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1. Now once procured and processed by all the employee the orders enters into the confirmed stage The confirmed stage is the final stage to get the orders confirmed Later on click the process button to process the orders Thus depending upon the items ordered and delivered they enter into any one of the section in the orders window namely Delivered section or partly delivered or outstanding section The orders cancelled in either Delivered section or partly delivered or outstanding section goes to the cancelled section of the orders table Set Activation Code To become a registered user the Set Activation code menu is clicked to access the Register MaintX window This window takes some information such as Company Name Serial Number copies counter Types of level and the type of module Thus after giving all the appropriate data the Register tab is clicked to undergo an successful registration More about this window could be referred 50 maintsoft under registration paragraph pg 14 ai Register Mantz Company pame AETS Serial number ZU 0 Copies Level C Demo C Lite C Standard Professional e Enterprise Module w Stock module W Document module W Export module AutoCAD module W Area module Palm module i Image module Register Register Later Exit Exit is the last menu in Files menu as the name indicates this menu is used to exit from the application 51 mai
2. gt Compatible pointing device gt Supports printers Network Optional gt Microsoft TCP IP 12 maintsoft User Interface Funktion Keys amp Shortcuts In Maintx same as in other Windows based software the mouse is always active By clicking the menu bar in Maintx opening up a selected window By right clicking on the mouse we get this small Insert menu on the right gt Change with the choices of Insert Change and Delete We can Delete also use the ml Dog and 2 buttons on the screen List Formats The scrollbar on our right can be used to navigate up and down through the window or we can use the page up and page down The Arrow keys up down left and right are used to navigate through the windows The Home button on the keyboard brings us to the first line on the first page The End button on the keyboard takes us to the end of the page Function keys i Most function keys are standard F1 key opens up Help relating to the window we are on when we press it F2 Opens the Zone window We can open it up wherever we are in Maintx F3 Opens the Departments window We can use F3 wherever we are in Maintx F5 Or Right Click Shows list in optionboxes F6 Opens the Equipment window F7 Opens the Company window F8 Opens the Employees window F9 Shows all open windows allows us to choose wich window we want to work in F11 Or Cascade
3. Network Cancel The paper size and the source is either selected from the list of options in the list box or we can click the tss tab and define it in there The Properties window assists us in defining the properties of the printer paper like gt To choose the quality of paper like source and size gt To define the layout of the paper of their choice such as portrait landscape or rotated landscape The o o tab is clicked to set the printer with all these user defined functionalities Thereafter the printer will be with all these properties enabled for every print request placed by the user 26 maintsoft The Print Preview The Print Preview window gives the preview of the final printout This plays an important role as the user is allowed to take a quick look over the preview and 27 maintsoft even allowed to change the properties accordingly The Print Preview window has various options such as B H Full height view 242 Zooming of window Full width view Print this page Printing option T Text file out REPORT TXT x Exit without printing ri Search for a Pin to stay after printing E Send through Email ACREA T Copies BE E Fages to Print AI rm SC MaintSoft ehf Tasks in Process Date 28 02 2013 Workbook 00001 Last done Date 9 022012 heduled fimsh 15 00 1907 Task 0000000107 Status 0 00 Task in pr
4. gvan Hojgaard Kristiani Tuni F we Insert Change Delete User Groups Close For the operator mode of operation the accessing permission should be defined by checking the Initial access option list For the No access mode of operation it is self explanatory that this user is not allowed to enjoy the privilege of access rights On the other hand modification and deletion of the existing users could be done by selecting the change and delete buttons A group is created by clicking the User Groups button and rights are allocated to the group Individual users attached to the group thereby they inherits the right of the group However overriding the group rights is always possible for any individual user The authorization for the group can be provided at any one of the following levels discussed above 23 maintsoft 24 For security reasons only the supervisor or the administrator should have full access rights The application is embedded with this security system so as to secure the information and to hide the information from the unauthorized usage oe Set Access Rights Ordered by Name Yeses eu esies ec eves es estVes res ves es esecVecVesi esves Ves reg esi esVesYeses VesVesyes esVesves VesVesVesy esi eg res Te reg tegt eg eg Test eateg eg tegt eg res esvesYesNo No YesNo No No YesYesYesYesHo Ve iece YesYes MEE Yes MEE ives Arnbjorg Kristin Kont Ger Lanigan Yes Yes
5. we can easily organise the columns by name or number We click the head of the column we want to in this case Name Reg 1 Ti Active Tenin 125 tonia joc tool CH OI eS Fist MoO Vas Pattie Fi E oot UDITE Hex Ce 9 End IK Hei Mexx Ce ay We can filter further by another column We hold down the Ctrl button and click the next colomn head we want to filter by in this case Equipment 2 Now the tasks are firstly listed alphabhetically by name and secondly by the equipment they are connected to 14 maintsoft Furthermore by clicking the column head and writing a word like Motor we filter out all the lines that dont contain the word Motor Employees To add employees we go to the menu bar Fields of Work Rates Companies FF Company Groups Invoices g Documents Images Click other and from the drop down menu select Employees For the same result we can press F8 on our keyboard ES Employees I z Phonese rail Fields Dates Ambjorg Kristin Konr sd ttir Gerry Lanigan Gudni Gudmi Blonduhli 11 Joe Collins Street 5 Joy Jon Kristian Turi Mister CADE tt Ce Curent Insert Change Delete al i ep e Insert From this window we are able to add or edit Employees their contact information Rates and to Assign Access to them To add a new Inzert butt
6. BEARING 9999 OIL 9999 Oil sae 200 e Active C Inactive C All Supplier s code al om oa fd Locations Suppliers On Order Placement Magn o Renovated Take Stock 1 Mainstack U 12 35 6 00 Change Delete The user can fix up the quantity of stocks in the stock room by clicking the Receive Stock button in the upper slot or Take Stock button in the lower slot To remove the stocks from the inventory list the Withdraw button is clicked Code is yellow if the item is on order Qty is yellow if Qty is below limit The copy icon is clicked in order to duplicate the stock record with some new stockroom code Thus it copies the entire stocks record from one stock room to other with a different stockroom code D The move icon moves the stock from one stock room to other stock room Once moved action is taken then the same stock will be found in moved stock room location and no trace in its source location Thus the move action is completely different from the copy action as the copy action only copies i e the stocks will be available in both the location with different stock room code ES This icon is to view the documents linked to the inventory Eal see page 18 81 BA maintsoft To assign the stocks to the group gt Click the insert button or double click on the record to access Register material window gt Click the ADD button in the Stock table gt Select the respect
7. Telephones and Contacts withdrawals Invoices e Geste Tel e mails 6 ST 761 3 555 3010 Exon WW 7 105 kristjangrettir is Change Adame Workshop Co Delete FREYA FRIBRIESSON 200 Insert 4 d ams B 025 Si Change Delete e Active Inactive All Insert Chanae Delete Ea see page 18 MaintX has been designed with the needs of most users in mind In many cases the existing data entry fields will suffice to record the information you need Thus the field here such as Telephone email and contact information mainly designed to facilitate the user with additional information wherever required The Withdrawals tab is clicked to view the list of withdrawals recently made The withdrawal list automatically gets updated from the Orders window 97 maintsoft whenever withdrawal of stocks takes place The Invoices tab is to view the invoices made with the company The invoice automatically gets updated from the Inventory window The Stock button is to view the stocks present under the company or the Suppliers Job Company Groups The Company Groups window groups up the companies under a group code A new group can be formed by selecting the insert button To the created group the companies are added by clicking the Place button The Take from button is clicked to remove the companies present under the group To delete a group the Delete butt
8. Language Data Tables Export Configuration Security Order Procurement Set Activation Code Exit We get the System configuration window Dem x enera gt Dats path Docurrery tevglate par 5 mi E Vette cord Sy Cette Docured stoning path ie Re Fatt ool eee mg EN Path tor dats ceport fa a vce Backgourd Picker em Ir aarti wpe winaa pO Langg Eng th e Logra ond necuthy Heed by SOL databace Handed by pant Frish Noa Cancel Click on the a button in front of Company logo and from there pick a picture logo we want to use in printing Finally click Maintx the logo will be active EEN NEA 1 ZoomPerl 100 DENIS d Pace T Zap ehr Comes 1 SR Pages to Piafin A Next time we start MaintSof cht Tasks in Process Date 28 02 2019 Wekbook 00001 Last dene Date 9025012 Scheduled Gogh 13 09 199 Task 000000019 Staras DI Task in peocese 3 01 2013 30 maintsoft Emailing Of Reports We can send reports and files to customers directly from Maintx Configuring sender and Recipients Email Address gt Steps to feed the email id for both the senders and the recipient Open the Employee window Others gt Employees or F8 To the right we have the Phones Email tab We fill in the appropriate fields using the eet button Phones e mail Fields Fates Fhones E Mail or General Information el EMail Name Description n55 5
9. Print totals for zones Print only for selected unit Print totals for departments Print totals for equipment a Print totals for eq parts Unit Types of Tasks e All C Fred CC Malfunction C0 Modification Damage C Organised Date of Finish Work hop From To Rm Task number Closer gon Jie LJ LJ Classification Work book Eom Jel O EC Task Group Billing Code 2 Billing Code will filter out the Departments with same billing code Cost Items Cost items menu displays Limit overview of stocks Usage and Work window This window displays the cost details for gt All the tasks in process gt Stocks allotted for each task gt The work assigned The appropriate data should be entered in the text boxes such as time period material number employee work book and the grouped equipment s in order to 72 maintsoft view the cost details only for that particular record KA e D a we Lint Overnesy of Stod Usage and Work sl wi Show Stock Wok Others Date 22 06 22 Ie 2 0522 Matenal pi E E ployee Tg Workboot Cisss ioehon Task Code i cour Depatment E quamernt Leni Pat Show Cancel 4 If no input is provided to the form then it prints the overall cost details of the finished tasks else it filters and prints according to the range specified Either all the resources used for the finished tasks can be viewed or only the labour or only the stocks or the others can be
10. This window takes the zone department and equipment code as an input from the user moreover these input can either be typed or selected from the respective window by pressing F5 key or right click in the mouse Thus the copy equipment functionality helps the user to copy the task from one department to another respectively 7 maintsoft The move icon moves the equipment from one department to the other Once moved action is taken then the same equipment will be found in moved location and no trace in its source location Thus the move action is completely different from the copy action as the copy action only copies i e the equipment will be available in both the location kihe equipment run icon displays the mileage record for the equipment One can view or insert new meter reading for the equipment in this window The document icon is to view the documents linked to the equipment A The image icon is to view the image files linked to the equipment ca see page 19 The Equipment s are inserted using the Insert button For the Equipment s to get inserted there should be an minimum requirement of at least a zone and department as because it is designed such a way that the Equipment s are placed under the zones and departments Start keying in all the details for the Equipment s The fields such as Equipment s code Equipment name and mileage are very much essential without these fields the Equipment s will
11. ordering for any items the factors mainly considered are gt Lists of stocks ordered gt Ordered to which supplier gt Quantity of ordered stocks gt Quantity and price of delivered stocks jar Orders Ce es re Shri er L Code Supplier dered by Date Curency Reference f Draft be Johnson Hr 14 06 2012 CAD C For Procurement C Confirmed C Qutstanding C Partly Delivered C Delivered C Cancelled Insert Change leceive Cancel Order Direct Delivery 0 00 Change Delete The Orders are broadly classified under different types namely gt Draft For Procurement Confirmed Outstanding Partly Delivered Delivered Y Y VV WV Cancelled Any orders placed will be there in the draft section of the orders table Later when processed it enter into the confirmed stage From there if the order is completely processed that is if the total quantity ordered is been delivered then it enter to the Delivered section If partially delivered it enters to the Partly Delivered section If not at all delivered then enters to the Outstanding section If any cancellation of orders takes place at any of these three sections then the orders goes to the cancellation section The For Procurement section is more 86 maintsoft discussed in the Order procurement paragraph pg no 46 Materials On Order Ka L gderab ory Ortiee Name PARR Abki KEKEE RRR
12. Er E EE EE E 40 EXPORT CONFIGURATION EE 46 EE EE 46 ORDER PROCUREMENT Ee 47 Role Of Procurement Scheme sssscccsssessecescaessecccnausseceecauesecsenauessecsssausecsessuueesessuuaseesssaunsessssauagess 48 TATNA TON e ODE EE 50 E T E E EA E E AEAEE AEEA AAA AAAA 51 THE MAINTENANCE ENKE eege ENEE ENNEN 52 IS arc eke EEE eros sieve wee A AAE AEE AAEE ioc cute unweuheacuecude came etinneniandesecmncanisacumces 53 TASK WINDOW EE 55 eet Le Bt ge e EEN 56 Res urces Jor the EE 58 WORKBOOK EE 61 HE OROPOTO 63 SCE EETA E A T 61 eet el EEN d ON EE 63 ACAD ced e EE 63 PPLE SOLS EASE eege 64 maintsoft Mileage FROG CIA pire irn st T A OTE E E TETE E E E T NAN 64 e DCH ka GEN 67 CC 70 OVER EHNEN 71 EE 752 DEPARTMENT tee 763 OOP IVE IY seecosesatatictncdiedsputcnndan see dncuhs E onbeiaancdaett E 774 OU PIII KEE 796 SPARE PARTS SYST EW E 818 Bu ohte ich d Ch EE 81 TOROV are E E E 830 HST OF MOVEMENTS orari E ENA E E E a 81 ORDER eena E A A bepamutuneetueuneatiees 852 MATERIALS ON ORDER EEN 873 MATERIALS Re UE EEN 884 VE dure EE 895 OTHERS E 906 EMPLOYEES deeg gege de 906 How TO dinsert E110 e 917 FUELS ORIN ORK EE 961 IN e ese rae seers E nse sire sce A ets ne eisai cece penis aumento aueem eos 972 e Ee E 983 DN ee EE 994 DO IIE INT aare acca ea artes EE A esheets paneer are aan eee ANA 1005 IMAGES E LOOS UNIT CLASSIFICATION snsausscocanacsscnaneesawssnacnnonmesvesivenmncssunane ehansenaqauunmetvasiea mangsuaaudennosananaenurme
13. Stage III gt Enter the Wholesale and Retail margin percentage in the text box provided gt Select the default currency code from the list box The currency code selected here will appear throughout the application im System Configuration IF you specify a margin for wholesale or retail below the system will make a default margin group or change the group if a group no 1 already exists The system will then use this group as a default Le if no group is specied the system will automatically use margin from this group Wholesale Retail Default Margin Percentage JI ul You also have to specify a default currency Your own currency which always has the schergeiats ott 0 IS Check the bos below if you want to use manual numbering for companies keep t unchecked if you like the system to take care of numbering Automatic numbering of companies Back Next Cancel Stage IV gt The maintenance Configuration screen asks for the automatic numbering for various fields such as Department Equipment Eq parts and Tasks Ze System Configuration Maintenance Configuration bs Automatic numbering Check in appropriate boses to the right if you want to use manual numbering for departments If the bos in question is not checked the systern will Equipments checked the system will take care of numbering Eq Parts Three forms of work requests are available W Tasks Here you can choose wh
14. TETECH 2048 MB Total 1774 MB Free Swap Sle SERETRET 4996 MB Tatal 4096 MS Fiee Operating eystam Viingows 7 Gesinece Utwmate Serice Pack 3 Buld Ted Version GT Su no 7001 Apmaky Serace bech CW version B01 114
15. Yes Gu mundur Karl Ingres Yes Yes Yes Yes n SE E G ui ar CH a sl m in e e ir e ir de e de Oe Vie Ke Ke e rstian i Tuni padma raj Seger Por S2gersso G E C G E C G E co d ne iaa T n We vr vr vr ve ve le ceeceese ea Z d Ge e L L Se SR CO E ch d Ge ch d ch d L TETEE ETTE Z L L L L L L L L L Ch me me ee ICH User Groupes Cancel In order to view access rights allotted to the users for the current working window the shortcut key ctrl F8 is pressed The ctrl F8 key opens the Set Access Rights window One can fix the rights of the fields to either Yes or No by double clicking on the respective record From this window the Browse users window could be called by clicking the Users button Thus the Browse users window can either be accessed by clicking the Security menu or can be called from the Set Access rights window So far the access rights and the level of operation of the users were discussed In addition to that we have learnt how to create new users and link them to groups Now we will move on to the interesting feature of the security system where we will discuss about granting access rights for the department to the employers Open the Records will be changed window by double clicking the employee record in the Employee table maintsoft gt Select the
16. and key in the other data 95 maintsoft Fields Of Work The Employees Field window is either accessed by clicking the Fields of work menu or by clicking the Rates tab in the Employees window The window displays the employee list in the right half of the window for the selected fields of work in the left half of the window One can include as many as employee for the fields of work by clicking the Place tab The employees can be removed or deleted from the list by clicking the Take From button Employees Field oo e Fields of work ELECT Employees erry Laniqan Jon Jonsson f Active Inactive All Insert Delete Place Take From The work fields can be inserted changed or deleted by clicking the appropriate buttons 96 maintsoft Company The left half of the Company window is to show the list of suppliers for the organization The right half of the window has three tabs namely gt Telephone and contacts gt Withdrawals gt Invoices The Telephone and Contacts tab is clicked to view the contact information of the important personalities in the company This window stores the contact information of the important person in the company such as Phones email the contact person name and the remarks as such The contact information can be inserted modified and deleted by clicking the appropriate buttons con Company 3
17. change button Thus the apply button is an option and additional feature to add the accessories at the time of insertion and this enhance the users to add all the associated accessories to the tasks at the insertion itself 75 maintsoft Department The department window can either be accessed by clicking the Department menu or by clicking the Department tab in Zones menu This window lists the entire departments present under the zone Further to know the equipment tasks maintenance log employees document file image file associated with the department the respective buttons or icons are clicked The Departments can be updated or modified or deleted by clicking the buttons like Insert Change or Delete Ee Departments Il al ll ES 1 Location qd Zinc roasting ri 10 4 Canadian Embassy 100 Lina 1 110 General 120 Mam hull amp appendages 130 Deck and bulkheads 14 Fruta 14 140 Superstructure 150 Foundations amp reinforcement 160 Mast and gantries 170 Funnels and Fairings 180 Structural fittings amp details 190 Painting and preservation 20 L zi 210 Prine movers 220 Transmission systems 4 e Active Inactive C All 3 Bal Equipment Employees Task D G A S Lid Insert Change Delete The Departments are inserted using the Insert button For the Departments to get inserted there should be a minimum requirement of at least a zone as because it is designed such
18. eo Just do a right click or press F5 button in order to get the Select procurement window Just select the appropriate scheme that very well suits your requirement Role of Procurement Scheme The real functionality or the usage of this scheme works as like mentioned below If no one is procurer then the orders will jump over For procurement 48 maintsoft Log in to the application and set and default or required procurement scheme system Configuration gt procurement window Get into the order window spare parts gt order window and place the orders In order to know how to place orders refer to page 82 All the newly placed orders will be in the drafts section The employee who is Signed under any procurement scheme is bounded to the constraint that the order will be processed if and only if all the users employee under the procurement scheme are processed Else the outstanding users that is the users who has not signed the orders yet will be placed in the For Procurement For instance if the signed in user MX has selected the procurement scheme A where the procurement scheme A has two employees in it say x and Y Therefore this order placed by the user Mx has to be signed by both the employees X and Y Therefore sign in the application as X and Y individually and the procurement tab in the My jobs window shows the orders that need to procure as shown below X and Y needs to procure t
19. glance about the task details in which they are associated The documents tab as like in all the other windows help the users to attach some documents The last tab is the Email This is also an added feature of this version Introduction and concept about this emailing is already been discussed Refer to earlier paragraph to know more about this Click on to the Email tab to get the 94 maintsoft window as like the one displayed below hg Employee Ka General Access Preferences Fields and Rates Tasks Documents Remarks E Mail E Mail Configuration SenderDomain OY SMTP Server SMTP Pe Senderaddess SY SendeHeader i SendeName O Re Toadies O Reton 1 ehoant 1 o Sy auth fanen OOO OF Cancel Here are the e mail details for the employee If this screen is left blank the e mailing will use the e mail in system configuration Type in all of the details for e mailing give the valid mailing details since mailing of reports will take only these mailing details Once every detail for the employee is furnished click ok to insert the employee The Apply button allows the user to enter all the details in a one click during the new insertion process itself Ok button without clicking Apply button will help you to insert the employee with only general details and the remarks Later on to add the other details like fields and rates Documents and email details double click on the record
20. nessessary to always preview before printing Although it is recommended so we can check if there is anything that needs to be fixed bei Define Report Output GC Printer a Equipment parts of E oupment Ask Always Exchange Ask Never Fields of work Default Always Inventory Ask Ask Inventory list Ask Always Invoice Printing Ask Always Items below Lirit Ask Always a LEE Default Always Report Setup 23 efault Always BK Always Ek Al Printer Preview Lk Art C Default C Always ck Always C Fir ae ee e Ask C Ask HF Use Logo _ Change Head Cancel If we go to the Define Report Output window again we can select a report and clic Here we get to choose if we want Preview Always Never or if we want it to Ask us every time k Change 29 maintsoft Logo File gt Reports gt Report Setup gt Deel The Logoof the user or the company can also be included in the print report by checking the use logo Printer r Preview option in the Report Setup window Defaut Always This window is accessed by selecting the change tab C Fis C Never in the Define Report Output window The Reports setup window just enables the logo to be present in the report In order to define the logo follow the steps given below C Ask C Ask User pi d Calculator j E D MEKAN ko ft Print Setup Reports
21. through this way can even be modified or deleted using the insert and delete button Even to view the document files assigned to the task the Files window is accessed A number of new image files can be attached to the tasks by clicking the 60 maintsoft insert button of the Image window accessed through the image icon present in the Task window The files in the window can even be modified or deleted using the insert and delete button Even to view the image files assigned to the task the image window is accessed Sn Print icon is clicked in order to print all the Active Tasks in Process In order to have the records of the active tasks in process in a printed format the print icon is selected This window gives a preview of the report of the tasks in active if the user wants the report to be printed can go for the print option in the respective window DW D The copy icon at the bottom of the window is clicked in order to copy the task from one department to another This copy task window automatically generates the task code and takes the zone department and equipment code as an input from the user moreover these input can either be typed or selected from the respective window by pressing F5 key or right click in the mouse Thus the copy task functionality helps the user to copy the task from one department to another respectively To display the tasks only for the particular equipment or th
22. window for searching for what you need by typing in the feature or word you are looking for You can also access the help window by pressing F1 on the keyboard Search for Help Online The Search for help online menu is clicked in order to get the help from the net Once clicked automatically connects to the sites related to the help request provided the user has an Internet connection E Viruses Noe one umpan i gt ow Lu gt Gett Lgng P E EE ER E EES EES r ta R Onies bee The print icon is selected to print the help contents The cancel tab is activated in order to cancel any search in the Help Topics window Clicking the close button closes the window 113 maintsoft System Information The System Information window is to get the complete information about the system such as when system was loaded the application path data path Computer name Microprocessor used the used memory physical memory Virtual memory Swap file Operating system Version Build no Remarks CW version and CW DLL Thus this window facilitates the user with complete knowledge about the system a System Inteemation K Sy sien wre lobed 3505717 Al 1116 Program pat C VGretieiProect MANTX 1 0 Global wotable path C ogttrcef Computer name ARITOLVA Microprocessor Pertum Used memory anes Physica m mary LETEA 19439M K Tow WiZTIG K Free Virtual memory
23. 555 Home Mr Ambjorg Kristin Konr sd ttr Dem Lanigan Graham Fall Gudni Gudm Blonduhli LUS Anteld Road Halld rsson Barmahli 12 Joe Collins Street 5 J i Jong Joseph kallina Karl Lagerteld Kristian Tuni Mr Theodore Rnherts f Curent C Former Al Insert Change Delete a F Die Inzert Change Delete a CH Any number of email ids can be added to each employee gt Repeat the same for the companies Others gt Companies or F7 On the right we have the Contact Information tab These mail ID s are for the recipient fields as these customers are the one who is going to receive the reports mail from the respective employee of the organization Todel Cortact Information Go 154 Def Jam a a dung ch Tel EMail 100 Ford Motor 555 1 832 Karl Gustaf i Change Great Company 555 1545 Fisher Stevens Exon Sidumula Adams Workshop Co Delete Johnson Bjarnarbal Sjonarhal FALABELLA AALBOR FREYA FRIBRIES SON 200 Smi juvegL e Active C Inactive 7 Al Ingert Change Delete 31 a maintsoft Steps to emailing the Reports Let us take a demo to email the report in this case the currency report is taken to show the demo Open the currency window Others gt Currency Click on the print icon E and the Select an output screen appears allowing us to choose the format in which we like the reports to be printed sent gt Currencies and Exchang
24. Access tab from the Records will be changed window gt To give access to all the departments and stock rooms the click the sign gt To give access to single department and single stock room click sign If Areas are used and you want to give access to all departments in an Area then it is enough to click on the Area to choose all departments in that Area gt To remove access to all the departments or to all the stock rooms the is clicked gt To remove access to one department or to one stock room the is clicked gt To deny the user from accessing the department set his access rights to none zz ten sgr Harel Hore LO seers neil La on 0g d HI A GO Ts Komsaodks 4 e Letty Laveen j d dherr Jarcoon Sui 7 He higch Ki a vw I irs f al mp Servet al Acces Pretetermce Fait ancl Fates Tak Docurerti Revue hs E Mad Sos T E LA e Marg Wi E H Lie rest Grotz Fee soist enge Dut ard Lerecteo EN o lt e ar Because a user with limited rights on departments doesn t see the departments where he hasn t the rights to see them the program allows the supervisor to open for the user the possibility to see all departments and all equipment in 3 windows Tree all departments and all equipment This makes it possible for the supervisor to give the user the possibility to see an extra button for each possibility that enables him to see the information without changing
25. BT e Ejam Lowi Pune Spang buck seg Lg tok Od see 200 500 SSSR Under Lkdg teveeg Postion 111 00 Uidebewred 77 00 Path defvers 1 D0 Path debvere 1 DI Path debvere TO 00 Path deivere 100 Path detvere 500 Path delves 5 00 Partly delvere 9 00 Path detvere Tot Y TU DI Undelvered LDD Path delivers 330 DO Unrdebveved AAL BOR FALABELLA Adare Wotuhop Lo FALABELLA jna Johnson G i RU ALBOR Adare Work shoo Co Jonson FALABELLA Jonson 2 see page 18 The Materials On order window just display the current status of the materials ordered This window displays the information about the current status of the materials ordered like how much materials ordered and how many have not delivered yet along with their order number and the type of the order No modification as such is allowed in this window the changes regarding the ordered materials done in the Orders window gets reflected in this window The print icon is to get the hard copy of the status of the materials that is been ordered 87 maintsoft Materials below limit This window is to print the materials under limit It plays an important role as it stores up the list of the stocks under limit In the inventory window during the insertion of stocks the limit of stocks in hand is also given Thus once the quantity of the stock goes below the boundary level then that is the limit then these materials ha
26. Last done Date 902 2012 lask 0000000124 Status 0 00 Zone 2 Propulanon and manuvenne Department 210 Prime movers Equipment AAQ2 Fuel system Equipment part Ola Injection pump Cyl 1 Others Employees The Employee window lists the complete record of all employees in the organization The window consists of records such as First names Surnames Phones email and Fields The user can view the records in a sorted manner just 90 maintsoft by clicking on the respective tabs f v Employees E l ES Phones emal Fields Rates Phonese maill fee old office Oertutoidrellu is O01 O01 Ar BJ Gmbuorg Kristin Konradsdattir Dem Lanigan Johann Jonsson Jen Jans Jor Jonsson Kristian Turi f Curent C Former C All Insert Chanae Delete ey CH il E Ee Insert Change Delete The Radio button such as Current Former and All when checked allow the user to traverse the records between existing former and all employees The insertion of new records modification of the existing records and deletion is done by selecting the respective tabs Wi Li The copy icon is to copy the data from one employee to other employee The data remains in both the location after the copy action a The move icon moves the data from one employee to the other This action is different from the copy action as the move action moves the data to the destination hereafter no data will be present in the sour
27. Once the mileage window is opened by this method select meter and insert new reading for the meter and enter register 68 maintsoft group see next page oh Gu On comparing both the types of recording the automatic recording is much preferred over the manual type of recording as humans are committed to do errors However in some circumstances the manual type of recording is used The window for mileage reading is a part of my job If the mileage for any equipment or equipment part is viewed we can note three fields namely gt Meter Reading gt Addition Reading gt Total Meter Reading Meter reading is the reading read from the equipment or the equipment part Addition reading is the reading which the equipment or the equipment parts has crossed The Total meter reading is the cumulative addition of the Addition reading This is how the total meter reading is calculated If suppose the meter is changed and a new meter is replaced then the old meter reading will be displayed in the old meter column and the new meter will starts it count from zero 69 maintsoft History The Maintenance log window is accessed by clicking the History menu The maintenance log window maintains the total record of the task such as Task Workbook Zone department Equipment equipment part name of the equipment Finished Date Type Mileage and Total cost The Maintenance log window is basically p
28. Rates Tasks Documents Remarks E Mail Access to departments Access To stockrooms UK Cancel We can select all departments with the button and then choose witch departments we don t want him to access by deselecting with the button Or We can press the button and choose witch ones he can see Add one t Add all And the same goes for the stockroom Finally we press D Detract one Detract all 19 maintsoft How to register a new stockroom File Maintenance Spare Parts Other Text Window Help Cem P a e Inventory Ent F Fe ry Entry List of Movements Orders Materials on Order Materials Below Limit Inventory Cost Increase We start by going to Spare Parts gt Stockroom We get a window with a list of all awailable stockrooms if any excist K Stockrooms gt Name Location Gylfi Eg 04 Mainstack Stock 1 Stock 2 Workplace amp Insert Change Delete Registration of Stockrooms Femarks Name Inventory 7 Place 5 Liverpool Supervisor Mister Svuuwu Record will be Added Cancel Register Name Place location to get a list of all employees to find the right supervisor for the stockroom we right click the box marked Supervisor A list pops up and we select a supervisor and finally we click as 20 maintsoft Quick Task Quick Task is mainly used by employees whose job it is to l
29. Show Preview Wallpaper Clear Wallpaper 3393 Set default workbook OF Cancel We choose a login witch will be the password when opening Maintx We can decide witch area Maintx opens on startup Ce My Jobs j Workbook Tasktable EA Overview tree E Stock Table Quick Task Quick Task No Equipment Parts We can choose if we want to see equipment parts or not when in quick task mode Quick Task See page 19 We can also decide what we want to allow the employee to see e Allow Show All Departments e Allow Show All Equipment e Allow Show Whole Tree And e Allow Direct Delivery 17 maintsoft Always Show Planned choose if we want to have planned sections visible all Show Planned button at the time or not If we select not to we can still click the the bottom of the screen to see planned sections To set Ians Rate we right click the Rate box gt Namel Unit orice Dautine 1 65 00 Insert Change Delete and choose a pre existing rate or create a new one ae Insert We create a new Rate by clicking net To select the correct rate we simply double click on it Select a Workbook workbook Code Set default workbook we click the Ki button select the right workbook and press D 18 maintsoft To assign access to the employee we select him again and go to the Access tab General ACCESS Preferences Fields and
30. Task description menu is clicked to access Standardize Task Description window This window stores the task description with the description code The Document icon is clicked in order to insert any number of files to the description Records can be inserted changed or deleted by clicking the appropriate buttons This window is often called internally by other window whenever the description files are in need f Standardise Task descriptions o amp leg T ki T ki Deild 5v Oil Change Changing lager Pad bart a4 gera margt bar 4 medal Material Classification The material classification window is clicked to access the Overview of Stock 105 maintsoft Groups window This window shows only the groups for the stocks and the user can only insert change or delete stock groups The stock tab is clicked to display the list of stocks assigned to the group selected The assigning of stocks to the groups cannot be done using this window and to do so the user has to access the Inventory window More about the assigning of stocks is discussed in Inventory Paragraph 56 Overview of Stock Groups o ss i AU Oil Engine part Ring lnzert Change Delete SE Stock The print icon is selected to print the stock groups and the cross icon is used to close the Overview Of stock groups window 106 maintsoft Marginal Classification The Mar
31. Time Using the Maintx application will reduce your equipment down time by as much as possible Since the program ensures the preventive maintenance activities your greatest insurance against breakdown are scheduled at the proper intervals Minimize Equipment Failures Despite appearances to the contrary unexpected catastrophic equipment failure does not happen suddenly It is often the result of neglect In virtually all instances the introduction of preventive maintenance scheduling reduces catastrophic equipment failures Credits Maintx was developed using Soft Velocity Clarion 8 Microsoft SQL Server and Oracle Special thanks to each and every Clarion programmer and Tester who worked together with us to develop the Maintx application by submitting maintsoft bug reports and enhancement requests Schematics e maIN maINtx 10 maintsoft Main Office bh 5i S OWT a Sate oe tie LO tz Manager Ses GARA s SE 5655 1 D ee malINtx 11 IT maint maintsoft Getting Started System Requirements Computer Processor gt Pentium compatible computer or later gt 1Gb RAM gt 100 MB of free hard disk space available Operating System Windows XP Windows Vista Windows 7 Windows 8 Y Y V WV Display gt VGA gt Higher resolution video adapter like Super VGA or at least 256 color S w Requirements gt Microsoft SQL Server Oracle Peripherals gt Mouse
32. a way that the department are placed under the zones and the equipment equipment parts are placed under the departments Start keying in all the details for the Departments The fields such as Department code and the Department names are very much essential without these fields the department will not get inserted Click the apply button to insert the Employee and phone details tasks Images and documents for the department Use the Apply button to insert all the accessories at the time of insertion Else click the Ok button and later add them by clicking the change button 76 maintsoft Equipment The equipment window is accessed in many ways like gt Click the equipment tab in Zones window gt Click the Equipment tab in Department window gt Click the Equipment menu The Equipment s window shows the entire lists of equipment s along with the respective departments and zone record Task button is clicked to view the tasks related to the selected equipment Materials button is to view the available spare parts for the equipment The measurement icon is clicked to view the measurement or the performance report of the equipment A The Maintenance icon is clicked to view the maintenance log sheet or the history of the equipment ER em m e e m 280880 mire en aia n a e1 the copy icon is clicked in order to copy the equipment from one department to another
33. age tab in Overview window old registration and change Click Mileage menu in Orders menu old registration and change Click the Mileage icon in Equipment s window old registration and change Click the Mileage icon in Equipment parts window old registration and change 67 maintsoft The mileage is the measure of the run of the equipment or the equipment part so it is an important term that has to be taken care in a preventive maintenance system A new mileage record can be inserted to any equipment or the equipment parts by clicking the insert tab in the mileage window The insertion window takes the input such as gt Type of Run Litre Kilometre Tours gt Type of Recording Automatic Manual If the Type of Run is days then the days like Monday Tuesday has to be checked For the remaining Types of Run the addition type and the number of days has to be entered If the Type of recording is automatic then the system itself will automatically update the mileage of the equipment The system will record based on the type of run selected If the type of run is for all the seven days then the system will continuously record the run of the equipment and update the meter reading continuously If the type of recording is manual then each and every time the user has to update the meter reading manually This updating of meter reading is done by clicking the mileage in my jobs
34. all open windows are arranged like a card catalog F12 Or Tile arranges all open windows on your screen in tile formation CTRL R Pressed together open up the Task window CTRL Y Pressed together open up the Workbook window ALT X Pressed together closes Maintx same as Exit in the dropdown menu File 13 maintsoft Shortcuts Most actions in Maintx have thair own shortcuts There is no need to memorise the shortcuts as they are active by pressing the ALT key together with the underlined letter in the action name The shortcuts are not the same in all the windows in Maintx Some basic shortcuts used in Maintx are for instance nen action is activated by pressing alt with I Dag action is activated by pressing alt with C _Delete action is activated by pressing alt with D Listbox in e mails or files In those windows 4 Send To Seis di containing the Eal eich Document Format button We Can click Please choose where you would e it to open this like this information sent to POF window gt 0 Printer HIM f Excel Er Word Here we can choose F E e to send the chosen Clipboard listbox straight to a printer a File PDF Excel Word or through E mail and SO on Your settings have the following options General Options Iw Preview After Save Suppress Column Headers File Name C Grettir Active Tasks 325 tasks doc Filtering in Listbox In Listbox
35. an either be printed for all the classifications or for the limited fields gt To print the entire records make sure none of the items in the option list of the Print Classification window is unchecked gt To Restrict the reports with specified fields check the classification you like to include Mileage Recording The Mileage Recording window is to record the equipment run The recording can be done either manually or automatically for any period of time More about the mileage recording is discussed in the Para Mileage E NW ES Mileage Recording el IRCH Registration Date Calendar 1 021 UU a 04 201 1 00 Automatic 100 601 Pu Hours 26 718 00 1 02 2012 6 12 Manual 210 4401 M Hours dar 000 00 T 02 2012 19 01 Manual 210 AAO Fy Hours dei 243 00 Oe 1 01 Manual 210 AB01 Ma Hours 16 679 00 Oe 3 20 Manual 210 ABO Fue Hours 11 100 00 Oe 2 05 Manual Fe a Hours 18 659 00 Oe 0 61 Manual vi Hours 14 645 00 z 440 Manual Z ZALuuv Ma Hours 26 000 00 OH 0 00 Manual WU Hours 51 154 00 20 54 Manual Hours 0 DU D 2 04 Manual O01 A Hours 20 388 00 1 51 Manual JD Hours 20 544 00 Manual Main Eng Hours 21 532 00 z Manual ta see page 18 102 A maintsoft Measurements The Measurements window can be accessed in different ways namely gt Click the Measurements tab in My Job menu Click the Measurements tab in Overview window gt Cl
36. and price list To assign the materials to the Vat group is done by accessing the Inventory window More about this is discussed in Inventory Entry Para 56 Items in VAT Group 2 Codel Renovated ABE Fururtu 99 00 0 00 B04 UI C1400 1500 O ting 124 00 0 00 40 00 FFF105 F105 F105 9 00 0 00 200 00 TT a 20 00 0 00 106 00 yy hotgathah wii 5 00 0 00 210 14 e Active C Inactive C All 33 4 see page 18 108 maintsoft Currencies The currencies menu is clicked to access currencies and Exchange rate window This window consists of information about currencies and the exchange rates such as the currency code name exchange date and the rate Thus this window is very much helpful in foreign business transactions This window is often called internally by other window to select currency Currencies and Exchange Rates Gjaldmidlar Exchange CAD Esti 16 08 1997 Sameiginlegur gjaldrdill 12052012 20 15 Breskt Pund Norskar Kronur Insert Change Delete Insert Change Delete The data can be inserted changed deleted by selecting the respective tabs such as insert change and delete The print icon is to print the preview of the record in the currencies window The cross icon is to close the program 109 maintsoft ZIP Codes Displays codes for the set of locations this windows serves as a database and one can insert new records or fetch any records from
37. ate as the input and prints the same request 62 maintsoft Task Groups This window encloses the list of task groups with their assigned codes This window maintains the user lists alone so it can be called by the Task window to assign tasks accordingly J 1 KEKEEKKEKKE Equipment Move ml GAMove Equipment Move Task Group to cover movement of Equipments and Equipment Parts Insert Change Delete The lower window is to view the description for the highlighted employee The task groups can be inserted changed and deleted by using the appropriate button located at the lower most part of the window In the chosen Task group you can see all related jobs T ere sit Sek LR d i A Bega des elrgel Be Ae Ier Largest UGGS Man trora Oz Caini heed AR ede shhkot barre m bad Langet BRS OO Man Engel ie Crit heed 5 oa Liese Ui SOG Mar Eregre Lin Colder head 2 All ote eb het Larei of Ded age Dinda Peed 5 ao 2407 2006 310 20G 10 1 2 2009 Gi Man Engre Pa toe A As IDEA LAT Ee rmwrogii Eeer Fame revert E dnra ceras Dat aed hereto Fiat spren Man tree Ou Man Engra Ga Lag Cake feed 2 AB edo chiet Dorey er bed D007 bria jast 5 oan Pan even cos 4 20071 1012 200i Gi Corea f 63 maintsoft Scheduled Tasks The tasks can be scheduled here The Purpose of this window is just to know the details of the tasks running under the supervisions of all the users in the
38. by clicking the respective column header OE _ enns nai n n ge st Ab fi ree D p s o r a es e The window allows the user to change insert or delete the data just by clicking the tab in the bottom of the horizontal window or even these functions can be handled by the short keys such as alt I alt c alt d for insert change and delete function respectively 55 maintsoft How to insert a task Before proceeding on to the creation of the task one needs to know the architecture on how the MaintX works Overall the application functionally segregates the total unit into four major units such as Zones Department Equipment and the Equipment Parts Thus in order to insert a new task all these four units has to be present for the tasks to perform on Moreover the zone is nothing but the area or the sector Under the Zones we have the departments There may be as many as zones as per the requirement and as many as department under them Same way there may be as many as equipment s and equipment parts running under them These hierarchy are strictly implemented as to group the equipment s equipment parts and there by maintaining or running larger number of equipment eq parts is no way going to be tough anymore and so the maintenance too The steps basically need to perform to insert a task and to perform on them Try inserting a new task by clicking the Insert button While clicking the insert button t
39. ce location The file icon is clicked to view the files linked to the employee SD User can go for the printed copy of the employee list by clicking the print icon D see page 18 How To Insert Employee Click the insert button or use alt I short keys to insert a new employee The 91 maintsoft insertion form for an employee looks like as displayed below a Employee sanm a As ceri A a Feck and Hates Tasch Uocumerts Hens E Mad invest bb SSN IHN NV Fest Nare Gery gtir agot emad Suran sree Addece Pisce fol l AL d Ir zent Change Delete i Apokoshon Lios hiace el oF Canca Type in the data of the employee in the general tab the application user option will be visible only if the logged in user is in supervisor mode else for the users in lower level will not have the privilege to insert an employee as an application user Thus in order to insert an employee with application user privilege the administrator with supervisor level should sign in Once the application user is checked the preference tab is made visible and one can set the preferences for the employee The preference tab look as shown below in this form the user is given the right to 92 maintsoft choose the features such as Sion G int jom Aen e Gei e Login name Rate Workbook Lines of Invoices My jobs on start up Wallpaper Y VV VV WV WV Number presentation Login name T
40. description field is optional and this space is provided to take any additional description for the measurements of the selected equipment gt The Measurements window records the examination status of the equipment with their measurement code measurement name measurement type interval next date of performance highest and lowest position The measurement code is generated automatically once the insertion action takes place This is the unique code generated by the application to differentiate between other measurements records The measurement name is the name for the measurement and this may remain same or different It would be better if a different name were given to the measurements The Measurement type is the type to which the measurements belong The default types that comes with the fresh application is shown below The user can add more measurement types if needed gt Temperature Pressure Acidity Oxidation Vibration gt Sludge The interval is the number of days If the number of days is 2 then for every 2 days the system will check the position of the equipment and it will create the Vv V WV 104 maintsoft highest and lowest position of the equipment From this record the performance chart can be studied Next date of performance is calculated based on the interval specified The addition of interval period with the current date gives the next date of performance Task Description The
41. document you can link a template and then when the job is activated a copy of the template goes to the documents for the job where you can edit the document By closing the job the edited document goes to the history file The edited document is no longer in documents for the job ready for the next run The other types of tasks such as Malfunction Organized Modification Damaged are more or less the same and they used depend on the context of use in the plant The Priority for the tasks could be set by clicking the Priority Tasks options 0 9 where 1 9 will show red in the list box Click Apply button to add additional accessories such as Triggers Resources Images and Documentation The Triggers are inserted to fire the tasks automatically based on the measurements of its equipment that is performing the task In this window one can set a boundary value and conditions Thus once the measurement value crosses or goes below this boundary value the task gets triggered and start functioning 57 maintsoft Click the insert button of this form to insert the trigger and the same window as displayed below be Trigger Task oOOooOn 24 Measurement group Boundary Legs than measurement Cancel Select the measurement group either by using right click or press F5 key to get the select Measurement Window Further check or uncheck the Less than Measurement option to set the conditions either to more than
42. dow gives the list of movements with Inventory Code Name Date Stockroom Movements type Quantity Unit Price Discount and Description SS EE pacte een ar The Movements window is only an output window which automatically gets updated from the inventory window whenever the Receive or Withdraw action takes place Thus for the receive action the movement will be declared as IN and for the withdraw action the movement will be OUT As mentioned earlier the list of movements can be viewed with the date the stock room details from which the stocks are received or withdrawn the quantity of stocks and the price allotted The print icon is to filter and print the list of the movements involved in the 84 maintsoft stockrooms e Iesse Print Movement Records lo EI BS From To Material number Date 14 08 1997 15 02 2012 Stockroom O e Type of movement e D Received withdrawal Type of reference fe All C Tasks f Transportation f Sale Returned Invento f Not ordered Management factor Other C Ordered Initial f Cost Increase C Cost Difference C Total alue Change 3 ts see page 18 Orders The orders window is to place the orders if there is any need for stocks either for the sake of customers or for the internal purposes The orders can also be placed even from the Inventory window spare parts gt Inventory Entry While 85 maintsoft
43. ds such as Task group Workbook Workshop and the supervisor is are very much essential without these fields the tasks will not get inserted Click the apply button to insert the triggers resources Images and documents for the tasks It is not necessary that all these triggers resources images documents have to be given at the time of insertion Insert them if needed using the Apply button Else click the Ok button and later add them by clicking the change button Thus the apply button is an option and additional feature to add the accessories at the time of insertion and this enhance the users to add all the associated accessories to the tasks at the insertion itself 54 maintsoft Task Window The Task window is to list the tasks of all the employees in the plant The Tasks initially takes one of the form such as gt Active Task gt Inactive Task gt Priority Task gt Overdue Task gt On Inactive Department Equipment and Equipment Part Clean up The Records based on the type are filtered and viewed accordingly by clicking the radio buttons present in the lower most part of the window The Task window displays record such as Task code Status of Task Workbook code Zone code Department code Equipment code Equipment part code Equipment Part Name Last done supervisor or the administrator who supervise the task Total Cost needed in order to process the task Column level sorting can be done just
44. e Rates Gyjaldmidlar Sameiginlegur gjaldrai ill Breskt Hund Morskar Kr nur In this demo we ll select the PDF format and click to get the preview of the currency Report omPetf 100 v 44 d V b gt g5 Page In the upper right corner of the print preview report there is a e mail icon This icon is actually a toggle button meaning it keeps on toggling switching between the on off state it ee Click once on the a5 a bk ta icon and then close the Wma e Compie r tocotimic e Gees lt ese E report by clicking the Cegerian e New toliar ga Cross A Fovoetes We HE Osstice 8 Oowrloads e Once clicked an dialog J Recent Paces box appears asking the mmm amachments cont user to select the SR Ubia appropriate location to r peata S Meng Save It he Pictures ha Videos Name the PDF file and click ien Seve at type POF Hide Folders 32 maintsoft Now we get the emailing screen A Send a Message KS Ge mn O aw SSSA ser O Message Text Send F Close Our email appears in the From box To find the desired recipient of the file we click Hi To and get the Select Recipients window a al im Select Recipients x grethr agrettir iz kristantigrettir E Fyrit ki hf hrannar gretti Arabar abbl EDS E J n J nsson jontafyrirtaekih New Contact Remove Properties Ok Cancel Select a recipient and click oox We do the
45. e equipment part selected in the area list the area icon is clicked Thus this Area icon when clicked takes to entire list of equipment and equipment part grouped for the department and zones From this list any equipment or the equipment part can be selected in order to view their corresponding assigned task in the Task window ca see page 18 Resources The resources button at the right most end of the window helps us to view the overall resources used so far for all the active tasks If no input is provided to the form then it prints the overall cost details else it filters and prints according to the range specified Either all the resources can be viewed or only the labour or only the stocks or the others can be viewed by checking the corresponding options Work Book This window is the combination of task window and the workbook details this window can be accessed either by clicking the Workbook menu from Maintenance menu or clicking workbook tab from Tasks window Thus the tasks are viewed based on the grouped workbook There are two print requests the Work Request button probably prints according to the request set by the user and the Overview tab gives the complete overview of all the tasks in 61 maintsoft process Kai VWiurtimos Code Type bata tory cow Demstrert Larei Le Mane L IT Doug A RES CTIE i i ALISS rien haa nto PONOS TT Foss A Fumi
46. ed MX is signed then the tasks for the user MX alone listed whereas the task menu lists the tasks of all the users To know more about the task window refer to the task window paragraph for more information pg 53 ne a apna SA II 1 Stewrset et EE mm mmer mmm pm mm men mm mmm mmm mmm emm mmm vm ar 2 82 The Measurements tab is to display the measurements that are recorded for the corresponding equipment in order to complete the tasks This list box just displays the measurements of the equipment or the equipment part correlated with the tasks In order to manage the measurement that is insertion manipulation and the deletion of the measurement records are done in Measurement window accessed by clicking the Measurement menu under the others menu The purpose of the measurement is to monitor the equipment and should automatically read their position for every time interval specified More about the measurements window can be seen from the measurements paragraph 53 bel i maintsoft page 98 The mileage tab opens up the mileage window and this is to record the mileage of the equipment s or the equipment parts The mileage is basically the record of the Stability of the machines and their tolerance for the particular period of time and by this record once can calculate the withstanding capability of the machines Thus in MaintX the record of mileage is an added and
47. es Cylinder head 1 xxy 999 Mam engine lss 522 Sea water circulat Ship services Cylinder 1 AAO fl Main Engine 210 Prime movers Propulation and m Control rack AAD Fuel system 210 Prime movers Fropulation and m Mi Mi On Oo Po d PO AA a E e Active Inactive All gar SZ La Insert Change Delete The measurement icon is clicked to view the measurement or the performance report of the equipment parts A The Maintenance icon is clicked to view the maintenance log sheet or the history of the equipment parts A Ithe copy icon is clicked in order to copy the equipment part from one department to another This window takes the zone department equipment and equipment part code as an input from the user moreover these input can either be typed or selected from the respective window by pressing F5 key or right click in the mouse Thus the copy equipment functionality helps the user to copy the task from one department to another respectively Du move icon moves the equipment part from one department to the other Once moved action is taken then the same equipment part will be found in moved location and no trace in its source location Thus the move action is completely different from the copy action as the copy action only copies i e the equipment part will be available in both the location Gre equipment run icon displays the mileage record for the equipment part 79 _ maintsoft One can view or inse
48. essaarmeansaranaeaness 1016 MILEAGE RECORDING c0scccsssscsssccevccnssscnseenssovssecvaseovasenssccnsesensscnssscnsssenssosnseovsesousecnsncevsacceusensssenses 1027 IT a EC E KEEN 98 EA ESB TON EE 1050 MATERIAL CLASSIFICATION EE 1051 MARGINAL CLASSIFICATION EE 1072 VAT CLASSIFICATION EE 1083 CURREN CIE aea A E ARS 1094 PA ODES eor A A A i 1105 LR WEE 1105 E 1105 BEE 1116 e EE 1116 MV HIS EE 1116 EE 1116 EE 1116 e BR sears steel EE EAE etn Ee 1116 Keele 1117 HELP FOR MAINTA ee 113 HON TOU Se TEE 1138 SEARCH FOR HELP ONLINE enee 1138 SYSTEM INFORMATION casita tase cesarean cota NEENA es ation aan ENAA NEEN desnuda OEE EENAA AEREA AENEA 11409 maintsoft Introduction About Maintx Maintx is a Preventive Maintenance System that manages maintenance of physical appliances resources equipment and other assets of a company Wherever placed whether on land or sea The Maintenance Management System deals with many aspects in the operation of a company 2 ge y O ee x s MaintX Preventive Maintenance Ve d Skr ViGhaldskerfi V rur Anna Texti Gluggar Hj lp AADESH nio a mha Maintx is a very powerful tool The application has taken its origin in a vision of real solutions for real customers Our products aren t just made of a user interface environment with thousands lines of code They are made out of ideas from years of customer relations and technical expertise We have developed a practical unders
49. ginal Classification menu opens up the Margin Groups window This window consists of the groups formed for the Marginal rates for the materials The Margin groups window consists of the information of the groups such as group code wholesale rate and the retail price This window is mainly to assign the wholesale and retail price for the stocks Thus the stocks present under the group will automatically takes the retail and wholesale price of the group The user is allowed to view insert change and delete the groups by using the appropriate tabs in the window The Materials assigned to the group can be viewed by clicking the materials tab The materials cannot be assigned to the group using this window It is done so by accessing the Inventory window More about this is discussed in the Inventory Entry Para 56 E Margin Groups oo es odef Wholesale fatal ae WURR 2 10 00 E 4 Insert Delete Materials 107 oa maintsoft Vat Classification The Vat Classification window is to fix up the necessary tax for the article On clicking the Vat Classification menu the VAT window is accessed The VAT window stores the user defined tax and automatically generated VAT code The user can view the assigned material to this group by clicking the material tab This window consists of the total information about the material such as the material code Name new and renovated stocks
50. he new employee can have the login names as per the own choice but the duplicated login is restricted that is no two employee can have the same login name Rate and workbook The employee can select a default rate and workbook This default rate and workbook will be carried on wherever the same employee is used Users can have many workbooks Supervisor sees all Lines of Invoices This is an added feature in this version and plays an sensitive role as because by specifying the lines of invoices one can restrict the invoice from being bugged with lots of resources being printed on the same page Instead if the lines of the invoice being specified say it is 3 then the invoice gets split into 3 invoices grouped on the basis of Vat rate of the resources and very neatly presented This feature to the great extent avoids the conflicts occurring in the invoice due to overfilling the invoices with lots of printed lines and details My Jobs on Start up This option when checked favours the user with My job window as soon as the user gets signed in This option even plays an vital role as because once the option is checked For every time the user logged in will be forced to check his my job window and therefore this option avoids from not 93 maintsoft checking the tasks of the logged in user Wall paper This option enhances the user to choose their own wallpaper Just browse through the drive to select an wonderful wallpaper of y
51. he orders individually This is no way related to processing the orders This is an step before processing that is the employees or in the members of the scheme is just acknowledging the orders Thus procuring the orders and processing of orders is different As soon as the order is placed in the order window the individual members of the procurement scheme have to log in the application individually and they should procure or sign in the orders Later the signed in orders will be in the drafts section of the orders window Process the orders Once all the members in the procurement are processed it enters to the confirmed stage If any single person in the scheme is still there to procure the order then the order still waits in the For Procurement section of the orders window Even if the 49 maintsoft user tried to click the process button in the For Procurement section of orders window the Signatures needed for this order flashes and this window consists of the users need to procure yet This looks as similar to the one displayed below Orders LE IES Essen Show which order Rata Ordered by Date Cunency Reference C Dral Hr C B1 Fyrirtseki hf 15 05 2012 USD e For Procurement Confirmed jm Signatures needed for this order s EE Lanigan Change Delete Process Codef Name Owe Price To These can be viewed by clicking the For Procurement option in the Orders Window
52. he select unit window flashes and click the appropriate hierarchy under which the task needs to perform The new task insertion form looks similar to the one that is displayed below here we clicked on fixed and activate contract to show the whole picture Later on Just key in the task details such as the task code task Group workbook name workshop and also the supervisor signing the task is vital To the right side there are five options placed namely Fixed Type Malfunction Type Organized Type Modification Type Damaged Type VV WV WW 56 BA maintsoft Let us have a look on these types The Fixed Type tasks functions at a fixed interval Thus as soon as the Fixed Type option is clicked the types of intervals such as annually monthly weekly daily mileage options get displayed Therefore a Task of fixed type performs automatically for every specified interval say if the option monthly is clicked and in the interval textbox 3 are given Then for every 3 months the tasks gets activated and starts functioning Thus a task of fixed type even after closing gets recycled back to the task window as inactive tasks with the scheduled or estimated resources There is also a first time option if we make the job within the interval This function can also be used when we postpone a job then we close the job with the text postponed and use the first time option for postponed to By clicking at link a template
53. ich one vou wart Work Request Type Print by default Closing Security Code LOKI si f Fomi Form2 Foma Form V Employes lines W Material lines Eom code EBC 301 01 W Other lines Back Next Cancel Stage V The Automatic Reminder Of Run Record can be done in two ways 42 maintsoft gt To use a text file of another application to remind the mileage record gt To make the system to remind of mileage group record im System Configuration Mileage Recording Recording of runs for equipment and Eq Parts can be automatic The system then either uses the calendar adding a days run for each day that passed or fetches actual addition every day from a text file This textile is then made by another application or another computer which takes care of this recording specifically Check the box below IF tou want to use euch a file IF runs in some groups need to be recorded manually then an interval of certain number of days is specified Check the box below if you want the system to remind you when there i time to record the status in some run group i Automatic reminder of mileage recording Back Neu Cancel Stage VI gt To find the tasks automatically check the box gt To find the tasks manually uncheck the box amp System Configuration Find tasks automatically or manually ou can ether let the system automatically find tasks whose time has come or you can have the system fi
54. ick the Measurement icon present in the Equipment s window gt Click the Measurement icon present in the Equipment Parts window gt Click the Measurements sub menu present under Others menu The Measurements window is to keep track of the performance of the equipment and equipment parts Only from this window one can study the performance of the equipment and can make changes accordingly to increase the efficiency of the equipment LCD r Measurement Groups 7 M ling Next date Mam Engine 10 06 2003 Main Engine 26 10 2007 Cilender H 1 15 11 2005 15 07 2006 EES Oo Main Engine 9 Cilender H 1 Mam Engine Mam Engine Cilender H 1 Main Engine Cilender H 1 Brostingur 19 10 2007 vuu HCH 19 10 2007 vuu HO 19 10 2007 ssy 999 15 03 2009 DOO 14 03 2009 SS Insert Change ii Delete P date 1 09 8226 Bek wi 103 maintsoft To insert a new measurement for any equipment or equipment parts Click the Measurement icon in the respective window Click the insert button Enter the name for the measurement group VW V WV Check the type of measurements from the option list The options like Temperature Pressure Acidity Oxidation Vibration Sludge gt Select the supervisor from the list box gt Enter the interval period where the system will automatically update the measurement report periodically for the interval mentioned gt The
55. it These rights are given in the tab Preferences In Preferences it is possible to choose open window at start up default rate and workbooks that the user uses Default workbook red is used when inserting a new job except it is inserted from workbook then the workbook is used 25 maintsoft CUSTOMIZATION Reports The Reports are the collection of records in a printed format One can quickly define and print a variety of reports labels directly from the program A detailed set of wizard dialogs let you define the report characteristic color size margins graphics report layout report sections header footer Settings The printer settings are initialized in the Print Setup window in order to reflect all the user defined settings in the report The settings basically covers a wider area like gt Selection of printer from a list of options or automatically selecting a default printer Name gt Selection of paper size Size gt Selection of printer orientation The Printer is either selected from the set of options in the list box or can otherwise select the printers placed on the network To select a network printer Network from the complete list of network printers click the tab Print Setup Printer Name Send To OneNote 2010 Status Ready Type Send To Microsoft OneNote 2010 Driver Where nul Comment Paper Onentation Size Ad Ge Portrait C Landscape
56. ive groups for your stocks from the Stock group window gt Click Ok button to complete the process To assign the stocks to the Marginal group gt Click the insert button or double click on the record to access Register material window gt Select the marginal group in the text box provided for the field Margin Click OK button to complete the process To assign VAT group to the stocks gt Click the insert button or double click on the record to access Register material window gt Select the Vat group in the text box provided for the field VAT Level gt Click OK button to complete the process 82 maintsoft Stock Rooms The Stockroom window displays the overview of the total stockrooms with their Code Name and Location stockrooms fo 1 Mamstock Stock 2 lh Vinnustadur 4 lngert Change Delete Shock Movements This window acts as a storage element to store the entire stockrooms present To view the stocks present in the stockroom the stock tab is clicked To view the movements log sheet linked with the stock room the Movement tab is clicked or the shortcut key alt m is pressed To have a printed report of the stockroom the Print icon is clicked The cross icon is selected to close the window 83 maintsoft List of Movements The List of Movements menu is clicked to open the Movements window This win
57. maintsoft rm la 36 IS 108 Reykjavik Iceland Phone 354 533 1050 Fax 354 533 1055 Mobile 354 897 6611 E mail info maintx net www maintx net Version 10 4 Maintenance Management System User Manual maintsoft maintsoft CONTENTS INTRODUCTION EE EE EEN 5 PB OU AINA e EEN 5 WHAT IS MAINTENANCE MANAGEMENT SYSTEM 7 EIERE 7 THE ADVANTAGES OF MAINTX ccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccceccccccccccccccccccccccccecccs 9 GETTING STARTED risccabarcsoveroucsovatuuscevasuvacewntnccseuarorecouetauseecasuuusevednees suumoresovetaueinrareuusevetneersuerorsioratends 12 SYSTEM Pe ORE IM KEE 12 RETR TON BEE 13 ASTANA TO E ERROR BOOKMARK NOT DEFINED STEPS Ke On KK ETE EE EE LA ET E ET AE ETE AE ERROR BOOKMARK NOT DEFINED THE USER INTERFACE cccccccccccccccccccccccccccccccccccccccccccceccceccecs ERROR BOOKMARK NOT DEFINED ABOUT FUNCTION KEYS AND Mous ERROR BOOKMARK NOT DEFINED USE OF FUNCTION KEYS AND SHORTCUTS ERROR BOOKMARK NOT DEFINED SECURIT eege 22 CUSTOMIZATION WEE 26 REPORT ri Siesta ienocto acne ses cts etunce E ance nite ec en wd Soars E 26 Re 26 THE PRINT PREVIEW WINDOW tee EENEG 27 LOOO E 30 EMAILING OF ad KEEN 31 CONFIGURING SENDER AND RECIPIENTS EMAIL ADDRtESs 31 STEPS TO EMAILING THE REpORTe 32 THE FILE MIENU egener 35 USER MENU eege 36 Kerg Ee E 36 PENT EENEG Eege EE 36 EE EE 37 LANGUAGE ENN 39 SYSTEM CONFIGURATION oc sococc nani ereinen is
58. manuyerng Mam engine l Su urgata 10 3 Electrical power Fuel syster Il 210 Prime movers 2 Propulation and manuyvering BE 1 A356 Sewage amp sanitary D Ship services bbz 535 Sewage amp sanitary D Ship services bbs p35 Sewage amp sanitary D Ship services bbe A356 Sewage amp sanitary D Ship services Roland B10 Deck machinery 6 Outfit and equipment Purp 14 Stod 14 H ine refiningtr 320 Power distribution SIS Date Type of Task From 22 05 2011 workbook e f All Planned C Damage To 05 2012 Workshop C Fixed C Malfunction C Modification sioner Remarks Branch Unit Delete see page 18 The View icon opens the Task Maintenance log in order to view only the highlighted record in the Maintenance Log window in read only format The 70 maintsoft Task Maintenance Log window consists of four tabs namely e Tasks e Description e Estimate and e Actual The Window that is accessed through Task tab is to displays the records about the task such as the task code the Zone code Department code Equipment code Equipment Part code The start and finish date the work book assigned to the task the supervisor in charge of closing The records in the window are presented in a read only format as no inputs is encouraged from the user The Window accessed through the Description tab is to displays the description for the highlighted record in the maintenance log window The te
59. n charge of closing as an input 59 maintsoft Task Finished Taskno 0000000146 Date Closed by Misler Sees Mileage when closed C Ho billing Meter Total e Make invoice Withdraw to account Customer code ett Adams Workshop Co Discount Invoice Date Tam 2017 Enter Code 1088 Lancel Make Invoice option is selected to generate the invoice The customer to whom the invoice to be printed should be given and also the discount details if applicable The invoice is printed on clicking the Ok button This invoice print prints the cost details of the resources used for the task and once printed the record will move on to the company s window others gt companies The Withdraw to account option is checked if and if the customer is a regular one and he maintains a account with the organization Thus this option enables in gathering all the transactions for the particular customer and later on the billing can be had for some monthly basis This basically avoids the need of printing the invoice then and there and bugging them with lots of invoices Fixed and scheduled jobs have extra security by closing you have to enter a number indicated in order for the program to continue em Any number of new document files can be attached to the tasks by clicking the insert button of the Files window accessed through the document icon present in the Task window The attached files
60. n this window we can select the printer size 36 maintsoft of the paper and the source from where the paper is fed Print Setup Printer Name Send To OneNote 2010 Properties Status Ready Type Send To Microsoft OneNote 2010 Driver Where mul Comment Paper Orientation Size IA M e Portrait Landscape e The Orientation of the paper like portrait or Landscape can be set by checking the appropriate radio buttons The printer that is assigned through this window will be taken as a default printer throughout the application Reports Define Report Output el E SS Report Fite Preview Printer All Eoupment Article group Article in margin group Article on stock Articles on order Classification Classification of Companies Company Department Employees Equipment Status Equipment and Runs Equipment parts Equipment parts of E oupment Adjust Invoices Printer Info We can specify the print setup properties for each and every individual report in the Report Setup window This window is accessed by clicking the Change tab in the Define Report Output window In this window the printer properties and the preview format can be set Three different options to invoke a printer namely gt Default gt Fix gt Ask The default option takes the available printer connected to the network as an 37 BA maintsoft default printer and sends
61. nd them search for them only if esplicite ordered to do so Check the bos below if you want Maing to automatically activate fied tasks Then select Nest to proceed to nest screen Stage VII gt Instruct the system about how often should the system find the fixed tasks 43 maintsoft Zen System Configuration How often should the system find the fixed tasks Check the appropriate bos if you select other you need to specity how often the system searches for tasks How Often O Weekly Monthly f Other Back Next Cancel Stage VIII gt This is the Email Configuration form where the email id for the signed in user must be provided and this information is in turn taken whenever the user tries to email the reports across the employee or to the customers More about Emailing Concept can be had from Emailing of Reports Pg no 29 System Configuration E Mail Configuration sender Domain SMTP Server mail internet iz Sender Address knsbara oreltt Com Sender Header ksbepntooreltt Com Gender Name MaintSoft ehf Repl To Address kristantagrettir com Reply To Name MaintS oft Lid Authorization User Auth Password Back Neu Cancel 44 maintsoft Stage IX gt Allows the user to set the procurement scheme Either press F5 key or right click will display the select procurement scheme window Just select the appropriate procurement scheme
62. nged or deleted You may check the Samples before you enter your data Our aim is to provide software solutions that are well thought out heavily tested and reasonably priced We work closely with many of the largest software developers Applications products are used by individual corporations not just in the IT sector but also in factories industries insurance service stations organizations such as corporation finance manufacturing and defence where reliability is crucial This tool is of very high performance with excellent user friendly environment which leads the user to happily implement in their organization without any flaws What is maintenance management system In its simplest form the maintenance management system automatically records the system status and reminds the system to take the preventive measures automatically before the equipment goes down The maintenance management system is an integrated inventory control that ensures if necessary spare parts are available in stock at the appropriate time The module allows you to update equipment generate work orders operate the inventory and generate purchase orders Overview As the tool of preventive maintenance system has become common It simplifies or nullifies the complicated measures that will result due to the absence of the Maintenance system in any firm The maintenance system further increases the operational safety and reduces the costs ensuring the high endu
63. not get inserted Click the apply button to insert the Equipment Parts Tasks Materials Measurements Images and documents for the equipment s Use the Apply button to insert all the accessories at the time of insertion Else click the Ok button and later add them by clicking the change button Maige ecard rd be Changed 78 maintsoft Equipment Parts The Equipment Parts window shows the entire lists of equipment parts along with the respective equipment s departments and zone record Task button is clicked to view the tasks related to the selected equipment parts Materials button is to view the available spare parts for the equipment parts Equipment Parts Overview 3 ited a TE Ul gp A Fork Litt Zinc roasting E Aine refiningtr Engine block 1 A401 fvh Main Engine J 0 Prime movers Propulation and m Cramshatt 1 ABO Mam engine Il 210 Prime movers Fropulation and m Cramshatt 1 Peed Main engine paz Sea water circulat Ship services Cramshatt 1 vuu HO Mam engine les 522 Sea Water circulat Ship services Cylender head 1 G Tab Main Engine 210 Prime movers Propulation and m Injection pump Cyl Aad Fuel suster 210 Prime movers Propulation and m Cylinder head A601 Main engine Il 210 Prime movers Fropulation and m Injection pump Cyl ABO Fuel system Il 210 Prime movers Fropulation and m Cylinder head 1 1 ASA Main engine Daz Sea water circulat Ship servic
64. ntsoft The Maintenance Menu Moatlntemance and Asset Managemen System Itten mm wat 1 52 The Maintenance Menu consists of My Job Tasks Workbook Task Groups Scheduled Tasks Hours Registration Maintenance Log Cost Items Overview Zone Department Equipment s and Equipment Parts This menu takes care of the details about the job allotted the workbook records about the task The work log sheet and the cost allotted for the task to get finished can be had from this menu The total structure of the maintenance system is partitioned in to four parts namely area department equipment and equipment parts This structure forms the basics needed for the functioning of the Preventive Maintenance system The hard copy for almost all of the necessary data could be had by clicking the print icon provided in the respective window To know more about the report setup refers to Print Reports paragraph page 23 St maintsoft My jobs Jobs window is especially designed in order to show the status of the job or the tasks of the particular logged in user Thus a one click to this window lists the complete scenario for the logged in user The required information related to the job is presented in four layers and thus represented by the four tabs respectively namely Tasks Measurement Mileage V VV WV Order Procurement The task tab is to view the tasks details of the particular signed in user Say if the user call
65. ny window in the application in cascade form On deactivating this menu the user is allowed to view the window only in normal form such as restored form and maximization form Tile This menu on selecting helps the user to view any window in the application in Tiles form This view is same as the maximization form The difference between both the views is that if the user maximizes the child window then the child windows title is not visible whereas in tiles view the title of the child window appears On deactivating this menu the user is allowed to view the window only in normal form such as restored form and maximization form 3D View This menu on selecting helps the user to view any window in the application in 3D view form On deactivating this menu the user is allowed to view the window only in normal form such as restored form and maximization form Tool Tips This menu on selecting helps the user to view any field in the window with their tool tips Thus helps even the unknown user to know the purpose of any of the field and thus provides a user friendly environment On deactivating this menu the tool tips will not be present for any of the field in the window throughout the 111 maintsoft application 112 maintsoft HELP FOR MAINTX How to Use Help The help window is found by going to the Help drop down menu there you will find information about the software such as System Information and a
66. ocess 3 01 2013 Interval 400 00 2 Aro pulation and Tian ering A an bor OO 210 Prime movers Total cost 0 00 AA01 fvh Main Engine I Reference _ Maintenance Spare Parts Other Text Window Help EEN Wm KA 3 ee System Configuration Export Configuration Adjust Invoices button we We get the Define Report Output window by clicking the get the Adjust Invoice Printing window where we can move the fields about This window allows us to adjust the location of the text the invoice by changing 28 maintsoft the respective field length The fields that are available in order to adjust the invoice printing are Header Material code Material name Quantity Lines Unit price Line total Totals and the Summaries respectively All the fields are allowed to move for about 40 mm right or Left Define Report Output Printer Ask Ask Ask Always Always Always ELLS All Equipment Article group Article in margin group Article on stack Articles on order Classification Classification of Companie Company Department Ea Adjust Invoice Printing Field may be mowed 40 mra left or right Employees Equipment Status Equipment and Auns Equipment parts Equipment parts of Equip Material code Material name Unit price Line total Totals 4 EA Quantity Summaries text Lines Jis e ddd Printer ke Field right in header Adjust Invoices It is not
67. og in new malfunktion tasks and not much else poe i KE Propulation and manuyvering 210 Prime movers ABO Fuel syster P 01 F A T ki sel UU Lite Raft 4000 Main Engine Expand Contract Show Planned x When we use Quick Task Maintx opens automatically up in the tree letting us select the equipment we want the task to be on Once we select an Equipment or Equipment Part double click or use Select Maintx opens up a malfunktion task and takes us straight to the Description box T Med inactive Zoe Ai AN att La KM ME erg wia EA sl ar Sol a g Jonl g E a u El LH chaser and cu wadi lt lt HUEY gt gt gt Line Lat Col J4 uF AC ate Pecrad adi he Lhargas Fao Epara Lei We incert a description of the task and click x The job task is ready and activated as Priority 1 job Maintx returns us to the Tree ready for the next Malfunction task to be recorded 21 maintsoft Security The Maintx security menu mainly deals in setting the access rights to the users and to the existing employees The access rights depend upon persons to persons as all the users and the employers cannot be given the same permission The access right can only be set by the administrator or the supervisor and not by any person below this level Therefor the system security plays an important role and deals in setting the access rights to either the users o
68. on Export Configuration Secunty Order Procurement Set Activation Code Bot Files log in get er Monday 4 032013 WE start with the File menu The file menu consists of User Calculator Print Setup Reports Language Data Tables System Configuration Export Configuration Security Order Procurement Set Activation Code and Exit 35 gt maintsoft User menu The user menu has two options namely change password and lock screen j Change Password The Change Password window Old password allows the user to change the 7 password New password Once the old password given by the user matches with the database the system allows the user to modify the Cancel password successfully Very password The Use Screen Lock screen locks the window To return back to Current Login the application the user should enter the password This screen is to Password avoid the trespassers when the authorized user is not in seat Calculator File gt Calculator The calculator in this application function same as normal calculator it is an additional window if we are in need of any calculation while working in the application Can also be found through the Fa button Print setup menu File gt Print Setup Print setup window is to define the printer properties in order to get a successful print out out of the default printer I
69. on in the lower left corner employee we click the 15 maintsoft seco General Preferences Fields and Rates Tasks Documents Remarks E Mail ritials Tr SON 231 254 6589 Tel Email Description 555 1854 Teddy Home Nr First Name Theodore SCS theodore finternetis Work E mail Work Email Surname Roberts Address Zip Code we lngert Change Delete Inactive UK Cancel Here we fill out the Employees general information Such as Initials Social Security Number or National Insurance Number First and Last name and so on Once finished press D To enter more information we double click the employees name Insert For Telephone number we click e Put the relevant information in and the same goes for the email Next we tick the box marked Application User in the lower left corner and go to the Preferances tab 16 maintsoft at Employee a a General Preferences Fields and Rates Tasks Documents Remarks E Mail Login 4 Allow Show All Departments My jobs on startup Allow Show All Equipment My Workbook on startup Allow Show Whole Tree Tasktable on startup Allow Direct Deliver Show Overview on startup StockT able on startup Always Show Planned Buick Task on startup Buick Task No Equipment parts Defaults Number representatior Fate Hot Dott e Lines on invoice Sg Grouping Comma e
70. on is clicked To modify the group the Change button is clicked The print icon is clicked to print the reports of the company groups a Company Groups Nae o T SE SEVICE Active Inactive C All Insert Change Delete Place Take From 98 maintsoft Invoice The Invoice menu is clicked to access the Overview Of Invoices window This Window does not take any inputs from the user but it gets updated automatically from the Company window when the credit button is clicked W Overview of Invoices el E View f Month C Other 4 Hota Invoice nof Date Customer Discount Remarks Bei Invalid Not printed Select Customer Total 0 00 Tem Namee Oy Unitprice Discount Room 5 Discount price 0 00 VAT 0 00 Total incl WAT 0 00 The invoice is again an important and essential feature in the organization irrespective of whether the plant is small or big as an invoice is very much needed to bill the customers and also to maintain the account of the plant This window just display all kinds of invoices that is been generated either it may be for the customers or for companies or for the internal purpose To the right side of the window is the View panel Click the options accordingly to view the invoices on monthly basis or on the days To view the invoices filtered on basis of customers then click Select Custome
71. ond to the reply address This may be or may not be same as sender Address Reply To Name The name of the person to be replied Authorizations The name of the authorized User The user signed in obviously should be authorized one with supervisor level Authorization Password This is the password to be set for this authorized user Likewise for all the application users the email configuration is set in the update employee window click change button in the employee window by clicking the emails tab and key in the details For the Customers or the companies the Email Configuration is set in the update companies click the change button in Companies 34 maintsoft The Drop Down Menu Ki MaintX Preventive Maintenance 2 MaintSoft ehf G Sp r IA man mafntx Here we will be going over the drop down menu We will start with File and go down the list then we do the same with Maintenance Spare Parts Other Text Window and Help e By clicking on the MaINEY button in the top right corner a web page will open up directing us to the MaintSoft website maintx net Where we can find other helpful material File Menu Ki Mee tX Preventive A mertenance mer ZENE e J d Maintenance SpareParts Other Text Window help User gt Caleulwter a Pront Setup Reports MaintSoft ehf e Maint ofi maiutsl Language Date Tables System Configurab
72. our choice and re log This will then embeds the selected wall paper to the application Number Presentation This is actually the separator used in digits say for a five digit number we can use comma or dots to separate them into thousands tens and ones Thus one can select their own separator for the numeric digits The application will get tuned to this number representation for the respective employee The Remarks tab is to hold the remarks of the employee This is very much helpful for further reference about the reference or also about the records needed for the employee Click the Apply button to have more accessories such as fields and rates Tasks Documents and the Email tabs The Fields and Rates tab helps to insert the rates for the employee Click the place button on the left panel to insert the fields and click the place button on the right panel to place the equivalent rates for the selected field Thus an employee can have as many as fields and rates If the employee inserted is an application user then the default rate can be given in the preference tab in order to facilitate the employee with an default rate The Tasks tab displays the associated tasks for the employee This form will be empty as long as the employee is not used by any tasks These forms get filled only when the employee is used by any tasks in the plant Thus the task tab in the employee updates window enables the employee to have a
73. plant Thus the tasks that are active and the employee responsible for these tasks and also the resources utilized in performing the tasks are all viewed in this window Mention the zones range department range and the equipment s range in order to filter them and view accordingly else give null input in order to view all the active tasks Just key in the ranges for zone departments equipment and equipment parts for which the task is to be scheduled Click the insert button and key in the data s Thus any number of tasks that comes between the specified ranges is grouped and given the name The window helps us to plan the tasks Since it gives complete knowledge about the tasks running all over the plant The Resources button is to view the resources allocated for the scheduled tasks The Print icon is clicked to have a print report of the scheduled tasks 7 Task Schedules BEISA BEE a a EEN C Fom To From To From Dol To HP 5 07 2006 12 07 2006 s 0 210 10 07 2006 8 07 2006 31 10 2006 22 11 2006 21 11 2006 1 12 2006 15 08 2007 6 11 2007 20 02 2008 13 03 2008 29 05 2008 15 06 2005 51 08 2008 1 09 2005 Insert Change Delete Resources wl Double click the record to get this window as shown below Press the schedule button to schedule the tasks The tasks tab shows the tasks involved for the given range during the insertion The resources tab displays the resources such 64 maintsoft a
74. r the employers The administrator can set the rights only after he gets logged in This is done by entering the login and password in the Maintx screen Once the login id and the password are provided the authentication or the verification stage starts At this stage the password entered is verified with the stored password in the database the password provided at the time of registering the application Once the user is identified to be the genuine user he is credited as a successful logger and allowed to access the application Let us have a look at how the administrator sets the access rights for the new users This is done by opening the Browse users window by clicking the Security menu from Files This window allows the administrator to include new user either as individual users or grouped users by clicking the Insert button During the insertion process the level of operation and accessing permissions for the new users can be set 22 maintsoft Three different levels of operation are available namely gt Supervisor gt Operator gt No access With the accessing permissions such as gt No access gt Full access For the Supervisor mode of operation the access permission need not be explicitly defined as the supervisor level is the top most priority with all the accessing rights implicitly defined Browse Users Ordered by Name Ordered by Login Arnbjorg Kristin Kopnt kk Far Far ii
75. rance of equipment Maintx offers a user friendly visual development environment that does not maintsoft require knowledge of a language It allows you to use a point and click interface to create and manage installation projects based on your business needs This conserves your time while extending your flexibility Much time need not be spent on the preventive measures as this tool takes care of everything and reminds you accordingly maintsoft The Advantages of MaintX Lower maintenance cost Less inventory No repetition of work Easier control Easy access to inform Increased operating safety Easier planning Long lifetime of equipment Better use of manpower Better allotment of jobs Cost Savings Maintx has the flexibility to keep track of all the different types of equipment and projects you operate Maintx reduces the time required to do the tedious repetitive activities involved in tracking the type of activities costs that are attributed to a particular piece of equipment Maintx also produces various reports that provide critical management information which is virtually impossible to acquire in a manual record keeping environment Maintenance Cost Savings Users of Maintx have typically enjoyed savings on overall maintenance costs These savings are achieved through increased management control and general productivity increases as well as throughout the application Minimize Equipment Down
76. resent to display the log sheet of the tasks status regarding their start and finished date This window doesn t take any data from the user and it is displayed in a read only format This window gets updated automatically from the Task window once the task record in the Task window is marked as Finished task The lower most part of the window is an additional space provided in order to provide the user with the description about the task The Description window can alone be modified or changed by the user by clicking the Description tab of the View icon The records in the Maintenance log window can be filtered and viewed on the basis of Workbook code workshop code and the signer or the administrator by entering the data in the respective fields Maintenance Log Zone Departme Equipme Eqpart 5 90 601 Stog 14 Purnp 1 Prine movers Mam Engine Power conversion L 200 Fuel oil fill amp trarisher Tora Prine movers Cylinder head 5 Prime movers Fuel systern Propulsion control Lite Fatt Canadian Embassy Annbjom Bomsson Nutt t ki 45 External comme Bilun fsx Information systems HWA C Main Engine Mr 1 Heiti Mr 2 Heiti Heiti O01 A Fork Lift 1 Zinc roasting D Zinc refiningtr 100 Dep overall 110 General 1 Structure 600 Bleking 20 Lisi 99 Dubai DUT Purnp 1 Stod 14 D ine refining Mam Engine 270 Prime movers 2 Propulation and manuwering Fuel systern 2170 Prime movers 2 Propulation and
77. rnery Kata Tan ieot narelsi Fie Conte Har J d i ireen 100 maintsoft Unit Classification The Unit classification when clicked opens Groups equipment and Eq Parts window This window allows the user to create groups and later on the equipment s or the equipment s are assigned to the group The assigning of equipment and equipment parts to the group cannot be done by using this window The grouping is done only through Equipment and Equipment parts window There is an option called grouping and by selecting that option the user is allowed to select their groups Thus the Group equipment s and Eq Parts window is called internally by both the equipment and equipment parts window in order to select the groups for the equipment s and equipment parts The right part of the window is to enter the description for the group ES Grouping equipment and Eq Parts lo Transport Fumps TEst TEst BOILERS MMyndave lar blower C Departments C Equipment C Equipment part fj All Insert Change Delete Equipment Eg Farts 2a d see page 18 There is a filter tab on selecting the tab the user can filter the record and view them according to the options checked The options are gt Department gt Equipment gt Equipment Part gt All Using the Filter Criteria window you can isolate the unwanted records from the one you wish to display 101 maintsoft In the same way Reports c
78. rs button Use the Print Icon to get the hard copy of the invoices 99 oe maintsoft Documents The File link window is accessed by clicking the Documents menu Through this window we can view the files linked to the field such as Zone Department Equipment Eq Part Employees Task description Articles Task and Suppliers The files linked to the various fields listed above can be changed or deleted by selecting the respective tabs Any number of new files to the fields can also be inserted by clicking the Insert button The File links window displays the entire path of the inserted file To view the contents of the file the view icon is selected ez Pile Links if Fie to Zone 4 inert A ee AOL A C Docuseerts er etreh EES ZC Man Engr Depstmanti 8 KN umoris aed Semel EE 14 Man Engra l E mmer C Documeris and Se ege y L100 Man Engra C Documeris and zerreck 0D 200 Man Engra Eopat C Documerts ad Settings co Han Engre iT ZEN i e ad noLyoti C Documents and Settings A401 Hani nore Emolo C Documents and Sotinga i wanni Han Engre T ath escaptions C Documents and Setings GGG 5000 Han Enore byticles Tsch Suppbers La b Images The Image menu is same as that of the Document menu the only difference is using the image menu the user is allowed to insert any number of image files Dui ad r images C imeages keim Degen treat Equa
79. rt new meter reading for the equipment part in this window Ga The document icon is to view the documents linked to the equipment part A The image icon is to view the image files linked to the equipment part Ca see page 18 The Equipment Parts are inserted using the Insert button For the Equipment Parts to get inserted there should be an minimum requirement of at least a zone department and equipment as because it is designed such a way that the Equipment Parts are placed under the zones departments and the Equipment Start keying in all the details for the Equipment Parts The fields such as Equipment Parts code Equipment Parts name are very much essential without these fields the Equipment will not get inserted Click the apply button to insert the Tasks Materials Measurements Images and documents for the Equipment Parts Use the Apply button to insert all the accessories at the time of insertion Else click the Ok button and later add them by clicking the change button 80 maintsoft Spare Parts System Inventory Entry The Inventory window is accessed by clicking the Inventory Entry menu The window displays the total list of all the spare parts present with their quantity and the price The lower window displays the location supplier s information and the ordering list for the selected spare parts in the upper slot Inventory o Ex sing bubuu BOLT 6666 BOLT 1111 FILTER 9994
80. rticulars stored for the tasks Inactive Tasks All the tasks that are newly inserted will be in inactive stage and the resources added for the tasks in the inactive stage are considered to be estimated resources Thus at inactive stage one can frame an estimated cost in order to complete the tasks Moreover it is not necessary that the cost framed at the inactive stage termed as Estimated Cost or Scheduled be the same as the cost allotted for the task in the active stage termed as Actual Costs Thus the Resources allocated at this stage will be displayed in the schedule column of the Resources tab Active Tasks The Tasks are called as Active Tasks if and if only if they are alive and operating currently In order to activate the task either clicks the start icon or double clicks on the inactive task and check the Activate option W the task is over it can be defined as Finished Task by selecting the icon right symbol Once the icon is clicked the Task Finished window is accessed as shown below There are three modes of closing this task They are gt No billing gt Make invoice gt Withdraw to Account IF No Billing option is checked then the generating of invoice don t take place further this option is mostly preferred when there is no resources used or if the task is performed for internal purposed where the billing is not essential nor required The window takes the closing date and the supervisor i
81. s stock labour and the other items involved for these active tasks in the specified range s Task Schedule eo D Ce en CH Condition From To D s aan 2m Monday Tirada om E ne ou Deamegl Workbook 00001 Equipment apie Chacsilicationy Egfat Weier 65 maintsoft Hours Registration ci FA File Spare Parts Other Text Window Help My Job Tasks Ctrl R Workbook Ctrl Y Task Groups Scheduled Tasks View Remarks j Print Status List History Cost Items Overview Zone Departments Equipment Eq Parts Hour s registration menu has two classifications namely View remarks and print Status View Remarks View Remarks menu is only an output window to define the remarks On accessing the window opens up Error and Remarks window which displays error message or remarks in correlation to the mileage When the user tries to enter any unvalued record or any mismatch occurs in the equipment run the error message is automatically updated in this window The error message includes the date and time of creation The window also allows the user to delete a single error record or the total error record Athugasemdir 16 07 2006 13 46 Level A Unit 34 No mileageinto available for unit 18 01 2006 Level A Unit 37 Ho mileageinto available for unit 25 01 2006 Stig 3 Eining A Engin keyrsla hefur vend skilgreind fyrir einingu 26 01 2006 Stig 4 Eining d Engin keyr
82. same if we want to add CC Carbon Copy or BCC Blind Carbon Copy Now we can enter a subject a short messege and click ZE 33 maintsoft Configuring the e mail File gt System configuration To configure the e mail we go to System Configuration and click Ven until we get to the E Mail Configuration screen System Configuration E Mail Configuration Sender Domain grettir corm SMTP Server mail intermetis SMTPPot 25 Sender Address krsboantagreti corn Sender Header kristan iqretticom Sender Mame Mario eh Reply To Address kristan iqretticom Reply To Name MaintS oft Ltd Authorization User FO Auth Password FE Back Next Cancel We type in the details of the employee our email ids and information In the attachment field you get the location of the PDF reports stored automatically Sender Domain Is the name of the mail server or the domain In Our case Maintx com SMTP Server Is the same as Mail server SMTP Port Is the default port number and it is given 80 for this demo Sender Address The Valid Email id of the sender The same will be present in the From Filed while sending the reports Sender Header Header to be used for the sender Sender Name The name of the sender This may not be same as the Email ID just the name in which the sender will be identified Reply To Address If in case the recipient wants to contact could resp
83. scheme together An employee logging to the application is bounded to an procurement scheme by default Therefore any employee either new or old to the application will be bounded to the default order procurement scheme The default procurement will hold dummy employee With no employee in the order procurement list According to the requirement the supervisor who is logging in can add the appropriate employees to the procurement scheme and select the same Let us have a look how to add the members to the procurement scheme Open the Procurement menu under the files menu and start adding the procurement scheme names to the left panel of the window using the insert button and place the employee to the scheme by clicking the Place button in the right button The window looks as displayed below 47 maintsoft see Order Procurement Employees Initials Name EI Bery Lanigan Procurement Name 4 Default o Ce Active Inactive C All Insert Change Delete Place Delete x In order to set the procurement scheme for the signed user open the system configuration sub menu in the files menu and click on the next button continuously to reach the procurement form as the one displayed below Zeg System Configuration SS y lia 2 Procurement schemel Default Klassi 1 Default Order Procurement Send Default How select Finish or press ENTER to save system configuration x
84. se through many stages Stage I gt Select the path to database clicking the Data path icon gt Select the company logo by clicking the select logo icon gt Select the path for export of data by clicking the path for data export icon gt Select the path for document templates by clicking the Document template path icon gt Select the path for document storing by clicking the Document storing path icon gt Select the path for Invoice background picture by clicking the icon gt Select the language from the list box System Configuration General Data path Document template path E cc Maintx amp 4B conf E Charts 8 AH Heen Company loga E D m ocument storing path E LPM ON Cl Mag 4B a_Files E Path for data export El Invoice Background Picture Language Engish Je Logins and security e Handled by SOL database f Handled by maint Finish Next Cancel 40 maintsoft Stage II gt To provide automatic numbering for the inventory and stock count mark the radio button of automatic numbering Number of characters for the automatic numbering is entered in the text box of Characters in numbering Ze System Configuration Inventory Configuration Characters in number o Inthe entry below you can specify the number of next invoice printed in the system Back Next Cancel 41 maintsoft
85. sla hefur vend skilgreind fyrir einingu 27 01 2006 Stig A Eining 29 Kepraluuppliszingar Fyrir eimingu ekki tilt kar 5 07 2006 16 36 Villa kom upp vi athugun verki nr OOU002 Engar upplizingar L 5 07 2006 16 36 Villa kom upp vid athugun verki nr 000015 Engar upplisingar E p 07 2006 16 36 Villa kom upp vi athugun verki nr 000016 Engar uppl singar t 5 07 2006 16 36 Villa kom upp vi athugun verki nr D00017 Engar upplisingar L 5 07 2006 16 36 Villa kom upp vi athugun verki nr 000018 Engar upplisingar L BOF 2006 16 36 Villa kom upp vi athugun verki nr 000019 Engar upplysingar t 5 07 2006 16 36 Villa kom upp vi athugun verki nr D00020 Engar upplisingar L Delete Eritry Delete All 66 maintsoft Print Status List The Print status List window is accessed by clicking the Print status List menu The user can print the current status of the mileage of the equipment s recorded by gt Click the print icon in the Print Status List with null fields entered gt Enter the data in the fields to get the selected status list of the equipment run printed Printing Equipments Status 22 05 2012 Code of group Name Type of hour A l Date Equipment 100 Lina A 100 Lota AABB Mileage Recording Mileage recording window can be accessed in the different ways Vv VV WV Click Mileage tab in My Job Window Normal Click Mile
86. sprias be pa ILL Faas Ae Find naten it U y NOOTE Fue DE Meri re UN IL Ge Foot OUT EE D ke ve ld 4 GES Lite AABE A LZ A DOODO T Fea q H G T me OC m DDW T LE dech i K TI s i TA n SAIS Naw 10 en yo i PDS ities AOE IP ee ATT ane ba ze di bfe iget Chye Deet Cha LAS A 96 52 75 t50 d 570 70 35 LE H 4 30 0 HR 76 i5 3 07 iii 34 112 SCH pel wa 19 D 199 7 To ict 74 til ponte y r e Sena 8 od baths Hurde of ak 240 Kl Ante reacts Priory Tech Cemit ya ihoa laed arzi cogerenedd ariz Devi Ter imee reem Deem E awo Reguera K T Fi A Wi The lower window is to display the description for the highlighted task All the columns in the workbook window are sorted when the respective column is pressed There are two sets of insert change and delete buttons placed one for the workbook window and other for the Task window Users can have many workbooks Supervisor sees always all When you insert a new job here the workbook in use is default Ri Once the task is over it can be defined as Finished Task by selecting the icon right symbol Once the icon is clicked the Task Finished window is accessed The window takes the closing date and the supervisor in charge of closing as an input Ps eg To print a particular task then highlight the task and click the Print request icon This would take you to the Print request for work task X window which takes the start d
87. tanding of industrial needs and the requirement needed most often is fulfilled by giving the solution in our maintsoft application With an effective preventive maintenance system embedded in maintenanc management software your maintenance department can be more efficient The result is better service to keep your equipment and facilities operating Key elements of its underlying system are Work order backlog controls Effective preventive maintenance Effective work history Controlled inventory with availability and Efficient manpower utilization Vv VV VV WV Reduces the cost often associated with operating a maintenance software Maintx stands out among other maintenance software in that it takes very little time to use and implement The Application is affordable and easy to use from Small to mid size organizations that need to perform facility maintenance equipment maintenance plant maintenance building maintenance and so on MaintX is much more than just data collection software It is a management system with efficient maintenance control procedures embedded throughout Just by following the software guidelines maintenance departments operate more efficiently This results in better service to your primary operations In turn they can be more efficient and more productive There is a definite link between maintenance performance and profitability Preventive Maintenance Helps protect your plant or equipment in
88. that is more suitable for the employee More about the details of procurement scheme is from page 46 im System Configuration Default Order Procurement Scheme 2 Default How select Finish or press ENTER to save system configuration Finish Back Cancel Frish Stage X gt Click finish and restart your system in order to reflect the changes 45 maintsoft Export configuration We can export data based on customer or stock room by clicking export tab on this menu Insertion modification and deletion are done by using the appropriate buttons Data Export Ee Customers Stockroom Matches code Inzert Export Security The entire users name with their login code and their level of operation is displayed in this window The insertion modification and deletion could be done only in the supervisor mode The users other than the supervisor mode operator can only view the list of users and cannot make any updating in the window The users can also be grouped by clicking User Groups button The close button is to 46 maintsoft close the window e i Ze Browse Users SS Ordered by Marne Ordered by Login kl e ngert Change Delete User Groups Close Order Procurement Order Procurement is an important and essential feature of MaintX Order Procurement is nothing but the joint and mutual signing of the orders by the employee in the Procurement
89. the boundary value or less than the boundary value Resources for the Tasks The resources tab is clicked in order to provide the tasks with resources The Resources as on the whole is divided into three types fee Iar LK ai Nii ae CEOS T se Eer CH E we KELE se UUI Es LLER Mats A T zeg KEE Lag in ee R TIATA Er SE A EN e AL i E Steet Usage ral Work in Actiwe Tasti Dodi ees Kn e LKA T en het bet s gee ray par modal w le ergeet al fn recive Papaty et aocrccvoscccocob FEFEFE ERL 2 E gea Ze EI ZC CZ EN ch Ze 8 Zem heed egdrigreei setz reg see page 18 Labour or the Man Power Stocks or items or Materials Others category this includes any other resources other than the labour or stock VV Y 58 maintsoft Thus the essential and needed resources are added to the tasks by clicking the appropriate buttons such as Add Material Add Labour and Add Others respectively Moving on to the next tab namely history As the name indicates this form gets hold of the previous track of the task cycle and displays accordingly The history holds the records only if the task type is fixed and this is empty for other types The next tabs are documents and Images respectively These are the added feature that enhances the task with more particulars One can attach any number of documents or images in correlation with the task Thus this feature enhances the user to have more pa
90. the print request automatically to the printer The Fix option fixes a stable printer The entire print request is submitted to the printer at all the time The ask option asks the user every time the print request is placed It confirms the printer name with the user and then does the printing operation Report Setup 22 Printer Preview fe Always Fis Hever C Ask C Ask Use Logo Head Cancel To define the print preview format there are three different options namely gt Always gt Never gt Ask The Always option prints the preview of the report whenever the print icon is clicked Thus the report will be printed only after the display of the preview The Never option will never print the preview report It directly prints the hard copy of the report The Ask option will ask the user each and every time about the preview whenever they click the print icon 38 maintsoft Language The language tab is clicked to view the Translation window In this window one can select the language for the application in which they opt to work for This window is the one which facilitates the application with multi language mode of 3 operation see page 18 ror Translations d EnH Gleis Ze Damage FLued Modification Recekved View Untranslated only S ki Send To Select Query Insert Delete x 39 maintsoft System configuration To configure a system one has to traver
91. this source thus avoiding manual typing of codes which may lead to unavoidable errors o Postal Codes 1 Location Reykjavik Reykjavik Aevkjavik FAeykjavik Aevkjavik Reykjavik Reykjavik Reykjavik Aevkjavik Reykjavik Reykjavik Seltjarnarnes Vogar K pavogur Gar ab r lngert Delete The records can be sorted out either by postal codes or location The information is inserted modified or deleted by selecting the respective tabs The cross icon is to close the window Text Cut This menu is used to cut any description or data in any field This functionality can also be obtained by clicking the cut option from the right click action of the mouse Even the shortcut keys such as the ctrl key together with x does the same operation cut in text menu 110 maintsoft Copy This menu is used to copy any description or data in any field This functionality can also be obtained by clicking the copy option from the right click action of the mouse Even the shortcut keys such as the ctrl key together with c does the same operation copy in text menu Paste This menu is used to paste any description or data in any field This functionality can also be obtained by clicking the paste option from the right click action of the mouse Even by shortcut keys such as the ctrl key together with v does the same operation copy to the text menu Window Cascade This menu on selecting helps the user to view a
92. uipment Mission systems lnc refinirigtr Dubai Wikingo Framlei sla Departments ra E A sl Insert Change Delete As the Preventive maintenance system is basically grouped into four levels The Area or the zones is the major level under the zones the department equipment and the equipment is placed Thus The Zone menu displays the entire list of area used in the application An area or zone can have as many as departments and the department in turn has as many as equipment s and equipment parts This window acts as a database that stores all the information about the zones and this window is called by other windows in order to select the area The updating like insert change or delete can be done by clicking the appropriate buttons From this window one can view the departments equipment s and equipment parts in related to the zone by clicking the respective tabs The zones are inserted using the Insert button Start keying in all the details for the zones The fields such as Zone code and the Zone names are very much essential without these fields the zones will not get inserted Click the apply button to insert the Departments Images and documents for the tasks It is not necessary that all these Departments Images and documents for the tasks has to be given at the time of insertion Use the Apply button to insert all the accessories at the time of insertion Else click the Ok button and later add them by clicking the
93. ve to be ordered immediately Thus this window is very much helpful as it print all these information in just a click of the print button If no inputs are given then it prints the complete lists of material that are under limit else the print is performed on the basis of the range specified Print Goods Lower Limits SS OC Condition From Maternal number Sch Supplier IL Maternal group Include Items with O Quantity e Active nactive A 88 bel maintsoft Inventory The inventory menu when clicked opens up the Stock Count window As the name of the window indicates it is to display the entire stocks present in the stock rooms If you submit a print request with null fields entered then it prints all the stocks listed in the entire stockroom If you want to know the list of selected stocks present in a selected stock room then place the values accordingly in the appropriate fields In the screen below from and to material number is entered and the lists of materials with their stockroom quantity can be 89 maintsoft viewed in the print preview e E Stock Count KR wou a Material number C Material group Stockroom Margin group VAT group Printrenovated items Include Items with O Quantity f Active C Inactive C All Sl i iy da Ki 4 fei a ux Wi h ke Sr MaintSoft ehf Tasks in Process Date 18 05 2012 Workbook 0000
94. vestment with an easily managed preventive maintenance work order system It avoids untimely breakdowns that disrupt schedules and deliveries Equipment information and history tracks repair activity and costs for one item a group a department or all equipment Open Work Orders For planning scheduling coordination backlog control and manpower utilization Spare Parts Inventory Insures the availability of spare parts Avoids the downtime because to parts shortages Helps control spare parts inventory levels Be maintsoft and investment The screens and reports satisfy the information needed for day to day operations as well as for management reporting The mission of Maintx is to improve the internal operation and efficiency of your maintenance department and provide a higher level of service and support to your primary operations They generate your revenue stream Maintx helps to insure that the revenue stream is not interrupted Maintx was developed with an industrial engineering approach It uses management techniques such as work simplification productivity improvement material control cost control engineering analysis and budgeting Maintx was developed with a very high flexibility The term flexibility is that the application can handle any number of equipment equipment parts departments etc with the same performance and low budgeting This Module is flexible and open as the equipment list can be added cha
95. viewed by checking the corresponding options displayed in the top mggg sct 0 es e see page 18 73 maintsoft Overview Egispereertts ered Echigermere Pert Overeen Motap tee Hesse Mesy Vea erat Leg Leg Vow oe oa Lem ka Move ew ver a Autar Lag emt les Fre kx Let keog The Overview window displays all the parameter related to the equipment s under a single roof The window has two parts The left window consists of the structure namely the area department equipment and the equipment parts The right most windows consists of seven different tabs namely gt Tasks Stock Measurement History Mileage Images Vv VV V WV Documents By selecting the equipment s or the equipment parts in the left most window then the corresponding tasks stock measurement history mileage images and documents can be viewed in the left window Any updating like insert change or delete can be done by using the appropriate buttons Thus this window facilitates the user to view the entire properties of the equipment One can also find easily the equipment s or the equipment parts that are not associated with any tasks 74 maintsoft Detecting such equipment s will help us to use it efficiently for some other tasks Zones Zone oo fe Structure Propulation and manuyeririg Electrical power Information systems Ship services Outfit and eq
96. vital feature and the mileage recording can either be had manually or automatically This list box again displays only the mileage units for the associated tasks In order to create a new mileage or to manipulate it use the mileage menu under the others menu to the task and can maintain it systematically The same as the mileage window accessed by clicking the Mileage menu under the Others menu The mode of recording whether manually or automatic has to be mentioned well in advance during the insertion of new mileage record More about the mileage can be read by referring to mileage paragraph 64 The last tab called the Order procurement is basically to display the orders that are pending for the signatures of the employee who are enlisted in the procurement scheme The orders get signed by pressing the procure button Once Signed the orders move on to the orders window others menu gt Orders Later on from there processed button is clicked in order to process the order Once the entire enlisted employee in the scheme has processed the order goes to the Confirmed stage else if someone is left out still to process the order then it enters into the For Procurement Thus the procuring and processing of order works More about the Procurement scheme and processing about the orders refer to pg no 44 The tasks for the logged in user is inserted using the Insert button Start keying in all the details for the tasks The fiel
97. xt in this window can be updated accordingly as this window allows the user to modify the data The Window accessed through Estimate tab shows two tables namely e Labour e Materials The labour table is to display the list of labour or the employees who were assigned in order to finish up the task Along with the employee list the hours allotted and the unit prices for each hour were also shown There is a column called Total This field is calculated by getting the product of the unit price and the hour allotted to the employee The materials table is to display the list of resources that are used in order to finish up the task The record includes the fields such as the Material code Name of the material Quantity used price assigned to each unit and finally the total cost The Total cost attribute is calculated by getting the product of the quantity and the unit price The Window through Actual tab is accessed in order to know the actual costs for the resources allotted in order to finish up the task By default the actual cost is same as the estimated cost later on the actual cost can be modified accordingly by selecting the correction button The records in the window is grouped under four different types on the basis of the resources used namely e All e Work e Stock e Others We can have printouts from history with clicking the print icon 71 maintsoft Print Cost from Workbook U a bss

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