PBS archive add on CPP - Manual Part B
Contents
1.2. Eb Order types production order OC vax Diagram 6 Selection screen for Customizing options The user specific settings must then be carried out The residence time of the pro duction orders in the database must be maintained using the transaction OPJH First the production order type to be processed e g PP01 has to be selected in a selection screen Heee e rar I Pak Produto orseriDEs orim PPO Standard Production Order nt numeen Pos resuion onser et numen PETT pr onser nemak RED tiwo o roccionoveriarkanban D cm a Diagram 7 Definition of residence periods By clicking on the magnifying glass you are taken to the processing of the detail maintenance for the selected order type here PPS production order PP0O1 For PBS software PBS archive add on CPP for SAP Administration 16 archiving you only have to maintain here the residence time 1 and 2 Residence time 1 is related to the setting of the deletion flag residence time 2 to the setting of the deletion indicator After maintaining the residence times the preprocessing program to set the dele tion flag or the deletion indicator can be started To do this select the correspond ing buttons or start the preprocessing program PPARCHP 1 directly The preproc essing program should be started in the background via a variant that has been de fined correspondingly G ei 6080 DAR S045 he Change View Maintain Production O
3. PBS software PBS archive add on Production Orders Manual Part B Administration Compatible with SAP R 3 4 x SAP ERP 5 0 and 6 0 SAP Ce rtified December 2 2009 Powered by SAP NetWeaver PBS archive add on CPP Administration 2 1999 2009 PBS Software GmbH Schwanheimer Strasse 144a 64625 Bensheim Germany SOFTWAR Phone 49 6251 174 0 Fax 49 6251 174 174 Email info pbs software com Internet www pbs software com EA NEATE PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP and others are registered trademarks of SAP AG Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS a software PBS archive add on CPP Administration 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compli ance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during inter nal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into practice the requirements that were described above for a s
4. Load Admin Table from the PBS archive menu of the PBS archive add on CPP First you only need to place the PBS index file and the corresponding SAP archive file in the original file directory PBS a software PBS archive add on CPP for SAP Administration 33 3 13 Summary Archiving of production orders from the SAP database using the transaction SARA or CO78 respectively for the archiving object PP_ORDER Construction of the PBS archive indices for the SAP archive files via the PBS ar chive add on CPP using the program PBS CPP_LDR3 Loading of the archive table of contents of the PBS archive add on CPP into the table PBS CPP_ARCHIDX using the program PBS CPP_IDXG Testing the archive access using the PBS utility PBS CPP_SCAN PBS a software PBS archive add on CPP for SAP Administration 34 4 Display Transactions of the PBS archive add on CPP The transactions of the PBS archive add on are explained in detail in manual part C user manual This chapter only gives a general overview of the supplied trans actions in the PBS namespace and for the SAP release 4 x Transaction Description PBS CPP Menu of the PBS archive add on CPP PBS YOAO Display production orders from database and archive PBS COAS3 Display archive data via PBS index PBS CO03 CO03 Display production orders from database and archive Table 4 Transactions of the PBS archive add on CPP PBS a software
5. HI OBOBA PBS archive add on CPP Index Activation mR Aho Ae Or 31 10 2003 PBS archive add on GPP Index Activation 021991 001 PES CFP 100IKOD 001 21991000001 2 049 621991 001 PES CFP 1OGIKO be 621991000002 2 504 021991 001 PES CFP 100IKD 032 021991000003 2 961 621991 001 PES CFP 10QIKOD 101 621991000004 3 780 621991 607 PB5 CPP 1OQING GOOURGE2368 821991000001 4 465 621991 001 PES CFP 100IP1 400 100 621991000001 5 058 621991 607 PBS CPP 100IP1 400 140 621991000002 a Bee 621991 607 PB5 CPP 1OGIP1 400 150 621991000003 ela 621991 001 PES CFP 100IP1 F 100 021991000004 Gr aoe 621991 001 PES CFP 100IF1 F 100 001 021991000005 T 80 021991 001 PES CFP 1O01IP1 F 100 002 021991000006 T 452 621991 001 PES CFP 100IF1 F 100 031 021991000007 7 921 621991 001 PES CFP 100IF1 F 100 032 021991000008 a B44 021991 001 PES CFP 100IPF1 T 021991000009 9 199 621991 001 PES CPP 100ISH 4 gogga 021991000001 9 700 621991 607 PB5 CPP 1O01ISB 101000 621991000001 10 830 621991 001 PES CPP 100I E 100041 021991000002 11 529 621991 001 PES CFP 1O0ISB 100043 021991000003 12 126 021991 001 PES CFP 100I E 100051 021991000004 12 631 621991 001 PES CFP 1O0ISB 100073 621991000005 13 089 621991 001 PES CFP 100I E 10D00C6 021991000006 13 589 021991 001 PES CFP 1HBISC FPO11000 021991000001 14 209 621991 001 PES CFP 100I6C FPO200G1 021991000002 14 913 621991 001 PES CFP 100IKF 001 021991000001 15 763 0219
6. available depends on the number of produc tion orders that are to be kept in the PBS archive index In order to store the com plete index data for an archived production order about 100 bytes are required An additional 5 bytes per document for management information which is kept in the SAP database must also be reckoned Performance and runtime during the construction of the archive indices of the PBS archive add on CPP strongly depend on the efficiency of the system that is used and the data volume to be processed PBS a software PBS archive add on CPP for SAP Administration 32 3 12 Long Term Archiving Concept Many users have to retain production orders that were archived in the PBS archive add on CPP accessible online for a long period for example more than five years If additionally the data volume is very large the complete data volume archived in the PBS archive add on CPP can increase so much that a good performance of the online accesses to the PBS archive is no longer possible even in the case of an ef ficient system To reduce the data volume that is accessed online the user may wish to occasion ally switch off one or more archive runs of the PBS archive add on CPP from online access without deleting the actual PBS archives As the indices of the dif ferent archive runs are not merged in the PBS archive add on CPP this wish can be easily fulfilled by the utilities of the PBS archive add on CPP only
7. during your day to day business The unrestricted data access is realized by an intelligent indexing concept It extends the SAP ar chive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort PBS a software PBS archive add on CPP Administration 4 The PBS archive index is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the archive data simultaneously via the PBS archive add on in dex For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to subsequent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into ac count the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be tripled by performing data archiving Thus time i
8. indices that you can use to access directly the archived production orders in the SAP archive files Program Edit Goto System Help 19 ece gum anss Spee Archive add on CPP Index Generation gt Data from SAP archive Select manually SAP archive from 01 81 1990 Select automatically SAP archive from 01 01 1990 Split automatic in max 999 runs with a maximum of 999 single files Select production orders Only prod orders with basic finish date after 61 01 1996 Process all production orders tom input Process sequential number range from 1 ia 9 999 999 Set Up additional indices C Reservation number CI Component C Purch requisition C Order status C Collective order Postprocess prog C Activate index Diagram 13 Selection screen of the load program PBS CPP_LDR3 PBS a software PBS archive add on CPP for SAP Administration 22 Parameters Select manually If this parameter is selected the SAP archive files that are currently available are selected when you press the button SAP archive Select automatically If this option is selected all available SAP archive files that were created after the date indicated are processed automatically as long as they match the maximum number of runs with a maximum number each Only prod orders with basic finish date after Use this date to filter out data from the input based on its last changed on date Process all
9. the load program Below we mention the most important topics you have to keep in mind when ar chiving production orders with SARA Please refer to the corresponding SAP documentation before you archive and delete production orders from your data base The archive setup of the PBS archive add on CPP is described in the following chapters PBS a software PBS archive addon CPP for SAP s Ss Ss S SC Administration 14 3 2 Preparation of SAP Archiving Having called the transaction SARA enter the name of the archiving object PP_ORDER Now you can select different buttons to start the accessible func tions ajgh eee She Archive Administration initial Screen g Customizing Database Tables Information System l op PP_ORDER I4 Preproc 22 Management Diagram 5 Archive administration PP_ORDER archiving Before the actual archiving of the production orders the Customizing settings first have to be checked Select the button Customizing in the initial screen of the transaction SARA You are taken to the selection screen of the Customizing op tions for PP_ORDER normally no changes of the technical and the basis parame ters are necessary PBS software PBS archive add on CPP for SAP Administration 15 Data Archiving Customizing gt Technical Settings gt Technical Settings Cross Client File Names Paths Client Specitic File Names
10. 91 001 PES CFP 1O0L0G 20031031 621991 16 616 621991 001 PES CFP 100LAUF 20031031 621991 17 670 Diagram 16 CPP entries in table PBS CPP_ARCHIDX 3 8 Further Load Processes Due to the ADK technique of the load program used in the PBS archive add on CPP merge runs are no longer necessary A PBS archive index file is generated corresponding to each SAP archive file Therefore all further load runs have the identical procedure as in first load run PBS a software PBS archive add on CPP for SAP Administration 27 3 9 Delete PBS Archive Index The archive indices created with the load program PBS CPP_LDR3 of the PBS ar chive add on CPP can if necessary be deleted In this process the program PBS CPP_DELR is used to delete the entries of the PBS archive indices from the database tables ADMI RUN ADMI FILES and PBS CPP_ARCHIDX Further more the created file in which the PBS archive indices are stored is physically de leted from the magnetic disk Archive Administration Select Files for Read Prog ram PBS archive add on CPP Production Orders HO o 821991 31 10 2003 PBS archive add on CPP GO o 821998 31 10 2003 PBS archive add on CPP fale fea 021989 31 10 2003 PBS archive add on CPP Diagram 17 Selection for deleting index files that were set up The PBS archiving run to be deleted is selected from a list of archiving runs multi ple selection possible The result of the deletion run is
11. BS ar chive add on CPP Construction and use of the PBS archive add on CPP always requires successful data archiving to have been performed using SAP means and access to the ar chive file created in this way From 4 0B this access can also be realized via an optical archiving system using ArchiveLink In this case the status of the archive file must be Accessible The PBS archive add on CPP uses the archiving runs of the archiving objects PP ORDER production order Changeable Settings Motes l File Mame iusrsapE4 nS Y SiglobalAtPP0S290 ARCHIYE Logical Path Physical File Mame fusr sapfes S Siqlobal RPPO5290 ARCHIVE S Archive File ls Accessible Diagram 3 Status of the archive file You can determine the status of the archive files for the various archiving runs via transaction SARA In order to display the documents correctly and realize the re porting via the PBS archive add on the deletion run of the SAP archiving must ha ve been successful PBS a software PBS archive add on CPP for SAP Administration 11 The generated SAP archiving runs are read and written into the file system of the PBS archive add on CPP see installation manual via the PBS load program PBS CPP_LDR8 During this process secondary indices are created in the file system to enable efficient access If a PBS archive already exists the load pro gram adds the new data from the SAP archive to this already existing archive l
12. Favorites Extras System Help BNIB CAGARA n0 SAF Easy Access CH S E omer menu l2 lla Create role fee Diagram 1 Creating activity group role You can freely define the name of the activity group role the name can also be within the PBS namespace A PBS area menu is then transferred by pressing the function key Transfer menus from area menus by indicating the corresponding PBS menu name During the transfer the system query for the explosion of the area menu should be answered with yes Usernames Edit Goto Information Environment System Help alkaleca SHB anoa Her Display User sl cy Licente Data g References User KRUEGER Last Changed KRUEGER 23 10 2003 16 53 26 Status Saved Address i Logon data i Defaults i Parameters eo Ee Et Et os e Reference User for Additional Rights Roles Profiles i Groups OOB Mame e S 2310 200331 12 9999 PBS archive add ons Diagram 2 Assignment to a user master PBS a software PBS archive add on CPP for SAP Administration 9 The activity group role created in this way can now be integrated in the correspond ing user master We recommend that the global activity group role PBS PBS is as signed to the administrators and the special function menu PBS CPP to the end users PBS a software PBS archive add on CPP for SAP Administration 10 2 3 Basic Information on the P
13. The load program reads the SAP archive files creates secondary indices and stores this data in compressed form on mag netic disks outside the SAP database Within the database a subsequent run only stores a small amount of information in the table PBS CPP_ARCHIDX To create the PBS index file the SAP Archive Development Kit ADK is also used which simplifies the management of the PBS archive add on CPP and allows a function ality identical to that of the SAP archiving objects Thus it guarantees continuous functioning also in the case of release changes The special archiving object of the PBS archive add on CPP is PBS CPP The production orders that have been archived and then transported into the PBS archive add on CPP are again available online and can be evaluated easily with the PBS transactions The PBS transactions are identical to the corresponding SAP transactions e g PBS CO03 corresponds to CO03 from a functional point of view Production orders can be read and displayed both from the SAP database as well as from the PBS archive add on CPP using the transaction PBS YOAO PBS a software PBS archive add on CPP for SAP Administration 13 A daily backup of the PBS archive add on CPP is in contrast to the SAP data base not necessary as the archive data can no longer be changed The SAP ar chive file that is created during the next reorganization of the database can be added to the existing PBS archive add on using
14. ation manual was written to make construction and administration of the PBS archive add on CPP as easy as possible At first data archiving with SAP transaction SARA is discussed the second topic is the construction of the PBS archive add on CPP from the SAP archive files The modular user manual of each PBS archive add on is composed of partial manuals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions or problems regarding the PBS archive add ons please call the PBS Software GmbH Service Hotline Phone 49 6251 174 110 Fax 49 6251 174 174 Email hotline pbs software com Release Compatibility The PBS archive add on CPP discussed in this manual runs with the basis pro grams of SAP AG 69190 Walldorf Baden for SAP system releases 4 0 4 5 4 6 R 3 Enterprise ERP 2004 and ERP 6 0 PBS a software PBS archive add on CPP for SAP Administration 7 2 Overview of the PBS archive add on CPP 2 1 Object Names As already described in the installation manual Part A PBS Software GmbH has its own namespace from Release 4 0 The names of the programs and objects de scribed in this manual originate exclusively from this namespace For customers using an SAP release up to 3 1 we have listed below the obj
15. dministration Overview of Archiving Sessions Beka ashe Spool List Storage System Customizing Database Tables Information System Gp Statistics sessions and Files for Archiving Object 10 Incomplete Archiving Sessions gt 12649 12654 25 03 2002 25 03 2002 Complete Archiving Sessions 72295 12759 27 10 2007 29 05 2002 ai ail 12574 12568 12556 12552 12293 29 05 2002 OF 02 2002 31 01 2002 30 01 2002 30 01 2002 27 10 2001 PBS 10271973 PAS 1C021973 PBS 1021973 Diagram 11 SAP archive administration display of the created archives PBS a software PBS archive add on CPP for SAP Administration 20 3 4 Administration Board The PBS Administration Board is the central administration instrument of the indi ces that have been generated using the ADK technique List Edit Check Display Generate System Help HB IBi G66 08 8B SBHRHXD fe er Administration Board CPP 5 active indices SBA Yal EE S Active indices _ Inactive indices index Joreatedion JUser ADK status Pas status 648704 45 072009 KRUEGER OOB Complete COB active e ae e e Diagram 12 Administration Board of PBS archive add on CPP ac is SEE By activating an index area the indices are made available to the user Only deactivated index areas can be activated Y Deactivating an index area means that the indices are no longer available to users EA Deletion of an index area results i
16. ects of the PBS namespace used in this manual along with those for the releases up to 3 1 For a complete list of all objects please refer to the text file log txt which you receive with the transport see installation manual Description objec Rotax porox Transaction PBS YOAO YOAO Display production orders from database and archive Transaction PBS COA3 YOA3 Display archive data via PBS index Transaction PBS CO03 ZO03 Display production orders from database and archive PBS CPP YCPP Menu CPP PBS PBS ZPBS Menu PBS Table 1 Comparison of object names PBS a software PBS archive add on CPP for SAP Administration 8 2 2 Supplied Menus A menu is supplied with the PBS archive add on for all products and utilities of PBS Software GmbH as well as a special menu for the PBS archive add on CPP Up to release 4 5 this menu can be started via the transaction PBS PBS or ZPBS in 3 1 All programs described in this manual and the user transactions are contained in the menu From release 4 6 the navigation has completely changed due to the implementation of the SAP Easy Access technique This has also had an effect on the transactions in the environment of the PBS archive add ons From these menus you now have to generate activity groups 4 6B and roles from 4 6C re spectively which then can be integrated into the user master You can also create an activity group role directly from the Easy Access menu Menu Edit
17. ga FFOI 10 00043 001 FF_ORDER ar 855 onaggg 13 09 2000 30 Diagram 21 Detailed list for the first cluster of the basic list Further Utilities The utilities PBS CPP_U001 to PBS CPP_U009 are examples and are used to demonstrate the access routines of the PBS archive add on CPP These utilities can be particularly helpful when adjusting customer specific programs to the PBS archive add on CPP PBS CPP_U050 displays the corresponding secondary indices of the PBS archive add on CPP directly from the archive file The program thus checks the readability of these archive files of the archiving object PBS CPP The document number of the file to be displayed can be taken from the load program log The program PBS CPP_U050 can be started before PBS CPP_IDXG writes the table of contents into the table PBS CPP_ARCHIDX of the database PBS a software PBS archive add on CPP for SAP Administration 31 3 11 Path and Disk Space The PBS archive add on CPP is set up in database independent file systems The system administrator s task here is to reserve free memory capacity for construc tion of the PBS archive index If the directory ARCHIVE DATA_FILE suggested in the SAP file system is not to be used you can use the transactions AOBJ and FILE to enter a separate directory for the PBS archiving object PBS CPP If nec essary this directory must also be created physically on the magnetic disk The amount of disk space to be made
18. istic can also be stored in the PBS archive add on and viewed later using the program PBS CPP_SCAN User name UO w ct D F w 5 F processing processing processing processing processing processing processing processing processing NMNnNnNnNnNNDNN DN N Tr E E E ETF ct ae art processing End of Selection Start SORT End SORT SETUP of selection archive archive archive archive archive archive archive archive archive archive 12751 001PP_ORDER 12752 001PP_ORDER 12753 001PP_ORDER 12754 001PP_ORDER 12757 001PP_ORDER 12759 001PP_ORDER 12759 002PP_ORDER 12759 003PP_ORDER 12759 004PP_ORDER 12759 005PP_ORDER O O O O OO O O O PROGRAM PBS a software Administration KRUEGER 31 10 2003 Los Eas Li 15 11 Loe 15 11 Ro ella 15 11 Fast 15 11 Las Li 15 11 Losa 15 11 152 r 08 08 208 08 08 08 208 08 08 08 08 17 e147 17 23 PBS archive add on CPP for SAP Administration 24 Number of input SAP archive runs Number of input records number of input records not selected Production order indices input exported for order number AUFNR 15 for ord cat p AUTYP WERKS T5 for ord type AUART KOKRS 15 for WBS element PSPEL 0 for MRP controller DISPO LS for prod scheduler FEVOR 15 for material number MATNR t5 for sales order KDAUF 0 for reservation no RSNUM 0 for comp
19. n all dependent table contents Simmi and the physical files being flagged for deletion The log of the run for an index area provides information about the number of processed indices about the runtime and the selection criteria By using the program PBS CPP_SCAN it is possible to select an index area and display its content The index generation function enables you to index ADK files from the archiving object PP_ORDER The indices are also stored in ADK files The archiving object for this is PBS CPP Table 2 Functions in the Administration Board PBS a software PBS archive add on CPP for SAP Administration 21 3 5 The Load Program PBS CPP_LDR3 The program PBS CPP_LDR is used for the construction of the archive index files of the PBS archive add on CPP It generates all necessary indices for the ar chived production orders corresponding to each SAP archive file together with the respective location of the production order in the SAP archive file This index data is not stored in the SAP database but in the SAP file system on magnetic disk us ing the ADK technique Archive Development Kit of SAP AG Moreover the pro gram package of the PBS archive add on CPP contains the archiving object PBS CPP This is used by the program PBS CPP_LDR to create a file for the ar chive index data that is completely identical to an SAP archive file However this file does not contain archived production orders but archive
20. ng of Production Orders Having completed checked the Customizing settings you can start with the actual archiving of production orders from the database The archiving program used for this purpose is started as a background job via a variant that is maintained by se lecting the button Archive under Actions of the SARA initial screen The selec tion of the production orders to be archived is carried out in the same way as the preprocessing via a corresponding selection screen Under Options you can se lect by marking with a cross if the deletion run is first to be carried out only as a test run in this case the update run for the deletion of the archived production orders must be started separately at a later time Variant Edit Goto System Help a Ib eee CHB Anas Der Maintain Variant Report PPARCHAT Variant FEST d Attributes Selection Criteria Order number 1 a to Order type to Plant to Material number to MRP controller to Production scheduler to Basic start date to E Short text for archiving run Maximum number of orders a4 589 Block size or orders 10 Create Archive File Deletion program as test run Diagram 10 Selection variant for the archiving of production orders Having successfully completed the archiving runs you can display the generated archive files by clicking the Management button PBS a software 18 PBS archive add on CPP for SAP Administration 19 Archive A
21. onent 0 Archive data cluster exported for order number AUFNR for ord cat p AUTYP WERKS for ord type AUART KOKRS for WBS element PSPEL for MRP controller DISPO for prod scheduler FEVOR for material number MATNR for sales order KDAUF for reservation no RSNUM for component Diagram 14 Selection statistic of the program PBS CPP_LDR3 PBS a software PBS archive add on CPP for SAP Administration 3 7 Index Activation After the PBS archive add on has been constructed using the load program PBS CPP_LDR38 the administration table PBS CPP_ARCHIDX has to be loaded into the SAP system This table contains the current directory of the PBS archive add on CPP For the update of the management table in question the report PBS CPP_IDXG is used the request screen of which is shown in the diagram be low Le Program Edit Goto System _ Help ee eee ae ee H IVHi 6 6 Gaile PBS archive add on CPP Index Activation gt Select Index tor Activation eee ee automatic last one manual Diagram 15 Request screen of program PBS CPP_IDXG The parameter Automatically all can be used for activating all created stocks Us ing the option Automatically last one only the last created stock is activated It is also possible to select manually using the parameter Manually PBS a software 25 PBS archive add on CPP for SAP Administration 26 List Edit Goto System Help Gji
22. production orders from input If this option is selected the SAP archive files that are selected automatically or manually are completely processed Process sequential number range from 1 to 999999999 This option enables the selection be it automatic or manual to be processed in several runs The number indicated here has no relation to the process order num ber to be processed All process orders of the selected SAP archive files are counted up Set up additional indices In addition to the standard indices you can set up additional indices for reserva tion number or component number Both of these indices can only be evaluated by customer reports PBS a software PBS archive add on CPP for SAP 3 6 Load Process Having entered all necessary information in the selection screen of load report PBS CPP_LDR38 the selection screen can be saved as a selection variant and started as a background process Important The PBS archive add on CPP must be set up per client During runtime the program generates the PBS archive add on for production or ders from the archive data Important We recommend a data backup of the created files after each construction of the PBS archive add on However since a restart function is available for the load pro gram this is not really necessary Job log After each run of the load program a statistical report is generated which can look as follows This stat
23. rder Types Details 2 Newenties O B 2 amp BA Prat Control indicator CO Partner Update Semi active Classification Commit management Reorganization Residence Time 1 Residence Time 2 Cost controlling Settlement profile FA_ABP Prod order settlement profile Functional Area Collorder with goods movement Status management StatusProfila Header FFO00001 Production order stat profile Qprtn status profile Diagram 8 Detailed screen to maintain residence times PBS software PBS archive add on CPP for SAP Administration 17 BI9 GGe GAR anaal AA Or Maintain Variant Report PPARCHPYT Variant TEST Attributes Selection Criteria Order number to Order type to Plant to MRP controller to Production scheduler to Selection profile status Basic start date to isle Beltel Actual deliv date ta Exceeding of delivery date Set deletion flag Set deletion indicator Options Masimum number of oarders 99 999 Detailed log L Testrun Diagram 9 Selection screen of the preprocessing program The production orders to be processed are to be selected according to the entry options In the areas Actions and Options you can now select the required proc essing e g test run or update run You can reset the setting of the deletion flag but not of the deletion indicator PBS a software PBS archive add on CPP for SAP Administration 3 3 Archivi
24. s saved for the data backup PBS a software PBS archive add on CPP for SAP Table of Contents 1 2 4 Introduction Overview of the PBS archive add on CPP 2 1 2 2 2 3 Object Names Supplied Menus Basic Information on the PBS archive add on CPP Construction of the PBS archive add on CPP 3 1 3 2 3 3 3 4 3 9 3 6 3 7 3 8 3 9 3 10 3 11 3 12 3 13 Procedure Preparation of SAP Archiving Archiving of Production Orders Administration Board The Load Program PBS CPP_LDR3 Load Process Index Activation Further Load Processes Delete PBS Archive Index PBS Archive Utilities Path and Disk Space Long Term Archiving Concept Summary Display Transactions of the PBS archive add on CPP PBS a software Administration 5 PBS archive add on CPP for SAP Administration 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules such as Fl SD MM CO with a special program package specifically for the application in question You can easily see from the name which PBS archive add on belongs to which SAP module for example CFI CSD CMM CCO Something that all PBS archive add ons have in common is that they can be easily installed in the SAP system via SAP transport utilities to and SAINT For further details on the installation of the PBS archive add ons please see the installation manual manual part A This administr
25. stration AUF MR WERKS AUART AUTYP ARCHIVEREY OFFSET DOCUMENT ARC DAT r 00z2 1000 PPE 10 HH11 59 807 PP_ORDER 642 514 onagag 13 09 2000 BAHHI4Y zog FFOI 10 HHG413 001PP_ORDER 641 949 onagag 13 09 2000 0001065 zoga FFOI 10 00043 001 FF_ORDER 659 220 onagag 13 09 2000 BOOT O66 3200 PPO 10 00413 0017 PP_ORDER bri 491 BHGOoo 13 09 2000 0001085 3100 PPO 10 000413 001FF_ORDER bo4 599 BTSTETE ETE 13 09 2000 0001166 3000 FFOI 10 000413 001FF_ORDER 693 067 ongaggt 13 09 2000 60001167 aoga FFOI 10 00043 001 PP_ORDER r r r4 onagag 13 09 2000 60001168 SHUG FFOI 10 000413 001FF_ORDER PIEL ITT onagag 13 09 2000 60001185 1000 FFO1 10 HHH41 3 H PP_ORDER Fad tele BTSTETE OTE 13 09 2000 60001225 3100 FFOJ 10 00043 001 PP_ORDER r z2 136 BTSTETE UOTE 13 09 2000 0001226 3100 FFO1 10 00043 001 FF_ORDER r d 553 BTETETE ETE 13 89 2000 0001306 zoga FFOI 10 00043 001 FF_ORDER rri 120 onaggg 13 09 2000 60001307 3100 PPO 10 HO0413 001PP_ORDER fof doe BOGOoo 13 09 2000 60001365 3100 PPO 10 000413 001FF_ORDER rg 43g onaggt 13 09 2000 000425 1000 PPO 10 000413 001FF_ORDER oar 4an BTSTETE ETE 13 09 2000 60001445 3o00 FFOI 10 HHH41 3 H PP_ORDER adr 594 BTSTETE OTE 13 09 2000 0001466 SHUG FFOI 10 000413 001FF_ORDER 031 480 onagga 13 09 2000 60001585 3o00 FFOI 10 HHH41 3 H PP_ORDER B43 208 BTSTETE OTE 13 09 2000 60001567 soga FFOI 10 00043 001 PP_ORDER 058 212 onagga 13 09 2000 60001588 zoga FFOI 10 0004 3 001 PP_ORDER B64 652 BTETETE ETE 13 09 2000 60001589 zo
26. t Existing Ac Archive files PBS archive New PBS archive Diagram 4 Construction of the PBS archive add on CPP Once the PBS archive has been constructed it still has to be activated in the SAP system For this purpose please run ABAP PBS CPP_IDXG The documents can now be displayed from the PBS archive add on Chapter 3 of this manual describes the programs for the construction and the acti vation of the PBS archive add on CPP PBS a software PBS archive add on CPP for SAP Administration 12 3 Construction of the PBS archive add on CPP 3 1 Procedure The archiving object PP_ORDER in the transaction SARA SAP archiving tool is used to archive production orders from the SAP database The SAP archiving pro gram PPARCHA 1 archives the production orders in sequential files that can be ac cessed within the SAP file system The archived production orders are then deleted from the database PPARCHD1 The archived production orders can no longer be reloaded into the database Via SAP transactions the archived production orders can only be evaluated sequen tially transaction COA3 Production Order Reorg Display Archive Data read pro gram PPARCHR1 The reduced load on the database can be measured using the function Detailed Analysis of the transaction DBO2 or the transaction DB15 The generated SAP archive files can now be processed with the help of the load program of the PBS archive add on CPP
27. the entries in the administration table referring to a certain PBS archive run of the PBS archive add on CPP have to be deleted to exclude this specific archive run from online ac cess This process can easily be reversed again you only have to add the entries of the administration tables that in a way represent a type of table of contents for the PBS archive add on CPP for the existing PBS archive runs again The deactivated PBS archive runs PBS indices and original SAP archive files can be archived on any media provided they are not used The easiest way is to remove them using SAP ArchiveLink to an optical archive or to an HSM system From there they can easily be loaded back if required To deactivate specific PBS archive runs proceed as follows From the main menu PBS CPP start the menu option Archive gt Additional Tools gt Deactivate in dex Select those PBS archive runs of the PBS archive add on CPP that you want to exclude from online access from the option File list Before carrying out this step we recommend you to use the archive tool of CPP and write down the cor responding SAP archive files from the run logs in case you want to transfer the SAP archive files and the PBS indices of the PBS archive add on CPP to a sepa rate storage medium afterwards Now start the program with your selection To en able online access to the PBS archive runs of CPP that have been switched off again simply start program
28. then displayed in the form of a log Besides the deleted components of the PBS archiving run a reference for the administration of the corresponding SAP archiving run is corrected so that this run can be used again for the construction of a PBS archive index List Edit Goto System Help 21740 CG0 DAER anna fh oF PBS archive add on CPP Index Deletion 31 10 2083 PBS archive add on CPP Index Deletion Entries in table ADMI_RUN Entry 621998 deleted from table ADMI_RUN Entry 812759 corrected in table ADMI_RUN Sy eter on the harddisk File successfully deleted from hard disk Entry in table ADMI_FILES Entry deleted from table ADMI_FILES Entry in table PBS 4RCH_IDX Entry deleted from table PBS ARCH_IDX Diagram 18 Display of the deleted components for an index run PBS a software PBS archive add on CPP for SAP Administration 28 3 10 PBS Archive Utilities The following utilities in the form of ABAP 4 programs are available for the man agement test of the PBS archive add on CPP PBS CPP_SCAN PBS archive add on CPP display contents PBS CPP_U001 Tech Display production order from SAP archive PBS CPP_U002 Test access via index order number PBS CPP_U003 Test access via index order type plant PBS CPP_U004 Test access via index order type KOKRS Table 3 PBS archive utilities A very useful tool for checking managing the PBS archive add on CPP is the pro gram PBS CPP_SCAN This program allo
29. tringent and successful ILM concept PBS is considered as an expert for complex integrated data ac cesses to archived and database data and meanwhile also to data that is located on decommissioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out suc cessfully This is the basis for a permanently high performing SAP system In prin ciple you can indeed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner using SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly and easily access your archived data even after data archiving
30. ws a technical view into the data ar chived with the PBS archive add on CPP You can display the contents of the sec ondary indices in question the references to the production orders themselves as well as administrative information of the PBS archive add on CPP When doing this the header entries of the data cluster used for the storing and via selection of certain header entries the corresponding detailed information is displayed in a basic list By selecting Statistics load program you can display the setup logs of all load program runs of the program PBS CPP_LDR that have been carried out up to now PBS a software PBS archive add on CPP for SAP Administration 29 eh Ge ae 10000000 T a r k k Ai i Ca ee ye Oe nat J p En C OROK aT A ro k Pre ee M e M eee se eT i i k j n J k C Diagram 19 Delimitations of the program PBS CPP_SCAN CaM GHB Spi Sal Ser PBS archive add on CPP Display the archive contents PBS archive add on CPP Display the archive contents k EY T ice 161 PBS CPP 29 095 Cit SIART SRTFD RUN NOMBR AR 100 150 000060001589 0012270000 01 l BE 7 wo Diagram 20 Basic list for the index order number PBS a software a 1 eee GHB anos fe oF PBS archive add on CPP Display the archive contents PBS archive add on CPP for SAP Admini
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