iRetrieval User`s Guide
Contents
1. 33 Inserting Retrievals and Auxiliary Files eere eene ener nennen nnns 34 CONGUGUING oc UMEN 35 Basie SO mee 35 Multiple Searches cmi cios OR ERI CEP FEE ELE OA QU COO DURER ERO OVEM FO XM 36 Constrain ROUND IDEE DEVE VN CH VR 37 zril M 37 Printing Retrievals and Auxiliary Files eere rennen 38 PEN 39 Backing Up Your Datanase erectus estne nineties 40 Importing Files from a Previous Version eere rennen nena nn anna annuas 40 Swapping Between PCs and MACS eese eese ener 41 Tech SupbporUFeedD3a3cK ek en a EER EV Le ENERO TRUE 41 WORKS CITE 8 arene at net Rr er nasi ir iei pM IM NIE E 42 Copyright 2008 iRetrieval All rights reserved No part of this work may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying and recording or by any information storage or retrieval system without the prior permission of iRetrieval Database unless such copying is expressly permitted by federal copyright law Address inquiries to iRetrieval Database 642 Streamwater Drive Blacklick OH 43004 or email support at iRetrievalsupport mac com System Requirements iRetrieval Dat2. OY The Rhythm Builder allows the designation of up to six rhythmic patterns for each retrieval To input a rhythm create it in the Rhythm Builder Click one of the four buttons to insert the rhythm into either figure 1 2 3 4 5 6 Insert Into Fid 1 Insert Into Fid 4 Insert Into Fid Insert Into Fid 5 B5 2 Insert Into Fid 3 Insert Into Fid f entering a pattern in error clear the Rhythm Builder by clicking the Clear button at any time To delete an already inserted rhythmic figure simply click on the figureand begin deleting rhythmic characters Melody Analysis Entry Enter general melodic analysis here including CSP Scale Mode primary and secondary Range Phrase Endings Intervals Toneset Melodic Patterns Difficulties and Related Keys Rhythmic Analysis Melodic Analysis Toneset Melodic Figure 1 m Scale Mode Melodic Figure 2 Scale Mode Secondary Melodic Difficulties Melodir Figure 3 Range To Melodic Figure 4 Phrase Endings Melodic Figure 5 Intervals Primary Key Secondary Key Melodic Figure 6 Tertiary Kev O y O Intervals box Type intervals into the text box using standard text type e Use parenthesis to differentiate between intervallic relationships Use a dash to illustrate the connection between intervals Use the Check box option for Mac and most PC users or enter a plus key after a given syll
3. _Insert Retrieval Picture window where you can search for the PDF images of retrievals The tabbed input provides the ability to add a second PDF file for each retrieval 10 Kodaly Font The Kodaly Font package has been released as freeware thanks to the creation and generosity of Dr Yo Tomita who is also the creator of Bach Font Bach Musicological Font Kodaly FontO is a software font for Microsoft Windows Kodaly Font contains a comprehensive set of musical symbols but retains the normal English character set in a standard Roman typeface In this context Kodaly is a font for use with iRetrieval for the purpose of using musical symbols interchangeably with standard typeface It is important to note that Kodaly Font is not a font for musical score editors such as Adobe s Sonata or 56 Petrucci Unlike such fonts the musical characters in Kodaly Font are sized and spaced out so that they can be used in this database The more widely used characters are visible within the database and may be selected by clicking on the desired image However there may be times when another Kodaly font character is needed In such a circumstance utilize the following information A Kod ly character font map has been included within this user manual to assist in character selection Kodaly Font is an ANSI font Since the majority of musical symbols are located in the extended range of the
4. Insert Into Fig 2 Melodic 5 1 8 Similar to the Rhythm Builder the Melody Builder allows the designation of up to six melodic patterns for each retrieval To input a melody create it in the Melodic Builder by clicking on the solfege buttons and keep doing so until your pattern is in the Melody Builder Click Insert Into Fig 1 2 3 or 4 to place your melody into the database Clear the Melody Builder by selecting the Clear button To delete an already inserted melodic figure simply click on the figure and begin deleting melodic characters If there is a specific melodic symbol needed that is not displayed in the Melody Builder such as low mi or high fa type directly into the Melody Builder using the keyboard and then entering it into your melodic figure as normal Classroom Use Tab The purpose of this portion of the database is to enter data pertaining specifically to those musical concepts and musical elements that apply to classroom lesson plans It is divided into five subheadings Rhythm Melody Other Games Themes Roles and Style Type Rhythmic Analysis Melodic Analysis Analysis Classroom Use Choral Builders soy omer cames Tees Roles Sy Rhythm 1 Clear Prepare Present lPractice Rhythm 2 Search 4 Prepare Present Practice 1 Present Practice e 4 0 0 1 09 EJ CU CJ Prepare l
5. accel Phrase Staccato legato portamento Cl Accents Pick Ups Tempo indications Cresc decresc Podia d c fine Repeat marks Triads Repeated notes Delete Dynamic indications rit Audio Tab The Audio Tab allows you to add an audio file or any other type of media file to the database It is strongly recommended that you add only mp3 format files as this will help save space on the hard drive Click the Insert Audio File button to bring up a dialogue box that will allow you to find an audio file on your system Once entered double click on the icon to have it play in your default music player If you would like to remove the audio file simply click the Remove Audio File button Difficulties The Difficulties Tab allows you to write any information about a record Click the Difficulties box and insert your notes 33 Inserting Retrievals and Auxiliary Files As you enter your retrievals iRetrieval collects this data and begins a report of all the data entered A preview of this report is shown in the Retrieval Tab on the main page of the layout The top portion of the retrieval will change as you enter your data To insert a scanned file of your stick notation into the bottom of the retrieval click the Insert Retrieval Picture at the bottom of the Retrieval Tab This will allow you to insert almost any type of image file including the most popular PDF an
6. iRetrieval User s Guide Table of Contents System 5 iiic hice o DU ee er eee 4 NEU 5 Purchase Agreement cni i 6 iRetrieval Database Version 2 2 License Agreement 7 iRetrieval Database Limited Warranty 8 Installation and Font Setup ssepe nii ERA ERU ER mena 9 ANNETTE 10 FONO 11 KOD LY Musicological Font 12 5 12 A RENE 12 seed i e Liu vedi ER ver divo eva d vg iu vau utu EE Dui On C 13 1616 13 Time Signatures and 222521 Dresser e 13 15 eoram rc n Vena ooa cr Ge Enc El war rt in CE A ve Dr Dag YvENR TRA EY VER ERE 13 Othier Symbols ak al 14 NOOS 15 16 Retrieval Analysis Entering New Retrieval esses 16 Rhythimic Analysis ENUY
7. Backup folder located in your main iRetrieval folder To transfer all of your data to another computer go into the Backup folder and copy the data rdb file This can be burned to a CD or put on a USB drive Take this file to another computer and simply replace the data rdb file located in iRetrieval s MAIN FOLDER Open iRetrieval and all of your data will be automatically transferred to the new computer This is an advanced feature of iRetrieval and before attempting we strongly recommend you backup your data file to several locations before continuing Also become familiar and comfortable with finding copying and overwriting files on your computer We strongly encourage you to only make ALL changes and additions on one computer only and then copy that data file to your other computer as instructed above To eliminate any confusion on which computer has the most up to date data file do NOT make any changes or additions on the second computer Again before attempting to swap your data files please backup this data file as instructed in this User s Guide We cannot be held responsible for any lost data that was not properly backed up Tech Support Feedback For tech support questions or comments please e mail iRetrievalsupport mac com Interested in seeing a specific feature in the next version of iRetrieval Send us your thoughts and comments to help us keep developing great software 41 WORKS CITED Anderson
8. each retrieval To input a rhythm create it in the Rhythm Builder Click one of the four buttons to insert the rhythm into either figure 1 2 3 4 5 or 6 Insert Into Fig 1 Insert Into 4 Insert Into Fig 2 Insert Into Fid 5 3 5 Insert Into Fid Insert Into Fic f entering a rhythm in error clear the Rhythm Builder by clicking the Clear button at any time To delete an already inserted rhythmic figure simply click on the figure and begin deleting rhythmic characters NO N Melodic Elements Enter the melodic elements used for teaching such as prepare or practice sol mi do or re enter a rhythmic element use the Melody Builder which appears on the right side of this window elody Builder Prepare Present Melody Builder Insert Fig 1 0 Prepare Present J Practice Prepare L Present Practice Insert Into Fig 2 Prepare Present J Practice ri fi si Prepare Present J Practice Prepare Present J Practice s 1 5 Prepare DjFresent Practice 5 Similar to the Rhythm Builder the Melody Builder allows the designation of up to six melodic patterns for each retrieval To input a melody create it in the Melodic Builder by clicking on the solfege buttons and keep doing so until your pattern is in the Melody Builder To designate the use of a particular element select any combinati
9. enabling music educators to plan music lessons with ease and efficiency It is designed to efficiently store and cross reference song analysis as well as rapidly retrieve related song titles thereby allowing for the song collection to be used to its full potential song collections for Kodaly inspired teachers are often referred to as works in progress whereby songs are continually added and the collection expanded This database will become an effective tool for promoting the expansion and organization of your own song collection as well as assisting you in creating strong musically engaging lesson plans helping to bring the vision of music literacy for your students to fruition We wish you all the best in your lifelong musical and educational endeavors Sincerely James DeFrancesco amp Tracy Herrmann iRetrieval Database iRetrievalsupport mac com Purchase Agreement This product is for the use of the original purchaser only and may not be transferred to others Purchase by or transfer to others is strictly prohibited This product may not be purchased for resale to others In order to obtain technical support the software license key must match the authorized software package and those records of the iRetrieval Additionally you must have completed and registered the authorization information that accompanies this software package iRetrieval Database Version 2 2 License Agreement IMPORTANT READ THIS AGREEMEN
10. 17 Kliytrimic xni nre rei iere hon D EO esci 17 Melody Analysis 19 DIR 53 19 OU a cay 20 Melodie Patterns seco aoo ee iSc era aes x erst 20 Classroom WSC Tab iiio eese coc c e 21 i V resta OUR eta 21 Melodic 6 EE Vc ee iue ma ex CER DNE 23 Other aic i ici icio a rbi dvo oci con db V PE RA E n avid a 24 CTI ETIN 24 25 1 5 SU Sui VEN VENUES 26 VG ER RHET 27 G4 90 rs ME orm 28 Octavo Info Ci ce Va Ew e CC v aec eene Cia Du 28 Choral FREE Y E 29 Harmonic Aspects Historical Teaching Process Difficulties Other 30 N E 31 Ne 32 t 32 Other TaD a 32 Audio 33
11. ASCII table above 128 you may need a special tool to get access to these characters Hold down the ALT key and type the 4 digits of the ANSI code of each character on the Numeric Keypad with Num Lock indicator on There is a character map showing the short cut keys on pages 11 14 of this instruction manual If using a lap top portable computer you may need to hold down both the function key FN and the ALT key while typing the 4 digits of the ANSI code Also be sure the number lock feature is activated 11 KODALY Musicological Font Yo Tomita 1992 2001 Character Map Accidentals 5 Rm 0204 0205 0208 Notes E IO 0253 0171 0172 0176 0177 0196 0197 0198 0129 0130 0131 0132 TIT TT FF 0214 0209 0233 0234 0239 0241 PEE OF OT F 0211 0212 0213 0182 0169 0237 0187 0231 0232 0216 0217 0236 12 0133 0207 0238 0135 0199 0134 0244 0210 0183 0140 0181 0206 Rests x T 2 Y 4 f 4 0191 0229 0228 0163 0224 0225 0226 0227 Clefs and Lines 6 B 2 0165 0170 0168 0157 0218 0242 0243 NO m 0201 Time Signatures and Fermata 2 3 4 9 12 2A 0178 0179 0166 0254 0221 0185 0159 2 4 9 10 0189 0188 0190 0215 nmwv 0161 0162 0167 0164 0149 0150 0151 0223 0220 02 Ornaments 13 0255 0174 0251 0250 0136 0137 0186 0235 0252 v 0200 0202 0156 0247 0248 0245 0246
12. and rhythmic difficulties Rhythmic Analysis Melodic Analysis Classroom Use Choral Builders 7 ditas Metronome Rhythmic Pattern 3 Meter Primary Secondary Rhythmic Difficulties dsfsd 2 A A Rhythmic Pattern 6 Rhythmic Patterns To enter rhythmic patterns click Open Rhythm Builder The following window will appear Rhythmic Patterns Melodic Patterns Rhythm Builder Rhythmic DESDE EE MEI ie 19 0 0 39000 mec 38060 ES UC NL Rhythmic 7 GJ Finiire 3 Insertinto Fig 1 Insertinto Fig 2 m Rhythmic Insert Fig 3 Insert Into Fig 4 75 Build the desired rhythmic patterns this window Quick Rhythms m Click on any rhythmic symbol and it will enter directly into the Rhythm Builder Most rhythms are self explanatory however some rhythms are a little more complicated to create because all of these rhythms are input based on their beaming structure To input two beamed eighth notes in a row click the eighth note button with the flag to the right and then the eighth note button with the flag facing left to put them together The same applies to sixteenth note entry 17 There is a Quick Rhythm feature that will allow entry of some common rhythmic patterns Click any of the Quick Rhythms to insert the pattern into the Rhythm Builder as shown below Quick Rhythms 7
13. rhythmic patterns for each of the found records within a specified search 3 Classroom Use Melodic This window will include all titles and the related melodic patterns for each of the found records within a specified search 4 Classroom Use Other This window will include all titles and the related classroom use other for each of the found records within a specified search o Classroom Use All This window will include all titles and the related rhythmic melodic patterns and classroom use other for each of the found records within a specified search Back To Main Classroom Use Rhythmic Classroom Use Othe Print List lassroom Use Melodic Classroom Use Al To return to the main interface click the Back to Main button at the top of the screen To print a list simply click on the Print button at the top of the screen 39 Backing Up Your Database It is strongly recommended that you make several back up copies of your data file and store them in a few different locations Inserting scanned PDF files of your retrievals into the program the data file will be approximately 200MB This is easily backed up to a CD or USB drive Each time iRetrieval closes the data is automatically backed up to a file called data rdb located the Backup folder of iRetrieval s main folder This is the file that should be backed up and stored in another location iRetrieval cannot be responsible for loss of data and therefore it is h
14. type the source you want to match 35 Once input click the enter button to execute the search The database will show all records that match your search criteria Scroll through these records by using the arrow keys in the top left in the area that looks like a Record 1 Total 1 Unsorted To search any items that have checkboxes simply check the desired box as the search criteria There are some fields that are dropdown menus To search these click on the field and select one of the choices in the dropdown as the search criteria After each search click Show to go back to the original view in order to see all retrievals in the database Multiple Searches Searches that have all variables in common Conducting a search with more than one criterion is accomplished in the same manner as previously stated Enter as many criteria as desired for a more specified song list Do NOT click Enter until you have selected all search criteria Click the Find button or use the keyboard command again after entering each individual search parameter Continue repeating this step until all search parameters are entered Once finished click the Enter key to execute the search This will create a list of retrievals that have all of the search criteria you entered in common The more specific the search criteria the more refined the song list Searches that have at least one
15. your list To remove a theme type it exactly as you see itin the Add Delete Themes field and click the Delete button This will remove the theme from your list 25 Roles Click on the Roles tab a window will appear with role options Apple Tree Pioneers Boy Politicians Children Railroad workers Cowboys Robbers Dog Sailors Farmers Soldiers Add Delete Roles Fathers Thief Grandfathers Letter carrier Lovers C Miners Cl Mothers Outlaws Check as many boxes that apply to your retrieval To add a role type it into the Add Delete Roles field Press the Add button and iRetrieval will add it to your list To remove a role type it exactly as you see itin the Add Delete Roles field and click the Delete button This will remove the theme from your list 26 Style Type Classify a style or type using a dropdown menu Click on the Style Type field and select a style or type from the list Lullaby To add a style or type to the list click on the Insert value to add delete otyle Type and type new entry Click on the Add button and iRetrieval will add the value to the list To remove a value type the value you wish to remove exactly as it appears in the value list and hit Delete 27 Choral Tab This section is designed to store additional analysis information specific to choral pieces and arrangements It is divided in
16. 0203 e 0180 2 2 5 0184 0192 0194 0139 0195 0193 Other Symbols m 9 e lt gt X Z xN 1 0249 0240 0222 0175 2 2 Nen HAS 0152 0153 0154 0155 0158 14 Beamed Notes n 7 5 0244 J 02 0214 0209 i 0237 0238 0210 0206 0127 0231 0232 0216 0217 236 Beamed notes are designed to be joined with other beamed notes Note that most frequently used and are keyboard accessible characters and respectively These symbols are reallocated to V and ansi 0173 respectively All the beamed symbols with note head have the same kerning width It allows a dot or accidental to be placed beside its note head in contiauous beamed symbols without requiring a separate symbol for the beam e g When a dot is not required either a space or ansi 0160 non breakable space should be typed in its place This character is often accessible by hitting ctrl space or shift space Example n m 22 15 Data Entry Retrieval Analysis Entering a New Retrieval The data entry screen is designed to hold all pertinent data for song analysis Enter text directly into most of these fields To create a new entry click New button at the top left of the screen keyboard shortcut Ctrl N N Click in the title field and type a song title Use the tab button to navigate from one field to another Be mindful that a common mistake is clicking the New but
17. Chris et al Finale The Art of Music Notation for Windows CD ROM Eden Prairie MN Coda Music Technology 1994 Bach Musicological Font Dr Yo Tomita Belfast Northern Ireland 3 January 2003 http www music qub ac uk tomita bach mf html 6 March 2003 FileMaker Pro 8 5 v 1 CD ROM FileMaker Inc 1984 2006 Lund Floice R Research and Retrieval Westboro Pro Canto Press 1981 42
18. Menu Input data within these current layout of the database The main fields Some fields are simple text fields and screen is the layout called the iRetrieval others are dropdown menus Database Below the layout menu is the scrolling book that will allow you to cycle through your retrievals This scroll bar shows Top Buttons Use these buttons to add delete entries how many retrievals are in the database OR show all of your retrievals important for searching print how many search results are displayed once a and view searched retrievals in list form There is also a search is entered button for utilizing the help section C usves Elementary Expanded Octavo t octavo 2 e sa Total 1 Unsorted In order to execute exact searches of form click find and then click in the box you want to search rhythmic or melodic Click on the symbols arrow on the left side of the sereen Click on the exact field match selection Click the drop down and sclect the rhythm Rhyth you ure searching for This will bring up an exact match of vour rhythmic or melodic forms Top Tab and Bottom Tab Menus These tabs allow for additional analysis entry Retrieval Viewer Retrievals and auxiliary PDF documents can be input into this pane and viewed in PDF format Use the buttons below to print insert or remove items into the viewer The Insert button opens another
19. PURPOSE WITH RESPECT TO THE IRETRIEVAL FILES SHOULD THE iRETRIEVAL SOFTWARE PROVE DEFECTIVE THE PURCHASER ASSUMES THE RISK OF PAYING THE ENTIRE COST OF ALL NECESSARY SERVICING REPAIR OR CORRECTION AND ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES IN NO EVENT WILL iRETRIEVAL BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR THE INABILITY TO USE THE iRETRIEVAL SOFTWARE EVEN IF iRETRIEVAL HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES iRetrieval Quick Start Guide Installation and Font Setup Please review these instructions prior to installation of iRetrieval Insert the installation disc that came with the program into your computer For Mac users click the iRetrieval Mac installer package to start the installation process Click on iRetrieval to start the program For PC users click the iRetrieval PC setup exe file to start the installation process Click on iRetrieval to start the program Note If you start the program and you see unusual characters rather than music characters you must first install the Kod ly font that comes packaged with the program Most users will have to do this Go to the help menu by clicking the button at the top of the screen called Help Click the Install Kod ly Font button to install the font on your system Doing this will p
20. Present Practice 20 Un Present Practice Insert Into Fia 1 Insertinto Fia 47 Present M Practice Linsertinte Fig 2 Insert Into Fig 5_ 1 7 Insert Into Fig 3 InsertInto Fia 1 Present Practice Rhythm Builder joc Rhythm 5 Rhythm Rhythm Enter the rhythmic elements used for teaching such as prepare or practice 21 enter a rhythmic element use the Rhythm Builder which appears on the right side of this window Click on any rhythmic symbol and it will enter directly into the Rhythm Builder Most rhythms are self explanatory however some rhythms are a litle more complicated to create because all of these rhythms are input based on their beaming structure To input two beamed eighth notes in a row click the eighth note button with the flag to the right and then the eighth note button with the flag facing left to put them together The same applies to sixteenth note entry There is a Quick Rhythm feature that will allow entry of some common rhythmic patterns Click any of the Quick Rhythms to insert the pattern into the RhythmBuilder as shown below wick Rhythms 7 designate the use of a particular element select any combinations of the prepare present and or practice boxes 20 The Rhythm Builder allows the designation of up to six rhythmic elements for
21. T BEFORE DOWNLOADING THE iRETRIEVAL DATABASE SOFTWARE BY DOWNLOADING THIS SOFTWARE YOU AGREE TO BE BOUND BY THIS LICENSE AGREEMENT IF YOU DO NOT AGREE TO THE TERMS AND LIMITATIONS OF THIS LICENSE AGREEMENT DO NOT DOWNLOAD THIS SOFTWARE Contact iRetrieval to obtain a refund at iRetrievalsupport mac com THE FOLLOWING iRETRIEVAL SOFTWARE PACKAGED files are licensed to you on the following terms and conditions 1 GRANT OF LICENSE In consideration of the license fee that is a part of the price you paid for this product iRetrieval hereby grants you a non exclusive license to use the iRetrieval software on a single computer cpu under the terms and limitations of this License Agreement 2 OWNERSHIP As Licensee you own the documentation materials and the media on which the iRetrieval is recorded but iRetrieval retains all ownership and rights in the iRetrieval software including all rights in any portion s of iRetrieval Database present in any output of the iRetrieval software This License Agreement is NOT a sale of the iRetrieval Database software 3 USE RESTRICTIONS You may physically transfer the iRetrieval software from one computer at a time to another provided that the iRetrieval software is used on only one computer at a time You may not install or use iRetrieval software on a network multiple CPU multiple site arrangement or any other hardware arrangement where the iRetrieval software is accessible to more than one CPU or to m
22. abase Software will work on both Windows and Macintosh computers Here are the recommended system requirements to run iRetrieval Mac OS X Macintosh computer with PowerPC G3 G4 or G5 processor Macintosh computer with Intel based processor 256MB of RAM CD or DVD drive Mac OS X 10 3 9 for PowerPC processors 10 4 5 for Intel based processorsT Windows Pentium 111 500 MHz or higher 256MB of RAM CD or DVD drive SVGA 800 x 600 or higher resolution video adapter and display Windows XP Service Pack 2 T Note to PC users A small portion of this program requires specific unicode fonts installed on your machine Newer versions of Microsoft Office come pre packaged with these fonts Characters affected by this font include circled tonics and 4 symbols and may not be visible without these fonts Other software recommendations PDF viewing software Adobe Acrobat Reader Available free online PDF writing software this may be needed to take advantage of inserting and viewing retrievals games and or extra information directly into your database Mac users will have this capability in their normal printing dialogue PC users can download a free PDF writing program if not already installed on your computer iRetrieval Database Version 2 2 A Computerized Song Collection Indexing System Preface Welcome to iRetrieval Database This database was created for the purpose of indexing and cross referencing folk song collections
23. able to represent intervals that occur between phrases 19 Tone Set Tab This field allows you to enter the tone set into your database and also allows you to add circled tonics if needed To enter click on the Open Toneset Builder The following window will appear Rhythmic Analysis Melodic Analysis Builders Rhythmic Patterns Melodic Patterns Toneset Toneset Entry Search m CO 5 0 0 4 ms In order to view circled tonics your computer must have compatible unicode font such as Arial Unicode This font comes standard with Microsoft Insert Into Tone Set Office 2007 or later If not available type in capital letters directly into the Toneset Entry Search box to indicate the syllable as the tonic 4 eras Tonics your tone set by clicking on the solfege buttons and then clicking the Insert Into Tone Set button If there is a specific tone set needed that is not displayed with the tone set buttons such as low mi or high fa type directly into the tone set field using the keyboard and then entering it into your tone set figure as normal Click Melodic Analysis tab to return to the original data entry screen Melodic Patterns To enter melodic patterns click Open Melodic Patterns Builder The following window will appear Rhythmic Patterns Melodic Patterns Melodic Melody Builder Figure 1 B 9 2 mmmn TEM ri ri si
24. button or Print Octavo on the Retrieval Tab to print only the current retrieval This will print a report of all of the data previously entered for a retrieval and will include a retrieval picture if you have inserted it This will work the same way for all of the auxiliary file tabs As auxiliary files are printed they will create a PDF file on your desktop You may keep or delete these files as necessary To print multiple retrievals at one time you must first perform a search If you want to print all of your retrievals hit the Show All button at the top of the screen which will bring up all retrievals to be printed Click on the Print Found Retrievals button at the top of the screen This will take you to a layout that will have all retrievals from a search Click the print button on this screen to begin printing 38 List View Once you have completed a search of your retrievals it is often helpful to see a list view of the retrievals brought up by your search To do this click the List View button at the top of database interface Scroll up or down to see the titles of the retrievals your search found Print Retrievals Print Octavos Show All There are five options for viewing a list of found retrievals as described below 1 List View This window will include all titles for each of the found records within a specified search 2 Classroom Use Rhythmic This window will include all titles and the related
25. d JPEG file formats It should also be noted that the bottom of the Retrieval Tab will allow you to paste in picture files from other programs For example if you took a screen clipping of your stick notation in either Finale or Sibelius you could copy that picture using the edit commands in your program You could then come into iRetrieval click the white space at the bottom of the Retrieval Tab and paste in your screen clipping There are 19 other tabs in addition to the Retrieval tab that will allow you to insert full pages of image files Use these tabs for scanned images of octavos game directions additional information or anything else you would like to keep organized with your retrieval Similar to the Retrieval tab you can insert any type of image file In order to insert a Word document with your file you must either print it as a PDF file and insert it or simply copy and paste the text from your document directly into any auxiliary tab To paste into an auxiliary file tab click once on the white space of the auxiliary file and then use the paste command in the edit menu to paste directly into the auxiliary file If you have many scanned PDF or other image files it would be a good idea to keep those files organized in separate folders within your documents folder 34 Conducting a Search iRetrieval gives you many options in terms of searching for your retrievals You can set up an infinite number of search para
26. ighly recommended that your data file is backed up often When backing up your database you are interested in backing up 1 file only This file is called data This file contains all of the actual data for the retrievals you have input and is located in the Backup folder of iRetrieval s main folder Simply copy this file to a backup location NOT rename the file It will only work if it is labeled data RDB Importing Files from a Previous Version As new iRetrieval updates are released you can upgrade and import all of your retrievals to the newest version of the program Make sure you back up all files before proceeding as outlined in the Backing Up Your Database section To import records drag the new iRetrieval file into your main iRetrieval folder It will ask you if you would like to replace the current file Choose yes to automatically update the database 40 Swapping Between PCs and MACs iRetrieval allows you to run the program on both a PC and a MAC iRetrieval can be installed on up to two computers and you can share the data between those computers whether they are PCs or Macs More importantly it allows you to swap your retrievals back and forth between computers even if they operate on different platforms This is helpful if you have a MAC at home and a PC at school or vice versa Each time you close iRetrieval your data file is automatically backed up into the
27. igned by iRetrieval 8 This License Agreement is the complete and exclusive agreement between you and iRetrieval and shall be interpreted under the laws of the state of Ohio applicable to contracts made in Ohio Unauthorized copying or use of the iRetrieval software beyond the scope of this License Agreement is expressly forbidden You may be held legally responsible for any copyright infringement that is caused or encouraged by your failure to abide by the terms and conditions of this license iRetrieval Database Limited Warranty iRetrieval Database warrants to the purchaser of the iRetrieval software that the iRetrieval cd rom software files will be free from material defects in materials and workmanship under normal use for a period of 90 days from the date of purchase as evidenced by a receipt This warranty will be null and void if the iRetrieval software files or iRetrieval cd rom appear to have been damaged due to unauthorized service modification accident abuse misuse or excessive wear Additionally this warranty will be null amp void if the computer system to which you choose to install the iRetrieval software files should contain defects modifications accidental damages abuse misuse or excessive wear iRetrieval s entire liability and your exclusive remedy as to defective iRetrieval software files shall be replacement of the defective iRetrieval software files iRetrieval will replace any defective iRetrieval software files
28. lace the font file on your desktop Double click this file and follow your operating system s instructions to install the font on your system Mac users can double click the file and hit the Install Font button Note PC users will have to copy this file into their fonts folder located in the control panel Once this is installed all of iRetrieval s fonts will function properly on your computer A NEW ENTRY MUST BE CREATED PRIOR TO INPUTING ANYTHING INTO YOUR DATABASE Ctrl N Command OR click on New Record button at the top of the interface Accessing the User s Guide Hel If you need help iRetrieval comes packaged with this detailed user s guide To access the User s Guide click the Help button at the top of the interface Not the top help menu This will take you to the help menu where you can view or print the User s Guide Introduction Welcome to the iRetrieval Database iRetrieval is designed to help organize and search your retrievals easily and effectively The user interface is separated into several parts that you will need to familiarize yourself with before going on in this manual If you open the program and you cannot see the entire layout on your screen use the scroll bars on the right side and bottom of the screen to navigate around the interface Another option is to go to the View menu at the top of the screen and utilize the zoom in zoom out features Layout Menu This menu displays the Information
29. meters and instruct iRetrieval to display only the retrievals that match every single search parameter Additionally you may elect for iRetrieval to display the retrievals that have at least one of the search parameters listed Basic Search To search within a Builder simply enter the criteria and click the search button DO NOT click the find button Also search within Builder s last Rhythmic Patterns Melodic Patterns Rhythmic Rhythm Builder lear Figure 1 wy ss 1 2 1 0 cJ GJ GJ CJ CJ CJ CJ ui ck Linsertinto Fig 1 insertinto Fig 4 22 Rhythmic Fimire 3 Rhythmic Fintire 4 EN z h z asi 28 m Rhythmic Fimire 5 Insert Into Fig 2 Insert Into Fig 5 Plin Insert Into Fig 3 Insertinto Fig 6 Finmire Before searching make sure all will be included in the search To do this hit the Show All button at the top of the screen 4 X Delete rind 2008 Find Extend Find Print Retrievals Print Octavos Show All prs New To enter Find Mode click the Find button at the top of the screen or you can use the keyboard command Ctrl 8 The data entry screen will display all blank boxes Enter to the desired search criteria into a given field For example if searching for songs that are from the same source click once in the source box and
30. o Text Harmonic Aspects Teaching Process Difficulties Other Author of text Text Setting Source of Text Text e Type text directly into the Text field If your text is more extensive than the Text Tab allows it is recommended that you insert them as a PDF file or copy and paste them from another program into one of the Auxiliary File tabs 29 Harmonic Aspects Historical Teaching Process Difficulties Other directly into the appropriate fields If your text is more extensive than the box allows it is recommended that you insert them as a PDF file or copy and paste them from another program into one of the Auxiliary File tabs Octavo Info Harmonic Aspects Teaching Process Harmonic Aspects 30 Form Each of these fields is in the form of drop down menus Form Searches In order io execute exact searches of form click find Rhythmic Form and then click in the box you want to search rhythmic Melodic Form or melodic Click on the symbols arrow on the left side nu of the screen Click on the exact field match selection Click the drop down and select the rhythm you are searching for This will bring up an exact match of your rhythmic or melodic forms Basic Information Regarding Drop down Menus Drop down menus alleviate data entry errors Upon initial use all drop down menus already contain some entries To add to the drop down menu click in the coordinating te
31. o options Primary Themes and Additional Fiction and nonsense Occupations Food Planes Halloween Plants trees flowers Historical events Reptiles Add Delete Primary Themes Holidays C Satire Insects Thanksgiving Laughter Toys hobbies sports Love Trains Cl Music Dancing Transportation Hature science outdoors Valentine s Day Families family members Humbers counting Weather seasons Primary Theme Check the desired box To add a theme type it into the Add Delete Themes field Press the Add button and iRetrieval will add it to your list To remove a theme type it exactly as you see it in the Add Delete Themes field and click the Delete button This will remove the theme from your list Themes Fiction and nonsense Planes Food Plants trees flowers Halloween Postman Historical events Reptiles Additional Themes Holidays CI Satire istm Insects Thanksgiving Communication Music Dancing Theft Counting Hature science outdoors Toys hobbies sports Death Humbers counting Trains Emotions Occupations Cl Transportation Families family members Valentine s Day Secondary Theme Check as many boxes that apply to your retrieval To add a theme type it into the Add Delete Themes field Press the Add button iRetrieval will add it to
32. of many variables in common 36 e Sometimes you may want to execute a broader search This type of search allows you to search for retrievals that have one or more of your multiple search parameters in common e Enter Find mode as listed above do NOT click Enter Type Ctrl or go to Requests at the top of the screen and go down to Add New Request to add a new search request Add a new search parameter and continue until you are finished with your search Click the Enter button to execute the search This will create a list of retrievals that have one or more of the search criteria you entered in common in Ei Constrain Find Constrain Find Extend Find Click on the Constrain Find button to narrow found results incrementally looking for more specific detail as you search in the database To find records based on multiple criteria in separate fields perform a find specify the next criteria then choose constrain find Extend Find Click on the Extend Find button to include additional applicable records without starting over or if you ve constrained a previous find request too much To find records that match multiple criteria in the same or different fields perform a find specify the next criteria then choose Extend Find 37 Printing Retrievals and Auxiliary Files Retrievals can be printed directly from the tabs on the right side of the screen Click on the Print Retrieval
33. ons of the prepare present and or practice boxes Click Insert Into Fig 1 2 3 4 5 or 6 to place your melody into the database Clear the Melody Builder by selecting the Clear button To delete an already inserted melodic figure simply click on the figure and begin deleting melodic characters If there is a specific melodic symbol needed that is not displayed in the Melody Builder such as low mi or high fa type directly into the Melody Builder using the keyboard and then entering it into your melodic figure as normal 23 Other Enter additional classroom use criteria that is not specifically rhythmic or melodic For example repeat signs first and second endings two part canons improvisation etc Games e Using the drop down menu select the appropriate game type To add to the drop down menu click in the coordinating text boxed Scroll down and click on edit Type the desired entry and click ok to accept new entry will then be available for selection when adding analysis Game Type elimination Game Explanation Type in short directions for your retrieval s game if applicable If your directions are more extensive than the Games Tab allows it is recommended that you insert them as a PDF file or copy and paste them from another program into one of the Auxiliary File tabs 24 Themes Click on the 5 tab a window will appear with tw
34. ore than one user To protect iRetrieval copyrights in iRetrieval software you may not adapt or make alterations to the iRetrieval software decompose disassemble translate convert to another programming language or otherwise reverse engineer the iRetrieval software 4 TRANSFER RESTRICTIONS You may not transfer assign sell or otherwise dispose the iRetrieval software on a permanent basis without the written permission of iRetrieval In no event may you rent lease grant sublicenses or any other rights in the iRetrieval software to others on a temporary basis 5 COPY RESTRICTIONS You may make one copy of the iRetrieval software solely for backup purposes This backup copy automatically becomes property of iRetrieval 6 SUPPORT AND UPDATE POLICY iRetrieval is not responsible for maintaining or helping you to use the iRetrieval software except through iRetrieval s support system Future updates may be made available to you only upon receipt of your registration information 7 TERMINATION This License Agreement is effective and binding upon your installation of the iRetrieval software package and remains in effect until expiration of all copyright interests of iRetrieval This license will terminate automatically if you fail to comply with any of the terms listed in this License Agreement at which time you must return all copies of the iRetrieval software to the Kodaly Institute at Capital University or such other location as shall be des
35. to seven basic sections as follows Octavo Info Each of these fields is in the form of drop down menus Classroom Use Choral Octavo Info Choral Intervals Harmonic Aspects Historical Teaching Process Difficulties Other Composer Difficulty Level Series Rhythmic Analysis Melodic Analysis Arranger Voicing Number Duration of Measures Part Range From To Contest List Texture Accompaniment Basic Information Regarding Drop down Menus Drop down menus alleviate data entry errors e initial use all drop down menus already contain some entries To add to the drop down menu click in the coordinating text boxed Scroll down and click on edit Type the desired entry and click ok to accept The new entry will then be available for selection when adding analysis e Refer to your song collection to determine necessary values to insert into drop down menus This will alleviate duplicate entries and allow for faster data entry later 28 Choral Intervals Enter intervallic relationships in the appropriate column This table is primarily for reference only It is not intended to be a searchable field Octavo Info Choral Intervals Harmonic Aspects Historical Teaching Process Difficulties Other Text Author of text Source of Text and Text Settings are in the form of drop down menus similar to those in the Octavo Info field See above for entry information Octavo Inf
36. ton a few too many times adding several blank records To delete a record from the database scroll over using the scroll book see Layout Menu picture above to the undesired retrieval Click the Delete button at the top of the screen iRetrieval will ask to confirm the deletion of the retrieval click Delete and the retrieval will be permanently removed from the system Basic Information Regarding Drop down Menus Drop down menus alleviate data entry errors Upon initial use all drop down menus already contain some entries To add to the drop down menu click in the coordinating text boxed Scroll down and click on edit Type the desired entry and click ok to accept The new entry will then be available for selection when adding analysis Refer to your song collection to determine necessary values to insert into drop down menus This will alleviate duplicate entries and allow for faster data entry later e Another useful reference for table entry is Research and Retrieval by Floice R Lund This book lists specific categories for each heading Lund 15 To select from drop down menus click on the right side of the box to reveal the choices and click on the desired item to make a selection This selection is automatically saved by the database 16 Rhythmic Analysis Entry Enter general rhythmic analysis here including meter primary or secondary metronome marking mood tempo
37. xt boxed Scroll down and click on edit Type the desired entry and click ok to accept The new entry will then be available for selection when adding analysis Refer to your song collection to determine necessary values to insert into drop down menus This will alleviate duplicate entries and allow for faster data entry later 31 Cultural Tab Ethnic Geography Classify a style or type using a dropdown menu Click on the Ethnic or Geography field and select from the list To add to the list click on the Insert Value to and type a new entry Click on the Add button and iRetrieval will add the value to the list To remove a value type the value you wish to remove exactly as it appears in the value list and hit Delete Ethnicity Language Ethnicity Fol k Culture Group Insert value to add delete Ethnicity Language Insert value to add delete Ethnicity Fol k Culture Group Other Tab The Other Tab allows you to insert the following musical elements improvisation part music art music instruments listening and upper grade material information Each of the tabs have similar interfaces to check or select values for each retrieval as well as insert new values and or remove values from the lists Musical Elements Improvisation Part Music Art Music Instruments Listening Upper Grade Materials 1st and 2nd Endings Fermata Sequences 3rds Harmonic functions Slur
38. you return during the 90 day warranty period without charge provided you have completed the registration information that is included with your purchasing agreement Warranted application of the Kodaly Font is specific only to its function when using the iRetrieval software In the event that the iRetrieval software files need to be repaired you must contact iRetrieval through the iRetrieval support system Your notification should be accompanied by the license key a brief description of the problem a phone number where you can be reached and your return address Some states do not permit a limitation on the length of an implied warranty so the 90 day limitation contained herein may not apply to you IRETRIEVAL SHALL NOT BE LIABLE FOR ANY INDIRECT INCIDENTAL CONSEQUENTIAL OR SPECIAL DAMAGES RESULTING FROM BREACH OF WARRANTY OR ANY TYPE OF CLAIM ARISING FORM THE USE OR INABILITY TO THE USE THE iRETRIEVAL WHETHER OR NOT IRETRIEVAL HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES IN ANY EVENT IRETRIEVAL S RESPONSIBILITY FOR DAMAGES SHALL BE LIMITED TO THE PURCHASE PRICE AND LICENSE FEE YOU PAID FOR THE iRETRIEVAL PACKAGE SOME STATES DO NOT ALLOW LIMITATIONS OR EXCLUSION OF INCIDENTAL OR CONSEQUENTIAL DAMAGE SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU EXCEPT AS PROVIDED ABOVE iRETRIEVAL DISCLAIMS ALL WARRANTIES EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
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