User Manual - National Health Research Database
Contents
1. 32 Pending New T Tm T 32 POO 32 Ale a S Um TT 34 Revert to applicant for chqng6s 34 L ji gt d 34 SUMMON T 35 How to submit an online research proposal Page 3 User Manual How to submit an 1 TRUST HEALTH User Manual Howto submit an dig Introduction he National Health Research Database NHRD is a searchable electronic repository of health research studies that have been conducted in South Africa Its core function is to enable users to track research trends in national health priority research areas In addition the Database system allows Provincial Health Research Committees PHRCs to manage the process of research applications The NHRD is designed with many objectives in mind one being to make it easier for researchers to submit their proposals online The NHRD system guides you through the five steps required to submit a proposal Once saved proposals can be worked on at a later stage or submitted for approval immediately The system also allows you to submit details of team members involved in your research activities The Comments feature allows researchers and Research Committees to communicate2. THE NATIONAL HEALTH RESEARCH How to submit an online research proposal HEALTH SYSTEMS IN SS eee Department Health va gia Op My R REPUBLIC OF SOUTH AFRICA x R U S IL l Y Prepared and published by Health Systems Trust 34 Essex Terrace Westville 3629 KwaZulu Natal Tel 27 0 31 266 9090 Fax 27 0 31 266 9199 www hsl org zo User Manual How to submit on Welcome Thank you for taking the time read through this user manual which is designed to assist you with submitting your research proposals online We have taken care to ensure that our system is as intuitive and user friendly as possible As we continually improve our system from time to time there might be small differences between what you see in this manual and what appears in the online system Please send email support neoterra zendesk com if you need any specific guidance We wish you great success with your research projects Sincerely Ihe NHRD Support Team How to submit an online research proposal Page 2 HEALTH 0 SYSTEMS TRUST Table of Contents li os SSS SS 4 Pa ee ure TO TAO db E 5 Lesson 1 Welcome to the NHRD Syslen 5 Lesson 2 Basie NAVIGATIO d 8 Module 2 Reogo
3. Once a proposal has been submitted it cannot be changed If you choose No your information will be saved You can then make changes later and submit for approval at a later stage EIEIEIEIEIEIERERIEREREREREREIN IDI DIDI DIDI DIDIER EUR Alternatively you can choose to save your application for now and come back to it at a later stage This may be necessary if you are waiting for some information or supporting documentation Bear in mind that Research Committees will not be aware of your application until you have submitted it How to submit an online research proposal Page 27 User Manual How to submit an e Summary Module 4 Before you can submit a research proposal online you must be registered on the system Before you proceed you must capture the details of at least one researcher investigator in the My Researchers section You also need electronic copies of certain documents The documents you will always require include e Research proposal document e Ethics approval document If you are planning to perform a clinical trial you will also need to submit your e National Clinical Trials Register Number e All documentation related to the clinical trials approval and registration process The process of submitting a proposal online consists of the following five steps Select the Research Committee relevant to your application Complete the research proposa
4. The Comments feature is the primary means by which Research Committees can send you information related your proposal You can also add your own comments relevant to the study Research Committee members will be able to view and reply to your comments using the same functionality How submit an online research proposal Page 29 HEALTH User Manual Howto submit a digE Lesson 1 Managing existing proposals The following example shows how you can view and manage existing proposals To access this page click on the Manage Proposals menu item in the main navigation bar Manage Proposals y HomePage National gt E A qu Q O nhrdhstorg za Home Index i The National Health Resear h Database Home Submit New Proposal Manage Proposals Manage Researchers Researcher Resources Search About This will bring you to the MY RESEARCH PROPOSALS page MY RESEARCH PROPOSALS You will find a list of research submissions that have been supplied and or submitted by yourself View Completion Comments Amend Conclude Date Status of Status of Project PHRC Submitted Application Title of Study Docs Neo Terra TC001 Western Cape Proposal No li WC 2013RPS7 606 WC Yes Approved Data nfo Request Not a clinical Trial Completed 2014 12 31 7 v v Neo Terra TC002 Western Cape Proposal i WC 2013RP45 422 WC Ye
5. amp Ethics Committees of South Africa The National Health Research Database NHRD serves as a repository of health related research which has been and is currently being conducted in South Africa As such it is a useful tool for monitoring and managing health research for both the National Health Research Committee Provincial Health Research Committees and Research Ethics Committees accross South Africa read more New to this site or first time applicant Welcome to the new NHRD website If you need help please have a look at our Help amp Support page 4 2013 Neo Terra IT Solutions cc www neoterra co za How to submit an online research proposal 5 i HEALTH IU SYSTEMS User Manual Howto submit e por SYSTEMS Using Internet Explorer lt gt C eee Fie ta Took Hap a The National Health Research Database Login Register Support Supporting and Strengthening the National and Provincial Health Research Committees of South Africa The Nabonal Health Research Database NHRD serves as repostory of health related research which has been and is currently being conducted in South Africa As gach it is a useful tool for monitoring and managing health research for both the National Health Research Committee and the 9 Provincial Health Research Committees read more How to submit an online research proposal 6 HEALTH SYSTEMS User M
6. lg Click on Neo Terra TC004 Western Cape Proposal No Declined Data Info Request Not a clinical Trial TO BE On Going 2013 02 28 v v DECLINED Declined HST User testing On Going 2013 12 01 l gt v MUN edi On Going 2014 01 01 Application this icon to view all supporting documentation for this particular research proposal You can add new documents at any time p Click on this icon to view comments related to your proposal This is a very important tool to communicate and record issues related to your study How to submit an online research proposal Page 31 HEALTH User Manual Howto submit dle Lesson 2 Application status categories The status of your application can be drawn from one of five categories Pending New Application This is the status for all new applications not yet processed by the Research Committee Your application could take up to six weeks be assessed For example Est Completion Comments Amend Conclude Docs Status of Status of Application Project WC 2013RP17 125 WC Yes Pu Aun On Going 2014 01 01 v Application PHRC Submitted Until it has been approved or reverted to you for changes you will NOT be able to make any amendments to your submission You will also NOT be able to conclude the study during this phase Approved This means that your application has been reviewed and appr
7. ACCOUNT TO LOG IN User name Password O Remember Register if you don t have an account Click here if you forgot your password If you have forgotten your password you can use the Click here if you forgot your password feature This will email you a link allowing you to reset your password How to submit an online research proposal Page 11 HEALTH 0 SYSTEMS TRUST User Manual Howto submit al HEALTH SYSTEMS TRUST Lesson 3 Managing your account To change your password log into the system using your registered password Then click on Manage Account found in the top right corner of your screen Account YourUserName Help amp Support HomePage National Hc X _ fi D nhrdhstorgza The National Health Research Database Home Submit New Proposal Manage Proposals My Account YourUserName Help amp Support Manage Researchers Researcher Resources Search About This will allow you to change your current password to a new one MANAGE ACCOUNT You re logged in as Your User Name Change password Current password New password Confirm new password Change password Type in your existing password Create a new password and then repeat it in the Confirm new password box Click on Change Password to continue Please note that your password must be at least six characters long You can use any combination o
8. Y The National Health Research Database Home Submit New Proposal Researcher Resources Search About REGISTER CREATE A NEW ACCOUNT Password Confirm password How to submit an online research proposal 9 HEALTH User Manual How to submit anc IRS Fill in all the required details as shown here REGISTER CREATE A NEW ACCOUNT User name Fred E Mail address fred smith amail com Fill in your first and last names First name email address etc Fred Choose a unique username If il is l ast name already in use you will have to choose another smith Click on Register at the bottom Password of the page save your details and register on the site Confirm password Remember your password and username Please note that your password must be at least six characters long You can use any combination of letters and numbers upper case and lower case How to submit an online research proposal Page 10 User Manual Howto submit ano Lesson 2 Log In You will need to register only once The next time you use the NHRD system you can log in using your registered username and password Click on Log in found in the top right area of the main page 4 Log in F 2gister Help amp Support This will call up the Log In page Please type in your registered username and password Your screen will look like this LOG IN USE A LOCAL
9. 27 Riaan Vermeulen amp testcase004 bxt 2013 05 10 09 28 188 Computer EN m File name Research Proposal docx amp 2013 Meo Terra How to submit an online research proposal Page 25 HEALTH User Manual Howto submit an c A digE Finally click on Upload Support Document to save your document and link it to your proposal UPLOAD SUPPORT DOCUMENT FOR WC 2013RP17 125 Please use the form below to upload a Support document for this proposal reges MURS Research Proposal Document n e Choose File Research Proposal docx Upload Support Document qasa ea After you have uploaded the document it will appear in your Support Document list See the example below STEP Upload Support Documents SUPPORT DOCUMENTATION Here you will find a list of all the support documents you ve uploaded for this research application The list below displays documents visible to both the Applicant and Research Committee Please note The following documents are mandatory for each Resear
10. ARCH PROPOSAL DETAILS WC 2013RP57 606 APPLICATION DETAILS Title of Research Project Neo Terra 1 Western Cape Proposal No Data info Request Not a clinical Trial Status of Application Approved Status of Project On Gcing Propsal Submission Date 2013 05 10 Location of Study or Information Please enter the Location where the study will be cong d You can select multiple facilities offices Ctr Left Mouse Click Select at least meal Office or District Office for the list below should you require access to them Selecting a provincial office or district office does NOT indicate that you require blanket approval for related facilities in its domain Indicating that you require access to an provincial or district office means that you would like to address members of staff at the selected office Laingsburg Hospital n Leey Gamka Clinic i Matjesfontein Satellite Clinic Merweville Satelite Clinic Murraysburg Clinic Murraysburg Hospital Nelspoort Clinic Nelspoort Hospital Nieuveldpark Clinic Prince Albert Clinic Prince Albert Hospital CITY OE CAPE TOWN METROPOLITAN MUNICIPALITY OFFICES a Anticipated Completion Date YYYY MM DD Provide a rea stc toll frame for the research to end Le specify the anticipated completed dates P Date Ethical Approval Exp YYYY MM DD Please provide the mi
11. added an individual you cannot delete his or her details for historical data reasons Reo iim CM Title Name Surname Role Institution E Mail Telephone No Mobile No DR Fred Smith Administrator Inverstigator Affiliate Institution info neoterra co za 27137441019 277289346558 Download CV Edit Details Upload CV How to submit an online research proposal Page 18 User Manual Howto submit ano Summary Module 3 Repeat the steps in this module to add as many researchers as you like Later you will learn how to link researchers to research proposals You have to follow this process only once Researcher details including their CVs are saved and linked to your profile How to submit an online research proposal 19 HEALTH 0 SYSTEMS TRUST HEALTH User Manual Howto submit o E Module 4 Apply for research Lesson 1 How submit a research proposal Now that you have registered and added researchers to your profile you are ready to submit your research proposal To start click on the Submit New Proposal menu item in the main navigation bar r Page National He Q fi 5 nhrdhst org za Home Index y The National Health Research Database Submit New Proposal Aanage Proposals Manage Researchers Researcher Resources Search About Submit New Proposal To submit a research proposal follow these fiv
12. an even upload a Curriculum Vitae document for each individual Please note that once you ve added an individual you cannot delete his or her details for historical data reasons Title Name Surname Role Institution Telephone No Mobile No Resume or Fred Smith Administrator X Inverstigator Affiliate Institution info neoterra co za 27137441019 27728933558 No Fil Edit Details Upload CV You now have a few more options available to you The profile of each individual researcher can be modified by clicking on Edit To view each researcher s profile click on Details How to submit an online research proposal Page 16 HEALTH User Manual Howto submit anc I Lesson 2 How to upload a curriculum vitae Most Research Committees require that applicants submit q curriculum vitae or r sum for each member involved with a research study You can do this by clicking on the Upload CV link Follow these steps to upload a curriculum vitae r sum for a researcher UPLOAD CURRICULUM VITAE FOR SMITH FRED LEAD INVESTIGATOR Please use the form below to upload a CV Resume File for this researcher Important Uploading a file will overwrite any existing files Upload CV Click on Choose File This will open the browser dialogue Organize New folder Libraries Name Date modified ES Documents a Music i Pictures o BE Videos dj Homegroup n Riaan Vermeu
13. anual Howto submit c TRUST Using Mozilla Firefox Supporting and Strengthening the National and Provincial Health Research Committees of South Africa The National Health Research Database NHRD serves as a repository of health related research which has been and is currently being conducted in South Africa As such it is useful too for monitoring and managing health research for both the National Health Research Committee and the 9 Provsnoal Health Research Committees PHRCS read more 2013 Meo Tecra ct www neotera co 28 nhed hst org z55778 Accouet NotAuthenticated How to submit an online research proposal 7 Lesson 2 Basic navigation Look at these navigation points on the site lt s Home Page National He x C fi nhrd hstorg za The National Health Research Database sic isi ayl sssi Koss c niin Home Submit New Proposal Researcher Resources Search About Supporting and Strengthening the National and Provincial Health Research amp Ethics Committees of South Africa The National Health Research Database NHRD serves as a repository of health related research which has been and is currently being conducted in South Africa As such it is a useful tool for monitoring and managing health research for both the National Health Research Committee Provincial Health Research Committees and Research Ethics Committees accross South Africa read more New t
14. ata Info Request Not a clinical Trial TO On Going 2013 02 28 ll I v w DECLINED PHRC Submitted Application Title of Study How submit an online research proposal Page 34 HEALTH User Manual Howto submit an or AU Summary Module 5 The MY RESEARCH PROPOSALS page will show you A list of reference numbers for each proposal Whether a proposal has been submitted or not The status of your application pending approved declined or reverted to applicant for changes The titles of your research studies The status of the project ongoing or finished he estimated completion date Functions on this page enable you to upload additional supporting documents and to view edit amend and add comments to your proposals How to submit an online research proposal 35 HEALTH User Manual Howto submit ano Student Notes How to submit an online research proposal Page 36 HEALTH User Manual Howto submit ano IRS How to submit an online research proposal Page 37
15. auteng Provincial Health Research Committee Kwa Zulu Natal Provincial Health Research Committee Limpopo Provincial Health Research Committee I3 Mpumalanga Provincial Health Research Committee Northern Cape Provincial Health Research Committee bet Step 2 Complete the application form North West Provincial Health Research Committee The details and information required by Research Committees are combined into single page Please note that some attributes are mandatory and must be completed before the form can be saved or submitted How to submit an online research proposal Page 21 HEALTH User Manual Howto submit ane w Create National Health F x lt SEEN lt CQ fi 5nhrd hstorgza Proposal Create rcID 8 The National Health Research Database Home Submit New Proposal Manage Proposals Manage Researchers Researcher Resources Search About Select Committee Protocol Details Review and Submit Done STEP Please provide the following details for your research application 2 Project Reseacher s Investigator s Please choose from the list below You can select multiple persons Ctrl Left Mouse Click to work on this project Select at least one You can add research staff here SMITH FRED Title of Research Project Please provide a su
16. ch Application No applications will be considered for approval before these documents have been submitted Research Proposal Document Research Ethics Committee REC Approval Document specific to this Proposal Document Category rie Name RESEARCH PROPOSAL DOCUMEN RPDoc docx Download Document Remove 3 Ensure that you repeat this step until you have uploaded all the documents required for your research proposal It is possible to delete an incorrectly uploaded document Document Category File Name zz A RESEARCH ETHICS COMMITTEE REC APPROVAL iris a DOCUMENT SPECIFIC TO THIS PROPOSAL Bownbad Document Remove RESEARCH PROPOSAL DOCUMENT RPDoc docx Download Document Remove Step 4 Review submitted information This step requires you to review your data before proceeding This will allow you to ensure that your information is complete and accurate By default your application details are hidden Click on Show to view your details How submit an online research proposal Page 26 HEALTH User Manual Howto submit an oi IRS STEP Review Application Details APPLICATION DETAILS Step 5 Submit your data If you are satisfied that your research application is complete and that you have supplied all of the necessary supporting documentation you can submit your proposal STEP Submit Application for Approval l Would you like to susmit this proposal now
17. e steps Step 1 Choosing a Research Committee Choosing the Research Committee that is relevant your research proposal is essential This decision will be based on the location of your study Each province has a provincial Research Committee that will be responsible for processing your application You can only choose one Research Committee per application Therefore if you are planning to conduct research in more than one province you will have to apply independently to the relevant Provincial Health Research Committee Select the relevant Research Committee by left clicking on the committee image signified by the provincial coat of arms icons How submit an online research proposal Page 20 User Manual How to submit i HEALTH IU SYSTEMS TRUST For example If you want to apply to the Western Cape Research Committee click on the image as shown below j Select Health Research Co x V Q f nhrd hstorg za Proposal SelectCommittee Di e The National Health Research Database My Account YourUserName Help amp Support Home Submit New Proposal Manage Proposals Manage Researchers Researcher Resources Search About Select Committee STEP o application Eastern Cape Provincial Health Research Committee Review and Submit Free State Provincial Health Research Committee S Done Please select the Health Research Committee relevant to your research G
18. ed researchers and project members that you have provided details for You can assign any of the persons below to any of your research applications You can even upload a Curriculum Vitae document for each individual Please note that once you ve added an individual you cannot delete his or her details for historical data reasons Tittle Name Surname Role institution E Mail Telephone No Mobile No Resume CV DR Fred Smith Lead Investigator Research Co fred smith research co za 27113213210 27821231230 No File Details Upload CV 4 2013 Neo Terra IT Solutions cc www neoterra co za How to submit an online research proposal 15 HEALTH User Manual How to submit ane J dl This will load the Investigator Details Submission Capture page Here you can capture details about yourself as well as researchers and investigators who will be involved with your research study This information is required by most Research Committees Please complete this form as you will not be able to submit a research proposal unless at least one researcher has been defined Once you have completed this form click on Save to continue Your list of My Researchers will now show the newly added individual MY RESEARCHERS This is a list of registered researchers and project members that you have provided details for You can assign any of the persons below to any of your research applications You c
19. f letters and numbers upper case and lower case How to submit an online research proposal 12 HEALTH User Manual How to submit an c A dije Lesson 4 Researcher navigation Once you have logged into the site it will look slightly different from the original home page For example your home screen will look like this 1 Home Page National He 1 A C L nhrdhstorg za Home Submit New Proposal Manage Proposals Manage Researchers Researcher Resources Search About Click here to submit new proposal You have to be logged into the system to activate this Click to view and manage your existing proposals Each proposal can be linked to a defined list of researchers investigators co ordinators and other team members that is stored here Click to manage your account change your password etc How to submit an online research proposal 13 HEALTH User Manual How to submit an dig Summary Module 2 You have to be registered in order to submit research proposals Once registered you will have access to options that will allow you to e Upload details and curricula vitae of researchers Submit research proposals e Receive feedback from research committees regarding proposals Submit research findings If your registration has been successful you will be taken back to the home page If not check any validation errors that may p
20. form are mandatory Certain constraints apply to these attributes and the information you provide will be subjected to quality checks If you have not supplied a value for a required field or have supplied invalid information a validation error message will alert you This is an example of a typical error message Please check form Some required values were not supplied or are incorrect Title of Research Project Please provide a suitable title for your proposal Please provide a project title Max length 255 characters Please take note of the warning messages and take the necessary steps to rectify the problem You will not be able to submit your application until all validation messages have been cleared Step 3 Upload supporting documentation Depending on the type of research involved you are required to upload certain documentation For example the following is mandatory 1 National Clinical Trials Registration documentation if you are planning to perform a clinical trial 2 Ethics Committee approval documentation 3 Research proposal document How submit an online research proposal Page 23 d HEALTH User Manual Howto submit ano digE For example STEP Upload Support Documents SUPPORT DOCUMENTATION Here you will find a list of all the support documents you ve uploaded for this research application The list below displays documents visible to both the Applicant and Resea
21. isfirqflion 9 Lesson 1 Registering on The SITE 9 tere 11 Lesson 3 Managing your qccounl 12 Lesson 4 Researcher nqovioqlion 13 SUC N eed M 14 Mod le duefesceM EIRENE 15 Lesson 1 Adding your research stql l 15 Lesson 2 How to upload a curriculum vitae 17 VOCS 19 Module 4 Apply for research 20 Lesson 1 How to submit a research 20 SEa p Aca ire 52 28 Module 5 Manage research proposq s 29 Lesson 1 Managing existing proposqls 30 Lesson 2 Application status coqoflegoriles
22. itable title for your proposal Study Field Area Please choose from the list below You can select multiple fields Ctrl Left Mouse Click Select at least one Cammunicahle Diseases Remember It is important to understand the Project Researcher s Investigator s section Here you will need to select individuals from the list of researchers that you supplied in Module 3 If you do not have any data in this section you will have to return to Module 3 and add your team members A link is also provided on this page Many of the input fields such as the Study Field Area referred to as Burden of Disease allow you to select more than one value To select multiple values hold the Ctrl key and left click the mouse on the values relevant to your application See example below here you can select your Study Fields Areas using this method How to submit an online research proposal Page 22 HEALTH User Manual Howto submit an o SYSTEMS Study Field Area Please choose from the list below You can select multiple fields Ctrl Left Mouse Click Select at least one Mental Health Cammunicable Diseases Nutrition Public Health Quality of Care Sexually Transmitted Diseases Other than HIV AIDS Tuberculosis TB Women s Health Ensure that you do not let go of the Ctrl key while selecting values as this will result in single values being selected Most of the attributes in this
23. l online form Upload all of your electronic documents as required Review your application dE OUS uc Submit and save your application Once you have completed this process you will be provided with a unique reference number that is associated with the province to which you applied the year of application and the number sequence of your application Cite this number in all related communication Your reference number also allows you to track the application process How submit an online research proposal Page 28 HEALTH SYSTEMS TRUST HEALTH User Manual Howto submit an on AU dig Module 5 Manage research proposals By now you should be able Register members of your research team Upload a curriculum vitae Submit an online research proposal Upload supporting documents for research proposals The NHRD website has a feature that allows you to view all the research proposals you have previously submitted or saved The MY RESEARCH PROPOSALS page will show you A list of reference numbers for each proposal Whether a proposal has been submitted or not The status of your application pending approved declined or referred to applicant for changes The title of your research studies The status of the project ongoing or finished he estimated completion date Functions on this page enable you to upload additional supporting documents and to view or add comments to your proposals
24. len Computer E Local Disk C Local Disk D c DVD RW Drive E e CD Drive F 4 CV Fred docx 2013 05 14 08 06 Micrd File name CV Fred docx ye Using the browser go to the file you would like to upload select it using the mouse and then click on Open How to submit an online research proposal 17 HEALTH User Manual Howto submit an digE You will now see your file next to the Choose File button UPLOAD CURRICULUM VITAE FOR SMITH FRED ADMINISTRATOR Please use the form below to upload CV Resume File for this researcher Important Uploading a file will overwrite any existing files Choo File CV Fred docx Upload CV Next click on the Upload CV button to upload the file and store it in the NHRD system UPLOAD CURRICULUM VITAE FOR SMITH FRED ADMINISTRATOR Please use the farm below to upload a CV Resume File for this researcher Important Uploading a file will overwrite any existing files CV Fred docx Upload CV You will see that a downloadoble file is now linked to the individual s record This provides research committees with access to the CV MY RESEARCHERS This is a list of registered researchers and project members that you have provided details for You can assign any of the persons below to any of your research applications You can even upload a Curriculum Vitae document for each individual Please note that once you ve
25. mi m e the ethics approva expres How to submit an online research proposal Page 33 HEALTH SYSTEMS TRUST HEALTH User Manual Hewto submit at dle Pending Amendment If you have made an amendment after your original proposal was approved your application will be designated with this status Your application will be flagged for a second approval screening by the Research Committee Once approved you can continue with the proposed study For example Est Completion Comments Amend Conclude Date Docs Status of Status of Project 5 E PHRC Submitted Application Title of Study Pending Hey Terra Western Cape Proposal Amendment quired Data info Request It is a clinical Trial On Going 2014 12 31 ig 7 WC 2013BRP29 293 WC Yes Revert to applicant for changes This means there is an element of your proposal that will have to be modified BEFORE the Research Committee can approve your application Please check the Comments section of your application for details Make the required changes and resubmit your application Declined This status confirms that your application has not met the requirements set by the Research Committee for approval You may NOT proceed with the proposed study For example Est Status of EI M Completion Comments Amend Conclude Project Date Docs eo Terra TC004 Western Cape Proposal No WC 2013RP8 218 WC Yes Declined
26. o this site or first time applicant Welcome to the new NHRD website If you need help please have a look at our Help amp Support page v Q 2013 Neo Terra IT Solutions cc www neoterra co za Click here to log into the system You ll have to be registered on the site before you can log in Click here to access the registration page You ll be asked provide some details about yourself You only have to register once Remember your password This is the main navigation bar This area will change once you re logged into the system as a few more options are offered to registered users If you experience a technical problem with the site click here to view the NHRD Help amp Support page or send an email here You can also send an email manually to nhrdsupport hst org za How to submit an online research proposal 8 User Manual Howto submit anc HEALTH SYSTEMS TRUST HEALTH User Manual How to submit anc iig digE Module 2 Registration Lesson 1 Registering on the site Before you can continue you have to register on the website To register click on Register found in the top right area of the main page ely amp Support This will call up the registration page Please provide the details required in the input fields and click on Register found at the bottom of the page to continue Register National Health lt Q DB nhrd hst org za 55778 Account Register
27. oved by the relevant Research Committee You will now be able to proceed with your study as set out in your research proposal For example Es d Completion I Comments Amend Conclude Date l Status of Status of Application a Project Approved PHRC Submitted Neo Terra TC001 Western Cape Proposal No Data Info Request Not a clinical Trial WC 2013RP5 606 WC Yes On Going 2014 12 31 How to submit an online research proposal Page 32 User Manual Howto submit ana After it has been approved you will be allowed to make some amendments to your study proposal Click on Amend e Modify the location of study You may have to add new facilities or locations to your study e Edit the anticipated estimated completion date Factors beyond your control may have resulted in delays Use this feature to apply for an extension Your application will be reviewed by the relevant Research Committee e Change the ethics approval expiration date If you require more time to complete your research you will have to ensure that your ethics approval covers your new timeframe Once you have been given an extension you can modify your original date here For example Please make the required amendments to the form below STEP Please note Because this application has aleady been approved by the Research Committee only certain attributes of the application can be modified RESE
28. ow to upload a Support document for this proposal Please select Document Category Description Research Proposal Document Iz Choose File No file chosen Upload Support Document First select the Document Category Description Then click on Choose File UPLOAD SUPPORT DOCUMENT FOR WC 2013RP17 125 Please use the form below to upload a Support document for this proposal Please select Document Research Proposal Document la Cates Choose File No file chosen Upload Support Document Browse the specific file using the Open File Dialogue form Select the file using the mouse and click on Open to proceed For example UPLOAD SUPPORT DOCUMENT FOR WC 2013RP17 125 Please use the 1 Open CS e Work HST NHRD Testing Search Testing P Pleas s Organize Mew falder H w e cd Le Downloads Date modified Cho J Local Settings Final Report docx 2013 05 01 11 14 IssuesTracking xlsx 2013 03 19 10 58 Desktop 1 MCCApprovalDoc docx 2013 05 10 09 27 Libraries NCTRCertificate docx 2013 05 10 09 26 E Documents ProofOfScientificBacking docx 2013 04 30 03 52 Music Research Proposal docx 2013 04 30 12 31 Pictures amp testcase001 tt 2013 05 10 09 17 Videos d amp jtestcase002 txt 2013 05 10 09 23 dj Homegroup amp testcase003 txt 2013 05 10 09
29. rch Committee Please note The following documents are mandetory for each Research Application No applications will be considered for approval before these documents have been submitted Research Proposal Document Research Ethics Committee REC Approval Document specific to this Proposal we Document Category File Name dac Remember You will not be able to submit a research proposal until the supporting documentation requirements have been met You can download templates of the supporting documentation from the Resources for Researchers section To upload a document click on the Add Document button STEP Upload Support Documents Document SUPPORT DOCUMENTATION Here you will find a list of all the support documents you ve uploaded for this research application The list below displays documents visible to both the Applicant and Research Committee Please note The following documents are mandetory for each Research Application No applications will be considered for approval before these documents have been submitted Research Proposal Document Research Ethics Committee REC Approval Document specific to this Proposal Document Category File Name This willloqd the UPLOAD SUPPORT DOCUMENT form How submit an online research proposal Page 24 HEALTH User Manual Howto submit anc UPLOAD SUPPORT DOCUMENT FOR WC 2013RP17 125 Please use the form bel
30. revent you from registering he table below provides a quick reference An invalid email address Please check the format and validity of your email address Using a username that already exists Please choose another suitable username Password mismatch Please make sure that both password fields match How to submit an online research proposal 14 HEALTH User Manual Howto submit anc Module 3 Research staff Lesson 1 Adding your research staff Before you can submit a research proposal researchers investigators must be added to your profile Click on Manage Researchers to continue Manage Researchers Researcher Resources Manage Proposals The MY RESEARCHERS page is where you will add and manage the information relating to all your research proposal team members or any other individuals you would like to link to a given research proposal How to link researchers will be explained at a later stage When this page is loaded for the first time you will notice that there are no persons registered The next step would be to click on the Add Researcher button See example below Index National Health Re Q 5 nhrd hstorg za Researcher w vy The National Health Research Database About Add Researcher Home Submit New Proposal Manage Proposals Manage Researchers Researcher Resources Search MY RESEARCHERS This is a list of register
31. s Approved Required Data Info Request Not clinical Trial On Going 2013 07 31 7 Amend Conclude Pending Neo Terra TC003 Western Cape Proposal ls Wc 20138 29 293 WC Yes Amendment Required Data Info Request It is a clinical Trial ae d Neo Terra TC004 Western Cape Proposal No WC 2013RP8 218 WC Yes Declined Data Info Request Not a clinical Trial TO BE On Going 2013 02 28 ls 7 w v DECLINED WC 2013RP8 899 WC Yes Declined HST User testing On Going 2013 12 01 7 v WC 2013RP17 125 Yes Pending n On Going 2014 01 01 ls 7 v v Application To view the details of each proposal click on the unique reference number found in the first column Use your MY RESEARCH PROPOSALS page to view and add material on the Support Documents and Comments pages How to submit an online research proposal Page 30 HEALTH User Manual Howto submit an A dle For example MY RESEARCH PROPOSALS You will find a list of research submissions that have been supplied and or submitted by yourself WC 2013RP57 606 WC WC 2013RP45 422 WC PHRC Submitted Prasad Title of Study remp Completion sind Comments Amend Conclude Neo Tea TOD Wester Cane Proposai No 2014120 O ym approva ei a M Amendment Required Request tes cca ra 090007 201472071 MD ME WC 2013RP29 293 WC WC 2013RP8 899 WC WC 2013RP17 125 WC WC 2013RP8 218 WC
32. with each other regarding details of proposals during the approval process In designing and developing this intuitive easy to use system our aim has been prevent the uncertainties and frustrations typically experienced by users during the submission process This manual focuses on the online research proposal submission process Its purpose is to instruct guide and support you as the end user on how to register submit researcher details and propose research studies online using the NHRD system How to submit an online research proposal 4 HEALTH User Manual Howto submit anc iig Module 1 How to find NHRD Lesson 1 Welcome to the NHRD System To access the NHRD system you need a standard web browser and access to the Internet The NHRD system works well on most web browsers but we recommend that you use Internet Explorer Google Chrome or Mozilla Firefox To access the site please enter the following URL into your web browser address bar http nhrd hst org za For example Page National X e CA DO nhrd hst org za Home Page National He _ The National Health Research Database Home Submit New Proposal Researcher Resources Search About Supporting and Strengthening the National and Provincial Health Research
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