqeheg Ul pamata aq JOUUIBD pue uupy aw Ac dn payord aq ou JIM eaosdde spasu pue payituqns usaq sey swg pajoday jeaoiddy spaan AIBWLUNS pue 1130 au ajqe eg 0 papeoj pue utupy au Aq dn paysid 29 pm parosdde usaq sey esojdde Buipssu stug payoday parolddy AIBWLUNS pue eag au alqe eg 0 papeo pue uogensurupy sw Aq dn paid aq jiva yexoudde pasu y us30p pue payuuuqns usaq sey stug payoday payuuqns SNIVIS 03190d38 40 SI 1dMWWX3 s lt s aw pasde 3 Ajaam 6unoday py qee ra pa ueyo Jo pajajap aq JOUUBI Y JUBWILWWOD e 13Jua NOA 3940 WO USU PUB GALS w YI PUB JUSLULWOD JNO Ul AC UO JUALULUOS 0 JUBA NO AUS 3w va ay 01 peau O u00 8 SJUSLULUOD BY UO 49119 JUALULUIOI E J3JUa O aun jeu 0 ajgenndde Y S USLUWWOD Aue Jajua osje pue sinoy payodaJ INGA JO SMEJS SU MBIA tr UBD NOA ajay Jesusauun au mojaq uonJas SMES alu pajoday ra au Ul Way mala UBD no papuuans usaq sAey sinouy INOA USUAA m MM PAYNE SI 60 20 9002 01 0 20 9002 10 4224 31910 SUL PAIS sn PIO BEN UWONG SUL A ul ou A aun pasdeja Jo Humodas 5 Aaa INOA wuyuo 0 40
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12. amp Return to the Compliance Office DUE DATE Immediately REQUIRED BY Florida State Athletics Compliance Office PURPOSE To ensure understanding of and compliance with rules regarding permissible activities for academic support staff Bylaw 2 5 The Principle of Sound Academic Standards Intercollegiate athletic programs shall be maintained as a vital component of the educational program and student athletes shall be an integral part of the student body The admission academic standing and academic progress of student athletes shall be consistent with the policies and standards adopted by the institution for the student body in general Bylaw 6 01 1 Institutional Control The control and responsibility for the conduct of intercollegiate athletics shall be exercised by the institution itself and by the conference s if any of which it is a member Administrative control or faculty control or a combination of the two shall constitute institutional control Bylaw 10 1 Unethical Conduct Unethical conduct by a prospective or enrolled student athlete or a current or former institutional staff member e g coach professor tutor teaching assistant student manager student trainer may include but is not limited to the following a Refusal to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or the individual s institution b Knowing involvement in arra
13. as themselves As soon as they are finished tutors must log OUT e Ifa tutor is with a student and the student is using the computer during the session the student needs to be logged in as them self and when the session is over they need to log out e Students should not use the computer if the tutor is logged in The tutor must log out and then the student can log in as them self e NO student athlete may take an online exam ANYWHERE in the Academic Support Services Areas this includes all study rooms computer labs and offices o Should a tutor come across a student athlete that wishes to take an online exam they must be referred to the on campus testing center in University Center C e NO student athlete may take an online quiz during a tutorial session nor with a tutor present at any time o Student athletes are only allowed to take online quizzes on their own time in the Academic Support Services computer lab unless there is prior faculty approval This approval will be given to the tutor by the Tutorial Coordinator e Should a student athlete have an online assignment or homework problems they wish to get assistance from their tutor during their tutorial session the tutor MUST ask the Tutorial Coordinator to contact the teacher for specific guidelines o A Tutor MAY NOT help a student with any online assignment without previous approval from the Tutorial Coordinator e Student athletes MAY NOT email a tutor their paper or assignments to
14. because colors have fewer glares Auditory Perception e Taped Texts e Note takers e Earphones or plugs to block noise e Allow a lot of wait time for them to process questions Spatial Perception e Written Instruction e Occupation Therapy or Physical Therapy Memory e Mnemonic Devices e Drill Flash Cards e Organizing information e Correct labeling of information Sequencing e Allow some students to arrive at conclusions their own way e Some students benefit from help with structuring material and time management Gross and Fine Motor Coordination e Word Processors e Scribes e Tape assignments orally 35 ACCOMODATIONS FOR STUDENTS WITH LEARNING DIFFICULTIES Please see the Assistant Director of Educational Services should you have any concerns or questions about any student athlete Acceptance Regardless of the area for which a student athlete is tutored remember to have an extra dose of patience This will create a more relaxed tutoring session which will enable the student to learn more easily Students with a learning disability are very sensitive to others who lose their patience with them Positive reinforcement and incredible patience are extremely important when dealing with students with a learning disability Reading Take an informal inventory of the students reading skills Ask questions about a passage that has been read in which there is a main idea details and an obvious inference Sometimes studen
15. disciplinary process e Bylaw 16 01 1 Eligibility Effect of Violation e Bylaw 16 02 3 Extra Benefit An extra benefit is any special arrangement by an institutional employee or a representative of the institution s athletics interests to provide a student athlete Receipt of a benefit by student athletes or their relatives or friends is not a violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the institution s students or their relatives or friends or to a particular segment of the student body determined on a basis unrelated to athletics ability e Some examples of an extra benefit include a Typing papers for student athletes b Writing papers for student athletes c Giving student athletes papers pens Materials to take home d Making copies of notes at your own expense e Giving rides to student athletes Lending your car to student athletes A WORD OF CAUTION Subject tutors must walk a fine line with student relationships The Athletic Academic Support staff strongly discourages any relationship that could be defined as buddies groupies or fans of any one particular athlete or group of athletes The ONLY acceptable relationship is on an academic level Failure to observe professional behavior will result in immediate dismissal from services to the department 12 University Rules and Policies As employees of Florida State University tutors are not only bound by NCAA Rules and
16. e What happens if my student is not listed in SAMS o Please email your session report to your supervisor until we can add the student into SAMS e IfI need to contact my student should I use the phone number listed in SAMS o No that number comes from the registrar and might not be correct o Please get your student s local number and email during your first session o If you still cannot reach them speak with their advisor Tutorial Notebooks e What is the notebook for o The notebook contains a section for each student you have a session with o Each student section contains the following papers Student s class syllabus Calendar Session Tracker Assignment Tracker e What do I do if my student needs copies of any of the sheets o Please see the front desk worker or a staff member to make any copies you need for the student e Do I get paid for the time I put in filling out paperwork and preparing for my sessions o Yes should you spend additional time planning for your sessions during the week you may receive compensation for one hour per week You must be able to show appropriate preparation if asked o You must have your supervisor sign your audit sheet for that hour o You must enter that hour on the date you listed on your audit sheet e Will my binder be checked 68 o Yes periodically your binder will be checked to see that you are filling out the information e Since I fill out a SAMS report do I also have to writ
17. extended during final examination week July 30 2009 Dear Tutor Congratulations on being a part of the Athletic Academic Support Services program at Florida State University and we appreciate that you want to lend a hand On behalf of our staff it is a pleasure for me to welcome you to the AASS team Our goal is to provide a quality experience for all student athletes and to assist them with appropriate support in their academic pursuits It is imperative that you clearly understand your role as a tutor and work within the rules and regulations of the NCAA ACC and University We will educate you in these policies and procedures and it is mandatory that you understand and follow these directives If you have any questions you may contact me or the Compliance Office located on the third floor of the Moore Athletic Center As you begin tutorial work with our student athletes please feel free to contact members of the advising staff for any assistance or support you may need I sincerely hope that your experience as a tutor will be rewarding while providing a valuable service to our student athletes I look forward to working with you Sincerely Ww dlak Bill Shults Director Athletic Academic Support Services ATHLETIC ACADEMIC SUPPORT MISSION STATEMENT The Florida State University Athletic Academic Support Program seeks to be recognized as a leader among intercollegiate athletic academic support units Our fo
18. it myself I remember better _ when I write it down _ what people say than what they look like __when I study with another person Total Number of Boxes Checked VISUAL AUDITORY TACTILE 30 Clues Learning Tips Visual Needs to see it to know it Strong sense of color Difficulty with spoken instruction Overreaction to sounds Trouble following lectures Use of graphics to reinforce learning Color coding to organize Written instructions Use of flow charts for note taking Visualizing spelling of words or facts Auditory Prefers to get information by listening Difficulty following written instructions Problems with writing Use tapes for reading and for class lecture Learning by interviewing or by participating Having test questions or directions read aloud or put on tape Tactile Prefers hands on learning Can assemble parts without reading directions Difficulty sitting still May be very well coordinated and have athletic ability Experimental Learning Frequent study breaks Tracing letters and words to learn spelling Expressing abilities through dance drama or gymnastics 31 TUTORING TIPS BASED ON LEARNING STYLE AUDITORY LEARNERS Encourage them to explain the material to you as if they were the tutor e Ask them to read explanations aloud e Ask the student to make up a song using the subject material The crazier the better e
19. link you to Blackboard Part Four Adding Classes that you are competent to tutor in 1 In the upper middle part of the screen click the Payroll drop down menu 2 Select Tutor Class Employee 3 From this screen you can remove classes that you are unable to tutor in or add classes that are not presently selected 4 To remove a class that is on the list click Remove 5 To add a class click Add Class Then select the class prefix from the drop down menu provided For example the main Economics prefix is ECO Once you have selected the prefix click OK Then select the class number you are able to tutor For example 1f you can tutor ECO 2013 select the appropriate check box Once you have selected all the classes you can tutor click Submit Continue this process until all classes are on your 72 Tutor Class list Part Five Entering a SAMS Report In the upper middle part of the screen select the Session drop down menu Select Session Time Clock Click the appropriate link in the right hand column 1 Ze 3 Individual Session Report with student present a If you are entering an individual session report for a student who was present click A L1 Select appropriate date time in and out students name course description Insert comments about the session Examples Student was very engaged and enthusiastic about the session today Student was late Student was u
20. of NCAA Regulations Institutional staff members found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures whether such violations occurred at the certifying institution or during the individual s previous employment at another member institution Bylaw 16 01 1 Eligibility Effect of Violation A student athlete shall not receive any extra benefit Receipt by a student athlete of an award benefit or expense allowance not authorized by NCAA legislation renders the student athlete ineligible for athletics competition in the sport for which the improper award benefit of expense was received If the student athlete receives an extra benefit not authorized by NCAA legislation the individual is ineligible in all sports Bylaw 16 02 3 Extra Benefit An extra benefit is any special arrangement by an institutional employee or a representative of the institution s athletics interests to provide a student athlete or relatives or friends a benefit not expressly authorized by NCAA legislation Receipt of a benefit by student athletes or their relatives or friends is not a violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the institution s students or their relatives or friends or to a particular segment of the student body determined on a basis unrelated to athletics ability Some examples include a Typing pape
21. that pay period We encourage tutors to turn in their time as soon as possible to help with the payroll process Persistent problems with turning in correctly completed audit sheets and not entering OMNI time by the appropriate deadline may result in loss of compensation for that pay period Timely completion of the payroll process is encouraged Please see the payroll schedule from Human Resources in the Appendix you will be notified should any of the dates change No Show Forms Tutors will receive compensation for their time in the event a student athlete does not come to the assigned session Tutors must wait 20 minutes before reporting a student as a no show We suggest that the Tutor first walk around the facility and computer lab to see if the student athlete forgot what time it is or got caught up in an assignment Tutors can also contact the student after 10 minutes to see if they might have forgotten or are on their way In addition Academic Advisors or Tutorial Coordinator can be contacted to see where the student might be To document the no show the tutor must complete the no show report in SAMS This report can be found under the Session Menu and is titled Session Evaluation The tutor must have the student s Academic Advisor sign for the no show on the audit sheet If they are not present the Tutorial Coordinator or Academic Advisor on duty must sign the audit sheet If a check is not received or there are any percei
22. the Tutorial Coordinator Compensation A tutor is compensated based on the amount of time worked A paycheck is issued every two weeks on Friday according the Human Resources payroll calendar Paychecks must be received via direct deposit Direct deposit can be set up manually on the OMNI website The Tutorial Coordinator can provide assistance with setting up the direct deposit Failure to turn in accurately completed audit sheets or enter time into OMNI by required deadline can result in loss of compensation for that pay period Facility Use Tutors are to report to the facility and go directly to the front desk to find out where the session will be conducted There will be a daily schedule with tutor student room assignments Tutors will proceed by obtaining their notebooks and beginning their tutorial session in the assigned study room Once the tutorial session has been completed tutors are to replace their notebook and exit the facility The facility is not to be used by tutors unless they are working with a student athlete Tutors will either be in a study room computer lab or assigned to a designated spot in a classroom There will be no cell phone use during a tutorial session and no food or drink allowed in the facility for students and tutors Computers copy machines and the facility are not to be used by any tutor The completion of personal research printing or downloading of any kind while in the Athletic Academic Support facility
23. treating everyone the same does not mean that everyone is being treated fairly Do not assume that someone from another culture is familiar with others language and or symbols Check to see if real communication is taking place Recognize that when we are out of our own culture feelings of apprehension loneliness and lack of confidence are common This especially applies to freshmen Remember that someone from another culture can teach a tutor as much as they can teach him or her If you perceive a communication problem ask the other person for help in communicating in an appropriate manner for his or her culture Personal space is merely one issue to consider Ask what makes him or her comfortable or uncomfortable Ask for help in establishing a common vocabulary 40 Appendt Appendix A New Hire Documents Academic Support Affidavit Confidentiality Statement Orientation Handbook Form Appendix B Book Request Form Appendix C Evaluations Supervisor Evaluation Employee Requirements Checklist Notebook Evaluation Peer Evaluation Self Evaluation Student Evaluation of Tutor Appendix D Observations Session Observation Appendix E Compensation Payroll Dates and Deadlines Audit Sheet Academic Calendar Appendix F Other Frequently Asked Questions SAMS User Training OMNI Screen Shot Training 41 Appendix A NeW Hire cen Academic Support Affidavit FOR Academic Tutors and Mentors ACTION Complete
24. tutor to cancel the tutor must inform the student that they must contact their Advisor Throughout the semester teams will travel and be absent due to competition Often times this travel will affect the tutoring schedule Advisors will give all travel information to the Tutorial Coordinator as soon as possible This information will be emailed out to the tutors weekly Any updates or changes in these schedules will be emailed out to the tutors as soon as possible It is the tutor s responsibility to check these emails and know when their students will not be present No tutor will be paid for a session in which a student athlete was excused for competition or a previously scheduled team event Remember that SAMS schedules will never reflect single appointment cancellation If a tutor or student would like to re schedule or add additional appointment they must contact the Tutorial Coordinator Tutors are also expected to give at least 24 hours notice should they need to cancel the session Should there be a last minute emergency or illness the tutor must contact the Tutorial Coordinator as well as the affected students All tutors are expected to get their student s contact information cell phone and email Any days that must be missed for planned events conferences specific class reasons should be given to the Tutorial Coordinator as far in advance as possible In addition the tutor should let the student know of this absence and plan thei
25. 09 7 2009 11 2009 28 2009 9 2009 Registration for currently enrolled and readmitted degree seeking students See Registration Windows Last Day community college students can apply for Fall 2009 Cooperative Program registration Residence Halls open at 9 00 a m Last day to file for change in residency status Registration for Florida National Guard using fee waivers Drop Add includes College of Law 8 00 a m midnight New Student Convocation Civic Center 1 30 p m Classes Begin Application window opens for Graduation Fall 2009 visit https www campus fsu edu and log on to Secure Apps Late Registration 100 00 late registration fee FAMU FSU Co op Program Registration at the Office of the Registrar UCA 3900 Last day to submit waivers or billings Last day to Drop Add and have fees adjusted Last day to cancel enrollment and have fees removed Students are liable for all fees for courses still on their schedules at midnight Last day to add a course without Academic Dean s permission Fifth Day of Classes Registration for state employees non FSU employees using State Employee Fee Waivers see State Employee Fee Registration in Registration Information for instructions Last day to request VA deferment from VA representative in Registrar s Office Financial aid available via EFT in FSUCard accounts First day to apply for financial aid deferments and delayed delivery loans All fin
26. 5 b Up To Date Grades 1 2 3 4 5 c Neatness Organization 1 2 3 4 5 54 Comments 5 Syllabi Present for each class 1 2 3 4 5 6 Overall Organization 1 2 3 4 5 Comments 7 Overall Score 1 2 3 4 5 55 Peer Observation Form Observer Name Tutor Name Date Time Did the tutor follow the tutor cycle as explained in the handbook YES NO Did the session appear organized YES NO What techniques did the tutor use to help engage the student Did the tutor engage in any inappropriate behavior during the session YES NO If yes please state What were the strengths of the tutor you observed Where could the tutor improve What did you learn from observing this tutorial session Observer Signature 56 Tutor Self Evaluation Form 1 What are your strengths in tutoring your assigned student athletes 2 How do you feel students have benefitted from your tutoring 3 What are some of your weaknesses and how do you go about compensating for them 4 Were you confronted with any situations that you did not know how to handle How did you resolve them 5 What can the Academic Support staff do to help you become a more successful tutor 6 What are any suggestions you have for our tutorial program Tutor Name Tutor Signature Date FLORIDA STATE UNIVERSITY 57 Athletic Academic Support E Student Athlete Evaluat
27. Athletic Academic Support Staff Betraying confidentiality constitutes a violation of rights under the Buckley Amendment 20 SOCIAL NETWORKING SITES Social Networks Social network sites such as Facebook Myspace Friendstar and other new digital platforms and distribution mechanisms facilitate students communicating with other students Participation in such networks has both positive appeal and potentially negative consequences It is important that FSU Athletic Academic Support Staff and tutors be aware of these consequences and exercise appropriate caution if they choose to participate FSU Athletic Academic Support Staff and tutors are not restricted from using any on line social network sites and digital platforms However users must understand that any content they make public via on line social networks or digital platforms is expected to follow acceptable social behaviors and also to comply with federal government state of Florida Florida State University FSU Atlantic Coast Conference ACC and National Collegiate Athletic Association NCAA rules and regulations Facebook and similar directories are hosted outside the Florida State University server Violations of university policy e g harassing language university alcohol or drug policy violations etc or evidence of such violations in the content of on line social networks or digital platforms are subject to investigation and sanction under the Student Code of Conduct a
28. Can I enter a March Madness pool o NO You may not gamble in any way on any sport that is sponsored by the NCAA Can I talk to my friends or family about my student athlete o NO Under the Buckley Amendment all students academic information is confidential 71 SAMS User Training Manual Updated Summer 2009 Part one Login 1 Access SAMS through either a Blackboard Secure Apps There is a link that says SAMS Login b https www samssystem com i In the school field type FSU in all caps ii Username FSU SN iii Password FSU SN Part Two Updating Work Schedule 1 Login 2 In the left upper corner click work schedule 3 Update the days and times you are available 4 IMPORTANT This can only be updated at the beginning of each semester Once the semester begins you may not update your work hours If a situation arises where changing your work hours is necessary mid semester you must see the Tutorial Coordinator Do not change these work hours on your own during the semester 5 Important If your SAMS Work Schedule says you are available we reserve the right to schedule appointments for you during that time Part Three Updating Contact Information 1 In the upper middle part of the screen click the Payroll drop down menu 2 Select Modify Contact Info Employee 3 Change whatever information needs to be updated and then click Save 4 Never change your password This is how we
29. Coordinator sign your audit sheet e What happens if my student is traveling with their team o We will email out a list of students traveling a few days before the event o If your student is on the list the session will not take place o You will not be paid o Do not fill out a no show report in SAMS SAMS e What happens if I need to change my hours of availability o We ask that you secure your hours in the first week of school o Ifyou need to make a change to your schedule please contact the Tutorial Coordinator who can change it in SAMS e How do I add or remove classes that I can tutor 67 o Go under the tutor class tab in your SAMS page e When should I check SAMS to see when my appointments are o We suggest you check at least twice a day to see if any appointments have been added or removed e If anew appointment is added when am I responsible for being aware of it o You have 24 hrs from when the appointment is added to your schedule to be aware of it e When should I file my SAMS reports o You have until midnight on the day of your appointment to file your session or no show report e What happens if I do not file a report o You will not be paid for that session e What happens if my SAMS report will not go through o Email the Tutorial Coordinator a copy of what the screen says so that it can be sent to the SAMS helpdesk o Youare still required to email your SAMS report contents to the Tutorial Coordinator by midnight
30. Encourage them to make up and repeat rhymes to remember facts dates and names e Make sure they go over all important facts aloud e Advise the student to join or create a study group or get a study partner e Tell the students they can review audio tapes CD s MP3 s while they drive e Ask the students to use mnemonics and word links e Involve the student in a discussion of the material e Ask the students to say words in syllables e Advise them that when they are learning new information to state the problem out loud TACTILE LEARNERS e Encourage them to pick up the book as they are reading or talking e Ask them to use rhythm beats to memorize or explain something e Have them write while they are reading or talking e As the student is explaining something have them point to the subject matter in the book on the board etc while reading it aloud e Ask them to use gestures when giving explanations e Advise them to sit near the front of their classroom and take notes This should help keep their focus e Advise them to make models that demonstrate the key concept The purpose here is the act of making the model e Advise them to spend extra time in the lab e Have them repeatedly write list e Advise students to use hands on experience whenever possible e Ask them to stand while they explain something to you VISUAL LEARNERS e Let them take notes during the tutoring sessions This is a must for most visual learners e Use photographs e Use visual m
31. Florida State University Athletic Academic Support Services Tutorial Handbook 2009 2010 Table of Contents Athletic Academic Support Staff Department Information Welcome Welcome Letter Director Bill Shults Academic Athletic Support Services Mission Educational Services Mission Program Description Goals Tutoring Subject Tutors General Information Misconduct and NCAA Bylaws University Rules and Policies Training and Workshops Reality and Student Athletes Student Athletes and Tutors Tutor Session Cycle Locations Group Sessions Review Sessions No Shows Cancellations Tutor Travel Communication Privacy Evaluations Ethics Social Networking Policy Termination VD 0 00 0 090 A a A NW N NO ha Ra ma Fe pa e pao pa 2 ooo pd pd Sl pl N e O OO WN AHN DADA QQ MAR bh WO QU O O Policies and Procedures Computer Use Documentation Compensation Tutoring Tips General Tips Benefits to the Student Athlete Learning Strategies Learning Styles Study Tips Overcoming Math Errors Specific Learning Problems Accommodations for Learning Disabilities Successful Group Tutoring Increasing Motivation Successful Tutors Cultural Diversity Appendix A New Hire Documents B Book Request Form C Evaluations D Observations E Compensation F Other G Frequently Asked Questions SAMS User Manual OMNI Information 23 24 25 26 27 28 29 30 32 33 34 35 36 38 38 39 40 41 42 47 49 59 61 66 67
32. Informs advisors of pertinent student information Informs supervisor of conflicts and re schedules In appropriate time Informs students of conflicts and re schedules In appropriate time Documentation Fills out SAMS reports and audit sheets correctly And in appropriate time Fills out time sheets accurately and in appropriate time Followed NCAA and Academic Services Rules and regulations Pa pd lo ed po pd do pd Ha ad do o fm RD DN DN DD NDDDD DVD KN WN N DW DW W OW WWW UY UY WwW W LW Oo AA HAHAHA AHHH HA K RA NMN Ur Un Ur Un Nm Un Ur Ur Ur Ur Ur Un nm 50 End of the Semester Tutor Review Questions Did you ever witness anything inappropriate in the Academic Center or at anyplace involving a student athlete that was not already reported to the Director of Academic Support or the Compliance Office YES NO Did you ever hear of anything that might be taking place that would violate NCAA FSU ACC or State of Florida rules that were not reported to the Director of Academic Support or the Compliance Office YES NO re you aware of anything that would violate the FSU Honor Policy or Student Code of Conduct YES NO As an employee of the Florida State University Athletic Academic Support office I understand that it is my responsibility to inform my supervisor of any rules violations NCAA amp ACC and infractions against the FSU Academic Honor Policy or Student Conduct Code To the best of my knowledge
33. Paid e When do I have to enter my time online in OMNI o By Wednesday at 5pm the week timesheets are due see payroll calendar for dates e When do I have to turn my audit sheet in o By Wednesday at 5pm the week timesheets are due see payroll calendar for dates e How many weeks should be on my audit sheet o One week for each audit sheet beginning on Friday and ending on Thursday e What should I do on OMNI and my audit sheet since we have to turn them in on Wednesday and the week goes through Thursday o Enter the appointments you have scheduled for Wednesday night and Thursday o On your audit sheet in the signature column write scheduled o Scheduled hours must be signed off by the Tutorial Coordinator before the Wednesday 5pm payroll deadline o If the meeting does not occur we will adjust your pay next pay period e Which type of time sheet do we enter in on OMNI o Elapsed time e How do I enter my time if I have more than one student o You will be paid time and a half for every session with more than one student it does not matter how many additional people you are working with e How much do I get paid if a student does not show up o No matter how many students you are scheduled to meet for your session you will be paid one hour for a no show e How do I get paid for our mandatory meeting or training session o Enter the amount of time on both your audit sheet and in OMNI on the day that it occurred o Have the Tutorial
34. Regulations but also by the regulations of the university at large Florida State University Academic Honesty Policy The academic honor system of FSU assumes that each student has the responsibility to 1 uphold the highest standards of academic integrity in your own work 2 refuse to tolerate violations of academic integrity in the University community and 3 foster a high sense of integrity and social responsibility on the part of the university community Plagiarism Plagiarism can range in scope from accidentally forgetting to place quotation marks around a borrowed sentence to careless paraphrasing to deliberately trying to pass off someone else s paper as your own Plagiarism is always a serious violation of The Florida State University Academic Honor Code As a university student you have many educational opportunities and obligations Plagiarism should never be an option When you plagiarize you deny yourself the opportunity to express your own ideas in an academic forum and exhibit your own learning You are also failing in your obligations to be an active member of an educational community Training and Workshops Every semester we will hold mandatory orientation and training workshops Continuing education is an important part of this job as it provides an opportunity to learn and become more successful in working with student athletes These sessions and activities are a mandatory component of being employed as a tut
35. a link that says OMNI Login omni fsu edu www hr fsu edu Click on the OMNI link 76 MBIA YIMA Aed ayy Buisn sunoy Jembaj ym Suoje apo uosesy apwsAg ue wa sinoy uondaaxa Jajua 0 Moy noA mous Jla sda s SUIMAOJ JO ay SEN PERL ce 14 Ambon gt MAN A A MUA LALA A q ows ea aa PERO d Odra 0208 000 ara tore oc st at st wt we w O A LOG PLE RA IA 5 BM A pana LO GALLS a MPH OU Usa SUONNG Yaa X N PUE SNOSI ay buno Aq yaam Aed 1x8U JO snoad E 10 UONBWIOJUI MBIA Osje ABW noA Y 01 xau uoynq ysaJjay au 49119 pue xoq 6uipuodsaJJo9 ay ul sep fed e Jawa pousd SLU MesmAep Aed JUSJapIp e Mala 01 umop dosp Ag Mala ay asn mara au abueuo 0 GOIHId INIL 10 MSSM AVG Aq jesyssw Jno MAJA 0 uondo au SALY NOA SINO pajnpayos Jemna noA Jo pred aq ym NOA payutugns pue pajajus SI atun OU DH e 350049 0 pasu pim NOA Anua awn no 0 sabueya ye no y sinoy panpayos ynejap au 0 payee DYL apo Bulpodsy su OU aq JIM ajay U paynejap sunoy panpauyas Jenas no WIM 439 Juano aul Jo dn sind J39usaLuI INOA SsJnou Jena pajnpayas INOA Huai as aw pasde 3 pyaam Suioday ply For dn md pa abed yound ay Jayjodas awy yound e ae noA y dn md ym abed pasdeja au jayodaJ atun pasdeja ue aje noA jaaysaun Japun puno mou aje sabed alu youn Ajyaayy pue sw pasde Ajysayy ey yog BAITS Jjes 0 paue sey adas yes as ojduz3 HGojoumara may sasen s
36. ancial aid students must check their financial aid status at http www ais fsu edu finaid Last day to Register for CLAST exam 850 644 3181 Last day to pay or defer fees for all students including veterans who are not using a veteran deferment without a 100 00 late fee Veterans should contact a VA representative with questions Labor Day No Classes Last day to file for Fall 2009 Graduation Visit https www campus fsu edu and log on to Secure Apps Spring 2010 Registration Guide available Spring 2010 course listings available on Course Lookup System End of seventh week of semester Last day to submit form requesting S U grading or to change S U option back to a regular grade Last day to reduce course load without the permission of Academic Dean Dean s permission required to drop below twelve 12 semester hours Last day to drop a course without receiving a grade Last day to withdraw without receiving a grade Financial Aid Deferments Expire Fall tuition payment must be received to avoid a late payment fee Oct 12 2009 Registration for Spring 2010 begins Veterans Deferments Expire Fall tuition payment must be received to avoid a late Oct 30 2009 payment fee Homecoming No classes after 1 10 p m Last day community college students can apply for Spring 2010 Cooperative Program Nov 1 2009 A Ga GO Nov 2 2000 2 2009 Official Thesis Dissertation manuscript Official Thesis Dissertation m
37. anuscript approval deadline 408 Westcott deadline 408 Westcott Nonna 9 2009 Official Thesis Dissertation Sma due to manuscript clearance adviser 408 Westcott Nov 11 2009 11 2009 Veterans Veterans Day Holiday No Classes 000 Holiday No Classes End of 12th week of semester Nav 132009 Deadline for late drop with Dean s permission Financial Aid Exit Interview for all students with federal loans graduating transferring or taking less than six 6 semester hours at https www campus fsu edu The interview must be completed by the end of the current term Nov 26 27 2009 Thanksgiving Day Holiday No classes Last day to turn in ServScript verification forms Last Day of Classes Financial Aid Exit Interview for all students with federal loans graduating transferring or Dec 4 2009 taking less than six 6 semester hours at http www studentsfirst fsu edu Last day to reduce course load if permitted by the Academic Dean Last day to officially withdraw from the University Last day to apply for AA Certificate at the Office of Undergraduate Studies UCA 3400 Dec 7 11 2009 Final Exam Week Dec 11 2009 Semester Ends Nov 20 2009 Residence Halls close at noon Dec 12 2009 Commencement Civic Center 9 00 a m and 2 00 p m Diplomas dated this date Dec 15 2009 Online Grades Due by 4 00 p m Dec 16 2009 Grades available online 65 FREQUENTLY ASKED QUESTIONS Getting
38. at I have been afforded the opportunity to read and discuss the contents of the above policy I hereby state that I understand and agree to abide by the policies of the Florida State University concerning the confidentiality and release of student s records Employee Signature Date EEEE a K E ode ole E K ale K K a K K ole ole K K K K K K K K K K K K K K K K K K K K K K K K k K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K This is to certify that as part of the above employee s orientation and training I have discussed the policies of the University concerning the confidentiality and release of student records Supervisor Signature Date 45 Florida State University Athletic Academic Support Services Orientation and Handbook Signature Form My signature certifies that I have attended the Athletic Academic Support Services Tutor Orientation and received a copy of the 2009 2010 Tutor Handbook I understand that it is my responsibility to abide by all policies and procedures as outlined in the handbook as well as any additional information I received during the orientation Failure to do so may result in my immediate dismissal and or further actions by the University Print Name Signature Date 46 Florida State University Athletic Academic Support Services amp Tutor Book Request Form Date of Request Tutor Name Items Requested 1 Course P
39. c devices when memorizing information from class notes Suggest to students to make a point to always ask the instructor for exact directions regarding writing a paper or an assignment Give concrete examples and ask students to think of their own examples Outline the chapter to help students study for tests Teach them organized note taking skills Time management eliminate distractions Recommend reading text and refer to it when a student has questions for the tutor This shows students where to get help when they are studying on their own 28 THREE BENEFITS OF TUTORING FOR STUDENT ATHLETES 1 Improved Learning Individual tutoring offers student athletes the chance to set their own learning goal and achieve them at their own pace Tutoring provides them with someone with which they can be open A tutor can sometimes be a more accessible role model than a teacher 2 Improved Attitude Toward School and Learning If students improve as a result of being tutored they will certainly feel more excited about learning than before The individualized attention will give them the chance to be heard to control their learning environment and to pursue knowledge actively They will realize that if they actively seek to learn they will learn more and find it more enjoyable 3 Improved Self Image Student athletes with learning problems often have lower self confidence and self esteem in the classroom Students who begin t
40. cus is to provide a comprehensive support program integrated with the total University that will assist all student athletes with the transition into college and provide continued support in all phases of academic and professional development culminating with graduation job placement or graduate school Our staff emphasizes an environment of cultural diversity academic integrity and institutional loyalty In keeping with the overall philosophy of the Florida State University Athletic Department the decisions and priorities of the Athletic Academic Support Program will always focus on our student athletes first as individuals second as students and third as athletes EDUCATIONAL SERVICES MISSION STATEMENT The Athletic Academic Support Program coordinates many approaches to enhancing an academic atmosphere including monitored study hall sessions Here student athletes come to realize their best possible academic potential Academic counseling and assistance stress self determination and active self responsibility The student athletes learn supporting skills such as time management study skills and test taking strategies that enable them to achieve results through their own initiative The support team of academic advisors learning specialists academic mentors and subject tutors assure that the student athletes may reach their full potentials as athletes students and responsible adult citizens PROGRAM DESCRIPTION
41. d and talk aloud Test Taking e Use old tests e Examine the wording of old test questions 37 TIPS FOR SUCCESSFUL GROUP TUTORING The following are some basic group tutoring guidelines that enhance group learning Remember that these guidelines and skills require conscious leadership on the tutor s part O ONES RENEE e ea ia paa 0 ZDUA E YD Oo Keep in mind that a group tutor is a resource for students and their learning The Tutor s role is to facilitate their learning process Waiting for students to volunteer a well developed answer allows high level thinking to take place Respect all questions or responses offered by students no matter how basic Remember to use proper questions Do not allow individuals to dominate participation or discussion Please do not interrupt student answers Stand or sit where all can see and hear the tutor Remember to include humor in the group session Keep the session on topic and moving at the appropriate pace Maintain productivity of the session by preventing irrelevant arguing or repetition As the session comes to a close provide closure You can do this by asking the students what they learned during the session what they still need clarification on or what they would like to cover in the next session Should tutors have any concerns or issues with the group session s they should see the Tutorial Coordinator TIPS TO INCREASE MOTIVATION Value and accept individua
42. ds This law gives students certain rights The Buckley Amendment states that An institution is not permitted to disclose information regarding a student athlete s a Results of NCAA or institutional drug tests b Academic transcripts from any institution including Florida State University c Pre college test scores and information relating to eligibility of nonstandard testing d Records concerning financial aid e Records concerning campus or home addresses or phone numbers and f Any other papers or information pertaining to his or her NCAA or ACC eligibility Therefore all information you learn about a student athlete is confidential and may not be shared with anyone except the student athlete s academic advisor and or the tutorial coordinator The information may not be shared with other tutors students or staff faculty of the university In addition the information regarding student athletes and their academic progress should not be shared with family or friends 19 TUTOR EVALUATIONS We will conduct both formal and informal tutor evaluations throughout the semester Session Evaluation The Tutorial Coordinator or other staff members will observe and evaluate sessions throughout semester Semester Evaluation The Tutorial Coordinator will fill out an employee evaluation for each tutor at the conclusion of each semester Student Athlete Tutor Evaluation Student athletes will be given the opportunity to fil
43. e that information in my binder o Yes it is important to provide as much documentation as possible o If for some reason your SAMS report does not go through it will be the session documentation back up e Where do I keep my binder o In the storage closet to the left of the front desk on the bookshelf on the left Appointments e How much notice does a student have to give to cancel an appointment o The student must let their advisor know at least 24 hours before the scheduled appointment o A student cannot cancel an appointment on their own o You must receive the cancelation from either their advisor or your supervisor o In the event of a necessary last minute cancelation we will try to contact you as soon as possible e What do I do if I have to cancel an appointment o You are required to give at least 24 hrs notice if you need to cancel an appointment o In an emergency situation where you need to cancel your appointments you must contact the Tutorial Coordinator immediately o You are required to contact your student s and let them know o If they need to have the appointment rescheduled you should make yourself available to do so o You must send your supervisor the dates that are canceled and when any re scheduled appointments will be o If you know a few weeks in advance that you will have to miss any appointments for a conference meeting please let your students know and look at their class work schedule to see
44. e tutors role is to promote and enhance student athletes academic skills Tutors assist student athletes in specific course work and stress the student athletes responsibilities for success in their courses Tutoring Services Include e Individual Tutoring e English Lab Tutoring e Group Tutoring Our Staff Monitors e All tutorial appointments e Academic grade progress e Students who require special academic assistance e Attendance for both voluntary and mandated study hall GENERAL INFORMATION PROFESSIONAL BEHAVIOR Harassment and other discriminatory conduct is the intentional conduct either verbal or physical that explicitly demeans the race gender religion color creed disability sexual orientation or national origin and creates an intimidating hostile or demeaning environment for education Tutors must always maintain a professional demeanor Tutors will not become involved with nor sexually harass any student athlete or co worker Dress worn in the Athletic Facility should be professional with no suggestive clothing such as excessively low necklines worn out jeans cut offs or midriff spaghetti strap tops Personal biases should be put aside and each student athlete considered for his or her own merits 10 ACADEMIC MISCONDUCT AND NCAA BYLAWS Academic misconduct strikes at the heart of the university s mission It can also result in loss of the student athlete s eligibility vacatio
45. e written copy is something other than they think it is Organization Show the student how to separate courses Encourage one three ring binder or folder for each class Use dividers to separate book notes from class notes and from other handouts Sometimes color coding the folder with the textbook will help the student stay organized 36 Time Management Explain to the student that study time for them will be at least twice the number of clock hours spent in the classroom Help them check their calendar to be sure that all assignments are accounted for Also explain the use of the course syllabus Encourage students to study in small sessions not more than one hour at a time Note Taking e Sit in front of the class e Date notes e Use colored paper or pen e Write on one side of the paper e Jot down main ideas Concentration Take shorter classes or classes at the time of day they are most alert During tutoring session try and schedule a quiet room Sit so the student can see your face Make materials clearly visible Use teaching aids to gain attention or use visuals color coding supplementary materials repetition examples pictures graphs charts or small group interaction Memory e Use color diagrams cartoons tactile association visualization and mnemonics Use test to illustrate information Organize information in clusters Write everything down for the student Explain Step by Step format Encourage the student to rea
46. es or that the tutor help cheat including requests to write a paper to help with examination responses to talk to a coach or an instructor or to meet outside the authorized tutoring area If a tutor has a doubt he or she should report Heed your instincts report suspicious behavior and when in doubt ask before acting 11 As a member of the Athletic Academic Support Program all tutors are expected to comply with all NCAA bylaws It is imperative that the following bylaws are understood and complied with by all academic support staff e Bylaw 2 5 The Principle of Sound Academic Standards e Bylaw 6 01 1 Institutional Control The control and responsibility for the conduct of intercollegiate athletics shall be exercised by the institution itself and by the conference if any of which it is a member e Bylaw 10 1 Unethical Conduct o Forms of academic misconduct include obtaining academic credit when no work was done taking an examination for someone else and obtaining examination questions illicitly in advance of an examination and or being provided the answers It can be submitting the work of another for academic credit It can be plagiarism e Bylaw 10 3 Sports Wagering Activities e Bylaw 11 1 2 Responsibility for Violations of NCAA Regulations o A tutor involved in student athlete academic misconduct is subject to investigation by the NCAA enforcement staff and hearing before the Committee on Infractions in addition to a university s
47. etaphors e Use a blackboard or notepaper for both of you to write questions and answers e Encourage the use of color coded highlighting e Use graph paper to help them create charts and diagrams that demonstrate key points e Have them use mnemonics acronyms visual chains and mind maps e When asking them to explain something suggest they do so by writing the explanation down e Ask them to make flashcards and then use them during sessions The act of writing the cards and viewing them doubles their comprehension Encourage them to visualize the scene formula words charts etc Advise them to use the computer to organize materials to create charts tables graphs and spreadsheets 32 STUDY TIPS GAMES Create a learning game such as Jeopardy or Wheel of Fortune IMAGES Use drawings to illustrate concepts rather than relying only on words This is especially good for tutoring in math and science QUIZZES Use practice quizzes to help reinforce learning Have students write their own quizzes either for the Tutor or other students in the tutoring group KEYWORDS Have students make lists of key vocabulary words and write down their meanings and the page number in the text on which they are defined ANALOGIES Analogies are comparisons of similar things When using an analogy in tutoring compare the new concept to be learned with a similar concept that the student is already familiar with FLASH CARDS These are good vocabulary bu
48. heir work for them DETERMINE AND RESPOND TO THE STUDENTS NEEDS IN BOTH SUBJECT MATTER AND SKILLS Attend to or be with the students you are helping Listen actively to explicit content Notice implicit content in body language and verbal clues Verify your perception through paraphrasing Clarify course requirements through syllabus Assist with study sheets and exam preparation Illustrate good textbook reading skills Offer learning alternatives Discuss academic career goals and motivation VVVVVVVV WV 14 TUTOR SESSION CYCLE The following is a guide in leading a tutoring session There are seven steps that should take place during each session with a student Please keep in mind that each student is unique and sometimes adjustments to this guide are necessary to fit with the student s individual needs 1 Greeting 2 Review last session and what the student would like to cover today a Have the student check their email b Have the student check their grades on Blackboard c Have the student check Blackboard announcements for any upcoming assignments d Update your binder paperwork to show any new information 3 Make a plan for current session with the student a Prior to the session you should have an idea as to what the student needs to accomplish and what they have coming up 4 Work on concepts problems or current assignments Allow the student to summarize what took place during the session 6 Make a plan for the next session
49. hletic Academic Support or Compliance before you give do anything for any student athlete e Can I give my student a pencil to take their test after our session o NO You may not give anything to a student pencil pen paper notebook food 70 o You may not let them borrow anything from you o Ifa student needs educational materials for their session please see the Tutorial Coordinator or Office Manager Can I give my student a ride home or across campus o NO You are not allowed to drive any student athletes or let them borrow your car scooter bicycle Can I give my student copies of notes quizzes or tests from a class that I or someone I know has previously taken o NO You may not give anything to the student athlete If you wish to review on your own concepts you have previously covered in a class and then prepare a different review sheet to work with your student you may do so Can I type things for my student during our session o NO The student should be doing all typing written work and anything on the computer during your session Can I take my student out for a meal or coffee o NO You may not pay for anything for a student athlete even if you know them outside of the office If I know that my student or another student athlete has done something to violate the FSU Academic Honor Code what should I do o You must report any incident or even suspicion of incident immediately to the Tutorial Coordinator
50. ilders Compared to keyword lists flash cards have the advantage that shuffling the cards creates a new order of memory cues MNEMONICS Mnemonics are tricks to help remember things For example to remember a list of words you could make up a sentence in which the first letters of each word correspond to the first letter of words to be remembers for example Mnemonics My Can Cat Help Has Remember Red Things Teeth COMMONPLACE EXAMPLES In a discussion of the physics principle of deceleration a moving object slowing down the Tutor could use a commonplace example of a football player shortening his steps and straightening his back to slow down from a sprint STUDENT AS TUTOR Tutors ask students to teach them or to teach others in a tutoring group All teachers know that the best way to learn something is to teach it to someone else 33 ASSISTING STUDENTS TO OVERCOME COMMON MATH ERRORS l Discourage students from relying purely on memory Encourage them to see the underlying principles so that they can correctly relate new information to the old information already stored in their brains Let the student lead the tutorial session The student should hold the pencil When the student holds the pencil then he or she is directing the learning process If a student makes a fundamental error make a big deal out of it but do not make the student feel dumb One such error can destroy so much good work that it is important to a
51. ion of Tutor or Mentor Performance Athletic Academic Support is extremely interested in feedback regarding our employed tutors and mentors Please complete this form openly and honestly Once completed please return it to the Tutorial Coordinator or your Academic Advisor Tutor s Name Class Tutored Student s Name Optional Sport Date Please rate the tutor or mentor on the following by circling the appropriate response Teaching of time management Teaching of study and test skills Kept me on track and organized Knowledge of subject matter Ability to communicate subject matter Patience in explaining material Promptness and reliability Efficient use of time during the session Attempted to get to know me better Overall impression of the tutor Please circle YES or NO to the following questions I would recommend this tutor to others I would like to use this tutor in the future if appropriate I was treated with respect by this tutor My tutor gave me rides to and from places My tutor completed assignments for me My tutor corrected a paper I emailed to them My tutor types assignment papers for me Other comments and or suggestions for this tutor mentor Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent YES YES YES YES YES YES YES Good Good Good Good Good Good Good Good Good Good
52. ission from the Tutorial Coordinator and she will update SAMS to reflect the most current correct appointment SAMS does not recognize holidays semester breaks or student athlete travel dates YOU must be aware and keep track of these dates on your own The Tutorial Coordinator sends out weekly travel and event updates to aid you in keeping up with your students travels SAMS will not reflect one time appointments or one time changes that you and your student make These must be emailed to the Tutorial Coordinator and will only be reflected on the daily master list SAMS appointments are usually entered at the beginning of the semester If you receive email notification of new appointments look to the semester dates and any emails from the Tutorial Coordinator for when tutoring actually begins Just because SAMS says a session starts tomorrow does not mean it actually does start tomorrow It is a cycling system For example if the semester starts August 28 and we start entering SAMS appointments August 21 the Monday before your appointments will say you have appointments the week before school starts THIS IS NOT CORRECT Your 74 appointments will not begin until the designated start date given by the Tutorial Coordinator If you have any questions or confusion about this please see the Tutorial Coordinator to clarify 75 OMNI Manual OMNI can be accessed the following ways Through Blackboard Secure Apps There is
53. l out anonymous evaluations of their tutor each semester These evaluations will be reviewed with the tutor during end of the semester feedback session with the Tutorial Coordinator The tutor should not be present when a student is completing this evaluation Notebook Evaluation The Tutorial Coordinator or another staff member will evaluate the organization and completion of each tutor s notebook and its components a few times per semester Tutors are expected to be up to date with all documentation Self Evaluation Tutors will be asked to fill out a self evaluation form at the end of each semester Peer Evaluation A peer tutor will sit in on one session a semester and evaluate the tutor on organization time management and studying techniques This will help tutors learn from each other and gain new ideas to use with their own students ETHICS Professional Ethics for Tutors Evidence of unethical behavior may result in immediate dismissal The following guidelines must be strictly adhered to at all times Tutors may NEVER write papers or take tests for students Neither plagiarism nor any other act of academic dishonesty will be tolerated The University s Academic Honor Policy amp Student Conduct Code must be adhered to at all times Confidentiality must be strictly maintained regarding student athlete s academic performance and concerns Tutors may not discuss these matters with anyone other than the student athlete and the
54. lert the student to it Be sure to speak in precise terms For example to solve x 3 x 5 0 do not say Set each term equal to 0 Instead say Since the product of these two terms is 0 at least one of them must be 0 Therefore x 3 00rx 3 0 The first statement is quite mechanical but the second makes direct use of a fundamental property of 0 You can repeat what the student says in more precise language Example Student I will cancel the 4 s Tutor That s right divide the numerator and denominator by 4 If nothing else reinforce caution By learning to recognize dangerous situations a student can proceed carefully and be well on the way to recognizing that mathematics is not a collection of arbitrary disjointed facts It is instead a logical structure firmly based on a few fundamental principles 34 STRATEGIES FOR SPECIFIC LEARNING PROBLEMS Visual Perception e Color Coding o Different colors for main ideas facts and definitions o Different colors for signs and parts of equations in algebra o Highlight topic sentences o Diagrams and charts biology chemistry etc e Eliminate Clutter o Use a lot of white space when taking notes o Reduce material to chunks o Outline and Map e Paper o Turn lined paper so that the lines run vertically not horizontally especially for math o Use wide line notebook paper to reduce crowding o Colored notebook paper may be better than white notebook paper
55. look over Nor may a tutor give student athletes feedback on assignments over email o All assignments and papers must be printed out and comments marked on the hard copy o Tutors must keep a copy of those comments in the student s section of their tutorial notebook 24 TUTORIAL SESSION DOCUMENTATION EXPECTATIONS e Each tutor will be provided with a tutorial notebook to be kept in the storage closet in the Athletic Academic Support Office at all times e Each notebook will contain the following o Divider for each student with the following papers Calendar Session tracker Assignment tracker Student s syllabus Tutor must obtain during first session with student Copies of student work Tutors are expect to fill out all paperwork after each tutorial session with student Additional paperwork can be found on the Blackboard site as well as in the storage closet shelves Notebooks will be periodically checked and should be kept up to date Failure to maintain proper notebook documentation may result in loss of prep time compensation All notebooks must remain in the storage closet when not in use during a session Copy Machines Guidelines e Tutors are not permitted to use copy machines at any time e Front desk workers or Advisors may assist you in copying necessary materials e Student note packets RED packet of purchased class notes may NEVER be copied Textbooks may not be copied for another student without prior approval from
56. ls for who they are in reality not their reputations Learn the student athletes names and use them often Accept that student athletes may not live up to preconceived notions for their behavior or attitudes Accentuate positive behavior and accomplishments avoid focusing on the negative Give due credit to others When wrong admit it Beware of what it is said Do not gossip to anyone other athletes other tutors anyone Prepare an agenda Expect only the best Be proud when people achieve it Show pleasure Listen to others Empathize do not sympathize Be courteous and respectful Be fair honest and consistent Show no favoritism Provide honest feedback Praise successes publicly and give criticism privately Have faith in the ability of others Give recognition for a job well done Use the special interest of the individual to help motivate him or her Recognize that modern athletes at this level of competition are intelligent in their sport and are highly motivated to succeed Use that natural motivation to achieve 38 SUCCESSFUL TUTORS Provide corrective feedback without discouraging students o Be sensitive to each student s pride and fears Students who are working on an idea however elementary deserve respect When students offer an idea to someone they perceive as an expert they feel a great deal of risk as they put their self esteem on the line Avoid any tone of condescension
57. mes mismatches between tutors and student athletes occur Please let the Tutorial Coordinator know and adjustments will be made Behavior monitoring Tutors must report all incidents requiring the attention of Athletic Academic Support Staff as soon as possible after the behavior occurs BOTH negative and positive behaviors should be reported With the Tutorial Coordinator The Tutorial Coordinator is the immediate supervisor for all tutors and serves as a liaison between tutors Academic Advisors and student athletes Any questions or concerns should be brought immediately to their attention With Academic Advisors Academic Advisors must know the academic status of student athlete at all times Tutors a critical link in this assessment must maintain close written and oral communication with the Tutorial Coordinator and Academic Advisors Tutors should be aware of and report the following information to the Tutorial Coordinator on a timely basis This information should be kept up to date in their notebook and written in SAMS reports e Student s effort level e Progress in each class and what is remaining e Personal concerns With other Tutors Since several tutors may be working with the same student athlete they may find some benefit to themselves and the students to share ideas They must clear this with the Tutorial Coordinator 18 With the Assistant Director for Educational Services The Assistant Director for Educational Services li
58. n for the student athletes time means they spend less time in class and less time preparing for class In addition they have almost no time for common rest and recreation or just relaxing with friends cherished as part of the traditional college experience Consequently they may resist or resent any time they must spend in study halls or with tutors Successful tutors have a good understanding of the realities and misconceptions that exist about student athletes STUDENT ATHLETES AND TUTORS STUDENT RESPONSIBILITY The academic success or failure of the student athlete is their own responsibility and not that of the tutor The tutor is not expected to save student athletes but rather to encourage them to learn and to facilitate that process Tutors should not encourage dependent relationships Tutors should assist student athletes in understanding the learning process and putting into place effective study and learning practices THE TUTOR S ROLE ESTABLISH A COMFORTABLE ENVIRONMENT e Be open caring encouraging and supportive e Be aware of outside interference with learning e Respect and value each student athlete as an individual e Be courteous and cooperative with other peer employees HELP STUDENTS BECOME INDEPENDENT LEARNERS e Encourage students to do their own thinking Probe their understanding of the matter in question Keep their course material well organized Suggest what more they can do DO NOT do t
59. n of team wins negation of championships and probation for the institution Another critical effect is that the perception of the integrity of an athletics department may be harmed resulting in long term damage to the department and its relationship to the greater university community A tutor involved in student athlete academic misconduct is subject to investigation by the NCAA enforcement staff and hearing before the Committee on Infractions in addition to a university s disciplinary process Forms of academic misconduct can include obtaining academic credit when no work was done taking an examination for someone else obtaining examination questions illicitly in advance of an examination and or being provided the answers submitting the work of another for academic credit and plagiarism Rules for Tutors e Never do the student s work for him or her You are a coach not a player It is immensely rewarding to see a student grow in skills and understanding and to have had a hand in that growth But a tutor must be crystal clear about his or her role It is to guide the student athlete to achieve competence not to do his or her academic work e Remember that a student athlete is responsible for his or her academic success or failure not the tutor If a student athlete procrastinates to the very last minute that is his or her responsibility e Keep a professional distance from those you tutor and other student athletes as well This means no
60. nd other policies They are also subject to the authority of law enforcement agencies It is incumbent upon FSU Athletic Academic Support Staff and tutors to be aware of university regulations Ignorance of these regulations does not excuse FSU Athletic Academic Support Staff and tutors from adhering to them Guidelines The following guidelines are intended to provide the framework for FSU Athletic Academic Support Staff and tutors to conduct themselves safely and responsibly in an on line environment As an employee at FSU you should 1 Be careful with how much and what kind of identifying information you post on on line social network sites Virtually anyone with an e mail address can access your page It is unwise to make available information such as full date of birth social security number address residence hall room number phone number cell phone numbers class schedules bank account information or details about your daily routine All can facilitate identity theft or stalking Facebook and other sites provide numerous privacy settings for information contained in its pages use these settings to protect private information However once posted the information becomes the property of the web site 2 Be aware that potential current and future employers often access information you place on on line social network sites You should think about any information you post on Facebook or similar directories potentially providing an image of
61. nformation to the NCAA the NCAA Eligibility Center or the institution s athletics department regarding an individual s amateur status Bylaw 10 3 Sport Wagering Activities Staff members of a member conference staff members of the institution s athletics department non athletics department staff members with responsibilities within or over the athletics department and student athletes shall not knowingly a Provide any information e g reports concerning morale game plans and or injuries etc to individuals involved in organized sports wagering activities which INCLUDES a friendly pool concerning intercollegiate amateur or professional teams athletics practice and or competitions b Solicit a bet on any intercollegiate amateur or professional team e g cash shirt dinner etc 43 c Accept a bet or bribe on or agreeing to throw fix or illegally influence the outcome of any intercollegiate athletics contest d Participate in any sports wagering activity that involves intercollegiate amateur or professional athletics through a bookmaker a parlay card Internet sports wagering auctions in which bids are placed on teams individuals or contests and or pools or fantasy leagues in which an entry fee is required and there is an opportunity to win a prize or e Solicit or accept a bet for a non monetary material item i e shirt dinner etc that has tangible value Bylaw 11 1 2 Responsibility for Violations
62. nging for fraudulent academic credit or false transcripts for a prospective or an enrolled student athlete c Knowing involvement in offering or providing a prospective or an enrolled student athlete an improper inducement or extra benefit or improper financial aid d Knowingly furnishing the NCAA or the individual s institution false or misleading information concerning the individual s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation e Receipt of benefits by an institutional staff member for facilitating or arranging a meeting between a student athlete and an agent financial advisor or a representative of an agent or advisor e g runner f Knowing involvement in providing a banned substance or impermissible supplement to student athletes or knowingly providing medications to student athletes contrary to medical licensure commonly accepted standards of care in sports medicine practice or state and federal law g Failure to provide complete and accurate information to the NCAA the NCAA Eligibility Center or institution s admissions office regarding an individual s academic record e g schools attended completion of coursework grades and test scores h Fraudulence or misconduct in connection with entrance or placement examinations i Engaging in any athletics competition under an assumed name or with intent to otherwise deceive or j Failure to provide complete and accurate i
63. nks the educational services for the student athlete to other University resources Should you need additional assistance beyond the Tutorial Coordinator you should speak with this individual With Faculty Tutors can NOT communicate directly with faculty regarding student athletes It is the responsibility of the Athletic Academic Support staff to maintain communication with the faculty Only if requested by the Tutorial Coordinator or Advisor should a Tutor attempt to communicate with a student athlete s professor Contacting a professor without the permission of the Athletic Academic Support Staff can result in reprimand or termination Since many tutors also work as or with faculty on campus it is important to establish that as a tutor you are not allowed to speak with any person outside the AASS office about any student Please refer all faculty to contact the student s Academic Advisor or the Tutorial Coordinator With Coaches Tutors are NOT permitted to communicate directly with coaches or staff members of any team If approached by such a person please refer them to contact the student s Academic Advisor or the Tutorial Coordinator Please report any incidents of being approached by such a person to the Tutorial Coordinator PRIVACY AND THE BUCKLEY AMENDMENT The Family Educational Rights and Privacy Act FERPA also known as the Buckley Amendment is federal legislation that governs the privacy of student recor
64. nresponsive to me when I tried to ask questions Talk about work accomplished what happened during the session An example 1s Today we went over practice problems 5 1 for the upcoming quiz on Tuesday We also answered half of the study guide questions and talked about test taking strategies Talk about work remaining plan if any Example Student is going to finish the study guide questions 5 10 before our next session so we are able to go over the remaining questions If necessary desired mark the appropriate check box for student behavior Click Submit IMPORTANT These reports must be submitted before MIDNIGHT the day of the session If the report is not submitted by midnight you will NOT be paid for that session 5 Individual Session Report No Show a ono If you are entering an individual session report for a student who was present click A I 2 Select appropriate date time in and out students name course description In the comments box put No Show Click Submit IMPORTANT These reports must be submitted before MIDNIGHT the day of the session 6 Group Session Report with students present a Important If the tutoring is scheduled as a group session but only one student shows up you must count the session as an individual session not a group You will only be paid for one hour if only one student is present 73 b Important If 2 or more students are present in the ses
65. o see themselves progressing as a result of their own efforts gain the self respect and pride that will fuel their personal and academic growth 29 LEARNING STRATEGIES DISCOVER YOUR STUDENT ATHLETES LEARNING STYLE When studying I usually I keep up with current events by _ Visualize or write things down _ reading the newspaper thoroughly like to have music playing listening to the radio or watching TV _ have difficulty sitting in one place or position and like to move around __ browsing the newspaper or watching a few minutes of TV In my spare time I would rather To learn how to operate a fax machine I would prefer to __come prepared __watch TV goto a movie or read __watcha demonstration _ enjoy discussing listen to music attend a concert _ listen to a friend s demonstration _ conversing while doing At a meeting I with notes and issues and hearing something physical displays other points of view _ engage in a physical activity try to figure it out by using it I prefer classes in which the instructor _ uses films and videos or writes on the board __ lectures and answers questions __has students conduct experiments or participate in experiments If someone gave me a bike that I had to assemble I would rather use __written instructions __an audiotape __no instruction I would rather try and do
66. on Blackboard that are not for a grade you may work with the student on those o Please inform the student that they are not allowed to take an online test in our facility and must go to the Testing Center in UCC e Can I help my student with an online quiz o NO unless you receive previous approval from the Tutorial Coordinator o If the professor posts practice quizzes on Blackboard that are not for a grade you may work with the student on those o Please inform the student that they are only allowed to take an online quiz in the computer lab with no assistance from you or anyone else e Can I help my student with online homework problems o Courses with an online component homework included must be approved by the faculty member before assistance can be given Please e mail the Tutorial Coordinator with the student s name the course the instructor s name and e mail address and only they will contact the instructor to ask for feedback on assistance for online coursework e Can my student email me papers or graded assignments to work on o NO o All tutorial assistance must take place during your session here in Academic Services o The student should be writing all assignments themselves If you make any editing or notes on an assignment you should make a copy and place it in your student s section in your tutorial binder NCAA and FSU Regulations e For any questions please see the Tutorial Coordinator the Director of At
67. or Veteran Work Study are responsible for the security and appropriate release of academic information The Office of Athletic Academic Support maintains a policy of strict adherence to the spirit and intent of Federal and State statutes The Family Educational Rights and Privacy Act of 1974 as amended and Section 228 093m Florida Statutes pertaining to the confidentiality of the student Information which may be personally identifiable or part of the educational record shall not be released by individuals within Athletic Academic Support without prior written authorization or as otherwise required or permitted by law Information defined as Directory Information may be published or released without prior written consent of the students unless the student makes exception in writing Individuals who release information which may be personally identifiable and or part of the educational record without consent of the student shall be deemed in violation of University policy and as such subject to disciplinary actions specified by Board of Regents and University guidelines OPS and Student Work Study employees may be subject to immediate dismissal from employment as well as possible review by the Office of Judicial Affairs FAS FAS 28 2s 2g o ode ode ode ode K ale e a K K ode ode ole ole K K K a ad ade K K ol K ole K K ad K ode K K K ale K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K This is to certify th
68. or with Athletic Academic Support Services Failure to attend and complete these sessions and activities could result in dismissal Successful attendance and completion of required activities will be compensated Typically we will offer multiple different dates and times to give you flexibility with your busy schedules These dates will be given out as far in advance as possible In addition to orientation there will be mandatory workshops throughout the semester We will offer multiple workshops online and in person at the Moore Center Should you have conflicts with any of the required sessions you are expected to contact the Tutorial Coordinator as soon as you are aware of them You will be required to participate in designated make up activities The workshops will be accompanied by activities and or quizzes The due dates for these activities will be assigned and in the event that the activity or quiz has not been turned in on the date given you will forfeit pay for that workshop 13 REALITY AND STUDENT ATHLETES The University recognizes that student athletes are much like the rest of the student population except that athletes come to FSU with two equally challenging goals They must focus the same amount of energy and commitment toward their sport as they do their schoolwork These competing demands lead to exhaustion and time management problems Student athletes are not necessarily poor students Realistically the competitio
69. r sessions accordingly adding additional sessions if necessary TUTOR TRAVEL Occasionally various teams will request a tutor to travel with them while they are competing The Tutorial Coordinator will contact the appropriate tutors to see if they are interested Requests are subject based depending on the team s needs and the trip length Any tutor who is contacted and wishes to travel is responsible for contacting their own professors in regards to what they will be missing The Athletic Department will provide a University Sponsored Event Excuse form for the tutor however it is the tutor s responsibility to complete all assignments and or exams they will miss The tutor will be compensated for all hours in which they are conducting tutorial sessions with the student athletes This will vary depending on the team s needs and the duration of the trip These hours must be recorded on the tutor s audit sheet and signed by the students worked with The hours will be verified by a staff member of the traveling team Tutors are still required to complete SAMS reports for all students that they work with throughout the duration of the trip All travel expenses will be covered by the traveling team Tutors are still bound to all AASS policies and procedures and must act accordingly 17 COMMUNICATION Tutorial Blackboard Site We have created a blackboard site for your convenience as a tutor It contains all pertinent information abou
70. refix Number and Section Book Title and Author 2 Course Prefix Number and Section Book Title and Author 3 Course Prefix Number and Section Book Title and Author I have received the above book and accept responsibility for them If they are lost stolen or damaged I will replace them I am also responsible for returning them to Athletic Academic Services at the end of each semester when I am no longer a staff member or when I have no further need for them If I fail to return any of these books I understand that it is my responsibility to reimburse the Athletic Department for the full amount Tutor Signature Date Office Use Only Date Book Issued Date Returned Supervisor Signature 48 Supervisor Evaluation of Tutor Performance Tutor s Name Classes tutored this semester Date Number of individual sessions per week Number of group sessions per week Tutor sessions Led organized and focused sessions Demonstrated adequate knowledge of subject Communicated well with students during session Kept track of students grade progress Developed students organization and study skills Efficient in session time use Promptness and reliability in conducting sessions Kept students on task Communication Responds in a timely manner to supervisor Communicates in an appropriate manner with supervisor Informs supervisor of pertinent student information
71. rora wee no pran e ad _ 1 ru ly als pa ah ii sec D eens panai wn dl ne aarda I pa o s e tede alge ds A vanna roiie eae rm pena bertu r E UOHEBIAGU 131439 34 SN JO leausaluI lt au ypoday lt bunoday awil lt 3014185 Jes uo pone py 318 Mus e9 uo suaa ed erads Jo 3 UOPEIEA YIS S JUBA3 SARS se yans sinoy JenBbaJ 0 suonda3xa odas 01 pasu Ajuo UA NOA SUNOY pajnpayos Jejnbas JNOA JO NOA Aed ju SINPpayas Wom paubisse JnoX asa ojdus yn9ey JO SASN dP UE SY INNO Ul awg pasdeja Aaaa Guoda Jo sdas 91sec au sauno pie qof siuL aw1 pasde 3 Aaa m 6u1yJoday 77 0014 09 ES SLO cS 8E 050 EZ sco ze 80 000 0 00 Jnoy UE jo SJBLEND 0 paysauog samuli Mojsq HEUI y BSN JuUslusJou a nuNu G jsajeau Sy 0 awu Huipunos djay 104 sJnoy OG Jayua pinom NOA sajnumwu gz pue sinoy paom NOK JI ajdwexa Joy Junoy Jauenb sasesu ay 0 punos pue k p ajoum au JO awu INOA ppy S USWSJOU apnultu S Ul sjewap Bulsn pajajua aq zsntu Jequunu sjoyM e uey ssal SINOH ILON EH d F cano mia ku Heb Rosy peony 500 1er 00 ape ape Mere owt UMH OOO smo peges SOHO smpai ES O dr lt RES LES ADIN SNO MBA FJ Sem a E aya AMA SUOLINES URNE D 4438 thug 274500000 qwa aun payioda se dn Moys 11m y se sunoy 0 019z 1a ua JOU OG aul puodas ay uo BABB JO sinoy jo Jaquunu ay pue au SINOH Jembay au uo Aep Je pawo noA sinoy o Jacuunu au odas
72. rs for student athletes most students have to pay for this services b Writing papers for student athletes c Giving student athletes papers pens materials to take home d Making copies of notes at your own expense A good rule of thumb is that if other students must pay for a service it is probably an extra benefit Please be careful Don t jeopardize your integrity as a tutor or mentor or the eligibility of the student athletes I have read and understand the above Semester Start Printed Name Signature Date Semester Conclusion Printed Name Signature Date 44 Guidelines and Policies for the Confidentiality and Release of Student Records At the Florida State University all contents of the academic record except those items specifically designated as Directory Information are considered protected by Federal and State laws and University Policy and may not be released to a third party without written authorization from the student or as otherwise required by law The Bulletin is the official medium by which the University transmits its policies concerning academic records and should be used as an appropriate resource when defining Directory Information or when ascertaining when information may be released without prior consent subject to statutory conditions and limitations Employees whether Administrative or Professional A amp P University Support Personnel Services USPS or part time OPS College Work Study
73. sion the session is considered a group session and you will be paid for an hour and a half instead of one hour c IMPORTANT These reports must be submitted before MIDNIGHT the day of the session If the report is not submitted by midnight you will NOT be paid for that session d If you are entering a group session report select Session in the middle top of the screen and select Session Time Clock Click the link in the right hand column and ignore the left hand column Click the A II 1 link for a common group session report Select the appropriate date start and end time Select the students that are in the group and click on the add button When you have added the whole group click Next Page i Select the appropriate course being tutored pe oa mm j Fill in the comments work accomplished work remaining etc boxes k If one or more students in the group session are no shows you must file each student who did not attend separately as a no show report Part Six Appointments 1 To view your appointments go to the calendar drop down menu and select Appointments Employee During the first two weeks of the semester appointments change and SAMS is updated on a daily basis You need to check SAMS daily to make sure your appointments have not been changed or cancelled You cannot change your own appointments in SAMS If you need to reschedule an appointment at any time during the semester you must get perm
74. sites i e Facebook MySpace etc Disruptive behavior Failure to keep appointments Consistent lateness to appointments or in completing required tasks Failure to provide proper session documentation in both SAMS and Tutor Notebook Inability to interact with staff effectively Any breach of confidentiality or ethics Inappropriate interaction with student athletes and or academic staff Inappropriate dress Inappropriate use of the facility amp office resources Changing appointments without prior approval from the Tutorial Coordinator 22 GENERAL POLICIES AND PROCEDURES Appointment Scheduling Tutors will be assigned designated tutoring times by the Tutorial Coordinator based on the tutor s and the student s class schedule Appointments will be one hour in length and will begin on the hour or the half hour Schedules will be posted on SAMS Extra meetings for large projects or exams may be organized by the tutor and the student However these times must be reported immediately to the Tutorial Coordinator for approval Tutors must email the Tutorial Coordinator additional or changed appointments Tutors will not receive credit for any tutoring session not approved by the Tutorial Coordinator and may face dismissal GUIDELINES FOR COMPUTER USE IN TUTORIAL SESSIONS e All computers can be logged into using the Blackboard user name and password e Tutors that are using the computer in our facilities must log in
75. st quarter 3 Do not put time for multiple pay periods on the same time sheet 4 1 5 hours for every group of two or more students in attendance indicate on first line of each group only Time Period Fri Thurs 5 1 hour for appointment no show Date Student Athlete Course Start End Time Student Appt Type 1 1 Hours Athlete s Group Prep No Initials Show Week 1 Week 2 Day F Sa Su M Tu W Th F Sa Su M Tu W Th Total Hours Hours Staff Initials I the undersigned indicate that the hours on my wage document are accurate and represent the actual hours I have worked I understand that falsification of hours is subject to dismissal from the tutorial staff Tutor Signature Actual Time Tutored Hours 50 1 1 50 2 Group Time Conversion Hours 75 1 50 2 25 3 63 Fall 2009 Academic Calendar Note Dates and times listed below are subject to change Please refer to http registrar fsu edu dir_class fall acad_cal htm for the most up to date information Mar 16 Apr 24 2009 July Aug Aug Aug Aug Aug Aug Aug Aug Aug Sept Sept Sept Sept Oct 1 2009 19 2009 21 2009 22 Aug 27 2009 23 2009 24 2009 24 Aug 27 2009 26 2009 27 2009 28 2009 31 2009 4 20
76. t the program including documents workshops important dates and holidays etc You are able to view the site on your Blackboard page under Groups on the left hand side of the page As a tutor you will belong to the Athletic Academic Support Tutorial Group on Blackboard The site contains staff information important tutorial documents and information You will be expected to check blackboard everyday to make sure you are up to date with all activities and announcements Throughout the semester we will periodically have online workshops They will be conducted on the Blackboard page and all information for the workshop powerpoints quizzes activities discussion boards will be explained in detail There will be designated time restrictions and each tutor will have to complete the workshop before the closing date If you have any questions about this site please see the Tutorial Coordinator The Blackboard page will add a new dimension to our Tutorial Program and will aid in organization and communication Email Each tutor must also have an email account Please make sure the email account you provide to the Tutorial Coordinator is the primary email account your check regularly This provides effective communication with staff and student athletes The majority of communication will be through email As individual phone calls about changes that affect all tutors are not possible tutors must check their email accounts daily Problems Someti
77. ts will miss the main idea but will get the details Other students may get the main idea and miss the details Some will miss both Visual Learner e Outline important information e Highlight underline color code or write in margins e Suggest students make copies of textbook pages e Use colored pens to differentiate main ideas details and inference e Point out heading and subheadings Auditory Learner e Encourage use of tape recorder e When summarizing information use concrete well organized language e Encourage rephrasing e Pronounce terms and definitions Mathematics Explain the problem step by step Write down each step using a colored pen to highlight areas the student does not know Put one problem on a quarter sheet of paper or a note card Encourage the student to write large so that they can see their errors Place examples in the same order each time Writing Encourage the use of a spelling dictionary or thesaurus Help students keep a list of the most commonly misspelled words or grammar errors to use as a checklist for proofreading Show students how to jot down ideas before writing response to essay items Any kind of written work should be read back to the student out loud especially dyslexic students Some students with learning disabilities are excellent at proofreading their work out loud but not so well at proofing their own work on paper The student may visualize the correct word or answer on paper when in reality th
78. ved errors please contact the Office Manager Vicki Cupp at 644 9323 for assistance 26 GENERAL TUTORING TIPS Planning for Tutoring Sessions Tutors will be required to plan the tutoring session ahead of time Completion of the Tutorial Session Tracking Form assists in this necessary preparation These forms will be kept in the tutorial notebook Each Tutor should have previously determined what the student athlete was to do to prepare for the session and what will be worked on during the session Things can come up and plans may need to be modified however it is important to help the student athletes stick to a schedule and keep on task Any problems with the student athlete following directions should be addressed with the Tutorial Coordinator and or the student athlete s Academic Advisor How to Teach Study Skills advice from experienced tutors Use tactics or methods that have worked in one s own studies Make flash cards after every new set of lecture notes Try to color code them by chapters or topics Use colors to emphasize particular material that will be on tests or to coordinate main points Use what has worked for the student in the past modify it for each new class Have students put class notes into their own words and talk about them with the tutor Suggest more than one method of studying to improve their skills Have them organize their time by using the class syllabus as a guide Use mnemoni
79. when would be the best time to re schedule o All appointment cancelations and changes must be communicated to the Tutorial Coordinator e How long do I need to wait for my student to show up for the appointment o 20 minutes and then you must get their advisor or a staff member to sign your audit sheet e Can I meet with my student outside the Athletic Academic Support Office o Unless you are given special approval for a specific circumstance all tutorial appointments must take place in the Athletic Academic Support Office during our hours of operation e What do I do if my student says they have nothing to do and wants to leave the session early o There is always something you can do with your student even if they just had a test o You can start going over new material start working on assignments due later in the semester or even review material that the student has had previous problems with 69 o You can also consult the some of the material in the Tutorial Handbook for study strategies to work on with students o Please also see your supervisor or the Learning Specialist for additional strategies to work on with students o If you really feel that the student needs less weekly appointments or maybe none at all you must discuss this with the Tutorial Coordinator who will consult with the student s Advisor Online Assignments e Can I help my student with an online test o NO o If the professor posts practice tests
80. will not be tolerated and is grounds for termination If you have any questions or concerns please contact the Tutorial Coordinator 25 COMPENSATION Complete Session Evaluations amp the Audit Sheet Audit sheets can be found in the bottom left drawer of the front reception desk or on the Blackboard site Tutors are to have an audit sheet for each week of work A pay period week begins on Friday and ends on Thursday Audit sheets must be filled out after EACH tutoring session Each student must sign the audit sheet in order for the tutor to be paid No shows must be signed by the student s Advisor or the Tutorial Coordinator In addition session evaluations must be completed on SAMS at the conclusion of any tutoring session Session evaluations must be filled out by midnight of the day of the appointment Should the tutor not file your report on time they will not be paid for that session These evaluation forms can be found in SAMS under the Session Menu and are titled Session Evaluation Please see the audit sheet example and SAMS Manual in the Appendix If you have any questions or concerns please contact the Tutorial Coordinator Getting Paid for Your Hours Hours must be entered into OMNI and audit sheets turned in every other Wednesday by 5 00pm according to the pay period schedule Should a tutor not enter their hours into OMNI and or turn in the audit sheet by 5 00pm they will not be paid for those two weeks during
81. you to a prospective employer The information posted is considered public information Protect yourself by maintaining a self image that you can be proud of years from now 3 Be careful in responding to unsolicited e mails asking for passwords or PIN numbers Reputable businesses do not ask for this information in e mails 4 Do not have a false sense of security about your rights to freedom of speech Understand that freedom of speech is not unlimited The on line social network sites are NOT a place where you can say and do whatever you want without repercussions 21 5 Tutors should not be friends with any student athlete on these sites whether they have worked with them or not Personal relationships The Athletic Academic Support staff strongly discourages tutors from consorting with student athletes on a personal basis Tutors will not become involved with or sexually harass any student athletes Tutors must maintain professional relationships with all student athletes GROUNDS FOR TERMINATION If at any time a tutor fails to comply with the policies and procedures of the Athletic Academic Program disciplinary actions will be taken Tutors will be dismissed for Failure to uphold the duties as outlined in the Handbook or outlined by the Tutorial Coordinator NCAA Violation Deficient academic skill to perform the educational assignment Falsification of Time Sheets Inappropriate content on Social Networking Web

Tutor Handbook 09-10

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