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Editing a Project

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1. NOTE Optional types automatically insert the choice None N A into the option list Choice types also can be combined For example an entire choice group can be exclusive multiple choice but individual choice options can be fill in the blank or unit of measure 7 Select the desired choice type and click Insert The choice type selected appears in the Choice Group Type box and the cursor appears in the Current Option box If you selected an optional choice type the words None N A appear in the Choice Options box SpecLink User Manual Chapter 5 Editing a Project x Choice Group Type Exclusive Multiple Choice Optional Insert Choice Options Hone H A l Add Remove Current O ptior Sal UOM D MPFY OF Cancel Add Choice Dialog Box with Optional Choice Type 8 Enter the text of the first choice option in the Current Option box then click Add The choice option just entered appears in the Choice Options box 9 To add another choice option enter text in the current option field and click Add Continue in this manner until all your desired choice options have been entered 10 Change the order of the choice options by clicking on a choice option and then clicking the Up or Down button 11 Edit a choice option by clicking on the choice option and then editing the text in the Current Option field Click the Add button when you are done editing 12 When the choice group is complete click
2. 07 2100 07212 OF Caneel Add Choice Dialog Box with MasterFormat Version Format Choice Group Lic x Choice Group Type Exclusive Multiple Choice Required Insert Choice Options Thermal Insulation Up Down Add Remove MFO Thermal Insulation P Uo MPSS Board and Batt Insulation lw MFV MFO MF 35 Thermal Insulation OF Cancel Edit Choice Dialog Box with MasterFormat Version as a Choice Option in an Exclusive Multiple Choice Using the MFV option with an Exclusive Multiple Choice allows the option of a fill in the blank so the specifier can input an alternate section name Replaceable terms such as Architect or Owner cannot be combined with other choice types You must insert them directly into the paragraph as a Choice Group Editing an Existing Set of Choices You may edit choice groups in user added or copied paragraphs only This means that if you wish to modify the choices available in a master paragraph you must first copy the paragraph and paste it into the project SpecLink User Manual 165 166 Chapter 5 Editing a Project NOTE If there are links to the original paragraph you may wish to manually exclude the original paragraph and create new links to your replacement paragraph 1 Position the cursor on the colored text denoting an embedded choice group 2 On the Document menu point to Choices and then choose Edit Choice or click the Edit Choice button on the Ed
3. B File Edit view Tree Document Tools Window Help lel x Eea SI4Q S ae o MY EQDERIReEDSse a aml amp Ge Eliela x FOF yw wl Sle Blow G BR Expandilevel ln ed WZ M8 Al id do OP LFLS Level2 rial i pz U ES a 2 OOOO Structural Steel Framing no m s PART1 GENERAL MALDAN y 1 01 SECTION INCLUDES 0003 CIEE m A Structural steel framing members support members H Base plates shear stud connectors and expansion joint plates 0005 CEE B Grouting under base plates TS 1 02 RELATED SECTIONS Te OM A Section 05 2100 Steel Joist Framing 0008 B Fa B Section 05 3100 Steel Decking Support framing for small openings in deck n i Hi n i lll ut tl ut lil 4 4 l l 3 l I l 4 l l l Bi l L l l Ib I H Ej section 05 5000 Metal Fabrications Steel fabrications affecting structural steel work a section OF 6100 Applied Fireproofing Fireproof protection to framing and metal deck systems J al UNIT PRICES MEASUREMENT AND PAYMENT E F see Section 01 2200 Unit Prices for additional unit price requirements LE structural Steel Framing EB _ Basis of Measurement By the ton F _ Basis of Payment Includes structural members fabricated placed and anchored 0016 GTE H f1 03 REFERENCES 0017 E A ASC MWMO16 ASD Manual of Steel Construction American Institute of Steel Construction Inc ay 1989 Ninth Edition 0018 E B AISC 5303 Code of Standard Practice
4. BSD SpecLink EW G You must be in Master view with all text levels visible to use this command Would wau like ta change the view and try again You must be in Master View message Click Yes SpecLink will turn on Master View and All Levels and present the following message SpecLink User Manual 141 142 Chapter 5 Editing a Project BSD SpecLink x The view has been changed Please try the command again View Changed message Click OK and then attempt the edit again Using Preview To see what the final specification will look like when it prints use the Preview function From the File menu choose Print Preview You can also choose the Print Preview button from the Standard Toolbar The section appears on your screen as it would if printed BSD SpecLink Print Preview for Model Branch Bank Building amp File Edit View Tiree Document Tools Window Help 4 x Prae Er LEI Fe a eelt Cele ele ee x F416 w wl El o amp 14 al H M close page 1 of 3 A Erri im Heeler Ta pri rair E Orig umir a pai 1 ELAT TTF A Meche EP Bed k E Damia EHC Deel Cha upc Tairg iar maal apaia p bc 1 EAH A AEk MEd i bi hid ae E adar arka i ee L TES Hah Edin L Aa uG bi Nik r Paica kr Ded Cahir m bg a i Pirr Farri nhim bo TL D A ED ipaka ir Erai aini Laing ATH ALA ca AE Cair AEL D AETA h EP TA Derhal Dpr Ps Farian Dra eed Peet FN E WETH SS in kan ir Pip Piech ami Heder Mialam mal Emr d
5. Board Assemblies 65D joj x File Edit View Tree Document Tools Window Help E x Eea SI4Q S e o HP SQD ERI ReEDSsle a S S CG le BS ox F710 w wl Sl Blox of ft au ExpandiLevel E gt E 44 gt bl ed Sud ya Alh LFLS Level 0 Arial 3 PerSpective A Short Fom H ooga Gypsum Board Assem 0001 at HE 5 PART 1 GENERAL Te y 1 01 SECTION INCLUDES 0003 B E A Metal stud wall framing 0004 B E B Metal channel ceiling framing 0005 A E C Shaft wall system fee E 09215 Gypsum Veneer Plast bie i 09220 Portland Cement Plas Ban 2 09227 Exposed Aggregate F fene i EE 09235 Glass Fiber Reinforce A 09260 Gypsum Board A oa 09300 Tile bd Add your own notes here u Fire rated area separation walls Acoustic insulation Project aog DER D Gypsum sheathing Notes Panel 0009 et E Cementitious backer board F Gypsum wallboard Glass mat faced gypsum board G Joint treatment and accessories Predecorated gypsum board Textured finish system aa M f1 02 RELATED SECTIONS Gypsum wallboard and other gypsum panel types wall and ceiling framing shaft wall E i Anna Thi EE d E Section 05400 Cold Formed Metal Framing Exteric eta Master far i E Section D6100 Rough Carpentry Building framing ar walls ceiling Notes Panel Ae Gan a a Section 06114 Wood Blocking and Curbing Wood enclosures predecor
6. Standard Toolbar use the key combination Ctrl C or use the right mouse button menu 2 Position the cursor in the paragraph that is below where you want to paste the copied paragraph 3 Using the right mouse button click on Paste or from the Edit menu choose Paste You can also click on the Paste button from the Standard Toolbar use the key combination Ctrl V or use the right mouse button menu Notice the white and blue square in the Origin column indicating this is a user added paragraph You can copy any branch within a section Position the cursor on the paragraph at the top of the branch and choose Copy Then click on the paragraph that is below where you want to paste the copied text and choose Paste The pasted branch pushes down the original paragraph at the pasted location The paragraph at the top of the pasted branch is given the level of the paragraph at which it was pasted If this inherited level is incorrect you can adjust it See the Demoting and Promoting Paragraphs section in this chapter for details SpecLink User Manual 153 Chapter 5 Editing a Project Copy and Paste between Sections You can copy paragraphs and branches from one section to another Here s how 1 From the Window menu choose New Window A second window of the project opens covering the first window In the new window display the second section you want to work in From the Window menu choose one of the Tile or Cascade options to ar
7. and units of measure Green is also used to indicate Yes links Selecting text in both the paragraph status box and in the Links window User added or copied master sections appear in a green font in the project Tree Panel Red Red is used in the Document Panel to denote a user fill in Red is also used to indicate No links excluding text in both the paragraph status and in the Links window Yellow In the Notes N column a yellow notebook on the left indicates the presence of a master note In the Origin O column a yellow rectangle across the top indicates that the master version of a user modified master paragraph is currently displaying Yellow is also used to indicate Maybe links potentially relevant text in both the paragraph status box and in the Links window Magenta When a project is opened using the option to not update sections that have been updated in the new master display magenta titles in the Tree panel so that you can see the changes that would be made if you were to accept the updates Rust When a project is opened using the option to not update paragraphs that have been updated in the new master are marked by a rust color in the background of the Status S column in the Document panel so that you can see the changes that would be made if you were to accept the updates The updated paragraphs can be viewed by opening the Tools menu and clicking on View Updated Master Paragraph Spe
8. automatic selection of additional paragraphs based on those you choose The system either highlights yellow triangle or includes green square paragraphs relevant to those you select Text in a highlighted paragraph remains gray and does not print giving you the opportunity to make a decision about that paragraph An included paragraph changes to black text if the parentage is intact You can override a system included paragraph but you should be cautious about doing so SpecLink User Manual 131 132 Chapter 5 Editing a Project To exclude a system included green square paragraph Click in the status box to the left of the text cell until an X appears The status box now indicates that the paragraph is excluded and the text becomes gray m 03 STEEL FRAMES A General 1 Comply with the requirements of grade specified for corresponding door except ANSI A250 5 Level 1 Doors 16 gage frames a ANSI A250 8 Level 3 Doors 14 gage frames ANS 4250 6 Level 4 Doors 12 gage frames b Frames for Wood Doors Comply with frame requirements specified in ANSI A250 6 for Level 1 15 gage Frames for sound Rated Wood Doors Comply with frame requirements specified in ANS 4250 6 for Level 1 16 gage Finish Same as for door User Provide mortar guard boxes for hardware cut outs in frames to be installed in masonry or to Excluded be grouted Frames in Masonry Walls Size to suit masonry coursing with head member 4 inches
9. for Steel Buildings and Bridges American Institute of sacl Steel Construction Inc 2000 0015 B war Master View in Document Panel All paragraphs selected excluded and available appear SpecLink User Manual 139 140 Chapter 5 Editing a Project BSD SpecLink Model Branch Bank Building 0512700 Structural Steel Framing B5D 24 File Edit View Tree Document Tools Window Help RHA oe ESR S gt R o MY ACD EHRIASnSslse ola e 6 Ble Elgo x F o w wl Sl Blo BE Expandi Level a hed 2 8 All ig gp pI Level Arial 10 B z U S 3B Z te p m x O e T a000 i k Structural Steel Framing Te y PART 1 GENERAL Te PS y 1 01 SECTION INCLUDES o003 ae Fa 4 Structural steel framing members support members B E Base plates shear stud connectors and expansion joint plates 0005 B E B Grouting under base plates M 1 02 RELATED SECTIONS ra amp Section 05 2100 Steel Joist Framing Fa B Section 05 3100 Steel Decking Support framing for small openings in deck i E Section 05 5000 Metal Fabrications Steel fabrications affecting structural steel work _ section O S100 Applied Fireproofing Fireproof protection to framing and metal deck systems 1 03 REFERENCES E A AISC MWO16 ASD Manual of Steel Construction American Institute of Steel Construction Inc 1999 Ninth Edition B AISC 5303 Code of Standard Practice for Steel Buildings and Bridge
10. further indent the text of a table allow an extra column to reduce the indent of the text put the table at a higher level or promote it after creating it The initial width of columns will be the width between the left indent and the right indent divided by the number of columns A table will never be wider than the margin created by the right indent 4 To make adjustments use the other commands on the Table menu e Insert Row Below Use this command to insert an additional row into the table below the current row e Configure Column Use this command to change the width and column alignment of the current column Note that you can also use the alignment buttons on the text panel toolbar to change the alignment of a single table cell e Set Border Use this command to add or remove a border for the table Note that for a border to print you must also select Print Table Borders in the Report Setup Dialog Box e Delete Current Row Use this command to delete the current row e Delete Current Column Use this command to delete the current column Deleting a Table A table is treated as a single paragraph by the software To delete a table simply click anywhere within the table and then click on the X in the Toolbar use your Right Mouse Button and select Delete or choose Remove Paragraph from the Document menu NOTE Beware that you don t remove an entire table when you are intending to only remove a row or a column Appl
11. high Text to fill opening without cutting masonry units Frames Wider than 40 Inches Reinforce with steel channel fitted tightly into frame head flush with top User Excluded Text Note It is not necessary to exclude text to keep it from printing Black text is the only text included in the printed documents If the text is gray it will not print and does not need to be excluded Parent Child The hierarchical arrangements of specifications lend themselves to the concept of parentage A parent at text Level 1 may have several children at Level 2 a Level 2 parent may have several Level 3 children and so on SpecLink requires this parentage to be maintained in order to include lower level text Therefore if you select a Level 3 paragraph and the text remains gray it is because the text is orphaned You must select the parent text to make certain the selected Level 3 text is included in the printed document The Color Scheme Is More Than Just Aesthetics The colors of the various parts of the windows and the status indicators are designed for quick recognition learn what they mean and you can work faster Gray and Black When you start a section paragraph text is gray When a paragraph has been selected and becomes active the active text changes to black The background color of the status columns changes from light gray to dark gray when the text is selected and active SpecLink User Manual Chapter 5 Editin
12. it level 4 If the level 3 paragraph had any subparagraphs those paragraphs would remain at their original levels and would no longer be subparagraphs to the demoted paragraph NOTE Demoting a parent paragraph is useful when trying to delete or copy just the parent paragraph If a paragraph has any subparagraphs those paragraphs are copied or deleted when the parent is copied or deleted Demote Branch Demote Branch causes the current paragraph to become one level lower just like the Demote command However if the current paragraph has any subparagraphs those paragraphs will also be demoted one level For example if a level 3 paragraph has a level 4 subparagraph the level 3 paragraph will become level 4 and the level 4 paragraph will become level 5 If the original level 4 paragraph had a level 5 subparagraph the level 5 paragraph would become level 6 Promote Promote causes the current paragraph to become one level higher For example promoting a level 3 paragraph would make it level 2 If the level 3 paragraph is directly followed by another level 3 paragraph the newly promoted level 2 paragraph will become the parent of the level 3 paragraph If the level 3 paragraph is directly followed by a level 4 paragraph you will not be able to promote the level 3 paragraph since it would cause a break in levels Use Promote Branch instead SpecLink User Manual Chapter 5 Editing a Project Promote Branch
13. options may be appropriate provided the specification is edited to indicate where each option is applicable Scan the red stop sign status boxes to be sure that exclusions are appropriate for your project You can override any software exclusion red stop signs by clicking on the status box to select a paragraph Blue Blue is used in the Document Panel text to identify embedded multiple choices Blue icons are used in the Notes N and Origin O status columns to indicate user added and user modified text and notes In the Notes column a blue notebook icon on the right indicates a user added note In the Origin column there are two different blue icons as follows a white sheet of paper with blue text indicates a user added paragraph a blue rectangle across the bottom half of the column indicates a user modified master paragraph SpecLink User Manual 133 134 Chapter 5 Editing a Project SpecLink also changes the background of the Status S column of the current paragraph to a dark blue indicating cursor location in the Document Panel Non proprietary BSD sections are blue in the project Tree Panel Green Green text in the Document Panel indicates an embedded global option that can be changed globally at the Summary Info dialog box which is accessed from the File menu or individually by typing over them in the paragraph Global options include replaceable terms such as MasterFormat version Design Builder
14. or Execution will import at Level 1 The test is not case sensitive Other paragraph levels are determined by the amount of space between the left margin and the first printable character on the line not including numbering whether tabs left indents or multiple spaces create the space If the amount of space indicates that a paragraph is indented two or more levels below its parent the paragraph will import at one level below its parent Other Characters Imported text from the Clipboard is ASCII text Besides letters and numbers and tabs and carriage returns the only characters that are imported are those in the standard ASCII character set which correspond to a standard keyboard Using Import from Clipboard To import text into an existing section use the following steps 1 In your word processor look over the text you are importing paying special attention to tables special characters and choices as described above 2 Copy the text you want to import You can do this by dragging across the text with your mouse to highlight or select or block the text and then use the word processor s Copy function to copy the text to the Clipboard NOTE You can use the key combination Ctrl C to copy text to the Clipboard In SpecLink open the project and section into which you want to import the text Put the cursor anywhere in the paragraph that is below where you want to paste the text 5 Using your right mouse b
15. then click on text outside of the choice list and then click within the brackets to block the underline 136 SpecLink User Manual Chapter 5 Editing a Project If you do not want to use the fill in type None N A in the fill in When you print the section the fill in will not print and the spaces around it will be closed properly For example if the fill in is between two words and you type None N A in the fill in when it prints there will only be one space between the two words If you deleted the underline instead two spaces would print between the words None N A is case sensitive so be sure you capitalize the correct letters and also be sure to put a space on either side of the hyphen NOTE Once you choose a fill in as your choice and you subsequently need to view the other choice options double click within the fill in to pop up the list of choices Global Choices in green Global choices appear in green They reflect choices made in the Summary Info dialog box They include Master Format Version Unit of Measure display printing of Edition dates and Specific Terms See Chapter 4 for more information on Global Choices Note that the Section Title in the Related Sections is sort of a hybrid global choice The Section Title display changes based on your MasterFormat hierarchy selection but it is blue to allow you the option of inserting your own Section Title section OF 2100 07212 Thermal Insulation Acoustic in
16. to separate with tabs Once complete select all the text in the table and Copy from the Edit menu or the toolbar or use Ctrl C Open the appropriate section in SpecLink and place the cursor in the paragraph that is below where you want the table then from the Tools menu choose Paste or Import from Clipboard The paragraphs are added above the paragraph you clicked on Add tabs where needed in the ruler above the Document Panel If the text does not line up in columns click to place your cursor where more space is needed and press tab on your keyboard Continue doing this until all the columns line up It is best to line up the columns from left to right Tab stops can be changed by highlighting all of the paragraphs and then clicking on View and then Tabs See below for more information on the Tabs Dialog box SpecLink User Manual 157 158 Chapter 5 Editing a Project 9 If you do not want the rows of the table to be numbered drag across all the text in the table to highlight it and then from the Document menu choose No AutoNumber 10 To add a page break before the table click in the paragraph that you want to have at the top of the page and from the Document menu choose Insert Page Break A dark line will appear above the paragraph representing the page break The paragraph mush be active and not be tagged NS or NP in order for the page break to work NOTE To remove a page break click in the paragraph that ha
17. 100 Steel Decking Support framing for small openings in deck Tes 1 03 REFERENCES 0017 A ASC M016 ASD Manual of Steel Construction American Institute of Steel Construction Inc 1969 Ninth Edition E E 1 0 z z E 1 0 E E note B AISC S305 Code of Standard Practice for steel Buildings and Bridges American Institute of Steel Construction lnc 2000 ons im E C AISC 5348 Specification for Structural Joints Using ASTM A325 or A490 Bolts 2000 ooo m E D ASTM A 36 A 36M Standard Specification for Carbon Structural Steel 2001 m a m E ASTM A S53 A 53M Standard Specification for Pipe Steel Black and Hot Dipped Zinc Coated Welded and Seamless 2002 am a a F ASTM A 153 4 153M Standard Specification for Zinc Coating Hot Dip on Iran and Steel Hardware 2002 ja a G ASTM A 307 Standard Specification for Carbon Steel Bolts and Studs 60 O00 PSI Tensile strength 2002 PR a E H O ASTM A 375 Standard Snecification for Structural Rots Steel Heat Treated 120105 ksi r Sheet contains 149 Paragraphs CAPS NUM INS 11 51 Compact View in Document Panel Only active selected paragraphs appear You must be in Master View showing all levels of text in order to perform most paragraph editing If you are in Compact View Expert View and or showing only 1 2 or 3 levels of text when you try to perform one of the kinds of edits that are not permitted you will get the following message
18. Chapter 5 Editing a Project This chapter is divided into two sections The first deals with options included within the master In this section you learn how to open a section navigate in a section select and exclude text use the Choices function change views and preview your documents and use the Notes window The second section of this chapter deals with user added material In this section you learn how to edit a paragraph switch from edited back to master text add and delete paragraphs add tables add edit and delete choice groups copy and paste paragraphs import from the clipboard and demote and promote paragraphs SpecLink User Manual 125 Chapter 5 Editing a Project Overview Because the master database in SpecLink is very extensive and is expanded and updated quarterly you must select what you need and edit it for individual projects Unlike word processing specification strategies with SpecLink you edit by selecting paragraphs for inclusion in the project rather than by deleting text This inclusive process means that master text is always available even when old projects are copied as the basis for a new one Making copies of existing projects for subsequent modification is therefore a much safer and more productive way of producing documents than using documents generated by conventional word processing where master text is deleted In addition to selecting paragraphs you edit in
19. OK The new choice group appears in the paragraph at the location selected with the first option as the default If you click once within the colored choice text the choice list pops up just as it does in master paragraphs You can change the default option by clicking on the appropriate choice then pressing Close Hints About Adding Choices You can combine types of choices To include a fill in as a choice option in any of the multiple choice group types click in the Current Option field and type Be sure you use opening and closing brackets at the beginning and end You do not use the Shift key to type the brackets Between the brackets type as many underlines as you wish When it is later filled in with text it will grow or shrink as necessary To add None N A as a choice option click in the Current Option field and type None N A It is case sensitive so be sure to capitalize the correct letters Also be sure to type spaces before and after the hyphen SpecLink User Manual 163 164 Chapter 5 Editing a Project To include a unit of measure as a choice option value click the UOM box Three fields appear Enter the English and Metric versions of the unit of measurement text in the first two boxes then click Add The English Metric options fills in automatically The unit of measure that will display in the specification will correspond to the selected Unit Of Measure choice in the Summary Information dialog box C
20. Promote Branch causes the current paragraph to become one level higher just like the Promote command However if the current paragraph has any subparagraphs those paragraphs will also be promoted one level For example if a level 3 paragraph is directly followed by a level 4 paragraph the level 3 paragraph will become a level 2 paragraph and the level 4 paragraph will become a level 3 paragraph If the original level 4 paragraph had a level 5 subparagraph the level 5 subparagraph would become a level 4 paragraph Also if there are any level 3 paragraphs between the newly promoted level 2 paragraph and the next level 2 paragraph those paragraphs are now part of the new level 2 paragraph s branch Deleting a Paragraph NOTE You can delete user added paragraphs only Master paragraphs cannot be deleted only excluded To delete a user added paragraph 1 In the Document Panel position the cursor on the user added new or copied paragraph you want to delete there will be a white and blue square in the O column NOTE Make sure the cursor is blinking in the paragraph If any text is blocked selected the next step will only delete the blocked text and not the entire paragraph 2 Using your right mouse button selection Delete or from the Edit menu choose Delete or click the Delete paragraphs or selected text button on the toolbar x or select Remove Paragraph from the Document menu NOTE The Delete key on your keyboard c
21. S A Section 05210 Steel Joists B Section 05310 Steel Deck Support framing for small openings in deck 1 03 REFERENCES AISC MO16 ASD Manual of Steel Construction American Institute of Steel Construction Iric 1989 Ninth Edition ASC S303 Code of Standard Practice for Steel Buildings and Bridges American Institute of Steel Construction Inc 2000 ASC 3340 Specification for Structural Joints Using ASTM A325 or 4490 Bolts 2000 ASTM A 36 4 36M Standard Specification for Carbon Structural steel 2001 Previewing Completed CAPS NUM INS Preview Window in Zoom Mode NOTE You can insert manual Page Breaks Close the Preview Window using the button that says Close Then click to place your cursor in the paragraph that you want to have at the top of the page and from the Document menu choose Insert Page Break A dark line will appear above the paragraph representing the page break For the page break to work the paragraph must be active and not have NP or NS tags To remove the page break click in the paragraph that has the dark line above it and from the Document menu choose Remove Page Break Using the Notes Panels Notes can help you make decisions about what to include in your project By default the Project and Master Notes panels display below the Tree panel SpecLink User Manual 143 144 Chapter 5 Editing a Project BSD SpecLink Professional Building 09260 Gypsum
22. SpecLink by selecting from among choices embedded in many paragraphs You can also modify the master text by simply clicking in a paragraph and editing as you would on a word processor You can also add paragraphs articles or whole sections using tools such as Copy Paste and Import from Clipboard Finally you can add a note to any paragraph including paragraphs you have added This chapter explains the editing functions of SpecLink in detail Viewing a Section To view a section click on its title in the Tree panel The section appears in the adjacent Document panel NOTE If you cannot see the Document panel from the View menu choose Document Panel Depending on the resolution of your computer screen you may want to close the Tree panel while you are editing a specific section To do so from the View menu choose Tree Panel NOTE The section opens to the level indicated by the depressed Show Level button For maximum opening speed especially if you are looking at the initial notes in each section first click on the Show Level 7 button on the Project Window toolbar to collapse the text For fastest editing speed use the document check out feature described in Chapter 9 126 SpecLink User Manual Chapter 5 Editing a Project Opening Multiple Sections Opening multiple sections is particularly helpful when you are working with Links You can have more than one section open at a time and even open the same secti
23. abase record sequentially numbered as shown in the sequence number status column to the left of the text Level 0 Arial 0000 l ki Grading MIA y PART1 GENERAL MALIA y 1 01 SECTION INCLUDES oo m E A Removal lt gt of topsoil 0004 B E B Rough grading and the site for site structures building pads and O005 B C Finish grading lt gt 0006 mi 1 02 RELATED SECTIONS section 02200 Site Preparation section 02315 Excavation section 02316 Fill and Backfill Filling and compaction section 02317 Trenching for Site Utilities Trenching and backfilling for utilities section 02318 Rock Removal section 02921 Seeding Finish ground cover section 02923 Sodding Finish ground cover E Section 02930 Exterior Plants Topsoil in beds and pits 1 03 UNIT PRICES A See section 01270 Unit Prices for general requirements relating to unit prices for this work B Topsoil Applies to Unit Price ___ Measurement Method By the cubic foot cubic meter Measurement Method By the square yard square meter down to a drawing defined elevation rs rr ie oong rie ooo coro i Damn p AMEN Document panel The text is organized in hierarchical or outline form with the hierarchy for each paragraph displayed on the die icon in the paragraph level status column LVL Relative hierarchy is also indicated by the amount of indentation from the left mar
24. ak TH F SE A TAA ET eel bit ku ni el AAE eis Taing HoH on L ET ririt prinia ir Gara ed i ed Be E I ee Tgk L H A AEN ririt primi kr Sete Bie See Hra Tee TFE Fa Minim Taraia Pargi 00 L aTh Eia aniani Jpambkmka iar High Glcp Eidi fer Carcare Daal ia ban Di rii L do AA ED Scale 2 para e heed kl m rda Enkar Gail Frahm Tai og in Arah ari Gee AL E ANUA Tm yoka ir H el kia r Sees Corie eel Mirah mi Told og A L hA E i ka b Eei e r EL bl ATU EHD Damiani pablo iar Packa Dy Hace Foran Eacan hkamah TL E AiG Ad cae a ir nn gets Paali ceri H 1 AE hon Epir kr Yrki Par e Ha erie Cuire Adinia alalay akay L P AME 1 iram rig Da mt ree Pakia Dri L TN ih Deri ri ig E EAIN EEEL Previewing Completed CAPS NUM INS Print Preview If the text is not readable at your screen resolution you can zoom into the document by clicking anywhere within it See Chapter 8 for more details about Print Preview SpecLink User Manual Chapter 5 Editing a Project BSD SpecLink Print Preview for Model Branch Bank Building 5 x File Edit View Tree Document Tools window Help _ o x Era SIi4Q 2 RBol MY BQDERPI REemSsle a ajalt ee 2S x F416 amp wl Sl D e EB 14 4 gt M Clase Page 1 of 3 SECTION 05120 STRUCTURAL STEEL PART 1 GENERAL 1 01 SECTION INCLUDES 4 Structural steel framing members support members B Grouting under base plates 1 02 RELATED SECTION
25. annot be used for this step it will only delete the character to the right of the cursor 3 You are prompted to confirm the deletion If the paragraph has no master subparagraphs or if it has user added subparagraphs the following message will appear SpecLink User Manual 151 Chapter 5 Editing a Project Confirm Delete Confirm Delete message Before clicking Yes make sure you do want to delete the paragraph along with any user added subparagraphs it may have If you choose Yes there is no way to get the paragraph s back without recreating them or copying them from another project If you are certain that you want to delete the paragraph and any user added subparagraphs click Yes The paragraph will be deleted If the paragraph had any user added subparagraphs they will also be deleted If you are in any way unsure that you want to delete the paragraph or any user added subparagraphs click No The paragraph s will not be deleted If you want to delete the parent paragraph but not the subparagraphs either promote the first subparagraph or demote the parent paragraph NOTE If the paragraph has subparagraphs that are master paragraphs the following message will appear BSD SpecLink os HD The current selection includes one or more Master Paragraphs that cannot be deleted Unable to delete Unable to Delete message In order to delete the parent paragraph demote it so that it is no longer the parent
26. ated gypsum r SSS ae Press F1 for Help Notes Panels displaying notes on the current paragraph Gypsum Board Assemblies title The panels can be resized by dragging the gray dividers with your mouse They can also be toggled on and off by choosing them from the View menu or by clicking the following buttons on the toolbar Toggle display of Master Notes B Toggle display of Project Notes When a section is open Notes attached to particular paragraphs appear in the Notes panels when the relevant paragraph has focus and the Notes panels are open Paragraphs that have Notes are marked with the following icons in the N Notes status column n A yellow notepad on the left indicates that the paragraph has a Master note n A blue icon on the right indicates that the paragraph has a Project note rales Both icons indicate that the paragraph has both a Master and a Project note SpecLink User Manual Chapter 5 Editing a Project You cannot modify master notes but you can add your own project notes to any paragraph Click in the Project notes panel then type or paste from the Windows clipboard NOTE For paragraphs that do not already have a master note you can display graphics in the Master Notes panel See Adding Pictures to Notes in Chapter 10 for more information The Value of Notes Project notes are a valuable way to communicate the decision making process throughout the creation of a project For example if o
27. cLink User Manual Chapter 5 Editing a Project Choices Function Many paragraphs in the master database include embedded choices which are identified by red green or blue text Fill ins usually in red also have brackets that do not print Blue embedded choices are multiple choices The options for the multiple choice may be a single number word phrase a fill in or an option to print nothing where the choice is located One of the options is the default value the one currently being displayed and it may or may not be appropriate for your project Therefore it is important to look at the other options available in any selected paragraph that includes an embedded choice To view the choice options for an embedded multiple choice marked by blue text click once anywhere within the embedded choice to pop up the choice options The types of choices are described below NOTE To open the choice list on a single character choice Such as a number 7 drag across the single character to highlight it Do not include the space before or after the character When you release the mouse button the choice list will open If a fill in has blue brackets instead of red it is part of a multiple choice To view the other choices double click between the blue brackets Exclusive Multiple Choice Exclusive multiple choices include two or more options one of which must be selected but only one They sometimes include a None N A
28. ce Group Fill in the Blank For blanks the user must enter a word phrase or number to make the text complete These are shown in the text as Fill ins can stand alone as the only option or they can occur as one of the options in multiple choice groups Stand alone fill ins appear with red brackets Those that are an option in a multiple choice group appear with blue brackets After erection prime welds abrasions and surfaces not shop primed except surfaces to be in contact with concrete E Grout solidly between column plates ces complying with manufacturer s Instructions for nonshrink grout Trow ol Mises es smooth splaying neatly to 45 degrees grout O k Spaying Y g non cumulative A An independent testing agency will perform field quality control tests as specified in Section 01400 High Strength Bolts Provide testing and verification of fleld bolted connections in accordance with ASC Specification for Structural Joints Using ASTM A325 or 4490 Bolts testing at least percent of bolts at each connection Fill in the Blank as option in Exclusive Multiple Choice list and as fill in in text To enter text in a fill in the blank click anywhere within the brackets to block the underline then type or paste text from the clipboard The brackets continue to show to denote the presence of the fill in but they do not print For a fill in that is part of a multiple choice list you must first select the choice
29. enu select Choices and then Remove Choice or press the Remove Choice icon on the Edit Toolbar 3 You are prompted to verify that you wish to remove the choice group When you click OK the choice group is removed NOTE Be certain you want to delete the choice group before clicking OK because it is not possible to UNDO this process SpecLink User Manual 167 Chapter 5 Editing a Project 168 SpecLink User Manual
30. er to keep paragraphs from being numbered after you import the text use No AutoNumber from the Document menu to keep those paragraphs from being numbered in SpecLink Blank paragraphs in specification text are discarded blank lines within notes are maintained Notes Lines beginning with 10 or more asterisks will be recognized as the boundary beginning or ending text that should be treated as a Note to the following paragraph To import a note on a paragraph it should be formatted like this KKKKKKKKKK This is the project note for Paragraph One KKKKKKKKKK Paragraph One Paragraph Numbering Paragraph numbering is removed in the import process so that the new section will be numbered consistently with all the other sections in your project See Customize Styles for how to change the numbering styles SpecLink User Manual 155 156 Chapter 5 Editing a Project Spec Link identifies a number as up to five characters at the beginning of a paragraph followed by a tab Numbers followed by spaces will import Numbers and words of five characters or less at the beginning of a paragraph followed by a tab will not import NOTE If you have a word of five characters or less at the beginning of a paragraph followed by a tab the word will not import This may happen if you are importing tables or definitions Levels IJ 66 Paragraphs beginning with the word Part and one of the words General Products
31. g a Project NOTE Only black text and associated embedded choices print regardless of the status box indicators Use the gray and black text and the color of the status columns to speed evaluation The software links automatically include text based on previous decisions Your first priority is to make sure the automatic inclusions are appropriate for the project so scan all black text with green status boxes first and make whatever changes are necessary Gray text is optional to be included only if required for the project However a selected paragraph may continue to be inactive gray text because its parent paragraph has not been selected NOTE If the background of the document panel is gray this means the section is in use by another user and you will be unable to edit that section To identify the other user see the parentheses in the Tree panel Paragraphs that have been selected by links may sometimes be found in articles that are optional So scan the gray text for paragraphs with a green square status box indicating a strong need then for those with a yellow triangle status box indicating a possible need Then select the parent text to include both it and the linked paragraphs below it if appropriate See the Parent Child section in this chapter for details Software links can also exclude paragraphs In most cases these are truly mutually exclusive options In some cases however more than one of the
32. gin As you select text the default style for that level is applied automatically This includes the appropriate paragraph numbering provided that Auto Numbering is toggled on View menu Display Layout or View toolbar The status of each paragraph is displayed indicating whether it prints in the final document or not Selected active text is indicated by a change in the color of the text and in the SpecLink User Manual Chapter 5 Editing a Project background color of the status columns At inactive paragraphs the text is light gray and the status column background color is also light gray At active paragraphs selected text that will be included in the printed document the text is black except for embedded choices and the background of the status columns is dark gray In addition the status box for each active paragraph shows a checkmark a green background or both See the Status Boxes section of Chapter 3 for details If there is any doubt about whether text is active or inactive click on the Compact View button on the View Toolbar Only selected active text that will print appears in this view Return to Master View to continue editing Embedded choices are shown in color Blue text indicates a multiple choice option red indicates a fill in and green indicates a global choice that is established in the Summary Info dialog box Unused optional multiple choices are indicated by the following combination of symbols which d
33. h click anywhere within the paragraph and using your right mouse button menu click on Add Paragraph or from the Document menu choose Add Paragraph or click the Add Paragraph button on the toolbar After using any of these methods a blank paragraph will appear The new paragraph will be the same level as the paragraph you clicked on prior to creating it It will have its own status box and a white and blue square in the Origin column added paragraph Indicating that it is a user SpecLink User Manual Chapter 5 Editing a Project Click in the blank paragraph and type in your text or use the Paste function to paste text from the clipboard To save the new paragraph click in a different paragraph NOTE If the format of the paragraph is not correct see the next section on changing the level of paragraphs By default new paragraphs are selected automatically which is indicated by a checkmark in the status column If the new paragraph should not be selected deselect it If you would prefer that new paragraphs not be selected automatically you can turn this feature off in the Tools menu Changing the Level Of Paragraphs Changing the level of a paragraph changes how the paragraph will be formatted With the default formatting level 1 paragraphs print in bold type all caps and are not numbered Level 2 paragraphs print in bold type all caps and are numbered 1 01 1 02 1 03 and so on If the format of the paragraph is
34. i x Choice Group Type Exclusive Multiple Choice Optional Insert Choice Options Miscellaneous blocking Treated wood blocking 244 wood blocking Up Hone H A Down Add Remove English E 4 wood blocking fw UOM Metric 50 x 100 wood blocking SPY English Metic 2 x 4 wood blocking 50 100 wood bloc OF Cancel Add Choice Dialog Box with UOM Option in Optional Multiple Choice Group To create a section number as a MasterFormat Version Choice choose MasterFormat Version Format as the Choice Group Type Three fields appear Enter the MF04 and MF95 versions of the section number in the first two boxes then click Add The MF04 MF95 option fills in automatically The section number that will display in the specification will correspond to the selected MasterFormat Version choice in the Summary Information dialog box NOTE When adding a MF04 Choice always use the 00 0000 format rather than 00 00 00 or 000000 That way you can change the MF04 section display in the Summary Info Dialog Box to whichever MF04 section format you choose Clicking the MFV checkbox on the bottom right allows you to include both MF versions within another Choice Group Type SpecLink User Manual Chapter 5 Editing a Project x Choice Group Type MasterFormat Version Format Insert Choice Options OF 2100 up Add Remove MFO brao TUG MFG rie Sti i C C O O E MF MFO4 MF55
35. ion describes selection concepts In addition this section includes step by step instructions for selecting and excluding text Remember that with SpecLink you select the text you want to include in your specification documents Because the master provides you with many options you have to specifically select the text you want On occasion you may want to specifically exclude system selected paragraphs selecting Text 1 Navigate through the section using the tools most comfortable to you 2 When you find a paragraph you want in your specification if the status box is green the text is already selected and you do not need to click in the status box If the status box is gray a yellow triangle or a red stop sign select the paragraph by clicking once in the status box to the left of the text cell which puts a checkmark in the box When the text in the cell changes to black and the background of the status columns turns dark gray the text is active and is included in the document you print If the text remains gray and the status columns remain light gray check the parentage of the selected paragraph 3 Continue selecting the text you want for your project When you are selecting text the notes displayed in the Notes panels can provide information to help you make better decisions See the Using the Notes Function in this chapter for details Excluding Text One of the productivity features of SpecLink is the system s
36. it toolbar cic x Choice Group Type Exclusive Multiple Choice Required Insert Choice Options Fabricators standard SSPC Paint 15 Lo E Up own Add Remove Current Option UOM D MFY OF Cancel Edit Choice Dialog Box 3 Click on the choice option you want to edit and make the desired changes in the Current Option text box then click Add 4 Click on any other choice option you want to edit and proceed as above If you want to add a new choice option click in the Current Option field enter the new text then click Add To delete a choice option click on the option and click Remove 5 To change the order of the choice options choices are often listed with the most common choice first or in alphanumerical order click on a choice option and click the Up or Down buttons 6 When your changes have been completed click OK Removing a Choice Group You may remove choice groups in user added or copied paragraphs only This means that if you wish to remove a set of choices available in a master paragraph you must first copy the paragraph and paste it into the project SpecLink User Manual Chapter 5 Editing a Project NOTE If there are links to the original paragraph you may wish to manually exclude the original paragraph and create new links to your replacement paragraph Position the cursor on the colored text denoting an embedded choice group 2 From the Document M
37. lude text it is sometimes helpful to change your view of the project The View options provide three different ways to look at your project in the Document Panel Master View In the Document panel Master View shows all text regardless of status This is the default view which is generally the most useful Expert View In the Document panel Expert View hides all paragraphs that have been excluded by the user or by links and shows all other text Expert View is useful when you want to concentrate on possibilities and eliminate distractions Because all excluded information is hidden you work only with information that has potential for your project Compact View In the Document panel Compact View hides all paragraphs that are not active It shows only the text that prints in the final document Compact View is useful to get a snapshot of exactly what is included in your final documents before previewing or printing sections Using the View Options Choose the desired view option from the View menu or click the appropriate button on the View toolbar SpecLink User Manual Chapter 5 Editing a Project E Compact View Eh Expert view th Master View View commands on View menu The following three views are of the same section in the Document panel Notice the differences in the material presented based in each view BSD SpecLink Model Branch Bank Building 0512700 Structural Steel Framing B5D
38. ne person is editing the specifications and another is reviewing them the editor can enter notes to indicate what the underlying assumptions were This way the reviewer can more quickly determine whether the section was edited properly for the project Using Notes To Decide Which Sections To Include Click on a section title in the Tree Panel and a note will display in the Master Notes panel If the Master Notes panel is not open click the Master Notes button on the View Toolbar The Master Note describes the section content To read the note better you can resize the Master Notes panel and or turn off the Project Notes and Document panels To see the content description for another section click on the title of that section in the Tree Panel Hyperlinks within Master Notes Hyperlinks to Manufacturers Hyperlinks are provided to the websites of the manufacturers listed in SpecLink s master database The hyperlinks are located in the master note for each manufacturer paragraph When a spec is complete the Manufacturer Listing requirements report can be printed This report lists by section and by product every acceptable manufacturer listed in the specs In addition some manufacturer listings include a paid infomercial or advertisement in the notes window with additional information about that manufacturer s products and multiple hyperlinks to various locations with relevant information Reference Standards on Demand BSD has e
39. not correct you may need to promote or demote it NOTE Details on the default formatting and how to change it are covered in Chapter 8 Printing You can also change the level of a paragraph to create a branch of user added paragraphs In a branch the parent paragraph acts as a title to the subparagraphs so that if you deselect the parent none of the children will print even if you leave their status boxes selected Creating branches in appropriate places makes editing faster and more logical You can change the level of any paragraph master or user added provided the change does not cause a break in levels An example of a break in levels would be a level 2 paragraph directly followed by a level 4 paragraph There must be a level 3 paragraph before the level 4 If a level change would cause a break in levels the following message will appear when you attempt the change BSD SpecLink Break in Level Hierarchy message box SpecLink User Manual 149 150 Chapter 5 Editing a Project To change the level of a paragraph click in the paragraph you want to change and then choose the appropriate command from the Document menu or use the appropriate button on the toolbar There are four commands for changing paragraph levels Demote Demote causes the current paragraph the paragraph with the dark blue background in its status columns to become one level lower For example demoting a level 3 paragraph would make
40. ntered into an agreement with another organization IHS Inc which is in the business of gathering information from disparate sources and making it available to various industries including the construction industry Under our agreement with IHS we have provided links to all documents that are available through their IHS Standards Store To access the hyperlink for a particular standard find the citation in Part 1 of the section or any place where the standard is referenced open the master notes panel and then click on the hyperlink In a few cases the document itself is available online at no cost In most cases however at least a synopsis of the standard is available and the document itself can be purchased online Once purchased most SpecLink User Manual 145 Chapter 5 Editing a Project documents can be viewed or downloaded immediately A minority of the reference standards will have to be shipped Using Notes Within a Section You can add project notes to any paragraph However you cannot delete a note from the master database You can edit a master note by first blocking it and copying to the Windows clipboard then pasting it in the Project Notes panel for the same paragraph You can also highlight and then drag and drop a note from the Master Note Panel into the Project Note Panel e To add a note to a paragraph click in the paragraph and then click in the Project Notes panel Type your text or paste from the clipboa
41. o import an entire section save the word processing document in RTF format and use Add New Section From RTF File available on the Document menu under Sections For more information on Add New Section from RTF File see the Adding New Sections part of Chapter 4 SpecLink User Manual Chapter 5 Editing a Project Importing or pasting from the Windows Clipboard treats new paragraphs according to two settings in the Tools menu Auto Select New This command is a toggle When checked default setting new Paragraphs paragraphs will automatically be selected by a checkmark Look for Choice This command is a toggle If toggled on when using Import From Fields in Import Clipboard or Add New Section From RTF File brackets and greater than and less than signs will be used to create new choices in the imported text For a list of choice formats see the Adding New Sections part of Chapter 4 The following topics should also be considered when importing Paragraphs Each paragraph in the original text is pasted consecutively into a separate new paragraph cell Hard returns WordPerfect paragraph marks Word hard line breaks Word Perfect and manual line breaks Word are used to determine the end of a paragraph If you are uncertain about where paragraphs end turn on whatever function is used in your word processor to display the paragraph marks or codes and view them If you are using line breaks in the word processing document in ord
42. o not print lt gt Fill ins are enclosed by square brackets that do not print To open any embedded choice click once anywhere within the blue colored choice area To insert text in a fill in click once anywhere between the brackets to block the underlined area then enter your text or use Ctrl V to paste in text from the clipboard Navigating in a Section When editing the following methods can be used to navigate the section scrolling You can use the vertical scroll bar to navigate through the section If you want to scroll a paragraph at a time click on the up or down buttons on the scroll bar Click on the bar in the direction you want to go to move one page at a time To scroll in leaps and bounds drag the scroll thumb on the scroll bar NOTE If you have a scroll button on your mouse you can also use the scroll button to scroll through the tree and document panels Keyboard Options You can use the arrow keys on the keyboard to scroll line by line through the section Using Page Up and Page Down will move you faster through the Document Panel SpecLink User Manual 129 130 Chapter 5 Editing a Project Move To Buttons The Move To Buttons are a more exact way to navigate than scrolling For example if your cursor is in Part 1 General you can click the Next Paragraph at Current Level button to move directly to Part 2 Products or the next level 1 folder You can also move to the previous paragraph at curren
43. of any master paragraphs Copying and Pasting Anyone who has used a word processor knows the value of Copy and Paste SpecLink takes copy and paste further taking advantage of the hierarchical nature of the standard specification format and the built in links 152 SpecLink User Manual Chapter 5 Editing a Project When you copy a paragraph and paste it into a different location either in the same section or in a different section in addition to the paragraph text you get e all subparagraphs down to the end of the hierarchical branch e all the choice options e all links to targets outside links to targets in the copied branch are not copied to the pasted copy If you only want to copy the text in a paragraph and not the items listed above drag across the text to highlight it before Copying If you want to copy the text and all the items listed above click in the paragraph so your cursor is blinking before Copying If you want to copy the parent of a branch including choices and target links but not its subparagraphs first demote the parent so that it no longer has subparagraphs then click in the paragraph so your cursor is blinking and then Copy Using Copy and Paste You can copy a paragraph by positioning the cursor on the paragraph you want to copy then performing the following steps 1 Using the right mouse button click on Copy Or from the Edit menu choose Copy You can also choose the Copy button from the
44. on more than once to look at the beginning and the end at the same time To open a new section in the current project from the Window menu choose New Window then view the section you want As in all Windows based applications windows can be moved resized minimized and maximized This applies to each section window that is opened Sections can be cascaded moved pulled up one at a time pushed mostly off the screen and minimized To make a minimized section current from the bottom of the Window menu choose the name of the window you want In addition to cascading two special types of tiling are available Tile Horizontally and Tile Vertically When it is necessary to review two or more sections simultaneously tiling is very useful When you choose a Tile command all the open sections are tiled so minimize any sections you don t wish to tile then select the method of tiling desired You also will probably want to close the Tree Panel to maximize the amount of text visible in the Document Panel of each section Keep the following hints about multiple windows in mind e If you use the Restore button LE to reduce the size of the main window you can see several windows on the screen at the same time Alternatively you can use the Window menu to switch between open windows e f your current window is less than full screen size a new window automatically cascades lays over the previous window so some of the previous window is vi
45. option which effectively allows all choices to be omitted When a None N A option is selected it appears in the paragraph as lt gt but does not print Develop required camber for members Choices 0 ME ANIA 7 2 03 FINISH Ty z 009 oa H wsldad in Dee an concrete or H streng Leave structural steel members un primed Galvanize structural steel members to comply with ASTMA 123 4 123M Provide minimum 1 3 oz sq ft galvanized coating Exclusive Multiple Choice Group SpecLink User Manual 135 Chapter 5 Editing a Project Inclusive Multiple Choice Inclusive multiple choices include two or more options one or more of which must be selected These options are automatically punctuated and joined with the word and or or as appropriate They sometimes include a None N A option which effectively allows all choices to be omitted Fabricator Company specializing in performing the work of this section with minimum 3 years of document tees Erector Col documented Design conn ae in performing the work of this section with minimum 3 years of Plates on the drawings under direct supervision of a Professional Channels z Structural Er in design ofthis work and licensed in the State in which the Project is loc 5 Shapes M Shapes HP Shapes REGULATORY F Conform to A Steel Angles Plates and Channels ASTM A 36 4 SBM cove m ee B Steel W Shapes ASTM 4992 4 992M Inclusive Multiple Choi
46. osition field and input the width of the first tab stop in inches Note that the first tab stop will be measured from the left margin of the document 4 lf the alignment is to be Left leave the Left alignment set Click on Center or Right to change the alignment from Left 5 Click on the Set button SpecLink User Manual Chapter 5 Editing a Project D To add additional tab stops click on the Tab stop position and enter another number N If you need to change the position for an existing tab click on it and then click the Clear button Re add the Tab stop position as desired Use the Clear All command to clear all tabs settings 8 When finished click on OK to implement the tabs within the selected paragraphs NOTE Note that the Tables capability is sometimes a more effective way to arrange multiple data columns User Added Choices In user added and copied paragraphs you can add embedded choice options like those in master paragraphs Building choice options is a bit more time consuming than simply adding the text that is needed for a particular project so this feature is principally useful for adding options within an office master project NOTE Choices can be added only to user added or copied paragraphs Adding Choices To a Paragraph You can add choices to any user added or copied paragraph It is usually easier to add the choice after you have entered all the text and punctuation in the paragraph that will no
47. range the windows on your screen NOTE To better see the text you are working with you may want to close the Tree panel When you choose the option to turn off the Tree panel it will close in the window that has the more brightly colored title bar To close the Tree panel in the other window first click in the window so that its title bar indicates that it is the current window Click in the paragraph or the parent of the branch that you want to copy Using the right mouse button click on Copy or from the Edit menu choose Copy You can also choose the Copy button from the Standard Toolbar use the key combination Ctrl C or use the right mouse button menu 6 Click in the other section to place your cursor anywhere in the paragraph that is below where you want to paste the copied paragraphs 7 Using the right mouse button click on Paste or from the Edit menu choose Paste You can also choose the Paste button from the Standard Toolbar use the key combination Ctrl V or use the right mouse button menu The pasted text pushes down the paragraph originally at that location NOTE To copy an entire section from one project to another see Import From Project in Chapter 4 Starting a New Project Importing from a Word Processor 154 You can take previous work from a word processor and import it into SpecLink Use Paste or Import From Clipboard to copy and paste any number of paragraphs from a word processor to SpecLink T
48. rd e To modify an existing project note place your cursor in the note in the Project Notes panel where you want to modify it then add or delete text as desired NOTE You can use Ctrl C and Ctrl V to copy and paste to the Project Notes panel When you move the cursor to a different paragraph all your modifications are automatically saved If you have added a new project note the Notes N column will indicate the change Editing Paragraphs 146 SpecLink provides several tools for editing paragraphs that are very similar to word processing You can add modify or delete text in any paragraph You can promote and demote paragraphs you can copy and paste paragraphs and you can import text from the Windows Clipboard Each of these editing tools is described in its own section in this chapter NOTE For faster editing use the Section Check Out feature described in Chapter 9 Editing a Paragraph When you first view a master section the Paragraph Origin O column is blank indicating that the paragraphs are master paragraphs and have not been edited When you edit a paragraph you are not modifying the BSD master Instead your edits are saved in a copy of the paragraph that is in your project overlay Your edits will print instead of the BSD master When a master paragraph has been edited in this fashion a blue rectangle will appear across the bottom of the O column SpecLink User Manual Chapter 5 Editing a Project To edi
49. s American Institute of Steel Construction lnc 2000 0019 C o ASC 5346 Specification for structural Joints Using ASTM A325 or A490 Bolts 2000 ozo E D ASTM A 36 4 36M Standard Specification for Carbon Structural Steel 2001 E E ASTM A 537A 53M Standard Specification for Pipe steel Black and Hot Dipped Zinc Coated Welded and Seamless 2002 re a ASTM A 108 Standard Specification for Steel Bars Carbon Cold Finished Standard Quality 7 1000 an Sheet contains 149 Paragraphs CAPS NUM INS 11 49 Expert View in Document Panel Excluded paragraphs and their children are hidden SpecLink User Manual Chapter 5 Editing a Project BSD SpecLink Model Branch Bank Building 051200 Structural Steel Framing BSD ay BME Gi File Edit view Tree Document Tools Window Help la x oe O SQ S treny ACO teinansls a SB C Cle SiGe e x 2 46 w wl Sle Blew oh Gy BR Expand evel FEY ed a ajA ig dp Dt LFLS Level Arial 10 B 7 U S 3B Z te p m it LY L H o 5 Id ls I I I I I I I l2 I I I I 13 I I I I l4 I I I I g I I L I L Ib I I 1 a a a000 i Structural Steel Framing MIAN y PART1 GENERAL ee 9 y 1 01 SECTION INCLUDES o003 B Fa A Structural steel framing members support members 0005 B B routing under base plates 000E lm 0 RELATED SECTIONS oo Bw A Section 05 2100 Steel Joist Framing 0008 B B Section 05 3
50. s the dark line above it and from the Document menu choose Remove Page Break Eliminating Paragraph Numbers for a Table To suspend SpecLink s automatic paragraph numbering for imported tables block the paragraphs in the table and from the Document menu or right mouse button menu choose No AutoNumber Inserting a Table in SpecLink Directly Inserting a table directly into SpecLink will allow you to incorporate text that wraps within a cell Borders on inserted tables can also be printed if desired If you want to create a table in SpecLink itself do the following 1 Click on the paragraph that will be below the new table 2 Click on the Table menu and choose Insert Table The Insert Table dialog box opens mj Insert Table X Table Configuration Number of Columns E Number of Rows 3 3 Input the number of columns and rows desired for this table and then click on OK SpecLink User Manual Chapter 5 Editing a Project Note that you may want to create one or more extra columns in the table since it is possible to delete columns but it is not possible to add them once a table has been created NOTE The maximum number of rows in a table is 29 The maximum number of columns is 14 Do not set a column width of less than 1 The table is inserted into the section at the same level as and above the paragraph you originally highlighted The left edge of the table will be at the left indent of the assigned level To
51. sible Instead of cascading windows you can use the Window menu to tile them either horizontally or vertically e Tiled and cascaded windows can be moved viewed one at a time or hidden The title of each opened window appears on the Windows menu if you have hidden a window select the hidden window from the list on the Windows menu e You can use the mouse to resize a window by dragging an edge You can also use the Windows size control buttons to minimize maximize restore and close windows The Document Panel When you click on a section title in the Tree panel the section content appears in the Document panel In addition to the section content area the Document panel includes a toolbar a horizontal ruler for formatting status columns and horizontal and vertical scroll SpecLink User Manual 127 128 Chapter 5 Editing a Project bars for moving within the section These areas of the Document panel are described in detail in Chapter 3 NOTE For faster editing on the Document menu point to Check Out Check In and then choose Check Out Document A copy of the section will be copied to a temporary location on your local drive and links to other sections will be suspended speeding up the editing process When you are finished editing you check the section back in See Chapter 9 for details The section content portion of the Document panel is where the specification text appears Each paragraph is one field in a dat
52. sulation section 07 9005 07900 Joint sealers Acoustic sealant section 0S 2216 09111 Non Structural Metal Framing AISI 56 971 Specification for the Design of Cold Formed Steel Structural Member 2000 Supplement A ANSI A108 11 American National Standard for Interior Installation of Cementitious Units 1999 Global Choice Examples Making Choices To view available choice options in a paragraph 1 Click once anywhere within the blue text to open the choice box that displays the list of options available The default is initially selected After the list of options is displayed the current option can be changed Each option has a selection box or circle to the left for exclusive options L for inclusive options Click on the selection box circle for the desired option s To execute the change click the Close button or click anywhere else in the Document Panel SpecLink User Manual 137 Chapter 5 Editing a Project 4 To enter text in a fill in the blank click once between the brackets to block the underscore then type or use Ctrl V to paste from the clipboard to replace the underscore with your entry The square brackets remain visible to mark the location of a fill in but they do not print in the final document NOTE Clicking once between the brackets automatically blocks the entire fill in so that what you type replaces the underline Changing Views and Previewing 138 As you select and exc
53. t a master paragraph 1 In the Document Panel position the cursor on the paragraph you want to modify by clicking at the point you want to edit Type and or delete text as desired or paste text from the clipboard When you have finished editing your text click outside the paragraph to save the edits A blue rectangle appears across the bottom of the O Origin column to indicate that the text has been edited NOTE To undo your edits you must choose Undo before you click outside the paragraph If you have already clicked outside the paragraph use the steps below to restore the master version Switching Between Master Text and Paragraph Text Because the master text is never edited you can switch back to the master text at any time after you have edited a paragraph 1 In the Document Panel position the cursor on the edited paragraph you want to restore to the master text it will have a blue rectangle across the bottom of the O column 2 From the Document menu choose Restore Paragraph from Master The original master text is restored and a yellow rectangle appears across the top of the O column indicating this is master text for which a user edited version is available 3 Toreturn to the paragraph you edited from the Document menu choose Restore Paragraph From Project Your edited project text reappears along with the blue rectangle across the bottom of the O Origin column indicating this is an edi
54. t be part of the choice To add choices to a paragraph 1 Copy an existing master paragraph or add a new paragraph 2 Inthe new paragraph type any additional text that should always be in the paragraph regardless of the selected choice 3 Add any punctuation that should precede or follow the choice If the choice will be between two existing words put two spaces between the existing words If the choice will be the end of the paragraph add the punctuation for the end of the paragraph NOTE If the punctuation should change according to what is selected in the choice then do not type that punctuation in the paragraph In the paragraph type anything that would follow the punctuation You will include the punctuation in the choice options below 4 Click to place your cursor where the choice should be located 5 On the Document menu point to Choices and then choose Add Choice SpecLink User Manual 161 162 Chapter 5 Editing a Project The Add Choice dialog box opens x Choice Group Type lt Select Choice Group Type Insert Choice Options Up Down Add Remove Current Option F UOM ME io Cancel Add Choice dialog box 6 Click the pull down arrow at the end of the Choice Group Type field The pull down list shows the same types as those that appear in master paragraphs plus the special global types for replaceable terms Architect Owner Contractor etc and units of measure
55. t level to the first paragraph or to the last paragraph in the section Move To buttons Use Collapse Expand to Speed Navigation In addition to using the Move To buttons to jump from one level to the next you can also use the Show Level buttons to aid in navigation The Show Level buttons allow you to change the number of visible levels quickly Click on the lowest level you want to have visible Show Level buttons For example suppose you are in PART 3 reviewing the field testing provisions and wish to skip to PART 1 to see what is said about testing under Quality Assurance Collapse the section to level 1 move the cursor to PART 1 expand to level 2 move the cursor to Quality Assurance and then show all levels Now you can scroll through the Quality Assurance provisions Bookmarks Mark This Place Bookmarks are useful for jumping back quickly to a specific location within any section Click on the paragraph you want to mark and then choose Mark Place from the Document menu or use the button on the Edit toolbar At any later time choose the Return to Mark command to return to your marked paragraph This variety of navigational tools should help make you more productive and efficient as you produce your specifications SpecLink User Manual Chapter 5 Editing a Project selecting and Excluding Text Now that you understand the Document Panel and are armed with several navigational tools this sect
56. ted version of the master text Deleting Edits If you accidentally edit a paragraph or no longer need the project version of a paragraph rather than restoring from the master as described above and leaving the yellow rectangle in the O column use the following steps to remove user modifications from a paragraph 1 In the Document panel position the cursor on the edited paragraph it will have a blue or yellow rectangle in the O Origin column 2 From the Document menu choose Remove Paragraph SpecLink User Manual 147 Chapter 5 Editing a Project The Confirm Delete message opens Confirm Delete E x Confirm Delete message 3 Ifyou are certain that you want to delete your modifications choose Yes Otherwise choose No since you will not be able to Undo this deletion If you choose Yes the master version of the paragraph will be displayed and the O column will return to a blank state Adding and Deleting Paragraphs 148 To further customize your specification project you can add and delete paragraphs NOTE You can delete user added paragraphs only Adding a New Paragraph There are a few ways to make a new paragraph e To add anew paragraph after the current paragraph click at the end of the paragraph and press Enter e To add anew paragraph above the current paragraph click at the beginning of the paragraph and press Enter e Also to add a new paragraph above the current paragrap
57. utton click on Paste or from the Tools menu choose Import from Clipboard Or choose any Paste command SpecLink User Manual Chapter 5 Editing a Project The text from the Clipboard is imported as described above with white and blue square icons in the Source status column indicating that these are user added paragraphs Adding Tables To further customize your specification project you can add tables in SpecLink either by copying from Word or by typing directly into SpecLink Copying a Table from Word to SpecLink Tables can not be imported into SpecLink as SpecLink tables They can be imported as tabbed text which will appear as a table if none of the text needs to wrap to another line To copy a table from a Word document into SpecLink do the following If you need columns with text that wrap or you need printed borders see the topic below Inserting a Table in SpecLink Directly NOTE Be certain the margin settings in SpecLink are the same or wider than the document in Word Otherwise the table will not fit properly and line breaks will occur at inappropriate locations a fF W N In the SpecLink Tools menu verify that Auto Select New Paragraphs and Look For Choice Fields in Import are turned off or on as you want them See the descriptions of these options earlier in this chapter for more information Select the table in Word From the Table menu choose Convert and then choose Table to Text Use the option
58. ying Tabs to Paragraphs On the View menu is a selection called Tabs The Tabs dialog box allows you to use tabs within a selected area of your section This feature can be used when you want columns to SpecLink User Manual 159 160 Chapter 5 Editing a Project be aligned but do not need to create a table This feature is not available when you are in a table NOTE Tabs may not be applied to Level 0 or Level 1 paragraphs Using the Tabs Dialog Box Use the Tabs Dialog box to align text in a columnar format The dialog box allows you to set and clear tabs as left centered or right justified The tabs set or cleared in the Tab Dialog box are applied to all paragraphs that are selected at the time that the Tabs Dialog box is opened Tab stops for the currently highlighted paragraph are indicated in the ruler bar above the text panel using angle marks 1 Within your document select the paragraph or group of paragraphs that are to have the tabs applied To select one paragraph simply click anywhere on that paragraph To select a group click on the first one and then drag your mouse over the remaining paragraphs When selected they will have a black background in the document panel 2 While the paragraphs are selected click on the View menu and select Tabs Tabs Tab stop position Default tab stops Alignment i Left Center Bight Set Clear Clear All OF Cancel 3 To set a tab click on the Tab stop p

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