Troop Cookie Manager - Girl Scouts of Louisiana
Contents
1. Have acookie order card and a pen pencil with you at all times Let customers write down their information and order Know the eight varieties and the cost 4 00 and the money is collected when cookies are delivered Always say thank you to customers whether they order or not A thank you note Is especially nice just be sure to use only your first name or troop number Ina thank you note be sure to mention that they helped you meet your goals Role play different selling situations before going out to sell cookies Encourage girls to canvas their communities with buddies and adult partners ringing every doorbell Girls should take orders door to door at the beginning of the sale with their order cards Sell door to door with cookies in hand One week after cookies are delivered load up a wagon with cookies make signs and you are ready for a neighborhood walkabout You can find samples of signs for booth sales at www littlebrownie com Using the Internet to Market Cookies Girls can now use age appropriate Internet tools to take orders for Girl Scout Cookies cookie delivery and payment must be done in person Girls will reach more customers when they use email a relevant technology used in today s business world as a communication tool Girls of all ages especially those 12 and under can utilize the Little Brownie Baker Cookie Club to email customers to ask for orders Cookie Club is the completely safe way for gi2. Possess the ability to follow instructions and procedures Must have internet access good computer skills and know how to use the eBudde software Possess skill in human relations and problem solving Exhibit tact patience and understanding in working with people Be task oriented and have excellent record keeping skills Be SAR NONE SSA TIME REQUIRED v November through June girl scouts 10 11 12 13 14 Girl Scouts of Louisiana Pines to the Gulf STANDARDS OF EXCELLENCE FOR ADULT VOLUNTEERS Any person accepting a volunteer position in Girl Scouts of Louisiana Pines to the Gulf is committing herself or himself to a position of great responsibility to the girls their parents fellow volunteers staff members the Girl Scout organization and the general public A volunteer position demands a professional approach at all times The volunteer should e show emotional maturity e recognize the importance of the position e put aside personal matters in favor of the principles of the Girl Scout organization e make wise decisions regarding health and safety e follow administrative directives e communicate in a reasonable manner with girls parents other volunteers staff members and the general public e assume authority when appropriate e show a high tolerance for stress e be patient and level headed should an emergency occur e provide for individual girl s needs in a group setting Personal qualit
3. 9 16 2014 Monday Friday Saturdays Sundays 8 30 a m 5 30 p m 9a m 2 p m 10 a m 2 p m Flowers North American Van Lines 425 St DePorres Broussard Phone 337 837 2802 Feb 28 March 16 2014 Monday Friday 8a m 5 p m Shreveport Region Baton Rouge Cargo 209 Kansas City Avenue Shreveport Phone 318 550 0408 Feb 28 March 16 2014 Days and Time not available at this time Service Center 3921 Southern Avenue Shreveport Phone 318 868 7322 Feb 28 March 16 2014 March 1 8 15 2014 March 2 9 16 2014 Monday Friday Saturdays Sundays 8 30 a m 5 30 p m 9a m 2 p m 10 a m 2 p m Monroe Region Pelican Wholesale 2528 Louisville Avenue Monroe Phone 318 322 7186 Feb 28 March 16 2014 Monday Friday 8 a m 4 30 p m Call before you go Service Center 102 Arkansas Monroe Phone 318 325 2691 Feb 28 March 16 2014 March 1 8 15 2014 March 2 9 16 2014 Monday Friday Saturdays Sundays 8a m 4 30 p m 9a m 1p m 10a m 1p m Lake Charles amp Alexandria Regions Cookie Cupboard We are currently working on a location and will notify everyone the location and times Wrapping up the Sale in eBudde Final cookies orders and final reward orders due March 18 2014 Wrapping up your cookie sale in eBudde is easy Remember to distribute all cookies received to the girls in order for them to receive their recognitions at the level in which they reach Step Girl Orders This screen prov
4. Club and Little Brownie Website n ssessssesoseesesessesesessesesessesesessesesessess 10 VV GUIS A COOKIES RENY 2 sirenita aaa aiak 11 UW OT CAI E E E E T E E E T E EE 11 Girl Scout Cookie ACtIVItY PIN escesccarscvneen vetisonsere sue nei seeanien fonspanvevesarwetacensvasetesseaceeanonsics 11 Aeon o aE Ia EE AE E E I E A EE 11 FOC UNS A A E A E S A 12 Understanding Proceeds 1 0 ccsssssssssesssscssssessssessssesesseessesesscsssassesesaesessesesaesesassesaees 12 TCM s Guide to an Easy and Successful Cookie Program eeceeseeeeeees 13 ISSUINS COOKIES tO GINS asriar inarin Eana Naisa EAEE AEN 17 Warehouse and Cupboard LOCAationS s s s sesesesesesesesesersrsrererersrsrersrsrensrerersrsre 19 Wrapping up the Sale in eBudde occ ccscsesessssessssessssesessesessesesesaeseseesesaesessesesaees 20 Howto Make A DepOsit sresti osin ct aa R EE ES seat NIO Cl Material Distribution Checklist csssssssssssesssssssessssssessssssessessesseesesssersesseesseeseenes 22 a girl scouts Troop Cookie Manager Position Girl Scouts of Louisiana Pines to the Gulf Troop Cookie Manager TCM APPOINTED BY Troop Leader RESPONSIBLE TO _ Troop Leader and Service Unit Cookie Manager SUCM MAJOR CONTACT Service Unit Cookie Manager PURPOSE Coordinates and conducts the cookie program within a troop Works directly with the girls and parents to ensure cookie program Is carried out in a timely manner MAJOR RESPONSIBILITIES Atten
5. Pillows TARIE ons Bar Patch 125 Cookie Dough 150 Cookie Dough boxes Note Dagta Camara may not Arctic Fox Plush Fashion Tee ascom gag oak uh edni ase 300 Bar Patch Bani a i aes at Each gri rrustseTatievast one p E A NCAA the pervious year i ael Each grt rust participate in one booth sale torecerve a petch inflatable Lap Desk OR Grafitti Basketball 700 Bar Patch 500 Bar Patch 100 Cookie Dough a 70 Q boxes 400 Bar Patch a SO 400 boxes e at ALL REWARDS ARE CUMULATIVE EXCEPT BARPATCHES AND COOKIE DOUGH Troop mustsell at least 2014 boxes F Aia Eam M T a lt rE i x a PURRAT AV POLUITI TERT Rtas Understanding Proceeds Troop Proceeds with all Rewards Available to all troop age levels 1 59 cases of cookies a troop earns 3 84 per case 60 84 cases of cookies a troop earns 4 80 per case 85 cases of cookies a troop earns 5 52 per case Troop Proceeds Optional Plan Available to Girl Scout Junior Girl Scout Cadette Girl Scout Senior amp Girl Scout Ambassador Troops only 1 59 cases of cookies a troop earns 5 04 per case 60 84 cases of cookies a troop earns 6 00 per case 85 cases of cookies a troop earns 6 75 per case Pre Order Rewards Patches and Cookie Dough are included in the plan 12 TCM s Guide to an Easy and Successful Cookie Program December 1 Getalist of girls and their phone numbers from your Troop Leader Make sure all girls are register
6. a Cookie Rally is a high energy good time for girls and their families Rallies are a great place for to learn early business skills and the proven strategies that boost sales No one can resist the momentum of dozens or even hundreds of girls excited to start selling cookies Check with your SUCM to see if your service unit will be holding a cookie rally in your area Gift of Caring Honoring Heroes For many years Girl Scouts across the country have used Girl Scout Cookies to show their appreciation for men and women in uniform or to support those in need Girls choose an organization they want to benefit and give customers the opportunity to purchase cookies as a donation For various reasons some customers do not want to buy cookies for themselves With Gift of Caring they have a chance to give to others while supporting Girl Scouting at the same time Display a sign at your booth sale that informs customers about the program Create a Gift of Caring drop box where customers can place their donations So customers can see the donated cookies stacking up Your troop can participate by doing the following e Choose a charitable organization to receive the donated cookies e Tell customers they can buy cookies that girls will donate to the organization they choose e Deliver the cookies at the end of the cookie sale e Order Gift of Caring patches with your final reward order in eBudde to award the girls for their commitments at
7. begin February 21 27 Delivery amp Direct sale begins February 28 Delivery amp Direct sale ends March 16 Booth Sale Scheduler Module closed March 16 All money due in the council banks March 17 Final cookie order and final reward order due in March 18 eBudde Final paperwork due to SUCM March 20 May 2013 Rewards delivered to SUCM and picked up by TCM Cookie dough mailed directly to girls Troop Cookie Manager Notes Check with your Service Unit Manager SUM or Membership Specialist for a list of registered girls in your troop Ifyou need additional supplies contact your SUCM or your membership specialist till n doing a world of good No Hydrogenated TAGALONGSa Crispy cookies layered with peanut butter and covered with a chocolaty coating Your cookie purchase helps girls do great things THIN MINTSoe Crisp wafers covered in chocolaty coating made with natural oil of peppermint E TREFOILS o Traditional shortbread cookies DULCE DE LECHE Bite sized cookies with milk caramel chips GIRL SCOUTS CARE THANK U BERRY MUNCH Hearty cookies with premium cranberries and white fudge chips SAMOASae Crisp cookies coated in caramel sprinkled with toasted coconut and striped with dark chocolaty coating DO SI DOSe Crunchy oatmeal sandwich cookies with creamy peanut butter filling SAVANNAH SMILES Crisp zesty lemon wedge cookies dusted with powdered s
8. 2014 Girl Scout Cookie Program Girl Scouts of Louisiana Pines to the Gulf irl do What cana gir a world of good Vseae N SSS gt TROOP COOKIE MANAGER GUIDE Contact Information Please contact your Service Unit Cookie Team member with any additional questions or for help Service Unit Name ___ __ ML Service Unit Cookie Manager Phone Emal OOOO i ea Vv Best Time to Contact Cookie Program Department contact information at the Council Membership Specialist 0 Laaa Mary Gallet COO Indirect Services Lafayette Service Center 800 960 2093 ext 123 Michelle Begnaud Information Director Lafayette Service Center 800 960 2093 ext 106 Office Hours 8 30 am 4 30 pm Monday Friday Fax 337 984 2799 Council Website www gslpg org eBudde https ebudde littlebrownie com Cookie Club https cookieclub littlebrownie com Little Brownie Bakers www littlebrownie com Table of Contents Troop Cookie Manager Position DESCIIDTION ccceessesesessesesssseseeseseseeseseeeesesees 2 Standards of ExCelerniC O sesers EEE oSer Ennii 3 Message from the Product Program Department c ce ceceeesseseseseesesesetsesesees 4 UF Ve SIS FON AM eS e E E EE E 5 2014 Cookie Program Calendar es scccesccrssdicecartucsesricerocistsadaseeaunieinie 6 Cookie VarietieS sssesessesesesseseseoseseseosesessesesessosesessosesessesesessesesesseseoseseseoseseseoseseseosess 7 UPE TIO a E E IEE E I AA 8 Cookie
9. SUBSC Service Unit Booth Sale Coordinator TCM Troop Cookie Manager SU Service Unit GSLPG Girl Scouts of Louisiana Pines to the Gulf LBB Little Brownie Bakers Juliette s or IRG Independent Registered Girl Pre order or initial order interchangeable Recognitions or Incentives Rewards new name OOOQOO 0000 FOR ONLINE ORDER TAKING Technology Puts New Customers at Her Fingertips and Easy Tools at Yours Cookie Club The Online Cookie Business Help girls supercharge sales with online order taking Girl Scouts can take cookie orders online Cookie Club is the completely safe way for all girls especially those 12 and under to send emails asking for cookie promises This is big With Cookie Club girls can quickly tap a large number of customers while learning early technology skills This is safe Cookie Club promises are recorded automatically in the girl s Cookie Club account No personal information is ever revealed This is fun Because Cookie Club is built especially for girls ages 12 and under it is colorful and entertaining Cookie Club lets girls Jump into the exciting world of today s social media while protecting them from unwanted communications Cookie Club membership begins with the adult volunteer who sets up the account in a few simple steps Explore all the features of Cookie Club by going to www littlebrownie com To get started e TCMmust go online set up accounts and esta
10. aluable and Practical Life Skills around financial literacy 1 Girls can identify community needs PEOPLE SKILLS Your Girl Scout learns how to talk to listen to and work with all kinds of people o e while selling cookies These experiences help her develop Healthy Relationship and Conflict pi ENA Resolution skills she can use throughout her life 3 Girls advocate for themselves and others locally and globally 4 Girls educate and BUSINESS ETHICS Your Girl Scout is honest and responsible at every step of the cookie sale PAOMAN Her business ethics here reinforce the Positive Values she is developingas a Girl Scout 5 Giris feel empowered to make a difference in theworld To learn more about the Girl Scout Leadership Experience visit www girlscouts org gsle The Girl Scout Cookie Program 5 Skillsfor Giris Summer 2010 2014 Cookie Program Calendar Service Unit Cookie Manager and 2013 2014 Troop Cookie Manager training pecelnbelicanuely Cookie Rallies January 10 16 January 2014 Pre orders begins January 17 Pre orders ends February 2 Girl Pre orders turn in order card due to TCM February 3 Troop Pre order and Initial Reward order due in February 4 eBudde Pre order paperwork due to SUCM February 5 February 2014 First round of booth sale scheduling in eBudde February 10 11 Second round of booth sale scheduling in eBudde February 12 13 Open booth sale selections open in eBudde February 14 Cookie deliveries and warehouse pickups
11. blish passwords for all girls in your troop e Distribute Parent Permission forms that are available at www littlebrownie com in the volunteer section e Allgirls must have signed Parent Permission forms and be safety certified before they are able to go on Cookie Club e Signup at cookieclub littlebrownie com e Girls are able to track progress record order status and receive customer contact information e Girls will also be able to get selling tips from other Girl Scouts e Printable Cookie Planners are available Little brownie www littlebrownie com Bakers Little Brownie is the Go To Web Site Cookie volunteers along with families and girls will want to check out the latest offerings from Little Brownie Bakers From exciting activities for girls to teen business tools and to fun promotional ideas this dynamic resource will help you have a great season Just go to www littlebrownie com to find e Clip art for posters cookie bundling and crafts e Cookie Entrepreneur teen business resources e Volunteer resources suchas Volunteer Activity Guides e Learning activities e Girland teen resources e Links to eBUDDE e Games and crafts e Cookie Locator e Ini TM e Cookie information and recipes VIP eTraining for Volunteers and more e Cookie Club for online order taking 10 What is a Cookie Rally Cookie Rallies give Girl Scouts a Jumpstart on the Cookie Season Sponsored by the service unit
12. cookies upfront Use your own judgment If you are not sure what to do call your SUCM or Mary Gallet COO Indirect Services or Michelle Begnaud Information Director at 1 800 960 2093 Who Signs Where On The Money And Or Cookie Receipt TCM signs on the Received From line when the parent is picking up cookies Parent signs on the Received By line TCM signs on the Received By line when the parent is turning in money Parent signs on the Received From line Who Gets Which Copy White copy goes to parent Yellow copy attached to the Troop Final Sales Report Pink copy is for your records Girl Receipt Of Money 17 Collect money from customers when cookies are delivered Enter girl payments in ebudde in the Girl Order tab and make sure to write a Money and or Cookie Receipt M 3 for each transaction Checks are accepted only under the following conditions Checks are made payable to Girl Scouts of Louisiana Pines to the Gulf or GSLPG Allchecks must include the customer s name address home number work number driver s license number and state in which the license was issued During The Sale Remind All Parents Money Is Due March 17 e Check with parents to make sure cookies are delivered Remind them to turn in money to you as soon as they receive it e Ifaparent has not delivered cookies remind them of the deadline dates Remind them if money Is not turned in on time you must re
13. d the required training and be trained on the eBudde software Train girls and their parents Provide training and materials to the girls and parents in the troop Ensure all girls are registered members of Girl Scouts of the USA GSUSA Distribute Parent Letter and Important Dates and Parent Permission and Financial Responsibility Agreement G 32A to girls Collect signed agreements before girls can participate in the Cookie Program Collect completed signed Parent Permission and Financial Responsibility Agreement G 32A from each girl prior to distributing Order Cards G 2 Collect Order Cards G 2 by deadline and distribute Goal Getter Cards G 4 to girls Turn in all paperwork by deadline dates Pick up troop s cookie order from SUCM at scheduled time and location Distribute correct number of cookies to girls Handle transfers within the troop and pick up any extra cases from warehouse Collect money frequently from girls and deposit immediately into the council account using deposit slips provided Include names of all outstanding debtors on the Outstanding Debt Report Pick up girl rewards from SUCM and distribute to girls SELLS woo ESAS S SS QUALIFICATIONS Be registered as an adult member of Girl Scouts of the USA Have a completed Volunteer Application on file at the council service center Abide by national and council policies standards and procedures Accept the principles and beliefs of Girl Scouting
14. ed Girl Scouts 2 Along with your troop leader set a time to meet and train the girls and their parents Use the materials given to you at your training 3 Distribute Parent Information and Parent Permission and Financial Responsibility Agreement Make sure you go over the Parent Permission and Financial Responsibility Agreement with parents have them sign and collect them Explain the importance of what they are signing Point out that they are responsible for their daughter s cookies and the money No returns of cookies to the troop or council Set a date to collect signed forms 4 Issue Order Cards G 2 to girls at the Service Unit Cookie Rally If your troop chooses not to participate in the Service Unit Cookie Rally then Order Cards are held until January 16 Remind girls and parents that no orders are taken before January 17 2014 5 Share the Little Brownie baker website with the parents for more fun and information www littlebrownie com eBudde Access Troop Cookie Manager General Information Your Service Unit Cookie Manager SUCM will activate your access to eBudde Once activated you will receive an email providing the link to the eBudde site e DEMOsite used for practice ONLY http ebdemo littlebrownie com e LIVEsite for entering sale details https ebudde littlebrownie com Please complete all of your contact information so that you can receive regular updates and information from your service unit as wel
15. ides an automated printable version of the troop s entire cookie order broken down by girls with each girl s initial order as well as additional cookies sold by each girl It is pre filled with each girl s initial order and blank lines are available for additional transactions Additionally a running subtotal of cookies sold and amounts due paid is provided To enter additional cookies sold e Selecta blank line of entry under the girl s name each time you need to update her order This creates an active highlighted field of entry at the bottom Do not alter the initial order numbers e Enter cookies added with positive numbers cookies removed from one girl s total can be entered as negative numbers CAUTION The same amount entered as a negative number for one girl must be entered as a positive number for another girl e Amounts paid by the girl are entered in the same fashion under the PAID column e After entering information click ENTER or OK then SAVE eBudde will always provide a new blank line for entry under each Girl Scout e Tochange or correct already entered data click on the line needing adjustments and type over amounts in the highlighted fields at the bottom of the screen then click ENTER or OK and SAVE e The Difference total shows cookies that are not assigned to a Girl Scout and she will not receive the correct rewards Generally these are cookies sold at a booth sale or via extended orders Work to allocate
16. ies of a dedicated volunteer include flexibility patience leadership self confidence self motivation sense of humor self control and empathy for children Volunteers are expected to adjust personal actions to the principles in the Promise and Law volunteer policies and goals of Girl Scouts of Louisiana Pines to the Gulf Council and to conduct themselves in a manner that is a credit to the Girl Scout organization Any display of sexual activity with other volunteers parents staff members friends or girls is not permitted Actions displaying friendship and or fellowship shall be in good taste The use of al cohol while on Girl Scout property or in the presence of girls is prohibited The use or consumption of illegal drugs is never allowed No one shall be under the influence of alcohol or drugs when working with girls Illegal drugs are never permitted on Girl Scout properties Smoking or the use of tobacco is permitted only in designated areas and never in the presence of girls All actions and behavior shall comply with health and safety standards as outlined in Volunteer Essentials Chapter 4 and the Safety Activity Checkpoints The discipline of Girl Scouts shall in no way be verbally or physically abusive Girls are to be treated with dignity and respect at all times Management of Girl Scout funds shall be handled in a responsible and trustworthy manner All volunteers shall project a positive image of Girl Scouts of Loui
17. l as the council If new the Service Unit Cookie Manager SUCM will set the Troop Cookie Manager TCM up with the login credentials Setting Up Your Troop in eBudde Tabbed Tool Bar Grey The grayed tool bar with tabs is used for inputting troop specific information The following provides a quick overview e Dashboard Shows any important messages from the Council or your SUCM and upcoming dates e Contacts List Troop eBudde user s contact Information To update choose EDIT make changes then click SUBMIT e Setting Shows troop detail and Troop user s email addresses To make changes click on EDIT SETTINGS make changes and then UPDATE for system acceptance Only Girl Scout Junior Cadette Senior and Ambassador troops are eligible for the Troop Proceeds Optional Plan please check the PROCEEDS NO REWARD box If your troop wishes to participate in this option e Girls Add girls names First and Last along with a check box for registration status To add girls or update information place the cursor in the text box type in the information and click UPDATE 13 Setting Up Your Troop in eBudde continued e Initial Order Enter girl s pre order order here Tab through the boxes and enter the number of boxes that each girl in the troop sold This is also the place to enter extra cookies for booth sales Do Not Over Order Booth Sale Cookies Cookies are available at council warehouses cupboards throughout the sale Remember co
18. load cookies Stack them by variety Prepare Money Envelope G 3 for each girl receiving cookies Use the Money and or Cookie Receipt M 3 for each transaction Sort cookies according to each girl s total order Use the girl s Order Card G 2 to get the totals Schedule parents to pick up cookies Have parents pick them up the same day you receive them Remember you are responsible as long as the cookies are in your possession Have parent count boxes and sign a Money and or Cookie Receipt M 3 The TCM signs both transactions This might sound a little confusing Read on the following should help clear up any confusion NO RETURNS You are responsible for payment for all cookies that you receive Cookies may not be returned under any circumstances to the troop and council Give parent their daughter s Order Card G 2 and a Money Envelope G 3 Set up several dates to collect money from parents Let them know that all money is due by March 77 After this date you will turn their name in as a debtor using the Outstanding Debt Report and the council will start the collection process which may include contacting the police department for possible criminal prosecution If a girl has an extremely large order or has had collection problems in the past you MAY choose to keep some cookies until she turns in the money and repeat the process until all cookies and money is collected Sometimes you may request they pay for the
19. nded to the nearest case Before you place your order for extra cases make sure you take in to account the extras you will have from your initial order e Your SUCM will give you the dates to turn in your Goal Getter Orders Troops picking up at any of the warehouses may pick up goal getter orders at that time When Do I Pick Up Our Initial Cookie Order Cookie Pickup amp Delivery Your SUCM is notified by the council the date and location for your service unit to pick up their troop orders The SUCM may allow the TCM to schedule a cookie pick up time in eBudde using the Delivery tab In some cases your SUCM will schedule pick up times outside of eBudde please be patient and cooperative with the SUCM e tis important that only the Troop Cookie Manager or other assigned person pick up the cookies for the troop Please notify the Service Unit Cookie Manager if you are not able to pick up cookies and the name of the person who will e Never pick up another troop s cookies or mix troop cookies in one vehicle e Bringacopy of your Initial Order Report from eBudde e Council will not replace cookies due to shortage It is your responsibility to count all cases of cookies when you pick them up e Donothelp yourself to the cookies you need Wait for your Service Unit Cookie Manager to assist you Carefully count all of your cases You are responsible for every case of cookies once you sign for them e You are responsible for loading your
20. o make copies of each girl s Order Card in case the Order Card is misplace e Distribute Goal Getter Order Cards G 4 to girls and set a deadline date to turn them in to you Before you set the date you will need to check with your SUCM to get your deadline date Goal Getter Orders give girls additional time to take orders to help meet their individual and troop goals e Check totals on all girl order cards Add all the columns up down and across If you make any changes notify the parent of the changes e Enter girl totals into the ebudde software program http ebudde littlebrownie com e Wewill not place a girl s order if the Parent Permission and Financial Responsibility Agreement G 32A is missing or if the girl is not registered e Check to make sure a parent did not order too many extras Make sure they understand that they are responsible for the money and cookies they pick up Once cookies or picked up by a parent or troop cookie manager they are responsible for the cookies and no returns to the council or troop e SUCM will check the troop s order and especially the extras ordered If the troop orders too many extras the SUCM will call and discuss the concern and will make any changes necessary The SUCM will reduce the amount and contact the TCM Extras are available at any of the warehouses cupboards 14 Entering the Initial Order In eBudde This is the entry page for the initial troop cookie order Initial orde
21. okies cannot be returned e Delivery Place to select a delivery time for initial cookie order pickup e Girl Orders This is where cookies sold during goal getter sales booth sales and direct sales are distributed out to the girls in order to properly calculate total boxes sold for recognitions e Transactions This is where cookies are added extras or removed transferred from your troop s cookie order e Rewards Place to order girl rewards eBudde automatically calculates each girl s rewards but girls earning the Fashion Tee Shirt will need to have a size selected Share the t shirt size chart with parents to ensure the correct size is ordered This year s t shirt is a fitted tee and sizes run smaller than usual Tell parents NO EXCHANGES e Deposit This is where the TCM enters validated deposits e Sales Report A summary of the troops cookie sale this report will need to be included in the troops final paperwork e Dates Deadline dates on eBudde are firm Users will be locked out of the system if orders are not submitted on time SIZES YS YM YL AS AM AL AXL A2XL ASXL Width 1 gt 1572 17 19 21 deba A cas EP Length on oo 24 eo fore 26 er oo Pre Order Sale January 17 February 2 e Collect Order Cards G 2 from girls by February 3 Check your troop s meeting dates and make plans to collect them at that time Hold the Order Cards G 2 until the girls pick up the cookies A good practice would be t
22. outs of louisiana pines to the gulf Z Skills for girl scouts cookie program Giris 1 Girls develop a strong sense of self The 5 Skills and Girl Scout Leadership Outcomes Everything girls do in Girl Scouting is designed to help them grow into leaders of Courage Confidence and Character The 5 Skills girls learn through the Girl Scout Cookie Program are an important in 2 ae develop positive gredient in the Girl Scout Leadership Experience va ei Bare Here are a few examples of how participating in the Cookie Program teaches Girl Scouts skills that PaO a a A will help them grow into leaders in their own lives leaders in business and leaders in the world the world oe The 5 Skills Leadership Benefits in Girl Scouting amp Beyond Connect 1 Girls develop healthy GOAL SETTING Your Girl Scout sets cookie sales goals individually and with her team creates relationships a plan to reach them and develops Cooperation and Team Building skills all along the way 2 Girls promote cooperation and team building l i Scone DECISION MAKING Your Girl Scout helps decide how her team will spend their cookie money conflicts furthering her Critical Thinking and Problem Solving skills that will help her in many aspects of 4 Girls advance diversity her life ina multicultural world 5 Girls feel connected to their nt locally erie MONEY MANAGEMENT Your Girl Scout takes cookie orders handles customers money and gains v
23. own car when picking up from your Service Unit delivery location When picking up from the warehouse location the agent will load your car e lf you are unable to pick up at your assigned time try to get someone else in the troop to do it for you e Bring enough vehicles see Vehicle Loading Information Partial order pickups are not allowed e When picking up cookies make sure your vehicles are clean and have no other passengers e Vehicle loading information is based on being occupied by the driver only e Count cases carefully before putting in vehicle or signing for them Once you leave the location you are responsible for the cookies until parents pick them up If you do not feel comfortable with your count count again until you feel comfortable e Make sure cases have no damages If you have damages have them replaced e Be sure to sign the SUCM s Delivery Station Order Form NSB1 and pick up your troop s bank deposits from the SUCM Vehicle Loading Vehicle Loading Suggestions The following is a comfortable rule of thumb to use when planning for the pick up of cookies at the delivery site The amount stated Is with the vehicle empty using all soace except driver s seat Sportutitywenicle 60 OO Cargovan Seat Please do not bring small children or pets with you to pick up cookies 16 issuing Cookies to Girls Make sure your location is dry cool and secure Solicit parents in the troop to help un
24. port them as a debtor If you have any parents who are debtors report them on the Outstanding Debt Report e lf your troop has extra cookies call your SUCM as soon as possible They may be aware of another troop who needs cookies The SUCM will do a Troop to Troop Transfer Receipt T 10 Left over cookies at the end of the sale will reduce your troop proceeds Transfers And Extra Cases Are Done In Cases Only e lt A Troop to Troop Transfer Receipt T 10 is used to make a transfer from troop to troop The cases can include a mixed variety of cookies but must total twelve boxes to equal a case e TCM s must notify the council service center if someone else Is picking up cookies for them from any warehouse or cupboard e Ifa Troop Cookie Manager is unable to pick up extra cases of cookies and would like to send someone else an Authorization Card will need to be given to the warehouse cupboard staff before they can pick up any cookies An Authorization Card Is given to the warehouse cupboard staff and a new one is required each time e You may get extra cases during the Delivery and Direct Sale Contact your SUCM before you pick up extra cases e Make sure you use a Money and or Cookie Receipt M 3 for any extra cookies or money you collect from each girl e Keep all your receipts and turn them in with your final paperwork Troop Rewards 1 2 Give girls credit for cookies sold during the entire sale extras booth sales or
25. r deadline date is February 4 e Click onagirl s name e Enter the number of packages not cases sold for each girl in the boxes at the bottom of the screen e Click OK at the end of the line on the right e Continue with steps 1 3 until all girls initial orders are entered e Click the SAVE button often when you complete all entries and click save before you log off e NOTE Packages case and surplus totals are automatically calculated at the bottom of the worksheet e The surplus numbers represent packages that are left over from the required whole case order This number can be helpful when calculating and entering the booth sale order Be careful not to OVER ORDER e Toedit already keyed information click on the line to be corrected Using the entry fields at the bottom of the screen type over incorrect numbers then click ENTER or OK Always SAVE before ending the entry session otherwise data will be lost Submitting Initial Order When the order is complete and correct it can be submitted to your SUCM at the appropriate time by clicking the SUBMIT button NOTE Submitting the order sends it to your SUCM You will not be able to make cookie order entries or adjustments after you submit it to your SUCM CAUTION You can only submit once and this must be done on or before the specified due date Deadline dates on eBudde are firm Users will be locked out of system if orders are not submitted on time Report Tip Printable versions of
26. r the troops in your service unit selling cookies Each service unit has their own council service unit bank account Your service unit will receive deposit slips from the bank in their service unit GIRL SCOUTS OF LOUISIANA PINES TO THE GULF BANK DEPOSITS amp PROCEDURES TROOP SERVICE UNIT girl scouts Enclosed are THREE sets of Bank Deposit Slips Each set has three copies 1st copy the bank keeps when you make the deposit of louisia na pines to the gulf 2nd copy turn in to your SU Cookie Manager Make sure the bank validates the deposit 3rdcopy for you to keep with your troop records Make sure the bank validates the deposit ALL THREE COPIES MUST HAVE THE TROOP NUMBER AND NAME OF THE PERSON MAKING THE DEPOSIT The TCM deposits ONLY the money due Girl Scouts of Louisiana Pines to the Gulf Keep your troop proceeds after you deposit all money due council Make sure all checks are made payable to Girl Scouts or GSLPG and endorse each check before you make your deposit Make sure you list all checks on the deposit slip If you are depositing a large amount of change roll the coins before you make your deposit Do not hold money you have five sets of deposits slips and you may request more from your SUCM or use generic ones from the bank Carefully check your deposit slips Be sure you include your CORRECT TROOP NUMBER and NAME on all copies Print out your Troop Sales Report in eBudde Attach validated deposi
27. rls to send cookie emails Older girls can use Cookie Club or their group email accounts to ask for orders Online social networking sites are a great place for teens 13 and older with parental permission to sell cookies Girls will want to communicate that they are selling Girls Scout Cookies using these age appropriate Internet functions Review Girl Scouts of the USA guidelines on 411 Online Product Marketing found on the Council website www gslpg org and click on the Cookies amp More tab then click on resources Be sure and follow GSUSA Basic Online Guidance for Product Program on the council website under the Cookies amp More tab Telephone Sales One of the fastest easiest ways to sell Girl Scout Cookies is by phone Girls should review order cards from previous years and use them to contact their customers again Once cookies are delivered girls may want to call customers thank them for their orders and ask if they need additional cookies Try a Text a thon Girl Scout Cadette Ambassador and Senior girls may want to text their friends and family to let them know Its Cookie Time and to collect their orders Be sure to get a parent s permission first and follow guidelines from GSUSA about using Social Media sites before texting Workplace Sales e Girls can contact business owners or managers to request permission to sell cookies to their employees at a meeting or special time e Girls can either make a q
28. siana Pines to the Gulf and GSUSA through their actions and attitude Volunteers should dress appropriate to the activity Policies and procedures as outlined in Volunteer Essentials Appendix GSLPG should be followed at all times An annual evaluation is required Message from the Product Program Department Welcome to the 2014 Girl Scout Cookie Program We would like to thank you for giving girls your time energy and enthusiasm We are excited about the changes for this year s Cookie Program and hope you will join us in working to make this year s sale a Success We appreciate your dedication and all the hard work you put into the Cookie Program Our 2014 theme this year is What can a girl do A world of good l Il show you how The Girl Scout Cookie Program is much more than a fundraiser It is a fun way for girls of all ages to earn the money that fuels their dreams In addition itis a powerful hands on leadership and entrepreneurial program The Cookie Program can lead to bigger things in business in society and in life As you take the time to review this material it should answer most questions you might have about the Cookie Program procedures dates and deadlines and forms After reviewing this guide if you have need additional assistance please contact us at 1 800 960 2093 Sincerely Mary Gallet COO Indirect Services what can Michelle Begnaud Information Director a giri ao Product Sales Team girl sc
29. t Permission and Financial Responsibility Agreement Parent Information Flyer j 0 O xe N OOOOOOOOOOOO0 22 2014 Troop Cookie Manager Guide Troop Cookie Manager Position Description Volunteer Agreement eBudde Troop User Manual Large Brown Envelope Receipt Books 2 per troop Authorization Card 2 per troop Money Envelopes Appropriate Age Level Volunteer Guide available online at www gslpg org or www littlebrownie com Outstanding Debt Reports Troop to Troop Transfer Receipts Parent Permission and Financial Responsibility Agreement Parent Information Flyer
30. t slips to the report and make sure they total the amount due council ONO AW H The envelope has a place for you to put the troop and service unit number Instructions are printed on the front of the envelope In the envelope you will find three sets of triplicate deposit slips Make sure the troop number is on all deposit slips If you need additional deposit slips call your Service Unit Cookie Manager or the council service center Make sure all deposit slips turned in are validated by the bank Any deposit slips turned in without a validation from the bank will be removed from eBudde until we receive a validated copy Step 4 Sales Reports and Final Paperwork Provides a detailed snapshot of the troop s sales summary including cookies ordered and amounts paid Our Council uses the case format for reports Select the cases preference and click the PRINT PAGE button to print this report Turn in the following paperwork by March 20 Troop Final Sales Report from eBudde Validated deposit slips Troop to Troop Transter Receipts white and gold Money and or Cookie Receipts Outstanding Debt Report Report tip When only except validated slips Non validated deposit slips will be removed from ebudde Staple deposit slips to the Troop Final Sales Report printed from eBudde along with any cupboard receipts and troop transfers receipts 2 Material Distribution Checklist Money Envelopes Girl Order Card Goal Getter Card Paren
31. the end of the sale The Girl Scout Cookie Activity Pin All girls who participate in the Girl Scouts Cookie Program are eligible to earn the annual Cookie Activity Pin which recognizes the 5 Skills learned and practiced during the sale Girls can collect a different colored pin every year to recognize growth in these five skill areas The pins are available for purchase In the council shops or online Girls earn this patch by participating in the Bling My Booth Contest Troops must sell at least 2014 boxes Each girl must sell at least one more case of cookies from the previous year Each girl must participate in one booth sale to receive a patch 11 2014 Girl Rewards 3a Pinestot 2Gult y iE T Fox Bandana ae Eamthe Bandana when you A submitan order of 175 boxes ormore during pre orders Earn pres sont Baz when you submit an order of Participation Theme Patch Super Star Sleeve Ties Wonder Wallet Microphone Pencil Case Certificate 75 boxes 100 Bar Patch 125 Bar Patch aurir INO haves s E hoyvae Apes Note Journal ppt boxes or His 150 Patch 25 Cookie Dough uring pre orders ry DTS 200 Bar Patch y Earn this patch wher you give customers the opportun ee apport the Git of Caring propact and 1000 mak RAA 2 better ploce e pacticipates inthe Gockie Chib orno peograrn wll receve a patch Digital Camera es mee earn iden Pa my 175 Cookie Dough Friendship
32. the initial order are available from this tab Take the printout with you when picking up your Initial order on your delivery date Initial Reward Order Here the TCM will verify and complete the initial troop reward order The Initial Rewards Order is for all girls who sell 175 packages or more This includes troops that choose Proceeds Only Girls who sell 175 packages will earn the Fox Bandana e Girls who sell 195 packages or more will earn the Fox Cinch Bag e Tocomplete the initial order select FILL OUT each Girl Scout Is listed eBudde will automatically calculate and change the initial order to read receives 2 rewards if they have earned the reward e Clickoneach name to review their sales total then click SUBMIT GIRL ORDER e When the initial order is complete and correct submit it by February 4 to your SUCM by clicking on the SUBMIT REWARD ORDER button e Initial Reward Order deadline is February 4 You will be locked out after the deadline date Pre Order Paperwork Turn in the following forms to your SUCM by February 5 e All signed Parent Permission and Financial Responsibility Agreements G 32A e Troop Initial Order Report from eBudde e Troop Initial Reward Report form eBudde Goal Getter Orders e Seta date to collect Goal Getter Order Cards G 4 e Check totals on all girl order cards Add all the columns up down and across e Add allgirls goal getter orders together and tabulate troop order rou
33. these to the girls e Ultimately the difference should be zero but not negative This screen supplies the cookie totals used by eBudde to calculate each girl s recognitions e Make sure your information is correct Step 2 Final Reward Order the TCM will verify and complete the final troop reward order The Final Reward Order is for rewards earned at various sales levels such as T shirts and patches NOTE The girls cookie totals available for rewards are based on the amounts in the Girl Order screen e Youcomplete the Final Reward Order click FILL OUT Review earned rewards by clicking on a name eBudde will automatically calculate the rewards that a girl earns e Select between choices indicating size when necessary then click SUBMIT GIRL ORDER e Complete this process for each girl then verify the totals and submit the order to the SUCM by selecting SUBMIT REWARD ORDER NOTE The FILL OUT button will not be available once the order has been submitted e Final rewards order deadline is March 18 All users are locked out after March 78 Step 3 Deposits This tab is used to enter details for deposits made into the Council s bank account The SUCM will verify all deposits that the TCM inputs Remember that all deposit slios MUST BE VALIDATED by the bank in order for them to count as deposits made 2O How to Make a Deposit Before cookies are delivered you will receive bank procedure envelopes with deposit slips fo
34. transfers by entering in extra boxes on the girl order tab in eBudde Make sure you check the correct rewards for each girl based on her total boxes sold If a girl earned any reward with a size or a choice make sure you check with the parent for the correct size and choice We are unable to make exchanges once the order is placed Rewards may be picked up from your SUCM in May They will call you and let you know when and where to pick them up Once the SUCM receives them they will need time to count and sort by troop You should receive them sometime in mid to late May Cookie Dough Cards will be mailed to each girl who earns it along with instructions on how they can use the cookie dough Please remind parents to look for the envelope in the mail sometime in May gaorongs aeter Pasty 18 WAREHOUSE AND CUPBOARD LOCATIONS Before a troop picks up extra cases of cookies they must notify their Service Unit Cookie Manager Starting this year if a troop cookie manager sends someone to pick up cookies for their troop that person must have an Authorization Card completed and signed by the Troop Cookie Manager When anyone picks up extra cases of cookies make sure you count them and ask fora receipt If you have any questions call Michelle Begnaud or Mary Gallet at 1 800 960 2093 Lafayette Region Service Center 1720 Kaliste Saloom Road Ste C1 Lafayette Phone 337 984 1142 Feb 28 March 16 2014 March 1 8 15 2014 March 2
35. ugar All products contain wheat soy and milk ingredients Do si dos and Tagalongs contain peanuts Samoas contain coconut Savannah Smiles and Dulce de Leche may contain tree nuts Go to www littlebrownie com for the most current cookie information All cookies baked by Little Brownie Bakers now feature the toll free number for Kellogg Consumer Affairs right on the box We are happy to be held accountable for the quality of our cookies Little Broumie girl io tsar ye gotten beh relaying gt glee ye adapt habia ape tt SCOUTS name mark and all associated trademarks and logotypes including GIRL SCOUT COOKIES are owned by Girl Scouts of the USA Little Brownie Bakers is an official GSUSA licensed vendor TM 2013 2014 KELLOGG NA CO SCOUT COOKIE SALE THIN MINTS TREFOILS and the Trefoil Design Selling Tips Did you knowthat 90 percent of the public would gladly buy Girl Scout Cookies but did you know that nearly 35 percent are never approached Sometimes we expect girls to know how to sell cookies The fact is that most girls need at least some guidance in the selling process Below you will find some tips and techniques to help your girls achieve their goals Tips and guidelines to share with your girls on how to sell cookies Set goals both short term and long term Wear your uniform or be neatly dressed with a Girl Scout pin or Girl Scout t shirt Be friendly and cheerful Wear a smile especially if they say no
36. uick sales pitch at a staff meeting or sell office door to door or cubicle to cubicle depending on the wishes of the business e Once employee sales are completed the business may allow girls to leave an order card ina visible spot Leave a note from your team outlining their goals and plans for the cookie proceeds Remember not to list the girls last names or phone numbers on the order card or note An adult at work may oversee the card but it is the girl s responsibility to fill all orders write thank you notes and oversee delivery e Girls should establish a date and time to pick up the order card and to deliver the cookies Safety Tips Review and Practice e Always sell in pairs e Anadult should accompany Girl Scout Daisies Brownies and Juniors Girl Scout Cadettes Seniors and Ambassadors should inform parents of their whereabouts e Take orders and deliver cookies to the front door only e Never enter a home or an apartment or accept refreshments from a customer e Turnin money frequently to Troop Cookie Manager e Practice making change coins and bills e Use money envelopes provided Remember to review all cookie safety rules and follow GSUSA and council safety checkpoints at all times Go to www gslpg org click on the Cookies amp More tab Some abbreviations or interchangeable words you may see in the materials SUC Service Unit Coordinator SUCM Service Unit Cookie Manager
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