Request Certificates and Service Record
Contents
1. Gp Human Resource Information System User Manual Self Service Module PCC Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record INTRODUCTION This manual was developed for the purpose of guiding Human Resource Development Officers in using navigating and utilizing the HRIS As the country s premier University UP aims to adapt new technology to make our operations more effective and more efficient With HRIS all HR operations across the entire UP system will be consolidated into one secure system accessible to both the employees and Human Resource Department Offices HRDOs This will not only help both the HR and the employee to easily access employee record and information across CUs it will also lessen the paperwork and the effort exerted in passing information from one campus to another Though HR Information is exclusive to HRD Offices some information are needed to be shared to other offices such as Accounting for Payroll Through the HRIS shared processes will be integrated for easier transactions for both offices sharing the same information Symbols and Conventions Used in This Manual To highlight the codes and Uniform Resource Locators URLs they are written in monospace font They will be found in this manual like this hris up edu ph It is also important to be familiar with the symbols used both in the HR Information System and this manual Some of the buttons2. HRIS User Manual Employee Self Service Module Request Certificates and Service Record Click the Quick Select icon that corresponds to the Type of Certificate you want to request cbsdev0 up edu ph OA_HTML cabo jsps ajsp _t fredRC Bence UTF 6 amp _minWidth 750 amp _ minMeght 5504iconfigName OAConfig Search and Select Type Cancel Select Search To find your tem select a fiter tem in the pulldown lst and enter a value in the text field then select the Go button Search By Type Cancel Apply Employee Number 10000 Busness Group University of the Philippines Cancel _ Apply Page 12 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record Step 6 Click Apply once UP Employee Self Service all information have been entered Your changes will then be equest for Certificate et Esai Saved and you will be Ejona PA morno oe sethantes directed to the Request for Type Certiicate of Employment wij Q Certificates and Service Purpose Application oe Record Special esi see Information page Page 13 of 16 UP Employee Self Service Request for Certificates and Service Record Special information Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record Cancej Save For Later Badk _mext
3. Ex Dr Ms Prof Atty etc HRDO Human Resource Development Office First Name First Name First Name of Employee HRIS Human Resource Information System Middle Name Middle Name Middle Name of Employee URL Uniform Resource Locator Surname Last Name Last Name of Employee CSC Civil Service Commission Name Suffix Ex I Il Hl Jr Sr HRD Human Resource Extension Department Page 4 of 16 UP Number Date of Birth Place of Birth Civil Status Sex E mail Address Telephone Number Address Type Residential Address Zip code Employee Number Date of Birth Place of Birth Marital Status Gender Email Address Phone Numbers Address Type Address Zip Code Using Your HRIS Account Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record Employee Number CU s Date of Birth of Employee IS Determine by Town Province Region and Country of Birth Civil status of employee Gender of Employee Valid address of the employee Phone number of employee Address Type of employee s address either Permanent or Residential Employee s address determine with Town City Region and Country Zip Code of employee s address Constituent Units Information System Your HRIS account contains your personal and employment related information hence protecting your account s security is an imperative Here are a few reminders e Your credentials
4. and symbols used are listed below lon Ci escription O O SS Search Button This button indicates that a field has a List of Values which contains universal values for that field However there are fields which may have a List of Values but also accept free texts There are also some fields with a List of Values that strictly follow the universal List of Values Page 2 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record Calendar Button These icons usually appear in fields that require dates Clicking this icon will redirect you to another window that contains a calendar Select the correct month day and year from the calendar and click OK to apply that date Delete Button Click this icon located beside a field if you want to remove that entry from the section e g Phone Number GETTING STARTED Technical Guidelines For the system to run properly note that is important to check on the following technical requirements e Browsers The HRIS Self Service runs best on the following web browsers e Mozilla Firefox e Safari e Internet Explorer version 10 and below only e Google Chrome e Operating Systems HRIS works on all major operating systems e g Windows7 Windows 8 Linux Mac OS X e Internet Connection Though HRIS works on any operating system and browser you cannot log in or access any of its features without an internet connection As long as you are c
5. Employee Name Employee Number 10000 Organization Email Address upceduph Business Group University of the gt _ Request for Philippines Select Object Delete Update Add Certificate of Employment Purpose Start Date End Date jen Job Appicaton 29 Jul 2015 Catfcte d Ergoyren New Certificate of Employment wth Annual Salary 5 sais Cetfcae of Empoyres wth Annual Salary Page 14 of 16 _ Cancel Save for tater Back mext Step 7 Click the Next button to proceed with submitting your request with your request marked as New under the Status column Note that you can also opt to select other actions Cancel Clicking the cancel button will delete current activity A prompt will appear asking you to confirm the cancelation of your activities Click Yes if you wish to completely cancel the activity Click No to go back to the previous page Save for Later This option will temporarily store the entries you ve made for revisions completion in the future A prompt will appear after you click the Save for Later button where you will be asked to confirm the option you ve chosen Click OK and you will be redirected back to the Home Page Main Menu Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record UP Employee Self Service Request for Certificates and Service Record Review Employee Name Organzati
6. k next iecdumcmdiaien aii Maa Grou University of the Philippines Click the Add button to make a new request Select object Delete update aad T Pa im a End Date You will be directed then to rape unr the Request for Certificate Cancel Save for Later Back page Page 9 of 16 UP Employee Self Service Request for Certificate Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record Home ogeut Help Pe rsonalize Page Page 10 of 16 Step 5 Fill out the Type and Purpose fields which are required fields Remember that fields with asterisk sign are required fields which may not be left blank in order to proceed Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record To fill out the Type field click the magnifying glass beside its field ebsdev01 up edu ph OA_HTML cabo jsps ajsp _t fredRC Bence UTF 8 amp _minWidth 750 amp _minHeight 5504iconfigName OAConfig Sea rch and Select T The Search and Select Type conc Asp Window will open Employee Number 10000 a ee Click the Go button The list of values for the types of Soot so certificate will then appear To find your tern select a fiter tern in the pulldown Ist and enter a value in the text field then select the Go button Page 11 of 16 Doc Ref eUP
7. m Type Subject Sent Due Request for Certificates 5 Al Actions Awatna Your SYSADMIN HR Chance Speal Information has been forwarded for agproval to Yan Evelyn 14 Aug 2015 l ntion Johnson Sarah HR Save For Later Chanae Specal Information 5 saved for Bter 28 Jul 2015 and Service Reco rds Absence Management Johnson Sarah HR Save For Later Change Specal Information amp saved for iter 19 Jun 2015 E TE Change Speca informanon g avec foc brer ae Special Information page S Feedback Lagaya MichaelHR WPM Pan Roliec back 1PS Test Paralel Jan Jun 2015 26 Mar 2015 S Limited Practice of Profession Lagaya MichaelHR WPM Pan Refreshed scorecard 26 Mar 2015 publications TIP Vacation Rules Redirect or auto respond to notficatons E Creatwe Works TIP Workist Access Specify which users can view and act upon your notifications E Other Scholarly Works LE My Informanon E Other Special Information E Personal Information Hne LE ACICE K ehiel eee ie 5 Request for Certficates and Service Record Request for Overt E Request for Travel Authority ia Page 8 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record Step 4 On the Request for UP Employee Self Service Certificates and Service Record page you can add and or update an existing Request tor Cortincates and Service Recort Speciaiwiomaton CNTY a Cance Save For Later Bac
8. on Ema Address Review your changes and f needed attach supporting documents O indkates Changed Items up edu ph Proposed Type Certficate of Employment with Annual Salary Purpose Appicabon Start Date 14 Aug 2015 i l i To help approvers understand tha request you can attach supporting documents images or inks to this acon None Add Details Line No a owl Approver Type Approver Yan Evelyn HR People 1 Save For Later _Cancel _ Printable Page _ Save For Later Back _ Submit Cancel Printable Page Step 8 On the Request for Certificates and Service Record Review page click the Submit button once you have finished reviewing the details you have entered Note that it is also optional to include attachments on your request Just click the Add button to upload files for your approvers reference Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record After clicking the Submit UP Employee Self Service button you will receive a Confirmation message that __ E your request has been i e submitted for your Confirmation Manager s approval Your changes have been submitted for manager approval Logout Help Personalize Page About this Page Privacy Statement Page 16 of 16
9. onnected to an internet connection e g campus office network home broadband DSL USB dongle etc you can access HRIS anywhere around the globe Any connectivity problem should be referred to your local IT offices CU office based or internet service provider PLDT Globe Smart etc In cases when your concerns are HRIS related refer to the local HRIS Technical assigned to your CU e User Accounts Page 3 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record User accounts are usually distributed by the HR personnel assigned to your unit If you re having trouble using the issued account credentials simply click the Log In Assistance Option in the log in page gt Forgot Password Enter username and instruction on how to reset your password will be emailed to you gt Forgot Username Enter the email address associated with your account and your username will be emailed to you e eUP System Helpdesk Contact no 02 376 3100 e mail helpdesk up edu ph Definition of Terms Before you can fully utilize the features of the system it will also help to remember that there may be terms and features in the system that use different labels as opposed to the international standard terms The table below shows the basic terms used in the system and their counterparts used in UP operations outside of HRIS UP HRIS Meaning Abbreviation Meaning Title Title
10. username and password are unique but it can also be used to log in to other information systems e Do not share your log in credentials to anyone Make sure to lock your computer or log out your account before leaving your computer The system may have an auto log out option but there may still be an instance in between that may allow other people to view and use your profile e Change your password regularly and make sure you report any Suspicious encounters in your account Page 5 of 16 REQUEST CERTIFICATES AND SERVICE RECORD Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record REQUEST CERTIFICATES AND SERVICE RECORD Step 1 Go to hris up edu ph Step 2 Enter your username and password to log in the HR Information System Once you have pressed the enter button of your keyboard or clicked the Log in button located in your log in page you will lt lt be directed to the HRIS User Home Page Page 7 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Request Certificates and Service Record Step 3 On the HRIS Main Univeraity of the Philippines Menu on your left select the UP Employee Self Service folder then click Request for Certificates cones nh scrormson ANd Service Record from Sara Ona eneas the drop down list Man Mo Work st nn You will be directed to the S EuP Employee Saf Service Standard Fro
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