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Research Application Tracking System (RATS)

1. eer je Rote Clark d Task Process Application Upon reviewing the below apphcoton select torn the ophons al he bottom of this page to process the apolicabon Upon submission each Coastal State being visited will then De notified of me application Applicaton Summary Record Number F2010 001 Propect Mamme Test Crete 1292008 Platlormc ADVENTUROUS Start Date Fad 03 2010 Chief Scientist scientist john Roview Detais Hocorg Tumbes F20 10 001 SUOMA Appecason 3 The Science Officer will need to log into the system and select the application to acknowledge from the task list The acknowledgement page will pop up and the Science Officer will click Submit to acknowledge receipt of the Application gt US Department of State Marine Science Research Application Tracking System Role Science Oificer 9 010 Task Acknowledge Receipt of Application Please rowew and acrnowledge receipt of Mus applicabon wa Pre form below The dale of the validation wif be automatically generated for the date and time which rou press Submit Appbcation Summary Record tomber 2010 502 Project Hame Test Cruise 1 28 2008 Matiorm ADVENTUROUS Start Date Feb 03 2010 Chee Scientet 20enhb51t john Renew Detats ond Murer EST 4 The Science Officer is then tasked to Request Approval from the Coastal State The Science Office must click the link Request Approval from Coastal State from the task list i ex Depart
2. gt U S Department of State Wi Marine Science Research Application Tracking System Search Feedback Logout pray a Administration gt User Management Manage User Accounts From here you may manage account information Click the users name to view and update account information or use the add account link to add a new account to the system E Add New Account Name V_ Affiliation User Role Status Halt Marla Julie Robbins Jooke 8 A Donahue Meghan A Reves Sohn Robert Aagaard Knut Abbot Katrina Ablondi Mark Ackert Robert Adam Soule Samuel Adey Walter Adkins Jess NOAA NMFS Northwest Fisheries Science Center Provincetown Center for Coastal Studies Southwest Fisheries Science Center Woods Hole Oceanographic Institution University of Washington Applied Physics Laboratory Sea Education Association NOAAJPMEL OCRD Sea Education Association Woods Hole Oceanographic Institution Smithsonian Institution California Institute of Technology MS 100 23 Chief Scientist Chief Scientist Chief Scientist Chief Scientist Chief Scientist Chief Scientist user user Chief Scientist user user user user user user user user user InActive InActive InActive InActive InActive InActive InActive InActive InActive InActive InActive InActive InActive InActive InActive InActive InActive InActive 6 3 Create New User Accounts 6 3 1 Introduction Coordinators may create and activate
3. pplications Tasks MyProfile Task List Below is a list of your current task assignments Select the task name to access and complete the task Y Submit Application LJ U2009 098 cruise don 001 11 07 2009 3 Tirpak Elizabeth Draft Completed Y Submit Preliminary Report to Des cruise don 002 11 07 2009 8 clerk john 11 21 2009 Reporting Y Submit Application cruise don 005 11 07 2009 82 clerk john Draft Completed 2 The system displays the task page which includes a link to Review Summary Application Details U S Department of State eeler e M f Marine Science Research Application Tracking System J Applications Tasks MyProfile User john venfeo Role Foreign Embassy Officer 0 010 Task Submit Application Complete any all modifications to the application and select Submit at the bottom of this page Items marked with an asterisk are required Application Summary Record Number U2009 097 Project Name cruise don 005 Platform ADIOS Start Date Nov 07 2009 Chief Scientist scientist john Review Details Record Number U2009 097 Note s Upon selecting Submit below the application for cruise don 005 will be submitted to the Department of State for processing Once submitted in order to make any additional changes to the application you must contact the Department of State for assistance Last Updated January 15 2010 page 36 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCI
4. 4 The system displays the User Detail page on which all fields are editable U S Department of Stare BURNS Bees E Research Appunto Tr acking System of chiar Im Gm Adminstraion User Manaperrsn Manage Account Edit Account Domelete me formi balce 16 modif the ace Gurt numa marid wih op 2ezlratck 7 aro required Contact Information Tille Selecta Tile w i First Harma Jnhin Las Parme Clerk ban 20 64 P 00238 alude geuf and ama code Email linkin hark pita att gue Fax 2026 847 11 1108 Bm atiii pos 13 County Unite d Sta DI Address AptiGume City SlabelProvines Select state Poshka Code Armut Il orapal mn Li emame Joh clik Bicount Type Clerk fecde Pausworiz spat oce nm at hn B ark and zoracee of i lauri De cade fer hei Loreen Epia 5 The Coordinator makes the necessary changes to any of the editable information The Coordinator can also deactivate the user account by clearing the Active checkbox When all changes are complete the Coordinator clicks Save 6 The system saves the revised account information and returns the Coordinator to the user account list Last Updated January 15 2010 page 72 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 7 ADMINISTRATION WORKFLOWS Chapter REFERENCE TABLES 7 1 Manage Coastal States d 7 1 1 Introduction System Coordinators may crea
5. Eat and rigida Serei fen i0 org John erba b Designee 3 The Coordinator can perform the following actions a Adda USG Agency i The Coordinator clicks Add USG Agency i The Coordinator provides the information for all fields provided in the Lookup Table such as 1 USG Agency Name 2 Primary POC Last Updated January 15 2010 page 83 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 Backup POC ii The Coordinator clicks Save iv The system displays the USG Agencies list including the new Agency b Edita USG Agency i The Coordinator clicks the Edit icon in the Activities column next to the desired Agency i The Coordinator changes the information in any of the fields ii The system saves the changes to the Agency s record The changes are shown in the USG Agencies list Last Updated January 15 2010 page 84
6. Upload Copy of Notification to System This information will be available via the Affachments fab within the application view Notifcation Browse NOTE Once the Clerk attaches the waver an email will be sent to application Foreign Embassy Officer Last Updated January 15 2010 page 45 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 5 System will set the application status to Authorization Waived D gt U S Department of State A d arine Science Research Application Tracking System Cus Task List Selecta report Y Below is a list of your current task assignments Selectthe task name to access and complete the task Task Name Cruise Number VW Cruise Name Date Assigned Assigned By Date Due Application Status Submit Application to USGs J U2009 1417 John Test 2 02 25 2009 amp 3 Clerk John 03 11 2009 Clearance Waived 6 The system sends notification to Foreign Embassy Officer that clearance is watved 4 5 Preliminary Report US EEZ 4 5 1 Introduction Users may complete the Preliminary Report for an existing application Name Description Preconditions The Foreign Embassy Officer is logged in and has received a task to submit the Preliminary Report Post Conditions The preliminary report is saved in the system Exceptions or Alternate Flows See Below Last Updated January 15 2010 page 46 BUREAU OF OCEANS AND INTERNATIONAL ENVIRON
7. 3 2 View Action Log 3 2 1 Introduction r1 r1 r i J Seach Feedback Lan y Wi tal Pending Authorization Sic Menut Russell ei Tucholke Drian ei Scientist John 3 Scientist Jonn Users with appropriate access privileges may view and print a log of all actions taken on a specific application Optionally each action may have a comment explanation provide by the user who performed the action Role T Foreign EEZ only t U S EEZ only Last Updated January 15 2010 Description Chief Scientists Submitting Officers Foreign Embassy Officers US Embassies USG Agencies Coordinators Clerks page 25 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 2 2 Steps 1 User locates the application they would like to view see 2 4 View Applications List and 2 5 View Application Detail and selects the Action Log link 2 System displays all actions taken for the selected application as well as the date performed explanation and the user who performed those actions User can print the full list of actions N o Department of State Marine Science Research Application Tracking System ER MR Foreign EEZ Foreign John Test Application Attachments Authorizations Action Log Action Log Action Submit Application Date Performed Performed By 11 08 2009 operator john Assign To Clerk clerk john 11 08 2009 Tirpak Elizabeth Proce
8. 3 5 2 Steps 1 User clicks the request materials button on the application detail view E e af State usi Of cru doni 00 Request Information Apps Attstenergn Auuttvuti pzech Ardon Lg Application for Consent lo Conduct Marine Soentific Research 1 General informaron 11 Referenca ID 12 Sponsonng nati s Inatshutina Contact Tnfarmatisn 1 3 ideal in Charge of Es propsct 1 4 Lora From CoM Lal plato meted in Ie Gan L Description of Project 7 3 Mature and obpec mein of he project 43 Min pt art dels Pelee Do propct 2 The user completes the required form information to request information Required Information includes E http oesdridinb Marine Scientific Research Applicaton Tracking System Req PEE Request for Information Complete the form below to generate an email and task item for the selected recipient in relation to this application Fields marked with an asterisk are required e Subject of Request Subject Additional Info Recipient John Scientist Chief Scientist se a e Date Required Deadline optional e Request Explanation Submit Request 8D Internet 3 The system will send email notification to the Submitting Officer and Chief Scientist s that information is required as well as add a task to their task list and capture the request in the action log Last Updated January 15 2010 page 30 BUREAU OF OC
9. Pending Assignment Last Updated January 15 2010 page 53 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 5 2 2 Steps 1 The Submitting Officer clicks the task for assigning an application to DoS 2 The system displays the task page r DS Department of State A Marine Science Eeseurch Application Tricking System p itnie maior Opar pl AF Vt Task List Below is m list of your current asi q85ioniments Select ihe teak name 10 300653 and complete the tas Tas Mam TE a A 7a ec T Set Ra m y EE r P a gt ap Tas tatus Sg aD Ape ean el ESOO eruiga deon Q0 44 1107 2008 Dad ich Draft Completed Suomi Ap A n E EZ envisa don D064 11072009 Aen Webm Draft Completed Select Submit potro Sal Fe 100 crulaa den 007 1107 2005 dS Terna Elcaboln Dral Completed Supmit Apghzstan LJ ESOU Test Crete 1028720090 611112010 Si scientist ionn Draft Completed Application 3 The Submitting Officer can review info via the Application Detail page then clicks the Submit button a z e e i a i F d HS Department of State 212 000120 Lopnu ei A A Maurine Science Research Application Erucking System App amp czenns 151 We Prot K I 7 a Sa i or F orm 0 Dr CARLIE Task Submit Application Complete any all modifications lo fhe application and select Submit a fe boom of this page fens masked with an asterisk arg required Application Summa
10. Users can view and print the following reports on click of query button Overdue preliminary and post cruise reports by Coastal State Requests to US EEZ by nationality of scientist submitting officer or flag of platform e e Overdue authorizations by Coastal State o e Pending authorizations lt one month till start date by Coastal State Description USG Agencies Science Officers Coordinator Clerks Assumptions None The User needs to access the RATSs site Preconditions 2 2 Steps 1 User clicks the Search link to query all applications in the system QQ US Department of State Z Search 4 A d Iarine Science Research Application Tracking System Task List Below is a list of your current task assignments Select the task name to access and complete the task Task Name Cruise Number Cruise Name Date Assiqned Assigned By Date Due Application Status No Outstanding Tasks Last Updated January 15 2010 page 20 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 User may filter the available list based one or more of the following criteria Department of State Marine Scientific Research Application Tracking System Search Feedback Login a Futura to Tracking Siber Search Archives Provide search criteria using the form bel Cruise Number Chief Scientist Submitting Officer Type of Research Start Date between month year E
11. py Edit Py Edit py Edit Py Edit py Edit py Edit py Edit Qv Edit InActive InActive InActive Chief Scientist Chief Scientist Chief Scientist Chief Scientist Chief Scientist Chief Scientist Holt Marla NOAA NMFS Northwest Fisheries Science Center user Julie Robbins Jooke Provincetown Center for Coastal Studies user 8 Chief Scientist Southwest Fisheries Science Center user Woods Hole Oceanographic Institution user University of Washington Applied Physics Laboratory user Sea Education Association user NOAA PMEL OCRD user Sea Education Assaciation user Woods Hole Oceanographic Institution user InActive InActive InActive InActive InActive InActive InActive InActive InActive InActive A Donahue Meghan A Reves Sohn Robert Aagaard Knut Abbot Katrina Ablondi Mark Ackert Robert Adam Soule Samuel InActive InActive InActive 3 The Coordinator clicks the Edit icon in the left hand column of the desired user s row 4 The system displays the details of the user page 5 The Coordinator checks the Active checkbox then clicks Save Fax 202 647 1106 AM atic DOG Cegani sation Denm Cauninr United states E Address ApliE wide City Siabe Provinc Postal Code Lo Epic a Ele BE Account Information Ligemame pohnuthark Account Type Chark A A A Ad inn ane o8 fre llar ckacpcher Jeer Uboertwoe Domecabe Fort cabe far D Password AAA EaiPas
12. Cruise Number Stat Date End Date 3 Click on the name of a specific application directs the user to summary information for the selected application Full application data is not available Information is displayed in the following categories Attachments Application Preliminary Cruise Report and Post application Obligations description and delivery date only Search Results Start Date End Date Total Applications Returned 70 ee a Cruise Name V Cruise No dmt nal Moris J Direct Observations in Support of Operatin LaDietomalir Clearan SA anographic Sun Department of State Marne Soenific Research Application Tracking Ste ZE EA ha E ES d Een Ta Jaia Application lor Tonan to Cor Marne fchentific Eesearciti d Bian Ts Appi iy Ecol aene van 1 Generel d re Site 14 Refererses ID W r Hbc aa i rgaa 123 inim Deter ip wets is appeal oi gei bus ad M 13 Sponacing inline ta ge 13 S amp cbendsat in change of Ehe project 14 Scheniists from costal sites involved in fe planning of the project sa Deiter bP cate Gites Dor Last Updated January 15 2010 page 2 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 1 2 Feedback to Coordinator 1 2 1 Introduction Users can complete an online form to send comments questions to the Coordinator Description All Users 1 2 2 Steps 1 Atany point in the
13. D Tap Testing Friday 146200 Dat 150 glaia OO Dra 01230008 Dan i ED erar 4 1 3 Exceptions Alternate Flows e In the General Information tab the user has the option to view Chief Scientist details and request edits See 6 8 Modify User Accounts e Inthe Platform Information tab the user has the option to view platform details or request edits See 6 4 Manage Platforms e Clicking Cancel within any data entry popup window will take the user back to the current tab 4 2 Submit Application U S EEZ 4 2 1 Introduction Foreign Embassy Officers can submit an application to the Department of State Name Description Preconditions The user is logged into the system as a Foreign Embassy Officer The Foreign Embassy Officer has been assigned a task to submit an application to DoS Post Conditions A new action has been created in the Action Log A task has been sent to the Coordinator to assign the application to a Clerk see 2 6 Assign Application Last Updated January 15 2010 page 35 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 4 2 2 Steps 1 When the users logs into the system you are on the Task List page The the Foreign Embassy Officer clicks the name of the task for assigning an application to DoS FEO U S Department of State M dE ine Science Research Application Tracking System User john venfeo Role Foreign Embassy Officer 0 010
14. Forgot Your Password New User Request an account Request link Last Updated January 15 2010 page 4 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 User provides required information Required information includes Tie Mr Ms Dr First Name Last Name Nationality Affilation Organization Address Apt Suite City Country ZIP Code Email Telephone Fax Account Type Chief Scientist Submitting Officer Foreign Embassy Officer Password Confirm Password Comments Department of State Marine Scientific Research Application Tracking System Request an Account User Data Additional Informatlon 3 The system confirms will notify the user if data is not formatted correctly 4 The system confirms that the requested username does not already exist in the system 5 The system saves the user request information and returns a confirmation to the user that the account has been submitted and awaiting approval 6 The system adds the new account with inactive status to the account list on the User Account Management page 1 4 Login 1 4 1 Introduction Users may login to the system Name Description User must have an active RATS account Last Updated January 15 2010 page 5 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL Post Conditions User is logged into RATS with the appro
15. January 15 2010 page 31 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 Ifthe user is a Clerk they select the US EEZ application type If the user is a Foreign Embassy Officer the system automatically opens the correct application interface 3 The system displays the application interface Green B U S Department of State Marine Science Research Application Tracking System d d E i i KE e k LS EEZ General information Fiatom bioman Methods amd Means Coastal Staten Gepgrapi Anmachmers l You musi select the Save huron at the bonom of each page to save your changes A conce Chanaes General Information Bema marked wh an asteri use Ha stu Dale E us d Dat B au hT Az oihil Tham ir EI Airis pn remar Biological Ociranegrapl Cnarnical Gceanagrag Erale al Be pach L VAmaz Joh benift E Emba f Jap led Etat j Instiutian D EA neii Institution Cantact Information Director Artinn amp Na spongoring ir ians ha en rodada Description of Project Nature and objectes of ihe prepert NOTE The overall application dates include all the estimated dates for entry exit of all coastal states 4 The user enters the following information a General Information Tab i Cruise Name ii Start Date month year ii End Date month year iv Research Type dropdown list values provided in Lookup Table xls v Sponsoring Institution s 1 Orga
16. f the Coordinator enters invalid information in any field or no information in required field the system will display an error message e Clicking Cancel will return the Coordinator to the account list without saving the new account 6 4 Modify User Accounts 6 4 1 Introduction System Coordinators may modify or deactivate existing user accounts Name Description A Exceptions or Alternate Flows Clicking Cancel will return the Coordinator to the account list without saving the revised account information 6 4 2 Steps 1 The Coordinator selects Administration gt Manage User Accounts Management p f DS Department of State desc Punluack Legal Na Marine Science Research Application Tracking System e Administratio l Manage Applications Frnm berg you may view a lied of all appbcations Fitar Option cine Ol Anpr sed O Gane ee EE SCS Wea eed i Ned eg SE EE ndi K d rine Science Research Application Tracking System Administration Lise Na F Cruise ame Mattorm Al 081413 TAIGER GaP TAS LADY ec GI rs 1 414 CLIVAR 17H ENOX Leg MALA LIE I TBD i EEZ ALLIGATOR HOPE inpia Fon IBD degt Friday o AE DIEL mear er TED 7 ar EE E Accounts Last Updated January 15 2010 page 71 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 The system GE a list of all user accounts z E 6163 74 nnm A ASA U S Department of State Brach Eeadha
17. BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 3 Attachments 3 3 1 Introduction Users may upload specific documentation related to an application including authorizations application chartlets and other required documents Description Chief Scientists Submitting Officers Foreign Embassy Officers T Foreign EEZ only Co Sch Be y F U S EEZ only Clerks Foreign Embassy Officers US Embassy Officers Preconditions This function is capable only during the application draft stage Post Conditions Documents are attached to the existing application 3 3 2 Steps 1 User accesses the application detail view of their application and selects clicks the attachments tab Hole 2 User may select the Add Attachments button to add a new attachment vy ine Science Research Application Tracking System U S EEZ US EEZ Y General Information v Platform Information Methods and Means v Coastal States v Geography Attachments You must select the Save button at the bottom of each page to save your changes Use this area to upload application related attachments including charts and any additional supporting documentation that may be required by certain foreign authorities To determine ifthis is a concern for your application please view our country files for specific requirements Atminimum a Proposed Cruise Track must be uploaded before an application may be
18. If approved the system has creates a task for the Foreign Embassy Officer to submit the Preliminary Report 4 3 2 Steps 1 The Clerk clicks on the task to process application and submit for submission to USG Agencies DS Department of State Marine Science Research Application Tracking System pream User john dek Hole Gem moo Task Process Application Upon reag e e Oclow apcphcy 1 Appecation Summary Record Number U2009 097 Project Name cruise 22n 005 Start Date Nov 07 2009 Chief Scientist scien st jonn L Submit Application t Research Application Tracking system IE ERANZI OM nek 10 T A ee EE ul Task List Beko ia aliati yaur dumin ak assignment Select ha t page 39 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 The Clerk can select the necessary agencies and then click Submit The system creates one task for each of the agencies to approve the application Marine Science Research Application Tracking System p T Vy U S Department of State ced LSU e A N Applications Tasks MyProfile Administration Task Submit Application Complete the form below for this application and select Submit at the bottom of this page You must at minimum choose one Agency to submit to below fno agencies are available please indicate this through the Feedback link Application Summary Record Number U2009 09
19. O Pending Assignment Ol Pending Autnonzation C Reporting er ATT D Administration ra adi and upie I iarergg Lied ineorm een i Ceata Hes Application erem e R SIE THOER CAPTAIN S LADY r nas Manage Embassies ESA CLIVAR 17H KNOX Log MALIRY e Manis Faro TER us EEZ ALLIGATOR HOPE dini Porta sel Teo Testing Friday GE A TBD daa e E Minas De Areas 180 erae WI inne rise rout Mike temes 2 The system displays the Manage U S Embassies page containing a list of existing Embassies The list contains the following information about each state f DR Department of State T Mar ine Science Research Application Tracking System ita Check Miren dtranan Erib ag dake Manage US Embassies From hare peu Murer andi manage a4 geadab arian Odit n bbs Were Foreign Empasqen w MSS ligne Vesbgisy Peng Tienes ieee A ern te EU Arties DATS pe 22106 FO 370 bres Aid 2119 12494000 lest ris Abu Dhaii griipi rias Abus Tu sAbi intd ni Cress maneas Gre a U S Embassy name ich Aa M Tag de Gres Agert 253 710 E51 55 AA Lm Aim 1 33172 504803 vidt du b Email Amman SE B SE Fis Anka ERR 0344 EH Ph Antinanumn 21812027212 529011 e C id one ipia SES LE rcm hjata 90019 3400 Crom d Fax ANIMAR 2811130004 rta k amp uncisn Agi zi z60 P715 rte e ce e eneen SS e Activities currently Edit only lt Cres Bata DOE Brisa linda an ijira B FIIIT ZH rte Dangi 66 2 1044300 reo Bangui 220 43
20. States list Last Updated January 15 2010 page 74 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 7 2 Manage Ports 7 2 1 Introduction System Coordinators may create or modify Port details Name Description mz IT None None Exceptions or Alternate Flows Clicking Cancel will retum the Coordinator to the Ports list without saving the revised information 7 2 2 Steps 1 The Coordinator selects Administration gt Manage Ports Sud TR hacen D EE Seem Application Tracking System Administration Manage Applic H Opis Be Miiri Arties C Aponeeed L Cancelled L1 Ej EI hit Wired L cp Ll erra Us LLE Bach fusa lap g a O ora rat OMEN ending Approval 2 y x Ine Selence Revearch Applicatlan Tracking System O Pending As tion C Reporting l i i J DD O Administration 2nd upaale mierence bles Vom NC dl Creados H Maa CURIE Su Cruipe bo Y Conti Same Platt om Zen Dae Eau A Fs 417 TAIGER CAPTAR LADY a5 Gel EZUUS 1414 LIV 17H EMON Lig MAL 5 Mina Em TBD WS EEZ ALLIGATOR HOPE M P Manis Fins t TED Testing Friday CSR an ag e O r S Ll TEE dF ary Bae Marks Saa regn 180 er rqet ME ER xim a Last Updated January 15 2010 page 75 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 The system displays the Manage Ports page containing a list of existing Ports The list contai
21. T 11 072009 iira Reporting Jehn est gangs ize 11022009 11022008 LG mei ied truda don 004 4 110772000 1107 29009 Drop completed crnasa don 5 Abus denies r m 1107009 11107009 Draft compleied cuidan 004 ciunt 110702008 1107 2004 Repomng T i me TN HS DEZ rise don 45 YES apoucensa Edit Application duct Marine Scientific Research 1 General information 11 1 Rafareeca EE Aepbcanon nu Fro nara Vad Sear erg eiattubon 81 2 Description af Project 2 3 Nature and objectivas el tha project 25m 77 elem praan oF Ihos asa cho pepe LI Prenton published research dera rele lo propect NOTE Users can only edit applications they are submitting or approving while in the draft complete mode Once an application is completed it cannot be edited or cancelled Last Updated January 15 2010 page 19 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 The user will be able to make edits on any of the application tabs Once the edits have been completed the user selects the Save amp Continue link at the bottom of the page 4 Once all changes have been made the user will need to go to the last tab Attachments to save all changes Once the users clicks the save link they will be redirected to the Manage Applications screen 2 Search All Files 2 1 Introduction Users can search the archives for information on all applications entered into the system
22. The Coordinator selects the desired clerk and clicks Assign ef e Dearc eqaodack OSO SOS Department of State search Feedback Logout e A 4 Mar ine Science Research Application Tracking System gt gt User liztirpak Role Coordinator Applications Tasks MyProfile Administration Task Assign Application gt Complete the form below to assign the application to an available clerk Items marked with an asterisk are required Application Summary Cruise Number F2009 1412 Cruise Name TAIGER Platform CAPTAIN S LADY Start Date Feb 15 2009 12 00 00 AM Chief Scientist LJ Review Details Cruise No F2009 1412 Select Clerk Select a Clerk v Select a Clerk Clerk John ziii Mohamud Warsame Si Note The system will return the Coordinator to the Task Last 4 The system sends the Clerk a task to process the new application Last Updated January 15 2010 page 24 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 5 The system changes application status from Pending Assignment to Pending Authorization R U S Department of Stare ee Marine Sclence Research Application Tracking System Manage Applications From here vou may view ist Of all applications Fier Options By Status O Actin g Clearance Water O Orar Cruise No Y Cruise Name F2009 1412 TAIGER IBD Testing Fudder TAD daa D Tap 2 TED D TBD
23. Tracking System Task Process Application pon reviewing tha below application select rem the options at thie bottom ofthis page to process the apalicason Upon submission each Coastal Shale being visited will thom be notified of thi aplication Application Simana ie Huber FAO 1412 Crue H m AER Pantone GAF LARS LADT Sat Daie Feb 14 2008 12 0000 AM Chiel Scientist Submit Application Submit Application Retum Application to Submeser Cancel 8 The system takes the user back to the Manage Applications page The new application now appears in the Application List Last Updated January 15 2010 page 34 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL Kai Department of Stute Re ue Marine Science Research Application Tracking System Manage Applications From here you ppm view a lis of all anplicaians Ter Options By Eau ET Active O Approved O Cancesed O Clearance vwatueg CT Cornpleted O benled El Oran LI Drai Complete LI Pending Aparoval El Pending Assignment LI Pending Aumarzation Raporting Fier Reset Fi Leads Meer Bopi aor New Cruise Mug Y Lige name Platform Chief Scientist Submitted to Dos Start Date Statu a Ed TAMER CAPTAIN S LADY f HAIOGI 200 041324008 Pending Avi onzason Application EZ UE 1414 CLIVAR VIN EU Lag Mam HEEL WALZ HU Draft Completed
24. artesa and complete thie Tazk Task Name Cruise Number Y Cruise Name Date Assigned Assigned Ry Date Duc Appliratinn Status P esl 130091413 TAIGER amp cjentst John Pending Assignee ki Assign To Glerk EJ F2009 1412 TAIGER iraman Dparabor Jahr Panding Assignariisnt Note Once the user completes a task the system will remove the task from the user s task last and record the action in the action log 2 When there are no tasks in the task list system displays No Outstanding tasks Last Updated January 15 2010 page 10 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 2 3 Exceptions Alternate Flows Task assignments are based on the user s role as follows T Foreign EEZ only t U S EEZ only a Coordinator receives the following tasks e Validate User e Assign Application to Clerk b Clerk will recetve the following tasks e Submit to Embassies f e Submit to Agencies e Validate Authorization e Validate Preliminary Report e Validate Final Report e Provide Information e Revise Application c Chief Scientistst will receive the following tasks e Submit Preliminary Report e Submit Final Report e Provide Information d Submitting Officers will receive the following tasks e Submit Application e Validate Preliminary Report e Validate Final Report e Provide Information e Foreign Embassy Officerst will recetve the following tasks e Sub
25. date has passed Login is not required for this area of the site Name Description CON NN Exceptions or Alternate Flows 1 1 2 Steps 1 User clicks the Search link to access a list of all applications whose end dates have passed 2 User may filter the available list based on the following criteria Cruise Number Chief Scientist Platform Operator Type of Research Start Date End Date Platform Local Platform Type Platform Name Coastal State Sea Area Last Updated January 15 2010 page 1 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL Deportment of State Marine Scientific Rescarch Application Tracking System M E AA EE EE E o n eme Search Archives Provide tearch mera ut me form below Seo ch Citer Cruise Number Piatorm Type AS Types v Chief Scientist All C roef iontats ws PlaormName Select w Pietiorm Operator Al Piamorm Operators d Cosette State D aerias An Research Types Sea Aroa ADA w AC Gutts Therrormetr Type of Research Aren interface choc a OX e anogr apt IC herr M Oto mor aptry Stet O ste between EI eno End Date between EI ma Ga Rem Search Results Total Ate ations Hetgtmedt 70 A e t e e Crise M Start Dat End Date F1999 158 1000111 908 0973011 999 F7000 172 010117000 04 14 2000 F1996 197 0 404 11 998 01211000 1997 216 0411419007 041741007 Search results are identified by Name
26. e lee EE 14 212 e EE 14 2 5 Update Application in Draft Mode eese 15 SS sees c PI p ES 15 2 5 2 OLS DS EE 16 2 5 3 Exceptions Alternate FIOWS EE 17 2 6 Edit Application Drait Complete E 18 ZA FUNTO CUCO m Em 18 202 GEES ae nen tian cteeea reta oe Season armos 19 P SCAG ANE cec 20 2 Mato eebe 20 NL oec TE TET 20 Workflow Use Cases CGeneral esee 23 Sel ASSION elei ele 23 A 6 0 MR RI RR DE 23 A dec m Lc 23 3 2 VIEW ACTION LOG icri vtr aa b rai ia 25 SPAM Mug c ERE 25 E e MON HN E M T 26 39 CCS LT TIT 2 3 9 und e Le LY E 10 EE 27 A cR ee een en eee 27 34 Automatic Emal e Tele Tu E 28 Last Updated January 15 2010 page 2 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OFFICE OF OCEANS AND POLAR AFFAIRS OES OA RATS USER S MANUAL Eug e Le Le 0 EE 28 Oud 2 E 28 3 4 3 Exceptions Alternate Flows cccccccsccccccsseseceeeeseseeeeeseeeeeeeesseeeeeesseeeeeeessaaeeeeessaaees 29 3 0 MRECQUESTINIOMMAUON EE 29 SL Lp JUL LY ec Lo y PERE E eebe 29 Eeer 30 4 Workflow Use Cases U S EEZ s 31 4 1 Create Application U S EE 31 zu e Ra Io A eea E a N 31 2 1 2 El DS EE 31 AS Excepiohs Alterhnale T IOWS sd eos oto osse tei oem ya 26 E Ehe beoe Vect ec Ue ee ted batv vac tete er retos 35 4 2 SUD ADDICAlOR Us EEZ EE 35 i
27. f Attachments Tab Add Attachment Last Updated January 15 2010 page 33 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL i File Type choose description from dropdown list i Upload Attachment filename browse ii Description cruise track and crew list including Name Role Birth Date Nationality Passport Number are required attachments 5 The system automatically saves the data entered upon clicking the Save amp Continue button The user can still navigate from one tab to another in the normal way Application status is set to Draft and the system logs the date time the application was created into the activity log 6 After the user has entered all required information and selected Save amp Complete the system takes the user back to the applications window The user can make the application as Draft Completed and the message window will be displayed Microsoft Internet Explorer Selecting Mark Complete will change this applications status From Draft to Draft Completed 4 task will be created Far the Platform Operator notifying him her that Ehe application is ready For submittal to the Department of State Are you sure vau want to proceed 7 The system creates a task for the Foreign Embassy Officer to Submit Application to DoS see 4 2 Submit Application U S EEZ BEA U S Department of State di Marine Science Research Application
28. into the system as a Clerk and an US EEZ application exists that authorization is not required Post Conditions Application status is set to Authorization Waived Last Updated January 15 2010 page 43 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 4 4 2 Steps 1 The clerk selects tasks from the menu and clicks the task to submit application to USG search Feedback Logout La 4 Select a report E ed By amp 3 Tirpak Elizabeth 03 11 2009 Pending Authorization Note the clerk selects to submut the application 2 The clerk goes back to the task list and selects to submit the application to USGs G i CS Department of State See Marine Science Research Application Tracking System User john clerk Role Clerk Task List Select a report Y Below is a list of your current task assignments Select the task name to access and complete the task Submit i Task Name Cruise Number w Cruise Name Date Assigned AssiqnedBy Date Due Application Status Application S Submit Application to USGs Y U2009 1417 John Test 2 02 25 2009 2 Clerk John 03 11 2009 Pending Authorization to USGs Last Updated January 15 2010 page 44 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 The clerk clicks the Waive Clearance button Marine Science Research Application Tra User john che Pole G
29. marked as complete E Add Attachment Date Added Add Attachments Document Actions NOTE If you do not see that attachment you will need to refresh the screen Last Updated January 15 2010 page 27 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 User completes the form providing the following required information e File Name browse for file e Description 4 The system uploads the selected file and records the file information as well as the date added updated and the user s name Note Every application must be submitted with a chart showing the track path of the ship while in the waters of the coastal state s Some countries also require the CV of the chief scientist and other supporting documentation Cruise track upload should be a required field attachment 3 4 Automatic Email Notifications 3 4 1 Introduction Users will automatically receive email notifications of specific tasks and actions Name Description Preconditions Recipients must have an active user account in the system Recipients must be associated with an application in progress 3 4 2 Steps 1 User will receive notifications via email 2 Tasks associated with a notification can be viewed in the recipient s Task List see 2 2 View Task List 3 Notifications received are based the recipient s role in the system see Exceptions Alternate Flows Last Updated January 15 2010 p
30. system sends cancellation notification to the 3 appropriate Science Officer s Chief Scientists can update only the applications that have not been submitted to the Coordinator If an application has already been submitted to the Coordinator the Chief Scientist can contact the Coordinator or Clerk outside the system Submitting Officers can update only the applications that have not been submitted to the Coordinator If an application has already been submitted to the Coordinator the Submitting Officers can contact the Coordinator or Clerk outside the system Foreign Embassy Officers can update only the applications that have not been submitted to the Coordinator If an application has already been submitted to the Coordinator the Foreign Embassy Officers can contact the Coordinator or Clerk outside the system Coordinator can update applications that are not in Completed status Clerk can update applications that they are assigned to and are not in Completed status Science Officers U S Embassies and USG Agency Designees cannot update applications 2 6 Edit Application Draft Complete 2 6 1 Introduction Users with appropriate privileges the user may update edit an existing application and associated information after the draft has been completed Description Role Chief Scientists Submitting Officers t Foreign EEZ only Science Officerst Foreign Embassy Officers t U S EEZ only USG Agency Designeest
31. the form providing all required information including GO U S Department of State sedi Murine Science Rezenrch Application Tracking System e Pole Gier LEE LLL mut AL Adernrozlrabop User Mangggrmen Manage Accoun Add Haw Account complete the form below to crasse a new account ieme marked wem an asterisk 7 are required Contart information Tila Select Tite wr F iret Hama Last Mame Phone Email Fx SAMA Or Selecta County Account Information Tba H Accaumt Type Mahe P iteofii uif contin pt east VEDAD ard DOI OF Pe tow ta aPN foes Lotte Lowe tan Soe M Chaana 4 9 Password onfirm Pap zeg Account Status Required information includes a C ga k n 5 F e 1 11 q Title Mr Ms Dr First Name Last Name Nationality Affiliation Organization Address Apt Suite Account Type dropdown Chief Scientist Submitting Officer Foreign Embassy Officer Confirm Passwotd p Tom pa y City Countty State Code Email Telephone Fax Password Active checkbox 4 After entering the required information and clicking the Active checkbox the Coordinator selects Save 5 The system will save the user information and add the new account to the account list Last Updated January 15 2010 page 70 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 6 3 3 Exceptions Alternate Flows e
32. 22 CT rica Ween Bb 11 8412 361 28 3081 BRE Leo Amt BAL SO Jam tres Bein 9514 54 50D 183 Mp za a Last Updated January 15 2010 page 81 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 The Coordinator can perform the following actions a Add an Embassy i The Coordinator clicks Add an Embassy i The Coordinator provides the information for all fields provided in the Lookup Table provided such as 1 U S Embassy 2 Country selection 3 Email 4 Phone 5 Fax 6 Science Officer Primary POC 7 Alternate Point of Contact ii The Coordinator clicks Save iv The system displays the Embassies list including the new Embassy b Edit details of an Embassy i The Coordinator clicks the Edit icon in the Activities column next to the desired Embassy 11 The Coordinator changes the information in any of the fields ii The system saves the changes to the Embassy s record The changes are shown in the Embassies list NOTE The Science Officer is identified as the Primary POC for the Embassy 7 6 Manage USG Agencies 7 6 1 Introduction System Coordinators may create or modify USG Agency records Name Description IT Exceptions or Alternate Flows Clicking Cancel will return the Coordinator to the USG Agencies list without saving the revised information Last Updated January 15 2010 page 82 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIEN
33. 3 2009 Draft E 4 2 3 Exceptions Alternate Flows e Clicking Cancel will take the user back to the Task List without completing the task 4 3 Application Authorization US EEZ 4 3 1 Introduction Clearance approval or denial is provided to the Foreign Embassy Officer when all responses ate received from the required USG Agencies US EEZ CLEARANCE is provided by DOS to the Foreign Embassy Officer only when approval is provided by all USG agencies reviewers typically Navy CG NOAA NMFS USGS CBP Upon receipt of approval from all USG agencies DOS can notify the Foreign Embassy Officer that the application is approved or denied This notification must be provided in hard copy or e copy of letter on DOS letterhead with e signature Description Clerk USG Agency Foreign Embassy Officer Assumptions The clerk has up to date active users defined as USG Agency points of contact Preconditions Coordinator has assigned the U S EEZ application to a Clerk see 2 6 Assign Application The Clerk has received a task to Submit the Application to USG Last Updated January 15 2010 page 38 Last Updated January 15 2010 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL a Post Conditions All USG Agency have either approved or denied the application The Clerk has reviewed agency responses and issued final approval denial to the Foreign Embassy Officer
34. 7 Project Name cruise don 005 Platform ADIOS Start Date Nov 07 2009 Chief Scientist scientist john Review Details Record Number U2009 097 Note s Ifthe cruise is outside of 12nm and does not require clearance you may also choose to waive clearance for this application gt If you do NOT specify the USG Due Date the system will automatically calculate this date to be two weeks from your submission below or two days prior to the cruise s start date in the case of the cruise starting in less then two weeks from the date of your submission USG Due Date mm dd yyyy un Select checkboxes next to Dus coast Guard i usca john USG Agency designee amp Cus Naw 88 naw john phone number 4 The USG Agency designee clicks the task s name Submit Approval Decision Gi ES Department of State ees Mae Marine Science Research Application Tracking System pplications Tasks MyProfile Task List 3 Belowis a list of your current task assignments ra sk Name a d d lic Y Submit Approval Decision se don 01 12 2010 82 clerk john 11 05 2009 Pending Authorization NOTE USG agencies are discouraged from denying authorization for reasons of reciprocity UGS Agencies should contact DOS before entering dentals into the system Last Updated January 15 2010 page 40 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 5 Th
35. Coordinators Clerks Assumptions Preconditions The user has logged into the system with appropriate access privileges The application needing modification already exists The user is on the Application Detail page see 2 4 View Application Detail The Application is in draft mode Last Updated January 15 2010 page 18 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL Post Conditions The Application has been updated the change is recorded in the action log and the status is adjusted as necessary Exceptions or Alternate Flows 2 6 2 Steps 1 The user clicks the Cruise No they would like update Ke GE Department of State Mari Science Research Application Tracking System T 1 E d Ungr pete Dote Chirk 0 9101 Manage Applications From mang you mo ew 3 list erg applicamions Fitter Options Dy Stau Ol pora Fl cancal ed O Clearance tated E amp amgisted O tenia Cl Orat O Brat competed Ci Pending Ageemeal TT Pending assignment E Pending suinonzabon Ci reporting Met scientia Sak dis Saar E statis To Be Debemnes e Drang Foreign Jahn Tari 8a saentist ion 11 00 2009 11022009 Comeialea danba nn BA pcientst ion 1100 2008 12012009 Pacing Aufouz bzoe uned 0071 ADR MA scientist icon 111072009 1107 2004 Draft Compleled true don 0081 j ik 1100712009 11072009 Dian Completed cso DUA MONDE anis ine 110412009 110112009 Or n Completed e den DU 31
36. DEPARTMENT OF STATE on point Bureau of Oceans and International Environmental Scientific Affairs Office of Ocean and Polar Affairs OES OA Research Application Tracking System RATS User s Manual BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OFFICE OF OCEANS AND POLAR AFFAIRS OES OA RATS USER S MANUAL Table of Contents 1 PUBLIC FUNTIONALIT Y Leser e eere nennen nnn 1 1 1 Search View Completed Lruses eene 1 Be fa am ah tee Lee 1 e A EE 1 1 2 Feedback Ee leie ae EE 3 EN Weigel Let el 3 EE 3 kS Diels AMACCOUIN EE 4 TSS e A A E EE EU 4 US ADIOS piece I 4 MA oo EE 5 1 4 uge Let 5 MS e E 6 1 4 3 Exceplions Alternale FIOWS isi e a ee ee eae 6 125 TROGCEIF As S WO Oday E 7 Leck Modus rrr EE 7 es a iO ET On MP eege 7 1 5 3 Exceptigns Altemate FIOWS susi ibid 8 2 TOGGED IN USE Ross H T ME Beete EE 9 x Y We ie OIC HOI SE 9 o a E a N 9 2 2 NICW E kasmi seme 10 EN Bo ge e le de iba 10 222 e EE 10 2 2 3 JEXGeptions Alternate FIOWS EE 11 2 9 VIEW POMC ATOM LIS E 12 Last Updated January 15 2010 page 1 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OFFICE OF OCEANS AND POLAR AFFAIRS OES OA RATS USER S MANUAL 29 UMNO Le Le TION EE 12 Ee EE 12 2 3 3 Exceptions Alternate Flows oooccccccoconcnccocoonconnconnnnnonnononancnnnnonancnnononnnnrnnnnonnnncnnnnnnnns 13 2 4 View elei Met E 13 Made
37. EANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 4 WORKFLOW USE CASES U S EEZ 4 1 Create Application U S EEZ 4 1 1 Introduction Chapter 4 Foreign Embassy Officers and Clerks can create an application for applications into U S Economic Exclusion Zones EEZs Name Description Foreign Embassy Officer Clerk Preconditions The user must be logged into the system as a Clerk or a Foreign Embassy Officer Post Conditions A new application has been created with a status of Draft or Pending Assignment if Marked Complete A task has been sent to the Foreign Embassy Officer to submit the application to DoS see 3 2 Submit Application U S EEZ 4 1 2 Steps 1 The user selects Create New Application on the Manage Applications page A EE Dach Esedback 1 Mis el y a A A un Manage Applications From here you may view a Bst of an applications Filter Options By Status El acta El Aporoved El Gancemed Ol Cisarance awed Completed El Dried El Grant E Gras Completed LI Pending Aporova LI Pending Assignment L Paren amp uthesization El Reporting Fiter Reset cate q Create New E Cruise km Uruis Mame tted to Dos Start Date status TAER VPTAIN S LADY BA scentst John 02 06 2000 2r 5 2008 Pending Aumorizaton Testing Friday e Stienset John 03 16 3009 Draft gars et wipum Russ 01 29 3009 Craft raren eB Tuchowa Bran 1 29 2008 Deaf Last Updated
38. ED ranger BAT minis Cre Accu Kuss UO germ 2 The system displays the Manage Platforms page containing a list of existing Platforms The list contains the following information about each record De Depurtment of State dei Marine Science Research Application Tracking System A 7 User john eli ak Dy TT Nur P A A ANNA EE daministradion Paars Manage Platforms From here viu May vier and manage 40 available platfarms ship e Create Ship Lego Platform Feo ADIOS ship DE a Platform Name ADIOS Platio Cr Edi ADIOS Ship Trem b Type ADVENTUROUS ship ir Edit ADVENTUROUS ship PEN C Edit Link ADVENTUROUS Plationmn v Edit AIFRCRAFT NOR Plalfisrn ird ui AIRCRAFT MOAN Platfasrn redi AJECEAET ICAA Ehin r E i 3 The Coordinator can perform the following actions a Adda Platform Last Updated January 15 2010 page 79 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL i The Coordinator selects a Platform Type and clicks Create i The Coordinator provides the information for all fields provided in the Lookup Table provided such as Ship Name Nationality Flag State selection Owner Operator Type Class selection Overall Length meters Maximum Draught meters Displacement Gross Tonnage je 9 AL Se ae se OPNS em Propulsion Ha Cruising Speed Maximum Speed Identification Number Lloyds Numbe
39. ENTIFIC AFFAIRS OES DRL RATS USER S MANUAL The Foreign Embassy Officer clicks the Submit button and the system records the submission in the Action Log P U S Department of State P Marine Science Research Application Tracking System Search Feedback Logout oy j Applications Tasks MyProfile 2 2 Userjohnvenfeo Role Foreign Embassy Officer 0 010 U S EEZ cruise don 005 Application Attachments Authorizations Action Log Action Log Submit Application 01 12 2010 venfeo john 4 The application status becomes Pending Assignment until a Coordinator is assigned f gt U S Department of State AS Search Feedback Marine Science Research Application Tracking System Logout Ay User john vz Role Foreign Embassy Officer Manage Applications From here you may view a list of all applications Filter Options By Status O Active O Approved O Cancelled L1 Clearance Waived O Denied O Completed O Draft O Draft Completed O Pending Approval O Pending Assignment C Pending Authorization CT Reporting Assigned To Select a Clerk iS amp Create New Application En ise ND v Cruise LJ U2009 1415 US EEZ DS Depurtinent of Stute E Marine Science Research Application Tracking System 89 Cher Ha lepak Aolo Cuvrdinatar Task Assign Application Compote the form below Ip assig ihe applicalion to an eneailatile chak ems omackeg wan an aslensk Ch are required App
40. EZ and 4 2 Submit Pied Foreign EEZ Post Conditions The selected application is assigned to a specific Clerk for processing The Clerk receives a task to process the new Application Exceptions or Alternate Flows Clerk may generate U S or foreign EEZ application in which case the coordinator does not assign the clerk Process flow begins with Create Application 3 1 1 Introduction The Cootdinator identifies the Clerk for processing each application 3 1 2 Steps 1 The system sends the Coordinator a task to assign a new Application to a clerk Ai U S Department of State arine Science Research Application Tracking System Task List Task Name Cruise Number Y 3 D r2009 1412 PAttCIO Tot a AS lark Last Updated January 15 2010 page 23 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 The Coordinator views the Task List and clicks the task s Name DS Department of State y Marine Science Research Application Tracking System DES Role Coordinator Alcala Mrs Adunindralion Task List Selecta report i w Generate Below ts a lint af your current Task assignments Select the Task nami do access and commplele the task Ti N 2 be Ni nt CS xd dan Sms crpe Tar y 2 gt test J E2909 14172 TAIGER 0205 2009 Pending Assignment Assign To Clerk D F2009 1412 TAIGER 02 04 2004 0212042004 Penting Assignment Click Task Name 3
41. FAIRS OES DRL RATS USER S MANUAL 2 Deweription of Project NOTE When you select the Print Friendly Version a print window will appear 3 The user with the appropriate privileges can perform the following actions a Return to Application List b Request additional information extends to use case 3 5 Request Information c Update application information extends to use case 2 5 Update Application 2 5 Update Application in Draft Mode 2 5 1 Introduction Users with appropriate privileges may update edit or cancel an existing application and associated information Description Role Chief ScientistsT Submitting Officerst Science Officerst Foreign Embassy Officers t U S EEZ only USG Agency Designeest Coordinators Clerks T Foreign EEZ only Assumptions Preconditions The user has logged into the system with appropriate access privileges The application needing modification already exists The user is on the Application Detail page see 2 4 View Application Detail Last Updated January 15 2010 page 15 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL P The Application is in draft mode Post Conditions The Application has been updated the change is recorded in the action log and the status is adjusted as necessary Exceptions or Alternate Flows 2 5 2 Steps 1 The user clicks the Cruise No they would like update ra Sanz ri
42. MENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 4 5 2 Steps 1 From the task list the Foreign Embassy Officer clicks the name of the Preliminary Report task CS Departmen nr tale P d Li L ge Mar ine Science Research Application Tracking Sys teri r MI gt as a ees dr iden x mt Task List Daft Completed Submit KEE sl V crucse don D0 UTZON Tirar Elizabeth x t j Gei 1 feu deck hn T1 217009 Repering Preliminary s6 d0n 00 0126 3010 Reporing Report 2 The system displays the Submit Preliminary Report page A OS Department of State Marine Science Research Application Tracking System Nk A A EN ee a User jahin vente Holm Foreign Embassy Officer Task Submit Preliminary Report Complets ine Pre amp minar apart Fon located on the Deparment of Siats webs e and atinch itas a pdf Belew In ihe Comments sermon indicate wheter some de al Ministry sl Foreign Affairs 16 LIS Deparment of Stabs channels Appbcaion Summary Record Nudes LEZDO8 DS 7 Proci Name oruise don 005 Platform ADIOS Start Date Nov 07 2000 Chief Scientist scientist joan i deari N 3 The Foreign Embassy Officer provides the following information a Description of Scientific Program b Actual Cruise Track browse upload file c Preliminary Report file s select Add Deliverable link 4 The Foreign Embassy Officer clicks Save as Draft to sav
43. REAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 6 ADMINISTRATION WORKFLOWS USER Chapter 6 MANAGEMENT 6 1 Activate User Accounts 6 1 1 Introduction Coordinators can set the status of new user accounts to Active Name Description ERR Exceptions or Alternate Flows Clicking Cancel will return the Coordinator to the account list without activating the account 6 1 2 Steps 1 The Coordinator selects Administration gt Manage User Accounts LC US Department of State A ulii X Marine Sclence Research Application Tracking Systen E Administration View add and upaala referencia tablos Intormbtior Manage Coastal States Manage Ervpassles Kack Manage User Accounts Last Updated January 15 2010 page 65 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 The system displays a list of all user accounts yr i E b P f U S Department of State Feedback Logout dl Mw A Marine Science Research Application Tracking System User john clerk Role Clerk Administration User Management Manage User Accounts From here you may manage account information Clickthe users name to view and update account information or use the add account linkto add a new accountto the system H Add New Account Name W_ Actions D Edit Qv Edit py Edit Py Edit py Edit Qv Edit v Edit Qv Edit
44. Science Officer retrieves an electronic copy of the Final Report from the Attachments link on the system submission page Offline The Science Officer forwards the Final Report to the Coastal State s Ministry of Foreign Affairs 10 The Science Officer hits the validate button and the system records the date which the Final Report was submitted to the MFA then the task is removed from the Science Officer s list and the system changes the application status from Reporting to Completed 5 5 3 Exceptions Alternate Flows e Step 9 The Clerk can also click Return to Submitter to postpone report approval In this case the approval task will remain in the Clerk s task list No tasks are generated by this action the Clerk can use the Notify or Request Additional Information functions to inform the Chief Scientist that the report has not been approved e If Chief Scientist needs more time to deliver Final Report then he makes such a request outside the system Clerk can adjust the delivery date and records the change in a manual action log report e If the final report has not been submitted within 30 days of the promised delivery date the Submitting Officer and Chief Scientist will receive an email reminder at the application end date and every 30 days thereafter until the task is completed see 2 8 Automatic Email Notifications Last Updated January 15 2010 page 64 BU
45. TIFIC AFFAIRS OES DRL RATS USER S MANUAL 7 6 2 Steps 1 The Coordinator selects Administration gt Manage USG Agencies Sy pee de Kn 5i Department of Stale i EN d 1 dei Marine Science Research Appl entinn Trac king eet PI A ASA TO IET Administration ae Manage Applications From har you mae wii i83 ef all et aes Fer Opts By Status E Acte E Approved Cl Cancelled L harsntewared Committed Cl Curia SIT z j U S Department of State O Orar O Drt Completed Ol Pending Approval w arine Sclener Retearch Application Tracking System O Pending Assignment Ol Pending Authorization El Reporting KEE Leer pb dieik bis Opnm OOOO pa goen leet Fe EEG Gm emmer ge ada and ade nifimenos Ile infamalen dl teats Hee Application Mania asa labes DRE REA J 2002 1412 TAGER CAPTAIN S LADY aaa D E2009 1414 CLIVAR 17M ENON Log MALIRY eua Minket THD us EEZ ALLIGATOR HOPE wicks Be sel TED Testing Friday CR A TED dfaa oy Manasses 253 Artes TBD ranger BI inne Cie Accus Manage USG Agencies 2 The system displays the Manage USG Agencies page containing a list of existing USG Agencies The list contains the following information about each agency 1 8 Department of Stat e A d Marine Sriepre Research Application Tracking System SES eer TT A Frpm haee yoo mag ire and manage aii labio LIDO Agencia Km a USG Agency Coast Quard Boog Jonny MP n Laa
46. age 28 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 4 3 Exceptions Alternate Flows Chief Scientists will receive notifications for the following e Preliminary Report is Overdue monthly e Final Report is Overdue monthly Submitting Officers will receive notifications for the following e Request for Information weekly Science Officer US Embassy will receive notifications for the following e Request for Information weekly Coordinator will receive notifications for the following e NONE Clerk will receive notifications for the following e NONE 3 5 Request Information 3 5 1 Introduction Users may request more information be provided for a specific application These requests are posted in the application action log as well as in the Task List for the user s responsible for responding to the request Description Chief Scientists Submitting Officers Foreign Embassy Officers US Embassy Officers USG Agencies Coordinators Preconditions User has logged into the system with appropriate access privileges and is viewing an application Post Conditions Request is attached to the selected application via the action log and a task is assigned to the appropriate individual Last Updated January 15 2010 page 29 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL Exceptions or Alternate Flows
47. browse file upload b Delivery Date c Comments 4 The Chief Scientist clicks Submit to submit the Final Report 5 The system creates a task for the Clerk to validate the Final Report Deliverable y U 5 Department of Stute 1 M d loin Science Research Application racking System Select aapi Generate Task List Bolow 18 ns Lot sour cur tat assigns Selec Tug base mam lo 900099 amd completa Tre Ek af dl e Pa e Sat Li Gelber x MIT Tou e Ltr ee Ge Se METE HES gt m TF La Tasi timo T Cruise fame Date Assigned Assigned Uy Date Dua Application statis culge don 001 Gwe BH park isn 0165910 Fandi Ameoiraton Teal Cruce 120 2002 01142010 Bl scenari ion OLR i Repering Krumt e ao A bs LEE Ce 2 Validate Final Racari bo Dos 6 The Clerk clicks Validate Final Report to DoS 7 The Clerk reviews the material and confirms the Science Officer listed for each coastal state and clicks Validate button NOTE Clerk must save a copy of the report to local drive for later use 8 The system creates a task for every authorizing Coastal State Science Officer US Department of State Marine Sctence Research Application Tracking System i 112272009 Pending Authonzaeon BantaAana 11082009 8 ico mn Test Cruise 1 20 2009 01 14 2010 Mier jonn Reporting Last Updated January 15 2010 page 63 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 9 The
48. ct the task name to access and one the task i e z ER x t R siq d WERT Ce ett ERua 5 1 eet ina H RE Et te Steg Oe Validate alidate Gates emm di F2009 1412 TAIGER 02 25 2009 82 Scientist John 03 11 2008 Reporting Y Submit Application to USGs LJ U2009 1417 John Test 2 02 25 2009 82 Clerk John 03 11 2009 Clearance Waived 7 Process Application LJ U2009 1418 John Test 3 02 25 2008 2 Tirpak Elizabeth 03112009 Pending Authorization NOTE Clerk needs to save a copy of the preliminary report for future use 6 Clerk reviews the material and confirms the Science Officer listed for each coastal state and clicks Validate 7 The system creates a task for each Science Officer of coastal states that authorized the application Sea cn eee b ack fetzen y U S Department of State Search Feedback Logout wy Marine Science Research Application Tracking System NES User john fso Role Science Officer Applications Tasks MyProfile Task List Below is a list of your current task assignments Select the task name to access and Seen the task Y Submit Preliminary Reportto Coastal State De T7 e E TAIGER 02 25 2009 Q3 Clerk John Reporting 8 The Science Officer retrieves an electronic copy of the Preliminary Report from the Attachments Tab on the system Last Updated January 15 2010 page 60 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL Offline Th
49. d January 15 2010 page 21 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 4 Clicking on the name of a specific application directs the user to summary information for the selected application Full application data is not available Department of State Marine Scientific Research Application Tracking System Search Feedback Lomo 4 Reien To Tasks Application for Consent to Conduct Marine Sclentific Research a Reter To Applications A Priril Erich Yersion 1 General Information 1 1 Reference ID Application number F2000 492 Project name Shallow Water Acoustics Experiment in the 0 8 E China Ses 1 2 Sponsoring institutionis Institution Contact Information Director Office of Naval Research 1 3 Scientist in charge of the project Marne Ramp Steven Adliliattan Naval Postgraduate School Dept or Oceanography Ausdr ss 633 Dyer Road Bnp R31 RAE kel Fim E31 B5B8 2712 Fam Samp lu 1 4 Scientists from coastal states involved in the planning of the project See Section amp Pari eho Last Updated January 15 2010 page 22 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 WORKFLOW USE CASES GENERAL oa Chapter 3 1 Assign Application 3 Name Description Coordinator Clerk Preconditions A new Application has been submitted to DoS see 3 2 Submit Application U S E
50. e c Date d Upload pdf of Dip Note 8 The Science officer clicks Submit and the clerk is tasked to validate the authorization 9 The Clerk clicks Verify Approval Decision task reviews the authorization documentation provided and then clicks Verify If necessary the Clerk can open and Edit the Decision if any data 1s incorrect 10 After ALL AmEmbassy Science Officers have reported approval denial then the Clerk is tasked with validating all authorizations by clicking Post Final Approval Decision on the Task Page and the Final Approval Decision will pop up f DR Department of State Marine Science Research Application Tracking System Re A e en E Post Final Approval Decision Review horse statuses al the bof Appticavon Summary Record Number F 2010 007 Pregect tama Tast Cruise 1 2072009 Platlormx ADVENTUROUS Stari Date Feb 03 2012 Chief Scientist poent Last Updated January 15 2010 page 57 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 5 3 3 Exceptions Alternate Flows 1 Upon receipt and clerk validation of all coastal state responses and a If all coastal states have provided authorization the system changes the application status to Reporting and creates a task for the Chief Scientist to submit the Preliminary Report to DoS see 5 4 Preliminary Report Foreign EEZ b If all coastal states have provided denial the system changes the ap
51. e Science Officer forwards the Preliminary Report to the Coastal State s Ministry of Foreign Affairs 9 The system will then task the Science Officer to submit the Actual Cruse Track NOTE action in the log report for the application NOTE If the Science Officer has a problem loading the Preliminary Report they can email the report to the clerk and the clerk can load the report in the Application on the Attachments page 10 The system sends a task to the Clerk to validate the Preliminary Report 11 After the Clerk Validates the report the Science Officer 1s then tasked by the system to submit the Preliminary report to the Foreign Embassy Officer Task amp ubmis Preliminary Report To Hara 5 4 3 Exceptions Alternate Flows e Step 6 The Chief Scientist can also click Save as Draft This is useful if the CS is unable to upload all the deliverable materials at once This option allows the CS to save some materials now and others as they become available When all materials have been uploaded the CS can use the Save option to submit the complete Preliminary Report to DoS The Submit Preliminary Report task remains on the CS s Task List until the Save option 1s invoked e Step 10 The Clerk can click Return to Submitter to postpone report approval In this case the approval task will remain in the Clerk s task list No tasks are generated by this action the Clerk can use the Notify or Request Additional Information
52. e USG Agency designee selects Approved or Denied from the drop down list enters a Comment then clicks Submit US Department of State Marine Science Research Application Tracking System gt Role USO Agency Dexign i Task Submit Approval Decision gt Complete tna form below for this application and select Sutenit at he botom of tes page To download Applicaton report 1 dick Reaew Details link 25 dick Pret Frendly Version link 3 dick Proof button 4 seled PDF writer and cick Pref button 5 select Ala name and desina n folder and click Save To download Afachmerts 1 dio Reaew Datis link 2 cox Agachments tab 3 night cick File Name ink 4 esect Save target as 5 Sobti Save in Ges8nason folder and click Save Suton 6 Gack Close bush Downloaded files Can Pen be attached to emails as needed Apptcaoon Summary Record Number U2002 097 Project Name crese con 005 ADIOS Start Date Now 07 2009 Chief Scientist scientist john Record Humo Review Dotais Approverc US Nav Current Statues HA Set Status Select a Status v Approved Selects Status Comments H Of Denied PTUS Denied 6 The system records the agency s approval or denial in the daily action log Upon receipt of all the agency responses the Clerk is assigned a task to Validate Authorization 7 The Clerk clicks on the Submit Final Approval link U S Department of Sta
53. e studied y n Explanation provide indication of related permits obtained Will there be permanent or temporary installations y n Explanation provide dates of laying servicing recovery depth and position in latitude and longitude d Coastal States Tab Add Coastal State 1 IV vi Vil Coastal State dropdown list values provided in Lookup Table xls filter for US mainland and territories show values as coastal state sovereign Conducting research in this coastal state y n No Port Call Only no further information required in this tab details will be required under the Geographic Areas Tab Entry Date Departure Date Multiple entries expected y n Explanation Minimum distance from coastline 1 12nm 2 200 nm 3 greater than 200 nm and on continental shelf U S participation representation y n Explanation include names affiliation and contact info for each U S collaborator participant availability of berths for U S appointed observer dates of proposed embarkation disembarkation e Geographical Areas Tab 1 Sea Areas dropdown list values provided in Lookup Table zs ideally user can select multiple areas by clicking a graphical representation of the Marsden Squares chart Port Calls y n 2 Add Port Call 1 Port dropdown list values provided in Lookup Table 2 Start Date 3 End Date 4 Special logistical requirements 5 Agent Name and Phone
54. e the Preliminary Report as draft or Submit to DOS to submit the report to DOS The Submit Preliminary Report task remains on the Foreign Embassy Officer s Task List until the Submit to DOS option is invoked 5 Upon submission of the Final report to DOS application status changes from Reporting to Completed 4 5 3 Exceptions Alternate Flows e The Foreign Embassy Officer can click Cancel to return to the Task List without changing the Preliminary Report Last Updated January 15 2010 page 47 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL e If the preliminary report has not been submitted one month following the end date of the research the Foreign Embassy Officer and the Chief Scientist will receive an email reminder every 30 days thereafter until the task is completed see 2 8 Automatic Email Notifications Last Updated January 15 2010 page 48 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 5 WORKFLOW USE CASES FOREIGN EEZ Chapter 5 1 Create Application Foreign EEZ 5 1 1 Introduction 5 Chief Scientists Submitting Officers and Clerks can create an application for research into foreign Exclusive Economic Zones EEZs Description Chief Scientist Submitting Officer Clerk The user must be logged into the system as a Chief Scientist Submitting Officer or Clerk A new application has been crea
55. ects the Logout link U S Department of State arine Science Research Application Tracking System Task List Selecta report i Below is a list of your current task assignments Select the task name to access and complete the task Task Name Cruise Number Cruise Name Date Assigned i Date Due Application Status No Outstanding Tasks Department of State Marine Scientific Research Application Tracking System Login Complete the form below to login to the system Password Login Forge Your Password New Liser Request an account Last Updated January 15 2010 page 9 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 2 View Task List 2 2 1 Introduction Users may view and print a list of all new tasks they have been assigned by the system As the user completes each task the system will remove it from the task list and record the task in the Action Log Name Description COM m 2 2 2 Steps 1 The user selects tasks from the menu Tasks currently assigned to the user including the following information Task Name Application Number Application Name Date Assigned Assigned By Due Date gt U S Department of State Buarch Eeeihack fe dd f ab 47 Murine Science Research Application Trucking System E m zi I I i Task List Selecta report Generate Belgw is a Gsbot your cumenttass assignments Seleriihe Task name to
56. ef Scientist clicks the Submit Final Report to DoS task AQ US Department of State l o Ses Ec en A A Marine Science Research Application Tracking System Task List Below is a list of your current task assignments Select the task name to access and complete the task Task Name Cruise Number V Cruise Name Date Assiqned Assiqned By Date Due Application Status Y Submit Final Reportto DoS LJ F2009 1412 TAIGER 02 25 2009 82 Clerk John 03 11 2009 Reporting Last Updated January 15 2010 page 62 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 The system displays the Send Final Report Deliverable page Srech Drik Laguur LN d Mie Departmen of Stake A ME Application Tracking Svetem STA i r j Task Submit Final Report p ogtside of oficial 143 Department of State do Ministry of Foreign Affair channals Append pour Final Report as a pdf belaw inthe Comments secion indicate Whether the repari has also been fanamitied o tha coastal safer s Applicamon Summary Hecord Number F20710 002 Progecti Hama Test Onise 1 232008 Plalforme eno IST LTC Start Dala Fab n3 3010 Chief Scientist 3csentist prin Forview Detalis Record HumserFz0 10 092 Fine Report CARATS application GocsFinaforpon doce Cammaniis This ba Pre iral repart 3 The Chief Scientist provides the following information a Attachments if applicable
57. ek Logout R yl Murine Science Research GE ation Tracking System denr john clerk Hola Cum ARO Tank E AMARO Adminstration eer Management Manage User Accounts From here you mg manage account informador Click the users narra lo nica arid agile account information por usse Ine add account link bo add a ener accounl do fm system Ed nda Mew Account Chief Scientist inactive Edd Chief Scientist inactive tot Edit Link Chief Scientist infective Edi Chief Scientist In amp ctve iv Eu Chiat Scientist In amp ctwe O Edi Chiat Scientist in amp clive O Edi Ho Marta HUOBAINMES Mores Fisheries Science Center User Inactive Edil Julie Robbins J oke Pr vencet wn Center dor Coastal Studies Weer Inicia TY Edil g Chiat Scientist InActwe Edi A Donate Meghan Bib Fishes Seine Center user Irefin live Con A Bum Sohn Faber Winds Hole Coonan graphic Insfibolirari GEO Inin Con Auagiard Kou Linke rity of Was hingion Appbaud Pies Laboral cry iir refs be L Edi Abbol Katrina Bra Education Association und Arf lines D Con Allori Maik HOAAP MEL ac FD uti Inu Ina By Edit Ackerl Robert Eva Education Associaton user Irsfuc lied Dr Edi Adam Soule Samuel Woods Hole Creanographic Institution usar Inactive iw Edi Ade taller Smithsonian Institution user In amp cthva Dv Edi ibina Ines e e 3 The Coordinator clicks the Edit icon in the left hand column of the desired user s row
58. em saves the changes to the Sea Area s record The changes are shown in the Sea Areas list 7 4 Manage Platforms 7 4 1 Introduction System Coordinators may create or modify Platform Area records Name Description SS ED Exceptions or Alternate Flows Clicking Cancel will return the Coordinator to the Platforms list Last Updated January 15 2010 page 78 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL without saving the revised information Details vary based on platform type see UN Standard Form A provided in the documentation 7 4 2 Steps 1 The Coordinator selects Administration gt Manage Platforms EN S Department of Stale par Inge amp cience Research Appl entinn Tracking 5yst Em D e SS SE ee 7 7 sw uh d Ou Administration Manage Applications Zswih Eestdbach Lori Lei From here you masiee a 1157 of all aapi ations Fig er Opin By Stabs C Actis C Aporored Ll Cancelled O Clearance Wirta LL Conmeted L Deeeaa O rat O rst Gompteted Cl Pending approval O Pending Assignment C Pending Autnnrizatinn C Remoting TT PAdminiatration ge a2 and upale meternos Tian informasen Ei Cias Nes Application Minds oa Sex M n UM uS r2ys1417 TAGER CAPTAIN S LADY CR E2003 1414 GLIVAR 17H EMON Leg MAUR EE wem Manage Platfo rms J TEL US EEZ ALLIGATOR HOPE wankis Fut sel Tao Tasting Friday Sc TED d st ay e T
59. ent depth of trade class and stowage size amp depth of detonation frequency of detonation and position in latitude and longitude Will protected species be studied y n Explanation provide indication of related permits obtained Will there be permanent or temporary installations y n Explanation provide dates of laying servicing recovery depth and position in latitude and longitude D Coastal States Tab Add Coastal State 1 Coastal State dropdown list values provided in Lookup Table xls do not show US mainland or territories show values as coastal state sovereign Last Updated January 15 2010 page 57 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL IV Vi Vil Conducting research in this coastal state y n No Port Call Only no further information required in this tab details will be required under the Geographic Areas Tab Entry Date Departure Date Multiple entries expected y n Explanation Minimum distance from coastline checkboxes 1 12nm 2 200 nm 3 greater than 200 nm and on continental shelf Coastal state participation representation y n Explanation include names affiliation and contact info for each collaborator participant availability of berths for coastal state appointed observer dates of proposed embarkation disembarkation E Geographical Areas Tab 1 Sea Areas dropdown list values pr
60. functions to inform the Chief Scientist that the report has not been approved e The Chief Scientist can click Cancel to return to the Task List without changing the Preliminary Report e Chief scientist can opt to not deliver a final report if no report is available scientist should be prompted to provide an explanation e If the preliminary report has not been submitted within 30 days of the end of the research cruise the Submitting Officer and Chief Scientist will receive an email reminder at the application end date and every 30 days thereafter until the task is completed see 2 8 Automatic Email Notifications Last Updated January 15 2010 page 67 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 5 5 Final Report Deliverables Foreign EEZ 5 5 1 Introduction The Chief Scientist can submit their Final Report to DoS The Clerk approves the Final Report and passes it on to the U S Embassy Science Officer for transmittal to the Coastal State s MFA Name Description Role Chief Scientist Submitting Officer Clerk Science Officer Preconditions The Preliminary Report has been submitted see 4 3 Preliminary Report Foreign EEZ and forecasted delivery of final report s Post Conditions When the last of the Final Report s have been delivered to the Coastal State s MEN the application status changes from Reporting to Completed 5 5 2 Steps 1 The Chi
61. gnd manage all avallatle coasted states Loastal state Y Embassy Status Artinns Akrotiri Sovereign Base Ares London Active Dv Edd Albania firana activa Oy Edi Algeria Algiors Atin Cy Erin American Samos Washington DC Active iY Ed Angola Luanda Activ OY Edi Anguilla London Activ iy Egi a Costal State name Ariigua and Barbuda Bridgetown Active D Edi argensna Buenas Aires Activa Gr Edd b Embassy E Lisa 2 pid c Status Active or Inactive Ascension Island London Active LY EGA Ashmore and Carter islands Canberra At Edd d Activities currently Edit Bustralra Canberra Arni d Edf Aves Island Caracas Active cy Eai zerballan Baku Active 17 Edd pear Listin Arni Dy Egi Baharas Massau Alie Ey Edi 3 The Coordinator can perform the following actions a Add a Coastal State i The Coordinator clicks Add a Coastal State i The Coordinator provides information for all fields provided in the Lookup Table provided such as 1 Coastal State name 2 Embassy selection dropdown values from Embassy table 3 Active checkbox 4 Additional Requirements ii The Coordinator clicks Save iv The system adds the new Coastal State to the list b Edit a Coastal State 1 The Coordinator clicks the Edit icon in the Activities column next to the desired Coastal State i The Coordinator changes the information then clicks Save ii The system saves the changes to the Coastal State s record The changes are shown in the Coastal
62. hork i A U S Department of State WI cking System Task Submit Application Complete tha form blow for this application and amp elect Submif at ifie bottom of this page VOUT adt mini thot ene Agent lo submit to balra F fre agent ips aro available pagsa indicate hie fenugh the Feedback link Ageplic ations Sarum y Criss Minnie UE 1417 Crue Nam John Test Philon ALPHA E OMEGA II Stat Data Mar 1 2005 12 00 00 AM Chief Sepat i Review Details Cruise Ho 2009 1417 m Hetek Kihe cruise rs outside of 12nm and does not reque clearence you may also choose to wame cheaeance for this application gt Mou do NOT specify Tha USG Due Date the zem wall autem atically calculate This date to be bao weeks from your submission below cr hen days prior do Ehe cruisp s stat date in the cage of the cruise starting in legs then bwo weeks been the date of your submissimn USG Due Datec E seca Seat ta Eau Al El corsi Guard BR Used John 1 Fish and Widlifa Semice CBE Pars John Wave Clearance 4 The clerk must provide notification of authorization gt U S Department of State A A Marine Science Research Application Tracking System 7 7 User john clerk Role Clerk Waive Clearance gt Complete the form below to waive clearance for this application Note Upon submittal the application status will automatically be setto Clearance Waived Set Status to Clearance Waived
63. lication Summary Cree Aine UR T1135 Cruise Wane US EEZ Plattermc ALLIGATOR HOPE stiut De Feo 73 JUUH 12 UU AM Chiat 5 cpeptist Select Cleric Select a Clark wi Cloak John Mohamud Varie Last Updated January 15 2010 page 37 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL Note The system will remove the task from the Foreign Embassy Officers Task Last 6 The system changes the application status from Draft to Pending Authorization arine Science Research Application Tracking System Manage Applications From here you may view a list of all applications Filter Options By Status O Active O Approved O Cancelled O Clearance Waived Cl Completed O Denied O Draft O Draft Completed O Pending Approval O Pending Assignment C Pending Authorization C Reporting Assigned To Select a Clerk v Cruise No Y Cruise Name Platform Chief Scientist Submitted to DoS Start Date Status LJ F2009 1412 TAIGER CAPTAIN S LADY 83 Scientist John 02 06 2009 0215 2009 Pending Authorization iJ F2009 1414 CLIVAR 17N KNOX Leg MAURY 02 22 2009 Draft Completed LJ 2009 1415 US EEZ ALLIGATO Pending Authorization Pending Authorization TaD Testing Friday 02 16 2009 Draf TBD dffafa 82 E McDuff Russell 01 29 2009 Draft 6 IBD erargwr amp 3 Tucholke Brian 01 29 2009 Draft D TBD TEST CRUISE 1 28 2009 83 Scientist John 02 0
64. lication to the MFA and record the MFAs response for each coastal state which is then validated by the Clerk Upon receipt of all MFA responses cruise is either authorized or denied Name Description Clerk Science Officer Preconditions The clerk has up to date Science Officer contacts at each US Embassy System must provide means to ensure that if science officer changes mid process that the applications can stil be processed by the new Science Officer The Clerk has received a task to submit application to Embassies one per relevant coastal state Post Conditions If application is approved overall a task has been created for the Chief Scientist to submit the Preliminary Report to DoS see 5 3 Preliminary Report Foreign EEZ 5 3 2 Steps 1 To review the application the Clerk clicks Process Application and the approval page is displayed The Clerk can review the application by clicking on the link provided Clerk can modify details via 7 6 Manage Embassies Task List Task Name l Name gt Sut soptcatan te US Process TIN Application Last Updated January 15 2010 page 55 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 The Clerk clicks the task Submit Application and the Science Officer will be tasked to acknowledge receipt of the Application U S Department of State Marine Science Research Application Tracking System
65. ment of Stan A Marine Science Research Application Tracking System Task Liat Below s ast ol your Current task assignments Zeie tha tanh name lo 400855 and completa the tast Tom p Ap m an j T 7 Dm T 4 T 7 1 TS Ey 2 Aiequestacaronal From Constat Stata WE Bac ta WC Pending Autherization Le Bris Approval Prom Coggtar Sty Click Reque st D peer TEE 01372010 Pending authorization 5 The Science Officer is then prompted to enter the following information a Diplomatic Note Number the official correspondence from Coastal State b Date Sent Last Updated January 15 2010 page 56 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 6 The Science Officer clicks Submit and a task is assigned to the Science Officer to Post Approval Decision from Coastal State The Science Officer will need to click on the Submit Approval Decision from the task list and the approval page below will pop up The Science Officer will then need to provide a pdf of the Dip Note US Department of State Marine Science Research Application Tracking System User Ion ap Raie Scence Ottime 0010 Task Submit Approval Decision re Caf Coast n rshsin as Appicason Summary Record Number F20 10 002 Project Name Tost Cruise 7 The Science Officer is prompted to enter a Status Approval denial b Diplomatic Note Number the official correspondence from Coastal Stat
66. ments Select the task name to access and complete the task 7 3 z e Com e E 3 z Y Submit Preliminary Report to DoS Y F2009 1412 TAIGER 02 25 2009 82 Clerk John 02 23 2009 Reporting 2 The system displays the Submit Preliminary Report page The page contains a form for entering the information in Step 3 and a table containing the following view only information a Coastal State Name b Diplomatic Note authorization letter c Date Delivered 3 The Chief Scientist provides the following information a Description of Scientific Program b Actual Cruise Track browse upload file c Final Report delivery schedule select Add Deliverable link user enters i Final Report Type i Estimated Delivery Date 4 The Chief Scientist clicks Save and Submit Draft to save and submit the Preliminary Report or Submit to submit the report to DOS NOTE The screen will need to be refreshed to see the preliminary report file Last Updated January 15 2010 page 59 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 5 The system creates a task for the Clerk to Validate the Preliminary Report Sea Ch ogi d U S Department of State Search Feedback Logout e E Marine Science Research Application Tracking System User john clerk Role Clerk Applications Tasks MyProfile Administration Task List Select a report Ki Below is a list of your current task assignments Sele
67. mit Application e Submit Preliminary Report e Submit Final Report e Provide Information f US Embassy Science Officerst will recetve the following tasks e Submit Application to MFA e Post MFA Authorization for Coastal State e Submit Preliminary Report to MFA e Submit Final Report to MFA e Submit Revisions to MFA e Provide Information Last Updated January 15 2010 page 11 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL g USG Agencies Submit Authorization 2 3 View Application List 2 3 1 Introduction Users may view a list of applications and detailed information about each application Role T Foreign EEZ only Description Chief Scientists Submitting Officers Science Officers Foreign Embassy Officers F U S EEZ only USG Agency Designeest Coordinators Clerks Assumptions Preconditions security role The applicant must be logged into the system with the appropriate 2 3 2 Steps 1 When the user first logs into the system the Tasks page appears containing a list of specific tasks based on the user s role see exceptions alternate flows Alternatively the user can select the Applications link from anywhere in the system in order to access the Manage Applications page D gt U S Department of State A 6 arine Science Research Application Tracking System Manage Applications From here you may view a list of all applica
68. ms e Foreign Embassy Officers can view applications submitted by their own Embassy country e Coordinator can view all applications e Clerks can view all applications e Science Officers U S Embassies can view applications that have requested authorization from their post region e USG Agency Designees can view all applications 2 4 View Application Detail Description Chief Scientistst Submitting Officerst Science Officerst Foreign Embassy Officerst Hole T Foreign EEZ only Last Updated January 15 2010 page 13 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL f U S EEZ only USG Agency Designeest Coordinators Clerks Assumptions Preconditions 2 4 1 Introduction Users may view and print in UN Standard Form A format all information related to an application 2 4 2 Steps 1 The user clicks the Cruise Number of the desired Application 2 Using the tabs provided the user may view all details of the application including See Figure below a Attachments b Coastal States including status of authorizations c Reports De Preliminary Report Final Report other documentation associated with the application d Action Log extends to use case 3 2 View Action Log e Entire application select Print Friendly Version link Last Updated January 15 2010 page 14 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AF
69. nd Date between month year Platform Type BE Lt Reade ate Coastal State Sea Area Seach Criteria Cruise Humet Platon Type EI mes e Chief Scientist Al Chief Stienis w Platform Marne Platform Operator All Platform Operators Ea Coastal Stale ai Coastal States All Research Types Pa Ana Acoustic Themnornetry 1 Type of Research AintSea Interface Biological Oceanography Chemical Ocsanograpie Etat Dale tetwanmin Ki and eeneg Erd Dialis titar fal and Er cattery Mm rop pn gp o E e A System displays the total number of results for the selected criteria Department of State Marine Soentific Research Application Tracking System Beni Tracking Sater Search Archives Provide search criteria utin Una orm blo Search Criteria p iu Humber Platorm Type All Types po P Chief Scientist scientist john Pipim Mame Select Pomi Oparator An Piagam Operon Cara Ste an Coastal States v d ca all esearch Troes i Sea Auen Al Bes Aitai e acoustic Thenmomealry 7 Type of Research Auten Interface Vielagieal Qeaanegraphy Chemical Oceanography w fan Date between Bara E sees Eng Date between Pa aal E ee Seatch Results Display Search Results a Cruise Name Cruise Name F Cruise Ho Start Date End Date 2 John teg u2008 099 AC 11302009 b Cruise Number Perii Jahr Tas Fate E Tea 110003 e Start Date d End Date Last Update
70. new user Description Assumptions Preconditions None New account is created and active in the system Post Conditions Exceptions or Alternate Flows Last Updated January 15 2010 page 68 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 6 3 2 Steps 1 The Coordinator selects Administration gt Manage User Accounts i i DS Department of State A Marine Science Eresearchi Appl ication Tracking 5ystem B CR Our huir Mala Clare Administration Manage Applications m From hare ynu may wiee a ligi oF all appbcationg Fitar Opisna Det o gt U 5 Department of State mad eed mre n iaei A 4 Marine Science Research Application Tracking System L1 Arte vi Anprnored Li Caner lle e s Luar daba ier ol ith AAA as Daun la Aa O tinaranca Waleed Completed O Pariad O prat C prat Completed El Pending Approval Adminivtrador Whew ig and undale peii ie Tapis u rem gang C Pending Assignment L Pending Authinization Reporting Ane sey EE Mattern Sri oer TAGER CAPTAIN S LADY 3003 1414 CLIVAR 17H KNOX Leg MAUR Y E SEES ONE Manage User Accounts TBD Testing Friday TED atu THD Vrarqwr 2 The system displays a list of all active user accounts and the user selects Add New Account gt US Department of State wel Le dd A A Marine Science Research Application Tracking Sys
71. nization name 2 Organization director 3 Organization utl vi Submitting Officer dropdown list values provided from Users table sorted by Last Name First Name Affiliation vii Chief Scientist dropdown list values provided from Users table sorted by Last Name First Name Affiliation vii Nature amp objectives of the project ix Relevant previous and future research applications x Previously published research data relating to the project xi Proposed means of making the results internationally available b Platform Information Tab i Research Platform dropdown list values provided in Lookup Table xls sorted by platform type then name 11 Number of crew Last Updated January 15 2010 page 32 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL IV Number of scientists on board Other auxillaty craft used in the project c Methods amp Means Tab 1 IV vi Particulars of methods amp scientific equipment 1 Types of samples data 2 Method to be used 3 Instruments to be used Will harmful substance be used y 1 Explanation Will drilling be carried out y n Explanation Will explosives be used y n Explanation provide type and trade name chemical content depth of trade class and stowage size amp depth of detonation frequency of detonation and position in latitude and longitude Will protected species b
72. ns the following information about each state aes 80 mM a Port Name MasidliEgesaaminsah Gaa d zv Ed Abate 1 Gr n b Country Abat H kkald J Cr Edi Pen c Coastal State Aberaenn d Bad Eiegdam er Ei Se iB mE Ze d Edit Link Are rra pEr 3 The Coordinator can perform the following actions a Add a Port i The Coordinator clicks Add a Port i The Coordinator provides the information for all fields provided in the Lookup Table provided such as 1 Port 2 Coastal State selection from Coastal State table ii The Coordinator clicks Save iv The system adds the new Port to the list b Edit a Port i The Coordinator clicks the Edit icon in the Activities column next to the desired Port i The Coordinator changes the information then clicks Save ii The system saves the changes to the Port s record The changes are shown in the Ports list Last Updated January 15 2010 page 76 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 7 3 Manage Sea Areas 7 3 1 Introduction System Coordinators may create or modify Sea Area records Name Description es None None Exceptions or Alternate Flows Clicking Cancel will return the Coordinator to the Sea Areas list without saving the revised information 7 3 2 Steps 1 The Coordinator selects Administration gt Manage Sea Areas Administrati
73. o Le Ao O Cr O tnrener rere rere tree rrr te rerertrcrnr rete errr te seer eer 35 A ERAS S A A nn E E E EAE A A EET 36 4 2 3 Exceptions Alternate Flows xirri a a ea a aa ainiaan 38 4 3 Application Authorization US EE 38 scm M e o a 38 E En cicada he nee eee ee es 39 4 3 3 Exceptions Alternate FIOWS nennen nnne nnne nnne nnn nnns 43 4 4 Waive U S Authorization U S EE 43 AAT WT UU tele TE e me 43 SE e EE 44 AS Preliminary Report US EE iit lat uu Re E t da tus 46 licor Pol A UA O nO 46 Eeer eeh 47 4 5 3 Exceptions Alternate FIOWS esses 47 5 Workflow Use Cases Foreign EEZ 49 Last Updated January 15 2010 page 3 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OFFICE OF OCEANS AND POLAR AFFAIRS OES OA RATS USER S MANUAL 5 Create EENHEETEN 49 e E We uge e le de e EN 49 E LCS EE 49 5 1 3 Exceptions Alternate FIOWS nnne nennen nnn nnns 53 92 SUDMIT APDICAON FOESIOTTEEZ aste e ee 53 St A a 53 922 EE 54 5 2 3 Exceptions Alternate e EE 55 5 3 Authorization Foreign EEZ EE DO AN uge e Le de e t LEE EN 55 LS EE 55 5 3 3 Exceptions Alternate FIOWS ide eoi eei Enix dob bete ila EE ee les uas 58 5 4 Preliminary Report Forelgh E EZ eer err tace dosi nia na lt as extr ac da a d tuc 58 Sd Introducido 58 AS A A Lb e eee uu EI 59 5 4 3 Exceptions Alternate FIOWS nnne nnne nnn nnns 61 5 5 Final Repo
74. on E ana Fr rm ij De talo Ath O cie d E ed Cl Curia aa E EQ US Department of State Zen be nt Leg y La C Da H TENH L Penang appena A Ai rine Sclence Research Application Tracking System O Pending As L1 fariti ion C Re d EE D j Administration Mang v udi ZHN Conti Same Plattform seen pa ups toeauug ii ran 1411 TANER CAPTAIN S LADY aaa Gel F200 414 LOGIA 7A EMON Leg MALI Ea o Manage Fees J TBD E ALLIGATOR HOPE Manis Bed IBD Tasting Y GK Se Ez T dats gir Manis Sea Areas Manage Sea Areas TB nary BIN pneu Mu Un arias Last Updated January 15 2010 page 77 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 The system displays the Manage Sea Areas page containing a list of existing Sea Areas The list contains the following information about each state See Area ame Y Actions vin tr Ed m a Sea Area Number number e m b Ocean Basin Gran E c Edit Link Fea ean Dro 3 The Coordinator can perform the following actions a Adda Sea rea i The Coordinator clicks Add a Sea Area i The Coordinator types in the name of the Sea Area then clicks Save ii The system adds the new Sea Area to the list b Edit a Sea Area 1 The Coordinator clicks the Edit icon in the Activities column next to the desired Sea Area i The Coordinator changes the details then clicks Save ii The syst
75. ovided in Lookup Table zs ideally user can select multiple areas by clicking a graphical representation of the Marsden Squares chart Port Calls y n 4Add Port Call 1 Port dropdown list values provided in Lookup Table 2 Start Date 3 End Date 4 Special logistical requirements 5 Agent Name and Phone F Attachments Tab Add Attachment 1 ii File Type choose description from dropdown list Upload Attachment filename browse Description cruise track and chief scientists CV are required attachments 5 The system automatically saves the data entered and takes the user to the next tab when user clicks Save and Continue The user can still navigate from one tab to another in the normal way Application status is set to Draft and the system logs the date time the application was created into the activity log 6 After the user has entered all required information the system takes the user back to the Manage Applications page The new application now appears in the Application List 7 The user selects the Application The user can make changes or mark Complete 8 After marking Complete this window will appear Microsoft Internet Explorer 2 Selecting Mark Complete will change this applications status From Draft to Draft Completed 4 task will be created Far the Platform Operator notifying him her that the application is ready For submittal to the Department of Skate Are you sure you want to p
76. plication status to Denied c If some coastal states have provided denial the system prompts the clerk to set the status manually If the clerk selects Reporting the system creates a task for the Chief Scientist to submit the Preliminary Report to DoS see 5 4 Preliminary Report Foreign BEZ 5 4 Preliminary Report Foreign EEZ 5 4 1 Introduction The user can submit the Preliminary Report for an existing application Description Chief Scientist Clerk Science Officer Preconditions The application has been approved by at least one coastal state The user is logged into the system as a Chief Scientist A user is logged into the system as a Clerk A user is logged into the system as a Science Officer The user is logged into the system as Foreign Embassy Officer The Chief Scientist has received a task to submit the Preliminary Report for an application Post Conditions The preliminary report has been submitted to the Coastal State Last Updated January 15 2010 page 58 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 5 4 2 Steps 1 The Chief Scientist clicks the Submit Preliminary Report link on the task page Seatch Feedback Logout L j U S Department of State Vf Marine Science Research Application Tracking System Nf a r ja scienti A tole ief H St i Applications I asks My Profile Task List Below is a list of your current task assign
77. pplication please seleri ee link below OES Contad Liz Tigiak Robla Amis UE Deparment of Str CEBA Ram SAOS 2201 C Stree bi Waeshingion DC 20520 Tel 202 647 0238 0240 Far 202 547 1106 Birpakeligrstale quer parnesmmigestale gor Foreign FIag MSR in WS Waters 116 CED 3 The system displays the Foreign EEZ application interface rey vee Ree ee Parets TED TEER CIALIS 1 70 3000 m a mate een A a per oral CLE VEST CAUSE LAIA CU AAA ns m Hem T e Merrota and Mesne fmt panos Em vo eeiam 1 lt gt US Depurtment of State LA Jum in amp Science Research Appl 7 7 User john selentist Paie Chiet g Foreign EEF TEST CRIITSE 1 38 9009 General information Platform Information m General Information A Tram mb wt n arzterissk CT am required Costa States A cancer chendes Crue Marre ESI CRUISE 1202004 BEE amp karl Date 02032008 Eg aciem Reseach Types Acoustic Thermametry gt Waeected Research E alce interface Chemical Oceanograghy Ecological Research Chef Scientist Scientist Jahn Phationn Operator Operator John Sponsoring Insitutons EM Adi Eponsoriog Insftulign m OO ational Science Foundation tHaluris and objects of the project aa Dptevap nren snp Tinie reaeamh Snpnllrapapng A General Information Tab 1 Cruise Name Last Upda
78. pplication Deny Applicaton Return To Task s NOTE The Clerk clicks Approve Application to complete 9 The application status changes from Pending Authorization to Reporting or Denied if denied p KIT Parar E if 0 5 Depurtment of Stute eeh Peak lanua A f Maurine Science Research Applicutiun Tracking System TANEF Manage Applications From here you may view a fat of all applicatore filter Ophors By Slats Ol Atita Ol Gancenaa Ol Ciaarance Waid 7 completed 7 Denied El prat O Drai Completod Ol Pending Aopraval C Penang Assignmant 7 Pending Aomenzagen 7 Reporting Fame Reser A Crean nania To Be Determined ADS Pirat Foreign Jahn Test ADVENHTURDOLIS T scientist John 1tin0 2008 1102 2008 Comoeled 5antz nna DIAS G B css 1108 7008 125012008 Pending Authorization enise d n U0 7 ALLES BI ieni john TO TG TIO ODE Din Complebed cuise don 004 ADIYE soe lobo hiran 1072009 Draf Completed Cutee den DA ans Bilicentiliohn 1107 2008 11 07 2009 Ora Completed cuisse 40n 00 ADJE a ML 110772009 1107 2009 Ruporing Jahn leal PELICAN Del sos lobo 1100008 1102008 Compleled quisedor ti ADIOS a ann 1107400 11 07 2008 Cirat Completed cruise don 00 ALIAS peeve jane Tu rag TGF Reporting eruise dan z ADIOS Be sere oke lge 110072009 Reporting Reporting 10 The system generates an email notification to the Foreign Embassy Officer based on the approval status denial email vs approval email Email contains a
79. priate access privileges 1 4 2 Steps 1 The user navigates to the RATS homepage Department af State Marine Scientific Research Application Tracking System 2 The user enters the following information in the boxes provided Username email Password and if correct the Task page appears The user will receive an error if the Username Passwotd is incorrect e b 0 5 Department of State 11 Marine Sclence Research Application Tracking System 1 4 3 Exceptions Alternate Flows e Step 4 When the system verifies the user s login information an error message will appear if a The user does not have an active RATS account OR b The user has entered an invalid Username email or Password o Step 5 The system will then clear the login boxes and prompt the user to enter valid login information Last Updated January 15 2010 page 6 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 1 5 Reset Password 1 5 1 Introduction Users may request that the system reset their passwords Name Description CO memen 1 5 2 Steps 1 The user navigates to the RATS homepage and clicks Forgot Your Password 2 The system displays the Forgot Password page Department of State Marine Scientific Research Application Tracking System Forgot Password ender the ema address registered for your account io reces new password you na longer na
80. r Call Sign 14 Methods and Capability of Communication il The Coordinator clicks Save iv The system displays the Platforms list including the new platform b Edita Platform v The Coordinator clicks the Edit icon in the Activities column next to the desired Platform ped e La N vi The Coordinator changes the information in any of the fields vii The system saves the changes to the Platform s record The changes are shown in the Platforms list 7 5 Manage Embassies 7 5 1 Introduction System Coordinators may create or modify Embassy records Name Description A NND Last Updated January 15 2010 page 80 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL Post Conditions Exceptions or Alternate Flows Clicking Cancel will return the Coordinator to the Embassies list without saving the revised information 7 5 2 Steps 1 The Coordinator selects Administration gt Manage Embassies i b us Department of Stale dunio To ah Log y Lei i A gt Marine Science Research Appl entinn Tracking System REESE EE Administration i Manage Applications From har you mag vite 1187 ef all applications Hier Options Be Mius C Active C Approved Ll Cancelled Cl Clearance Wareed Commpiesed CI Gere em O Oran O Orar Completed Ol Pending Appeowal r U S Department of State i J Marine Sclenes Rericarch Application Tracking System
81. r iy wv Department of State Search Peedback Logout p ih 1 d D i Mar ine Science Research Application Tracking System EZ Veer liziirpak Role Coordinator Appscaliens Tasks bhe Profile Adrninisiralian Manage Applications From here vou man Mie a lis1 of all snplicatans Hier Options Ey Status a Pula E Appii oO anced a Ghearrin Yahi O Cormpleled E Chirie E nrat E teat Completed O Pending Apprmal O Pending Assignrmerd El Pending Authorization T Reposing Assigned Ta Select a Clerk Ko D EzUUE 1112 TAI GER CAPTAIN S LADY B3 Scientist John UU DU Un sz mu Pending Puionzasan is Teasing Friday B3 Ecienlisl John Wert ir 2 Liratt iJ TAD difta BIE MrDuf Pussell leche Dran iJ TAD ren 83 Tucholke Brian miraza Dran Tao TEST CRUISE eons amp 3 Scientist John Dom 204065 Dia iJ TAD Testi Foreign FEF 3 Scientist John DAM na Dran 2 The user completes all required form information to make necessary changes to the application and clicks the Save amp Continue button Last Updated January 15 2010 page 16 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL rine Science Research Foreige EEK TEST CRUISE 1 26 2009 D mate Hai amis Leeds eile Soe D st d Legd Mie Ai Tom ma select the awe hunsa ai Hin banem sl sach pags de ee quin chen General Inf rmaMian Save amp Continue Gr 3 The system will alert the applicant of any incomple
82. roceed Last Updated January 15 2010 page 52 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 9 The user should click OK to change the Draft to Draft Completed The system will then change the status of the Application to Draft Completed 10 The system assigns a Cruise Number and creates a task for the Platform Operator The Platform Operator will need to log into the system and Submit Application to DoS see 5 2 Submit Application Foreign EEZ 5 1 3 Exceptions Alternate Flows e In the General Information tab the user has the option to view Chief Scientist details and request edits See 6 4 Modify User Accounts e In the Platform Information tab the user has the option to view platform details or request edits See 6 4 Manage Platforms e Clicking Cancel within any data entry popup window will take the user back to the current tab 5 2 Submit Application Foreign EEZ 5 2 1 Introduction Submitting Officers submit an application to the Department of State Name Description Preconditions The user must be logged into the system as a Submitting Officer The Submitting Officer must have been assigned a task to submit an application to DoS Post Conditions An action has been recorded in the Action Log A task has been sent to the Coordinator to assign the application to a Clerk see 2 6 Assign Application Application status changes from Draft to
83. rt Deliverables Foreign EEZI 62 E Wo ee e le de e EE 62 A c M 62 5 5 3 ee e E e EE 64 6 Administration Workflows User Management 65 61 Activate USer ACCOUINS EH 65 SN Be tee trei ON m c oo 65 SE RE e 65 Biz ee ee aere 67 SH Be OCU CU OMA EEN 67 6 22 e 67 Last Updated January 15 2010 page 4 7 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OFFICE OF OCEANS AND POLAR AFFAIRS OES OA RATS USER S MANUAL 6 9 Greate NEW User ee a 68 A A A O 68 6 3 2 EE 69 6 3 3 Exceptions Alternate Flows cccccccssccccssessceeecseeseceeecseeeeceeeseeueeeeessaeeeeeeesaeseeeeessaaees 71 64 MOV USE ACC da 71 CAT INIA ee ee 71 EE 71 Administration Workflows Reference Tables 73 ow Manage Godstal StaleS s A 73 He Medos s eel E o oO A 73 pus EE Ee 73 la EE 75 FE Maecen T mU me 75 EE 75 7 9 Manage SCA AL EEN T4 Tal INTO UCI EE 77 E EE 77 TA MINGE tr AUN ANA Sup aii 78 LAL ME OGUCHOM ere mM 78 FAL C 79 fio Manage ENDS Saa 80 A o Ee 80 P oS A ello MN EADE EET UT Ee 81 7 5 Olne EE Ee Ee 82 e 82 AE eckte ee 83 Last Updated January 15 2010 page 5 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL Chapter 1 PUBLIC FUNTIONALITY 1 1 Search View Completed Cruises 1 1 1 1 Introduction Users can search the archives for information on applications whose end
84. ry Record Humber F20105 501 Project Mar Test Cruise 01283009 Piabloeme ADVENTURES Start Date Feb 003 2010 Chi M Sci nbat tcana k n Review Deise Record Huber F2010 001 Hate s Upon selecting Submit below the application for Test Crise 1028 2009 will be submitted to the Depanrment of State far processing Once submited in arder bo make deny additional changes 16 the application ou must contact Th Depariment of rare far assistance 4 The system creates a task for the Coordinator to assign the application to a Clerk that will show up in the Coordinators task list 5 Coordinator assigns Tasks Application to Clerk US Department of State Marine Science Research Application Tracking System bertst john Review Dotais Record Mantas F2010 001 Select Clete Select 3 Chart v oer hn Leonard Warrame 6 The system displays the Submitting Officers Task List minus the completed task Last Updated January 15 2010 page 54 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 7 The system changes Application status from Draft to Pending Assignment 5 2 3 Exceptions Alternate Flows e Clicking Cancel will take the user back to the Task List without completing the task 5 3 Authorization Foreign EEZ 5 3 1 Introduction The Clerk forwards the application to the Science Officer s for processing Offline the Science Officet s forward the app
85. ss Application 11 08 2009 clerk john Acknowledge Receipt of Application by Nassau 11 08 2009 sco john Request Approval to visit Coastal State Bahamas from Nassau 11 08 2009 sco john Post Approval to visit Coastal State Bahamas from Nassau 11 08 2009 sco john Verify Approval to visit Coastal State Bahamas from Nassau 11 08 2009 clerk john Submit Final Approval Decision 11 08 2009 clerk john Submit Preliminary Reportto DoS 11 08 2009 scientist john Validate Preliminary Report 11 08 2009 clerk john Submit Preliminary Report to Coastal State 11 08 2009 sco john Submit Final Reportto DoS 11 08 2009 scientist john Validate Final Reportto DoS 11 08 2009 clerk john Submit Final Reportto Coastal State Bahamas 11 08 2009 sco john 3 The actions recorded by the system include a b o d o f 2 h Application Created Application Submitted to DOS Application Submitted to US Embassy s f Application Submitted to USG Agencies Application Submitted to MFA X T Application Authorized Denied by Country X Application Revised Preliminary Report Submitted to DOS Preliminary Report Submitted to MFA s f Final Report Submitted to DOS Final Report Submitted to MFA s t Pending Authorization Reminder Sent T Overdue Preliminary Report Reminder Sent T Overdue Final Report Reminder Sent Additional Information Requested Additional Information Added Last Updated January 15 2010 page 26
86. sword Account status Account Status active inactive Account Status 6 The system saves the revised account status as Active and returns the Coordinator to the user account list Last Updated January 15 2010 page 66 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 6 2 View User Accounts 6 2 1 Introduction Coordinators manage user account information and account status Name Description Post Conditions The user account contains the revised information 6 2 2 Steps 1 The Coordinator selects Administration gt Manage User Accounts fer Depurtment of State wel A Mar ine Science Research Application Tracking System Manage Applications brat FE s Ll Pending Assignment C Pending Authorization Cl Raparling es H Departrient of State A A ne Science Research Application Tracking System e a 7 Filler Reset Administration Cruise ame Plattorm Chief scientist D oe 1412 TAGER CAPTAIN S LADY Si fritak John ee E2009 1 414 CLIVAR ITH KC Leg MAURY 8 cianat Johri J TBD BEE ALLIGATOR HOPE panas Prism J TED Testing End BH Scisral Joke 2 TBD qtia PAE situn Baan eran Tucholke grin Ve Last Updated January 15 2010 page 67 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 System displays a list of all active accounts sort able by column heading alphabetical
87. system the user can select the Feedback link Feedback Search Archives Search Cribira 2 System displays a form requesting the following information First Name Last Name Organization Email Phone comments Complete form and click submit Last Updated January 15 2010 page 3 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL Note The system sends the Coordinator an email nith your feedback 1 3 Request an Account 1 3 1 Introduction Chief Scientists and Submitting Officers who are not already registered may request an account Description Publicly Available intended only for Chief Scientists and Submitting Officers Assumptions An account does not already exist for the person submitting the request Post Conditions The system creates an account Active status not set The new account appears in the list on the Manage User Accounts page in the Administration section of the site Exceptions or Alternate Flows If a username already exists matching the requested username the system prompts the user to contact the Coordinator using the system feedback form see 1 2 Feedback 1 3 2 Steps 1 User clicks the Request an Account link from the OES website Department of State Marine Scientific Research Application Tracking System Login Complete the form below to login to the system Username Password
88. te Marine Science Research Application Tracking System Task List Select a report ze Below i 3 list of your current task assignments Select the task name lo access and complete Me tach Y 2 Submit Final Aooroval ke 2009 097 cruise don 005 01 12 2010 3 gar ops 01 20 2010 Pending Authorization Last Updated January 15 2010 page 47 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 8 The system displays the Application Status page which reveals each agency s response The Clerk selects the approval status for the application as a whole Approved or Denied ES ke Mine scene of State Search Feedback Logout y n A Marine Science Research Application Tracking System __User_john cierk Role Clerk 0 010 Applications Tasks Wy Profile Administration Post Final Approval Decision Review those statuses at the bottom of this page and submit the overall status of the application Application Summary Record Number U2009 097 Project Name cruise don 005 Platform ADIOS Start Date Nov 07 2009 Chief Scientist scientist john Review Details Record Number U2009 097 Approval Status Legend Y Approved x Denied i Unknown Coastal State Visit may have been appended post authorizations wn d Agency Y US Navy 01 12 2010 iu Washington D C Approval pprove Application Cancel A
89. te information 4 Upon completion of the Application Detail form the system will save updated information a If application status is Pending Authorization User is prompted to fill out an action log providing description of why the application is revised and sends update notification to Science Officers USG Agency Designeest 2 5 3 Exceptions Alternate Flows Cancel Application The user clicks the Update button The user clicks the Cancel Application button The system requests the user to confirm request to cancel y n to proceed Bb C N gt User is prompted to fill out an action log providing description of why the application is cancelled 5 If application status is Pending Authorization system changes application status to Cancelled and sends cancellation notification to Science Officerst USG Agency Designeest 1Cancel Coastal State 1 The user clicks the Update button 2 The user clicks the Cancel Coastal State button A The user selects which of the coastal state s authorization is are no longer necessary Last Updated January 15 2010 page 17 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL The system requests the user to confirm request to cancel y n to proceed 5 User is prompted to fill out an action log providing description of why the coastal state is cancelled 6 If application status is Pending Authorization
90. te or modify Coastal State details Name Description Exceptions or Alternate Flows Clicking Cancel will return the Coordinator to the Coastal States list without saving the revised information 7 1 2 Steps 1 The Coordinator selects Administration gt Manage Coastal States Pad air LS Dotto singe m f v i Administration l Manage Applicatio ne From Big UE ibing Hier Options Be Baht Dag 7 Approve EI Cantelled ALIE ppnove Lila f SS SE Se L Clearance Wareed C Carmmeted El tese cA US Department scale frakak Larmi d M dEr ation Tracking 5ystem Administration J Manage Costal dl tales bes Application Manila seule zH Conte bo Y Truise ame Plattform States D raggi TAIGER APTA LADY e D E2009 1414 LIVAR 17H RAG Log MALES ir ID Ji EEZ ALLIGATOR HOPE Mud L Tasting rridaw St H IBD ing Frit MEN risas BT dfafa T TED br rtqer eT Last Updated January 15 2010 page 73 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 The system displays the Manage Coastal States page containing a list of existing coastal states The list contains the following information about each state uem 5 1 MC US Department nf State AL A MF Marine Science Research Application Tracking System 7 213 User john clerk Role Clerk ee a aE Administration Coastal States Manage Coastal States From here vou many view
91. ted January 15 2010 A Hans Eat Dele page 50 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL i Start Date month year ii End Date month year iv Research Type dropdown list values provided in Lookup Table xls v Sponsoring Institution s vi Organization name vi Organization director vii Organization url ix Submitting Officer dropdown list values provided from Users table sorted by Last Name First Name Affiliation x Chief Scientist dropdown list values provided from Users table sorted by Last Name First Name Affiliation xi Nature amp objectives of the project xi Relevant previous and future research applications xii Previously published research data relating to the project xiv Proposed means of making the results internationally available B Platform Information Tab IV Research Platform dropdown list values provided in Lookup Table zs sorted by platform type then name Number of crew Numbet of scientists on board Other auxillaty craft used in the project C Methods amp Means Tab IV vi Particulars of methods amp scientific equipment 1 Types of samples data 2 Method to be used 3 Instruments to be used Will harmful substance be used y 1 Explanation Will drilling be carried out y n Explanation Will explosives be used y n Explanation provide type and trade name chemical cont
92. ted with a status of Draft A task has been sent to the Submitting Officer to submit the application to DoS 5 1 2 Steps 1 The user selects Create New Application on the Manage Applications page SIAS mere Create New Application 83 cienne onn Qi Scientist kum 98 E wcDurt Russell 9 Tuchoba Loan Last Updated January 15 2010 page 49 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 Applicant selects the Foreign EEZ application type E 0 5 Department of State l A Jum ine Sclence Research Application Tracking System TM eon ONNIN Hale Clark Orge pei aw Seeler ager rege Seene Thur United Haltinris Carnentian an the Law ofthe Fea UNC GEN provides fal Blanc hee jurisdiction Gett raring scientific nesearcti MER within te 200 raulical rnili seca hrureen ag Bus Exclunsar Ecorusmic Zone EES and the lerrdorial sea Allboumn lhe LIE does nol cmercese full jurmdicliam sx MEA wilhin f EEZ the US necegnizes all emer mations rh dg regulate such eCall wilhin their EEZs and Territorial sess in a manner consistent wit INGLES The Deparment of State F acilitates hs transmission 07 MSF saplicatans to the appr pmate authorities as required by UNCLOS articles Z48 18 250 Tha Department of State assists bom the US resesnch community seran access To Foreign dentaria seas and EEZs ani me Tareign research community Steking anos b US waters To create a new a
93. tem 7 Van be clark Beie Clark TLETT T GE Administration User Management Manage User Accounts From here you may manage account informs t information or use the add account link to add a new account to te system Ed Add New Account i Se Add New Account M Chief Scientist inketve reos Chief Scientist inate Eg Chief Setertist Inactive vas Chief Scientist nase veas Chief Scientist Inketve Dags Chief Scioniint Inicie rco Holl Mala NOAWNMFS Narlhwest Fisheries Science Centar ser Inician recs Jute Robbins Joni Provincetown Center for Coastal Studies ust Inc Em 8 Chief Sc nrilist Inici cot A Donahue Meghan Southwest Fisheries Science Center user Indico Des A Reves Sohn Rober Woods Hole Oceanographec instilubon ier In cio recs Aggaard Knut Unieersity of Washinglon Applied Physics Laboratory user InActe rte Abdol Katrina Saa Fducalion Association user InActeo tot Ablonifs Mark NOAMPMELJOCRD user Inicio recs Ackest Robert Saa Education Association user InActe recs Atam Soule Samuri Woods Hole Ocranagraph c Instifn woer Inici Green Aug Walter Smilhsonian Institution user In cio rte Adians Jess California Institute of Technology MB 100 23 user In cio Desa Abrristirak William Hobart and William Smith Colleges ser In cio PE Last Updated January 15 2010 page 69 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 The Coordinator completes
94. tions Filter Options By Status O Active O Approved O Cancelled O Clearance Waived Cl Completed O Denied O Draf O Draf Completed O Pending Approval O Pending Assignment C Pending Authorization C Reporting amp Create New Application dffafa Q3 E McDuff Russell erarqwr 2 Tucholke Brian Last Updated January 15 2010 Cruise Name Platform Chief Scientist Submitted to DoS Start Date Status 01 29 2009 Draft 01 29 2009 Draft page 12 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 The Manage Applications table includes the following fields e Application Number Cruise No e Project Cruise Name e Platform Name e Chief Scientist e Submitted to DS e Dates start month year to end month year e Status 1 Draft 2 Pending Assignment to Clerk 3 Pending Authorization 4a Reporting 4b Authorization Waived 4c Cancelled 4d Denied by all coastal states 5 Completed 3 The user can sort the list by clicking column headings with the exception of the Clearance Countries column 4 The user can click any application s Number to view the details for the selected application See 2 4 View Application Detail Extends to 1 1 Search View Completed Cruises Archives 2 3 3 Exceptions Alternate Flows e Chief Scientists can view applications to which they are assigned e Submitting Officers can view applications for their own platfor
95. ttached authorization letter format for which is provided in the Reports folder Last Updated January 15 2010 page 42 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 11 If application is approved the system generates a task for the Foreign Embassy Officer to submit the Preliminary Report 4 3 3 Exceptions Alternate Flows e While Viewing Application Detail the Clerk can Request Information or Cancel to return to the task list without processing the application see 2 4 View Application Detail e Step 6 The Clerk can also click Cancel to return to the Task List without submitting the application the clerk can also click Waive Clearance to waive clearance see section 04 4 4 Waive U S Authorization U S EEZ NOTE US EEZ CLEARANCE zs provided by DOS to the Foreign Embassy Officer only when approval is provided by all USG agencies reviewers typically Navy CG NOAA NMFS USGS CBP Upon receipt of approval from all USG agencies DOS can notify the Foreign Embassy Officer that the application is approved or denied This notification must be provided in hard copy or e copy of letter on DOS letterhead with e signature 4 4 Waive U S Authorization U S EEZ 4 4 1 Introduction The Clerk has the ability to waive approval of applications that meet certain criteria determined outside the system Name Description ST Or Preconditions The user is logged
96. ve access te this email account please contact Th syste Email Address Enter your current Camm Loes Username email and then click Submit Last Updated January 15 2010 page 7 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 3 The system will verify that the Username email entered exists and then the system will create a temporary password and email it to the address on file 4 The system displays a message informing the user that their password has been reset and a new password has been emailed to them 5 The user selects Return Home to return to the RATS homepage 1 5 3 Exceptions Alternate Flows e Step 5 When the system verifies the user s Username email an error message will appear if the user does not have an active RATS account e Step 6 The system will then clear the Username email box and prompt the user to enter valid login information Last Updated January 15 2010 page 8 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS OES DRL RATS USER S MANUAL 2 LOGGED IN USERS 2 1 Logout 2 1 1 Introduction Users may logout of the system Name Description Roe Users with active accounts Preconditions User must have an active RATS account User must be logged into the system Post Conditions User is logged out of the system User is on the RATS homepage 2 1 2 Steps 1 While on any screen the user sel

Research Application Tracking System (RATS)

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