User manual
Contents
1. Menu list File Delete file Delete section Priority high normal Lock EOL Index set clear Author Work type Delete all File information Record Profile Line in Record notification beep Edit mode Encryption Voice activation Brightness Backlight Appearance Record lamp Language Beep Acoustic feedback Power save Date amp time Slide switch Auto backspace Device information Format card USB charge USB audio Hands free mode Diagnosis file Reset settings Noise reduction EN 25 English File menu Delete file Delete individual files from the device gt Delete a file p 18 Delete section Delete part of a file gt Delete part of a file p 18 Priority high normal With the priority setting option urgent recordings can be pri oritized during transcription You can select High the i symbol is displayed or Normal The default value is Normal File lock and priority p 22 Lock EOL Use the file lock function to prevent important files from being accidentally deleted and mark them as finished File lock and priority p 22 Index set clear Index marks can be used to mark certain points in a recording as points of reference gt Index marks p 20 Author Work type One or more keywords such as the authors name or a work type can be assigned to every recording Keywords can be used to identify recordings and automatic file routing in Philips SpeechEx2. Display in the classic mode Note he position of the symbols may vary depending on the model the mode and the selected functions 1 BZN Voice activation is on When voice activated recording is enabled recording will start when you begin speaking When you stop speaking the recorder will automatically pause recording after three seconds of silence and resume only when you begin speaking again Voice activated recording p 20 2 Recording quality I QP SP MP3 PCM G Recording profile Dictate Meeting e Speech recog nition W Personal The recording profile presets recording parameters such as recording quality and file format microphone sensibility and the microphone mode gt Profile p 26 4 Edit mode B Overwrite recording M Insert recording Append recording gt Add to or overwrite a recording p 16 OA File is encrypted gt Encryption p 27 Ow A foot switch is connected to the docking station The recorder can be used for hands free recording and transcription by connecting the optional Philips foot switch to the docking station gt Hands free recording and transcription p 22 Q Battery charge level The bars indicate the battery level When the recorder is charged the bars keep scrolling until charging completes ll The priority level of the recording is set to high gt File lock and priority p 22 9 WA EOLIFile lock The recording is marked finished
3. Please note that some features are only available on certain models Symbols used Tip his symbol identifies information that helps you to use your device more efficiently and simply his symbol indicates notices which you must observe when handling or operating the device Caution his symbol warns of damage to the device and possible data loss Damage can be caused by improper handling his symbol warns of danger to persons Bodily injury or damage could be caused by improper handling 2 Your digital dictation recorder We are delighted that you have chosen a Philips device Visit our website for comprehensive support such as user manuals software downloads warranty information and more www philips com dictaton Product highlights Easy to use out of the box solution Elegant metal carrying case for portability Quick set up with innovative meeting microphones 360 degree sound pick up for optimal recording Built in wire storage and length adaptation e Expandable through cascading Automatic file download via USB for quick transcription e Exchangeable memory card for unlimited recording High recording quality in DSS MP3 and PCM format Built in motion sensor for automatic microphone selection Robust stainless steel casing for extra durability Large color display and clear user interface for easy intuitive operation Docking station for fast battery chargin
4. Battery lifetime up to 27 hours of recording QP mode up to 200 hours standby e Charging time full charge 3 hours Security e Realtime file encryption Encryption standard Advanced Encryption Standard AES or Rijndael Algorithm with 256 bits Device lock with pin code Green Specifications Compliant to 2002 95 EC RoHS Lead free soldered product Operation conditions e Temperature 5 45 C 41 113 F e Humidity 10 90 non condensing Specifications Product dimensions W x D x H 53 x 123 x 15 mm 2 1 x 4 8 x 0 6 inches Weight 117 g 4 1 oz Federal Communications Commission notice This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation Modifications The FCC requires the user to be notified that any changes or modifications made to this device that are not expressly approved by the manufacturer may void the user s authority to operate the equipment Cables Connections to this device must be made with shielded cables with metallic RFI EMI connector hoods to maintain compliance with FCC rules and regulations Canadian notice This Class B digital apparatus meets all requirements of the Canadian interference causing equipment regulations Avis Canadien Cet appareil num rique de la c
5. Directional focus on the right microphone and filter sounds from the side 360 degrees records sounds in all directions ue Meeting optimized for the recording of multiple sound sources such as meetings and conferences with a small num ber of people Recording quality MP3 Stereo Microphone sensitivity Meeting high Microphone mode in hand 360 degrees Microphone mode on desk 360 degrees Dictate optimized setting for the recording of a sound source close to the device Recording quality DSS QF Mi crophone sensitivity Dictate medium Microphone mode in hand Directional Microphone mode on desk 360 degrees Speech recognition optimized for subsequent editing using speech recognition software Recording quality DSS OP Microphone sensitivity Private low Microphone mode in hand Directional Microphone mode on desk 360 degrees All recording profiles can be customized with Philips SpeechExec software Advanced configuration p 24 Line in If you connect an external microphone to the device the record ing source will switch automatically and the devices microphones will be turned off Set the line in option depending on the external source e Off connect an external mono or stereo microphone On connect an amplified recording source e g a stereo system Record notification beep Enable disable a beep tone indicating recording is about to begin Edit mode You can
6. To stop recording move the slide switch to the MM STOP position 20 EN Index marks Index marks can be used to mark certain points in a recording as points of reference 1 To add an index mark press F1 Index during recording or playback L he index number is displayed for one second L gt Up to 32 index marks can be set per file 2 To locate an index mark press while the recorder is in stop mode gt Selecting a file p 17 3 To delete an index mark play fast forward or fast rewind to the index mark to be deleted While the recorder is in stop mode press F2 Menu and select File gt Index clear Assign keywords author ID and work type One or more keywords such as the authors name or a work type can be assigned to every recording Keywords can be used to identify recordings and automatic file routing in Philips Spee chExec software Keywords must first be set up with Philips SpeechExec software gt Advanced configuration p 24 By default the keyword category Author with the keywords DPM8900 and empty and the category Work type with the keywords Memo Letter Fax and Report are available Assign an author name 1 While the recorder is in stop mode press F2 Menu and select File gt Author L a list of author names is displayed Press to select an author name 3 Press F2 OK to assign the selected author name to the recording As
7. mode and the LED lights in red while recording 6 Insert mode insert additional recording without overwriting existing recording in a file L The Bil symbol is displayed in the information bar at the top of the screen when in insert mode and the LED lights in green while recording Overwrite mode overwrite a previous recording starting from any point within the file L gt No symbol is displayed in the information bar at the top of the screen when in overwrite mode and the LED lights in red while recording Press to select the file into which the insertion should be made When using the insert or overwrite mode play forward or rewind to the position where the insertion should be made To start recording point the microphone toward the sound source and move the slide switch to the 6 REC position L gt The LED lights in red in overwrite or append mode or green in insert mode while recording To stop recording move the slide switch to the W STOP position When the remote control is connected the recording function of the slide switch on the recorder is deactivated When you edit the recording quality of the original recording is used The Insert recording mode is not available when the recording format is MP3 or PCM Playback Selecting a file 1 Press while the device is in stop mode L gt The position indicator jumps to the end of a file L The position indicator jumps to the star
8. modifications repair modification of the product or failure to meet the operating and maintenance instructions provided by the manufacturer MPEG Layer 3 audio coding technology licensed from Fraunhofer IIS and Thomson Licensing This user manual is a document with no contractual nature We accept no liability for changes mistakes or printing errors PHILIPS Specifications are subject to change without notice 2013 Speech Processing Solutions GmbH All rights reserved Philips and the Philips shield emblem are registered trademarks of Koninklijke Philips N V and are used by Speech Processing Solutions GmbH under license from Koninklijke Philips N V All trademarks are the property of their respective owners Document version 1 1 2013 11 21 Document number 5103 109 9776 2
9. symbol is displayed 3 lo make changes to the file unlock it by pressing the EOL button e Philips SpeechExec software can be configured to download only those files from the device to the computer that are marked finished Locked files are deleted when the memory card is formatted or the delete all files function is used 22 EN Hands free recording and transcription The recorder can be used for hands free recording and tran scription by connecting the optional Philips foot pedal LFH2210 to the docking station In this operating mode you can control the recording and playback functions with the foot pedal Tip Use the auto backspace feature to jump back the configured number of seconds in the recording when restarting playback To activate the auto backspace feature press F2 Menu on the recorder while the recorder is in stop mode and select Device gt Auto backspace Hands free recording 1 Make sure that the docking station is NOT connected to a computer via USB 2 To activate the hands free recording feature press F2 Menu on the recorder while the recorder is in stop mode and select Device gt Hands free mode gt Dictate 3 Connect the foot pedal to the food pedal port on the rear side of the docking station and place the recorder in the docking station Ly he im symbol is displayed in the information bar at the top of the screen 4 Press the middle pedal of the
10. Register your product and get support at POCKET MEMO www philips com dictation DPM8900 English 3 Italiano 93 Deutsch 33 Francais 123 Nederlands 63 Espafiol 153 PHILIPS Table of contents 1 Important Safety instructions Rechargeable battery Memory cards Hearing protection Legal restrictions on recording Recycling About this user manual Model specific features and diagrams Symbols used 2 Your digital dictation recorder Product highlights What s in the box Overview of the recorder Start up screen Overview of the docking station Overview of the remote control 3 Get started Connect the docking station Connect the remote control Connect and position the meeting microphones Install the recorder Insert and eject the memory card Charge the battery Charge using the docking station Charge using the USB cable Power on off Initial installation process Set the language Set the date and time Power save mode 4 Use your recorder Recording Record settings O O O O O Ui Ui Ui Ui Ui Create a new recording Add to or overwrite a recording Playback Selecting a file Playback a recording Adjusting playback speed Quick search Delete Delete a file Delete part of a file Delete all files Use more of your recorder Voice activated recording Index marks Assign keywords author ID and work type Assign an author name Assign a work type Instructions File lock and priority Hands free recording and transc
11. a and recordings The manufacturer s war ranty does not cover loss of data resulting from user actions Do not perform any maintenance operations that are not described in this user manual Do not disassemble the device into its component parts to carry out repairs The device may only be repaired in authorized service centers Rechargeable battery If the battery is mishandled it can burst cause a fire or even chemical burns Observe the following cautions Do not disassemble Do not crush and do not expose the battery pack to any shock or force such as hammering dropping or stepping on it Do not short circuit and do not allow metal objects to come into contact with the battery terminals e Do not expose to high temperature above 60 C 140 F Do not incinerate or dispose of in fire Do not handle damaged or leaking batteries Charge the battery only in the recorder Keep the battery out of the reach of small children Keep the battery dry Only Philips rechargeable Li ion batteries ACC8100 and no others can be charged in the device Replace only with the same or equivalent type Remove the battery from the device if it will not be used for an extended period of time The device can be damaged by leaking batteries Do not remove the battery from the device while it is recording If you do this data may be damaged or lost Device malfunctions may also occur Batteries contain substances that ma
12. and protected from being deleted gt File lock and priority p 22 EN 9 English Microphone mode Directional mode La 360 degree mode The microphone mode is preset by the selected recording profile to suit the recording conditions Profile p 26 he microphone mode can be controlled by the integrated motion sensor The motion sensor senses when the device is placed on the desk or held in the hand and sets the microphone mode accordingly a Slide switch indicator Q2 Sensitivity level indicator for voice activated recording gt Voice activated recording p 20 13 Current function of the function key F1 F2 F3 Level meter indicator 45 Keyword area e One or more keywords such as the author s name can be assigned to every recording Keywords can be used to identify recordings and automatic file routing gt Assign keywords author ID and work type p 21 Index mark indicator gt Index marks p 20 7 Instruction indicator gt Instructions p 21 Position indicator of current playback recording File length Current recording playback time Q1 File name Q3 Current file number Total number of files 10 EN Overview of the docking station 1 Docking port 2 Charge indicator light G Download indicator light M USB port Micro USB connection for the computer 6 Foot pedal port Connect the Philips foot control LFH2210 optional for hands free dictation and tran
13. cording e To switch between USB mode and hands free mode double click the right pedal of the foot pedal and then hold the pedal for about 1 second EN 23 English Use Philips Speech Exec software Download recordings to the computer With USB mass storage support the recorder is automati cally displayed as an external drive when it is connected to the computer It can then be accessed easily with any program as a regular drive Philips SpeechExec software Windows version only can be used for advanced configuration of the recorder automatic download conversion and routing of files Note Use Philips SpeechExec software for automatic download con version and routing of files For detailed information about SpeechExec software refer i Wei arcconaine Wanna recorder to the SpeechExec help 2 Start Philips SpeechExec Pro software 3 Connect the recorder to the computer using the USB cable a eno E Aton or the docking station Philips SpeechExec software provides a wizard that guides users 4 through the configurations and settings of the device The wizard assists in configuring time format sound feedback voice activated recording display appearance recording profiles keywords and file download to the computer N 1 Connect the recorder to the computer using the USB cable E p or the docking station By default the recordings on the recorder will be down loaded automatically to the computer and mo
14. e damaged or lost Philips uses approved industry standards for memory cards but some brands may not be fully compatible with your device Using an incompatible memory card may damage your device or the memory card and can corrupt data stored on the card When a new unformatted memory card or a memory card that was formatted by another device is inserted the recorder will display a prompt to format the memory card Formatting a memory card erases all data on the card Be fore formatting the memory card make backup copies of all important data stored on the card The manufacturers war ranty does not cover loss of data resulting from user actions Formatting the memory card on a computer may cause incompatibilities with your device Format the memory card only on the device Recording and formatting is not possible if the memory card is in read only mode locked 14 EN Charge the battery Charge using the docking station 1 Place the recorder in the docking station L he recorder starts charging Ly The charge indicator light flashes green while the battery is being charged L he charge indicator light changes to solid green when the battery is fully charged Charge the battery for 3 hours before first use he device may become warm when the battery is being charged he maximum battery capacity will only be reached after several charging discharging cycles 2 Your record
15. e the device into its component parts to carry out repairs The device may only be repaired in authorised service centers Display device information 1 In stop mode start up screen press F2 Menu and select Device gt Device information L gt General device information is displayed serial number model number firmware version of the device 2 Press F1 Back to return to the stop mode Memory formatting Caution Formatting the memory deletes all recordings and files saved on the device 1 In stop mode start up screen press F2 Menu and select Device Format card 2 Press F3 Enter then press F2 OK to confirm the formatting Tip Press F1 Back to cancel the operation 30 EN Updating the firmware Your device is controlled by an internal program called firmware As a part of ongoing product maintenance the firmware is upgraded and errors are corrected It is possible that a newer version an update of the firmware has been released since you purchased the device In this case you can easily update your device to the latest version Caution 1 Connect the device to the computer using the USB cable or the docking station 2 Download the firmware update for your model from the website www philips com dictation onto your computer 3 Copy the new firmware file to the root directory of the device 4 Disconnect the device from the computer L he firmware is automatical
16. ec software gt Assign keywords author ID and work type p 21 Delete all Delete all files simultaneously from the device Delete all files p 12 26 EN File information Display information about the current file such as file number file name assigned keywords barcode information recording date and time Record menu Profile The recording profile presets recording parameters such as recording quality and file format microphone sensibility and the microphone mode to suit the recording conditions The profiles symbol is displayed in the information bar at the top of the screen Personal customize all settings Recording quality set the file format and the quality of the recording bit rate The higher the recording quality the bigger the file and the less recordings you can create gt DSS SP dss mono 13 7 kbit s DSS QP ds2 mono 28 kbit s MP3 Stereo mp3 stereo 192 kbit s PCM Voice wav mono 353 kbit s PCM Stereo way stereo 05 kbit s Microphone sensitivity adjust the recording sensitivity to avoid recording background noises and to adapt to the recording environment Meeting high sensitivity Dictate medium sensitivity Private low sensitivity Microphone mode the microphone mode can be controlled by the integrated motion sensor The motion sensor senses when the device is placed on the desk or held in the hand and sets the microphone mode accordingly
17. ected to a computer via USB 2 To activate the hands free transcription feature press F2 Menu on the recorder while the recorder is in stop mode and select Device gt Hands free mode gt Transcribe 3 Connect the optional Philips foot pedal to the food pedal port on the rear side of the docking station and place the recorder in the docking station L gt he symbol is displayed in the information bar at the top of the screen 4 Press and hold the left pedal for fast rewind When rewinding reaches the desired position release the pedal b Press and hold the middle pedal to fast forward When forwarding reaches the desired position release the pedal 6 Press the right pedal to start playback The behavior for starting and stopping playback depends on the setting of the switch on the underside of the foot control N Neutral position Press and hold the right pedal for playback When the pedal is released playback is stopped e Toggle position Press and release the right pedal to start continuous playback Press the right pedal again to stop playback e f the docking station is connected to a computer you can switch between USB mode and hands free mode In USB mode the recorder is displayed as an external drive on the connected computer The function is only available when the switch on the underside of the foot pedal is in the IN position and the recorder is in the stop mode and at the end of the current re
18. edit an existing recording by overwriting a part of it or inserting additional recording Add to or overwrite a record ing p 16 Encryption Recordings can be encrypted in real time using the Advanced Encryption Standard AES or Rijndael Algorithm with a key length of 256 bits AES provides a very high degree of security and has been approved in the USA for the most highly classified government information Encryption must be set up with Philips SpeechExec software Advanced configuration p 24 Encrpytion is only supported for files in DSS Pro format When encryptionis activated the kl symbol is displayed in the information bar at the top of the screen Encrpyted files can only be played with Philips SpeechExec software The device itself can be assigned a PIN code to protect against unauthorized use or file playback Voice activation When voice activated recording is enabled recording will start when you begin speaking When you stop speaking the device will automatically pause recording after three seconds of silence and resume only when you begin speaking again gt Voice acti vated recording p 20 EN 27 English Display menu Brightness Adjust the brightness of the display The brightness level of the display will affect how quickly the device consumes battery power Backlight Set the length of time the device waits before turning off the display s backlight Auto adjusts the brightness o
19. er is now ready to use Charge using the USB cable 1 Plug the USB connector into a USB port on your computer 2 Insert the micro USB plug into the USB port on the recorder Power on off The recorder is turned on and off by sliding the ON OFF switch When using it for the first time you will be prompted to set the language date and time The recorder switches itself off automatically if no key is pressed within a pre set period of time gt Power save mode p 15 Initial installation process The initial installation process starts when first using the device or possibly if there has been a long interruption to the power supply The date and time entered are saved with each recording as the recording time Set the language When using the recorder for the first time you will be prompted to set the language 1 Press to select your language 2 Press F2 OK to confirm Set the date and time After selecting the language the recorder will prompt you to set the current date and time 1 Press to change the value for the year month or day 2 Press F3 Next to advance to the next entry 3 After setting the day press F3 Next to advance the set tings to the correct time 4 Press to select a 12 hour or 24 hour clock and to change the value of the hour and minute settings and AM or PM if a 12 hour clock is selected b Press F2 OK to confirm the date and time L The recorder is
20. f the display automatically and turns off the display s backlight after 8 seconds 8 sec default 20 sec On Appearance Select a display mode Advanced default Classic gt Start up screen p 9 Record lamp Enable disable the LED light Language Set the language for the devices user interface English Deutsch Francais Espa ol Italiano gt Set the language p 15 28 EN Device menu Beep Enable disable key and signal tones Acoustic feedback Allows you to listen to the recording while forwarding or rewinding Quick search p 18 Power save Set the length of time before the recorder will enter into power save mode 1 min 5 min default 10 min 15 min Off gt Power save mode p 15 Date amp time The date and time entered are saved with each recording as the recording time gt Set the date and time p 15 Slide switch You can customize the functionality of the slide switch By default the slide switch is set to International Position Interna Philips Philips German tional classic 1 e 4 4 2 4 gt e gt e E O 3 gt E O E O gt e 4 lt gt EOL and REC STANDBY buttons switch functionality Auto backspace Move the slide switch briefly to the lt 4 REW position to jump back the configured number of seconds in the recording Off default 1 sec 2 sec 3 sec 4 sec Device information Display information about the device such serial nu
21. foot pedal to enter record standby mode To start recording press the right pedal of the foot pedal The behavior for starting and stopping recording depends on the setting of the switch on the underside of the foot control N Neutral position Press and hold the right pedal for recording For short pauses release the right pedal T Toggle position Press and release the right pedal to start recording For short pauses press the right pedal of the foot pedal again To continue recording press the right pedal of the foot pedal again b To stop recording press the left pedal of the foot pedal To continue recording repeat step 4 6 Press and hold the left pedal of the foot pedal for fast rewind When rewinding reaches the desired position release the pedal 7 When recording is stopped press the right pedal of the foot pedal to start playback The behavior for starting and stopping playback depends on the setting of the switch on the underside of the foot control N Neutral position Press and hold the right pedal for playback When the pedal is released playback is stopped T Toggle position Press and release the right pedal to start continuous playback Press the right pedal again to stop playback 8 Double click the left pedal of the foot pedal during recording to finish lock EOL the current recording and create a new file Hands free transcription 1 Make sure that the docking station is NOT conn
22. g and hands free recording Light and motion sensors for extended battery life What s in the box PHILIPS Recorder PHILIPS Pouch Remote control CL Power adapter Software DVD 4 meeting Splitter cable microphones USB cable Battery pre installed Memory card pre installed User Manual p User manual EN 7 English Overview of the recorder 1 LED light Red device is recording in overwrite or append mode Green device is recording in insert mode Yellow data is being transferred to from the computer 2 Microphones G Screen 4 Function keys F1 F2 F3 e Select the function displayed on the screen directly above the key Or File navigation in stop mode Volume control during playback Menu navigation 6 EOL File lock Priority e Mark a file as finished and protect it from being deleted Prioritize urgent recordings during transcription 7 Slide switch REC BI STOP PLAY lt 4 REW ON OFF 9 Speaker Open the battery cover a Docking station connector 12 USB connector e Micro USB connection for the computer 13 Memory card slot Fast forward FWD W 45 MIC External microphone socket stereo Jack plug 3 5mm EAR Headphone stereo jack plug 3 5mm socket Remote control socket Start up sereen Index Menu New Display in the advanced mode sna cs Ka e D a ea US
23. he splitter cable 3 For optimal recording quality position the microphones on the table so that all participants are not more that 2 meters or 6 5 feet away from the microphone For large meetings the operating range can be extended by joining together and connecting three microphones on each of the two microphone sockets of the splitter cable 2 5 m 8ft Install the recorder Note Charge the battery for 3 hours before first use The battery is pre installed in the recorder Pull the battery tape off from the battery door before charging Pull Ziehen g Tirer Tirare Retirar 7m 23ft Puxar a oe Ver 4 Insert and eject the memory card The devices operates with a SD SDHC memory card and sup ports cards with storage capacities of up to 32 GB The device operates with a SD SDHC memory card and supports cards with storage capacities of up to 32 GB Your recorder is packaged with a memory card already inserted and formatted To insert and eject a memory card 1 Locate the memory card slot on the top of the recorder 2 Insert a memory card with the gold colored contacts facing down toward front of the device 3 Push the memory card in the memory card slot until it locks in place 4 To remove the card press the memory card slightly until the snapping mechanism unlocks and the card is ejected EN 13 English Do not remove the memory card while recording is in progress Data may b
24. ked L Unlock the file gt File lock and priority p 22 The memory card is locked L gt Unlock the memory card The headphones are incorrectly connected Ly Check the headphone connection The volume is at the lowest setting EN 31 English 8 Technical data Connectivity Headphones 3 5 mm Microphone 3 5 mm USB high speed USB 2 0 Docking connector Memory card slot Display Type color TFT Diagonal screen size 2 4 inches 6 1 cm Resolution 320 x 240 pixels Storage media Exchangeable memory card Memory card types SD SDHC up to 32 GB Mass storage class compliant Audio recording Recording format DSS DSS Pro Digital Speech Standard MP3 PCM e Built in microphone 1 directional microphone 1 microphone for 360 degree recording e Recording modes DSS QP ds2 mono DSS SP dss mono MP3 mp3 stereo PCM Voice wav mono PCM Stereo wav stereo Bit rate 13 7 kbit s DSS SP 28 kbit s DSS OP 192 kbit s MP3 353 kbit s PCM Voice 705 kbit s PCM Stereo Recording time 4 GB memory card 700 hours SP 350 hours QP 50 hours MP3 27 hours PCM Voice 13 hours PCM Stereo Sample rate 44 1 kHz MP3 22 05 kHz PCM 16 kHz DSS OP 12 kHz DS5 SP 32 EN Sound e Speaker type built in round dynamic speaker e Speaker diameter 28 mm e Speaker output power 200 mW Power e Battery type Philips rechargeable Li ion battery ACC8100 e
25. lasse B respecte toutes les exi gences du r glement sur le mat riel brouilleur du Canada Declaration of conformity Model number DPM8900 Trade name Philips Pocket Memo meeting recorder Responsible party Speech Processing Solutions USA Inc Address Two Ravinia Drive Suite 965 Atlanta GA 30346 USA Telephone number 888 260 6261 Website www philips com dictation DPM8900 Tested to comply with FCC standards FOR HOME OR OFFICE USE FC This device complies with Part 15 of the FCC rules Operation is subject to the following two conditions 1 This device may not cause harmful interference 2 This device must accept any interference received including interference that may cause undesired operation CE Declaration of Conformity The conformity with the relevant EU directives is confirmed by the CE mark Declaration of conformity Speech Processing Solutions GmbH hereby declares that the device DPM8900 fully comply with the basic requirements and other relevant provisions of directives 2006 95 EC 2004 108 EC and 2009 125 EC A complete declaration of conformity for this product is available at www philips com dictation Neither Speech Processing Solutions GmbH nor its affiliates shall be liable to the purchaser of this product or third parties with respect to claims for damages losses costs or expenses incurred by purchaser or third parties as a result of an accident misuse or abuse of this product or unauthorized
26. ly updated This may take a few minutes Caution Wait until the firmware update is complete before calling up other device functions Failure to properly update the firmware may result in the device malfunctioning Tip Firmware updates can be performed automatically via Philips SpeechExec software Use Philips SpeechExec software p 24 Troubleshooting Problem Possible cause solution The device does not turn on The device does not playback recordings The device does not respond cannot hear anything from the speaker Recording does not start cannot hear anything from the headphones Battery is empty L Recharge the battery The device is turned off L Turn the power on Power on off p 14 The device is in power save mode L gt Lift up the recorder or press any button to reactivate it No recordings are saved in the device Turn the power off and on again Power on off p 14 Headphones are connected to the device L gt Unplug the headphones The volume is at the lowest setting L Adjust the volume level There is no memory card in the device L gt Insert a memory card into the device gt Insert and eject the memory card p 13 Memory card is not formatted correctly L gt Format the memory card in the device gt Memory formatting p 30 The the available memory space for recording is full L gt Delete some files or move them to an external device The file is loc
27. mber model number and firmware version gt Display device information p 30 Format card Deletes all recordings and files saved on the device gt Memory formatting p 30 USB charge Change the charging behavior of the device If the USB port of your computer does not supply enough power capacity 500 mA charging may not be successful Set the USB charge option to Slow 100 mA or Off and use an optional power supply Fast 500 mA default Slow 100 mA Off USB audio When set to On the device can be used as audio output device for the computer when it is connected via the USB cable Hands free mode The recorder can be used for hands free recording and tran scription by connecting the optional Philips foot switch LFH2210 to the docking station In this operating mode you can control the recording and playback functions with the foot switch gt Hands free recording and transcription p 22 Diagnosis file Save a diagnosis file for error analysis and a file with all device configuration settings on the memory card Reset settings Reset your settings to the factory default values Noise reduction Turn on the noise reduction function for better playback quality Noise reduction reduce the background noise and improves the intelligibility of quieter voices EN 29 English 7 Service Do not perform any maintenance operations that are not described in this user manual Do not disassembl
28. now ready to function Tip You can change the language date and time at any time using the settings menu gt Settings p 25 Power save mode By default the recorder will enter power save mode after 5 minutes of inactivity Lift up the recorder or press any button to reactivate it Tip You can change the length of time before the recorder will enter into power save mode Power save p 28 EN 15 English 4 Use your recorder You can customize the settings and behavior of your device gt Settings p 25 The descriptions in this chapter are based on the default settings Recording Record settings Set the required recording profile before you start a recording session The recording profile presets recording parameters such as recording quality and file format microphone sensitivity and the microphone mode to suit the recording conditions gt Profile p 26 When voice activated recording is enabled recording will start when you begin speaking When you stop speaking the recorder will automatically pause recording after three seconds of silence and resume only when you begin speaking again gt Voice acti vated recording p 20 The recorder can be used for hands free recording by con necting the optional Philips foot switch to the docking station gt Hands free recording p 22 Caution Do not remove the battery from the device while it is recording Data ma
29. on to be deleted is marked in red 5 While the recorder is in stop mode press F2 Delete to confirm the deletion of the marked section Delete all files 1 While the recorder is in stop mode press F2 Menu and select File gt Delete all 2 Press F2 OK to confirm the deletion L All files are deleted EN 1 English 5 Use more of your recorder Voice activated recording When voice activated recording is enabled recording will start when you begin speaking When you stop speaking the device will automatically pause recording after three seconds of silence and resume only when you begin speaking again Use the voice activation threshold to set the volume at which the device should begin recording 1 Activate the voice activated recording feature in the settings menu gt Settings p 25 Ly When activated the symbol is displayed in the infor mation bar at the top of the screen NA To start recording point the microphone toward the sound source and move the slide switch to the 6 REC position L The devices switches to standby mode Recording will start when you begin speaking or the sound level is above the voice activation threshold Ly When you stop speaking or the sound level drops below the voice activation threshold the device will automati cally pause recording after three seconds and the LED flashes GJ Press during recording to adjust the voice activation threshold A
30. ription Hands free recording Hands free transcription Use Philips SpeechExec software Advanced configuration Download recordings to the computer Settings Use the menu Menu list File menu Delete file Delete section Priority high normal Lock EOL Index set clear Author Work type EN English Delete all File information Record menu Profile Line in Record notification beep Edit mode Encryption Voice activation Display menu Brightness Backlight Appearance Record lamp Language Device menu Beep Acoustic feedback Power save Date amp time Slide switch Auto backspace Device information Format card USB charge USB audio Hands free mode Diagnosis file Reset settings Noise reduction 7 Service Display device information Memory formatting Updating the firmware Troubleshooting 8 Technical data 1 Important Do not make any adjustments and modifications that are not described in this manual Follow all safety instructions to ensure proper operation of the device The manufacturer assumes no liability for damages resulting from non compliance with the safety instructions Safety instructions Protect the device from rain or water to prevent a short circuit Do not expose the device to excessive heat caused by placing it on a heating device or in direct sunlight Protect the cables from damage by being trapped particularly at the plugs and where cables exit the housing Back up your dat
31. scription gt Hands free recording and transcription p 22 6 5V DC Power adapter port Connect the power adapter Overview of the remote control 1 REC Start Stop recording 2 Insert an index mark 3 EOL File lock Priority Mark a file as finished and protect it from being deleted Prioritize urgent recordings during transcription EN 11 English 3 Get started Caution Ensure you have read the safety instructions before you connect and install your recorder gt Safety instructions Bro Connect the docking station 1 Plug the USB cable supplied with the docking station into the power adapter and connect it to the main power supply 2 Insert the micro USB plug into the power adapter port 5V DC on the rear side of the docking station 3 Plug the USB cable supplied with the recorder into a USB port on your computer 4 Insert the micro USB plug into the USB port gt on the rear side of the docking station Connect the remote control 1 Connect the plug of the remote control to the remote control EAR socket of the digital recorder When the remote control is connected all buttons on the digital recorder are still usable except the recording function of the slide switch 12 EN Connect and position the meeting microphones 1 Connect the plug of splitter cable to the microphone MIC socket of the recorder 2 Connect the plug of each microphone to one socket of t
32. sign a work type 1 While the recorder is in stop mode press F1 Work type L gt a list of work types is displayed Press to select a work type 3 Press F2 OK to assign the selected work type to the recording Instructions Spoken instructions are recorded comments by the author that are directed to the person transcribing the recording They usually contain information which is relevant to the recording but does not have to be typed out 1 To record an instruction press and hold F3 Instr during recording L he instruction is displayed as a blue line on the file posi tion bar 2 To locate an instructions press while the recorder is in stop mode gt Selecting a file p 17 3 To delete an instruction follow the steps for deleting a part of a recording Delete part of a file p 18 Note Instructions can only be recorded when the recording format is DSS DSS Pro EN 21 English File lock and priority Use the file lock function to prevent important files from be ing accidentally deleted and mark them as finished With the priority setting option urgent recordings can be prioritized during transcription 1 While the recorder is in stop mode press the EOL button to lock the file and mark it as finished L gt The M symbol is displayed L A new empty recording is created 2 To assign priority status to the recording press the EOL but ton again within half a second L gt The lH
33. t of the next file Press while the device is in stop mode L The position indicator jumps to the start of a file L gt The position indicator jumps to the end of the previous file e f the file contains index marks or recorded instructions press t to jump to the previous or the next index mark or instruction L he index number is displayed for one second Playback a recording While the device is in stop mode press to select the file to play and locate the beginning of the recording Move the slide switch to the PLAY position to start playback Press to adjust the volume Move the slide switch to the B STOP position to stop playback L Playback is paused at the current position The device returns to stop mode EN 1 7 English Adjusting playback speed 1 Press F3 Speed repeatedly during playback to toggle between faster slower and normal playback speed L Playback speed becomes faster 30 and the icon will be displayed L Playback speed becomes slower 25 76 and the Il icon will be displayed L gt Playback returns to normal speed and the icon will be displayed Quick search You can scan backward or forward in the current file at a fast speed This allows to find a specific part of the recording 1 Move the slide switch to the lt 4 REW position during play back or when the device is stopped L to scan backward in the current file at a fas
34. t speed Press and hold FWD during playback or when the device is stopped L gt to scan forward in the current file at a fast speed e If the file contains index marks or recorded instructions scanning backward or forward stops for 1 second at the index mark or instruction Playback sound during quick search can be activated or deactivated This allows you to listen to the recording while forwarding or rewinding gt Acoustic feedback p 28 18 EN Delete You can delete individual files from the device part of a file or delete all files simultaneously Deleted files can not be recovered Files that are marked finished and locked EOL cannot be deleted Unlock it by pressing the EOL button Make sure that the memory card is not set to read only locked Delete a file 1 While the recorder is in stop mode press to select the file to be deleted Press F2 Menu and select File gt Delete file 3 Press F2 OK to confirm the deletion L The file is deleted Sequential file numbers are reassigned automatically Delete part of a file 1 While the recorder is in stop mode press F2 Menu and select File gt Delete section 2 Using the play forward or rewind functions navigate to the beginning of the section to be deleted 3 While the recorder is in stop mode press F3 Mark Using the play forward or rewind functions navigate to the end of the section to be deleted Ly The secti
35. ved to the Finished dictations folder of the work list How and which files are downloaded after the recorder 2 Start Philips SpeechExec Pro software and click Settings Is connected to a computer can be configured in the gt General settings on the menu bar and select DPM settings menu of Philips SpeechExec software or with the Configuration gt DPM Wizard from the list on the left configuration wizard panel 3 Click the Start Wizard button to open the wizard and follow the on screen instructions to customize the recorder 4 Click the Finish button to close the wizard and confirm the transfer of the new settings to the recorder When the recorder is connected to the computer for the first time Windows detects the new hardware and automatically installs the required drivers When the installation is complete Windows may prompt you to restart the computer 24 EN 6 Settings Use the menu 1 Press F2 Menu while the recorder is in stop mode to open the menu N Press to select the next previous menu item UJ Press F3 Enter to enter a sub menu Press F1 Back to exit the menu A Press to select a function UI Press F2 OK to confirm a selection or F1 Back to exit a sub menu without changing a setting Some settings such as defining keywords file encryption or device lock are available only through Philips SpeechExec software gt Advanced configuration p 24
36. y be damaged or lost or malfunctions may occur 16 EN Create a new recording 1 Press F3 New to create a new recording 2 To start recording point the microphone toward the sound source and move the slide switch to the 6 REC position L The LED lights in red in overwrite or append mode or green in insert mode while recording 3 lo stop recording move the slide switch to the STOP position When the remote control is connected the recording function of the slide switch on the recorder is deactivated Press F1 Index during recording or playback to insert an index mark gt Index marks p 20 Press and hold F3 Instr during recording to record an instruction gt Instructions p 21 If the recording time exceeds the available capacity recording stops and a message is displayed You can not make any more recordings Delete the recordings which you no longer require replace the memory card or connect the device to a computer and transfer the files to your computer Add to or overwrite a recording You can edit an existing recording by overwriting a part of it or inserting additional recording 1 While the recorder is in stop mode press F2 Menu and select Record gt Edit mode 2 Set the required editing mode gt Edit mode p 27 Append mode add additional recording after existing recording in a file L gt he E symbol is displayed in the information bar at the top of the screen when in append
37. y pollute the environ ment Used batteries and rechargeable batteries should be disposed of at an official collection point Memory cards he device operates with SD SDHC memory cards and sup ports cards up to 32 GB in capacity Philips uses approved industry standards for memory cards but some brands may not be fully compatible with your device Using an incompatible memory card may damage your device or the memory card and can corrupt data stored on the card Formatting a memory card erases all data on the card Before formatting the memory card make backup copies of all im portant data stored on the card The manufacturers warranty does not cover loss of data resulting from user actions Formatting the memory card on a computer may cause incompatibilities with your device Format the memory card only on the device Hearing protection Observe the following guidelines when using headphones e Set the volume to a moderate level and do not use head phones to listen for excessively long periods of time Be particularly careful to avoid adjusting the volume to a level that your hearing cannot deal with Do not turn the volume up so high that you cannot hear what Is going on around you n potentially dangerous situations you must be very careful or EN 5 English temporarily discontinue use Do not use headphones while operating a motorized vehicle cycling or skateboarding etc You could be a hazard to
38. your self and other road users and possibly be breaking the law Legal restrictions on recording The use of the device s recording function is subject to the legal restrictions that may apply in your country You should also respect the privacy and personal rights of the third parties if you record talks or lectures n certain countries you may be legally required to inform the person you are conversing with on the telephone that you are recording the conversation or that the recording of telephone conversations is illegal Please check if the use of such data is legal in your country prior to recording telephone calls Recycling When the crossed out wheeled bin symbol is attached to a product it means that the product is covered by the European Directive 2002 96 EC Please inform yourself mmm about the local separate collection system for electri cal and electronic products Please act according to your local rules and do not dispose of your old products with your normal household waste Correct disposal of your old product helps to prevent potential negative consequences for the environment and human health About this user manual You can find a quick overview of your device in the following pages For detailed description see the following chapters of this user manual Read this user manual carefully Model specific features and diagrams This user manual describes a number of models of the device product range
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