EJournal User Manual
Contents
1. From the Joumal operations menu select Ee aR the Option sub menu ome mere E Set Serial Port Note that both ports will have the same setting for Bits per Second Data Bits Parity Stop Bits and Flow Control Use your POS manual to find the appropriate serial port setting You can find some of the serial communications set by entering a Contacting the VRX Company Inc Send email to salos vrxine com Page 15 of 22 special mode on some printers See the appendix of this document for help Set Journal Log Options Set the End of Day Processing Trigger Start Time to a time just before the 7777 typical end of day for accounting purposes Set the End of Day String to exactly match the text which appears at the end of day journal report Example for a typical Ruby journal report END OF REPORT nF eT Set the Forced end of Day Processing to a time of day some time after the typical end of the accounting day to force a new file in case the cashiers do not run the reports or there is no end of day report available from the Point of Sale System Space Management and Security Key features are not implemented in this version Capturing Journal Data You can start capture from the Journal Operations menu or from the Icon bar Press the GO button Contacting the VRX Company Inc Send email to salos vrxine com Page 16 of 22 You should now see all future2. Ine Table of Contents Data Integrity Warnings Version 20 Release of Liability Abbreviations EJoumal Product Description Installing EJournal 7 Hardware Connection POS to EJournal 1 EJoumal with a real Journal Printer 1 Elournal No Printer 3 Cables and Adapters from VRX Company Inc 9 Software Install EJoumal 10 To install EJournal 10 Removing Eloumal 10 Resume install of EJournall m Using EJournal 1i First Time Setup 1 Select Folder For Journal Files 13 Options for serial communication 15 Set Serial Port 13 Set Journal Log Options 16 Capturing Joumal Data 16 Opening an Elournal file 17 Previewing and Printing EJournal File 18 Troubleshooting common problems EJournal LIMITED WARRANTY Service Procedure End User License Agreement Abbreviations CON Communications Port also known as a RS232 serial port TED Tight Emitting Diode In this document it also refers toa graphic simulating a LED indicating the capture state of EJournal USD On Screen Display PC Personal Computer TOS Point of Sale RSID Serial data interface using Contacting the VRX Company Inc Send email to sales Page 3 of 22 WIRK Company Ine Version 20 about plus and minus IVa signaling USE Universal Serial Bus Table 1 Abbreviations used in thi
3. 120122 Using EJournal The first time you run EJournal you must set up the path to a folder where the journals will be stored and configure Elournal to your serial ports First Time Setup Run Eloural By navigating to Windows Start All Programs VRXEjournal e Elournal opens Select Folder For Journal Files Use this dialog to set the path othe folder where he See Elournal files will be ord pm Contacting the VRX Company Inc Send email to salos vrxine com Page 13 of 22 Navigate to the folder such as C Program Files VRX EJoumal and make a folder for the journal files Make a new folder You can use Windows Explorer to set the folder name by selecting it and typing in the name such as Register3 Navigate back and select the new folder with EJournal Contacting the VRX Company Inc Send email to sales vrxine com Page 14 of 22 Check that your folder is correct by looking at the status bar on the bottom of the Elournal window You can also see the file name for the journal In this example it is a name of 20060804 jel This file name is constructed from the year 2006 the month 08 and the day 04 that this manual was written Elournal automatically makes this file name If you start and stop EJournal capture it will make the file the first time and will append data if the file already there Options for serial communication
4. 5 to RJ45 adapters are not used Contacting the VRX Company Inc Send email to sales vrxine com Page 8 of 22 For printers with DB25 serial connections the DB9 to RJ45 adapters will not be used EJournal No Printer This only requires a new cable of the appropriate length to reach from the Point Of Sale stem to the PC running Elournal The cable will typically be a DB9 Female to Female NULL MODEM Cables can be purchased this way or can be realized buy using DB9 Female to Male a DB9 Female to Female Gender changer and a DB9 Female to Male NULL MODEM Cae Null Modem Gender Changer C cum L3 cum Tum oif the computer Turn off the POS Connect from the POS serial port to the serial port of the computer running EJournal Apply power to the POS and the computer running EJournal Cables and Adapters from VRX Company Inc See our extensive list of adapters on our web site Go to the Elournal page and look for accessories Contacting the VRX Company Inc Send email to salos vrxine com Page 9 of 22 Software Install EJournal Elournal comes on a flash drive This flash drive contains a serial number and a matched license file To run EJournal this flash drive must remain connected to the PC on which EJournal runs Connect the flash drive to a USB port You can add a USB hub if necessary for the additional USB ports To install EJournal Remove any older v
5. EJournal User Manual VRX Company Inc WRX Conny Ine Version 20 NOTICES This manual is copyrighted by the VRX Company Inc Copyright law prohibits reproduction of any part of this document in any form without express written permission The contents of this manual are subject to change without notice VRX Company has made all efforts to ensure the accuracy of the contents of this manual However the VRX Company Inc reserves the right to change this manual the product and the product operation for improvement without notice If you find errors in this manual please bring it to our attention Data Integrity Warnings Warning do not rely on EJournal for capture of journal reports for accounting purposes If you require your cash register reports for accounting you must continue to capture your journal data to your paper tape EJournal is intended to capture the real time journal data from a point of sale system to allow occasional review of transactions details for non accounting critical business control Release of Liability You are allowed to use EJournal with the condition that you release VRX Company Inc from all liability due to lost data Trademari Notepad WordPad Windows XP Vista and Windows7 are trademarks of Microsoft corporation EJournal is a trademark of the VRX Company Inc Contacting the VRX Company Inc Send email to salos vrxine com WRX Company
6. ESSLY DISCLAIMS ANY WARRANTY FOR THE SOFTWARE THE SOFTWARE AND ANY RELATED DOCUMENTATION IS PROVIDED AS IS WITHOUT WARRANT OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OR NON INFRINGEMENT THE ENTIRE RISK ARISING OUT OF USE OR PERFORMANCE OF THE SOFTWARE PRODUCT REMAINS WITH YOU 7 LIMITATION OF LIABILITY To the maximum extent permitted by applicable law in no event shall VRX Company Inc or its suppliers be liable for any special incidental indirect or consequential damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use the SOFTWARE or the provision of or failure to provide Support Services even if VRX Company Inc has been advised of the possibility of such damages 3 NOT FOR ACCOUNTING Warning EJournal is not rated for the necessary reliability for capturing your end of day reports for accounting purposes The business owner must not rely on EJournal for accounting information Contacting the VRX Company Inc Send email to salos vrxine com Page 21 of 22 9 This EULA is govemed by the laws of Tennessee END OF EULA Contacting the VRX Company Inc Send email to salos vrxine com Page 22 of 22
7. and date of purchase of the product when requesting warranty Service Before product is retumed to be serviced the purchaser must obtain a Retum Material Authorization number so that the VRX Company can uniquely identify the product returned The purchaser must deliver the product freight prepaid n its original package or other adequate package affording an qual degree of protection assuming he risk of damage andor loss in transit to your local VRX authorized distributor The RMA number mist be elearly marked on the exterior of the packaging Contact the VRX Company Ine By email at support vrxine com or By phone 1 866 543 8398 9 5 Eastern Time By snail mail at PO Box 4663 Maryville TN 37802 4663 Contacting the VRX Company Inc Send email to sales vrxine com Page 19 of 22 End User License Agreement EJoumal License Agreement VRX Company Inc http vww vrxinc com END USER LICENSE AGREEMENT FOR Elournal SOFTWARE PRODUCT S IMPORTANT READ CAREFULLY This VRX Company Inc End User License Agreement EULA is a legal agreement between you either an individual or a single entity and VRX Company Inc for the EJoumal software product s identified herein as SOFTWARE By installing or otherwise using the SOFTWARE you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA do not install or use the SOFTWARE 1 OPERATING LICENSE Once you pay for the licens
8. data sent from the POS system You can press the red Stop button to stop temperately the capture of data Pressing the Go button will restart capture of data Opening an EJournal file You can open an EJoural file for quick viewing within Eloumal Select File Open and navigate to the fle you want to view Contacting the VRX Company Inc Send email to salesf vrxine com Page 17 of 22 For more poetiulseaci open with any text editor or word processor The embedded printer control may appear as unusual characters in some editors Here is a file in Microsoft s Wordpad where the Find tool identified a Void Previewing and Printing EJournal File You can send an EJournal file to your computers printer Chose File Print or File Preview and then print Troubleshooting common problems To receive data on a computer COM port serial port the data transmit pin from the POS must be connected to the receive pin of the computer running EJoumal This typically requires a NULL MODEM adapter or a NULL MODEM cable Contacting the VRX Company Inc Send email to salos vrxine com Page 18 of 22 EJournal LIMITED WARRANTY Val Any et ated by eg distage nec deron abuse ise accidere ect a Service Procedure To obtain service please contact the VRX Company for instructions For waranty service the original purchaser must present proof of purchase establishing proof
9. ed version of the SOFTWARE EJournal will act as a fully functional software application without the DEMO trial limitation This SOFTWARE may not be copied or otherwise distributed You have the non exclusive right to use this registered version of the software which may exist on only ONE computer and be operated by ONE person at any given time DISTRIBUTION OF REGISTERED VERSION OF SOFTWARE IS A VIOLATION OF US AND INTERNATIONAL COPYRIGHT LAWS You may physically transfer the software from one computer to another provided that the software is used only by a single person on a single computer at a time 2 BACK UP AND TRANSFER You may make one copy of the software solely for back up purposes as prescribed by international copyright laws You must reproduce and include the copyright notice on the back up copy 3 OTHER RESTRICTIONS Contacting the VRX Company Inc Send email to salos vrxine com Page 20 of 22 You may not decompile reverse engineer disassemble or otherwise reduce the Software to a human perceivable form You may not rent lease or sub license the Software You may not modify the Software or create derivative works based upon the Software 4 TERMINATION Without prejudice to any other rights VRX Company Inc may terminate this EULA if you fail to comply with the terms and conditions of this EULA In such event you must destroy all copies of the SOFTWARE 6 NO WARRANTIES VRX Company Inc EXPR
10. ersion of Ejoumal before installing Using windows explorer navigate to the flash drive Fle Edt View Fayertes Took Heb Quo pm rates X dies O spoon ERE m e ZAG Widowed 0 56618 Apia pe Double click the setup file to install EJournal 1f you have an older version of jours installed on your eee computer you wil gate following error message To remove old versions see the next A section Removing EJournal Use the Windows uninstall program to remove the old version Go to Start Control Panel Add Remove Programs Contacting the VRX Company Inc Send email to salos vrxine com Page 10 of 22 Select Elournal for removal rm Answer yes when asked if you are sure rrr UD After the remove program finishes close the control panel window par Resume install of EJournal Select the folder path for the install The default is the Program Files used by m not Windows application ous EESEREEEESEEEEES SS SS B AA e Agree to the License Agreement Contacting the VRX Company Inc Send email to sales a vrxinc com Page 11 of 22 Select the installation folder Press next to start the install The install tool about 10 seconds on a Windows XP computer running a dual core processor Press the close button to finish Contacting the VRX Company Inc Send email to sales ivrxine com Page
11. pany Inc Send email to sales vrxine com Page 7 of 22 Tum off the POS Tum off the journal printer Disconnect the cable from the POS to the journal printer at the journal printer end Connect the journal printer cable to DB25 Female to RJ45 adapter or DB9 Female to R445 adapter as required Using the short CATS cable connect to the triple RJ4S splitter Using a second short CAS cable connect from the splitter to the corresponding DB25 Male to R145 adapter or DB9 Male to RI4S adapter and connect to the joumal printer One end of the splitter will remain disconnected while you test the splitter connection Turn on the POS and the journal Printer and test for normal journal operation f the receipt journal prints normal proceed If not correct the problem before proceeding Tum off the EJournal computer Tur off the POS Tum off the journal printer Fabricate or purchase a long CATS cable of the appropriate length to reach from the splitter to the serial port on the PC running Elournal Connect the DB9F to RJ4S adapter to the CATS cable Connect the POS2DVR_RX adapter to the DB9 adapter The typical DB9 connection will not use the Mini NULL MODEM adapter However the typical DB25 connection will use a Mini NULL MODEM Adapter For printers with DB9 connectors the cable and adapters will look gt something like this The red arrow represents a CATS cable which the installer provides The and the two DB2
12. s manual Contacting the VRX Company Inc Send email to Page 4 of 22 EJournal Product Description EJournal captures Point Of Sale journal data electronically With EJournal retailers no longer have to print and keep paper tapes of joumals for non critical non accounting uses A screen shot of EJoumal in operation is shown below PC Requirements The EJoumal by VRX Company Inc is a software product which runs on a PC under the Windows operating systems versions XP Vista and Windows7 The PC must have a serial port for EJoumal A USB port can be converted to a serial port with a third party adapter Contacting the VRX Company Inc Send email to salos vrxine com Page 5 of 22 EJournal Functional Description With EJournal transaction data is saved into a file on a PC which may also be a DVR EJournal eliminates the requirement for printing transaction journal on paper and storing the same Modern retail operations use printers which may be both a receipt printer and electronic storage of journal data Unfortunately printing the journal at the end of day ties up the register and an employee Then the paper tape has to be stored and perhaps transported seriously reducing the value of electronic storage Eloural solves the problem by capturing the journal data into a PC which eliminates the paper storage requirement Receipt Journal Printer Journal prin
13. ting no longer required Point of Sale PC running EJournal Contacting the VRX Company Inc Send email to sales vrxine com Page 6 Installing EJournal Installing Elournal has two components First the hardware connecting the PC with Elournal to a Point of Sale journal printer Second installing Elournal on a PC In addition the Point of Sale system must be configured as required so that a serial por is transmitting journal data The owner of the Point Of Sale system is required to provide any required technical support from the Point O Sale manufacturer required for journal printer setup of the Point of Sale software Hardware Connection POS to EJournal The connection breaks down into one of two cases The case with a physical receipt joumal printer requiring a splitter cable and the case without a physical printer requiring only a cable EJournal with a real Journal Printer This connection requires a splitter cable and a new cable of the appropriate length to reach from the Journal Printer to the PC running EJournal Additionally special adapter VRX Part POS2DVR_RX 1o prevent signal contention the collision of two signals send from two signal sources when connected to a single receiver is required VRX Company Inc can provide kits for this connection configuration Example of Adapter kit for DB9 or DB25 cable splitting Installation steps Contacting the VRX Com
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