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Dragon NaturallySpeaking 11 End User Workbook

1. Cai United Kingdom Australia New Zealand Indian Subcontinent Southeast Asia Version 11 has special acoustic models for a number of broad accents this is particularly important for natives of the UK or the Indian sub continent If unsure which one to pick see the Help Help Dragon understand how you pronounce words Dragon can make adjustments to improve accuracy if it knows you speak with an accent If your accent isn t shown or you aren t sure what to select just go with the default Standard It s OK if you don t select the correct accent Dragon can adapt to your voice once you start dictating Accent Al n accented English British accented English Indian accented English Inland Northern US Great Lakes area Southeast Asian accented English Southern US Spanish accented English Step 5 You are asked to select your Dictation source The default is a microphone plugged into the Mic In jack If you use a USB adapter on a standard headset be sure to select USB How do you talk to your computer You can get speech into your computer using a microphone or a recorder Using a microphone with a headset is the recommended way to start You need to pick one source for now however you can add another source later Bluetooth Line In Jack Recorder Digital Files on disk wav mp3 wma dss ds2 Line In Jack Pocket PC Note If you
2. Sounds like English Ignore punctuation characters _ Find all word forms English _ Ignore white space characters Replace Format v Special IMPORTANT in Dragon s commands lt xyz gt represents the relevant segment on the screen which could be one or more words and could include numbers or punctuation marks When you give the correct lt xyz gt command be sure to say what appears on the screen not what you had intended Copyright 2011 Nuance Communications Inc All rights reserved 48 Note that when performing a correction it can be useful to provide some context for the word s in error for instance to correct a in sent a request you may want to say correct sent a or correct sent a request The Correction Menu By default when you say a command starting with the word correct Dragon brings up the Correction Menu which lists alternative transcriptions In the example illustrated below the speaker said correct Madison e If what you had said is in the list of choices you can pick it by voice say choose followed by the number of the desired choice or by hand clicking on the desired choice or using the down arrow e If it is not you can click or say spell that which opens the Spelling Window There you can indicate the correct transcription using voice keyboard mouse or a combination Note that the last item on the Correction menu gives you di
3. Audio quality alerts Many misrecognitions are actually caused by poor audio input To ensure that it receives the highest quality audio Dragon 11 detects drops in audio quality and reminds you of typical causes including microphone placement excessive background noise or if your Bluetooth microphone battery is low Dragon alerts you in various ways depending on the severity of the problem Improved command and control It s faster and easier to perform tasks such as opening applications and switching to a particular window and Dragon 11 contains commands for Windows itself such as showing the Desktop Control Panel or folders such as My Documents and My Pictures See Windows Desktop commands for details Support for Microsoft Office 2010 32 bit and 64 bit Dragon 11 provides compatibility with Microsoft Office 2010 including Full Text Control and Natural Language Commands See Using_ the Microsoft Office ribbon for details Reduced memory usage during acoustic optimization Dragon 11 uses significantly less memory than previous versions during optimization Running the Acoustic Optimizer regularly is important for improving your User Profile s accuracy over time and it is easier to do in Dragon 11 Support for OpenOffice org Writer Dragon 11 provides Full Text Control for OpenOffice org Writer At any time you can use commands like correct lt xyz gt and insert after lt xyz gt Easier names for popular
4. Textto speech Miscellaneous Data C Conserve disk space required by user files for portability C Incremental adaptation in general training The Data tab of the Options dialog _ Disk space reserved for playback 100 MB f Note that it includes the setting for Save recorded dictation with document Askme Y the frequency at which Dragon makes 5 ra a backup of your profile by default Atoinidticaly back up userdies every E Dragon does it every five times your profile is saved C Run Accuracy Tuning at the time scheduled by your Administrator Data Collection Collect recognition data to send to Nuance at the time C scheduled by your Administrator may consume up to 500 MB of disk space Disk space currently used for this feature 0 MB ese ea 7 Key points about Acoustic and Language Model Optimization v The Acoustic and Language Model Optimizer can automatically tune Dragon by making it review all the acoustic data and or text data it has gathered from your usage This Optimization can be launched at any time from the Audio menu or the Accuracy Center It can also be scheduled so that Dragon performs it at a specific frequency and time When scheduling Accuracy Tuning and Data Collection pick a time when your computer will be on but Dragon will not be running this includes running in its QuickStart mode Copyright 2011 Nuance Communications Inc All rights reserved 100 Copying
5. Each word list entry must be on its own line To specify a spoken form in a word list use two backslashes to separate it from the written form Copyright 2011 Nuance Communications Inc All rights reserved 29 Customizing the Vocabulary from Existing Documents You now know about importing lists of entries into the Vocabulary Another efficient way to boost your accuracy is to let Dragon analyze text that is similar to what you are likely to dictate the Add Words From Documents tool use many documents at once to harvest potential words to add to the Vocabulary as well as to adapt to the writing style i e learn frequency information The greater the amount of relevant text Dragon gets to analyze the better it can adapt its Vocabulary to what you usually need to dictate This is similar to giving a just hired transcriptionist many documents in which to observe the terms used their spellings the words that often appear before or after etc doing so would help the transcriptionist get ready to transcribe your dictations most accurately right from the start Dragon can perform its text analysis on files of the following types txt plain text rtf Rich Text doc x Microsoft Word wpd Corel WordPerfect and HTML formats TIP if significant text exists only in an application that doesn t normally produce files of these types PowerPoint is an example see whether this application lets you copy text so you can
6. Pause required before commands oo Shot 0 0 1 sec v Enable mouse motion commands Speed S Enable HTML support V Enable commands in HTML windows Z Require Click to select hyperlinks in HTML windows Require Click to select menus and controls IS Enable recognition mode switching commands lt Enable Web search commands Enable Desktop search commands Ss Display search text before performing search Enable Email and Calendar commands Enable Cut shortcut command Enable Delete shortcut command v Enable Copy shortcut commands Full Text Control non standard fields and the Dictation Box Commands such as correct lt xyz gt and insert after lt xyz gt which quote words from the active text field work thanks to a Dragon functionality called Full Text Control formerly Select and Say This functionality requires the text field to let Dragon be aware of its content such as where words and sentences begin and end Many popular applications build their text fields or at least most of their fields in a standard way and as a result Dragon always has Full Text Control in these fields However you may sometimes encounter a text field for which Dragon cannot have awareness and therefore Dragon cannot always apply all its normal capabilities For instance it may not capitalize the first word you dictate in that field You may not notice anything unusu
7. The message area of the DragonBar offers a reminder of this instruction when the numbers are displayed me contact course Coordinator for N SA preparation fMftcourse and hM ourse id coarse language avo italicize course Navigation and Selection Commands TIP Navigation commands use the words go and move interchangeably and a space counts as one character Some commands move the insertion point regardless of its starting location move to top or go to start of document moves to the beginning of the document move to bottom moves to the end of the document Other commands move the insertion point relative to its present location move to end of line the current line the one containing the insertion point move up down 1 20 line s or paragraph s e g move up 3 lines move left back 1 20 word s or character s e g move left 7 words move right forward 1 20 word s or character s e g move forward 3 characters The insert commands position the insertion point just before or just after a specific word or punctuation mark insert before your office moves the insertion point to just before the phrase your office insert after Joe comma moves to just after the comma following the word Joe Copyright 2011 Nuance Communications Inc All rights reserved 57 The select commands let you highlight editable text visible on the screen Below are just some of them You can say select followed
8. create appointment at noon create task about office supply inventory or email that to Jane Miller the that being the selected text or file 6 Before using these commands make Pause required before commands sure Dragon is able to recognize Short E Log custom words such as the names you 0 1 sec n 1 sec plan to mention use the Accuracy Center V Enable mouse motion commands Speed Enable HTML support V Enable commands in HTML windows Note These shortcut commands 3 a os Iv Require Click to select hyperlinks in HTML windows require the option Enable E mail and Calendar co ands which is on the Require Click to select menus and controls Commands tab of the Options dialog Enable recognition mode switching commands Enable Web search commands Enable Desktop search commands SSS 8 Display search text before performing search cal Enable Email and Calendar commands Enable Cut shortcutcommand Enable Email and Calendar commands V Enable Delete shortcut command v Enable Copy shortcut commands Remember to explore the Command Browser s Context list and take advantage of the Sidebar and the Help for instance you could say search Dragon help for Outlook calendar Copyright 2011 Nuance Communications Inc All rights reserved 76 BP Command EE TEN eee Mode Browse Help Context Dragon Sh
9. Click Go to start adaptation Click Done to exit when adaptation is finished V Perform Language Model Optimization Status Estimated time remaining Start E Finish Step 2 Check the Acoustic and or Language Model checkbox as desired then click Go Note that Language Model optimization is typically much faster than Acoustic Optimization Scheduling the Optimizations and Data Collection For convenience Dragon lets you schedule a specific time and frequency for these optimizations You can do this at the time you create your profile and you can also do it later by going to the Administrative Settings dialog available from the DragonBar s Tools menu and using its Scheduled Tasks tab IMPORTANT When you schedule a Dragon task pick a time when your computer will be on not sleeping not hibernating but Dragon will not be running not even running in QuickStart mode The documentation contains details about how end users and Administrators can access these optimizations and Dragon s scheduling the latest is available along with other Dragon documents on the Nuance website In addition to Accuracy Tuning you can choose to schedule another periodic task the sending of anonymous usage data over the Internet to participate in the Data Collection which helps Nuance s Research amp Development team improve future releases of Dragon for all Copyright 2011 Nuance Communications Inc All rights reserved 99
10. If desired choice is not listed please unplug that what is highlighted on it is the Microphone item and not the Line In item ltt Line In Open IDT Audio Control Panel O Take no action I Don t show me this again 2 x e ca Step 2 Launch Dragon you can double click its desktop icon If Dragon has never been used before on this computer this automatically starts the Profile Creation Wizard otherwise choose New User Profile in the DragonBar s Profile menu Step 3 Answer the questions presented by the wizard s screens No need to overthink the profile naming but you may want to reflect the date or month of creation for instance MJones Oct2010 Since Dragon contains an acoustic model optimized for young voices answering the age question can really improve your accuracy if you are under 13 Select the language you will use for this profile and your age group Each profile you create supports one language Dragon can increase its accuracy by knowing what age group you are in Why is my age important Language Age 22 54 13 or under Francais 14 21 55 Prefer not to say lemon oma Copyright 2011 Nuance Communications Inc All rights reserved 8 Help Dragon identify the words you say Please tell us what region of the world you are in If you are unsure what to select we recommend you see the Help for details on choosing the correct region Region
11. Play that back All caps that Add that to Vocabulary Unselect that Don t recognize that word Make that a command Correction options Playback Textto speech Miscellaneous Correction Commands View Hot keys Select commands bring up Correction menu F Select commands search backwards Correct commands bring up Spelling Window F Spell commands bring up Spelling Window v Automatically add words to vocabulary F Automatic playback on correction Correction Menu F Show only the choices E Anchor _ Enable double click to correct Show no more than 9 H choices Restore defaults a eet Help Here is an example Let s say you dictated contact person colon Madyssen but Dragon wrote medicine instead of the name Madyssen To correct Dragon s error you can say correct medicine The Spelling Window opens At its top is what was transcribed 6 Spelling Window and below is a list of alternate transcriptions each preceded by a number Spell or type what you had said or say Choose and a number Here is what you can do medicine Choose 1 Madison f Choose 2 medicines If what should have been transcribed IS among the choices Choose 3 Madisons Choose 4 Medicine say choose n the number of the correct line You can also Choose 5 madison pick the correct choice by double clicking it or using your keyboard
12. s down arrow and Enter key If no choice is quite correct but one is close you can save time z You can also say by modifying it instead of entering it yourself click it or say Play that back modify n or edit n In our example you could say edit 1 to Train bring up Madison then backspace 4 then Y SS E N See a el cis iore abouti ibe tips below Cancel amp Spelling Window Spell or type what you had said or say Choose and a number If what should have been transcribed is NOT listed adyssen cap MADYSSENI enter it then say OK or click OK or press Enter In our Choose Fan ne example you could say cap M A D Y S S E N then OK The Spelling Window then closes and in your text Dragon replaces the misrecognized segment with what you indicated was the correct transcription Note In addition to adjusting your document Dragon also learned a bit of information to refine your profile and if you entered in the Spelling Window a word that was not in its active vocabulary Dragon has now added that word to its active vocabulary you could now see that word in the Vocabulary Editor Remember that Dragon allows the use of voice but does not prohibit the use of hands at different times one may be quicker or easier than the other In the edit line of the Spelling Window it can be faster to make modifications with mouse or keyboard however you can
13. you can say undo that Exercise 2 Observe the Find and Replace dialog box below and its controls tabs drop down lists checkboxes and buttons Answer the following questions think of voice typing as well as voice clicking options then open a similar dialog in your word processor and practice navigating it by voice e How could you place the insertion point in the Find field How could you go to the other tabs e Which control currently has the focus How could you move the focus to the Find Next button e How could you close this dialog box Find and Replace Find Replace Go To Find what windows Options Match Case Replace with Windows Replace Replace All Find Next Search Options Search All V Match case E Find whole words only F Use wildcards E Sounds like English E Find all word forms English E Match prefix Match suffix E Ignore punctuation characters E Ignore white space characters Replace Format v Special v Key points about controlling your computer by voice v You can open an application or desktop item by saying start or open immediately followed by the name of the application or item You may want to provide easy names for these items v You can switch between windows with commands like switch to DragonPad switch to next window Copyright 2011 Nuance Communications Inc All right
14. 1 1 xhtml DgnGlobalTab DgnHomeTab DgnMouseTab E Check the words you would like to add to the vocabulary then click Nextto add the checked words to the vocabulary Next gt Cancel Copyright 2011 Nuance Communications Inc All rights reserved 31 Before the words are added you are given the option to provide acoustic training for them Feel free to take this opportunity to pronounce them but know that you can skip this step and provide training later just for those words that seem to need it as explained in this workbook and in the Help Finally Dragon will adapt its word frequency and context information based on the text analyzed unless you unchecked the box Adapt to writing style on the first screen of this tool this will allow it to better choose between words that sound alike Key points about customizing the Vocabulary from documents v v Add Words From Documents is accessible from the DragonBar and Accuracy Center This tool can analyze existing documents to learn about the writing style you plan to use meaning which words are used with what frequency and what words appear near each other You can also use as input documents written by someone else as long as they are similar to what you will dictate To be used in this tool files must be text files see the type list in the Add Document window The tool can process many files
15. 7 8 10 59 69 70 74 78 81 84 88 93 ellipsis 19 20 35 Excel 7 10 63 74 76 Filter 62 70 83 Find and replace 71 Hot Key 31 hyphen 35 37 39 keyboard shortcuts iii Language Model 5 27 70 90 91 92 microphone s listening side 1 MouseGrid iii multiple instances in text 49 Name Editor 80 84 Copyright 2011 Nuance Communications Inc All rights reserved Natural Language Commands 6 7 62 63 70 74 nicknames 15 44 Office 2007 61 Options dialog 6 7 9 28 31 35 36 42 44 96 Outlook 26 27 63 67 69 overwriting 53 paren 35 pause 32 33 34 38 40 46 50 53 54 56 58 61 80 phone number iii 37 38 40 price 38 punctuation 4 5 9 10 16 17 19 33 35 39 40 41 49 recorders 2 3 8 45 Results Display and Results Box 34 Resume with 53 Ribbon 61 71 72 Roaming 47 48 93 Sleep 30 Sound Recorder 1 Speed iv 6 7 Spell Command 40 Spelling window 42 43 44 46 Text Control Select and Say 38 51 55 76 titlebar 28 30 training 2 tray 30 Tutorial 2 6 9 62 URL 38 65 Value Added Resellers 2 Variable 80 81 107 Vocabulary Editor 14 18 20 33 35 87 Voice Notation 70 Copyright 2011 Nuance Communications Inc All rights reserved Word Properties 19 37 87 93 108
16. Copy Delete Cut Dragon lets you perform frequent editing tasks quickly like you can quote from editable text in the commands select lt xyz gt and select lt start gt thru lt end gt you can say the verbs bold underline italicize as well as capitalize immediately followed by the desired word s This Quick Voice Formatting also applies to copy as well as delete and cut these three can be disabled under Options IMPORTANT If these commands are enabled Dragon will try to recognize as one of them any phrase starting with one of these verbs followed by a word or words present in the text e g bold measures or cut corners Since Dragon recognizes commands only if they are spoken as one flow between two pauses this won t happen if the phrase is within a sentence or if one pauses within the phrase but it could happen if the phrase is said in isolation for instance if the speaker is creating a list or had just hesitated as one often does when composing out loud If this does happen one can say undo that Remember in particular the possibility of unintended recognition of cut lt xyz gt and delete lt xyz gt especially if you dictate without looking at the screen If you prefer to avoid this risk disable these commands by clearing their checkbox on the Commands tab of Dragon s Options dialog Copyright 2011 Nuance Communications Inc All rights reserved 58 Correction Commands View Hotkeys
17. D5 or select cell B3 through cell H3 be sure to say the word cell Note that instead of the letters you can say alpha bravo Charlie etc There are two editing modes in Excel Quick and Full Make sure you are familiar with how your version of Excel functions especially for editing content in cells notice when the Status Bar bottom left corner indicates Edit and when it indicates Enter as well as when the mouse pointer changes e Quick Edit To enter new content into a cell overwrite the current content of a cell or format the entire content of a cell When you select a cell and begin dictating a yellow background appears if the cell currently contains text the dictated text will overwrite it e Full Edit To edit the existing contents of a cell Select the cell and say Edit Cell or Press F2 to open the cell for editing the insertion point is automatically placed at the end of the cell As you dictate the background changes to blue Commands such as New Line operate within the cell TIP To quickly enter a predictable series of values such as days or months you can use commands such as Monday through Friday across or July through December down Copyright 2011 Nuance Communications Inc All rights reserved 83 Full Text Control in Quick Edits You will want to practice entering data into a spreadsheet and navigate around the spreadsheet and within cells as well as dictate and c
18. Delete from lt ABC gt to lt XYZ gt to delete a segment of words that starts with ABC and ends with XYZ 18 F Dragon Help Heo tar Contents Index Search Type in the word s to search for mark X l List Topics Displa Selecttopic Found 55 Title Marking and dragging objects wi Following links and clicking butto Spelling characters Opening lists and making selecti Going to text boxes and selectin lt m Search previous results V Match similar words Search titles only Examples MouseGrid 3 2 5 MouseGrid Window 7 8 Notes To have MouseGrid close automatically end the MouseGrid command with Go For example say MouseGrid 5 3 Go To undo the last MouseGrid action say Undo That To close MouseGrid say Cancel MouseGrid will close when the microphone is turned off or when you say the command Go To Sleep You can combine the MouseGrid command with clicking the mouse or marking and dragging the object in a single voice command For example you can say MouseGrid 5 3 Double Click See also DRAGON SIDEBAR Mouse Mouse Commands Si Dragon r help Open Command Browser Moving the mouse Mc mouse lt n gt 1 Help for mouse commands A Positioning the mouse ver full screen nfa Dragging the er the active window Key points about learning more and getting help v This workbook is meant to get you start
19. Dragon Help Hhe 9 AS Contents Index Search You are here Improving Recognition Accurac editing the current Megabulary gt Using the Me Gabulary Editor Type in the word s to search for Using the Vocabulary Editor vocabulary customization v List Topics Displa The Editor shows you all the active words the most A commonly used words in the Dragon MASIaMES You can open Selectop found 38 tne ON Editor to find out whether a word is in the active Title Location Ra 1 If it s not there you can add it If it is you can nsadmin adding ac Drago 1 create a different spoken form AddngandHemon Braga 2 You can also use the Editor to Importing Vocabular Drago Opening Vocabulari Drago a Add words that are spoken one way but written a different The Vocabulary Edi Drago way This feature lets you add a word that for example types Using the Vocabula Drago 6 your phone number whenever you say phone number line Adding and Removi Drago a Change the formatting properties of a word such as whether Adding Words Com Drago Dragon should type a space before or after the word You can What s Newin Drag Drago do this by using the Word Properties dialog box s ut By choosing the appropriate option from the Display list you can view Search previous results V Match similar words All words displays all the words in the current eleeiiiEisy Search
20. Dragon learn from specific documents Scheduling Dragon s periodic tasks The Profile Creation Wizard will then give you the opportunity to schedule Dragon s periodic Accuracy Tuning a process which after you start using Dragon can refine your profile automatically based on what you have already dictated IMPORTANT Be sure to schedule Dragon s tasks for a time when your computer will be on not asleep not hibernating but Dragon is not be active this includes being open in its QuickStart mode see the Help for more information For Accuracy Tuning after you click the Change Schedule button Dragon presents the dialog box Select Time and Frequency be sure to also click this dialog s Language Model tab so you can pick a suitable time for the Language Model Optimization Note Language Model Optimization is typically much faster than Acoustic Optimization Let Dragon automatically improve your accuracy Once you start using your profile Dragon can periodically improve recognition accuracy based on patunwhave dictated corroctad ortrainad The mare uaudictste carcact and train the Select Time and Frequency i pur computer running at Acoustics Language Model Daily Start Time 11 59 AM C Weekly 9 Change Schedule C Monthly v Enabled scheduled task runs at specified time lt Back Next gt Cancel Copyright 2011 Nuance Communications Inc All rights reserved 12 Before your profile
21. Natural Language Commands for Microsoft Word for instance Dragon s speed may decrease within Microsoft Word or Microsoft Outlook using Word as its editor Voice Pressing Keys At times you may wish to press a key or two on your keyboard you can use Dragon to voice press them TIP Common accelerator keys for Windows operating systems include Esc to close a window Enter to active the item which has the focus Tab to move the focus forward and Shift Tab to move the focus backward Most buttons menus and checkboxes have an underlined letter in their label you can activate them by pressing the underlined letter if underlines are not visible press Alt first For accelerator keys specific to a particular application search the application s Help or the Internet Dragon lets you voice type any key on your keyboard Just say press or type followed by the name of the key s any letter or number but also Page Up Home Enter Tab Caps Lock F2 Control Alt Shift For instance Say press spacebar to select or unselect a checkbox Say press F5 or press Function 5 to refresh the view Say press Alt e to click a button labeled with an underlined e Say press Control f to open the Find dialog box in most applications Say press Escape to escape out of a window Copyright 2011 Nuance Communications Inc All rights reserved 71 Say press Alt Down to open a drop down list To undo a keystroke
22. Once you ve highlighted new line in the Vocabulary Editor say or click Properties then choose capitalized from the drop down list Format the next word 2 Vocabulary Editor Written form Spoken form if different new line Written form Spoken form g i all caps all caps of all caps on backslash cap cap next caps of Delete caps on next line next paragraph eee no caps l Help Display Words with formatting properties only X Format the next word capitalized hd Add The Results Display and its Options Exercise 2 Study the following text sample then dictate it in a blank document Ignore any errors for now The more use it the software will adapt to the way sound and the words I use At the same time will also acquire good habits like pausing optimally keeping silent when hesitating and turning the microphone off or putting it into its sleep state when necessary 53 As you dictate a small rolling Dragon icon appears indicating that recognition is in progress 6 If the option show preliminary results is enabled on the View tab of the Options dialog you will instead see the following as in version 10 and prior e Your words first appear in a small horizontal rectangle This is called the Results Box e Words accumulate in the Results Box until you pause at which point they appear in your document If many words are dictated without a
23. Step 1 Jane dictates her reports When she is finished she saves the documents to a network location Bob can access from his computer When Dragon asks whether she wants to save the audio she chooses Yes If she wishes she can now exit Dragon and or her word processor and shut down her computer Step 2 On his own computer Bob starts Dragon when prompted to open a User profile he chooses Jane s Step 3 Bob starts the word processor Jane used and opens the first report He is now ready to perform Correction in this document Step 4 Starting from the top Bob looks for abnormal text and highlights it manually On the expanded DragonBar he clicks the Playback icon Bob should NOT use his voice here Step 5 Watching the screen Bob listens and as soon as he hears an error he clicks the Correction button or presses the Correction hot key which brings up the Spell dialog If not quite sure of what Jane actually said he clicks Play Back to hear her recorded voice If the input is not clean people sometimes make unintended sounds stumble on a word he clicks Cancel and deletes the mis spoken segment in the document before typing what was intended If the correct alternate appears in the choice list he clicks it with his mouse then clicks OK If the correct choice does not appear in the list he types it in then clicks OK or presses Enter When he has finished checking the document and made any cosmetic modifications
24. Ulideas 1 Comout iter zl File name Dragon will now analyze the text contained in the designated documents This may take a moment if there is a lot of text to analyze you should run this tool when you do NOT need to use Dragon for something else Once Dragon indicates that the analysis is complete click Next Dragon will then present you with a list of the unknown words it found with a checkbox next to each one and the number of times each word was encountered the words found most frequently are presented at the top since they are most likely to be relevant unlike those that only occurred a few times Step 5 Uncheck items you do NOT wish to add using the Uncheck All button typically saves time TIP This list may include capitalized forms of common words these are usually better left out of the Vocabulary since you can always say cap before a word but you may want to include them ina phrase entry such as Senior Technical Trainer remember it s a good idea to add to the Vocabulary the phrases you like to see capitalized If you wish to modify an item to make it lowercase or expand on it for instance or you wish to give a spoken form to an item highlight it then click or say Edit This button opens the Edit Word window which also presents a little context for the item Add Words to Vocabulary Words Word Frequency Check All SpryTabbedPanels src TabbedPanels 2 2 2 gt j 1
25. Web browsers as well as in the Dragon Tutorial Sidebar and Accuracy Center See the Commands tab of Dragon s Options dialog This workbook presents several of Dragon s dialog boxes which often contain controls labeled Cancel Yes No or OK as you follow the step by step instructions and perform the exercises in each chapter take the opportunity to practice accessing the boxes and their controls by voice Exercise 1 Previous lessons introduced you to the Options dialog box we will use this dialog box to practice accessing buttons tabs and other interface controls 1 Open Dragon s Options dialog then its View tab 2 Select and unselect the radio buttons and checkboxes for the DragonBar 3 Restore the defaults Natural Language Commands and the Command Browser Copyright 2011 Nuance Communications Inc All rights reserved 70 Dragon comes with large sets of commands that let you order actions directly and in a natural manner instead of going through menus submenus and dialog boxes for instance saying Insert Page Break in Microsoft Word instead of opening the Insert menu then choosing the submenu Break then the option Page Break Dragon s Sidebar contains a sampling of these commands depending on what application is currently active and what edition of Dragon you have As you will notice Dragon s command names tend to describe the action starting with the verb then th
26. also make your own as was done for lt hq_nuance gt in this lesson s illustrations chooseorselect direction hq_nuance See the Help for details im_commands model mouse mouseaction mousegrid part region result samplelist selection Copyright 2011 Nuance Communications Inc All rights reserved 89 DragonTemplates Boilerplate Commands with Fields Higher editions only Dragon 10 added to the Text and Graphics command type a new capability which gives a very simple way to paste a voice template containing fillable fields To create a field in a command s Content box click the Variable button at the bottom of the MyCommands Editor By default each field appears between square brackets as default value If you prefer delimiters other than square brackets you can indicate that in the Commands tab of the Options dialog After saying the command name which pastes the DragonTemplate you can e type or dictate a specific value in each placeholder gt The placeholder is overwritten and delimiters are removed e accept the default value gt Delimiters are NOT automatically removed you can say clear variable delimiters To navigate a DragonTemplate s Fields you can select the desired Field with the mouse or use the voice commands Next Field or Previous Field These commands only work where all of Dragon s functionality is supported where the DragonBar s F
27. and the Command Browser lets you discover the full set In addition the Help describes commands usable in Excel to fill or hide rows or columns sort sum or average values widen columns and more see Help example below Remember that the Natural Language Commands for Excel may be disabled or enabled from the Options dialog In this lesson sample steps guide you to practice tasks such as entering text moving between cells editing existing cells and correcting recognition errors inside cells You can use the following voice commands to work with content in Microsoft Excel Sum or average a column or row of numbers 1 Move the insertion point to the cell where you want the sum to appear 2 Sum Average the Values on the Right on the Left Above Below Sort a column or row of rambers 1 Select the row column or range of cells you want to sort 2 Sort the Selection Change contents from 2 3 s rari to fractions 1 Move the insertion point to the row column or cell you want to change 2 Set this Row Column Cell to Fractions in lt number gt for example Set this Cell to Fractions in Eighths Lock or unlock contents 2 F 1 Move the insertion point to the row column or cell you want to lock or unlock 2 Lock Unlock This Row Column Cell Fill a cell row or column 1 Maun tha incartian naint ta tha raw enbhimn ar call wnr want IMPORTANT f you want to mention a cell in a command such as move to cell
28. between programs and windows When you need to switch between windows you can ask Dragon to display a numbered list so you can indicate your choice without needing to know the exact name of the program or document To display a list of open windows you can say List all windows To show a list of open windows for just one program you can say List windows for Microsoft Word Require Click avoids unintentional actions on HTML pages The Require Click option is on by default for hyperlinks in Dragon 11 You must say Click before saying the name of a hyperlink or part of the name For example on a Web page with a link for Directions to our office you could say Click our office Scrolling commands in Internet Explorer Mozilla Firefox and Microsoft Word New commands in the Spelling window formerly called the Spell dialog box Modify lt 1 9 gt and Edit lt 1 9 gt work like the command Select lt 1 9 gt you can use them to designate an almost correct choice so you can modify it Display search text before performing searches In Dragon 10 the Web search commands executed the search automatically In Dragon 11 you can edit the search string before it is sent to your browser The new Edit Search Keywords dialog box provides the option to correct revise or augment what you said in your command The option is on by default Direct searches for more Web sites Search lt site gt for lt word s gt includes F
29. but Dragon takes no action or just transcribes the words on the screen look for the Results box If you do not see your command with a thick border around it Dragon did not recognize what you said as a valid command for the current situation for instance if you say Insert a 2 by 2 Table when the insertion point is inside a table nothing happens because one cannot insert a table inside a table Pictured below is an example of a Help topic listing commands for working in Word documents Copyright 2011 Nuance Communications Inc All rights reserved 79 Basic document commands in Microsoft Word You can use the following voice commands to perform basic document operations using Microsoft Word click the operation you wish more information about w Creating opening and closing a document w Saving a document w Page Setup w Viewing the document w Printing w Checking spelling and grammar w Searching and replacing gt Inserting document segments 1 Go To lt location gt to move the insertion point to where you want to insert the new page For example Go To Bottom to add a new page at the end of the current document 2 Add a New Page Many of Dragon s commands work for both Word 2003 2007 and 2010 such as e New file e Save the file Save file as e Create a 3 by 7 table e Add page numbers at bottom left center right e Delete next sentence e Finda word Find and replace e Set page orientation to La
30. can customize your new vocabulary using what you learned in previous lessons Import a list of Words Increase Accuracy From Email Add Words From Documents see the Accuracy Center Managing Multiple Vocabularies After creating or importing a new Vocabulary you may wish to rename or delete it both are done in the Manage Vocabularies dialog box Copyright 2011 Nuance Communications Inc All rights reserved 96 From there you can also Export a Vocabulary to burn it to a CD or save it to a USB drive for instance This would allow you to share it with other users the recipient user would also access the Manage Vocabularies dialog choose Import and browse for the exported Vocabulary s top file See the Help for more details 4 x Save in Desktop e ce ES Look in Desktop x My Documents Sample word lists My Documents Sample word lists My Computer users 9 My Computer users My Network Places PH My Network Places amp Architecture Top DG UK 04 G Shortcut to Training DG UK 04 PH Europe 2 V7 VAR training Europe E Shortcut to Training Lib Mut Lib Mut GV7 VAR training Perme SERRE Perme Save as type Exported Vocabularies Top M Cancel Files of type Exported Vocabularies Top X Cancel p CA ZA NOTE If you have multiple Vocabularies for the same User profile this will be reflected in Eg Open User User Source Vocabulary the Op
31. etc Personalizing Dragon s Vocabulary with custom words and phrases spoken forms pronunciations and written forms to ensure that it is able to transcribe exactly what you want even if what you said could be written in different ways Correcting Dragon s errors when needed so that the software can learn from them and avoid them in the future Formatting editing and revising text however that text was created Creating custom commands to insert boilerplate content commands of the type Text and Graphics available in editions Premium and higher Command and control your computer by voice which includes Saying commands to use the Internet and e mail search your computer open programs click menus and buttons close or minimize windows switch between windows etc Voice pressing a key or key combination on your keyboard Efficiency and Hands Free Usage We strongly recommend going through this workbook in order If you used previous versions of Dragon you may wish to read the What s New section first TIP When directed to click items buttons menus checkboxes feel free to instead use your voice or keyboard shortcuts underlined letters Tab spacebar If hands free usage is important to you start by reading the lesson Controlling the Operating System and Applications and see the Help about Dragon s MouseGrid and commands for moving clicking and dragging the mouse To perf
32. folder a move it to the folder name folder a Browse i Pa move message to folder name folder amp Script move message to the folder name folder Manage move selection to folder name folder move selection to the folder name folder Browse move that to folder name folder P Optional move that to the folder name folder gt o move the e mail to folder name folder Or i move the e mail to the folder name folder ose Blip move the message to folder name folder move the message to the folder name folder move the selection to folder name folder move the selection to the folder name folder move this to folder name folder move this to the folder name folder Training Bj Train By Train Later OP Train List Commands for within the email program Note In e mail commands you can substitute message e mail or memo for mail You can start your default e mail program by saying Start mail With the e mail program open you can say new mail creates a new mail message open mail opens the mail message highlighted in the list close mail closes the open mail message forward mail this forwards the highlighted or open mail message reply to mail this replies to the highlighted or open mail message delete mail deletes the highlighted or open mail message Copyright 2011 Nuance Communications Inc All rights reserved 77 check for new mail checks
33. if that other word is not important to you deleting it from your profile s active Vocabulary will solve the conflict by removing your desired word s competition For instance the names Schaeffer Shaffer Schaefer and Shafer all sound alike so if you want Dragon to write Schaefer but it typically writes Shafer even though you have already corrected the recognition error you may want to delete Shafer from the Vocabulary You can do this by finding and deleting the word in the Vocabulary Editor or you can do it by bringing up the Correction menu over the undesired word after Dragon transcribed it g WAN a aa Aa aera The last name is SIEI 6 Correction Menu x Say Choose followed by a number Choose 1 Schaeffer Choose 2 Schieffer Choose 3 shafer Choose 4 schaeffer Are you sure you want to delete the following word from the You can also say ws vocabulary Spell that if you don t see your choice above Shafer Play that back All caps that Tell me more aboutthis Add that to Vocabulary Unselect that j Yes m DOnt recognize that word i Note Dragon s active Vocabulary comes with literally thousands of entries as you browse the Vocabulary Editor you will see many you are very unlikely to ever dictate but don t spend time deleting them unless they actually cause a conflict TIP There s more you can do in the Vocabulary Editor For instance by clic
34. location Otherwise you can export your profile to a media storage device such as a portable USB drive Choose the directory containing user profile to import Now that your User profile is exported it can be imported Step 1 From the second computer open the Manage User Profiles 4M Computer dialog Choose Advanced gt Import amp T1102763W0F C gt Removable Disk D Step 2 When the Browse window opens locate the folder containing wi Apple iPhone the exported profile this folder bears your profile s name Bi Bluetooth Information Exchanger Once it is highlighted click OK Network _ E Control Panel Folder Make New Folder Key points about exporting and copying User profiles v You must export the profile from the original computer then import it to the recipient computer v Exporting and importing profiles is done through the Manage User Profiles dialog box available through the DragonBar s Profile menu or by saying manage user profiles The documentation contains more information about managing User profiles deleting renaming backing up restoring See for instance topics on Dragon s Roaming User feature available in Professional and higher Copyright 2011 Nuance Communications Inc All rights reserved 101 editions which presents administrative advantages and is particularly useful for people who frequently dictate from different PCs connected to the same n
35. microphone on but asleep The Importance of Hot Keys including Microphone On Off Pressing a key or two is usually quicker than moving and clicking the mouse and physically easier too software programs including operating systems typically contain keyboard shortcuts or hot keys Dragon provides hot keys for various useful tasks including controlling the state of its listening If your computer has a full sized keyboard press the plus key on the numeric keypad on the far right of the keyboard Pressing this key turns the microphone on and then pressing it again turns it off If your computer does not have a numeric keypad or you wish to keep the plus key for other use designate a new key to serve as the microphone on off hot key This is done through Dragon s Options dialog box Step 1 On the DragonBar click Tools then Options you can also say open options dialog Click the tab labeled Hot Keys you can also say Hot Keys Step 2 Click the button Microphone On Off A window Set Hot Key x entitled Set Hot Key appears NEON Press the key combination that you want to turn the Step 3 Press the desired key or key combination F10 is microphone on or off typically a good choice then say OK or press Enter If this key is already assigned in another application Dragon will let you know Step 4 You are back in the Options dialog box Click Apply then OK Note that Dragon also offers a hot
36. now is specify the command s name and attributes and edit the Content as needed MyCommands Editor p z Jj x MyCommand Name PENGE MSE directions Train Description ftext and map of Burlington directions Group MyG lobal Availability E Global C M Application specific C ce Window specific Command Type dp Text and Graphics ee Name Editor Content Nuance Communications Inc Directions to Worldwide Headquarters 1 Wayside Road Burlington MA 01803 Tel 1 781 565 5000 http favuew nuance comhelp contact M Ounta x BS yale pl z ul aal 3 FE Variable Plain Text 5 C C New Hel ance teate New elp 2 As its name suggests this type of custom command lets you include graphics as well as text you can paste images from another application into the Content field many people include maps logos or scanned signatures for instance Copyright 2011 Nuance Communications Inc All rights reserved 88 Optional If desired format the text entered in the Content field you can use the buttons bold left align center below it Clicking the Aa button opens the Font window where you can choose the desired font style size color etc IMPORTANT In cases where you want the content to match the formatting of what preceded it in your document check the Plain Text checkbox see the bottom right of the MyCommands Editor Step 6 Once the
37. of characters letters digits punctuation symbols consider Spell Mode The Spell command is good for short sequences which you can say all at once without pausing such as spell T W O v When spelling out you can insert a capital letter by saying cap just before the letter and you can say space or spacebar Copyright 2011 Nuance Communications Inc All rights reserved 47 Correcting Dragon s Errors in Your Dictated Text Human beings sometimes can t recognize words correctly especially if the speaker and the listener come from different regions if the speaker is discussing an unfamiliar subject or if the words are not well articulated In addition when we hear a word for the first time we may not know how to spell it Some people s first or last names can be spelled different ways like Gene Jean Hansen Hanson We often must verify how a person spells his or her name This is also true for Dragon The software uses contextual clues and statistical information to guess what to transcribe but sometimes cannot guess correctly In particular it may not recognize uncommon words on the first try and instead types something that was likely according to its statistics It cannot recognize and transcribe a word it has never seen Fortunately in addition to optimizing acoustic factors taking advantage of the vocabulary customization tools and using proper correction techniques will significantly reduce the number of er
38. open the speaker s profile but not speak into it One can bring up the Correction interface by clicking the DragonBar s Correction button or pressing the Correction hotkey by default the minus key on the numeric keypad v To be used for Correction the dra file must be in the same folder as the document itself Copyright 2011 Nuance Communications Inc All rights reserved 56 Editing Text by Voice Dragon NaturallySpeaking lets you use your voice to move around within a document and edit the contents whether or not that document was originally created by voice As you learned the software transcribes your dictation wherever the insertion point is usually shown as a thin blinking vertical bar some call cursor This lesson presents some of the commands to select text and move the insertion point Mouse and keyboard can still be used of course Don t try to do everything by voice unless you have to at first focus on getting optimal accuracy in your dictations speaking clearly adapting the vocabulary performing corrections as needed IMPORTANT When you give a command like delete lt xyz gt or select lt xyz gt and Dragon 11 finds multiple matches for the lt xyz gt word or phrase in your document the software lets you handle that ambiguity and even take advantage of it It shows a number next to each visible match so you can say the desired number or for commands that can apply it say choose all
39. opens caution with desktop icons The last screen of the Profile Creation Wizard gives you the opportunity to jump straight to Dragon s Tutorial clicking the Tutorial button on that last screen will close that screen and open the Tutorial It also contains a link to the Help article about changes between 11 and previous versions condensed and updated in the What s New section of this workbook IMPORTANT By default the Dragon Sidebar a thin window that presents commands and tips is set to open automatically docked to the right when a user profile opens If you typically keep desktop items on the right side of your screen the Sidebar may move them like other Windows sidebars would For this reason you may wish to rearrange your desktop items before the Sidebar opens or set your desktop to Auto arrange See the Sidebar s Help including Floating and Auto Hide This last screen of the Profile Creation Wizard also mentions Dragon s Options dialog which we encourage you to explore as soon as possible so you can choose the settings that suit your needs and preferences As you progress through this workbook s lessons you will be introduced to the options that most users should consider in order to use Dragon as conveniently and efficiently as possible Below are two of them the Natural Language Commands built in for specific applications and the Speed versus Accuracy slider Important options Natural Language Commands and Speed
40. optimization Gaa Automatic accuracy im From the dictations you have done so far Dragon now has enough data to execute its Accuracy Tuning process which plays an important role in allowing you to get better and better accuracy What would you like Dragon to do Remindmein 1 hour Do nothing do not remind me Note You can refine your profile at any time using the Accuracy Center Say Open Accuracy Center or choose Improve my accuracy from the DragonBar s Help menu The accuracy boost from Accuracy Tuning will depend on factors such as the amount and quality of the initial training and optimization if performed during profile creation the initial accuracy you experienced and the amount and quality of text and audio data available for processing You can choose to schedule Accuracy Tuning to run periodically at a time and frequency of your choice You can also launch it as shown below Launching the Acoustic and or Language Model Optimization Step 1 Use the DragonBar s Audio menu or in the Accuracy Center use the link Launch Accuracy Tuning now Copyright 2011 Nuance Communications Inc All rights reserved 98 The Acoustic and Language Model Optimizer adapts user profile files to improve recognition accuracy This adaptation is a resource consuming operation and itis preferable to run the Acoustic and Language Model Optimizer when you are not actively using your computer
41. perform correction entirely by voice You cannot dictate words in the Spelling Window However you can dictate e individual characters letters digits space symbols see your documentation for details e Commands like backspace 5 move right 4 characters delete next word select line As you enter characters Dragon presents new choices in the list so you may not have to enter all characters TIPS for spelling out Copyright 2011 Nuance Communications Inc All rights reserved 50 e To spell a capital letter just say cap followed by the letter e You can use alternate pronunciations to spell letters alpha letter alpha letter a bravo charlie delta echo foxtrot etc see the Help for the full list e To insert a space say space or spacebar e f one of the choices listed is close you can save time by modifying it say modify and its number which brings it to the top of the Spelling window Exercise 1 Look at the following sample dictate it then use the correct lt xyz gt command to fix any errors Of course this sample was designed to create errors All the first and last names here could be spelled in different ways Until further notice the BHDP meeting will be held in room B31 not B40 Special invitees this week Stephen Hess Anne Petersen and Gene Wood TIP If several consecutive words are incorrect correct them toge
42. relatives a list of professional contacts a list of product names a list of local landmarks etc Say import custom words or use the DragonBar s Vocabulary menu to pick Import list of words or phrases Step 4 On the Add Words from Word Add Words from Word Lists Lists dialog click the Add File J button Add Word Lists Eile List The Add File window appears Locate the file containing your list and click Open the name of the file you designated is now displayed in the File List If you have other lists to import add Step 5 Remave File Click Add File to add a text file containing a list of words to the file list their files in the same way then press Next Note When importing a word list each line of text will be added to the vocabulary as a phrase or single word Click Next The software will import the listed items into the Vocabulary Next Cancel Help The imported entries will be viewable in the Vocabulary Editor where a red plus sign appears next to them like for entries that were added by means other than an import list Key points about importing Vocabulary lists v You can add whole lists of Vocabulary entries at once Prepare the list s then open Dragon s list import dialog you can say import words or choose from the Accuracy Center or the DragonBar s Vocabulary menu Word lists must be saved as plain text and closed before they can be imported
43. short Kip Kit Dee since this helps Dragon resolve acoustic ambiguities TIP If you are using Dragon for work your employer may be able to give you some lists that could save you time particularly if they are already in electronic form lists of staff or clients departments units or divisions products trademarks building names as well as glossaries of terms and acronyms Starting from such lists doesn t just save time it may also help add these items with their official correct spelling Copyright 2011 Nuance Communications Inc All rights reserved 22 The importance of Spoken Forms Radio programs often tell their listeners let us know how to pronounce your name because some names could be pronounced in several ways and some are not pronounced the way they are written due to silent letters for instance This is true for more than just names Acronyms are often pronounced letter by letter but not always ASAP is pronounced ay sap by many people These facts are addressed by an important Dragon feature the Spoken Form From the Display drop down list of the Vocabulary Editor choose Words with spoken forms only Take a moment to scroll through and look at existing spoken forms you will get ideas for what kinds of entries warrant them and how they can be written TIP Vocabulary entries may have more than one spoken form You may add spoken forms to custom entries as well as to existing entries in ord
44. the Command Browser accessible from its icon on the top right of the Sidebar and commands such as Open Command Browser Copyright 2011 Nuance Communications Inc All rights reserved 17 Context Dragon Sidebar Y Keyword Filter No filter selected v E Include Global Commands Task Pane sik o a Browse amp Script Manage Browse p Optional gt or ent Ellipsis 8 Show All o Back to List ae View Edit Script Training 3 Train By Train Later Pi Train List Dragon sidebar show my commands Dragon sidebar auto hide Dragon sidebar close Dragon sidebar dock left Dragon sidebar dock right Dragon sidebar global Dragon sidebar help Dragon sidebar hide tips Dragon sidebar home Dragon sidebar mouse Dragon sidebar show tips Dragon sidebar stop hiding Dragon sidebar thinner Dragon sidebar wider go to switch to the next pane go to switch to the previous pane switch to the Dragon sidebar the sample commands command list Dragon sidebar what can I say TT ee ee ee ee eee Step 3 Right click the Dragon Sidebar This opens its menu Note what is available there including hiding the Mouse tab hiding the Tips pane activating Auto Hide and printing the content TIP When a Sidebar pane has the focus a thin blue line surrounds it The following illustrations show the Side
45. the Results Box as in previous versions The traditional Results Box is still available from the View tab of the Options Copyright 2011 Nuance Communications Inc All rights reserved 104 dialog box New Sidebar displays commands and tips An enhancement of the former Sample Commands window the Dragon Sidebar provides important commands and tips at any time You can dock it on the left or right side of the screen set it to auto hide or set it to float like other windows place it anywhere and more The Sidebar s top pane contains commands including a tab for mouse commands and the lower pane contains tips By right clicking the Sidebar you can display a menu to print the content hide the Mouse tab or Tips pane or switch to another monitor The Sidebar s content depends on which application currently has focus Accuracy Center is now more informative includes links to Dragon Options and Auto Formatting Options Redesigned Help and Tutorial You can now launch a search in Dragon s Help at any time by saying Search Dragon Help for lt words gt where lt words gt represent your search string Dragon opens its Help window and displays your search results Correct or format multiple instances of text Now when you tell Dragon to select correct or format text if there are multiple instances of the text Dragon displays a number next to each instance You can then choose to apply the command to one or all Improved switching
46. to the top of the Spelling Window where you can edit it by hand or by voice Copyright 2011 Nuance Communications Inc All rights reserved 52 v If the word s you dictated are not in the Spelling Window s list of choices you can spell them or type them You cannot dictate words directly in the Spelling Window v To be sure of what exactly was said click or say play back v To proofread using playback first highlight the relevant text then say play that back use the DragonBar s Audio menu or click the playback icon on the DragonBar s Extras bar Copyright 2011 Nuance Communications Inc All rights reserved 53 Deferring Correction You know now that correcting recognition errors helps Dragon NaturallySpeaking adapt to your speech and recognize it more accurately However sometimes you may not have time to correct errors before closing the document you dictated if you dictate in DragonPad Microsoft Word or Corel WordPerfect the opportunity to correct misrecognition is not lost Dragon can save what it heard in synchronization with the text you dictated so you can later play it back and make corrections as needed This Deferred Correction feature also allows you to let someone else correct misrecognitions in your dictated documents which means your profile gets refined without any effort on your part Saving Recorded Dictation DRA Step 1 Dictate into DragonPad Microsoft Word or Corel WordPerfect If
47. voice to control font Arial Courier font style bold underline font size alignment center right align color and more The X that Convention Dragon has many commands to tell the computer to perform a certain action on a certain item Many are phrased as X that with X being a verb for the desired action for instance italicize that and delete that Remember for commands to be recognized you must pause before and after but not in the middle When Dragon hears an X that command it decides what that is as follows 1 If anything on the screen is highlighted whether by voice or by hand Dragon performs the action on that selection It can be one or more characters or words 2 If nothing is highlighted Dragon performs the action on whatever you dictated since you last paused in n other words the contents of the Results box the last utterance Note In Dragon s commands you can say the selection instead of that Dragon s X that editing commands include Cap that capitalizes the first letter of each word in the segment e g Water Management ALL CAPS that capitalizes all the letters of each word in the segment e g EXTREMELY IMPORTANT no caps that puts in lowercase all the letters of each word in the segment e g american express delete that Version 11 also lets you use delete lt xyz gt as seen in the lesson on direct editing scratch that TIP To delete your las
48. vs Accuracy After you create your profile the program may present you with a special message if it determined that your computer s characteristics wouldn t allow optimal performance This message informs you that Dragon has adjusted the defaults for two of its options e The Speed versus Accuracy slider was moved toward speed e The Natural Language Commands for Microsoft Word Excel PowerPoint and Corel WordPerfect were disabled The lesson Controlling your Desktop and Applications addresses these large sets of flexible commands Note not all editions and languages of Dragon support these commands Later you can easily reverse these changes through Dragon s Options dialog depending on your particular needs you can enable or disable the Natural Language Commands for any of these four applications individually and you can experiment with various settings of the Speed versus Accuracy slider seen in the picture below The Help provides more details and its Performance Assistant offers many suggestions for optimizing Dragon s speed on your computer Copyright 2011 Nuance Communications Inc All rights reserved 13 Have the microphone on but asleep Launch DragonPad When the User Profile Closes Automatically save the profile changes Speed vs Accuracy Fastest Response Use menus that are compatible with screen readers Voice enable menus and dialog controls Launch Dragon in QuickStart mode when
49. what you said matches multiple items on the screen Dragon will display numbered arrows next to the items to indicate the desired item say choose 3 or whatever number corresponds to your choice If you need the numbers to go away just say hide numbers To click a hyperlink you can say its name or just part of it preceded by the word click or not If a red arrow appears next to it say click that IMPORTANT Dragon is always looking to match what it hears to possible commands For HTML windows you can choose to require click before the link name since if you dictate a word or phrase in isolation it may activate a link instead of being transcribed see the Commands tab of the Options dialog this option is on by default in Version 11 Copyright 2011 Nuance Communications Inc All rights reserved 74 Say text field or edit box to move the insertion point to the first text field on the screen If you want to dictate into the next text field you can say next control Say click image to click on an image on the Web some items may be designed to look like text buttons but are actually images Say click check box to select or unselect a check box Say click radio button to select a radio button round option button Say click list box to select a list box and drop list to display the list to highlight list items you can use the move up n and move down n commands Say click close or press Escape to close a popup
50. window Note These commands require the setting Enable commands in HTML windows which is on by default and can be found on the Command tab of the Options dialog Copyright 2011 Nuance Communications Inc All rights reserved 75 Using Dragon NaturallySpeaking for E mail Dictating is in itself a great benefit for e mail usage For certain e mail applications you can go far beyond dictation This lesson introduces important commands and tips for using Dragon with e mail IMPORTANT Users of Lotus Notes Outlook Outlook Express and Windows Mail can take advantage of Dragon s Increase Accuracy From E mail tool to automatically adapt the Vocabulary based on sent emails and to identify names of Contacts Note that although Dragon can automatically format email addresses and URLs as you dictate them it can be efficient to add to the Vocabulary the e mail addresses and domains you use frequently do specify Spoken Forms as needed Voice Shortcuts For Microsoft Outlook there are many commands for the Inbox you can forward move or flag messages for instance Tasks Calendar For quickly creating messages appointments and tasks Dragon 11 even offers shortcut commands that include dictation and work no matter what is currently active on your screen At any time whether or not Outlook is open you can say for instance create email to Jane Miller and Payroll schedule meeting with Joe Keller and Jane Brown
51. you wish to make any corrections now do so When you are finished dictating save the document as you normally would Step 2 Dragon asks whether you want to save the associated recording Your word processor s Auto Save feature may even trigger this message earlier If you or someone else will be Correcting in this document later choose Yes Dragon will automatically save in the same location as your text document a file bearing the same name with the extension DRA You may now exit the word processor and Dragon if you wish even shut down the computer TIP By default whenever a word processor document is saved Dragon asks whether you want to save the recording in the Options dialog you can change that setting to always save or on the contrary never save Recorded dictation files can get very large so you should only save them if Correction is to take place at a later time without the recorded dictation you can still edit and format the document as usual Step 3 When you are ready to correct misrecognitions start the application in which you dictated the document and open the document You can now correct recognition errors Select some text anywhere in the document and play them back As you can see the audio is still associated with your text Once finished correcting misrecognitions in your document you may delete the associated DRA file You will no longer be able to use playback on this document but you will still b
52. 1 To practice pick your usual word processor in the Context drop down list and use the Filter to find commands on items you often use in this application Mode Browse Help Context Microsoft Word 2007 Y Keyword Filter Lest parsarap hw E Include Global Commands Task Pane and rest of paragraph Mode Case of rest of paragraph pamgrap Q Ta double space rest of paragraph font in rest of paragraph 4 Sia from rest of paragraph Manage in rest of paragraph indent by in rest of paragraph Browse r r TR indent in rest of paragraph LLM EL indent to in rest of paragraph gt or rest of paragraph e Eoen rest of paragraph rest of paragraph by spew Al rest of paragraph text 59 Backto List rest of paragraph in yi View Edit Script rest of paragraph to rest of paragraph to lowercase Training rest of paragraph to uppercase Key points about custom commands v You can quickly create custom commands to insert blocks of text and or graphics in your documents This is done in the tool MyCommands Editor which you can bring up by saying add new command v If the boilerplate text already exists in an electronic document you can copy and paste it into the MyCommands Editor s Content box or say make that a shortcut v Providing a Group name for you
53. A Wh Clipboard Font Note To access the File tab in any of the applications say File Tab For example here s the type of display you ll see when you click the File tab in Word 9 0 jl jocument2 Microsoft Word Home Insert Page Layout References Mailings Review View led Save E Save As BF Open Information about Document2 4 m Fi i Permissi Search previous results ermissions a Match similar words Search titles only 7 3 Protect i A Close A Anyone can open copy and change any part of this document TIP By default some Microsoft applications show only the most used menu items For optimal voice usage consider changing this default this may be located in the application s Tools menu open the Customize dialog and check the box Always show full menus Menu items often open dialog boxes which may contain controls such as buttons checkboxes tabs and radio buttons How do you access these by voice You guessed it say what you see IMPORTANT You can choose to have Dragon require the word click just before the name of menus and dialog box controls for instance for a button labeled OK you would say click OK This can be useful to prevent unintended recognitions such as the inadvertent voice clicking of the Send button in email Dragon offers a similar Require Click option for HTML links it applies to hyperlinks in supported
54. Dragon NaturallySpeaking Version 1 1 End User Workbook End User Workbook revision 1 9 March 2011 for Dragon NaturallySpeaking Version 11 Most of the material in this workbook applies to all editions of Dragon NaturallySpeaking 11 For details about the different editions please see www nuance com We welcome comments or questions about this workbook and all aspects of Dragon documentation Tutorial User Guide Tip of the Day Help menu Accuracy Center Performance Assistant Sidebar etc Please use the Feedback form at www nuance com dragon feature request This workbook reflects the Dragon 11 0 information available at the time of publishing The Knowledge Base at nuance com contains the latest information written by Technical Support for Version 11 and previous versions The Support area of the website also includes printable documentation User Guides cheat sheets and listings of microphones recorders and other hardware tested by Nuance for use with Dragon The Nuance website offers many other resources including tips videos Frequently Asked Questions Customer Service information and a feature matrix of Dragon s editions It also lists Value Added Resellers who provide training and customization services for Dragon in person or remotely These Nuance partners can address your environment equipment goals and needs this is particularly efficient for very busy people people new to computers childre
55. IMPORTANT when providing Dragon with acoustic training be sure to use your natural dictation voice relax and speak clearly but not louder or slower than you would when dictating normally Otherwise you give the software acoustic data that is not representative of how you usually dictate Remember when you are training software to accurately recognize your speech you must represent your speech accurately Microphone Check Use Dragon s audio check if something in your environment has changed new computer new microphone new room different ambient noise Also if your overall accuracy is lower than expected you want to verify that your audio hardware is functioning correctly Step 1 From the DragonBar s Audio menu click or say Check Microphone which opens the microphone check wizard formerly called the Audio Setup Wizard You can also bring it up directly by saying check microphone or check audio Note Opening this Wizard automatically turns off the microphone Step 2 Follow the Wizard s screens as when you first created your Dragon profile click the Start button and read the content of the gray box Dragon will indicate whether the check passed e If it failed verify that your microphone is plugged in correctly and that its listening side is facing your mouth On many microphone models the listening side is marked by a dot or the word TALK which you may have to pull out the foam cover a bit to see If your microphone
56. Options dialog directly on its View tab you can exit Dragon and more TIP Saying Show titlebar toggles the titlebar on or off If you like the Floating display but want to save vertical space on your screen you may wish to toggle off the DragonBar s titlebar Vocabulary Restore 38 its hotkey or click its Size Minimize Maximize DragonBar docked to Top DragonBar docked to Bottom Floating DragonBar Clinging DragonBar Tray Icon only Always on Top Show titlebar View options Exit Dragon Copyright 2011 Nuance Communications Inc All rights reserved 35 Playback Text o Correction Preview Mode Docked to Top Docked to Bottom Hoating Ging Show extras Results Box Anchor Auto hide delay E Show preliminary results 10 seconds lt E Beep after recognition Note If you set the DragonBar to Always on top it will cover secondary Dragon windows such as the DragonPad and Help screens For more details including using voice commands to switch the DragonBar in and out of Tray Icon only see the Help Remember that you can quickly search Dragon 11 s Help by voice by naming one or more search words or phrases as in for instance search Dragon Help for DragonBar display Dragon Help mE gt Gd Se Contents Index Search ising the DragonBar gt Displaying the DragonBar Type in the word s to se
57. Removable Disk F 3 a Monitor 4 Empowering Technology Tab 5 al NotificationPopUpEx 7 8 You can also say the following e switch to followed immediately by the name of the desired application folder or document e g switch to DragonPad switch to Lotus Notes switch to My Computer switch to DragonBar switch to winter projects e switch to previous window to go back to the previously active window e switch to next window as many times as necessary to cycle through all the open windows this is equivalent to pressing Alt Tab Clicking Menus and Controls To click on an application menu or submenu just say its name for instance for a menu labeled Insert say Insert The application must have the focus which you can usually tell by the appearance of its title bar When accessing a submenu pause briefly after the name of the menu For instance to see the available toolbars in applications like Word 2003 you can say View pause Toolbars and to save a file under a certain name you can say File pause Save As TIP To close an open menu you can just say cancel or press Escape just like pressing the Esc key at the top left of your keyboard To use Office 2007 by voice first familiarize yourself with the Ribbon and its ScreenTips revealing the item s name Quick Access Toolbar and KeyTips the new display of keyboard shortcuts Note that the a command
58. Text Formatting During Normal Dictation On the Auto Formatting Options dialog available from the Tools menu you can turn Dragon s rules of automatic formatting off and on as desired For example you can choose to have Dragon Transcribe numbers greater than two as numerals By default Dragon follows the rule that small integers should be written as words unless in contexts such as a unit or address Use the drop down list on this dialog automatically expand contractions such as won t and didn t insert two spaces after periods Please see the Help for details TIP The Vocabulary Editor s Word Properties dialog offers related capabilities It lets you obtain contextual formatting you can ask that numerals always be used after a particular word as in version 4 and you can set alternate written forms for instance if you prefer figure to be written Fig before numbers as in Fig 3 Note The Vocabulary Editor also lets you change the properties of dictation commands for instance you may wish new line to trigger capitalization as new paragraph does Please see Vocabulary Customization Mii Web and e mail addresses IV Units of measure Street addresses T ISO currency codes V Abbreviate titles W Phone numbers V Dates V Prices Dates As Spoken V Times _ UK and Canadian postcodes Common abbrev
59. User Profiles As you learned each person who uses Dragon NaturallySpeaking creates a User profile which the software holds in a set of files that contains among other things acoustic and lexical data When you add a personalization to the Vocabulary spoken form alternate written form capitalization property correct a recognition error read a training text or change an option Dragon can save these changes in the open profile Although Dragon automatically creates a profile backup by default every five times the profile is saved it is a good idea to keep your own record of customizations by exporting your custom words for instance or noting what options or Properties you have changed You can also copy your whole profile for safe keeping or to make it available on another computer Copying is a simple two part process accomplished through the Manage User Profiles dialog box Step 1 Say manage user profiles or choose Manage User Profiles in the Profile menu In the Manage User Profiles dialog select your profile then choose Advanced gt Export You may see a message about saving changes to the current profile You have chosen to export the current user profile Would you like to save the user profile before exporting Step 2 A Browse dialog opens Choose a destination if you wish make a new folder then click OK If both computers are on a network with a shared drive this drive is probably the easiest
60. Windows starts Putthe microphone to sleep after 5 minutes of silence Alertwhen audio quality is low Restore defaults ecco ceneo ave shap yi en 5 to format a documen y you are dictating in a spreadsheet By restricting what it can expect to recognize you can speed up Dragon Use the following links to learn how to change the recognition mode Type in the word s to search for speed X Ber Selecttopic Found 14 Title Welcome to the Dragon Perfor wantto adjust the Speed vs A don tuse voice commands to The following links provide descriptions of the various things you can do to increase your I don t move the mouse pointer computer s ability to run Dragon as well as many other programs don t control my word process don tneed to control older ver don tneed to automatically for l aia need to automatically ad 4 E Search previous results V Match similar words Search titles only My Computer Now that your user profile is created you could start dictating Before you do however we strongly recommend that you take a look at the Tutorial and if you have used a previous version the What s New Copyright 2011 Nuance Communications Inc All rights reserved 14 It s also efficient to begin personalizing the Vocabulary as soon as possible since this plays a crucial role in accuracy and efficiency this workbook
61. You can delete E Preview sample steps commands visible through the Script or Manage displays check the box next to the desired command s then choose Delete from the menu Finding commands via the Command Browser s Keyword Filter One of the ways you can find commands in the Command Browser is by using the ability to filter the display to show only the commands whose name contains a particular word or words choose Filter from the Command Browser s toolbar visible in the upper right corner when in Browse Mode to specify one or more words The Filter button is useful for finding custom commands particularly if they were not filed under a Group name and also for finding built in commands since Dragon contains far too many to list even in the online Help TIP It s a good idea to explore the Command Browser for commands related to items you might like to address by voice you might filter for words like border indent double space table row column The Command Browser s display may seem strange at first because instead of full words some lines may contain ellipses dot dot dot parentheses and lt angle brackets gt in order to fit in the space and represent the many optional and alternate elements like the and a You can view the full wordings by using the Browse menu s items Refine and Undo All are particularly useful Copyright 2011 Nuance Communications Inc All rights reserved 9
62. You can use Dragon NaturallySpeaking to dictate into virtually any Windows application Further in this workbook you will learn how to start programs by voice but one doesn t need to have started a program by voice in order to dictate into it What you dictate will be inserted wherever your insertion point cursor is located in your document There are many ways of moving the insertion point by voice but know that you can also re position it by hand clicking the mouse where you want it or using your keyboard s arrow keys just as you normally would TIP Before dictating make sure the desired window is active its title bar should not be dimmed and the insertion point is where you want your dictation to appear Your operating system can make such visual elements easier to see Windows XP s Accessibility Wizard under Start gt Programs gt Accessories walks you through various items that can be helpful such as increasing the thickness of the insertion point Dictating Text and Punctuation Marks Here are the most common punctuation marks followed by what you say to voice type them period exclamation point or exclamation mark comma 3 colon question mark semi colon For these exercises start a word processor like DragonPad say start DragonPad Exercise 1 Look at the following sample dictate it then say microphone off If any word is misrecognized ignore it for now The very first words may take a moment t
63. a sentence you can keep this default to handle the cases when you do NOT want the ellipsis to trigger capitalization you can say no caps right after the ellipsis Spoken forms do not allow punctuation See examples in the Vocabulary Editor and the workbook Dictation commands such as cap and caps on are now lowercase This can matter for users who create or modify custom commands that refer to dictation commands in HeardWord statements for instance See the top of the Vocabulary Editor The DragonBar its icons and menus The DragonBar is designed to help you discover and quickly access important tools In addition it keeps important status indicators close together microphone status the Text Control indicator the Recognition Mode indicator and messages from Dragon Full Text Control formerly called Select and Say The Text Control Indicator shows you the level of dictation support you can expect for the text field where you currently have your cursor In Microsoft Word or DragonPad for instance Dragon has Full Text Control so the DragonBar shows a green checkmark previous versions used a green ball By contrast where Dragon has only Basic Text Control such as in PowerPoint and Firefox the checkmark is gray previous versions used a gray ball The DragonBar now includes an icon indicating whether Dragon is in Normal Dictation Command Numbers or Spell Mode The menus are restructured provide easier
64. able CTFMON exe thanks to a simple checkbox on the Miscellaneous tab of the Administrative Settings dialog box Administrative Settings is in the DragonBar s Tools menu Voice Notations in Microsoft Word documents The higher editions of Dragon let you add Voice Notations in Word text that can later be used with Word s Accept Reject Change functionality A Notation could be anything you do not want permanently in your document or you do not want transcribed e g instructions you speak for the benefit of your assistant Voice Notations are not used by the Acoustic and Language Model Optimizer To add a Voice Notation press the Esc key while dictating Voice Notations are highlighted in green and formatted as red italic text Commands specific to Microsoft Word For applications like Word Dragon has so many commands and many different wordings for most commands that we couldn t possibly list them all here or in the Sidebar If you are working in a supported application and you encounter an action you d like to perform by voice use the Command Browser s Context list to pick that application and use its Filter to see just the commands that contain a particular word or words f you see a command that looks interesting make sure it s highlighted in the list then use the Browse menu to uncover its full wordings for instance to include all optional words or expand ellipses TIP if you say what you think is a command
65. access to important features The former NaturallySpeaking menu is now called Profile it contains only items related to your profile including Backup and Restore The Words menu is now Vocabulary and only includes Vocabulary related features The Accuracy Center has moved to the Help menu under Improve My Accuracy Dragon 11 menu name Pre 11 menu name Profile NaturallySpeaking Tools Tools Vocabulary Words Modes Words Audio Sound Help includes Accuracy Center Help Note To access the DragonBar menus by voice say Switch to DragonBar then the menu name Once a menu is open you can open any of its items by saying its name Dragon s control menu accessible by clicking the Dragon logo to the left of the microphone icon provides clearer choices Docked to Bottom Floating and direct access to the Dragon Options The former Close choice is now labeled Exit Dragon New Results Display and the former Results Box When dictating there s no need to wait for Dragon to catch up with you dictating in long phrases allows Dragon to transcribe more accurately than dictating slowly and with numerous hesitations As you speak Dragon 11 indicates that it is processing by displaying a small Dragon logo at your insertion point and when you pause your dictated words appear in your document Our research shows that this enables many users to dictate better without being distracted by seeing the preliminary results accumulating in
66. acebook Twitter Bing MySpace and IRS gov Administrative Settings menu is always available Dragon now keeps the Administrative Settings available from the DragonBar s Tools menu even when you have a User Profile open The Administrative Settings dialog box contains important items such as scheduling automatic Accuracy Tuning and choosing a custom backup location plus in Windows XP the disabling of ctfmon exe a program which can interfere with Dragon Command Browser interface Dragon 11 includes enhancements to the Command Browser that make it faster to use filter the display of commands by keywords Also to shorten the list of commands displayed for specific contexts Global Commands are omitted by default You can easily include them in the list by selecting the check box for Include Global on the Command Browser toolbar Improved recognition when multiple processors are available Dragon now automatically detects computers with multiple processors and at least 2 GB of RAM improving recognition by working Copyright 2011 Nuance Communications Inc All rights reserved 105 with this hardware See Advanced Choose Models for details about Advanced settings Don t Recognize That Word Dragon now enables you right from the Correction Menu to prevent certain words from being recognized For example if you dictate the name Cassity often and Dragon always hears Cassidy you can use Don t Recognize That Word on Cassidy
67. al deciding what you are going to say before starting to speak is recommended If you paused mid command just say scratch that pause and give the complete command again The commands that quote your text select lt xyz gt bold lt xyz gt correct lt xyz gt insert after lt xyz gt work thanks to a functionality called Full Text Control formerly Select and Say which depends on Dragon s ability to constantly obtain information from the text field for instance in order to know where words and sentences begin and end so Dragon can apply spacing between words and capitalization at the beginning of a sentence If the text area in which you are dictating is unknown remember that if needed you can say Cap to start a sentence and spacebar to create a space as well as use the Dictation Box a text window that has Full Text Control when you are finished the content is transferred to your original location See the Help for more details You can modify the Dictation Box s appearance and behavior from its Settings button in addition you can modify its hot key in the Options dialog and give its command one or more alternate names You can set the Dictation Box to behave differently depending on the application from which you opened it Copyright 2011 Nuance Communications Inc All rights reserved 63 Formatting Text by Voice Whether text was originally dictated or typed Dragon NaturallySpeaking lets you use your
68. al if you just dictate a flow of words especially if you start with a word that is always capitalized such as a name or the subject pronoun I However if you take actions on the text such as correcting a misrecognition or inserting text within a sentence Dragon may not be able to execute its lt verb gt lt xyz gt commands or apply spacing as it usually does When the insertion point is in such a text field the DragonBar displays a special message and its Text Control indicator is dimmed Even in unknown non standard text fields one can use Dragon efficiently knowing the following 1 If dictating short entries you may want to just apply what does work in all text fields dictate normally and if necessary say spacebar or press the spacebar say cap before a word to force its capitalization you can also address capitalization after completing your dictation using the commands cap that or capitalize lt xyz gt say move lt left right up down gt commands or reposition the insertion point by hand etc Copyright 2011 Nuance Communications Inc All rights reserved 59 2 If you want to dictate something substantial consider using Dragon s Dictation Box an intermediary window containing a text field in which you can create modify and correct text as usual with Full Text Control If your edition supports them you can even use boilerplate custom commands to paste t
69. an switching in and out of Spell mode while in Normal Mode you can say spell immediately followed by a sequence of characters digits letters symbols and space or spacebar See the Help for details This can also be useful in cases where you want to put on the screen a word that would normally be interpreted as a symbol or a command For instance if you wanted to be sure that Dragon types the word comma instead of the punctuation you could say Spell space COMMA Exercise 7 Dictate access code 75Zq 7 then practice with similar sequences of your choice Pause briefly after the colon then say spell 7 5 cap zee cue slash 7 Try to not pause at all during the sequence if you paused just resume by saying spell immediately followed by the rest of your sequence Key points about dictating numbers and special text v Dragon can format dates times prices street addresses phone numbers Web addresses units of measure and other special text automatically The Auto Formatting options dialog from the Tools menu lets you turn these built in rules off or on as desired v The restricted recognition modes can make dictating special text more efficient They are accessible by voice commands Numbers Mode on switch to Normal Mode and through the DragonBar s Modes menu v If you will be dictating only numbers and punctuation consider turning Numbers Mode on v If dictating a long sequence
70. and rowser scrpt TRIE highlighted click Edit in Mode Script Help the Task pane or use the Script menu The Grammar e E Structured state all MyCommands Editor will Task Pane HEt lt mouse gt lt 1to9 gt lt 1to9 gt lt 1to9 gt lt 1to9 gt lt 1to9 a open displaying the HT lt mouse gt lt 1to9 gt lt 1to9 gt lt 1to9 gt lt 1to9 gt lt 1to9 command s attributes and Mode t lt mouse gt lt 1to9 gt lt 1to9 gt lt 1to9 gt lt 1to9 gt lt mous content you can now edit Q Browse S4 lt mouse gt lt 1to9 gt lt 1to9 gt lt 1to9 gt lt mouseaction the command as desired at lt mouse gt lt 1to9 gt lt 1to9 gt lt mouseaction gt at lt mouse gt lt 1lto9 gt lt mouseaction gt F lt mousegrid gt Ap closing personal A Script Remember the Description field is Manage useful for entering comments such el as where and when the command Script 7 mouse lt direction gt lt 1to10 gt should be used or reminders like YUN mouse lt direction gt lt 1to10 gt lt mouseaction gt make variations of this ASAP or ai EES mouse lt mouseaction gt change this after we move Your X Delete H sample object script notes may seem obvious at the G Edit E S sample script time but they really help later 4 S sample script lt 1to10 gt lt samplelist gt iE New Copy Ap sample signature IMPORTANT
71. arch for Dragon Bar floating display What s Controlling the DragonBar The Options dialog box View tab Using the Dragon Sidebar l E Search previous results W Match similar words E Search titles only Displaying the DragonBar There are five different ways or modes that you can display and use the DragonBar You can also specify whether or not the DragonBar always appears on top of the active window To change the DragonBar display mode 1 Click on the Dragon icon on the left side of the DragonBar or right click anywhere on the DragonBar to open the DragonBar shortcut menu 2 Click the mode you want The DragonBar has five display modes DragonBar Docked to Top The DragonBar always stays at the top of the screen This is the mode in which the DragonBar appears the first time you start Dragon DragonBar Docked to Bottom The DragonBar always stays at the bottom of the screen If the Windows taskbar is visible at the bottom of the screen the DragonBar appears just above it Floating DragonBar The DragonBar appears in a window you can drag around the screen Copyright 2011 Nuance Communications Inc All rights reserved The DragonBar includes several menus a message area and a microphone icon which is horizontal when the microphone is off If you click this icon it becomes vertical the microphone is on You can now click the icon to turn the microphone off This is j
72. as warranted Bob saves it Now not only is the document finalized but Jane s profile has been refined through the corrections performed which will help the accuracy of her future dictation The following is only necessary if Roaming is not used Bob exports Jane s profile to the network through the Manage User Profiles dialog from there Jane can import her newly refined profile Key points about deferred correction vy When you dictate in Word WordPerfect or DragonPad Dragon can save the recording associated with your text so misrecognitions can be corrected later as if you had just dictated it v If you choose to save your recorded dictation you can use Correction and Playback features later simply start the word processor in which you dictated the document then open the document v You can postpone Correction or delegate it to a third party your assistant for instance v When saving your document s recording Dragon creates a file in the same directory as your text document both files have the same name but the synchronized recording has the extension dra v Dictation files can get very large so only save them if necessary Also when you are finished making corrections to a document you may wish to delete the associated dra file you will still be able to edit the document normally and you will save disk space Copyright 2011 Nuance Communications Inc All rights reserved 55 v The Correctionist must
73. at a time You may wish to re run it whenever you create or find suitable text The more relevant text is processed the more refined your profile can become When presented with the unknown words the tool found in the texts you can choose which ones to add and thanks to the Edit button modify their spelling and capitalization as well as give them a Spoken Form if warranted After adding to the Vocabulary items you are likely to dictate letting Dragon see how often and next to what you are likely to dictate them helps pre empt recognition errors Analyzing specific documents is only one of the ways Dragon can adapt you can learn others in this workbook as well as in Dragon s Help Copyright 2011 Nuance Communications Inc All rights reserved 32 Customizing the Vocabulary from Your E Mail As you learned Dragon can adapt its Vocabulary based on designated documents It also has the ability to quickly learn from your usage of several e mail programs Lotus Notes Microsoft Outlook Outlook Express and Windows Mail By studying the e mails you sent as well as the recipient names Dragon can identify potentially useful contact names to add to the Vocabulary as well as adapt its statistical information on word usage frequency and context You should take advantage of this tool as soon as possible after creating your User profile Step 1 Say open Accuracy Center then say or click the link Increase accuracy from e mail Ste
74. ater MyCommands Editor i la x allow you to locate and manage many commands MyCommand Nane nse Personai inio Ten quickly Aim to name your groups meaningfully for instance the name of the application or task Description inserts my name home address work home and mobile number for friends for which you are creating the command s Group User defined A Availability GlqDragon Once a command Group is defined you can add more commands to that group Dragon will now include it in the Group drop down list Copyright 2011 Nuance Communications Inc All rights reserved 87 IMPORTANT If desired you can always assign the command to another group later Since the Sidebar s MyCommands tab only shows custom commands that are in the User Defined group you can choose which commands to display there by making a clone of the desired command and assigning it to the User Defined group See this lesson s section on cloning Step 5 In the Content field enter what you want Dragon to paste when you say your command You may find it helpful to enlarge or even maximize the Editor s window so that a larger Content field is visible TIP If the text you want already exists in electronic form you can save time highlight the desired segment in the original document then say make that a command Dragon will automatically open the Editor and paste the selection in the Content field All you have to do
75. bar s right click menu including the monitor switch and its Mouse tab alongside a Help topic reached from the Sidebar link Dragging the mouse a Restore Move Size Minimize o Maximize Floating Dock left Dock right Monitor Auto hide Always on Top Show Tips Show Mouse commands Zz 1 SSIS Show Sidebar when profile opens Print Refresh x Close Copyright 2011 Nuance Communications Inc All rights reserved Alt F4 DRAGON SIDEBAR Home Microsoft Internet Explorer A Get INFO Dragon Sidebar MyCommands Dragon Sidebar Global Dragon Sidebar hide show tips Search Dragon Help for Internet Explorer Show Dragon Sidebar help Open Command Browser A Searching the web Find a website about lt xyz gt Search the web for lt xyz gt also Wikipedia eBay Facebook Google IRS Search news for lt xyz gt also maps images videos A Clicking links or text buttons Click lt link name or part of name Click lt image name gt A Navigating Web Pages Go back or Go forward Go home Go to address box Search the web Bookmark page Show bookmarks manager Show histor Reload or Refresh page Stop loading A Working with tabs Open new tab Close tab DRAGON TIPS Internet Explorer Tips To erase the last thing you said say Scratch That Or you can say
76. bering continuously o Delete remove line numbering Reference menu e Previous footnote endnote Create add insert a citation caption Create add insert index Add this it that in the index Review menu e Show view open hide close the research pane e Translate the first sentence word Translate the entire page e For comments o Create insert add a new comment o Erase delete clear all comments shown o Go to next previous comment e Hide close the review pane e Accept reject change and go to next Copyright 2011 Nuance Communications Inc All rights reserved 81 Blog Post menu e Create a new blog account e Open a blog post e Publish this that post to the blog account Mailings menu e Create blank new envelope label e How view hide merge preview Dragon 11 and Microsoft Word 2010 With Office 2010 Microsoft introduced some changes to the application interface in particular the File tab The other tabs can be accessed by voice by just saying their name but for the File tab you must say file tab or click file tab For details on support for Office 2010 please see Dragon 11 s Help and website resources ro g BZ U abe x xX Clipboard fs Font AaBbCcDc AaBbCcDc AaBbCi TNormal 1 No Spaci Heading 1 1 T Paragraph A Styles Word To access the File tab in any of the applications say File Tab For example here s the type of display you ll
77. bout your contacts in order to transcribe their name correctly this is particularly important for Version 11 s shortcut commands such as email that to and schedule meeting with supported in Microsoft Outlook Copyright 2011 Nuance Communications Inc All rights reserved 34 Starting to Dictate Controlling the Microphone When ready to dictate you must ensure that Dragon NaturallySpeaking is able to hear you Your microphone must be connected and positioned correctly of course but the software also needs to know whether to listen This lesson shows several ways to turn Dragon s microphone or on off and introduces the DragonBar The DragonBar and the Microphone Icon In Version 11 the DragonBar appears by default docked to the top of the screen Be sure to explore in the Options dialog s View tab the various ways that you can modify the DragonBar s appearance to suit your preferences If you choose Floating the DragonBar will be narrower but thicker than when docked to top and you can move it anywhere on your screen to drag it position your mouse over the DragonBar s titlebar or over its handle the gray vertical lines at left Profile Tools Vocabulary Modes Audio Help Dragon s microphone is off you can press its hotkey or click its icon to turn it on Right clicking the DragonBar brings up its contextual menu From there you can say View options to open the
78. by what you wish to highlight include punctuation as needed select next 2 words select let me know select comma obviously comma Very useful for longer phrases you can specify a range by naming its beginning and ending word s select do let THROUGH convenience do let me know at your earliest convenience You can select one or more characters words lines or paragraphs at a time select line select previous 3 paragraphs select previous 5 words select next character You can also select the entire content of the field or document select all You can unselect a selection by saying unselect that or deselect that Another way is to move the insertion point with a move right command for instance TIP As with all commands you must say these as a continuous phrase with a brief pause before and after For commands that quote words from your screen choose your target words before you start to say the command Otherwise any hesitation will cause the words of the command to be typed on the screen If this happens just say scratch that and try again without pausing this time One should always strive to dictate in complete phrases since context helps the recognition of text When it comes to commands formulating the whole phrase and dictating it without pauses isn t just helpful it s essential The exercises below will provide plenty of practice Direct Editing Bold Underline Italicize Capitalize
79. cal Speect Dave Barry in Cyberspace Medium Reading Humor Dogbert s Top Secret Management Handbook Harder Reading Humor 3001 The Final Odyssey Harder Reading Science Fiction 2001 A Space Odyssey Chapter 16 Harder Reading Science Fiction Pigs IMPORTANT Try to speak clearly but naturally and read exactly what is on the screen If the software needs to hear you read something again a yellow arrow will show you where to resume reading If necessary click Pause then click Go when you are ready to resume Key points about acoustic training v In general the best thing you can do to make Dragon recognize your speech even better is to use the software regularly personalizing the Vocabulary editing Spoken Forms or Word Properties as warranted designating specific documents for Dragon to analyze running or scheduling the Accuracy Tuning process and correcting misrecognitions as warranted In certain cases if a certain word is consistently misrecognized or if overall accuracy is lower than you expected you will want to provide Dragon some additional acoustic data You can train Vocabulary entries from the Vocabulary Editor either one at time or several at once When providing acoustic training remember to speak as you typically do when you dictate to Dragon It s important to avoid the temptation to over enunciate or speak loudly when training a word or phrase in isolation At any time if you feel tha
80. ck to hear sections of dictation in the document itself if your edition of Dragon supports this feature To do this select the editable text you would like to hear played back Then say play that back or use the DragonBar s Audio menu If you find a misrecognition you can stop playback by clicking the mouse Since speech input cannot be received during playback you cannot stop playback by voice If clicking the mouse is problematic for you play small selections at a time Note You may wish to explore the Playback attributes in the Options dialog Copyright 2011 Nuance Communications Inc All rights reserved 51 Correction I Commands _ J View Hotkeys Playback Textto speech Miscellaneous Data Playback attributes Playback volume uy Playback speed 100 Fastforward volume 100 Fastforward speed 150 Rewind volume 100 Rewind speed 150 v Play Rewind Fast Forward sound Text to speech attributes Volume Speed Voice i i American English Jennifer The DragonBar can be expanded click its chevron or say view extras bar to hide the extras bar say hide extras or click the chevron again Its extras bar gives access to several items depending on your edition e The Correction button opens the correction interface as do the Correction commands and hot key e The playback icons similar to those on a music player allow you to begin playback speed up playback useful for large sections
81. click the Pause button That button will then be labeled Go click it when ready to resume Product Manager s Mail Messages Easier Reading Business Read the following paragraph ud as if you were dictating to the software not too soft not too loud clearly but at normal speed Finish Skip gt Einish Cancel Once it has heard enough Dragon takes a moment to process the acoustic information you just provided Profile creation is now almost complete Copyright 2011 Nuance Communications Inc All rights reserved 11 A first opportunity to adapt your profile s vocabulary Dragon will then offer to start adapting its Vocabulary This step is just a basic customization which analyzes the texts in your My Documents folder as well as your sent e mails Later you will be able to designate specific documents for analysis you do NOT need to copy documents into your My Documents folder in order to have Dragon analyze them Feel free to skip this basic step We recommend that as soon as possible after your profile is created you take advantage of the powerful customization tools described in the following lessons For example you can have Dragon analyze documents located in various folders and you can import lists of custom words and phrases IMPORTANT If some of your documents and sent emails are in a different language or in a radically different style skip this automatic step and have
82. command is named edited described grouped and formatted as you want it click Save Let s test your command Say start DragonPad then say your command s name Commands you create yourself follow the usual rule you must pause before and after but not in the middle You may realize now that you could make your command even more convenient for instance by adding a blank line before the content so your pasted content automatically starts as a new paragraph A section below explains how to edit a custom command Cloning Commands and Adding Name Editor Variables Instead of making a command from scratch you can create a new command based on the clone of an existing one by clicking New Copy on the Command Browser or the Create New button on the Command Editor In addition the MyCommands Editor s Name Editor allows the inclusion of lt variables gt in your command names Variable names provide flexibility so you can use synonyms instead of just one wording and can make your custom commands even more useful by letting them perform variations on the same action The variables can be synonyms or they Insert List Ioj x can be different values such as numbers from 1 to 10 Type in a new list name or select an existing list Then enter the contents of the list below Each word in the list should be on a new line lt 1to10 gt is one of the pre filled lists eee available through the Name Editor but F ET you can
83. ctate it then edit it by voice as described below Dear Ms Cooper It was nice meeting you Tuesday think you have some good ideas about the Johnson project Let s get the team focused on this project by February When you have time could you write up your comments and email them to me would really appreciate it e Edit the first sentence so it reads meeting with you last Tuesday e Edit the second sentence so it reads You have some great ideas e Edit the third sentence so it reads on this important project e Edit the third sentence so it reads by early February and insert a blank line after it e Change the fourth sentence to Could you please write up your notes and email them to me ASAP e Edit the salutation changing Ms Cooper to Allison e Edit the last sentence removing really and add a closing line of Sincerely Susan Martinez Which commands did you find most useful in each situation Key points about editing text by voice v You can use Dragon to edit a document by voice whether the document was dictated or typed v The editing commands can address small or large amounts of text even several paragraphs or the entire document select all Copyright 2011 Nuance Communications Inc All rights reserved 62 At first uttering the whole command can be tricky for commands that quote words from your text such as select through and insert before As usu
84. d and underline Browse a make not bulleted gt or make it bulleted make that bulleted make this bulleted set selection to bulleted s Back to List set to bulleted set it to bulleted set line to bulleted Training set page to bulleted amp Train set that to bulleted Bi Tanlar set this to bulleted to not bulleted Pi Train List one Ellipsis EH Show All F View Edit Script The Format That Commands Not all formatting commands are worded as X that but all follow the same rules about what text the action is performed on the selection if there is one otherwise the last utterance what was said since the last pause As seen in the Command Browser the many formatting commands include format that bullet style bullets the designated text you can also say set that to or make that bullet style format that centered format that regular format that strikeout places a line through the selection for example January19 Note that formatting commands can combine several indications such as format that Garamond format that Arial 12 etc gives the selection the font name size specified Copyright 2011 Nuance Communications Inc All rights reserved 65 format that 20 point format that 12 point etc gives the selection to the point size specified format that bold italics format that caps bold format that bulleted and plain Exercise Dictate the following to ex
85. ds Reading Text to Train Dragon Creating and Using Multiple Vocabularies Acoustic and Language Model Optimization Launching the Acoustic and or Language Model Optimization Scheduling the Optimizations and Data Collection Copying User Profiles Practice Exercise Creating a Memo by Voice What s New in Version 11 Index Copyright 2011 Nuance Communications Inc All rights reserved 66 66 66 66 67 69 70 73 73 75 75 76 77 79 79 79 80 82 84 84 85 87 88 89 93 Creating a User Profile Dragon NaturallySpeaking is speaker dependent software To recognize your speech accurately it must have information including how you sound and what words you use often as well as what optional settings you have and what audio device s you use The data it uses to recognize what you say is stored in a set of files referred to collectively as your user profile or profile for short Your profile is very important the more personalized it is the better your experience will be It s worth creating it carefully or upgrading it if eligible so you can have the best possible start with Dragon as described in this lesson As you will see later there are many ways for your profile to be refined over time and some of them don t even require action on your part Note Profiles from Version 9 or 10 can be brought into Version e ee 11 Drag
86. e Help Delete Display Words with spoken forms only Adding Spoken Forms allows you to dictate in the way that is most natural but also quickest for you In addition to indicating pronunciation Spoken Forms can be used for vocal shorthand and automatic substitution you say something short and easy and Dragon types something longer or trickier to say or to remember You will many examples in this workbook This capability can be used to give consistency and clarity to your writings groups can take advantage of it to help everyone easily comply with recommendations like avoiding abbreviations and potentially confusable items To add a Spoken Form in the Vocabulary Editor Step 1 First decide what you want to say and what Dragon should transcribe when you say it For example suppose Central Lexington United High School is often called CLUHS or cluss Do you want Dragon to type CLUHS or Central Lexington United High School Step 2 In the Written Form field type what you want Dragon to write Be careful with its capitalization spacing and spelling including symbols or punctuation marks if needed as in E TRADE Step 3 In the Spoken Form field type what you will actually say In some cases as in our cluss example you will enter one or more made up words to represent the desired sound Step 4 Say Add or press Enter If you entered a made up word in the Spoken Form f
87. e able to edit and format IMPORTANT when using a dra file it is best to proceed in order from the top of the document One of the services an experience Dragon trainer can provide is establishing optimal options and workflows including the management of dra files particularly if another person will be your Correctionist See the Correction Only option available in the higher edition Making Corrections to Someone Else s Dictation As you have learned correcting misrecognitions helps ensure that your accuracy increases However especially at first and depending on the quality of the dictation Correction can be time consuming The Save Recorded Dictation feature allows you to have someone else perform this important task for you There are several ways to take advantage of it particularly if the Roaming User feature is used details are available in the online Help and IT Administrator s Guide Copyright 2011 Nuance Communications Inc All rights reserved 54 The following is an example of third party correction Jane has tasked her assistant Bob with performing Correction on her dictated documents using his own computer IMPORTANT The dictator s profile must be accessible from both computers Copying profiles onto another computer is easy but if the profiles are in a Roaming configuration it is not necessary their Master copy resides on the network making them usable from any connected computer
88. e is no need to first switch to Outlook v You can see more e mail commands in the Command Browser and the Dragon Sidebar in addition the Help contains many details about using Dragon with e mail Remember that Dragon 11 contains a command that lets you name keywords to search for in the Help for instance you could say search Dragon help for Outlook calendar Copyright 2011 Nuance Communications Inc All rights reserved 78 Dragon NaturallySpeaking and Microsoft Word In Controlling the Operating System and Applications you learned about Natural Language Commands Since Microsoft Word is an application many people use this chapter lists built in commands for this word processor Corel WordPerfect has similar commands so it shares the same Dragon Sidebar content Remember that if your system resources are low enabling Natural Language Commands could decrease Dragon s speed Note also that if an application s set is disabled the Dragon Sidebar will not show special content for that application instead it will show Global commands In addition to commands this chapter covers special points of interest regarding Microsoft Word ctfmon exe and the Voice Notation feature Special note for Windows XP turning off CTFMON After installing Dragon on a Windows XP operating system errors may start appearing when using Microsoft Word if the Microsoft Alternate User Input application CTFMON EXE is also running You can dis
89. e is very useful for dictating character sequences which don t form pronounceable words as is often the case for part numbers license plate numbers codes It s also useful for spelling out terms which you anticipate Dragon won t know such as words in a foreign language or unusual product names Step 1 Say Spell Mode on or Switch to Spell Mode The DragonBar will indicate that Spell Mode is on e You can now dictate characters including letters digits and symbols as well as spacebar e To capitalize a letter say cap immediately followed by the letter e As in Numbers Mode you can use the move lt direction gt lt number gt commands to navigate and say space Dragon will not automatically add spaces as it usually does e You cannot use new line or new paragraph but you can say press Enter Step 2 You can return to normal dictating by voice Spell Mode off or by hand Modes menu gt Normal Mode Copyright 2011 Nuance Communications Inc All rights reserved 46 TIP The Help topic Spelling Characters contains the list of possible pronunciations including the alpha bravo charlie alphabet and accented characters like n tilde and alpha umlaut When spelling out you can also say oh instead of zero The Spell Command Dictating characters within Normal Mode IMPORTANT If you need to dictate a sequence of characters in the middle of normal dictation the Spell command is usually faster th
90. e object since Dragon has so many commands with many possible wordings that you can try saying what you want to do and if you get unexpected results say Undo That e To read about the commands for a specific application open the Help you can say give me help or show Help topics or launch a Help search directly with a command such as search Dragon Help for Internet Explorer commands You can also jump to relevant Help topics directly from the Sidebar s hyperlinks e To see all the commands and their variations optional words alternate words etc open the Command Browser and use its Context list and Filter box to display just the commands that contain a particular word or words and are active in a particular application When you see in the list a command that looks interesting make sure it s highlighted in the list then use the links on the Command Browser s menu to expose its full wordings for instance to include all optional words or to expand ellipses IMPORTANT If it detected that your computer s resources would not allow it to perform with both speed and accuracy Dragon may have disabled its Natural Language Command sets for Word Excel PowerPoint and WordPerfect If speed is not a priority for you and you wish to use Natural Language Commands in one or all of these applications enable them via the Option dialog s Commands tab See the Natural Language Commands button near the bottom If you enable the
91. ed efficiently Other resources include the Help the Sidebar the Accuracy Center and its Accuracy Assistant the Performance Assistant as well as the Nuance website which includes tips FAQs and the Knowledge Base of Tech Notes v You can open the Help at any time with generic commands give me help or shortcut commands that include the word s to search for such as search Dragon Help for Roman numerals v The Sidebar which you can bring up through the Help menu or by direct voice commands displays many commands and tips You may use mouse or voice to access its panes tabs and links Its right click menu gives access to options to change the display including hiding the tips hiding the Mouse tab and auto hide as well as print its content To see all its commands use the Command Browser Beyond these resources consulting an experienced Dragon trainer for specific guidance and customizations can be particularly efficient for users who have special environments workflows equipment or challenges related for instance to motion vision or speech fluency Now that you know how to access many resources let s learn Dragon s most important aspects starting with with an often overlooked but crucial one personalizing the Vocabulary Copyright 2011 Nuance Communications Inc All rights reserved 19 Why Personalizing the Vocabulary is Important Transcribing a person s speech presents acoustic chall
92. em and Applications Keyword Searching the Computer Opening and Closing Programs and Windows Resizing Windows and Switching Between Them Clicking Menus and Controls Natural Language Commands and the Command Browser Voice Pressing Keys Using Dragon NaturallySpeaking with the Internet Navigation Accessing a specific item on a Web page Using Dragon NaturallySpeaking for E mail Voice Shortcuts Commands for within the email program Copyright 2011 Nuance Communications Inc All rights reserved 35 37 37 37 39 40 40 42 44 44 44 46 46 47 48 50 52 52 53 55 55 56 56 57 58 59 61 61 61 63 63 64 Dragon NaturallySpeaking and Microsoft Word Special note for Windows XP turning off CTFMON Voice Notations in Microsoft Word documents Commands specific to Microsoft Word Microsoft Word 2007 and the Ribbon Dragon 11 and Microsoft Word 2010 Dictating and editing in Microsoft Excel Boosting Productivity with Custom Commands Creating Boilerplate Commands Text and Graphics Type Cloning Commands and Adding Name Editor Variables DragonTemplates Boilerplate Commands with Fields Managing Custom Commands Finding commands via the Command Browser s Keyword Filter Performing Audio Checks and Acoustic Training Microphone Check Training Individual Wor
93. en User Profile window which will appear when you start Dragon The Open User Profile window also shows the different dictation source s that may be available for the User profile s present on your computer You can pick the line containing the DelphineFR106002U UK Delphine FR1060 UK Delphine FR1060 USDel General4ccent USDel General amp ccent USDel General4ccent USDel General4ccent USDel Generalaccent USDel General4ccent USDel Generalaccent USDel General4ccent Microphone USB Microphone USB Digital recorder wa Microphone Mic In Microphone Mic In Sony IC Recorder Sony IC Recorder Bluetooth Microphone Bluetooth Microphone Microphone USB Microphone USB G n ral BestMatch General Large General Large General Large French history General Large French history General Large French history General Large French history Cancel Properties Source gt Vocabulary and if application User and Source you wish to open During your dictation session you will be able to switch to a different Vocabulary by saying open recent vocabulary for instance Location of user files Browse lz D 2 N Key points about multiple Vocabularies v If you dictate on two or more very different topics using different customized Vocabularies will maximize your recognition accuracy Each Vocabulary can be customized using the tools in the Accuracy Center adapting to d
94. enges such as accent and ambient noise There is also a lexical challenge for the transcription to be precisely accurate familiarity with the terms used is necessary For instance even an experienced medical secretary would have trouble transcribing for an attorney s office And a newly hired transcriptionist would have to not only get used to the voices of the various dictators but also to learn what spellings and formatting they want including acronyms abbreviations special phrases names of people places products etc An unusual name may seem commonplace to you because you use it frequently but a person who hears it for the first time may not be able to spell it that name is not yet a part of this person s vocabulary Similarly if a word or phrase is not in Dragon s active vocabulary the software cannot transcribe it correctly without a little instruction When you created your User profile you provided information which Dragon incorporated into its acoustic model To get optimal accuracy you should also help the software adapt its language model and Vocabulary Lexical customization ensures that what you dictate is transcribed with the desired spelling spacing and even capitalization Dragon provides many powerful tools for it so this important investment need not take much time The Help contains much information about personalizing the Vocabulary including how you can even benefit from the customizations done by others
95. er to be able to dictate them as comes naturally to you for example to enter the symbol you might like to say circle see instead of the existing spoken form copyright sign Written form Spoken form if different Written form Spoken form hyphen minus sign dash double dash N dash All words Add Custom words onl Nords with spoken forms only athon Words with formatting properties only basec Words containing spaces ba Words containing digits basec Words containing punctuation s Words containing capital letters Properties ese Temporary Words esque Words from Backup Dictionary Deleted words only Display ord spoken forms onl Delete Train Spoken forms must not include punctuation abbreviations or symbols Here are a few examples Written Form The Man from U N C L E Spoken Form the man from uncle Written Form St Clement s Hospital Spoken Form Saint Clements Hospital Written Form Soddy Daisy TN Spoken Form Soddy Daisy Tennessee Copyright 2011 Nuance Communications Inc All rights reserved 23 Written Form Trenton Mercer Airport Spoken Form Trenton Mercer Airport Written form Spoken form if different clien Written form Spoken form co co hyphen Co CO two coenzyme A COBE Cobe COBOL cobol COBRA cobra COGS cogs Train Collins amp Aikman Collins and Aikman Columbia HCA Columbia HCA Properties COM com EER COM1 com on
96. es you access to the on screen Help topics and the Performance Assistant as well as the Accuracy Center the Dragon Sidebar the Tutorial and the Nuance website You can also open the Help at any time by saying commands such as give me help You can browse the Help topics or search for specific keywords for instance entering the word punctuation brings up topics including Dictating punctuation and symbols and Selecting characters and words You can also print topics of your choice Copyright 2011 Nuance Communications Inc All rights reserved 16 TIP To save time you can use the command search Dragon Help for naming the word s you wish to search for in the Help for instance you could say search Dragon Help for punctuation and symbols Note that the words you name in this command will be considered individually unless you put them in quotes for instance you could say Search Dragon Help for open quote Firefox commands close quote Dragon also provides contextual help from its dialog boxes the Help button or links take you directly to the relevant topic in the Help The Dragon Sidebar What Can I Say At any time you can ask Dragon to display its Sidebar a thin vertical window meant to help users discover and remember important tips and commands When a major application such as Microsoft Word or Excel is active this window will show in its Home tab commands for that application Otherw
97. etwork Copyright 2011 Nuance Communications Inc All rights reserved 102 Practice Exercise Creating a Memo by Voice Bring up DragonPad or your usual word processor Using your new dictation and formatting skills try to create the following document entirely by voice After you have created the sample signature block shown in the sample below replace it with your own information Take this opportunity to practice looking up keywords in the Help to find out more ways to accomplish a particular task Remember that you can use the Sidebar and the command search Dragon Help for August 5 2009 AnyCorporation Gene Hansen Wolffe P O Box 3299 Minneapolis MN 67811 3299 Dear Gene am pleased to report that my team has reviewed the Western Region Report for this quarter As of July 29 2009 the total is 875 500 Please let me know your projected figures for the rest of Q3 As always don t hesitate to contact me at the number below Sincerely Sara Petersen Regional Sales Manager My Company Inc 202 965 5000 mobile 715 377 1925 fax 800 968 2231 sara petersen mycompany com Copyright 2011 Nuance Communications Inc All rights reserved 103 What s New in Version 11 Ellipsis dot dot dot triggers capitalization of the following word You can modify this default through the Vocabulary Editor s Properties button If your usage of ellipsis is mostly for the end of sentences as opposed to within
98. ext When the text is ready just say or click the Transfer button Dragon closes the Dictation Box and transfers your text to where you had the cursor To open the Dictation Box you can e Say a command such as Open Dictation Box e Use the DragonBar s Tools menu e Use its hot key Ctrl Shift d fz Ls Dictation Bo Here you can dictate and use commands including Correct lt XYZ gt and Delete lt XYZ gt when done say or click Transfer Be sure to see the Help for details about all you can do with this Box including customizing its display and behavior Text Settings There is a lot of flexibility around the Dictation Box In addition to changing its hot key in the Options dialog you can e Give its command one or more alternate names from the Command Browser to find the command you can filter for the word box with Global Commands selected in the Context list e Modify its appearance and behavior via its Settings button default font size positioning anchored or near the cursor whether it shows how many characters it contains TIP You can have different settings for different applications Also you can have multiple Dictation Boxes open at one time The Help contains more details Copyright 2011 Nuance Communications Inc All rights reserved 60 Dictation Box Se Arial 8 point AaBbYyZz Window position Anchor Automa
99. ext to the Full Text Control checkmark Take a moment to explore Dragon s restricted recognition modes which include Numbers Mode Spell Mode Command Mode and Dictation Mode Please see the Help for details beyond the ones below TIP Dictation Mode can be helpful if you want to dictate as quickly as possible Copyright 2011 Nuance Communications Inc All rights reserved 45 e Profile Tools Vocabulary Modes Audio Help Recognition Mode Normal Numbers Mode Dictating Numbers Exclusivel When you are about to dictate a sequence of numeric data consider switch on Dragon s Numbers Mode When in this mode the software tries to recognize everything it hears as number related or as a command Step 1 Say numbers mode on or choose Numbers Mode from the DragonBar s Modes menu Notice the status message in the DragonBar 123 Profile Tools Vocabulary Modes Audio Help Numbers Mode includes prices percentages commands Now that Dragon is in Numbers mode you can e dictate numbers and punctuation hyphen dollar sign For decimal point say dot or point e say new line new paragraph and space e say move up down left right lt number gt to move the focus in your document s lines or cells Step 2 To resume regular dictation you can say a command such as switch to normal mode or use the Modes menu Spell Mode Dictating Letters Digits and Other Characters The Spell Mod
100. for new mail opens your Inbox TIP In lists of messages of folders you can use navigation commands like move down 3 move up 9 As you create e mails you can move between fields by hand by saying Tab or Tab key or by saying the following the word field is optional and you can substitute go for move move to To field moves the cursor so that you can then dictate the recipient s address move to CC BCC Subject field move to Body field moves the cursor to the body of the e mail so that you can dictate the message Note If you wish to use Web based email such as Gmail be sure to familiarize yourself with Dragon 11 s support for Web browsers Internet Explorer and Mozilla Firefox Within Gmail you may also wish to explore the impact of switching from Gmail s Standard display to its Basic HTML display Key points about Dragon 11 and e mail vIn supported e mail programs the higher editions of Dragon provide many voice commands to perform tasks such as open message delete memo go to Subject v In e mail commands you can use the words message e mail memo or mail interchangeably v If you have Microsoft Outlook and your edition of Dragon supports them you can use direct commands the Dragon Voice Shortcuts like book meeting with lt contact s gt create message to lt contact s gt create email about lt subject gt and create task about lt subject gt no matter what application is active ther
101. hat you can also use the easier name to open the application Similarly you can open any item you see on your desktop including files and folders just say open followed by its name For instance to open an item called winter projects you could say open winter projects Here too it s helpful to have easily recognizable names To open the Windows Start menu say click Start or click Start menu this and other menus can be navigated by voice as you will see Resizing Windows and Switching Between Them To minimize an active window say click minimize or minimize window the window remains on your screen minimized as a taskbar icon To maximize enlarge to fit the screen an active window say click maximize If several windows are open on your computer you can change which one is active and in the foreground in several ways e Say list all windows then say or press the number of the desired window Note that particularly if many windows are open you may wish to specify an application by saying list windows for lt application gt for instance list windows for Internet Explorer Copyright 2011 Nuance Communications Inc All rights reserved 68 E List of Open Applications tsm Choose the window to activate You may say choose 1 or another number or double click the item ea DragonPad Document C4 Accuracy Assistant iGoogle Redirect Windows Internet Explorer 1 J Untitled Paint 2
102. he taskbar The Microphone s Commands and Sleep State One can turn off the microphone by saying the command microphone off There is no command to turn the microphone on given that when the microphone is off it can t hear anything There are however commands to put the microphone in and out of a sleeping state where it doesn t transcribe your words but it is still listening To try this turn the microphone on by clicking on its icon then say stop listening or go to sleep IMPORTANT For these and all voice commands there should be a brief silence before and after but none in the middle otherwise the program cannot recognize the command and instead transcribes the words For example make sure you say the words go to sleep together in a natural flow not go to sleep Copyright 2011 Nuance Communications Inc All rights reserved 37 Putting the microphone to sleep is useful when you need to put on hold Dragon for a moment However leaving it in that state for a long time is not recommended so do turn the microphone off if you will not be dictating for a while and are physically able to turn on the microphone manually TIP You can set Dragon to have the microphone asleep when your profile opens waiting for your command to wake up so that no manual action is needed to turn the microphone on To set this option by voice say open Dragon options then Miscellaneous then Have the
103. iations Expand contractions V Other numbers v Prefer 5 million over 5 000 000 US Social Security Numbers V Numbers if greater than or equal to 10 X Automatically add commas and periods Inserttwo spaces after period Al Allow pauses in formatted phrases Caps Lock key overrides capitalization commands Restore defaults Cancel Help Exercise 1 Dictate some phone numbers with and without area code no need to say hyphen Please call 607 585 3926 instead of 587 1239 Toll free directory 1 800 555 1212 Copyright 2011 Nuance Communications Inc All rights reserved 44 TIP By default Dragon applies its automatic formatting rules even if you pause within the segment the option Allow pauses in formatted phrases lets you turn this off If you need to dictate sequences of 7 10 or 11 digits and do NOT want them formatted as phone numbers one trick is to say numeral just before Exercise 2 Dictate the following address For the line containing the zip code just say Oakland California 9 1 2 3 5 Dragon automatically uses the postal abbreviation for the state and precedes it with a comma 127 Evergreen Terrace Oakland CA 91235 Exercise 3 Dictate the following dates Dragon automatically formats when you say for instance Monday July 16 2009 Tip You can change the default date format to one of the many fo
104. ictation style might become significantly more casual and the words he uses most frequently would be different Having multiple Vocabularies helps achieve optimal accuracy in different dictation types The documentation contains many details about creating and managing vocabularies This lesson presents the essentials Creating a New Vocabulary Creating a new vocabulary is very similar to customizing Manage Vocabularies your original vocabulary It starts in the Manage Vocabularies dialog box x Vocabulary General Large Step 1 Say Manage Vocabularies or use the DragonBar s Vocabulary menu Step 2 In the New Vocabulary window choose a descriptive name and enter it in the Name field From the drop down list choose the vocabulary on which you want your new vocabulary based what you see in the list varies if you have the Legal edition of Dragon me Dire ES Es ae em e If you want to create a vocabulary which already contains the custom words from your existing vocabulary choose this existing vocabulary from the list e g General Large e If you want to create a vocabulary which does NOT contain any of the custom words from your existing vocabulary choose the Base vocabulary Step 3 Dragon will then offer to run the Vocabulary Optimizer This automatic tool may take a while and is not as powerful as the other vocabulary tools Instead you can choose Cancel which exits the Vocabulary Optimizer Then you
105. ield Dragon brings up a dialog box to tell you that it doesn t know that word and will therefore guess its pronunciation this gives you a chance to catch any typo you may have made in the Spoken Form TIP Entries containing symbols digits or unusual spacing are particularly likely to warrant a Spoken Form If the written form of a word contains any punctuation consider providing a spoken form so that there is no doubt as to how the item will be pronounced If you add e mail addresses to the Vocabulary giving them a Spoken Form can make them quicker to dictate for instance Amy and John at yahoo dot com or even just Amy and John at yahoo for AmyT amp JohnB yahoo com Copyright 2011 Nuance Communications Inc All rights reserved 24 Deleting Words and Modifying Word Properties If you find that an item is not transcribed as you would like remember that it might need a spoken form or a longer entry in the Vocabulary and that Dragon may need to learn information about how frequently you use it and next to what words so it s useful to let Dragon analyze relevant documents and sent emails as well as to run the Accuracy Tuning process see the Accuracy Center Also particularly if the pronunciation contains non English sounds you may want to help the software with some acoustic training see Training Words You may also run into cases where a word you need is consistently transcribed as another word
106. ing to Dictate Controlling the Microphone The DragonBar and the Microphone Icon The Microphone s Commands and Sleep State The Importance of Hot Keys including Microphone On Off Starting to Dictate Your First Dictation Dictating Text and Punctuation Marks New Line and New Paragraph The Results Display and its Options Dictating Special Text Numbers Dates Addresses Units Copyright 2011 Nuance Communications Inc All rights reserved iii iii iv 10 13 14 14 15 17 20 22 25 27 27 29 30 31 31 31 32 35 Automatic Text Formatting During Normal Dictation Numbers Mode Dictating Numbers Exclusively Spell Mode Dictating Letters Digits and Other Characters The Spell Command Dictating characters within Normal Mode Correcting Dragon s Errors in Your Dictated Text The Correction Menu Correcting in the Spelling Window Using Playback to Aid Correction Deferring Correction Saving Recorded Dictation DRA Making Corrections to Someone Else s Dictation Editing Text by Voice Navigation and Selection Commands Direct Editing Bold Underline Italicize Capitalize Copy Delete Cut Full Text Control non standard fields and the Dictation Box Replacing and Inserting Words Formatting Text by Voice The X that Convention The Format That Commands Controlling the Operating Syst
107. is properly connected and positioned there may be a problem with background noise including subtle noises such as your building s temperature control system or with your audio hardware Click the Help button and see the Knowledgebase of technotes at support nuance com if needed e If it passed click Finish If once you resume dictating accuracy is still lower than expected see Improve my accuracy from the DragonBar s Help menu Training Individual Words You have learned to add new words and phrases to the vocabulary as well as to create Spoken Forms for items pronounced differently from the way they are written Spoken Forms are often the most efficient way to ensure accurate recognition If you suspect that Dragon needs help recognizing a tricky word particularly if it contains one or more sounds you cannot represent in a Spoken Form such as a rolled r you can acoustically train that word Copyright 2011 Nuance Communications Inc All rights reserved 93 Step 1 In the Vocabulary Editor locate the word you wish to train by entering it in the Written Form field If you have just added the word this will not be necessary as the word will already be displayed at the top of the list Step 2 Click the word in the list so it is highlighted then say or click Train The Train Words window opens Are you ready If you need to clear you throat do it first Click Go and read the prompt in your normal spea
108. ise it will show a list of commands that are not specific to one application In addition the Sidebar contains a hideable tab for mouse commands as well as a tab for custom commands a feature of the higher editions CAUTION By default the Dragon Sidebar is set to open automatically when your user profile opens If you typically keep many desktop items on the right side of your screen the Sidebar may move them like other Windows sidebars you may wish to rearrange your desktop items before the Sidebar opens or set your desktop to Auto arrange Step 1 Open the Dragon Sidebar Voice commands for this include open Dragon Sidebar show Dragon Sidebar and what can I say You can also use the DragonBar s Help menu Step 2 The Sidebar opens displaying some of the commands available in the current context as well as tips You can make it wider or thinner as well as access its links and tabs by hand or by voice One way to access details about the Sidebar and its usage is to use the question mark icon on the top right of the Sidebar You can also say a search keyword command such as search Dragon Help for Sidebar commands To access the tabs by voice you can say Dragon Sidebar Home Dragon Sidebar Global Dragon Sidebar MyCommands TIP To see commands beyond those presented in the Sidebar you can use the Help use the command search Dragon Help for or the speakable links in the Sidebar itself as well as
109. key to toggle the microphone between sleep and listening Key points about controlling whether Dragon listens v Dragon listens whenever its microphone is on Remember to turn the microphone off or put it into its sleeping state if appropriate when you are not dictating like before answering the phone speaking to someone or clearing your throat this is a simple but important habit you should develop quickly v Pressing its hot key is usually the fastest and most convenient way to turn the microphone on and off you can also click the microphone icon on the DragonBar or in the System Tray v You can change any of Dragon s default hot keys including the microphone s in its Options dialog say open options dialog then hot keys Copyright 2011 Nuance Communications Inc All rights reserved 38 v You can turn the microphone off by saying microphone off but then the mouse or keyboard need to be used to turn it back on You can say go to sleep or stop listening to put the microphone into a sleeping state and then say wake up or listen to me when you wish to dictate again v Microphone off stop listening go to sleep listen to me and wake up are all voice commands In order for Dragon to recognize and execute the desired action you must pause slightly before and after but not in the middle of the command Copyright 2011 Nuance Communications Inc All rights reserved 39 Starting to Dictate Your First Dictation
110. king the Properties button you can view or change the capitalization spacing and numeral properties of an entry In the Word Properties dialog box you can also choose one or even two alternate written forms For example you may prefer the spelling email over the hyphenated e mail Copyright 2011 Nuance Communications Inc All rights reserved 25 the ellipsis to NOT trigger capitalization of the next word Spoken form figure the word figure to be written as fig when before numbers as in fig 3 for instance Written form figure Normal formatting Insert la x space before and fa M space after Precedeby nothing gt and follow with nothing zj Formatthe nextword with normal capitalization X Format preceding numbers normally z and following numbers normally d Sample AA figure nny __ Lower case in titles Alternate form 1 _ Use alternate written form 1 fig Only use alternate written form 1 before numbers Alternate form 2 E Use alternate written form 2 Only use alternate written form 2 before numbers v l Cancel Restore defaults o ae re ee wal IMPORTANT You would also use the Word Properties dialog for the dictation command new line if you want it to trigger capitalization of the following word See Starting to Dictate Your documentation provides
111. king voice as if you were saying this word in the middle of a sentence Step 3 You may have to wait a second for this fren i acoustic information to be incorporated be patient Then you can say or click Done to piel ra close the Train Words window Aylin Written form Spoken form Aylin Daya Dodik Help Done amp Train Another Reading Text to Train Dragon Consider providing some reading for acoustic training after the first few days of practicing dictation by then speaking clearly into the microphone should be familiar and reading aloud text presented by Dragon should better reflect how one actually dictates If your speech presents a particular challenge for speech recognition due to a lisp or a strong accent for instance you should perform a reading for acoustic training as soon as possible Step 1 From the DragonBar s Audio menu click or say Read a text to improve accuracy You can also use the link in the Accuracy Center Step 2 When the Select Text window opens choose a text to read then click OK The General Training window will open Click Go to begin reading Copyright 2011 Nuance Communications Inc All rights reserved 94 Please select the text that you would like to read Success is a Journey Medium Reading Business Philosophy 4 Mark Twain Speech about Stage Fright Medium Reading Speech President Kennedy s Inaugural Address Medium Reading Histori
112. listing entries you want to add to the Vocabulary You can do it in any word processor as long as you can save this document as plain text e Have each entry on a separate line e Make sure everything is spelled capitalized and spaced correctly e To include a Spoken Form follow the Written Form with two backslash characters then the Spoken Form for example Grb II grab two 8 sample word list for workbook WordPad TEN Eile Edit View Insert Format Help Cee 66 amp oen B TAT By 24 Brown Fox Patterson amp WolffiBrown Fox Patterson and Wolff Brown Fox Patterson amp WolffiB F P W Richman amp Associates Inc Richman and Associates Inc John Buck Sullivan ohn Buck Sullivan sara Anderson Crystal Consortium sRNA sitna CINVisee Inventory coat outicoat out coat outs coat out coaters Explanation of Benefits EOB statements EOB Stats OTUC och tuck OTUCs oh tucks EAMR Eamer FANALYST Analyst HYPN Hyperion KNET Kay Net L50672034 L 506 Operations amp Equipment Plan OEP Op and Equip E Grb II grab two ls Step 2 Save this document as a txt file from the File menu choose Save As and depending on the word processor choose Text Document Text Only or Plain Text then close the file Copyright 2011 Nuance Communications Inc All rights reserved 28 Step 3 Repeat as necessary with other lists You may find it convenient to make several lists such as a list of friends and
113. ly have a Written Form left column but some also have at least one Spoken form an important feature as you will see Written form Spoken form if different amp Co and co Written form Spoken form 401 Dalmatians a hundred and one dalmatians 20th Century Fox twentieth century fox 4x4 four by four a cappella a few A dd a fortiori a href A Delete ala a la carte Train a la mode alot a lot of s a posteriori Help Display ng j Step 2 Open the Display drop down list located at the bottom and choose Words Containing Spaces Other Vocabulary displays include Words Containing Digits Words Containing Capitalization and Words with Special Properties By browsing these you can learn more about what the software uses to transcribe your dictation You also get ideas about what entries you might add or edit Adding Vocabulary Entries Words Phrases Acronyms You can quickly search for a particular Vocabulary entry by entering it in the Written Form field If it appears in the scrollable list it is already in the active layer of the Vocabulary If not say or click Add to bring it in CAUTION When adding an entry to the Vocabulary be sure to spell and capitalize it correctly Otherwise it will appear misspelled in your documents every time you dictate it Copyright 2011 Nuance Communications Inc All rights reserved 21 Some of the words i
114. mes of people consider nicknames and diminutives as well as formal names particularly for names that are very short or that can be spelled different ways for instance one might add Liz Hansen Elizabeth McGee Hansen Jennifer B Addams Jennifer Addams Jenny Addams Jenn Addams Judge Addams Scooter Addams This idea applies to more than just names Whenever you add an item to the Vocabulary think of its possible variations singular plural for nouns present past gerund for verbs Remember if something is not in the Vocabulary the software cannot recognize it so don t hesitate to add items even if you think you will not dictate them very often Exercise 2 Open a word processor such as DragonPad available from the DragonBar s Tools menu or from the command open DragonPad and start a list of Vocabulary entries relevant to you some suggestions are below Soon you will learn how to import these entries all at once e jargon and phrases specific to your profession such as distro site visit and non State e names of places facilities or organizations such as Building 52 or County Adoption Center e names of products such as MicroPore tape or Latex Exterior Semi Gloss e acronyms part numbers codes such as FICA 501c 3 or RX 7Oy e names of people coworkers clients friends relatives including full combinations for names that could be spelled differently Kristin Gene Steven McGregor Wolfe or are very
115. more details in particular take a look at the Help topics The Vocabulary Editor Dialog Box Deleting words and The Word Properties dialog box Key points about the Vocabulary Editor v You can access the Vocabulary Editor with a command like edit vocabulary through the Accuracy Center or through the Vocabulary menu of the DragonBar v In the Vocabulary Editor custom added entries are marked with a red plus sign choosing Custom Words Only from the Display drop down list allows you to see just the custom entries v You can locate an item by entering it in the Written Form field By using the Display drop down list you can also browse subsets like Custom words only and Words containing punctuation y Spoken Forms are an efficient way to help Dragon transcribe special words You can view many examples of Spoken Forms in the Vocabulary Editor In addition to clarifying pronunciation particularly useful for items that contain digits symbols or silent letters Spoken Forms can be used to allow the speaker to say something quite different and much shorter and easier than their associated written form you say just E O B stat for instance and Dragon types Explanation of Benefit EOB statement v A Vocabulary entry can have several spoken forms and can have one or two alternate written forms Copyright 2011 Nuance Communications Inc All rights reserved 26 v If a Vocabulary entry you d
116. n and in case of issues with hearing vision mobility and dyslexia No part of this document may be reproduced in any form or by any means electronic or mechanical including photocopying recording or by any information storage and retrieval systems without the express written consent of Nuance Communications Inc Nuance the Nuance logos the Dragon logos Dragon NaturallySpeaking NaturallySpeaking DragonBar and Select and Say are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other countries All other company names and product names referenced herein are the trademarks of their respective owners Part number 50 K61A 15020 Goals and Prerequisites Dragon NaturallySpeaking lets you speak naturally to perform actions such as creating or editing documents using e mail searching your computer finding on the Internet maps news images and more By reducing keyboard and mouse usage you can gain productivity AND avoid strain on your wrists shoulders neck and eyes This workbook aims to efficiently present what an end user should know not every aspect of Dragon the resources in Dragon s Help menu and on www nuance com contain many details It aims to help learn how to Type by voice naturally and efficiently which includes Dictating anything including prices dates phone numbers URLs symbols punctuation part numbers acronyms Roman numerals
117. n the Vocabulary Editor aren t single words Of course is listed So is as well as There are also names of people places products and institutions Mother Teresa Madison Square Garden KitchenAid Brigham and Women s Hospital Marine Corps Library of Congress Babe Ruth Accounts Payable George Washington Johnson amp Johnson Division I LAN Server These help the software resolve spelling and capitalization ambiguities if the Vocabulary didn t contain the phrase Mother Teresa dictating it would probably produce the transcription mother Theresa because the word mother is usually not capitalized and because Theresa is the more common spelling of the name Having the phrase in its Vocabulary helps Dragon know that the words Mother and Teresa are likely to occur together and hence helps Dragon choose the desired capitalization and spelling Also recognizing long sounds is easier than very short sounds A and the are acoustically very similar as are in and an Longer words like chrysanthemum contain more acoustic information We strongly recommend adding personal multi words this will later save you time since you will not have to adjust their spelling and capitalization after transcription Exercise 1 In the Vocabulary Editor search for a few familiar names such as your own first and last names your town company colleagues or relatives if necessary add them using the Add button TIP When adding na
118. ndscape e Print pages 3 to 7 Print the selection Print this page e View page layout Change view to print layout e Zoom to 50 percent Zoom to full page Change zoom to page width e Set page width to 8 inches e Show Hide paragraph marks e Double space the document Single space this paragraph e Set the font color to green in this line e Set background to yellow e Show word count Microsoft Word 2007 and the Ribbon Copyright 2011 Nuance Communications Inc All rights reserved 80 In addition to the Ribbon Interface which organizes items by tabs instead of menus Word 2007 introduced new capabilities for which Dragon now offers Natural Language Commands including the ones below Note To click the Office Button which replaces Word 2003 s File menu you can say Office Button Office Button menu e Open show document information panel Quick print file document Save document as PDF Encrypt file Add digital signature Mark the file document as final View open show the document management task pane Share the that this document file Common Tasks Go to Switch to Hide Open Display thumbnails Turn side by side view off on Add create insert a special character Add create insert a hyperlink chart Page Layout menu e Create add insert a watermark e Set the page color e For themes o View themes Set colors of theme o Change the font of that the this theme e For line numbering o Create add line num
119. o Formatting under the DragonBar s Tools menu The Help contains details about this Natural Punctuation option and the commands to turn it on and off IMPORTANT The location and behavior of the Results indicator can be customized from the Options dialog s View tab Many users find it most convenient to anchor the indicator to a place where it s unlikely to hide anything such as the bottom right corner of their screen to do that just check the Anchor checkbox close the Options dialog then drag the indicator to the desired place Below are other frequent punctuation marks you may want to say them out loud once before the next exercise Note in particular the ellipsis and the difference between dash and hyphen Remember that you can use the Vocabulary Editor to see punctuation and symbols with their existing spoken forms as well as to add your own spoken forms and to modify properties such as having no following space like the open quote open quote ellipsis or dot dot dot close quote amp ampersand or and sign open paren or open parenthesis dash close paren or close parenthesis hyphen TIP You don t always have to say hyphens thanks to its built in Vocabulary Dragon can automatically include hyphens in items such as 3 year old above mentioned after tax ad libbed ankle length anti infective as well as famous hyphenated names like Abdul Jabbar To see many you can choose Word
120. o appear on the screen this is normal How is this different from dictating to a person should try to provide clean input speaking naturally but without mumbling or trailing off CAUTION Do turn off your microphone when you finish dictating If your last sentence reads something like trailing off Microphone off you probably forgot to pause briefly before giving the command New Line and New Paragraph When typing you use your Enter key to start a new line or new paragraph With Dragon active you can still press your Enter key or any other key on your keyboard but you can also simply say commands like new line or new paragraph Note When you start dictating your new paragraph Dragon will capitalize its first letter automatically just like it automatically capitalizes after a period an exclamation point or a question mark By default Dragon does NOT capitalize the first word after you say the command new line TIP If you prefer new line to trigger capitalization you can change its default via the Vocabulary Editor since new line belongs to a special group of commands accessible there these so called dictation commands such as Cap Caps On and Numeral appear near the very top of the Vocabulary Editor s list with a blank Written Form field To find them quickly change the Display drop down list to Word with spoken forms Copyright 2011 Nuance Communications Inc All rights reserved 40 only
121. ocuments you designate for instance v If you have several Vocabularies you will be prompted to choose one when you start Dragon You can switch to a different Vocabulary later by saying open recent Vocabulary for instance v The Manage Vocabularies dialog lets you create delete open rename import and export Vocabularies it opens with the command manage Vocabularies or from the Vocabulary menu Copyright 2011 Nuance Communications Inc All rights reserved 97 Acoustic and Language Model Optimization Vocabulary customization and proper correction of recognition errors both help Dragon recognize your dictations more accurately Accuracy Tuning is a functionality you can use to further tune your profile s accuracy for your specific usage e t refines your User profile using the latest acoustic data archived from any corrections and acoustic training you performed e It uses text extracted from your previous dictations to add frequent word sequences to the Language Model Dragon s statistical information that predicts which words are most likely to occur when you dictate IMPORTANT if you have recently dictated in a very different sound environment such as an airplane you should not let Dragon perform acoustic optimization The Accuracy Tuning process becomes available once you have performed enough dictation correction and training Dragon will let you know once it has collected enough data for its automatic
122. of text stop playback and skip backwards or forward e The Transcribe button launches the transcription of recorded files see the documentation for details on transcribing spoken word recordings including using the Auto Transcribe Folder Agent Exercise 3 Dictate a detailed paragraph about the people you speak to most often Then select it and play it back If you find any misrecognitions use the Correction button hotkey or commands to correct them Key points about correcting recognition errors v Refining your profile using the features gathered in the Accuracy Center can prevent many recognitions errors since it will help Dragon be more familiar with how you sound and what words you use Be sure to explore the Vocabulary Editor and let Dragon analyze relevant documents for instance Although correcting misrecognitions can seem time consuming at first it will result in increased accuracy which in turn means that there will be fewer and fewer misrecognitions to address To use the second method described in this lesson the option Correct Commands Bring Up Spelling Window must be enabled Flow matters do not pause at all between correct and the misrecognized word s When the Spelling Window is open you can say choose n to pick the correct choice from the list If no choice is quite correct but one is close you can quickly modify it click it once or say edit and its number for instance edit 5 which brings it
123. on s Upgrade Wizard can automatically detect existing E coe profiles It is available any time from the Windows Start menu Chat Add E under Dragon NaturallySpeaking tools oreo Old Location User Profile IMPORTANT The Wizard will list ALL available profiles use its vente DEEANN Remove button as needed before clicking Next After the upgrade completes we recommend running Accuracy Tuning See the Help for details Number of user profiles to upgrade 3 Add Remove Next gt Cancel Help A series of screens will walk you through the profile creation process This includes indicating your microphone s type and verifying your sound system as well as general training an optional step where you read aloud for a few minutes so Dragon start adapting its acoustic model to the unique way you sound Here are important tips to help you achieve high accuracy right from the start e Consistency matters For best results create your profile in your normal environment with the same background noise and equipment as when you will usually do your dictations e f you want to test your microphone independently of Dragon you can use Sound Recorder a Windows accessory accessible from the Start menu usually located at the bottom left corner of the screen e f you already have a Dragon profile and want to use another type of audio input device add a source to your profile instead of creating a separate p
124. on t need competes for recognition with something you do need to dictate you can delete that entry from the Vocabulary Editor for instance Cassidy and Cassity To see the words that have been deleted from the vocabulary you can choose Deleted words only from the Display drop down list v You can view or change the special Properties of Vocabulary entries including spacing and capitalization for instance you may wish to change whether Dragon uses the spelling email or e mail whether the ellipsis and the new line dictation command trigger capitalization of the next word v Inthe Vocabulary Editor entries whose properties were modified are marked with the letter P in a blue square Copyright 2011 Nuance Communications Inc All rights reserved 27 Importing Lists of Vocabulary Entries You now know how to add words and phrases one by one in the Vocabulary Editor If you have many entries to add this is not the most efficient method particularly if you already have some relevant lists in electronic form Dragon s Word Import feature allows adding many Vocabulary entries at once even if they have Spoken Forms Observe the sample import list in the illustration below and identify the motivation behind each entry You can then make and import one or more lists of your own as described below To create and import lists of words Step 1 Create a document or edit an existing document
125. ong enabled on the Commands tab 01sec sec of Dragon s Options dialog v Enable mouse motion commands Speed V Enable HTML support Enable commands in HTML windows V Require Click to select hyperlinks in HTML windows __ Require Click to select menus and controls v Enable Web search commands Enable Desktop search commands Display search text before performing search Enable Email and Calendar commands Enable Cut shortcut command V Enable Delete shortcut command V Enable Copy shortcut commands Copyright 2011 Nuance Communications Inc All rights reserved 67 Opening and Closing Programs and Windows To close the active window you can say click close To start a program by voice you can say start or open immediately followed by the name of the application For instance start DragonPad open Internet Explorer start Notepad start Paint or start Windows Explorer TIP Do you need to say start Word start Microsoft Word or start Microsoft Office Word 2007 In the Start Menu on your Windows taskbar look in Programs Some programs require clicking a series of submenus Whatever the final submenu is called is the name Dragon may expect except for popular applications listed in the Help for these shorter names are supported If you find the listed name inconvenient you can create a shortcut to the application and rename that shortcut to something easy once you have done t
126. ons dialog and drag the indicator to the desired place You can also change how long it remains on the screen Speaking in longer continuous phrases provides contextual clues and thus helps Dragon choose between homophones like right and write or to and two Punctuation is part of the dictation context it has an impact on recognition accuracy Two very frequent dictation commands are new paragraph which creates a blank line and new line By default new line does NOT trigger capitalization of the following word you can change that through the Vocabulary Editor s Properties dialog Your very first dictated words may take a moment to appear on the screen This is normal Copyright 2011 Nuance Communications Inc All rights reserved 43 Dictating Special Text Numbers Dates Addresses Units As you saw in your first dictation Dragon NaturallySpeaking automatically inserts spaces between words It also follows spacing and capitalization rules for example it inserts a space after close quote but none after open quote and it capitalizes at the beginning of sentences and paragraphs In this lesson you learn about contextual automatic formatting that allows you to naturally dictate prices times dates abbreviations contractions units of measure street addresses e mail addresses URLs ISO currency codes and other special text You also learn about Spell Mode and other recognition modes Automatic
127. or 77 euros in dollars A key advantage of these Web search shortcuts is that like the desktop search shortcuts they can be used anytime no matter what program is currently active on your screen they are very convenient time savers NEW In Dragon 10 search shortcut commands executed the search automatically In Dragon 11 you can edit the search string first the new Edit Search Keywords dialog lets you revise replace or augment your dictated keywords The option is now on by default for Web and Desktop search commands If you turn this option off you may not see any action on your screen right away after giving one of these search commands this is normal since the search itself needs a moment to complete The following covers actions often done in HTML pages and work with supported Web browsers Mozilla Firefox and Microsoft Internet Explorer There are many more commands please see the Help Navigation Say go to address to go to the address bar after entering a URL say go there or press Enter Say go back or go forward to click the Back or Forward buttons say go home to access the homepage Say add to favorites to add the current site to the Favorites list Say refresh page or reload page To stop a page load you can say stop loading Say page down or start scrolling down to see more of the web page You can then say stop scrolling Accessing a specific item on a Web page Note For all these commands if
128. orm the exercises in this workbook you should have basic familiarity with e Using Microsoft Windows to start or exit applications open or save files maximize windows close dialog boxes copy or move items browse to folders cut and paste etc e Simple word processing concepts such as bullets font size and font style bolding and italicizing right aligning and centering etc Copyright 2011 Nuance Communications Inc All rights reserved 3 Table of Contents Goals and Prerequisites Efficiency and Hands Free Usage Table of Contents Creating a User Profile About dictation sources including recorders A first opportunity to adapt your profile s vocabulary Scheduling Dragon s periodic tasks Before your profile opens caution with desktop icons Important options Natural Language Commands and Speed vs Accuracy Learning More and Getting Help The Dragon User s Guide The Accuracy Center and Accuracy Assistant The Help and Performance Assistant The Dragon Sidebar What Can Say Why Personalizing the Vocabulary is Important Customizing the Vocabulary Using the Vocabulary Editor Adding Vocabulary Entries Words Phrases Acronyms The importance of Spoken Forms Deleting Words and Modifying Word Properties Importing Lists of Vocabulary Entries Customizing the Vocabulary from Existing Documents Customizing the Vocabulary from Your E Mail Start
129. orrect text using commands like correct lt xyz gt see Full Text Control called Select and Say in previous versions For the exercise below the content of the spreadsheet is not important Step 1 Open Excel say open document and locate E Microsoft Excel sample Expense Report xls the relevant xls file or use a blank file i Eile Edit View Insert Format Tools Data Window Help PDF Creat fe Step 2 Say move to cell C7 or Charlie seven Step 3 Dictate your full name into the cell Expense Report As you dictate the cell background turns pale yellow 4 ji indicating that Dragon is doing a Quick Edit n 11 Monday Tuesday Wednesday Thursday_ 12 Date 13 Business Purpose 14 15 16 Breakfast 4 95 17 Lunch 18 Dinner Let s practice correcting recognition errors so Dragon can learn from them Step 1 Say move to cell C 13 or Charlie 13 Dictate some text that is likely to contain unknown words such as Travel to Ashtabula to provide support for Sporkatron Inc Step 2 Correct one of the recognition errors Leave the remaining errors as they are so you can practice coming back to this cell and correcting them later Step 3 Say move down one to go to cell C14 Dictate some additional text that is likely to contain new words such as related to last week s trip to Kenmawr training Moosehart Insurance Now
130. ortcuts for E mail X Y Keyword Filter No filter selected Include Global Commands Task Pane book an appointment a meeting about something Mode create an appointment a meeting about something i create an e mail a mail note a message to someone Sp mag create a mail note about the something amp Script create a mail note on the something Manage create a message about the something create a message on the something Browse create a task about on something IP o ol J create an e mail about the something gt or create an e mail on the something z schedule an appointment a meeting about something chs Blipsis schedule create book an appointment a meeting with someone fa Show All send an e mail a mail note a message to someone g send a mail note about the something gt Back to List send a mail note on the something Pid View Edit Script send a message about the something send a message on the something Training _ send an e mail about the something B Tran send an e mail on the something tod Train Later to someone a Train List Cor Bowser Grouse Y Keyword Filter Include Global Commands Task Pane Mod move to the folder name
131. p 2 The tool will detect supported e mail programs installed on your computer and display their names this may take a moment Check the box of the e mail program s you want Dragon to analyze here Step 3 Use the checkboxes to indicate whether you want Dragon to only look for contact names to potentially add to the Vocabulary or whether you also want Dragon to adapt its statistics based on your sent mail The option to Improve from my f e mail writing style will adapt the statistical language model it is recommended EXCEPT if what Choose Options you sent in that email program E mail sources contains another language Name Last Scan Lotus Notes Microsoft Outlook Note OwWindows Mail The analysis may keep Dragon V Add contact names from e mail to the vocabulary recommended busy fora while especially the jyilmprove my speech files from my e mail writing style first time later on it will go recommended much faster if you choose the option button Consider e mail written since my last scan Consider e mail written since my last scan Consider all e mail IMPORTANT when you start this process your e mail program may bring up a message box for you to allow Dragon to access it if you have several windows open this message may not be visible initially because it is under another window Step 4 After its analysis the tool will display what it identified as potentially usef
132. paste it in the DragonPad and save it from there or whether it offers a way to extract plain text it could be called export or save as outline for instance Also if essential text only exists as PDF or in paper form consider using Optical Character Recognition software such as OmniPage to convert into one of the accepted formats Step 1 Locate some electronic documents you have written think of reports letters memos proposals As long as they are similar to what you intend to dictate you can also use documents written by someone else The more closely these documents match the dictation you will usually be doing the better Step 2 Spell check the documents if necessary since Dragon would detect misspellings as unknown words In addition remove any foreign language sections that might be present Then make sure the documents are closed The Help contains more details on this tool including how to best prepare documents for analysis Now that you have a sample of text similar to your intended dictations let s designate this sample for analysis If you obtain more documents later you can designate them to Dragon later Step 3 Say switch to DragonBar then vocabulary to open the menu then learn from specific documents There are other ways to do by voice or by hand H Add Words from Document Make sure that the box Preview the list of unknown words is checked and click Next This
133. pause the Results box automatically stretches out e The contents of the Results Box sometimes change as you speak what first appears there may not be what is inserted in your document since Dragon sometimes revises its original guess based on subsequent words Dragon uses the everything it hears between two pauses to best choose what exactly it should transcribe this is particularly important for words that can be spelled in different ways like to and too If you speak single words or only a few words at a time the software has few or no contextual clues For this reason long continuous utterances can be recognized more accurately than short ones and long words better than short ones IMPORTANT Try to formulate your sentences and commands before you start dictating them This can be challenging at first particularly for those who have been thinking through their fingers for years but you ll develop the habit once you see what a difference it makes Copyright 2011 Nuance Communications Inc All rights reserved 4 Exercise 3 Dictate a paragraph of some four sentences on today s weather For now ignore any errors Did you forget to dictate punctuation in this paragraph It can be harder to remember when we are composing out loud but with practice it will become second nature TIP You can take advantage of Dragon s option to automatically insert commas and periods as you dictate see Aut
134. periment with giving format commands as you dictate and afterwards finally read The Grapes of Wrath It was TERRIFIC Although it is long read it surprisingly quickly TIP To undo the last action say undo that This is equivalent to Undo in the Edit menu or the keyboard shortcut Ctrl z Key points about formatting documents v The X that commands apply to the current selection or if there is no selection to the last utterance what was dictated since the speaker last paused v As with all Dragon commands you must pause briefly before and after saying these formatting commands v You can repeat delete that or scratch that up to 10 times to delete the last things you said you can also say scratch that 3 times scratch that 7 times For deleting the end of your dictation up to a particular word the command resume with can be very efficient v To undo the last action you can say undo that which is equivalent to press control z Copyright 2011 Nuance Communications Inc All rights reserved 66 Controlling the Operating System and Applications Dragon NaturallySpeaking can do much more than type and format your dictated text it lets you start programs open desktop items switch between open windows maximize or minimize windows choose menu and submenu items navigate dialog boxes voice click buttons voice press keys move the mouse pointer and much more without to
135. programs Dragon now recognizes shorter names for popular Windows programs For example now you can say Open Microsoft Word rather than Open Microsoft Office Word 2007 Shift Ctrl mouse click voice commands Dragon provides new voice commands for pressing the Shift and Ctrl keys by voice in conjunction with right or left clicking the mouse These options provide greater flexibility with certain Windows programs More file formats for use with digital recorders Playback options added to the Text to Speech Options control playback rewind fast forward speed in and volume in Recognition History shows commands and timestamps The Recognition History window displays the utterances Dragon recognized in the current session It now shows which utterances were recognized as commands and provides a timestamp for all utterances You can also store recognition history information in text files which may be useful if you need to contact Support Copyright 2011 Nuance Communications Inc All rights reserved 106 Index accents 3 13 Accuracy Tuning 5 87 90 91 92 Acoustic Optimization 5 91 acronyms iii 13 15 age 2 audio system event 2 backup 92 96 Boilerplate Commands 78 80 choose all 41 Command Browser 10 12 52 57 59 62 65 69 70 74 80 81 82 83 84 contractions 37 Correction menu 42 Dictation Box 51 dictation command 19 20 37 dictation sources 3 DRA file 47 editions 2 iii
136. r custom commands makes it quick and easy to locate and manage them later It s also a very good idea to use the Description field to note a comment a reminder v Names for custom commands should be memorable intuitive easy to pronounce phrases Avoid names that could be used as dictation such as single words v The Name Editor lets you add lt variables gt in command names to provide synonyms or variations using lists you define yourself or existing lists such as 1to10 v In the Professional and Legal editions you can add fillable Fields to your boilerplate commands to create DragonTemplates which can be navigated and filled out by voice v The Command Browser allows you to rename modify clone delete export and import custom commands Copyright 2011 Nuance Communications Inc All rights reserved 92 Performing Audio Checks and Acoustic Training As described earlier personalizing Dragon s vocabulary is a small investment of time that makes a big difference in how accurately the software can work for you In addition when misrecognitions do happen using proper correction technique allows Dragon to learn from its mistakes In certain cases you may also want to perform additional acoustic training to improve accuracy This lesson presents how to train individual words or phrases and how to bring up a training text to read aloud as well as how to use the Microphone Check a short but important process
137. rect access to the Options dialog s Correction tab By default the Correction menu also appears when you use the command select lt xyz gt Correcting in the Spelling Window Some users prefer the Spelling Window to be the default interface for Correction in order to be able to act directly if Dragon doesn t show their desired transcription in its choice list instead of having to use spell that from the Correction menu This requires making changing one of the options on the Correction tab of Dragon s Options dialog Here is one way to do this say open Dragon options then say Correct commands bring up Spelling Window or click that option s checkbox With this option set saying commands that start with correct opens the Spelling Window So do the Correction button on the expanded DragonBar and the Correction hotkey the numeric minus by default As you will see there are many ways to indicate in the Spelling Window what should have been recognized including spelling out individual characters hence the name Spelling Window Copyright 2011 Nuance Communications Inc All rights reserved Contact person amp Correction Menu Say Choose followed by a number Choose 1 Mattison Choose 2 Maddison Choose 3 Matteson Choose 4 Madisons Choose 5 madison Choose 6 mattison You can also say Spell that if you don t see your choice above
138. rmats offered on the Auto Formatting options dialog Monday July 16 2009 10 15 09 say slash 11 7 2013 say hyphen Exercise 4 Dictate the following sentence or a similar one containing a price Read the price as forty dollars and ninety cents Dragon will automatically format it with the dollar sign and dot Suggested retail price 40 90 Exercise 5 Dictate the following sentence or a similar one containing a URL Pronounce the URL w w w dot the best business dot com Dragon will automatically remove the spaces between words Please visit www thebestbusiness com for more information Exercise 6 Dictate the following e mail addresses Remember for e mail addresses you frequently dictate adding them to your vocabulary will ensure that you can dictate them very quickly and with high accuracy Laura_Miller aol com say Laura underscore Miller and at or at sign customerservice electricalexperts com customer service at sign electrical experts dot com The Restricted Recognition Modes There may be times when you wish to do a special kind of dictation giving only commands or only dictation or entering many numbers or characters in a row when inputting figures or product codes into a database for instance Version 11 of Dragon includes a persistent indication of the current recognition mode on the DragonBar n
139. rofile Open the DragonBar s Profile menu and choose Add audio source to current User Profile Details are below Step 1 Connect your microphone all the way in and position it correctly If using a headset adjust its size so that it feels stable and comfortable it should not press your glasses The microphone s listening side must face the corner of your mouth not the front about an inch away It must not touch your hair or catch breathing sounds Bend the boom if needed You might experiment a bit to find what works best for you When you use Dragon aim for consistency in your microphone position IMPORTANT NOTES e Noise canceling microphones only listen on one side check that your microphone s listening side is parallel to your face not tilted up That side is often marked by a raised dot or the word TALK which on some models is not visible unless you lift the foam cover slightly Copyright 2011 Nuance Communications Inc All rights reserved 7 e f your model has a mute switch make sure it is in the ON position 7 Audio System Event The system has detected an audio device e Some computers after you connect a microphone connection event automatically bring up a small window associated with Los n Right Panel i i 5 x Description Black Jack this audio system event That window may be hidden behind other windows Before closing this window verify Please choose a supported function
140. rors Dragon s Help contains many details about the different ways to perform it including by keyboard You can choose when to perform corrections If you look at your screen while dictating and you notice that Dragon just got a word wrong it s usually best to finish your train of thought before you correct that misrecognition you may want to at least finish your paragraph That being said if the misrecognition affects a word which is likely to appear many times in your document it s a good idea to correct it as soon as possible TIP Be sure to take advantage of how Dragon 11 lets you directly address a specific word or phrase in your text When you give a command such as correct lt xyz gt lt xyz gt representing the word or phrase you wish to correct and Dragon finds several matches for xyz Dragon will place a small number next to each match so you can say the number of the desired one if you wish to affect all matches at once you can say choose all If you want the numbers to go away you can say cancel click our mouse or just keep dictating Also you may want to explore your application s capabilities for replacing including specific capitalization the illustration below is from Microsoft Word 2010 Find Replace Go To Find what Replace with Search Options Search All E Match case E Match prefix E Find whole words only E Match suffix E Use wildcards
141. ry based on text it finds in your My Documents folder as well as on sent e mails Feel free to skip that step but be sure to use Dragon s more targeted and powerful tools as soon as possible after profile creation finishes Dragon s scheduled tasks are designed to help improve accuracy over time Be sure to schedule them for a time when your computer will be on not asleep or hibernating but Dragon will not be running this includes running in QuickStart mode Please see the Help for more information Copyright 2011 Nuance Communications Inc All rights reserved 15 Learning More and Getting Help Dragon NaturallySpeaking offers so many tools commands and features that it would be impossible to cover them all in detail in this workbook This lesson presents several ways to find more information as you start using the software be sure to take advantage of the available resources Note that we welcome comments about this user workbook and all aspects of Dragon s documentation and user interface User Guide Tutorial Tip of the Day Help menu Performance Assistant Sidebar Please use the Feedback Feature Request form at www nuance com dragon feature request IMPORTANT By default the Dragon Sidebar is set to open automatically when your user profile opens If you typically keep many desktop items on the right side of your screen know that the Sidebar may move them like other Windows sidebars Before the Sidebar opens you may wi
142. s containing punctuation in the Vocabulary Editor s dropdown list Display You can prevent Dragon from entering a hyphen by pausing or saying spacebar where the hyphen would be Exercise 4 Dictate the following sample if any recognition errors occur ignore them for now These lessons remind me that practice makes perfect Who said this Confucius When it comes to speech recognition software truer words were never spoken TIP At the moment when one turns off its microphone off Dragon may still be working on the last sounds it heard Be patient remember this is an on off toggle so pressing the microphone hotkey again would actually tell Dragon to wake up Copyright 2011 Nuance Communications Inc All rights reserved 42 Key points for your first dictation v What you dictate is transcribed at the insertion point the blinking vertical bar the place where characters would appear if you started to type Before you dictate make sure that the desired window is not just visible but also has the focus To modify how Dragon indicates that recognition is in progress use the View tab of the Options dialog to bring up this dialog you can say open Dragon options To avoid situations where the Results indicator the little Dragon icon or the stretching box prevents you from seeing something on your screen you can anchor it check the Anchor checkbox then close the Opti
143. s reserved 72 v To click menus buttons and other controls you can say what you see you can choose to say click right before or not v You can voice press any key by saying press or type followed by the name of the key v Dragon 10 offers commands to search your computer for items containing the keyword s you specify these commands take advantage of the indexing done by software like Google Desktop which must be running on your computer For instance to find all indexed e mails containing the words Canada and budget you can say search email for Canada budget Copyright 2011 Nuance Communications Inc All rights reserved 73 Using Dragon NaturallySpeaking with the Internet Below are some commands for common Internet related tasks The Command Browser lists many more and the Help contains a lot of detail about using your voice on the Web and about Web related Dragon options TIP Dragon includes commands you can say anytime to perform general Web searches Web searches in specific categories maps news products images videos or searches in certain specific sites like Wikipedia You could say for instance search images for chrysanthemum to see images found for that word by your default search engine You can even take advantage of capabilities of specific engines one example is Google s conversions and calculations as in search Google for 53 percent of 1100 and search Google f
144. s the default process which presents the text one prompt at a time The Help contains details on the Without prompting alternative which presents the text as one whole document for you to read at your own pace from the screen or from a printed page Step 8 Click the Go button bottom left and proceed through the training text by reading it exactly as it is displayed Once you finish reading a prompt Dragon will automatically present the next one The words will turn gray once Dragon has heard them but there is no need to wait for this to happen just speak at your normal pace clearly and naturally TIP During acoustic training Dragon learns how you sound when you dictate therefore using the same tone pace and volume you are likely to use day to day will help Dragon recognize your future dictations most accurately Saying punctuation isn t necessary during this reading but it s a good idea to say at least the periods to get into the habit Later you will learn to dictate all punctuation and symbols Take your time Try to read naturally but precisely what is on the screen If Dragon needs to hear you re read something a yellow arrow will show you where to resume The Redo button lets you move the arrow back which you may want to do if you realize you just misread something If for any reason you have trouble with a particular word use the Skip button If you need to take a break cough or sneeze
145. see the word lunch highlighted Say an early dinner gt The sentence should now read get together for an early dinner 2 Say select noon gt You should now see the word noon highlighted Say six o clock gt The sentence should now read We could meet at your office at 6 00 Copyright 2011 Nuance Communications Inc All rights reserved 61 3 Say select in through week gt The words in Boston for a few days next week are highlighted Say in your area on Tuesday gt The sentence should now read I will be in your area on Tuesday Let s say we now want to add a few words inside this paragraph 4 Observe the insertion point s current position Say insert after dinner then say if you have time 5 Say insert before exclamation mark observe the move then say comma I hope TIP If after doing some editing in your text you need to remove trailing white space you can use commands such as backspace or delete next character for a single space A good trick is saying backspace combined with a number backspace 5 is like pressing the backspace key 5 times Dragon s many selection and navigation commands can help you quickly edit text whether or not this text was created by voice Below is another exercise to be performed entirely by voice but remember that for optimal productivity in daily work you can use a combination of voice and keyboard mouse Exercise 2 Look at the following text di
146. see when you click the File tab in Home Insert Page Layout References Mailings Review View led Save E Save As lt ili gt ee RF Open E Search previous results p 7 Match similar words Close oF Information about Document2 Permissions Anyone can open copy and change any part of this document E Search titles only a Protect A Windows 7 note In Windows 7 WordPad has an unnamed button instead of a File menu To click it you can say application menu Copyright 2011 Nuance Communications Inc All rights reserved nE xX at Tf you re unsure of the name of a feature you can hold your mouse pointer over A Contents Index Search the graphic displaying the feature until the name appears Type m ine words b search for Using the QIT ribbon office 2010 gt s i aes a ha Ae Here s example of how the ribbon looks when you click the Home tab in Microsoft l List Topics Display Word k Select topic Found 2 W i u Qi Document icrosoft Wor Title Location F Home Insert Page Layout References Mailings Review View Using the Microsoft Off Dragon H 1 B K jne a AEn What s Newin Dragon Dragon H 2 a Wh m a r 82 Dictating and editing in Microsoft Excel You can use Dragon to dictate and edit content into Microsoft Excel spreadsheets Many Excel specific commands are built into the higher editions the Dragon Sidebar window shows some
147. sh to rearrange your desktop items or set your desktop to Auto arrange The Dragon User s Guide The latest User s Guide is available as a PDF on the Nuance website along with other resources When viewing the PDF file you can click chapter headings to jump to specific topics and you can print out sections as well as the entire file The Accuracy Center and Accuracy Assistant The most important features and tools of Dragon are accessible directly from the DragonBar s menus The Accuracy Center offers a central location to access many of them and get guidance on which one to use when Step 1 Say Open Accuracy Center You can also click the DragonBar s Help menu or say Switch to DragonBar then Help or Click Help then Improve my Accuracy Step 2 Click the link that interests you You can also say its name immediately preceded by the word click Require click for HTML is an option enabled by default in new Dragon 11 profiles Enabling it helps prevent unintended recognitions See the Commands tab of the Options dialog TIP You can activate links without saying their whole name for instance instead of add a list of words to your vocabulary you could say just add a list The link Which tool to use first opens the Accuracy Assistant which presents a set of questions to help determine what you can do to increase accuracy in a given situation The Help and Performance Assistant The DragonBar s Help menu giv
148. t the accuracy is not as high as usual you can access Dragon s Microphone Check through DragonBar s Audio menu or the Accuracy Center or by saying a command such as Check Audio You can improve the overall accuracy of your dictations by reading aloud one of Dragon s acoustic training texts you can go through the DragonBar s Audio menu or the Accuracy Center Consider reading at least one training text as soon as possible Copyright 2011 Nuance Communications Inc All rights reserved 95 Creating and Using Multiple Vocabularies Every Dragon NaturallySpeaking user automatically has at least one Vocabulary The Professional Legal and Medical editions of Dragon allow you to have several Vocabularies although it is relatively rare for a person to need more than two or three The advantage of having several Dragon vocabularies is being able to customize each one to perform best for very different topics or different styles of dictation For instance suppose an architect uses Dragon to dictate business letters and site reports but also frequently uses it to write a newsletter for his community theater group In his work related dictation he might use formal business language and mention technical terms and brands of construction materials He might want to add the abbreviations for building codes as well as the names of clients contractors and other contacts he mentions in his work When writing for his theater group however his d
149. t utterances you can repeat scratch that or specify a number of times scratch that 3 times scratch that 8 times etc but the command resume with can be most efficient bold that italicize that underline that Version 11 also lets you say lt verb gt lt xyz gt restore that removes all bold italics underline formatting from the segment left align that right align that center that justify that copy that and cut that you can also use lt verb gt lt xyz gt paste that hyphenate that puts hyphens in the spaces within the segment compound that removes spaces between words in the segment bullet unbullet that make sure you are familiar with how your particular application handles bullets Copyright 2011 Nuance Communications Inc All rights reserved 64 TIP The Command Browser s Keyword Filter lets you explore additional command wordings for the application s you frequently use For instance in Word and WordPerfect you can say turn bullets on and turn bullets off Mode Browse Help Context WordPerfect 10 Y Keyword Filter bulleted xj E Task Pane change this that it to bulleted format that bulleted a eee aa format that bulleted format that bulleted and Script format that bulleted and bold boldface a Manage format that bulleted and italic italics format that bulleted and bold italic italics format that bullete
150. that you are out of the cell practice going back to it and correcting the error s in it Step 1 Say move up one to move back to cell C13 Say a correct lt xyz gt command to correct another of the errors Dragon made Notice that the cell again turns yellow Continue correcting the text until it is accurate Step 2 Say apply You are no longer in Quick Edit mode the cell you were editing is still selected Now let s practice entering numeric data rapidly into a row Step 1 Say move to cell B16 or move to cell Bravo 16 to move to the Breakfast row Dictate a numeric value such as six dollars and fifty cents Copyright 2011 Nuance Communications Inc All rights reserved 84 Step 2 Say move right one to move to the next Breakfast entry Fill in the rest of the row Copyright 2011 Nuance Communications Inc All rights reserved 85 Key points about editing cells in Excel v You can navigate between cells using absolute commands such as move to cell A1 or relative movement commands such as move up one move right two etc If you want to mention a cell in a command such as move to cell D5 or select cell B3 through cell H3 be sure to say the word cell You can speak the letters as alpha bravo Charlie etc instead of A BC If you wish to modify and add to the existing content of a cell move to that cell then say Edit Cell or Press F2 the insertion point will appear at the end of the cell s content and
151. the cell will now have a blue background If you say commands like New Line and New Paragraph these commands are executed within the cell If you just move to a cell and start to dictate what you dictate will overwrite the existing content You can use Dragon commands like select lt xyz gt correct lt xyz gt and insert before lt xyz gt to edit and correct text in a cell To complete entry and move down one cell say press Enter To cancel entry and remain in the cell say cancel or press Escape Saying apply completes entry into a cell and leaves the focus on that cell exiting Quick Edit mode Copyright 2011 Nuance Communications Inc All rights reserved 86 Boosting Productivity with Custom Commands In previous lessons you learned various built in voice commands to perform actions such as formatting text searching the Internet creating a new e mail creating a new appointment The higher editions of Dragon also allow the creation of custom commands There are several types of custom commands this workbook presents the Text and Graphics type which allows you to define boilerplate for Dragon to paste wherever you utter the command As the name indicates this boilerplate can contain graphics such as logos scanned signatures maps Quick and easy to create Text and Graphics commands provide considerable time savings and convenience In editions Professional and Legal you can even include fields in them a ver
152. ther For instance if B40 were recognized as before tea you would say correct before tea Exercise 2 Dictate uncommon words such as nicknames or product names until a few misrecognitions appear Use the Spelling Window and practice spelling out what you actually said as well as editing from the list TIP Inthe Spelling Window Backspace and Delete commands should be used instead of scratch that especially if Press Key commands are used Using Playback to Aid Correction Sometimes especially if you dictate a significant amount of text before correcting you may not remember exactly what you actually said Dragon s playback feature is very helpful in these instances You can take advantage of it in several ways If you see that a certain word or phrase appears incorrectly use the correct command to open the Spelling Window Once it appears click or say Play Back to hear the recording of your voice as you dictated that text It may be that in fact you had misspoken or mumbled this happens to everyone particularly near the end of the day In that case close the Spelling window you can say click cancel and dictate the word s again TIP You can have playback occur automatically with Correction On the Correction tab of the Options dialog check Automatic Playback on Correction This is particularly helpful as you first learn to use Dragon you may want to turn it off after a few weeks of practice You can also use the playba
153. tically position Dictation Box near the cursor Settings for application Firefox Copy C Do not copy Type keys lt Ctri c gt 0 Use Windows Copy command Paste Type keys lt Ctritv gt 5 Use Windows Paste command Simulate keystrokes Show character count Keep transferred text in clipboard when the Dictation Box is closed Restore Defaults Cancel Help Replacing and Inserting Words The select commands are very useful when you wish to change some of the text on your screen As you would with mouse or keyboard you select the relevant segment then you overwrite it by dictating or typing For instance if your text reads 100 Main Street but you wish to change it to 500 Washington Street say select 100 Main pause 500 Washington TIP For larger passages take advantage of select line select lt start gt through lt end gt select paragraph The command resume with can also be very efficient as an equivalent of selecting then deleting what you have just dictated up to a particular word be sure to read about it in the Help and try it out Exercise 1 Practice overwriting by voice Observe then dictate the following paragraph will be in Boston for a few days next week and would love to get together for lunch We could meet at your office at noon I ll be staying at the Madison downtown give me a call Talk to you soon 1 Say select lunch gt You should
154. timal settings for speech recognition see http support nuance com compatibility e We recommend first using Dragon for real time transcription because this gives you a chance to practice dictating and punctuating your thoughts since you get feedback in real time from what you see Dragon transcribe as you dictate It also gives you the opportunity to personalize your profile for instance by adding personal jargon or nicknames and letting Dragon analyze representative text This prevents many recognition errors More on this important notion further in this workbook IMPORTANT if you already have a Dragon profile and want to use another type of audio input device add a source to your profile instead of creating a separate profile open the DragonBar s Profile menu and choose Add audio source to current User Profile This is important Having sources withina New Dictation Source ml profile enables the same Vocabulary to be i p used and refined each time you use ictati Dragon no matter which audio input device you use As you will learn personalizing the Vocabulary early and v7 Open the new dictation source now often is one of the keys to getting Dragon s full benefits Cancel Step 6 Next Dragon checks your audio system and calibrates the volume setting Click Start Volume Check at bottom left and read aloud the text in the gray box in a clear but natural voice Punctua
155. tion is not required here but feel free to say it to get into the habit When Dragon lets you know it has heard enough click Next The next screen is Copyright 2011 Nuance Communications Inc All rights reserved 10 similar click its start button and read aloud Dragon then verifies that your sound system is acceptable for speech recognition For details see Help and the technotes at support nuance com Step 7 Sco oe a a Dragon will adjust your volume Dragon needs to listen to you read some text aloud for 10 seconds Make sure your microphone is plugged in and positioned correctly then select the Start Volume Check button While you are reading this the computer will adjust your microphone volume settings and then beep to signal that the process is complete Speak into the microphone as if you were talking to a friend in person It should only take about ten seconds to complete this step If you do not hear the beep start reading again from the beginning until you do Start Volume Check lt Backs Nex cancer If you did not choose to skip the initial training reading Dragon then presents a prompt Click Go then say the short sentence displayed When the Select Text box appears choose one of the texts and click OK If you wish to read another text later you can do so from the DragonBar s Audio menu or from the Accuracy Center The following describe
156. titles only _ A Key points about Vocabulary customization v As soon as you have created a User profile you can start dictating but note that taking a moment to start customizing the Vocabulary for you is a good investment to make right away since it helps Dragon get it right the first time including spelling capitalization and spacing and it needn t take much of your time Personalizing the Vocabulary early and often is strongly recommended The following pages will show you how v Dragon offers many simple and powerful Vocabulary tools to allow you to make your dictations faster and more convenient Copyright 2011 Nuance Communications Inc All rights reserved 20 Customizing the Vocabulary Using the Vocabulary Editor Dragon s Vocabulary Editor lets you view what can be transcribed from the computer s active memory it also allows you to add new entries as well as edit existing entries including their Spoken Forms and Properties Let s take a look inside the Vocabulary and discover the Vocabulary Editor s interface Step 1 Say Edit Vocabulary you can also use the DragonBar s Vocabulary menu or the Accuracy Center The Vocabulary Editor opens its scrollable window lists the entries currently in Dragon s active Vocabulary Take a moment to scroll through the list You will see names of people places institutions and products as well as common words phrases and abbreviations Most entries on
157. to click the Office Button Fes equivalent to the File menu of earlier Office versions is Office button With Office 2010 Microsoft introduced some changes to the applications interface in particular it introduced the File Tab The other tabs can be accessed by voice by just saying their name but for the File Tab you must Copyright 2011 Nuance Communications Inc All rights reserved 69 say file tab or click file tab For details on Dragon 11 s support for Office 2010 please see the Help remember that you can search it directly by naming search keywords in a command such as search Dragon help for open quote office 2010 close quote and the resources on www nuance com Dragon Help or x HE 4g ao If you re unsure of the name of a feature you can hold your mouse pointer over al Contents Index Search the graphic displaying the feature until the name appears Type in the word s to search for Using the ribbon office 2010 X Here s an example of how the ribbon looks when you click the Home tab in Microsoft List Topics Display Word k e 9 OS o Document2 MicrosoftWord Home Insert Pagelayout References Mailings Review View AaBbCcDc AaBbCcDc AaBbC Paste TNormal T No Spaci Heading 1 Select topic Found 2 Title Location F Using the Microsoft Off Dragon H 1 What s Newin Dragon Dragon H 2 Calibri Bod 11 A x B I U abe x
158. uching the mouse or keyboard Of course when Dragon is running you can still use your mouse and keyboard Mouse keyboard and voice are just three input options Use whatever is fastest and easiest for a given task Let s start with a very frequent task made fast and easy thanks to Dragon searching your computer Keyword Searching the Computer Available in the higher editions the Dragon Voice Shortcuts for Desktop Search help speed up a process many of us go through very often finding information that we know is somewhere on our computer At anytime no matter what application is currently active on your screen these commands let you launch the search for items containing the keyword s you specify They use indexing software including Google Desktop freely downloadable from Google s website They have flexible wordings the Command Browser lets you see all the possible ways to say them and can be general search computer for lt xyz gt lt xyz gt being any word or words or specific e Search emails for lt xyz gt searches for the keyword s lt xyz gt in just the e mails indexed on your computer Search the documents for lt xyz gt searches just the indexed files e Search the history for lt xyz gt searches just the indexed Web pages visited Note Comecon Commands View Hotkeys These Desktop search Pause required before commands commands can be disabled or i Shot L
159. ul additions The rest of the process is similar to the analysis of specific documents you can uncheck items edit items and train items acoustically if you wish then Dragon adds to the Vocabulary the checked items plus adapts its language model to the word frequencies observed if you opted for that Copyright 2011 Nuance Communications Inc All rights reserved 33 Increase Accuracy Train Words Words OAbhishek OAliprandi Dano OAntonetto OBagnol OBahamontes OBarberis OBarquet OBasche Summary Microsoft Outlook 412 contacts were found Y 260 words were added to your vocabulary Y Adaptation of your writing style completed successfully Click Finish to close this wizard Key points about customizing the Vocabulary from e mail v Dragon can quickly adapt its Vocabulary from your use of e mail in Lotus Notes Microsoft Outlook Outlook Express or Windows Mail thanks to a tool available in its Vocabulary menu and Accuracy Center Increase Accuracy From E Mail v This tool performs two functions it finds and lists potentially useful contact names to add and it also analyzes your sent e mails to adapt to the writing style i e to refine the word usage information in the Vocabulary s Language Model v Use this tool as soon as possible then launch it every so often so Dragon can learn from any new emails or contacts you have created Remember that Dragon needs to know a
160. ull Text Control indicator is green Managing Custom Commands After you create commands you may wish to edit them If your phone number changes for instance you may want to edit commands containing it You may also want to rename delete or copy commands A tool called the Command Browser lets you search for commands as well as manage your custom commands In the Professional and Legal editions deleting renaming modifying exporting and importing custom commands can be done through its Manage mode as follows In the Premium edition see the Script mode Step 1 Say open Command Browser You can also use the link in the Tools menu Step 2 On the Mode section of its Task Pane click Manage or choose it from the Mode menu Step 3 Open the Group drop down list If you created a separate group as suggested earlier its name will appear here choose it Otherwise the commands you made will be under User defined Step 4 The Command Browser now displays only the commands in the specified group listing them by availability You can use the symbol to expand the display Step 5 Check the box next to the desired command then click Copyright 2011 Nuance Communications Inc All rights reserved 90 To Script which at that point will be available in the Task pane This takes you to the Command Browser s Script display which shows all the modifiable commands Step 6 With your command fe Comm
161. use a docking station you may get better results if you connect the microphone to the USB port on your laptop itself not on the station Copyright 2011 Nuance Communications Inc All rights reserved 9 About dictation sources including recorders The Help provides details on using special dictation sources such as portable devices and the Hardware Compatibility List on the Nuance website contains specific notes from Nuance s testing such as the recommended settings for specific recorder models The Nuance website also contains resources on recorder usage Recorders can be particularly useful to transcribe notes dictated after a meeting class or field inspection If your recording was very rough or if it contained voices other than yours consider the practice of echoing you dictate while listening to the recording pausing it as needed Dragon works with one voice at a time so you cannot transcribe interviews or meetings directly Before using Dragon with a recorder note that e Some digital recorders come with special software to manage recordings including transferring them from recorder to computer and converting their format if necessary Check your recorder s documentation and install its software if required e You will want to be familiar with your recorder s essential functions starting and stopping recordings for instance and make sure the recorder is set with the correct time and date as well as op
162. ust one way to control whether Dragon can listen or not Below is a screenshot of the Floating DragonBar with its titlebar off and the microphone turned on a a vi e Profile Tools Vocabulary Modes Audio Help y Recognition Mode Normal TIP The microphone icon is also available in the system tray on the Windows Taskbar usually in the lower right near the time display You may want to check that your operating system does not hide it among other icons The illustration below is from the Notification Area Icons section of the Control Panel in Windows 7 D A gt Control Panel All Control Panel Items Notification Area Icons Search Control Panel Select which icons and notifications appear on the taskbar If you choose to hide icons and notifications you won t be notified about changes or updates To view hidden icons at any time click the arrow next to the notification area on the taskbar Behaviors Dragon NaturallySpeaking for Windows apts k Show icon and notifications Turn Dragon s Microphone On Power 51 min 11 remaining Show icon and notifications Network Not Connected Wireless networks are avail Show icon and notifications Volume Speakers 22 Show icon and notifications E so E Only show notifications Symantec Endpoint Protection Turm system icons on or off Restore default icon behaviors E Always show all icons and notifications on t
163. will cover its most important aspects Key points about getting started with Dragon 11 v Each person who wants to dictate with Dragon first needs to have his or her own User profile Creating one is a short process guided by a series of screens Profiles from versions 10 and 9 can be upgraded to version 11 thanks to the Upgrade Wizard Make sure your microphone is properly connected and positioned and the appropriate dictation source is selected The online Help contains details on special sources like recorders and wireless microphones In the higher editions of Dragon you can add a dictation source to an existing profile for instance if after using Dragon with your USB microphone you wish to also have Dragon transcribe what you dictate into a digital recorder Whatever source is used you will benefit from the same vocabulary customization special words and phrases pronunciations etc Starting with a regular source is recommended before you use Dragon with a recorder When reading the acoustic training text speak clearly but naturally using the same volume pitch and pace you are likely to use day to day Try to read what is prompted as if you were dictating it Use the Pause button if you need to clear your throat or speak to someone When its microphone is on Dragon listens to every sound coming from the microphone s listening side During profile creation Dragon can perform a basic adaptation of your profile s vocabula
164. wizard will improve your accuracy by adapting to your documents a writing style and adding new words to your vocabulary Add Words from Documents Checking the box Adapt to writing style will make Dragon l learn frequency information _ Find known words with unknown capitalization which increases accuracy since it V Preview the list of unknown words helps differentiate between homophones like world and W Adaptto writing style whirled Leave this box checked unless you only want to harvest potential custom words Chena errant clas Nor for instance if the text is very different from your normal style Ban Re or contains a foreign language Cancel Copyright 2011 Nuance Communications Inc All rights reserved 30 Step 4 On the Add Documents box click Add Document On the resulting window locate and select the relevant document s then click Open ou can select multiple files at once by holding eC Gio Ee down the Ctrl key or by pressing Ctrl A the Windows Organize _ New folder Oe keyboard shortcut to select all kere Cee Arange bs Foder J Downloads Recent Places E Desktop JL TsupportnuancecomSymantec and beta build SB Libraries J microsoft D Documents J MS SR2003 ProfileSaveRestore 1 Music JL My Stationery 5 Pictures JL OneNote Notebooks amp Videos JL SIDEBAR CUSTOMIZATION a amp Homegroup J texts to test analysis tools Delphine J
165. y easy way to create templates that can be both created AND navigated by voice Creating Boilerplate Commands Text and Graphics Type Step 1 Open the MyCommands Editor you can say add new command or choose Add New Command in the Tools menu Step 2 Think of a name for your command and enter it in the MyCommand Name field IMPORTANT The command s name is the phrase you will say to cause the command to execute Choose it well It should be easy to remember and easy to say like Paste Signature Block and Enter Home Directions e Choose a descriptive meaningful name as opposed to a name like macro 3 e Make it neither long nor short between 2 and 5 words is usually best Avoid single words and phrases you may need to dictate e Use words that are easily pronounced and recognized all words in the command name should be in the Vocabulary and avoid symbols for instance use number instead of otherwise Dragon would expect to hear number sign or pound sign when you say the command Step 3 In the Description field enter some information about your command This is optional but it helps remember any important details about the command its intent when and where you might use it The following step applies only to the higher editions of Dragon Step 4 Optionally choose a group In the Group field you can highlight and overwrite the default Creating custom commands groups can l

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