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Financial Online Inquiries - Case Western Reserve University

1. Wf Trusted sites Protected Mode On The Distributions for Schedule page appears 19 The Chartfields tab shows the chartfield information PO quantity and Amount Chartfields The Req Detail tab shows the Requisition number requestor name and contact information Page 65 User Manual Financial Online In CASE WESTERN RESERVE Roe U JT NIVERSI 7 Purchase Orders v Review PO Information Purchase Orders Activity Summary PO Accounting Entries Document Status My Personalizations CASE WESTERN RESERVE UNIVERSITI quiries rer 158626 ror 1826 Home Worklist Add to Favorites Sign out New Window Help Customize Page Purchase Order Inquiry Distributions for Schedule 1 a m 3 POID 5000069651 Line 1 Sched 1 Item change Quikpay tuition cutoff ES time Status Active Sched Qty 1 0000 Distribute by Quantity Merchandise Amt 570 00 USD Doc Base Amount 570 00 USD Distributions artfields Details Ta Beene Dist Status PercentReqBU Reg ID Reg Line Reg Sched Reg Dist Requester 1 Open 100 0000 CASE1 1000090093 1 1 1 cry2 Medion am My Dictiona CASEWESTERN RESERVE UNIVERSI f v R6 Home Worklist Add to Favorites Sign out New Window Help Customize Page Purchase Order Inquiry PEE RE Schedules v Review PO Information Purchase Orders Unit CASE1 PO ID 5000069651 Activity Summary PO Account
2. General Ledger Center _ Include All Periods Cl Include Closing gt Set Up Financials Suppl edid xad C Include Balance Forward Chartfield Criteria stomize F HE cirst 4 4 44 of 14 Last Period Selection gt PeopleTools ChartField Period Account p Department Operating Unit Product Fund Code Class Field Program Code Budget Reference Affiliate Fund Affiliate PPPPPPPPPP HH AHHH eee Be e B Bj B Bd Dd Bg Dd Bg Dd Du Event Speed Type Project ESKEKKERSKHEKKEERHERS amp ERE PPPPPPPPPPPPPAP Adjustment Type v a Internet Q100 16 To view your information click the Search button Page 19 User Manual Financial Online Inquiries 7 General Ledger v Review Financial Information Journals Ledger Ledger Period Comparison General Ledger Center gt Set Up Financials Supply Chain gt Case Reports gt Reporting Tools gt PeopleTools ME CASE WESTERN RESERVE EL MI RSIT Y 1 1522 New Window Help Customize Page E Period Comparison Results Ledger Period Comparison Ledger Fiscal Year Currency Amount to display LEDG COMP CASE1 ACTUALS 2010 USD Posted Transaction Amount Description Accounting Period i
3. Case Sensitive Search Clear Basic Search E Save Search Criteria Jf Trusted sites Protected Mode On Enter search criteria to locate the Purchase Order s that you need In this example the Purchase Order ID number is entered in the PO ID field Click in the PO ID field Page 58 II gt My Favorites CASE WESTERN UNIVERSIT User Manual Financial Online Inquiries RESERVE Click the Search button Search Worklist Add to Favorites New Window Help Customize Page amp Purchase Order Inquiry 7 Purchasing gt Requisitions Purchase Order 7 Purchase Orders v Review PO Information Purchase Orders PO Status Budget Status CASE1 5000069651 Dispatched Valid Activity Summary PO Accounting Entries Header Document Status gt Accounts Payable gt General Ledger gt Case Departmental Deposits gt Set Up Financials Supply Chain gt Worklist PO Date 08 04 2009 NELNET 003 0000004408 Backorder Status None Receipt Vendor Vendor ID Not Recvd Hold From Further Processing Vendor Details Buyer Cauley May L PO Reference Online Src From Reg 1000090093 Merchandise 570 00 gt Tree Manager gt Case Reports Header Details All RTV Matchin Freight Tax Misc 0 00 gt Reporting Tools gt PeopleTools My Personalizations Header Comments Change Order Document Status Total 570 00 USD S
4. User Manual Financial Online Inquiries Internet Explorer p Cmm LJ LI Folder Options L Mozilla Firefox Show common tasks in folders Use Windows classic folders Second Life r Browse folders qmm Open each folder in the same window i Open each folder in its own window in eis mg ies Snagit 8 Click items as follows O Single click to open an item point to select Underline icon titles consistent with my browser Underline icon titles only when point at them Double click to open an item single click to select Restore Defaults its on Droid x Help and Support erp doc on EMC SNAS T5 5 32 4 sicil ox cancer J The Folder Options window opens Click the File Types tab Internet Explorer A X LI LI Folder Options td Mozilla Firefox General View Registered file types MI Extensions File Types zE XLK Microsoft Office Excel Backup File Second Life Be XL Microsoft Office Excel XLL Add In amp XLM Microsoft Office Excel 4 0 Macro ax XLS Microsoft Office Excel 97 2003 Worksheet ile 70 H Snagit 8 amp IXLSB Microsoft Office Excel Binary Worksheet SXLSH Microsoft Office Excel HTML Document GAV cka LEITET TER fine Comal hd anren Cable iitearl aban NS Details for LS extension Opens with x Microsoft Office Excel Files with extension am
5. javascript submitAction win document winO INQ LED CMP PER delete 11 0 100 a lick the OK button WII CASE WESTERN RESERVE BUNIVERSITY rers Uperaung unit s Product S Fund Code S Class Field v Review Financial Information Program Code Journals Ledger Ledger Period Affiliate Comparison General Ledger Center Fund Affiliate Event Budget Reference I Kl KI s PPPPPPPBP3 E B RE E e B E 0 E m m m pmrpmimumtmut S S Speed Type S Project pppoponponpnpnpnpnpnptk s Adjustment Type Update Display La internet amp 100 Page 18 CASE WESTERN RESERVE User Manual NN ERES ro ae Financial Online Inquiries Once you have set up your criteria and you would like to save the inquiry click the Save button K CASE WESTERN RESERVE AS UNIVERSITY ger i86 Home Sign out New Window Help Customize Page E Aen BN Ledger Period Comparison 7 General Ledger Review Financial Information Journals Select a ledger fiscal year currency code type of amount field and periods Click on Search to execute the query Ledger Criteria Inquiry Unit Ledger Year Currency Amount Field rag LEDG COMP CASE1 Q ACTUALS Q 2010 Q USD Q POSTED TRAN AMT omparison
6. PO Accounting Entries Document Status gt Accounts Payable Order Inquiry in Page First LU 4 or4 L Last change Quikpay tuition cutoff PO Qty 1 0000 570 00 USD First 4 or4 Last Y Statuses Due Date Due Revision ShipTo Price Amount Status 08 07 2009 CRY2 570 00000 570 00 USD acie amp BR My Personalizations My System Profile My Dictionary iments sarch etit w of Trusted sites Protected Mode On Click the Distributions ChartFields button to the farthest right on the Details tab Sched line Page 64 CASE WESTERN RESERVE _ User Manual INIVERSITE medii Financial Online Inquiries C CASE WESTERN RESERVE rer REIG Worklist Add to Favorites Sign out New Window Help Customize Page amp gt My Favorites Purchase Order Inquiry 7 Purchasing B B gt Requisitions Distributions for Schedule 1 7 Purchase Orders Review PO Information E Purchase Orders POID 5000069651 Line 1 Sched 11 Item Quikpay tuition cutoff Activity Summary time PO Accounting Entries Document Status m Sched Qty 1 0000 gt Accounts Payable Distribute by Quantity Merchandise Amt 570 00 USD 570 00 USD Dist Status Percent a finds GL Unit Unit Account i Fund Dept Program Class 10pen 100 0000 1 0000 570 00 USD CASE1 531800 97600 261221 10 My Personalizations My System Profile My Dictionary Rem
7. v CASE1 Q A C 1 i A PO Accounting Entries PO Number Document Status gt Accounts Payable Purchase Order Date v 5 gt General Ledger gt Case Departmental Deposits Purchase Order Reference begins with v gt Set Up Financials Supply Chain Case Sensitive gt Worklist Search Clear Basic Search E Save Search Criteria begins with 5000069651 Origin begins with v Q gt Reporting Tools gt PeopleTools My Personalizations My System Profile My Dictionary vf Trusted sites Protected Mode On Page 78 l CASE WESTERN RESERVE User Manual UM 826 Financial Online Inquiries Click the Search button CaSE WESTERN RESERVE BEE UNIVERSITY sax Workist AddtoFavortes Sign out New Window Help Customize Page amp gt My Favorites PO Document Status 7 Purchasing gt Requisitions Document Status 7 Purchase Orders Review PO Information Business Unit CASE1 PO ID 5000069651 Status Dispatched Purchase Orders Activity Summary Document Date 08 04 2009 Document Type Purchase Order Budget Status Valid PO Accounting Entries Document Status gt Accounts Payable Buyer gt General Ledger gt Case Departmental Associated Document Customize Find View All p First ET 1 3 of 3 Dn Deposits Y Related info gt Set Up Financials Supply Business Unit Document Type DOC ID Status Document Date Vendor ID Currency USD Amount Cau
8. vf Trusted sites Protected Mode On 15 Click the Document Status icon CASEWESTERN RESERVE JNIVERSI Home Worklist Add to Favorites Sign out New Window Help Customize Page Fa fos Ex Links Customize Links Free Hotmail Windows amp Windows Marketplace Windows Media File Edit View Favorites Tools Help EyConvert Select Contribute J Edit in Contribute Ff Post to Blo 7 Na Search A Share Bh L Sidewiki Check amp Signin E Cp By ab v is Page v G Tools v y Gi amp n CASE WESTERN RESERVE UNIVERSITY f v ARE Worklist Add to Favorites Sign out 7 Requis i i gt Review Requisition New Window Help Customize Page r Information Requisitions Req DOC Status Accounting Entries Document Status 4 Document Status Business Unit CASE1 Req ID 1000090093 Status Approved Document Date 08 04 2009 Document Type Requisition Budget Status Valid Currency USD Amount Requester Yoder Chuck Associated Document Status Document Date Vendor ID My Personalizations My System Profile Payment 0000354803 Posted 09 14 2009 My Dictionary javascript submitAction_winl document win1 HDR_ID Req quisitions Wind cument Status Page 93 User Manual Financial Online Inquiries 16 A new window opens The Document Status page appears When you have reviewed the information click
9. Header Details AIL RTV Matching Freight Tax Misc 0 00 Header Comments Document Status Total 570 00 USD My Personalizations Change Order Select Lines To Display My System Profile My Dictionary Jv Trusted sites Protected Mode On amp 100 ca lt a He 3 03PM Document Status Purchase Orders A new window opens The Purchase Order page appears When you have reviewed the information click the Close button to go back to the Requisition Search page Page 99 User Manual Financial Online Inquiries CASE WESTERN RESERVE UNIVERSITY ae CASE WESTERN RESERVE y U TX NIVERSI ur Worklist Add to Favorites Sign out Search New Window Help Customize Page gt My Favorites Req DOC Status Purchasing 7 Requisitions Document Status Review Requisition Information Business Unit CASE1 Req ID 1000090093 Status Approved Requisitions Accounting Entries Document Date 08 04 2009 Document Type Requisition Budget Status Valid Document Status Currency USD Requester Yoder Chuck Associated Document Document Type DOC ID Status Document Date Vendor ID Payment 0000354803 Posted 09 14 2009 0000004408 5j CASE1 PO 5000069651 Dispatched 08 04 2009 0000004408 CASE1 Voucher 05522376 Posted 06 30 2009 0000004408 My Personalizations y System Profile My Dictionary Wf Trusted sites Protected Mode On Click the Doc ID
10. User Manual NS 826 Financial Online Inquiries Appendices Page 105 User Manual dae MA CASE WESTERN RESERVE Financial Online Inquiries UNIVERSITY 826 155 24 Appendix A General Ledger Inquiry The appendix details how to use the download to Excel icon and the Customize link These will allow you to customize the online inquiry you see as well as download data to Excel for further manipulation Procedure This section will demonstrate how to use the Download to Excel icon and the Customize link for doing reports in General Ledger Inquiry CASE WESTERN RESERVE El gt New Window Help Customize Page Inquiry Unit Ledger Year From To Currency Stat TEST3 CASE1 ACTUALS 2009 1 3 Charfield Criteria Include Balance Forward Include Adjustment Period s 4 Results Include Closing Adjustments Adj Period From 998 To Query Results Go To Inquiry Criteria Ledger Amount by Currency Cus Detail Account Transaction Amt Currency Base Amount Base Currency Detail 532610 531 84 USD 531 84 USD Detail 532700 1 418 82 USD 1 418 82 USD Detail 532900 2 042 07 USD 2 042 07 USD 1 Activity Detail 532700 84 68 USD 84 68 USD 1 Activity Detail 532900 170 76 USD 170 76 USD 2 Activity Detail 532610 5 03 USD 5 03 USD 2 Activity Detail 532700 74 24 USD 74 24 USD 2 Activity Detail 532900 476 01 USD 476 01 USD 3 Activity Detail 532610 13 73 USD 13 73 USD 3 Activity Detail 532700 664 28 USD 664 28 USD 3 Activity i 261 69
11. Voucher Document Status F7 Accounts Payable Review Accounts Payable Business Unit CASE1 Voucher ID 05522376 Document Tolerance Status Valid Info 7 Vouchers A e C i Accounting Entries Gross Amount 570 00 USD Approval Status Approved Budget Status Valid Document Status Journal Dril Down Vendor ID 0000004408 52 NELNET 003 Document Type Voucher Match Status Matched D ERES Location REMIT Status Posted pip etal Associated PoE Customize Find View All E First El 1 3 of 3 n Last Deposits Documents Related Info ae Document Type DOC ID Status Document Date Vendor ID Invoice ID 14253 Invoice Date 06 30 2009 Budget Misc Status Valid gt Set Up Financials Supply SetiD CASE1 Payment 0000354803 Posted 09 14 2009 0000004408 CASE1 PO 5000069651 Dispatched 08 04 2009 0000004408 gt Reporting Tools CASE1 REQ 1000090093 Approved 08 04 2009 gt PeopleTools My Personalizations My System Profile My Dictionary m my my X Return to Search Refresh f Trusted sites Protected Mode On The Voucher Document Status page appears All associated documents are shown On this page you can link to the Voucher ID Check the Matched Status and the Status 1f it has been Posted Click the DOC ID link for the Document Type REQ 1000090093 The DOC IDs for the Payment Document Type are NOT check numbers Click on the DOC ID link to take you to that document
12. W CASE WESTERN RESERVE BUNIVERSITY 1826 Financial Online Inquiries Created on 8 3 2010 9 51 00 AM COPYRIGHT amp TRADEMARKS Copyright 1998 2009 Case Western Reserve University Information Technology Services Customer Service and Support CAPS ERP CASE WESTERN RESERVE User Manual R26 Financial Online Inquiries Table of Contents Financial Onine INOUE IOS 555 ics vcees cousesendvscceesewucssessyonseuscavescseseesaeuecesactsseeuecuseasescssaseceeuees 1 Using Ledger Inquiry and Ledger Period Comparison ecce eese eee eere eene ene 2 WS UG ee n 2 Lee Ser PEMmOG So np oU 14 VOuCher Inguiry SMe c M 22 Using Voucher NUTY m m m Tr 23 Voucher Accounting Eny E o o S om S Um 33 Voucher Document Status Inittyuieseo rasie vex ete ERR EE D uiros HUP EeE Son LR E nMeovo ARRA R CU Iu uu MM ERE VERO 38 Payment BUE VN ias nii EE HR PII HP EE EHE 44 Payme ne Built cess niuamp3 dE ISdib Semen MacRa E C EPI USA PNESU IURI NI ONE MMOL UIN Cua COME nde 45 Payment Document Status Inquiry erre ee posi ooo cr EE rHEYUP ERIT UR Ub RUEU QU e FER SER IHER CEA DIU ER Sene cuu Cas aded Ri 50 Purchase Brgercullliiiiiiim Ar 57 Wie Mase Order TROUIE scc ditto Dod du beoe totu iei tteDRd Iu eospI OE S anc pP qu EbNa idem Os Misc UN DEM esci pPoe cde oM Ud AD 58 P
13. eucheriD Invoice Number Date Entries Status WorkBench Information pS Beemen CASE1 05507818 637654010JUL09 07 01 2009 0000008315 Postable ey Matched SPRINT OC My system Frome My Dictionary VendoriD Entry Status Short Venc j Jv Trusted sites Protected Mode On amp 10095 Gu A PpUSgaa zb C o2 L0AWEZ LDEOOpEap p ULL ett Document Status Case Western Reser Voucher z lu CH o 3 50 PM 13 The Voucher Inquiry page opens as a new window The Voucher Details tab gives the Voucher ID and Invoice information etc When you have completed your review of the document click the Close button to go back to Payment Document Status Inquiry screen Click the Close button 14 ES End of Procedure Page 56 CASE WESTERN RESERVE User Manual R26 Financial Online Inquiries Purchase Order Inquiry Suite The Purchase Order Inquiry Suite includes Purchase Order Inquiry Purchase Order Activity and Purchase Order Document Status Inquiry 1 Purchase Order Inquiry The PO Inquiry provides information for a PO such as vendor name vendor ID PO date Po status budget status match status Receipt status order information item description PO quantity and total amount etc 2 Purchase Order Activity Summary The Purchase Order Activity Summary pages are used to view the receiving invoicing matching and returning activities that were performed on the selected purchase orders
14. gt Case Reports D Reporting Tools gt PeopleTools My Personalizations My System Profile My Dictionary A Share E Sidewiki Contribute J Edit in Contribute i Post to Blo AT Check a Translate gt amp Sign In Or EB dh or Page Tools Qr GG rr RG Payment Inquiry Search Criteria Search Name CAMPUS USERS From Vendor Name Amount Rule Amount Currency Any USD Q 0021315459 Payment Date EJ Payment Method Check Reference Payment Status Remit SetiD CASE1 Q Remit Vendor Q Max Rows 300 S Home Worklist Add to Favorites Sign out New Window Help Customize Page 0021315459 EJ Document Status 12 Payment Windows the Search Criteria JJ E https fintrn case edu psp fintrn 3 EMPLOYEE ERP c CREATE PAYMENTS PYMNT INQ SRCH GBL Page P amp 45 X f Trusted sites Protected Mode On amp 10090 a lt GEM ICE 3 23PM The Payment Inquiry page opens a new window and the information appears below Google Pr Links Customize Links Free Hotmail Windows amp Windows Marketplace Windows Media File Edit View Favorites Tools Help Convert v P Select Google F Search de wy od Payment Cast WESTERN RESERVE UNIVERSI E 7 Review Accounts Payable Info D Vouchers v Payments Document Status Payment My Personalizations stem Pro
15. s inquiry page A second window is opened The inquiry page for that Document Type is displayed Req Requisitions Inquiry page PO PO Inquiry page Voucher Voucher Inquiry page Payment Payment Inquiry page Page 39 User Manual CASE WESTERN RESERVE Financial Online Inquiries UNIVERSITI 15524 G Requisitions Windows Internet Explorer Lea ere https fintrn case edu psp fintrn_1 EMPLOYEE ERP c REQUISITION_ITEMS REQ_INQUIR 44 X Google p 6 6 Links Customize Links Free Hotmail Windows Windows Marketplace Windows Media File Edit View Favorites Tools Help G amp Convet P Select Contribute J Edit in Contribute Fj Post to Blo 7 Google search gt d O Share amp l Sidewiki YF Check amp Sign In wp a Requisitions E dh v i Page v G Tools v Q9 Li d VE ASE WESTERN RESERVE BEUNIVERSITY rer RIG Worklist Addto Favorites Sign out Menu 7 Requisitions v Review Requisition Information Requisitions Accounting Entries Document Status D Purchase Orders New Window Help Customize Page Requisition Status Requester Reg Date Total Amt 1000090093 Approved Yoder Chuck 08 04 2009 570 00 USD Search E Notify My Personalizations My System Profile My Dictionary javascript submitAction winl document winl REQ IDS0 vf Trusted sites Protected Mode On
16. amp Internet 100 Page 107 User Manual Financial Online Inquiries You can reduce the line width of the Journal Line by removing fields Click ur Customize link on the far right of the Journal Line section of the screen Two columns will appear One will list all the fields in the Journal Line Any field can be hidden just click the field name For example click the Event list item Once you have selected the field then click the Hidden option in the center of the two columns Hidden You can also move the fields up or down in the order For example click on Event and then click the up arrow in the center of the screen 2 times and it would move in front of the Speedtype field ly CASE WESTERN RESERVI Home Worklist Add to Favorites Sign out 2 Operating Unit hidden Hidden s DeptlD Frozen Product hidden Fund Code Class Program hidden Bud Ref hidden Affiliate hidden Fund Affil hidden Speed Type Project Event hidden Line Descr PC Bus Unit hidden Activity hidden Res Type hidden Category hidden SubCat hidden Book Code hidden Adjustment hidden Scenario hidden N R hidden Exchange Rate hidden Base Amount column 38 Stat hidden Statistic Amount hidden Document Type Journal Code Doc Sequence Closing Status Cancel Preview Copy Settings Share Settings Delete Settings Journal Line Line Transaction
17. Back To Voucher Inquiry To view the Voucher Accounting Entries click the Acctg Entries icon A new window will open Page 26 CASE VESTERN RESERVE User Manual gt 1826 Financial Online Inquiries Go E https fintrn case edu psp fintrn 1 EMPLOVEE ERP c ENTER VOUCHER INFORMATION VCHR ACCTG ENT amp 45 X Google p Links Customize Links Free Hotmail Windows amp Windows Marketplace Windows Media File Edit View Favorites Tools Help Convet v P Select Contribute iJ Edit in Contribute f Post to Blo Google I search i P B hr L Sidewiki YF Check a Translate gt amp Sign In Ww a Accounting Entries v B vo ae sp Page v Tools v Qv 4 E CASE WESTERN RESERVE UNIVERSI Worklist Add to Favorites Sign out Posting Process AP Accrual GL Dist Status Distributed 7 First 4 42 ot2 Las Main Information Chartfields Y Journal Description Monetary Amount Currency Code Ledger Review Accounts Payable change Quikpay tuition cutoff 570 00 USD ACTUALS Info Accounts Payable 570 00 USD ACTUALS 7 Vouchers Accounting Entries Document Status Journal Drill Down Voucher Posting Process Payments GL Dist Status Distributed gt Set Up Financials Supply i i Chartfields Journal ect ipti Monetary Amount Currency Code Ledger Accounts Payable 570 00 USD ACTUALS Cash Distribution 570 00 USD ACTUALS My Personalizations a My
18. CASE WESTERN RESERVE SMIUNIVERSIT e 153 24 T This page can be downloaded to Excel E see details in Appendix A 19 Click the Detail link CASE WESTERN RESERVE BE UNIVERSITY s T E New Window Help Customize Page amp Ledger Inquiry Ledger Details Ledger Criteria Inquiry Name Unit Ledger Fiscal Year From Period To Period Currency Stat LEDG INQ CASE1 ACTUALS 2010 1 6 USD Show YTD Balance Include Closing Adjustments Show Transaction Details Only in Base Currency MaxLedgerRows 100 Go To nauity Ledger Summary Criteria Ledger Details Customize Find View All ES First 4 4 of 1 n Last m Account Amount in Transaction Period Activity Account ae Speed Type Fund Dept Class Currency 342 28 ig save Return to Search E notity BAdd Update Display Event 1 Activity 535300 Postage OPR261221 97600 261221 10 wv Trusted sites Protected Mode On The Ledger Summary details information appears Click the Activity link Page 8 CASE WESTERN RESERVE UNIVERSITI rst 18268 CASE WESTERN RESERVE UNIVERSI i a E P Ledger Inquiry Transaction Details Ledger Criteria Inquiry Name LEDG_INQ P P Unit CASE1 Show YTD Balance Show Transaction Details Ledger Fiscal Year From ACTUALS 2010 1 Include Closing Adjustments Only in Base Currency Go Tolnauiry Ledger Criteria Summary Transaction Details Ledger Details L
19. Document Status Requisitions Wind A new window opens and the Requisitoins page appears When you have completed your review of the document close the window by clicking on the X Close the Window and then choose the DOC ID link for Document Type PO 3000063651 Page 40 CASE WESTERN RESERVE _ User Manual INEVERSITE uria Financial Online Inquiries Purchase Orders Windows Internet Explorer eJ io ep https fintrn case edu psp fintrn 2 EMPLOYEE ERP c MANAGE PURCHASE ORDERS PO INQUIRY GBL Pag v D gt X Links Customize Links Free Hotmail Windows 2 Windows Marketplace Windows Media File Edit View Favorites Tools Help Convet v P Select Contribute J Edit in Contribute Fj Post to Blo Google Search dP f Share K Sidewiki 97 Check 4aj Translate amp Sign In wR Purchase Orders fe B v ode 7 bp Page v Qj Tools v Gi K K CASE WESTERN RESERVE BSIUNIVERSITY i disk Home Worklist Add to Favorites Sign out New Window Help Customize Page E Main Content Purchase Order Inquiry gt Requisitions Purchase Order 7 Purchase Orders v Review PO Information Unit CASE1 PO Status Dispatched Purchase Orders PO ID 5000069651 Budget Status Valid Activity Summary PO Accounting Entries Document Status gt Accounts Payable 08 04 2009 gt General Ledger Vendor NELNET 003 Backorder Status
20. None gt Case Departmental z Deposits Vendor ID 0000004408 Vendor Details Receipt Not Recvd gt Set Up Financials Supply Hold From Further Processing Chain Buyer Cauley May L Amo PO Reference Online Src From Req 1000090093 Merchandise 570 00 Header Details All RTV Matching Freight Tax Misc 0 00 Header Comments Document Status Total 570 00 USD My Personalizations Change Order Select Lines To Disple My System Profile My Dictionary J Trusted sites Protected Mode On amp 10095 O a ee A SO Rr gt Document Status Purchase Orders T m e 3 22 PM A new window opens and the Purchase Order Inquiry page appears When you have completed your review of the document close the window by clicking on the Close the new window Click DOC ID link for the Document Type Payment Page 41 User Manual Financial Online Inquiries CASE WESTERN RESERVE UNIV a NIVERSITY R26 es J er Ex https fintrn case edu psp fintrn 3 EMPLOYEE ERP c CREATE PAYMENTS PYMNT INQ SRCH GBL Page P v amp 44 X Google p Links Customize Links Free Hotmail Windows 82 Windows Marketplace Windows Media File Edit View Favorites Tools Help Convet v PP Select Google 7 Search D gt pe w g Payment CASE WESTERN RESERVE UNIVERSI I v Payments Document Status D Set Up Financials Supply Chain gt Worklist gt Tree Manager
21. Purchase Orders Currency USD Amount Requester Yoder Chuck Associated Document Document Type DOC ID Status Document Date Vendor ID Payment 0000354803 Posted 09 14 2009 0000004408 PO 5000069651 Dispatched 08 04 2009 0000004408 amp Voucher 05522376 Posted 06 30 2009 0000004408 My Personalizations i My System Profile My Dictionary a internet i00 12 Click the Req ID link Req ID 1000080083 CASE WESTERN RESERVE UNIVERSI pot Home Worklist Add to Favorites Sign out New Window Help Customize Page po x Links Customize Links amp Free Hotmail Windows Windows Marketplace Windows Media File Edit View Favorites Tools Help Convert v fi Select Contribute J Edit in Contribute f Post to Blo e fH Search da Gh Sidewiki S Check amp SignIn OR OB coh n bp Page v G Toos i i E CASE WESTERN RESERVE UNIVERSIT pur um Worklist Add to Favorites 7 Requisit Review Requisition Information Requisitions Accounting Entries Document Status New Window Help Customize Paqe i Requester Total Amt 1000090093 Approved Yoder Chuck 08 04 2009 570 00 USD Click column heading to sort ascending My Personalizations My System Profile My Dictionary J Trusted sites Protected Mode On Document Status Requisitions Wind zi 4 al LH ts 3 04 PM Page 103
22. Req ID 1000090093 Status Approved Requisitions Accounting Entries Document Date 08 04 2009 Document Type Requisition Budget Status Valid Document Status gt Purchase Orders gt Accounts Payable Requester Yoder Chuck gt General Ledger gt Case Departmental Associated Document Customize Find View All BE First 4 3 ora Last Deposits Documents Relatedinfo gt Set Up Financials Supply Business Chain SetiD Unit gt Worklist gt Tree Manager CASE1 Payment 0000354803 Posted 09 14 2009 0000004408 gt Case Reports CASE1 PO 5000069651 Dispatched 08 04 2009 0000004408 X gt Reporting Tools gt PeopleTools CASE1 Voucher 05522376 Posted 06 30 2009 0000004408 My Personalizations My System Profile My Dictiona Currency USD Amount Document Type DOC ID Status Document Date Vendor ID f gt Document Status I Mater qu LOIRE AEN Click the Doc ID link for the Voucher Document Type Voucher 05522376 Page 101 User Manual Financial Online Inquiries K CASE WESTERN RESERVE SMUNIVERSITY fst earch Untena CAMPUS USERS From To Business Unit CASE1 Q CASE1 Q Voucher ID 05522376 05522376 Search Name 7 Review Accounts Payable Info CASE WESTERN RESERV RSIT con UNIVERSI da E Worklist Add to Favorites Sign out 7 Vouchers Accounting Entries Invoice Id
23. Requisitions v Review Requisition Information e ms Change Use Document Approval CHEN Unit Requisition Order On RFQ OnPO Direct Ship Received On MSR On Voucher ProCard Status History Accounting Entries 1000090093 Y Y B E Document Status gt Purchase Orders My Personalizations My System Profile My Dictionary vf Trusted sites Protected Mode On The Requisitions page appears Click the Search link to start a new search search End of Procedure Page 96 CASE WESTERN RESERVE User Manual SERS L 26 Financial Online Inquiries Al Requisition Document Status Inquiry Procedure 1 Click the Requisitions link Requisitions 2 Click the Review Requisition Information link gt Review Requisition Information Click the Document Status link Document Status Enter the requisition number into the Requisition ID field CASE WESTERN RESERVE BEIUNIVERSITY 826 Workist Addto Favorites Sign out New Window Help E Requisition Document Status Enter any information you have and click Search Leave fields blank for a list of all values 7 Requisitions v Review Requisition f Find an Existing Value Information Requisitions Accounting Entries Business Unit v CASE1 Q Requisition ID begins with 1000090093 gt Purchase Orders gt Accounts Payable Requisition Status Y gt General Ledger gt Case Departmental Deposits Origin beg
24. amount field and periods Click on Search to execute the query E S S Department S Operating Unit Product s Fund Code S Class Field S S Program Code S Budget Reference Affiliate S Fund Affiliate S S Event S Speed Type S Project S Adjustment Type P amp Internet Enter the desired information into the Year field for example enter 2010 Click the Include All Periods option if you want to include all thirteen periods C include All Periods Click the Include Balance Forward option if you want to include any balances carried forward from the previous period in the totals _ Include Balance Forward for period 999 in the totals In the Chartfield Criteria section enter information into the Value field for any of the Chartfields For example enter 532 for the Account field The sign is a wildcard feature You can enter a partial chartfield and use to get all chartfields based on your criteria in that range for example enter 532 Click the Include Closing option if you would like to include closing adjustments A feature that is located on most fields in Financials is the Look up icon A This icon allows you to enter none to partial informatin in the field when you click this icon you will see a list of
25. as ssasso orowan 97000 fwa io of of of of of of of o 4 gt M Chart2 Charti ChartS Charts Chai Chart3_ Chart6 ps 3 LE This page is an example of information that has been downloaded to Excel To return to your Criteria page click the Ledger Compare Criteria link Click the Ledger Compare Criteria link Ledger Compare Criteria End of Procedure Page 21 User Manual Financial Online Inquiries MA CASE WESTERN RESERVE Voucher Inquiry Suite The Voucher Inquiry Suite includes inquiring on a voucher accounting entry or document status 1 Voucher Inquiry The Voucher Inquiry provides voucher information such as invoice number invoice date voucher amount Speedtype and Account information and related vendor and payment information etc 2 Voucher Accounting Entry The voucher accounting entries page provides chartfields accounting entry information for a voucher 3 Voucher Document Status Inquiry The Voucher Document Status Inquiry shows all the documents related to a voucher such as PO Requisition Payment or voucher Page 22 CASE WESTERN RESERVE User Manual HASTE APS 826 Financial Online Inquiries Using Voucher Inquiry Procedure Once logged into Financials Reporting start by clicking the Accounts Payable link Accounts Payable Click the Review Accounts Payable Info link Review Accounts Payable Info Click the Vouchers link Worklist Add to Favorit
26. by websites to Delete cookies save preferences such as login information History List of websites you have visited Delete history Form data Saved information that you have typed into Delete Forms Forms Passwords Passwords that are automatically Filled in when Delete passwords you log on to a website you ve previously visited About deleting browsing history Delete all Apply HEADLINES and EVENTS Case Westem Reserve A to Z admissi Understanding Hair Biology Could Pave Way for Treating admissions Disorder alumni upcomingevents D Parents of International Adoptees Urged to Verify d internet 100 Intern v Search with Google a amp t M 2 38 P Page 111 User Manual Financial Online Inquiries Case Western Reserve University Home Windows Internet Explorer CASE WESTERN RESERVE INIVERSITO h 4 AZ V i 1552 52 mE o e 7 http Iwww case eduJ JE Contribute B Edit in Contribute Post to Blog amp w d Case Western Reserve University Home fp Gy cod nbPage C Tools Internet Options Delete Browsing History Temporary Internet Files Copies of webpages images and media that are saved for Faster viewing Cookies Files stored on your computer by websites to save preferences such as login information ONE of the NATION S TOP UNIVERSITIES Case Western Reserve a leader among indep
27. clicking the Close button Page 83 User Manual 7 CASE WESTERN RESERVE Financial Online Inquiries pa ee did 15524 CASE WESTERN RESERVE BREUNIVERSITY for IR Worklist Add to Favorites Sign out New Window Help Customize Page El PO Document Status 7 Purchasing gt Requisitions Document Status 7 Purchase Orders Review PO Information Business Unit CASE1 PO ID 5000069651 Status Dispatched Purchase Orders Activity Summary Document Date 08 04 2009 Document Type Purchase Order Budget Status Valid PO Accounting Entries Document Status Currency USD Amount Buyer Cauley May L Associated Document Customize Find View All BE First LU 4 3 of 3 gt Documents Y Relatedinfo F Business Unit CASE1 REQ 1000090093 Approved 08 04 2009 CASE1 Voucher 05522376 Posted 06 30 2009 0000004408 Payment 0000354803 Posted 09 14 2009 0000004408 Document Type DOC ID Status Document Date Vendor ID My Personalizations My System Profile My Dictionary vf Trusted sites Protected Mode On Return to the Document Status page To start a new search click the Return to Search button End of Procedure Page 84 CASE WESTERN RESERVE User Manual R26 Financial Online Inquiries Requisition Inquiry Suite The Requisition Inquiry Suite includes Requisition Inquiry and Requisition Document Status Inquiry The Requisition Inquiry can be used to loca
28. here to begin E gt 7 2Intern Search with Google Click the Start button Windows XP or the Windows icon Windows Vista on your computer in the lower left hand corner if you have Windows XP or Vista ig Start Page 114 User Manual CASE WESTERN RESERVE gt Financial Online Inquiries UNIVERSIT est 1826 Recycle Bin Jennifer Loudiana Internet Internet Explorer E mail Microsoft Office Outlook Notepad em Calculator lwz Microsoft Office Word F 2007 x Microsoft Office Excel 2007 LJ Oracle Calendar a Microsoft Office PowerPoint 2007 spark spar Adobe Dreamweaver C53 w UPK Developer Client All Programs gt Recycle Bin i2 My Documents I My Recent Documents gt s My Pictures e My Music BE My Computer Gives access to and information about the disk drives cameras scanners and My Network other hardware connected to your computer ite Control Panel 7 Set Program Access and Defaults ka Printers and Faxes Q9 Help and Support Search I Run A Log Off o Shut Down My Computer File Edit view Favorites Tools Help Search with Google Second Life Cim La e T Snaglt 8 dxva sig o Help and Support Int Q peck M M Ds j Folders E E Folder Sync Address Y My Computer hd System Tasks View system information D Add or remove programs E Change a set
29. into the Value field Enter 2 13 Checking the Delete option allows you to delete some of the periods you do not want in your comparison For example 1f the year has not completed periods 10 11 12 you can delete those from you inquiry comparison Page 17 User Manual Financial Online Inquiries CASE WESTERN RESERVE UNIVERSITI p 1 CASE WESTERN RESERVE SIUNIVERSITY ru New Window Help Customize Page Ledger Period Comparison Roden Fimi Select a ledger fiscal year currency code type of amount field and periods Click on Search to execute the query Information Journals Ledger Inquiry i Ledger Year Currency Amount Field Ledger Period LEDG COMP CASE1 Q Q 2010 Q USD Q POSTED TRAN AMT Comparison General Ledger Center Include All Periods C Include Closing Ledger Criteria Period Chartfield Criteria First 4 4 14 of 14 Last fgg AEA O 2 Delete current selected rows from this page The delete will occur when the transaction is saved Class Field Program Code Budget Reference Affiliate Haw Fund Affiliate Event s S Kl f E e B E e Be eee ee p B p Bd pg Bj Bd Bd Dg d uy uU S Speed Type S Project pppopnponponpnpnpm S Adjustment Type
30. link for the Payment Document Type Payment 0000354803 MA CASEWESTERN RESERVE Pg Case Western Res EST sfa Worklist Add to Favorites Payment Inquiry 7 Review Accounts Payable Info D Vouchers Search Name CAMPUS USERS v Payments Document Status From To Payment Vendor Name Qa Any USD Q 0021315459 0021315459 BI E Check My Personalizations My System Profile CASE1 Q 1 My Dictionary Q 300 Seach cie E Show Chart ChartType Bar Chart v 1st sort Account Descending 2nd sort PymntRef v Payment Inquiry Result Payment Method Payment Payment Reconciliation Reconcile Source Reference Date Status Status Date ID VCHR 0021315459 Check 8 560 07 USD 09 14 2009 09 14 2009 Paid Recon 10 16 2009 Amount Currency Creation Date g Q100 Page 100 CASE WESTERN RESERVE User Manual 826 Financial Online Inquiries The Payment Inquiry page appears Information about the Payment details are located below the search criteria When you have reviewed the information click the Close button to go back to the Requisition Search page Document Status x e New Tab th d v B v Page v Kel Tools v e n x New Window Help Customize Page Req DOC Status i 7 Requisitions Document Status Review Requisition Information Business Unit CASE1
31. of all values i Find an Existing Value SetiD v User ID CASE1 begins with Q Q Q Primary Permission List begins with v SpeedType Key begins with OPR261221 Type of SpeedType v F Case Sensitive Universal All Users 1 Clear l Basic Search E Save Search Criteria Search Results Type of SpeedType Controllers Office Universal SetiD User ID Primary Permission List SpeedType Key Description CASE1 blank blank OPR261221 New Window Help iE hti t Page 122 Internet Protected Mode On RVE 1522 CASE WESTERN RESERVE User Manual gt 82 Financial Online Inquiries In the Search Results click the SpeedType number For example click the OPR261221 link PR261221 New Window Help Customize Page amp Set Up Financials Supply SpeedTypes Chain 7 Common Definitions SetiD CASE1 V Design ChartFields Type of SpeedType Universal All Users v Define Values SpeedTypes Find View A First 4 1 of 1 gt Last b gt Accounts Payable SpeedType Key OPR261221 gt General Ledger gt Application Diagnostics Description Controllers Office gt Case Reports gt Reporting Tools Account gt PeopleTools Alternate Account Operating Unit Fund Code General Administration Department Controllers Office Program Code Class Field Unrestricted Budget Reference Product Project Affiliate Fund Affiliate Event Currency Code USD
32. status etc 2 Payment Document Status Inquiry The Payment Document Status Inquiry shows all the documents related to a payment such as voucher Po requisition etc Page 44 CASE WESTERN RESERVE User Manual INIVERSITE miii Financial Online Inquiries Payment Inquiry Procedure Once logged into Financials Reporting start by clicking the Accounts Payable link CASE WESTERN RESERVE BEEUNIVERSITY Home Worklist Add to Favorites Sign out Menu Ej Search C Accounts Payable gt My Favorites D Purchasing Access PeopleSoft Payables v Accounts Payable A Vouchers Payments gt Review Accounts Payable Review voucher information Review payment information Info E Accounting Entries f Document Status Payment gt General Ledger Ryn i inquiries on vouchers vendors payments and gt Case Departme integration with systems Deposits gt Set Up Financials Supply Chain gt Worklist gt Tree Manager gt Case Reports gt Reporting Tools gt PeopleTools My Personalizations My System Profile My Dictionary https fintrn case edu psp fintrn EMPLOVYEE ERP s WEBLIB PTPP SC HOMEPAGE FieldFormul wv Trusted sites Protected Mode On Click the Review Accounts Payable Info link gt Review Accounts Payable Info Click the Payments link Payments Click the Payment link Payment Page 45 User Manual i ee h E CASE WESTERN RESERVE Financial O
33. tab to see the voucher Detail Lines information various statuses Due Date Accounting Date Entered On etc More Details Below is an explanation of various dates listed on the More Details tab a Due Date This is the voucher Net Due date b Accounting Date This date defaults to the current date the date when the voucher is entered in PeopleSoft During year end AP accrual this date may be overwritten For example the Accounting Date could be 06 30 09 even though the voucher was entered on 07 02 09 c Entered Date The date on which the voucher was entered Page 28 CASE WESTERN RESERVE User Manual UNIVERSITY ue Financial Online Inquiries CASE WESTERN RESERVE UNIVERSITY ror 826 g Worklist Add to Favorites Sign out E Search Name CAMPUS USERS From To Business Unit CASE1 Q CASE1 Q Voucher ID 05522376 Q 05522376 Q Invoice Id Vendor SetiD CASE1 Q Short Name Vendor ID Vendor Location Accounting Dt Invoice Date PO Business Unit Purchase Order Amount Rule Amount Currency Max Rows Sort Criteria Sort By Voucher ID SortAsc Desc Ascending gt Display Currency Criteria Voucher Inquiry Results Details Amounts More Details Budget Business Voucher Vendor Detail Post Approval Close a m Unit Voucher ID Style Loc Tes Status Sion St Origin Due Date Basis Date Acctq Date Entered on CASE1 05522376 Regular REMIT E Posted Approved Open AP 07 10 2009 06 30 2009 09 14 2009 09 14 2009 V
34. the Close button to go back to the Requisition Inquiry 7 Requisitions 7 Review Requisition Sue j Information i Change Use Document Approval Unit Requisition nier On RFQ OnPO Direct Ship Received On MSR On Voucher eCard Cheb History Accounting Entries 1000090093 Y Y B x Document Status gt Purchase Orders gt Set Up Financials Supply Chain My Personalizations My System Profile My Dictionary vf Trusted sites Protected Mode On The Requisitions page appears Click the Approval History button Page 94 CASE WESTERN RESERVE User Manual INIVERSITE miii Financial Online Inquiries CASE WESTERN RESERVE UNIVERSITY fer RBG Worklist Add to Favorites Sign out New Window Help Customize Page e gt My Favorites Approval History 7 Purchasing i Requisitions Origin On Line User v Review Requisition Information Approved By mic65 Requisitions Accounting Entries Document Status gt Purchase Orders gt Accounts Payable gt General Ledger gt Case Departmental Deposits gt Set Up Financials Supply Chain Date of Approval 08 04 2009 My Personalizations My System Profile My Dictionary of Trusted sites Protected Mode On The Approval History page appears When finished click the OK button Page 95 User Manual Financial Online Inquiries 15524 CASE WESTERN RESERVE UNIVERS 7 Purchasing 7
35. the available choices For example if you enter 532 in the Account field and click the Look up icon you will see a list of all the Accounts that start with those digits Page 16 CASE WESTERN RESERVE User Manual 826 Financial Online Inquiries On the Ledger criteria page you can use a combination of Chartfield values to conduct your search In general for a speedtype starting from OPR or INS use a combination of Department and Fund Code to conduct the search for the rest of the speedtypes use a combination of Project and Fund Code to conduct the search See Appendix D on how to use Speedtype page All data is secured by row level security Dept ID Project ID If you receive no data after submitting an inquiry and a message No records found 5000 167 in the Query Results area this means that you either do not have security to all or part of the chartfield information that you entered or you used an invalid chartfield combination See example below Display Comparative Balances Chartfield Criteria Customize Find BH First 41 4 14 of 14 gt Last Value i Account 5 Department Message from webpage Operating Unit A No records found 5000 167 Product Fund Code Class Field Program Code S Cub G N aaa T T You may enter more information in the Chartfield Value field For example enter 2 into the Department field and enter 97600 into the Fund Code field Enter the desired information
36. this screen you will enter the SpeedType Key and change the Type of SpeedType ds Enter the SpeedType to look up into the Speed Type Key field For example enter OPR261221 Click the Universal All Users in the Type of SpeedType dropdown list Page 121 User Manual Financial Online Inquiries U N CASE WESTERN RESERVE UN VI I T Y RA 7 Set Up Financials Supply Chain z Common Definitions 7 Design ChartFields Define Values SpeedTypes gt Accounts Payable gt General Ledger gt Application Diagnostics gt Case Reports D Reporting Tools gt PeopleTools Speed Types Enter any information you have and click Search Leave fields blank for a list of all values i Find an Existing Value SetiD v User ID CASE1 Q begins with v Q Primary Permission List begins with v Q SpeedType Key Type of SpeedType v El Case Sensitive No matching values were found begins with OPR261221 Universal All Users 7 Basic Search B Save Search Criteria CASE UA i VERSIIT New Window Help WESTERN RESE 5 ht t Internet Protected Mode On 7 Set Up Financials Supply Chain 7 Common Definitions 7 Design ChartFields V Define Values SpeedTypes D Accounts Payable gt General Ledger gt Application Diagnostics gt Case Reports gt Reporting Tools gt PeopleTools Speed Types Enter any information you have and click Search Leave fields blank for a list
37. to date 3 Purchase Order Document Status Inquiry The PO Document Status Inquiry shows all the documents related to a PO such as voucher Requisition Payments etc Page 57 User Manual Financial Online Inquiries CASE WESTERN RESERVE UNIVERSITI 926 Purchase Order Inquiry Procedure Once logged into Financials Reporting start by clicking the Purchasing link then click the Purchase Orders link Purchase Orders Click the Review PO Information link Review PO Information Click the Purchase Orders link Purchase Orders Worklist Add to Favorites Sign out New Window Help 22 gt My Favorites Purchase Order Inquiry F7 Purchasing Enter any information you have and click Search Leave fields blank for a list of all values gt Requisitions X Purchase Orders f Find an Existing Value Review PO Information Purchase Orders SSS Activity Summary Business Unit v CASE1 Q PO Accounting Entries PO ID Document Status gt Accounts Payable Contract SetiD begins with v gt General Ledger gt Case Departmental begins with v Contract ID begins with v Deposits Release Number E Y gt Set Up Financials Supply i Purchase Order Date Y PO Status Y Short Vendor Name begins with v gt Reporting Tools gt PeopleTools Vendor ID Main Content E My Personalizations m v My System Profile eer My Dictionary Buyer Name begins with v PO Type x v
38. you are done with reviewing click the Close button to close the new windows and return to your original window that contains Ledger Inquiry x Page 12 CASE WESTERN RESERVE User Manual UNIVERSITY aii Financial Online Inquiries Unit Ledger Fiscal Year From Period To Period Currency Stat LEDG INQ CASE1 ACTUALS 2010 1 6 USD General Ledger ieee cuca Show YTD Balance Include Closing Adjustments Information Show Transaction Details Only in Base Currency MaxLedgerRows 100 Journals Go To Inquiry Ledger Ledger Transaction Details in er Period Criteria Summary Details comparison Journal Header General Ledger Center gt Set Up Financials Supply AP00190383 Date 07 08 2009 Schedule Chain oO z inal Da 7 P e gt Case Reports ACTUALS rigi te 07 08 2009 rocess No Request gt Reporting Tools AP Date Posted 07 30 2009 Total Lines 143 gt PeopleTools Posted Reversal Date User ID GLOPS DR CR Reversal None InterUnit BU CASE1 Budget Status Valid AP Accruals Totals by Currency Currency USD Debit Amount 463 055 47 Credit Amount 463 055 47 Net All Lines OFromiTo From Line To Line Drill to Amount in Line Line Descr Transaction Currency Account Oper Unit Fund Dept Progr Currency CEXP 206098879001 Ls 247308086 786 20 USD 531100 97600 261221 14 Isi ni Q Internet 4g Qio 29 Use the breadcrumb links above the Journal Header to ret
39. 0 Header Comments Document Status Total 570 00 USD My Personalizations Change Order Select Lines To Displa My System Profile My Dictionary Customize Find First 4 4 of 4 Last Item Description Category PO Qty UOM Amount Status MAINT change Quikpay tuition Cutofr i i change Quikpay tuition cutoff COMPUTER 1 0000 UN 570 00 USD Active A Return to Search wot f Trusted sites Protected Mode On Page 67 User Manual Financial Online Inquiries ME CASE WESTERN RESERVE SIUNIVERSIT dae Purchase Order Activity Summary Procedure 1 Once logged into Financials Reporting start by clicking the Purchasing link Then click the Purchase Orders link Purchase Orders Click the Review PO Information link Review PO Information Click the Activity Summary link Activity Summan The PO Activity Summary search page appears Enter the search criteria for the Purchase Order to inquire about In this example the PO Number was entered ASE WESTERN RESERVE INIVERSITY 826 Workist Addto Favorites Sign out New Window Help Customize Page amp Activity Summary gt Requisitions 7 Purchase Orders 7 Review PO Information Unit CASE PO Status Dispatched Purchase Orders POID 5000068105 Vendor Sprint PO Accounting Entries Document Status gt Accounts Payable gt General Ledger i Orde
40. 0 160 USD Deposits gt Set Up Financials Supply My Personalizations My System Profile My Dictionary wv Trusted sites Protected Mode On The Matched tab shows information such as Qty Matched and Amt Matched Click the Matching icon Page 75 User Manual Financial Online Inquiries CASE WESTERN RESERV L ru IRIG UNIVERS 7 Purchasing gt Requisitions X Purchase Orders v Review PO Information Purchase Orders Activity Summary PO Accounting Entries Document Status gt Accounts Payable My Personalizations My System Profile My Dictionary PO No 5000068105 Sched Num AP Unit 1 CASE1 1 CASE1 1 CASE1 1 CASE1 1 CASE1 Voucher 05507818 05514420 05521619 05538348 05546585 Go Back To Activity Summary Return to Search Notify Line Quantity Matched 1 0000 1 0000 1 0000 1 0000 1 0000 CASE WESTERN RESERVE UNIVERSITY RG First 4 4 5 of 5 L9 Last Amount Matched 11 580 11 740 11 740 23 420 11 680 vf Trusted sites Protected Mode On The page appears with matching detail information for the selected PO line To return to the Purchase Order Activity Summary page click the Go Back To Activity Summary link Go Back To Activity Summa Page 76 CASE WESTERN RESERVE User Manual CN ERAI est 8a Financial Online Inquiries CASE WESTERN RESERVE UNIVET a 1826 Worklist Add to Favorites Sign out New Window Help
41. 0 2009 0000004408 REMIT Payment 0000354803 Posted 09 14 2009 0000004408 REMIT My Personalizations My System Profile My Dictiona 4 Return to Search af Trusted sites Protected Mode On amp 10095 R N gt Purchase Orders Case Western Reser Document Status lt til LH gt 4 01 PM 14 A new PeopleSoft window opens PO Document Status page appears This page shows all the documents related to this PO such as Req Receipt Vouchers and Payments When finished close this second window Click the Close button a Page 62 CASE WESTERN RESERVE User Manual UNIVERSI est 1826 Financial Online Inquiries CASE WESTERN RESERVE UNIVERSI pr we Worklist Add to Favorites New Window Help Customize Page Purchase Order Inquiry Purchase Order CASE1 PO Status Dispatched 5000069651 Budget Status Valid Activity Summary PO Accounting Entries Document Status gt Accounts Payable PO Date 08 04 2009 gt General Ledger Vendor NELNET 003 Backorder Status None Vendor ID 0000004408 Vendor Details Receipt Not Recvd _ Hold From Further Processing Buyer Cauley May L Amount Summary PO Reference Online Src From Req 1000090093 Merchandise 570 00 Header Details AIl RTV Matching Freight Tax Misc 0 00 Header Comments Document Status Total 570 00 USD My Personalizations Change Order Select Lines To Display stem Profile
42. 1 1 1Processed 000069657 1 1 Dispatched 08 07 2009 Quikpay gt Accounts Payable tuition cutoff gt General Ledger gt Case Departmental Deposits gt Set Up Financials Supply Return Chain gt Worklist gt Tree Manager gt Case Reports gt Reporting Tools gt PeopleTools My Personalizations My System Profile My Dictionary v Trusted sites Protected Mode On The Requisition to Purchase Order List page appears Click the numbered link in the Purchase Order column to go to Purchase Order Or click the Return button ue Page 90 CASE WESTERN RESERVE User Manual SNIYERSILI i82 Financial Online Inquiries CASE WESTERN RESERVE BEEEUNIVERSITY s Workist Add to Favorites Sign out New Window Help Customize Page El gt My Favorites 7 Purchasing 7 Requisitions v Review Requisition Information Change Use Document Approval mpm Unit Requisition Order On RFQ OnPO Direct Ship Received On MSR On Voucher cated Staten History Accounting Entries 4000090093 d Y B E Document Status gt Purchase Orders gt Accounts Payable gt General Ledger gt Case Departmental Deposits gt Set Up Financials Supply Chain Search My Personalizations My System Profile My Dictionary If a Voucher has been created Click on the Y link in the On Voucher column to obtain the Voucher ID number Page 91 User Manual Financial Online Inquir
43. 532200 OPRewo 97000 foo 109 o o o o o ops o o 21532200 OPRxxxxxx 97100 oo 10 sate of of of o a 532200 OPRxxxxxx s7000 o o B wc M Ou BON N fof oe e e 9 s ssasto ornoscax orco0 lexus lo 1ewse zraas seal soess 106 2 ues xisrzo easel 757 10 582610 orton 97000 ew f0 of of of of of of of 3 9 11 532610 o wo poo f0 of of 72 of of of of 0 12 582610 orton 97000 ewe fio sea 7ass s5387 2074 ssoss 29527 se62a sses 22252 DTI ee ee E E 14 532610 ormoonnn o7100 poo io sizsi seasi 2873 5ize 2080 2882 139 59 z20415 38715 senno pens 97100 ETE fT 10 78 582610 owe 97100 foo az zise ssoss 7824 zs 238 siae ieeso 3837 eo 1 378 2599 9159 4 9 ss saeio orewe 97000 ewe o 2023 sss sse 1sie 27e osi saas 00 76 sessaeio ope 27000 jux fto _ 61798 soas azes 7475 21524 6876 192 66 11186 13627 201532610 ore szooo ewe ho 3765 2632 eroi ssssz rss7 sosa s2163 ses 7o aisae ome oo ew ho of of eae op of of 9 0 azssasio ore 97000 poor ho of 28897 sizss 49826 ssssi isosse iizez2 62158 7esss EO NM MUN UNE DEC MARTE UND DEC ho zsosso zsss7e ii782 esese sco7 7687 095 25 3 037 081 ieose CID 2 peu im asszs s zs of as s77 azase 18938 o a du a e X SEN can oe e unm a sessasio oemeor a000 fae ho faama ao ava asare ue aasal apase es 19326
44. Amount Account DeptiD Fund Code Class Speed Type Project Line Descr 84 68 USD 532700 96010 10 RES002575 RES002575 ARC48934 C gt a internet amp 10095 When you are finished hiding and moving fields you can see what the row will look like by EIUS the Preview button at the bottom Page 108 CASE WESTERN RESERVE User Manual 826 Financial Online Inquiries EA When you have finished click the OK button Ba End of Procedure Page 109 User Manual CASEW Financial Online Inquiries UNIV ESTERN RESERVE t SIT l 1652 4 Appendix B Clearing Browser Cache in Internet Explorer This process describes how to clear your browser cache in Internet Explorer Procedure l Click the Tools menu on your browser Tools Case Western Reserve University Home Windows Internet Explorer EA http www case edu v 51 X Googk TAS File Edit view Favorites BS Contribute B Edit in Contribute FE Post to Blog T X Delete Browsing History m we od f case Western Re fp gt By gt d Page C3 Tools Pop up Blocker gt Phishing Filter Manage Add ons a eer this Feed PLY V CASE WES Discovery KE A GIFT K UNIVER Windows Update Windows Messenger Diagnose Connection Problems 1ECTORIES Send to OneNote ONE of the NATION S TOP UNIVERSITIES Sun Java Console QUEST INFO Case Western Reserve a leader among independent research universities offer
45. Bud Ref Product Project 570 00 CASE1 531800 97600 261221 10 J Trusted sites Protected Mode On 100 a MEO ERP Financtals sign Voucher Windows Voucher Line Displa le ill e357 PM The Voucher Details window opens To view the full chartfield scroll to the right on the Chartfield tab Use the Customize link see Appendix to arrange the Chartfields to better suite your searches Close this window to return to the Voucher Inquiry search criteria page i To search by Vendor short name and Accounting Date range enter a vendor name in the Short Name field Click in the Short Name field Short Name To lookup a name click the Look up icon Page 30 CASE WESTERN RESERVE User Manual e 826 Financial Online Inquiries CASE WESTERN RESERVE BEUNIVERSITY s Home Worklist Add to Favorites Sign out E New Window Help amp Look Up Short Name Search by ShortVendorName begins with NELNET LookUp Cancel Advanced Lookup Search Results 1 3 of 3 Short Vendor Name Name 1 VendorID Default Location NELNET 001 Nelnet Consolidation 0000026213 REMIT NELNET 002 NelNet Inventory Control 0000060775 REMIT NELNET 003 Nelnet 0000004408 REMIT T n O ERP Financials sign rr ME E 3 59PM Choose the vendor by clicking on the Short Vendor Name link Enter the From Accounting Date by clicking the calendar icon to Choose a date E Select the correct month and yea
46. Customize Page E Activity Summary 7 Purchase Orders v Review PO Information Unit CASE1 PO Status Dispatched Purchase Orders Activity Summary POID 5000068105 Vendor Sprint PO Accounting Entries i Customize Find View All MM RA Document Status r Dn gt Accounts Payable Item Description Order Qty Amount Ordered Currency gre at Sprint acct 637654010 monthly 12 0000 144 000 USD My Personalizations My System Profile My Dictionary vf Trusted sites Protected Mode On End of Procedure Page 77 User Manual Financial Online Inquiries CASE WESTERN RESERVE UNIVERSITI 826 Purchase Order Document Status Procedure Once logged into Financials Reporting start by clicking the Purchasing link Click the Purchase Orders link Purchase Orders Click the Review PO Information link gt Review PO Information Click the Document Status link Document Status The Purchase Order Document Status search page appears Enter the search criteria For this example PO Number was entered Click in the PO Number field Worklist Add to Favorites Sign out New Window Help E gt My Favorites Purchase Order Document Status F7 Purchasing Enter any information you have and click Search Leave fields blank for a list of all values gt Requisitions X Purchase Orders f Find an Existing Value v Review PO Information Purchase Orders Activity Summary Business Unit
47. D My Personalizations Description My System Profile My Dictionary Business Advice Discount Unt Voucher ID Seq Advice Date Invoice Number Gross Paid Amount Paid Amount Currency 7 Taken CASE1 05522478 08 31 2009 14596 1 769 47 1 769 47 USD CASE1 05522475 07 31 2009 14423 3 783 05 3 783 05 USD CASE1 05522380 06 30 2009 14253BAL 2 437 55 2 437 55 USD 05522376 06 30 2009 14253 570 00 570 00 USD vf Trusted sites Protected Mode On Page 47 User Manual Financial Online Inquiries The Vouchers for a Payment page appears This page displays the check number payment date and payment amount vendor name and address related voucher IDs and the amount paid on each voucher To return to the E Inquiry page click the Back To Payment Inquiry link New window Help Customize Page e ae T Payment Inquiry V Review Accounts Payable Search Criteria Info gt Vouchers 7 Payments Search Name CAMPUS USERS Document Status Payment gt General Ledger Vendor Name gt Case Departmental Amount Rule Any Deposits D Set Up Financials Supply Amount i Currency USD Q Reference 0021315459 0021315459 Payment Date 34 34 gt Reporting Tools a gt PeopleTools Payment Method Y My Personalizations My System Profile My Dictionary Remit SetiD CASE1 Q Remit Vendor Q Max Rows 300 Search Clear From E Show Chart Chart Type Bar Chart X 1st sort Account De
48. D Location REMIT Payment gt General Ledger Payment Date 07 13 2009 gt Case Departmental a Deposits Associated Document Customize Find View All MH First LU 4 3 of 3 Last gt Set Up Financials Supply Documents Y Related Info Business Unit DocumentType DOCID Status Document Date Vendor ID CASE1 PO 5000068105 Dispatched 07 02 2009 0000008315 CASE1 REQ 1000087708 Approved 07 02 2009 CASE1 Voucher 05507818 Posted 07 01 2009 0000008315 j My Personalizations My System Profile My Dictionary Return to Search f Refresh vf Trusted sites Protected Mode On The Payment Document Status Inquiry page appears The Documents tab shows documents associated with this check number Documents The DOC IDs for the Payment Document Type are NOT check numbers Click on the DOC ID link to take you to that document s inquiry page A second window is opened The inquiry page for that Document Type is displayed Req Requisitions Inquiry page PO PO Inquiry page Voucher Voucher Inquiry page Payment Payment Inquiry page Choose the DOC ID link for Document Type REQ REQ 1000087708 Page 51 CASE WESTERN RESERVE 1522 User Manual Financial Online Inquiries CAS E WESTERN RESERVE UNIVERSI Home Worklist Add to Favorites Sign out New Window Help Customize Paqe fs fon ex Links Customize Links Free Hotmail Windows 2 Windows Marketplace Windows Media File Edit View
49. Document Status Journal Drill Down Vendor SetiD CASE1 Q Voucher Short Name Vendor ID Vendor Location Accounting Dt Invoice Date PO Business Unit Purchase Order i My Personalizations My System Profile My Dictionary Currency Max Rows Voucher Inquiry Results Invoice Accounting Match Date Vendor ID Entry Status Entri 06 30 2009 0000004408 Postable 3 Voucher ID Invoice Number CASE1 05522376 14253 E amp Internet Match Payment Status WorkBench Information Matched E Ex t LISsDIav bad pei xis j Short Venc NELNET 0 A 100 11 A new window opens to the Voucher Inquiry page Below the search criteria you can view the Voucher Details information When you have reviewed the information click the Close button to go back to the Requisition Search page Page 102 CASE WESTERN RESERVE User Manual CREE Re est 1826 Financial Online Inquiries Home Worklist Add to Favorites Sign out New Window Help Customize Paae amp Req DOC Status Requisitions Document Status v Review Requisition Information Business Unit CASE1 Req ID 1000090093 Status Approved Requisitions Accounting Entries Document Date 08 04 2009 Document Type Requisition Budget Status Valid Document Status D
50. E Amount Ordered 144 000 USD gt Set Up Financials Supply Chain Expand All Collapse All gt Worklist Receipt Open Quantity 0 0000 Qty Received 12 0000 gt Reporting Tools gt PeopleTools Open Amount 0 000 USD Qty Accepted 12 0000 My Personalizations EET My System Profile My Dictionary Quantity Invoiced 5 00 Amt Invoiced 70 160 USD Amount Only v Matched Qty Matched 5 0000 Amt Matched 70 160 USD Qty Returned Amount Returned o Reus f Trusted sites Protected Mode On Click the Return button Page 69 User Manual CASE WESTERN RESERVE Financial Online Inquiries NIVERSITY L 1552 52 CASE WESTERN RESERVE UNIVERSITY Worklist Add to Favorites Sign out Search New Window Help Customize Page gt My Favorites 2 v chp Activity Summary D Requisitions 7 Purchase Orders v Review PO Information Unit CASE1 PO Status Dispatched Purchase Orders Activity Summary POID 5000068105 Vendor Sprint PO Accounting Entries Document Status gt Accounts Payable gt General Ledger Line Item Description Order Qty Amount Ordered Currency D Case Departmental Only Deposits Sprint acct 637654010 monthly 12 0000 144 000 USD D Set Up Financials Supply Chain My Personalizations My System Profile My Dictionary Main Content vf Trusted sites Protected Mode On The Activity Summary page appears Click the Rec
51. ERN RESERVE User Manual UNIVERSITY once Financial Online Inquiries CASE WESTERN RESERVE UNIVERSITY pre ey Worklist Add to Favorites New Window Help Customize Page PO Document Status Qe Payment Windows Int https fintrn case edu psp fintrn 11 EMPLOVYEE ERP c CREATE PAYMENTS PYMNT INC amp X Google Links Customize Links amp Free Hotmail Windows amp Windows Marketplace Windows Media File Edit View Favorites Tools Help yConvert v P Select Contribute J Edit in Contribute Fj Post to Blo Google 2B Search cy Q Share K amp Sidewiki YF Check amp gt Sign In wow Payment md fe gt RB v od v bp Page v G Tools Q H CASE WESTERN RESERVE rer IX UNIVERSITY Worklist Add to Favorites Sign out i i 7 Accounts Payable New Window Help Customize Page http E 7 Review Accounts Payable Info gt Vouchers _ Payment Inquiry v Payments Document Status Search Criteria Payment Search Name CAMPUS USERS From Vendor Name Amount Rule Any Amount Currency USD Q My Personalizations Reference 0021315459 0021315459 My Dictionary ESI f Trusted sites Protected Mode On T Document Status Case Western Reser 12 A new window opens and the Payment Inquiry page appears When you have completed your review of the document close the new window by
52. Favorites Tools Help Convert v P Select Google M Search gt 2 Q C Sidewiki 3 Check amp SignIn wp od We Be S Requisitions an fe v B vom v Page v G Toos v y Gi amp CASE WESTERN RESERVE UNIVERS e Worklist Add to Favorites Sign out Contribute J Edit in Contribute i Post to Blo 0 i e LM New Window Help Customize Page amp Information Requisitions Requisitions Y 0 Pudor EN ew All Wi First 4 5 ee Accounting Entries Document Status gt Purchase Orders gt Accounts Payable Unit Requisition Status Requester Reg Date gt General Ledger 1000087708 Approved Greene Patricia 07 02 2009 gt Case Departmental Deposits gt Set Up Financials Supply search Chain D Worklist E Notify My Personalizations My System Profile My Dictionary v Trusted sites Protected Mode On TEM s 349PM_ Document Status Case Western Reser Requisitions Win A new window opens and the Requisitions tab appears When you have completed your review of the document click the close button and the system will return to the Payment Document Status Inquiry Page 52 CASE WESTERN RESERVE UNI RS i NIVERSIT b rm j St 1826 CASE WESTERN RESERVE UNIVERSITY emn Payment Document Status Inquiry 7 Review Accounts Payable Bank SetiD CASE1 Payment ID Info a er
53. Financial Find an Existing Value Y Add a New Value Information Journals Ledger Inquiry Name begins with v Ledger Period Comparison z n General Ledger Center Search Main Content JBSic Search E Save Search Criteria gt Set Up Financials Supply Chain Find an Existing Value Add a New Value gt Case Reports gt Reporting Tools gt PeopleTools Fr amp Internet You may use the Find an Existing Value tab and click the Search button to find an existing Inquiry that you have created and saved Click the Add button Add Page 15 User Manual Financial Online Inquiries STERN RESERVE CASE WESTERN RESERVE 3 UN TY IVERSITY _ ser sa26 Sign out New Window Help Customize Page E gt Purchasi Apera Ledger Period Comparison r7 General Ledger v Review Financial Information Journals Ledger Criteria Ledger Inquiry Unit Ledger Year Currency Amount Field LEDG COMP cASE1 Q AcTUM S Q JQ usD Q POSTED TRAN AMT Q Comparison General Ledger Center Cl include All Periods Include Closing Search gt Set Up Financials Supply E Include Bal F d Chain ance Forwart gt Case Reports p Rapoding Tools Chartfield Criteria Customize Find First LU 4 14 of 14 gt Last Period Selection Period gt PeopleTools ChartField Account Q Select a ledger fiscal year currency code type of
54. Manual Financial Online Inquiries Max Rows 300 Clear Chart Type Sorting Criteria PymntRef v Descending Sort gt PeopleTools My Personalizations My System Profile My Dictionary Show Chart Bar Chart v PEPP Account Descending 2nd sort Customize Find View All E First 4 1 8 of 8 n Last uiry Result Source Reference Vendor Name ID Vendor ID Address City VCHR 0021259035 Nelnet 300 Knightsbridge 0000004408 Pkwy Lincolnshire VCHR 0021259395 Nelnet 300 Knightsbridge 0000004408 Pkwy Lincolnshire VCHR 0021260841 Nelnet 0000004408 vri cR S pu Lincolnshire Ann afi a ei vf Trusted sites Protected Mode On The Results will show below the search criteria Click the Payment Details tab to see the Payment Reference ID Check Payment Method Amount Payment Date Payment S ayment Detail Click the Additional Info tab tab to see bank account information Additional Info Click the Vendor Details tab to see the Payment Reference ID Check and Vendor information Vendor Details End of Procedure Page 49 User Manual Financial Online Inquiries CASE WESTERN RESERVE U YVER 826 Payment Document Status Inquiry Procedure Once logged into Financials Reporting start by clicking the Accounts Payable link 1 Click the Review Accounts Payable Info link gt Review Accounts Payable Info Click the Pa
55. My Dictionary Item Description Category PO Qty poma Status change Quikpay tuition cutoff MAINT 1 0000 UN 570 00 USD Active COMPUTER Arti searen Fn javascriptisubmitAction_win0 document win0 PO_INQ_WRK_GOTO_SCHEDS0 CaSE WESTERN RESERVE UNIVER for IX Worklist Add to Favorites New Window Help Customize Page Purchase Order Inquiry Schedules v Review PO Information Purchase Orders Unit CASE1 PO ID 5000069651 Activity Summary PO Accounting Entries Document Status gt Accounts Payable gt General Ledger Return to Main Page change Quikpay tuition cutoff Due Date TimeDue Revision ShipTo PO Qty Price E 08 07 2009 CRY2 1 0000 570 00000 570 00 USD Active My Personalizations My System Profile My Dictionary Ship To Comments f Trusted sites Protected Mode On Page 63 User Manual Financial Online Inquiries ME CASE WESTERN RESERVE SMMAUNIVERSIT dae 16 The Schedules page appears This page shows the detail information on a PO schedule line such as Due Date Ship To location PO Qty Unit Price Amount Status etc Release the mouse button JA CASE WESTERN RESERVE BEEUNIVERSITY ier 1826 Worklist Add to Favorites Sign out Search New Window Help Customize Page El gt My Favorites F Purchasing gt Requisitions les 7 Purchase Orders v Review PO Information Purchase Orders ZASE1 PO ID 5000069651
56. O Date 08 04 2009 Vendor NELNET 003 Backorder Status None Vendor ID 0000004408 Vendor Details Receipt Not Recvd _ Hold From Further Processing Buyer Cauley May L PO Reference Online Src From Req 1000090093 Merchandise 570 00 Header Details All RTV Matchinq Freight Tax Misc 0 00 Header Comments Document Status Total 570 00 USD My Personalizations Change Order Select Lines To Display y System Profile My Dictionary Item Item Description Category PO Qty UOM Amoun Status 3 MAINT change Quikpay tuition cutoff i 1 B change Quikpay tuition cutoff queo 1 0000 UN 570 00 USD Active Click the Vendor Details link Case WESTERN RESERVE NIVERSITY ra B26 Worklist Add to Favorites Sign out Search New Window Help Customize Page D My Favorites gt Purchasing Purchase Order Inquiry gt Requisitions 7 Purchase Orders Vendor Details Nelnet v Review PO Information Purchase Orders Activity Summary i CASE1 PO ID 5000069651 PO Accounting Entries Document Status i REMIT 10 PAY NET 10 Show Address Details Inv Date Show Contact Details Address Details My Personalizations Country USA ks States 847 276 3860 y System Profile Address 1 300 Knightsbridge Pkwy My Dictionary Address 2 Suite 310 847 276 3850 Address 3 City Lincolnshire County Illinois vf Trusted sites Protected Mode On Page 60 11 CASE WESTERN
57. RESERVE UNIVYERSIT J j 1 wah The Vendor Details page appears User Manual Financial Online Inquiries This page contains Payment Terms vendor Address and Phone numbers Vendor Details Click the Return button T PE TLUTT VE CASE WESTERN RESERVE BSE UNIVERSITY eae e Purchase Order Inquiry Purchasing gt Requisitions Purchase Order 7 Purchase Orders v Review PO Information Unit CASE1 Purchase Orders PO ID 5000069651 Activity Summary PO Accounting Entries Document Status gt Accounts Payable D General Ledger gt Case Departmental Deposits gt Set Up Financials Supply PO Date Vendor Vendor ID 08 04 2009 NELNET 003 0000004408 Buyer Cauley May L PO Reference Online Src From Req 1000090093 Header Details AILRTV Header Comments Change Order Matching Document Status My Personalizations My System Profile My Dictionary Item Description change Quikpay tuition cutoff Return to Search E notity Vendor Details New Window Help Customize Page amp PO Status Dispatched Budget Status Valid Backorder Status None Receipt Not Recvd Hold From Further Processing Merchandise 570 00 Freight Tax Misc 0 00 Total 570 00 USD Select Lines To Display First 4 4 of 4 gt Last UOM Amount Status 570 00 USD Active Category POQty MAINT COMPUTER 1 0000 UN Click the Document Status link Document Statu
58. System Profile My Dictionary vr J Trusted sites Protected Mode On amp 10 m ERP Financials Sign Voucher Windows Accounting Entries al dee Ir 3 56 PM After viewing the Accounting Entries click the Close button to close the window and return to the Inquiry page Click the Amounts tab to see the Gross Invoice Amount Voucher Unpaid Balance Gross Amount Paid Net Amount Paid etc Page 27 User Manual i i E CASE WESTERN RESERVE Financial Online Inquiries VERSIT 826 CASE WESTERN RESERVE Bae UNIVERSITY dian E Search Name CAMPUS USERS From To Business Unit CASE1 Q CASE1 Q Voucher ID 05522376 Q 05522376 Q Invoice Id Vendor SetiD CASE1 Q Short Name Vendor ID Q Vendor Location Q Accounting Dt IE Ei Invoice Date PO Business Unit Q Purchase Order Amount Rule Any Amount Currency USD Q L3 Search i Max Rows 300 Sort Criteria Sort By Voucher ID Y SortAsc Desc Ascending Y Sort Display gt Display Currency Criteria Voucher Inquiry Results Customize Find View All B First 4 4 of 4 gt Last Voucher Details Amounts Y More Details gt Voucher Unapplied TotalNon Entered Gross Amount Net Amount Voucher ID BELLE Business Transaction Gross Invoice Unpaid Unit Currency Amount npaid Merch VAT Paid Paid CASE1 05522376 USD 570 00 i t 0 00 0 00 570 00 570 00 Click the More Details
59. US Dollar Statistics Code eturn to Search Notify Internet Protected Mode On 11 The SpeedTypes screen appears This page gives the Chartfield details for the Speedtype that has been selected In this example you see the Fund Code Department and Class Field End of Procedure Rage 123
60. USD 261 69 USD a Internet 100 Click on the download icon on any page to download the information to an Excel spreadsheet Make sure you have allowed pop up s and that you have configured Excel to download files See Appendix C for instructions on how to set your settings to use this feature Page 106 CASE WESTERN RESERVE UNIVEHRS11I Microsoft Excel Home Insert Page Layout Formulas Data Review View Add Ins Acrobat Da A c i sj gt General A4 B gra Insert E BH ale S AE 398 Conditional Format Cell HERE Formatting as Table Styles Hed Format User Manual Y rs 1826 Financial Online Inquiries Sort amp Find amp lt 2 Filter Select Font E Alignment Number E Styles Cells Editing pesn sszmo iesus ienszus pesi saso zoazorluso _2 082 07 us0 fctivtyoetal ssa700 saseluso sasaluso activity petant 532900 17o7eluso i7ozejso activity oetan 532610 sosuso sosuo pem perso esso razao activity petant 532900 s7 amp oi uso activity betat saa6i0 1 amp 7s uso activity detail 582700 seazs uso activity petant 532900 26169 2 Information that has been downloaded to an Excel spreadsheet CASE WESTERN RESERVE E gt Base Amount Document Type E aama aa 84 68 USD Jiu Worklist Add to Favorites Sign out P
61. Unit Purchase Order Amount Rule Amount Currency Max Rows CASE1 Q User Manual Financial Online Inquiries Worklist Add to Favorites Sign out To CASE1 Q 05522376 Q Display Currency Criteria Business Unit CASE1 Voucher ID Invoice Number 05522376 14253 Accounting Match Entries Status E Matched E Match Payment WorkBench Information Invoice Date Entry Status 06 30 2009 0000004408 Postable Vendor ID Short Vend NELNET 0C m Wf Trusted sites Protected Mode On To see the voucher payment information click the Payment Info icon on the far right Page 25 User Manual Financial Online Inquiries PA CASE WESTERN RESERVE Bae UNIVERSITY ban E New Window Help Customize Page E Back To Voucher Inquiry Business Unit CASE1 Voucher ID 05522376 Invoice Number Vendor Name NELNET 003 Vendor Location Gross Invoice Amount Transaction Currency Customize Find View All 8 First 1 of 1 Last Applied Business Applied Unit Payment Payment Payment Voucher Paid Payment Voucher ID Date Amount Currency Amount Status Payment Reference ID 0021315459 09 14 2009 8 560 07 USD 570 00 Paid Jv Trusted sites Protected Mode On The Payment information page appears and shows the check number Payment Reference ID Payment Date Payment Amount the entire check amount Voucher Paid Amount etc Click the Back To Voucher Inquiry link
62. User Manual i CASE W ESTERN RESERV E Financial Online Inquiries KTG 13 A new window for the Requisition View the Details of the Requisition When you have reviewed the information click the Close button to go back to the Requisition Search page C ASE Wi ESTERN RESERVE NIVERS Worklist _Add to Favorites Sign out New Window Help Customize Page gt My Favorites ReqDOc Status Purchasing gt Requisitions Document Status v Review Requisition Information Business Unit CASE1 Req ID 1000090093 Status Requisitions Accounting Entries Document Date 08 04 2009 Document Type Requisition Budget Status Valid Document Status gt Purchase Orders gt Accounts Payable Requester Yoder Chuck gt General Ledger gt Case Departmental Associated Document Customize Find View All B First LU 4 3 of 3 gt Last Deposits Documents Y Related Info 7 gt Set Up Financials Supply Approved Currency USD Amount SetiD Document Type DOC ID Status Document Date Vendor ID Payment 0000354803 Posted 09 14 2009 0000004408 PO 5000069651 Dispatched 08 04 2009 0000004408 Voucher 05522376 Posted 06 30 2009 0000004408 My Personalizations My System Profile My Dictionary vf Trusted sites Protected Mode On Click the Return to Search button if you want to start a new search 4 Return to Search End of Procedure Page 104 CASE WESTERN RESERVE
63. ails tab the following information is available Requisition number link Status Approved Pending Approval Canceled or Complete Etc Requester Requisition Date and Total Amount Click the link of the Requisition number that is to be viewed Wc Case WESTERN RESERVE IVER Home Worklist Add to Favorites Sign out Menu El Search New Window Help Customize Page amp e gt My Favorites Line Details Purchasing Requisitions Business Unit CASE1 Req ID 1000090093 v Review Requisition Requisition Details Customize Find View A HH Information Details More Accounting Entries Line Status Item ID Description Vendor ID Name Reg Qty UOM Document Status D Purchase Orders 1 Approved ichange Quikpay tuition cutoff 0000004408 Nelnet 1 0000 Unit gt Accounts Payable gt General Ledger gt Case Departmental Deposits Return gt Set Up Financials Supply Main Content My Personalizations My System Profile My Dictionary vf Trusted sites Protected Mode On The Line Details page appears The following information is available on this page line description vendor ID vendor name quantity amount etc E Click the Return button i Page 88 UNIVERSIT CASE WESTERN RESERVE b U TX NIVERSI v Review Requisition Information Accounting Entries Document Status D Purchase Orders gt Accounts Payable My Personalizations My Sy
64. alid J Trusted sites Protected Mode On 16 Click the Detail Lines icon to see the Voucher Line description amount and chartfield information A new window will open Page 29 User Manual CASE WESTERN RESERVE Financial Online Inquiries UNIVERSITY 1 152 2 i Vendio Ge Dn Whe nn ESSE _ lo les OO https fintrn case edu psp fintrn 2 EMPLOYEE ERP c ENTER VOUCHER INFORMATION VCHR LINE DISPLA 44 X Google Pv Links Customize Links g Free Hotmail Windows 92 Windows Marketplace Windows Media File Edit View Favorites Tools Help amp Convet v PP Select Contribute J Edit in Contribute Fj Post to Blo Google J Search to Q L Sidewiki Check a Translate Wy Sign In ww Voucher Line Display e dh v i Page v G Tools v Gi i CASE WESTERN RESERVE BEHUNIVERS Home Worklist Add to Favorites Sign out E Business Unit CASE1 Gross Amount Voucher ID 05522376 Invoice No 44253 Misc Charges 0 00 Invoice Dt 06 30 2009 Vendor ID 0000004408 NELNET 003 Name NELNET 003 Transaction Currency USD Invoice Lines Description change Quikpay tuition cutoff Amount 570 00 Total VAT 0 00 Quantity 4 0000 UOM it Price 570 00000 PO Business Unit CASE1 PO Number 5000069651 PO Line Receipt Unit Receipt Number Receipt Line Distributions GL Chartfields b ee Amount GL Unit Account Alt Acct Oper Unit Fund Dept Program Class
65. als Reporting start by clicking the Accounts Payable link Click the Review Accounts Payable Info link Review Accounts Payable Info Click the Vouchers link E Vouchers Click the Document Status link Document Status Worklist Add to Favorites Sign out New Window Help amp gt My Favorites Voucher Document Status Inq gt Purchasing Enter any information you have and click Search Leave fields blank for a list of all values F7 Accounts Payable v Review Accounts Payable f Find an Existing Value Info 7 Vouchers k Accounting Entries Business Unit v CASE1 Q Document Status Voucher ID begins with Journal Drill Down Voucher Invoice Number begins with gt Payments gt General Ledger gt Case Departmental Vendor ID begins with Deposits gt Set Up Financials Supply Short Vendor Name begins with Chain uz gt Worklist Case Sensitive gt Tree Manager gt Case Reports ari d DEMENS Search Clear Basic Search Content ie Criteria gt PeopleTools My Personalizations My System Profile My Dictionary Invoice Date Y wv Trusted sites Protected Mode On The Voucher Document Status Inq search screen appears Enter the Voucher ID in the Voucher ID field Page 38 User Manual Financial Online Inquiries Click the Search button NE CASE WESTERN RESERVE BEUNIVERSIT Y Wish Worklist Add to Favorites New Window Help Customize Page amp
66. chase Order Inquiry page appears When you have completed your review of the document click the Close button to go back to Payment Document Status Inquiry screen ies Page 54 User Manual Financial Online Inquiries QU https fintrn case edu psp fintrn EMPLOYEE ERP c PROCUREMENT_ANALYSIS PRCR_DOCST amp 4 X Google P o i 3s w we Document Status p v E vom ov Page v G Tools y n di Search New Window Help Customize Page El e gt My Favorites gt Purchasing 7 Accounts Payable g ORDRE nts Payable Bank SetiD CASE1 Payment ID 0000343305 Remit Vendor 0000008315 Info Bank Code KEY Payment Reference 0021306543 Vendor Name SPRINT 001 gt Vouchers Payments Bank Account CHCK Payment Status Paid Document Type Payment Document Status Payment Method Check Payment Amount 11 58 USD Location REMIT Payment gt General Ledger Payment Date 07 13 2009 gt Case Departmental lal r Deposits Associated Document Customize Find View H First 4 4 3 ora L Last gt Set Up Financials Supply Y Related Info Chain Business Unit Document Type DOC ID Status Document Date Vendor ID gt Worklist gt Tree Manager CASE1 PO 5000068105 Dispatched 07 02 2009 0000008315 gt Case Reports CASE1 REQ 1000087708 Approved 07 02 2009 gt Reporting Tools b PeopleTools CASE1 Voucher 05507818 Posted 07 01 2009 0000008315 X My Personalizations My System Profil
67. dger Period Comparison General Ledger Center Search Clear Basic Search E Save Search Criteria gt Set Up Financials Supply Chain gt Case Reports gt Reporting Tools gt PeopleTools Find an Existing Value Add a New Value wv Trusted sites Protected Mode On The Ledger search page appears Click the Add a New Value tab to create a new Inquiry You may use the Find an Existing Value tab and click the Search button to find an existing Inquiry that you have created and saved Add a New Value Enter the name of your Inquiry in the Inquiry Name field Your inquiry criteria can be saved for future use For example enter ledger inq The name can be up to 10 characters and no spaces Click the Add button Add Page 3 User Manual Financial Online Inquiries SIUNIVERS CASE WESTERN RESERVE EST 1826 Search gt Purchasing gt Accounts Payable 7 General Ledger Review Financial Information Journals Ledger Period Comparison General Ledger Center gt Set Up Financials Supply Chain gt PeopleTools Ledger Inquiry CASE WESTERN RESERVE l New Window Help Customize Page E Enter ledger period ChartField and rest ofthe criteria Click on Search button to execute the query Unit CASE1 Q Ledger ACTUALS Inquiry Name LEDG_INQ E Show YTD Balance Show Transaction Details Delete Chartfield Criteria Clear ChartF
68. e My Dictionary Payment Document Status Inquiry j r Document Status Case Western Reser nl LE gt 3 50 PM 12 Choose the DOC ID link for Document Type Voucher Voucher 05507818 Page 55 User Manual CASE WESTERN RESERVE Financial Online Inquiries UNIVERSITI 15523 p OO https fintrn case edu psp fintrn_6 EMPLOYEE ERP c ENTER VOUCHER INFORMATION AP VCHR INQ GBL v amp 44 X Google Links Customize Links Free Hotmail Windows 97 Windows Marketplace Windows Media File Edit View Favorites Tools Help amp Convet v P Select Contribute J Edit in Contribute Fj Post to Blo Google gt 4 search i dp Share Khe Sidewiki 9 Check a Translate gt gt amp Sign In ww Voucher fe gt B v dA v Page v Tools QQ amp i CASE WESTERN RESERVE BSB UNIVERSITY rer RRG Home Worklist Add to Favorites Sign out Venuvl LUCGUUIT MAL Accounting Dt E Invoice Date EJ A PO Business Unit Q Review Accounts Payable Purchase Order Info Amount Rule Any 7 Vouchers Accounting Entries Amount Document Status Currency USD Q Journal Drill Down URSUS Max Rows 300 Search Clear Sort Criteria Sort By Voucher ID SortAsc Desc Ascending X Sort Display gt Display Currency Criteria Voucher Inquiry Results Voucher Details Amounts More Details Business s Invoice Accounting Match Match Payment unit
69. e Select this check box and the inquiry will return year to date balances for specified ChartFields for a period For a multi year project select this check box and the inquiry returns period O for balance forward Show Transaction Details Select this check box to see the ledger balance and the journal detail transactions CASE WESTERN RESERVE User Manual RU ea 826 Financial Online Inquiries Include Closing Adjustments Select this option to include closing entries period 999 along with the current open period amounts Only in Base Currency CWRU does not use currency other than USD this option is not necessary to check Include Adjustment Period Select this option to include transactions in the adjustment period period 998 after the second June close 11 Max Ledger Rows defaults to 100 This number may be increased to 9999 if needed Ifthe number exceeds 300 a warning will appear see below CASE WESTERN RESERVE Map UNIVERSITY disk Sign out New Window Help E Maximum Rows exceeds 300 18021 2639 This increases chance of experiencing database time out Do you want to continue Journals OK Cancel Ledger Period Comparison General Ledger Center gt Set Up Financials Supply Chain gt Case Reports gt Reporting Tools gt PeopleTools vf Trusted sites Protected Mode On This warning appears if the Max Ledger Rows is greater than 300 Click the OK button Pag
70. e 35 User Manual E Financial Online Inquiries WESTERN RESERVE IVERSIT Y er ibas CAS UN At Voucher Accounting Entries 7 Review Accounts Payable Business Unit CASE1 Q woucherID 05522376 Q Invoice Number 14253 Info 7 Vouchers Accounting Entries Document Status Invoice Date 06 30 2009 Vendor ID 0000004408 Vendor Name Nelnet Journal Drill Down Voucher Accounting Line View Option Standard Y Show Foreign Currency Accounting Information Posting Process AP Accrual GL Dist Status Distributed Main Information Chartfields Y Journal Description Monetary Amount Currency Code Ledger change Quikpay tuition cutoff 570 00 USD ACTUALS Accounts Payable 570 00 USD ACTUALS My Personalizations My System Profile My Dictionary v Trusted sites Protected Mode On I Click the View All link to see all the accounting entries for a voucher In the example below you see accounting entries for AP Accrual and Payments View All Page 36 CASE WESTERN RESERVE User Manual UNIVERS XS Financial Online Inquiries C CASE WESTERN RESERVE Worklist AddtoFavorites Sign out New Window Help Customize Page Voucher Accounting Entries X Review Accounts Payable Info 7 Vouchers Business Unit CASE Q woucherID 05522376 OQ invoice Number 14253 Q Accounting Line View Option Standard M E Show Foreign Currency Search Reset Acc
71. e 5 User Manual Financial Online Inquiries Page 6 MA CASE WESTERN RESERVE In the Chartfield Criteria section enter information into the Value field for any of the Chartfields For example enter 532 for the Account field The sign is a wildcard feature You can enter a partial chartfield and use to get all chartfields based on your criteria in that range A feature that 1s located on most fields in Financials is the Look up icon su This icon allows you to enter none to partial informatin in the field when you click this icon you will see a list of the available choices For example if you enter 532 in the Account field and click the Look up icon you will see a list of all the Accounts that start with those digits On the Ledger criteria page you can use a combination of Chartfield values to conduct your search In general for a speedtype starting from OPR or INS use a combination of Department and Fund Code to conduct the search for the rest of the SpeedType use a combination of Project and Fund Code to conduct the search See Appendix D on how to use Speedtype page All data is secured by row level security Dept ID Project ID If you receive no data after submitting an inquiry and a message No records found in the Query Results area this means that you either do not have security to all or part of the chartfield information that you entered or you used an invalid chartfield combination See example b
72. ed Open Posted Approved Open Posted Approved Open Posted Approved Open ES E E EB ES E z m 5e pe i ERP Financtals sign Vo W ET 4 c9 400PM 275 View all Voucher Details by clicking the Voucher Details tab Use the View All link to see everything End of Procedure Page 32 CASE WESTERN RESERVE User Manual NIE 826 Financial Online Inquiries Voucher Accounting Entry Procedure CASE WESTERN RESERVE BZELUNIVERSITY lad Personalize Content Layout gt Accounts Payable gt General Ledger gt Case Departmental Deposits gt Set Up Financials Supply Chain gt Worklist gt Tree Manager gt Case Reports gt Reporting Tools gt PeopleTools My Personalizations My System Profile My Dictionary s Trusted sites Protected Mode On Once logged into Financials Reporting start by clicking the Accounts Payable link Accounts Payable Click the Review Accounts Payable Info link Review Accounts Payable Click the Vouchers link Page 33 User Manual bee u CASE WESTERN RESERVE Financial Online Inquiries ERSIT UNIV diim CASE WESTERN RESERVE Y UNIVERSITY ror 18x TEE Voucher Accounting Entries gt Purchasing Accounts Payable E 7 Review Accounts Payable Business Unit CASE1 Q Voucher ID Q Invoice Number Info 7 Vouchers Accounting Line View Option Standard Y Show Foreign Currency Accounting Entr
73. ed sites Protected Mode On Return to the Document Status page Click the DOC ID for the REQ Document type Click the 1000090093 link 09 A new window opens and the Req Inquiry page appears 10 When you have completed your review of the document close the new window by clicking the Close button Page 81 User Manual i a CASE WESTERN RESERVE Financial Online Inquiries UNIVERSITI 1552 52 CASE WESTERN RESERVE UNIVERSITY por 1826 Worklist Add to Favorites Sign out New Window Help Customize Page El PO Document Status 7 Purchasing gt Requisitions Document Status X Purchase Orders Review PO Information Business Unit CASE1 PO ID 5000069651 Status Dispatched Purchase Orders Activity Summary Document Date 08 04 2009 Document Type Purchase Order Budget Status Valid PO Accounting Entries Document Status Currency USD Amount Buyer Cauley May L Associated Documen Documents Relate Business Unit CASE1 REQ 1000090093 Approved 08 04 2009 CASE1 Voucher 05522376 Posted 06 30 2009 0000004408 Payment 0000354803 Posted 09 14 2009 0000004408 5j Document Type DOC ID Status Document Date Vendor ID My Personalizations My System Profile My Dictionary vf Trusted sites Protected Mode On 11 Return to the Document Status page Click the DOC ID for the Payment Document Type Click the 0000354803 link 000035480 Page 82 hy CASE WEST
74. edger by Period and Chartfields User Manual Financial Online Inquiries Home Sign out New Window Help Customize Page amp Period To Period Currency Stat 6 USD Account Speed Type Fund Dept Class Event Account Description Project 535300 OPR261221 97600 Amount in Transaction Currency 342 28 Line Descr Date 0000192069 0000192070 0000192436 Business Reply 7 09 Postage Due 7 09 POSTAGE CHARGE 07 31 2009 07 31 2009 07 31 2009 261221 10 Postage USD Amount in Base Currency 34228 USD Amount in Transaction Currency Currency 8 55 USD 9 10 USD 324 63 USD Amount in Base Base Currency Currency 8 55 USD 9 10 USD 324 63 USD 07 2009 Update Display MA CASE WESTERN RESERVE BSB UNIVERSITY ger sare Ledger Inquiry Transaction Details Ledger Criteria Inquiry Name Unit Review Financial Ledger Fiscal Year From Period To Period Currency Stat Information LEDG INQ CASE1 ACTUALS 2010 1 6 USD Journals Ledger Period Show YTD Balance Show Transaction Details Include Closing Adjustments Only in Base Currency Comparison General Ledger Center Go To nauiry Ledger Criteria Summary Transaction Details nas SF foma fmt eer fe font ois ots me ot Toe eet eel oe ot ot Amount in Transaction Currency Ledger Details Transaction Crit 2 778 85 USD Amount in Base Currency 2 778 85 USD Am
75. eipt tab Receipt Page 70 CASE WESTERN RESERVE User Manual INIVERSITE miii Financial Online Inquiries ASE WESTERN RESERVE UNIVET Worklist Add to Favorites Sign out New Window Help Customize Page amp gt My Favorites x gt Purchasing Activity Summary gt Requisitions 7 Purchase Orders vio m Unit CASE1 PO Status Dispatched Purchase Orders Activity Summary POID 5000068105 Vendor Sprint PO Accounting Entries Document Status f Dele 2 Ye gt Accounts Payable SENDER ECKE ETT f4 TI iew All ES First 4 4 of 1 Last uM Qty Open Item Description UOM Qty Received dnd Quanti Open Amount Currency Sprint acct 637654010 monthly EA 12 0000 12 0000 0 0000 0 000 USD My Personalizations My System Profile My Dictionary vf Trusted sites Protected Mode On The Receipt tab shows Quantity received Quantity Accepted Open Quantity and Open Amount Release the mouse button Click the Receipt icon View the Receipt No and details of the receipt Then click the Go Back To Activity Summary link Go Back To Activity Summa Page 71 User Manual Financial Online Inquiries CASE WESTERN RESERVE UNIVERSIT Y rer 15624 NIVERS rr 1826 GY CASE WESTERN RESERVE U FEX Worklist Add to Favorites New Window Help Customize Page Activity Summary 7 Purchase Orders Unit CASE1 PO Status Dispatched Purchase Orde
76. elect Lines To Disple My System Profile My Dictionary Bi First 4 4 of 1 gt Last Status Customize Find View All PO Qty UOM Amount 1 0000 UN Category MAINT COMPUTER Item Item Description change Quikpay tuition cutoff 570 00 USD Active amp Return to Search E Notify wv Trusted sites Protected Mode On The Purchase Order page appears The Purchase Order page displays the Vendor short name and vendor ID PO Date Buyer name PO Status Budget Status and Receipt Status etc In the lines section it displays the Item Description Category PO quantity and total amount Note A PO cannot be paid in Accounts Payable until it 1s dispatched with PO status of Dispatched Click the Header Details link Header Details The PO Header Details page appears This page displays the full Vendor name the PO Type Billing Location PO Date and Accounting Date etc Click the Return button Page 59 User Manual CASE WESTERN RESERVE Financial Online Inquiries UNIVERSITI rer 158626 CASE WESTERN RESERVE i Tu NIVERSI rec 1826 Home Worklist Add to Favorites Sign out El New Window Help Customize Page amp Purchase Order Inquiry Purchase Order Purchase Orders v Review PO Information Unit CASE1 PO Status Dispatched Purchase Orders PO ID 5000069651 Budget Status Valid Activity Summary PO Accounting Entries Document Status P
77. elow Inquiry Unit Ledger Year From To Currency Stat LEDGER INO CASE1 ACTUALS 2009 2 USD Chartheld Criteria Include Balance Forward Include Adjustment Period s Query Results Include Closing Adjustments Adj Period From 998 To 298 User Manual Financial Online Inquiries Enter the department number in the Department Value field Using the wildcard here is also helpful to see all the departments within an area Enter a value in the Fund Code field if you do not know the fund code use the Speedtype Chartfield Lookup see Appendix D to find the information Enter the desired information into the Value field for example enter 97600 Use the checkboxes in the Sum By column to determine how to sort the inquiry information that 1s returned In this example clicking the Account check box means they will Sum by Account To execute the inquiry click the Search button If you would like to save this for future use click SAVE before clicking the Search CASE WESTERN RESERVE E UNIVERS Sign out 2 Leuyel inqui y Ledger Summary Before clicking on Detail hyper link you can click on Configure Ledger Chartfield Display to display the chartfields that are pertinent to your inquiry Inquiry Name Unit Ledger Fiscal Year From Period To Period Currency Stat LEDG INQ CASE1 ACTUALS 2010 1 6 USD Show YTD Balance Include Closing Adjustments Show Transaction Details _ Only in Base Currency Max Ledger Rows Go To In
78. endent research universities offers world class academic programs in Cleveland s culturally vibrant University Circle Are you sure you want to delete all History List of websites you have visited Form data Saved information that you have typed into Forms Passwords Passwords that are automatically Filled in when you log on to a website you ve previously visited About deleting browsing history Delete all HEADLINES and EVENTS temporary Internet Explorer Files Case Western Reserve A to Z ro Understanding Hair Biology Could Pave Way for Treating admissions Disorder alumni Parents of International Adoptees Urged to Verify upcomingevents v Intern gt Step Action a internet amp 10095 ty ee 2 38PM 4 Click the Yes button on the confirmation pop up Ves Case Western Reserve University Home Windows Internet Explorer e x o e 7 http Iwww case edu Contribute E Edit in Contribute Post to Blog w d Case Western Reserve University Home fpc Gy sh Page G Tools Internet Options General Delete Browsing History Temporary Internet Files Copies of webpages images and media that are saved for Faster viewing Cookies Files stored on your computer by websites to save preferences such as login information History List of websites you have visited Form data Saved informati
79. es Bank Code KEY Payment Reference Payments Bank Account CHCK Payment Status Document Status Payment Method Check Payment Amount Payment gt General Ledger Payment Date gt Case Departmental Deposits Associated Document gt Set Up Financials Supply Related Info F Chain Business Unit Document Type DOC ID Status CASE1 PO 5000068105 Dispatched CASE1 REQ 1000087708 Approved CASE1 Voucher 05507818 Posted My Personalizations stem Profile My Dictionary 0000343305 0021306543 Paid 11 58 07 13 2009 Document Date 07 02 2009 07 02 2009 07 01 2009 User Manual Financial Online Inquiries Worklist Add to Favorites Sign out New Window Help Customize Page Remit Vendor 00000083155 Vendor Name SPRINT 001 Document Type Payment USD Location REMIT Vendor ID 0000008315 0000008315 X Jv Trusted sites Protected Mode On Choose the DOC ID link for Document Type PO Click the 5000068105 link PO 300006810 Page 53 User Manual Financial Online Inquiries CASE WESTERN RESERVE UNIVERSITY N 1 1526 Sree e Jurchase Orders VV Jo gt interne og 5 https fintrn case edu psp fintrn 5 EMPLOYEE ERP c MANAGE PURCHASE ORDERS PO INQUIRY GBL Page v D 44 X Google p Links Customize Links amp Free Hotmail Windows amp Windows Marketplace Windows Media File Edit View Fav
80. es Sign out Main Menu gt Accounts Payable gt Review Accounts Payable Info gt Vouchers Review voucher information X Accounts Payable Accounting Entries t Document Status E Journal Drill Down 7 Review Accounts Payable Review voucher posting results and Review all documents associated with a Review general ledger journal details Info accounting entries voucher v Vouchers Accounting Entries Document Status S Voucher Journal Drill Down Review detailed voucher information Voucher gt Payments gt General Ledger gt Case Departmental Deposits Main C gt Set Up Financials Supply Chain gt Worklist gt Tree Manager My Personalizations My System Profile My Dictionary J Trusted sites Protected Mode On Click the Voucher link Page 23 User Manual Financial Online Inquiries ME CASE WESTERN RESERVE Mm UNIVERSITY dac CASE WESTERN RESERVE BEUNIVERSITY Worklist Add to Favorites Sign out Voucher Inquiry Search Criteria Accounts Payable Review Accounts Payable Info Vouchers Search Name CAMPUS USERS Accounting Entries From Document Status i i Journal Drill Down Business Unit CASE1 Q Voucher ID Q gt Payments cm gt General Ledger gt Case Departmental Vendor SetiD Deposits gt Set Up Financials Supply Short Name Chain Vendor ID gt Worklist gt Tree Manager D Case Reports Accounting Dt gt Reporting Tools gt PeopleTo
81. field Lookup This business process demonstrates how to use a Speedtype to look up other Chartfield information This feature 1s only available in the Financials Reporting RPT database Procedure CASE WESTERN RESERVE gt Set Up Financials Supply Chain gt Accounts Payable gt General Ledger gt Application Diagnostics gt PeopleTools ERP Home Page SpeedType Lookup ITS Help Desk Internet Protected Mode On Click the Set Up Financials Supply Chain link gt Set Up Financials Supply Chain Click the Common Definitions link Common Definitions Click uc Design ChartFields link Click the Define Values link gt Define Values Click the SpeedTypes link SpeedTypes Page 120 CASE WESTERN RESERVE User Manual Soe to 826 Financial Online Inquiries New Window Help gt Set Up Financials Supply SpeedTypes i Enter any information you have and click Search Leave fields blank for a list of all values Common Definitions V Design ChartFields 7 Define Values SpeedTypes D Accounts Payable SetiD I CASE1 gt General Ledger User ID gt Application Diagnostics gt Case Reports Primary Permission List begins with v decom SpeedType Key begins with v Type of SpeedType v One User E Case Sensitive Search Clear Basic Search E Save Search Criteria Find an Existing Value begins with v Internet Protected Mode On The SpeedTypes page appears On
82. file My Dictionary gshe Ge Contribute Il Edit in Contribute i Post to B e gt Q Sign In oor B Page G Tools v Qr Gi Sidewiki 7 Check a Translate ivi RBG Payment Method Check Payment Status Remit SetiD Remit Vendor Max Rows CASE1 Q 300 E Show Chart Chart Type Sorting Criteria Account Descending 2nd sort Payment Inquiry Result Payment Details Y Additional Info Payment Source Reference ID VCHR 0021315459 Check Payment Method 8 560 07 USD Amount Currency Creation Date 09 14 2009 Home Worklist Add to Favorites Sign out Bar Chart Main Content PymntRef Descendin g 7s t Em a Payment Reconciliation Reconcile Status Status Date Payment Date 09 14 2009 Paid Recon 10 16 2009 r Document Status Page 42 I Payment Windows f Trusted sites Protected Mode On amp 1009 a lt W a Woe 3 24PM CASE WESTERN RESERVE User Manual 826 Financial Online Inquiries Note that the Payment Reference ID is the Check number 14 BE End of Procedure Page 43 User Manual Financial Online Inquiries VE CASE WESTERN RESERVE Payment Inquiry Suite The payment inquiry suite includes Payment Inquiry and Payment Document Status Inquiry 1 Payment Inquiry The payment inquiry provides information for a payment such as voucher ID vendor name vendor ID payment amount payment date payment
83. ield Account Department ppp Operating Unit Product Fund Code Class Field ppp Program Code Budget Reference Affiliate Fund Affiliate P APPP Event Speed Type Project po po Fiscal Year Q Q From Period To Period Currency Stat Code Q Q Q Q Include Closing Adjustments _ Only in Base Currency Customize Find E ChartField Value Set popppponp pp Update New Update New Update New Update New Update New Update New Update New Update New Update New Update New Update New Update New Update New Update New MaxLedger Rows 100 First 4 1 14 of 14 n Last Include Adjustment Sum Value Order Periods Required By Sel Period 1 O 998 v Trusted sites Protected Mode On The Ledger Inquiry Criteria page appears Notice the Inquiry Name that you created is listed the Unit and Ledger fields contain default values Page 4 n _ Enter the four digit fiscal year to search in the Fiscal Year field for example enter 2010 for the year 2009 2010 Enter the starting accounting period in the From Period field for example enter Enter the ending accounting period into the To Period field for example enter 6 Enter USD into the Currency field If necessary check one or more of the following check boxes See the note below for a description of each item and the best way to use them Show YTD Balance Select this checkbox to s how the year to date balanc
84. ies CASE WESTERN RESERVE UNIVERSIT Y 15524 CASE WESTERN RESERVE BECNIVERSITY Home Worklist Add to Favorites Sign out Menu El New Window Help Customize Page El Requisition to Voucher list 7 Purchasing Requisitions Business Unit CASE1 ReglD 1000090093 7 Review Requisition Voucher Details ustomize Find View All BB First 4 4 of 4 gt Information _ Reg Req Voucher Voucher Line Payment Business Requisitions Reatine sched Distt ID Number Information Unit Quantity UOM Amount Currency Accounting Entries Document Status 1 1 1 05522376 a CASE1 1 0000 UN 570 000 Dollar gt Purchase Orders Deposits Return gt Set Up Financials Supply Chain My Personalizations My System Profile My Dictionary v Trusted sites Protected Mode On The Requisition to Voucher list page appears Click on the Voucher ID link in the Voucher ID column to go to the Voucher Inquiry page or click the Return button Return Page 92 CASE WESTERN RESERVE User Manual UNIVERSI s 1826 Financial Online Inquiries ERN RESERVE voa x v Review Requisition Information isition Change Use Document Approval Unit Requisition Order On RFQ OnPO Direct Ship Received On MSR On Voucher ProCard Status History Accounting Entries 1000090093 Y Y EA C Document Status i m D Purchase Orders My Personalizations My System Profile My Dictionary
85. ies Document Status Journal Drill Down Voucher Accounting Information Invoice Date Vendor ID Vendor Name GL Dist Status Main Information Currency Code Ledger Main Content My Personalizations My System Profile My Dictionary __ u v Trusted sites Protected Mode On The Voucher Accounting Entries page appears Enter the Voucher ID in the Voucher ID field Voucher ID Page 34 CASE WESTERN RESERVE User Manual UNIVERSITY once Financial Online Inquiries Worklist Add to Favorites Sign out New Window Help Customize Page Voucher Accounting Entries X Review Accounts Payable Business Unit CASE1 Q voucherID Q Invoice Number Info i mu 7 Vouchers Accounting Line View Option Standard E Show Foreign Currency Accounting Entries Document Status Invoice Date Vendor ID Vendor Name Journal Drill Down Voucher Accounting Information gt Payments gt General Ledger E gt Case Departmental Posting Process GL Dist Status Deposits gt Set Up Financials Supply Chain Main Information Chartfields D Worklist ipti Currency Code Ledger gt Tree Manager Y Journal gt Case Reports My Personalizations My System Profile My Dictionary ___ M sm v Trusted sites Protected Mode On Use the Look up icon to look up a partial voucher to see a list Pag
86. include information about browser setup and settings for using these Tools Page 1 User Manual dde MA CASE WESTERN RESERVE Financial Online Inquiries MUNE RSE Ba Using Ledger Inquiry and Ledger Period Comparison Ledger Inquiry Procedure This section explains how to use the General Ledger Inquiry search and other features to inquire on Journals that have been posted This feature is only available in the Financials RPT database http www case edu erp report CASE WESTERN RESERVE Bap UNIVERSITY disk General Ledger Access General Ledger S General Ledger Center 2 Review Financial Information gt Review Financial QS Access General Ledger Run inquiries on journals ledgers or accounting entries Information General Ledger Center Ledger gt Set Up Financials Supply Ledger Period Comparison Chain EZ Journals gt PeopleTools wf Trusted sites Protected Mode On From the Menu click General Ledger Then click the Review Financial Information link b Review 2 Click the Ledger link Page 2 CASE WESTERN RESERVE User Manual OUR 826 Financial Online Inquiries Search New Window Help E gt Purchasing Ledger gt Accounts Payable Enter any information you have and click Search Leave fields blank for a list of all values v7 General Ledger v Review Financial Find an Existing Value Add a New Value Information Journals Inquiry Name begins with v Le
87. ing Entries Document Status Return to Main Page Lines Line 1 change Quikpay tuition cutoff POQty 1 0000 Schedules Details Y Statu Sched Due Date Time Due Revision Ship To PO Qty Price Amount Status 1 My Personalizations My System Profile My Dictionary E 08 07 2009 CRY2 eal 1 0000 570 00000 570 00 USD Active V L Ship To Comments Page 66 4f Trusted sites Protected Mode On CASEW ESTERN RESERVE User Manual LATUR est 182 Financial Online Inquiries Click the Return to Main Page link to go back to the Purchase Order page Release the mouse button C ASE WESTERN RESERVE IVERS c 1826 Worklist Add to Favorites Sign out New Window Help Customize Page El gt My Favorites Purchase Order Inquiry V Purchasing gt Requisitions Purchase Order X Purchase Orders v Review PO Information Unit CASE1 PO Status Dispatched Purchase Orders PO ID 5000069651 Budget Status Valid Activity Summary PO Accounting Entries Document Status gt Accounts Payable PO Date 08 04 2009 gt General Ledger Vendor NELNET 003 Backorder Status None gt Case Departmental Deposits Vendor ID 0000004408 Vendor Details Receipt Not Recvd gt Set Up Financials Supply Hold From Further Processing Buyer Cauley May L Amount Summa PO Reference Online Src From Req 1000090093 Merchandise 570 00 Header Details All RTV Matching Freight Tax Misc 0 0
88. ins with v gt Set Up Financials Supply Chain Requester begins with v gt Worklist gt Tree Manager gt Case Reports Case Sensitive gt Reporting Tools gt PeopleTools My Personalizations Search Clear Basic Search Save Search Criteria My System Profile My Dictionary Requisition Date Y Description begins with vf Trusted sites Protected Mode On Click the Search button Page 97 User Manual Financial Online Inquiries CASE WESTERN RESERVE UNIVERSITY 826 9 CASE WESTERN RESERVE DM UNIVERSITY afi Worklist Add to Favorites Sign out New Window Help Customize Page El Req DOC Status 7 Purchasing 7 Requisitions Document Status v Review Requisition Information Business Unit CASE1 Req ID 1000090093 Status Approved Requisitions Accounting Entries Document Date 08 04 2009 Document Type Requisition Budget Status Valid Document Status gt Purchase Orders Tem Requester Yoder Chuck Associated Document Documents Y Related Info Document Type DOC ID Status Document Date Vendor ID Payment 0000354803 Posted 09 14 2009 0000004408 PO 5000069651 Dispatched 08 04 2009 0000004408 j Voucher 05522376 Posted 06 30 2009 0000004408 My Personalizations My System Profile My Dictionary vf Trusted sites Protected Mode On The Document Status page appears This page shows you all the procurement documen
89. ivity Summary y System Profile My Dictionary vf Trusted sites Protected Mode On 18 To return to the PO Activity Summary page click the Activity Summary link CASE WESTERN RESERVE gt U TTI NIVERS eon ROG Worklist Add to Favorites Sign out New Window Help Customize Paqe gt My Favorite x gt sikepe Activity Summary gt Requisitions 7 Purchase Orders v Review PO Information Unit CASE1 PO Status Dispatched Purchase Orders Activity Summary POID 5000068105 Vendor Sprint PO Accounting Entries Document Status Amount Only Sprint acct 637654010 monthly 12 0000 144 000 USD r Item Description Order Qty Amount Ordered Currency My Personalizations y System Profile My Dictionary vf Trusted sites Protected Mode On Page 74 CASE WESTERN RESERVE User Manual INIVERSITE miii Financial Online Inquiries 19 CASEWESTERN RESERVE UNIVERSITY 1826 Worklist _Add to Favorites Sign out New Window Help Customize Page i gt My Favorites a 7 Purchasing Activity Summary gt Requisitions 7 Purchase Orders 7 Review PO Information Unit CASE PO Status Dispatched Purchase Orders Activity Summary POID 5000068105 Vendor Sprint PO Accounting Entries i mize Find View All BB First 4 4 or4 Last Document Status T zv M Y Matched A Qty Matched Amt Matched Currency Sprint acct 637654010 monthly 5 0000 7
90. ley May L CASE1 REQ 1000090093 Approved 08 04 2009 CASE1 Voucher 05522376 Posted 06 30 2009 0000004408 REMIT Payment 0000354803 Posted 09 14 2009 0000004408 REMIT My Personalizations My System Profile My Dictionary v Trusted sites Protected Mode On The Document Status page appears This page shows you all the documents related to this PO such as Requisition Receipt Vouchers and Payments Click the DOC ID link for the Voucher Document Type 05522375 Page 79 User Manual Financial Online Inquiries CASEWESTERN RESERVE UNIVERSITY i826 Voud etre es https fintrn case edu psp fintrn 9 EMPLOYEE ERP c ENTER VOUCHER INFORMATION v 44 X Google 2 F Links Customize Links Free Hotmail Windows Windows Marketplace Windows Media File Edit View Favorites Tools Help amp Convet v P Select Contribute MJ Edit in Contribute Fj Post to Blo Google Search t E Share E l Sidewiki YF Check A O Sign In wp od Voucher eel m v sp Page v G Tools v 4 j SEWESTERN RESERVE IVERSITY Payable rer IRRIG evi Info 7 Vouchers Accounting Entries Document Status Voucher Inquiry Journal Drill Down New Window Help Customize Page Search Criteria Search Name CAMPUS USERS From To Business Unit CASE1 Q CASE1 Q Voucher ID 05522376 Q Main Content 05522376 Q Invoice Id Vend
91. n 1 2 3 4 5 6 7 8 9 10 11 Currency Details All Amounts in USD ChartField Criteria Query Results GoTo Ledger Compare Criteria 1 to 528 of 528 Ledger Comparison Period 1 2 3 Y Period 4 5 6 Period 7 8 9 y Period 10 11 F uu Account Fund Dept 405510 261146 405510 261221 406050 261221 406050 261221 406050 261221 406050 261223 406050 261340 406050 281980 406080 231118 406080 261221 406080 261224 511100 261113 511100 261146 511100 291111 511200 261221 511200 291111 511250 261221 R442nn 0864004 Program Class Bud Ref Product Project Affiliate RECV13700 RECV13707 gt a internet amp 1005 By default if you have chosen more than 3 periods the periods will be divided into Tabs across the top For example Period 0 1 2 is on the first tab click the Period 3 4 5 tab to see the next three periods and so forth If you are planning to download the information to Excel you will only download what is shown on the screen To see all the Periods you have chosen click the Show all columns button Click the Show all columns button Click the Download button Page 20 RN RESERVE User Manual i82 Financial Online Inquiries x Microsoft Excel G ps Read Only ae er pn er F a re a ee ee ee M N e Row Count Account Speed Type Fund Code Project Class Field Event Period 1 Period 2 Period 3 Period 4 Period 5 Period 6 Period 7 Period 8 Period 9 15
92. ndependent research universities offers world class academic programs in Cleveland s culturally vibrant University Circle Cookies Files stored on your computer by websites to Delete cookies MUSE Cialis Gin save preferences such as login information Are you sure you want to delete your History history of visited websites List of websites you have visited Delete history Form data Saved information that you have typed into Delete forms forms Passwords Passwords that are automatically filled in when Delete passwords you log on to a website you ve previously visited read more About deleting browsing history two HEADLINES and EVENTS Case Westem Reserve A to Z E Understanding Hair Biology Could Pave Way for Treating admissions Disorder alumni upcomingevents c J Parents of International Adoptees Urged to Verify a internet amp 10095 2 Intern Search with Google gJ Sie 6 1 W 5 2 39PM Click the Yes button on the confirmation pop up Yes Click the Close button on the Delete Browser History window Clase Click the OK button on the Internet Options window End of Procedure Page 113 User Manual Financial Online Inquiries WE CASE WESTERN RESERVE ae UNIVERSITY sr 1826 Appendix C Configure Internet Explorer for Excel This procedure describes how to setup Excel to be able to use the Download button to download data to Excel Procedure Click
93. nline Inquiries BUNIVERSIT 1526 C ASE WESTERN RESERVE UNIVERS Home Worklist Add to Favorites Sign out New Window Help Customize Page El Payment Inquiry Accounts Payable 7 Review Accounts Payable Search Criteria Info gt Vouchers gt Payments Search Name CAMPUS USERS Document Status Payment gt General Ledger Vendor Name gt Case Departmental Amount Rule Any From Deposits gt Set Up Financials Supply Amount Chain Currency Reference Payment Date Payment Method Y My Personalizations My System Profile Status My Dictionary Remit SetiD Remit Vendor Q Max Rows 300 Search Clear Show Chart ChartType X Bar Chart 4st sort Account Descending 2nd sort PymntRef v Descending Sort wv Trusted sites Protected Mode On The Payment Inquiry page appears You might search by check number to review all the vouchers paid by this check You might also search by Vendor in conjunction with an Amount Rule or payment Date For this example Enter the check number in the Reference field Click the Search button Page 46 CASE WESTERN RESERVE User Manual UNIVERSI esr 1826 Financial Online Inquiries Ac CasE WESTERN RESERVE NIVERSI mcm Worklist Add to Favorites Sign out Search Criteria A Search Name CAMPUS USERS From 7 Review Accounts Payable Vendor Name Info kr An DV ras Amount Rule y gt Paymen
94. of type Microsoft Office Excel 97 2003 Worksheet To change settings that affect all Microsoft Wi its on Droid X i Office Excel 37 2003 Worksheet files click Advanced Help anc Support EL erp doc on z Y S EMC SNAS T5 5 32 4 sicil OQ H windows Media cose layer Click the Close button tose Page 118 CASE WESTERN RESERVE User Manual UNIVERSITY gg Financial Online Inquiries Recycle Bin Internet Explorer My Computer File Edit View Favorites Tools Help Mozilla Firefox Back gt 22 yo Search lig Folders ins a Folder Sync Address 1d My Computer Hard Disk Drives System Tasks View system information Eu Local Disk C 15 Add or remove programs E Change a setting Devices with Removable Storage Other Places E DVD RW Drive D amp g My Network Places ce E My Documents g Control Panel Network Drives Support My Computer System Folder Pp Content on erp upk 01 Y i Windows Media Player erp doc on EMC SNAS T5 5 32 4 sicil d Details SP Content on erp upk 01 w So its on Droid x Help and e Search with Google 11 You should now be able to download Excel files from PeopleSoft Close your My Computer or Computer window End of Procedure Page 119 User Manual Financial Online Inquiries CASE WESTERN RESERVE M i 165 18 Appendix D Speedtype Chart
95. ols Invoice Date My Personalizations PO Business Unit Q My System Profile My Dictionary Purchase Order Amount Rule Any Amount Currency USD Q Max Rows 300 Search Clear Sort Criteria Q Vendor Location Q E E Sort By Voucher ID M SortAsc Desc Ascending Y Sort Display gt Display Currency Criteria vf Trusted sites Protected Mode On 3 The Voucher Inquiry Search Criteria screen appears Searches can be done by voucher ID invoice number or search by vendor ID name in conjunction with Date Range or an Amount Rule The first example is to search by voucher ID Enter the Voucher number in the Voucher ID field Click the Search button Search Below the search criteria the search results appear The Voucher Details tab contains information such as Voucher ID Invoice number Date Vendor ID Short Vendor Name Accounting Entries Payment Information etc Voucher Details Page 24 UNIVERSI I CASE WESTERN RESERVE I rst 1826 CASE WESTERN RESERVE U IT XY NIVERS 7 Review Accounts Payable Info 7 Vouchers Accounting Entries Document Status Journal Drill Down Voucher My Personalizations My System Profile My Dictionary rur am Search Name CAMPUS USERS From CASE1 Q 05522376 Q Business Unit Voucher ID Invoice Id Vendor SetiD Short Name Vendor ID Vendor Location Accounting Dt Invoice Date PO Business
96. on that you have typed into Forms Passwords Passwords that are automatically Filled in when you log on to a website you ve previously visited About deleting browsing history Delete all EADLINES and EVENTS ONE of the NATION S TOP UNIVERSITIES Case Western Reserve a leader among independent research universities offers world class academic programs in Cleveland s culturally vibrant University Circle read more four Case Westem Rese Understanding Hair Biology Could Pave Way for Treating admissions Disorder alumni Parents of International Adoptees Urged to Verify upcomingevents v 2 Intern Page 112 P Q Internet Z 2 39PM CASE WESTERN RESERVE User Manual INIVERSITE miii Financial Online Inquiries Click the Delete cookies button in the Cookies section of the Delete Browsing History menu Delete cookies Case Western Reserve University Home Windows Internet Explorer fa Gc Jv http www case edu pl Contribute B Edit in Contribute Post to Blog pA w d H case Western Reserve University Home ta Y Ej mA i Page Gi Tools Internet Options Delete Browsing History Temporary Internet Files i s i Copies of webpages images and media that Delete files ONE of the NATION S TOP UNIVERSITIES are saved for Faster viewing Case Western Reserve a leader among i
97. or SetiD CASE1 Q Chart Hama Q J Trusted sites Protected Mode On n Document Status Case Western Reser ma lt Wits 4 18PM A new window opens The Voucher Inquiry page appears This page shows you the overall voucher information When you have completed your review of the document close the window by clicking on the X Page 80 CAS l E WESTERN RESERVE User Manual VERSIT 836 Financial Online Inquiries ME CASE WESTERN RESERVE BSUNIVERSITY e B26 Worklist Add to Favorites Sign out New Window Help Customize Page amp VN ERG fPODocumentStatus eee 7 Purchasing gt Requisitions Document Status 7 Purchase Orders Review PO Information Business Unit CASE1 PO ID 5000069651 Status Dispatched Purchase Orders Activity Summary Document Date 08 04 2009 Document Type Purchase Order Budget Status Valid PO Accounting Entries Document Status gt Accounts Payable gt General Ledger E gt Case Departmental Customize Find View All BB First 4 4 3 ora gt Last Deposits Related Info GNOME ERN gt Set Up Financials Supply Chain x a o Document Date Vendor ID Currency USD Amount Cauley May L CASE1 1000090093 Approved 08 04 2009 CASE1 05522376 Posted 06 30 2009 0000004408 REMIT Payment 0000354803 Posted 09 14 2009 0000004408 REMIT My Personalizations My System Profile My Dictionary v Trust
98. orites Tools Help Convert v P Select Contribute J Edit in Contribute Fj Post to Blo Google 24 Search i A dh Q Sharer Bie Sidewiki S7 Check a Translate gt gt amp gt Sign In ww Purchase Orders gt v Gb v i Page v G Tools Ov i6 dl CASE WESTERN RESERVE LN UNIVERSITY fer IR Home Worklist Add to Favorites Sign out Menu s Search PO Date 07 02 2009 gt My Favorites Vendor SPRINT 004 Backorder Status None 7 Purchasing A gt Requisitions Vendor ID 0000008315 Vendor Details Receipt Received 7 Purchase Orders Hold From Further Processing Review PO Information Buyer Cauley May L Purchase Orders PO Reference Online Src From Req 1000087708 Merchandise 144 00 Activity Summary PO Accounting Entries Header Details All RTV Matching Freight Tax Misc 0 00 Document Status DA ts Payable Header Comments Document Status Total 144 00 USD gt General Ledger Change Order gt Case Departmental Deposits D Set Up Financials Supply Chain Item Description UOM Amount Status E f Sprint acct 637654010 monthly i 12 0000 EA 144 00 USD Active EM My Personalizations PAGERS Q ES My System Profile My Dictionary Jv Trusted sites Protected Mode On amp 10 M C EOE paee E I MEA n c n Document Status Case Western Reser Purchase Orders m lt lu CH gt 3 50 PM 11 A new window opens and the Pur
99. ount in Line Descr Stat Amt N R Transaction Currency Currency CEXP 206098879001 247308086 CEXP 206098879002 247308086 CEXP 205679144001 247308086 CEXP 206444497001 248540015 Alli AP00190383 0 00 N 786 20 USD 786 20 USD AP00190383 07 08 2009 786 20 USD 786 20 USD AP00190461 1 572 40 USD 1 572 40 USD AP00190461 07 09 2009 172 54 USD 172 54 USD Internet 4g Q10 7 k a zi Page 9 User Manual apii 2 PME Case WESTERN RESERVE Financial Online Inquiries 3 ERSIT NIN i26 Subsystem s Accounting entries such as Accounts Payable can also be seen using Ledger Inquiry To review an Accounts Payable AP Journal the Journal ID will begin with AP in this example click the Journal ID AP00190383 Cast Wester Re CASE WESTERN RESERVE NIVERSITY EST 1826 Sign out Journal inquiry Details Inquiry Name Unit Ledger Fiscal Year From Period To Period Currency Stat LEDG INQ CASE1 ACTUALS 2010 1 6 USD 7 General Ledger d Ronci Finaida Show YTD Balance Include Closing Adjustments Information Show Transaction Details _ Only in Base Currency Max Ledger Rows 100 Journals GoTo Inquiry Ledger Ledger Transaction Details 7 Ledger Period Criteria Summary Details Comparison General Ledger Center gt Set Up Financials Supply AP00190383 Date 07 08 2009 Schedule ACTUALS Original Date 07 08 2009 Process No Request AP Date Posted 07 30 2009 Total Lines 143 D Peo
100. ounting Entries Document Status Invoice Date Journal Drill Down Vendor ID 0000004408 Vendor Name Nelnet Accounting Information Posting Process AP Accrual GL Dist Status Distributed Main Information Y Chartfields Y Journal TaxAuthority Account n Omame Fund Code Departm riment am Class Fiela Budget Reference Product Project 531800 97600 261221 10 203010 13000 200000 10 PYBL1121 My Personalizations My System Profile My Dictionary Posting Process Payments GL Dist Status Distributed a ae n Customize Find View All 55 First K 12 of 2 Last Main Information Y Chartfields y Journal F Description Monetary Amount Currency Code Ledger Accounts Payable 570 00 USD ACTUALS Cash Distribution 570 00 USD ACTUALS Budget Date and Budget Status also appear on this page Click the Journal tab to see the journal ID journal Date and etc The Journal ID Line and Date will appear on the Journal tab if the voucher accounting information has been passed to General Ledger The Journal ID for AP Accrual is APxxxxxxxx The Journal ID for AP Payment is PYxxxxxxxx The Journal ID for Voucher Closure is APxxxxxxxx The Journal ID for Payment Cancellation is APxxxxxxxx 12 End of Procedure Page 37 User Manual Financial Online Inquiries CASE WESTERN RESERVE LI V ER T 826 Voucher Document Status Inquiry Procedure 1 Once logged into Financi
101. p LS are of type Microsoft Office Excel 97 2003 Worksheet To change settings that affect all Microsoft its on Droid X Office Excel 37 2003 Worksheet files click Advanced erp doc on E Cance m Search with Google EMC SNAS T5 5 32 4 sicil Page 117 User Manual CASE WESTERN RESERVE Financial Online Inquiries BJMUNIVERSITO rer 1524 Click the XLS or the XLSX if using Office 2007 name in the Extensions column in the Registered file types list mEM zi LS Microsoft Office Excel 97 2003 Worksheet Click the Advanced button The Edit File Type window opens Uncheck or make sure it is not checked the option Confirm open after download option Also the other options Always show extension and Browse in same window are not checked Click the OK button Ok Recycle Bin Internet Explorer a Folder Options Li Mozilla Firefox General View Registered file types n Extensions File Types td XLK Microsoft Office Excel Backup File Second Life eL Microsoft Office Excel LL Add In amp XLM Microsoft Office Excel 4 0 Macro B s Microsoft Office Excel 97 2003 Worksheet GOXLSB Microsoft Office Excel Binary Worksheet G9 XLSH Microsoft Office Excel HTML Document BAVI Chi hdinrnnnth DOES S D mL hd anran Debita ALLE Details for LS extension Opens with x Microsoft Office Excel Files with extension gt LS are
102. pleTools Posted Reversal Date User ID GLOPS DR CR Reversal None InterUnit BU CASE1 Budget Status Valid Long Description AP Accruals Totals by Currency Find View A First LU 4 or4 L Last Currency USD Debit Amount 463 055 47 Credit Amount 463 055 47 Net All Lines O Fromo From Line To Line _Query Journal Lines Journal Line Drill to Amount in Line Line Descr Transaction Currency Account Oper Unit Fund Dept Progr Currency 786 20 USD 531100 97600 261221 B CEXP 206098879001 247308086 v menal Anae l lll 2 internet pr 100 The Journal Inquiry Details page appears Note in the Journal Line section the Drill to Source column Click the Drill to Source icon Page 10 CASE WESTERN RESERVE User Manual UNIVERSITY case Financial Online Inquiries Journal Drill Down Windows Internet Explorer Ef WIE e https verpuapd102 case edu 8380 psp Fintst 1 EMPLOYEE ERP c ENTE v a Wa p Xx File Edit View Favorites Tools Help x amp convert T F select LW Favorites B Ee Suggested Sites C Free Hotmail amp g web Slice Gallery Iual Drill Down 2 D C3 de Page Safety Toos CASE WESTERN RESERVE UNIVERSITY ws ac Sign out New Window Help Customize Page Ht Accounts Payable Drill to Source Review Accounts Payable UJoumallD Info Vouchers Unit Jou
103. quiry Criteria Ledger Detail Drill Down Chartfield Display First 4 4 or4 Last Ledger Amount by Currency Customize Find E 2 ce Currency Period Balance in Base Base Currency Currency Currency Period Activity i Account Account Description 1 Activity i 531100 1 Activity i 531260 1 Activity i 531800 1 Activity il 532490 1 Activity il 532610 1 Activity i 535100 1 Activity il 535300 1 Activity i 535400 2 Activity i 531100 2 Activity il 532610 2 Activity i 533100 2 Activity il 533730 2 Activity il 534400 2 Activity i 535100 2 Activity i 535300 Stationery amp Office Supplies Minor Expendable Equipment Computer Software PC Software Copy Charges Telephone Postage Express amp Shipping Stationery amp Office Supplies Copy Charges Temporary Help Other Purchases Dues Assoc amp Organizations Telephone Postage 2 778 85 USD 5 598 32 USD 89 60 USD 7 200 00 USD 260 56 USD 1 453 85 USD 342 28 USD 8 89 USD 1 174 95 USD 249 43 USD 3 576 00 USD 365 00 USD 66 62 USD 1 463 16 USD 205 47 USD 2 778 85 USD 5 598 32 USD 89 60 USD 7 200 00 USD 260 56 USD 1 453 85 USD 342 28 USD 8 89 USD 1 174 95 USD 249 43 USD 3 576 00 USD 365 00 USD 66 62 USD 1 463 16 USD 205 47 USD The Ledger Summary page returns with the criteria related to your search L v Trusted sites Protected Mode On Page 7 User Manual Financial Online Inquiries ME
104. r Qty Amount Ordered Currency Customize Find View All Ed First 4 1 of 1 n Last Amount gt Case Departmental Only Deposits 12 0000 144 000 USD gt Set Up Financials Supply gt Worklist gt Reporting Tools gt PeopleTools My Personalizations My System Profile My Dictionary Page 68 vf Trusted sites Protected Mode On EM CASE WESTERN RESERVE User Manual BAB UNIVERSITY oc Financial Online Inquiries The Details tab shows the overall information of this Po PO Status Vendor name Item Description Order Quantity Amount Ordered etc Details Click the Line Details icon The Details for Line page appears Click the Expand all link to see the details This page shows you an overall picture of quantity and amount ordered quantity received quantity and amount invoiced and quantity and amount returned For the example here 5 out of 12 quantities have been invoiced Worklist Add to Favorites Sign out New Window Help Customize Page amp gt My Favorites Activity Summary Purchasing gt Requisitions ates Onim Details for Line 1 7 Review PO Information Purchase Orders PO Number 5000068105 PO Status Dispatched Activity Su mmaty Line 4 Vendor ID Sprint PO Accounting Entries Document Status Item ID Sprint acct 637654010 monthly gt Accounts Payable gt General Ledger Line Details gt Case Departmental g Deposits Order Qty 12 0000
105. r and choose a date pri Repeat E date process for the To date Click the Search button The results will show below the Search Criteria Page 31 User Manual Financial Online Inquiries CASE WESTERN RESERVE UNIVER T gt 15 2 63 CASE WESTERN RESERVE BELCNIVERSITY Worklist Add to Favorites Sign out E Vendor SetiD CASE1 Q Short Name NELNET 003 Q NELNET 003 Vendor ID Q Q Vendor Location Q Accounting Dt 07 01 2009 5 12 31 2009 J Invoice Date EJ El PO Business Unit Q Purchase Order Amount Rule Amount Currency Max Rows Sort By Voucher ID Sort Asc Desc Ascending Sort Display gt Display Currency Criteria Voucher Inquiry Results Customize Fin aw All BB First 4 4 6 oce Las Voucher Details Y Amounts y More Details Business Voucher Vendor Detail Post Approval Close Unit Voucher ID Styl Loc Lines Status Status Status Origin Due Date Basis Date Acctg Date Entered on 07 10 2009 06 30 2009 09 14 2009 09 14 2009 07 10 2009 06 30 2009 09 14 2009 09 14 2009 08 10 2009 07 31 2009 09 14 2009 09 14 2009 09 10 2009 08 31 2009 09 14 2009 09 14 2009 10 10 2009 09 30 2009 11 20 2009 11 20 2009 11 10 2009 10 31 2009 11 20 2009 11 20 2009 CASE1 05522376 Regular REMIT CASE1 05522380 Regular REMIT CASE1 05522475 Regular REMIT CASE1 05522478 Regular REMIT CASE1 05541373 Regular REMIT 05541518 Regular REMIT Posted Approved Open Posted Approved Open Posted Approv
106. rnal Date Ledger Line Line Descr GL Journal 7 Accounting Entries CASE1 AP00190383 07 08 2009 ACTUALS 14 CEXP 206098879001 247308086 Document Status Journal Drill Down Account Oper Unit Fund Dept Program Class Bud Ref Product Project 531100 97600 261221 10 gt Payments gt General Ledger Base Amount Currency gt Set Up Financials Supply 786 20 USD Chain fields Voucher Information Y Document Information Descr 05506714 Expense Distribution gt PeopleTools save A tun searen E notit lt A Internet amp 1005 FS 14 eua ene OM 786 20 USD 531100 97600 261221 Feel 0o nsa enun FF eie M Case Western Reser Ledger Windows Int Journal Drill Down Google I 2p Ms 7 10 56 AM A new window opens Drill to Source Drill to Source Click the Voucher Information tab to view the Voucher ID number Voucher Information Click the the Voucher ID link 05505714 Page 11 User Manual Financial Online Inquiries CASE WESTERN RESERVE UNIVERSIT9 18 mi Journal Drill Down Windows Internet Explorer UE Accounting Entries Windows Internet Explorer ARR https iiverpuapd102 case edu 83380 psp fintst_2 EMPLOYEE ERP c ENTE i 4 m x convert f select M ur Favorites 3g Suggested sites E eli sallery ninm Entries fay gt de Pager Safety Toos y A CASE WESTERN RESERVE UNIVERSITY ge gs Sign out Ne
107. rs POID 5000068105 Vendor Sprint PO Accounting Entries Document Status Amount Only Sprint acct 637654010 monthly 12 0000 144 000 USD O Order Qty Amount Ordered Currency My Personalizations y System Profile My Dictionary Click the Invoice tab Invoice CASE WESTERN RESERVE BE JA NIVERSITY Worklist Add to Favorites Sign out Search New Window Help Customize Page gt My Favorites c 9 dini Activity Summary D Requisitions 7 Purchase Orders v Review PO Information Unit CASE1 PO Status Dispatched Purchase Orders Activity Summary POID 5000068105 Vendor Sprint PO Accounting Entries Document Status Amount Only Amt Invoiced Currency Sprint acct 637654010 monthly 5 00 70 160 USD EL My Personalizations y System Profile My Dictionary javascript submitAction win document win0 PO MVR ACT WRK PB INVOICEDSO sf Trusted sites Protected Mode On Page 72 CASE WESTERN RESERVE User Manual eae ee 826 Financial Online Inquiries 1 CR The Invoice tab shows the Quantity and Amount invoiced For this example 5 out of 12 has been invoice Click the Invoice icon CASE WESTERN RESERVE BSIUNIVERSITY Worklist _Add to Favorites New Window Help Customize Page amp PO No 5000068105 aatem pd i Customize Find View All E First s 1 5 of 5 n Last ie Se eee SchedNum APUnit Voucher i Quantity invoiced Amo
108. s Page 61 User Manual i CASE WESTERN RESERVE Financial Online Inquiries UNIVERSITI 1524 ent Status Windows Internet a rex https fintrn case edu psp fintrn_7 EMPLOYEE ERP c PROCUREMENT_ANALYSIS PRCR_DOCSTAT_PO GBL v a 4 Google P Links Customize Links amp Free Hotmail Windows Windows Marketplace Windows Media File Edit View Favorites Tools Help Convert v PP Select Contribute J Edit in Contribute zi Post to Blo Google Search to dP Q Share amp Sidewiki YW Check 4aj Translate gt amp gt O Sign In w we Document Status nnl f B vod Le Page v G Tools QQ H CASE WESTERN RESERVE per IX BSSUNIVERS Home Worklist Add to Favorites Sign out Menu a Search New Window Help Customize Paqe gt My Favorites 9 i PO Document Status 7 Purchasing gt Requisitions Document Status 7 Purchase Orders 7 Review PO Information Business Unit CASE1 PO ID 5000069651 Status Dispatched Purchase Orders Activity Summary PO Accounting Entries Document Status gt Accounts Payable Buyer Cauley May L Document Date 08 04 2009 Document Type Purchase Order Budget Status Valid Currency USD Amount Associated Document Documents br Related Info gt Set Up Financials Supply care x Chain SetiD Status Document Date Vendor ID CASE1 REQ 1000090093 Approved 08 04 2009 CASE1 Voucher 05522376 Posted 06 3
109. s world class academic programs in Cleveland s culturally vibrant University Circle IT CAMPUS Internet Options 4 4 SS read more about case UNIVERSITY HEADLINES and EVENTS Casa Wealum Reserve A ip Zs academics an Understanding Hair Biology Could Pave Way for Treating m admissions Disorder alumni upcomingevents J Parents of International Adoptees Urged to Verify Enables you to change settings 9 10095 start 2 Intern Search with Google Ts A y 2 38 PM Click Internet Options on the Tools menu Page 110 CASE WESTERN RESERVE User Manual UR EVE RST EY umiai Financial Online Inquiries Case Western Reserve University Home Windows Internet Explorer Go PF http www case eduj vi 9 x Google File Edit Ww Favorites Tools Help Contribute B Edit in Contribute Post to Blog we de T case Western Reserve University Home z tA M EJ z dh z Page T Tools age Internet Options 1 x General Security Privacy Content Connections Programs Advanced Delete Browsing History Temporary Internet Files Copies of webpages images and media that Delete files ONE of the NATION S TOP UNIVERSITIES are saved for Faster viewing 9 Case Western Reserve a leader among independent research universities offers world class academic programs in Cleveland s culturally vibrant University Circle Cookies Files stored on your computer
110. scending 2nd sort PymntRef v Descending Sort Payment Inquiry Result Customize Find View AIl E First 4 1 of 1 Last Payment Details _Additional info Vendor Details Financial Gateway 7 ent Payment Source ivan Amount Currency Creation Date Payment Payment Reconciliation Reconcile aD Method M Date Status Status Date VCHR 0021315459 Check 8 560 07 USD 09 14 2009 09 14 2009 Paid Recon 10 16 2009 lt m vf Trusted sites Protected Mode On To start a new search click the Clear button 11 Searching can also be done by Vendor Name and Amount Rule Enter the vendor name in the Vendor Name field a find the correct vendor use the Look up Vendor Name icon T a rule from the Amount Rule drop down list such as Less than Enter the desired amount into the Amount field Page 48 JASE W Click the Search button ESTERN RESERVE RSIT3 ct 1296 145 7 Accounts Payable 7 Review Accounts Payable Info gt Vouchers v Payments Document Status Payment gt General Ledger gt Case Departmental Deposits gt Set Up Financials Supply Chain gt Worklist gt Tree Manager gt Case Reports gt Reporting Tools Search Criteria Search Name From Vendor Name Nelnet Amount Rule Amount Currency USD Q Reference Payment Date Payment Method Payment Status Remit SetiD Remit Vendor Less than 5000 00 CAMPUS USERS vv v Q Q Nelnet User
111. stem Profile My Dictionary CASE WESTERN RESERVE b rst 1826 v RA Req Inquiry Details Y Status Unit Requisition Status CASE1 11000090093 Approved Yoder Chuck Search Main Content User Manual Financial Online Inquiries Total Amt 570 00 USD CASE WESTERN RESERVE UNIVERSITY v Review Requisition Information Requisitions Accounting Entries Document Status D Purchase Orders gt Accounts Payable gt General Ledger My Personalizations My System Profile My Dictionary v RG Req Inquiry Details Y Unit Requisition Chande OnREQ OnPO CASE1 1000090093 y Search vf Trusted sites Protected Mode On Use Document Approval i Ship Received On MSR On Voucher ProCard Status History Y E Q vf Trusted sites Protected Mode On Page 89 User Manual Financial Online Inquiries If a PO has been created click the Y link in the On PO column to find the PO ID number CASE W ESTERN RESERVE E NIVERS z Worklist Add to Favorites Sign out New Window Help Customize Page amp Requisition to Purchase Order List CH Unit CASE1 ReqiD 1000090093 7 Review Requisition Purchase Order Details Customize Find View All BE First 4 or4 gt Last Information f Requisitions i i J Accounting Entries Line Sched Dist Status Ship ee Schedule Dist Status Due Date Item ID Description Document Status change _ D Purchase Orders
112. te the status of the requisition find the date the requisition was created inquire on the total amount of the requisition locate items on a requisition review the approval history inquire if a Purchase Order has been created inquire if the items from the requisition have been received inquire if a Voucher has been created and find out if the payment has been made and the check number The Requisition Document Status Inquiry is used to review information about procurement documents associated with a requisition Page 85 User Manual l Wy CASE WESTERN RESERVE Financial Online Inquiries UNIVERSITY 26 Requisition Inquiry Procedure Once logged into Financials Reporting start by clicking the Purchasing link 1 Click the Requisitions link Requisitions 2 Click the Review Requisition Information link gt Review Requisition Information Click the Requisitions link gt My Favorites Requisition Inquiry V Purchasing Business Unit CASE1 Q Requisitions 4 _ _ Review Requisition Requisition ID Q Information Req Status Q Requisitions Accounting Entries Requester Document Status gt Purchase Orders m gt Accounts Payable Requisition Date gt General Ledger gt Case Departmental Vendor Lookup Vendor ID Vendor Details Vendor Name Item SetiD Item ID Item Description 4 E Direct Ship Requester Name Deposits gt Set Up Financials Supply Depar
113. ting Other Places 8 amp 3 My Network Places E My Documents E Control Panel Details My Computer System Folder P my co Hard Disk Drives Eu Local Disk C Devices with Removable Storage e DVD RW Drive D wee Network Drives a Content on erp upk 01 Ws So Content on erp upk 01 Y So its on Droid erp doc on EMC SNAS T5 5 32 4 sicil Search with Google Page 115 User Manual _ CASE WESTERN RESERVE Financial Online Inquiries Bae UNIVERSITY 826 PSE IOS The My Computer in Windows XP window will open Click Tools on the menu Tools Lz Recycle Bin Internet Explorer 7 My Computer H File Edit View Favorites EME Help Milla Eirefay Map Network Drive vozila FireFox Disconnect Network Drive Synchronize Folder Options Address my Computer System Tasks View system information ue Local Disk C lt 6 Add or remove programs gt Change a setting Devices with Removable Storage Other Places E DYD RW Drive D amp My Network Places ye L My Documents e Control Panel Network Drives tag s s Details e Content on erp upk 01 W So its on Droid X Help and Support My Computer Se System Folder e Content on erp upk 01 Y 7 i Windows Media Player erp doc on EMC SNAS T5 5 32 4 sicil Page 116 CASE WESTERN RESERVE UNIVERSITI kin wow A SR o EE HOG
114. tment OK Cancel My Personalizations x _Cancel My System Profile My Dictionary vf Trusted sites Protected Mode On Page 86 ze ASE WESTERN RESERVE User Manual gt a Financial Online Inquiries The Requisition Inquiry page appears You can search a requisition by Requisition ID or a combination of the following e Requester ID or Requester Name e Requisition Date e Vendor ID or Vendor Short Name tem ID or Item Description Department The search results from this page are limited to 30 rows Use more criteria to limit the search Enter the Requisition ID into the Requisition ID field Click the OK button Worklist Add to Favorites Sign out New Window Help Customize Page amp Requisitions i Customize Find View All BE First 4 4 of 1 L Last v Review Requisition Information Unit isiti Status Requester Req Date Total Amt Requisitions 11000090093 Approved Yoder Chuck 08 04 2009 570 00 USD Accounting Entries Document Status Search gt Purchase Orders gt Accounts Payable gt General Ledger gt Case Departmental Deposits gt Set Up Financials Supply Chain gt Worklist gt Tree Manager gt Case Reports gt Reporting Tools gt PeopleTools My Personalizations My System Profile My Dictionary wf Trusted sites Protected Mode On Page 87 User Manual Financial Online Inquiries The Req Inquiry page appears On the Det
115. ts Amount Document Status Currency USD Q Payment iid EXE gt General Ledger rence 0021315451 0021315459 gt Case Departmental Payment Date ESI 5 Deposits l ml gt Set Up Financials Supply Payment Method Payment Status Remit SetiD CASE1 Q Remit Vendor Q Max Rows 300 Seach Clear Mn Persnskatons stow cnar LN mM Account Descending 2nd sort PymntRef Descending Se Payment Inquiry Result Payment Details dd Payment P Payment Payment Reconciliation Reconcile Source i Meth Amount Currency Creation Date Date Status Status Date VCHR 0021315459 Check 8 560 07 USD 09 14 2009 09 14 2009 Paid Recon 10 16 2009 Jv Trusted sites Protected Mode On The Payment Inquiry results appear below the Search Criteria section Click the Payment Reference ID link check number LY CasE WESTERN RESERVE NIVERS ra RIG Worklist Add to Favorites Sign out New Window Help Customize Page Vouchers For a Payment Back To Payment Inqui Bank Name Key Bank Pymnt Ref ID 0021315459 Bank Account 350993500429 Accounting Date 09 14 2009 v Payments Document Status Pay Cycle DAILY SeqNum 1168 Payment Date 09 14 2009 Vendor Name X Nelnet Days Outstanding 32 Address 300 Knightsbridge Pkwy Payment Clear Date 10 16 2009 D Set Up Financials Su posita ply Suite 310 Reconcile Date 10 16 2009 P PME Lincolnshire Value Date 09 14 2009 8 560 07 US
116. ts related to this requisition such as PO Voucher Payment etc Click the Doc ID link for the PO Document Type PO 30000693651 Page 98 CASE WESTERN RESERVE User Manual PEE Re SY uria Financial Online Inquiries https fintrn case edu psp fintrn 2 EMPLOYEE ERP c MANAGE PURCHASE ORDERS PO INQUIRY GBL Page amp 4 X Google P Links Customize Links amp Free Hotmail Windows amp Windows Marketplace Windows Media File Edit View Favorites Tools Help Ej Convert v P Select Contribute J Edit in Contribute Ff Post to Blo Google Search 8 dP E Share amp Sidewiki YF Check 4aj Translate Gy Sign In we ode Purchase Orders ey Hy v sh Page v Gi Tools v My 4 i CASE WESTERN RESERVE LN UNIVERSITY rer ARX Home Worklist Add to Favorites Sign out gt My Favorites Purchase Order Inquiry 7 Purchasing gt Requisitions Purchase Order 7 Purchase Orders Review PO Information Unit CASE1 PO Status Dispatched Purchase Orders PO ID 5000069651 Budget Status Valid Activity Summary PO Accounting Entries Document Status PO Date 08 04 2009 Vendor NELNET 003 Vendor ID 0000004408 Vendor Details Receipt Not Recvd Hold From Further Processing New Window Help Customize Page Backorder Status None Buyer Cauley May L Amo PO Reference Online Src From Req 1000090093 Merchandise 570 00
117. unt Invoiced v Review PO Information Purchase Orders 1 CASE1 05507818 11 580 Activity Summary 1 CASE1 05514420 11 740 PO Accounting Entries Document Status 1 CASE1 05546585 11 680 gt Accounts Payable 1 CASE1 05538348 23 420 gt General Ledger 4 CASE1 4 1174 E gt Case Departmental niai Deposits gt Set Up Financials Supply My Personalizations Activity Summary My System Profile X Return to Search Notify My Dictionary wv Trusted sites Protected Mode On The Invoice details page appears with the detail voucher ID quantity and amount Click one of the Voucher links to get the voucher detail information 05507818 A new window opens to the Voucher Inquiry page Information on this page includes voucher information such as Invoice Number Invoice Date Gross Invoice Amount Voucher Unpaid Balance Detail Lines Scheduled Payments etc Close the window Click the Close button Page 73 User Manual CASE WESTERN RESERVE Financial Online Inquiries IUNIVERSII 1522 A CASEWESTERN RESERVE U rT yY NIVERS Pa E PO No 5000068105 m Sched Num AP Unit Voucher i Quantity Invoiced Amount Invoiced v Review PO Information Purchase Orders 1 CASE1 05507818 11 580 1 CASE1 05514420 11 740 PO Accounting Entries Document Status 1 CASE1 05546535 11 680 1 CASE1 05538348 23 420 1 CASE1 05521619 11 740 My Personalizations Act
118. urn to any place in your inquiries In this example click the Inquiry Criteria link to return to submit another inquiry End of Procedure Page 13 User Manual Financial Online Inquiries CASE W ESTERN RESERV E 15262 Ledger Period Comparison Procedure This inquiry compares for any Chartfield combination selected Ledger details by account across the selected periods of a fiscal year GY CASE WESTERN RESERVE UNIVERSITY gsr i15 Main Menu gt lt gt General Ledger gt Purchasing D Accounts Payable Access General Ledger General Ledger S General Ledger Center Review Financial Information gt Review Financial Access General Ledger Run inquiries on journals ledgers or accounting entries Information Journals General Ledger Center f Ledger gt Set Up Financials Supply Ledger Period Comparison Chain gt Case Reports gt Reporting Tools gt PeopleTools d amp Internet Click the General Ledger link General Ledger a diss the o Financial Information link Click the Ledger Period Comparison link Page 14 CASE WESTERN RESERVE User Manual gt Financial Online Inquiries m CASE WESTERN RESERVE NIVERS EST 1826 New Window Help 3 ID Purchasing Ledger Period Comparison gt Accounts Payable Enter any information you have and click Search Leave fields blank for a list of all values 7 General Ledger 7 Review
119. utehase Order Activity SUIIBYAE Y aee ci oie Ig PszE toS E a esu eru b I Pe SUD Ere duco PN sU RUE 68 P utehase Order Document SATUS esras ened enai TE ROS bep dS cou CER o en E Ode CUP E RUE 78 Requisition Inguiry 5lll6 o coii deo eia ov 6o eva Eee P3 0h 11000 SUE CU YETEFI D HV VYEFE KL EY 0300009 YI PETER ESL VVEERE LEY IE 85 ARS GUUS CO IMOOTY AN TIT T ET TTE 86 Requisition Document Status Inquiry eeeeseeeesessisssssssseseseee nennen nennen enne nnnnn nnn nnn nnne enne 977 PR CUM COS T T TT TIT 105 Appendix A General Ledger IHQUIOSuso enimse eie epeso dese sepan dao sttdc uta dal ac sp oc cu vane nd aast neges debndetud tede esitendit 106 Appendix B Clearing Browser Cache in Internet Explorer eee 110 Appendix C Configure Internet Explorer for Excel ccccccccccsssssssessseeeecccccceeeessuaaeaeasssseseeeeeees 114 Appendix D Speedtype Chartiteld LOOKUDp coo itor tb tena bh Ep o Os etur or taa aee phe rte Camerun taies 120 Page iii CASE WESTERN RESERVE User Manual R26 Financial Online Inquiries Financial Online Inquiries This manual explains how to use the Financial Online Inquiries which includes Ledger Inquiry and Ledger Period Comparison inquiries and Procurement related inquires to inquire about vouchers payments purchase orders and requisitions The inquiries are only available in the Financials Reporting Database located at http www case edu erp report The Appendices
120. w Window Help Customize Page Voucher Accounting Entries v Accounts Payable 7 Review Accounts Payable Info Business Unit CASE1 C Voucher ID 05506714 Q Invoice Number 96259258 gt Vouchers Accounting Entries Accounting Line View Option Standard CI Show Foreign Currency _Search_ __Rest Document Status EI Invoice Date 07 07 2009 Vendor ID 0000000001 Vendor Name Corporate Express gt Payments Accounting Information gt General Ledger CH gt Set Up Financials Supply g x Eon Chain Posting Process AP Accrual GL Dist Status Distributed gt Case Reports gt Reporting Tools a D PeopleTools Main Information Y Chartfields Journal Description Currency Code Ledger GL Unit CEXP 205055599005 246280205 95 36 USD ACTUALS CASE1 CEXP 206093804002 247963225 144 00 USD ACTUALS CASE1 CEXP 206098879001 247308086 786 20 USD ACTUALS CASE1 CEXP 206098879002 247308086 786 20 USD ACTUALS CASE1 r7 vn anc4oonannnn inanna7ncon E n 11ornm ACCTI GA O MAOA amp Internet FA esl pe IRURE Fl Matih gt Case Western Ledger Wind Journal Drill D Accounting En A new window opens Voucher Accounting Entries The Accounting Information section lists the Posting Process as either AP Accrual or Payment AP Accrual means the Voucher has been processed and posted Payment means the voucher has been paid and hte payment has been posted Once
121. yments link gt Payments Click the Document Status link Document Status New Window Help amp Payment Document Status Inq Enter any information you have and click Search Leave fields blank for a list of all values F7 Accounts Payable v ag Accounts Payable Find an Existing Value n D Vouchers v Payments Bank SetiD CASE1 Document Status Bank Code begins with Payment gt General Ledger Bank Account begins with D e Pe Mumit begins with gt Set Up Financials Supply nent RE begins with Chain gt Worklist Payment Method b easi Remit SetiD begins with gt Case Reports j gt Reporting Tools Remit Vendor begins with gt PeopleTools My Personalizations Short Vendor Name begins with My System Profile My Dictionary Search Clear Basic Search E Save Search Criteria wv Trusted sites Protected Mode On The Payment Document Status Inq search page appears Payment Document Status Ing User Manual Financial Online Inquiries CASE WESTERN RESERVE BSUNIVERSITY un New Window Help Customize Page amp Payment Document Status Inquiry Review Accounts Payable Bank SetiD CASE1 Payment ID 0000343305 Remit Vendor 0000008315 lt r Bank Code KEY Payment Reference 0021306543 Vendor Name SPRINT 001 Payments Bank Account CHCK Payment Status Paid DocumentType Payment xDocument Status Payment Method Check Payment Amount 1158 US

Financial Online Inquiries - Case Western Reserve University

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