Welcome to - iClassPro Class Management Software
Contents
1. Party Name b gt 13 Matches Station Evan s 6th birthday Gym Gym Ryan Piazza Family Book a Party View 20 Y Guests Of Honor Number Of Guests Hosts Date Time Slot Evan Fuhrmann Sat 01 31 2015 10 00 AM 12 00 PM Sat 02 07 2015 10 00 AM 12 00 PM Sat 02 14 2015 10 00 AM 12 00 PM Sat 02 21 2015 10 00 AM 12 00 PM Sat 02 28 2015 10 00 AM 12 00 PM Sat 03 07 2015 10 00 AM 12 00 PM Sat 03 14 2015 10 00 AM 12 00 PM Sat 03 21 2015 10 00 AM 12 00 PM Sat 03 28 2015 10 00 AM 12 00 PM Sat 04 04 2015 10 00 AM 12 00 PM Sat 04 11 2015 10 00 AM 12 00 PM Sat 04 18 2015 10 00 AM 12 00 PM Sat 04 25 2015 10 00 AM 12 00 PM Step 1 Pick Your Day Please select your preferred party date and time slot Step 2 WY nT D Oo UJ Step 4 Step 5 01 30 2015 v FRIDAY JANUARY 30 2015 gt More Details Gym Host your party at our gym We are handicap accessible 10 00 AM 12 00 PM 12 00 PM 2 00 PM 8 00 PM 10 00 PM iia A Booking Parties Party booking has been streamlined into a single step by step process Booking as a Staff Member Staff members will book parties from the Parties page Use search filters to find available bookings or click on the New Booking button 1 10 11 12 13 14 15 16 Select a Station for the party To see the description for the selected station click on the orange help button Choose the Date and T2. customer booking the party can supply any extra notes about the party for staff members Agree to Waiver Requirement is the acknowledgement text from the parties settings This must be checked to view the continue booking button Click Continue Booking Step 1 WY Step2 WY Step 3 Step 4 Step 5 Personal Info Sign in or create your account Place Gym Your Party So Far Date Time Saturday February 07 2015 02 00 PM 04 00 PM Package Deluxe Party Experience Already have an account with us Please sign in Email First time here Create your account now It s fast and easy Create Account i Step 1 W Step2 Y Step3 Step 4 Step 5 Party Details Tell us about your party Place Gym Your Party So Far Date Time Saturday February 07 2015 02 00 PM 04 00 PM Package Deluxe Party Experience Number of Guests Maximum capacity 30 How many guests are in your group 14 Group Party Nickname ne l Kash s 6th Birthday ex Morris Family or Jaguars Baseball i Team Contact FIRST NAME LAST NAME Who we should contact with any i Joey Bermea information regarding this party i PHONE EMAIL bermea example com Person of Honor FIRST NAME LAST NAME If this is a birthday party name of birthday Kash Bermea person etc If more than one use the Add Another button to add additional people DATE OF BIRTH GENDER 02 07 2009 v Female v Add Another Additional Information Kash has a peanut allergy Let us
3. Deposit Split a summary of the total amount of money collected by program
4. Remember to save the settings STEP 4 Create Add ons Optional Add ons are useful for businesses that allow customers to customize their party experience with the purchase of optional items on top of the pre packaged party experience Multi Color Helium Balloons 6 00 12 Multicolored balloons If you have a specific color that you like 1 please annotate in the Additional Information section at checkout Add ons are extra items offered at a price per Large Pepperoni Pizza 12 00 quantity These are attached to party packages P One Large Pepperoni Pizza 8 slices feeds 6 8 kids For additional 1 where they are aval la ble for p u rchase toppings please annotate in the Additional Information section at checkout ADD These can be used for virtually any kind of item such as an appearance by your mascot party favors a pizza or even balloons Under party settings expand the Add ons menu and click on New Add on to begin DETAILS TAB 1 Active determines whether or not this add on is currently available for purchase Name the item s for sale Add on Image is ideal for including a picture of the item Price is the cost of the described item wip wn of the add on can be purchased per party booking 6 Description is text displayed next to the Add on in the portal to describe the item in more detail PACKAGES TAB 7 Select the package s this item is an available add on for Repeat these steps for all add
5. on an available Time Slot for the desired station The buttons are dimmed for unavailable times NOTE Click More Details to view the full description of a station below Gym Main gym Handicap accessible Space has four 8ft tables with a total of 24 chairs Kitchenette accessible with microwave water fridge etc Fire extinguishers are located under the sink in the kitchen on the gym floor next to the emergency exit and in the the viewing area STEP 2 Pick a Package CHOOSE PACKAGE 1 Browse the available party packages 2 Click Choose on the party package that s right for the desired party experience CHOOSE ADD ONS 1 Review Available Add on items to enhance or customize the party experience Enter a Quantity for a desired item PM Package Deluxe Party Experience CHANGE PACKAGE 250 00 x j 175 00 acco non ret las based on the price and description This package ind 14 one mult Color Helium Balloons z urare s1200 x 3 Click Add underneath that quantity basketball court Available Add Ons Any child even ad Party Favors Set of 12 whistles and caps One size fits all Multi Color Helium Balloons Large Pepperoni Pizza checkout 12 Multicolored balloons If you have a specific color that you like please annotate in the Additional Information section at checkout One Large Pepperoni Pizza 8 slices feeds 6 8 kids For additional toppings please annotate in the Additional Infor
6. ons Remember to save the settings STEP 5 Financial Settings Because party bookings are not enrollments the way you track parties from a financial perspective is critical for evaluating sales at the end of the year All parties and party accessories sold through the parties booking module will use the same program and charge category Under party settings expand the Financial menu 1 Select a Program to track party income 2 Select a Charge Category to track party income Remember to save these settings at the bottom of this expanded menu STEP 6 Other Settings Under party settings expand the Other menu 1 Waiver is an area designated for custom acknowledgement text This is not a full policy agreement but all customers must agree to this text before they can book online See example right 2 The Lead Time restricts how immediately parties can be booked in the portal A setting of 2 days would not allow bookings within 48 hours 3 A Booking Confirmation Email template is provided to customize the confirmation email sent to party contacts BCC staff members for real time notifications Remember to save the settings at the bottom of this expanded menu Maximum Quantity establishes an upper limit to the quantity Add on Details i Details L Yl Active Name Multi Color Helium Balloons Add on Image Upload Image Maximum Quantity 1 for unlimited 1 Description BiIx x l H 12 Mul
7. show online as seen below Welcome to Primary 123 No Where 8107 Longview TX 75651 555 555 5555 Primary v Login Create an Account Step 1 Step 2 Step 3 Step 4 Step 5 Pick Your Day ustomize Your Par Personal Info Party Details Review and Pa Atay TT eS Please select your preferred party date and time slot v FRIDAY JANUARY 30 2015 Gym gt More Details Host your party at our gym We are handicap accessible aa T 10 00 AM 12 00 PM 12 00 PM 2 00 PM 3 P EEE EE a 8 00 PM 10 00 PM Privacy Terms of Use POWERED BY iCl ss Activation and Access The iPartyPro module costs an additional fee per location in addition to the regular iClassPro subscription rate To activate and purchase iPartyPro contact iClassPro support Billing Changes Once iPartyPro has been enabled it will be listed in the billing info section under SETTINGS gt BILLING INFORMATION Subscription Info Account Location Application Feature Plan Price Includes Tax Superstars Gym amp Cheer superstars Superstars Gym iclassPro Standard 105 68 USD Superstars Gym amp Cheer superstars Superstars Gym iPartyPro Standard 42 70 USD Superstars Gym amp Cheer superstars Superstars South Gym iclassPro Standard 105 68 USD Total 254 07 USD to be billed on 02 08 2015 User Permissions Once iPartyPro has been activated the business owner or an admin user Group Permissions Application Access TClassPr
8. Welcome to IParty A COMPLETE GUIDE FOR PARTY MANAGEMENT Navigating iPartyPro s Features ccsccscscessees 1 Miscellaneous TOpics cccsccccscsccecccscsceccees 11 Pares FOO concccicrrcnascenccanatiossnnagzeaspnsa RATERS 1 Transferring Party Dates cccccssssseceesesseeeeeeeeneees 11 Parties SO UHC S ccaiciacatce saveseustenesnasacuarsaveansaetateeenunaeess 1 Cancelling a Booked Party cccccccsssssccesesseeeeeeeees 12 Parties on the Parent Portal ccsssccccsesseeeeeeeees 2 Disabling Specific Party Time Slots ccccseeeeeees 12 Activation and ACCESS ccccccecececcsccceccscsceccsces 2 Printing Party Bookings ccceeccscseeeeeeessesseeeeeeens 12 Billing Changes ccceccccccesecssscessecssecssssesecssesseesesens 2 Financial REPOIAS wissessnnsenevacsaalscirnnannstnnnsasneonsenataatinaber 12 User PENTiiSSlONS c c seccscasncwnscamssacstantcvadcamaiedadenetneaeaesite 3 Party SOU reenn 3 STEP 1 Create Time SIOts ccccccsssssseececeeeaeeeseeeees 3 STEP 2 Create SUALIONS cnsisipaccccesenenstutoomecdetanentinteadentes 4 STEP 3 Create Packages ccccccsssececesseceeeseeeteenesees 4 STEP 4 Create Add ons Optional ceeeeeeees 5 STEP 5 Financial Settings cccssscccccssseeeeeeeeeeeeeees 6 STEP 6 Other Settings ccccccsssececeseeeeeeeeeeeeeeeees 6 Enabling Parties in the Parent Portal 4 7 Viewing and Search
9. bled 4 Click on the Quick Edit icon lightning bolt at the bottom of the page 5 Inthe new quick edit window click Disable These slots will no longer be available for booking To view disabled slots from the parties page set the filter on the parties page to In Active Printing Party Bookings To print the information for one or more booked parties follow the instructions below Party Registration Form Go to the Parties page Adjust the filters and view quantity to display the parties on one page Check the boxes next to the booking s to be printed Click on the Print icon at the bottom of the page From the new window click print Date Sat 02 07 2015 Time 02 00 PM 04 00 PM Name of Responsible Party Joey Bermea Person of Honor Kash Bermea Age 6 Gender F Contact Phone 555 555 5555 Contact Email bermea example com Number of Pre paid guests 14 U AeA UU Ne Party Package Super Party Experience Party Host Mary Tekken Notes Kash has a peanut allergy This form is great to keep on file for staff at the front desk Financial Reports Parties booked through iPartyPro will display on regular iClassPro financial reports using the Program and Charge Category set under SETTINGS gt PARTIES gt FINANCIAL SETTINGS The following reports will be particularly useful for tracking charges and payments 1 Category List Report details family information charges taxes and balance due 2 Program
10. e 175 00 Additional Guests 26 00 Additional items 17 00 Subtotal 218 00 Tax 8 25 17 98 Total 235 99 Ledger Full Ledger New Charge New Payment Current Ledger Balance 235 99 If you forget to save the booking info will be lost However any charges and payments will stay on the family s ledger Booking as a Customer Open the Parent Portal and choose Book a Party to begin using our simple 5 Step booking process Step 1 Pick Your Day Step 2 Step 3 Step 4 Step 5 Please select your preferred party date and time slot 02 07 2015 v Gym SATURDAY FEBRUARY 07 2015 gt More Details Host your party at our gym We are handicap accessible iii Step1 WY 10 00 AM 12 00 PM 12 00 PM 2 00 PM 2 00 PM 4 00 PM t 4 00 PM 6 00 PM 6 00 PM 8 00 PM 8 00 PM 10 00 PM Your Party So Far Step 2 Step 3 Step 4 Step 5 Customize Your Party Personal Infc Party Deta Review and Pa Please select your party package Place Gym Date Time Saturday February 07 2015 02 00 PM 04 00 PM Package Deluxe Party Experience 250 00 Step 1 Step 2 Step 3 Step 4 This package inclu Customize Your Party i Any child even Please choose from the following add ons Place Gym Your Party So Far Package Deluxe Party Experience mpata 7 Date Time Saturday February 07 2015 02 00 PM 04 00 STEP 1 Pick Your Day 1 Select a Date 2 Review available Stations 3 Click
11. e Slots Packages describe the party experience the customer is purchasing Each is assigned a E Stations flat rate fee Available packages can vary by Business Information Billing Information station Locations Packages Transactions Add ons are optional items that are import Data y Setup Ons attached to packages to up sell the party experience Available items not included in Parent Portal ee Policies Financial the basic package price such as a special Audit Log appearance pizza cake party favors etc can be sold through this feature Each add on has a designated price and an optional maximum quantity limit TIP With the menu expanded drag and drop the listed options under stations packages and add ons into the order you wish to see them listed on the portal Financial dictates how party income is tracked within the iClassPro software and displayed on financial reports Like classes or camps the parties feature must be associated with a Program and a Charge Category for recording fees to enable online booking Other is where a party specific waiver or acknowledgement text can be entered for online booking and the booking confirmation email can be customized and set to BCC as a notification to party staff Parties on the Parent Portal Parties have a dedicated section of the Parent Portal with special filters Once parties are enabled in the Parent Portal all parties that are not already booked or disabled will
12. e each of the unique party N Ea 3000 Experience experiences the business has to offer One or more packages must be attached to each available station to the toam pit rock wall swimming po and Dasketo court For example a Basic Booking might simply reserve the space for the party but does not require additional labor from your party staff S100 A Super Party Experience includes access to special equipment and a party supervisor 175 Lastly a Deluxe Package reserves the space the special equipment and supervisor plus a keepsake package for 250 Super Party Experience 175 00 This package includes access to the foam pit rock wall swimming pool and Each of these experiences would be created as a separate package example on right Basic Booking 75 00 This package includes access to the foam pit and matted area Any child even adults would absolutely have a blast with the Super Party Package Under party settings expand the Stations menu and click on E New Package to begin Active DETAILS TAB Name 1 Active determines whether or not this package is eral i oie currently available for stations Moige tiie 2 Name the package Staff members and customers Upload Image will see this descriptive title when booking a party 3 Package Image is a great place to display a picture of an example party or items included in the package 4 Price is the base cost of the package including all of the it
13. ems in the package description and a set number of guests 5 Deposit Only Price is the price this package will 250 00 charge if only a deposit amount is immediately Deposit Only Price Allow Pay in Full required to book a party online f left blank parties 50 00 will always use the full price for online booking If a isis a dathaaiian deposit price is included customers will have the 12 option to pay the deposit or pay in full To remove the pay in full option uncheck Allow Pay in Full 6 Number of Guests Included is the maximum number of guests included in the base price of the package 7 Price per Additional Guest allows the customer to enter additional guest reservations for an added cost Description per guest up to the capacity of the station 8 Tax Rate is a taxable amount to be applied to the total party package cost including additional guests 9 Description is a text area used to describe what this party package includes and to provide some sales oriented verbiage Price Per Additional Guest 15 00 Tax Rate Taxes 8 25 v This package includes access to the foam pit rock wall swimming pool and basketball court PLUS a professional quality keepsake photo ofthe event in a photo frame Any child even adults would absolutely have a blast with the Deluxe Party Package STATIONS TAB 10 Select the stations to be linked to this package Repeat these steps for all available party packages
14. ge Category the pretax amount and a tax dropdown to create the charge The tax does not calculate until the line item is added to the charge or the charge is saved Create a New Payment for the deposit or full price Save the booking This opens a prompt for the next step Optional Send the booking confirmation email When an email is sent it will be recorded in the Booking Confirmation details Party Details New Station 9 Date Time Slot Gym v 02 07 2015 02 00 PM 04 00 PM v Party Title Kash s 6th Birthday Number of Guests Station capacity 30 14 Family Q Search Families New Family Joey Bermea 325 555 6011 Brittany iclasspro com Jared Bermea Male 02 01 2007 Age 7 Kash Bermea Female 02 07 2009 Age 5 Added as Honoree Person of Honor Kash Bermea Female 02 07 2009 Age 5 Edit Remove Add Honoree Contact First Name Joey Last Name Bermea Phone 555 555 5555 Email bermea example com Customer Notes Kash has a peanut allergy Staff Notes Called to book on 1 28 2015 Paid in full Packages Deluxe Party Experience 250 00 Details Super Party Experience 175 00 Details Basic Booking 75 00 Details New Package 35 00 Details Add ons 1 Party Favors 5 00 Details 2 Multi Color Helium Balloons 6 00 Details 0 Large Pepperoni Pizza 12 00 Details Hosts Mary Tekken Kenny Watson Mary Smith Mary Tekken Michael Miller Nick Smooth Party Totals Packag
15. ime Slot from the dropdowns Only available dates and times will populate Enter a Party Title for quick reference Enter the Number of Guests Attach a Family A family is required to track financials a Search Families by the guardian s first or last name phone number or email address Click the word Select next to the family in the results b Add a New Family by entering the guardian s first and last name phone number email and a password for the portal Then click Save Enter a Person of Honor or Honoree a On existing families you can choose an existing student from that family to Add as Honoree from the family section displayed b Ifthe Honoree is not listed in the Family section use the Add Honoree button to create one Fill out the Contact section to note who to speak with about the party arrangements The confirmation email will be sent to this email address once the party is saved Enter any Customer or Staff Notes regarding the booking Customer notes will print on the form and display in emails Choose a Package For more info click on Details Include any Add ons For more info click on Details Select the Hosts staff members responsible for this party Review the Party Totals This section breaks down the price into the package fee additional guests add on items and any taxes charged Create a New Charge for the full party price from the Ledger section Parties uses the pre selected Program and Char
16. ing for Parties sscee0 7 From the Parties Page cccccccssecccsseceecsecetsseeeeenees 7 From the Parent Portal cccsssseeececeeeeessseeeeeeeeees 7 BOOKING Parties sssccsisccsiedesscsccecicacsrteccacccaceveccsdees 8 Booking as a Staff MEMbE cceeccceeseceeeeeeeeeeees 8 Booking aS a CUSTOMED ccccccssseecceceeeeeeeesaeeeeeeeeaees 9 IQUE G AUIS sersan EER 11 Navigating iPartyPro s Features There are three major components of the iPartyPro module the parties page the parties section of settings and the parent portal Each of these sections of the add on module have a unique purpose Parties Page Once the party module has been activated the parties page button will appear in the navigation bar This is where staff members will view and book parties Before parties appear here the party settings need to be edited Home Families Students Classes Camps Parties Calendar Staff Reports Transactions Parties Settings The settings for parties are located under a new section at Settings gt Parties Completing these settings is an essential step in order to create available party bookings and custom party options We will look closer at each of these settings later in the guide Below is a brief description of each setting Time Slots define available party times for each party station Stations are unique party spaces available for booking at the facility Settinos ki Tim
17. kdays to allow for maximum variation in your party schedule Under party settings expand the Time Slots menu and click on New Time Slot to begin 1 Active determines whether or not this time slot is a current option for party stations Name this individual time slot for easy reference Start Date is the date that this schedule begins populating for available party times Start Time is the time of day the party takes place Stop options provide the opportunity to add an expiration date or maximum number of occurrences for this time slot Duration is how many minutes the party booking reserves for the customer Select Days to choose which days of the week this time slot is available for parties Repeat these steps for all available party time slots Remember to save the settings Parties Delete Party Program Summary On Home Page Allow Tuition Override Allow Editing Of Payment Dates Schedule Details New f Active Name Weekends 10PM Start Date 01 01 2015 Start Time 10PM v 00 Stop Never After After occurrences Duration 60 minutes Select Day s vi Sunday Monday Tuesday Wednesday Thursday 4 Friday Saturday STEP 2 Create Stations After you have created all of your time slots you must now create available party spaces called Stations to attach them to for creating bookings If you only have one party space create a generic party station such as Party Room
18. know of any special needs or any att g information regarding your order Agree to Waiver Requirement I UNDERSTAND THAT EACH GUEST MUST HAVE A WAIVER SIGNED AND TURNED IN BEFORE THEY CAN PARTICIPATE IN THE CASE OF MINORS A PARENT OR GUARDIAN MUST COMPLETE AND SIGN THE WAIVER Continue Booking 10 STEP 5 Review and Pay el a a y a a The last step in the party booking process is to review the full aiat party details and submit payment for either the deposit amount or the full amount of the party fees example on right oh oe ht dee i i NOTE If any information needs to be changed the customer EPE i Your Party So Far Date Time Saturday February 07 2015 02 00 PM 04 00 PM can click on the step at the top of the page where that info Package Deluxe Party Experience was collected during booking The customer must then Pare Details complete all consecutive steps to come back to the review Number of Guests 14 page Group Party Nickname Kash s 6th Birthday 3 7 Contact 1 Review the Party Details and the Price Calculation joey Bermes 2 Ifyou have a Promo Code enter it in the space ii Person of Honor p rovided Kash Bermea 02 07 2009 Female 3 Choose to pay for the Full Amount or just the Deposit gere 4 Select a Form of Payment and enter the Payment Information Package Deluxe Party Experience 250 00 5 Click Complete Booking See Add on Multi Color Helium Balloons 2 6 00 12 00 If the booking i
19. mation section at The page will reload to reflect the ta changes 4 Review the updated Order Summary at the top of the screen Repeat for any additional add ons 6 Click Continue Booking 6 00 5 Continue Booking STEP 3 Personal Info If your customer is not already signed into the portal this is where they will be asked to either Login or Create an Account If the customer creates an account they will be given a short account form which requires only their first and last name phone number email address and a password Then they will be asked to agree to your policies After successfully logging in or creating an account the customer will be asked to verify it s the correct account and click Continue STEP 4 Party Details In this step the customer provides the Party Details Some basic information will Auto Fill from their family account i Your Party so Far gives a brief description of your party selections NOTE Click on the linked text in this section or the steps listed at the top of the screen to navigate to past steps Number of Guests must be filled in to continue The capacity is listed for convenience Group Party Nickname is the Party Name that staff from the business will use for quick reference Contact is the name phone number and email listed for staff to contact regarding the party Person of Honor is the person s the party is being held for Additional Information is where the
20. o IPartyPro Page Access must give permissions for additional staff users in other user groups to adie access the parties information Families Students Classes Camps Parties To give a user group these permissions go to SETTINGS gt SETUP gt STAFF Calendar SETTINGS gt USER GROUPS and edit the user group Parties have three ee levels of access to adjust which are Scum Application Access gives the user the ability to access i P a rty P ro i i CNN Page Access gives the user access to the parties page in account navigation Task Access split into two settings establishes the level of control the user has over parties in the parties page Choose to Payments Delete Payment Refunds Delete Refund Enrollments Delete Enrollment Attendance See All Classes On Attendance Module Classes Delete Class Camps Delete Camp Staff Delete Staff give the user permission to simply view or to edit and create Calendar bookings Then choose whether or not the user can delete or disable party slots Party Setup Now that you are familiar with the additions to your iClassPro account it s time to dive right into setting up iPartyPro for your business We will start in SETTINGS gt PARTIES STEP 1 Create Time Slots The first critical step is to establish Time Slots which dictate party schedules for stations at your business Each added time slot can be set to occur on one or multiple wee
21. or Gym Under party settings expand the Stations menu and click on New Station to begin DETAILS TAB Station Details New 1 Active determines whether or not the station is currently available for booking online and from the parties page 2 Name the space being created This name will display in the parent portal OPEN 3 Station Image is where a picture of the space or Upload Image a promotional image can be uploaded for display 4 Capacity defines the maximum number of party goers for the space This is not the same as the max number of attendees 5 Short Description is used to display a brief description of the space in the Parent Portal when scanning available stations and times 6 Description is the full descriptive text that staff members and customers will be able to see by clicking a link for More Details asaca x m W a be Main gym Handicap accessible Space has four Sf tables with a total of 24 chairs Kitchenette accessible with microwave water fridge etc extinguishers are located under the sink in the kitchen on the gym floor next to the emergency exit and in TIME SLOTS TAB Short Description Host your party at our gym We are handicap accessible Description 7 Select time slots available for this station Repeat these steps for all available party stations at the facility Remember to save the settings i fe Ed STEP 3 Create Packages Party packages communicat
22. s successful the customer will receive a Guests 2 Additional 30 00 confirmation message below followed by the confirmation ie gtr Tax 24 50 email from party settings at the contact s email address Party Total 321 50 a z ee Fa e Q e ee a a o o P o o e e bg 6 o m a Would you rather pay the deposit now and the remainder before your party date or pay the full amount now Deposit 50 00 Thank you Full Amt 321 50 rape ok age memes tae Please choose your form of payment below to complete checkout A confirmation email has been sent to bermea example com FORM OF PAYMENT Autopay Visa xx1111 v Complete Booking Notifications When a party is booked through the parent portal the emails listed in the BCC settings will receive a copy of the confirmation email Also a notification will appear in Online Activity for both the payment and the booking Online Activity AmEx v Has Notes Both Status All ofS p pl 10 of 42 Result s Date Family Notes 01 28 2015 Bermea Joey PAYMENT Online payment made for the amount of 50 00 01 28 2015 Bermea Joey New Party Booking on 02 07 2015 02 00 PM 04 00 PM Miscellaneous Topics Transferring Party Dates With the parties feature changing party dates and times is easy The following steps will remove the old party booking and create a new one with your new settings Edit the existing party Choose the new S
23. tation Date and Time Slot Confirm the Party Package choice and Add ons Review the Party Totals for necessary additional charges or payments Save the changes to the booking A IS 11 Cancelling a Booked Party Cancelling a booked party is simple These steps will not remove any charges or issue any refunds from the family ledger It will simply delete the information from the party slot and make it available for booking 1 Edit the existing party 2 Click Delete at the bottom of the window Disabling Specific Party Time Slots To disable specific party time slots such as holidays or closures follow the instructions below 1 Goto the Parties page 2 Adjust the filters and view to display all desired parties on one page Parties M4 1 Of1 p A 6 Matches View 20 v Party Name Station Guests Of Honor Number Of Guests Hosts Date Time Slot z Reset Filters New Booking E l4 Available Gym Sat 02 14 2015 10 00 AM 12 00 PM Available Sat 02 14 2015 12 00 PM 02 00 PM Date Range 02 14 2015 Available Sat 02 14 2015 02 00 PM 04 00 PM Cad Available Gym Sat 02 14 2015 04 00 PM 06 00 PM 02 14 2015 Start Hour All v Available Quick edit selected parties Available Disable Selected Time Slots 6 Disable Enable Selected Time Slots 0 Enable 3 Check the boxes next to the parties that should be disa
24. ticolored balloons If you have a specific color that you like please annotate in the Additional Information section at checkout Financial Program Parties Charge Category BIRTHDAY PARTY 5 Save a Other Waiver I understand that EACH guest must have a waiver signed and turned in before they can participate In the case of minors a parent or guardian must complete and sign the waiver Lead time for Online Bookings 2 v Day s Booking Confirmation Email Bcc Multiple addresses should be separated with a semicolon office sunnygymnastics com parties sunnygmnastcs com Email Subject Party Booking Confirmation Email Body Source rf amp amp aa 49 J B L H m Sze family_first family_last This is a confirmation message for your recent party booking hen party_date party_time ere location_name party_station_name location_address_1 location_address_2 location_city location_state location_postal_code llocation_phone Contact body p Save Enabling Parties in the Parent Portal To activate the Book a Party option on the Parent Portal under SETTINGS gt PARENT PORTAL gt GENERAL check af Show Parties And Allow Parents To Register For Them Viewing and Searching for Parties Now it s time to see the rewards of your hard work Parties can be viewed by staff members from the Parties Page and by customers via the special Parties sec
25. tion of your Parent Portal From the Parties Page Navigate to the Parties page From here you can see all of the bookings created by your party stations and time slots Try using the filters on the left to see availability by station time date or day of the week Once you book a party you can search for the party name in the Search Parties field 1 ord Parties C Reset Filters New Booking Search Parties gt Available Date Range 01 28 2015 04 30 2015 Available Available Start Hour Available 10 AM Station Gym Available Availability All Available P Available Active Active Available Day Of Party Sunday Monday Tuesday Wednesday Thursday Friday Saturday Available Available i ee ee ee ee ee ie ee ie Pe Available From the Parent Portal One of the many perks of the new iPartyPro module is that the new party module moves the entire party booking experience into a single 5 step booking process through the parent portal Availability is Step 1 To begin customers will click on Book a Party in the parent portal navigation 1 Choose a Date Dates that have available party slots appear in the dropdown menu Browse Stations All time slots for the date and station are shown but only available slots are clickable buttons in full color To view the full description of the station customers will click on More Details to the right of the Station name
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