Simple manual for IDES
Contents
1. CR Olomouc File name SimpleManIDESCZv60 saved U025206 Organisation Author date Novotny 6 12 2008 document no 1301 14 04 project Helpdesk Intrastat status doc Simple user s manual for IDES CZ application ver 6 0 pages 1 from 3 Simple user s manual for the IDES CZ application This manual is used only for the first or basic orientation in the IDES CZ application All possibilities of the application are not described here The IDES CZ application is used for Intrastat data collection The program is used both by Customs offices and PSIs providers of statistical information The IDES CZ enables an import of Intrastat data generated by other systems You can import ASCII fixed length file or CSV comma separated values file The application is provided free of charge Minimal required configuration of an workstation 1 1 1 1 2 1 3 1 4 1 5 1 6 Processor Pentium II 233 MHz 128 MB RAM 60 MB HD capacity OS Windows 98 NT 4 0 SP6a ME 2000 Professional SP3 XP Home XP Professional SP2 Basic guide You have to be registered on your respective Customs Office from which you receive so called identification of the workstation ID of the station and a password In other words it means the identification number of your IDES CZ installation The ID of the station and a password are necessary for sending your Intrastat data to our Intrastat Centre of the Customs Ad2. the menu Tools Properties and by clicking on the button Save to confirm the setting CR Olomouc File name SimpleManIDESCZv60 saved U025206 Organisation Author date Novotny 6 12 2008 document no 1301 14 04 project Helpdesk Intrastat status doc Simple user s manual for IDES CZ application ver 6 0 pages 2 from 3 1 7 1 8 1 9 If you filled out all the items on the card Sender TDP and on the card PSIs you can start filling out data for Intrastat declarations By clicking on the menu Declaration New you can start entering individual records of declarations In the form Intrastat declaration in the item Special movement you have to select a code for goods movement ST standard in most cases or if you need the so called negative declaration you choose NN then select the right year and the month the reference period In the item PSI select the company for which you fill out the declaration Fill out all the necessary items In the item CN8 code you can search for the right code by clicking on the button After filling out all the required items you can save the record the form by clicking on the button Save or by clicking on the button New with a copy you save the record and use the copy of most of items for the new record form Then fill out the rest of items Check out the reference period After entering all r
3. bout the file sending If the sending was not successful click on the button No and you can send the file later Do not answer the question before sending the file Import filters You can import the Intrastat data from other systems by using ASCII fixed length format or CSV format Of course you have to have the VAT number of the given PSI in the Basic data without CZ prefix if you want to import the Intrastat data of the PSI 2 2 Then you can import the ASCII or the CSV file by using the menu Declaration Import from ASCII or CSV file do not use the option from XML file it is used only for data transport between IDES CZ installations at Customs Offices Then you have to select the right filter in the window Select filter for import file and click on the button Ok The window for selection of the imported file is shown Select the file and leave the coding Windows 1250 and by clicking on the button Import read up the file After importing the window with a 2 3 CR Olomouc File name SimpleManIDESCZv60 saved U025206 Organisation Author date Novotny 6 12 2008 document no 1301 14 04 project Helpdesk Intrastat status doc Simple user s manual for IDES CZ application ver 6 0 pages 3 from 3 process report appears By clicking on the button Accept data the Intrastat data are read up to the inner database of the application and you can view them or edit poss
4. ecords for the given reference period you can have arrivals and dispatches in one file you can generate the file for online sending by clicking on the menu Declaration files Create Then in the form Create declaration file you can change the required reference period Further select Prepare for online sending and by clicking on the button Create the file is generated You can send the generated file to the Intrastat Centre through Internet browser for example Internet Explorer 1 10 Sending is done by the selection in the menu Declaration files Send a file then in the form Sending declaration file selection click on the generated file and then on the button Send 9 1 11 The window of some Internet browser is opened and on the fifth row you can see the file 2 1 name with the whole path in the bold font You can select this file with the path copy the selection Ctrl C and insert the selection to the field soubor hl en declaration file Ctrl V or you can find it Check out the reference period Enter the user name ID of the station and your password from the Customs Office registration and click on the button Zasl n hl en sending declaration If the sending of the file is OK you can see the confirmation on the screen Soubor byl sp n ulo en na serveru it means the file was successfully saved on the server Then you should answer the question a
5. ible errors You can see declarations in an overview by clicking on the menu Declaration Overview If the records are correct the status is OK in the overview Then you can continue by creating generating the file and sending the file 2 3 The second possibility is suitable for already tested routine run because an imported data are at once inserted into the file for sending generation of the file is done in one step The file is not seen in the declaration overview you can see the file in the declaration file overview You can select this possibility by clicking on the menu Declaration files Generate from ASCII or CSV file Then you can see the window the form Create declaration file where you can edit a reference period and select Prepare for online sending Continue with the button Create from the import then select the right filter and the file After the import process report you can click on the Accept data Then you can send the file as usually See the article 1 10 1 11 Corrections 3 1 The basic principle for corrections is this the last version of a generated file is valid It means that the original file or the previous version of the file with its name is replaced by the last version of this file with the same name So corrections are made by replacing the original file with the new version of the file with corrected records 3 2 When you need to make corrections click on the menu Declara
6. ministration by the IDES CZ application The installation package of the application can be downloaded from our web site on this address www cs mfcr cz the left side menu Customs Taxes Trade Intrastat The installation is started by clicking on the icon Setup exe This application works with Java Runtime Environment and the initialization can take a time 10 20 seconds with older PCs After installation you have to fill out Basic data in the menu Basic data Edit In the form Basic data choose the card Sender TDP and by clicking on the button Edit you can enter a VAT number without prefix CZ of a sender Either it is a PSI or its TDP third declaring party All other items are contact information of the given responsible person On this card you have to enter the ID of the station which you obtained from your respective Customs Office Very often it is Customs Office Praha 1 In the next step on the card PSI by clicking on the button Add you can fill out items about PSI The Customs Office number is PSI s respective Customs Office where the given PSI is registered The Company type is the code for distinguishing if the PSI declares arrivals dispatches or both flows All other items are contact information of the given responsible person One sender can have more PSIs Very often the sender and the PSI is the same company We recommend to enable Selection of PSI through combo box in
7. t Centre is no record from this file Now you can import your corrected records from your own system and create the new original file with corrected records and send it 3 3
8. tion files Display Correct then you have to select your file for corrections After selecting your file you click on the button Display Correct and now you can make corrections in the overview of the given file of any record you want After making corrections in the record every record must be saved There is a possibility to delete records from the file but in that case the deletion is irrecoverable You cannot take the deletion back 3 3 After making all the corrections you can close the overview window and create the same file again by clicking on the button Create again the corrected file in the Declaration files overview display Further select Prepare for online sending and by clicking on the button Create the file is generated You can send the newly generated file to the Intrastat Centre through Internet browser for example Internet Explorer It is the same like in articles 1 10 1 11 So you are sending the file with the same name like the original but with the version incremented by 1 and after sending the file it is the last valid one 3 4 When you import records from your own system and you make corrections in your own system before then you can do the corrections in the same way but in that case it would be much simpler to delete all records in the original file and send this empty file with no record only envelope is here This empty file replaces the original previous file so in our Intrasta
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