QSearchFolders
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1. 400 MHz e 128 MB RAM system memory min 5 MB hard disk space for QSearchFolders MS Windows versions MS Windows 95 98 MS Windows NT 4 0 Workstation Server MS Windows 2000 Professional MS Windows 2000 Server MS Windows 2000 2003 MS Windows XP Microsoft Outlook Versions e Microsoft Outlook 97 Microsoft Outlook 98 Microsoft Outlook 2000 Microsoft Outlook 2002 2003 Microsoft Outlook XP Quester Software Produkte QSearchFolders 1 0 2 0 About QSearchFolders QSearchFolders creates search folders in all versions of MS Outlook and manage existing search folders One of the new features of Outlook 2003 are search folders once created the for example show all your unread messages in all folders or messages matching any criteria Search folders automatically search the specified folders in the background and update themselves if the data changes Search folders are a part of MAPI the data base engine on which Outlook is based and are part of the definition since the first version of MAPI which was introduced about 1995 In other words all versions of Outlook are able to display search folders missing is only a user interface which allows creating them In fact all versions of Outlook are using search folders in the extended search dialog The extended search creates a search folder in the non visible part of the Outlook tree and opens a window displaying this folder In some cases the search folder will not be deleted and ke2. Extras 7 ae rick ki gt x E A pe Suchen STP Favoriten A amp k rel ri Adresse 2 http msdn microsoft com library default asprurl jlibrary en us mapi htmi St3ib35c 0150 424f ea wechselnzu Links x Microsoft com Home Site Map MESON Home Developer Centers Library Downloads Howto Buy Subscribers Worldwide Search for Welcome to the MSON Library aT MSDN Home gt MSDN Library gt Servers and Enterprise Development gt MSDM Library yt Exchange Server gt Messaging API MAPI gt SOK Documentation gt Messaging SEA API MAPI gt Reference gt MAFI Properties Advanced Search Y sunctoc X LJ FR_OISCARU_ REASON F PR DISPLAY NAME C PR_DISCLOSURE_OF_RECIF ee ee C PR_DISCRETE_VALUES m C PR_DISPLAY_BCC C PR_DISPLAY_CC 5 o C PR DISPLAY NAME C PR DISPLAY TO PR_DISPLAY_MA ME C PR_DISPLAY_TYFE The PR_DISPLAY_NAME property contains the display name for a L PR_OL EXPANSION HISTOR given MAPI object C PR_DL_EXPANSION_PROHIE l ES N a Header file MAPITAGS H PR_DISPLAY_NAME Internet a A good source for finding out field names is OutlookSpy www dimastr com OutlookSpy shows objects in its MAPI representation 2 5 Modifiying the default queries The default queries are defined by a text file Each time the user selects New Search Folder the file is read and displayed in the dialog Default queries may have up to one par
3. License License fi2312312314 Cancel Use the box to enter a username and to enter the license code in the three input fields The username is for information only and can be left blank To avoid errors when making your entry we recommend using the Copy Paste method Copy the entire number with the key combination Ctrl C and paste it into the User field with Ctrl V Highlight the first block by double clicking on it and proceed to cut it out with Ctrl X and paste it into the first field Repeat this procedure for all three fields Once you have successfully entered the code the dialog box will be closed If you have keyed in an incorrect code an error message will appear If you wish to send an error report to the support team please enclose the exact text of the error message preferably with the aid of a screenshot of the message generated when entering your license This will ensure that our support team has all the important data Some characters look very similar For this reason when printing out your license numbers please use the Courier New character set Only by using this character set it is possible to clearly distinguish between the following characters e Lowercase L l e Number 1 1 Uppercase t I An error message will be generated if you enter an incorrect license code However you will receive no additional messages if the license code you entered is correct Confirm your entry by clicking on
4. Quester Software Produkte QSearchFolders 1 0 QSearchFolders for MS Outlook Quester Software Produkte Thomas Quester Maybachstrasse 10b D 22177 Hamburg Germany Phone 49 0 40 987 668 56 Fax 49 0 40 987 668 58 Email Info olfolders de Web site www olfolders com Web site www olfolders de Notice specific to Software available over the Web Site stated above Any software that is made available to download from this Services is the copyrighted work of Quester and or its suppliers Use of the Software is governed by the terms of the end user license agreement which accompanies or is included with the Software An end user will be unable to install any Software that is accompanied by or includes a License Agreement unless he or she first agrees to the License Agreement terms COPYRIGHT and TRADEMARKS Microsoft and Outlook and or other Microsoft products referenced herein are either registered trademarks or trademarks of Microsoft Corporation in the U S and or other countries QSynchronization and or other Quester products referenced herein are either registered trademarks or trademarks of Thomas Quester Germany and or other countries Copyright 2001 2004 Thomas Quester Maybachstrasse 10b D 22177 Hamburg All Rights Reserved All other product and or brand or company names mentioned herein may be are the trademarks of their respective owners Quester Software Produkte QSearchFolders 1 0 In
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6. ameter Sample file name Unread Messages gquery MessageFlags bitmap 1 name Private Elemente gquery Sensitiiy bitmask 2 name Elements with certain words query Subject ignorecase substring words or Body ignorecase substring words comment Elements which contain any of the words Swords text Please enter a list of words separated by Semikolon Swords editor list Swords expression or 11 Quester Software Produkte QSearchFolders 1 0 Each entry begins with name and contain a field query If a query has a parameter it is refered with a dollar sign for example Subject param Properties may be specified for each parameter The parameter may be a list of words for example in the query Elements with certain words we may specify a lot of words The resulting query is created by repeating a part of the text for each word in the parameter Example Query MessageClass IPM Note and Subject ignorecase substring Sparam Param expression or If we entered two words foo and bar into the dialog the query will expand to MessageClass IPM Note and Subject ignorecase substring foo or Subject ignorecase substring bar Keywords Name Name of a query FolderName The default folder name If not given the name is used Comment A help text displayed in the dialog Parameter options Text Help text displayed in the dialog Editor Optional e
7. baSerdauvhansdats 13 SA Sra OS Sar Ce OCG aaa sa staat ccs cntccaaendousassaedsascaaeasasacnacaaneodousassedsantsaetaecdarmtenetiosdeneatss 14 O NOC GU CTs A picussourateneuneasatedenasste cicueastutedet 14 10 QUESTIONS and ANS WEIS sa bnccccxssceceoesteccosvecasdaubetescosseancioreilasiaseenncobebstesdasvenssdnnes aa aranaise 15 7 1 Questions about Microsoft Outlook 0 ccc cceccceseccceecceesecceesecceeeeceuuecsseecseeseceuseeseesees 15 7 2 pupport and Customer service NOUNS xs vieoscsessluscserdensanossdinccenssrasursldaasendeavadesabivadersisvasusebadades 15 Quester Software Produkte QSearchFolders 1 0 1 0 Installation of QSearchFolders A well prepared installation simplifies the process of getting QSearchFolders up and running quickly and to optimum effect The user guidance provided in this manual is designed to help both users with normal Microsoft Outlook and users with in depth knowledge of Microsoft Outlook and MS Exchange to get QSearchFolders up and running as quickly as possible Because different network variants are possible this manual describes the individual steps required for a typical server client installation with QSearchFolders Prior to installing QSearchFolders it is advisable to check the settings on the PCs that will be used within your network and adjust them if necessary 1 1 System requirements PC Workstation or equipment configuration of each workstation e Industry standard PC e Processor min
8. cial Network with Outlook Allows sharing data files in Outlook Price 86 16 with your team members All changes in data are visible at Euro per user the same time at all workstations Includes mail server for internal and external mail QSynchronization Commercial Synchronizes folders in Outlook Can be used for example to Price 42 24 carry elements from a public folder with a notebook and access the data while offline ONewsLetter Commercial Mail merge for Outlook QNewsletter is a mail merge Price 42 24 application which is completly interated in Outlook It works like writing a normal email address but with a modified to field and placeholders for fields QMailFilter Free for private Self learning Spam filter for Outlook with a large data base usuage more than 300000 words QMailFilter is integraged into Commercial Outlook simply install train and it works uses 42 24 The commercial version is available with a data base server per user allowing the result of training to be used at all workstations Freeware Tries to rescue a damaged data file by copying all elements into a new file All errors during copy are ignored and the user is informed about damage in certain objects The data file must still load in Outlook in order to be repaired 14 Quester Software Produkte QSearchFolders 1 0 7 0 Questions and answers This chapter provides both tips on how to obtain answers to questions related to Microsoft O
9. dard named field such as user defined fields in forms UserField guid For example the field Email can be accessed via id typ UserField 00062004 0000 0000 CO00 QO0000000046 8084 PT_STRINGS8 User defined fields have a numerical representation bigger then Ox80000000 The representation is different in all folders Operator lt gt lt gt or lt gt Options Define how the compare should be made Ignorecase prefix substring loose or bitmask lLQonorecase Prefix SUDStTLANG Loose bitmask Ignores the case of letters Only work with equal operator Only work with equal operator Compares only the first characters of a field For example you can find German contacts by comparing the prefix D in the postal code BusinessAddressCountry ignroecase Deutschland or BusinessAddressCountry ignroecase Germany or BusinessAddressPostalCode prefix ignorecase D Only work with equal operator Finds the constant anywhere in the string this can be combined with ignorecase Only work with equal operator Makes a loose comparison MAPI does not exactly define what loose comparisons means Only works with number fields of type long Compares a value against some bits The constant is given in the decimal representation of a bitmask Bitmask compares are used for example to compare the message flags For example unread messages can be found by MessageFlags bitmask 2 Cons
10. ditor which can be invoked by pressing Editors are List A list of words Address Address book Expression and or or this is appended after each repetition 2 6 Sample query Not a sspam Searches emails in the junk folder which are not a spam simply enter some words which are not used in spam for example your name Body substring ignorecase Quester Please note the space before the name this distinguishes the name form a part of an email All PDF Attachemnts Searches all attachments with PDF Attachment AttachLongFilename ignorecase substring pdf 12 Quester Software Produkte QSearchFolders 1 0 3 0 Activating the test version by license code The unlicensed full version available via download or the full version ordered under evaluation license via the order page can be activated here on procuring the product by entering the assigned license code enabling the product to be used in full immediately without having to re install it You will be sent the license code automatically by e mail within a few minutes after procuring QSearchFolders After the evaluation expires no new search folders can be created also Tools Search will no longer work however you can view and manage existing search folders and delete dangling search folders in Outlook You will find the box for entering the license code under gt Tools Create SearchFolders Tools Search or Tools Edit Search folder
11. ecognize the field name Hint You may look up the meaning of all fields in http msdn microsoft com by using the PR_xxx form If you are developer you may look up fields also by entering the field name and pressing F1 in Visual Studio or similar A MSDN Home Page Microsoft Internet Explorer Datei Bearbeiten Ansicht Favoriten Extras 7 zur ck x a A PP Suchen SP Favoriten 4 MSDN Home Developer Centers Library Downloads Howto Buy Subscribers Worldwie New This Week Search MSDN For Download Security Updates for PR_DISPLAY_NAME Windows Exchange and Office Get the latest security updates for Windows MSDN and Knowledge Base and Office and find out how Automatic MSON Library code and Donnloade Updates can keep Windows current for you February 8 Download Praduct Information Knowledge Base KB Jumpstart Your Development with all Microsoft com Enterprise Library Discover the new Enterprise Library from patterns amp practices Seven new easy to Advanced Search use and well integrated application blacks that will help you to build rock solid applications fast February 8 Article Bevy of Smart Client F4Qs February 3 Article Interoperability with Message Exchange Patterns Februarw A Artirlei Ee Internet 10 QSearchFolders 1 0 Quester Software Produkte Z PR_DISPLAY_NAME Microsoft Internet Explorer Siz Datei Bearbeiten Ansicht Favoriten
12. el Sender ame Administrator and Subject substring test By default the search is done in all folders with all sub folders in order to select specific folders click on 66 99 to show the folders dialog then select all folders you want to include in your search Select folders x x ersonliche O Big a Personiiche 0 Aufgaben fa C Entwiirfe Cancel Gel schte Objekte et C Gesendete Objekte Journal Kalender Kontakte Notizen rdrer hee C Postausgang i C Posteingang C Suche The field query contains the query the form is similar to a WHERE clause in SQL for details about the query language see the chapter Query Language Click OK to return to Outlook The new search folder will appear in your Outlook tree and search elements in the background QSearchFolders 1 0 Quester Software Produkte 2 3 Deletion of search folders Search folders can not be deleted by Outlook In order to delete a search folder navigate to a normal folder or to the root folder then click on Edit Search Folders The dialog will show all search folders in the information store e Search folders created by Outlooks extended search e Search folders created with Outlook 2003 e Seach folders created by QSearchFolders If you find a lot of Serach folder search folder 1 etc you probably may have some dangling search fo
13. eps up searching for ever slowing down Outlook QSearchFolders allows deletion of non visible search folders 2 1 Features of QSearchFolders e Creation of visible search folders in all versions of Outlook e Deletion of visible and non visible search folders e Pre defined search expressions can be inserted via a few mouse clicks e SQL like search expressions e Pre defined search expressions can be modified by the user e Search folders can have any type and find elements of any type e Search folder may be created in any folder 2 2 Creation of search folders After installation of QSearchFolders Outlook displays two new menu items in Tools e Edit serach folders Modifies the current search folder or shows all search folders e Create search folder Create a new search folder In order to create a new search folder select the parent folder in Outlook then click on Create Serach Folder A new search folder will be created below the current folder The following dialog appears QSearchFolders 1 0 Quester Software Produkte Suchordner erstellen E4 Unread messages Cancel Typ Emails T Abfrage Unread messaged 7 OSearchFolder Version 1 0 C 2005 Thomas Quester wu olfolders de Under query you may select one of the pre defined queries or simply leave the field blank to create your own query After a click on OK the query dialog appears tH Windows server ZUU3 WeD tdition rt All VMware Wor at
14. gt OK or gt close for MS XP Now close Microsoft Outlook and re open it and you will see all the entries in the Public Folders 4 0 Updating QSearchFolders If you wish to perform a product update to the latest QSearchFolders release please follow exactly the same procedure as for a new installation and simply install the new version without any differences on each server and client PC within your network This update installation procedure has no effect whatsoever on your Microsoft Outlook data which are retained without any changes 13 Quester Software Produkte QSearchFolders 1 0 5 0 Uninstalling QSearchFolders To uninstall QSearchFolders please proceed as follows Uninstalling the client All the user data and connections are retained if QSearchFolders is uninstalled As a rule uninstall programs do not delete data created by the user If you no longer wish to use QSearchFolders prior to uninstalling the program please remove all connections in Outlook via gt Tools Install QSearchFolders On the client now select gt START FIND Files or Folders to search for and delete the file gt extend dat If Outlook was started it will not have been possible to remove the DLLs The following DLLs will still be located in your Windows directory and in this case have to be deleted manually e SearchFolders dll 6 0 More products We offer more products at www olfolders de English Produkt Lizenz Beschreibung OLFolders Commer
15. ion File Edit Power Snapshot View Windows Help E i D G E Snapshot fe Revert m sa Favorites X Windows Server 2003 Web Edition Gi h vms win98_ol2000 eng win9S vir ISEE ae GA Windows 2000 Professional Office i i A GA NT40Srv Office 2000 Internetmac Datei Bearbeiten Ansicht Favoriten Extras Aktionen Gi ex55 2 Eip Windows Server 2003 Web Edition Gi Boris GA Windows 2003 Small Biz Server g A t QSearchFolders for Outlook Creates and manages search folders Outlook Heut Se Search in following folders amp Bl Cancel SS drauca 7 Recusw M High priority V Running He Tabelle Homepage Kalender Query Feld x Se Iconlndex 261 and MessageClass prefix IPM Note Kontakte 3 Aufgaben Notizen Geben Sie hier eine Abfrage ein zum Beispiel SenderName Administrator and Subject substring test Eigene Verkniipf Weitere Yerkn p 0 Elemente i start Cr O Nearthiks program L earth Ptinstall fib GY C WINDOWSIsyst if Suche Microsof ea 8 10 PM Quester Software Produkte i Change query xi Qu ester QSearchFolders for Outlook Creates and manages search folders Version 1 0 QSearchFolders 1 0 eet Peretti oa Search in following folders 7 ci M Recursivy High priority I Running Help Tabelle Homepage Query Feld ha Iiconlndes 261 and MessageLlass pretis PM Note Geben Sie hier eine Abfrage ein zum Beispi
16. lders from Outlooks extended search feature we recommend deleting them because they will occupy computing time because they run in the background Manage Serach Folders n x Answered messa Hochste Ebene der Personlichen Ordner Sucher License Help Properties Delete 2 4 The query language Experienced uses may create a their own queries If you have created an interesting query which may be interesting for other users please post them to our forum at www olfolders de Lang English Forum Queries look a bit like where clauses in the SQL language however QSearchFolders can only compile expressions which are supported by the MAPI database components The query has the form of one or more Fieldname operator options Constant combined with not and and or Sub expressions may be created with brackets Example MessageClass prefix IPM Contact and BusinessAddressCountry Deutschland or BusinessAddressCountry Germany or BusinessAddressPostalCode prefix ignorecase D Fieldname Any Outlook field or a field number expression You may look up all existing field names in the field combo box or view the folder contents using the folder contents dialog Experts only In order to access special fields you may use a field expression Field number For example the subject can be accessed via Field 0037001E 8 QSearchFolders 1 0 typ Quester Software Produkte UserField name Accesses a stan
17. nterprises SMEs as well as large corporations that rely on cost efficient fast and easy to maintain IT solutions QSearchFolders is a simple to administer Microsoft Outlook Search Folders solution which gives your employees together with OLfolders Microsoft Outlook network capability without requiring an MS Exchange server QSearchFolders for Microsoft Outlook at a price you can afford Your QUESTER team Quester Software Produkte QSearchFolders 1 0 Table of Contents AG CECT Os sacs ccc eschews niece stin Pee cc beet E E bet oie duoc A A E E siden 2 MAD IC OW COM C e cone suiecomionsaaaeaceeh E 3 LO InstallationoF OSearchr O1GCES cecer anre O EOE EEAS 4 1 1 System requirements PC ssc ssheccecrensasnshstusdasviascdeaealiosd ogvansgsesbstinadasel cncdenasbecbecvadscembalvasestiacadaents 4 20 ADOM OSa ci olde ena A ENE 5 2 Fears Ol SCALC 1 OlGE ES soaron aeo e eo E OOS 5 DZ Cre att or search Tolder S sissies nisa saa a San 5 De DeleGon or search ToldErS seirene ar E O a re riai 8 2A ENe Query WAN CUA e sspe naea EOE TEn Eea 8 2 5 Modifiying the default Queries cccccsceececcccccccceeceaaeeessssseeeeececcceseeeeeeeeauaaasssseseeeeeeeeess 11 DG SP eS ae E E E E 12 3 0 Activating the test version by license COdE ccccsssseeececceeceeeeeaaeaseseessesseeeeceeeeeeeeeeeeaaaaaseeesees 13 40 UpdatitieOS Canc WF O10C0S 3 cssccsasnesherdostenesdunbetesdaebenedennsbusdednenscthubetesdeveeaaednnesluabedsecccone
18. rtunity for conversing within the Microsoft Outlook environment besides being an enjoyable way of taking part in this community 7 2 Support and customer service hotline We are available to help you with advice and support via our customer service hotline This service provides tips on general questions relating to QSearchFolders in addition to supplying answers on how to solve any problems you encounter either during installation or when working with QSearchFolders At this point we would like to request that you use our e mail support address whenever you require support and only contact us by phone in case of real emergencies Our support is available via a free customer service hotline We can only provide this service however if the level of input on our part remains within reasonable limits We appreciate your understanding Support und customer service hotline Phone 49 0 40 987 668 56 Support customer service gt support olfolders de Forum gt http www olfolders de Lang English phorum index php FAQ gt http www olfolders de Lang English Artikel htm MS Article gt http www olfolders de Lang English links htm Do you have anything positive or negative you would like to tell us about this User Manual Please send us your comments to the above e mail address Many thanks for your interest in our products We are certain that you will achieve the desired success with QSearchFolders for Microsoft Outlook Your QUESTER te
19. tant Any combinations of letters and numbers a string or a time expression Usually the compiler knows the difference between field names and constants but it 1s better to quote strings You may write either Subject test or Subject test Date fields can be compared with Now Today DaysFromNow About field names The time now Today one second after midnight Some days ago For example DaysFromNow 5 is 5 days ago In MAPI normally we do not have field names all field names are expressed by a number and a type for example the Subject is represented as the hexadecimal number 0x0037 and the type 0x001E Number and type are combined into a 32 bit integer in this case 0x0037001E Using numeric field names instead of field names was a good invention back in 1995 where memory was expensive in order to create a powerful data base engine for email The drawback 1s that not all of the fields are documented Programmers access fields by a named constant for example the subject 1s accessed via the constant PR_SUBJECT the display name is accessed via PR_DISPLAY_NAME QSearchFolders has a list of all 9 QSearchFolders 1 0 Quester Software Produkte documented PR_xxx Contants and converts the constants into field names by removing the PR and writing all letters after _ as capital letter For example PR_DISPLAY_NAME becomes DisplayName If a field name is written without the capital letters QSearchFolders will be unable to r
20. troduction Welcome to the QSearchFolders installation for Microsoft Outlook This manual describes the individual steps required for swift and smooth installation of QSearchFolders Tip for initial installation Once you have checked the installation requirements indicated in chapter 1 0 Then you can configure all the other functions as required via our detailed user manual User Manual direct link Clicking on gt http www olfolders de Lang German QSearchFolders QSearchFoldersManual pdf Demo and test version of QSearchFolders The unlicensed cost free full version of QSearchFolders is available as a download via our Download information site Clicking on gt http www olfolders de Lang English QSearchFolders download htm This enables you to test a full version in practical application scenarios for 30 days This version 1s activated immediately upon receipt of your order Once you receive your license code it can be used right way in its full functionality without re installing If you have already received your license code please proceed to gt Chapter 3 0 Activating the test version by license code Updating QSearchFolders If you wish to perform an update to the latest QSearchFolders release please proceed to gt Chapter 4 0 Updating QSearchFolders This user manual is designed to help both Microsoft Outlook users and professionals working in this area to get started quickly Our customers are small and mid sized e
21. utlook and answers on how to solve problems frequently encountered during the installation and operation of QSearchFolders 7 1 Questions about Microsoft Outlook We are pleased to broaden the Microsoft Outlook knowledge you have in connection with the installation of QSearchFolders Quite frequently it is possible to answer general or specific questions you may have about Microsoft Outlook directly for you within the Microsoft environment and with proven expertise Tip If you have general or special questions concerning Microsoft Outlook we have a good tip for you simply ask an MVP Microsoft Most Valuable Professional recommended by Microsoft for providing special cost free assistance and represented in newsgroups and or with their own web sites Simply visit the newsgroup web sites of Microsoft and MVP assistance Clicking on gt http www microsoft com technet newsgroups default asp Clicking on gt http support microsoft com newsgroups default aspx Clicking on gt http msdn microsoft com newsgroups Clicking on gt http www microsoft com communities guide usergroups mspx You may also read Microsoft Newsgroups with Outlook Express Create a new account of type news and enter the following address news microsoft com and or Clicking on gt Microsoft MVP Program Clicking on gt Email mvpga microsoft com to request information on MVP s Where you will find expert help We believe this presents an excellent oppo
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