Lynx Enterprise PC
Contents
1. Select All Clear OF Cancel Note You can search multiple projects by holding the Ctrl key down and clicking on each individual project you want to select If you want to search all your projects then click the Select All option located under the project list Clicking on the Clear button will clear your entire list of selected items Lynx Enterprise User Manual Page 20 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems of 955 711 ext 82 suppot lynxpm com LYNX Enterprise Users Manual A New Search box will open This will allow you to choose the criteria for your Searching Doctors Hospital search by choosing Datelianoe id savers one of the three Search Fields search options fo B Caption Notes T aken By Sounce Photo Number Add The three options can ai gl A X A 9 3 O Q3 hBH Hemove not be combined with Keywords l m each other P And Clear OF Cancel P Option 1 Search Fields This is the most effective search method because you can do a combination search based on your predefined search fields Option 2 Caption Notes Taken By Source Photo Number This allows you to do a combination search within these specific fields Option 3 Keywords This allows you to do combination searches based on Keywords you have entered Each of the above options allows you Search Fields to search using2. LYNXPM L L C secure Digital Photo Management Systems xiu 877 955 7711 ext 82 CS supportilynxpm com LYNX Enterprise Users Manual Introduction Welcome to LYNX Enterprise The following guide will explain the basic user functions of LYNX Enterprise This manual contains four sections but more will be added in the future Visit our website and click on the Support Tab to see when other sections become available Although your Administrators can change the default labels in LYNX Enterprise for the purpose of this guide we will use the default labeling Therefore when referring to Projects keep in mind that your organization may have changed it to something else such as Cases or Files etc When you see the word Photos used it not only is referencing photo images that can be acquired into LYNX Enterprise but all other data types that are accepted into the database as well This includes video audio pdf document and all accepted image files For a complete list of accepted formats visit our website and click on Support or click on this link www lynxpm com Your ability to do certain operations in LYNX Enterprise is directly connected to your user rights or group rights that the Lynx Enterprise Administrator Administrator has assigned to your login If you find that you can not do certain functions or use certain described features ask your Administrator if they can be assigned to you NOTE LYNX Support Technic
3. allows you to add a Header SSS i Footer Footer Notes include the xd T Inci PageNumbers current date and include page Notez numbers on your printout Fonts This allows you to change fonts for the Header Photo Info and Footer on your printout Choose Fonts from the Menu Bar at the top and then Fie Fonts Options choose Header Photo Info or Footer and a font window will open that will allow you to change to a font of your p Fonts ME Style Size choice name Header Microsoft Sans Serif Bold 12 Photo Info Microsoft Sans Serf Regular B Footer Microsoft Sans Serif Regular a Lynx Enterprise User Manual Page 17 of 33 Manual Edition 5 4 0 2 LYNXPM L L C Secure Digital Photo Management Systems eli hy 4 r 955 7711 ext 82 a support amp 2lynxpm com LYNX Enterprise Users Manual Include Letterhead see Options This allows you to select this option by clicking on it to put a check mark in the box You will be able to put your j Photos Page M Include Letterhead see Options company logo or letterhead at the top of the printout File Fonts Options Choose Options on the Menu Bar then Misi choose Leterhead Setting File Fonts Options ine LEKENE AO OPuonwihcow wil now open This gives you the option of changing the default image to your company image Click on the Browse Image Path m Browse button to chan
4. open it Acquire Media View Selected Roll 4 Next the Photo File Options window will appear This will give you three options to choose from Options e View without filing to a Project This allows View without filing to a Project you view your unfiled media without having to choose a Project to file it into File photos to an existing Project e File photos to an existing Project This allows you to file your data into a project that Quick Add a new Project for filing has been previously created e Quick Add a new Project for filing This allows you to if your Administrator has given you the right to Add projects create a project based off of a preset template Click OK Read below to learn more about the above options 1 4 1 Choosing a Photo File Option View without filing to a Project Notice on the header bar that it lists the roll number added by and date and time the roll of film was added to the database This option is normally used to view the photos in your unfiled roll of film However you can fill out the Info Data fields Caption Taken by Permanent Description and Notes The Search Field and Keyword boxes will not appear on the left until you have selected a project to file to See Section 2 2 1 for detailed description of these entry boxes Unfiled Photos Roll 2 Added by admin 7 74 2008 2 07 38 PM Lynx Enterprise User Manual Page 6 of 33 Manual Edition 5 4 0 2 L
5. Album Viewer html file to start the slide show in the computers default browser i e Microsoft Internet Explorer Mozilla etc The images will display with all the information you have selected to be included with the album On the top right is the buttons to toggle through your images individually or you can click on Start Slideshow to play the images You can play this show in a loop and also adjust the Display Speed If you checked Include Selected Redline Layer when creating your album then any image meeting that choice will show with the layer on the image Below the image is the ability to View Full Screen and Hide Information To the left of the image will be the name of the project this album was created from Under that is the images title that is taken from the Caption field in the database If you do not put a caption on your images in Lynx Enterprise this list will be blank The custom logo is located at the bottom right If you changed the jpg image when creating the album the image will display here instead of the default LYNX logo me m Crane Tower East Construction Site 3D AutoCad Drawing Corridor between Buildings Hide Information Caption 3D AutoCad Drawing a DateTaken 3 19 1996 3 57 00 PM Steve Jarrell Doctors Hospital AutoCad 3D Drawing exported from Cad using Plot to File Tif command then imported into w swered by LYNXPM 877 955 7711 Lynx Enterprise U
6. ability to choose more than one value for a search field To choose multiple values you can hold your Ctrl key down on your keyboard and click on the additional values When you have them all highlighted click on the Add button and the multiple values will appear on the Assigned Photo Search Fields list If you want to add another choice at this point highlight what you want and choose Add If you want to change the entire list highlight what you want and choose Replace Search Field Available Search Fields Click ta add BuildingName Anderson Building Sub Contractor Look For Search Field alue Click to add new When you are finished Assigning your Values to your photo then Ace Plumbing click OK Anchor Construction Heg al Cometruction Gre Wp Hes Sauls and Paving Lynx Enterprise User Manual Page 13 of 33 Manual Edition 5 4 0 2 LYNXPM L L C Ma secure Digital Photo Management Systems of 955 7711 ext 82 a suppartilynxpm com LYNX Enterprise Users Manual Now you will notice that the Search Unfiled photos File to Fields and the Values you have 5 Search Field EE chosen are listed in the Search Field 9 Section on the Info Data tab m m oe JE M 7 28 2008 1 44 14 Ph 2 5 Assigning Search Field Values to a Group of Photos To assign values to a group of photos the instructions will be the same only when you highlighted
7. and chose multiple photos you will see one difference in the Edit Search Fields window Now you will notice under the photo thumbnail are Previous and Next arrow icons and under that an Auto Repeat check box If you click on the Next arrow icon you can toggle though the photos you have 7 28 2008 chosen As long as you kept the Auto Repeat box checked then any values Fond you assign will be applied to all the photos in this group IW Auto Repeat 2 6 Working with Unfiled Rolls of Film Information When annotating an unfiled roll Sesser Ea of film it is important to know that Search Fields and Keywords are Project Specific unlike all other field entries So if you are working with a set of TIP File all photos that have Search Fields Keywords assignedbefore closing images and you ve filled out search field information you must file them before exiting the roll of film If you do not you will lose any search field or keyword information you have entered IF vau clase this Roll panel all Search Fields andfor Keywords will be cleared Search Fields and Keywords are specific to a Project and cannot be assigned ta a photo unless that photo is Filed to a Project Do vau want to clase this Roll panel When you delete photos from an unfiled roll of film they are permanently removed from the database This is important to know especially if you selected Yes to delete from the source and you do not
8. on the OK DateRange W All button you would click on the Save As Search Fields button Building Mame Anderson Building Caption Notes T aken By Source Photo Number pese C l eal E esM oppi allowing you to enter a name for your search you want to save The drop down arrow will also Select or enter a new name for this search allow you to choose a previously saved search A box will open telling you the search already My Search E exists and if you want to overwrite it Click OK This takes you back to the New Search box where your Saved Cancel d Search is listed at the bottom Click OK to see your results Lynx Enterprise User Manual Page 23 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems of 955 711 ext 82 suppot lynxpm com LYNX Enterprise Users Manual 5 3 Retrieving a Saved Search To run edit or delete a search that you have saved click on the dropdown 9 arrow on the Search icon and choose Get a saved search Search Projects Get a saved search The Saved Search Options box will pull up You can highlight HE Saved Search Options MEEA your search that you want to work with Then choose what you want to do next le F o ld C3 X Run selected search This will run your search and return the results on the screen Accident admin l l mE l adfasfdas ba
9. the eight types of filters x listed at the right w Mot equal Greater than MUS OMO Greater than or equal Less than Less than or equal Contains gt Does not contain Do UU amp Unchecking the Date Range will allow you to narrow eg DateRange Al 10 8 2008 To 10 8 2008 down your search options within specified dates ue Manually enter the dates or click on the down arrow at EN October 2008 the end of the date box to get the calendar option to Sun Mon Tue Wed Thu pop up The arrows before and after the Month Year RN ee will allow you to scroll backwards or forwards one 12 13 14 15 16 month at a time 13 20 3 2 23 26 27 28 29 3l 2 3 4 4 B 234 Today 10 18 2008 Lynx Enterprise User Manual Page 21 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems of 955 711 ext 82 suppot lynxpm com LYNX Enterprise Users Manual Using Option 1 Search Search Fields Fields click on the drop down arrow at the end of the first box and choose a Search Field Project Manager Status Sub Contractor Then click on the drop search Fields down arrow at the end of Building Mame Bi the third box and choose TIONG a Search Field Value Cancer Treatment Center Carston Center Children s Clinic Emergency Center Women s Health Building When you have your criteria chosen you Searching
10. you choose this option a box will appear that requires you to put in the Project Name you wish to create If Lancel your Administrator has enabled the Z Require Confirm Project Option then you will see two entry boxes and will have to retype the Project name When you are done Click OK and a project will be created based on the template that was chosen Notice in the list of Projects on the left that your newly added project has po appeared 2 Mame t Apex Demo Job Case 1234 Construction Site Coroner Doctor s Hospital Info Data Lynx Enterprise User Manual Page 7 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems of 955 711 ext 82 suppot lynxpm com LYNX Enterprise Users Manual Just like the File to an existing Project your newly created project name will be listed on the header bar above the thumbnails as the project you are now filing into Ae Unfiled photos File to Case 1234 Lynx Enterprise User Manual Page 8 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems 87 r 955 7 711 ext 82 support amp iynxpm com LYNX Enterprise Users Manual Section 2 0 Annotating Photos 2 1 Choosing Thumbnails for Annotation Now that you have acquired your data and have chosen a project for filing next you will annotate or add your information to the photos The example to the
11. 55 7711 ext B2 ON UGA suppot lynxpm cam LYNX Enterprise Users Manual Print Cancel Print Setup and Print Preview These buttons give you the E standard Windows options e Print Lets you choose your printer print range and number of copies Print e Cancel Allows you to cancel out of the print window Cancel e Print Setup Lets you choose your paper size orientation and margins Print Setup e Print Preview Allow you to preview your printout prior to printing panum Lynx Enterprise User Manual Page 19 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems LYA a7 955 7711 ext 82 a F suppartilynxpm com LYNX Enterprise Users Manual Section 5 0 Searching 5 1 Searching for Images Within a Project s To Search your project or projects first click on down arrow next to the 9 Search Projects search icon then choose Search Projects Get a saved search Choose your Project or Projects to search Select one or more Projects to search Look for If your list of projects is long you By Mame E Selected Item s can start typing in the Look for field This will take you to the first occurrence in the list of what you type in this field Apes Dema Jab Eastern Case 1234 2 Construction Site 02046012 Coroner Coroner Click OK Doctors Hospital EXAMPLE Doctor s Hospital
12. D then size may not be an issue and you would choose not to resize your photo s However if you are planning on emailing your Album then size might matter and choosing to resize can be helpful Keep in mind though if you use compression when acquiring your images into Lynx Enterprise then you may need to test the result of resizing it even smaller and adjust it accordingly Password Protect This allows you to add a password to your 2p ut Album file Check the box and a entry field will open so you can scd enter a password You will have to give this password to anyone E you send this file to in order to open it Album Logo By default this will be the LYNXPM L L C company logo but you can change it to your company logo or any other jpg image file Browse to a location that contains the jpeg image you would like to use This location will be added to your preferences and stay that way until you change it Lynx Enterprise User Manual Page 31 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems 877 955 7711 ext 82 support lynxpm com LYNX Enterprise Users Manual 7 3 Building Saving and Sharing the Album After choosing your option m and clicking OK the Building the album Doctor s Hospital information bar at the bottom of the screen will say Building the album When it is done building a Save As Save As window will open Save in Lyns Album Fil
13. Doctor s Hospital will click on the Add button to add it to DateRange v All Save As your criteria box Search Fields Building Name m Anderson Building i uam Note Notice that the Caption Notes T aken By Source Photo Number Y Add C other search options M JF uc are now grayed out Keywords You can not choose El F z criteria from them to combine with option one Building Mame Anderson Building C Or And Clear OF Cancel Z The last choice you make is what type of search this will be co Or searches will give you all items that meet any of the criteria And And searches will give you all items that meet all criteria Continue to choose your criteria adding it to the criteria box until all your choices have been made for this particular search Click OK Lynx Enterprise User Manual Page 22 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems 877 955 7711 ext 82 suppartilynxpm com LYNX Enterprise Users Manual The results of your search will be displayed This includes all media that met the criteria you choose ES Results Doctor s Hospital PN Es 4 3 1335 4 3 1335 4 3 1335 3 35 532 Phe 3 35 38 Ph 3 35 32 Ph Total photos 3 Photos displayed 3 Zz 5 2 Creating a Saved Search Following the same OE procedure as in Searching Doctor s Hospstal section 5 1 before clicking
14. Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems eii YN 877 955 7711 ext 82 a suppot lynxpm com LYNX Enterprise Users Manual If a Search Field is not restricted then you can add a value To do Search Field Value Click to add new this click on the Search Field Value Click to add new bar at the top of the value box A box will pop up that will allow you to type in a new value Type in the value you want and choose Ok Wem SA Note Duplicate values will be rejected and you will get a message box telling you that the value already Cancel exists mm Field Vere E to add new Your added value will now show up in the value box Julie Falella Ken Jackson Robert 4dams Wialter Smith Note Regarding Adding Search Fields Search Fields are usually set up ahead of time by the Administrator however you may have been given the permission to add them also If you have the permission then the process would be the same as adding a Search Field Value except you would click on the Available Search Fields Click to add new bar You will get an Add a Search Field box and you can type in the search field label you want to add then click OK Even if you have the permission to add a Search Field you can not make it Required or Restricted from here that is done through the Edit a Project process which is explained in detail in the Lyn
15. L C secure Digital Photo Management Systems of 955 711 ext 82 suppot lynxpm com LYNX Enterprise Users Manual 7 2 Album Options The Album Options Album Options window will open From here you will select what you want included with your images the photo size and if you want to password protect Photo Options Iw Include Selected Redline Layer Include Voice Files Iw Include Photo Info Do not resize photo s Album Logo C DONB ipa c Photo Info seg ee Caption the file Taken By Fhoto 51 d Permanent Description Be ow IS AN the Resize to 25 X of original Motes options you nave to Search Fields choose from m g Keywords When you are done Password Protect Click OK Cancel te Include Selected Redline Layer You must first make sure you have that redline layer loaded in the viewer screen Refer to the Redline Layer section of the User Manual for instructions on view a redline layer Include Voice Files Allow you to include any voice recording files associated with your image or images Include Photo Info Allows you to choose any of the information listed under the Photo Info section to the right Uncheck any of the information you do not want to include Do not resize photo s By default the image is set to resize by 25 of the original This is the original size within the Lynx Enterprise Database If you are sending your Aloum by CD DV
16. YNXPM L L C secure Digital Photo Management Systems of 955 711 ext 82 suppartilynxpm com LYNX Enterprise Users Manual File photos to an existing Project The projects you have rights to are Display By listed under the Projects Tab on the left of the screen If you only have m Name one project when you choose to file to an existing project it will J CL automatically choose that one for you However if you have multiple BM Construction Cite projects as in the example to the right a window will appear that will require you to choose the project you want to file to from a list of your available projects e Select the Project for filing photos by highlighting the EN ocos Hosa Name of the project By Mame Coroner Doctor s Hospital Info Data pl list of projects you can start pm E p typing in the Look for box Construction Site 02046012 and it will take you to your onc M Eal ce project Dee ae EEEE irren Ear CE Mdattn Retereee ame Click OK Notice n the header bar above Jo thumbnails that a Unfiled photos File to Doctor s Hospital the project you chose to file into is listed This will help if you have multiple projects on one roll to see which project you are currently working with aec add ANEW POJET tor tiling This allows you to if your Administrator has given you the right to Add projects create a project based off of a preset Case 1234 template When
17. ate unlimited layers but can only view and print one at a time pore This is the layer that you are viewing and or working with Use the dropdown arrow to switch between layers you want to view Choosing none will allow you to view the image without any Redline Layer showing is Properties This will allow you to open the property box again From here you can edit the Notes and Caption of the chosen layer P New Layer This allows you to create new and additional layers to your image E Edit Current Layer This allows you to edit a previously saved layer A Delete Current Layer This allows you to delete the currently chosen saved layer Save Current Layer This allows you to save the layer you are currently working on You must save the layer after you have made any changes or edits The icon is grayed out until you start working with the layer Once you choose to work with a layer you will also get a To Tl ol El Ol zl El 21 m Drawing Toolbar that will give you a basic set of drawing rn xj Sj zj 9j 5 ij sj aj i and text tools to use to create or edit your layer TJ Text 9 Ellipse Rectangle 9 Polygon zi Line Arrow 4 Polyline sj Freehand Stamp Lynx Enterprise User Manual Page 26 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems a7 r 955 7 711 ext 82 support lynxpm com By clicking on the Text icon Tj you can click on an area o
18. d filed the photo it will have your Serial Number as the source If you imported the photo through a packet from another Lynx Enterprise License then the Serial Number of the originating License will show as the source 2 3 Entering Search Field Values To enter your Search Field Value for your photos click on the Search Field or Value bar to bring up the Edit Search Fields window You can also right click on your thumbnail and choose Edit Search Fields Under the Available Search Fields section you will see Ll EN what search fields have been Assigned Photo Search Fields defined for this project Any Available Search Fields Click to add field name highlighted in yellow means that it is a Required field A Required field means that a Search Field Value must be assigned to the photo before it can be filed to the project If a field shows Restricted Field in red under the value Look for Search Field Value Click to add neve box this indicates that you Bis 7 28 2008 Fhase 2 can only assign a value from pou Phase 3 the list provided A dor a 7 ost Construction Restricted Field can not Pre Construction have values added to it by a Restricted Field user even if the user has the OK Cancel Add Replace right to add values to other fields Available Search Fields can be both Required and Restricted Lynx Enterprise User Manual Page 11 of 33 Manual
19. dams 3 Copy search link to clipboard This will copy the link to the bob s hvac admin clipboard where you can then paste it into other case 123 admin programs documents as a hyperlink This can only be used if your on Lynx Administrators have setup Universal Link and all the EK ER requirements needed for it to work E connec RR 2 Edit a search This will pull up your search in the Saved Search box allowing you to change and overwrite the criteria or add to the criteria to run or save additional searches 3X Delete a search This will allow you to delete any saved searches you no longer need Lynx Enterprise User Manual Page 24 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems of 955 711 ext 82 suppot lynxpm com LYNX Enterprise Users Manual Section 6 0 Redline A Redline Layer in Lynx Enterprise does not change the photo it is just a layer of information you can place on top of your image It would be like taking a photograph and placing a piece of clear plastic over it then writing on the plastic Lynx Enterprise allows you to create multiple Redline Layers but you can only view and print one at a time Note about Redline Rights Using Relining in Lynx Enterprise is a right granted to you by your Lynx Administrator If you do not have the ability to perform any of the below functions then check with your Lynx Administrator to see if you have been gi
20. default web browser like Microsoft s Internet Explorer to open the Lynx Photo Album that you created Note about Creating Photo Album Rights Using the Create Photo Album feature in Lynx Enterprise is a right granted to you by your Lynx Administrator If you do not have the ability to perform any of the below functions then check with your Lynx Administrator to see if you have been given the proper rights for Creating a Photo Album 7 1 Selecting Images for your Album To create a photo album select the image or images you want included in your album Use the Shift key on the keyboard to ESI Doctor s Hospital iof x choose a group of photos Do this by F clicking on and highlighting your first photo then hold down your Shift key and click on a photo at the end of a series you want to select fess 7 28 2008 Ti28 2008 319 3996 To select individual photos in various 1 44 14 Fh 1 44 14 PM 3 57 00 Phd locations on the screen hold down your Ctrl key and click on each thumbnail you want included in your group 4 3 1335 4 3 1335 4 3 1335 3 32 35 PM 3 37 38 PM 3 35 52 Phe Total photos 23 Page 1 of T gs Next Right Click on one of the highlighted thumbnails and choose Create Copy Move selected photos Photo Album Delete selected Photos Create photo album Group Edit Captions Lynx Enterprise User Manual Page 30 of 33 Manual Edition 5 4 0 2 LYNXPM L
21. e make sure that you are viewing the layer you want Do this by Opening your image in the Photo Viewer screen selecting the layer you want printed Right click on the image and choose Print The Print Options box will open for detailed descriptions of these options see Printing Photos Section of this Manual Note f you are printing multiple images with redline layers then go to each image in the Photo Viewer screen and make sure you are viewing the layer you want You can then exit the Photo Viewer screen and highlight and print multiple images from the thumbnail screen In the Print Options box choose Include Selected Redline Layers Pal aes Eee aes nollie when printing You can also click on Print Preview to see if the layers are properly selected and ready for printing HE Print preview button to see if the layer or layers are properly selected and ready for printing Lynx Enterprise User Manual Page 29 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems a 4 877 955 7711 ext 82 Ew pM suppartilynxpm com LYNX Enterprise Users Manual Section 7 0 Create a Photo Album Creating a Photo Album in Lynx Enterprise allows you to create a slide show of selected images The file created is a zip file that you can then send anyone to unzip to a folder then play the slide show by clicking on the enclosed html file This file will use their
22. eader A Click OK Lynx Enterprise User Manual Page 3 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems 877 955 7711 ext 82 suppot lynxpm com NN LYNX Enterprise Users Manual 1 2 Media Roll Information The Acquire Data window is now open The top of this window will show information about the roll of film you are creating Acquire Data Acquire From C Ssample pics Added 7 24 2008 1 00 43 PM Total Photos 2 Added By admin Use photo file name as photo Caption where you are acquiring the Photos from the source location when you added this roll of film to the database who added this roll of film total number of Photos being acquired into this roll of film When acquiring into Lynx Enterprise Media Lab all accepted formats of Photos image video audio and pdf files found in a source location are brought in to the roll of film at the same time If you have the right to Delete from the Media Lab any unwanted Photos can be removed deleted from the database after they are acquired Taken by The name of the person who took the Photos Once the name is input it will be in the drop down menu from then on If multiple users have contributed to adding Photos in the source location choose one name here The Taken By field can be changed later to reflect other users that co
23. es t CF T allowing you to save and n 5v E name your file Fe Once you have created and A Riese Jocuments saved this zip file you can Kain share it with others Put it E on a CD DVD flash drive Desktop etc or you can attach it to an email and send it to your chosen recipient My Documents Remember if you password protected this file to give the password to the recipient w iu Network File name daovPhote amp lbum Places Save as type zip files zip Cancel E My Com puter Your or the recipient you have sent this album to will just unzip the files to a folder on a hard drive location The folder will now contain two r ae items an assets folder and the LYNXPM_Album_Viewer html file File Edit View if you or the recipient is going to save the album as a monthly record or link the html file of this album to another program For instance other software programs you might use for Daily Monthly Reporting Project Planning Construction Management etc Both the html file and the assets folder of the same album must be in the same exact location i e its own folder for this to run properly Lynx Enterprise User Manual Page 32 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems 877 955 7711 ext 82 support amp 2lynxpm cam LYNX Enterprise Users Manual 7 4 Viewing the Album Double click on the E YNXPM
24. f acquiring Photos into a roll of film you will be asked if you want to delete the source photos after they are acquired If visual verification of the acquired Photos is required by your organization before they are deleted from the source then you would always choose No at this point e Selecting Yes will permanently delete your data from the source i e camera or hard drive etc after it is done acquiring from the specified location Acquire Photos 2 Do you want to delete the source photos after acquiring e Selecting No will leave the data on the source i e camera or hard drive etc If you choose No and your source is your camera remember to manually erase the images before using the camera again Lynx Enterprise will not only bring in your new images but the ones you previously took and did not remove from the camera drive Lynx Enterprise User Manual Page 5 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems of 955 711 ext 82 suppartilynxpm com LYNX Enterprise Users Manual 1 4 Accessing Acquired Data Now you have added a roll of film that contains your Photos to the Media Lab Click on the roll you want to work with this will highlight the chosen roll in EE File Date Added _Roll TakenBy Added By semi yt ese TE Press the View Selected Roll button at the bottom of the screen or double click on the roll of film to
25. f your image and start typing The size and resolution of your image will determine the initial text size You can right click on the text box and get a list box of available options that you can use to edit your text box By clicking on the Line Arrow icon 4 you can draw straight lines on your image Click on the line to choose it then right click on it to get a list box of available options including changing the Line End Style to an arrow head You can also move where the line points to by clicking on the line to choose it and placing your cursor on either end of the line Click and hold down your mouse buiton then drag the line end to where you want it Fen color Text color Back color Pen width Font BackStyle Locked Moveable Text orientation Sizeable Text locked Hatch style Hatch calor Text justification Cue Copy Delete Pen color Pen width Locked Moveable Pen style i Pen Fill style Sizeable Nudge up Nudge down Bring to Front Send to back Cut Copy Delete Line End Style Arrow Lynx Enterprise User Manual Page 27 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems 877 955 7711 ext 82 supportilynxpm com By clicking on the Stamp icon w and then clicking on your image you will get a text box that says by default Approved You can right click on the Stamp box and get a list box with availab
26. ge the path to the image you want to use Image Height fi 0 2 Of the page height You can change the amount of space Align the image takes up at the top of your Left printout by changing the Image Height Center C Right Then you can choose the location of the letterhead image by choosing where you want it aligned y g OK Cancel Click OK 4 Include Selected Redline Layers This allows you to print out a selected redline layer that you created for a photo Even though you can have multiple redline layers on a photo you can only print one at a time You must be viewing the redline layer you want to print in the Viewer screen prior to printing To learn more about redlining options in Lynx Enterprise see the Redlining Section of this Manual Include Photo Info This allows you to choose what additional Iv Include Photo Ino information your want included with your photos Check the Include Photo Info Photo Info option to open the Photo Info choices Check all of the Date Time photo info options you want to include on the printout Remember the Caption more options you include the smaller the photo will be on the printout TakenBy especially if you have multiple photos on a page Permanent Description Additional Description Search Fields Keywords Lynx Enterprise User Manual Page 18 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems f LYA 877 9
27. have another copy of the photo saved anywhere else Lynx Enterprise User Manual Page 14 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems of 955 7711 ext 82 suppartilynxpm com LYNX Enterprise Users Manual Section 3 0 Filing Photos Now that you have annotated your photo or group of photos you are ready to File them to your project Assuming that you have all ESI unfiled photos File to Doctor s Hospital the other information fields 0 I filled in Caption Taken By Notes etc you will notice that after clicking on OK in the Search field window photos thumbnail is still highlighted Re Total photos 12 Page 1 of 1 3 of 12 selected a j Lm Tua pL MAP T r28r2008 1 44 14 PM 1 44 14 PM Now you can right click a highlighted thumbnail to get a box that will allow you to choose File selected photos File selected photos Select new Project Far Filing Quick Add new Project For Filing Mia calaclad nhalac ES Doctor s Hospital When you open your project you will now see the three photos you selected for filing If you did not fill out the other information fields first or if you need to add to another field you can fill them in then go back and 7 28 2008 7 28 2008 7 28 2008 highlight the thumbnails of the photos you gaat lesu poses want to file EEUU Lo e
28. ians will not grant any request to change rights that an Administrator in your organization has set for you You can contact LYNX Technical Support directly for more information on any of the features and options in the Lynx Enterprise Software E mail support lynxpm com Phone 877 955 7711 x82 Thank you for using Lynx Enterprise Lynx Enterprise User Manual Page 1 of 33 Manual Edition 5 4 0 2 ST LYNXPM L L C Secure Digital Photo Management Systems 877 955 7711 ext 82 Supper lyre cong IH fee att a LYNX Enterprise Users Manual Section 1 0 Acquiring Photos 1 1 Open LYNX Enterprise Enterprise by clicking on the icon on your desktop or by choosing Start All Programs LYNXPM LYNX Enterprise x Lynx Enterprise Your initial screen will look something similar to this d Lynx Enterprise v 5 3 0 5 Connected to data source local File Edit View Options Window Tools Help ar AlE 3 02 o1 Soter datetime Al Alal 1 Display By Name j Apex Demo Job il Construction Site Coroner Doctor s Hospital VIEW Both active Inactive C Active only C Inactive only Pr ojects Info Data User admin Role Administrator E Lynx Enterprise User Manual Page 2 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems f hy 4 877 955 7711 ext B2 ON dod support amp 2lynx
29. ield and Search Field Value can contain up to 50 characters See below for more details on Search Fields and Search Field Values e Keywords This field is used to collect and display user defined words associated with the photo It was included to be backwards compatible with older versions of LYNX Each entry in this field can contain up to 50 characters Note About Keywords Although keywords can be used it is highly recommended to use Search Fields instead as they are more clearly defined and specific Search Field especially in a network environment tends to yield better search results than Keywords Lynx Enterprise User Manual Page 10 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems xim 877 955 7711 ext 82 E support amp 2lynxpm com LYNX Enterprise Users Manual 2 2 2 Non Entry Fields e Date Time This displays the date and time the photo was taken This information is retrieved from Date Taken in the Exif Data of the photo All other non photo data acquired into Lynx Enterprise uses the date and time the file was created It can not be changed in Lynx Enterprise e Project Photo Number This is a sequential number that is automatically assigned to each photo based upon the order in which the photo photos are selected and then filed e Source This field contains the Lynx Enterprise License Number the photo came from If you acquired the photo into your Media Lab an
30. le option to use for editing this box Text color You can also change the Set Stamp text by clicking on that ES E cine option The Text Edit Form box will open and you can Pen width change Approved to something else For example Draft TextEditForm Font Back5Stvle Locked Moveable Text orientation D rafi Sizeable Hatch style Cancel Hatch color Nudge down Send to back Click OK Cut Copy Now click on the Stamp icon again and then click on your Delete image The Stamp box will now be set to Draft ce Note f you were editing this layer remember to click on the Save Current Layer icon to save your changes on your image Based on the above instructions the layer will look like this Lynx Enterprise User Manual Page 28 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems 877 955 7711 ext 82 support lynxpm com Right click on the screen and choose Close Photo Viewer or click on the Close Photo Viewer icon at the end on the Viewer Toolbar it will take you back to the main screen and your thumbnails Notice now that the thumbnail of the image you just added a layer to has a red hash mark below the image and to the left of the thumbnail information This lets you know that a redline layer or layers are created for this image 6 2 Printing Redline Layers To print a redline layer with your imag
31. ms 558080808 ln All required search fields must be filled in on every photo you are going to file If any one of the photos are missing required search fields you will get a message box informing i epum PEE Ed Edit the Search Fields before Filing you that at least one of the photos does not meet the requirement for filing Lynx Enterprise User Manual Page 15 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems of 955 711 ext 82 suppartilynxpm com LYNX Enterprise Users Manual Section 4 0 Printing Photos 4 1 Selecting Photos to Print In order to print a photo or group of photos you must P 7 T T gt E cJ d Sot Bw Date Time Hi El E TA T Browse gene eer Chie T SU By thumbnail s that you want to Mame gt p T print m 4pex Demo Job Ten Construction Site i l i Coroner After hi hli htin our BN iore energie Ong g yc amp iDoctors Hospital Save selected photos to file selection you can right click E l E Topy Ea clipboard on a highlighted thumbnail poe and choose Print selected File selected photoz photos from the list or you View selected photos H u can click on the printer icon a uud on the toolbar at the top of appo se teal pee D the screen nM The Print Options Window will Print Options open from here you have many REIS Options Iv Include Selected Redli
32. ne Layers choices for printing 1 5d P 9 E mo Iv Include Letterhead see U phons Print 1 W Include Photo Info Cancel P Photo In Columns E Date Time Caption Print 5etup Align Tex TakenBy Permanent Descriplion Additional Description Search Fields Keywords Header incl Date in Header Footer Incl Page Numbers Notes Fonts Print Preview Bottom M Hame Style Header Microsoft Sans Serif Bold Photo Info Microsoft 5 ans Serif Regular Footer Microsoft Sans Serif Regular Lynx Enterprise User Manual Page 16 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems l LW 877 955 7711 ext B2 E WE supportilynxpm com LYNX Enterprise Users Manual 4 2 Print Options Photos Page This allows you to choose up to eight photos per page The more photos per page the smaller the image will be on the page This is especially true when including additional information with the photos such as Captions and Notes r Photos Page Columns Page This allows you to choose up to two columns per page B Alig Align Text This allows you to choose where to align additional text information in relationship to the photo you want to include on your printout such as Captions and Notes Align Text Header Footer Notes This Header Incl Date in Header
33. ntributed to this roll of film Roll Description Optional Brief description of what the roll of film contains This is optional Taken By Required Bob Adams Hall Description Optional Case No 1234 zi Compression Scheme C Do not compress Automatic Test Compression Factor Factor al gt Bl but highly recommended especially when more than one user is acquiring rolls of film into the Media Lab Compression Scheme If you choose Do Not Compress then your Photos will be acquired full size If you choose Automatic your Photos will be compressed by a factor that you set prior to acquiring This is a mathematical factor not a percentage Once you set the factor it stays at that number until you change it again All Exif Meta Data included in the Photo image file is retained and saved with the Photo regardless of whether or not you use compression Refer to Section 1 2 1 for more information on using Test Compression Factor Click OK Lynx Enterprise User Manual Page 4 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems l hy 4 877 955 7711 ext B2 ON BI B support amp 2lynxpm com LYNX Enterprise Users Manual 1 2 1 Test Compression Factor Compress Test Form From this screen you will be Ex S TEES c uu able to toggle between your Original Photo and Photo Selection ayaa ety e Compre
34. or adding information to the photo or chosen group of photos 2 2 1 Entry Fields e Caption This field is used as a brief description or title of the photo This field can be edited after it has been filed to your project The field can contain up to 255 characters ts Date Time 1 20 2005 4 44277 PH Caption E e Taken By The entry in this field can be changed prior to filing if multiple people have Bob Adams taken photos in this roll of film This field can Project Photo Number 1 not be edited after it has been filed to your source 38 OU U00U6 project The field can contain up to 50 Permanent Description characters e Permanent Description This is used for any information that you want permanently kept with your photo This field can not be added to or edited after the photo is filed to your project This field can contain more than 15 000 characters Jec 4 Info Data Pra Hotes Search Field e Notes This field is used to add any type of information you want to include with your photos This field can be added to or edited after the photo is filed to your project This field can contain more than 15 000 characters e Search Fields This field is used to collect Show detal and display specific information based on a defined Search Field and its chosen value Administrators can make individual fields Required and or Restricted for better collection of information Each Search F
35. pm com LYNX Enterprise Users Manual 1 1 Locating Photos for Acquiring Open Lynx Enterprise Click on the Media Lab on the Top menu Bar looks like a small camera File Edit Vi Click the Acquire Media button on the bottom of the window that pops up Wey Sort Bu Date added C Added by C Roll Number Unfiled Rolls Acquire Media C All Ralls This will open the Browse For Folder window eae 3T Choose your source location folder i e camera Choose a drive and Folder containing the photos to drive hard drive etc by expanding your My acquire Computer option then expanding your Physical Drive Letter location and subfolder s until you locate the source data Desktop My Documents Fl oy My Comput If the location of your photos never change i e My Computer JR 314 Fl A same camera same folder then this location only T a has to be set once B Local Disk D 4 CD Drive E Note The source location must be a Physical hg iic Drive letter such as F in example to the right SE Mew Vol G wi If your camera does not create a Physical Drive AB New Volume Si a when it is connected to your computer then you X eT will need a card reader A card reader will ESI eme create a Physical Drive letter Make sure the card reader is compatible with your camera s card as you will be removing your camera card and plugging it into the card r
36. right shows that you have twelve photos in your unfiled i i 7 28 2008 7 28 2008 roll of film and you have chosen to file it i i icc to your Project called Doctor s Hospital The Info Data fields willnot ami ET GEM appear on the right until you highlight Total photos 12 Page 1 of 1 Rall Photo 2 selected one or more of the photo thumbnails You can highlight the thumbnail by clicking on it E A ES Unfiled photos File to Doctor s Hospital Use the Shift key on the keyboard to choose a group of photos Do this by clicking on and highlighting your first photo then hold down your Shift key and a 7289008 click on a photo at the end E M 1 Jue ei of a series you want to select ENNE Total photos 12 Page 1 of 1 3 of 12 To select individual photos in various locations on the screen hold down your Ctrl key and click on each thumbnail you want included in your group M28 2003 1 44 14 PM Free 2008 Peo fe00e 1 44 14 Fh he 1 44 14 Ph Total photos 12 Page 1 of 1 5 of 12 selected E F2sr2udus 7 Lynx Enterprise User Manual Page 9 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems xiu 877 955 7711 ext B2 ON supportilynxpm com LYNX Enterprise Users Manual 2 2 Adding Data to your Thumbnails Now that you have highlighted a photo the Info Data tab comes forward and you can see the options available f
37. ser Manual Page 33 of 33 Manual Edition 5 4 0 2
38. ssed Photo to see the difference In Photo Selection you can choose the drop down box to Compress Factor 4 60 switch to other Photo files you are acquiring in this WRITE Cae ta roll of film Video audio or PDF files will not be compressed Any other accepted image files except for tiff files will be converted to jog images during compression The bottom of the screen will show you the Resolution Uncompressed file size and Compressed file size You can see how by using compression you can save disk space but be aware that your Compressed file size will now be the size of the file within your database Resolution 1760 1168 pixels Uncompressed file size 407885 bytes Compressed file size 147413 1 2 2 Compression Scheme Considerations When you toggle between Original Photo and Compressed Photo the higher the resolution and the larger the Uncompressed file size the less you will notice any degrading of the Photo image This will become more apparent if you need to export and enlarge the compressed photo file or if you use any of the zoom features on your photo from within Lynx Enterprise As with any photo the more it is enlarged zoomed the lower the visual quality the photo can become Depending on how you use your photos in the future it would be wise to compare the cost of compression with the cost of a larger hard drive 1 3 Source Data Decision Prior to the start o
39. ven the proper rights for using Redline 6 1 Creating Reline Layers To create a Redline Layer on an image you will have to open the image in the Photo Viewer this is done by double clicking on the thumbnail of the image you want to create a layer on You can also highlight the thumbnail right click and choose Veiw Selected Photos 3 13 1336 3 97 00 PM In the Photo Viewer screen is where you will now find the Redline Layer Toolbar Layers none Layer Properties The Layer Properties box will open and you can give this layer a name by typing it in the Caption field You will Owner also be able to add notes to this layer that allows you to describe what this Caption layer may contain Notes This is my sample layed This also tells you who created this layer by the user that is listed in the Owner field The Source field tells you what Lynx Enterprise Serial Source 390000080 Number this layer was created in Click OK LK Cancel Lynx Enterprise User Manual Page 25 of 33 Manual Edition 5 4 0 2 LYNXPM L L C secure Digital Photo Management Systems hy 4 877 955 7711 ext B2 a supportilynxpm com LYNX Enterprise Users Manual You will now notice that the Layer a a 3 Toolbar has more information and Layers Sample Layer 1 z 2 La T X icons available Seem This indicates how many layers you have on this image You can cre
40. x Enterprise Administrator s Manual 2 4 Assigning Search Field Values to your Photo In order to add a Value to your Assigned Photo Search Fields photo highlight a field ana Available Search Fields Click to add then highlight a value and Buiding Name Anderson Buldng Buldi m m choose Add or double click on the value This will add the information to the Assigned Photo Search Fields list at the left Project Manager Once you choose a field and a value it automatically goes down to the next search field Fes 2008 1 34 14 Pe Robert Adams Walter Smith Ok Cancel Add Replace Lynx Enterprise User Manual Page 12 of 33 Manual Edition 5 4 0 2 LYNXPM L L C Secure Digital Photo Management Systems eli hy 4 877 955 7711 ext 82 a suppot lynxpm com LYNX Enterprise Users Manual The Look for box allows you to start typing information you are looking for in the value list Whether you type just the first letter or a whole word the first matching choice will highlight a little Then you can click on the choice and choose Add This is especially helpful when your value list is long Available Search Fields Click ta add Building Mame Look for Children Search Field Value Click to add new Anderson Building Cancer Treatment Center Carston Center Children s Clinic Emergency Center women s Health Building Add Replace You have the
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