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SIS User Manual (v1.2) - nunavutsis

1. ass Teacher master the class Ottokie Armond Mr Additional Teacher Mot assigned Calculate minutes from period times MW Uncheck Reportable nO Minutes D ap 0 Delivery mark is expected for the Semester course for credit class Language English ka Grouped Classes None Selected Select Semester T erm ETA 2 The Master Class has been Sel CI hy ete Senior High Semester 1 Senior High Ha should be Report Card Previous Next Esam Code Details Cancel P S When you click on the CTS button you will see this dialog 77 Setting Up SIS for the School Year Set up CTS Classes Using a Master Class lors Classes Check the Master Class W Master Class checkbox to indicate that this is CTS Modules a Master Class COM3105b COM3115a COM3115b CONODOTb CONODOZb CONODO3a CONTA He CONT1203 CON1120b CON1130a COW 1 30b CON1140a Cancel Assign students to the CTS courses modules Select CTS courses modules for the Master Class by clicking on them Select the ones that apply This is done to associate the CTS modules with the CTS Master Now you just need to give the CTS classes and the Master Classes to the appropriate students Go to Students gt Edit Timetables gt Assign Timetables by Group Select Alphabetically as the Assignment Order Highlight the class you want to assign students to by clicking it on th
2. ENS Tunalaag Tunalaac Tunalaag 2 44844 Aggark Jeanne Maria Valentina Jeanne Maria 3 oA 817492 Ahegona Shyanne Shyanne 7 728 381634 Akammak Paul Paul Agagark 8 10725 Akilak Hattie Hattie 9 94 006051 Akittirq Gilbert Gilbert 1 14 02753 Search results Akittirg Pearl Pearl 6 6 7 777191 Akoomalik Carlton Harry Carlton This Year Only 12 195895 Double click on Akoomalik Pamela Emily Pamela 3 34 080484 any of these rows Akulukjuk Francis Francis 10 585882 Alagalak Adin Myles Adin 5 5 54434 to open the Alaralak Vincent Vincent 1 14 04964 lt Alariaq Alexander Alexander Allurut This Year Only 12 30590 student record Algona Enosh Enosh 4 44 149871 Alikatuktuk Carter Carter 1 11 821547 Aliktiluk Julianne Julianne This Year Only 12 73465 Alipak Donayan Donayan 8 728 15939 Alookie Tom Tom Alookie Deleted W ithd 2 i 2A z hie ale Voasoco m ble Vos s mblo th VINA 4 b Total Students 63 Print Method OK Cancel Search Tips e The search process looks by default for students whose surname starts with the letters you typed You can change the Search On parameter to search based on given name first name or some other option e The search process also searches through alias names for the student You can prevent this by unchecking the box for Aliases e Leave Use Soundex checked The search will give you results on anything that sounds like what you typed in the Search field To view student
3. Gr Search Servers E ja Cwikk Conner gt ivy Wwrarre Chive Connect fulocrees Winctewed fi ALLA AIN ad Servers To create a new connection profile click the and the profile form window will display PILAS oo M enmaai gt Wir FDA Address mac hosting maplewood com Password E Save password Connect to console session Session Preferences Screen size 1024x640 Devices _ Forward disks _ Forward printers Colors i Thousands Hotkey 35 None a b Performance amp Audio User Accounts and Login Log in on a Mac Label is simply the title of the profile You can call it Maplewood SIS or your name Address This is the internet address of the Maplewood hosting server Because the application is launched from a Mac you need to use the address mac hosting maplewood com to ensure your connection goes to a Mac compatible server For connecting with a Windows based PC the address is hosting maplewood com Username this is the username Maplewood uses to identify your login You need to use this convention for your username MWOODANU_xxx RLearn Replace the xxx with your school letters check with the SIS team to find out yours Also there should be a period between your school letters and your first initial last name Password whether you enter and save your password or not Maplewood will still a
4. Enter a few letters from the student s last name and his her name will show up in the search results Double click the student s name Next the calendar screen opens up Select the past date by double clicking the desired date lattendance Register Aupilardjuk Sasha Sasha ile Es September October November Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri E Sun Mon Tue Wed Thu Fri Sat 2 3 4 1 Bor EL ELA 2 3 Gee 8 e e 9 wi S 5 6 7 8 9 10 2 13 14 15 16 an 10 8 2 B 4 415 20 i ots HTE E it 19 20 MAM 22 23 24 25 6 mt 19 20 21 22 2 27 18 19 20 21 22 23 24 26 2 28 29 30 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 Sun Mon Tue Wed Thu Fri 3 EAS 6 iy 8 9 0 3 10 2 B 4 5 4 6 16 17 18 15 16 17 18 19 20 21 22 20 21 22 23 24 25 26 8 a 22 23 1 8 1 20 21 22 23 25 2 27 28 29 30 31 24 25 26 27 28 29 30 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri i Sun Mon Tue wed Thu Fri Sat oe 4 5 A Le Be ae PO A Pec Ceo A lesa Gre eo oie 2 4 5 6 7 8 10 8412 14 15 6 17 18 19 20 12 13 44 he 16 17 18 39 A nN 1 E 14 17 18 19 21 22 23 24 25 26 27 19 20 21 23 24 25 16 18 19 21 2420 26 er 28 29 30 26 27 28 30 31 23 y 25 26 28 gt 28 29 30 31 30 Edit Notes Summary Print Attendance information for current year click on month title to expand OVR 8 27 2012 11 20 4M Set the attendance by clicking on the row and using the dropdown to select the appropriate attenda
5. u 25 BEIE 1 q AE Normal Holiday Jer t Grant Day Board I Half day closures Half day closures cannot be handled in the calendar so do not worry about those yet Exam Days YELLOW Exam Days will also remove that day from the possible days for students Avoid using Exam day altogether If you feel that you must use them please contact the SIS Coordinators first 6 4 Set Semester Dates and Reporting Term Dates If your school uses semesters then you have to set the date for when your semester one ends and semester two starts Additionally you need to set your reporting term typically three or four reporting periods dates for report cards The reporting term dates may or may not coincide with your semester dates Semester Term dates are important to set up because they define when semesters flip and schedules timetables change in Maplewood They do not need to be set if the school only has full year classes school is not semesterized Reporting Term dates are important to set up because they capture the period of time for which attendance totals are collected in report cards Use the actual start and end dates of your reporting period All schools need to set these 60 Setting Up SIS for the School Year Set Semester Dates and Reporting Term Dates 6 4 1 Set Semester Term Start and End Dates Semester Term dates are important to set up because they define when semesters flip and schedules timetables chang
6. a A SS riscad nto Hapka OF Cancel 4 2 How to Withdraw a Student This document explains the process of withdrawing students from a school A student must be withdrawn when s he has transferred to another school has been absent for 21 days in a row dropped out or left for some other reasons A student that is no longer attending the school should always be withdrawn from the school even if it is likely that they will eventually return to the school 1 Go to Student Records and search for the student you would like to withdraw Open their student record 2 Go to their Enrolment tab and click the Edit button at bottom right que ire ia um Go to the Enrolment tab r ee 2as ul Cian A ed a ee Lim tis i E O Laia fll DDEIEN Decree Caves Degera En wi A lixa riada e ara Chae Tine Wear ood Aeri Ta r ool ae Sieber Thee Youu mal Hee Yeo a LH Peder os DE a 2m eye A A A Na Picture Fix Aqua mul apra lola k cick hare in Lr Aea E mdd u pdas kmi L Hah boba mam Inge aout Fe ale a Tae lakiin lsr ra Piw li ia ra a Pa Fest ana ar brak wt He Espiar Te Wink rou EXA Ci sea mal AA e A AN Amo Fie cee lidiar Haren da taaan n ee Me l Click Edit to edit the student s enrolment registration kl Lege Fiat SS pat Un on ok Ee oe e A aaa al information aeea P rai pet Pi Era la Tia Ex z FAR Ces kd 44 Student Registration and Withdrawal H
7. for French language instruction under Ministry Information known O 2nd Reporting Lanquage Sec ti on 2 3 nknown Mi GN Student ID ene i A Mas ked Origin School Filter All Schools gt Alberta Student Numbel Nakasuk Elem School Iqaluit Nu French Entitlement Citizenship e r E Registration Status Unknown bd Exit Date TS al Full Time r z Authorization Expiry Date Exit Description Schedule ME Ee Unknown Registration Type Verification Document Destination School Filter All Schools gt Unknown Y Document Number Check any applicable ISSP boxes Resident Board Programs Doc Issue Date i Snurra ISSP aiiai ongue Unknown z a el M IAP Entry Date to Canada Alter P 4 E l Ethnicity Click OK once done Inuit z Entered into Maplewood Cancel 43 Student Registration and Withdrawal How to Withdraw a Student 4 1 6 Home schooling If the student is home schooled edit the Enrolment tab and set Registration Type field to one of the home schooling options as illustrated below Then click OK a Inkncw fia zen o Aegetralion ppa An EINE Destination Schoot Fikar AT Schoos lt Unkrenn bas Doamnei Himba Grove Home Resident Board Doc keue Data A Sous Mother Tange Indicar el rFacihy lt Irak Magnet Facity 50100 5 Irvuktinut Maanel Facily 101 3 ri 7 a k L i a Far i Entre Date ta E rada Hon llendes Canada Bil
8. 67 Setting Up SIS for the School Year Review and Edit Classes File 6 6 1 Add or Edit a Class Click the Add button in the Classes File to create a new class or select an existing class and click the Edit button to make changes to it Fill in information as illustrated below The Course Code for the The Section Letter is The CTS button The Teacher responsible for assigned automatically is used with CTS marking the class and doing class but you can also change Master Classes attendance if the class has a it manually schedule assigned to it The Room Number for the class optional Classe Continuous Entry a0 Class Starting Bate e FY The Reportable checkbox B 5 00 miran 577 indicates whether marks Multiple Rooms Class Ending Date should show up on the Bassett Adam report cards It should be ETAT et Room Mumber 114 06 1 Bb 2015 Saa OA konal acher i Reportable ye Classes Mot assigned ate Calculat tes f erlod times w Tce eg eae Special Schedule MinutesDaw f 0 Semester courze hor credit Course Code Class Teacher Delivery Use Special Schedule to set timetables to classes that have an unusual schedule Grouped Classes Language Mone Selected alee English The Schedule of the class set with Patterns If there are no Suitable patterns for the desired schedule use Special Schedule button above to schedule the class Schedule
9. English and Language Arts 7 9 Fine Arts 7 9 French 7 9 Health 7 9 Inuktitut 7 9 Inuinnagtun 7 9 Mathematics 7 9 Physical Education 7 9 Science 7 9 Grade 7 9 Subject Aulajaaqtut Baking Computer Science Cooking Cultural Arts English and Language Arts English Second Language Fine Arts French Health Inuktitut Inuinnagtun Mathematics Physical Education Science the same way as your high school then Letter grade OR percentage Social Studies 7 9 Social Studies Letter grade OR percentage Woodshop 7 9 Woodshop Letter grade OR percentage 8 3 3 Grade 10 12 Topics In grades 10 12 there is only one topic Mark The only exception is grade 12 Social Studies which also has a Project topic The Mark and Project topics allow percentage marks only Grade 10 12 course Mark Entry Mark ALL SENIOR HIGH COURSES IN GRADES 10 12 Percentage mark only NSS3001 and NSS3002 Nunavut grade 12 Social Studies Percentage mark only NSS3001 and NSS3002 get both Mark and Project topics the weight for Mark topic should be set to 70 the weight for Project topic should be set to 30 94 Reports Print an Alphabetical List of Students 9 Reports SIS can produce reports on nearly any information on students as long as it has first been entered into the system There are several built in reports that can be produced with a few clicks but the system also features custom reports that can be tailore
10. Print Today s Absentees Attendance Print a report of students who were absent from Print Today s Absentees school for the AM PM or both Step one should be done first thing in the morning to allow teachers to enter attendance 80 Attendance Modify Past Attendance 7 1 2 K 12 and Secondary Schools In schools that offer grades 10 12 the daily attendance routine is as follows While Step 3 Input Excused Absences is not mandatory it should be used as often as possible when the parents have provided an excuse reason for an absence for a student Otherwise the student s absences is a truancy Daily attendance routine in K 12 and secondary schools denotes a mandatory step Change Date File Change the system date to current date Change Date Initialize Attendance Attendance Initialize attendance collection for the day Enter Attendance Initialize Today s Attendance Input Excused Absences Attendance Input excused absences IMPORTANT Enter Attendance Excused Before Homeroom Excursion Lists Attendance Set attendance for groups of students even Enter Attendance the whole school at once Example school Excursions closures due to weather or breakdown Enter Class Attendance Attendance View or set attendance for students in a Enter Attendance specific class monitor if teachers have Class Attendance collected their attendance for the day Print Report of Classes Attendance Lock attendance for the day and print
11. ngnetsiak Sammy Angutikjuak Joy Apak Alison Apak Alonzo Apak Angus Apak Arlene Anak Rertha hd Print Method Cancel _ Enter a letter or two from the student s last name and his her name will show up in the search results Select a student to work with by either double clicking on the student or highlighting and clicking the OK button 83 Attendance School Wide Closures If you wish to do a more advanced search click the Method button This lets you choose a particular pre filtered set of students For example if you select Class List you will get a screen which displays all the classes available in the school Choose a class from the list to see only the students from that class After double clicking on a student he student s attendance register opens Hrana Mitarain e LEA LA LEA Curs Ll Cus no See Miele Agaci 20 A Des nf Ep 2 Tepes al thee Assim ad Mega ela A oie a Baki Ce Saks oe Bir HERST Zi ma To make changes to the student s past or future attendance it is best to use the Calendar button Detailed instructions can be found in section 3 8 1 Edit Student Attendance Register If you want to assign a certain attendance code for a range of dates use the Add button Detailed instructions can be found in section 3 8 1 Edit Student Attendance Register 7 3 School Wide Closures This section explains how to deal with attendance on days
12. 6 Select Deleted Ret Trans and click OK Employment Record Teacher Certificate Teaching History Status Teaching Since MMDD Y At This Divizion MMOD Ary At This School MM YODA ay Source School If this area is grayed out it means that you cannot Delete the staff member yet because This year and next pear This year on s he has been assigned to homerooms or ext pear only classes If so go back to steps 3 and or 4 to fix ee E eee o kree Unknown hr Transfer Date 09 03 2013 Destination Type Other Destination School e Return Date MM JOD Aaa Employment Type Ful Time Select the staff members s status 5 3 Teacher Accounts When the school s SIS administrator add staff members using the Staff menu their connectEd accounts are created automatically there is no need to create them separately or to send account requests for them The accounts just need to be printed from SIS by the administrators of the school then provided to teachers 1 Go to File gt Change Security gt Maplewood connectEd Security 2 Open User Manager by going to Users gt User Manager 52 Staff Records Teacher Accounts File Policies Defaults Users Help User Manager Permissions Manager Account Settings Manager Print Users Send Account E mail Mier edit add and delete user accounts of 2b AO 4 02 08 Phi 3 Onc
13. Assessments Switch to Attendance Register in Sear Choice Notepads Custom Fede Tiarepataion Litton Ciscapiee Locka order to see past absences ina table format sodas Fan Cordacis Encigar cx Enamat Alspadsnce Hidan Timaiahie Sctuemnent kande Begsler Cate Pericdi_ Peiodz Feiod3 Period PO O O Atento tera H sag id SCNT00 ELAO N5St0 0 F40 gt Aiheani Aleuni Ailes ert ae A i iranata Ce es ee PEDS a ae O Absent Absent Cancelled Cancelled een FLATO H5510 FA TIDI 4 7 O ESSE z Tags ndena f heiet Pones EE gt Signed Qut 3 30 PH Period J Y Aa2m3 heather an bavite 11152 3 Signed Qut 2 29 PH Period 7 Ia pameni teacher mierne AE AE PE El Hotes Fe Rigida Paini Ragde Pint Fei Sli Edi 3 8 1 Edit Student Attendance Register The Edit Register button on the Attendance tab allows you to edit past present or future attendance for the student 25 Student Records Attendance Tab Asserverds Cro Choices Wcispads Custom Pied Trersporstor L bray Discipline Loser Hr aphia Famke Donar Finecrcarry Fann SHerdance Hidny Timelah a Ach m ai Tady Acted since Lis5 Liber cacher Inde SSNs Abed Abren LOLS Abri Mol Tet Heporded FLAS 104s Ahmi Hed Yel Repo el FCO Abram Hol Tat Maporlad Tai caida doradas Reed Alar arise Modas Azaad Signed Out 3130 FPH Perin
14. Deleted Which Grade E f This year s Grade f Next year s Grade L JO cres N uaaal 9 7 Print Report Cards Report cards can be printed both from the admin system and from the connectEd side This section explains how to produce from the admin side 1 Go to Marks gt Print Report Cards gt Report Builder for Report Cards 105 Reports Print Report Cards Me Delete ME ets es inde Mets foe ed fet Mt Net ae ond Mees A tamed Peas NS See Loree 2 In the Report Builder select All Student Reports from the left to see what report cards are available to your school Select the desired report card from the list of available report cards BM Report Dubs Student Dornrerte 5iudent Reports All Reports Click on Elementary CE Individas Reports Term x for grade K 6 E have Duscript on Las Mod sd Created Gn Caner Gealeble System Recor report cards Pezort Cards Testing Group t Dereters Tere Liima Clasnartary Tsm 10 mut BdisYamsiTsm 11 Mide sas Ten ll Ith Click on Middle Years Term x for grade 7 9 report cards Tuisk Regist on Por Suder Reg stration Pam vl Gf2L 2013 4021201 j Click on the combined report Secondary Term x for senior secondary report cards It combines pages 1 and 2 of the report Combined Reports Phare Deporte rn Lat Mode reses cn Or bs able Sober Fapt e dl Seconds Tem dim Secondare Terr 2 Ink TESTS di ll E Expl
15. Etter Hist Puri Cred Bice The following information is shown for each course attempt The columns are visible in the screenshot above The Nunavut approved course code for the course attempted Course Title The name of the course Completion Date The year month when the course was attempted Normally dated to the end of the semester 30 Student Records History tab year month Term The term during which the course was attempted 1 Semester one 2 Semester two 3 Full year 4 Summer 5 Special Session Mark The Final Mark for the attempt typically a percentage mark Some letter grades are also available e P Pass e INC Incomplete Credit Achieved 0 e IPG In Progress Credit Achieved 0 Exam Mark An Exam Mark will only apply to Alberta exam courses It will be available once the marks have if applicable been received from Alberta Counts for 50 of the Final Mark Project Mark Social Studies courses with a Nunavut Project will have mark in this column Counts for 30 of if applicable the Final Mark Must be over 50 to achieve credit Credit Attempted The credit available upon successful completion of the course Credit Achieved The credit achieved by the student Main Category Group The Category Group towards which graduation requirement the course counted For example Aulajaagtut Mathematics Fine Arts etc Status Course Completion Status Possible values are e Compl
16. ELEM l l l Elementary Term 3i TERM 3 ELEM 8 2 3 Terms in Senior High 10 12 Grades In senior high school there are classes that span the first semester second semester or full year Semestered high schools typically have four reporting terms per year two reporting terms per semester The following secondary school terms are available in Maplewood Secondary Term 1 First SEC The first reporting term typically ending half way through semester one Semester Secondary Term 2 Second SEC The second reporting term typically ending at one terms the end of semester one Full Year Terms Semester two terms Based on the above table use the following term assignment depending on the duration of the senior high class ELA1104a Secondary Term 1 First SEC O Secondary Term 2 Second SEC Secondary Term 1 First Secondary Term 1 First SEC Secondary Term 2 Second ao FNA1400c Full Year 92 Terms and Topics Understanding Topics 8 3 Understanding Topics Topic is where you put the mark be it a letter grade or a percentage mark it is the placeholder for the mark provided by teacher for a class A Topic must be assigned to each class so that a mark can be entered The Topic cannot be selected randomly A class needs to be tied to the correct Topic for marking so that the report card is able to select and display the mark correctly Furthermore each Topic allows for different kind of mark entr
17. Student Registration and Withdrawal How to Add Register a Student fill out as much information as you can For Registration Entry Status use 200 New Registration when creating a completely new student record Add New Student i el Biographics Date of Birth gt 15 20 2005 This Year Grade IK Homeroom Advisor Group Enrolment Status This Year and Next Year Entry to Elem MMe Br Enty date to this school fianvene rl Reg Ent Status 200 New Registration Origin School Unknown j gt Exit Date MMD EAS Exit Descriptors Unknown Dest School Unknown BY Name Legal Name Legal Surmame Abakumova Green Name Bababa Middle Mamelst Verification Canadian Birth Certificate Document Document Number 341 Pda Preferred name Surname Abakumova Next Year Grade Ik Homeroom Preferred E ababa Mame GN Student ID Ethnicity nuit Mother Tongue Unknown Preferred Language Unknown of the Student 1st Reporting Language English nd Reporting Language English French Language Entitlement Alias Hames Delete Advisor Group Defined Characters indicates required fields OK Cancel OVF Add New Student form for filling out information for completely new students Use 200 New Registration as Registration Entry Status for students entering t
18. The tab is a great place to monitor how the student is progressing towards graduation Ssoancarueds Ewams Choices Notepads Custom Fisids Transportation Libre Discipline Locker Ei ngraphics Far Lontar Eragency Enciso Ateena Hitoy Timetsbla Achiavansn Completed Loros Coura Tila Dals Ta Hak Ezam Pines Fnel Gead ieni Cedt Yar Ca om Siau COA rt Fading Cond in HRR ce ira mua p Ion Lara Techon gp Shurkes Crn eal 15510401 You A ths Lee as Cons O 75 vA ma 1 00 Corded LIRA dab Piep aion AAN EE Fa a j LLu U Caer E lecho oo des Lome 2d CTR1210 Perona Sab aria re rl 0401 rial na 100 Came Tache Sher Corpa al Fob ini Food Basic 200001 rra wa 1 00 Career E Teche mp Studies Comoleed Bs 1411 Lresting a Larey aed Pies Fi AA FRA a LLu Leger Electra op ues Lome 2d CTR 10 Ho hpkice Salig Precise 20084011 r n Ln E 100 j Corph eal PES Al The Dison Process 2006 06 rra a 7 100 Conckeed COrdi0 2 Protogacte 1 2004401 rra na 5 1 00 WO Cormiezd 2041120 Product dara eme 210801 Fit fa 7 100 Compi icd CoH 140 Tura resin ria mia A 100 WI Cong sar Cridiich P a E NT CE ion Elia J Bo ll ll a Al Sl Sl re Y Cirp uka ry Dadis Ligas iki rany 1H b k kan n m E ragli shi 015 Habarai 10 Fave babe O 2 FOEDE Aig Aur Y CTS 5 TEO gut a 3 har 37 Con Pree Swe 14 Add Level 30 Aid Fria Ec 3 ra Drept Cidi r Mirna 111 13 Social St 410 Hothan lid 3 fd Talal Compid sup Coeds ELFO a Earned C Pd Dons kin
19. ae 28 os 2s es so si SSS SaaS Sasa aaa AAA SAA AE Hovember 7012 December 7012 January 2013 February 2013 Se 6 6 80 16 6 les Eo Ho tes Ye fai 10 68 Sele He e yo ta 6 Sem E 565 09 Y a Le EAS AAA AA A efspfo tfjepospupesja so tf ofo t s s o n ue sfa sfo t s os np eje ss ot to ae is e e j9w os te ar te ts 0 te ts te 6 19 E e 22 es 2s te m te faia ao an 22 20 at ee os es 25 2 1 16 19 20 at 22 23 a5 26 at ze as foo 23 24 FREER 2 26 22 ot 26 23 50 ot 24 25 26 ar 2s aa SSS Sia SaaS A SS aa E March 2013 April 2013 May 2013 June 2013 A a Le e e a S E eea fee ea e ea n ayes E 10 else sjefofefe ofojajels e o e gt Jojulefofu o m 20 at jee 25 a 22 2s 2 as 26 er 1s ME or 22 fos 24 os i 1 1 ts 20 ot 2 sj ja e pyolelesfjes Jelofefofoja e ea e ee a AAA AA AAA AAA AE AE Holiday Grant Day Board Remove Options 1172072012 10 03 AM 7 3 2 Half Day closures in Elementary Schools Example situation the whole school is closed for the morning due to a blizzard Go to Attendance gt Enter Attendance gt Excursions Choose the All Students tab check off the box for Morning and use the G Grant Day attendance code used for unexpected school closures reduces the students possible days of attendance Enable Change All it changes the a
20. on more than one CTS module in that same time slot To schedule all the modules and assign them to the same student or students would lead to a timetable conflict The solution is to only schedule the CTS Master Class and assign that to the students thereby not trying to force many classes to the same time slot e Master Class o Is used only for attendance collection o No mark is expected for the Master Class o Hasa timetable to make attendance collection possible o Is associated with CTS courses modules e CTS courses modules under the Master Class o Is used only for collecting marks and not for attendance o No timetable floater class and no attendance is collected for it Create CTS classes individual courses modules Go to File gt School Setup gt Classes Add your CTS courses modules e g FAB1010 to the Classes File using the Add button Set them up as floaters as shown below 7 Classes E4 Class Starting Date Course Code Section Number of Seats Ed FAB 7010 Tal pe Select the CTS course code e g a lt redit Value OU ast Ending Late FAB1010 d set the Cl y h ana se e Class 1eacner mee ieee Multiple Rooms T Co e Audlakiak Malaya Ms Additional Teacher Room Nurmber Reportable Special Schedule Not assigned rl Calculate minutes from period times Edit Type of Course I up MinutesDay 0 Regular Delivery Select Semester Term pattern class Semester course
21. 6 2 1 Printa List of connectEd Accounts for Teachers Once finished adding and removing staff members it is recommended to print out a list of connectEd user accounts for the teachers That list will show usernames for everybody and additionally passwords for completely new teachers who have never logged in before Detailed steps for printing user account lists can be found in section 5 3 6 3 Set Up School Calendar 6 3 1 Verify Calendar Start and End Dates Go to File gt School Setup gt Calendar gt Edit The first available date in the Calendar should be the first day of school for students The first date in the calendar that is not grayed out is the first day of school for the current year Ensure that date is correct Also check the last day in the Calendar in a similar manner 6 3 2 Add Holidays Professional Development and In Service Days We have already put national statutory holidays into the calendar Please add local holidays Professional Development PD and in service days to your school calendar Those days will be removed from students possible days and no attendance collection is expected on those days The blue date is the currently selected date September 3 below To set PD days select the date by clicking it and then click Board at the bottom That will make that day a Board PD day BN Put in all PD in service days and holidays EIN Key point any colorful day in the calendar means no school for stud
22. 81 PZ Mod Past A en Gace uri de olla codas 81 Al Elementary DC OOIS eves inline chicks aka case E 81 PDOs Land econda OC OO Ne tds ts RE oan tana 83 PS Ooo Wide NOS UT CS td A A A A 84 LL Falka COS UN CS AAA E E A 84 Raz alba closures in Elementary ocado Suns its tii 85 Introduction How to Use the Manual Too Halay Closures in Secondary Ca Sail aos 86 1A AO AC RO a coe 87 PAA TadividualAtendance INR IG LAN anal 87 Az Nontily Attendance Retis te ondin ba pelea E T 89 JA Principals Monthly Attendance RD crea do EO 89 S TERMS AND TO PIC Sii A A A dt 91 Oak AAOC Ora O On go O 91 2 Understandins Lerma slap 91 O21 bers Elementary KG Grades anclas A dae 91 022 ems Or 7D Ca CS nati ii aii Routes 91 Oro T nnstisenor Eiichi 10 12 Grades das 92 Sr Understandine Tople di ais 93 oL E A o tae on eT eRe a 99 aa ade ATO e dat 94 0 rae LOI TOPICS tancia it E ios 94 Y RECORTS 0 A ss 95 9 1 Prmtan Alphabetical Mist OF Students tl ao aisla 95 91 4 Save therep rtas a PDE arias 96 92 A PIE PAO o A O dleadstindau NE 97 ie a to Coa EE ge cetera ert eR re eT E a E eee rere ence ere ree ere nee 99 SL antes tident Linea Destinacions 100 9 5 Print Student Marks Topic Based Report coooconcccnncccnonccononcnonnconancnoncconnnonnnnconnnconnncnnnncnnnncnnnccnnnccnns 103 9 6 Print Validation statements aa 104 A AA A A 105 Introduction How to Use the Manual 1 Introduction The Student Information System SIS is a territori
23. Caritan Hany Agsecaments using this dropdown Exams Coco Notepads Custom Fiaa Tarapolaion Crecapline L Later AKF 101977 Fmgraptecs Fami Contacts Emergency Ennoknent Mrendence Halo sb The term marks for Statue Thee Year Only Torio Based Ma i pa e that class for this beta Student Humber student will appear here if the marks have No Picture been entered Click here to add a picture The current Final Mark is on the bottom row cyan colour Extidste DF 20 TEH Ace 20 Gandar Male Giada 12 Ciel Chere Horas Not Assigned Ebniciy inuit aerae ATA proa ajja e E is_ 3 12 Flags Flags are a special way to earmark students Different types of flags can be created based on the school s needs Using flags helps the school staff notice that there is something special going on with a student For example the school might want to flag students with severe allergies Printed lists of students with flags can then easily be produced and distributed to the teachers Also the flag is easily noticeable in the SIS when browsing through student records The flags are also visible on the connectEd side First the flag has to be created then it can be assigned to students 3 12 1 Create Flags Go to Students gt Custom Fields Tables gt Flag Definitions Click Add to add a flag such as Severe allergy Type in the English Title then pick a flag colour using the up and down arro
24. Doris Mrs v Advisor Group Not Assigned Defined Characters OK Cancel A 3 4 2 Set Preferred Name or Add Aliases Click the Name button to set the Preferred Name for the student You cannot change the Legal Name of the student That can only be done by the Student Records Registrar after the school fills out a Request to Change of Student Information Form Also you can use this area to add student aliases or alternative names so that the student can be searched by them 3 4 3 Set Special Custody Arrangement Click the Custody button to set up a special custody arrangement for the student such as Lives with aunt Must not be released to father 3 4 4 Print a Student Information Sheet Use the Print button to print a sheet of basic student information for this student The printout includes most of the information you see on the Biographics tab and in the left sidebar 3 5 Family Contacts tab The Family Contacts tab is intended for inputting address phone and other contact information for the student and the parents You can view this information directly on the tab The Edit button lets you edit the information 18 Student Records Emergency Tab Student Records Aaluk Tunalaag Tunalaag Hal Ed File Student View Help Aaluk Tunalaaq Tunalaaq Assessments Exams Choices Notepads Custom Fields Transportation Library Discipline Locker Letters AJX 2008199 Biographics Family Contacts E
25. Home School The Home School has full ownership of the student record and has unlimited permissions to the record The other school will have Home School No Concurrent in the concurrently registered student s record and has limited access to edit the student s core data It is important to resolve Concurrent Students by a Finding any concurrent students in the school b Determining which school should be the home school for concurrent students c Withdrawing the student from the school that is not the home school 46 Student Registration and Withdrawal Concurrent Students 4 3 1 Find Concurrent Students Concurrent students can be detected in the Search Students screen after clicking Student Records l Select Students EZ Filter Search By Partial Name Search On Surname oh Search ltem Search Include students registered 4 Both this and next year Incl Alt Names V Name Changes IV Aliases IV This year only not returning Indication of a Matches found on alternate names are highlighted Concurrent with the alternates shown in a tooltip window JV Next year only IV Deleted Withdrawn Search la JV Use Soundex student EEE EA IEA AE Aaluk Tunalaag Tunalaa Tunalaag 44544 Aggark Jeanne M aria Valentina Jeanne Maria 2 aA 817492 Ahegona Shyanne Shyanne 7 728 381634 Akammak Paul Paul Aggark No Concur gt 107255 Akilak Hattie Hattie 9 94 006051 Akittirg Gilbe
26. Not Assigned Def Chars 0 0 0 0 CA NE amet Yvonne Akammak Cell 867 521 2762 a Not Assigned To produce a list of concurrent students in the school follow these steps 1 Go to Student Records 2 Type as the Search word means show everything and click Search select Students Filter Search By Partial Mame Search On Surname Search ltem Search Search E W Use Soundex 47 Student Registration and Withdrawal Concurrent Students 3 After the search results show up showing ALL students sort the rows by Home School by clicking over the Home School column Click once more on it to sort all the No Concurrent students to the top of the list Now you can see all your concurrent students at the top of the list i Select Students Click on Home School here to sort the students by their Home School status Filter Search Bw Partial Mame fw Both this and next year search On Surnarme oth This year only not returning Search ltem zai e Next year only Search E WM Use Soundex e Deleted withdrawn Middle Name s Hess dis TR Seis Tease a TE Incl Alt Hames JY Name Changes e Aliases Include students registered Matches found on alternate names are hig with the alternates shown in a tooltip Click AGAIN to get the No Concurrent students to the top E Paull ree Paul co STK SO LOMCUL Pear Charlotte Charlot
27. a Missed Print Report of Classes Missed report of attendance for the whole school for the day Step 6 may be done first thing in the morning to lock down previous day s attendance followed immediately by Steps 1 and 2 This method allows teachers enter their attendance until midnight every day This is the recommended method Step 5 is only necessary if teachers are not entering attendance themselves directly into the Maplewood via Maplewood connectEd example when a substitute teacher is taking attendance However you can also use it to monitor if teachers have been taking their attendance today 7 2 Modify Past Attendance 7 2 1 Elementary Schools In elementary and middle schools attendance can be entered for past dates by teachers by using the date picker in the attendance entry screen However staff are strongly encouraged to ensure their attendance is completed each day The date picker in connectEd is illustrated below 81 Attendance Modify Past Attendance Homeroom 4 2A Attendance Taken Sun Mon Tue Wed Thu Fri Morning fel 7 sB 9 14 15 16 22 J O E pl H fe Afternoon Student Bird Angelina a Boudreau Rene Absent Absent Buzit Tiffany General Present The office can also enter past attendance Select Attendance gt Enter Attendance gt Edit Student s Attendance The following screen opens up select Student By Partial Surname Partial Name Home School PP A lt None gt
28. aliases in this screen hover your mouse over the student s name You can tell a student has aliases if the AKA column has a number in it 1 indicates one alternative name See below If the AKA column has a number in it like for this student it means that the student has alternative S popes nile names kebar dd oe Er by Par a pe CE AE bear K Hatar Aaa Or Pame bi A we OA jp al LA he Hal por er pl phe ga a gi RR iida mii ba i 1 i gr Sedo Ma tt MOTE EP A EEE ETET E ETA PLM ep Hover the mouse over the row to sap z am ami Jaai i nie gt mal lek eee ER see the alternative names in a eera aT Pa Ad E rs ia ista bate 7 J ji WNEI callout bubble Tir i p Lisi i wi ESN im Femi Feri mAN targi Calor 1T Coto Tien Mar ey eB argi Tamms Tm E ae ETE maea iru r a ja Len ja af Ex Edd Mare da A fi el dad na des q ibid aia Tea eg Dr EI ik oa car ij l MA AN A LA 1 1 Gta Se ilk oe da E A i ig E Ti arih prija g Pi T 28 ace e an ala ed LA a wi A i ye Day aden iy Fit Pato _ u 3 3 Navigate Student Records The Student Record has a tab based interface Every tab shares the left sidebar which shows the student GN ID Status Home School yes no Birthdate Age Gender Grade Homeroom and Ethnicity information as well as a few other things 16 Student Records Biographics tab Use the Previous and Next buttons to jump to the next student record in
29. card will Homeroom Vv Next Yaaron Reset Criteria Homeroom Teacher be printed for example Deleted grade seven students Past only Hide Students lt lt lt Run Report Cancel Student List Surname Given Name Grade Status gt Adjun Danielle 12 This Year and Next Adjun Gustin 10 This Year and Next Adjun Regan 11 This Year and Next Adjun Wyatt 10 This Year and Next Aggark Myles 11 This Year and Next ladd Student Selection Criterion Student is in grade Y z Emoe OD On the left sidebar select Students aa 2 J y 7 Personal Details Alphabetic 9 Personal Details Student Number Homeroom Y Class and then select the desired grade here Excursion List J Advisory Group gt Inquiry List OK To accept click OK 7 Finally to produce the report cards click Run Report Wait for the report to generate began Card ure MON ec made owed er Jeeta ter Sept b Mb Mee ps 14 Mate Seas ler 1 EE A i Secondary Meat PI Seuoralety Prot Pi tory a Pa st Y arrd mry eat F ecordary Pew rl IIA 16321 i Landas rats A DON LAA MOTO TIA DAA ADO SAA Santos O dd ree add Di IOT Y gt 9 The report should show up looking like this this example is for a junior high report card 108 Reports Print Report Cards E h La A a Pr Riimiukiik High Sebel gt Crades 7 9 Report Card timo Aude Aia Ti a i ee ere L ieee i e iag a 10 To save the report as a PDF for prin
30. click OK to assign the selected class to these students To make sure the timetable changes show up immediately on the connectEd teacher side run Correlate Database File gt Maintenance gt Topic Based Marks gt Correlate Database 6 7 4 Setup Homeroom Attendance Classes This section only applies to K 12 schools and secondary schools In pure elementary school homeroom based attendance is ready to go after students have been assigned to their homerooms In order to do AM PM attendance in K 9 grades in secondary schools homeroom attendance classes need to be created in the Classes File for each homeroom They use course codes such as ATTAM1 ATTPM2 ATTAM2 ATTPM2 the number indicating the grade The attendance classes will act as a vehicle for homeroom style attendance collection during AM and PM The attendance classes have to be assigned a schedule in the Classes File by using AM and PM patterns All other classes for that grade must be set as floaters no timetable to avoid timetable conflicts Example homeroom attendance classes in the Classes File for K 9 74 Setting Up SIS for the School Year Set up CTS Classes Using a Master Class E Classes File O x File Edit Search Help AA erm 1 Day 1 2 3 4 5 6 Per 1 2 3 4 5 6 Include Classes with Unassigned Patterns Yes Temas Tora Tora Tora Teaser FT year Ful year Aiendanes Panigay Full year Full year Attendance a Ittunga Full ye
31. for adding staff Go to Staff gt Add New Staff Members Fill in name employee number school code four digit sequential number e g 0580001 Teacher Certification Number and Gender Use Role T for teachers S for Secretaries and P for Principals Click OK Quick steps for removing staff Go to Staff gt Staff Records and search for the staff member type one letter of last name Double click on the staff member to open his her Staff Record Please note that you cannot remove a teacher who is assigned to a class or homeroom you may have to un assign them from a class or homeroom at File gt School Setup gt Rooms Homerooms or File gt School Setup gt Classes Finally you can go to the Employment tab and click the Edit button After that click the Deleted Ret Trans radio button to remove the teacher then click OK Additional notes on removing staff e If you already removed staff in the previous spring you probably marked the staff members as This year only which caused those staff members the same way it does with students become Past Staff at the end of the previous school year e If you are removing current staff ensure you do not permanently remove staff there is a checkbox for it from Maplewood as they need to become part of the historical data we retain year to year 58 Setting Up SIS for the School Year Set Up School Calendar Detailed steps for adding and removing staff can be found in section 5
32. for at least 60 of the possible periods during the report month on page 2 of the report 1 Go to Attendance gt Print Attendance Registers gt Principal s Monthly Attendance Report 2 Select the Month from the dropdown and click View to produce the report 89 Attendance Attendance Reports Page 1 of the report shows the attendance summary while page two lists individual non attenders that month A H 1 2 b H A a L TAR Heer Lad wits Lair pr SPIRE Be Fan EPH Sed E AA bem as a Fd Loe Halton pen 5 ad HA A we d 24S ee ee ee a SRE YTI A F FT da mur iro phaea dk ia aaam a STE j amka l a p ll ls a dl lA ba maha kri y AAA Page 2 Non Attenders Page 1 Attendance Summary 90 Terms and Topics Introduction 8 Terms and Topics 8 1 Introduction This section explains the concept of Terms and Topics and offers basic rules for determining how to select and assign them for a class in the Classes File This task is important as each Class in the Classes File must be associated with certain Terms and Topics in order for marking to be possible Ina nutshell e Term refers to reporting terms e Topic is a placeholder for a mark Different Topics will be used based on what kinds of marks are expected letter grades only percentage marks only letter grades or percentage marks etc e Each class needs to know what reporting terms Terms apply to it and what kinds of marks are expected
33. granted to users based on their work needs The Student Record includes information such as e Legal Name Preferred an alternative names GN ID number e This year s and next year s grade Homeroom if applicable Address for student and parents e Emergency contact information Attendance Marks Enrolment information Student timetable Student course history if applicable e Etc By default a school can view records for e Students who are currently enrolled at the school Student Records e Students who have attended the school in the past Past Students Information available may be limited 3 2 Search Student Records To search and open a student record for a student that is currently registered at the school go to Students gt Student Records Type in a few letters of the last name of the student in the Search box Then click the Search button binoculars When you see the search results double click over the student name to open their student record 15 Student Records Navigate Student Records CESE Students Fa Filter m Include students registered Incl Alt Names Search By Partial Name y IV Both this and next year V Name Changes Search On oh 7 This pesar only not returning IV Aliases Search V Next year only Matches found on alternate names are highlighted ith the alternates shown in a tooltip window V Use Soundex IV Deleted Withdrawn i a aires eee
34. note that you may have to try this step twice The lag caused by satellite connections causes the first authentication to fail on Microsoft s Servers returning you back to the password entry screen This is undesirable but normal User Accounts and Login Log in on a Mac 3 MMV username MWOOD username gt 2 3 Log in on a Mac Mac users need to install a third party application to access SIS There are several to choose from however the SIS team recommends a choice of two applications that seem to work consistently connecting to Maplewood CoRD and Microsoft Remote Desktop Client for Mac Both applications are free downloads however Remote Desktop Client for Mac requires you to log into the Apple Store to download 2 3 1 CoRD 1 The installer for the most up to date version of CORD is available on the NunavutSIS Wikispaces site http nunavutsis wikispaces com Software Download CoRD to your desktop and double click the installer To install just move the CoRD program to your Applications folder Double click the icon to start program This is the CORD application icon on your Mac Dock lt Ctrl gt click to see the menu to Add to Dock preference 2 Create your connection profile in CORD When you open Cord for the first time it will look like the image below You need to configure a login profile in order to connect to Maplewood with your username User Accounts and Login Log in on a Mac
35. produce these reports can be found in section 9 Reports 79 Attendance Daily Attendance Routine 7 Attendance Attendance is collected in SIS on a daily basis Both the office and the teachers play a role in the daily attendance routine and have their tasks It is important to adhere to the daily routine Backfilling attendance for days in the past when attendance collection was missed is always more tedious than doing it on the day of 7 1 Daily Attendance Routine 7 1 1 Elementary schools In elementary schools schools that do not offer high school grades the attendance routine is simpler There is no need to initialize attendance or to print the Report of Classes Missed All the office needs to do is change the System Date on a daily basis Teachers have the ability to enter excuse reasons for students directly in connectEd This is not the case for secondary schools Daily attendance routine in elementary schools denotes a mandatory step Task Menuitem Explanation 1 Change Date File Change the system date to current date Change Date Excursion Lists Attendance Set attendance for groups of students even the Enter Attendance whole school at once Example school closures Excursions due to weather or breakdown Enter Homeroom Attendance Attendance Set attendance for students in a specific Enter Attendance homeroom AM or PM monitor if teachers Homeroom Attendance have collected their attendance for the day
36. the name of the staff member when you see it show up in the list select Staff Member Staff Menber Type the first letter of the last name of the staff member E Staff Member Status amp kana Power Helen Double click the staff member s name to open his her record Cancel m 50 Staff Records Remove Staff Members 3 Go to Timetable tab If there are Classes showing in the Timetable tab then you cannot remove the staff member you will first have to go to File gt School Setup gt Classes to unassign this teacher from any classes that she may be teaching The teacher below has nothing and is ready to be removed from the staff records star Records M ES File Personal Employment Amagoalik Malaya Mrz Letters bp 000000956446 Status This pear and next year imetable Day 1 Per Class Title Room Stu N Teacher Cert 00000001 7495 No Picture This teacher has no classes assigned to her and she is ready to be Click here to add a picture removed from the system Step to Another Staff N cy Previous Next Select mis eC Neste ee 07 28 2014 04 21 PM 4 Go to Biographics tab to make sure the teacher has not been assigned to a Homeroom If the teacher has been assigned to a Homeroom then you must first go to File gt School Setup gt Rooms Homerooms to unassign the teacher from the Homeroom The teacher below has Not Assigned next to Homer
37. the school as a disciplinary action Left school for health The student has withdrawn from school due to severe health reasons reasons Seeking employment The student has withdrawn from school in order to look for work The student has withdrawn from school in order to go to work Pregnancy The student has become pregnant and is not in a physical state to attend school Child care The student is looking after a child and cannot attend school The student has withdrawn from school in order to pursue sports Dropped Out The student has not attended school for at least 21 days in a row Other If none of the descriptions apply use Other The student was enrolled in the school in error and then had to be withdrawn to correct the mistake Graduated with diploma The student graduates and it is know that they are going to a certain post secondary continuing post secondary school after that Graduated with diploma The student graduates 4 3 Concurrent Students Concurrent students are students who are concurrently or simultaneously registered in two or more schools In Nunavut there should not be any concurrent students as schools do not normally share students If a student is flagged by the SIS as concurrent then it means that a school has forgotten to withdraw a student when the student has left the school The only exception can be found in Iqaluit between the high school and the French school Only one school can be a students
38. to Use the Manual avi ORC ACI TO Ma Tati datar ass 32 29 View otudent Sradua on tas E TE EN E 32 29 PEDE Valdano otatte APP A 02 OA Pri Creat Break do Wibal 33 IN A A 33 OO Editstudent Lime ta Ole sar E 34 Cy Ne co glued bai omer N E ree E A inane teen Denn eve eer tree monn aren ten ter mentee Toren tert er Ne tty 35 SE NO PC o UR O AE 36 AlE Create laos sin sis 36 Gs Wy Ay ASSN FSO Mela 2h Esmee ee mene mene E mca e porters Orem n AE Sm A ah 4 STUDENT REGISTRATION AND WITHDRAWAL cece cece cece eee eeeeeceeeeeees 39 LE Howto Adis RESISESL pa SEU SINE setae iad aceasta A 22 ATA No Students Found that Match Current Criteria untada ada 40 12 Fikintbe Details Toran EXIS HNE stident eesi E S 41 4 1 3 Fillinthe Details fora Completely New Students trni 41 ald TIGN CANA CO A ios 43 Eko Ss cando rencor tenida diente ci ene ey Cree 43 Aro Hone schoo AP Freee CUNT ECT Sy a Tener PRR aa mOnT TEE TOTS Tn rere 44 AD Howto Wihdaw a Sdent sd 44 Beek BAr DESPON S ea O E E E E E EEA 45 Ao C OCU aden a a E 46 ie Fal Find Concurrent A AE eee Seyret cet re fenton 47 432 Resolve Concurrent Students ias 48 S STIAFPFRECORDS raaa A ER 49 Bel Add Stat Membe AA E T E EAN 49 SLT O SO 50 52 Remove tal Members mt cies 50 39 Lac g a qa AG 0 Bi gh ec open treed eran nt tame ere MenenCunT eT eRe ne ep Stereo a ene here ener Meg oe rene aera 52 Drow Reser Teacher ASS Words cecene ea a E a need aan ete cients 54 6 SEFLING UP SIS FOR
39. 11 15 16 E 24 SSIS SIs Select student date of birth Step 3 After entering the three fields click Search to search for the student in Maplewood s database Step 4 Either the student is found immediately in the database and you are taken into the Add New Student screen with their information pre filled or no matching student was found see below No Student Found J Mo students Found that match current criteria No matching students were found in the database This could be because you searched the student using an incorrect spelling and or incorrect birthdate Click OK to proceed 39 Student Registration and Withdrawal How to Add Register a Student 4 1 1 No Students Found that Match Current Criteria If no student was found to match the search criteria then you may have typed an incorrect name or birthdate for the student In the next step the Advanced Student Search screen allows you to see close matches and do further searching This screen offers you a selection of students to pick from suggesting maybe this is who you were looking for It is also possible that the student did not actually have an existing record yet This would be the case for students entering a Nunavut school for the first time such as Kindergarten students Step 5 Look through the results and see if one of the close matches could be the student you are trying to add to your school Advance
40. 12 17 2005 Age 8 8 Parents This Year Gender Female Grade 2 Michael Aaluk Homeroom 2 2A Def Chars Niuqtug Mrs Doris Homeroom 2 2A T Advisor Group Niuqtug Mrs Doris Ulpika Aaluk Not Assigned ae E Grade 2 Ethnicity Inuit Emergency r Next Year Michael Aaluk 867 761 4452 Ulipika Aaluk 867 950 3017 Homeroom 2 2A Niugtug Mrs Doris Advisor Group Not Assigned Grade 3 Name Custody Print Edit 08 21 2014 01 06 PM 37 Student Records Flags 3 Select the flag from the list e g Severe Allergy and click OK Set badent Mee Click on the flag you want to assign to the student then click OK Student Records Aaluk Tunalssg Tura eg me Nae aia Fa er as been Asbak Tunalasq Tunslasq Assrseaver to m i d full Exame Choices Hotecack Cusonfists Tesmponstor Lo Diecipins Loeser assigned successfully Leher AR DMT Singispbics FanikyCortac Emecen Encina eterdance Haia Tinotabie actiovonent Elie Tit Yeni aml Hesi Yeni Wailing dcir Cuctody Hons Scho Wes Michael amp Ll pia du uke Gpecial Custocj No EM Shaken 0 AREA S10 Fu 93 Curduchar Hanu 20 Bb 123 Lives vith Mone l San a HU ELA ORI Lege Suaian Mura No Picture 2671006145 Click here bu add a picture 38 Student Registration and Withdrawal How to Add Register a Student 4 Student Registration and Withdrawal Registering students in SIS is a process that
41. 23 24 25 E eT 23 24 5 ZE 2T 2g 30 31 ZE Er 28 2g 30 30 31 Mon Tue Wed Thu i Tue Wed Thu i Mon Tue Wed Thu Fri 1 2 2 3 4 F E Y 2 3 z E Y 5 3 10 11 12 13 14 15 16 12 13 14 15 16 17 18 13 0 21 ze 23 13 20 21 ze 23 24 25 ZB 2T 25 29 30 ZE 2T 25 29 30 Edit Motes Summary Print OVA 82542014 12 30 PM Now you can see the attendance codes for each period of the day in the month Dot means Present A means Absent L means Late similarly for any other codes In either of these two views year or month click on a date and hit the Edit button to edit attendance for that date Attendance Register Aglukkaq Jordan Jordan Homeroom 6 Phone 5 x Attendance for the month of August Dot means Present A means absent L means Late Any other codes recorded will show up as well if they have been used Click on a date to select it then click the Edit button in the toolbar at the bottom to edit attendance Absent Pres esent OVA 8 25 2014 1247 PM 28 Student Records Attendance Tab Finally use the dropdown menus to set the attendance code one period at a time Click OK to save the changes Change the attendance code for the desired period by clicking open the dropdown menu and then selecting Pam ELA2104p the attendance code from the list Per 2 NSS1002c Per 43 LDCz290a Per 4 a A C E Excursion F Fam trip Under he
42. Barkley Shannon Chislett Marcus ieee Add students that are taking the class by clicking the Add button and searching form them individually Click OK when ready to assign the class to these students _ OF Cancel MAREO To make sure the timetable changes show up immediately on the connectEd teacher side run Correlate Database File gt Maintenance gt Topic Based Marks gt Correlate Database 6 9 Correlate Database Every time changes have been made to the Classes File which we worked on in the previous section the database needs to be correlated using File gt Maintenance gt Topic Based Marks gt Correlate Database Otherwise the changes made on the admin side will not become immediately visible in teachers connectEd Web portal Running Correlate Database ensures that the teachers see in connectEd what the admins are seeing in the remote desktop If you ever find that teachers are seeing one things and you are seeing another then it is an indication that Correlate Database must be run Run it from File gt Maintenance gt Topic Based Marks gt Correlate Database 6 10 Verify Work Once you have finished assigning students to homerooms and classes you should print out homeroom class lists and timetables for students so that you can verify students are in the correct homerooms and classes You can find all basic report options under Students gt Print Lists Detailed instructions on how to
43. DF 9 1 1 Save the report as a PDF If you cannot print the report directly to a printer from your Remote Desktop session you can save it as a PDF and copy to your local computer then print it to a printer Or perhaps all you need is a PDF 1 When the report is open click the little arrow next to Print and select Save to PDF Save on the PDF on the Desktop using an intuitive filename such as Alphabetic l List of Students PDF SESE Print Search Last com Print Current Page Save to POF Arnaqiuag School 2 Close the report and minimize all other windows so that you can see the Desktop the remote desktop 3 Right click the PDF you just saved and select Copy or use CTRL C Reports Print Homerooms Lists 4 Minimize or move the remote desktop window so that you can see your own computer s Desktop the local desktop Right click the local desktop and select Paste to copy the PDF to your own computer or use CTRL V Please note that pasting will not work on Macs but will work on Windows machines 9 2 Print Homerooms Lists Print lists of students in different Homerooms 1 Go to Students gt Print Lists gt Homeroom lists 2 The Filter tab lets you choose which homerooms to print on the report By default every homeroom is included However if you want to select fewer homerooms uncheck the First in list or Last in list checkbox and use the dropdown menus to select the new start and end va
44. If you are setting the attendance for a day in the past use the Another Date option at the top to pick another day than today 86 Attendance Attendance Reports f Today s Attendance Another Date 09 01 2014 EE To 09 01 2014 Excursion List All Students Grade Homeroom Defined Character Class lnquiry List Transportation m Confirmation G Grantday o o Change all We Per Fer Iw Perz Per We Per 3 Ferg Iw Perd Per 5 C No previous entries C Confirm previous entries C Confirm all We Dwveride teacher entries We Apply attendance note to excursion Start Done Attendance Note School closed in the morning due to blizzard M5 7 4 Attendance Reports There are three main attendance reports available in SIS the Individual Attendance Register the Monthly Attendance Register and the Principal s Monthly Attendance Report This section explains how to produce them 7 4 1 Individual Attendance Register 1 Open Student Records search for the student and open his her record C Print Individual attendance x Report Type 2 Go to the Attendance tab C Full day absence 3 Click on Print Register 4 Select Presence as a of possible days option to produce a report with da TT Include Address Information attendance rates as percentages T Include Code Summary 5 Select Include Legend to add the attendance codes to the report Include Attendance Notes peseeeeecssc
45. NA TERTE EIYICE aT EERI mo Click Edit Register on the Attendance tab to make changes to the student s attendance Changes can be made for today s date past dates or even future dates Da E ee y o parent beacher inbeivicw Mend secondary Attendance O x Use the Add button to add an Current School Date Information absence Best use use this button Monday August 25 2014 to add and absence for a range Day of Cycle 5 dates See further down for more Type of day Normal instructions Use the Edit button to edit today s poge Add Drop office attendance entry Habitually Absent ee ee Pico lo Use the Calendar button to view a abso Absent day s attendance See further ee ea down for more instructions rene Absent Late psa TEMES Desens Tearing TOA at Late Absent Absent Absent l Use the Notes button to add edit E a or delete attendance notes for this al parr cate student See further down for Ll more instructions Add Edit Calendar Hotes Print Summary Use Print to print an attendance register for the student Use Summary to get a quick report on this student s attendance this year Set Attendance for a Range of Dates If a student is known to be absent with a known attendance code e g Family Trip or health related absences for a period time and the dates are known attendance can be set at once for that range of dates This
46. Nunavut Department of Education Student Information System User Manual 2015 16 Introduction How to Use the Manual Contents 1 INTRODUCTION sia nas 5 CE Howto Usetne Manuals E 5 2 USER ACCOUNTS AND LOGIN sust 6 21 WeerAceounts and Pass Words ui ici 6 Dilek a O 6 LLZ a AAA A 6 22 LOC Ond EE neniarn n E T eons 6 250 LOS Tron TMA enr E AEE A EES 8 Fok A eaa oer enn tr evr co Pert ne near ene ere mere cena nent ear yer ne Peetr err Tree eee 8 2 3 2 Microsoft Remote Desktop Connection Client for Mac salio dtauatietindtapeaaidrins 11 gt STUDENT RECORDS nerra AAA AA AA AAA 15 Dek EheStudent Recorder a a ARA 15 22 Geach Student ECOS E A E E N 15 23 INAV IG ALS Student Records i 16 Dee DIO Sta PMCs Cal At EEE O O 17 241 Edit Homeroom Grader Advisor ros e a 18 3 4 2 Set Preferred Name or Add laseS ritos triatl n cial 18 O40 eb Special Custody ATIN EMEN da aa 18 SAA Pianta student Intorma torne nica E E E 18 Ooo Wats Contacts ta Ditto E na faroles A A feces 18 aL Edit Student Contact hnhornna oeus aa e auntie nes eeanalocees 19 S02 Edit Parent Contact Inora esee ane a 19 Lo MRE EMersene Contacts ninio An 19 a A O outta lcs bosnse 19 3 SEAMEONAMGIVE Labastida A 20 dl Edit Enrolment into na lOs da 20 O72 TExplanation Of EnrolmentbleldS ustedes raid 21 29 Atendance a oO Ne e 24 91 Edit Stucent Attendance Red Stern NS 25 9 Esto rta Dat ret Sissel St Sarat ANNE E EA E EEE T E OREN 30 Introduction How
47. Records are maintained in SIS for all teaching staff and staff that needs to use the Student Information System Staff records do not contain as much detailed information as the Student Records but are similar in nature For staff the most important information to record are names security roles that limit access to various parts of the system teacher certification numbers and teaching timetables 5 1 Add Staff Members Add all teaching staff into your school in SIS The process is similar to adding a student but simpler Go to Staff gt Add New Staff Member and fill in the information as show below Enter the name of the staff member It is not necessary to include both Surname and a Legal Surname Middle Name Gender has to be entered and Title are optional as well The Usual Name will automatically populate with the first name Birthdate is not lada New Staff Member necessary to include Sumame Smith Gender Legal Sumame Female cae Select a connectEd Given Name Tiktala Birthdate MM DD YYYY y l l al security group if the Usual Name Tiktala staff member will be Employee Numbe 0580100 Bole T_ Y Teach connecting through Teacher Cert 333394 connectEd Security DSs Group Teacher bd ii connectEd The default MY Cancel is Teacher and this An employee number must be The Nunavut Teacher The Role defaults to T for Teacher and the Teach checkbox shou
48. S for the School Year Read First 6 Setting Up SIS for the School Year This section explains how to set up SIS for the school year in the fall The work consists of updating staff lists setting up the Calendar setting up Classes File assigning Homerooms if applicable assigning Classes and printing reports to verify that the work has been completed correctly 6 1 Read First 1 SYSTEM DATE WHILE DOING SETUPS It is strongly recommended to set the system date using File gt Change Date to the first day in the calendar first day of school for students especially when working with student timetables This way any class that gets added to a student s timetable will have an Add date of the first day of school If the class Add date is later than the first day of school then no attendance can be recorded between the first day of school and the Add date The Add date can be cleared afterwards but this means more work 2 CALENDAR START DATE the first available date in the Calendar should be the first day of school for students To check this go to File gt School Setup gt Calendar gt Edit The first date in the calendar that is not greyed out is the first day of school for the current year Ensure that date is correct 6 2 Update Staff list and Print List of User Accounts Newly arriving staff need to be added to the system and leaving staff need to be removed if you have not already done this in the previous spring Quick steps
49. Semester Term Day Perod El Pattern Pattern shows the duration of the 1 E Sr High S Semester 2 JE Every day dar MIE 5 6 Y class e g Semester 1 oe A 5 AR MNS the weekly schedule of the class e g Every day periods 5 6 Semester Term area Further details on some of the key fields above Course Code Defines the course code taught Use the Approved Course List to look up senior high course codes ask for a PDF list if needed i 7000MATa is an example of a course code for grade seven mathematics You can see an explanation of K 9 course codes here K 9 Course Codes Semester Term Defines the duration of the class e g Full Year or Semester 1 or Semester 2 The actual semester dates are set earlier in this Pattern _ document Day Period Pattern Defines which cycle days and periods the class takes place in for example Block 1 could refer to Periods 1 and 2 of every i cycle day The Day Period patterns are created and named individually depending on school SIS Coordinators can set them up for you Floater pattern means no timetable has been assigned to this class and is used with CTS modules and often but not always with junior high classes 68 Setting Up SIS for the School Year Assign Students to Classes Scheduling a Class Scheduling or timetabling a class means defining the specific weekly timetable for the class by using Patterns Semester Term Pattern and Day Perio
50. THE SCHOOL YEAR ip E OELSE 58 AE E ns E AIA E E VI AAE E E MERE ECTS E EEIE AI E E E ARE ET EE E 58 Introduction How to Use the Manual 62 Update Statt list and Print Listot User ACcCOoOmMES eini a ARE AE EA 58 O21 Printa bistor connect hd Accounts for COSA 59 Go et UP OCHO Alen ar asr A tano 59 Gal Verity Calendar Start ane End Dates e A 22 6 3 2 Add Holidays Professional Development and In Service Days oooonnnccnoccnoccnonccnoncnannnnnos 59 6 4 Selisemester Dates and Reporting Term Dates traps ssh ps revere T E N OE 60 6 4 1 Set Semester Term Start and End DATES AA AA AS 61 G42 Serkeportine ler Dale eere a an e E T E E aa 62 6 0 Assien students to Homero 63 oo Connidure Homero Ms ctas 63 G52 Assen COMES Oy radeon 64 602 Assien TIOMeLOO MIS Individual cri NES 65 6 6 Review and Edit Classes Plena told ida bute seal OR 67 op opd Emmy cL 0 aa Edita GM Foss ree erry re me erent np ee od 68 67 Aspon 10 CLASSES ducado aio 69 OL Assen lasses DY oe 6 041 81010 ann re tent rT Cser eat 70 OF 2 AssienClasses Dy Tadeo a di 72 Oo Assiena Class toa Specitie Group ot Student barata lisis 72 67A Setup HomercomAttendande Classes is 74 60 Setup ETS Classes Using a Master Class tados 75 02 Correlate Database ini A tees ate hase 79 AN o EEE E A E EE eer A N en A E TE ee E 79 7 ATTENDANC ESA A REE 80 ZA Daly Attend aCe ROUNE sd A 80 Tell lt Blementir e sc Noas soria tai 80 iZ Klan Secondary COOL NAAA A
51. Topics e All Classes must have Terms and Topics assigned to them in order for teacher to put in marks The report card relies on the exact same rules as presented here to retrieve and display the right mark in the right places 8 2 Understanding Terms Terms refer to reporting terms Each class in the Classes File needs to know what reporting terms are applicable to it 8 2 1 Terms in Elementary K 6 Grades In elementary K 6 schools all classes are typically year long and there are three reporting terms per year Therefore all three elementary terms must be assigned to all classes Let s use a grade three English class 3000ELAa as an example l E Elementary term identifiers in Maplewood Assign Elementary Term 1 TERM 1 ELEM 3000ELAa English Grade 3 Elementary Term 23 TERM 2 ELEM l Elementary Term 31 TERM 3 ELEM 8 2 2 Terms in Junior High 7 9 Grades In junior high all classes are typically year long and there are three reporting terms per year just like K 6 Therefore all three elementary terms are assigned to all classes However some schools run their junior high rades exactly the same way as senior high grades If that is the case then use term assignment designed for senior high grades 91 Terms and Topics Understanding Terms Elementary term Identifiers in Maplewood Elementary Term WT TERM 1 ELEM Assign 7000ELAa English Grade 7 Elementary Term 2 TERM 2
52. acher for the attendance classes since they are expected to do attendance on the students in the homeroom e The Reportable checkbox should be unchecked for Attendance AM and Attendance PM classes in the Classes File Assign Students to Homeroom Attendance Classes If you have completed assigning students to homerooms already then go to Students gt Edit Timetables gt Assign Timetables by Group then pick Homeroom as the assignment order and multi select press CTRL key and click with mouse the two attendance classes for that Homeroom Then click OK In the next step check the Individual Homeroom box and then pick the correct homeroom for the dropdown menu Then click Start To make sure the timetable changes show up immediately on the connectEd teacher side run Correlate Database File gt Maintenance gt Topic Based Marks gt Correlate Database 6 8 Setup CTS Classes Using a Master Class This section explains how to set up CTS courses so that several of them can be taught at the same time by the same teacher In this scenario a Master Class such as CONOOO1 is created first and timetabled and then the actual CTS courses modules with the appropriate course codes are created as Floater classes no timetable and included in the Master Class 75 Setting Up SIS for the School Year Set up CTS Classes Using a Master Class Rationale CTS modules are often taught at the same time by the same teacher and a student may be working
53. ake edits Click Done to close it CA Add Delete Print Done 3 11 Achievement Tab You can view a student s marks for the current school year in the Achievement tab Both term marks and Final Marks are available for viewing In order to see the marks after entering the tab you need to first select the Topic Based Marks radio button on bottom left Student Records Akoomalik Carlton Harry Al ES File Student View Help Akoomalik Carlton Harry Assessments Exam Choices Notepads Custom Fields Transportation Library Discipline Locker Letters AKF 1019577 Biographics Family Contacts Emergency Enrolment Attendance History Timetable Achievement Status This Year Only Achievement Home School Yes Per Class Marks lberta Student Number Sem 1 Final ik No Picture 2 Click here to A add a picture Sem 2 Final Birthdate 0672871994 Age 20 I Gender Male Grade 12 ES Def Chars a Homeroom Not Assigned 4 Click on Topic Based Marks to MAT3793a Mathematics N N N N N N 7 see the student s marks in this Ethnicity Inuit school year Alphabetical zi e Marks Comments Previous Next Select Step To Another Student 08 25 2014 02 20 PM Then use the dropdown menu to see the course for which you wish to see the marks 35 Student Records Flags Student Records Akoomalik Carlton Harry Fie Shudert Yew Helo First pick the class Akooma i
54. al central database system provided by Maplewood Computing Ltd based out of London Ontario All 43 schools in Nunavut use the system to maintain student records collect attendance on a daily basis collect marks and produce report cards and other student reports The use of SIS is mandated by the Department of Education The Student Information System SIS User Manual was developed in 2014 by the Government of Nunavut Department of Education Previously developed help documentation was coalesced and enhanced to create a single document with the most comprehensive information The purpose of the manual was to provide a comprehensive reference and how to package for SIS users across the territory The manual was developed collectively by the Student Information System Coordinators and the regional IT Program Coordinators The Student Information System SIS User Manual is a living document that will grow and expand over time It will be continuously updated as new software updates are released and new and better practices are introduced The SIS User Manual should be updated at least once every year 1 1 How to Use the Manual The SIS User Manual is intended for users who have already undergone SIS training It is designed to answer specific questions that the users have rather than to read like a book Look through the Table of Contents in the beginning of this document to find the specific area that you need help with Where sections are referre
55. alphabetical order or use the Select button to return back to the Student Search screen By default the Next button brings you to the next student in the alphabetical order f you want to step through students in the same Homeroom or Grade as the student whose record is already open use the Step to Another Student dropdown menu to pick Homeroom or Grade Student Records Aaluk Tunalaaq Tunalaaq Ela E File Student View Help Aaluk Tunalaaq Tunalaaq Assessments E Exams Choices Notepads Custom Fields Transportation Library Discipline Locker Letters AJX 2008193 Biographics Family Contacts Emergency Enrolment Attendance History Timetable Achievement Status This Year and Next Year Mailing Address Custody Home School Yes Michael amp Ulipika Aaluk Special Custody No GN Student ID 448443472 610 Po 925 Custodian None PO BOX 123 Lives With None I A Pangnirtung NU lt 04 ORO Legal Guardian None Use the Previous and No Picture 867 895 1945 Next buttons to step E to other student add a picture ds Ch h The left sidebar is dial ange i Parent This Y shared by all tabs AS 12 17 2005 Age 8 8 eine idk rales s stepping method using Gender Female Grade 2 s the dropdown and contains key Def Chars Niuqtug Mrs Doris p i Homeroom 2 2A m Advisor Group information on Niugtug Mrs Doris Ulipika Aaluk Not Assigned Alternative li
56. anations of different report cards for Term 1 Card name Grades Intended use Elementary Term 1 Elementary school report card for Term 1 Middle Years Term 1 Middle school junior high school report card for Term 1 Secondary Term 1 10 12 Senior high school report card for the first semester fall semester After selecting the desired card from the list press on the the blue Play button at the top to run the selected report 106 Reports Print Report Cards File Edit View Student Reports Student Reports All Reports LASSER individual Reports Report Cards Mare Secondary First P1 Secondary First P2 Combined Reports Name b Secondary First Secondary First Press the blue Play button to run the selected report Middle Years Term 1 ey Last Modified Ta maner Awailab card has been selected Middle Years Term 1 10f2afr2n12 731 2012 j Secondary First P1 igizo 751 2012 L j Secondary First P2 10 29 2012 7131 2012 Y Description Last Modified Created On Owner Available System Report 1 29 2012 10feafzo1z j 4 In the next screen set the Report Date the way you want it to appear on the report card E aderi depen iihi Fasa Fara ira MESA Does OL E T iriri Mica Eaa a hati i eA rae Pal Pr hl dan if Ti e in feeb Orrin Heal fraze Sol leva ET Du as Pa ay ikh 2 Set the Report Date as ani Po PL TET A you want it to appear on the report card Ea
57. ar Full year Attendance AM Neevear Full year Full year Attendance AM Dleekat Ful year Fulyear Attendance AM Etunga In K 12 and secondary schools AM PM attendance for Full year Full year Attendance AM Kavanac i Full year Full year Attendance AM Thomo K 9 must be set up using attendance classes for each Full year Full year Attendance AM Lee Jor homeroom your school may require a different set of Full year Full year Attendance AM Pike Yv Full year Full year Attendance AM Hil Geo attendance classes depending on your homerooms SIS Full year Full year Attendance PM Panigay Coordinators can help you set them up Full year Full year Attendance PM Ittunga Full year Full year Attendance PM Neevea Full year Full year Attendance PM Dleekat Students are assigned to these classes based on their Full year Full year Attendance PM Etunga Full year Full year Attendance PM Kavanac homeroom Full year Full year Attendance PM Thomsor Full year Full year Attendance PM Lee Jor Full year Full year Attendance PM Pike Yw Full year Full year Attendance PM Hill Geo Full year Full year Attendance PM Eetooloc Add Edit Delete Print Done KK O OOOK e An Attendance AM class will span the first morning period and an Attendance PM class will span the first afternoon period of every cycle day SIS support can help you set up this schedule using AM and PM patterns e The homeroom teacher should be set as the te
58. ather T Mother Telephone number Address Grade FT Insurance number Student picture Guardian Locker Locker Number Defined characters Boo Pa a m m TF Locker Bank T Lock Serial Number Combination TF Lock Brand FF Student letters as barcode 4 Go to the Fonts tab to fine tune the look of the report You may want to resize the font sizes on the report to make everything fit better on the page click Header Footer and select font Arial size 10 Do the same for Title Student name and Student info Also check Left justify student information to make things even more compact llibre Get of students Fiat Mane lanas Shaderdidomaaonl Gch everent Bue Foote Friz alarda Haalin Fim ia iial Arial Tithe Use the buttons to change the i fonts for these to Arial 10pt Shader ame na Swena al Selecting Left justify student Date wr hater i E information will typically w pes yde O j Pee eee T Lak uiy dudent nureton condense horizontal spacing on Hong A d haa pura the report 5 Click View when ready to view the report If you need to adjust it close the report make your changes in the tabs and click View again You can print the report when you are happy with it You can also save the report as a PDF following the instructions provided earlier in this section 98 Reports Print Class Lists 9 3 Print Class Lists Print lists of students in specific classes such as Mat
59. can be done via Edit Register by using the Add button 26 Student Records Attendance Tab NOTE Use the calendar widget instead of typing in the dates The widget opens when you click the little down pointing arrow to the right of the date This will ensure that the correct date format is entered into the date field It is also more intuitive to use Set start and end date for a range of dates use the calendar widget l Add Register Entry Fa Monday August 27 2012 Today Day of Cycle 2 Type of day Normal Enty Date 08 27 2012 vw To 08 27 2012 Ely Monday August 27 2012 Today Day of Cycle 2 Type of day Normal Entry Date ME 27 2012 Be to 08 27 2012 Ey crcl Sun Mon Tue Wed Thu Fri Sat Cancel 8 9 0 1 ME 710 19 20 21 22 23 24 25 eee n Once the date range is entered click OK to get the Add Register Entry window shown below Here is where you enter the attendance code for the range of dates If an entry is made for instance just for Period 1 the code will be applied for the entire date range entered in the previous window However at the bottom of the window is the option to check the All day checkbox When this is checked you can set all the periods of the date range to the attendance code chosen in the drop down menu After picking the code for individual periods or for All Day click OK and the entries are saved for the date range r Monda
60. ck the student Ethnicity Inuit ae aes i z7 Select to go back to m Emergency ext Year Michael Aaluk 867 761 4452 Homeroom 2 2A the Student Search Ulipika Aaluk 867 950 9017 Niuqtug Mrs Doris screen Advisor Group gt Step To Another Student Not Assigned Grade 3 Alphabetical v Previous Next Select Name Custody Print Edit Refer to the family tab to view edit additional information on parents 08 19 2014 03 13 PM 3 4 Biographics tab The Biographics tab pulls together information from several tabs providing a view to a lot of the key information mailing address parents and their addresses emergency information special custody arrangements grade and homeroom Student Records Aaluk Tunalaag Tunalaag OF x File Student View Help oA BUTI TT OEE EC COs su a Aaluk Tunalaaq Tunalaaq 9 Assessments A e Exams Choices Notepads Custom Fields Transportation Library Discipline Locker e Letters AJX 2008199 Biographics Family Contacts Emergency Enrolment Attendance History Timetable Achievement Status This Year and Next Yeg Mailing Address Custody H Home School Yes Michael amp Ulipika Aaluk Special Custody No GN Student ID 448443472 610 Po 925 Custodian None s The Biographics tab m PO BOX 123 Lives With None F Pangnirtung NU x04 ORO Legal Gua
61. cs 10 3 2013 06 5 MAT27 93 5 Mathematics 20 3 2014 01 50 5 Science 5 10 LOC1290 5 Science 15 2014 06 51 5 CTS 5 5 CON1070 1 Building Construction 2006 06 52 1 CTR1010 1 Job Preparation 2003 01 63 1 CTR1210 1 Personal Satty luanagement 2008 01 63 1 FOD1010 1 Food Basics 2003 01 50 1 NCS1411 1 Creating a Career and Program Plan 2008 01 50 1 CTR2210 1 Workplace Safety Practices 2008 01 68 DES1020 1 The Design Process 2003 06 79 FOD1030 1 Snacks amp Appetizers 2009 01 55 FAS2090 1 Specialty Fabrics 1 2009 06 55 CON2040 1 Framing Systerre 1 Floor amp Wall 2011 01 66 WLO2060 1 Interactions Wvildlife amp Society 2011 06 90 INF1010 1 Computer Operations 2012 06 55 ChiH2010 1 FAdole scent Health Issues 2012 06 55 ENT1020 1 Planning a venture 2013 06 63 ENT2020 1 Financing Ventures 2013 06 68 Credit Breakdown report 3 10 Timetable Tab The Timetable tab displays the Classes that the student has been assigned to and shows what the student studying this school year For high schools this classes are actually slotted to the periods For elementary 33 Student Records Timetable Tab schools the classes show up at the bottom of the table next to letters A Z as they do not normally get timetabled they are floaters Student Records Aggark Jeanne Maria Yalentina fal Ed 7 school has only four Aggark Jeanne Maria Assessments i y Valentina Exams Choices Not
62. cssccessecesscessessssseny Y Include Legend E A 6 Click View and the report will be generated See below a sample report and Exclude emergency notes an explanation of the report information First Afternoon Period 5 Grid Line Size i 87 Attendance Attendance Reports Accumulated Below is an annotated sample attendance report Monthly attendance percentage attendance percentage ACT ollo li 221 21604 ll 94 AB 382 aral les 5 i PMNS AMAT 1 aea 113 14 04 ello EWIE 20164 MM sonal ez 34422 27 159 A Lates am pm tot ace Sa Su Mo Tu We Th Fr Se Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr dik del lala o We Th Fr Sa Su Mo Tu We Th Fr Sa Su am pen tot o 0 51 6 Cty oa Ch hh 5 ad 2 01 02 03 04 05 aa ie wu 05 06 OF 08 03 June F LY A 17 7d Pena ve o A W A m Not registered the weekend in this case o 3 88 Attendance Attendance Reports 7 4 2 Monthly Attendance Register The Monthly Attendance Register can be printed to view the attendance of a number of students at a time for a given month It can be produced for a grade homeroom inquiry list and so forth even the whole school at once Go to Attendance gt Print Attendance Registers gt Monthly Attendance Register Select Presence as a of possible days option to produc
63. d Pattern columns in the Classes File or Special Schedule e Classes are timetabled in order to enable attendance collection for them on period by period basis That is the primary reason for timetabling e Tonotschedule timetable a class means giving it a floater day period pattern no schedule e Typically K 6 classes are never scheduled e Grade 7 9 classes are not scheduled if the school does AM PM attendance in those grades If you want to do class by class attendance in junior high then just timetable all junior high classes e All grade 10 12 classes have to be timetabled because attendance is collected per class Here is an example of a fully scheduled class where the schedule has been established with Patterns The duration of the classes is set under Semester Term area and the weekly schedule is set under the Day Period area Schedule This class has a duration of Semester 2 and it takes place in Periods 5 6 Semester Term Day Perod E Sel Pattern Pattern 1 Sr High Semester 2 Every day doi B E every day Note that each school can set up and name their Report Card Previous Next Exam Cancel Patterns the way they NS want A floater class has its Day Period Pattern set to Floater as shown below This means that no schedule has been assigned to the class Schedule This class is a floater it Semester Term Dap Peri Period Sl has no schedule and no a
64. d Student Search Ma ES O Multiple matches found based on surname given name and birthdate Please select one of the entres from the following list or enter other names to search on Find Student Sumame salu 7 Ignore Surname Birthdate B 42003 cp Ignore Date of Birth Given Mame Tunalak Ignore Given Name Cender Middle Names PF Ignore Middle Name s C Male Female Ignore Gender GN Student ID I Ignore GN Student ID Search Search Results COIE Date of Birth Entry to Elem Sec an Student ID wl Aaluk Tunalaag Tunal AS ee Ce See here for close matches We have found a match here for our search The actual name registered with was Aaluk Tunalaagq Click to highlight and select ei f Accept and enrol the selected student Detail i mel this student as a new student Student not found in Maplewood mi Only use this option for students who are DE Lancel entering a Nunavut school for the first time It creates a completely new blank student record When a match is found highlight select the student by clicking on her and choose Accept and enrol selected student at the bottom Then click OK If you are absolutely certain that the student does not exist in the database select Enrol this student as a new student Student not found in Maplewood and click OK to create a completely new blank student record in the database A new GN ID number will be generated for the student 40 St
65. d to e g more detailed steps in section 5 3 click on the section number or title to jump to it User Accounts and Login User Accounts and Passwords 2 User Accounts and Login 2 1 User Accounts and Passwords In SIS there are two types of users administrators who use the Remote Desktop Connection and teachers who use the connectEd Web portal in a Web browser This section explains the account creation for administrators for whom this manual has been written Teacher accounts are discussed section 5 3 2 1 1 Account Creation School administrators access SIS by using Microsoft Remote Desktop Connection accessible both from PC and Mac machines The accounts created are called remote desktop user accounts The administrator accounts are created by sending a request to either the SIS Coordinators or the region s IT Program Coordinator They can forward the request to Maplewood who are ultimately in charge of account creation The user is provided with a username and a temporary password to log in with 2 1 2 Password Resets If the password is forgotten it can be re set by contacting one of the SIS Coordinators or the school region s IT Program Coordinator and requesting a password reset Please specify in your request whether you are using a Mac or a PC computer to access the Student Information System remote desktop It affects how the account is created 2 2 Login on a PC In order to log into SIS the user needs to establ
66. d to most needs This section explains the use of the most common built in reports available through the menus 9 1 Print an Alphabetical List of Students 1 Go to Students gt Print Lists gt Alphabetic List of Students 2 The Filter tab lets you choose which students to print on the report By default every student is included If you want to select fewer students uncheck the First in list or Last in list checkboxes and select the first and or the last student by clicking the Select button and searching for a particular student alphabetic list of students Uncheck First in list or Last in list f you want to change the default of j i Octet Fe Eirstin printing every student in the school gas ae F lating Use Select button to select the new al sna recat first and or last student in the list b Bods this and reat yea E Thi yea onp pl red ral desd wor h 3 Go to the Student Information tab and uncheck Student name only if you want to print more information on the report For example you may want to include Gender and Date of birth on the report There are many other options alphabetic list of students Filter Mame formate Student information Achievement Bus Fonts E Student Uncheck Student Name Only on anes the Student Information tab Personal Enrolment e Gender O Full time Parttime 4 Date of birth Be ea mM A EOmiatedead E Check boxes for Gender and Date Humber Alberta Student Nu
67. date widget Description I Only publish to Parents Students site as of this date H Homerooms Classes 104 Code Section Room Desig Title Homeroom Al ART 1 a x Fine Arts 1 No ART 1 b x Fine Arts 1 No ART 2 a x Fine Arts 2 No ART3 a x Fine Arts 3 No ART 4 b pS Fine rts 4 No ART 4 n x Fine Arts 4 No ART 5 b x Fine rts 5 No pau 2 A fine Ans 5 Ne List of classes that have this reporting term BF 1 a x Brighter Fut No BF 1 b x Brighter Fut No BF 2 a x Brighter Fut No BF 3 a x Brighter Fut No BF 4 a x Brighter Fut No BF 4 n x Brighter Fut No BF 5 b x Brighter Fut No BF 5 n x Brighter Fut No RFA A x Rrinhter Fit Nn hd Assign Print Previous Next OK Click OK when done 6 5 Assign Students to Homerooms Next assign students to Homerooms if that has not already been completed during the previous spring Normally only K 8 or K 9 grades are assigned to homerooms in order to provide a grouping for them for homeroom AM PM attendance collection In senior high grades 10 12 schools must do period by period attendance and homerooms are not required but you can still assign senior high students to homerooms if you want to use homerooms for some reason 6 5 1 Configure Homerooms All rooms used for classrooms need to be entered into SIS To add rooms or designate a room as a homeroom go to File gt School Setup gt Rooms Homerooms Review the list
68. de and ATeacher is your first initial and last name 5 Close the Preferences window to save your settings No other settings need to be changed 6 Click to highlight your profile and click Start on the Remote Desktop Connection window 7 A large black screen should appear and after a moment will display this message Vas are coneectiag to ROP haa boating maple want com The certificate wes verted throogh te ceroficate chais te a sell HB sigred met cortficate thet was present it the missapea bat ihai FOOT ATC is MN a cm Ifedied Poat CICAD Foui teerextion might mat he oxusa do paa wan Da cantiaca Negotiating Credentials Click Continue to proceed 8 The login will continue with the black screen and will give you the login window to connect to your Maplewood Admin session Click the icon with your username 13 User Accounts and Login Log in on a Mac ee Windows Server ie E foe Fo Wd 9 Type in your password and click the arrow to login 14 Student Records The Student Record 3 Student Records 3 1 The Student Record Student Records is a part of the Student Information System that allows the user to look up student information specific to individual students Each student has a unique student record that can be searched opened viewed and edited These functions are limited depending on the user s permissions Typically the Principal has the most permissions but different levels of permissions can be
69. e Gender and Date of birth on the report There are many other options J9 Reports Print Student Timetables a Alphabetic list of students Enrolment TD FulktirmePart time W Date of birth T Date of entry Homeroom I Accumulated credits s T Alberta Student Num Designation T Teacher Formar Hr John Smith Telephone number Wark numbers Address Father Grade T Mother T Insurance number T Guardian T Student picture Locker T Locker Number Detined characters T Type Of Locker T Lock Serial Number Tl Combination Code 3 of 9 I Lock Brand Student letters as barcode 4 Go to the Fonts tab to fine tune the look of the report You may want to resize the font sizes on the report to make everything fit better on the page click Header Footer and select font Arial size 10 Do the same for Title Student name and Student info Also check Left justify student information to make things even more compact Aabeli Get of students Fiw Mane lonas Shadertidoimaaon Gch everent Bue Foote Fools selene Haalin tm ial Anal Tik i Use the buttons to change the nal fonts for these to Arial 10pt Student sv na Swena nal Selecting Left justify student Cane ie coed ans pra information will typically E Opessing cps tae i ad A Leb ually sudant romei condense horizontal spacing on T Mong Moore beset the report 5 Click View when ready to view the report If you need to adjus
70. e a report with attendance rates as percentages Select the Month from the dropdown Check the box for Include Legend Under Select Order select one of the options such as Grade if you want to see a report for a specific grade Click View to move to the step where you pick the grade s N 0d MW BP 0 N E In Select Method screen check Individual if you want to produce a report of a single grade otherwise leave it unchecked 8 Pick the grade s from the dropdown s and click OK A Print Monthly Attendance Register E x E selected Method By Grade xj Additional Information Select Order Individual f Lates First in list Include students registered y El W Both this and next pear le Presence as a of possible days D First i This year only not retuming Report Parameters FeV MIRE C Dehned Character Last in list Which Grade f This year s Grade e Ta Inguiry List el 7 Last C Nest year s Grade f Escurzlon List ADE SC First Afternoon Period E Select Include a legend of special codes on report Done See previous page on how to interpret the report 7 4 3 Principal s Monthly Attendance Report The Maplewood system features a custom Nunavut style Principal s Monthly Attendance Report that the DEAs and Superintendents are familiar with from before The report summarizes attendance by grade page 1 of the report and as a new feature identifies non attenders a student who has been Truant
71. e in Maplewood They do not need to be set if the school only has full year classes school is not semesterized 1 Go to File gt School Setup gt Calendar gt Edit 2 Go to Edit menu and select Semesters as shown below School Calendar 2012 2013 Jimmy Hikok School File Edit Help A August 2012 September 2012 Tatts 2012 g nesters Eat Sum Mon Tue wed Thu Fri Sat Sum Mon Tue ved Thu Fri Sot Sum Mon Tus wed Thu Fri Sus i Events EREA E CO O O O O O O A CE E 5 5 tor je s e e o w0 Bets els gt i EN ejeje Rua e eleu elelo eeo n e e u s u s a e ac 22 eojasjeojojojojajeloja e e ofelsfafa efaje e 5 2 at aafsofa eefarfesfes so si es es es e er es es es o loo o NO FJ O A E A A A E E E A E A A E O SA A EA A O November 2012 December 2012 January 2013 February 2013 E ts poleo pl o OS os titels Pot ft Mgejsje s 1 2 ls o 7 s o wo fgsls s 7 oo rtfo ofo nm e oja s o 7 5 o cf E noi tala 1 ca SES Be EIEE gt E ee eee es 26 ar ae 29 oo EE gt 27 28 20 so at 24 as 26 ar ae SSS Spiers AA a ee March 2013 April 2013 May 2013 June 2013 ao 0 9 So po 0 a Ef E E En 6 iv E fut ES fife Mepspejspse fepsfa spapsfo rfolo sfolo ufe e s 6 7 s 3 w u e ofs sfo r o 10 FF e Aa AO Aa E 1 MEA Ea da 22 20 26 os 1 ir 1519 20 an 22 a efe a e E o e Je ofe
72. e right Click OK lassign Student Timetable This fear Classes COM3115b Av production 2 Multi select both the CTS CON000 a Construction shop grade CONODOTb Construction shop grade Master and the CTS CONO002a Construction shop grade CONO002b Construction shop grade modules by CTRL clicking CONO003a Construction shop grade CON1010p Construction tools amp mate on the rows You may C0N10102 Construction tools amp mate have to scroll up or down CONW120a Product management 2011206 Product management to find them C0N1130a Solid stock construction CON1130b Solid stock construction CON1140a Lumina operatione CON1140b Turning operations CON1160a Manufactured materials C Homeroom Defined character E Inquiry List Excursion List In a specific class Q s Add Classes to Timetable Delete Classes from Timetable C Replace Timetable T Exclude Concurrent Students Once ready click OK i Check prerequisite courses Adjust Student Fees For Add Orop Courses Cancel OVA 07 30 2015 03 57 PM In the next screen select By Group Click Add to add the students to the list who are taking the class Once you have added all the students click OK to assign the class to them 78 Setting Up SIS for the School Year Correlate Database Selected Method Alphabetically ByRange By Group Select By Group List of Studerits Akavak flaherty Jordon
73. e the User Manager opens select User Group of Teacher at the top Filter Accounts Staff Select All Students Select None Tas Kevin Eetoolook Mary Etunga Peggy Hill George Hollingsworth Rohan Immingark Christine Ittunga Ellen Kavanagh Deidre LeBlanc Lauren Lee Jonathon McFadden Jordan F Filter Accounts User Group Teacher Ad C On Staff E User Name i Off Students Select None Akeley Bill Corbett Alsan Eetoolook Lewin Eetoolook Mary Etunga Peggy Hill George Hollingsworth Rohan Immingark Christine Ittunga Ellen Kavanagh Deirdre LeBlanc Lauren Lee Jonathon McFadden Jordan Delete Print selected accounts 5 In the following Print User Accounts dialog select List One account per line under Print Format 53 Staff Records Teacher Accounts C Detailed One account per page Security Note Tr rc yA Cancel gt 6 Once the report opens click Print to send it to your printer or click the little arrow next to the Print button and select Save to PDF to save the report in PDF format Save the PDF to the Desktop so that you can easily find Netsilik llihakvik Teacher Account List 5 3 1 Reset Teacher Passwords We have provided each school principal with the permission to go in and reset teacher passwors in SIS It is in your best interest to ensure your teachers know their password or have it easily accessible Otherwise you will be resettin
74. ear and Next Year the student is actively enrolled this year and is expected back next year Most students have this status This Year Only the student is actively enrolled this year but is not expected to return next year e g graduating or moving to another school Students who are in the final grade offered by the school would most likely have this status Next Year Only the student will become actively enrolled in the next school year This status can be used to pre register students for the next school year Pre registering students in the spring with Next Year Only status reduces the workload for next fall Deleted Withdrawn the student is withdrawn from this school and is no longer attending The student may have moved or dropped out for example The Status field indicates whether the student is actively enrolled in this school or whether the student is withdrawn Deleted The Status can be changed for a student at any point of time to reflect the current status of the student as accurately as possible GNID A seven digit unique ID number Cannot be edited by the school 21 Student Records Enrolment Tab Alberta Student Number Citizenship Canadian Citizen Set student citizenship by picking the appropriate Permanent Resident value from the dropdown Student Authorization Study Permit Child of a Canadian Citize Child of an individual lawfully admitted to Canada for permanent or temporary residence Other Unk
75. econdary grades can print Validation Statements to assess how the students are progressing towards graduation and what areas still remain incomplete in order to obtain a grade 12 diploma in Nunavut Most often Validation Statements are produced by grade 104 Reports Print Report Cards 1 Go to Marks gt Print Transcripts Select Validation Statement Click View Print 2 In the next screen select By Grade Transcript Settings Print Order Date oflssue Easan 4 Alphabetical i manca a 5 iini i ipt for College Official Tran By Homeroom f Validation Statement s 2 H l TSS l CO By Defined Characters iv A IA Grades M Include Failed Cours Limit Courses by Grade By Aqui List Y Include Incomplete Course Lowest Grade E L By Advisor Group i Indica a With Astensk Previous Schr Highest Grade y _ l Mode O Print Credit At Print Credit Granted Curent Students Frinter Settings CO Past Students Include Students With Empty Transcripts Include Banner L x D ca Print offsets 330 1 4 inch T Top of page 0 Leftedge of page 0 ss To print Validation Statements for a single grade at once select Individual and pick the grade from the dropdown menu Unselect Deleted to exclude Validation Statements for deleted withdrawn students Click OK W Individual First in list Include students registered W Both this and nest year W This year only not returning e et ear only
76. ents and reduces their possible days Once you close the Calendar it will ask you to save the changes Select Yes 59 Setting Up SIS for the School Year Set Semester Dates and Reporting Term Dates School Calendar 2012 2013 Inuksuk High School File Edit Hel Check that the first and last le eh par available dates in the July 2012 August2012 September 2012 October2012 Calendar are the first and Sum Mon Tus wea Thu Fri sot Sum Tue wed Thu Fri Sot Sum Mon Tue Wea Thu Sot Sun in Tue wea Ta Fei Sw last day of school for i DOE I students OOOO ODE DODoE s efo efe ee e e ie e e o e e o o De e e eas misaone Ane a 23 e a e ae r ea a e e e 25 2s as 2s the first day and June 20 a aaa foja slejeojalefojajo a last fe Ss da a AA November 2012 December 2017 2 January 2013 E 01 2 Sun nm mee Sassen aaa MBE o tay OA AA a A da iE GS Eo o O O e N 6 19 20 a 02 PE paraa ala ae Ti ta 20 ai 22 calendar So 1S MEMIENIE 05 ar es 2s 50 o EE CO Occ dark blue then click the pink ATA TT TT TRIE button Then click on March 2013 Apnl 2013 May 2013 June 2013 vA some other date and you will tn FESS RCS ST SSS NS RS RS IER O ia tle E 5 EN changed to pink day button should be used for PD days CENA is reserved for A unexpected closures You emove Options Done should not need to use it at 07282014 11 35 aM this point
77. epads Custom Fields Transportation Library Discipline Locker periods tod ay Letters AJO 2003435 Bioaraphics Family Contacts Emergency Enrolment Attendance Histo imetable Achievement Status This Year and Next Year T 3 Timetable Home School Yes GN Student ID 817493021 Per Class ___ lt BesE ption Room Lunc Teacher Alt Teacher 4 Classes that have been Gem 1 No Picture ATTAMSa AM Attendance Mr Manuel AAA scheduled to the four Click here to puc sd Lcd yi hlan periods today add a picture ATTPM9a PM Attendance X Mr Manuel Ara ATTPM9a PM Attendance lt Mr Manuel Aglegoetok SODOCSEa Computer Mr Manuel Aglegoetok Birthdate 02 18 1999 Age 15 B SO000ELAa English 9 x Mr Manuel Aglegoetok j Gender Female Grade 9 C 9000FNAs Art x Mr Manuel Aglegoetok Classes that the student is Def Chars D 9000HELa Health 9 x Mr Manuel Aglegoetok taking but for which there Homeroom 9 SA E S3000ILAa Inuktitut 9 x manuel Aglegoetok aa L F 9000MATa Mathematics X Mr Manuel Aglegoetok is no schedule for today Ethnicity Inuit G S3O000PEDa Physical x Mr Manuel glegoetok Th ey may occur on H 300O0SCNa Science 9 x Mr Manuel glegoetok I 9000SSTa Social Studies 9 X Mr Manuel Aglegoetok another day or they may be floater classes that rales have no schedule at all 1 ATTAMYa AM Attendance x Mr Manuel Aglegoetok f r Step To Another Student Alphabetical z Previous Next Select e ThisYear C NextYear Cont En
78. eted all course work has been completed by the student whether successfully or unsuccessfully In Progress the student has not completed all components of the course but is expected to complete them within reasonable time Re Try the student has re attempted the course most likely in order to improve the mark Re Write the student has re written an Alberta exam for the course Incomplete the student has not provided enough work to make an assessment and cannot achieve credits Method Course Completion Method Possible values are Regular a regular course Alberta Exam a course that includes an Alberta exam Nunavut Project a course that includes a Nunavut Project Challenge the student challenged the final exam for the course Evaluated the credit was evaluated Students who have completed courses outside of the province get evaluated credits Waived the course was removed from the student s graduation requirements Retroactive the student completed the course using the Retroactive Credits rule from the Secondary School Administration Handbook Language The instructional language of the course School School completed in Blank means this school School completedin Blank mes isso 1 WW Student Records History tab 3 9 1 Set Graduation Path The graduation path can be set through the History tab using the Edit button Please note that the student and the parent of the student must be consulted before making cha
79. for credit duration for example Senior High Semester 1 Grouped Classes Language None Selected Select English Schedule Semester Term Perod s E A E FP y E Set the Day Period pattern as Senior High Semester 1 bl iFloater Floater Floater Floater Report Card Esam Add Cancel NS Repeat this until all the CTS courses modules have been added to the Classes File It does not yet matter which students take which ones as long as they are all there 76 Setting Up SIS for the School Year Set up CTS Classes Using a Master Class Create the CTS Master Class Go to File gt School Setup gt Classes Below is an example Master Class called CONOO0O1 As you can see it has been timetabled since it will be used for attendance collection purposes Uncheck Reportable to disable mark collection for the Master Class Click the CTS button to start adding CTS courses modules to it In the CTS Classes dialog that opens check Master Class Select the included CTS courses modules by clicking the appropriate classes in the list Click OK when done eS e Classes x Click the CTS button to start including CTS m a trion Entry Course Code Credit Value 0 00 CONo001 Multiple Rooms E Boom Number pe Reportable Clase Starting Date _ Class Ending Date or ferfe2u5 a Specia z R al courses modules in the
80. g passwords more often than you ever want to Some schools keep a password book in the school safe to teacher passwords can be easily retrieved ConnectEd passwords and accounts have been set to never expire How your school manages staff passwords is entirely a school matter The SIS Administrators have set permissions and user accounts so that teachers have the ability to perform daily tasks without hinderance Please follow the instructions below ONLY to change a teacher s password 1 Go to File gt Change Security gt Maplewood connectEd Security 54 Staff Records Teacher Accounts Maplewood Enterprise Hementary Sam Pudlat School File Students Staff Reports Incidents Attendance Maks Scheduling Help Change Date School Setup Maintenance RE Fiker Accounts On Stali User Name Off Students Click on the teacher whose password you aa ADMINISTRATOR ADMINISTRATOR Defauk adminetrate Yes want to reset and then click the Edit ABA Akesuk Eva AKG Akesuk Josnre button lower down AED Akesuk Marc Yes AKH Alanag Nivagsk Ka Yes Kp Alonag Tapaurga Ye al An Cin AKI Ashevak John Yes AE Ashoona Jearita Yes ac Bel Kanapuk Yes x u DN m tm 4 Next you will see the Account Properties for user name window which looks like this 55 Staff Records Teacher Accounts User Name Settings User Groups Permissions Login Hours Acco
81. he Nunavut school system for the first time Explanation of the fields in the above screen 1 Legal Surname and Given Name should be taken directly from the Verification Document such as a Birth Certificate Please take care in ensuring that the student s legal name is used here 2 Verification Document should be always requested from the student to verify the legal name If not available please make sure to choose No Document Provided 3 If there are other names the student uses such as nicknames they should be entered as either the Preferred Name or an Alias Click the Add button to add aliases Enrolment 1 Status o If you are pre registering students for next school year set the Status to Next Year Only o If this is a new student entering during this school year set the Status to This Year and Next Year 2 Entry to Elem should be set to the first day of elementary school for the student if known 42 Student Registration and Withdrawal How to Add Register a Student 3 Entry date to this school should be set to the date students starts or started at this school 4 Set Registration Entry Status o 200 New Registration for new Kindergarten students or for students who have not previously attended school in Nunavut o The other values are applicable only if you are enrolling a student who already has attended school in Nunavut and has an existing record See the end of the document for a complete table 5 Set Ethnicity
82. hematics Grade 4 or Aulajaaqtut 12 1 Go to Students gt Print Lists gt Class Lists 2 The Filter tab lets you choose which classes to print on the report By default every class is included However if you want to select fewer classes uncheck the First in list or Last in list checkbox and select the new values using the dropdown menus 3 Class lists E Jodividual class list Uncheck First in list or Last in list if Start with Algiek Bela ELAK b 7 Fistin list you want to change the default of a ET E id aa printing every class offered in the j temblar MM aoml F p a 4 Last in list school Use the dropdown menus to ad Tou select new start and end values Sort by Pattern Section ny Class f Teacher eniod in day Specific pattern f Student information Attendance entry grid Month ugust Mark entry grid Number of marks Check Individual class list if you want to print a list of students in a specific class only such as ELA20 F Include Deleted Students Double spaced I Include class schedule in title 2 Select the class using the first dropdown menu Page break between classes Grouped Classes Print Grouped Classes Together All Students Alphabetically Print View Done mS 3 Go to the Student Information tab and uncheck Student name only if you want to print more information on the report For example you may want to includ
83. hoices Notepads Custom Fields Transportation Library Discipline Locker Bioaraphics Family Contacts Emergency Enrolment Attendance History Timetable Achievement Akoomalik Carlton Harry Letters AKF 1019577 Status This Year Only Enrolment Home School Yes Status This Year Only E Alberta Student Number GN Student ID 195899904 Alberta Student Number Language No Picture Preferred Language Unknown First Reporting Language Inuktitut Second Reporting Language English Ethnicity Inuit Entry Date Birth Mother Tongue Inuktitut Source Document Type Unknown Document Number Click here to add a picture Birthdate 06 28 1994 Age 20 Gender Male Grade 12 Def Chars Homeroom Not Assigned Doc Issue Date Resident Board Unknown Attendance Full time French Language Entitlement No Registration Type Unknown Entry To Elementary Entry To Secondary 03 25 1999 Entry To This School 03 25 1999 Reg Entry Status Unknown Registration Status Unknown Origin School Unknown Exit Date 06 30 2013 Exit Description Graduated with diploma Ethnicity Inuit m Step To Another Student Dest School Unknown Alphabetical LEP No Alternate Programs No Prev Enrol Int Transfers Previous Next Select 08 25 2014 02 55 PM 3 7 1 Edit Enrolment Information You can make chagnes to the student s enrolment information by clicking the Edit butt
84. ile defines who is teaching what and when at your school Go to File gt School Setup gt Classes to open the Classes File Typical rows in the Classes File look like this Classes File File Edit Search Help Sem 1 2 Term 1 Day l ss with Unassigned Patterns ies Clase Code rer oe Sem Term Patter Qay Per Set Dap Fer Pattern Bi ES Occupancy column shows how many students are already assigned to the class LOC1290 b Semesh red Sem 2 Single Fer 2 Not assigned 0 20 LDOL2 250 a Semegtered Ser Single Per 3 Mot assigned 0 30 MATT Fos a Semegstered Sem 1 Single Per 4 Eunnuk Christina Mrs 11 30 411733 b Semestered Sem 2 Single Per 1 Eunnuk Christina Mrs 11 30 MAT 2 Fos a Semestered Sem 2 Single Per 4 Umingmak Learm Ross 10 30 MAT SFOs a Semestered Sem 2 Single Per 4 Umingmak Learm Ross 40 30 NACI N a Semestered Sem 1 Single bla anem imberly Mrs 0 30 NAC200 a Semestered Sem 1 Single Add Edit and Delete buttons irberly Mrs 0 30 4 to work with the Classes File Edit Delete Done Above MAT1793a and MAT1739b are two sections of MAT1793 differentiated by section letters a and b Separate sections are required when a class is taught either at a different time by a different teacher or toa different group of kids Review the Classes File completely and edit entries to change the teachers or the timetable of the class Add entries as necessary Delete unnecessary entries
85. ion 20 Grim a 23 Phpsical education 30 _ ILA10 a Inuktitut 10 ILA30 a Inuktitut 12 xl 7 n a specific class Assignment Options f Add Classes to Timetable Delete Classes from Timetable Replace Timetable OF Cancel TF Exclude Concurrent Students iY Check prerequisite courses Adjust Student Fees For Add Drop Courses 01 19 PM AAO 2 6 Search for the student by partial name Select the student once found and click OK to add Select Student By Partial Surname ES Partial Mame Type the partial name of the student such as A Akpalialuk Alexandra Tina Akpalialuk Ben Akpalialuk Clara Akpalialuk Diana Olarie Akpalialuk Eva palialuk Jinn k Melinda S5 m Akpalaluk Mika Akpalaluk Pamela Akpalialuk Samantha Akulujuk Billy Akulujuk George Skuluiuk nzenkh l Click OK to add the student Print OK lremioreciemka mn Select the right student to the collection 7 Add all the students to the collection in similar manner 8 Eventually you will have a list of students in the box 73 Setting Up SIS for the School Year Assign Students to Classes selected Method Alphabetically ES C By Range By Group List of Students Students that have been added to the collection Akpalialuk Slezandra Tina Akpalaluk Clara ete Akpalaluk Joanasie Click OK to assign the class to OF z these students m 1 nanna 9 Finally
86. is an equivalent of adding students using the SIS terminology A registration means that a student has been associated with the school for this school year regardless of how they attend the school half time full time home schooled etc Students who are registered with the school form the enrolment of the school When a student leaves a school to go to another community or to another school the student is withdrawn from SIS The withdrawal is always recorded with exit date and a description of why the student left the school The student could have graduated or moved to another school for example 4 1 How to Add Register a Student This section explains how to register add a student in Maplewood Kindergarten students get a new registration and a completely new record is created On the other hand for students who are transferring from school to school a record should already exist The trick is to find that record Step 1 Select Add New Students from the Students menu Step 2 Enter the Surname Given name and Date of Birth Use the date widget to pick the date CIENTE search Enter student s basic information This information will be used to vent whether the student already exists in the database Sumnamne iaa Given Name Tunala Click this little arrow to l open the calendar widget Date of Birth fi 271772005 El f which will make it easier December 2005 to set the birthdate Sun Seas T 9 10
87. is means that the student is withdrawn from your school s enrolment and the record becomes available to other schools 4 Under Retirement set the Exit Date to the date the student stopped attending at the school Use the date picker widget by clicking the little down pointing arrow 5 Set the Exit Description by selecting the most accurate option from the dropdown menu See below the possible Exit Description values used in SIS 5 Set Destination School if the student is known to transfer to another school Note please notify the destination school principal about the transfer 6 Click OK when done 4 2 1 Exit Descriptions Exit Description Completed prescribed course The student completes legal requirements for attending school in Nunavut but does not of studies no diploma graduate before leaving the school system Unknown The exit reason is unknown and it will be filled later once the reason is known 45 Student Registration and Withdrawal Concurrent Students Transferred within school The student transfers to another school within your school region region Transferred within Nunavut The student transfers to another school in Nunavut but outside your school region Transferred to other The student transfers to another province or territory province or territory Transferred to other country The student transfers to another country The student has passed away Disciplined out The student has been withdrawn from
88. ish a Remote Desktop Connection to the SIS server to the address of hosting maplewood com This is most easily done on a Windows PC machine as no software installations are required Microsoft Remote Desktop Connection software comes pre installed on all Windows machines 1 Open Remote Desktop Connection application You can find it under Start gt All Programs gt Accessories 2 Type hosting maplewood com in the Computer field 3 Click the Options button at the bottom and the tool will expand In the User Name field type MWOOD type your username here 4 Click Connect User Accounts and Login Log in on a PC 4 Remote Des ktop Connection Remote Desktop My Remote Desktop 1w Connec Ai Connection Logon settings Me Enterthe name of the remote computer Username MVWOODSnunavu Computer You will be asked for credentials when you connect User name C Allow me to save credentials Connection settings Save the curent connection settings to an ROP file or open a saved connection L Open 5 After a moment you should get the following screen For Windows 7 users the password will be prompted before this step Click OK 6 In the next screen you should see your user account displayed Click on your account 7 Finally type in your password and click the arrow button to log in If you are not sure what your username or password is please contact your SIS support person for a password reset Please
89. k all the applicable classes in this example 6A classes that you want to assign 4 Make sure Add Classes to Timetable is selected in the lower left portion of the dialog 5 Click OK to move to the next screen That s where the Homeroom is selected 70 Setting Up SIS for the School Year Assign Students to Classes l Assign Student Timetable This fear Assignment Order Classes Alphabetically Grade G000EL4a English 6 BOOOELAB Enalish E select Homeroom as Homeroom A GUDUFN a Fine arts h E Assignment Order BOOUFAAB Fine arts 6 o BOOUHELa Health 6 Inquiry List GODOHELb Health 6 CE anla ED00IL a Inuktitut E IAN BUODILAD inuktitut E Multi select all the 6A for In a specific class BOOUUMAT a Mathematics 6 E000MATb Mathematics 6 rampe CaSe Oe BOOOPEDa Physical education 6 e down Control CTRL and BOOOPEDb Physical education 6 clicking the classes with the EDDOS5SCNa Science E mouse A Science Bo MEE Ue i Replace Timetable Exclude Concurrent Students IY Check prerequisite courses COR t t Adjust Student Fees For 4dd Drop Courses OK Sp E A ea OR 1218 2012 10 47 AM 6 Next select Individual Homeroom and select the homeroom from the dropdown 7 Click Start to start assigning classes to students in the homeroom Assignment order Homeroom r Individual hormeroorn z Select Individual Homeroom First Homeroom B B Nakashuk L Eirstin list Ba 64 Na
90. kashuk L 24 BA Duffett M 94 9A Wile A ETB 6776 Ishulutak M 6 96 8 98 Smith A Homeroome sort by Select the target Homeroom from the dropdown menu In this example we select the 6A homeroom e Last in list f Room number Designation Teacher Click Start to start assigning the selected classes to stat ee ms students in the selected homeroom Select first homeroom OVF 12 16 2012 10 53 AM To make sure the timetable changes show up immediately on the connectEd teacher side run Correlate Database File gt Maintenance gt Topic Based Marks gt Correlate Database 71 Setting Up SIS for the School Year Assign Students to Classes 6 7 2 Assign Classes by Grade Some classes are taken by the whole grade For example grade 10 students could all go to the same Physical Education class or Aulajaaqtut class regardless of what homeroom they are in In this case it is most efficient to assign the class by grade Let s assume all students in a certain grade are taking a certain class 1 Go to Students gt Edit Timetables gt Assign Timetables by Group 2 Select Grade as the assignment order 3 Select the class on the right by clicking on the class e g ELA20 2a 4 Click OK 5 In the next screen select the grade for the class e g 11 6 Click Start to start assigning the class to the whole grade of students To make sure the timetable changes show up immediately on the connec
91. l this field must get a value Pick the value that most accurately desribes the registration New Registration should only be used if a student has never attended school in Nunavut before Registration Not used in Nunavut Status Origin School List of Nunavut schools If a student is a transfer in from another school in Nunavut pick the origin school s name from the list of schools RETIREMENT STUDENT HAS DELETED WITHDRAWN STATUS 22 Student Records Enrolment Tab Date The date the student exited the school This date must be filled when a student s Status is changed to Deleted Withdrawn Exit Unknown A description of why the student left the school Description Completed prescribed course of studies no This field must be filled when a student s Status is diploma changed to Deleted Withdrawn Transferred within school region Transferred within Nunavut Transferred to other province or territory Transferred to other country Deceased Disciplined out Left school for health reasons Seeking employment Gone to work Pregnancy Child care Sports Dropped Out Other Created in error Graduated with diploma continuing post secondary Graduated with diploma Destination List of Nunavut schools If a student transfers to another school in School Nunavut pick the destination school s name from the list of schools RESIDENT BOARD Resident Not used in Nunavut Board LANGUAGE Preferred English Fi
92. l Year Assign Students to Homerooms lassign Homerooms a Select the grade that you Grades k i want to assigns the Homeroom to Homerooms Selected Homeroom Areak Geebowah 125 dE Armakallak Esther 126 1C Kak Carmer ler 4 BL Harbidge Carrie 126 14 Kwak Piteeolak April 30 k Sugslak HRachae and click Add to move it 139 aL Milton Kvak Linda to the Selected 140 30 Armakallak Dopah Homerooms 141 BBC Kilukishak Connie 142 EL Cull Christine 144 25 Enook Susie Suqg lak Rachael Select the Homeroom Remove Remove All Assignment options Alternate through students C Assign sections of alphabet Assign E Click Assign to start assigning OR 12 6 2012 11 16 AM 6 5 3 Assign Homerooms Individually In bigger schools there may be more than one homeroom per grade For example there could be two grade two homerooms 2G and 2S In this case it is best to assign all students to one homeroom first 2G and then go individually through all the students in 2G and change them to 2S where necessary 1 Assign all grade two students to one of the grade s homerooms e g 2G by using Students gt Assign Homerooms gt Sequential by Grade see previous section 2 Go to Students gt Assign Homerooms gt Individual Assignment to move students from 2G to 2S 3 Pick the Grade in this example it s grade 2 from the dropdown menu Individual assignme
93. ld be checked Use Role P for Principals and created and must be unique Use the certificate number must be following convention to create the entered here If the staff number member is not teaching then it can be left blank Vice Principals Consult the See ED STE et eT AE Notes for more information if For example at Jonah Amitnaaq this person has a different role Secondary School 0580001 would be the first staff member 0580002 would be the second staff member ele 49 Staff Records Remove Staff Members 5 1 1 Role e Roles are predefined settings in the database which can affect what or how a user can access menu items and fields The default is T for teacher The following Roles are possible The ones highlighted blue are relevant to schools o T Teacher Principal SST Student Support Teacher SCC School Community Counselor o P o D o cC e ConnectEd is the service that Teachers access via a Web browser to connect to the database The ConnectEd Security User Group will default to Teacher and is fine in most cases However there may be other user groups in the future e The Teacher Certification Number needs to be entered for school reporting if it s available 5 2 Remove Staff Members When staff leaves your school for good you should remove their staff record 1 Goto Staff gt Staff Records 2 Type the first letter of the last name of the staff member e g a Double click
94. lefofa Jejejeje jaj AAA A AAA tttitt Normal Holiday Grant Day Board Remove Options 172172013 11 43 AM 3 Next Semesters and Terms are displayed on the Calendar with different colours To change the Semester Term start and end dates click and hold the last day and drag it to the correct date When you drag the date the pointer should turn into a double headed arrow 61 Setting Up SIS for the School Year Set Semester Dates and Reporting Term Dates Edit Semesters amp Terms EA we 012 August 2012 September 2072 October 2012 Click and drag the end date Al EA AR E E SS E E ES E E eo semectento A 0 EE Il the desired date ee AN Earl A E a November 2012 December 2012 A February 2013 e ji em ee March 2013 April 2013 May 2013 June 2013 sim pen To 9706 vn st uns Ts wa To Fa oe 50m Toe e Ta Fa com We 106 ved 10 Fo a DES aTe E ES Click the Summary button to apo e is see a summary of the dates pe te 9 20 av ee ee es ee ae TTT eT ere Cancel Click and drag a term s start or end date to adjust it Summary 4 Click the Summary button to see a summary of the dates to verify them 5 When done click OK Back in the Calendar click Done to exit and save the changes 6 4 2 Set Reporting Term Dates Reporting Term dates are important to set up because they capture the period of time fo
95. lidation Statement by clicking the Print button in the History tab and then by selecting the Validation Statement radio button Then click View 32 Student Records Timetable Tab g x Transcript Settings Date of Issue 15 25 2014 El vi O Official Transcript e Validation Statement C Course History Rr dle Grades Vy Inc Limit Courses by Grade Min y 7 i Lowest Grade ES me Highest Grade O PrtCedt temotes Print Credit Granted Printer Settings Include Students With Empty Transcripts Include Banner m Print offsets 330 1 4 inch Top of page O Left edge of page O SS 3 9 4 Print Credit Breakdown To print a report called Credit Breakdown equally good as the Validation Statement click on the Credit Breakdown button directly on the History tab The report looks like this g 0 x First Preyiou ext ji Zoom Search Print Exit Qigirtag llihakvik Credit Breakdown Summary Category Course Credt Title Date Mark Compusory Other Value Credts Credts Ugausiliniric English 045 Fire Arts 0 3 Aulajaactut 3 3 NRC2001 5 Fulajaaqtut 11 2014 01 41 3 Com Prac Sve 1 1 NRC2400 1 Fulajaaqnt Community Practicum 11 2014 03 P 1 Phys Ed 36 PED1445 3 Physical Education 10 2011 06 3 Nunavusiutit GAS Social St 0410 Northem Stud 3 3 LDC1193 Northem Studies 10 2012 06 cagqaukkan nani Mathematics 10 10 MAT17 93 5 Mathemati
96. ll Name King Michael xl Account Settings lu Password Never Expires O Cant Change Password Must Change Password at Next Login Description BO ZAN ARA Account Locked Out Rey 20R387951 Account Activation Iw Active y Activation Date Time 06262075 Change Password OF Account Expiry W Account Never Expires Expiry Date Time 077297201 5 7 28 2015 03 47 PM 7 Inthe Change Password window you will be asked to enter the new password and to enter it again for confirmation Also enter a password hint and the answer to the hint the hint cannot be the same as the password It is advisable to have the teacher present to set the password hint question and hint answer Once you have entered the information click the OK button Confirm Password E Enter Password Hint Question Hint Answer The Hint Question and Hint Answer could be something like Hint Question What is my favorite food Hint Answer Nattiminiq The hint question and answer can be used by the teacher to reset their password by themselves 8 We are done unlocking the account and resetting the password Click the OK button click the next Done button and choose File gt Exit from the menu at the top left corner to exit connectEd security Have the teacher then attempt to log into their ConnectEd account If they are unsuccessful you may need to do this process again 57 Setting Up SI
97. ll in the language in which the student prefers Language French to be addressed Inuktitut Inuinnagtun Other 1 Reporting English For multilingual reports provided to the student Language French what should be first language be Inuktitut Inuinnagtun Other 2 Reporting English For multilingual reports provided to the student Language French what should the second language be Inuktitut Inuinnagtun Other French Yes No Ayant Droit ls the student entitled to full time French language instruction If so check the box for Yes ATTENDANCE 23 Entitlement Student Records Attendance Tab Attendance OTHER FIELDS Registration Type Programs Ethnicity Full time Part time Independent Study Half time PM Half time AM Half Time Alternative Days Continuing Education Day Student Regular Day Student Continuing Education Evening Student Group Home Home Schooling lt 50 Home Schooling 50 100 Home Schooling 100 Magnet Facility lt 50 Magnet Facility 50 100 Magnet Facility 100 Non Attendee Summer Day Student Summer Evening Student IEP Alternate Program Unknown First Nations Inuit Non Aboriginal Metis 3 8 Attendance Tab Attendance Type describes how the student attends the school The default is Full Time Change this to Half Time AM or Half Time PM for Kindergarten students based on how their classes have been timetabled Part Time Independe
98. lues You can also check Individual homeroom list if you want to print students in only one homeroom Homeroom lists Filter Hame formats Student information Achievement Bus Fonts F Individual homeroom list Uncheck First in list or Last in list if you o AAA Y I First in list want to change the default of printing every End with iii homeroom in the school Use the dropdown o led e Last in list menus to select the new star and end Sort students by grade Sort by lt homerooms for the report Double spaced Room number Designation f Teacher f Student information Attendance entry grid Month September Check Individual homeroom list if you want to print a list of students in a single homeroom Select the homeroom using the first dropdown menu C Mark entry grid Number of marks 10 97 Reports Print Homerooms Lists 3 Go to the Student Information tab and uncheck Student name only if you want to print more information on the report For example you may want to include Gender and Date of birth on the report There are many other options a Alphabetic list of students x amaformats Student information Achievement Bus Fonts Enrolment T Full time Part time T Date of entry T Accumulated credits T Alberta Student Num e Date of birth Homeroom Te Designation T Teacher Format Mr John Smith Work numbers FT F
99. m of birth for example to include Desert that information in the report Designation T Teacher Check erh Format fMir John Smith ECK any Ouler DOxes as you Telephone number Address Grade Insurance number Student picture Defined characters ga sg ff 1 Student letters as barcode Code 3 uf 9 95 Work numbers T Father T Mother Guardian Locker T Locker Number I Type OF Locker T Locker Bank Lock Serial Number T Combination Lock Brand will Reports Print an Alphabetical List of Students 4 Goto the Fonts tab to fine tune the look of the report You may want to resize the font sizes on the report to make everything fit better on the page click Header Footer and select font Arial size 10 Do the same for Title Student name and Student info Also check Left justify student information to make everything fit better lA he of students Fier Mame tama Siaentinomascn ackevenent Bue Fome al Use the buttons to change the fonts for these to Arial 10pt Selecting Left justify student padel l Cmdr Fra pai information will typically r Gace M Lat justly student umei condense horizontal spacing on E Mong D Weeden ia d hoke pares the report 5 Click View when ready to view the report If you need to adjust it close the report make your changes in the tabs and click View again You can print the report when you are happy with it Or save the report as a P
100. mergency Enrolment Attendance History Timetable Achievement Status This Year and Next Year Address Home School Yes Student y GN Student ID 448443472 Phone 867 095 1345 4 First Line OF Mailing Michael amp Ulipika Aaluk j House 610 Apt No Picture Street Po 925 Click here to City Pangnirtung add a picture Province NU Postal X0A ORO RR Box 123 Birthdate 12 17 2005 Age 8 8 Township Municipality 5 Lot Sublot None Gender Female Grade 2 EA Def Chars County Homeroom 2 2A Emergency Code Niugtug Mrs Doris Country Canada Additional Information Ethnicity Inuit Email Aaluk Tunalaag Maplewood com Cell Pager hd Siblings The Edit button allows you to set student and parent and others m Step To Another Student Alphabetical Previous Next Select contact information as well as to identify emergency contacts 08 19 2014 03 20 PM 3 5 1 Edit Student Contact Information Click the Edit button on the Family Contacts tab Select the Student tab to input contact information for the student Note the First Line of Mailing is what you would write on the first line of an envelope sent to home Typically it is used like this Mr and Mrs Aaluk indicating the names and titles of the parents 3 5 2 Edit Parent Contact Information Click the Edit button on the Family Contacts tab Go to the Father tab to set father s c
101. nce code 82 Attendance Modify Past Attendance attendance for 8 23 2012 11 Morning A Ab seni E he Afternoon A Absent C Compassion Sun Mon Tue wed Thu Fri E Excursion e a A Gee Listing of attendance q z 7T E 3 0 1 1 F Fam trip 14 5 16 17 18 13 B 14 15 E 17 E oo 21 22 23 24 G Grant day 28 29 30 27 28 29 30 31 H Health L Late O On land ova 873172012 06 15 Pra Once done setting the attendance click OK to accept the changes and Done on the Calendar window if you are done with the student 7 2 2 K 12 and Secondary Schools Schools using the period by period attendance high schools and K 12 schools cannot change past attendance days through connectEd Instead past attendance must be edited by using the Display Modify Register function in the admin system If no attendance is collected every student will be set by the system to be Present Therefore there is no need to go back and do past attendance for students who were present it is only necessary to go back and correct attendance for students who were absent truant or excused Select Attendance gt Display Modify Register You will get the Select Students by Partial Surname screen E lore Criar Oa Dos rial Crema Select Student By Partial Surnam Ch Partial Name la Home School Ajpellee Boyd AIPELLEE JOSEPH Joseph Aipellee Nora Aipellee Daluraut Jr Kevin Pitsiulag ipellee Tristan Aipellie Sarapy Amarualik Darlene
102. nges to the graduation path the school is not authorized to make graduation path change decisions without consent from the parents and the student Click Edit and pick the graduation path from the dropdown called Graduation Path Then click Done Dpi General Indormalion Fit Hors J4 Graded Enty lidia S chog Change the student s graduation path using the Edit button on the History 2009 2010 Gradustion Requiem tab and then by picking the path from Hor this dropdown 00201 Gracuabon Aequinemerts 104 2005 Eracuabon Aega UU U iat ater RO amar Send Iming Schoot Date Tem Mark Exam fe Fral Credi A empled Credit Har INFO Ee INFT a F HAC AAA Wi FA Mm eva om an ica we IEAM E 3 9 2 View Student Graduation Status The lower part of the History tab shows you in red the areas that the student has not yet completed to graduate This does not include achievement on courses that have not yet finished The student below has not yet completed English Fine Arts Social Studies Science and Additional Level 30 requirements Compii ou Csi Ugauedninig 0005 i rr Engli hla Fine Bis i Sence CTS ber Add Level 30 Urep Cindi Social S4 Hontem Shad Tota Compulsory Credits 62100 Larder Ima _Ata Agha Hist Pa sede ted CT 3 9 3 Print Validation Statement You can print the student s Va
103. nown Verification Canadian Birth Certificate What document was used to verify the student s Document Health Care Card legal name and birthdate when the student was Canadian Citizenship Certificate first registered Usually this field is set only upon Permanent Landed Immigrant document the very first registration Passport Canadian Marriage Certificate Canadian Adoption Certificate Document The document number associated with the Do not fill this not required Number Verification Document Doc Issue The document issue date associated with the Do not fill this not required Date Verification Document Mother Unknown Fill in the mother tongue of the student Tongue English Inuinnagtun Inuktitut Other Entry to Elem Date The date the student entered elementary school School for the first time Entry to Sec Date The date the student entered secondary school School for the first time Entry to This Date The date the student entered this school the School latest entry date if the student has come and gone in the past A number complying with Alberta s student Cannot be edited by the school number generation rules Registration Entry Status Continous Registration New Registration Transfer in from a school within the school region Transfer in from a school within Nunavut Transfer in from a school within Canada Transfer in from a school outside Canada Returning to school When a student registers at the schoo
104. nt Select students by Grade e year s grade E Select the grade with which you are working e g 2 This year s homeroom Assign Dore Click Assign OR 12 6 2012 17 46 AM 4 After clicking Assign to start the individual assigning process you are brought to the following screen 65 Setting Up SIS for the School Year Assign Students to Homerooms Individual Student Student Akoomalik Carson Homeroom 104 2 Areak Geebowah The homeroom the student is currently in 2G Cancel 5 Change the student to the correct homeroom if necessary by using the dropdown menu Click OK to move to the next student in the grade The system will take you through all students in the grade and you can change the homerooms where necessary At the end of the process you should have all the correct students in homerooms 2G and 2S as per the grade two example S5 Individual Student Student koomalik Carson Homeroom 144 25 Enook Susie The new homeroom is set to 25 Click OK to move to the next student After completing Homeroom assignments verify the homeroom lists by printing them Steps on how to print homeroom lists can be found in section 9 2 Print Homerooms Lists 66 Setting Up SIS for the School Year Review and Edit Classes File 6 6 Review and Edit Classes File The Classes File consists of Classes A Class is a course code taught by a teacher at a certain time to a specific group of students The Classes F
105. nt Study and Half Time Alternative Days are rarely used in Nunavut Registration Type describes the registration or association that the student has with the school The default value is Regular Day Student In most cases the value should be left at that If the student is home schooled please select one of the Home Schooling options Select IEP for IEP students otherwise leave these unchecked Select the value based on the ethnicity of the student The Attendance tab displays today s attendance for a student You will either see the attendance code entered by the office and or the teacher or Not Yet Reported if attendance has not yet been reported by either 24 Student Records Attendance Tab Assessments Today s Attendance is shown Exams Choices Notepads Custom Fields Transportation Library Discipline Locker on the Attendance tab Biographics Familp Contacts Emergency Enrolment Attendance History Timetable Achies Today s Attendance Per Class Office Teacher HS5100ec Absent Absent ES LOC2250a Absent Hot Yet Reported EL42104p Absent Not Yef Reported PED3447a Absent _ Not Yet Reported f Attendance Register Attendance Notes azere 4 Signed Out 3 30 PM Period 3 11292013 teacher in service 11152013 Signed Out 2 29 PM Period 7 104172013 parent teacher interview 3 11 2013 i Edit Register Print Register Print Per Att m ona Motes
106. of homerooms If needed add new ones or edit existing ones See below an illustration on how each homeroom should be configured NOTE To assign Teachers to a homeroom they must first exist as Staff 63 Setting Up SIS for the School Year Assign Students to Homerooms Enter a value in Room Number If you do not use Room Numbers at the school you can use the same value here as for Designation Or just sequentially number your rooms 1 2 Bune The Designation usually has the grade number and the group letter like 1A 2B or 9A q Rooms Hom rooms a Room Number Enter the homeroom teacher by selecting from the list If the room is used as a homeroom check this box Some homerooms may have two teachers who look after the homeroom Enter the second teacher here if applicable Click the OK to save the room and close it 6 5 2 Assign Homerooms by Grade Usually homerooms are assigned by grade every student in one grade is assigned to one homeroom However often there are more than one homeroom per grade Homerooms are assigned differently in these situations The school has only one homeroom per grade 1 Go to Students gt Assign Homerooms gt Sequential by Grade 2 Select the Grade at the top e g K 3 Select the Homeroom for the grade and click Add to move it to Selected Homerooms 4 Click Assign to assign students to the homeroom 64 Setting Up SIS for the Schoo
107. on on the Enrolment tab This opens the following screen 20 Student Records Enrolment Tab lEnrollment Angootealuk Jackie Jackie Enrollment Other Fields Status Origin Entry to Elem School MEA a osa rran a osa 2200 amp This pear and Next year This year only Entry to Sec School C Nest year only Entra to This School f Deleted withdrawn Registration Entry Status Ministry Information Unknown GN Student ID Registration Status Origin School Filter All Schools gt Unknown z Exit Date i 21372012 4 y Exit Description Filter All Schools Aqzarnit llinniarvik Mu 0020007760 Citizenship Retirement Yenfication Document Document Humber Doc lesue Date EE H Mother Tongue Inuktitut T Entry Date to Canada iv Born in Canada Binh Destination Schaal Resident Board Source Unknown 7 Language Prefered Language qat Reporting Language Inuktitut 2nd Reporting Language English F French Entitlement Attendance Full Time x Ethnicity inuit x Enrolment fields that the user can edit Accessible through Enrolment tab gt Edit Registration Type Programs T IEP Alternate Program Cancel Make changes to the information as needed Use the table below as a reference 3 7 2 Explanation of Enrolment Fields This Y
108. ontact information and to Mother tab to set her information If you need to input contact information for other than the mother or the father use the other tabs or click Add Contact button to see other options for contacts e g Doctor 3 5 3 Set Emergency Contacts Click the Edit button on the Family Contacts tab and go to the tab that has the information for the person who should be the emergency contact Check the box for Emergency Contact When printing student emergency contacts this person s contact information will be produced on the report 3 6 Emergency Tab The Emergency tab is linked to the Family Contacts tab If you have set Emergency Contacts when inputting contact information through the Family Contacts tab you will see a list of the emergency contacsts here e Edit the emergency contacts directly in this tab by clicking the Edit button 19 Student Records Enrolment Tab e Use the Notes button on the Emeregency tab to provide special notes on possible medical conditions that the school should know of such as Allergic to peanuts Carries and EPI pen e Use the Print button to print out a sheet of emergency information for this student 3 7 Enrolment Tab The Enrolment tab is one of the most important tabs in the Student Record It captures all key information on the student s enrolment status at the school Student Records Akoomalik Carlton Harry al ES File Student View Help Assessments Exams C
109. oom and is good to go starf Records M ES File Personal Employment Amagoalik Malaya Mrs _ Biographics Timetable Employment Certifications Custom Fields Notepad Letters bp 000000956446 Status This pear and next year Mailing Address Language English Birthdate Gender F Age Role Teacher Teach Y xUx 141 B67 520 2638 Amagoalik Malaya Malaya h aplewood com Personal Information No Picture Marital Status la Click I E Type Clic IELE to Health No 664134514922 opur add a picture Teacher Cert 00000001 74954 Licence This teacher has no This ear e Homeroom assigned to Homeroom Not assigned her and she is ready to be Emergency Information removed from the system Hest Year Homeroom Not assigned Step to Another Staff Previous Next Select Name Edit 0726220014 04 23 PM 51 Staff Records Teacher Accounts 5 Finally go to Employment tab and click Edit ES Records Ele ES File Personal Employment Akana Power Helen Letters aa 000000890001 m Teaching History Status This year and next year Teaching Since At This Division At This School Source School Unknown Transfer Date Destination Type a Destination School No Picture oe Employment Type Full Time Teacher Cert H Click here to add a picture r Step to Another Staff Previous Next Select
110. ow to Withdraw a Student Enrollment Angootealuk Jackie Jackie Enrollment Other Fields Status Origir Language This year and Next year Entry to Elem School Ez H y Preferred Language i This year only Entry to Sec School jos 722001 E y Set student Status to Y e ea td Entry to This Schoo fos 17 2001 H 1st Reporting Language Deleted Withdrawn f Deleted withdrawn Registration Entry Status Unknown nd Registration Status Origin School Filter All Schools Unknown Attendance Give an accurate Exit Retirement Full Time Date the date student Exit Date fianaan2 ly 2 13 2012 stopped attending give Ex Desi gantz Exit Description and Destination School Filter All Schools gt A Pl Destination school JAqsamit llnniarvik Nu 7 E A if the student transferred nd Reporting Language English bl French Entitlement Ministry Information GN Student ID 002000760 Citizenship Student Authorization Expiry Date EER H Ventication Document Document Number Doc lesue Date EXA H Mother Tongue Iruktitut z Ente Date to Canada iv Born in d Canada Binh Agsarrit llinniarik Nu an m IEF to another school Resident Board Alternate Program Source Unknow Ethnicity nuit see the nextt page for Exit Descriptions Cancel 3 Select Deleted Withdrawn under Status Th
111. probably do not want to see timetables for Deleted Withdrawn students Click OK 102 Reports Print Student Marks Topic Based Report Include students registered e Both this and next year e This year only not returning Which Grade f This year s Grade C Next year s Grade Cancel 6 The result should look something like below The document below has 25 pages for 25 students Print the document using the Print button or click the little down arrow next to Print to save it as a PDF for your records a H 4 H HA E a p First Previous Mest Last E Search Print Exit mm A Attagoyuk lllisavik Akbpaiauk Melinda Grade E Day 1 Day 2 Semester 1 Period ATTANBa ATTANBa ATTAN a ATTANES ATTANE a ATTA Attendance Ahi Attendance AMi Attendance Ahi Attendance AMi Attendance Ahi Attendance AN hil Duftett hi Duet 9 5 Print Student Marks Topic Based Report Produce a report that shows marks given by teachers to a selection of classes It will be a useful report any time of the year but especially during report card time 103 Reports Print Validation Statements Note this report will also indicate if Terms and Topics have not been assigned Terms and Topics are typically assigned by the Department of Education Please contact SIS Coordinators regarding missing terms and topics 1 Go to Students gt Print Lists gt Topic Based Reports 2 In Topic Based Reports sc
112. r ho Print Homeroom Font gt Fm Before Period fi e Print Teacher Name School Notice Break on Semester Stark Time 3 45 hd Print Adds and Drops EndTime 9 30 Ak Footer Font OR Cancel While in Print Options go to Student Information tab Check the boxes for Grade and Homeroom if you wish to see those in the timetable printouts Other options are available as well Once ready click OK to approve the print options 101 Reports Print Student Timetables Options Student Information Surname with ID Numbers Given name Alberta Student Num Usual name Student Number Student Letters Personal FT Gende Locker W Grade Locker Number Locker Bank LockerType Serial Number Lock Combination Lock Brand Humber Designation Teacher Advisor Group T Teacher Room Number Telephone number 4 Back in the Print Timetables dialog select the way you want to print the timetables Pick Grade if you want to print them by grade Use another Select Order option as desired such as Homeroom Then click View Print Options Semester fi Setup Select Order C Alphabetically C Homeroom C Clase C Defined Character Inquiry List C Excursion List C Advisor Group 5 In the next step pick the grade s If you want to print timetables for one grade only first check the Individual box at the top then select the grade from the dropdown menu Uncheck the box for Deleted as you
113. r which attendance totals are collected in report cards Use the actual start and end dates of your reporting period All schools need to set these 1 Go to Marks gt Topic Based Marks gt Define Terms The screen below will open You will see the Reporting Term start and end dates on the right The Reporting Terms in your screen may differ from this slightly Define Terms Mel Ex Filter Filter eh Search Saath O R Title Description Identifier Start X En N First SEC soot Fourth SEC 5004 Second SEC 5002 TemifELE EDO Term 2 ELE E002 Term 3 ELE E003 Third SEC 5003 1 8 2013 3 29 2013 Click the Edit button to edit the selected Term Add Edit Delete Print Done mm 62 Setting Up SIS for the School Year Assign Students to Homerooms 2 To edit a Term for example Term 1 ELEM highlight it and click Edit at the bottom Change the Start Date and End Date by using the date pickers on the right Click OK to save and exit ours Change the reporting term start and Identifier E001 Reportable v end dates here You should use the English Definition z m Term Dates Title GE Start Dale 08 27 2012 cp End Date fi 2 07 2012 a v actual start and end dates of your reporting period CIN ZEN Description Map to School Schedule French Definition Term Not Defined y Tip click the little down pointing arrow Title to access the
114. rdian None n No Picture W 867 895 1945 n n Click here to 2 add a picture p x E 7 Birthdate 1271772005 Age 8 98 m Parents m This Year Gende Female Grade 2 a Michael aluk Homeroom 2 2A Def Chars Niuqtuq Mrs Doris m Homeroom 2 2A E sf Advisor Group Niugtug Mrs Doris Ulipika Aaluk Not Assigned z su Grade 2 n Ethnicity Inuit a a Emergency Next Year Michael Aaluk 867 761 4452 Homeroom 2 2A n Ulipika Aaluk 867 950 9017 Niuqtug Mrs Doris Advisor Group Step To Another Student E dol Assigned e ep o no er Studen AO name Custody Alphabetical Ke A Print and Edit Previous Next Seled Name Custody Print Edit buttons o e Refer to the family tab to view edit additional infeasygtion on parents l 087137201 4 ag oo 17 Student Records Family Contacts tab 3 4 1 Edit Homeroom Grade or Advisor Group Click the Edit button to change the Grade Homeroom and the Advisor Group for the student both for this and next school year ledit Bio Aaluk Tunalaaq Si EG Edit Bio Aaluk Tunalaaq Date of Birth 12 17 2005 This Year Grade po y Homeroorn 2 24 Niugtuq Doris Mrs Advisor Group The Edit button on Biographics tab lets you set the Not Assigned y student Grade Homeroom and Advisor Group both for EA vee this and next school year Grade 3 y Homeroorn 2 24 Niugtug
115. re somewhere is the OK G Grant day button H Health After picking the code s click OK to L Late save the changes Listing of attendance details H Sleeping 4 2A FE 2T 29 29 o Un land l Add Attendance Notes Attendance notes can also be entered the attendance register screen The attendance notes will be displayed in the connectEd interface and can inform teaching staff on the student s status The notes can be also displayed on student attendance reports Click the Notes button on the attendance register screen Click the Add button to enter a note You will be presented with a window in which to enter your note Select a date if necessary and simply type the information in the text field and click OK when complete 29 Student Records History tab Add attendance Notes Airut Brian Pick a date for the note if other Date e222 Ey than today s date Type the attendance note Click OK Spell Check Ok Cancel Type the contents of the note here NOTE for those of us challenged by spellingg there is a conveniently located Spell Check button 3 9 History tab The History tab is primarily used to track high school students completed courses the course history The tab displays all course attempts from the past including both failed and successful attempts The course history gets updated at the end of each semester based on the student s marks
116. reen use the following settings to view ALL classes and ALL terms check First in List and Last in list to include each and every class Check boxes for all Terms Also check the box for Include Weight F Topic Based Reports 151 x Check boxes for First in Select HomeroomsClasses Print Method list and Last in list if you f Homeroome Filter f Class Summary want to include all le Classes Terms and Topics classes taught in your school Alternatively click Filter button to narrow down the S selection See next page Start With FOODE LA d Individual Homeroom First SEC w Second SEC Third SEC Fourth SEN End ith Bola lode Always check all boxes Topics Options here One Student Per Page aj Mart a w Project Prov Exam w English and Language Arts F 6 w English and Language Arts 7 9 It s always a good idea to check Include Weight as French K 6 it provides information on how term marks are Select All UnSelect All weighted into the Final Mark f Markbook Summary Include Deleted Students Iom Include decimals at the Term level Maplewood Number Topic Include Final Term F Eel Markbook Click View to generate Print See the report The report should look like this The sample report below has 41 pages z 7 ESTA T Lwa da ni A 9 6 Print Validation Statements Schools with s
117. rt Gilbert 1 14 02753 Akittirq Pearl Pearl 6 6 7 777191 Akoomalik Carlton Harry Carlton This Year Only 12 19589 Akoomalik Pamela Emily Pamela 3 34 080484 Akulukjuk Francis Francis 10 585882 Alagalak Adin Myles Adin 5 BA 54434 Alaralak Vincent Vincent 1 14 04964 lt Alariag Alexander Alexander Allurut This Year Only 12 305902 Algona Enosh Enosh 4 44 149871 Alikatuktuk Carter Carter 1 11 821547 Aliktiluk Julianne Julianne This Year Only 12 73465 Alipak Donavan Donavan 8 728 15939 Alookie Tom Tom Alookie Deleted Withd 2 24 4 malam Mf mn amon mbla Mons mbla th mil Total Students 63 Print Method OK Cancel Also if you open the student s Student Record the sidebar says Home School No Concurrent student Records Akammak Aggark Paul OF ES File Student View Help Akammak Aggark Paul Assessments Exams Choices Notepads Custom Fields Transportation Library Discipline Locker Letters AJY 2003788 Biographies Family Contacts Emergency Enrolment Attendance History Timetable Achievement Status This Js Mailing Address Custody Home Scho No ceri Peter amp Yvonne Akammak Special Custody No Alberta Student Terms 40 P o Box 96 Custodian None Baker Lake Alberta XOX 141 Lives With None 867 476 9598 Legal Guardian None No Picture Click here to add a picture Birthdate 05 12 1999 Age 15 Parents This Year Gender Male Grade 8 Peter Akammak Homeroom
118. shulutak Maggie Mot assigned Smith Army Mot assigned File Edit Search Help Sem Le Tem Day 12 35 4 5 6 Per 1 2 345 6 8 Include Classes with Unassigned Patterns Note that there are FBOOOELA a yw hooo Full Lear o see ee uren coo Makashuk Leona two sections a and BOOOELA b High Full pear Floater Floater Ishulutak Maggie b of each grade six BOUUFALA a EE la z z E DE class because there GO00FNA b ele Bale are two homerooms EDOOHEL a Jr High Full year Floater Floater ae mere for grade six EDOOHEL b Jr High Full year Floater Floater Ishulutak Maggie students 6A and BOOOILA a Jr High Full year Floater Floater Nakashuk Leona 6 7B EOUUILA b Jr High Full year Floater Floater Ishulutak Maggie BODUMAT a Jr High Full pear Floater Floater MNakashuk Leona BOUUMAT b Jr High Full year Floater Floater Ishulutak Maggie BUDOPED a Jr High Full pear Floater Floater Hodgers Lee EDOOPEL b Jr High Full year Floater Floater Hodgers Lee BUDOSCN a Jr High Full year Floater Floater Nakashuk Leona EDOOS CH b Jr High Full year Floater Floater Ishulutak Maggie BUDOSEW a Jr High Full year Floater Floater Kanapuk Dleepeek a BOOSE b Jr High Full year Floater Floater Eanayuk Dleepeeka EDDOsHO a Jr High Full year Floater Floater Keenainak aie Ne 1 Go to Students gt Edit Timetables gt Assign Timetables by Group 2 Set Homerooms as the Assignment Order 3 Multi select CTRL clic
119. sk you to enter your password once you reach the server Domain the domain in all cases is MWOOD Screen size optional you can adjust the screen size to your preference by clicking the pull down menu and choosing a different resolution You will have to choose the size and try logging in to see if you like that resolution If not just choose another setting and login until you get the setting you like best All other settings should be left as they are 4 Once you have configured your server login profile click the red ball to close the inspector Then double click the new profile to log into Maplewood 5 The login will continue with a black screen and will give you the login window above to connect to your Maplewood Admin session Click the icon with your username 10 User Accounts and Login Log in on a Mac 6 Type in your password and click the arrow to login 7 CORD will display your remote desktop session Occasionally the SIS Team may need to troubleshoot your connection to the Maplewood servers When we ask which server you are on we are asking for the Host Name 4 7 L Fa gt ee a Host Name TS PR2 User Name nunavutricamn 2 3 2 Microsoft Remote Desktop Connection Client for Mac 1 Open the Microsoft Remote Desktop application For Mac users a Microsoft Remote Desktop Connection Client for Mac may need to be installed first Contact your IT Program Coordinator if you need i
120. t installed on a Mac 11 12 User Accounts and Login Log in on a Mac Microsoft Remote Desktop 2 You need to create or edit a login profile Click New to create a login profile or Edit to edit an existing login profile Microsoft Remote Desktop Y Es Preferences Remote Resources Microsoft RemoteApp User name MWOOD nungvut rlearn User name mwood nunavut rey Sandbox User name MWOOD sbnu trainingl ps teo ore a to You can create a new remo You can edit an existing remote login profile by clicking the New button profile by highlighting the profile and clicking the Edit button User Accounts and Login Log in on a Mac 3 Your Remote Desktop login profile should contain the same information as the image below OO Y 09 E Start Lan Preferences Remote Resources Microsoft RemotcAgo My Desktops PE L m U mera Session Redirection NOTE Use mac hosting maplewood com S unlike shown here Both address will work T but mac hosting maplewood com will have Connection name Maplewood the ability to print to local printers PC name hosting maplewood com Gateway No gateway configured Credentials User name MWOOD NU_XXX ATeacher Password n Resolution 1600x900 Colors True Color 24 bit Fullscreen mode OS X native gt Start session in full screen Scale content Use all monitors 4 Username should be your username where the _XXX Is your school letter co
121. t it close the report make your changes in the tabs and click View again You can print the report when you are happy with it You can also save the report as a PDF following the instructions provided earlier in this section 9 4 Print Student Timetables Print student timetables to see what classes they have been assigned to and what their daily timetables look like This report is not very useful for elementary schools as in most cases timetables are not inputted into Maplewood This report will be more useful for high school grades 100 Reports Print Student Timetables 1 Go to Students gt Print Timetables 2 If printing Semester 1 timetables select Semester 1 from the dropdown Select the Semester for which you want to print the timetables Print Options Galli 7 Setup S Click on Setup to set print options Select Order Alphabetically C Grade C Homeroom C Class C Defined Character Inquiry List C Excursion List Advisor Group ven em Co E elect options for printing 3 Click Setup button to set printing options In the Print Options it is good to at least check the box for Print Gridlines You can check other boxes if desired School Name Font Semesters Bench Arial fe Print Down C Print Across Header Font Incl Class Title Orientation o Fm Arial With Class Portrait Landscape Info Fort In Legend Print Course Number Copies to print y o Ente
122. t tithe H di ig TE y TU fee A ir Cor all ou Bur San cal 5 To see a list of students for whom the card will be printed click the Show Students button The list will show at the bottom Student Report Criteria Es Report Parameters Report Date 10 30 2012 gt Term s Term 1 ELEM 8 27 2012 12 7 2012 Include Students Student Selection Criteria Y This Year and Next Add Criterion M This Year Only Delete Criterion Next Year Only Reset Criteria Deleted Past Student List Surname Given Name Grade gt Adjun Danielle 12 Adjun Gustin 10 Adjun Regan 11 Adjun Wyatt 10 Aggark Myles 11 107 Enable Page Padding Sort Order Grade Age Homeroom Vv Homeroom Teacher Click the Show Students button to see who you are printing Status x for This Year and Next This Year and Next This Year and Next This Year and Next This Year and Next v Reports Print Report Cards 6 To only print students for a single grade recommended click on Add Criterion select Personal Details on the left and pick Student is in grade Student Report Criteria xi Report Parameters 7 J Enable Page Padding Report Date 10 30 2012 gt Term s Term 1 ELEM 8 27 2012 12 7 2012 v Click the Add Criterion Include Students Student Selection Criteria Sort Order b utto n to narrow d own Y This Year and Next a the list of students for Add Criterion a Y This Year Only Age whom the report
123. tEd teacher side run Correlate Database File gt Maintenance gt Topic Based Marks gt Correlate Database 6 7 3 Assign a Class to a Specific Group of Students Because each student in high school may have a different set of course choices students in high school grades most often cannot be assigned to class by grade or by homeroom Instead students are individually assigned to their classes Let s assume that just some students are taking a certain class and we want to select the students individually 1 Go to Students gt Edit Timetables gt Assign Timetables by Group 2 Select Alphabetically as the assignment order 3 Select the class on the right by clicking on the class e g GYM10 3a 4 Click OK to move to the next screen 5 In the next screen select By Group and click Add to start adding students to the group 72 Setting Up SIS for the School Year Assign Students to Classes Assign Student Timetable This Year Selected MethodA phabetically x Assioncoent Order Classes By Range g f Alphabetically List of Students Grade EL420 b English language arts 20 2 a ELA30 24a English language arts 30 Homeroom ELAS0 2b English language arts 30 ae ENWS0 a Environmental studies 35 Defined character FACTION 7 Inguiry List FA4S2130a f Excursion List leer FOUZO 2a Foundations of mathernat FOU athemat FOU SO La Foundations of matter a Gy Mi sa Phusical education 10 hm 20 34 Physical educat
124. te Alariag Deleted witha No EN Mitbzima Geeteeta Geeteeta Muckpa Deleted Mithd Mo 12 Mutarariad Anthony Anthony Natanine 1 Deleted Wwithd Mo 12 Olavuk Joshua Brandon Joshua 1 Deleted Withd Ho T Aaluk Tunalaag Tunalaag Tunalaag 1 El 2A Agagark Jearne M aria Valentina Jeanne M ara 1 3 34 Ahegona Shyanne Shyanne T FAB Akiak Hattie Hattie 3 J A kittig Gilbert Gilbert 1 14 Akithirg Pearl Pearl G BrT Akoomalik Carlton Harry Carlton This Year Only 12 Akoomalik Pamela E mily Famela 3 34 Akulukjuk Francis Francis 10 Alagalak Adin Myles Adin 5 Ba Alaralak Vincent Vincent 1 14 Alaraq Alexander Alexander Allurut This Year Only 1 Algona Enash Enozh 4 44 4 4 3 2 Resolve Concurrent Students Now that the concurrent students are known it is important to determine if this school is supposed to be their Home School If not then the students must be withdrawn from the school You can see what the other school is by opening the concurrent student s record and clicking the Other Schools button in the sidebar on the left There you can see the other school who is claiming the student After determining which school should own the student and has the student in physical attendance the other school must withdraw the student following steps in section 4 2 A phone call with the other school is usually required to sort out these situations 48 Staff Records Add Staff Members 5 Staff Records Staff
125. ting Language Inuktitut b y D y D y ao gt Grade for this year School w Homeroom for this Indicates required fields DK Cancel year if applies A _ _ _ _ _ _ Enrolment e Status If the student is registering for this school year set the Status to This Year and Next Year If you are pre registering the student for next school year set the Status to Next Year Only e Entry to Elem should be set to the first day of elementary school if known e Entry date to this school should be set to the actual date the student starts school e Set Registration Entry Status by picking from the dropdown Select most appropriate value This field describes how this student came into this school e f the student came from another school in Nunavut pick the Origin School using the dropdown The Origin School cannot be your school Biographics e This Year set Grade and Homeroom to the correct values for the current school year e Next Year set Grade and Homeroom to the correct values for Next Year if you are pre registering the student for the next school year 4 1 3 Fill in the Details for a Completely New Student If you selected Enrol this student as a new student in Step 5 you will be brought to the screen below There are fields with red asterisks beside them in the Add New Student form these are mandatory fields to fill However 41
126. ting to a printer click the green icon at the top and select PDF File Save the PDF on the Desktop After that you can close the Report Builder and open the PDF file from the Desktop in Adobe Reader and print it off W di E wf ROE Fie 41 le oT Fis TT Fin nom Rughuktok High School Lare HER Grades 7 4 Report Card wth Para Hening Terra Fall a narii ie File Call 11 Suder Adon Lale Taise WE ira ae 4 q Ji Hama Tan dita suse Daissa DOLL Tid ucaderale Arne eater LE Rolo LIAN MEL a errar 109
127. to the appropriate value 6 Set 1 Reporting Language and preferably also 2 Reporting Language if the student s family should be getting reports in two different languages e g English and Inuktitut Biographics e This Year Set Grade and Homeroom to the correct values under This Year if here if the student is added during this school year e Next Year set Grade and Homeroom to the correct values under Next Year if you are pre registering the student for the next school year 4 1 4 Fill in Contact information Adding Family Contact information will make it easier in the future for teachers to connect with a student s parents or emergency contacts if necessary Do this be editing the Family Contacts tab in Student Records See the Student Records section of this document for more details on the Family Contacts tab 4 1 5 ISSP and French Eligibility If the student is on an ISSP Individual Student Support Plan go to his her Student Record go to Enrolment tab and click Edit Check the boxes as appropriate See illustration below Click OK once done prenenncnccnenencannncnonnonens A A Status Origin Language e This year and Next year Entry to Elem School 093 0272014 Kaw Preferred Language C This year only Entry to This Schook 0970272014 i Unknown gt Pees Registration Entry Status 1st Reporting Lanquage Check this box if the student iS el igi ble f A PAROC DANN 310 310 Transfer in from a school within Y English
128. try Print Edit 08 21 2014 01 20 PM 3 10 1 Edit Student Timetable 1 Go to the Timetable tab and click Edit to get to the following screen v Akkak Karen This Year me E A Cometas Tama i A TA Select a Class on the left to delete fos ryt ete eae a then click the Delete button to i f 3000HELs Y ee FODTON Dy remove it from this student s 3000MATh 900050 timetable Use Add button to add new classes HCSt411a Errar Click Done when you are done with all the changes N Day 1 a Chores F MT Diala choices not in limetabla Apple Done 2 To delete a Class click on it on the left then click on the Delete button To add a Class click on the Add button Once happy with the changes click Done 3 On the Add Drop Register that pops up you can click on Done The Add Drop Register tracks when Classes have been dropped or added to a student s timetable and is presented to you mostly for information 34 Student Records Achievement Tab Register Miel x Classes Add Drop Day Period 09719 2014 S000HELa Added S000HELa S0D0HELa The Add Drop Register will be presented to you The register shows 09192014 3000Mm4Tb Added SO00MATb SO00MATb you dates when Classes were added oo 3 19 2014 or dropped It is for information only although you can m
129. ttendance can be Sel Pattern elementary school classes 1 Elementary x Full year Ga and CTS modules that i have a Master Class Report Card Previous Henst Exam Lancel Marking is still possible T here are 6 records in file INS collected for it Floaters are used in for Floater Special Schedule button see previous page should be used to schedule the class that cannot be scheduled with Patterns as show above 6 7 Assign Students to Classes Once you have assigned homerooms and the Classes File looks correct you can assign students to their classes Without doing this step teachers cannot do attendance or give marks to students as the students do not have any timetables assigned to them 69 Setting Up SIS for the School Year Assign Students to Classes 6 7 1 Assign Classes by Homeroom The pre requisite for assigning classes by homeroom is that you have already assigned students to their homerooms See section 6 5 Assign Students to Homerooms on how to assign students to homerooms Normally every student in the homeroom group takes the same subjects at least in K 9 It is simple to assign student to their classes based on the homeroom they are in Let s assume we have the following homerooms and students have been assigned to them z Room Homeroom File File Edit Search Help kai A ke Las signed aera eons Mot assigned Durrett Marjorie Hot assigned Wile Aaron Mot assigned I
130. ttendance for all the students regardless of what may have been previously entered in the attendance Check off Apply attendance note to excursion if you want to specify a note to each student s records If you are setting the attendance for a day in the past use the Attendance Date field in the bottom to define the day Hit Start when you are ready to apply the changes 85 Attendance School Wide Closures From 0170872014 EN Today To 0170872014 Hr Today Excursion List All Students Grade Homeroom Defined Character Inquiry List Transportation Confirmation Mornin ae Change all Iv IG Grant day C No previous entries Afternoon Confirm previous entries C Confirm all V Apply attendance note to excursion Attendance Date Start Done m Attendance Note Storm Closure 7 3 3 Half Day Closures in Secondary Schools Go to Attendance gt Enter Attendance gt Excursions Choose the All Students tab check off the boxes for the morning periods in this case 1 4 and use the G Grant Day attendance code used for unexpected school closures reduces the students possible days of attendance Enable Change All It changes the attendance for all the students regardless of what may have been previously entered in the attendance Select Override teacher entries Check off Apply attendance note to excursion if you want to specify a note to each student s records
131. udent Registration and Withdrawal How to Add Register a Student 4 1 2 Fill in the Details for an Existing Student If you selected an existing student using Accept and enrol selected student in Step 5 you will be brought to the screen below Fill out the mandatory fields denoted by an asterisk Also fill out This Year s Grade and Homeroom on the right E add New Student a Wi 101x Fill in the details Name aaloe rt Biographic for Legal Name C status D This Year and Next Year r Date of Birth Gender s 05 05 1980 Hal tatus see lower Legal Sumame Tunalaaq Entry to Elem te down Given Name Aaluk Entry to Sec School 08 06 1985 Entry Date to This School the day the Middle Hamels Verification Entry date to this school 08 22 4201 4 El No Document Provided OMmenoon Document 112 101 Hammond Merril student will be in Document Number C Origin School 9 Unknown gt attendance A Parra Advisor Group Exit Date MADD As Surname ry Registration Entry PS Exit Description Unknown WEA eer Status pick the ere Dest School Unknown gt Grade most appropriate GN Student ID 448443472 Ethnicity Inuit Homeroom value Alias Names Mother Tongue English lg Origin School if Advisor Group ae Prefered Language Unknown transferring in from of the Student Tat Reporting Language English another school i Defined Characters Prange see Sakku School 2nd Repor
132. unt Information User Name MEing Full Name King Michael Password Question What is the name of my simian friend Password Answer Cheetah key 20397551 Change Key Change Password 5 Go to the Settings tab and click on the Edit button If the Account Locked Out box is checked it needs to be unchecked User Name and Description Account Settings User Name Settings User Groups Permissions Login Hours User Name MKing V Password Never Expires A Coto the Settings tab FulName King Michael S S S S f Can t Change Password s 3 read at Next Login e Account Active ant Change Pasar 7 a el Mee a ee Caines rica E E W Password Never Expires W Account Locked Out and clear the Account Key 20R387551 Account Activation Locked Out checkbox Account Expiry aE and Expiry Dates Vv Active VV Autopefvate on Activation Date Y Account Never Expires Sethvation Date Time 06 26 2015 a Expiry Date Time 07 29 2015 Change Password OK Cancel i 772872015 08 47 PM p i q click on Edit Account Activation D ate 6 26 201 5 10 54 00 AM Account Expiry Date IN one 56 Staff Records Teacher Accounts 6 Now let s reset the password Click the Change Password button in the same window EJuser Settings For MKing King Michael User Name and Description User Name Mn Fu
133. when the whole school is closed due to bad weather mechanical breakdown or other reason There are two different methods depending on whether the closure if for a full day or just half a day full day closures are handled through the Calendar Half day closures are dealt with using Excursions 7 3 1 Full day Closures Go to File gt School Setup gt Calendar gt Edit Select click the affected date and it will turn blue Then click the Grant Day button at the bottom Grant Day is used for unexpected school closures It reduces the students possible days of attendance The system will ask if you want to reassign the cycle days since you are skipping a day due to school closure Select No if you want to just skip the cycle day Select Yes if you want to re assign the cycle day of the affected date to the following day and all consecutive days will be bumped up as well In the picture below November 20 is selected Once you click some other date you will see that the affected date has turned green 84 Attendance School Wide Closures School Calendar 2012 2013 Qitigliq School File Edit Help July 2012 August 2012 September 2012 ares 01 A SO as a T ES Sum ENEAS E apsjaapejsjats o epe o afejojeps e s s r e s 20 22 es 24 25 26 27 26 19 20 at 22 es 24 os 6 ar 16 19 20 0100 010826 24 Jos as 2r sfsps fe ar as es so ai 2s aa a5 a6
134. ws Click OK once finished You can make the flag blink by checking the box Blinking See the screenshot below for an illustration Flags English Title evere allengy French Title Creating a pink flag for Severe Allergy in Students gt Custom Fields Tables gt Display Options a PM e Blinking Flag Definitions Previous Next ox Cancel 36 Student Records Flags 3 12 2 Assign Flags to Students Once you have created a flag or flags using the method mentioned above you can assign them to students after opening their Student Record 1 Open Student Records and find the student to whom you want to assign the flag 2 Click the flag button at the top right of the student record window student Records Aaluk Tunalaag Tunalaag Al ES E File Student View Help Click here to assign a Flag Aaluk Tunalaaq Tunalaaq Assessments Exams Choices Notepads Custom Fields Transportation Library Discipline Locker Letters AJX 2008199 Biographics Family Contacts Emergency Enrolment Attendance History Timetable Achievement Status This Year and Next Year Mailing Address r Custody Home School Yes Michael amp Ulipika Aaluk Special Custody No GN Student ID 448443472 610 Po 925 Custodian None PO BOX 123 Lives With None Pangnirtung NU X04 ORO Legal Guardian None No Picture 867 895 1945 Click here to add a picture Birthdate
135. y style letter grades percentage grades or both at the same time The tables below identify which Topic should be assigned to which class and what the mark entry is for each topic 8 3 1 Grade K 6 Topics The K 6 Topics allow letter grade entry only Topic Name Aulajaaqtut K 6 Baking K 6 Computer Science K 6 Cooking K 6 Cultural Arts K 6 Drama K 6 English and Language Arts K 6 Fine Arts K 6 Home Economics K 6 Inuktitut Guided Reading K 6 Inuinnaqtun K 6 Mathematics K 6 Physical Education K 6 Science K 6 Sewing K 6 Social Studies K 6 Woodshop K 6 93 Grade K 6 Subject Aulajaaqtut Baking Computer Science Cooking Cultural Arts Nunavut Culture Studies Drama English and Language Arts English Second Language Fine Arts French French Second Language Health Home Economics Inuktitut Inuktitut Second Language Inuktitut Guided Reading Inuinnaqtun Inuinnagtun Second Language Mathematics Music Physical Education Science Sewing Social Studies Woodshop Letter grade only Terms and Topics Understanding Topics 8 3 2 Grade 7 9 Topics The 7 9 Topics allow both letter grade entry and percentage mark entry NOTE if you are running your junior high school middle school exactl use the same Topic assignment as high school Mark topic only Topic Name Aulajaaqtut 7 9 Baking 7 9 Computer Science 7 9 Cooking 7 9 Cultural Arts 7 9
136. y August 25 2014 Today Day of Cycle 5 Type of day Normal Entry Date 8252014 N551002c LDC2290a ELAZI En Period 4 i P Present All day Cancel Absent Seleft attendan E n T fw all periods PC Compassion 3NCENEU Lane E EMA E Excursion 1C22904 FNA1400a J L HR Fam trip f Grant day O Ned H Health ia J Notes Print Summary Done A TL Late all y Add Register Entry screen Use Calendar to Edit Attendance The Calendar button in Attendance tab gt Edit Register is possibly the most useful way to edit past present or future attendance Click the Calendar button and it will bring up the attendance calendar for the student 27 Student Records Attendance Tab Next click on the month s name to open a more detailed view of the month s attendance Clicking over August in the calendar screen brings up just the month of August Attendance Register Aglukkag Jordan Jordan September October Ron Tue wed Thu Melon Tue Wed Thu Fri Fon 5 November Tue Wed Thu Tue Wed Thu 1 E 4 5 E Click here to open the month of August io 6 13 18 13 20 25 SE 27 23 29 alone It is a more detailed view of the 25 SE 27 NA cn Mon Tue wed Thu Fri Mon Tue wed Thu Fri Mon Tue Wed Thu Fri Ron Tue wed Thu Fri 1 2 a 4 5 1 E E 3 4 E E 2 3 4 z E 5 3 10 11 12 5 E T 2 3 3 10 11 12 13 3 10 11 12 13 15 16 i 12 13 12 13 14 15 1 16 i 18 13 20 16 Tr 18 13 20 z2 23 z4 25 E 19 20 l 22 23

SIS User Manual (v1.2) - nunavutsis

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