Direct Verification System User Manual
Contents
1. Matched field To search for another record click Return to return to the direct verification search results screen 3 1 Manual Search without Case EDG Number On the Direct Verification main page select Search Page Search Page Figure 13 Direct Verification Home Page Select the Student Information radio button to search for records without entering a Case or EDG Eligibility Determination Group number Page 17 Select Search Criteria O Case EDG Number Student Information Search by Student Information a unmatched All Enter SSN Enter Birth Date OR Enter Last Name Enter First Name Enter Birth Date Select Student County Residence Optional All Counties Search O Sounds Like First Name Only FIGURE 14 DIRECT VERIFICATION STUDENT INFORMATION SEARCH CRITERIA 3 1 1 Search Parameters To search only direct verification records that have not been matched by your organization select the Unmatched radio button To search all direct verification records including those already matched by your organization select the All radio button Enter the desired search criteria into the provided text boxes For SSN do not include dashes For Birth Date enter in the format mm dd yyyy You can search by either social security number SSN and birth date or by last name first name and birth date and county if desired When using the second set of sear2. Section 2 is for any SFA operating alternate provisions such as Provision 2 and CEP Watch that you put the right TXR UNPS Screen in the right place Section 2 SFAs with schools operating alternate provisions Number of schools in Column A Number of students in Column Only SFAs with altematrve provisions must report Sections 2 Report schools or institutions operating the NSLP and or SPB as of B the last operating day in October 2 1 Operating Provision 2 3 ina BASE year for NSLP and SBP 2 2 Operating Provision 2 3 ina NON BASE year for NSLP and SBP 22a Provision 2 3 students reported as FREE ina Non Base year 2 2b Provision 2 3 students reported as REDUCED PRICED ina NON BASE year 2 3 Operating the Community Eligibility Provision CEP 2 4 Operating other alternatives for NSLP and SBP 2 5 Operating an altemative provision s for only SBP or only NSLP There are 3 parts to 2 2 non base year Don t skip if you ans 2 2 Section 3 Note all SFAs must respond on Section 3 sf eee If RCCI all students must be residential only TX UNPS Screen gt Section 3 Students approved as FREE eligible NOT subject to verification All SPAS musi report Section 3 or check box 3 1 if appheable Report students approved FREE elspe as of the last operating day in October 31 Ch ck the box only if all schools and or RCCls m the SFA went mH eequined to perfor direc certification with SNAP i e WON BASE year Provision
3. Direct Certification Direct Verification gt Direct Certificati Direct certification DC is a method of directly c due to the household receiving SNAP Supplement Assistance for Needy Families benefits TDA prov required DC regulation Direct verification is a method of verifying progr reduced price meals using state SNAP TANF CHII TDA provides direct verification information begini verification regulation Click on the link below to go to the Direct Certifica SSS SSrSssrrresrsrset to all Figure 6 DCDV Link Page in TX UNPS By selecting the Direct Certification Direct Verification link on this screen a new browser window will open providing access to the Direct Certification Direct Verification module 2 2 6 Log on to DV Module Click the Direct Verification link second title from the left to proceed to the Direct Verification screens Direct Certifica Direct Certification Direct Verification f FIGURE 7 DIRECT VERIFICATION LOG ON Note Throughout the direct verification module the search results and match results screens will display the Case EDG number as a numeric field excluding any Page 13 preceding zeroes However both manual and batch upload searches can be performed with any preceding zeroes 2 2 7 Logging Out When you complete a DCDV Module session please logout Your TX UNPS browser session will remain active until the system times out i e 20 minutes If using the Direct
4. 2 5 for all schools 3 2 Students directly certified through Nutrition Assistance Program SNAP Do fet inciude students ceriied wilh SNAP through the better methai 33 Students directly certified through other programs Include hase directly oerilbed through Temporary Assistance for Needy Families TANF Food Crstibution Program cn Indian Reservations FDPIR or Medicmd pi applicable ihose documented as homeless migrant y foster Head Start Pre K Even Start of non applicant bul approved by local officials DO NOT Include SNAP students already reported In 3 2 340 Student certified categorically FREE eligible through SNAP letter method Include students certified for free meals through the famely providing better trom the SNAP agency This is the number of students identified through Direct Certification Add the number of students certified on the State Match List and the number of students matched and certified on the CEP Upload This is not an auto fill from the Direct Certification in TX UNPS Page 31 APPENDIX Most common mistake switching number of applications and students The number in A should be less than or equal the number in i B unless students that submitted Section 4 applications were directly certified in October Please keep documentation to TUNPS Sereen support this if it happens Section 4 Students approved as FREE or REDUCED PRICE eligible through a household application All SFA c
5. Direct Verification Why use Direct Verification When is the DV module open How do I use it Direct verification is using records from public agencies to verify income or program participation Direct Verification must be completed before asking a household to provide documentation e Reduce workload for school district Staff e Reduce burden and intrusion on families selected for verification e Reduce number of non respondents and rate of benefit termination for non response The DV module opens for LEA use on October 1 and closes on December te Check the names of children eligible for free or reduced price meal benefits listed on the approved application in the DV module Page 4 Direct Verification Process and Policy Verification Verification is the process for reviewing the eligibility determination for a free or reduced priced household application submitted for the NSLP and SBP Refer to the Administrator s Reference Manual Section 6 Verification for more detailed information 1 1 Direct Verification Direct Verification is the use of public records to verify a Student s eligibility for free or reduced price meals when verification of a student s eligibility is required You are required to verify applications You are not required to do Direct Verification DV but there are benefits in doing this process DV streamlines the verification of applications saving you time and effort By inc
6. Index Active Session 14 TX UNPS website 9 Browser Requirements 8 Verification Equipment 8 Batch Upload of Records 20 Logging on to DCDV 10 Download matches 26 Password change 9 EDG number 15 Pop up Blocker 13 Manual Search 15 Problem Policy 6 Unauthorized User 9 Print matches 25 Screen Resolution 9 Time Period 6 TX UNPS User ID Verification Report 30 Password 9 Page 35
7. be run in the system Results a Match student and all household members are verified Eligibility does not change Data comes directly from HHSC Can search EDG numbers provided on application Page 29 APPENDIX 6 Tips for Completing the Verification Report Verification Report FNS 742 Required report for all SFAs and RCCls operating the National School Lunch Program and or the Schoo Breakfast Program SFAs that are Special Milk Only are exempt from filing a verification report Verification process must be completed by November 15 on applications received by October 1 Based on student enrollment data of Oct 31 Report must be completed in TX UNPS before Feb 1st General Information This will be auto filled with information Please update with the contact information of the person Type of Organization Public actually completing the report in case we need to contact you Due Date February 01 Instructions ANNUALLY each SFA including ALL ROCIs with schools operating the National School Lunch Program NSLP and or School srealfact Frogram SOP must report verifcation information All SFAs including SFAs with all schools exempt from venfication requirements must complete applicable sections NOTE SFAs that are Special Milk Only are exempt from filing an SFA Verification Collection Report Page 30 APPENDIX Section 2
8. 3 or 3 000 selected randomly Altemate two Lesser of 1 or 1 000 eror prone applications PLUS lesser of one half of one percent or 500 applications with SNAP TNAF FDPIR case numbers Total ERROR PRONE applications Report all applications as of October 1 considered error prone Number of applications selected for verification sample ae See next page for instructons on how to cadde sample size Page 32 APPENDIX Calculating 5 5 1 Add the number of applications from 4 1A 4 2A and 4 3A Applications 4 1 69 4 2 175 4 3 71 315 2 Multiply by the percentage in 5 3 In this case 3 315x 03 9 45 Round up to 10 Always round up Any number besides 10 would be an error Page 33 APPENDIX i j E S e CTI O nN 5 The number of applicafons are a F Nel reported mthe felds ending in a The number of students are ALL SFias must report 5 7 or check bex 5 6 if applicable re ported ir fhe felis ending in W 5 6 Check the box if direct verification was not conducted in the SFA i not one of the schools F ander RCCIs in the SFA performed direct verification If 5 6 is checked skip 5 7 A Number of B Number of 5 7 Confirmed through direct verification Report if FREE and or REDUCED PRICE ETA RIB The number of apphcaions in 3 7 ee ee and 5 8 should equal the number of 5 8 Results of Verification by Original Benefit Type appiicabons in 3 3 For each onginal benefit type 4 B amp
9. C report the number of applications and students as of November 15th for each result category 1 2 3 amp 4 Oc NOT mclude students and applications already reported in 5 7A or 5 73 direct venfication applications and students A E pe C REDUCED PRICE Income Eligible Certified as FREE based on Certified as REDUCED PRICE mp Certified os FREE besed on incomefhousehold size based on income heusehoid IMPORTANT If you verified SNAP TANF FDPIR icobion i iati ampere Pied eta pd appi apa any applications for cause number on application the POS software may have A b Result Category a b a b 2 z i Applications Students Applications Students Applications Students included those applications 1 Responded NO 55A 1 5 8A 1b 596 1 58B 1b 580 41 58C 1b cme i zi in count for 5 6 Please check with your vendor to 2 Responded REDUCED PRICE REDUCED PRICE f FREE see if you need to back PRICE FREE 58A 2a 5 8A 2b 58B 2a S8B2b S58C 2a 58C 2b those numbers out of 5 6 so that you don t have an error when you submit the report 3 Responded E Changed to PAID 5 A Ja 5 A3b 59B 3a 58B 3b 58C 3a 58C 3b 4 NOT Podine an Peat 5A 4a 5GA4b 59844 58B4b 58C 4a 58C 4b C 1 Total questionable applications verified for cause Enter N A if not applicable Report the VC 4 number of applications as of November 15th verified for cause in addition to the verification requirement Page 34 INDEX
10. Certification Direct Verification module takes longer than 20 minutes you will need to re login to TX UNPS If you must leave the computer please logout so that another person who might use your computer cannot have access to information within DCDV 2 2 8 Protect Your Identify You should keep your User ID and password in a secure location and you should not share it with anyone Page 14 3 Manual Search Case Eligibility Determination Group EDG Number On the Direct Verification main page select Search Page FIGURE 8 DIRECT VERIFICATION HOME PAGE Search Page for Direct Verification Select Search Criteria Case EDG Number Student Information Main Menu FIGURE 9 DIRECT VERIFICATION SEARCH PAGE Select the Case EDG Number radio button Search by Case EDG Number Unmatched all Enter Case EDG Number FIGURE 10 DIRECT VERIFICATION CASE EDG SEARCH CRITERIA To search only direct verification records that have not been matched by your organization select the Unmatched radio button To search all direct Page 15 verification records including those already matched by your organization select the All radio button e Enter the Case EDG Eligibility Determination Group Number into the provided text box e Click Search Clicking the Reset button will clear any information you have entered in the Case EDG Number field If no records exist that match the entered sear
11. D 00528 Eligible Reduced FIGURE 16 DV INDIVIDUAL RECORD PRINT SCREEN A pop up box appears asking for the page range Select All and click OK Another pop up box appears asking if you want to open or save the file Click Open The list will display in PDF format Click the Printer icon on the page Close the PDF window Click the Direct Verification link in the upper left corner to return to the Direct Verification Main Page 3 2 Batch Upload Search of Direct Verification Records All fields are required Before starting the Batch Upload Search Process the upload file must be formatted The uploaded file must be in CSV format and must not be larger than 4 MB Page 20 DIRECT VERIFICATION The following table lists the fields that must be included in the file and their order All fields are required The uploaded file should not contain a header row Page 21 DIRECT VERIFICATION n 1 Case EDG Number Varchar Y Variable length 11111 field Do not include special characters Preceding zeros can be included or excluded 2 Social Security Numeric 4 9 digits 111223333 Number Do not include dashes 3 Last Name Alphanumeric Y Variable length Doe field Not case sensitive 4 First Name Alphanumeric Y Variable length John field Not case sensitive 5 Birth Date Alphanumeric Y mm dd yyyy 10 04 1997 6 County Code Numeric Y 3 digit county of 057 residence 1 three digits of co
12. Separated Values Direct Certification Direct Certification Direct Verification Date of Birth Direct Verification Eligibility Determination Group Number Family Educational Rights and Privacy Act Food and Nutrition Division of the Texas Department of Agriculture Health and Human Services Commission Internet Explorer Local Education Agency National School Lunch Program Portable Document Format Public Education Information Management System Personal Identifiable Information Point of Sale Residential Child Care Institution School Breakfast Program Supplemental Nutritional Assistance Program formerly called Food Stamps School Nutrition Program Social Security Number Temporary Assistance for Needy Families Texas Department of Agriculture Texas Education Agency Texas Unified Nutrition Programs System United States Department of Agriculture Page 28 5 What ts the difference between DC and DV Direct Certification Available all year Required to conduct monthly during the school year All enrollment must be run through the system Results a Match student and all household members are FREE Data from HHSC is matched by TEA to PEIMS Cannot search by EDG numbers provided on applications Direct Verification Available only during Verification starting October 1 May use DV before contacting household for documentation Only students on the applications selected for Verification may
13. X UNPS log on Call 1 877 TEX MEAL 877 839 6325 2 1 5 Accessing the TX UNPS Web Site You can log on to TX UNPS from any computer connected to the Internet by opening your Internet browser and entering the following URL in the browser s address line https txunps1 texasagriculture gov The TX UNPS log on page will open Figure 1 Page 9 DIRECT VERIFICATON TX UNPS 8 Welcome fo the Texas Unified Nutrition deigr to ep terre ere j Coda Depts EE SS eed biip j Uara ee Pik area ana i je bed Perio ok debian ie M Cee pde a Le pope eee pple peek lesen Sere houli be no supei ol CTAR esga may ba mabini bo eoery berg ad DEN PE Li Cuye Coady dere Figure 1 TX UNPS Log on 2 2 Logging On to TX UNPS 2 2 1 Log on e Enter your TX UNPS User If a user only has access to the School e Enter your password Nutrition Programs module the Programs screen is not be displayed e Select Log On 2 2 2 TX UNPS Programs Page e Once you successfully log on the TX UNPS Programs page is displayed Figure 2 Page 10 DIRECT VERIFICATON FIGURE 2 TX UNPS PROGRAM PAGE 2 2 3 School Nutrition Programs Home Page The School Nutrition Programs home page contains the message board used by state administrators to post and maintain School Nutrition Programs related messages Messages contain important news regarding the submission due dates upcoming training legislative changes or any oth
14. ame firstname birthdate county meal ceid FIGURE 19 DIRECT VERIFICATION BATCH UPLOAD RESULTS siteld matched The following table lists the fields that will be included in the results file and their order be included in the file A header record will Field Type 1 Case EDG Number titled edgnum 2 Social Security Number titled ssn 3 Last Name titled lastname 4 First Name titled firstname 5 Birth Date titled birthdate 6 County Code titled county 7 Meal Code titled meal 8 CE ID titled ceid 9 Site ID titled siteid 10 Matched indicator titled matched Numeric Numeric Alphanumeric Alphanumeric Alphanumeric Numeric Character Numeric N A Character Variable length field Any preceding zeros will be excluded 9 digits Does not include dashes Variable length field Variable length field mm dd yyyy 3 digit county F for Free or R for Reduced 5 digit ID assigned by TX UNPS Will not contain a value Will contain a Y if the record was matched Will contain an N if the record was not matched 11111 111223333 Doe John 10 04 1997 057 00528 Page 24 3 3 Saving the File See page 29 for instruction on saving a file in different versions of Excel 3 4 To View or Print a Listing of All Direct Verification Matches On the Direct Verification main page select Print Direct Verification Click here for Help If you ne
15. ation main page select Print Direct Verification Print Dir Verification _Import To get updates to the Direct Verification list please select the appropriate set of updates and Click on View Print or Download button FIGURE 23 ALL DIRECT VERIFICATION MATCHES PRINT SCREEN e Select Download A pop up box appears asking if you want to open or save the file e Click Open If you do not get the Open Save dialog box pop ups may be disabled e Click the associated link to Enable pop ups Then click Download again Page 26 DIRECT VERIFICATION e The list containing all Matched direct verification records will display on the screen in Excel FIGURE 24 DIRECT VERIFICATION DOWNLOAD SCREEN See page Error Bookmark not defined for instructions on how to save the file in different versions of Excel After saving the file click the Direct Verification link in the upper left corner to return to the Direct Verification Main Page When your direct verification activities are complete close the Direct Certification Direct Verification window by clicking Exit in the upper Page 2 4 Acronyms CD code CE CEP CSV DC DCDV DOB DV EDG FERPA FND HHSC lE LEA NSLP PDF PEIMS PII POS RCCI SBP SNAP SNP SSN TANF TDA TEA TX UNPS USDA County district identification code assigned by TEA Contracting Entity Community Eligibility Provision Comma
16. ch criteria you will see the message No matches found Click the Back button to return to the direct verification search screen ase EG Humber TELT Social Security Student s Full Mame Birth Date COMNty Verified For Matched Re idence 9224519 gikiiiii 72 1 P2605907 E 11525 giim tabard FIGURE 11 DIRECT VERIFICATION SEARCH RESULTS If one or more records exist that match the entered search criteria the results will display on the screen Direct Venficaton Student Details Student s Full Name lt u Social Security eee e 8507 Verified For Reduced Reference ID aes 28 Case EDG Ea e Student Details Birth Date 1 8 2002 Address County HARRIS Matched FIGURE 12 DIRECT VERIFICATION RECORD DETAILS Once a record is matched it will only appear in subsequent searches if you select All in the search criteria Selecting Matched on a search screen will exclude this record from the results In addition the matched To access a specific record click the View link to the left of the desired record Page 16 To indicate that a record is being used to directly verify a student click Match Your CE ID will then display in the Matched field To print the record click Print If you click Match on a record and subsequently realize this record should not be matched you can click Unmatch Your CE ID will be removed from the
17. ch criteria you can also include a Sounds Like search on the first name Selecting this option will result in matches where the last name and birth Page 18 date fields match but the first name has a different spelling ex Marisa vs Marissa Click Search If no records exist that match the entered search criteria you will see the message No matches found Click the Back button to return to the direct verification search screen If one or more records exist that match the entered search criteria the results will display on the screen 3 1 2 Print an Individual Direct Verification Record Follow the steps to perform a manual search and then select the desired record by clicking Details Click Print Direct Venfication Student Details Student s Full Name lt a Social Security 8507 Verified For Reduced Reference ID 1154628 Case EDG 2m Student Details Birth Date 1 8 2002 Address County HARRIS Matched FIGURE 15 DIRECT VERIFICATION RECORD DETAILS Page 19 Click the Printer icon under the Direct Certification link to print the record ye 1 1 a TEXAS DEPARTMENT OF AGRICULTURE rpt_DirectVerificationDetail rpt DIRECT VERIFICATION FOR NATIONAL SCHOOL LUNCH 10 4 2011 Last Name OAWTON First Name CHRISTIAN Middle Name SSN Birth Date 01 08 2002 Address 22204 WEBB ST City HOCKLEY State TX Zip 77447 Case EDG Number 3 007 985 00 Matched by CE I
18. e latest version of Google Chrome which automatically updates whenever it detects that a new version of the browser is available TDA Supports the current and previous major releases of Firefox Internet Explorer and Safari on a rolling basis Each time a new version is released TDA begins supporting that version and stops supporting the third most recent version Page 8 You will receive an unauthorized user message if you have just changed your password 2 1 3 Preferred Screen Resolution The minimum screen resolution for desktop is 1024 x 768 px 2 1 4 TX UNPS User ID TX UNPS serves as the security gateway for DCDV Before you can begin using TX UNPS and the DCDV module you must be assigned a user ID and password by the TX UNPS Help Desk To access and use the DCDV module you must have the SNP CE Admin security group Once this setup is complete you may use the Internet and your assigned user ID and password to access and log onto the TX UNPS web site Your password for TX UNPS must be updated every 90 days When a TX UNPS password is changed it must be updated in the TDA database before you can access the DCDV module The database is refreshed about 6 PM every evening Normally you can access the DCDV module the next day after changing your password If you change your password late in the evening you may have to wait two days before accessing the DCDV module The TDA Helpdesk can assist you with your T
19. ed further assistance please call CNPIMS at 877 TEX MEAL Please do not send questions by email To get the complete Direct Verification list for the district click on View Print or Download button To get updates to the Direct Verification list please select the appropriate set of updates and Click on View Print or Download button Download Figure 20 All Direct Verification Matches Print Screen Select View Print The list containing all Matched direct verification records will display on the screen 1 fi TEXAS DEPARTMENT OF AGRICULTURE DIRECT VERIFICATION FOR HATIOHAL SCHOOL LUNCH 1042011 First Hame bidde Hame Last Name District Num Figure 21 Direct Certification View Print Screen Click the Printer icon under the Direct Certification link to print the list of students A pop up box appears asking for the page range Select All and click OK Another pop up box appears asking if you want to open or save the file Click Open Page 25 The list will display in PDF format Click the Printer icon on the page Close the PDF window Click the Direct Verification link in the upper left corner to return to the Direct Verification Main Page When your direct verification activities are complete close the Direct Certification Direct Verification window by clicking Exit in the upper right corner 3 5 To Download a Listing of All Direct Verification Matches On the Direct Verific
20. er SNP specific information Announcements regarding Direct Certification and Verification will be posted here as well 2 2 4 Access the School Nutrition Programs Home Page e On the Programs screen select School Nutrition Programs the blue tile on the top row left side Page 11 DIRECT VERIFICATON e The School Nutrition Programs home page displays Figure 3 School Nutrition Progra Welcome to the Texas Unified Nutrition Programs System FIGURE 3 SNP HOME PAGE 2 2 5 Access the Direct Verification Module e Select Applications from the blue menu bar at the top Figure 4 School Nutrition Program FIGURE 4 BLUE MENU BAR e From the Applications list select Direct Certification Direct Verification near bottom of list Figure 5 Item Contracting Entity Manager Application Packet Meal Pattern Compliance Summary Verification Report Verification Summary Food Safety Inspections Food Safety Inspections Summary Summer Nutrition Program Costs Capital Expend Site Enrollment Community Eligibility Provision Texas Summer Mandate FIGURE 5 APPLICATIONS MENU Page 12 The screen will not open If you have a pop up blocker running on your system If this occurs hold down the CTRL key and select Direct Certification Direct Verification again e From the DCDV program page select the Direct Certification Direct Verification link at bottom of page Figure 8 Applications gt
21. ollecting applications must report Section 4 Report number of applications A approved as of October 1 Report number of students B as of the last operating day in October A Number of B Numberof Applications Students H Approved as categorically FREE Eligible Based on those pronding HA up documentation fe g a case number for SNAP TANF FDPIR on application ee nen eee ee These numbers are automatically passa ceca Based on household size and OwO income nformation TA Total FREE Eligible Students Reported T2 Total Reduced PRICE Eligible Students Reported men calculated from Sections Use your calculator to sum the number of applications You may need that info in Section 5 Section 5 TX UNPS Sereen Not sure if you should check Section 5 this Call your ESC All SFAs must report Section or check box 5 1 if applicable 1 Check the box if ALL schools and or RCCIS are exempt from verification or ALL schools are Provision schools in a base year If 5 1 is check no further reporting in Section 5 is required e Was verification performed and completed re completed sl re ae Error prone applications are household applications approw red m piesis wane a5 of October ieee Mehl ncome e within 9100 of the verification was NOT performed or the process was not completed 5 3 Type of Verification process used ni 0 of the annual ims Standard Lesser of 3 or 3 000 error prone Altemate one Lesser of
22. perating day of October Verification results are reported on the Verification Report in TX UNPS by February 1 1 3 Direct Verification Policy Only the free and reduced priced applications are verified You must not verify the applications of students if the eligibility was made in one of the following ways e Students that are directly certified e Students living tn residential child care institutions RCCI e Students attending a school that administers the Community Eligibility Program CEP or Special Assistance Provision 2 P2 with the exception of P2 schools establishing their base year Page 6 DIRECT VERIFICATON e Students attending a school that participate in the Special Milk Program only e Schools attending a school where there is no separate charge for food service and no special cash assistance claimed If you determine through Direct Verification that a student is categorically eligible for SNAP or TANF all students in the household are extended eligibility Page 7 2 Logging On to the DCDV Module 2 1 Getting Started with the DCDV Module 2 1 1 Equipment In order to fully utilize the DCDV module you will need the following e A computer with internet access e Adobe PDF Reader e Excel Viewer if you do not have MS Office e TXUNPS User ID and Password 2 1 2 Minimum Browser Requirements TDA supports only modern browsers which also provide improved security and performance TDA does support th
23. reasing DV the number of application that you must verify by contacting the household is decreased If any student in the household ts identified using the DCDV module all students in the household are directly verified and there is no need to request additional information from the household The Texas Department of Agriculture TDA the Texas Education Agency TEA and the Texas Health and Human Services Commission HHSC have developed a database that allows you to match the nine digit Eligibility Determination Group EDG number to student in the household For children who qualify for Medicaid of CHIP the database will report whether student is eligible for free or reduced price meals Page 5 Direct Certification allows you to match SNAP or TANF households Direct Verification will allow you to verify household participation in SNAP TANF Medicaid or the Children s Health Insurance Program CHIP but there is no indicator for what program 1 2 Verification Time Period The Verification Official can verify an application as soon as it is approved before the official start date of October 1 On October 1 you must determine the number of verifications to be conducted for the school year and begin the verification process If you conduct Direct Verification you must complete it before asking a household to provide documentation Verification must be completed by November 15 on students who were enrolled the last o
24. unty district code assigned by TEA 7 Meal Code Character Ne F for Free or F R for Reduced 8 CE ID Numeric Y 5 digit ID 00528 assigned by TX UNPS Page 22 Once the file is formatted correct logon to the DCDV module On the Direct Verification main page select District Import Click here for Help If you need further assistance please call CNPIMS at 877 TEX MEAL Please do not send questions by email The file you import must be a comma delimited file with the suffix of csv The file must not be any larger than 4MB pload File FIGURE 17 DV UPLOAD SCREEN Click Browse and locate the file you wish to upload Click Upload File A pop up box appears asking if you want to open or save the file Click Open If you do not get the Open Save dialog box pop ups may be disabled Click the associated link to Enable pop ups File Download Do you want to open or save this file Name d TOA best CNPIMS DY Import Save Results csy Type Microsoft Office Excel Comma Separated Values File From bestdcdy texasagriculture gov While files from the Intemet can be useful some files can potentially harm your computer If you do not tust the source do not open or save this file What s the nesk FIGURE 18 DIRECT VERIFICATION BATCH UPLOAD RESPONSE Pop Up SCREEN The list containing the results of the batch upload will display on the screen in Excel Page 23 DIRECT VERIFICATION lastn
25. xas Department of Agriculture DIRECT VERIFICATION SYSTEM USER MANUAL SY 2016 1 QUICK OVERVIEW DIRECT VERIFICATION DIRECT VERIFICATION PROCESS AND POLICY VERIFICATION 1 1 Direct Verification 1 2 Verification Time Period 1 3 Direct Verification Policy 2 LOGGING ON TO THE DCDV MODULE 2 1 Getting Started with the DCDV Module 2 1 1 Equipment 2 1 2 Minimum Browser Requirements 2 1 3 Preferred Screen Resolution 2 1 4 TX UNPS User ID 2 1 5 Accessing the TX UNPS Web Site 2 2 Logging On to TX UNPS 2 2 1 Log on 2 2 2 TX UNPS Programs Page 2 2 3 School Nutrition Programs Home Page 2 2 4 Access the School Nutrition Programs Home Page 2 2 5 Access the Direct Verification Module 2 2 6 Log on to DV Module 2 2 7 Logging Out 2 2 8 Protect Your Identify VO O o OO o 10 10 10 11 11 12 13 14 14 3 MANUAL SEARCH CASE ELIGIBILITY DETERMINATION GROUP EDG NUMBER 15 3 1 Manual Search without Case EDG Number 3 1 1 Search Parameters 3 1 2 Print an Individual Direct Verification Record 3 2 Batch Upload Search of Direct Verification Records 3 3 Saving the File 3 4 To View or Print a Listing of All Direct Verification Matches 17 18 19 20 25 25 Page 2 DIRECT VERIFICATON 3 5 To Download a Listing of All Direct Verification Matches 26 4 ACRONYMS 28 5 WHAT IS THE DIFFERENCE BETWEEN DC AND DV 29 6 TIPS FOR COMPLETING THE VERIFICATION REPORT 30 Page 3 1 Quick Overview Direct Verification What is
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