ELECTRONIC SAFES FOR HOTEL
Contents
1. even correct have been done within a time period of 5 minutes This is the willing to prevent Suspect operations like the opening with the emergency key or the Master Code from being cancelled from the Audit Trail During the block any time a key is pressed it appears the message StOP15 for 2 sec followed by the remaining minutes of the block Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 16 of 17 6 THE EMERGENCY MECHANICAL KEY Fig 7 6 1 How to open with the emergency mechanical key See Fig 7 Note After the opening with the mechanical emergency key the Guest Code is automatically erased and moreover on the display appears the message EMER followed by HELP each time a key is pressed This way the safe opening without the use of the Guest Code is underlined 6 2 Emergency key duplication only for Hotel versions with KA key Special profile keys duplication can be done at Viro S p A factory upon special request proving the right title to receive the copy of the key Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 17 of 17 ELECTRONIC SAFES FOR HOTEL Maxi 4875 and Midi 4845 Installation and User Manual reduced version cod 2 0 4845 493 01 410 rev E 11 12 2008 Viro S p A via Garibaldi n 4 40069 Zola Predosa Bologna ITALY Tel 39 051 6176511 ask for after sales service Fax 39 051 755079 Fax after sales support 39 051 617662. 27 www viro it e mail viro viro it
3. ELECTRONIC SAFES FOR HOTEL Maxi 4875 and Midi 4845 INSTALLATION AND USER MANUAL reduced version Introduction Thank you for having chosen this product This manual has been expressly devised to help you in installing and using your new electronic safe We suggest you to read it carefully and to keep it in secure for any further need GENERAL TERMS AND CONDITIONS TECHNICAL FEATURES Viro S p A reserves the right at any time to change the technical features of its products without prior notification The individual weights and dimensions of our products are approximate RISKS DURING TRANSPORT Transport of the products is always at the risk of the customer CLAIMS Any claims regarding the products must be made within 8 days from receipt of the goods Unauthorised returns will not be accepted GUARANTEE WirOo guarantees the perfect working of its products This guarantee covers the free replacement of defective items only and is not valid for any refund or expenses of whatever nature Timely payement of invoices must be made notwithstanding any claim will not in any case exempt buyer from paying the invoice at the due date Guarantee will not be valid any more if the original spare parts components or accessories have not been used i e keys SUMMARY 1 TECHNICAL FEATURES sixes ees ea 2 2 INSTALLATION n 4 2 1 INSTALLATION INSIDE A PIECE OF FURNITURE SUGGESTED ssesssssseessoeeeseceseseeeeso 4 3 FIRST
4. S a E AEA seasons AORA R TART 15 5 5 EIECTRONIC INPUT BLOCKS ciirerriist iiitr at oist e TONTO OTE 16 6 THE EMERGENCY MECHANICAL KE cccescssssecceeceeseeseeseeeeeeseesees 17 6 1 HOW TO OPEN WITH THE EMERGENCY MECHANICAL KEY cccccccccccccccccecvcvccececece 17 6 2 EMERGENCY KEY DUPLICATION 2a nedanesa tr sckads Rodsmedarnde case rete eeeeeriatosaseaatacs 17 Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 1 of 17 1 TECHNICAL FEATURES Dimensions ss External dimensions H x W x D mm Internal dimensions h x w x d mm Door opening H1 x Wi mm Door thickness mm Internal volume It Unit weight kg Materials and thicknesses Steel body thickness mm 2 Steel made frame and door thickness mm 6 Nickel plated steel deadbolts diameter mm 15 Hinge pins diameter mm 8 All steel door back cover and internal mechanisms No internal plastic parts Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 2 of 17 Mechanics Motorized lock with two cylindrical horizontal deadbolts Controlled opening Emergency mechanical opening with special profile disc safety cylinder allowing to open the safe in any case of anomalous block Easy accessible battery holder Replaceable door and door back cover Electronics 12 key keypad with Braille reference and sound confirmation the non sighted are able to recognize th
5. USE OF THE SAFE scccceccecceccecceccuceucencencnecnscnscnseusensensnnsesseees 5 3 1 INSERT REPLACE BATTERIES cccccccccccccccccccvcecccvccccscesesvscscscesesesesceces 5 3 2 KEYPAD WITH DISPLAY ccccccccccccccccccccccccceccececesececscscecscevecsesesesesvces 6 4 FUNCTIONS FOR THE HOTEL OWNER wu ccsceccecceccecenccncensencescesceseeees 7 4 1 DISPLAYING THE CHARGE LEVEL OF THE BATTERIES ccccccccccccccccccccccccccceccscececs 9 A 2 AREA MASTER CODES ornak a tin ads aAA eee ade ale Se ads Ae eS 9 423 SILENT WORKING MODE sinncctxicn eins reine allt Gin Bl ete hale ul aol cea RN 10 Aca DISPLAY OF DATE AND HOUR tcc vcccinus ewaweucs ENTA NEEE TEE EEE AATA eae 11 Ach WANUAMCLOCK SETTING c tx0cc ec ics teew sce ta euea eee season neeuasor E 12 4 6 SOLAR LEGAL HOUR SETTING snc ct cout ecataote se ecscevecauaceeecueacecesuseroreoesecus ces 12 4 7 READING THE AUDIT TRAIL ON THE DISPLAY cccccccccccccccccccccccccccceccececcecuce 13 4 8 MECHANICAL BLOCKS DURING THE SAFE CLOSING OPENING cccecececcccccccccecvceces 14 5 FUNCTIONS FOR THE GUEST uu cccccceceeceeceeceecnscnscnsensensensensensnssesens 15 5 1 INSTRUCTIONS FOR THE GUEST eeeeessssssssssssssssssssssosooooooccecseesssesesessese 15 5 2 HOW TO INSERT THE GUEST CODE sxssencecetsie tae tin tere teie wire Cae esee enw ioe tates 15 Dis HOWTO OPEN THE SAF E a EAA cerca eck us edness lus alin an lan an nl 15 L4 TOW TO CLOSE THE SAFE css ccsercscucewses E
6. e exact layout of the keys and with 6 digit alpbhanumerical display 6 digit Guest Code 6 digit Multilevel Master Code up to 6 different Area Codes Needs Guest Code for closing Resident codes in NON VOLATILE memory stored codes remain in memory even if batteries are removed Electronic anti theft block of 7 minutes after 5 consecutive wrong codes are entered Audit Trial of the last 150 operations Electronic anti theft block of 10 minutes after 15 operations done in 5 minutes to avoid Audit Trial manumissions Low consumption electronic board protected from any break in attempts performed with electrical shocks Audio visual warning of low battery on display Power supply 4 x 1 5V AA LR6 alkaline batteries already included Thanks to the electronic board high engineering level it is possible to make more than 10 000 operations with 1 set of 4 alkaline batteries Special long life batteries can be used thus increasing even more the autonomy of the safe Optional power supply from the electrical mains Environmental conditions Working temperature cseeeeeeeeeees 0 45 C Relative humidity with no dew 0 90 RH Optional Activating kit for renting option 220 Volts converter for power supply option Recharging kit for laptops and mobile phones Emergency opening operated with one Electronic Key Hand held printer for Audit Trial printing Maxi 4875 and Midi 4845 Installat
7. he Hotel Menu includes the security functions The Hotel menu allows the access to following functions Change of the Hotel Code Change of the Service Code Area Master Codes Management Electronic Key Management optional key Silent mode setting How to enter Hotel Menu ENTER ENTER Hotel Code ENTER The factory Hotel Code is 222222 Note The hotel owner has to insert his 6 digits Hotel Code when installing the safe or anyhow before the guest uses the safe How to change the Hotel Code ENTER ENTER Old Hotel Code ENTER COMB New Hotel Code ENTER New Hotel Code ENTER Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 7 of 17 The Service Menu includes functions for the maintenance operations The functions that can be used through the Service Menu are Clock setting Clock and day display Setting of the solar legal hour Reading on the display the operations stored in the Audit Trial Printing of the operations in the Audit Trial optional printer How to enter Service Menu ENTER COMB Service Code ENTER The factory Service Code is 333333 Note The hotel owner has to insert his 6 digits Service Code when installing the safe or anyhow before the guest uses the safe How to change the Service Code ENTER ENTER Hotel Code ENTER 0 New Service Code ENTER Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 8 of 17 4 1 Displaying the charge level of
8. ion and User Manual reduced Page 3 of 17 2 INSTALLATION The safe must be installed by qualified personnel only In order to make your safe work properly please follow carefully the following instructions 2 1 Installation inside a piece of furniture suggested For the installation it is necessary e on the wall of the piece of furniture where the safe will be mounted make 2 holes of 10 mm diameter corresponding to the holes on the base or on the back of the safe e fix the safe using M8 screws suggested of adequate length to the thickness of the piece of furniture and of the fixing stirrup cod 4565 0469 Note We suggest to insert 3 4 mm thickness washers between the safe and the fixing surface in order to reduce the deformation of the safe After having fixed the safe make sure the levelness tolerance is 5 maximum in order to avoid malfunctioning of the safe It also necessary to verify that the door controlled opening and the closing work properly Fig 2 Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 4 of 17 3 FIRST USE OF THE SAFE 3 1 Insert Replace batteries WARNING DO NOT SCATTER FLAT BATTERIES IN THE ENVIRONMENT DEPOSIT THEM IN CONTAINERS PROVIDED FOR THE PURPOSE Use AA LR6 1 5V alkaline batteries only The 4 batteries of the safe should be replaced at once We also suggest to check battery charge
9. level before each seasonal closing that is to say for longer periods than three months When the batteries are almost flat after any press of the key ENTER the bAttLO message will appear on the display replace then batteries After the first flat battery signal it would still be possible to make more than 200 operations before the electronics stops working Exceeded such limit and for a certain period only the safe will permit a unique last opening after which the door will remain open When battery charge level becomes too low to activate the internal mechanism the safe could be opened with the mechanical emergency key only Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 5 of 17 3 2 Keypad with display On the keypad appear standard digits from O to 9 and 2 special keys COMB and ENTER The COMB key is used to cancel the last inserted digit or to change the codes of the safe while the ENTER key is used to confirm the just inserted combination On display appear all the inserted digits and notes regarding the ordinary use of the safe example on display appears OPEnEd when the safe is successfully opened Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 6 of 17 4 FUNCTIONS FOR THE HOTEL OWNER Maxi 4875 and Midi 4845 functions are split in 2 menus Hotel and Service menus accessible by means of 2 security codes respectively the Hotel Code and the Service Code T
10. m When the door is open ENTER ENTER Hotel Code ENTER ENTER ENTER ENTER ENTER SMod 0 appears then 1 ENTER ENTER ENTER ENTER Disarm of the automatic silent mode In order to disarm the automatic silent mode repeat the above procedure up to point 3 it will appear the word SMod 1 press O and then ENTER four times until the word donE appears on the display 4 4 Display of date and hour ENTER COMB Service Code ENTER 8 Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 11 of 17 4 5 Manual clock setting ENTER COMB Service Code ENTER 9 First digit Second digit Hour 0 to 2 0 to 9 ENTER Minutes 0to5 0 to 9 ENTER Year 0 to 9 0 to 9 ENTER Month 0 tol 0 to 9 ENTER Day 0 to 3 0 to 9 ENTER 4 6 Solar legal hour setting ENTER COMB Service Code ENTER 6 for the solar hour or 4 for the legal hour Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 12 of 17 4 7 Reading the Audit Trail on the display Maxi 4875 and Midi 4845 safes have a non volatile memory Audit Trail containing the data regarding the last 150 operations like date hour type of used code and type and result of the operation In case of need the hotel owner can refer to the Audit Trail of each single safe to discover what has happened during a certain period of time Inside the Audit Trial it is possible to move horizontally or vertically using the alphanumerical keypad Previous 2 Opera
11. r the guest are printed both on the oval sticker on the door in italian and english and on the plastified instruction sheet inside the safe in different languages We suggest to leave the instruction sheet near the safe 5 2 How to insert the Guest Code In order to close or open the safe it is necessary to insert a 6 digit code this code is called Guest Code How to insert a Guest Code When the door is open COMB New Guest Code 5 3 How to open the safe Guest Code 5 4 How to close the safe Keep the door closed until the message CLOSEd appears Guest Code Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 15 of 17 5 5 Electronic input blocks All Maxi 4875 and Midi 4845 safes are protected by 2 different types of electronic input blocks 7 BLOCK AFTER 5 CONSECUTIVE WRONG ATTEMPTS this block lasts 7 minutes and it starts working after 5 consecutive wrong attempts to close open the safe with a wrong code Each time a wrong code is used on the display appear the messages Error and then n N where N points out the number of wrong attempts done up to that moment After the fifth wrong attempt the safe stops working after any key is pressed on the display appears the message StOP5 for 2 sec followed by the indication of the remaining minutes of the block BLOCK AFTER 15 OPERATIONS IN 5 MINUTES this block lasts 10 minutes and it starts working after 15 operations
12. the batteries Visualization of the battery level ENTER ENTER ENTER 4 2 Area Master Codes VIRO system permits to combine each safe with 6 different Area Master Codes with the option to link them to a specific area or zone of the hotel thus allowing the hotel owner to build a real hierarchical system allowing the control of people authorized to open the safes in each single hotel area Insert modify an Area Master Code ENTER ENTER Hotel Code ENTER 1 Area l 6 ENTER Area Master Code one dd i ENTER at choice Select one of the 6 available areas by entering a number from 1 to 6 Erase an Area Master Code ENTER ENTER Hotel Code ENTER 1 Area l 6 ENTER ENTER ENTER Insert the number of the Area of the code to be erased Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 9 of 17 Open the safe with an Area Master Code ENTER Area Master Code ENTER 4 3 Silent working mode Manual activation safe always in silent mode When the door is open ENTER ENTER Hotel Code ENTER 9 ENTER ENTER ENTER Soundi appears then 0 ENTER ENTER ENTER ENTER ENTER Manual disarm To disarm the silent mode repeat the above procedure up to point 3 it will appear the word SoundO press 1 and then ENTER 5 times until donE appears on the display Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 10 of 17 Automatic activation at night from 12 00 a m until 06 00 a
13. tion 5 6 Following 8 Operation End of ENTER reading ENTER COMB Service Code ENTER 1 then 4 or 6 ENTER to end Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 13 of 17 4 8 Mechanical blocks during the safe closing opening mechanical error warning Mechanical block during the safe closing If the mechanical block during the safe closing prevents the deadbolts from going out from the safe door for a time period of more than 10 seconds following events will occur e the deadbolts withdraw into the safe door e asound signal indicates the error e the message ErrMEC appears on the display for 3 seconds Now the safe is ready for a new operation Remove the obstacles preventing the deadbolts from moving regularly and close the safe again Mechanical blocks during the safe opening If a mechanical block occurs during the safe opening the message ErrMEC will appear on the display for 3 seconds In this case it is possible to open the safe with the mechanical emergency key only After the opening with the mechanical key each time a key is pressed on the display it appears the word EMEr which indicates an opening with the emergency key and then HELP it is therefore necessary to insert a new Guest Code Maxi 4875 and Midi 4845 Installation and User Manual reduced Page 14 of 17 5 FUNCTIONS FOR THE GUEST 5 1 Instructions for the Guest The instructions fo
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