VoiceWorks User Manual - Florida Probe Corporation
Contents
1. aaa wam man sam sma ME FUE i CE GERI SED ETP NET ESE ES Besisessz2p27 pi 21201 S Sr2 1212292222 3122312331 AN TOP TTS AS POS PT z i apta oie SP qp C LINGUAL FACIAL 0192 03 24 Note You will see that it is much easier for both the patient and clinician to visualize the data from the Florida Probe chart than the paper chart Take note of the red dotted circles in the 1 2 Page View of the chart below The first thing to be aware of on the left hand side of the chart is what Mode you are currently in you can see that the Green Depth Mode button is highlighted Notice that other modes such as Recession Furcation Plaque Mobility MGJ and Diagnosis are greyed out because they were not selected during the Visit Settings at any time this can be changed by looking at the right hand tool bar and selecting the Visit Settings button and editing the settings The Calibrate Moving and Missing buttons are not greyed out because you selected these during the Visit Settings lode Ves Window Emal Hep s Z d lt Hew Patent Lookup Sot Print Email Education Personal Page PSR Ponodontal Page Nancy Gibbs Chart 2545 Date December 15 2012 11 00 Examiner N2. Select visit you wish to compare with Select main visit for comparison WARNING Once a patient s record has been deleted the data cannot be restored 5l Closing the Program When you are ready to exit the program close the x on the upper right hand side of the window which will turn red when you hover over it This will also close the VoiceWorks Dialog __ Mame Hancy F Gibbs 2525 Date March 26 2013 11 33 o j 0 95 0 84 Stat Listening Automatically z Ju Sem J Range 020 Y on GM _ _ i i 000006 FulPage E If you have unsaved chart changes the program will ask you if you want to save these changes to the current chart see below you must either choose Yes No Cancel or click the x same as Cancel and will take you back to whatever tab you were on in the Patient s Record 32 Once you have closed the prooram turn the VoiceWorks headset off by holding the power button for 2 seconds Plug the USB Charging Cable for your Voiceworks headset into the small opening located on the bottom of the right headphone Plug the other end into the provided Black USB Wall Plug and then plug into a wall outlet Alternatively you can plug the other end into the orovided option
3. VoiceWorks system have never had your voice profile saved if you type your name into the examiner box you may hear the software Ply Say Saving 5 Profile and then it may show you this dialog box Choose a pre trained profile to start The Low Pitch Male Pre Trained and High Pitch Female Pre Trained Bring from Database are recommended starting points unless your Trainer has specified that you pick another MM orofile Low Pitch Male Pre Trained High Pitch Female Pre Trained Empty Untrained Enter Missing Teeth Dialog Just Say NO After you close the Visit Settings dialog you will be presented with the Enter Missing Teeth dialog This happens because for this software there is more that one input device that can be used Since you have already entered missing teeth from the personal page or will do it on the fly during the exam you should always say No to this dialog when it presents TA Hint Remember you can enter missing teeth on the fly after you have started the exam by first make sure you are at desired tooth location use JumpTo Tooth Number command if necessary saying Missing or by switching to Missing Tooth Mode to enter missing teeth 2 for the entire mouth say ChangeModeMissing and enter update any missing teeth or other restorations as needed Note If you have
4. Date December 15 2012 11 00 Exammer Nancy Pettus 23 323 323313 212 213 212 212 212 312 313 323 423 323 W E WV A Ph hih h 11 1 16 ane dum 323 323 322222 212 212 212 212 212 222 322222 223 323 12 1 2 Page 333 323 322 222 212 212 213 312 212 212 222 223 32 599 2200940998000 rir PT pr EE TE EI TY 32 30 2 2 25 24 17 29 22 21 20 14 18 70200000000 2020 4 Ae qu LP 1 rm C pr Tu IL 323 322 213212 213 212 212 212 312 322 222 223 323 323 Fig 2 2nd Probing data taken from paper chart on page 23 Name Nancy P Gibbs Chart 2525 e Mee Date February 20 2013 11 00 Examiner Nancy Pettus x New Visit Compass To Depth 333 323 323323 212 212 212 212 212 312 313 323 323 423 y 3 Tooth 1 p Mobili Shortcuts Depth 323 323 323322 213 212 212 212 212 223 323 323 423 323 1 2 Page 1 4144 4 1111 tt 44 Depth 333 333 323 323 312 212 212 212 212 222 222 223 444 434 00906000 a I m Tooth 32 i 30 25 24 23 2 20 19 18 17 QE Teli Depth 333 323 222 214 213 313 212 212 313 312 312 223 323 424 4 1 TY 4 11 t H 27 Save amp Print After you have said the very last probing number and you are ready to end the exam Say EndTheExam you can also say Next and the program will respond w
5. PRobe User Manual tm mm inay 1 ot ttt t 1 1 ro E 4 1 r T 445 1121217231 334 2 u ral a Table of Contents Getting Started sss entente teens 1 What s In the Case 1 Matched Pairs the VoiceWorks Colored Stickers 1 Charge the VoiceWorks Headset 2 It s Wireless So You re Free to Move 3 How to Wear the VoiceWorks Headset 1 ennemi 3 Proper Placement of the VoiceWorks Headset Mic 5 How to Speak into the VoiceWorks BOOM MIC 2 6 How to Successfully Communicate with the VoiceWorks System 6 Start Using the VoiceWorks System 7 Perform Several Practice Exams Using Paper Charts 7 Establish a Connection Between the VoiceWorks Headset amp VoiceWorks Key 7 Plug in the FP32 Software Key entrent nennen 8 Launch the FP32 Software 9 What the Information in the VoiceWorks Dialo
6. Note the wireless P adset won t show up in the lisPef devices unless the VoiceWorks USB Key is plugged into the Zefmputer or usb hub connected to the computer ni gt m ws ss 2 9 CT 5 Configure lt v X Properties in eer m To further clarify between the devices you should change the icon to resemble a headset with mic To do this first select the FloridaProbe Speakers from the list of playback devices then click Properties Click the Change Icon button Speakers rioricaProbe Controller Infarmation 2 FloridaProbe High Definition Audio Device Default Device Generic USB Audio Jack information Ho Jack Information Available Set Default Properties e 36 Choose the headset icon as indicated below then press OK You will then be taken back to the Speakers Properties tab Next change the name of the device to FP Wireless Headset or something similar so that you will know that it refers to your Florida Probe Wireless Headset Controller Information 2 FloridaProbe Generic USB Audio Jack Information Ho Jack Information Available Device usage FP Headset FloridaProbe Controller Information FloridaProbe s Fa Built in Computer Speakers High Definition Audio Device Generic USE Audio EA Device Jac
7. mind while you are performing the exam you will still be able to record data such as recession or furcation on 3 1 Site Per Tooth Facia 2 Sites Per Tooth Facial amp Lingual 525 16 Sites F Tooth the fly by using the voice command 5 Pocket ChangeMode For example if 7 Bleeding you were charting pocket depth and you noticed the patient had some recession at that site but you hadn t checked to record recession in the Visit V Suppuration gt t Fhrecection Hyperplasia Speed Pass W Record Furcation Settings dialog box you could say Recession2 or whatever the value V Record Plaque was and the software would chart it and then be ready to continue with Record Mobility recording pocket depth for the next site Si Record Mucogingival Junction 1 Site Per Tooth 71 B Sites Per Tooth IMPORTANT Type your name in the 3 Diagnose Patient Examiner box if you can t find it already listed in the dropdown menu You MUST always choose yourself as the examiner because the custom voice profile that will load for the exam 15 controlled by this selection Date February 07 2014 11 51 ER e Examiner Mindy Cohen 2 Note If you are using someone else s computer 3 Select New Voice Profile Mindy Cohen RDH
8. Recwerion Speed Pace Options NewPatent Lookup Save Print Email Education wv Record Personal Page PSR Penodontal Page Record Plaque k TEST PATIENT Chart SAMPLE Calibrate Date October 07 2014 15 01 Examiner Nancy Pettus Record Hotty t Record Hucogngeal HGJ 212 222 1 Sade Tooth T B Sides Per Tooth BUR Decembe 23 2014 1207 Select Your Name from the dropdown list or type it in exactly as you would like it Mobil to appear 3 Make Sure You are in Pocket Depth Mode not Missing Teeth Mode or Moving Mode Check the left hand side of the toolbar on the Periodontal Page The green Depth Mode button should be highlighted If it isn t say ChangeModePocketDepth or click the Depth Mode button 34 Troubleshooting Sound You may experience the phenomena of hearing both the Headset reminders Headset Ready and the Florida Probe sounds 2 1 2 in your headset If this happens your speakers are probably not set up as the default device To remedy this situation Right click on the Start Menu in Windows Click the Control Panel tab FP32 9 12 47 A Remote Desktop Connection Documents il Getting Started Pictures Music Computer 4 Control Panel Change settings and custome the functionality of your computer Default Pro
9. if you want to weight it more make it 75 the strongest you can make a weight is one Training Options foc Nancy Pettus wa Resetthe Weight of Any Word In order to reset the weight of any word go back to that word and give it a weight of 0 50 Click Apply to Selected Items The word or phrase now has a normal weight Basic Numbers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Appendix 44 NAME E Daci _ COLLECTION aaa aac 3 145351525 15721323315 1212021 iz 2322222 5 1 5 INIT 32532 Mobility 35 dass AAAA AEREE ENEA PA EN e Hy t A 8 nee nin 888026 SEs 041 T A 18 ER DVA EA EE gt 8 MM 222 11 16 Bg a e 355 muse CT S 25 Pom None 01 02 03 p E 19 Bg m i fen Be Ld J 24 25 misti ACC CI 127 iti m A ue oss a 1 31 32 45 PRODO VoiceWorks WIRELESS HEADSET REFERENCE Connection amp Battery Status Light HEADSET CONNECTED to VoiceWorks Key means headset is connected to computer amp software A HEADSET NOT CONNECTED to VoiceWorks EN Key blinking blue light key may not be plugged in or may be out of 25 ft range BATTERY CHA
10. Search Results 49 You can also change the order that the search results are listed simply by clicking on the criteria that you want listed first In the examples below the first Patient Lookup Dialog box lists patients _ Last Name first in the second dialog patients are listed a their Last Modified date first First Name 7 S Chan E T Tuesday March ris 3613 6 12 20 PM TEST SAMPLE Tuesday June 29 2010 17 1346 lt blank gt lt blank gt lt blank gt lt blank gt lt blank gt chlank Wednesday blank lt blank gt Tiesas 29 2010 17 13 46 Tuesday March 19 2013 6 12 20 PM Gibbs Hancy Wednesday March 20 2013 2 25 08 test3 blanks Wednesday March 20 2013 2 28 27 TESTA lt blank gt Wednesday March 20 2013 2 30 10 TESTS lt blank gt Wednesday March 20 2013 2 32 40 PM Seechby Type Wher cd Semchby D Last Name C Hawa C Chad Humber Dismiss the Patient Lookup Dialog Box f 2 lt blank gt 1 lt blank gt 1 lt blank gt 1 1 Lai Mocihed C Type in autoseanch led When conect tem is lourd press Ember lo open second Click on Cancel to dismiss the Patient Lookup dialog without opening a patient record 4 Patient Lookup Conne sd to WIN ALIQR200V4D Loc
11. has High Pricey This Alert has Medium Set to Wann wath sound each time Set Wain each lime thes Chart is opened Alerts dialog Add more Medical Alerts 1 or click OK to finish Default Medical Alerts and Alerts rom other patients Aencoscilin Allergy Ala Seeing Dizordesr Cater Allergy Condition Cindamyen Allergy Heart Murmu Prenecdaeation Heavy Smoke Check on the double arrow button to add the selected Medical Alert to the curent paberi Selected Paler Alert selected Default Alert irom other patents This patient allergic to Amowellin ctm This patient has diabetes This Alert has High Priority This Alert has Medium Set uae Kal Warn each this Chait i opened Create or Edit a Medical Alert You can create a new medical alert for the patient by clicking Create The New Medical Alert dialog will pop up Enter the name for the alert Enter a description for the alert Choose a Priority level of Low Medium or High for the alert Click Ok The new alert wil now appear in the Medical Alerts for this Patient column Click Ok to save the information and dismiss the dialog Alerts f you want to edit an esca tens tor this Patent Delaut Medical Alerts and Alerts other patients alert choose Edit f
12. have computer speakers you should see them appear out and 1 they will be indicated as Disabled Sound x Playback Select playback device below to modify its settings Built in Computer Speakers High Definition Audio Device 21 Disabled Test Enable Set as Default Device Set as Default Communication Device v Show Disabled Devices Show URcErRected Devices Next move your mouse to select Enable x F Select playback device below to modify its settings Built in Computer Speakers High Definition Audio Device ug Disabled Test an m Set as Default Device Set as Default Communication Device v Show Disabled Devices Show Disconnected Devices Configure Set Select a playback device below to modify its settings Built in Computer Speakers High Definition Audio Device Default Device Set Detauit 59 32 Software Key not Recognized You may launch the FP32 Software and receive this dialog image FP32 requires either a Florida Probe unit hardware key to enable full operation FP32 could not detect ether a probe unit hardware key If you do not have ether then 2 can still operate in read only mode How would you like to proceed Full Functonabty If you have Flonda Probe unit like the Pictured here then select this option to proceed to
13. i m m that specific word Locate the offending word phrase in the Training Options dialog select the word and click the train button Select All The training dialog will appear Say the word that shows up the screen If you have selected more than one word that you want to train it will show all the words that you w previously selected 43 Train each word at least 2 3 times When the training is done you will see the message below Say or press Save Training to save the changes Say or press Cancel Training to discard the Congratulations Your training is complete Say or press Save Training to save changes Say or press Cancel Training to discard changes Adjust the Weight of a Word or Phrase Let s suppose you say 4 5 6 and it puts in 4 5 7 meaning that the 6 and 7 are being confused In this example you have to train the 6 and 7 see previous example of how to train words and then you go back and check it to make sure it s working If it still doesn t work you may have to go back and adjust the weight of the words The weight refers to how much VoiceWorks thinks you are going to use this word when compared to other words You can take a word that you don t want to use and give it zero weight so that it can t be used This will block its usage completely if you put a zero weight in The normal weight is 5
14. started the exam and have to enter new exam data for a tooth that was previously missing you must change into Missing tooth mode ChangeModeMissing Teeth in order to re enter the tooth there Pocket Depth Mode Next you should see the Periodontal Page and Pocket Depth Mode on the left hand side of the toolbar should be highlighted Note In the blank chart below because of what was selected during Visit Settings Only the Pocket Depth mode Missing Teeth Moving Mode and Calibrate are selectable other options such as Plaque are greyed out because they weren t checked in the Visit Settings dialog You can change this at any time by clicking on the Visit Settings button in the right hand toolbar The red dotted circles on the blank 1 2 Page View of the chart on the next page indicate that we are in Pocket Depth mode and this is exam 3 Notice that the patient s missing teeth are faded View Mode Wea Window Emad Options New Patient Lookup Personal Page PSR Periodontal Page Name Nancy Gibbs Chart 2525 Date March 26 2013 11 23 i W AM 1 22 The FP32 Software always measures Pocket depth at 6 sites per tooth 3 Facial and 3 Lingual The exam follows a set pattern taught in many schools Tooth 1 16 Facial then Tooth 16 1 Lingual Tooth 52 17 Facial and finishes with Tooth 17 32 Lingual See the red dotted lines and blue arrows for the pattern th
15. the power button on your wireless headset for at least 2 seconds You should see a blue light come on in the center of the VoiceWorks sticker on the headphone Also check to see that the FP32 Software Key is plugged into a USB port that is connected to the computer that has the FP32 Software Installed on it If it is then unplug the key and plug it back in Launch the software again If you still get the dialog If you still get the dialog image then unplug the key and 40 plug it into a different USB port you may have to move another device to another USB port to do this Headset Too Big If you find the headset is too big please try wearing it around your neck with the boom mic angled vertically toward your mouth See fig below for details Certain Commands or Phrases are Scored Low by VoiceWorks or Not at All You may say a command and the VoiceWorks dialog will indicate that it heard the command but scored you very low so it didn t execute the command For example you say BuccalBleeding and you can see that it heard the command because BuccalBleeding appears in the VoiceWorks 41 dialog but it scores you below the current Confidence Level so it doesn t inout that exam data into the chart The first thing you should do is check to make sure Auto Learning Adaptation is checked turned on in the VoiceWorks dialog box Next you should repeat the phrase or command several times and see if your Confidence Level score 1st n
16. to launch the Patient Lookup Dialog Once the dialog has been launched you can also use the commands Back to move to patients toward the top of the list and Next to highlight patients toward the bottom of the list When you have the desired patient highlighted say Select to launch that patient s record You will be taken to that patient s Personal Page By default the Patient Lookup Dialog will search for all patients by Last Name when you type this information into the Autosearch box Use the Search by feature to change the method of the patient search to First Name Chart Number Last Modified or of Visits then type what you are searching for into the Autosearch box When a possible match 15 found it will be highlighted in the list Click the OK button to access the patient s record and exam data Patient Lookup Connected to WIN ALIQR2D0V4D ILocalHost of Visits Last Name First Name Chart Last Modified 2 Gibbs Nancy 2525 Tuesday March 12 2013 3 46 40 PM 4 PATIENT TEST SAMPLE Tuesday June 29 2010 17 13 46 New Patient Delete Patient Litan IMPORTANT If the patient is a current patient already in the database you must select the patient s name from the Patient Lookup Dialog before performing an additional visit rather than selecting the New Patient button If you inadvertently create a new patient
17. yourself or another clinician View Mode Veit Window Email Help Sake eee Z ee Options Patient Nancy P Gibbs Chart 2525 E Date February 20 2013 11 00 Examiner Nancy Pettus T 1 4 1 1 bes Compare To 333 323 323323 212 212 212 212 212 312 313323 323 423 T Vent Settings 29 Periodontal Page Printout Here is the actual printout of the patient s second visit that we saved to our Desktop This printed hard copy of the chart can be given to the patient to take home and refer to specific areas for targeted flossing and brushing PRObe Medical Alerts Periodontal Chart Chart 2525 Name Nancy P Gibbs Examiner Nancy Pettus Date February 20 2013 11 00 Compared with Visit On December 15 2012 11 00 2 2 Fight Lah Diagnosis 323 323 m 212 at 212 212 212 312 313 323 263 ub Tet bhd L 0500008 CT ntt I F an Fi E I T Jaja Ww W Ww 4 gt 1 and mm 1 1 1 1 4 4 smm 323 3 34 x2 213 212 212 212 212 223 523 X3 423 improsement T sImm and lt 212 47 Sei 212 id 222 223 42 J bl z 26 21 X 18 dut el M 1 222 213 213 212 212 212 213 3212 312 222 323 4 gt 24 0 The style and apoearanoe of this chart
18. 3 Se Eee ae E Feel free to experiment with inputting these restorations If you make mistake you can easily correct it You may change any tooth by double clicking on it and choosing re enter from the Missing Tooth dialog 1 How to Create a Bridge Double click on the desired tooth Choose bridge from the Missing Tooth Restoration dialog Choose the appropriate Abutment type Abutment 1 represents natural tooth Abutment 2 represents an implant Click on pontic as many times as needed to build the bridge Click on Abutment 1 or Abutment 2 to anchor the bridge Click done to complete the bridge Note If you need to make a change tooth 3 Abutment tooth 4 Pontic or correct a mistake choose the back tooth 5 Abutment button to return to the Missing Tooth dialog Double click on any tooth and choose re enter to start from scratch 17 If the patient it is a current patient then any Medical uelis for He patient will appear as soon as Medical Alert Warning Medical Alert Waming This patient has the following Medical Alerts Penicillin Allergy This patient iz allergic to penicillin Heart Murmur Premedication This patient has heart murmur and should be premedicated Smoker This patient iz smoker Start Charting with VoiceWorks Check the Headset and VoiceWorks Key Make sure your VoiceWorks wireless headset is turned on and has a connec
19. RGING Reserved for Future Use BATTERY CHARGING HEADSET CONNECTED HEADSET ON BATTERY CHARGING HEADSET NOT CONNECTED blinking blue light Mic MUTE On Off Volume UP Volume DOWN POWER On Off hold for 2 seconds White Dot on Boom Mic make sure it is facing you Cmatched pair lt USB Battery Charging Cord Plug this end into Headset Earphone and other end into Black USB Plug then plug into a wall outlet OR plug other end into Optional White USB Hub then connect to computer VoiceWorks VoiceWorks USB Key PRODE Voice Works StartVoiceWorks StopVoiceWorks Zero One Two Three Four Five SIX Seven Eight Nine Bleeding Pus Calculus Plaque InteroroximalBleeding HalfToothBleeding WholeToothBleeding 46 E Recession Hyperplasia FurcationOne MobilityOne ChangeModePocketDepth ChangeModeRecession ChangeModeMobility Missing Implant Crown Bridge ReEnter p s I Undo Jump To Next Skip Back Repeat ET Yes No Select Escape WhereAml TellMeMyCursorLocation EndTheExam 47 How to Search for Patients You can use the voice command PatientLookup
20. Sometimes the FP32 prooram must be closed and re launched in order to implement these changes 51 How to Enter amp Edit Medical Alerts From the patient s Personal Page locate the Medical Alerts section and click the Edit Patient Alerts button see figure below Fie View Window Ema Help 4 4 Y e Optens Priem Lookup Save Punt i VeaceWorks Personal Page PSR Periodontal Page Gbb Fret Nancy Demographic DD YEYE Daha of Beth i i SSH Race Contact Infensahon e Home Phone Welk Phone Phone Email TT A Adda T m H You will be presented with the Alerts dialog Highlight a diagnosis from the Default Medical Alerts column For example Diabetes click on the arrow between the two columns It will now Alerts _ j Es appear in the Medical e Alerts for this Patient en column see figure on next Amcoacilim tmo Allergy pic page Being Disorder Meckcal for this Patent Default Alerts and Alerts from other patents Chek on the double arrow button to add the selected Medical Alert o he curent patient Selected Palieri Alert Selected Default Alert cu dert from other patients This patient allergic lo Amadain cim This patient has diabetes This Alert
21. VoiceWorks Headset Off and Charge lt 5 eene 5 Integration with Practice Management Software 32 Launching VoiceWorks from your Practice Management Software 52 Troubleshooting 1 1 33 Top Troubleshooting Tips for VoiceWorks mme nennen 33 SOUNO ee 54 FP32 Software Key not Recognized 1 1 59 Headset Not Working 1 59 Headset TOO Big eerte coute dug rr rud 40 Certain Commands or Phrases are Scored Low by VoiceWorks or Not at 40 Adjust the Confidence Level for Word or Phrase 41 Reset the Confidence Level for Any Word 1 1 6 ementi 42 Train Specific Words or Phrases 42 Adjust the Weight of a Word or Phrase 0 43 Reset the Weight Of any Word nn n trennt tret trennt 43 iD 44 Paper Perio Charts n n 44 VoiceWorks Headset Reference 45 Core VoiceWorks Commands List 46 How to Search for Patients 47 What an Asterisk in Front
22. al White USB Hub and then connect the hub to your computer however the headset will not charge if you turn your computer Off For Info About Our Products Please refer to our other online user manuals at Integration with Practice Management Software Launching VoiceWorks from your Practice Management Software If you are using VoiceWorks with your Practice Management Software you will start out in your practice management software first and select the patient you want to chart You will then click on the Florida Probe link see drop down menu choice or click on button See sample from SoftDent PM software below Link to Florida Probe within SoftDent PM Software vies vase imi Maps amp i 2 a a E creer Cipa WRR Taimi Pan Tra mail Piar Dirias Tee Plan bare EET Cunt The very first time you click on the Florida Probe link from a patient that you haven t charted on within Florida Probe VoiceWorks the Florida Probe VoiceWorks software will launch and you will see a message like We couldn t find this patient in our database do you want to create a New Patient Choose Yes and you the patient s name and chart number will auto fill in Florida Probe s Personal Page Cl
23. alHost of Visits Last Name First Name Chart Last Modified 2 Gibbs Nancy 2525 Tuesday March 12 2013 3 45 40 14 PATIENT TEST SAMPLE Tuesday June 29 2010 17 13 46 5 Seach Seachby Last Mame Chat Number C3 Last e of Vets Autotearch Type in aiubozearch bext When correct item hound press E nter bo open record Note If another record is already open it STE remain open 50 How to Change to Quadrant Tooth Numbering Method For those users outside of the United States you can easily change the Tooth Numbering Method by clicking on the Options menu in the Main Tool Bar and then clicking on the Periodontal Page mini tab in the Setup Options dialog that pops up see figure below Then just change the default Tooth Numbering Method from the 1 to 32 used in the U S to the Quadrant Method kap 4 Z Too Mubeng Method Dauta Method PATIENT 11 118 lili Dopik Ba mi 109899 Une Demographict DO 29 1902 SSH or xxx Race Conia Infomation ey Oster 0 jy 34 mm Ds 0 ste 10 1 D Hint There are many other options that you can change from this menu but those are covered in another manual Feel free to experiment with these options as they can be changed back and forth
24. ancy Petbus m Pr hihi Pea x Ti JUG LULU 11 12 13 14 15 T 4 pi Notice the red dotted circle around the red cross the upper left hand corner of the chart this indicates that Medical Alerts were previously entered for this patient Also note that there is a red dotted circle around around the light blue Number 1 tab near the top of the chart which indicates that you are currently viewing one of two of this patient s charts There are also red dotted circles around the word Depth on the chart as well as the groups of 5 numbers above and below the These are pocket depth numbers that have been entered for this patient from the paper Changing Modes on the Fly VoiceWorks is unique in that even if you did not plan on entering Furcation or Recession when you checked certain options in the Visit Settings dialog box you can still enter this data during an exam on the fly For example let s say you just sooke the following pocket depth modes 1 2 1 and you noticed recession of 2 on Hie last site just say and will 25 all voice The most recent list always j In the within see the example of Recession above you will notice that the mode button for whatever mode you added will no longer be greyed on on the left hand side of the toolbar Fig 7 1st Probing data taken from paper chart on page 23
25. and Always on Top so that you will always be able to see the VoiceWorks dialog Note In the figure above the Voice Recognition Control small rectangle is green for Listening which means the software is ready to receive your voice input 12 What the Information in the VoiceWorks Dialog Box Means The VoiceWorks Dialog Box can be collapsed by clicking the green arrow in the box Some users prefer to keep it collapsed once they have performed a few practice exams so that the rest of the information in the dialog does not distract them from seeing how well their commands are being recognized VoiceWorks dialog Maximized FP VeseWorki 1 46 VoiceWorks dialog Minimized REE Two One Two 096 0 85 071 0 84 4 b Two One Two 096 085 071 084 Minimum Delay Auto Leeming Adaptation This VoiceWorks dialog contains a wealth of information the first number s before the slash under Active Examiner show how well the software made a match to what you said if you are speaking the pocket depths for the 3 different sites of the facial or lingual side of a tooth it will display a number for each site The second number after the slash is the number that your Confidence Level is set at The Confidence Level is the level percent expressed as a decimal at which you are confident that what you say will be recognized by VoiceWorks Anything that you speak that VoiceWorks scores higher than what your confidence level i
26. ast Modified amp H of Views Autosearch in autosearch text When comect tem found press Erim to open record 15 The Personal Page Once you click the New Patient button on the Patient Lookup dialog you will be directed to the Personal Page You should enter the patient s Last Name First Name and Date of Birth to be able to easily differentiate them from other patient s with the same name We also recommend entering their chart number You may also enter any other information that you wish but most clinicians choose to enter that other information in their PM software Note If you have selected a current patient from the Patient Lookup dialog you will be taken to their specific Personal Page You may edit any of their information on the page File View Window Email Help AD di 4 9 O O v Options Patient vi i ducati ri Unda Live Support Custom Vaice Works Date of bri acm m SSH Chale Fal Contact Ini armabon 4 Medical Infoemation Phone H Insurance H Wak Phone Capture Imaga Heb Phora Email um Notes Notes Type tunable Holes hene For Help press 2 Ways to Enter Missing Teeth There are two ways to enter missing teeth and other applicable dentition crowns bridges implants missing and impacted You sh
27. be presented with the Training Options BuccelBleeding Confidence Level gt dialog 0 82 0 84 Stet Stat 71 Mrimum Delay 7 Auto Leaming Adaptation ens Prs Carer Pl 53 DATABASE DATABASE ER Adjust the Confidence Level for a Word or Phrase Locate the phrase command that you wish to train Lower the confidence level at least 20 points below what VoiceWorks is scoring that particular command at For example if it is scoring Buccal Bleeding at about a 40 find that phrase in the list and lower the confidence level Set Custom Level button for BuccalBleeding to at least 20 Make sure the radio button for To Confidence is selected and then press Apply to Selected items Close the dialog 42 Training Options dialog 1 ka VARNING PLEASE m r 1 CONTACT YOUR TRAINER BEFORE YOU CHANGE THESE SETTINGS Reset the Confidence Level for Any Word In order to reset the confidence level for word change the Custom Confidence Level for that word to 0 0 click Apply to Selected Items and the next time you launch VoiceWorks it will reset to the standard confidence level i 3 i Train Specific Words or Phrases Sometimes you may say a phrase such as FurcationTwo and VoiceWorks doesn t Su Custom Lovet score it at all In that case you should train 4
28. d be spoken as one continuous phrase in order for to c understand the Ll e e e o e c Ow c Start Using the VoiceWorks System Perform Several Practice Exams Using Paper Charts It is recommended that you practice using the VoiceWorks system by first entering the exam data from at least 1O Paper Periodontal Charts we have provided 5 for you as a start in this manual with the first 2 having also been converted to Florida Probe Periodontal Charts so you can check your work before actually performing an exam using a real patient This will allow you to become comfortable with speaking exam data into the headset without having the stress of a patient in the chair After you are comfortable with entering paper charts it is recommended that you practice with several live test patients office staff etc before you perform an actual patient exam with the Establish a Connection Between the VoiceWorks Headset amp VoiceWorks Key Plug the VoiceWorks Key into an available USB port on the same computer that the FP32 Software is installed on Using the optional White USB Hub that came with your system is also a good choice Plug this end into an available USB White USB Hub port on your computer VoiceWorks Key Next unplug your VoiceWorks Headset from the USB Charging Cable Press and hold the power button on the hea
29. dset for 2 full seconds A blue light in the center of the VoiceWorks sticker on the right headphone will appear If the blue light turns solid then it has made a connection to the VoiceWorks Key which is the goal If the blue light is blinking it has lost connection to the VoiceWorks Key or the key is not plugged into a working USB port You should see a blue steady light the center of the VoiceWorks Headset right headphone sticker once you turn the power on If it is blinking it has lost connection to the VoiceWorks key or the key is not plugged into a working USB port You can also look for a red steady light on the back of the VoiceWorks USB Key after you plug it into the computer or USB hub If the red light is blinking you haven t yet turned the power on to your wireless headset OR it has not established a connection with the headset for some reason Please refer to the VoiceWorks Wireless Headset Reference in the back of this manual for more information including information about the other controls on the right headphone Plug in the FP32 Software Key Next plug the FP32 Software Key into an available USB port on the same computer that the FP32 Software is installed on using the optional White USB hub that came with your system is also a good choice White USB Hub gt FP32 Software Key VoiceWorks Key This will unlock the FP32 Software to full functionality including the ability to
30. dths in front of mask The white dot located directly below the foam head should always be facing you and you should be able to see it out of the corner of your eye The other side of the boom mic is designed as a sort of wind shield that blocks out ambient noise which is another reason to make sure that the white dot is facing toward you and not away from you Please make sure the boom mic 15 properly placed for optimum performance by VoiceWorks IMPORTANT White dot should always be facing you when you are using VoiceWorks Note If you feel like the Is too big Tor your head we recommend an alternate way information How to Speak into the VoiceWorks Boom Mic The VoiceWorks Boom Mic is designed to be able to receive your voice input in a normal tone of voice not your Radio Announcer voice Do not yell or speak more loudly than your normal speaking voice or it will not work properly Please don t yell and don t eat or chew gum while using VoiceWorks even if it s just a practice session In addition to speaking in your normal tone of voice please No Eating or Chewing Gum even if you are only practicing as VoiceWorks will mistakenly adapt to how your voice sounds when your mouth is full or you are chewing How to Successfully Communicate with the VoiceWorks System The VoiceWorks FP32 software is designed to recognize 1 3 word phrases as one word For example the phrase Change Mode Pocket Depth shoul
31. e software follows below Note This set pattern cannot be changed File View Mode Window Email Help A i ff Z J New Patient Lookup Emad Education indo Nancy Gibbs Chart 2525 3021 Date March 19 2013 11 24 Nancy Pettus e ig Tooth 1 2 3 gt 00000090000000 m 16 pil ais Dean FACIAL 32 17 Enter Paper Chart Data Into the FP32 Periodontal Page 25 Information written in the paper chart below was used to create 2 Florida Probe visits for the patient If you wish you can use these paper charts to enter your first practice visits and then compare your data to the correctly entered Florida Probe charts on pages 17 and 18 to check to see if you are on the right track Hint It s OK to make mistakes you can re enter correct exam data at any time AR It Date Aso De 3 Date 4 Date 5 MEDICAL ALER BE T HIH Ht 32 223 22 ala op 35343 ENEE EE KEPAN RENAE ETE 24221212 ELS S P2 SIE amm EET s FACIAL LINGUAL EEE eee 22217 32252 fai sf sai ofan af 2122233 23 323 ss YL I Lu ire TT 730740 I
32. elay V Auto Leaming Adaptation Always on Top 14 How to Use the Patient Lookup Dialog Patient Lookup Dialog Box The next dialog box to appear will be the Patient Lookup Dialog If this is the first time you are using the software you will have at least one patient in the database the TEST PATIENT that we Connected to WIN ALIQR2DOVAD LocalHost Last Name First Name Chart Last Modified PATIENT TEST SAMPLE Tuesday July 01 2014 16 43 25 ent Delete Patient _ OK T 4 Semchby Last C First Mame Chat Number C3 Last amp Wo Vin Autorearch Type in autoseanch text When comect tem is found peess to open record Creating a New Patient Click on the New Patient button You will be taken to a blank Personal Page Dialog See the Personal Page section Note Only select New Patient if this will be the patient s first visit w ee 8 Nu Click on Cancel to dismiss the Patient Lookup dialog without Last Hame First Hame Last Modified opening a patient PATIENT TEST Tuesday July 01 2014 16 43 25 record gt Note If another record is already open it will remain open Refer to pages 49 51 for more information about how to use the Patient nena Oe Pte baar Seachby Last Fest Name Chest Number L
33. et with a co worker s VoiceWorks USB Key Charge the VoiceWorks Headset Next plug the USB Charging Cable for your Voiceworks Headset into the small opening located on the bottom of the right headphone with the colored sticker Plug the other end into the provided Black USB Wall Plug and then plug into a wall outlet Alternatively you can plug the other end into the provided optional White USB Hub and then connect the hub to your computer however the headset will not charge if you turn your computer Off 3 When not in use we recommend charging your VoiceWorks Headset On a full charge which takes about 2 hours to accomplish the headset will work non stop for about 6 hours 5 minutes before your headset is about to lose power you will hear a beep beep sound from the headset This sound will repeat every 5 seconds until the battery is completely drained Note In some earlier models the headset will automatically turn off after 5 minutes of not using it Just press the power button again for 2 seconds to turn it back on Get to Know Your VoiceWorks Wireless Headset It s Wireless So You re Free to Move Your new VoiceWorks Headset is wireless meaning it allows convenient wire free use around your operatory by connecting to the VoiceWorks USB Key that you plug into your computer or USB hub The wireless connection is good for about 20 ft in all directions from the VoiceWorks USB Key when the key is pl
34. ftware without having the stress of a patient in the chair View Window Emad Help LEET Options Mew Patient Brat Email Education Undo Live Support 19 Visit Settings Dialog Box You will next be presented with the Visit Settings Dialog Box The default Probe Type is Pocket Depth Probe or Keyboard Data Entry but it will be greyed out unless you are using one of our probes with VoiceWorks hybrid system The default Settings are Record Pocket Depth Bleeding and Suppuration Make sure that your name is selected under Examiner Name If you do not see your name then type it in EXACTLY as you would like it to appear on every subsequent patient chart most examiners include their title for example Mindy Cohen RDH T Visit Settings X Many general dentist offices only collect pocket depth and bleeding data and sen a EE this may be easier to learn for the y beginning user As you gain experience Pocket Depth Probe or Keyboard Data Enty 2 you may wish to enable recession and oe other data collection options The more UE rrTODE ios data you collect the longer it will take Settings to complete the exam Note Even if you only checked to Spot Check 2 Sites Pocket Depth FAMAE MP ul Bleeding and Suppuralion record certain types of data in the Visi Settings dialog box if you change your Record Recession Hyperplasia
35. g Box Means 12 Patient Lookup Dialog BOX 1 1 14 Creating a New Patient 00 etse n sts 14 The Personal Page 15 2 Ways to Enter Missing Teeth eene 15 Enter Missing Teeth amp Other Dentition from the Personal Page 16 How to Create a Bridge 16 Start Charting with VoiceWorks serene 17 Check the Headset and VoiceWorks Key 2 nennen 17 Start VoiceWorks Listening Mode n n nn 17 Begin Charting a Simple Periodontal Exam 18 Visit Settings Dialog Box nn 19 Enter Missing Teeth Dialog Just Say _ n 20 Pocket Depth Mode n n nn nn 21 Enter Paper Chart Data Into the FP32 Periodontal Page 23 Changing Modes on the FLY nanan nts 24 VS Rt 27 Printout Selection 28 Moving Marec 28 Periodontal Page Printout 29 Deleting a Ald 50 Closing the Program cece ea ected ect nce ne euis 31 Turn the
36. gramms gt Help and Support Open Sound options in Windows Click on Hardware and Sound then Sound and then Manage Audio Devices 25 Control Panel k Hardware and Sound Search Control Panel Control Panal Devices and Printers System and Security i Addadevice Adda printer Network and Internet AutoPlay Change default settings for media or devices Play CDs or other media automatically Add Bluetooth device Mouse Bi Device Manager Programs Sound User Accounts and Family T Adjust system volume Change system sounds Manage audio devices 3 D Power Options ana Change power saving settings Change what the power buttons do sanan Require password when the computer wakes Change when the computer sleeps X z O a as 2 ee 55 Note the two devices listed The one that has FloridaProbe in the name should NOT be listed as the default device Instead make sure your computer s speakers are selected as the default device e X If your computer s speakers are already selected as the default device there Select playback device below to modify its settings will be a green checkmark next to the icon as well as the words DEFAULT Speakers Ready DEVICE If you find that you need to Ir sore 75 change them to the default device then N a click on the button Set Default
37. he lower left hand corner of the dialog box Advanced button and de selecting warn when bleeding is marked Y ou may wash to switch the word between several choices ike changing suppuration to exudate pus by selecimg the appropriate radio button 7 Show Tips on a s a You should also see the VoiceWorks dialog box appear in the upper right corner of the screen You should hear Loading your name s Profile Profile Loaded and Headset Ready These words will also appear in the Voiceworks Dialog Box see imaoe below Voice Recognition Control may be in Not Listening Mode red if the option Start Listening Automatically in the dialog box has not been checked If this is the case check the box so that the next time you launch the software it will start listening automatically You can say StartListening to change this right away Voice Works Dialog Box _ FP VoiceWorks 1 4 6 Profile Loaded gt cg Stat ft Listening Automatica 1 Start Minimized oe i ae a t G E Q 77 Minimum Delay iater gt ee Some other options that should be enabled make sure box is checked are Auto Learning Adaptation Cif you come into the office with a hoarse voice then this feature will adjust to those changes in your voice and then it will adjust back once your voice is back to normal
38. ick on the Periodontal Tab to begin charting The next time you click on the Florida Probe link from that patient s Practice Management chart you will be immediately taken to the patient s last Periodontal Chart within Florida Probe VoiceWorks where you can view older charts or create new perio charts with VoiceWorks 35 Top 3 Troubleshooting Tips for VoiceWorks 1 Make Sure the White Dot on the White Dot VoiceWorks Wireless Headset Boom Mic 15 Facing You Locate the white dot and pivot the boom mic so that the white dot is facing you The boom mic should be positioned under your nose and 2 finger widths away from your face mask Visit Settings 2 Make Sure You Choose Yourself as Examiner Pebe Type If your name is not in the dropdown list type it in exactly as you wish it to appear If all other information in the Visit Stent Probe Settings dialog is as you wish click OK If you click OK Selling in the Visit Settings dialog without making sure your name hed Spat Check 2 Sites Pocket Depth is in the Examiner field VoiceWorks will not use the correct Bleeding and Suppursson Q Flscension voice profile for you 3 1 Sie Per u 2 Sier Per Tooth k Lingus T B Sales Per Tooth V Flecord Pocket Depth File View Visit Window Emal Help E 4 2 di amp ud
39. is trademark Gl ihe Florida Probe Copatation Copyight 19596 2012 Fights Gainesville USA Printed on 319 2013 6 12 20 from WIN ALJGRPDOVAD version 9 12 34 50 It can also be filed with the patient s record or insurance company Deleting a Visit There might be a case where you do not want to delete a patient but rather one of their visits You can accomplish this by going to the Compare To Button on the Right Hand Side Toolbar Gibbs File View Mode Visit Window Email Help i 5 14 Patent Lookup Print Name Nancy P Gibbs Chart 2525 Date TES 2013 11 00 P Pettus i zia a i i T 4 W l gs Compare To 333 323 323323 212 212 212 212 212 312 313 323 323 423 eT s Wh Ir hd 00006 2 9 10 15 16 e This will bring up the Visit Comparison Visit Management Dialog Look at the right hand column labeled Display Visit Highlight Select the visit that you wish to delete Click the Delete button it will give you a warning asking if you are sure that you wish to delete this visit choose Yes to follow through with the deletion Click OK to dismiss the dialog and return to the Periodontal Page Visit Comparison Visit Management Manage Visits ecember 15 201 I Reposition February 20 2013 11 00 Reposition Down
40. ith Data Collection Complete You will then be presented with the Save amp Print Dialog Click YES if you are ready to save your data and NO if you have some edits to make Would you like to save and print this visit now Hint Remember even after you ve saved your data you can always go back and edit the patient s chart to correct any mistakes you might have made or enter information that was previously overlooked 28 Printout Selection In the example Belo we chose to create a digital PORE of the Porter Select a porter to use for porting all reporis Coste Digt Leave this blank to always une the default parier F Periodontal Numerical Chani Create Dipta Copy Patient Education Handout Gente Digtal C Asen Nancy P Gibbs Desktop sm UT V m um mms mus auum wem am wan cum si A Images Boxer Create Digtal Copy Risk Chart Create Digital i Summanes Create Digital Cope Moving Mode Once you print your selected documents the software will take you back to the patient s periodontal chart and automatically put you into Moving Mode The purpose of being in Moving Mode is to be able to freely move throughout the chart without accidentally editing data This 15 useful when you want to highlight specific areas of the chart for a patient or
41. k Information Ho Jack Information Available Device usage 37 Your internal soeakers may be hidden Open Sound options in Windows Click on Hardware and Sound and then Sound and then Manage Audio Devices M Control Panel Hardware and Sound F Search Control Panel Control Panel Home System and Security Network and Internet Hardware and and 7 Devices and Printers Add a device Addapnnter Add Bluetooth device Mouse b Device Manager AutoPlay Change default settings for media or devices Play CDs or other media automatically sad Somn Programs Sound User Accounts and Farnily volume Change system sounds audio nasi p uy Wb Power Options Appearance and Chan power saving settin gs Cha nge what the power do Personalization or abd ad di aei E Under the Playback tab you may be presented with the message that No audio devices are installed Left click in the window and select show Disabled Devices Select a playback device below to modify settings Select a playback device below to modify its settings No audio devices are installed Show Disabled Devices x C m m Show Disconnected Devices audio devices are installed Configure Set De Properties Configure Set Defauit If you
42. of Visit Number Means ecce 48 Deleting a Patient Rem 48 Change the Order of Search Results 1 eene trennt 49 Dismiss the Patient Lookup Dialog BOX 1 eene 49 How to Change to Quadrant Tooth Numbering Method _ 50 How to Enter 8 Edit Medical Alerts esent nnn 5 Create or Edit a Medical Alert 2 000088000000000000000 220 52 Getting Started What s In the Case You will find the following items in your VoiceWorks Case 1 VoiceWorks Wireless Headset 2 VoiceWorks USB Key 3 FP32 Software Key 4 USB Charging Cable 5 Black USB Wall Plug 6 White USB Hub VoiceWorks Case lore VoiceWorks gt Matched Pairs the VoiceWorks Colored Stickers Remove your conveniently folded VoiceWorks Wireless Headset from its case Notice the round colored sticker on the right headphone This sticker may be orange red hot pink purple yellow pink green or blue and it will match the color of the sticker on your accompanying VoiceWorks USB Key VoiceWorks WF voiceworks 2 The colors of these two stickers must be the same because they a specially matched pair from the factory If your office is using multiple headsets then the headsets should all have different colored stickers matched pairs so that you do not accidentally try to use your heads
43. ould use the one that is fastest for the particular patient 1 If the patient has simple dentition for ex missing their wisdom teeth and maybe they have a couple of crowns it s fastest to enter missing teeth with your voice on the fly For example you re probing along you get to a crown say the word Crown and keep probing 2 If the dentition is more complex for example they have a bridge to build you can also do that with your voice but most find it faster to do it with your mouse on the personal page Enter Missing Teeth amp Other Dentition from the Personal Page Using the mouse double click on any tooth that you need to mark as missing or some other type of dentition You will then be presented with the Missing Tooth Restoration Dialog Click on missing and the tooth will fade on the chart to indicate its missing status You can also pick implants crowns impacted teeth and build bridges Again the look of the teeth will update x Fie Window Emad Help y Of Options New Patent Lookup Save Print Email Education Risk Unda LiveSuppert Custer 1 Personal Page PSR Penodontal Pag ibe Pateri Char 8 Last TEST SAMPLE assess O p 28 192 Sue SSH Rr Slate 2 Phone B bridge 3 3
44. perform a new periodontal exam Establishing a connection between the VoiceWorks Headset amp VoiceWorks Key allows the software on the computer to communicate with the headset Launch the 32 Software Launch the FP32 Software from the Windows Start Menu or by double clicking the FP32 Desktop Icon E a Nancy P BP Remote Desktop Connection n Documents LI E W n cc 1 If you are launching from your Practice Management Software please refer to this section 10 Note If you have not already plugged the FP32 Software Key into one of the available USB ports on your computer or into the provided optional White USB Hub and then plugged this USB hub into your computer see page 8 or if the USB connection is not working you will see the Mode Select dialog box when you launch the software Plug in the FP32 Software Key and select the Hardware Key License option Click OK Mode Select Dialog FP32 requires either Flonda Probe unit of a hardware key to enable full operation 32 could not detect ether a probe unit or a hardware key IF you do not have ether then 2 can still operate in read only mode How would vou like to proceed Full Functionality If you have Flonda Probe unit like the one pictured here then select this option to proceed to the probe unit troubleshooter In this mode data can be entered with the keyboard or the Flonda Probe
45. rom T s the Alerts dialog see m figure above and edit the information Click Ok to Enter the name tha wil be used to deny this save and then again to dismiss the Alerts _ dialog Description Enter a descopbon of the alert to be used in Thes pateri gt a smoked Priority MED C Low Thes Alest has Low Pricrity Medium Wam each time this Chart opened High am with sound each tme
46. s set at will be accepted Anything that you say that VoiceWorks scores lower than what your confidence level is set at will be rejected it will appear in red VoiceWorks will score up to 5 commands in a row It will accept a single bleeding double 2 bleeding or triple 72 1 2 command R Ist number or group i aiit cina of numbers how well matched Set the confidence a a level here 109138 2nd number current Miscellanenus confidence level 7 Always on Top l Basic Commands Only We recommend that most offices set their confidence levels between 70 85 70 85 Never set the confidence level over 90 9096 unless your VoiceWorks trainer has recommended this 15 3 FP VoiceWorks 1 4 6 Two One Two Hint f you are experiencing a lot of background noise Fe Miscellaneous level higher 87 for X V Minimum Delay 7 Auto Leaming Adaptation D TE ud i cds im Voice Commands List maximum efficiency When you check Minimum Delay it allows you to chart as fast as possible It does this by playing the sounds faster and getting rid of certain Warning sounds such as the Danger sound and siren You can also use the voice command MinimumDelayOn or MiniumumDelayOF F There is a link to the Voice Commands List in the expanded version of the box see Figure below FP VoiceWorks 1 4 6 E Active Examiner Chris Gibbs READY Profile Loaded Minimum D
47. the probe unit troubleshooters In thes mode data can be entered with the keyboard or the Flonda Probe unit gt Hardware Key License If you do not have a Florida Probe 7 Dut you have a hardware key like the one pictured here then x select this option to proceed to the hardware key troubleshooter a In this mode data can be entered only with the keyboard i Read Only Mode If you do not have Florida Probe unit or hardware key then select this option to go into read only mode In this mode new data cannot be entered but esasting patient Charts can be viewed and printed This means that the FP32 Software Key has not been recognized by the computer software Proceed as follows Close the dialog Check to see that the FP32 Software Key is plugged into a USB port that is connected to the computer that has the FP32 Software Installed on it If it is then unplug the key and plug it back in Launch the software again If you still get the dialog image then unplug the key and plug it into a different USB port you may have to move another device to another USB port to do this Headset Not Working You may say voice commands into the wireless headset and have it not respond If this happens Look at the paired VoiceWorks USB Key that came with your headset Cit has the same color VoiceWorks sticker as your headset Is the red light on the back of the key blinking If yes then make sure you press
48. tion with the VoiceWorks USB Key make sure the steady blue light is showing in the center of the VoiceWorks sticker on the right headphone and you can also check that the red light is showing steady on the back of VoiceWorks USB Key if you wish Start VoiceWorks Listening Mode Now that you are ready to begin an exam tell VoiceWorks to StartListening Remember that VoiceWorks is designed to correctly respond to 1 5 word phrases that are said as one word You should immediately see the red areas in the VoiceWorks dialog box turn green and the message in the box will be Listening VoiceWorks 1 4 6 O Active Examiner Nancy Pettus StartListening Confidence Level 094 0 96 0 84 Start Listening Automatically Start Minimized Miscellaneous Auto Leaming Adaptation ands Only Aways Top MereSetings 18 Begin Charting a Simple Periodontal Exam Hint The FP32 program is designed to be simple in its basic design with three pages or think of them as three tabs in a patient folder the Personal Page the PSR Page and the Periodontal Page File View Emad Help Click on the Periodontal Page tab OR say PeriodontalPage to begin new exam As previously stated it is recommended that you begin by inputting actual paper patient charts if available This will give you practice in inputting exam data into the so
49. ugged into your computer or USB hub amp it has established a successful connection with the headset How to Wear the VoiceWorks Headset It is recommended that the right headphone with the sticker and controls is placed so that your ear is partially exposed in order for you to hear your patient or other office staff 7 E 4 Note The boom mic can be rotated at its base so that if you are left handed you can flip the microphone around in order for the right headphone with the sticker and controls to be worn over your left ear instead Rotate the mic clockwise from the base do NOT pull on the mic itself to rotate Fig 1 Fig 1 Rotate the mic clockwise from the base do NOT pull on the mic itself to rotate Once you have rotated it 180 degrees gently bend the mic into place Fig 2 Fig 2 Be Careful not to aggressively bend the mic use care Proper Placement of the VoiceWorks Headset Boom Mic The VoiceWorks Boom Mic has been designed to work with paper face masks that most clinicians wear during their patient exams It is most effective when used with such a mask The VoiceWorks Boom Mic is located on the left headohone and should be placed about 2 inches away from your face mask below your nose Hold two finger widths in front of your mask and position the boom mic after those fingers Boom Mic should be positioned below nose Boom Mic should be positioned 2 finger wi
50. umber before the slash rises If it does VoiceWorks has now learned the phrase over time BuccalBleeding appears in the dialog but score 5 82 The increase in the Confidence Level score Which is below the current Confidence Level to 96 indicates that VoiceWorks has now FP VoxeWorks 146 learned the phrase over time B FP VoiceWorks 14 6 BuccnlBleeding Confidence Level UH 5 0 96 0 84 Automatically Sat Marium Delay 7 Auto Learning Adactation Vaca C T Basic Lommands Ord Meta on sag Some words have more than one command for example BuccalBleeding and FacialBleeding Let s say that one choice for this word is always scored low You can go into the training module and change the confidence level for just that phrase or word WARNING PLEASE CONTACT YOUR TRAINER BEFORE YOU CHANGE THESE SETTINGS d FPVoiceWorks 146 z First click More Settings in the Active Examiner Hancy Petius Voice facognion Cortes VoiceWorks Dialog Box BuccalBleeding we Confidence Level 024 2 0 82 0 84 77 Stat Listening Automaticaly Start Minimiped 7 Amaran Dey 7 Raba Learn Commands List FP VokeWorks 144 Next click Train Voice Profile you will Active Examines Haney Fett Recognition Contra
51. unit Kay Leme If you do not have a Florida Probe unit i d g but you have a hardware key like the one pictured here then S elect this option to proceed to the hardware key troubleshooter In this mode data can be entered only wath the keyboard Head nly Mode If you do not have Florida Probe unit of hardware key then select this option to go into read only mode In this mode new data cannot be entered but exasting patient Charts can be viewed and printed When the program opens you should hear the greeting Welcome to the Florida Probe if you don t hear this greeting check to make sure your speakers or sound are working properly as sound is an integral part of any VoiceWorks exam experience Hint f you still see this Mode Select dialog message when you try to launch the software try removing the FP32 Software Key from the USB port that it is plugged into and move it to another available USB port Click OK 11 Next you may be presented with the of the dialog box which orovides helpful information about the 52 Software and Hardware as well as periodontal exam tips You can disable this dialog by unchecking the check box You may change the sounds FP32 makes by selecting Options marked Show Tips on Startup in the from the File menu and then cick on the Sound ptions tab You may for example tum off Bleeding by clicking t
52. when you intended to create a new visit the exam data will be associated with a separate new patient and the visit comparison functions of the FP32 Software will not work You will have to re enter the exam data under the correct patient and delete the new patient you accidentally created 48 What an Asterisk in Front of Visit Number Means If a patient has an asterisk before their of Visits then that means that someone has started a chart for them by filling out at least the minimum information on the Personal Page but that no periodontal chart has been created for them yet Sometimes the front office staff will pre fill out information on the patient s Personal Page to assist the RDH or Dentist before the patient s first periodontal exam Last Name First Name Last Modified Brown Tommy Thursday March 28 2013 5 59 20 Gibbs Can Thursday March 28 2013 5 57 05 PM Gibbs Nancy Tuesday March 26 2013 11 33 43 AM PATIENT TEST Tuesday June 29 2010 17 13 46 Search by Q LastName FirstName Chart Number LastModified tof Visits Type in autosearch text When correct item is found press Enter to open record Deleting a Patient Select the patient you wish to delete Click on the Delete Patient button You will receive a warning asking if you really want to delete the patient info WARNING Once a patient s record has been deleted the data cannot be restored Change the Order of
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