USER MANUAL(GMS-Online ACR, SES)
Contents
1. UNIVERSIADE USER MANUAL GMS Online ACR SES GWANGJU 2015 Gwangju Summer Universiade 2015 see TIMS Communication System Development amp Operation Document GU TIMS_E100_GMS_User Manual Version 1 0 Written Date 2015 05 01 Excel File ROL Photo File Zip ROL Required Category Explanation Field Excel File Select the Excel file you want to upload Photo File zip Select the Zip File of photo passport copy and student ID 2 List Inquiry If there are any errors after uploading the file you can download that information Other legitimate data will be uploaded and only the error data will not be uploaded You can download the file with errors by clicking the Click here to find the errors under the File Down category When you make correction you need to correct the errors in the Excel and re upload the same file to the system You need not fill out all the information again that has been already uploaded correctly since the system imports only the changed data Date User Folder Path Error File Name File Down Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to2. should not be altered including cell deletion moving etc The sample data in the first line of the data entry should be left intact and not be deleted Cell Fields Description compulsory A No Sequence Sample Sample Row shows how the data were N entered Sample Row should not be deleted D Category Participant s Category Information If you choose Function the category will be set Y automatically E Function Participant s Function Information y Select using Drop down box F NUSF Country NUSF Country Information y Select country using Drop down box G Family Name English English Name Family Name Y H Given Name English English Name Given Name Y Ls SK cec usg UNIVERSIADE GWANGJU 2015 wes USER MANUAL GMS Online ACR SES 2015 Gwangju Summer Universiade TIMS Communication System Development amp Operation Document GU TIMS_E100_GMS_User Manual Version 1 0 Written Date 2015 05 01 Cell Fields Description compulsory l Preferred Family Name Preferred English Name Family Name N J Preferred Given Name Preferred English Name Given Name N K Date of Birth Date of Birth Enter in YYYYMMDD format L Gender Gender Men Women Y Select gender using Drop down box M Place of Birth Place of Birth Y City Name N Nationality Nationality y Select nati
3. the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors Click here to find the errors localhost2 test_20150501115723591 txt 1018t0 S S ZHU MBSAIMSL THe Universiade Gwangju 2015 All Rights R 2 710 ABS 7 ALC 100 You can see the details about the error when you open the file If an error occurs the data with the error will not be uploaded but the other data correctly entered will be uploaded In this case you should correct the data in the Excel file and re upload it to the system It is also possible to correct the fields individually at each participant s page in the system For examples ex 1 No 1 Data Fail DATA Save Failed 22Cell DATA ERROR HEIGHT No 1 Data Fail 1t row of data save failed 22Cell DATA ERROR HEIGHT error occurred at 22th cell data height ex 2 No 6 Data Fail _DATA Save Failed This Participant is already registered 11 SK cec asg UNIVERSIADE GWANGJU 2015 wes USER MANUAL GMS Online ACR SES 2015 Gwangju Summer Universiade TIMS Communication System Developm
4. Name DATE FORMAT ERROR Cell s data format error under Column Name field Other than YYYYMMDD format or not existing date such as 20150299 Column Name CODE ERROR Not existing code data under Column Name Nationality Event etc V 12 SK cec usg
5. R SES UNIVERSIADE hast he 2015 Gwangju Summer Universiade TIMS Communication System Development amp Operation Document GU TIMS_E100_GMS_User Manual Version 1 0 Written Date 2015 05 01 Cell Fields Description compulsory Excel AP Passport File Name Passport Copy File Name The file name as in Name DOB P format will be generated automatically and cannot be altered The passport copy file name of the participant must be identical to the file name that was generated automatically in Excel 2 1 4 Photo File Make the photo file name identical to the file name that was generated in Excel Combine the photo file passport copy file and student ID copy file in a zip file The size of a zip file that can be uploaded at one time is limited under 10 MB Please note that it is possible to upload the zip file without the Excel file You can also fill in all the data of your athletes in one Excel file and upload it separately to the system 2 1 5 File Upload The screen shows how to select and bulk upload files Path Participant Management gt Bulk Upload mavansiare A gt Participant Management gt Bulk Upload GWANGJU Buk Upload X Boe Photo File Zip ROI lt gt 1 File Selection Select the excel file and the zip file Excel file and zip file can be uploaded together or individually But if you want to upload picture files it can be done only on existing data
6. Type in the USER ID and PASSWORD at each box and log in Web browser versions of IE 10 and Chrome are recommended Microsoft no longer supports IE version compatible with Windows XP In case you are using a system with OS Windows XP please use Chrome to avoid any problems 2 1 2 Excel Form Registration Athletes Each NUSF inputs their Athletes information in the excel form provided only from GUOC Please be aware that the excel format must not be edited Do not delete the sample data given in first Row Cell Fields Description Compulsory A No Number Sample Sample Row shows data entry format N Please do not DELETE the sample Row D Category Category Athlete U y Automatically displayed as U so cannot be edited E Function Function Automatically displayed as Student so cannot be Y edited F NUSF Country NUSF Country Information Y SK cec asy UNIVERSIADE USER MANUAL GMS Online ACR SES GWANGJU 2015 Gwangju Summer Universiade 2015 wre TIMS Communication System Developoment amp Operation Document GU TIMS_E100_GMS_User Manual Version 1 0 Written Date 2015 05 01 Cell Fields Description Compulsory Please choose from Drop down box G Family Name English English Name Last Name Y H Given Name English English Name Given Name Y l Preferre
7. User s Manual GMS Online ACR SES Bulk Upload 2015 Gwangju Summer Universiade TIMS Communications System Development Operation Version 1 0 USER MANUAL GMS Online ACR SES UNIVERSIADE GWANGJU 2015 Gwangju Summer Universiade S015 a A TIMS Communication System Development amp Operation Document GU TIMS_E100_GMS_User Manual Version 1 0 Written Date 2015 05 01 Table of Contents 1 SUMMARY OF THE DOCUMENT ics cvssscssiansasecceactucccaasaussaveuscedueaasceuneaencdaseteanvenecancandeuaasuveeoensoened 3 2 ON LINE BULK UPLOAD REGISTRATION FLOW AND PROCEDURE ccccsscssssscssssecssssceseees 3 2 1 Registration flow and contents ssccescccssccessscssccesccessccesscensccssccesccsessseecessccessceesseenscens 3 2 2 Online Bulk Upload Registration procedure ssssccccccccssssssssssssrssccsscsssssscssccccssesssssees 5 21 1 LOS OMen ien aerar aanere a cdued ERE EEE idaeed AEE EEE EE IRES 5 2 1 2 Excel Form Registration AtHieteS 5cccsinsseccwsseetdenssannseasencsbwisorscsuadvaricrasoraseueteareeatios 5 2 1 3 Excel Form Registration Officials siiolsaconsiveskasaavescorssanstonascanconssaentinnavensersssaasusunvaasees 7 2 14 PHOCO Filesi aae a sea i aaie aaaeei anir atadas 9 2 1 5 File Upload annn a A a ea 9 y SK cec asg UNIVERSIADE USER MANUAL GMS Online ACR SES GWANGJU 2015 Gwangju Summer Universiade 2015 wae TIMS Communication System Development amp Operation D
8. d Family Name Preferred English Name Last Name N J Preferred Given Name Preferred English Name Given Name N K Date of Birth Date of Birth YYYYMMDD Y L Gender Gender Male and Female Y Please choose from Drop down box M Place of Birth Place of Birth Y City Name N Nationality Nationality Please choose from Drop down box O Passport No Passport number Y P Expire date of Passport Passport Expiry date YYYYMMDD Y Q Postal Code Residential Postal Code N R Address Residential Address N S City Residential City N T Country Residential Country N U E mail Current Email Address Y V Height cm Height N W Weight kg Weight N X University Name Name of University Y Y University Name Abbr Abbreviation of University Name Y Z City of University Location of University Y AA Faculty Faculty Y AB Field of Study Major Y AC Year of Study Grade Y AD Graduation Date Date of Graduation YYYYMMDD N AE Sport1 Participating Sport 1 Y Please choose from Drop down box AF Sport2 Participating Sport 2 N Please choose from Drop down box AG Arrival to Korea Date Arrival Date YYYYMMDD N AH Arrival to Korea Time Arrival Time N HH MM Format recommended ex 12 15 Al Arrival to Korea Arrival Flight number N Flight No AJ Arrival to Korea Arrival Airport information N Arrival Airport Please choose from Drop down box Incheon Gimpo or Muan Aiport AK Departure From Korea Departure Date YYYYMMDD N Date AL Departure From Korea De
9. ent amp Operation Document GU TIMS_E100_GMS_User Manual Version 1 0 Written Date 2015 05 01 No 6 Data Fail 6 row of data save failed This Participant is already registered data already exists ex 3 No 2 Data Fail DATA Save Failed ARRIVAL DATE FORMAT ERROR No 2 Data Fail 2 row of data save failed ARRIVAL DATE FORMAT ERROR Excel date format error on Arrival Date column ex 4 No 3 Data Fail DATA Save Failed Nationality is compulsar jield but it is null No 3 Data Fail 3 row of data save failed Nationality is compulsory field but it is null Nationality is a mandatory field ex 5 Please Check picture size BULKTest1 19770101 Error occurred due to improper size of the picture file name BULKTest1 19770101 Error Description This Participant is already registered Already registered participant or existence of a data with same information passport number nationality Please Check picture size Check the picture size 100kb 512kb Already Registered Picture File There is a same picture already File type error only xls xlsx file allowed Only excel file extension that ends in xls or xlsx is allowed Column Name Cell DATA ERROR Cell data error under Column Name Column Name compulsory field but it is null Data under Column Name is required but left blank Column
10. etes open each athlete s page and complete the SES Entry data ave individually Request Submit Submitted After saving athletes and officials data user can request submit Correction is not allowed after submission Approve Registration In case of athletes after checking the submitted l form the accreditation department will approve or reject it Accreditation details will be verified by the accreditation department and sports entry details will be verified by the sports department Final approval for the submission will be made in conjunction with both departments approvals If any one of the departments rejects the form it will not be approved If l form rejected ACR status back to saved After verifying the information possible to resubmit Complete Registration Approved data is to be transferred into accreditation database Athletes form data approved by both departments will be transferred into ACR and SES database y SK cec usg UNIVERSIADE USER MANUAL GMS Online ACR SES 2015 Gwangju Summer Universiade TIMS Communication System Development amp Operation Document GU TIMS_E100_GMS_User Manual Version 1 0 Written Date 2015 05 01 2 2 Online Bulk Upload Registration procedure 2 1 1 Log on DERI Sos gt Please enter the online system at the following address url https acr gwangju2015 kr onlineacr gt
11. find the errors Click here to find the errors Click here to find the errors Click here to find the errors Required Category Explanation x Field Date Date and Time of the Upload User User ID of the Upload Folder Path Server Path Information of the Upload Error File Name Name of the error file File Down Click here to find the errors button When there is an error you can download that file by clicking 10 y SK cec usg UNIVERSIADE GWANG 2015 one USER MANUAL GMS Online ACR SES 2015 Gwangju Summer Universiade TIMS Communication System Development amp Operation Document GU TIMS _E 100_GMS_User Manual Version 1 0 Written Date 2015 05 01 3 Button Explanation Search massEnrollment Button Explanation Linked Screen 1 Search Search uploaded data 2 massEnrollment Upload selected data in bulk 4 Error File As you can see below you can download the file with error by clicking Click here to find errors Excel File RSI Photo File Zip 27 2015 05 01 11 55 01 66 11 567 User Folder Path CAgms Upload CAgms Up test C gms Upload acrBatchUploaditest_20150501115723591 Error File Name 01505011 5011212 test_20150501115723591 txt test_20150501115446215 txt 0150501114913045 File Down Click here to find
12. ocument GU TIMS_E100_GMS_User Manual Version 1 0 Written Date 2015 05 01 1 Summary of the Document This document is developed as an instruction manual to support all the participants at 2015 Gwangju Summer Universiade to complete their accreditation using on line accreditation system more efficiently 2 On line Bulk Upload Registration flow and Procedure 2 1 Registration flow and contents Participants NUSF Upload the Athletes amp Officials Registration Excel Form and Photo File Photo Copy of Passport and Student ID Entry Data Save Athletes Rejected oc Entry Apply Accreditation Confirmation Sports Dept Approved FINISH y SK cec usag UNIVERSIADE USER MANUAL GMS Online ACR SES GWANGJU 2015 Gwangju Summer Universiade 2015 wre TIMS Communication System Development amp Operation Document GU TIMS_E100_GMS_User Manual Version 1 0 Written Date 2015 05 01 Classifications Contents Upload the Excel Forms and Photo Files User NUSF fills registration data of athletes and officials in the Excel form provided by the Organizing Committee Name of participant s photo file must be the same as file name automatically saved from Excel Saved Make photo file to Zip file for uploading Upload Excel file and Zip file tease of athletes complete SES Entry form by opening the athlete Entry Data saved In case of athl
13. onality using Drop down box Passport No Passport No Y P Expire date of Passport Expiry Date of Passport Y Enter in YYYYMMDD format Q Post Code Residence Zip Code N R Address Residence Address N S City Residence City N T Country Residence Country N U E mail Email Address Y AE Sport1 Participating Event 1 Y Select using Drop down box Drop down box AG Arrival to Korea Date Date of Arrival to Korea N Enter in YYYYMMDD format AH Arrival to Korea Time Time of Arrival to Korea N Enter in HH MM format e g 12 15 Al Arrival to Korea Flight No of Arrival to Korea N Flight No AJ Arrival to Korea Arrival Airport to Korea N Arrival Airport Select using Drop down box Select from Incheon Gimpo or Muan Airport AK Departure From Korea Departure Date from Korea N Date Enter in YYYYMMDD format AL Departure From Korea Departure Time from Korea N Time Enter in HH MM format e g 12 15 AM Departure From Korea Flight No of Departure from Korea N Flight No AN Departure From Korea Departure Airport from Korea N Departure Airport Select using Drop down box Select from Incheon Gimpo or Muan Airport AO Photo File Name Photo File Name The file name as in Name DOB format will be generated automatically and cannot be altered The photo file name of the participant must be identical to the file name that was generated automatically in Ls SK cec usg USER MANUAL GMS Online AC
14. parture Time N Ls SK cec usag UNIVERSIADE USER MANUAL GMS Online ACR SES GWANGJU 2015 Gwangju Summer Universiade 2015 wre TIMS Communication System Developoment amp Operation Document GU TIMS_E100_GMS_User Manual Version 1 0 Written Date 2015 05 01 Cell Fields Description Compulsory Time HH MM Format recommended ex 12 15 AM Departure From Korea Departure Flight Number N Flight No AN Departure From Korea Departure Airport Information N Departure Airport Please choose from Drop down box Incheon Gimpo or Muan Aiport AO Photo File Name Photo file name Automatically saved as Name Date of Birth Format and unchangeable Name of participant s photo MUST same as automatically saved name file from Excel AP Passport File Name Passport File Name Automatically saved as Name Date of Birth P Format and unchangeable Name of participant s passport copy file MUST same as automatically saved name file from Excel AQ Student Identification Card Student ID file Name File Name Automatically saved as Name Date of Birth S Format and unchangeable Name of participant s student ID file MUST same as automatically saved name file from Excel 2 1 3 Excel Form Registration Officials NUSF staff enters the participating officials information into the Excel provided by the OC The excel file provided by the OC
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