User Manual ECDS Data Portal 2.1
Contents
1. 17 20 Free text IPY 3 Keywords 3 Oceans 3 amp 3 Atmosphere 3 Atmospheric Winds 3 CI Aerosols Atmospheric Temperature _ Atmospheric Water Vapor aC Altitude H 7 Clouds 3 C Atmospheric Phenomena a C Precipitation ZE Where lat max 84 375 QA a 2 0 long min 28 125 Type overlaps Region User defined EZ When Anytime Temporal Extent zi To 2010 From 2005 Search for any text Search with keywords m Search with map Search for with timespan long max 94 218 Search results The search results are displayed to the right on the search page If there are many results they are split into pages Click through the pages by the navigation at the bottom of the page To see the full metadata for a result in the list click the metadata button To hide the metadata again click the metadata button again Example Sida 18 20 Aggregate Results matching search criteria 1 9 9 page 1 1 0 selected Select all none actions on selection Sort by Title v F AGAVE2007 TRACK Abstract Icebreaker Oden s trackline during the Arctic Gakkel Vents Expedition AGAVE 2007 Keywords Oceans gt Marine Sediments gt Stratigraphic Sequence Metadata F ASCOS WEATHER STATION ON ODEN Abstract ASCOS was an interdisciplinary expedition to the central Arctic on the icebreaker Oden from 1 August to 9 September 2008 The expe2. 2011 SMHI 893 6 Utf rdad av Jan Svensson Fastst lld datum 2011 11 30 Dokumentnamn Fastst lld av CCDS User Manual Avd User Manual ECDS Data Portal 2 1 B Sekretess User Manual ECDS Data Portal 2 1 Updated for ECDS Data Portal 2 1 and some clarifications Updated for ECDS Data Portal 2 1 2 and some vm 2011 11 30 Jan Svensson clarifications Sida 1 20 Contents TINTRODUCTION owt cece cect cece rectaueseestve en vechivecsvoeh vai wocsesatesctesanciebesesuseeusecesesesesaeet 3 1 1 ED 3 1 2 The GS Dala Pk 3 1 3 The ECDS Metadata profile nnmosmonsssssrssrersessrsrrrrrerrrrrrerrrrr rer rrrr rank rnr rr kr rr rr Rin ren nn 3 1 4 KE EL 0 EEE 4 1 5 E 155 EEE EE el eee eee 4 1 6 News in ECDS Data portal 2 1 2 2011 11 30 rernrrenernnronnnrrnnnrevnnrnnnnennnnennnrnnnre 4 2 PUBLISHING Le 5 3 SEARCHING jus 16 4 FUTURE FUNCTIONALITY Luren 20 Sida 2 20 1Introduction 1 1 ECDS Environment Climate Data Sweden ECDS is a Swedish service facilitating the search publication and long term accessibility of data for research in the fields of environment and climate The ECDS initiative was previously known under the name SND KM Swedish National Data Service for Climate and Environment ECDS 1s hosted by the Swedish Meteorological and Hydrological Institute SMHI 1 2 The ECDS Data portal The ECDS data portal gives environmental and climate researchers the po
3. Gakkel Vents 4 Future functionality Additional functionality may be added in the future depending on the response from the research community Some changes we foresee are The possibility for users with small needs and limited resources to store their data at ECDS Include Inspire themes and some more data elements from the INSPIRE metadata profile into our metadata profile Include other time reference systems besides the Gregorian calendar Vertical extent described by official and well known reference systems may be interesting for several research areas For some users which are already defined in the user database the authentization may not work Until this bug is fixed we can create a user name for you manually Please contact our Helpdesk The Graphic illustration are taken from a web site defined by you A more stable solution may be that we fetch your graphic and store it at ECDS To be discussed More information including templates and or examples may be useful regarding Dataset citation using practices from DataCite Creative Commons License Quality report Sida 20 20
4. cience keywords see http gcmd nasa gov Resources valids archives GCMD Science Keywords pdf GCMD Science keywords is a hierarchical keyword list which can be expanded by clicking on the If you want to use several keywords then press down the CTRL key and select several keywords The selected keywords have a light blue background Example Descriptive keywords from thesauris GCMD Science Keywords 3J EJ GCMD A BC Agriculture 3 Atmosphere 3 CI Biological Classification a Biosphere 3 Climate indicators 3 Sj Cryosphere 3 Frozen Ground 3 CI Glaciers ice Sheets 3 Sea Ice a3 Snow ice 3 CL Human Dimensions a3 Land Surface a Oceans 3 _ Paleoclimate rv E an VJ JET 1 Thesaurus name Title GCMD Science keywords Revision date 2008 02 05 Revision type Revision Here you have selected Atmosphere highest level Cryosphere gt Frozen ground Cryosphere gt Sea ice If you change your mind and do not want the key word Cryosphere gt Frozen Ground just click on this line still with CTRL key pressed it will be deleted and the light blue background will disappear Title is fixed GCMD Science keywords Reference date is fixed 2008 02 05 which was the last time the GCMD Science keywords were revised Reference date type is fixed Revised Descriptive keywords from thesaurus is mandatory Use limitation Limitation affecting the fitness for use of the dataset for example The qual
5. dition focused on processes relating to cloud formation in the summer Kevwords Atmosphere gt Air Quality gt Visibility Atmosphere gt Atmospheric Hint Generally the metadata records are sorted in alphabetical order of the Title If you sort by Change date those metadata records which have changed lately will appears at the top The full metadata is shown when you press the metadata button Example The first lines from Agave 2007 Track Note that you can distribute the metadata record by different social media e g Facebook or an ordinary e mail You can distribute metadata from your datasets or metadata for other dataset which you want to share But once again it may be some problem with Internet Explorer Sida 19 20 Metadata md ere FV n gt i aeea Title AGAVE2007 track ne ee i Revision date 2007 07 01 Revision type Creation Date identifies when the resource was brought into existence Dataset 1 0 version Dataset Sohn R A Willis C Humphris S Shank T Singh H Edmonds H N citation Kunz C Hedman U Helmke E Jakuba M Liljebladh B Linder J Murphy C Nakamura K i Sato T Schlindwein V Stranne C Tausenfreund M Upchurch L Winsor P Jakobsson M and Soule A 2008 Explosive volcanism on the ultraslow spreading Gakkel Ridge Arctic Ocean Nature 453 1236 1238 Dataset Icebreaker Oden s trackline during the Arctic
6. een influenced by the Swedish national geographical metadata profile which follows the European INSPIRE metadata profile INSPIRE also follows ISO 19115 SMHI is the Swedish national repository for IPY data Swedish IPY metadata has been migrated from the IPY data portal to ECDS data portal This means that we are also influenced by the IPY metadata profile The IPY metadata profile was built from the Global Change Master Directory GCMD Directory Interchange Format Metadata describe the dataset and geographical metadata includes information about What Where When Who How Our metadata profile includes the following main groups What Dataset title Dataset description Sida 3 20 Graphic illustration Keywords from a wide spread thesaurus GCMD Science keywords Topic category code an ISO standard Where Geographic bounding box When Revision of the dataset Time period covered by the dataset Who to cite regarding the dataset Contact information regarding the dataset Contact information regarding the distribution of the dataset Contact information regarding the metadata Limitations regarding the use and access of the dataset Data format Web address to access the dataset Quality report 1 4 References 1 Geonetwork opensource the complete manual v 2 4 ECDS profile of ISO 19115 2003 Version 2 0 1 0 2011 10 13 1 5 Glossary Metadata Metadata is data about data The term commonly
7. egarding the dataset is mandatory Example Contact information regarding the dataset Individual will Smith E mail name Organisation Uppsala University name will smithemail com Role Point of contact v RKA Ga Contact information regarding the dataset Individual will Smith E mail FET ee name Organisation IPY 999 gt Variability of Arctic Systems name Role Principal investigator v Graphic illustration Consists of Link to the graphic file Description of the graphic file Graphic format Provides a graphic which illustrates the dataset Could be a photo from the site or a graph showing a time series of the data or anything which you think illustrates the dataset Write the name of the file which contains the files It should be a public URL Include a text description of the graphic that illustrates the dataset Describe the format in which the illustration is encoded Examples JPG TIFF The graphic illustration is assumed to have an approximative size of 800x800 pixels Other sizes may give a distorded graph Graphic illustration is optional Example Sida 10 20 Graphic illustration Link to the graphic file _ http vestfonna site se picture Description of the graphic The tower where the instruments are located file Graphic format JPG Descriptive keywords from thesaurus Provides keywords Right now we only have one thesaurus GCMD S
8. elect one or several topics from the list Topic category code is mandatory Example Topic category code v Geographic bounding box Geographic position for the dataset The bounding box is expressed as Sida 12 20 North bound 90 90 East bound 180 180 South bound 90 90 West bound 189 180 Use he map to create the box or write the bounding latitudes longitudes use decimals not minutes and seconds You can move around and zoom in the map or use the roll bar to the right and select country region If a country region is selected a bounding box covering the country region 1s drawn on the map Geographical extent is mandatory Example ENN eee 3 amp WGS 84 l North bound v 3 Nair P East bound South bound 62 07794 Temporal extent Time period of the content of the dataset The time reference system is fixed Gregorian Begin date and end date is expressed as YY YY MM DD or YYYY MM or YYYY You may use the calendar or write it as it is Note 1 The calendar may not work in Internet Explorer a bug Note 2 What End date should be used when the data is continuously updated We suggest you write the present year at the start of each new year e g 2011 Temporal extent is mandatory Example Pc scenic EA A ia aaa en fees SkRrete sen Reference system Gregorian Begin date 2009 03 01 F clear End date 2009 11 30 cear Additiona
9. ents have been used the process when the data are created and the quality control of the data Data quality information is mandatory If it is not possible to write a quality report then write something like Not known or Not documented Example Data quality information Scope of the quality Dataset report Quality report All instruments follows WMO standard and were calibrated each year Metadata information The information about metadata is either fixed or created automatically Metadata information consists of Metadata identifier created automatically A unique identifier UUID for this metadata set Metadata language fixed English Scope of the metadata fixed Dataset Date stamp created automatically Name of the metadata standard fixed ISO 19115 2003 ECDS Version of the metadata standard fixed 2 0 Example Sida 15 20 Metadata identifier 92b464c8 e957 4cd7 a28c 8beb4663dd84 Metadata language English Scope of the metadata Dataset information Date stamp 2011 05 27T05 41 08 Name of the metadata ISO 19115 2003 ECDS standard Version of the metadata 2 0 standard Contact information regarding metadata This is the third of three required contact information entries and describes who to contact regarding the metadata for this dataset Each Point of contact consists of Individual name Organisation Electronic mail address and Role You may have se
10. ity of the data is not good enough to be used as input observation data in climatological models If there is nothing relevant to say then write No known limitations Use limitation is mandatory Sida 11 20 Example Use limitation No known limitations Access constraints Several choices e g Copyright or Patent We suggest you use Other restrictions and use the next metadata element that is Other constraints Access constraints is mandatory Example Access constraints Other restrictions v Other constraints We suggest you use the Creative Commons License and write Creative Commons Attribution see http creativecommons org licenses This means in short that this license lets others distribute remix tweak and build upon your work even commercially as long as they credit you for the original creation There are in total six Creative Commons Licenses to choose between If neither fits then you may write something like Constrained please contact the contact person for the dataset for more information Other constraints is mandatory Example Other constraints Creative Commons Attribution Language Language used in the dataset Dataset language is mandatory Default is English Example Language English v Topic category code High level geographic theme from http gcmd nasa gov User difguide iso_topics html This is central to the standard ISO 19115 S
11. jor change in the dataset Sida 8 20 Revision is mandatory Example Sas mm aaa AR SOS lacie cea aici DN Revision date 20 10 02 01 clear Revision type Creation Dataset version It is good practice to have a version number of the dataset if the dataset is changed now and then This means that someone using your data knows what dataset what version has been used in their research You can use your own notation of the version number e g 1 2 3 or A B C Dataset version is optional Example Dataset version 1 0 Dataset citation This is the reference that is used if someone has used your dataset and it is cited in an article References may be provided in styles used by professional scientific journals The organisation DataCite deals with citation of datasets see http www datacite org Dataset citation is optional Example Dataset citation Karlsson K Measurements at Vestfonna Polar Observation Journal 2010 Dataset description Brief description of the dataset Note Description of the dataset not the project result You should use words that you think will be found by someone using the Free text search Dataset description is mandatory Example Data set description Automatic weather station data from the ablation zone 4 Vestfonna ice cap including Air temperature Relative humidity Ice temperature and Snow temperature Observations are done each hour Contact informa
12. l information regarding geographic temporal and vertical extent Above you find metadata elements describing Geographic extent Temporal extent Sida 13 20 There is an element in ISO19115 describing vertical extent We have not used this in our metadata profile but information about vertical extent can be described here You may use additional information when the extents above is not enough to describe the dataset E g Geographical extent Observations from the river of Donau Temporal extent Data is covering the Cenozoic era Vertical extent The measurements are made from a 10 m tower Additional information regarding geographic temporal and vertical extent is optional Example Additional information Observations from the river of Lule lv a regarding geographic The measurements are made from a 10 m tower temporal and vertical x extent Contact information regarding distribution This is the second of three required contact information entries and describes who to contact regarding distribution of the dataset Each Point of contact consists of Individual name Organisation Electronic mail address and Role You may have several point of contacts Name surname and first name of the person to contact Organisations are more permanent than individuals so please insert the organisation name E mail to the organisation person to contact Several roles are allowed We suggest you only use Dist
13. may use as a wild card Sida 16 20 Example Text Creativ finds among others every data set which use Creative Commons licence However GeoNetwork use a rather advanced algorithm for search with wild card so the result are not always predictable The search result is show in a list to the left Advanced search There are three ways of making a more advanced search By keywords Under the Free text field you will see a box containing a hierarchal list with all keywords that are connected to a public dataset To make a keyword search click on the plus button to go down through the hierarchy Select any level in the hierarchy by clicking on the text It will be marked with a light blue background If you want to select on several keywords keep the CTRL key pressed while selecting the keywords Then click the green search button to make a search for this keyword By geographical area Start by clicking on Where under the keywords box to display the map By date Start by clicking on When under the keywords box to display two input fields Start and Stop date Note There is a calendar available But it may not work for every web browser The search algoritm is Free text AND Keywords AND Geographical area AND Date Example Here we have selected Free text IPY Keywords Oceans Atmospheric Temperature Atmospheric Water Vapor Area as shown on the map Time from 2005 to 2010 Sida
14. r metadata before it is made public During the review the metadata record is not available to you Check a formal check of your metadata record is done a rather formal check result don t bother Cancel means that you leave the publishing page without saving your metadata record Sida 7 20 Type at the bottom of the page Type is either Metadata or Template where Metadata is default Select Template to create your personal template which will be available only for you Useful information including in this template could be contact person information which may be the same for most of your datasets Notifications When you move the cursor over the name of a metadata element a is shown Click the left mouse button to show help text Click again and the help text disappears A red asterix means that the metadata element is Mandatory Note It is however possible to store metadata without every mandatory elements You can regard it as highly mandatory and the reviewer will probably require that all mandatory fields ar filled in A red frame means EITHER that the metadata element is Mandatory and you have not written anything yet OR you have written something which is syntactically wrong e g a date is written in the wrong format A black frame means that the metadata element is correctly entered Text without a frame means that a value is fixed you can t change it The sign means that you can add ano
15. refers to the attributes of computer data though it may by definition refer to any information which describes other information Geographical metadata includes information about What Where When Who How A standard for Geographic information Metadata 19115 International Polar Year 2008 2010 INSPIRE Infrastructure for Spatial Information in Europe Another name for keywords list 1 6 News in ECDS Data portal 2 1 2 2011 11 30 Easier to select several science keywords when publishing your data An error when searching for Where and When is corrected It is now possible for the owner of the metadata to delete metadata for a dataset The element description of graphics file is now visible The Check button from Geonetwork has been deleted the Check test was not easy to understand Some 3 implementation errors of the ISO 19115 standard have been corrected Possibility to send metadata information via social networks mail Facebook And we have updated the User manual with some more clarifications Sida 4 20 2 Publishing Publishing requires a username When you enter the Publish page you will see the following information a Y CCDS portal for publication of data Login Or register To insert metadata you need to login If you do not have an account yet follow Enter your username and password below to login the link below to register Username Register Opens in a new window Password Login Forgot
16. ributor Contact information regarding distribution is optional Example Individual name Helpdesk at World Data Centre Kiruna Organisation name World Data Centre Kiruna E mail helpdesk wdc kiruna se Role Distributor v Data format Consists of Data format name e g Excel Shape GRIB Data format version e g 2003 Data format is optional Example Data format name Excel Data format version 2010 On line resource Sida 14 20 Information about on line resources from which the dataset or other information about the dataset can be obtained e g http climatdata se On line resource consists of URL web address Description a short description about the on line resource Note For users with small needs and limited resources there is the possibility to store data at ECDS This functionality will be added later On line resource is optional Example Ontine resource URL https wdc kiruna se data vestfonna Description The website includes a database where your search a criteria is parameter time and location Data quality information Provides overall information about the quality of the content in the dataset Quality report consists of Scope of the quality report Quality report ISO 19115 offers several choices for the scope We have used Dataset and it is fixed Quality report is a general text about the quality of the data such as which instrum
17. ssibilities to Describe the metadata of one or more datasets Search for datasets from other researchers The data portal is based on GeoNetwork opensource Ref 1 The GeoNetwork software includes a lot of functionality but may not be so easy to use for those who are unfamiliar with geodata portals or metadata Therefore the functionality has been reduced but can be included later on if there is a need from the research community see chapter 4 A dataset is an identifiable collection of data A dataset may be a smaller grouping of data which is physically located within a larger dataset Theoretically a dataset may be as small as a single feature within a larger dataset The purpose of this data portal is not to have such a small granularity To get an idea about a suitable granularity for your dataset we recommend visiting some general purpose data portals such as the IPY metadata portal http gcmd gsfc nasa gov KeywordSearch Home do Portal ipy amp MetadataType 0 The standard ISO 19115 and the GeoNetwork software give the possibility to describe subsets of datasets or subsets of subsets of datasets in a hierarchy We have not exploited this possibility but it can be included later on 1 3 The ECDS Metadata profile The ECDS metadata profile is based on the international standard ISO 19115 It is a rather new standard from 2003 and most of the newly developed geographical metadata profiles follow ISO 19115 We have also b
18. ta profile to use as a template when creating your metadata We only have one template to start with The template is the official name of our metadata profile I5019115 2003 ECDS 2 0 But you may also create your own personal templates see information later on and then you may select this personal template Group The security group to create the metadata in We have only one group ECDS to start with Template I5019115 2003 ECDS 2 0 v Group ECDS v Back Create We only have one template to start with The template is the official name of our metadata profile ISO19115 2003 ECDS 2 0 There is an official description of our metadata profile see Ref 2 You may also create your own personal templates see below and then you can select this personal template We only have one group ECDS to start with After selecting template and group quite easy not so many choices click on Create to show the publishing page with all metadata elements Before you fill in the metadata elements read the following general information about buttons and other notifications Buttons Reset resets all metadata elements in this metadata record Save your metadata record is saved but you can continue to work Save and close your metadata record is saved and you leave the editing page and can view your saved metadata Save and send to reviewer your metadata is saved and a mail is sent to the reviewer who will review you
19. ther metadata element e g you can have several ISO topics To cancel if you don t want another metadata element click on the X and it will disappear Note Right now there is a bug in GeoNetwork If you add an element then cancel and delete it you cannot add an element again Below is a list of the metadata elements We have chosen to use other names than the official ISO19115 names Ref 2 shows a cross reference table to the corresponding ISO19115 elements Note The examples are fictitious When we get a good example from a real dataset we will with permission from the author include this Title The title of the dataset which is described by the metadata A short text describing What Where When might give a good title Example Automatic Weather Station Data from Vestfonna Ice Cap during 2009 Title is mandatory Example Title Weather Station from Vestfonna Ice Cap during 2009 Revision This is the latest date when there was a major change of the dataset Revision consists of Revision date and Revision type Revision date is expressed as YYYY MM DD or YYYY MM or YYYY You can also use the calendar except for Internet Explorer where the calendar does not work Revision type is the event used for revision date That is what happened to the dataset at the revision date Can be either Creation when dataset was created Publication when dataset was public or Revision a ma
20. tion regarding the dataset Sida 9 20 This is the first one of three required contact information The three contacts are regarding the dataset regarding distribution regarding metadata It may seem overambitious to have three different kinds of contacts but ISO19115 clearly separates this kind of contact information However if you are the one and only contact person regardless if it is about the dataset distribution or metadata then we suggest that you create a personal template with you as the contact person for every kind of contact Contact information regarding the dataset is who to contact regarding questions about the dataset Each Point of contact consists of Individual name Organisation Electronic mail and Role You may have several points of contact Name surname and first name of the person to contact Organisations are more permanent than individuals so please insert the organisation name E mail to the organisation person to contact Several roles are allowed We suggest you use pointOfContact but it might also be interesting to show the principle investigator so you could add Principle investigator and thus have two points of contact regarding the dataset If you use Principle investigator the Organisation should be the Project name The reason to include the project name is that anyone can use the project name in the free text search to find the datasets from your project Contact information r
21. veral points of contact Name surname and first name of the person to contact Organisations are more permanent than individuals so please insert the organisation name E mail to the organisation person to contact Several roles are allowed We suggest you only use Point of contact Contact information regarding metadata is mandatory Example Contact information regarding metadata Individual will Smith E mail will smithemail com name Organisation Uppsala University name Role Point of contact v Now you are ready with your dataset You can Save it and come back later to finalize your metadata Or you can send it to the Reviewer During the review the metadata record is not available for you But otherwise you can always go back and edit your metadata Once you have saved your metadata and edit the metadata the there is a Delete button you can use to delete the metadata record for a dataset 3 Searching Simple search To make a simple search start by clicking on Search in the menu Then enter text in the Free text input box to the left and click the green search button at the bottom Example Text Karin finds every dataset which contains the word Karin which may be an author s name Text IPY finds every dataset which contains the word IPY which mean every IPY project Text IPY 026 finds every dataset which contains the word IPY 026 which means every dataset from the project IPY 026 You
22. your user id or password When you have a username then write it and the password If you have forget your username userid but remember the mailadress you used the system can give you the username If you know the username but have forgot your password the system can give you the possibility to create a new password If you don t have a username you click on Register and get the following page Sida 5 20 Title Given name Middle name Surname E mail address Organization authority Telephone of 4 Address 3 Time amp Place Country Sweden Language English v Time zone Europe Stockholm Acceptance amp Verification I accept and approve the agreement Register Mandatory elements is Given name Surname and E mail but we suggest you also include Organisation and Telephone The rather strange text below called Captcha is used to ensure that the attempt to create a username is generated by a person When you have logged you have the possibility to insert metadata for a new dataset or edit your old metadata Sida 6 20 ecbDs Admin Select from the menu to the left Portal for publication of data Metadata New metadata Edit my metadata We now describe how you create metadata for a new dataset edit old metadata is quite similar In the first page you are required to state Template Group Metadata creation Some hints Template The metada
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