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1. DP Holida aw kori T 4 Default Att Rule eeken Normal Late E arly Absence I Overtime lt Duty Time a One workday as x Ee Sh Effective attendance a records at intervals of not 5 5 Group less than SS Access control records dealing with attendance Strict attendance 4 2 15 Attendance Rule Management O gt Rule Options 9 Rule Options Attendance rules and the relevant options Ral Holiday cua TA x Realand Ttt Rule v Ej Weekend o k Normal Late Early Absence Overtime 1 Duty Time C One workday as kal hours i EE Shift Effective attendance 2 records at intervals ofnot 5 minutes S Group less than As C Access control records dealing with attendance C Strict attendance 4 2 16 Specification A For the setting one work day defaults 8 hours as work time which means 8 hours or more work time is regarded as one work day B For the Setting the recorded at interval of no less than 5 minutes count as effective attendance In 5 minutes after the attendance itis ineffective for other attendance of the same person C the record of the access control terminal is connected with the attendance stat it s available to the access control terminal D Strict Attendance the attendance record wil be only these two statuses Duty on and Duty off 2 Late Early Absence settings
2. 4 2 8 4 It is also available to re attend by Duty time shift and S Group If you manual IN OUT as 09 00am 12 00pm then it will conduct two records clock in at 09 00am and clock out at 12 00pm And it will match the Duty on and Duty off type automatically Append user s forgot Clock in out P Sil i v2 Name User ID Enroll ID A Att Type __ Hardware Dept p Date 18 08 2010 v Edward 005 5 3 C Duty Time Shift C S Group Software Dept Edmond 004 4 shitt ees Morning 09 00 1 2 00 E business Dept Aftemoon 13 00 18 00 Amaris 5 001 1 i Peter 002 2 omak te Ei zl 5 Click Save to preserve the Manual Clock in settings 4 2 2 Leave Registration The leave registration is available to record personnel s overtime leave weekend outgoing business trip and others Click Att Manage For Leave and enter the Leave Registration Ask for Leave Over Out Travel window 36 Chapter Four Instruction of the Software Performance co Ask For Leave Overtime Out Travel E pra i AI Name User ID Enroll ID Att Type Normal Overtime v E business Dept Date Range Amaris S 001 1 Uninterrupted Peter 002 2 iang R ra Miko 003 3 Fin epeo To 18 08 200 C Duty Time C Shift C S Group Time Range From 1732 ii To 17 32 il Remark 4 2 10 Operating Steps 1 Select the personnel Refer to personnel option on the Manual IN OUT for detaile
3. 40 Chapter Four Instruction of the Software Performance Attendance Rule Management Rule Options g Rule Options je Attendance rules and the relevant options FE Holiday vf Default Att Rule Weekend Normal Late Early Absence Overtime JAN 2 Duty Time F E _ Clock in over 10 minutes count as late Shift Late exceed 60 minutes count as absent oe S Group Clock out over 5 minutes count as early Early leave exceed 60 minutes count as absent C IF no clock in count as late v mins C If no clock out countas leavee w mins 4 2 17 Specification a Clock in over 10minutes Count as Late This rule can be justtaken as a standard to who is late or not Late Exceed 30 Minutes Count as Absent For example if it is regulated 9 00 am as clock in time the personnel who clock ins later than 9 30 am can be recorded as absent Clock out over 10 Minutes Count as Early For example the normal clock out time is set as 17 00 anybody who leaves before 16 50 can be regarded as early Clock out over 30 minutes count as absent For example if it is regulated 17 00 as the clock out time the personnel who clock outs before 16 30 can be recorded absent If no clock in count as late absent For example one personnel who forgets to clock in can be regarded as late and set the lagged time or as one day absent If no clock out count as early absent For example one person
4. 23 Chapter Four Instruction of the Software Performance RIMS e User data import wizard E 2 Watch field The system will automatically analyzes the first table of the Excel and the first row set as Header Please select the match fields the blue one can not be blank Dept l Gender Gender Sp E Name Register Date Register Date User ID Title Title Enroll ID Birthday Birthday Card No gi ID No ID No Att Rule Att Rule v Phone Phone Default Att Defaut At Email Email Default Weekend Default Weeker v Address Adaiess 4 1 14 Third Data Check check the imported data If there is something wrong with this data double click to edit the very data Or open the file directly to edit the data and then re import it There are two colors prompt Red it means that there already exists the info of the very enroll id inthe RIMS software If you don t edit the importing data it would fail to import the info of that enroll id For example because my RIMS software has already had the id 1 8 enroll info So when I import another id 1 8 then it shows red as the following Green It means that the AttRule Default Attlype or Default Weekend of the enroll id do not exist in the RIMS database The software will match it to a default one or make it nothing If you don t need to set a Default AttType to it so you can leave it null If you want to edit it please right click the very cel and sele
5. Click User Management on the main menu or User Management in next menu to enter the User Management window and then click New for the establishment of the window of Personnel Information Please prepare the personnel information including their departments user ID enroll ID that in accordance with the number of the attendance machine name gender time of entry shift weekend and others First of all import personnel basic information into the optional card of Basic Information Select current department enrolling personnel on the left column successively import the enroll ID 1S x lt 65535 name user ID such as NO 0071 finally select the option of Default Attendance User Information Basic Info Extend Info Rule Options Mer ee AS MD Corporate HO Dept Software Hardware Enroll ID 1 Name Caiging Huang User ID H O0001 Gender Male Default Att v Auto S Group Y Shift Regular Shift 09 00 12 00 13 00 18 00 Device Access Shift Evening Shift Card No 13 00 18 00 19 00 23 00 Password Default attendance instruction 1 Duty Time 15 Chapter Four Instruction of the Software Performance RIMS This is only available to the company with simple off on duty working time two time points For example on duty time at 9 00 off duty time at 18 00 then we only need to set one duty time simply 2 Shift This is available to various duty time attendance Its shift 1s consisted of non over
6. Follow this method to copy fingerprint data when there re 2 or more machines Get the Device connected User Management gt gt choose the Device ID Device right click the chosen user gt Get all Enroll gt Upload Enrol gt Upload Username 12 Why there s no data in the report Check if the data has been acquired Check if the personnel information is written Check whether the Enroll ID is in accordance with the number of the attendance machine or not Check if the personnel s date of entry is correct 111 Chapter Six QA Check whether the default shift is correct or not Check if the machine time report query time is correct Check if the data statistics has been done 13 There are too many columns in the report what should I do to delete some of them Right click the column of the report gt display hidden columns gt select the wanted unwanted ones gt save 14 What can I set in the Attendance Rule Setting Attendance management gt Attendance Rule Late Early Absence rules Duty time Shift Weekend Holiday Overtime Rules 15 What can I do with the data after reinstalling operating system System Maintenance gt Restore DB re input the personnel name enroll ID which will display in the screen of the machine when punching the card and other information acquire al the data again then process the data 16 The device cannot be entered when the administrator is changed what shou
7. Pass set Unlock group User access control 1 Temp Place 4 3 14 1 Click Open and conduct remote control to open the door through the software 2 Click Keep open and set to keep the door open normally 3 Click Keep Close and set to keep the door closed normally It is in effective to open by card stamping but effective when restoring to Automatic Mode 4 When the door is in a fixed state click Automatic Control to restore the open status Set the state of the door to Automatic Control Mode 5 Click Cancel Alarm to cancel the current alarm and restore the open status of automatic control mode 6 Click Show Status to see the controlling mode of the current door 2 The Settings of the Access Control Device 81 Chapter Four Instruction of the Software Performance Device Management The settings of the Access Control device Open door delay 0 255 S 5 Open door overtime alarm 0 3600 lo Illegal open door delay 0 255 0 Signal input alarm Disabled vi Threat Alarm Disabled v Threat alarm action Open and Alarm Get from device Upload to device Normal Settings Pass time Group time Pass set Unlock group User access control Verify Mode User valid settings Wiegand type Unlock group Antipassback FP or Pwd or Ce y Disabled 26 Bit Enabled Disable 1 Temp Place Operation Complete 4 3 15 Click Get to obtain current property settings of the ac
8. E Prace a aea en ees gt I Clock Time 18 08 17 43 Clock in Marry 006 6 V Att Type t wm Renerk 21 08 09 41 Clockin 2 21 08 10 1T Clockin Select All Select Invert 21 08 09 41 Clockin 21 08 10 17 Clockin 18 08 17 43 Clock in 7 D s 21 08 09 41 Clockin Apply Back T j 21 08 10 17 Clock in be 2 offi b bl gt 4i of 1 db Z Page 1 Total Pages 1 14Items 4 2 37 4 2 4 2 Access Control Log Select Access Control Log input the date and click Query forall the detailed clock in out information on these days The detailed and selected record of clock in out information will show its owner s name If the name is null it will show the record without name Itis also available to set the show hide column Please refer to Show Hide Column for details eae Chapter Four Instruction of the Software Performance P Re From 01 07 2010 F I i Nae Query tal pel Print Import Keven Export 4 Bac To 21 08 2010 i a e S Name User ID Enrol Marttara Part Raw Clock In Out Log Access Control Log Leave Registration Daily Log Daily att Monthly Att Scheduling Edward 005 E Type all v Place Temp Place X Name Enroll ID Device ID Place Clock Time Att Type E business Dept Temp Place 18 08 11 46 Clockin Software Dept i Edmond 004 E business Dept Amaris Song Temp Place 18 08 14 27 Attend E business Dept E business Dept Amaris Song Tem
9. Type all v Place Temp Place X Dept a User ID Name Enroll ID Device ID Place Clock Time Att Type _ 1 Software Dept oo4 Ednona Ja Ji Temp Pace 18 08 17 43 CLocke in 2 TE Dept 001 Amaris Song 1 i R Place 18 08 11 46 Clockin 3 E business Dept 001 Amari s Song 1 1 Temp Place 18 08 14 27 lattena 4 er Dept looi leniet Song 1 1 Tremp Place 18 08 17 43 Clockin E business eer Songl1 le 30 i Clock in eter t emp F ock in 41 Clockin ITT aakeimn Then click to select the edited record and it can be delete it now as the following P Re From 01 07 2010 To 21 08 2010 m User ID _ Hardware Dept Name Enrol Edward 005 E Type all Dept Software Dept a User ID 004 _ Software Dept Edmond 004 A Query v Place Temp Place Hame Edmond 4 Enroll ID X Device ID Place Temp Place 18 08 Clock Time 43 I a om tat w Pri khi X ow Print Import Se Export 4 Back Raw Clock In Out Log Access Control Log Leave Registration Daily iis I laiii Att Monthly Att Scheduling Att Type Clockin E business Dept 001 _ E business Dept rauan Dept Amaris Song Amaris Song Temp Place 18 08 Temp Place 18 08 46 2T Clockin Attend ia Amari 001 E business Dept 002 f f Amaris Song Temp Place 18 08 Clockin Feter Miko 003 E business Financial Dept
10. allows processing data in the RIMS software d It takes time for the data migration It allows doing other process at the same time Please re run the RIMS software when finishing the migration to enable the new database 100 Chapter Four Instruction of the Software Performance C Data Source Administrator gt Maintenance wy Normal 4 Data Source Administrator Database management Support SOL Sever a nd Act BS Ez Company Info l i Compact Database Data Migration Data Source Administrator 9 Administrator ul Data Miga Data Maintenance Access Q Image Manageme SQL Server lil J gt 4 4 21 Set the database of the RIMS to the Access database or the SOL Server one It s defaulted to the Access datase here If you need to affect the SQL Server database please set the Data Source Administrator to the SQL Server first Step 1 Select SQL Server then click OK on the popup window Maintenance wy Normal Data Source Administrator Database management Support SOL Sener and Acces Ee Company Info Compact Database Data Migration Data Source Administrator es Administrator aas Access Control and Time Attendance Management System Se Data Maintenance Access g ys A Q Image Managemen SAL Serve J Deploy SQL Server database connection information iS ssai illii 3 4 4 22 Step 2 then enter the Sql Se
11. more details 4 2 4 Attendance Report The attendance report offers query and print of the personnel attendance 48 Chapter Four Instruction of the Software Performance Click Att Management Report to enter the Report window as following z r i ow A Query w Print x3 Import T Export 4 Back 08 E ee x Name UserID Enroll ID To 17 08 2010 3 amp 9b anomie Se Raw Clock In Out Log Access Control Loa Leave Reaistration Daily Log Daily Att Monthly tt Scheduling Edward 005 5 Type all gt Place all Dept User ID Name Enroll ID Device ID Place Clock Time Att Type Remar Software Dept Edmond 004 4 E business Dept maris 5 001 1 Peter 002 2 Miko 003 3 Financial Dept Marry 006 6 4 2 29 4 2 4 1 Clock in out Log Select the optional card of Clock in out Log for the personnel information please refer to personnel option Input the beginning and ending time then click Query for one s detailed clock in out attendance records lt Report P R Proa 01 07 0010 x _ Pos A ery an xg Inport a Export Back Hane User ITD Enrol Ta 21 08 2010 x d Bg WG Nardvare Pept Rew Clock in Ost Log Access Control Lag Leave Reristration Daily Lor Daily Att Monthly Att Scheduling Edward os Type Al Pisce Teno Place Dept a Weer ID H Zezoll ID Device ID llacs Clock Tise Att Tyee E E besiness Dept OUI Temp Place
12. 2 5 5 Import scheduling information 4 3 Device Management 4 3 1 Device Connection 4 3 1 1 Device Added 4 3 1 2 Edit Device Property 4 3 1 3 Delete Device 4 3 1 4 Refresh Device 4 3 1 5 Device Property Normal 4 3 1 6 Device Property Advanced 4 3 1 7 Device Property Bell 4 3 1 8 Device Log Scheduler 4 3 1 9 Device Property Monitoring 4 3 1 10 Access Control Operation 4 3 2 Device and Data Download 4 3 2 1 U Disk SD Card Data Import 4 4 System Maintenance 4 4 1 Backup DB 4 4 2 Restore DB 4 4 3 Detailed settings for Maintenance 4 4 3 1 Normal 4 4 3 2 Company s Information 4 4 3 3 Administrator 4 4 3 4 Data Maintenance 4 4 3 5 Image Management Optional Chapter Five Operation of the SQL version 107 Chapter Six QA 108 Software Installation Wizard 1 If your computer s system is the Windows XP system then it must be installed the Microsoft NET Framework 2 0 The Check exe below the Framework Folder in the Operation and Instal ation Disk can automatically check the installation of the Framework 2 If there is no Microsoft Windows Installer 3 1 version suggested in the process of the install Please find the upgrading patch corresponding to the system in the Folder of Windows Installer install it and try again 3 Directly delete the RIMS folder after instal ation if it needs to unload the RIMS 4 The installation folder of the RIMS System is the Folder Setup exe that below the RIMS directory in the In
13. 3 23 Instructions 1 Disabled the anti passback is ineffective 2 Enable OUT it makes the ZD2F20 Access Control Reader as the In Reader andthe recordin the ZD2F20 is the IN one The authentication record in the Sensor is the OUT one 3 Enable IN it makes the ZD2F20 Access Control Reader as the OUT Reader and the record in the ZD2F20 is the OUT one The authentication record in the Sensor is the IN one 4 3 2 Device and Data Download Click Download Device 1 to popup next menu as followings Access Control and Time Attendance Management System Z Ber User Manage Att Manage Device Maintenance Connect Download oF Device 1 Get Newly Log E Get All Log Import Log Get All Enroll Administrator 2 8 2010 12 04 51 AM _ 4 3 24 88 Chapter Four Instruction of the Software Performance RIMS Please refer to the Get Newly Log Get All Log Get Al Enrol for more details of the submenue 1 Get Newly Log Obtain the newly report on the fingerprint attendance machine 2 Get all Log Obtain al attendance data on the fingerprint attendance machine including the downloaded and un collected data 3 Get All Enroll Get al fingerprints and password data on the fingerprint attendance machine and preserve them into the data base 4 3 2 1 U Disk SD Card Data Import Download the attendance data with the U disk First download the data from the finger
14. How to empty all the data on the RIMS software Enter the Maintenance window click amp PateMainterance then click TOD egy Ferevenstaicaldets Click OK in the prompt window Attention all the data including the attendance record and the user info in the RIMS will be empty 7 Why can t I install the Framework 110 Chapter Six QA You re not the system administrator of the windows The instal ation has been estimated threatening and been stopped you should close the anti virus software first restart the computer when the installation is finished 8 Why the Device fails to connect with PC Check if the data cable of the machine is correct Check if the power line is working and start up the machine Check if the communication mode and parameter are correct If using the USB communication check out whether the USB driver is set up or not If none of the above reasons please open and run the Check exe under the Rims installation directory 9 How to install the driver for the USB communication device The installation is no need for serial interface TCP IP devices The prompt box will display Successful Connect after the connection insert CD and click Next step 10 The time of the machine is not correct what should I do Device Management gt Normal gt Synchronous Time Device Synchronize device time and the current computer time 11 How to display the username on the screen of the machine
15. NAON Nn Nn AZ AN ANA AN please refer to personnel option set the querying date and click Query to query personnel s daily attendance It wil show his detailed daily attendance information after statistics 5 55 Chapter Four Instruction of the Software Performance P Be From 01 08 2010 i aA Query 3 Stat 4 Print Export v 4 Back To 21 08 2010 ae be A i Hame User ID Enrol _ Hardware Dept Rew Clock In Out Log Access Control Log Leave Registration Daily Log Daily Att Monthly Att Scheduling Edward 005 E Rounding 0 1 A Type Al X Software Dept Dept User ID Hame Enroll ID Date Planned T1 Actual Tl Planned T2 Actual 3 haraa Dept 005 Edward 01 08 09 00 09 00 12 00 Hardware Dept 005 Edward lo2 08 09 00 09 00 12 00 Hardware Dept 005 Edward 03 08 ane KA iterduere liep 005 RE 04 08 Peter o0z Miko 003 Hardware Dept 005 Edward 05 08 Irie Dept loos Edward 08 08 Hardware Dept loos Edward 07 08 E Dept 005 Edward 98 08 Hardware Dept Edward 09 08 Edmond 004 _ E business Dept Financial Dept Marry 006 Hardware Dept Edward 10 08 Hardware Dept Edward 11 08 Hardware Dept Edward 12 08 Hardware Dept Edvard 13 08 Hardware Dept Edward 14 08 15 08 Fj Hardware Dept 005 Edvard 18 08 Hardware Dept O05 Edward 17 08 Havdesve
16. T p Place 10 OU 11 46 Temp Place 10 W 17 43 RIMS Print Fy Impor Fea Expat Fy ws Wy EE Whs _ Scheduling Att Type E Clock in Clock 10 Clock in Clock in Cleck in Check in Clock in Clhech in Ev besiness Dept Teter 2 Temp Place LU OU 17 49 Clethvin E asiness Dept Amaris Song 1 Teap Flace it UU 17 43 Clecdrin Attend Cleek in Cleck in Amaris Song 1 Temp Flace 100G 14 27 Teap Place 8 08 17 43 Temp Place 21 08 08 41 Financial Dept 148 Oe wi E basiness Dept OUI 00b Bury 6 4 Financial Dept tury 6 Software Dept Teap Place 8 08 17 43 Cloeekin Page t Total Pages Stern 42 33 haven t edited the new logs downloaded from the terminal as the Pic_4 2 31 cannot delete these records When edit one record as the following edit one of Amaris Song s record such as the Time change 10 17 to 10 30 and click update Then the background color of the very record turns from white to this one Kis Edit Att record Enroll ID Date 21 08 2010 Att Type Clockin x Remark Enrol photo Immediate pho mc Update Back 42 34 Chapter Four Instruction of the Software Performance 5 m oe To 21 08 2010 Raw Clock In Out Log Access TRE Log E business 8 asinine 4 2 35 Temp Place 21 08 Tamn Plaan 91 18 ee the EJ
17. business Dept Date Financial Dept Duty Time Time i732 g Remark Chapter Four Instruction of the Software Performance 3de p a4 Name UserID EmoliD Corporate HQ gt Append user s forgot Clock in out Hardware Dept Att Type Date Shift S Group Software Dept E business Dept Financial Dept e Append user s forgot Clock in out Name User ID Enroll ID E business Dept Miko 003 3 of 1 p fw Jo sai Att Type Date Duty Time S Group Time Remark 4 2 6 2 Click the icon Eea Add and select the corresponding attendance type for re clock in There s the same option type on the terminal Duty On Duty Off Overtime On Overtime Off Go out on and Go Out Off Att Type Attend Ww Date Clock in Clock out By SH Overtime Work Overtime OFF Out Time In 4 2 7 3 Set the clock in date and time for the personnel in the item of Date and Time 35 Chapter Four Instruction of the Software Performance RIMS c Append user s forgot Clock in out D gt Sel ig AN s p k Name User ID Enroll ID A A Type Attend F Hardware Dept 1 Ti Date 18 08 2010 v Edward 005 5 C Duty Time C Shift C S Group Software Dept Edmond 004 4 Time 00 07 mae __ E business Dept 12 00 Amaris S O01 1 iiia Peter 002 2 g enak 18 00 Ee n a 19 00 1 23 00
18. can I do A Check if the serial port cable is damage or not If it s damage please change another serial port cable B Check whether the COM port of the computer has normal communication or not If the communication is abnormal please change to another PC communication way C Check the Device ID and Portno of the RIMS software are the same with the ones in the device D If the communication way is USB communication please check if the USB driver has been installed E If it s the connection exception Da a you click Continue the application will ignore this error and attempt to continue If you click Quit the x Unhandled exception has oceurred in your application If application will close immediately External component has thrown an exception There s a conflict between the RIMS software and one another software Close the RIMS software first then click and run the Check exe under the RIMS installation directory and rerun the RIMS again F If it s none of the problems above please check the communication chip of the device If there s any exception please change another communication chip 2 When running the RIMS it prompts the dialog box The application cannot start It s because you haven t installed the NET Framework completely which leads to the initialization failure 3 How to set the working shift and affect it to the staff in the RIMS software let s suppose Compan
19. current time of the system as the time range Iltis necessary to input other time and date range in reality The 38 Chapter Four Instruction of the Software Performance RIMS beginning date cannot be later than the ending date When Un interrupted is selected and the date range within the same day the beginning time can not be later than the ending time If the time span excesses 24 hours the beginning time can be later than the ending time But the beginning time can be later than the ending time regardless of 24 hour excess or not if the Un interrupted is cancelled 4 2 3 Attendance Rule Management The attendance rule management is designed to manage the company and standardize its attendance rule amp regulation system Click the Att Manage Att Rule and enter the Attendance Rule Management window Attendance Rule Management go Rule Options Attendance rules and the relevant options peo MUE Uptions WP Holiday R Weekend eal Default Att Rule Normal Late Early Absence Overtime Duty Time a Shi Effective attendance records at intervals of not 5 s m S Group less than Access control records dealing with attendance Strict attendance 4 2 14 4 2 3 1 Rule Options gt Add New Attendance Rule 1 Normal settings 39 Chapter Four Instruction of the Software Performance Attendance Rule Management 9p Bule Options Attendance rules and the relevant options
20. data migration al Migrate the Attendance data which compatible to this system 4 4 16 Data Migration with brand integration Data Migration Migrate data from another RIMS software to the current RIMS software It supports data migration between two Access databases two SQL Server databases and it also supports data migration between the Access database and the SQL Server The Access database file is postfixed by mdb or rdb If it s the SQL database it must be on the Server and it cannot be the backup file even though the backup file is on the Server For the backup file on the 98 Chapter Four Instruction of the Software Performance RIMS Server you could first add the backup file data to the Microsoft SQL Server on the Local or Remote Server Then migrate it to the RIMS software Integrate uncrossing user info it allows integrate user data from different branches to one RIMS software database For example there are three attendance system databases Guangzhou HQ Shanghai Branch and Beijng Branch We could integrate all the data into the Attendance System of Guangzhou But all the people should be with different Enroll ID The subordinate relationship of the people remains the same Integrate crossing user info it allows integrating one person s info from different attendance system to the RIMS software database Attentions the Enroll ID of this person should be the same in differen
21. input the complete spel ing of the user s name and then search for his her information Let s take Miko as an example input Miko then click the query sien icon then Miko s information will come to the result 27 Chapter Four Instruction of the Software Performance RIMS mo Joa Hame UserID Enroll ID E business Dept Miko O03 3 4 1 22 Initial query input the first letter of the name then search For example we want to search Edmond then we input E all the person those name start with E will come to the result A Example let s query Edmond input E and click the query amn icon then it comes out Edmond Edward ejja Name User ID Enroll ID Hardware Dept Edward 005 p Software Dept Edmond no4 4 4 1 23 Search the whole department it al ows searching the information of the whole department It supports complete spelling query and initial query with the wildcard Please first input the query condition wildcard stands for querying the whole department As the following 28 Chapter Four Instruction of the Software Performance RIMS p a Tet DH D Te User ID Enroll ID E business D ept Mame Hame UserID Enroll ID Hardware Dept Amaris 5 001 1 Peter 002 J Edward O05 5 Miko O03 3 4 1 24 Query user information accord
22. the image when importing Filling images when importing let s take an example 001 Amaris Song s information in the user information of the RIMS is without any picture but there s a picture for the num OOI in the importing data then the RIMS will fil the picture from the importing data to Amaris Song in the RIMS database automatically Or there s a picture for Amaris Song 001 in the RIMS but there s no picture for the num 001 in the SD Card then it wil copy one to the SD Card for the num 001 93 Chapter Four Instruction of the Software Performance RIMS automatically Data Maintenance t allows setting to delete the data before a few months it s defaulted to 3 months Let s take an example if I set the Allow to remove the data 3 month and it is 2010 08 25 now then it alows removing the data before 2010 05 25 t Maintenance vy P Hormal Normal settings of the prograny Ee Company Info Te User Management es Administrator Show User Cards Show User List f User Cards S DataiMantenancs Show Att Records O Show User Shift Q Image Managemei Quantity per page 3 Auto Image Management A Max size of user picture 10 KB Filing images when importing C Card image replace software image C Software image replace Card image Data Maintenance Month 4 gt Allow to remove the data 3 p Gil A 4 4 7 Default Setting de
23. up the query date and click Query for monthly attendance report click Statistics for monthly attendance statistics if there is no data There will be detailed information of the 59 Chapter Four Instruction of the Software Performance RIMS monthly attendance after the statistics Lal ttentions On Monthly Attendance Report the colors must be in accordance with the ones in the daily attendance report please refer to Attention in daily attendance for details 4 2 4 8 Import attendance record The import can add batch attendance information through the self defined column Excel file or the following path first establish attendance item on the Raw Clock In Out Log then export this information and add other s information according to the export format The save path of the Excel file must be the compatible version of 97 2003 whose postfix is xls Sample for Manual Clock in out A B coo M E F G H Dept UserID Name Enroll ID Device ID Place Clock Time AttType Remark A RLAO1 Lily 4 0 Unknown 12 03 09 00 Clock in A RLAO1 Lily 1 0 Unknown 12 03 12 00 Clock out A RLAO1 Lily 1 0 Unknown 12 03 13 00 Clock in A RLAO1 Lily 1 0 Unknown 12 03 18 00 Clock out B RLBO2 Kate 2 0 Unknown 12 03 09 00 Clock in B RLBO2 Kate 2 o Unknown 12 03 12 00 Clock out B RLBO2 Kate 2 0 Unknown 12 03 13 00 Clock in B RLBO2 Kate 2 0 Unknown 12 03 18 00 Clock out 4 2 46 First select the designed Microsoft Excel file 260 Chapter Four Instr
24. wv Save after setting 3 Modify Weekend settings gt Select the name of the weekend on the pull down menu below the Weekend and click Adit gt Modify the name of the weekend within the box Weekend and input the weekend time before the corresponding weekend time gt Click Save to finish 44 Chapter Four Instruction of the Software Performance RIMS Attentions gt The Weekend that has been applied to the personnel cannot be deleted gt Itis not al owed to repeat name and time of the fixed weekend 4 2 3 4 Duty Time This is only suitable to the simple on off duty company that needs two simple time points For example on duty time at 9 00 off duty time at 18 00 The various on off time companies require setting up several time and shifts Please refer to 4 2 3 5 Shift for details Setting steps of on duty time following Click MA Duty Time on the left column of the Attendance Rule Management enter the setting window of Duty Time fs Rule Options Duty Time pi Setup duty time for the attendance TE Holiday A Weekend Duty Time Normal Att Type On duty time Begin att time Off duty time End att time Must clock in Must clock out Calc leave early Calc late Cale absence 4 2 23 1 Click P Add set the name of the shift within the box of Duty Time and set Att Type and On off Duty Time Such as 45 Chapter Four Instruction of the Software Performance RIMS At
25. your RIMS software is the SQL Server version Restore Database Restore By backup log Type C Loo E LD04 E Pesult Hine mii Result zer DO NSONGSSONG2ZO1011230 23711 2010 01 11 56 O TAdministr SONG201011231 35 bak 231172010 17 35 44 0 1Administr 4 4 5 92 Chapter Four Instruction of the Software Performance RIMS It allows restoring by backup log or other database file It only supports the backup log when backup to the Remoter Server 4 4 3 Detailed settings for Maintenance Click Maintenance icon to enter the system maintenance window y Access Control and Time Attendance Management System y H a Maiftenar User Management Att Manage Device Management Maintenance C oa Backup DB Restore DB Eng pa a Ep ia song ne i Administrator 24 08 2010 23 12 16 4 4 6 The main setting options Normal Company Info Administrator Data Maintenance Image Management Data Migration 4 4 3 1 Normal User Management Set the appearance form of user management and user information including Show User Cards and Show User List The User Cards is designed to show amp hide the attendance records and the shift as wel as a page to show the quantity of the card Image Management it fixs the size of the user picture The size is recommended not bigger than 10kb for the fast displaying It allows selecting fil ing or replacing
26. 00G oe Marry E i E business Dept E business Dept Sin Place 21 08 Temp Place 21 08 Temp Place 21 08 Clockin Clockin E business Dept oo Temp Place 21 08 Clockin E business Dept Financial Dept Place 21 08 1 Place 18 08 Temp Temp Clockin Clockin Financial Dept Financial Dept ajajaja Temp Place 21 08 Temp Place 21 08 3 Clockin Clockin Page 1 Total Pages 1 14Items gt Show hide the column wanted click 42 36 Button select the Show Hide Column wanted to be shown or hidden and click to save it 52 RIMS Chapter Four Instruction of the Software Performance lt Report ar x P Bal From 01 07 2010 ml ia A Query Print F Import Sa Export 4 Bac i ne Zi x Name User ID Enrol To 21 08 2010 Ls Hardware Dept Ra ock In Out Log Access Control Loz Leave Registration Daily Log Daily Att Monthly Att Scheduling Edward 005 5 Type All Place Temp Place id S oft are Dept Mert secti Nane Ez Enroll D Device ID Place a Clock Time Att Type Re T 18 08 17 43 Clockin Edmond 004 4 i i gt 18 08 11 46 Clock in _ E business Dept s 18 08 14 27 Attend V User ID Amari OO1 1 V Name 18 08 17 43 Clockin a ia 3 Enroll ID l l21 08 09 41 Clock in V Device ID 21 08 10 30 Clockin Financial Dept
27. 1 it means that only when both of the two persons one of the people from group1 and one of the people from group3 authenticate from the Access Control Terminal can the door be opened Unlock group 2 it means that only when both of the two persons one of the people from group2 and one of the people from group3 authenticate from the Access Control Terminal can the door be opened Unlock group 3 it means that only when two persons from group2 authenticate from the Access Control Terminal can the door be opened If there s a unlock group4 123 then it means only when both of these three persons one of the people from group1 one from group2 and one from group3 authenticate from the Access Control Terminal can the door be opened 7 User Access Control This can be set various pass sets and valid date for different users 86 Chapter Four Instruction of the Software Performance RIMS Device Management SEE Device Control Access Control tay K The Settings of User Access Control Add Device Set the user s privilege in access control WG Pr Zt Apply pass set Allow Hevcett Name UserID EnrolliD User group lo User valid settings Valid Date 01 01 2000 Invalid Date 31 12 2099 v Note Need the User valid settings set to Enabled Upload to device TD Normal Settings Pass time Group time Pass set Unlock group User access control i 1 Temp Place Operati
28. 4 ier vent sic Effective attendance system of the specific circumstances of the attendance rules setting the right A C Access control records dealing with attendance parameters can also be used in hours records at intervals 5 A SS minutes of not less than future to adjust the relevant C Strict attendance parameters Previous 3 2 4 gt Click Next to enter Set the Public Holidays that can be added edited and deleted This default the New Year s Day Labor Day and China s National Day as public holidays Click Add for new holidays click Edit to edit the current holidays and click Delete to remove the current one selected Step by step Set the company public Holiday Hew Year holidays i Start Date EET End Date Previous Hext 3 2 5 gt Click Next to enter Set Weekend where you can add edit and delete Weekend item The system has defaulted the Saturday and gt Sunday and Sunday as weekend break my ee Chapter Three Software Installation RIMS gt Set weekend Step by step Ja A x Set up the company s public pens Weekend Weekend Rest W rest days Different kinds of Sea Weekend Rest M employees can have different Time weekend Monday Tuesday Wednesday Thursday Friday Saturday AA A 2 E Sunday 3 2 6 gt Click Next to enter Set Company s Duty Time and set up duty time according to company s worki
29. 4 Goup Time Settings Device Management G a mnh Device Control Access Control G E Group time Settings a Add Device Each Group time may include 10 pass times Can be set 32 Group time Select the pass time to include Get from device Upload to device Normal Settings Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Complete 4 3 17 1 Every access control device can be set 32 group time each of which contains 10 pass times The time group can be added edited and deleted according to 83 Chapter Four Instruction of the Software Performance actual situations 2 Click Get from device to obtain information of time group to the current device 3 Click Upload to device to upload current new added time group to the access control device 5 Pass set settings 1 The pass set setting contains seven days a week Each can select time groups to collocate and combine according to users requirements Device Management tia or u eo gt e XC 3 Pass set Settings B S Pass set contains seven days a week every day can chi Pass set Sunday Monday Tuesday Wednesday Thursday Friday Saturday Get from device Upload to device 1 Temp Place 4 3 18 2 Click Get from Device to obtain pass set information of current device 3 Click Upload to Device to upload the new added pass set
30. Amp iz 13 Enka hegi y HR Petet 003 a Aiei rat Serra Del gt Jf deccales Semia Dep 5 LLLE er Sullerare Dap ee j Di Momeco 006 g Franki Me z aoe wa 1 Th Adair DoF T B m Wacky on 11 Ea mz 17 I HA i k mu 10 Suki mr 17 m lt i Ahter tales Semice Dept Many wE R Derris mE TE aree Apply i L 4 1 27 Advanced Instruction Candidate department is the department list that can be selected Selected department is the departments selected from the Candidate departments list Candidate Users is the users from the Selected department They can be selected to the Selected Users list Selected Users is the users selected from the Candidate Users list When you select the department from the Candidate department list to the Selected department list the users from the Selected department will show on the Candidate Users list If you want to select someone to the Selected Users let s say Amy from Hardware dept You should first select the Hardware dept from the Candidate department list to the Selected department Then Amy will show on the Candidate Users list You could select Amy from the Candidate Users list to the Selected Users list then Icon instruction 30 Chapter Four Instruction of the Software Performance RIMS P Jt means Super department of the Selected department lt It means department selected from the Candidate department list It means the super department of the very departme
31. Attendance Cancel 1 Attach a database file Create 4 4 28 You could create the database in the following two ways Create a new attendance database Please input the database name and then click Create to create the database Attentions the dabase name cannot start with the Arabic numerals The name cannot contains any of the special characters except the underline _ It is recommended to start with RIMS Create the database through the MDF database file in the system Browser to get the MDF file path as the following then click Create to create a database 104 Chapter Four Instruction of the Software Performance lt gt Create the storage path of the database If it s connecting to the local server the database is in the database folder under the RIMS installation directory If it s connecting to the remote server the database is in the Microsoft SQL Server MSSQL 1 MSSQL Data folder under the SQL server installation directory Create Database a Create a new database Database Hame RIMS NEW Cancel Attach a database file Browse SQL Server WWSSQL 1iMSSQL Data RIMS NEW mdf Create 4 4 29 After creating the new databse you could select the database you just created in the pull down menu Click ok to configure the new databse As the following Access Control and Time Attendance Management System 1 Data source settingOperation Success
32. Delete Enroll Demission and others E business Dept 1 Item s 1 New Click New to set new personnel information Please refer to 4 1 2 1 Personnel Registration for more details 2 Edit Click Edit to re edit set the personnel information registered Then Click Save to preserve re edited information 3 delete Click Delete to delete the registered information of the current person This function works only under the Demission It should first make the person to Demission 18 Chapter Four Instruction of the Software Performance User and then it can delete the person under the Demission condition 4 Get Enroll Click Get Enroll to get the current personnel information of fingerprint data password and card number preserved And preserve this information in the data base If there are fingerprint password and card number of the current personnel on the Fingerprint terminal there will display the icon of fingerprint password and card number on the top right corner One icon displayed demonstrates only one identification mode that the current personnel has registered while no icon suggests no registration on the fingerprint terminal or the Enroll ID is different from the one preserved on the terminal The latter situation requires modifying the personnel s Enroll ID and re obtains registered information 5 Upload Username Click the Upload Username to input current personnels name on the fingerprint term
33. MS f c User Authority Settings Oe Assing Authority Role Settings Administrator Set up an administrator Original Password _ a Password pi ere Pare or Name UserID EnrollID Assign roles New Fic Re enter C General Operator 1 Can 2 A 4 4 11 Different people different privileges to operate the RIMS software For example Amaris Song is from the E commerce Dept we are going to set her a privilege to query the attendance report of the E commerce dept from the RIMS software Assing Authority Role Settings Fon A Role Report query Assign resources General Operator 1 User Management System Maintenance R C Department Management Attendance Stat Report C Ask for leave Append Clock in out C Attendance Rule Device Management Enroll Management W Collect Data C Access Control C User Authority 4 4 12 96 Chapter Four Instruction of the Software Performance RIMS Assing Authority Role Settings _ a 2 i Mame User ID Enroll F E commerce Dept Password aes Re enter asss Assign roles Mew Role Assign departments Apply Fi General Operator 1 Report query E v Corporate HG C Development dept LJ HA F E commerce Dept i C Sales Dept After sales Service Dept Amaris om Set the password for Amaris to enter the RIMS software 4 4 13 So when we are in the name of Amar
34. RIMS Access Control amp Time Attendance Management System User Manual Rev E1 0 3 Contents Software Installation Wizard Chapter One System Functional Properties Chapter Two System Requirements Del Hardware Requirements PAP Operation Environments Chapter Three Software Installation 3 1 Software installation AZ Software Primary Service Chapter Four Instruction of the Software Performance 4 1 User Management 4 1 1 Department Management 4 1 2 User Management 4 1 2 1 Personnel Registration 4 1 2 2 User Management 4 1 2 3 Device Connection 4 1 2 4 View 4 1 2 5 Refresh 4 1 2 6 Batch Edit 4 1 2 7 Import 4 1 2 8 Export 4 1 2 9 Query 4 1 2 10 Advanced for selecting person 4 2 Attendance Management 4 2 1 Manual IN OUT 4 2 2 Leave Registration 4 2 3 Attendance Rule Management 4 2 3 1 Rule Options 4 2 3 2 Holiday 4 2 3 3 Weekend Settings 4 2 3 4 Duty Time 4 2 3 5 Shift 4 2 3 6 S Group 4 2 4 Attendance Report 4 2 4 1 Clock in out Log 4 2 4 2 Access Control Log 14 4 2 4 3 Leave Registration Log 54 4 2 4 4 Daily Log Report 4 2 4 5 Daily Attendance Report 4 2 4 6 Statistical Analysis 4 2 4 7 Monthly Attendance Report 4 2 4 8 Import attendance record 4 2 4 9 Import Leave Log 4 2 4 10 Export and Print of Report 4 2 5 Shift Scheduling 4 2 5 1 Query for the scheduling information __ 4 2 5 2 Query for all the scheduling information 4 2 5 3 Edit the scheduling information 4 2 5 4 Template Scheduling 4
35. Select devices E 1 Temp Place 1 Temp Place Operation Complete 4 3 12 C hapter Four Instruction of the Software Performance 4 3 1 9 Device Property Monitoring Device Management RIMS GO Sage Device Control Access Control Add Device Show user picture Automatic monitoring afte Normal Advanced Bell Log Scheduler Monitoring Message 1 GATS Operation Complete 4 3 13 Click Real time Monitoring If select the Show User Picture in the options item then in the process of monitoring the screen wil show the user s picture in real time If select the Automatic Monitoring after Running the Program he system will upload attendance data in real time in the process of monitoring 4 3 1 10 Access Control Operation If the device supports the access control property the contents of the access control operation options can be edited Otherwise it cannot 1 Access Control 80 Chapter Four Instruction of the Software Performance RIMS Device Management TBR Normal operation of the device 7 Open Keep Open Keep Close Through software to open the door or keep the door Open Close remotely Devicett When the door is in a fixed state click Automatic Modes toTestore the sta Cancel Alarm Show Status Cancel current alarm View the cure At the same time to restore the door in automatic mode Normal Settings Pass time Group time
36. ZI 0U 09 4 Cleck un Software Dept Edeond om Evbestiness Dept 00I T p Plece ZL 0U 10 17 Cleck sno E business Dept E betiness Dept GU Ameria Song T p Place ZieWU 10 17 Clock in Asari aE Peter an Hike ons Evbesiness Dept Ge Teter 2 T p Flaco 2l 0U 10 17 Cleck in Evbesiness Dept 001 Asaria Song 1 Teep Place ZLUU OJAL Cleck in n Evbetiness Dept GE Feler 2 Temp Place Zl OU OJAL Cleck in Financial Dept t Marry om Ev bewsiness Dept GQ Bile J Temp Place LU 17 42 Clech in lt c ool oe U Cad en re Ev besiness Dept HE Teter 2 Temp Place LU OU 17 42 Clechvin E vesiness Dept Wi Asaris Song 1 Temp Flace it UU 17 45 Cleckrmin E basiness Dept Wi Aaaris Song 1 Temp Flace 1 00 14 27 Attend Teep Place 8 08 17 43 Clock in Temp Place Zi 08 08 41 Clock in l t 1 t t 1 Evbetinesa Dept Ul Asaris Song 1 t T p Place IOUO 11 46 Clock in t 1 1 1 t 1 Financial Dept 005 tery 6 Financial Dept 008 tury 6 14 Financial Dept 15 Software Dept Temp Place 8 08 17 43 Cleekrin Page t Total Pages 15Rens 4 2 30 gt Edit the selected record that displays blue right click or double click the very record and edit the attendance type and clock in time 49 Chapter Four Instruction of the Software Performance gt Edit Att record Enroll ID 2 Dae fi 02 2010 Time 18 00 Att Type Clock out Remark 4 2 31 If the terminal is with the camera functi
37. _ Dept User ID Name a ID Begin Date End Date Att Type 1 Hardware Dept 005 Edward iS 21 08 17 32 21 08 17 32 Normal Overtime Edmond 004 4 jl jt 2 Software Dept 004 Edmond 4 21 08 17 32 21 08 17 32 Normal Overtime _ E business Dept 3 E business Dept 001 Amaris Song 1 21 08 17 32 21 08 17 32 Normal Overtime Amari 001 1 4 E business Dept 002 Peter 2 21 08 17 32 21 08 17 32 Normal Overtime Peter 002 2 j jj j j j j Miko 003 3 5 E business Dept 003 Miko 3 21 08 17 32 21 08 17 32 Normal Overtime 4 2 39 It is allowed to delete edit and append clock in and register leave and so on for the leave Registration Please refer to Delete Edit Manual IN OUT leave registration show hide column for more details 54 Chapter Four Instruction of the Software Performance RIMS 4 2 4 4 Daily Log Report Select Daily Log Report and the personnel item that you want to queried please refer to personnel option set the querying date and click Query to query personnel s daily logs It will show his detailed daily attendance information after statistics From the Daily Log Report we can have a very clear known about personnel s attendance record Let s take Edward as an example all of his logs on 109 08 2010 are in one record re Report P a From 01 07 2010 hal A Query Print A ae S User ID To 21 08 2010 a A Si Hardware Dept Hame Enrol Edward Software Dept Edmond E business De
38. as Forgotten clock out for the duty time Morning 471 Chapter Four Instruction of the Software Performance RIMS 4 2 3 6 S Group This is available to the company with un regular shifts The group is consisted of shifts As to the group attendance the system will automatically select the best shift for attendance statistics according to the records For example a company morning class 1S 6 00 10 00 noon class 10 30 13 30 afternoon class 14 00 18 00 and evening class 19 00 22 00 then we can combine the morning noon classes into Shift 1 and noon afternoon ones into Shift 2 respectively which can be combined in a group Then we only need to set up the S group for the attendance instead of tedious shifts the system will automatically select Shift 1 or Shift 2 for attendance according to actual Attendance Rule Management attendance records fs Rule Options BF Holiday a Weekend Ft S Group Combination with different Shifts inte a Group ih AX 2 5 Auto S G Duty Time Group uto S Group Select shifts for the Shift Group Shift ii 4 2 28 Attentions gt S Group is for the regular attendance When one company doesn t have a regular working time such as for Monday Wednesday Friday in one working time and Tuesday Thursday and Saturday in another working time please schedule their working time in the Scheduling window Please refer to the 4 2 5 Shift Scheduling for
39. ase Be cautious to this operation because the initialization will empty al the current data 5 Remove historical data Remove a period of time s historical data 6 It defaults that it can only remove the data 3months ago If you want to change this time please return to Normal to set it Renove kistor c Ai ACL Compact Database Data Migration Data Source Administrator Delete the access contral records attendance fe i Backup Database Regularly backup the database to prevent data loss Remove historical data Restore Database Restore the database the backup file must be valid Delete Access control records Delete attendance record Compact Database To carry out regular maintenance on the database to en g C Delete leave records Delete the data before Initialize Database g Delete the data before 24 08 2010 Once the database is initialized there are all data will be O Delete the data Within Remove historical data l neon fj Remove a period of time s historical data 4 4 15 B Data Migration Maintenance 39 i A RSD EE Data Higration k Support data migration to the sisten trie 3 Compact Database Data Migration Data Source Administrator Fe Company Info X Administrator PEN a Data Migration with brand integration Data Maintenance Migrate data into this system z image Manageme y z Compatible
40. attendance records A Backup database Access version Click the submenu of Maintenance Backup DB select the save path of data and click Save to popup the dialog box of Successful Save Click OK then there will be formation of backup file in the corresponding path For example the file likes RIMS _20100824 rdb B Backup database SQL Server version It makes difference between the connection to the local server and the remote 90 Chapter Four Instruction of the Software Performance RIMS server Backup to the Local Server the same operating steps with the Access version backup Backup to a Remote Server Access Control and Time Attendance Management System 7 gt j Connected to a remote server Are you sure to backup a It prompts that whether backup to a remote server or not It requires the read and write permissions to the shared folder on the Remote PC or it would be fail to backup the database It is suggested that using the SQL Manager to backup the database on the remote server while backup to the Remote Server It pop ups the following window when it s the first time to backup the database It requires inputting the backup path required to read and write permissions on the remote PC gt Set backup path Backup path required to read and write permissions DASONG Save Path 4 4 3 Click Apply to backup the database When there s no r
41. ce Device Get All Log Empty All Log Collect all the Log of the device When the storage of the device is being Empty All Log after you had co Tes Enroll Empty All Enroll elete Get Newly Log Enroll Fingerprint Pass J Sync Time na efresh onnections 16 m A erate Get All Enroll x ID a3 9 R All Enroll hier Cancel Privilege all Enroll of the sof tier i to Empty All Lo ee 3 Privilege Empty Device Data all managers of the device u can manage the device without nanag Upload All Enroll Normal Advanced Bell Log Scheduler Monitoring Message 1 Temp Place Operation Complete 4 3 6 1 Get Newly Log 75 Chapter Four Instruction of the Software Performance Get the new and un col ected attendance records on the device 2 Get All Log Get all data on the terminal including the downloaded and uncollected one 3 Empty All Log Empty the attendance data after collection if there is too much data on the device 4 Get All Enroll Get al enrol on the device including fingerprints password inductive card and others 5 Empty All Enroll Empty all enroll on the device for re enrolling al information 6 Upload All Enroll Upload al enroll data on the software onto the device such as name fingerprint data 7 Cancel Privilege Delete the administrator s privilege of device through RIMS software 8 Synchronous Time Device Synchroniz
42. ce Operation Complete Welcome 2009 08 18 TUE 08 08 au Institute training on the job Pure attitude pure power OK Log view FPTRF PWD 4 3 10 4 Reboot the Device Click Reboot the Device to restart current connected device 78 Chapter Four Instruction of the Software Performance 4 3 1 7 Device Property Bell Device Manapemont Dance Cortical Access Control Bol Settings Get oF cet the bed setting of the devwe se Bel Ring Tienes Bet Tene C Bed Tere 2 C Bel Tene 3 Bed Tine 4 C Bed Tene 5 C Bed Tene amp C Bed Tene 7 Bel Tee 3 00 00 00 000000 00 00 00 000000 oo 00 OD 000000 lt gt dH cp dh dpi Gh 4 OF Nome Adveced Bel Log Scheduler Monitoring 1 Temp Place 4 3 11 Click Get to obtain the Bel Ring Times and Time established on the device Click Set to upload the newly edited bell onto the device after the settings of Bel Ring Time and times The color screen terminal can set at most 10 groups of bel 4 3 1 8 Device Log Scheduler Select Enabled LOG Scheduler then set the timing and then click Apply to get it work or Sync Time when get log Let s take an example gt Device Management 15 00 00 00 00 00 00 00 T C Sync Time 1 Normal Advanced Bell t Enabled LOG Schedule G Every day iv Device l at 10 00 4 Log Scheduler Message Monitoring Turn off LOG KA ws
43. ce records at intervals of not less than E Access control records dealing with attendance Default Atk EE Normal cy 09 00 18 00 Strict attendance Clock in over 1 0minutes Late Late exceed BOminutes 4 bsenteeism Clock out over 5 minutes count as early Early leave exceedbOminutes count as absent IFoo clock in count asLateOminutes IF no clock out count asLeave Early O minutes Overtime more than 30 minutes to an effective Advance in as overtime DeductO breakfast time Weekend Holdap work as overtime Extra work as overtime Deductlsupper time Planned T 09 00 18 00 Actual T 09 00 18 00 Clock in Clock out Clock in Clack out 4 2 42 Begin att time 07 00 End att tine 23 00 Cross days Must clack irn Calc leave early Calc late Must chock out Calc absence Result Time Suto Manual Deduct meal or rest time 0 minubes Statistical Analysis for the Daily Att Can realize the following functions a Check or modify the Att Rule of the selected record as following sS Chapter Four Instruction of the Software Performance RIMS Name camana O Ep OT are E I Default Att Rule One workday as 8 Hour Effective attendance records at intervals of not less t Access control records dealing with attendance Strict attendance lock in over 10minutes Late Late exceed 6Ominutes Absenteeism Clock out over 5 minutes count as early E arly leave exceedbOminutes count as absent Fino clock in coun
44. cess control Set the door keep open for 0 255 second s If it excesses this time the door automatically restore close status Set the door keeping alarming for 0 3600 second s If it excesses the this time there will be alarm If we set the alarm time as 0 there won t be alarm even if it excesses Open Door Time Set the door keep alarming for 0 255 second s when the door is regaled to Open If the door is forced to open there wil be alarm If the alarm time is set as 0 and the door is forced to open there won t be alarm The Signal input alarm Threat Alarm Threat Alarm Action can also be set according to actual situations 3 Pass time Setting 737 Chapter Four Instruction of the Software Performance RIMS Device Management O98 J S8s Pass time Settings e Add Device Access control device can be set 32 Pass times the T avil Ib s Device 1 Pass time Begin time End time Get from device Upload to device Normal Settings li Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Complete 4 3 16 1 Every access control device can be set 32 pass times that can be added and deleted according to actual requirements 2 Click Get from the Device to obtain information of pass time to the current device 3 Click Upload to Device to upload the current time settings to access control device
45. cess import data Processed 8 Succes 3 Failur 0 Completion of the data to import click the Cancel to return Previous 4 2 50 Fifth Click Cancel and reverse back Raw Clock In Out Log interface after the finish of data import 4 2 4 9 Import Leave Log The import can add batch attendance information through the self defined column Excel file or the following path first establish a leave item on the Leave Registration 62 Chapter Four Instruction of the Software Performance RIMS then export this information and add other s information according to the export format The save path of the Excel file must be the compatible version of 97 2003 whose postfix is xls 4 Bo C DO E F G H Dept User ID Mame ErnollD BegnDate Endate AttType Remark Corporate F1 lily 1 14 03 09 01 14 03 17 00 Normal Overtime Corporate F1 lily rT 14 03 13 0 14 03 18 01 Normal Overtime Corporate F1 lily 4 14 03 19 0 74 03 23 00 Normal Overtime 4 2 51 First select the designed Microsoft Excel gt Leave data import wizard E 1 Choose data Specify the File name damini strator REALAND ALPHA Leave Regi stration 20100314_2355 xls 4 2 52 Second Click Next and select the matched column and words gt Leave data import wizard E 2 Match tree The system will automatically analyzes the first table of the Excel and the first row set as Header Please select the match fields the blue one can not be blan
46. ck the button below the View or right click to select the Template then enter template setting interface as the follow picture 68 Chapter Four Instruction of the Software Performance 3 Scheduling Shift Q m F a 090 Oc All shift ae All Pitt A Please select a item and setting drai ca 3 E Duty Tine E EnptyShift m inne E Morning E001 09 00 12 00 EEH Shift E Afternoon E002 13 00 18 00 F Evening E003 19 00 23 00 ey Sronp F Normal E004 09 00 18 00 F Regular Shift 5001 001 E002 Evening Shift 5002 002 E003 Pd Auto S Gr oup GOO1 S001 S002 Show mode Week Shift Mode Name E Monday Tuesday Wednesday Thursday Friday Saturday Morning Evening Shift Auto S Group Auto 5 Group Auto 5 Group oy ses 4 2 62 Select the corresponding scheduling setting template which supports dragging to set various sheets lt Week template set up the scheduling in pattern of the week in a selected time lt Month template set up the scheduling in pattern of the month in a selected time lt Day template set up the scheduling by taking time interval as template in a selected time Such as the following picture Show mode Day ka Shift Mode Hame ka Time inter lay Auto S Group Evening Shift Hormal M It means that it counts from the first day in a selected time noo
47. connect the Local network and the ether net one C USB Support the computer with USB port 2 2 Operation Environments Operation system Windows XP Windows Vista Windows Server 2003 2008 Windows 7 The RIMS software only works under the 32bit Operating System b now ial Attention The Microsoft NET Framework 2 0 needs the support of the Windows XP Windows 2003 it is contained in the software installation Disk 7 Chapter Two System Requirements RIMS Chapter Three Software Installation 3 1 Software installation 1 Get the instal ation process in the Folder Setup exe of the RIMS directory in the Operation and Instal ation Disk Click Browse in the popup instal ation wizard and select the installation path It is advised to select the non system disk default C Disc to instal wnose default installation directory is D RIMS Click Install and start the installation system is Access Control and Time Attendance Management System Installati E Access Control and Time Attendance Management System It F includes four systems Personel Management Device Management Attendence Management Access Control Management And it continues improving and updating Access Control and Time Attendance Management System is published without assuming any express or implied guarantee Their own use at their own risk Whether the author or the author s agent will not assume use ofthis software s duty or mistake use ofthis software s dut
48. ct the item For example the id 8 s Default AttType is HR Shift but there s no HR Shift on my RIMS software so the software make it null that s to say there s no Default AttType for id 8 now lt 24 Chapter Four Instruction of the Software Performance CardNumber AttRule DefaultAttTypeVal Default Default Att Rule Default Att Rule Default Att Rule Normal Default Att Rule Normal Default Att Rule Normal Default Att Rule Normal Default Att Rule Normal Default Att Rule Normal 7 7 J 8 s Y 4 1 15 After editing the data there s no Red Prompt then click NEXT to import the user info CardNumber AttRule DefaultAttTypeVal Default We aj Default At Rule Evening Weekend 2 Default Att Rule Weekend F 3 Default Att Rule Mama Weekend F 4 Default Att Rule Normal Weekend F 5 Default Att Rule Normal Weekend F 6 Default Att Rule Normal Weekend F 7 Default Att Rule Normal Weekend F 8 Default Att Rule Normal Weekend F z X 4 1 16 Fourth Click Next to import data if there is nothing wrong with the data 25 Chapter Four Instruction of the Software Performance RIMS ix 4 Process import data Processed 8 Succes 8 Failure 0 ompletion of the data to import click the Cancel to return Previous Next 4 1 17 Fifth Click Cancel and reverse back User Management interface after finishin
49. d operating steps 2 Click Add to select attendance type in the Att Type item There re 13 kinds of types now Normal Overtime Weekend Overtime Holiday Overtime Weekend Leave Sick Leave Annual Leave Wedding Leave Maternity Leaving Injury Leave Funeral Leave On Business and Outgoing Ae Ath Type Normal Overtime yt Date Aa Normal vertime Weekend Overtime Unid Holiday Overtime Weekend F Leave EL Sick Leave Annual Leave C By 9 Marriage 4 2 11 3 Set the date and time range for the Leave Registration JAF Chapter Four Instruction of the Software Performance RIMS Ask For Leave Overtime Out Trave Pikia tall Name UserID EnrollID At Date Range ninterrupted E business Dept Amaris 5 001 1 Peter 002 2 Miko 003 3 Remark 4 2 12 4 Itis also available to register according to Duty Time Shift and S Group e Ask For Leave Overtime Out Travel GE D yl ak Name User ID Enroll ID Att E business Dept Amaris 5 O01 1 Feter 002 2 Mika 003 3 a C Duty Time C Group Remark 4 2 13 5 Click Save to preserve current leave registration A ttentions 1 Select the Uninterrupted there is only one attendance record even if the span time excesses 24 hours Cancel the Uninterrupted there wil be one attendance record daily 2 Time Range The system usual y defaults the
50. dragging to edit various cells It s available to select the pul down menu via the edit icon at the top of the window or click the edit mode icon to switch 67 Chapter Four Instruction of the Software Performance RIMS Duty Time T Shift S Group G Auto S Group G001 4 2 60 The popup menu is as the picture above Each time the operation of selecting the menu only works for the selected cells when double clicking the edit mode The selected shift information at one time can be dragged to set up various cells or click to set up various sheets when dragging edit mode Click the blank area out of the sheet to release the selected shift information gt Delete the scheduling of selected date Select the cel and double click or right click to select delete on the popup menu Select the corresponding edit mode to single delete or multi delete Start Date Monday Tuesday Wednesday Thursday Friday Saturday Sunday 1 2010 04 26 z 2 2010 05 03 ko Jiesne Morning Morning 3 2010 05 10 Afternoon 4 2010 05 17 ieis Shift rning b 5 2010 05 24 Auto S Group 6 2010 05 31 Bil Morning 7 4 2 61 It s available to click the save button below the status bar 4 XL to save the current scheduling result when completing the edit Attention save operation is to save the scheduling setting up in a selected time of the selected personnel on the left 4 2 5 4 Template Scheduling Cli
51. e Server directly it s recommended to select the Server on the pull down menu Select the SQL Server you if you select the Server name from the pull down menu it shows the Server names from the whole LAN It takes about 15 seconds to search all the server names Sql server configuration rr sale ee Guider Mode Nomal Mode Log on to the server Server name Authentication Weka 51 WekoRe V MOSS WekoR2 V WSus WAREHOUSE U1 Select or enter a database name Create Database 4 4 26 b Select the database name from the pull down menu or input the database name directly As the following 103 Chapter Four Instruction of the Software Performance RIMS Fi Sql server configuration UN p a i i Guider Mode Nomal Mode Log on to the server Server name ECOMMERCE MU1 SQLEXFRESS r Authentication findows Authentication T Save my password Select or enter a database name EA master i Create Database Langa model si eT datice i 4 4 27 f it s the first use of the SQL Server database please create a database as the following Sql server configuration aime t Sa Guider Mode Nomal Mode Log on to the server Server name ECOMMERCE W1 SQLEXPRESS v Authentication Windows Authentication y Save my password Select or enter a database name Create Database Create Database Create a new database Database Name RIMS_
52. e device time with the one on the computer 9 Close device Close device through software 76 Chapter Four Instruction of the Software Performance 4 3 1 6 Device Property Advanced gt Device Management OO Add _ Device ee i tp 2 SREZ Device Control Access Control Advanced property settings Empty Device Data Will clear all the data Enroll and Log in the device Warning Cannot restore to 30 Apply F m N Set the Text of the device s screen Get Set XJ j Py na S 9 4 7 A YQ K z S y VY Reboot the device 1 Temp Place Operation Complete 4 3 7 gt Device Management R Set message for the color screen Device Control Access Control Terminal Message settings Get from device Upload to device Target Begin Date FEM Content Everyone 2010 08 21 15 11 w Unlimited a Everyone 2010 08 21 15 11 ba Unlimited C Everyone 2010 08 21 15 11 Unlimited C Everyone 2010 08 21 15 11 Unlimited Fi Everyone 2010 08 21 15 11 Unlimited i C Everyone 2010 08 21 15 11 Unlimited _ Everyone 2010 08 21 15 11 Unlimited Everyone 2010 08 21 15 11 w Unlimited n f Uaes ococom ADIN OM Da aad ED SETETE 1 Temp Place Operation Complete 1 Empty Device Data Empty al enroll and clock IN OUT records and attendance report simultaneously Attentions this operatio
53. ead and write permissions to the input path it fails to backup Cell A ttentions gt When it s the first time to input the data and operate other settings it is recommended to backup the database at once It is recommended to backup the database before modifying the data to avoid data loss gt Once the administrator makes some mistake or wrong operating steps it 9 Chapter Four Instruction of the Software Performance RIMS allows restoring to the relevant database gt The defaulted name to the file is RIMS_ current date rdb The administrator can decide his own backup path and file name 4 4 2 Restore DB The Restore DB subjects to restore the database including all the personnel information and attendance reports A Restore database Access Version Click the Restore DB on the sub menu of Maintenance open the path of the database preservation and select the restore DB that needs revert and click Open to popup the dialog box of Successful Restore Database then click OK It needs restart the RIMS software to make the restored valid Access Control and Time Attendance Management System 1 Successful to restore the database C Documents and SettingsialphaiDesktopi Database 20101123 rdb System will be automatically restarted to make the restored walid B Restore database SQL Server Version It would popup the following window when clicking Restore DB if the current database of
54. ease refer to 4 1 2 1 Personnel Registration for more details 2 Get all Enroll Click Get all Enroll to get all information of fingerprint data password and card number on the fingerprint terminal and preserve this data into the database 3 Get Newly Log Get the new and un col ected attendance records on the device 4 Upload All Usernames Click Upload All Usernames to import the names of the personnel information in the RIMS software into the terminal which wil be displayed on the screen of terminal 5 Upload All Enroll Click Upload All Enroll to input al fingerprint data preserved in the database into the terminal 20 Chapter Four Instruction of the Software Performance RIMS Leal A ttentions 1 The weekend break is designed for the fixed weekend for the staff every week Manipulate weekend registration while the weekend is unavailable nor unfixed 2 The personnel information requires the exact entry date because the attendance begins from the day of entry If the inputting date is later than the entry date it will display nothing while the earlier one displays the redundant attendance record 4 1 2 4 View The appearance form of personnel information can be switched among three views they are User Cards User List and Demission Users according to the user s requirements The User Cards User List view display the in service persons information The Demission Users view displays the demission users infor
55. ect gt click or Add Device on the left column to popup Connect to the Device window Select USB communication the Device ID must remain the same with the ones on the terminal Device ID defaults as 1 Device Management Device Control Access Control Add Device D Connect to the device Belongs Temp Place Communication Ma v Device ID Search Back 74 Chapter Four Instruction of the Software Performance RIMS 4 3 1 2 Edit Device Property Select the device connected such as Device 1 and click Editon the menu or right click Device 1 connect to option and there will be a corresponding window of device property Then you can set the device s communication device ID IP address and others 4 3 1 3 Delete Device Click Delete on the menu or right click the connected device delete That wil delete current selected devices You need to re add device if you want to re connect this device 4 3 1 4 Refresh Device Click Refresh on the menu or right click the selected device refresh That wil refresh the current device 4 3 1 5 Device Property Normal Device Property Normal Advanced or right click the connected device Operate in this way you can read or delete the data on the terminal gt Device Management X Device Status Daily operation of the device My Temp Place Device Get Newly Log tis Collect the newly Log of the devi
56. erves Depi Jf deccales Sere Dep LL err Fabeae Dapl Ga T Ei Hompo 00A E Franki Me z Zos 00g i z Adan oor T m Wacky on 11 Akr imz 17 I HA i k mu 10 Suki mr 17 m aa Ahter tales Semice Dept x Many wE R Derris Me TE Camel a i L i According the pic above you could search through search the whole department 99 66 Complete spelling query Initial query or Enroll ID 3 Chapter Four Instruction of the Software Performance Selected department Candidate department Amaris X r DE commerce Dept X r We Corporate HG i i a Corporate HG a E commerce Dept E commerce Dept Candidate Users Selected Users sa e o o a Mame s Enroll 1D Mame Us Enroll ID Sales Dept _ After sales Service Dept Kathy 014 14 Marry 006 6 4 1 30 On the Candidate or Selected department list it shows only the department no matter you search the department name or the user name When you search someon let s say Amaris in the Selected department it shows her department E commerce Dept More details for the query function please refer to the 4 1 2 9 Click X or clear the query box to turn back 4 2 Attendance Management On the main menu focus the mouse on the icon of Att Manage icon where will display four sub menus Append User s Forgotten Clock in out Leave Registration Attendance Rule Management Report Query and Scheduling 32 Chapter Four Instructi
57. f the Software Performance RIMS 4 3 Device Management The device management possesses performance of data connection and download and others gt Access Control and Time Attendance Management System 2 TIT q aan een F LETETT LET EJ User Management Att Manage Device Management Maintenance Connect Download Administrator 21 08 2010 03 16 58 4 3 1 4 3 1 Device Connection 4 3 1 1 Device Added Connect the device to the computer select the suitable communications RS232 RS485 TCP IP or USB If there are several networking apply devices these devices must be set to different numbers to avoid repeating for example 001 002 1 RS232 RS485 Communication Click Device Management on the menu Connect gt click or Add Device on the left column to popup Connect to the Device window Select RS232 RS485 communication the settings of Device ID and date remain the same with the ones on the terminal select the COM Port Then click Search as the following o7 ae Chapter Four Instruction of the Software Performance t gt Device Management Device Control Access Control X Connect to the device Belongs Temp Place v Communication Device ID 1 p COM Port com 36 Baudrate 38400 v Disable all managers of the device gt VICE then you can manage the device wit Normal 4dvanced Bell Log Scheduler Monitoring Message 4 3 2 It wil d
58. fault the setting of the RIMS software When click the Default setting button the setting ot the RIMS will restore to the default status including the following prompt window 4 4 8 4 4 3 2 Company s Information You can change the LOGO and name of the company 04 Chapter Four Instruction of the Software Performance RIMS Maintenance vy Normal F Company Info Set the name of the company LOGO and other ir Ee Company Info E Company abbreviation Realand ey Administrator Company full name Realand wo C Q Image Manageme ip Data Migration l oO G O Se Data Maintenance A lw 4 4 9 4 4 3 3 Administrator Set the administrator s password If there is previous password you can conduct the re setting after input the original password and the new one then re enter the new one If there is no previous one you just need to input and confirm the new one then click Apply which make administrator settings a success 4 Maintenance X Normal A Administrator Set up an administrator log in information B Company Info J Administrator Original Password New Password Se Data Maintenance Re enter QO Image Manageme ip Data Migration Apply w User Authority Settings 4 4 10 95 Chapter Four Instruction of the Software Performance RIMS User Authority Settings set the privilege for using the RI
59. formation through the self defined column Excel file or the following path first establish one personnel item on the User 22 Chapter Four Instruction of the Software Performance RIMS Management window then export this personnels information and then add others information according to the export format The save format of the Excel file must be the compatible version of 97 2003 whose postfix is xls A B ke D E G H J E L hel 1 Depi Heme User lO EmolllD Gerda An Pile Delok At Deliou Weekend Gender PegisterDote Tite Binhdey IDNao 2 Esbusantsis Dipl Aunaric Song WT 1 Lielai AS Buln Hornal Fome BABS UTE FU Sis J E buemease Dept Fetar we g Deiaul Ad Rule Harral Mala aeni 24 21 LEE 4 E business Dept Hiko w3 3 Defauk Aa Rule Normal Female 16085 2010 2402935 5 Sofyan Jepi Edmond iia Liau AS Rule Morn Malt TEAR UTE Fe 4h 6 Hardware Capt Ecard DOS E Default Aq Rule Mosel Miele TRADe201 0 eae 1965 7 Financiol Dept harry TE 5 Deini As Fule Moral Female 16 08 2010 a0 985 a 4 1 12 First select the designed Microsoft Excel file User data import wizard j T EE 1 Choose data source Specify the Excel data source File name C Documents and Settings alpha Desktop User Information 201008161 _ Browse Previous Cancel 4 1 13 Second Click Next and select the matched column and field This step is generally automatic and you don t need to choose the field yourself click Next directly
60. fulsoftware will restart to bo make the database take effect 4 4 3 After confugring the new database the RIMS software will restart to affect the database to the RIMS software Attentions the SQL version supports the version above SQL2005 only 105 Chapter Four Instruction of the Software Performance 4 4 3 5 Image Management Optional Maintenance RIMS Delete Image Delete comrespondence Image E Company Info ie Administrator S Data Maintenance Q Image Manageme Delete Image Delete image before O Delete span time s image 4 4 32 O Delete all image which corresponding DIN Erroll ID 28 08 2010 2808 200 2808 2010 w Apply Image Management it al ows removing the attendance image in the spanning time optional y And it also al ows removing the attendance image corresponding to the enroll id 106 Chapter Four Instruction of the Software Performance RIMS Chapter Five Operation of the SQL version 1 Instal ation and configuration of SQL database Open the SQL2005express under the SQLexpress directory in the CD it allows downloading other version but above 2005 You could use the SQL Server database after the installation Please refer to the database source administrator for the details of the SQL Server connection 107 Chapter Five Operation of the SQL version Chapter Six QA It cannot connect the device to the computer what
61. g the data import 4 1 2 8 Export Export personnel information from the Excel file for preservation or query First Select the Save Path Save As Save in Desktop my Documents re 4 My Computer My Recent he My Network Places Documents photoLog a user photo My Documents g My Computer i L a File name HU ser Information 2010081 70437 My Network Save as type 4 1 18 Second click Save to conduct information export that will show a success then click OK to open the current export data 26 Chapter Four Instruction of the Software Performance P The data has been successfully exported open now 4 1 19 4 1 2 9 Query If there is too much personnel information and you need someone s information now please input his name enroll ID user ID to query his information quickly c User Management aA SE 2 New 45 Dept T Wiew e Refresh Jf Batch Edit GF Import BT i an DIN 00002 Corporate HG J BT Software a ID HQO000O2 Hardware Dept Corporate HO Current Date 07 02 2010 Corporate HQ 1 Item s 4 1 20 As the following ap Es ET EERE A H User ID Enroll 1D Marne UserID Enroll IL D By E business Dept arware DERE Edward O05 5 Hame User ID Enroll ID Miko O03 4 E business Dept software Dept Peter oo 2 Edmond O04 4 4 1 21 Complete spelling query
62. inal This information will be displayed on the screen of the terminal during the attendance 6 Get Newly Log Click Get Newly Log to get newly attendance record on the terminal 7 Upload Enroll Click Upload Enroll and upload the fingerprint data password and card number of the personnel into the fingerprint terminal PLEASE CONFIRM THAT THERE IS NO DIFFERENCE BETWEEN CURRENT PERSONNEL S ENROLL ID ON THE RIMS AND THE USER ID ON THE TERMINAL That s to say Amaris Song s enroll id on the RIMS software is 0001 then her user id on the terminal should be 0001 too 8 Delete Enroll Click Delete Enroll to remove all report of the personnel in terminal including fingerprint data attendance records and so on 9 Demission Click Demission to remove the person to the Demission User The information of the very person stil exists The information can be viewed under the Demission User view and it also allows doing more operation under this view 19 Chapter Four Instruction of the Software Performance RIMS 4 1 2 3 Device Connection Click the Device icon on the menu to connect and operate the devices refer to the Device Connection for details Right click the light blue blank area to get all enroll get newly log and upload enroll and others gt User Managemen Vew strech J Vhia aF incoat m Doat Deve IF 00202 pIE 0000 Amaris Song a d oo rete N E business Dapt Peter 1 New Pl
63. ing to gender query the female or male information in the company We can count the gender ratio of the company easily We can input m or M to query the entire male s information and f or F for all the female s information As the following Name User ID Enroll ID E business D ept Hame User ID Enroll ID UserID Enroll ID E business Dept Amaris 5 O01 1 Amais 5 O01 Mika 00a 3 bliko 003 Financial Dept Financial Dept Mary 006 E Marry O06 G Mame User IO Enroll ID Hame User ID Enroll ID r Hardware Dept Hardware Dept Edward 005 5 Edward O05 5 Anitware Dept Software Dept Edmond 004 4 Edmond 004 4 E business Dept E business Dept Peter on 2 Peter 002 3 4 1 25 4 1 2 10 Advanced for selecting person On the Report window there s an Advanced option for selecting person As the following 29 Chapter Four Instruction of the Software Performance RIMS User ID HR User ID Enroll ID Oe O08 Momoca O09 Becky O10 4 1 26 Click the user selection to a pull down menu and select the Advance to pop up the Advanced window Dept Ugar Carats d palmeni Selected dealer Larrdelate Usets Selected Uses peA a a Corpore HO 3 P Capone HO Mama Wi Ere IL Nana Ut cre i H Cheweloomen dept S Development dept Harderare Dapt Hardware Depa HE A Haaderue Diep a oS E commerce Dept i Software Depi Petes on 3
64. is to enter the RIMS software we can only check the data of Amaris s even entering the User Management window we can find that there s Amaris s information only SQL Server version it allows different people those have privilege to enter the SQL connect the SQL Server on their own Computer And different people different privilege to operate the RIMS 4 4 3 4 Data Maintenance Maintenance p ESEM ESS ELT ENT The system database backup restore and other ma ya Compact Database Data Migration Data Source Administrator ey Administrator L amt Ke sad Se Backup Database Regularly backup the database to prevent data loss Data Maintenanc lt S ata Mantenan QO Image Manageme Restore Database Restore the database the backup file must be valid Compact Database To carry out regular maintenance on the database to ensure data integrity tr Initialize Database Once the database is initialized there are all data will be empty Remove historical data Remove a period of time s historical data g 4 4 14 A Compact Database 1 Backup the database please refer to 4 4 1 Backup DB for details 97 Chapter Four Instruction of the Software Performance RIMS 2 Restore DB please referto 4 4 2 Restore DB for details 3 Maintenance subjects to conduct regular maintenance for the data base for assuring the integrity of the data 4 Initialize the data b
65. isplay Successful Connect Prompt Box corresponding to the data searched Click OK and there wil be the icon of Add Device on the left of the window as the following Device Management R 1 of th Daily operation t Newly Log Collect the newly Log of the device t All Log Empty All Log ollect all the Log of the device When the storage of the device is being ft you can Empty All Log after you had collecta Get All Enroll Empty All Enroll Get all Enroll Fingerprint Password Card Upload All Enroll Upload all Enroll of the software to t Cancel Privilege Disable all managers of the device then you can manage the device without manager Normal Advanced Bell Log Scheduler Monitoring 2 Temp Place Operation Complete 4 3 3 Click Add Device for more devices 2 TCP IP Communication Click Device Management on the menu Connect click B or Add Device on the left column to popup Connect to Device window Select TCP IP communication the Device ID IP Address and Password must remain 73 Chapter Four Instruction of the Software Performance RIMS the same with the ones on the terminal No communication password defaults as 0 Connect to the device Communication TCPYIP yt 7 A Device ID ae IP Address 152 166 1224 Part No FOO Password 0 Net Search 4 3 4 3 USB Communication Click Device Management on the menu Conn
66. k Dent Att te SE Name Name Begin Date Begin Date User ID User ID iv End Date End Date Enroll ID Enroll ID Remark Remark 4 2 53 63 Chapter Four Instruction of the Software Performance RIMS Third Watch Field check the imported data If there is something wrong with this data click Previous to justify or Cancel to cancel the current import Leave data import wizard 3 Data check AttType FromT ime Username Normal Overtime 2010 03 15 0 Normal Overtime 2010 03 15 1 Normal Overtime 2010 03 15 0 Normal Overtime 2010 03 15 1 Previous Cancel 4 2 54 Fourth Click Next to import data if there is nothing wrong with the data gt Leave data import wizard amp 4 Process import data Processed 4 Failure 0 Completion of the data to import click the Cancel to return Previous Next Cancel 4 2 55 Fifth Click Cancel and reverse back Leave Registration interface after finishing the data import 64 Chapter Four Instruction of the Software Performance RIMS 4 2 4 10 Export and Print of Report 1 Click Print to enter related settings Select the print item or import the titles into the input box of the box for example name of the company Click Page Settings and Printer Settings for the settings of page and printer Click Begin Print to popup printing preview window that can be closed for re settings or click Printer directly for
67. lapping duty times For example one company s on duty time is 9 00 12 00 set as Forenoon working time and 13 00 18 00 set as Afternoon working time which can be combined into one shift for attendance 3 S Group It is available to the attendance of various and unfixed shifts or rotating shifts The group is consisted of different shifts For the group attendance the system will automatically select the best shift for attendance statistic according to clock in records For example one company s duty time are morning class 6 00 10 00 forenoon class 10 30 13 30 afternoon class 14 00 18 00 evening class 19 00 22 00 Then we can combine the morning Class and the forenoon one into Shift 1 forenoon class and afternoon one into Shift 2 afternoon class and evening one into Shift3 Employees can clock in by the Shift I Shift 2 and shift 3 consisted of them What we only need to do is to set group for attendance instead of tedious re schedule because the system will automatically collate the Shift 1 and Shift 2 for attendance statistics according to the actual attendance record Second click Extend Info optional card import personnel s entry date position date of birth ID number or leave blank space if un necessary Then click Rule Options and select the default weekend and others in optional card User Information Register Date 07 02 2010 v Birthday 24 02 1985 v Phone Email Address 4 1 3 16 Chap
68. ld I do Device management gt Normal gt Cancel Administrative Authority Re enrol the administrator 17 Is there any electronic document for help Right click the blank area of the software gt Help gt Online User Manual 18 What operations should be handed over when the administrator s resigning Fingerprint enrol backup enrol administrator enroll cancel administrative enrollment Please refer to the website http www intellitech com pk for more information Or you could contact us E Mail info intellitech com pk 112 Chapter Six QA
69. mation The User Card is optional to show amp hide attendance report and shifts i bee rs View Refresh F schEi fa import Qe Export Ga Deke coir B re K Shere Abt Mconcts Liner List Shaw Lot Shalt marie Song Depression UPF ab oon r hi oreta Ha F buzinan a Rept Corper a Corrent Date Ihem ymi ka Tappe HQ 2 bes 4 1 9 4 1 2 5 Refresh The Refresh can reload personnel information aes Chapter Four Instruction of the Software Performance RIMS 4 1 2 6 Batch Edit The Batch Edit can modify personnel information to a large extent such as department entry date attendance system default attendance default weekend and others First select the item of personnel on the left column that needs to be modified Batch Edit Intormatnon 00 O aj Dept Register Date Att Rule Default Att Defi t Hame User ID Enrol Corporate HQ E business Dept Hardware Dept Software Dept E business Dept Financial Dept Peter 002 Amari O01 Miko 003 4 1 10 Second select the item that needs modification such as entry date and then click Apply Batch Edit information moms bo P s oo P a Devt Register Date Att Rule Default Att Def Al Name User ID Enrol _ E business Dept 4i Peter 002 2 Amari 001 1 Miko 003 3 oft gt DI 4 1 11 4 1 2 7 Import The import can add batch personnel in
70. me arange in Shifts E DP Holiday Lad Weekend a Sita Shift Regular Shift v a Select duty times for the shift m S Group M 4 2 25 A ttentions gt When creating a new Shift including two or three duty time the End att Time of the previous duty time can not be latter than the Begin att Time of the latter one For example i am creating a new shift now including two duty time morning 08 30 12 00 and afternoon 14 00 18 00 When i creat these two new duty time i should make sure that the End att Time of the duty time Morning cannot be latter the Begin att Time of the duty time Afternoon Let s say when the Begin att Time of the Afternoon is set to 13 00 then the End att Time of_ Morning could not latter than 13 00 We could set it to 12 30 12 50 or 12 59 etc Duty Time M oming B aa Att Type Actual Att C Cross days On duty time 08 30 j 331 Begin att time OB 30 z DIF duty time 2 a lendatttime 1250 4 Duty Time jAftermoor ae Att Type Actual Att w Cross days On duty time 14 00 g Begin att time eats ee OFF duty time 18 00 End att time 20 00 bz i 4 2 27 According to the two duty time and shift above when someone let s say Peter clocks out at 13 10 for lunch then it will be recorded as Peter s clock in time for the duty time Afternoon and no clock out record for the duty time Morning and it count
71. n cannot resume 2 Adjust Device s Screen Brightness Draw the scrollbar and set up the brightness value of the screen click Apply to apply the brightness value to the device 3 Set the Text or Message of the Device s Screen Click Get to get the current text of the device s screen and import the words onto the device by clicking Set RIMS 71 Chapter Four Instruction of the Software Performance If set the message Institute training on the job And message2 Pure attitude pure power And upload them to the device and then they wil be rol ing on the screen of the color screen terminal dynamically It can be set to someone such as Amaris Song or everyone As the following GO GRE Device Control Access Control X ia Edit and select the message f and then click Upload to device Message settings Device g O Device l Everyone 2010 08 23 15 18 Unlimited Institute training on the job 1 gt Everyone 2010 08 23 15 18 Unlimited Pure attitude pure power 3 Everyone 2010 08 23 15 18 w Unlimited 4 Everyone 2010 08 23 15 18 x Unlimited 5 Everyone 2010 08 23 15 18 Unlimited 6 Everyone 2010 08 23 15 18 Unlimited T Everyone 2010 08 23 15 18 s Unlimited 8 Everyone 2010 08 23 15 18 Unlimited n Bacccencem o AMAIN AA AA P A Normal Advanced Bell Log Scheduler Message Monitoring 1 Temp Pla
72. n class for the first day and evening class for the second day day off for the third day repeat the noon class of the first day for the fourth day etc If the existing shift information cannot meet your request it s available to click the icon on the menu bar to set up new shift information Please refer to Attendance Rule setting for details Click the icon after completing the template It makes the template set up to the corresponding time and cell and set up the scheduling of the personnel selected from the personnel option on the left of the scheduling report according to the template 69 Chapter Four Instruction of the Software Performance RIMS 4 2 5 5 Import scheduling information The import can first query the scheduling information from the personnel scheduling report on the attendance management then export the information And add others information according to the export format The save format of the Excel file must be the compatible version of 97 2003 whose posifix is xls A B c E F F En Name start Date 2 3 4 i se bh 010 08 Afternoon Morning sunday Rest Regular Shift 2 2010 06 Afternoon Morning Sunday Rest Regular Shift PF 010 06 Afternoon Morning sunday Rest Regular Shift 42 64 The imported data and shift information can be automatical y identified the name or ID num If the name or ID num is personal one the imported scheduling information is the corresponding perso
73. nagement hig Holiday Usually set to the statutory National Holiday a Weekend Holiday New Year 3 Duty Time StatDate 01 01 E Shift 3 End Date 01 01 m S Group 4 2 20 2 Click w Save icon to complete the setting 3 Edit Holiday gt Select the name of holiday that needs modification on the column of Holiday s Names then click A Edit gt Modify holiday s name within the Holiday s Name box corresponding and modify its beginning and ending time holiday gt After clicking wv Save icon the information of the holiday will be updated automatically 4 2 3 3 Weekend Settings The weekend can be set according to the company s requirement 43 Chapter Four Instruction of the Software Performance Attendance Rule Management fee Rule Options pa Weekend FE Holiday Usually set to the public rest day Duty Time Weekend Weekend Rest w i Time Shift Monday oe Group Tuesday Wednesday Thursday Friday Saturday Sunday 42 21 1 Click MLE on the left column of Attendance Rule Management and turn to the Weekend window Click F Add input the name of the weekend and its time that can be differently set according to company s actual rules and shifts as the following KIERAN Weekend v Time Monday C AM Tuesday J AM O PM Wednesday _ AM _ PM Thursday C AM C PM Friday Cam PM Saturday AM PM Sunday AM PM 4 2 22 2 Click
74. nal one If the name of ID num is departmental then the imported scheduling information is the departmental personnel ones First select the designed Microsoft Excel oe ee eee we l J Import Scheduling Data etsn a i i sts ju x 1 Choose data Specify the Excel data source File nian C Wsers alpha Desktop Scheduling 20100513 1911 xls Previous Hext Cancel 4 2 65 Second Data Check check the imported data If theres something wrong with this data it s available to modify it directly or add new record in this very step or it won t be edited succeed Click Previous to justify or Cannel to cancel the current import 70 Chapter Four Instruction of the Software Performance RIMS z H 4 b4 A 4 Import Scheduling Data ag a a EE 2 Data check UserName StartDate 2010 05 4 2 66 Fourth click Next to import data if there s nothing wrong with the data 4 Import Scheduling Data aa s Pa a E 3 Data check Processed 24 Succes 23 Failur 1 Completion of the data to import click the Cancel to return Previous Next 4 2 67 Fifth click Cancel and reverse back to the user management interface after the finish of data import LAA ttention Exported data after modification needs to be copied to a new file and saved as the version of Excel 97 2003 and then the file can be imported successfully 71 Chapter Four Instruction o
75. nd ital ows clicking the icon to append click IN OUT or leave registration b Check or modify the Att Shift or the User Defaulted Shift amp Scheduling 58 Chapter Four Instruction of the Software Performance Right click the selected duty time to a popup Default Att menu J E EE Moral CD 03 00 1 L a Duty Time 7 m A E Shift 53 a S Groupi G b Begin att time 07 00 End att time 23 00 Lross days Cale leave early Must clack in Calc late Must clock out Cale absence Result Time Auto Manual Deduct meal or rest time 0 minutes 4 2 45 It allows checking the attendance rule of the very user Right click the selected duty time to a popup menu It al ows to modify the attendance rule of the very day if you want to modify the attendance rule of the users please click the icon to enter the attendance rule management window and do the operation sil A ttentions what causes statistics exception 1 Lack of clock in out record 2 The clock in out time is not during the begin att Time and end att Time 3 The clock in out are not corresponding 4 The Late Arrival or Leave early time exceeds the setting time 4 2 4 7 Monthly Attendance Report Select Monthly Attendance Report add new personnel item through the import of name enroll ID and user ID or click Optional Personnel and right click optional personnel on user list to add personnel item needs to be queried Set
76. nel who forgets to clock out which can be regarded as early and set the early minutes or as one day absent 3 Overtime Rule Settings 4l ee Chapter Four Instruction of the Software Performance oc Attendance Rule Management fp Rule Options g Rule Options z Attendance rules and the relevant options d Holiday a 4 cx Default Att Rule sa Weekend Normal Late Early Absence Overtime Duty Time ee Shift Overtime more than 30 5 minutes to an effective os S Group C Advance in as overtime Deduct breakfast time C Extra work as overtime Deduct supper time 4 2 18 Specification Itis available to set the overtime that which is more than certain minutes to an effective one 4 2 3 2 Holiday Usually the holiday is nationally official holidays such as New Year s Day Labor Day and China s National Day The holiday can also be flexibly set according to the company s requirements Click Holiday on the left column of Attendance Rule Management to add edit holiday Attendance Rule Management q Holiday Usually set to the statutory National Holiday a Weekend Holiday New Year Duty Time a Start Date 1 H Shift End Date oe Group 4 2 19 1 Click Add input the name of holiday and its Starting and Ending date As followings 42 Chapter Four Instruction of the Software Performance RIMS Attendance Rule Ma
77. ng system Set companys duty time Step by step Ja Aa x In this step you can add Duty Tine Horning fe company s duty time Att Type Duty time can be set as the 3 o default time of attendance to On duty time ca the staff If you need to set more complex shift time you can find it in Must clock in Must clock out the rule settings of attendance Off duty time 3 2 7 gt Click Next to enter the Create Company s Department to setup the company s departments according to the departmental composition of the company 12 Chapter Three Software Installation RIMS gt Create companys Department Step by step How Corporate HQ Super dept Please create the departmental composition of your company Dept 3 2 8 gt Click Next to connect to User Management window for the import of personnel information or to the Device Management window for operation setup such as device link or directly click Finish to skip to the software main interface 4 Completes Step by step Congratulations You have completed the basic configuration of the system Now you can begin to add the You would like to do company s employee information or skip this step to connect the device and test the configuration foa POR Ww 4dd users Connect 3 2 9 13 Chapter Three Software Installation RIMS Chapter Four Instruction of the Software Performance 4 1 User Management The U
78. ng to the TIP click Next and set the administrator password Actually this step can be skipped Please set the password if itis necessary and re enter and confirm it 9 Chapter Three Software Installation EE Set administrator password Step by step Admin User Administrator Now Please set up an administrator password the password used to log system to use possess all the operating system permissions Password Re enter You can change the password in system maintenance 3 2 2 gt According to the TIP Click Next set up company s information including the short amp full for it as well as its LOGO representing its image Set Company information Step by step Company abbreviation RIMS iad LOGO Now Please enter your company s name and select the company s LOGO Company full name LOGO 3 2 3 gt Click Next to enter Set the Rule of Attendance that can be established according to company s appraisal system In the BOX before the corresponding item make the V to set the rules of attendance then click Next If click Next directly without settings the system wil conduct attendance according to the default attendance rules 10 Chapter Three Software Installation Set the rule of attendance Step by step Attendance Options Normal Late Early Absence Overtime ow Please according to your C One workday as company s performance appraisal
79. nt has been selected So it s the selected department too Operation instruction Search Double click button drag gt Search please refer to the 4 1 2 9 Each column has its own search scope For example from the Selected department list you can select the persons whose department is on the Selected deparement list As pic 4 1 25 we can search the person that from the Development dept Hardware dept Software dept HR dept or After sales dervice dept If you want to select the person whose enroll id is 013 please first search O13 on the Candidate department list then it comes out a department Hardware Dept select it to the Selected department Then you could select 013 from the Candidate Users to the Selected Users gt Double click double click the item it would be selected from the left column to the right column automatically For example double click the Hardware dept on the Candidate department list then it would be selected to the Selected department gt Button gt lt make the selected department or person from one side to the other side gt lt 0 Select all the department or persons from one side to the other side gt Drag select the Candidate user or Selected User and drag it directly from one side to the other side Dewelocenent dept sa Dewelernert dept Hardware Dapt Hardware Depa E commerce Dept T Software Dept Petes ae ne Amp m 13 Enka hei jf HR Petet 003 Fuler rales S
80. on it wil display this interface with the Enroll photo and the immediate photo as the following iis Edit Att record menm E Hane Date Eos 2010 s Time 17 43 Att Type Fpa Jee Remark Enrol photo Immediate pho As ms date Back 42 32 gt Delete the selected record Select this record right click the vas delete below to delete it And it s available to delete several records at one time It s unavailable to cancel the records downloaded from the terminal that haven t been edited yet For Example HOW TO DELETE A NEW RECORD 50 Chapter Four Instruction of the Software Performance Report Wane User TD Near dvare Dept Edvard os Seftware Dept Edeond os E business Dept nari 0l Pater ar Hike ons Financial Dept Marry On Enrol P Re Fraa 01 07 010 Te 21 08 2010 SA Query y wr Clock in Oat Loe Access Control Log Leave Registration Daily Lor Daily Att Monthly Att rt Pi ce Temp Place Type Al Dept Evbesinsss Dept 2 Evbesiness Dept J E betiness Dept Evbesiness Dept 9 Evbesiness Dept Ev betiness Dept Evbetinesa Dept Ev besiness Dept a Waser ID ws os wi We wi Ove wl N Zezell ID J Biko J Asaris Song Feler 2 Amaris Song 1 Teter 2 pam Song 1 Bike J Deview ID llacs Clock Tise Temp Place ZLI UU 09 41 Temp Place ZL 0U 10 17 Temp Place 21 00 10 17 T p Flaco 21 08 10 17 Teep Place ZL UU OJAL Tep Place 2t OU U3 41
81. on Complete 4 3 22 Click Upload to device to set valid time for different users Al the valid time of the registered users are available without setting But with the user s access control settings it is only available to the users whose information has been set during the regulated time 8 Anti Passback Anti passback is a function for Access Control Terminal that prevents the tailgating In some conditions the security system demands the personnel authenticate legally from the outside door to come inside and authenticate legal y from the inside door to go outside The authentication record must be one inside record and one outside record When anti passback is used people must first authenticate from the designated In reader then from a designated Out reader and tried to read out of an area an anti passback violation would occur 87 Chapter Four Instruction of the Software Performance c Device Management E fel Verify Mode FP or Pwd or Ce Se User valid settings Disabled K S Open door overtime alarm 0 3600 S o ooo Device 3 Illegal opeh door delay 0 255 S e a gt wewe m E Unlock group Enabled _ lt Signal ingut alarm Disabled a Threat Ajarm Disabled 3 Threat alarm action Open and Alarm S Notmall Settings Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Complete 4
82. on of the Software Performance RIMS User sala Att Manage Device Management Maintenance Clock infout For PESA Att Rule Report Scheduling Administrator 17 08 2010 22 59 49 4 2 1 4 2 1 Manual IN OUT This item is mainly designed for those staff who had forgotten clock in out for the re attendance Please click Att Manage Manual IN OUT and enter the Append User s Forgotten Clock in out window Append users forgot Clock in out Name User ID Enroll ID Att Type Date 17 08 2010 Duty Time Shift S Group Time 17 32 z Remark 4 2 2 Chapter Four Instruction of the Software Performance RIMS Append user s forgot Clock in out Prd isl vA Name User ID Enroll ID Att Type Hardware Dept i Date 15 08 2010 v Edward 005 5 C Duty Time Shift C S Group Shift Regular Shit Z Moming 09 00 12 00 MECE Remark i Operating Steps 1 Select the personnel who needs re clock in in this way click the name of the personnel and select the little icon or right click personnel information window on the left column to popup the right click menu or input the personnel s user ID name enroll ID for query and adding As the following c Append user s forgot Clock in out Name User ID Enroll ID i Corporate HQ b Hardware Dept Att Type Software Dept 3 E
83. orning time 01 00 09 00 WorkingT ime 09 00 1 8 00 C Morning time 01 00 09 00 C Afternoon time 09 00 1 6 00 Afternoon time 09 00 1 6 00 Evening time 16 00 23 59 roe 5 G Step 3 turn to El iit 5 Group working group Select shifts for the Shift Group Morning shift Afternoon shift Evening shift 109 Chapter Six QA Step 4 2 User Management window click to add the new user info Suppose there is user info in the software already Then click to the popup window Right click to choose the persons on the left column then click Default Att to select S Group and working group then click Apply to affect the setting Batch Edit Information Peter OO Amy O13 Software Dept Shift Afternoon shift D S 00 16 00 Shift Evening shift 6 00 23 59 ai i 1 ofz p Pl Apply 4 What is the data downloaded by the USB flash driver GLG _001 TXT is the new attendance record AGL_001 TXT is all the attendance record SLG_001 TXT is the super administrator operation record AFP_001 TXT and AFP_001 DAT are the files when you download all the enroll info 5 How to reset the administrator password of the RIMS software Enter the Maintenance window click 4smirttr then input the Original password New password and Re enter password If there s no any password before then leave the original password as blank 6
84. ow Devicet1 Name User ID Enroll ID User group User valid settings Valid Date Invalid Date Note Need the User valid settingsLsef to Enabled A A Upload to device Normal Settings Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Complete 4 3 20 Attentions the Apply pass set is defaulted as Al ow Set the persons to 1 9 group according to the requirements It is defaulted to group O without setting and the persons in group 0 cannot be set to the unlock group Let s say we can set Peter to group 1 Miko to group 2 and Edmond to group 3 Third click Access Control Unlock group and define the unlock groups 85 Chapter Four Instruction of the Software Performance RIMS co Device Management Unlock group Settings Set Unlock qroup Unlock group 1 13 a Unlock group 3 2d A Unlock group 6 0 Unlock group 7 0 Unlock group 8 oO E Unlock group 9 jo Get from device Upload to device Normal Settings Pass time Group time Pass set Unlock group User access control i romp Piss Operation comets 4 3 21 Here are the instructions of the four unlock groups above Unlock group 0 it means that only when both of the two persons one of the people from group1 and one of the people from group2 authenticate from the Access Control Terminal can the door be opened Unlock group
85. p Place 18 08 17 43 23 Clock in Amari O01 Peter 002 Miko 003 E business Dept Peter Temp Place 18 08 143 Clock in Software Dept Edmond Temp Place 18 08 1 43 38 Clockin Financial Dept Marry Temp Place 18 08 17 43 40 Clock in Financial Dept t f F E business Dept Amaris Song Temp Place 21 08 09 41 30 Clockin Marry O06 Ce panies n DP esa E ji E Ts ATTE R E business Dept Peter Temp Place 21 08 09 41 34 Clockin O oni ai a a wi rs E business Dept Miko Temp Place 21 08 741 Clockin Financial Dept Marry Taip Place 21 08 741 Clockin E business Dept 002 Peter Temp Place 21 08 17 13 Clockin Temp Place 21 08 10 17 16 Clock in E business Dept 003 Miko e ww N Financial Dept 006 Marry Temp Place 21 08 10 17 22 Clockin Is 4 f ofi gt Page 1 Total Pages 1 13Items 4 2 4 3 Leave Registration Log Click Leave Registration select the department and personnel item that you want to query input the beginning and ending date then click Query for their leave records O Be From 01 07 2010 wll io 7 oo N t Query Stat Print x3 Import os Export Bac ae Ti 7 x x Name User ID Enrol To 2 0672010 if z we _Hardrare Bont Raw Clock In Out Log Access Control Loz Leave Registration Daily Log Daily Att Monthly Att Schedu Edward 005 5 Type All Software Bept 7
86. print attendance Terminal to the U Disk connect the U Disk to the USB port of the computer then steps following Click Download U Disk SD Card to popup the dialogue box Download data from U disk SD card pa Import Data Maintenance import Data Import Please select newamesmreramer TXT AGL TXT Immediate phota Browse L N Image Import Please select the folder names photo log Enrol photo Browse U Enrol Image Import Please select the folder names user photo D ji v v v a Cdisk free space 13 38 G 4 3 25 It al ows importing data immediate photo and Enroll photo from the u disk SD card 89 Chapter Four Instruction of the Software Performance RIMS The Immediate photo data importing is optional according to different models Select the path stay blank if unnecessary and then click the icon 4 4 System Maintenance The data maintenance arms to maintain the data base of the system routinely which includes backup DB restore DB On the main menu move mouse to the icon Maintenance popup three sub menus that are Backup DB and Restore DB Access Control and Time Attendance Management System E User Management Atk Manage Device Management as Backup DE Restore DB bi Administrator 2406 2010 25 12 18 _ 4 4 1 4 4 1 Backup DB Backup DB means the backup the database of the RIMS including the personnel information and
87. printing Attentions The printer only print the contains of the current displaying page i Print Settings Select the print items E Dept User ID I G Al O Selected Only Mame E ar ID Automatically adjust column width Date E Timed Document Title Print Range Timez Time3 Timed Actual Att Hour E Normal Overtime Hour iv Weekend Overtime Hour e Holiday Overtime Hour f E E Page Settings Settings Frinter Prirter Settings Begin Print pal Se 4 2 56 2 Click Export to popup the dialog box of save and select the save path then click Save Then there wil be a Prompt Box suggesting to open it or not if it is a successsful save If you want to check the exported report please click OK otherwise Cancel Access Control and Time Attendance Management System Ed LY The data has been successfully exported open now 4 2 57 4 2 5 Shift Scheduling Shift Scheduling provides the function of setting particular working time for particular employees and the function of querying and printing 65 Chapter Four Instruction of the Software Performance Pressing menu Att Manage gt Scheduling tal or entering into Report and choose Scheduling Following is the description of the chart in different color it means that the time isn t in the choosing time Mernene _ Light blue it means Duty Time Information Regular Shi Et __ Light
88. pt Amari Peter Miko Financial Dept Marry 005 004 001 002 003 O06 E Dept Hardware Dept Hardware Dept Hardware Dept Hardware Dept Hardware Dept Software Dept T Saftwore Nant Let s take Edward as an example all his logs on User ID 005 005 loos 005 l 005 004 INNA Enroll ID 5 5 5 _ 5 4 4 19 08 2010 is in one record By this way we can have a very clear known about the attendance record E business Dept E business Dept E business Dept E business Dept E business Dept E business Dept Rehues nace Nant of 1 4 2 4 5 Daily Attendance Report Select Daily Attendance Report and the personnel item that you want to queried Amaris Song 1 Amaris Song 1 maris Song 1 Amaris Song 1 Amaris Song 1 Peter 2 Paton 2 Date 1 2 3 4 01 08 2010 09 00 00 18 00 00 02 08 2010 09 00 00 12 00 00 13 00 00 18 00 00 17 08 2010 09 00 00 12 00 00 13 00 00 18 00 00 19 08 2010 09 00 00 12 00 00 13 00 00 18 00 00 20 08 2010 09 00 00 12 00 00 01 08 2010 09 00 00 18 00 00 ing na oNin nann lionna liang 00 18 00 00 00 18 00 00 00 18 00 00 02 08 2010 09 00 00 12 00 00 13 00 00 16 00 00 17 08 2010 09 00 00 12 00 00 13 00 00 18 00 00 18 08 2010 11 48 09 14 27 24 17 43 23 19 08 2010 09 00 00 12 00 00 13 00 00 18 00 00 20 08 2010 09 00 00 12 00 00 01 08 2010 09 00 00 18 00 00 N N8 ANi 0 NA NN
89. roup EA S Gr oup 6 2010 05 31 4 2 58 The chart above is the week show mode displaying the name of shift the querying result is single shift information It s available to click the button before the listing or select different options on the pull down menu to present different show modes 4 2 5 2 Query for all the scheduling information Select the personnel item that needs to be queried under the Month show mode Please refer to personnel option for details Input the beginning and ending date then click Query for the personnel scheduling record as following Name Start Date 1 2 3 4 5 6 T 8 g b 1 E 2010 05 01 Morning Morning Morni ng Morning Morning 2 lili 2010 06 01 Morning Morning 3 sunny 2010 05 01 Morning Morning Morning Morning filial 4 sunny 2010 06 01 Shift 5 Tom 2010 05 01 Horning Morning Morning Morning Auto 5 Group Ar 6 om 2010 08 01 Auto S Group Auto S Group 4 2 59 Each row stands fora month displaying the selected personnel s scheduling information in the time respectively It s unavailable to neither edit nor preserve when checking all the scheduling information 4 2 5 3 Edit the scheduling information gt Edit the selected record The background color of the selected scheduling information turns to deep blue Right click or Double click the very record to edit it There re two edit types one is modifying one cell at one time and the other one is
90. rver configuration window as the following 101 Chapter Four Instruction of the Software Performance RIMS Sql server configuration Please step by step operation Thi operation suit for most of typical user Please install SUL database first Step by step through the operation buthon Test Connection Apply 44 23 Guider Mode Homal Mode Please step by step operation This operation suit for most of typical user Please install SOL database first Step by step through the operation button Server name ECOMMERCE W1ISQLEXPRESS Authentication W indows Authentication Database Name RIMS Attendance Frevi ous 4 4 24 Guider Mode it is available for almost all users Click Next to check whethere there s any SQL Server on the current computer It connects the attendance dabase on the local server by the Windows Authentication method If there s no SQL server on the current computer it will create a RIMS_Attendance database automatically After finishing the Guider Mode operation click Apply to affect it Then It allows configure the SQL database now Normal Mode So 102 Chapter Four Instruction of the Software Performance RIMS e Sql server configuration ET R Nomal Mode Save my password Select or enter a database name Create Databaze Test Connection Cancel Apply a It allows clicking the pull down menu to select the Server name or you could input the name of th
91. s s in the System A directly But the attendance records of Amairs still exist in the System A But the old attendance records of Amaris s will belongs to Peter Ignore Collision Date when coming accross the data collision during migration it will ignore the collision data As the example above if select the Ignore Collision Date it will not migrate Peter s information to the current system System A Compatible Data Migration It supports migrating the Access database from other kind of attendance software to the RIMS software including the following information department user information attendance records and leave records Maintenance pen a OK 4 X Normal f Compatible data migration Es F Migrate the Attendance data which co mpati le C2 Company Info ae sa Clear up the database of RIMS before datebase migration ey Administrator am Include staff demission Data Maintenance p Lat 3 Month QO Image Manageme Import special attendancelleave over work O All C Import attendance Log Database file 77 Please select Access file lt gt a It allows migrating the data including the demission staff leave records and attendance log b It allows migrating the leave and attendance record in the last 3 1 2 3 or months Import special attendancelleave over work 4 4 20 c After migrating the data please set the atteance rule according to the record then it
92. sae one Imavad 4a na Ii of 1 1 of 4 gt bij Hardware Dept Edward Page 1 Total Pages 4 126Items 4 2 41 La ttentions Colors in the Report mean different situations l It means that the record is normal It means Late Arrival and it counts the Late Arrival frequency of the person L it means that there s no attendance record append clock in nor leave registration or the Absence Ie _ It means Saturday P It means Sunday Specification of Daily Attendance Report Actual Attendance hours the actual attendance hours is the total time difference of 56 Chapter Four Instruction of the Software Performance RIMS clock in and clock out For example the clock in out time of a day is respectively time1 9 00 time2 12 00 then the actual y attendance hours is 3 hours Actual attendance days it can be reckoned as one day if there is actual attendance minute or second Late Clock in times It can be regarded as one time if there is late clock in on the very day Early Clock out times It can be taken as one time if there is early clock out on the very day 4 2 4 6 Statistical Analysis Double click the stat record in the Daily Att Report It will pop up a Statistical Analysis interface as the following 11 August 2010 Statistical Analysis Mame Edmond Software Enroll ID 4 UserID Default Atk Aule One workday as 8 Hour Effective attendan
93. ser Management possesses the functions of Department Management User Management device connection and others 4 1 1 Department Management On the main menu please click User Management Department Management to add and edit departments in accordance with the structure of property and performance of the company It is advised to arrange the departmental structure of the company before applying this operation Before adding a department click the above one first then click Add to import the name of the department finally click Save Click Add for adding more departments As to adding the sub department click the department selected re click Add and choose it as the super department then import the name of the sub department and click Save This method is also available to add multi level ones gt Department Management iA A Corporate H Super dept Dept Lodi A ttentions 14 Chapter Four Instruction of the Software Performance RIMS It isnot allowed to delete the department with sub department or personnel information But it is allowed to do so by deleting the sub department first or move the personnel information to other departments 4 1 2 User Management The User Management aims to import amp modify the basic information of the staff including his department enroll ID user ID name gender password certificate number date of entry attendance rules and so on 4 1 2 1 Personnel Registration
94. stallation Disk 5 Software Installation Wizard RIMS Chapter One System Functional Properties The RIMS Access Control amp Time Attendance Management System with the comprehensive performances such as the User Management device management attendance management access control management and others have been being continuously improved and updated System Functional Properties 1 The personnel and device management possess intelligent interaction 2 The device management possesses asynchronously operational processing capacities 3 The access control management possesses the intel igently real time operating Capacities 4 The attendance management can assess suggest and feedback intelligently 5 The system maintenance possesses the functions of abnormal catch up break down protection and intel igent backup DB The RIMS system contains five sub systems which are User Management attendance management access control management device management and system maintenance 6 Chapter One System Functional Properties Chapter Two System Requirements 2 1 Hardware Requirements gt CPU above 1 GHz gt Memory above 256MB gt Hard disk The available data space of the hard disk must above 2 GB require larger storage space as the increase in the attendance recorded data gt Communication Port A RS232 485 one COM port if there is no COM port it needs USB COM converter cable B TCP IP the port that
95. t asLateOminutes IFno clock out count asLeayve Early 0 minutes Overtine more than 30 minutes to an effective Advance in as overtime Deduct0 breakfast time Weekend Holiday work as overtime Extra work as overtime Deductlsupper time 4 2 43 The picture above displays the Default Att Rule It takes effect when it is selected When it needs to modify the setting or modify other attendance rule click icon gt to enter the Attendance Rule Management window Attention Once you modify the attendance rule it would re statistics the attendance data during the very duty time check or modify the Attendance records and Leave Registration for the very day As the following Planmed T 09 00 19 00 Actual T 09 00 18 00 Attendance 2 Append Clack infout miei ia p f x pe oro Eo ATORE Greer i 4sk For Leave Overtine Out Trawel 2010 08 19 12 00 00 Clock out 2010 08 19 13 00 00 Clock in a 2010 08 19 15 20 00 Clock in 2010 08 19 16 00 00 Clock out 4 2 44 As the pic_4 2 43 above it could query the attendance rule and att Shift for the user on the very day It can also check the planned time and actual time and other detail information of the users It allows double clicking to edit the record It al ows right clicking to add or delete the record and append the record It allows right clicking the blank area for a popup menu to Append clock in out or ask for leave overtime out travel A
96. t attendance system For example Peter s Enroll ID in Guangzhou s attendance system is 005 so his enroll id in Shanghai s attendance system must be 005 too Let s say Peter works in the Guangzhou office in the first half of the month and the second half of the month in Shanghai We can integrate all of Peter s atendance record to Guangzhou s atteandance system X Normal f F Data Migration with brand inte 7 Ez Company Info i Migration Options X Administrator User Info Record Info Deploy Info Other Migration Users Migration Departments Migration Shifts Migrate data into this system ae Data Maintenanc gt Q Image Manageme System Database Please nter or browse to connect to SOL Server database s ae D 4 4 17 Migration Options Migration Options User Info Record Info Deploy info Others Data Collision Update Collision Date v 4 4 18 We can set the default setting here to dealing with the data collision Update Collision Date when coming accross the data collision during migration it will 99 Chapter Four Instruction of the Software Performance RIMS update the data in the system For example Amaris Enroll ID is 001 in the current system System A there s Peter Enroll ID is also 001 in the Souce database System B When migrating data from System B to System A Peter s infoformation will cover Amari
97. tendance Rule Management f Rule Options Duty Time ae Setup duty time for the attendance BAF Holiday g Weekend ie a ee A Duty Time Normal y Att Type Actual Att C Cross days E Shift On duty time 09 00 Begin att time oe S Group Off duty time 18 00 End att time Must clock in Result Time V Must clock out Auto Calc leave early Manual Calc late V Cale absence Deduct meal or rest time 9 minutes 4 2 24 2 Click Save after finish The pul down menu of Duty Time wil display Normal duty time 3 Click Edit to modify and set the optional shifts A ttentions The attendance type of Actual in Normal Overtime Holiday Overtime and Weekend Holiday wil be shown as the Must Clock in or Must clock out in the stat report 4 2 3 5 Shift This is available to the company of various on off duty time attendances The shift 1S consisted of non overlapping duty time For example a company s on duty time is 9 00 12 00 and 13 00 18 00 which can be set as Morning Class duty time and Evening Class one respectively The morning class and the evening class can be combined into one shift for attendance The un regular rotating shift can be set as shifts and S groups Please refer to 4 2 3 6 S Group for details 46 Chapter Four Instruction of the Software Performance e Attendance Rule Management fa Rule Options Eg Shift Different duty ti
98. ter Four Instruction of the Software Performance RIMS e User Information Batik Info Extend Info Aude Opbore Deta eee verre k All Rude Beta Att Fides 4 1 4 After the import click Save to preserve personnel s information User Information Hace Into Extend Into Fluke Options fe een Save 4 1 5 Click Add for adding more information on the Personnel Information Edit for modifying current personnels information Delete for removing current personnel s registration and attendance record User Management k BR s Rup New py vert j Mew g Refresh 7 Batch Edt sp mpat sax Export gt QP Device porate HQ Amaris Song a D pi E business Dept Curent Dae 06 06 2010 ha Ebusiness Dept 1 Item s 4 1 6 17 Chapter Four Instruction of the Software Performance Leal A ttentions While registering Personnel Information the Enroll ID in the Basic Information must remain the same with the one in the terminal Otherwise that will be different between the fingerprint amp password and Personnel Information leading to mistakes or failure on attendance 4 1 2 2 User Management After adding the Personnel Information the User Management window will automatically add a little information card for the registration personnel Click Edit on this card or right click it then we can conduct the operation of New Edit Delete Get Enrol Upload Username Get Newly Log Upload Enroll
99. to the access control device 6 Unlock group It can be set that the door can be opened only when both of the different persons get through the authentication The setting is as the following First click Access Control Settings Enabled the unlock group As the pic_4 3 18 g4 Chapter Four Instruction of the Software Performance RIMS Device Management Device Control Access Control Add Device The settings of the Access Control device Open door delay 0 255 5 Verify Mode FP or Pwd or Ce Open door overtime alarm 0 3600 0 User valid settings Disabled vi Device 1 _ z ___ Illegal open door delay 0 255 0 Wiegand type 26 Bit Signal input alarm Disabled Unlock group Enabled Ft M Disabled Threat Alarm Disabled xi inassback RETT Threat alarm action Open and Alarm Get from device Upload to device Normal Settings Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Complete 4 3 19 Then click Access Control User Access Control then set the user access control Device Management SULIT all the persons are defaulted to Oe SQae group 0 before setting the group Device Control It allows to setting the persons to 1 9 groups select the persons need to f be set to the unlock group Add Device Mtoe Apply pass set All
100. uction of the Software Performance RIMS gt Attendance data import wizard E 1 Choose data Specify the File name c Documents and SettingshRaw Clock InOut Log 20100312_1901 xls 4 2 47 Second Click Next and select the matched column and field This step is generally automatic and you don t need to choose the field yourself click Next directly gt Attendance data import wizard E 9 Watch field The system will automatically analyzes the first table of the Excel and the first row set as Header Please select the match fields the blue one can not be blank Att Type RESET Clock Time Clock Time Dept Dept Name Name User ID Vs er ID Device ID Device ID Enroll ID Enroll ID Remark Remark E E E E E Place Place j 4 2 48 Third Data Check check the imported data If there is something wrong with this data click Previous to justify or Cancel to cancel the current import if there s red or green color cel s in the importing data please modify the red data It would fail to import the file when there s red data 6 Chapter Four Instruction of the Software Performance RIMS gt Attendance data import wizard Username Unknown 1 1 4 le _ da t mi N Nm 4 2 49 Fourth Click Next to import data if there is nothing wrong with the data gt Attendance data import wizard EF 4 Pro
101. y which bring about data loss g Ly Destination folder D RIMS J 4 Installation progress 3 1 1 2 The installation process automatically inspects the system configuration and conducts the instal ation ie Access Control and Time Attendance Management System Installati E Extracting Datas SBPCCOMM DLL Extracting Realand Pl dll Extracting RAS exe config Extracting Check exe manifest Extracting RAS exe manifest Extracting en Ly Destination folder WS Installation progress Cancel Chapter Three Software Installation RIMS 3 Inthe process of installation sometimes the system automatically inspects Microsoft NET Framework If this program has not been installed the system will automatically install it The span time of this installation may be a little longer please wait patiently 4 Installation completed The desktop and the start menu will set up the RIMS shortcut automatically after the installation 3 2 Software Primary Service The users first register the personnel s fingerprints and record the registered number on the fingerprint attendance machine and conduct soft ware operation gt Double click the RIMS shortcut icon onthe desktop Enter the welcome interface Welcome to Access Control and Time Attendance Management System Then the system will guide you step by step guidelines for the initial configuration to operate Now click Next 3 2 1 gt Accordi
102. y A has three working shift and people take one of them every day RIMS set the shift to the staff automatically according to their attendance record 108 Chapter Six QA 2 Duty Time Step1 go to the window click to add three working shift as the following Morning time 01 00 09 00 Afternoon time 09 00 16 00 Evening time 16 00 23 59 Duty Time Duty Time Duty Time Setup duty time forthe attendance Set up duty time for the attendance Set up duty time tor the attendance Aftemeon time Duty Time ActualAtt age Type 03 00 On duty time Evening time Actual Alt Duty Time Moming timg Duty Time Att Type Actual Att Ath Type On duty time 01 00 On duty time OFF duty time Must clack in Must clock out Must clock in Must clack out 09 00 OFF duty time 16 00 16 00 2359 OFF duty time Must clack in Must clock out Step 2 turn to the EE ann window click to add three working shift as the following Shift ey Shift eee Different duty tinie arrange in Shifts Different duty tine arrange in Fitts EE Different duty time arrange in Shit Aftemoon shift Shift Evening shift Select duty times for the shift Shift Moming shift Shift Select duty times for the shift Select duty times for the shift WorkingTime 09 00 1 8 00 Morning time 01 00 09 00 Afternoon time 09 00 16 00 Evening timel16 00 23 59 WorkingTime 09 00 18 00 M
103. yellow it means Shift Information laste or op Light pink it means S Group Information __ Light sky blue it means the default scheduling Green it means the weekend day or the holiday White It doesn t contain default or manual scheduling so it won t affect the scheduling information when you save the scheduling Yel ow green it means that the user deleted the manual scheduling information Click Save to affect it 4 2 5 1 Query for the scheduling information Select the personnel item that needs to be queried Please refer to personnel option for details Input the beginning and ending date then click Query for the scheduling record of the first personnel of these selected ones It displays various modes of arrangement on the optional column such as week show mode month show mode Name shift mode ID shift mode display all the attendance information display scheduling shift information as following 66 Chapter Four Instruction of the Software Performance RIMS T Show mode Week Shift Mode Name Edit Mode Multi edit Type Single Shi Start Date Monday Tuesday Wednesday Thursday Friday Saturday Sunday 1 2010 04 28 2 2010 05 03 Morning 3 2010 05 10 Afternoon Afternoon Afternoon Afternoon Afternoon 4 2010 05 17 kii Shi ft Regular Shi ft Regular Shi ft Regular Shi ft Regular Shift gt 5 2010 05 24 hate Group Auto S Group Auto S Gr oup Auto S G

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