ETC User Manual
Contents
1. Manager Menu gt From Manager Menu People gt Select Reports oo Courses Master Schedule Catalog Manager Communication Manager Administration Configuration T gt Click the Eye Icon to view the Report without filtering or editing or click the Report Name to view the available filtered reports or to edit a report gt From here you can choose from a number of options including Select Edit Delete Page 13 of 32 Edit an Existing Report 4 Edit Filter Column A Course ID v Course Title v Select Department Academic Senate ACDPRG Acad Programs Offi ACDPRG First Year Programs ACDRES Acad Resources Off w ACDRES Faculty Center Department Select Learner Record Status Active Inactive Pending Multiple L Learner Record Status Select Title ID Accountant A P Accountant II Title ID v coin i Multiple J Accounting Technician II Vv Accounting Technician III Sort By Fields Select the data item s you want to sort by for this filter 5 _ cg LEI ee N CESTA BL A OO AO E osa O A E O A Output Style and Format Specify the style in which you want the output PESTO TE E Traming Tracking by Course Y If you want to save this filter please enter a name to save it by If you do not enter a name the filter will be saved temporarily until you set up another filter for this view If you do specify a name2. Course nterna Course Internal People Internal People Internal Tracks Internal Learning a ram n ren By Track Tracks Interna Required Training Hot Taken By Track Tracks Interna Archived History Report History Internal Assessment Detail Report Assessment Intern Tatal Records 9 The following screen will provide the report names available in Learnerweb gt From this window select Learning Track progress by Track then by Person Select the filter you want to use for this report or IAE if you do not want to use a fiter 000006835 ic O1 COMPLETE A IP Grid Learning Track Progress By Track then By Person how Filter Details MAXIT COI COMPLETE amp IP Grd Learning Track Progress By Track then By Person Filter Details 000006835 tHR COL INC Grid Learning Track Progress By Track then By Person MAXIT HR COT INC Grid Learning Track Progress By Track then By Person ow Filter Details 000006835 IHR COL INCOMPLETE Grid Learning Track Progress By Track then By Person MAXIT HR COI report Grid Learning Track Progress By Track then By Person 000006835 MR 5HP INC Grid Learning Track Progress By Track then By Person MAXIT HR SHP INC Learning Track Progress By Track then By Person MAXIT Raava Learning Track Progress By Track then By Person 000006835 SavedSearch Learning Track Progress By Track then By Person MAXIT SavedSearch Learning Track Progress By Track then By Person how Filter Detads MAXIT gt Learning Track Progress By Track then By Person o
3. Page 17 of 32 Flexi Group Add Wizard Learners Step 2 Here is the complete list of the selection filters that you have entered so far Click the Next Button to choose a name for the Flexi Group or click the Back button to add more filters O Enter more selection Filters 8 Name and Create this Flexi Group gt Click Name and Create this Flexi group gt Click Next Flexi Group Add Wizard Learners Step 3 Enter a name for this new set of Filters this will enable you to refer to it when you want to use these filters Click the Next button to add the new FlexiGroup to the database eamerWeb Base Domain w Flex Group Name gt Choose Domain Key from the drop down menu gt Name the Flexi group gt Click Next Flexi Group Add Wizard Learners Step 4 The new Flexi Group has now been created Select an option from the list below and then click the Next button to continue Test the new Flexi Group Exit to Flexi Group Manager gt Choose Test the Flexi group gt Click Next Page 18 of 32 Creating a Learning Track gt From the Manager Menu Manager Menu People Manager To Do List gt Select Catalog Manager Courses Master Schedule Catalog Manager Communication Manager Administration Configuration i Cd Go Reset te ts Em gt Click the Green plus sign F to open the Adda Catalog Wizard Add Catalog Wizard LearnerWeb allows you to maintain several kinds
4. Training Learning Track Tree_Trimmer_l Tree Trimmer 1 Learning Track Tree_Trimmer_II Tree Trimmer II Learning Track CE E E EEE EEEE E KHAN 2 gt Your Catalog Manager will display all current Learning Tracks available in your LMS Catalog gt Select the Learning Track you plan to change Catalog ID HR COI Catalog Name CSUSM Ethics COI Training Catalog Type Name Learning Track Properties f Courses People Assignment Criteria i Group Approvers _ Qualifying Catalog _ Group Completion Criteria Group Documents qe is Go Reset a LS Show SQL 001183998 Lawson Rachel Incomplete Total Records 1 gt Enter the name of the learner in the search bar that you wish to remove from the learning track gt Click the red X located under the action column Remove a Learner from a Catalog You are making a request to delete the person from the group Deleting the record will permanently remove the record from the database and can not be recovered To confirm your DELETE request please click the Delete button If you do not want to delete the record please click the Cancel button gt Verify that the information located on the Remove a Learner from a Catalog screen is correct gt Click Delete to complete this action Page 28 of 32 Removing Course from Learner gt From the Manager Menu Manager Menu A gt Select People Manager To Do List Reports Courses Master Schedule Catalog Ma
5. and a filter with that name for the current view already exists it will be overwritten Specify if this filter is to be available to all users Public Report Vv To add Filters Choose Column from drop down menu Choose Operator from drop down menu Choose Value from List gt To select more than one value gt Click Multiple and use gt CRTL click to choose several values gt SHIFT click to choose group of values gt Repeat this process to add additional filters You can also Sort by Fields 4 Choose Data Item from drop down menu to sort by 5 Click Ascending or Descending gt Repeat this process to add additional sort fields You can choose Output Style Click Report to generate a report with headings etc in LearnerWeb Click Grid to generate a report in a format to export to an excel spreadsheet Specify whom the report is available to by selecting from the drop down menu Name the report gt Click Save To Export the Report Data to Excel gt Click the Output to Excel Icon gt Open in Excel Page 14 of 32 Example on how to Run a Report We will show how to pull a report from the LearnerWeb system using HR COI course as an example to find learners that have completed the course and learners that are incomplete i From the Manager Menu gt Select Reports Manager Menu People Manager To Do List Courses Master Schedule Catalog Manager Communication Manager Administration Configuration
6. description where a learner may have the option to register If the course does not contain a hyperlink enrollment is not permitted E Ecc E lt lt Previous November 2013 4 Go Next gt gt Show 50 Page 30 of 32 Use the Master Schedule to add courses to the calendar gt From the Manager Menu gt Select Master Schedule Manager Menu Administration Configuration O E lz ra 3 Y Y Show ve Al Locations o Click the Green Plus Icon F to open the Add Class Wizard at the top left of the calendar Select Training Event to add a Course Select the desired option below and click the Next button to continue in the wizard gt Click Next LearnerWeb allows you to enter several kinds of events into your Master Schedule Add Scheduled Event Wizard will allow the learner to enter the Course Id or Course Course TARA CC S S S S C C dS C C id tle ts select the Course Type Delivery Any ss course that need to be Category Subcategory SC h ed U led a lex Groups Click Next This wizard walks you through the steps of adding a new training event to the calendar The first step is to select the course upon which the class will be based You can enter a partial value and all matches will be returned To list all courses click the Next button Page 31 of 32 Add Training Event Wizard There were 1 matches found Select a course and click next to continue You can only select
7. a single course for the event ar Date 120052013 CC 5 pias Deli Me Pacific Standard y Ca acific Standar 8 6 a None selected Show In Storefront rasca Regina Garc a Humberto O characters typed so far lt lt Bac esei 9 O Add Training Event Wizard gt The Class has now been added to the database with a temporary status At this point you may choose to save the Class to the Master Schedule and exit the wizard Or you may choose to save the class and proceed to the Class Enrollment wizard Finally you may choose to exit the wizard without saving the class that you just created Please make your choice and then click the Next button to continue ae the class and exit the wizard Next Action Save the class and jump to the Class Enrollment wizard Save the class and jump to the Marketing Email wizard Exit the wizard without saving the class Select the Course you wish to schedule Choose the Start Date by clicking the Calendar Icon EA Enter a Start time with am or pm Choose Time Zone Choose Delivery Instructor Led Webinar etc Choose Location You have the option to select Trainers Select Venue and add Directions if needed Click Next After your course information has been entered the final screen will prompt the learner to Save the class and exit the wizard Click Next Page 32 of 32
8. a_i California State Universit Employee Training SAN MARCOS User Manual Center FAS Division Employee Training Center Contact Information EMPLOYEE TRAINING CENTER This website is a centralized training and development site for university faculty and staff The Employee Training Center ETC is the portal that houses the employee Learning Management System ELMS for training that will allow users to register and complete training The CSUSM ETC supports staff and faculty to view and register assigned training classes as well as monitoring their training and development history The ELMS will assist CSUSM employees by advancing their knowledge through training and development courses The ETC will allow CSUSM faculty and staff to Track your completed and enrolled trainings as well as review upcoming training opportunities Register for instructor led training e Enroll and launch web based training e Frequently Asked Questions e Technical Tips e User Guide e ETC Brochure Employee Training Center etc csusm edu 760 750 4383 Page 1 of 32 Contents arya eo ye bE Mere a 3 Dac al eos Wo ld OV VICAN a a E fe Mere ese eet ah nr a E A A aoe rk ES MCA ane an hore ere 3 Ed pe Cee ere mr eer PUR roe ne ote pe ae on err one eg AA 3 Cente A cee erent yer ene re terete ee 3 Key AC lo bee eee O 4 MYN e aS A AE E a T A A E A A e eet Sa 4 CANET EDI CONS AA a A E ENS 5 REE eE EARE S E a E iO 6 D
9. d launch successfully Jardy Java rn Asr A er CA O A PE oe ee A APA ee E ee PT F ra ed ee de ar Pu jor ma a rs pep ry ja Cr Bian fp piya Fa ar pr ty ca di jo im a ae ie Di ra EE a mm ae ET bo La E pia e Gee a ee ee Poke po a eed be reia pee eee Ei Sere e greeny Ea O A Sit LA A en Se ra ler es are as E er a aki Sentry Instababon Lc A i ya Cr Tin are ll Piika er 4 E AR Pi ee age ba o ee Te A EE ikes birh Te OEE Je Verhed awd Vernon Cora ta a e Tep e e dl ir a di AA O a TAO Ta A Ti F Le Laas TT A AA Page 9 of 32 How to Log In to ETC 1 Please use one of the recommended internet browsers gt PCuse Internet Explorer gt Macuse Safari Go to the CSUSM Employee Training ATAR Core were teers O Center Webpage e http csusm edu etc gt Click on Portal Login Employee Training Center lovee Training This website is a centralized training and development site lata oT bleak ay for university faculty and staff The Employee Training Center ETC ls the portal that houses the employee Learning Management System ELMS for training that wili allow users to register and complete training The CSUSH ETC supports stall and faculty to view a Frequently Asked and register assigned training classes as well as monitoring Questions their training and development history The ELMS will assist CSUSM employees by adva
10. e ON Creat E p ac 5 or None selected W ssignment Nowe Yes 5 Creator ee Credits joel E es From in To ii Apply _ i pe Effective No Yes e A None selected Track Dates This is a test This is only a test Other Information 36 characters typed so far out of 1024 maximum Save and Close Windo ave and Add Anothe gt Click Save and Close Window Page 20 of 32 Add Course s to Learning Track Manager Menu People Manager To Do List Communication Manager Administration Configuration gt Findthe Learner Track to add to the course to Go Rese E gt mp C Show SQL _Testing Testing All courses FS Food Safety LearnerWeb All Courses gt From the Manager Menu gt Select Catalog Manager Course Catalog Course Catalog Course Catalog SkillSoft SkillSoft Library Test Test Catalog re atai00 a gt Clickthe Green Info Icon in the action column People Assignment Criteria Group Documents LL fGAResel E ES gt Click on the Courses Tab gt Then click on the Green Plus Icon to open the wizard Add a Catalog Track Activity Wizard Step 1 Select an Activity Type from the list below and then click Next to continue Properties L T Catalog Learning Track o _ O Competency Group Activity Type ID TE Coursa Other Activity Rese Next gt Choose Course gt Click Next Page 21 of 32 Add a Course to a Course Cata
11. eo eaaa DI a E see a E T E E ae nen E ees ee 6 RUNING EN O E cee E A E E E E E ue ana 6 Ofera Gira Ay ASC a E E aia ino 7 aara Oe ao AK O E terse A A E E A A E A E ee E E E E anes 10 Howto AUN lls a course ro E eee eet ese eee rrr E A A 11 Manr a A 12 HONORERE DOLE SAA E id T o EET A 13 EPA NR aie Pte Aap ee eR oA erect ie ee teat cae oD i oye fer PoP N ct Maeda oe 14 Example on Now to pulia REPON oes e ee PO at re al 15 Create a lexi A a o e o ll Creatine Eeninge rack aaa ton ae eae eee tne Rene eee thereon Rute ee eee art eieevee mereeeaaee 19 Add Course sto earn Tra cesan tone cone ene A e eno ata nearer etre e mic o on 21 Add Learners to a Learning Track Automatically USIng rarna a e a a 24 Add Learners tora Learning Track MA e e e des den 25 Remove aca Track froma Learner roana aa E A E emery E ery eae ese 28 REMOVE COULESCAEO ME Mc o A A ee 29 ee e E E E E E rete ce ttn sc T E E ceaecetee eer 30 Use the Master Schedule to add courses to the calendar amare eenean Aaina Aei aneen oRE et R AENEA aa STAA aAA ENAR AE EAAS A AEE 31 Page 2 of 32 Introduction to ETC Your ETC Employee Training Center provides the ability to deliver manage track and market learning content All of your learning needs whether online instructor led or outside of the organization can be coordinated in one easy to use location keeping you up to date and on target Additionally you can manage compliance requirements keep up to date on certifications ru
12. est Custom Legering Track Learning Track THATE Training Neede Assessment Track Learning Track pe Auto Mechanic Learning Track BSE Building Safety Engineer Learning Track Carpenter Carpenter Learning Track ES DEFORY Cou Defensive Dring Learning Track CISM DEFOA San Marcos Defensie Oroing Learning Track gt Choose the Learning Track HX KR MMR KRM MOM MM XM gt Click the Green Circle Icon U to select the Learning Track you wish to modify gt Click the People Tab to manually assign learners gt Click the Green Plus Icon F to assign people to Learning Track Page 25 of 32 Assign Learners to Catalog Wizard Step 1 Below is a list of fields that are searchable Select the desired options below to build a list of possible people you want to select To list all people in your group or skip this step entirely click the Next button You can always change your mind before updating the database LearnerlD Last Name Title ID Any User 1 Department Any Company Any Location Any gt This window allows you to narrow the choices of people to add You can type in an individual s LearnerlD or Last Name You can also search by partial LearnerlD or Last Name For example you can enter Smi and the system will return all Last Names that contain Smi If you want all learners in the system leave the Last Name box empty gt Search for any Learner using the criterion above to assign them to the learnin
13. f 32 gt Proceed to click Next to continue installing Java Wo recommend installing the FREE Browser Add on from Ask Eo FAO PRES Gel be besi of he Vieh delrrered to pou Peseta Paris mint dat dee in poe brotar lee ES Ea G lop rei ios 9 e ij PO A HSA MO led rita ed Peer ia the Ad Toolbar ds inert Exp scor E lt A HH Bo aes A LAA EHCI ida i mrt Expo By maipi hi LI y Bree Wo e E ee A AA med Fy PY The igi Topi a a pi PAPAL LL Be sure to save any data and opened windows before closing them Click Ok when you are finished and to proceed installing Java Save your work and data Then clock OK to close your browsers and complete the Java update Java will begin to download CA Lo ORACLE gt After Java has finished downloading this window will pop up j gt Click Close ORACLE w You have successfully installed Java Wate ra Up oie s Geet erclabilea you wall be pompad lo dormia and install We recommend you shee do oo to ensure you salem hes the lala permonenoe and seur PODIO mars So Pup igtur A Wiss ee to CAN tie bah When you Chick close your begati well be opened so you can een thet A working Page 8 of 32 gt When this page appears click Verify Java Version gt Anew browser window will open asking to run a JAVA Detection gt Press the run button to start the JAVA Detection After the verification process is over and all other necessary actions are taken the course shoul
14. f Pop up blocker Safari gt From the Safari Menu make sure Block Pop up window is unchecked Running JavaScript gt Launch desired training course Launch page will open and should remain open through out the training A java application window will appear Click Run Click on Click Here to Launch the Course on the Launch Page The training course should load and begin VV VV Page 6 of 32 Updating JavaScript gt Click Here to visit Java com gt Once you are on the website click Free Java Download gt When this page appears JAVA YOU DOWNLOAD TODAY Wi E daa Do ra e Heel Be E e 1 java0ne Alice e Greenfoot Jawa Developer Jawa Alice Jawa Greantoat Confer tier Lance Abo Jeg Semel ere Preen Tamm of Ue Tenei i click Agree and Start Free Download gt When the Welcome to window appears click Install Dranaoad Java for Windas Ehh arhi Yea Lakh d1 Tr ETE Li CPES PE DS TAO IAEA PE ES EP Ll PE PE eee A E PAE era rl eee ia ra Fa inn rta Eo E i Se A eh ee Sg ed ee ma iaa E Java CAE dra provedes make and peoure acces ho the world of amarra Je a content Port Geek aloes Beaded it ond errar Jarro Roos ou memg penama coma o bla Mole Mo toned norms 1 Gathered oi poi od cur nda poca Dick hara dol Ena Pare on whe we do colleci Chek hrial ip accept the borne agreement and ital Jara nce A Page 7 o
15. g track gt Click Next From the list of people click on the person or hold the CTRL key to click on multiple people Click Next to continue or skip this step Use the Back button on your browser to refine your search Learners ere E Select All Abajian Abalos Abanes Abarca 5000 Learners in this list gt You can choose Multiple Learners gt Hold CTRL Shift and click first and last Learner for blocks of Learners gt Hold CTRL and click specific Learners gt Click Select All box to select all Learners listed gt Click Next Page 26 of 32 Below is a list of the people you selected If you have more people to add select the Add More People option If you are ready to update the Learning Track with the people you selected click on the Update Learning Track Option Click Next to Continue Aaron Learners Aaron Aaronson dd More People 89 Update Learning Track gt Ifyou need to add additional Learners click Add More People gt Otherwise click Update Learning Track gt Click Next to update the Learning Track Assign Learners to Catalog W Below is a list of the people you selected and additional information needed to complete your learning track assignment Please enter the date of the learning track assignment LearnerWeb will automatically calculate when items in the training will be due based on parameters defined for courses in the track To UPDATE the database with your se
16. information please email ETC or call 760 750 4383 Current Enrollments Show SQL On Line courses CSU Conflicts of Interest https lin Progress 02 10 2014 Launch Completed Training last 5 or less gt People This link will allow the manager to view all current Learner records Managers will be able to add delete view history and edit Learner records filtered and sorted to tailor for the results you need gt Courses Lists a variety of courses in your catalog This allows you to create the training environment that best fits your needs to incorporate classroom or web based courses gt Master Schedule Most courses in the calendar are hyperlinked to the course description where a learner may have the option to register If the course does not contain a hyperlink enrollment is not permitted gt Communication Manager This feature allows the manager to customize emails for their specific needs to keep learners managers and trainers informed and up to date with one time or scheduled communications gt Administration Menu Manager will be allowed to use administrator functions through Security Set Up Utilities and Managers tabs gt Configuration Menu Through this link System Administrators will access to System Configuration Menus and Reports Enrollment and Approval Workflow Catalog Course and Class Type and Other Type Managers tabs LearnerWeb Administrator Only Page 12 of 32 How to Run a Report
17. lection click the Next button Use the Back button to return to previous screens to make any needed changes Aaron Learners Aaron Aaronson Date Assigned 10 31 2013 Em Send e mail notifications to assigned learners po not send e mail notifications to assigned learners From this window you will have the option to use the default due date which is the date the track was created or you can click the calendar icon to select a new due date Select Do not send e mail this feature is still under development Click Next The wizard has successfully updated the database gt This screen will show how many learners have been added successfully added to the learning track gt Click Next Page 27 of 32 Removing a Learning Track from a Learner l gt From the Manager Menu gt Select Catalog Manager Manager Menu People Manager To Do List Reports Courses Master Schedule Communication Manager Administration Configuration Go Reset S gt Eat LEAD GROUNDSWORKER LEAD GROUNDSWORKER Learning Track OE Operating Engineering Learning Track Painter Painter Learning Track Pest_Control_and_Spray_ Specialist Pest Control and Spray Specialist Learning Track PJ Plumber A ntig Learning Track Plumber Plumber Learning Track RMS RAD ON Radiation Safety Learning Track SAF CSUSMSAFETY CSUSM General Safety Courses Learning Track Supervisory_Personnel Supervisory Personnel Learning Track TestTraining Test
18. log Step 2 This wizard walks you through the steps of adding a new Course to the Catalog The first step is to select the Course to add You can enter a partial value and all matches will be returned To list all Courses click the Next button Course Title w Delivery Category Subcategory Reseffiex Add a Course to a Course Catalog Step 3 Here is a list of all Courses that match your selection criteria If you want to re define your filters then click the Back button You must select one or more Courses from this list Select individual Courses by using Ctrl Click You can choose a range of Courses by clicking on the first Course in the range and then Shift Clicking on the last Click the Next button to continue esh_ sah b02 sh enus Spill Prevention Control and Countermeasure Pla esh_ sah_a61 sh_enus Welding Cutting and Brazing SAH0465 Welding Cutting and Brazing e Wesh sah a35 sh enus Access to Employee Medical and Exposure Records esh_sah_ab2_sh_enus Accident Investigation and Reporting SAH0402 Accident Investigation and Reporting SAH0400 Accident Investigation and Reporting Simulation esh_ sah b52 sh_enus Accident Procedures Involving Large Vehicles esh sah b46 sh enus Ammonia Safety L Select All gt Click the Course you want to add to this Learning Track gt Click Next gt Hold down the CRTL key and click to choose individual courses Hold down the SHIFT key and click t
19. n reports and more ETC is highly configurable allowing you to create the learning system you need with the look and feel you want Dashboard Overview The home screen is referred to as the dashboard You may access the dashboard by clicking on My Dashboard The dashboard is visually divided up into two sections the left and center pane T Catfornia State University ein Current Encolimects Shaw SR Orne courses cactrate Fearne Course fn Progress 99 12 2013 ner Completed Training last 3 or lena Show SQL Er rg 12 9201 ver CB Conflicts of interagi ished 11 35 2013 Retate Prit Emaii POF Left Plane Within the navigation bar on the left hand side of the page there are two menus My Menu amp Manager Menu gt My Menu All learners will see this on their dashboard This contains links that all learners have access to The links in this area will allow the learner to navigate through the Employee Training Center gt Manager Menu Managers Menu provides navigation to all of the managers system administrator needs within LearnerWeb Only people with certain access levels will see this menu on their dashboard Center Plane The center pane gives the learner a quick snapshot of their training It consists of three sections My Learning Track My Current Enrollments and Completed Training MyLearningTracks This section contains a listing of all the learning tracks that you person who is signed in are re
20. nager Communication Manager Administration Configuration A A 8 showAl v NGo Reset Sl ES Eat Show SQL gt Enter the name of the learner in the search bar gt Select the learner profile that needs to be modified _ Properties DESA Learning Tracks People Audit People Documents Direct Reports PF Go Reset ES Show SQL History Listing for Arlene Varjabedian Year Ending 12 31 2014 _aicc_spcentralsta_coihttps csu Conflicts of Interest https in Progress 02 10 20 14 Total Records 1 gt Locate the course that needs to be removed from the learner profile gt Click the red X under the action column Delete a History record for a Learner You are making a request to delete this history record from the Learners transcript Learner ID UserID Learner Name User Name Course ID _aicc_spcentralsta_coihttps Course Title CSU Conflicts of Interest https Status Date 11 26 2013 Deleting the record will permanently remove the record from the database and can not be recovered To confirm your DELETE request please click the Delete button If you do not want to delete the record please click the Cancel button gt Verify that all the information on the Delete a History record for a Learner screen is correct gt Click Delete to complete the action Page 29 of 32 Master Schedule Most courses in the calendar are hyperlinked to the course
21. ncing their knowledge through training and develapment courses User Guide e Technical Tips e ETC Brochure The ETC will allow ESUSM faculty and staff bo Track your completed and enrolled trainings as well as review upcoming training opportunities Register for instructor led training Enroll and launch web based training Complete set administered trainings For questions and concerns please contact ETC at 760 750 4383 3 Use your Campus ID and Password to login California State University SAN MARCOS LearnerWeb Login Campus Login Password Page 10 of 32 How to launch a course from your Learning Track 1 My Learning Tracks can be saan J ministrator a located in the center plane of My D as h b Od rd CSUSM Ethics COI Training 11 18 2013 Incomplete My Menu My Dashboard Piy A Current Enrollments My Enrollments Show SQL You currently are not enrolled in any training My Requirements Course Catalog Schedule Y Completed Training last 5 or less Show SQL There were no records retrieved in the query Learning Tracks that have been assigned to the learner will be y My Learning Tracks found here Click on the Track name to open A Y My Learning Tracks your assigned Learning Track USM Ethics COT Training 11 18 2013 Incomplete Click on the Yellow Folder Icon Elto open a catalog You can see Show All F d B Es additional information about the aes Sh
22. ns a calendar of upcoming events Hover over an event for description location etc gt Contact Information ETC Administrator Contact Information gt Logout You can logout from two locations My Menu or click Logout in the upper right hand corner of the Dashboard Failing to log out properly will temporarily disable you from logging into the Employee Training Center from another computer If this occurs you will be timed out for about 20 minutes After that time you should be able to log back into the Employee Training Center from any computer LearnerWeb Icons Add a Record Course Import Course Upload Edit current Filter Create a Filter Export data to Excel Printer friendly view Edit or configure current screen form Must be a System Administrator to access Edit function Information about Record Delete a Record Use Delete sparingly Hint Make a record inactive instead to keep history Help and additional information Page 5 of 32 Requirements and Tips Recommended Internet browsers for online courses lo Internet Explorer for PC Safari for MAC Make sure all pop up blockers are disabled see instructions below Disable Pop up blockers Internet Explorer 9 or higher gt Goto Tools Internet Options gt Privacy Tab gt Select or clear Turn on Pop up Blocker check box gt Click ok Internet Explorer 8 or below gt Goto Tools gt Pop up Blocker gt Turn of
23. nt to assign and click the Green Circle Icon Properties Courses Peoplag 2211103148 2 EBBBroup Documents Ge Show SQL Learners la Users Total Records 1 gt Click the Assignment Criteria tab to assign Flexi group gt Click the Green Plus Icon F The first step is to select one or more Learners Use the filter s below to build a list of possible Learners to include and then click the Next button To include all Learners just click the Next button without specifying any filter s exi Group ID Make a selection The new permissions have now been applied this catalog Select an option from the list below and then click the Next button to continue gt Click Close Window ail Properties Courses People LAO Group Approvers Qualifying Catalog Group Completion Criteria Group Documents p Go Rese das gt Em Learners jaa Demo Group active ti xC gt The Flexi group is now assigned to that Learning Track gt Click the Wand Icon 4 to execute assignment or the changes you made will not take affect Page 24 of 32 Add Learners to a Learning Track Manually gt From the Manager Menu Manager Menu gt Select Catalog Manager People Manager To Do List Reports Manager Administration Course Catalog My Menu ar Food Safety Course Catalog Learnerdieb Ali Coyrses Course Catalog Shi tSoet ShilSoft Library Course Catadog Test Test Catalog Courses Catalog CusToM T
24. o choose a range of courses Page 22 of 32 Add a Course to a Learning Track Step 4 Courses HR SEXHRSMT Sexual Harrassment Days Due From Assignment Enrollment Rule Sa me as Course Credit Amount Update Level System Only gt Choose to make the courses Required or not gt You can make the Learning Track not required and go into the Learning Track list of courses to make specific courses required gt Choose a Due Date gt Fillinthe number of days or gt Choose a due date gt Leave blank if you do not want to set a due date Click Next Add a Course to a Learning Track Step 10 Send e mail notifications to assigned learners O dt wizard without sending e mail notifications gt Choose whether or not to send e mail notifications Default should be to Exit wizard without sending e mail notifications gt When in test mode click Exit Wizard Without you do not want to fill e mail boxes with unnecessary e mails gt Click Close Window Page 23 of 32 Add Learners to a Learning Track Automatically Using Flexi Groups den gt From the Manager Menu People gt Select Catalog Manager Manager To Do List Reports Courses Master Schedule Catalog Manager Communication Manager Administration Configuration a Shenw SOL Testing Testing All courses Course Catalog FS Foo Safety Course Catalog Learneriveb lag Courses Course Catalog Choose the Learning Track you wa
25. of Catalogs A Learning Track catalog A Course Catalog A Qualifying Courses Catalog A Certification Catalog Select the desired option below and click the Next button to continue in the wizard C Course Catalog gt Click Learning Track gt Click Next Catalog Catalog ID Mame Catalog Type ID Learning Track Status Active Training Area Mone selected Key Domain Key Mone selected Permanent g r E 4 Y wr F 7 Or Ci Assignment Mo es Creator Mone selected Number of Credits Effective Fram Effective To Number Related Apply Effective Le Polhw on Dates Ji P y Track Mone selected Other Information O characters typed so far out of 1024 maximum Save and Close WVindo Save and Add Anothe Reset Cancel gt Items with an are required Page 19 of 32 For a Catalog or Learner Track required items include Catalog ID Alpha numeric Catalog Name Alpha numeric Catalog Type Confirm this is a Learning Track Status Choose Active Inactive or Pending from the drop down menu Default is Active Permanent Assignment click Yes or No Default is No Items that are not required include gt Training Area Choose from drop down menu gt Number of Credits Can be left blank gt Effective from Date gt Effective to Date e sE Beaming Track 3 4 Training Domain Key None selected Area None selected i Key a
26. on Status ID From the Operator Section from the drop down menu and select Equal Then check the box titled Multi From the Value s menu Select Complete and Incomplete by holding Ctrl button down on the keyboard click both Complete and Incomplete From the Sort by Fields Section In the Data Item pull down menu select Status Date From the Output Style and Format Section you have option to choose a Report or Grid style report gt Click Report to generate a report with LearnerWeb headings gt Click Grid to generate a report that can be exported into Excel For this example select Grid to view in Excel 10 Choose to have your report available to all learners in the system or to only specific learners 11 Your next step will be to name the report and select Save Y HR COirepon ERA Ea E Show Fer Show SOL CSU Conflicts of Interest https Yos Not Taken CSU Conflicts of Interest https Yes Not Taken CSU Conflicts of Interest https Yes Not Taken CSU Conflicts of Interest https Yes Not Taken CSU Conflicts of Interest https Yes Not Taken CSU Conflicts of Interest https Yes Not Taken CSU Conflicts of Interest https Yes Not Taken CSU Conflicts of Interest https Yes Not Taken CSU Conflicts of Interest https Yes Not Taken CSU Conflicts of Interest https Yes Not Taken CSU Conflicts of Interest https ves Not Taken 54 Conflicts of Interest https vos Not Taken CsuWonflicis of Interest hips Ye
27. ow SOL course by clicking the title a S A a Lsarning Track CSUSM Ethics COT Training To start your training select Launch under the action column If JAVA window opens go to step 6 if not proceed to step 7 4 Course Please disable all Pop up blockers prior to launching a course 6 Anew window will open asking f the learner to run a JAVA ia ins ROApplet S Publisher SkilSoft Corporation gt Press the Run button to EA a nn start the JAVA RO Applet epee terezie dre spor eine _ Do not show this again for apps from the publisher and location above N AA Do you want to run this application From here the learner will be able to launch their training Fmt gt Press the Click Here to Tick here to launch the course Launch the Course Link to aaa eee begin your training After the learner presses the Do Not Close This Window link the training window will pop up Closing pop up windows after launching a course will terminate your training and your progress will be lost Page 11 of 32 Manager Menu Access levels such as Managers Manager Trainer Trainer Trainer Assistant and Power Users and System Administrators will have access to these links a eo OR California State University SAN MARCOS Adminstrator RESOURCES Welcome Learnerweb y My Learning Tracks For instructions to getting started click here CSUSM Ethics COI Training 11 18 2013 Incomplete For contact
28. s gt Security Profile This is the access that you have within the Employee Training Center system gt Venue This is the room location of the training Example Room 204 My Menu All learners will see this on their dashboard Links in this area will allow the learner to navigate through the Employee Training Center a Pa California State Universit Welcome Learnenveb Administrator My Learning Trad CSUSM Ethics COT Training 11 18 2013 Incomplete Current Enrollments Show SOL You currently are not enrolled in any training Completed Training last 5 or less Show SQL There were no records retrieved in the query gt My Dashboard This link will navigate you back to the ETC home page gt My Transcript My Transcript Lists all of the courses you have started finished cancelled or courses that are In Progress gt My Enrollments Lists on line courses you are currently enrolled in and instructor led courses you are signed up to attend Page 4 of 32 gt My Requirements Includes all required courses based on individual position company requirements and compliance requirements gt Course Catalog Shows all of the courses that are offered through the Employee Training Center All online classes are found and registered through this link gt Search Course Catalog This is a search feature that allows you to search for a class using the catalog or a keyword gt Schedule Ope
29. s Not Taken CSU Ci pflicts of Interest https Yes Not Taken CSU Conflicts of Interest https ves Not Taken CSU Confitts of Interest https Yes Not Taken CSU Conic of Interest https Yes Not Taken CSU Conflicts Y Interest https Yes Not Taken CSU Conflicts offirterest https Yes Not Taken CSU Conflicts of Theret https Yes Not Taken 1 AMAS Total Reepeds 302 Note The blacked out portion of the image abo e is to protect learner information A new report will be created gt Click on the Excel Icon to open in Excel Page 16 of 32 Create a Flexi Group E gt From the Manager Menu Manager Menu ao ple y Select Administration Manager To Do List Choose the type of Flexi group you want to work with gt Course gt Learner gt Catalog Flexi Group Add Wizard Learners Step 1 The first step is to select one or more Learners Use the filter s below to build a list of possible Learners to include and then click the Next button To include all Learners just click the Next button without specifying any filter s Domain Key None selected W CE Department Select Column to filter on hd Choose the parameter to filter from the Data Item drop down menu Choose the Operator from the drop down menu Choose the specific Value from the drop down menu Click Multi to choose more than one value for that parameter gt Add another filter or Click Next
30. sponsible for completing Some people may not have any This depends on job requirements and supervisor preferences My Current Enrollments This is a snapshot of what classes you are currently enrolled in This is not a complete list of all the classes that you are currently enrolled in For a complete list you will need to click on the My Enrollments link in the My Menu bar Completed Training This is a snapshot of the last 5 classes completed For a full list of your completed training you can click on the My Reports link and run a Transcript of completed training Page 3 of 32 Key Terms gt Course Catalog Click on the yellow folder icon to open a catalog You can see additional information about the course by clicking the title gt My Learning Track These are the courses assigned specifically to you The list includes courses you have completed and courses that still need you to take actions such as launch to complete gt Days Valid This is the amount of time that the class is available for set by the instructor or department s Preferences gt Employee Training Center This is the name of the website that hosts training and training activities gt Event This is an occurrence instance of the course gt LearnerWeb This is the name of the software that the Employee Training Center uses gt Location This refers to the name of the building Example Academic Hall gt Manager This is the MPP of a department on campu
31. w Filter Detads The following screen shows previously created reports available to view edit or delete Please do not edit or delete a report from a different Learner without their permission gt For this example select Add New Filter Status Learning Track Progress By Track then By Person ow Filler Oetads Page 15 of 32 Add Filter 1 q Operator Delete Catalog 1D z O Complete lete 4 d Sort By Fields Select the data item s you want to sort by for this filter Ascending Descending Output Style and Format Specify the style in which you want the output Specify the format in which you want the output Confirm If you want to save this filter please enter a name to save it by If you do not enter a name the filter will be saved temporarily until you set up another filter for this view If you do specify a name and a filter with that name for the current view already exists it will be overwritten Specify if this filter is to be available to all users From the Column Section choose the drop down menu and select Catalog ID From the Operator Section choose the drop down menu and select Equal From the Value s menu enter the course ID For this example we will use HR COl From the Column Section choose the drop down menu and select Completi
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