Autologue User`s Manual – Customer/Vendor File Page i Table Of
Contents
1. COD on the invoice This will alert drivers to collect when delivering merchandise to the customer account When the money has been collected a payment will need to be applied to the account 5 5 4 1 Creating A C O D Customer Record To create a charge customer record enter the following information e Name Address amp Telephone Number e PO Required Y N e State Tax Code e C within the V C field e Salesman Code e Option to Backorder Merchandise Y N e Statement Discounting and Service Charge Percentage Credit Limit Report Codes Account Type B for balance forward or O for open item Pricing Matrix Information Tax ID Number for non taxable Exception Pricing Information optional Y within the COD field Autologue User s Manual Customer Vendor File Page 14 5 5 4 2 Changing A Customer From Balance Forward To Open Item To change a customer from a balance forward type account to an open item type follow the steps outline below 1 Print out a statement for the customer to be changed 2 Zero out the 30 60 and 90 day balances 3 Change the account type to an O for open item 4 Enter the outstanding invoice detail information by invoice number date and period using the Back Office Posting Miscellaneous Functions program Note This should only be performed just following a month end and before any payments have been applied 5 5 5 Cash Customer Records Cash customers differ from charge acco2. 5 12 Setting A Customer Password For ePartConnection ePaperless Office To set up a customer password for ePartConnection purchasing capabilities or ePaperless Office through the internet press the lt F12 gt key within the customer vendor record A window will pop up prompting for Customer Password e With the cursor positioned under the Customer Password prompt enter a password and press lt Return gt e Press the lt F10 gt Record Changes key to save the entered password This is the password the customer will need to enter when logging into the ePartConnection website to purchase merchandise from your store or viewing their invoices and statement information through the ePaperless Office website 5 13 Core Customer Account When customers do not want core dollar amounts shown on invoices and charged to their account setup a separate core customer account Then within the customer s normal account enter the new core account number within the CORE CUST field When a part with core charge is charged to the customer within point of sale the core charges are automatically charged to the core customer account number defined within the CORE CUST field when an invoice is finalized as a charge sale Two separate invoices are generated First the normal charge invoice and second an extra invoice The second will have strictly the core dollars and be charged against the core customer account It will print the invoice
3. 6 Entering A Fixed Price Part Number Entry To enter a fixed price pricing structure by part number simply press the lt Return gt key in the PROD field With the cursor now positioned within the MFR PART field enter the manufacturer s code and part number and press lt Return gt A small Pick Discount Type selection window will now pop up allowing the user to choose from Percent or Fixed Price Using the AN and arrow keys highlight the Fixed Price menu item and press lt Return gt The screen will automatically put a Dollar sign symbol denoting a fixed price within the TYPE field With the cursor now positioned within the PRICE field enter the fixed price to charge the customer and press lt Return gt The screen will automatically skip past the LVL and RPTCD fields With the cursor now positioned within the NOTES field an optional note can be attached to this entry and press lt Return gt The information will be saved and the cursor will automatically be positioned within PROD field of the next blank line ready for the next entry 5 9 3 7 Adding An Exception Entry To add an exception entry simply position the cursor onto a blank line using the V arrow or lt F10 gt END key and add the information as previously described 5 9 3 8 Deleting An Exception Entry To delete an exception entry simply position the cursor onto the entry in which to delete and press the lt F4 gt DELETE CHANGE key A sma
4. 7 1 Autologue User s Manual Customer Vendor File Page 1 5 Introduction Customer Vendor File The Customer Vendor Update program provides the functions for maintaining the Customer Vendor file Included in the Customer file is the following information per customer account e Account number e Customer s pricing matrix Accounts receivable Credit limit Billing terms Service charge totals PO Required Tax Percentage Salesman Code COD Status Report Codes e Name e Taxing status Sales analysis information 24 months Billing amp shipping addresses Phone numbers 3 Exception pricing matrix State Tax Code Vendor Customer Status Code Backorder Status Statement Status Month On Systems All customer records are instantly updated through point of sale invoicing and month end programs The vendor information available includes the following e Account number e Phone numbers 3 e Name e Accounts payable e Billing amp shipping addresses e Product lines supplied The vendor records are updated through the apply receipts mode within point of sale and also the purchasing program This chapter of the User s Manual will aid and instruct in the correct method of creating or modifying customer and vendor records In addition it explains the use and design of salesman codes report codes state tax codes discounting terms and the customer s standard and exception pricing matrixes 5 1 Accessing amp Viewi
5. enter a number 1 8 that corresponds to the graph data to be displayed and press lt Return gt Graph information for the past 24 months of sales history will be displayed for the selection entered as shown GRAPH 1 NET SALES ROUNDED TENS OF DOLLARS CURRENT MTH 8163 83 F2 MAIN SCREEN F10 RECORD CHANGES F1 NEW CUSTOMER F3 STATEMENT DETAIL Fd COMMON CUSTOMER F11 END PROGRAM ENTER GRAPH OR FUNCT Autologue User s Manual Customer Vendor File Page 5 With the cursor positioned next to the ENTER GRAPH OR FUNCT prompt enter a number 1 8 which corresponds the graph data to be displayed and press lt Return gt or press lt Return gt to return back to the Customer Analysis screen Below is a summary of the various sales graphs The invoiced value of all merchandise sold minus the value of inventory and warranty returns less the invoice discounts given Lab Misc codes C and D It does not include core charges core returns or labor freight charges 2 Net Core Sales The value of core deposits invoiced minus the value of core returns invoiced A positive number means that a customer has purchased more dollars of cores than he returned and a negative value means that he has returned more cores than purchased 3 Cost Of Sales The cost of all merchandise sold minus the cost of all inventory and warranty sl ee 4 Profit In The gross profit dollar amount divided by net sales gross
6. net percentage discounts Please note that the exception pricing matrix overrides the standard pricing matrix It is NOT in addition to the standard pricing matrix This should give management complete control over how a particular customer is priced without the complexity of calculating through several discount levels i e product line discount 5 9 2 Determining A Parts Core Selling Price The exception pricing matrix screen allows user s to enter percentage entries based upon price level 7 core sell for a specific product line The core selling price will be calculated within point of sale accordingly 5 9 3 Setting Up Exception Pricing Exception pricing information can be setup for both vendor and customer account types The following sections explain the setup procedures 5 9 3 1 Using An Existing Customer s Exception Matrix e With the customer vendor account currently displayed use the W arrow key and position the cursor within the MATRIX field e Enter the exception matrix number that corresponds to the customer vendor who has an exception pricing matrix already setup and press lt Return gt Example If an exception pricing matrix was previously setup in customer 100 and management wanted to use the same matrix for customer 250 simply enter 100 into the MATRIX field within customer 250 s record and press lt Return gt then lt F10 gt to save the information Note the exception matrix is shared between both
7. number of the first invoice within the DOC invoice heading The core eligibility quantity information is kept within the original customer account Autologue User s Manual Customer Vendor File Page 28 5 14 Available Customer Reports Summarized Several reports are available that list various portions of customer vendor record information The customer sales analysis and aged A R balance reports are two of the most valuable management tools used for reviewing sales and receivable activity Customer Report Description Summary Print Customer Reports Allows mailing labels index cards standard lists sales analysis limited sales analysis current month sales analysis and pricing matrix reports to be printed by customer number range report codes or salesman codes Customer Backorder Report Prints or screen displays customer backorder information Special Orders Report Prints all outstanding special orders by customer Prints customer or vendor statements by account numbers salesman codes or report codes Aged AIR Balance Report Prints a report for customers or vendors listing open current 30 60 90 and service charge balances report can be filtered using any combination of salesman code report code only current only 30 days only 60 days only 90 days only service charge only customers that have not made a payment this month reports can be spaced with up to 9 lines between each printed customer vendor AIR Adjustment R
8. of tax collected since last cleared through Month End Processing Zero Out All Tax Totals TAX ID Defines the accounts tax exemption ID number any account that has any character entered will be exempt from sales tax 5 6 2 Sales Analysis Information Summarized Outlined below is a summary table of the various sales analysis information tracked within the Customer Vendor record Sales Information Sales Information Summary The sum of merchandise sold less the merchandise value of warranty and inventory returns and invoice discounts Maximum value to 327 670 per month Net Core Sales The sum of core charges less core returns Maximum value up to 327 670 per month Autologue User s Manual Customer Vendor File Page 18 Cost Of Sales The inventory value of merchandise sold price 0 x vendor net Maximum value to 327 670 per month Profit In Net exchange sales less cost of sales net profit Net profit divided by net exchange sales profit on sales No Of Invoices Number of invoices finalized during the month Items Invoice Average number of line items per invoice number of line items divided by number of invoices Product History The sum of merchandise purchased in all product lines with a corresponding customer sales history level defined in Product Line Update Maximum value is 327 670 for each level Profit Amount Net sales less cost of sales net profit amount 5 7 Salesman Report Codes Sa
9. these special pricing schemes we have designed the exception pricing matrix It s designed to be flexible enough to implement fairly complex pricing schemes The exception pricing matrix takes precedence over the normal standard matrix discounting when selling parts within point of sale and when determining a part s cost through purchasing Management has the ability to price a specific product line by a different percentage than is setup in the standard pricing matrix for a particular customer Specific report coded parts within a product line can also have their own specific discount also This is particularly useful when discounts are given for sub lines For example if you wanted to give a special discount for only Borg Warner water pumps but you wanted the rest of the product line to use a standard markup then the water pump numbers would have to be report coded The system also allows a specific part number to be given a special discount by percentage or a fixed price The following describes how the system works when determining how an exception price is determined First the system will try to return the price from an exception that has an exact part number not just the product line number and a matching non blank report code It is important to note that the program references the RepCdSens uservar option setting If an exception is not found the system will then try to find an exception with an exact part number match and a complete
10. with the information entered or enter N to remove the information entered and thus leave the original entry intact The information will be saved and the cursor will automatically be positioned within PROD field of the next blank line ready for the next entry 5 9 3 5 Entering A Percentage Part Number Entry To enter a percentage pricing structure by part number simply press the lt Return gt key in the PROD field With the cursor now positioned within the MFR PART field enter the manufacturer s code and part number and press lt Return gt A small Pick Discount Type selection window will now pop up allowing the user to choose from Percent or Fixed Price Using the AN and arrow keys highlight the Percent menu item and press lt Return gt Autologue User s Manual Customer Vendor File Page 24 The screen will automatically put a Percentage within the TYPE field With the cursor now positioned within the PRICE field enter the percentage to charge the customer and press lt Return gt With the cursor now positioned within the LVL Price Level field enter the price level on which to base the percentage calculation and press lt Return gt With the cursor now positioned within the NOTES field an optional note can be attached to this entry and press lt Return gt The information will be saved and the cursor will automatically be positioned within PROD field of the next blank line ready for the next entry 5 9 3
11. 5 printable characters per phone number Press the lt F 9 gt Show Other Phone key to access the next phone number field PO REQ Defines whether this customer must have PO number on all invoices within point of sale A value of Y tells point of sale to prompt the counterperson for PO number when finalizing any invoices for this account If the customer issues a blanket PO number This can be preset within the customer s record by using the lt F 6 gt Enter P O Number key This will automatically print this PO number on all invoices for the customer Autologue User s Manual Customer Vendor File Page 16 ST CD Defines a numeric character 0 255 which designates the taxing district state code for this account The system can track up to 256 different taxing totals of taxable sales and tax collected The tax codes and rates need to be setup through the Tax Table vV Maintenance Utility Menu 3 eee eee eee eer al entered for a customer record SLSM Defines a customer s salesman code for commission totals and report printing purposes Accepts any single alphanumeric character valid characters are A Z or 0 9 BKORD Defines whether this customer can backorder parts within point of sale A value of Y tells point of sale to backorder merchandise not in stock for this customer N disallows backordering merchandise Defines a service charge percentage accepts values up to 99 99 although 1 50 is standard Service charges ar
12. AIL TAX ID NON TAXABLE F2 SALES ANALYSIS F6 ENTER P O NUMBER F9 SHOW OTHER PHONE F3 SHOU STATEMENT DETAIL F7 EXCEPTION PRICING F10 RECORD CHANGES F4 SHOW COMMON CUSTOMERS F8 SHOW OTHER ADDRESS Fii EXIT PROGRAM 5 5 2 Vendor Records Vendor records track which product lines are supplied by each vendor and as a result of purchasing the accounts payable details and totals 5 5 2 1 Creating A Vendor Record To create a vendor record enter the following information e Vendor name address amp telephone number e A V within the V C field e The product lines supplied by the vendor Autologue User s Manual Customer Vendor File Page 11 5 5 2 2 Product Lines Supplied By Vendor To inform the system of product lines supplied by each vendor values of 1 or 0 must be entered within the corresponding product line number under the Price Level By Product Line Number field columns within each vendor s record Enter a 1 on all product lines supplied by this vendor and 0 for lines not supplied e From the Customer Vendor Update screen press the lt F15 gt key twice to position the cursor under the 0 column beneath the Price Level By Product Line Number field heading The cursor position now represents product line 0 and each number there after represents product lines 1 through 9 e Enter a 1 or 0 for each product line and press lt Return gt Continue entering this information for all product lines and the press lt F10 gt Reco
13. Autologue User s Manual Customer Vendor File Page i Table Of Contents 5 Introduction Customer Vendor File seresnvosnvesnvevnvnvnvnesnnernvernseenseensvennvensvennnesnnssnnnenssee 1 5 1 Accessing amp Viewing A Customer Record rsrerssverevrvrenverennnnsnnenennnnsnnenennnnsnssnsnnnneneense 1 5 2 Viewing A Customer s Sales History erersnrerevvnrnvnrenennenverenennsurenennnnennenennenensensnnvneneenses 4 5 2 1 Clearing Product History sciicesscsescsccasescescacaisccaatssevneusie sususiesesetdsaedecasteessaaestecanectesans 5 5 2 2 Modifying A Customer s Sales History rsrensnrsnverenrnnvnrerennnnsnnenennenensenennvnenssnsen 5 5 3 Customer s Statement Payment Detail rsssnrnrvnverevevnenverenennsnvenennnnenvenennvnevsensvnenenesnsen 5 5 3 1 Viewing A Customer s Statement Payment Detail senenrnvvnversvrenvnrevvvrsnvvrenser 6 5 3 1 1 Modifying A R Details sesesesesrerososeseseseseseseseerosososeserereesososeseseseseseseesesesososee 7 5 3 2 Customer Transaction CodeS sessessesesesceresessescoresesroseoeeseseeseseoseseososcosesesreseeeesese 9 5 4 Vendor s Statement Detail esesessessesesessescoresessosceresesrosescoreseososcoresessoseseesesreseseoresesseseese 9 5 4 1 Vendor Transaction CodeS sssssessesesessesceresessoscoresesroseeeeseseesescoreseososcosesesreseeeesess 9 55 Type OF Accounts neskoro egisse ie isea e E eein r ea ancien eS S eoe a aie 9 5 5 1 Customer Zero 0 vsisessssscciecesscesessssstcasssek
14. ILL 1257 ORANGE THORPE V C C SLSM A BKORD Y EXC X BILL FULLERTON CA 91775 2555 SRY CHG 1 50 COD 100 00 BILL SRY TOT 0 00 STNT Y 110 50 TEL 714 524 5888 DAYS 10 NET 2 00 100 00 LAST PMT 0 00 CREDIT LIMIT 9999 100 00 RECEIPTS 0 00 PO REQ N REPT CODES 2 AKLUGQ 100 00 CURR BAL 0 62 MTHS ON SYS 57 ACT 0 B 0 MATRIX 1 100 00 OPEN BAL 0 62 CORE CUST 0 LIST PRICE 100 00 30 DAYS 0 00 60 DAYS 0 00 90 0 00 VENDOR ABC PRICE LEVEL BY PRODUCT LINE NUMBER ENTER 0 1 2 3 4 OR 5 0 10 20 30 40 50 60 0222222222 2122222222 5000001132 2222231111 1000055551 2222233333 5555555000 70 80 90 100 110 120 130 2512341333 5555111023 3333333333 3333333333 3333333333 4333333333 3333333333 140 150 160 170 180 190 200 3333333333 3333333333 3333333333 3333333333 3333333333 3333333333 3333333333 210 220 230 240 250 TXBL SALES 0 00 3333333333 3333333333 3333333333 3333333333 333333 TAX COLLTD 0 00 Fi NEW CUSTOMER F5 SHOU PAYMENT DETAIL TAX ID 123409125 F2 SALES ANALYSIS F6 ENTER P O NUMBER F9 SHOU OTHER PHONE F3 SHOU STATEMENT DETAIL F7 EXCEPTION PRICING F10 RECORD CHANGES F4 SHOW COMMON CUSTOMERS F8 SHOU OTHER ADDRESS Fii EXIT PROGRAM TD QSN O Autologue User s Manual Customer Vendor File Page 4 5 2 Viewing A Customer s Sales History e From the Customer Vendor Update screen press the lt F2 gt Sales Analysis key and the Customer Analysis menu will appear as shown e With the cursor positioned next to the SELECT DATA TO BE DISPLAYED prompt
15. ample To have the list price for a customer always be 35 above their selling price enter SELL as the list price level and 167 00 as the list price percentage It defaults to list price level 5 and list price percentage of 100 00 within these fields 5 8 2 Standard Pricing Matrix Flexibility To sell specific product lines at a different discount percentage than the standard price sheet levels use a different price level and calculate a discount percentage to arrive at the desired markup Example Suppose most product lines are sold to a customer at 100 of price level 2 but on several lines the customer is allowed a 10 discount This can be handled in one of two ways 1 Use the automatic price adjustment program see Report Processing to adjust the price level 4 to be equal to 90 of price level 2 on the specific product lines 2 Calculate a discount percentage of another price level in that line to be equal to 90 of price 2 Example selling at 108 25 of price 3 or 65 of price 5 may be equal to 90 of price level 2 Check the markup percentage by price level with a Gross Margin Pricing report For greater flexibility use the exception pricing matrix Autologue User s Manual Customer Vendor File Page 20 5 9 Exception Pricing Matrix In today s world pricing merchandise to the customer has become more and more complex Specialized pricing deals with the customer are becoming the rule not the exception To help in managing
16. customers and any changes to the matrix will affect both customers Care should be taken when modifying 5 9 3 2 Editing A New Or Existing Exception Matrix e With the customer vendor account currently displayed press the lt F7 gt Exception Pricing key within the Customer Vendor Update screen to access the exception pricing matrix Autologue User s Manual Customer Vendor File Page 22 A Modify Exception Pricing window will pop up allowing the entry or modification of the exception pricing information for the customer as shown CUST 250 CUSTOMER VENDOR UPDATE NAME AMERICAN ACRYLIC ST CD TAX 8 250 POP DISCNT BILL 1257 ORANGETHORPE V C C SLSM A BKORD Y EXC X BILL FULLERTON CA 91775 2555 SRY CHG 1 50 CODY 42 100 00 BILL SRV TOT 0 12 1 110 50 TEL 714 524 5888 DAYS 10 NET 2 00 2 100 00 LAST PMT 0 00 CREDIT LIMIT 9999 3 100 00 MODIFY EXCEPTION PRICING MATRIX 250 PROD MNFR PART T YPE PRICE LVL RPTCD NOTES E3 200 00 0 DBL COST FOR MOST 33 190 00 190 FOR A CODED ITENS 180 00 180 FOR 1 CODED ITEMS 150 00 150 FOR 4 CODED ITENS 10 00 FLAT 10 PRICE ROY 14 11 09 FLAT 11 PRICE ROY 15 300 00 TRIPLE FOR __1_ CODED 200 00 DOUBLE THE CORE COST 200 00 DOUBLE THE COST 180 00 180 FOR A CODED ITENS OOo JOBGOOBGOB DELETE CHANGEDGE sort PRINTE Foruan sackurrdigG EN EXIT The information is presented in blocks of twelve records Each record can specify a p
17. e calculated during month end processing on any unpaid old balances 30 days amp older To exclude a customer from being charged service charges enter O for the service charge percent COD Defines whether this customer is a COD Cash On Delivery account A value of Y tells point of sale to print COD on all charge invoices within point of sale Otherwise it will print the normal Cash or Charge on the invoices SRV TOT Displays the total unpaid service charges owed accepts values up to 999 999 99 updated through the month end procedure Defines whether a statement is to be printed for this customer when running the Print Statements program A value of Y tells the statement program to print a statement for this customer N will not print a statement and your customer would need to print their statement through the ePaperless Office Defines the number of days the customer is allowed in order to take advantage of early payment discounting A value of up to 999 days may be entered although 10 days is standard Optionally defines the number of invoices are considered overdue when the CustDaysOverDue uservar option is enabled Defines the early payment discount percentage offered when the current balance is paid within days Example 10 days net 2 means that if the balance of the statement is paid within 10 days the customer may take a 2 discount off of his current balance Accepts a percentage of up to 99 99 although 2
18. e graph data to be modified and press lt Return gt Enter the new monthly values and press the lt F10 gt Record Changes key to record all changes 5 3 Customer s Statement Payment Detail Customer s statement detail tracks by customer all invoices finalized during the current month for balance forward type accounts and all invoice details that are still open not paid for open item type accounts For balance forward accounts statement detail information is stored until cleared through month end processing Autologue User s Manual Customer Vendor File Page 6 which rolls the total amount of the details into the 30 day balance For open item accounts invoice detail information is stored until completely paid The Customer Statement Detail screen displays the following information for each detail stored e Store number e Invoice number e Date e Dollar amount e POnumber e Check information e Reference information e Transaction code If there has not been any sales activity within the current month the message NO DETAILS will be displayed for balance forward accounts or for open item accounts without any open details Customer s payment detail tracks by customer all payment details applied during the current month Payment details accumulate until cleared through month end processing 5 3 1 Viewing A Customer s Statement Payment Detail e To view a customer s statement detail information display the customer
19. e orders and customer or core banking statements The store s name address and telephone number information should be entered within this record and can be modified at any time When using the prior month statement feature customer zero is also stored at month end If changes need to be made to customer zero and prior month statements are going to be printed be sure changes are performed subsequent to running month end CUST 0 CUSTOMER VENDOR UPDATE NAME ENERIC AUTO PARTS ST CD 0 TAX 10 123 POP DISCNT BILL 8452 COMMONVEALTH AVENUE V C C SLSM BKORD Y EXC X BILL P 0 BOX 150 SRY CHG 1 50 CODN 90 100 00 BILL BUENA PARK CA 92001 SRY TOT 0 00 STMT 1 100 00 TEL1 714 522 3551 DAYS 10 NET 2 00 2 100 00 LAST PMT 0 00 CREDIT LIMIT 1500 3 100 00 RECEIPTS 0 00 PO REQ N REPT CODES 12345 4 100 00 CURR BAL 0 00 MTHS ON SYS 75 ACT 0 B B MATRIX NONE 5 100 00 OPEN BAL 0 00 CORE CUST 0 LIST PRICE 5 100 00 30 DAYS 0 00 60 DAYS 0 00 90 0 00 VENDOR PRICE LEVEL BY PRODUCT LINE NUMBER ENTER 0 1 2 3 4 OR 5 0 10 20 30 40 50 60 1000000000 0000000000 0000000000 0000000000 0000000000 0000000000 0000000000 70 80 90 100 110 120 130 0000000000 0000000000 0000000000 0000000000 0000000000 0000000000 0000000000 140 150 160 170 180 190 200 0000000000 0000000000 0000000000 0000000000 1000000000 0000000000 0000000000 210 220 230 240 250 TXBL SALES 0 00 0000000000 0000000000 0000000000 0000000000 000000 TAX COLLTD 0 00 Fi NEW CUSTOMER F5 SHOU PAYMENT DET
20. eport Prints all adjustment transactions performed on customer accounts through Back Office Posting Delete A R Details as well as totals of statement discounts applied service charges paid or canceled and any manual adjustments made to the 30 60 or 90 day balances 5 15 Function Keys FunctionKey Acton Returns to the ENTER CUSTOMER NAME OR NUMBER prompt from the Customer Analysis menu Displays statement detail information Returns to the Customer Vendor Update screen from the Customer Statement Detail screen Displays the common customer number setup used with multi store software Returns to the Customer Vendor Update screen from the Common Customer Number screen Displays the Price Type pop up selection window from the Modify Exception Pricing Shows payment detail Prints a customer vendor s Exception Pricing Report from the Modify Exception Pricing screen Toggles between displaying the billing or shipping address information Toggles between displaying the 3 different telephone numbers Records changes to the file Exits back to the Autologue Main Menu Exits back to the Customer Vendor Update screen from the Modify Exception Pricing screen Displays a customer password pop up window This password is to be used by the installer when logging into the ePartConnection website to order parts or the ePaperless Office website to view their invoices and statements Displays a pop up window used to enter a blanke
21. er Entry ssesssesererersososeseseseseseseseseososesee 24 5 9 3 7 Adding An Exception EntrY sessssesesesesesesesesesrorososeserereosososeseseseseseseeresososesee 24 5 9 3 8 Deleting An Exception EntrY sssssesesesesesesesesesrorososeserereesoseseseseseseseseesesososesee 24 5 9 3 9 Printing An Exception Report sesesesseseresesossesesesesesercroeeesesesosensesesesesereeeeeee 25 5 9 3 10 Entering A Negative Price Level Percentage esesesersoserereresesesesesessesosesee 25 Revision 01 10 Linux Version 7 1 Autologue User s Manual Customer Vendor File Page ii 5 10 Alternate Pricing M trbeuuassdedadssdasasa de sinea Saai s 25 5 10 1 Setting Up An Alternate Pricing Matrix eenseverevrenvnrerenvnrensvnensenensvnsvsenennenenesnsen 25 5 10 2 How Point Of Sale Interacts With An Alternate Pricing Matrix 0 27 5 11 Customer Backorder Stats sesisaiissvavevaccsvsvatnceteahusasvessincvessavnaedsvansoasesisects voiunectarbiecnaveies 27 5 12 Setting A Customer Password For ePartConnection ePaperless Office 27 5 13 Core Customer ACCOUME vo ysssccssaenssasennscscsussasuvsseassocssnssassdevasvouiadessdbannastsdiaquasussaeseasatoassssts 27 5 14 Available Customer Reports Summarized enrnvrnrvnverenrenrnrerennnneneenenverenevnsnsenenennennsnsen 28 5 15 Function IN CYS since cesesccecapecinn stssidvasenasvousucsveacesenayesnnecdsaseseaco asian sevastsaneuacgsat sesoustedesnssecanesvics 28 Revision 01 10 Linux Version
22. eriods only Payments can be applied against the old or current balances only The system tracks the current month s statement detail of all charges credits and payments An open item customer will track old and current balances by invoice number and date Payments can be applied against specific invoices or against the oldest invoice s first Open invoices remain within the customer record until completely paid Sales history is accumulated by invoicing activity and includes all charge and cash sales 5 5 3 1 Creating A Charge Customer Record To create a charge customer record enter the following information e Name Address amp Telephone Number e Credit Limit e PO Required Y N e Report Codes e State Tax Code e Account Type B for balance forward or O for open item e Cwithin the V C field e Pricing Matrix Information e Salesman Code e Tax ID Number for non taxable e Option to Backorder Merchandise e Exception Pricing Information Y N optional e Statement Discounting and Service e COD Account Y N Charge Percentage e Print Statement Y N e Customer Matrix Number Autologue User s Manual Customer Vendor File Page 13 5 5 4 C O D Customer Records C O D customers are identical to charge customers in that they have a credit limit greater than zero and can receive merchandise on credit However the COD field needs to be set to Y When this field is set all invoices will need to be finalized as charge and will print
23. evel e A list price level and percentage Insert the discount percentage for each price level in the upper right corner of the customer record beneath the DISCNT column heading The discount percentage can range from 0 325 00 If the discount percentage is set to e 100 the customer will buy at the straight inventory price level e 85 the customer will buy at 15 off of the inventory price level e 110 the customer will buy at the inventory price level plus 10 Determine and enter the price level at which the customer will purchase each product line under the PRICE LEVEL BY PRODUCT LINE NUMBER column The product lines are grouped in multiples of ten 0 9 10 19 etc and refer to the product line number within the product line file Enter a 0 to sell a product line at a percentage of price 0 Enter the correct price level 0 5 for each product line e Enter the popularity pricing status for each price level in the upper right hand corner of the customer record to the left of the discount percentage Enter an X to exclude this customer from the effects of popularity pricing on all product lines purchased at this price level To include popularity pricing in this customer s pricing matrix leave this field blank Popularity pricing is based upon the part number s popularity code and the pop pricing discount percentage setup within the product line file e Enter the list price level 0 5 or SELL and the list price percentage Ex
24. fines a matrix number which corresponds to a particular customers exception pricing matrix This allows multiple customers to share one specific matrix that was previously setup for a particular customer Displays the customer s own number when a new exception pricing matrix is setup for itself If no number is specified the field will display NONE CORE CUST Defines a customer number that corresponds to a separate core customer number setup specifically for tracking all core sales This allows all core sales to be charged to the customer number setup and not to the normal customer record If no number is specified the field will display 0 LIST PRICE Defines the list price level and percentage which is used to calculate the list prices within point of sale The list price level field accepts price levels of 0 5 or SELL With a value of SELL the list price will be calculated based upon the selling price The list price percentage is entered after the price level Valid percentages range from 0 00 325 00 The list price is multiplied by this figure to produce the actual list price to be used VENDOR This field allows for the entry of a three 3 character WD Transnet vendor identification code setup within the 6 Warehouse and Transnet Vendor File menu option within the W D Transmission Functions Menu When you have a broadband internet connection and are signed up with Autologue Central internet connectivity you can transmit order
25. ged and the lt Return gt key is not pressed the lt F10 gt Record Changes will NOT save the modifications made to the field 5 6 1 Customer Vendor Record Fields Summarized Outlined below is a summary table of the various fields within the Customer Vendor record Field Summary Stores the customer vendor name stores up to 35 printable characters Field BILL Stores the customer vendor billing address information stores 3 lines of up to 35 printable characters per line This information prints on the customer s invoices within the Bill To header area and on the customer s statement SHIP Stores the customer vendor shipping address information Stores 3 lines of up to 35 printable characters per line This information prints on the customer s invoices within the Ship To header area Press the lt F8 gt Show Other Address key to access the shipping address lines These 3 lines can also be used for notes information that will automatically pop up a window when invoicing to the customer This can be useful to alert counterpeople of any special billing instructions etc The AUTONOTES uservar setup option will need to be activated through the Specify System Setup Options System Commands The first SHIP line must have an character in the first position and NOT A SPACE right after it for point of sale to pop up the note s window TELL Stores up to 3 different phone numbers for the customer vendor Stores up to 3
26. is standard The system automatically calculates and prints the discount allowed on the bottom of the customers statement CREDIT Defines the maximum value of credit available to a charge customer This field is LIMIT limited to whole dollars and has a maximum value of 999 999 REPT CODES Accepts any printable character or number up to six report codes can be entered per customer record for report label and statement printing Useful for developing custom mailing graphic area or customer POP EXC X Allows a customer to be excluded from the effects of popularity percentage pricing A value of X to the right of each price level excludes popularity pricing for the particular price level for more information See Product Line Update Popularity Pricing DISCNT Defines the percentage at which the customer is to purchase merchandise based upon ee the inventory price level 90 percent refers to a 10 discount 115 refers to a 15 surcharge The discount percent may range from 0 00 325 00 for each price level Displays the number of months the customer has been active on the system Automatically updated from the month end procedures Has a maximum value of 255 months 21 years 3 months ACT O B Defines the type of account O for open item accounting and B for balance forward accounting If the account type is blank the system defaults to balance forward Autologue User s Manual Customer Vendor File Page 17 MATRIX De
27. lesman and report codes can be used to filter the following reports by salesman customer type geographic location or any other classification e Mailing Labels e Customer Sales Analysis e Index Cards e Statements e Standard Customer Lists e Aged A R Balance 5 7 1 Using Salesman Report Codes Utilizing these codes report processing programs can print sort and total information by salesman or report codes Example Set up report code 3 to be all car dealerships in the area and report code 4 to be all weekly statement customers Generating one of the above mentioned reports by customer type is as easy as entering the report code to print by Using salesman codes the Customer Sales Analysis report will print and total sales and profitability of each salesman to help determine salesman performance and commission earning 5 8 Standard Pricing Matrix Point of sale determines the unit sell price of each part number based upon the following information within the customer s record e Customer price level for that product line e Customer discount percent for that price level e Customer popularity pricing status include exclude 5 8 1 Creating A Customer s Standard Pricing Matrix To create a customer s pricing matrix enter the following information e A price level for each product line e A discount percentage for each price level Autologue User s Manual Customer Vendor File Page 19 e A popularity pricing status for each price l
28. ll Change or Delete selection window will now pop up allowing the user to choose from Delete Percent or Fixed Price Autologue User s Manual Customer Vendor File Page 25 e Using the and arrow keys highlight the Delete menu item and press lt Return gt The entry line will be deleted and the information will be saved 5 9 3 9 Printing An Exception Report e To print an Exception Report for a customer simply press the lt F7 gt PRINT key The report will print out to the printer setup through Flexible Printing Below is a sample Price Exception Report Customer Matrix Report Cust 250 250 Wed MM DD YY 14 15 56Page Let Matrix Number 00250 Prod Type Mfr Part Number Pct Price Price Level Percent Percent Percent Percent Percent Percent Percent Percent Percent Fixed FRM PH8A Percent Fixed CSP RV8C Percent BCA A6 Percent Percent Percent Sample Price Exception Report 5 9 3 10 Entering A Negative Price Level Percentage When a negative percentage is entered within the PRICE field the program automatically changes the value to a positive percentage based on the following New Percentage 100 Percentage Entered Therefore if 15 was entered 100 15 or 85 00 will be displayed This helps when users enter 15 off price level 1 as 15 of 1 yet it will display the familiar 85 00 of price level 1 5 10 Alternate Pricing Matrix Management has the ability to sell to customers u
29. ly blank report code Exceptions with blank report codes are considered wild cards which means that they match all parts If the system can t find a matching exception using the report code and the part number it will look at the exceptions that apply to whole product lines Second the system will look for the product line and a matching report code Lastly the system will look for a product line exception price that has a completely blank report code If the system cannot find any qualifying exceptions the default price from the standard pricing matrix for that customer is returned without an exception Autologue User s Manual Customer Vendor File Page 21 5 9 1 Determining A Parts Selling Price Or Cost Within point of sale a part numbers price for a customer is now determined first by looking into the customer s exception pricing file When the part number is found pricing calculation stops If an entry is not found the item is priced using the standard pricing mechanism looking at product line discounts inventory pricing levels and discounts as setup in the standard pricing matrix Within purchasing a part numbers cost for a vendor is now determined first by looking into the vendor s exception pricing file If the part number is found there it uses its fixed price or product line percentage setup If an entry is not found the part s cost is determined using the standard discounting mechanism looking at product line vendor
30. ng A Customer Record e From the Autologue Main Menu enter 3 Customer Vendor File and press lt Return gt Autologue User s Manual Customer Vendor File Page 2 The Customer Vendor Update screen will now be displayed as shown CUSTOMER VENDOR UPDATE ENTER CUSTOMER NAME OR NUMBER The prompt ENTER CUSTOMER NAME OR NUMBER will now appear To access a specific customer record enter their account number or one of the words in their name e g AUTO and press lt Return gt Entering a portion of the customer s name will display a sorted list of all customer names that have the entered string letters within any part of their name Example Entering AUTOMOTIVE will display a selection list of all customers with the AUTOMOTIVE string within any part of their name as shown e Autologue User s Manual Customer Vendor File Page 3 e Use the and VW arrow keys to move the highlighted bar to the desired customer and press lt Return gt Note User s can also enter the customer s number that is beside the customer s name and press lt Return gt If there are many customers matching the entered string the lt F8 gt Forward and lt F9 gt Backward keys can be used to scroll forward and backward a page at a time through the selection list window The Customer Vendor Update screen will now be displayed as shown CUST 250 CUSTOMER VENDOR UPDATE NAME AMERICAN ACRYLIC ST CD 0 TAX 10 123 POP DISCNT B
31. profit dollar amount i 1 equals net sales minus cost of sales 5 No Of Invoices The number of all finalized cash and charge invoices printed Pick ticket interim invoices do not update this field 6 Items Invoice The total number of all extended lines on all finalized invoices 7 Product History Tracks by customer sales history level See Product Line Update Customer Sales History Level the value of merchandise purchased minus the value of inventory and warranty returns Each level graphically displayed corresponds to the product line customer sales history level The sales history level 1 24 is set for each product line within Product Line Update and allows for tracking the types of merchandise purchased by individual or groups of customers This information can be printed using the Customer Sales Analysis Report 8 Profit Amount The net sales minus cost of sales 5 2 1 Clearing Product History Information and sales totals will accumulate within each customer s product history until cleared by answering Y to the prompt CLEAR GRAPH 7 IN CUSTOMER FILE during the month end closing procedure 7 Note Most users clear this field monthly or quarterly 5 2 2 Modifying A Customer s Sales History To make changes to a customer s sales graph display the customer s record and press the lt F2 gt Sales Analysis key to display the Customer Analysis menu Press the lt F6 gt key enter the number 1 8 that corresponds to th
32. rd Changes key to save the changes 5 5 2 3 Vendor Pricing Matrix Standard amp Exception Vendor pricing is handled by two different methods The first and lowest priority method is the standard pricing matrix This method works by multiplying each part number s PRICE 0 cost by the VENDOR NET percentage setup within the Product Line File to calculate the unit purchase price for each part It will use the part s average cost when the USE AVERAGE COST FOR ALL COST CALCULATIONS option is enabled through the Specify System Setup Options System Commands Autologue User s Manual Customer Vendor File Page 12 The second and highest priority method is the exception pricing matrix This method is used to setup discount percentages for specific product lines or fixed prices for specific part numbers Purchasing first checks for fixed prices or discount percentage s setup with a vendor s exception pricing matrix when calculating a part s cost price If a part does not have a discount percentage or fixed price setup within the vendor s exception pricing matrix it will use the standard pricing method as previously described 5 5 3 Charge Customer Records Charge customers differ from cash customers in that they have a credit limit greater than zero and can receive merchandise on credit There are two types of charge customers balance forward or open item A balance forward customer will track old balances by 30 60 and 90 day p
33. roduct line percentage discount from a specific price level a fixed price for a part number a percentage discount from a specific price level for a part number Product line discount records can also include specific report codes to so different discounts can be applied Optionally a notes can be attached each entry A discount Type code of Fixed Price or Percentage is displayed for each entry 5 9 3 3 Cursor Movements To advance to the next block of records press the lt F8 gt key Forward To go to the previous block of records press the lt F9 gt Backward key The and arrow keys move the cursor from one line to the next The arrow key moves the cursor from one field to the next To advance to the next field without change press the lt Return gt key 5 9 3 4 Entering A Product Line Entry To enter a special pricing structure by product line simply enter a valid product line number within the PROD field and press lt Return gt The screen will automatically put a Percentage within the TYPE field because fixed pricing is not permitted for product line entries With the cursor now positioned within the PRICE field enter the percentage to charge the customer and press lt Return gt Autologue User s Manual Customer Vendor File Page 23 The software treats percentages as multiplication factors This means taking the original price and multiplying the percentage by it Example If a FUD 12345 is priced a
34. s lt Return gt or just press lt Return gt to leave the matrix label alone The user has the ability to rename the label prompts to whatever they choose i e RETAIL PRICING MATRIX and WHOLESALE PRICING MATRIX as well as enter an alternate pricing matrix number to use for the ALTERNATE MATRIX label e With the cursor positioned on the NONE prompt enter the customer number of the pricing matrix to be used for the alternate pricing matrix press lt Return gt and then press the lt F10 gt Record Changes key Autologue User s Manual Customer Vendor File Page 27 5 10 2 How Point Of Sale Interacts With An Alternate Pricing Matrix When a customer that has an alternate pricing matrix setup is accessed through point of sale a pop up selection window will be displayed The window will contain the two separate pricing matrix labels that were setup in the customer s account If the first menu item STANDARD MATRIX is selected point of sale will calculate prices based upon the customer s standard pricing If the second menu item ALTERNATE MATRIX is selected point of sale will calculate prices based upon the customer s alternate matrix number setup 5 11 Customer Backorder Status The BKORD field controls the ability to backorder merchandise for a particular customer account When Y is entered within this field the customer will be allowed to backorder merchandise during point of sale invoicing Otherwise merchandise is disallowed
35. s record and press the lt F3 gt Show Statement Detail key The Customer Statement Detail screen will be displayed as shown e To view a customer s current month payment detail information display the customer s record and press the lt F5 gt Show Payment Detail key Autologue User s Manual Customer Vendor File Page 7 The Customer Statement Detail screen will be displayed as shown 5 3 1 1 Modifying A R Details Users have the ability to modify the PO number check information for a specific statement or payment A R within the lt F3 gt Show Statement Detail or lt F5 gt Show Payment Detail screens This gives management the flexibility to enter PO numbers assigned by municipal accounts after an invoice has been finalized To modify an A R detail perform the following steps e Within the lt F3 gt Show Statement Detail or lt F5 gt Show Payment Detail screen use the and arrow keys to highlight the specific detail to be modified and press lt Return gt Autologue User s Manual Customer Vendor File Page 8 A pop up window will be displayed as shown e e With the cursor positioned at the PURCHASE ORDER prompt enter up to 15 alphanumeric characters of purchase order number information and press lt Return gt e With the cursor positioned at the CHECK prompt enter up to 15 alphanumeric characters of check number information and press lt Return gt e Press the lt F10 gt Record Changes ke
36. s to your suppliers within the W D Transmit screen It also allows for part inquiry within point of sale and purchasing 30 60 90 The outstanding balances on charge accounts for each period On balance forward DAYS accounts only payments to old balance are not applied against these fields until the month end processing but the open balance is adjusted LAST PMT The amount and date of the last payment made to the account If several payments were made on this date they will accumulate in the last payment dollar value as if there were one payment RECEIPTS The accumulated total of all payments made in the current month against old balances statement discounts allowed service charges paid and special order deposits Payments made to current balance are immediately deducted and are therefore not included Maximum value accepted is 65 535 payments to the current balance OPEN BAL For balance forward the sum of service total and 30 60 and 90 day balances plus the current balance less receipts For open item the sum of service total and 30 60 90 day balances plus the current balance less service charges paid PRICE LEVEL Defines the inventory price level the customer will be charged for each product line BY PRODUCT Includes any discount at that price level as established under the DISCNT LINE NUMBER column Defines the product lines supplied for a vendor record Zero Out All Tax Totals TAX COLLTD The accumulated total
37. sesscvesseceaseuscdeseusteessuesscsascsutccksoateuts ias 10 50 2 Vendor Records auuLussaunesseasfeerseave de 10 5 5 2 1 Creating A Vendor Record iis icsciseves cuss cansseses sonecsssevescvssdaseesdeersoetis santesseeecesiess 10 5 5 2 2 Product Lines Supplied By Vendor esesererenrevrnverenrenvvrennvnvnvnnenevnvnverenevnseren 11 5 5 2 3 Vendor Pricing Matrix Standard amp Exception eserevovrnvrevevrvnverevevnenrer 11 5 5 3 Charge Customer Records sesesesesosessossesosossososososossscosososososssesesssssossosososososesessesese 12 5 5 3 1 Creating A Charge Customer Record s e sesesrorereserescesososeseseseseseseesesososesee 12 5 5 4 C O D Customer RecordS s ssesesessereseesescoresessoscoresessoseeresesreseseoreseososeeresesreseeeesese 13 5 5 4 1 Creating A C O D Customer Record ssesessesesroresesereseesososesesesesesesesessesosesee 13 5 5 4 2 Changing A Customer From Balance Forward To Open Item 14 5 5 5 Cash Customer Records sessesessesesesseseseesescosesessoscoresessoseoeesesresesroseseososeoresesreseeeesese 14 5 5 5 1 Creating A Cash Customer Record esessesseseseerososeserercosososeseseseseseseesosesoseses 14 5 6 Modifying A Customer Vendor Record seseserereesoseresesesesesesesessosososeserereosososesesesesesese 15 5 6 1 Customer Vendor Record Fields Summarized essessesesesscssesesossossescsocsossesese 15 5 6 2 Sales Analysis Information Summarized sssseserereesororeresesesesesesesroso
38. sing two different pricing matrix schemes This is useful when selling to customers in both wholesale and retail business environments To sell to customers using two different pricing matrix schemes the user must enter a customer number next to the Alternate Matrix field heading within the lt F4 gt Show Common Customers screen 5 10 1 Setting Up An Alternate Pricing Matrix e From the Customer Vendor Update screen press the lt F4 gt Show Common Customers key Autologue User s Manual Customer Vendor File Page 26 The Common Customer Number screen will be displayed as shown CUST250 COMMON CUSTOMER NUMBER COMMON CUSTOMER NUMBER B MATRIX STANDARD MATRIX ALTERNATE MATRIX NONE F1 NEW CUSTOMER F3 SHOW STATEMENT DETAIL F10 RECORD CHANGES F2 SALES ANALYSIS Fd RETURN TO CHANGE DATA F11 EXIT PROGRAM In addition to the normal COMMON CUSTOMER NUMBER prompt the screen will display STANDARD MATRIX and ALTERNATE MATRIX label prompts as well as a field to enter an alternate matrix number e With the cursor positioned at the COMMON CUSTOMER NUMBER prompt press the lt Return gt key e With the cursor positioned at the STANDARD MATRIX prompt enter a new pricing matrix label i e RETAIL PRICING MATRIX and press lt Return gt or just press lt Return gt to leave the matrix label alone e With the cursor positioned at the ALTERNATE MATRIX prompt enter a new pricing matrix label i e WHOLESALE PRICING MATRIX and pres
39. sosesereeeesesese 17 5 7 Salesinan Report C desussssnrnsgasreskesdedseseeadeasienr 18 5 7 1 Using Salesman Report Codes sevesserenerneeversneseensenensenessensenensenenssnensenenesnenseneneseene 18 5 8 Standard Pricing WACK 5 disse sense sates cosy setti sanedadessh ans ncdustsesroaatsuncdiadesdeloarsuncdecdsosusaansbie 18 5 8 1 Creating A Customer s Standard Pricing Matrix esrenenrenvnrevsvnsnvnrevnvnnverenevnserer 18 5 8 2 Standard Pricing Matrix Flexibility esverevevvvnverensvnenrerennnnensensnnvnvnsenevnensnnenevnsnsen 19 5 9 Exception Pricing Mauss SSRS GS 20 5 9 1 Determining A Parts Selling Price Or Cost ssrerssrsnsrsrssnsnvnssnnnnsnvnrenennsnvenenennsnsen 21 5 9 2 Determining A Parts Core Selling Price ssnsnrersnrvnenrerenrenenrennvnsnvnnenennsnverenevnsesen 21 5 9 3 Setting Up Exception Pricing s eseseseseserereeeeresesososseseseseserereroesesesososeesesesesesererereee 21 5 9 3 1 Using An Existing Customer s Exception Matrix sesssseserereseseseseseseososesee 21 5 9 3 2 Editing A New Or Existing Exception MatriX sesesseseseresesesesesesessososesee 21 5 9 3 3 Cursor Movements sesesesesesesesessosososeseseseseseseeeososososeececerorososesesesesesessesesesosesee 22 5 9 3 4 Entering A Product Line Entry ssesesesesesesesesesrorososeserereosososesesesesesesessesosesesee 22 5 9 3 5 Entering A Percentage Part Number Entry srerenvsnvnrevnvnsnvnrevsvnsnverenevnsnrer 23 5 9 3 6 Entering A Fixed Price Part Numb
40. t p o number From the Customer Analysis menu allows sales graph data modification
41. t 22 12 in price level 3 and the percentage given is 150 00 of 3 than the result will be 22 12 1 50 33 18 With the cursor now positioned within the LVL Price Level field enter the price level on which to base the percentage calculation and press lt Return gt With the cursor now positioned within the RPTCD Report Code field the user can optionally enter specific report codes to be based upon for this entry and press lt Return gt With the cursor now positioned within the NOTES field an optional note can be attached to this entry and press lt Return gt The NOTES field can be used to explain why a special discount is being setup The information will be saved and the cursor will automatically be positioned within PROD field of the next blank line ready for the next entry If the new exception entry matches another entry the screen will display a Would you like to see the exceptions that match this pop up window Enter Y or N and press lt Return gt If Y is entered a Conflicts pop up window will be displayed showing the matching duplicate entries Press lt Return gt and the screen will display a Do you want to replace these conflicts pop up window If N is entered the screen will display a Do you want to replace these conflicts pop up window With the cursor positioned within the Do you want to replace these conflicts pop up window enter Y or N and press lt Return gt Enter Y to replace the entry
42. unts in that they have a zero credit limit and therefore cannot purchase merchandise on credit Individual cash customer records can be setup for specific customers or a generalized walk in cash account can be setup for invoicing merchandise to the general public walk in customers Sales history is accumulated based upon all finalized invoices Cash customers may have either a simple or complex pricing matrix as required 5 5 5 1 Creating A Cash Customer Record To create a cash customer record enter the following information e Name Address amp Telephone Number e Tax ID Number for non taxable e Report Codes e C within the V C field Autologue User s Manual Customer Vendor File Page 15 e PO Required Y N e Salesman Code e Pricing Matrix Information e Option to Backorder Merchandise Y N e State Tax Code e Exception Pricing optional 5 6 Modifying A Customer Vendor Record e Tocreate or modify a customer vendor record enter 3 Customer Vendor File from the Autologue Main Menu and press lt Return gt e Next enter the account number or name and press lt Return gt e Using the and VW arrow keys position the cursor within the field to be modified and enter the new information and press lt Return gt Continue entering changes within the record and press the lt F10 gt Record Changes key to save the changes Note Always press lt Return gt after entering new information into a field When a field is chan
43. y to save the entered information Continue entering modifications as described Autologue User s Manual Customer Vendor File Page 9 5 3 2 Customer Transaction Codes Listed below are all possible transaction codes for a customer s statement payment detail ROB RCB DIS Statement Discounts Applied O O O PFG se Speal Order Deposits O O OC oO COR 5 4 Vendor s Statement Detail Vendor s statement detail tracks by vendor all purchases and payment details finalized during the current month Statement details will accumulate until cleared during the month end procedure If there has not been any activity within the current month a NO DETAILS message will be displayed 5 4 1 Vendor Transaction Codes Listed below are all possible transaction codes for a vendor s statement payment detail RPO Purchase Orders Received o y O PCR PWR Warranties Returned o y O ROB RCB DIS Statement Discounts Taken o y O PFC 5 5 Type Of Accounts The customer vendor file creates and or updates all customer and vendor records There are four different types of accounts that can be set up and maintained 1 Customer Zero 0 2 Charge Customers Balance Forward Open Item 3 Vendor Records 4 Cash Customers Autologue User s Manual Customer Vendor File Page 10 5 5 1 Customer Zero 0 Customer zero 0 is a special account whose only purpose is to print the headings for tape receipt invoices purchas
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