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1. ITB UNOPS case no UNOPS JMPC 00080256 ITB 2013 003 Project no 00080256 YES we intend to submit an offer NO we are unable to submit a bid in response to the above mentioned invitation to bid due to the reason s listed below O LN ON NN NN NNN wa aS SS SS eS SS eS SS Aa The requested products are not within our range of supply We are unable to submit a competitive offer for the requested products at the moment The requested products are not available at the moment We cannot meet the requested specifications We cannot offer the requested type of packing We can only offer FCA prices The information provided for quotation purposes is insufficient Your ITB is too complicated Insufficient time is allowed to prepare a quotation We cannot meet the delivery requirements We cannot adhere to your terms and conditions please specify payment terms request for performance security etc We do not export Our production capacity is currently full We are closed during the holiday season We had to give priority to other clients requests We do not sell directly but through distributors We have no after sales service available The person handling the bids is away from the office Others please specify We would like to receive future ITBs for this type of goods We don t want to receive ITBs for this type of goods If UNOPS has questions to the bidder concerning this NO BID UNOPS should c
2. LOT 1 FCA point s delivery for offered products Delivery time DAP from date of order Availability in Stock in Occupied Palestinian Territory oPt ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 23 of 50 UNOPS a Section II Bidding Forms Storage Location Country Point Shipped From Shipment dimensions of offered products Including package Customs Broker LOT 1 LOT 2 LOT 1 LOT 2 Gross weight Total volume Name Name of Contact Person Address Mobile No E Mail Containers if applicable Number ITB No UNOPS JMPC 00080256 ITB 201 3 003 Page 24 of 50 Updated 19 November 2011 7 Technical Specification Form Comparative Data Table Bidders must complete the right column of the table and the compliance confirmation statement as included in Section II Schedule of Requirements Technical Specifications Comparative Data Table Bidder s must complete the right column of the below table and the compliance confirmation statement Compliance Table Bidder s is required to provide a mandatory ITB compliance statement indicating any deviations from items in the ITB Specification Indicate an exception to the requirement by the word Exception see vendor s technical specification below following the applicable Article number Should the proposed goods not entirely comply with the requirements specified but ultimately achieve the intent the Prop
3. indicating whether or not you intend to submit a bid If you are declining to bid please state the reasons on the form in order for UNOPS to improve its effectiveness in future invitations UNOPS strongly encourages all Bidders to subscribe to the Tender Alert Service available on the United Nations Global Market Place www ungm org This will allow Bidders to be notified automatically of all UNOPS business opportunities for the products and services for which they have registered Instructions on how to subscribe to the Tender Alert Service can be found in the UNGM Interactive Guide for Suppliers Pre cleared by Approved by Date Date Mazen Kaloti Nicholas O Regan Procurement Specialist Project Centre Director JMPC UNOPS JMPC UNOPS ITB No UNOPS JMPC 00080256 ITB 201 3 003 Page I of 50 Summary Section I Section IT Section ITI Section IV Section V Section VI UNOPS ITB for Procurement of Goods Instructions to Bidders This Section provides information to help Bidders prepare their bids Information is also provided on the submission opening and evaluation of bids and on the award of Contracts Section I contains provisions that are to be used without modification Bidding Forms This Section includes the forms for the Bid Submission Price Schedules Bid Security and the Manufacturer s Authorization to be submitted with the Bid Schedule of Requirements This Section includes the List
4. ey U N O P S Section I Instructions to Bidders 37 2 Bid comparison will be made on the total cost delivered to final destination UNOPS reserves the right to compare freight prices of Bidders with rates of reputable freight forwarders and to consider such rates for the purpose of bid evaluation In the event of freight prices of Bidders being found less competitive than rates offered by freight forwarders UNOPS may issue a Contract on FCA basis to the Vendor instead of DAP CFR and issue a separate contract for freight to a freight forwarder if deemed in the best financial interest of UNOPS 38 Post qualification of the Bidder 38 1 UNOPS shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated and substantially responsive bid is qualified to perform the Contract satisfactorily 38 2 The determination shall be based upon an examination of the documentary evidence of the Bidder s qualifications submitted by the Bidder pursuant to Instructions to Bidders Clause 19 38 3 An affirmative determination shall be a prerequisite for award of the Contract to the Bidder A negative determination shall result in disqualification of the bid in which event UNOPS shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder s capabilities to perform satisfactorily 38 4 After determining the lowest priced substantially compliant offer in accordance with Instruc
5. 003 Page 10 of 50 Section I Instructions to Bidders 30 3 31 31 1 31 2 32 32 1 33 33 1 d During preliminary examination of bids verification of formal criteria e Lack of proper bid securities in terms of change in the wording not consistent with the prescribed format amount or validity period e Absence of bid form change in the wording not consistent with the prescribed format or lack of signature of key portions of the bid form e The Bidder does not accept important Contract conditions i e related to Performance Security Warranty Force Majeure Applicable Law Delivery Schedule Payment Terms Limitation of Liability etc e Non historical documents required in the ITB i e document specifically related to the tender and one that the Bidder could not be expected to possess before the ITB was issued have not been provided e During technical evaluation of bids and qualification of Bidders e Specifications of the item quoted vary in one or more significant respect s from the minimum required Technical Specifications e Bidders do not meet the minimum post qualification requirements f During financial evaluation of bids e The Bidder does not accept the required price correction as per ITB conditions e The Bidder offers less quantity than what is required If a bid is not substantially responsive to the Bidding Documents it shall be rejected by UNOPS and may not subsequentl
6. 1 The type of Goods and Related Services to be purchased is Police Motorcycle and Vehicle Tracking Devices for the Palestinian Civil Police PCP ICT Unit oPt 2 Source of Funds 2 1 UNOPS intends to apply a portion of the funds it has received from funding sources to eligible payments under the contract for the procurement of Police Motorcycle and Vehicle Tracking Devices for the Palestinian Civil Police PCP ICT Unit oPt 3 Fraud and Corruption 3 1 It is UNOPS policy to require that Bidders suppliers and contractors and their subcontractors under UNOPS contracts observe the highest standard of ethics during the procurement and execution of such contracts In pursuance of this policy UNOPS a defines for the purposes of this provision the terms set forth below as follows i bribery is the act of unduly offering giving receiving or soliciting anything of value to influence the process of procuring goods or services or executing contracts ii extortion or coercion is the act of attempting to influence the process of procuring goods or services or executing contracts by means of threat of injury to person property or reputation iii fraud is the misrepresentation of information or facts for the purpose of influencing the process of procuring goods or services or executing the contracts to the detriment of UNOPS or other participants iv collusion is the agreement between Bidders designed to result in bids at artificia
7. Building Near New Rosary Sisters School Beit Hanina East Jerusalem PO Box 55157 Date 08 April 2013 Time 15 00PM Jerusalem time Reference www timeanddate com worldclock Bids received electronically by the required deadline will be printed and a copy of the Bids will be put in a sealed envelope that will be opened at the time and date specified in Instructions to Bidders Sub Clause 24 1 If multiple Bids are sent by a same Bidder only the last received Bid will be opened 27 2 Envelopes shall be opened one at a time reading out the name of the Bidder and the Bid Prices and any other details as UNOPS may consider appropriate No Bid shall be rejected at Bid opening except for late bids in accordance with Instructions to Bidders Sub Clause 25 1 27 3 UNOPS shall prepare a record of the Bid opening that shall include as a minimum the name of the Bidder and the Bid E Evaluation and Comparison of Bids 28 Confidentiality 28 1 Information relating to the examination evaluation comparison and post qualification of bids and recommendation of contract award shall not be disclosed to Bidders or any other persons not officially concerned with such process until publication of the Contract Award 28 2 Any effort by a Bidder to influence UNOPS in the examination evaluation comparison and post qualification of the bids or contract award decisions may result in the rejection of its Bid Notwithstanding Instructions to Bidder
8. Forms 3 Bidder Information Form 1 Expertise of Organization Please fill in Organization structure e g service provider wholesaler trader manufacturer Years of company experience Areas of expertise of organization Current Licenses if any and Permits with dates numbers and expiration dates Heath Authority Registration Information Production Capacity 2 Quality Assurance Certification International Quality Management System QMS List of other ISO certificates or equivalent certificates Presence and characteristics of in house quality control laboratory 3 Expertise of Staff Total number of staff Number of staff involved in similar supply contracts 4 Client Reference List Please provide references such as client details commercial bank details etc Name of company Contact person 1 Telephone E mail rA 3 5 Contact details of persons that UNOPS may contact for requests for clarification during bid evaluation Name Surname Tel Number direct Email address direct PS This person must be available during the next two weeks following receipt of bid ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 19 of 50 EEN ey U N O P S Section II Bidding Forms 4 Joint Venture Partner Information Form The Bidder shall fill in this Form
9. Indicate an exception to the requirement by the word Exception see vendor s technical specification below following the applicable Article number Should the proposed goods not entirely comply with the requirements specified but ultimately achieve the intent the Proponent shall explain fully the extent or lack thereof of compliance for the applicable exception proposed Instances where there is no indication of exception taken shall be considered compliant LOT NO ONE MOTORCYCLES TRACKING DEVICES Item Description Please fill in Motorcycles Tracking Devices Quantity 100 Data Communications e SMS GPRS RS232 Yes No e Quad band EGSM 850 900 1800 1900 e GPRS class 10 GPS e GPS based on NMEA 0183 output format e Accuracy lt 2 5 meters Yes No e Hot start lt 1 second e External Antenna included Inputs Outputs and sensors e 2Analog Inputs that can operate as Digital inputs Active High Active Low Yes No e 2 Outputs open collector driven 150mA at 12V DC e CAN bus interface Power e Operating Voltage 12V DC Yes No 12 e Backup battery Li ion 1000 mAh Operating environment e P66 environment protection level Yes No e Operating temperature 0 C to 50 C Documentation in English e User manual e Detailed documentation of the application interface and data Yes No transmission protocols e Installation instructions Additional e ON Board status led e Built in G sensor e Jamm
10. Inspection Certificate issued by nominated inspection agency 1 original amp 1 copy Manufacturer s Warranty s Certificate 1 original amp 1 copy 3 For DAP by sea surface Immediately upon shipment a fax or e mail must be sent to e UNOPS JMPC OFFICE FAX No 972 2 628 1586 e Consignee PCP oPt e Notify Party Faris Azar on E MAIL ADDRESS FarisA unops org Advising Contract Number Project No Number of boxes crates Total weight net gross in kg Total cubic meters ETD port of shipment Name of vessel ETA to final destination and including a copy of the invoice amp shipping documents Details of Shipping and other Documents to be issued and forwarded immediately upon shipment of the Goods to the following address e UNOPS JMPC OFFICE FAX No 972 2 628 1586 Consignee Palestinian Civil Police Ramallah oPt Address East Jerusalem Beit Hanina Alami Building Near New Rosary Sisters School Notify Party Faris Azar on E MAIL ADDRESS FarisA unops org Through Bill of Lading in the name of Consignee marked CLEAN ON BOARD and FREIGHT PREPAID Through Bill of Lading must carry the following text under Shipper ON BEHALF OF UNOPS 1 original amp 2 copies Invoice in the name of UNOPS 1 original amp 2 certified copies Packing List 2 copies Manufacturer s Warranty s Certificate 1 original amp 1 copy 4 The above documents shall be received by UNOPS well in advance of the arrival of the
11. No ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 26 of 50 WVW UNOPS Section I Bidding Forms THE OFFERED PRODUCTS ARE IN ACCORDANCE WITH THE REQUIRED SPECIFICATIONS AND TECHNICAL REQUIREMENTS YES NO ANY DEVIATIONS MUST BE LISTED BELOW ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 27 of 50 Section II Bidding Forms 8 Bid Security Bank Guarantee Form No Bid Security is requested ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 28 of 50 U N O P S Section II Bidding Forms 9 Manufacturer s Authorization Form The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer The Bidder shall include it in its bid if so indicated in the Instructions to Bidders Date insert date as day month and year of Bid Submission ITB No insert number of bidding process Alternative No insert identification No if this is a Bid for an alternative To insert complete name of UNOPS WHEREAS We insert complete name of Manufacturer who are official manufacturers of insert type of goods manufactured having factories at insert full address of Manufacturer s factories do hereby authorize insert complete name of Bidder to submit a bid the purpose of w
12. by UNOPS to provide consulting services for the preparation of the design specifications and other documents to be used for the procurement of the Goods to be purchased under these Bidding Documents or ii submit more than one bid in this bidding process except for alternative offers permitted under Instructions to Bidders Clause 13 However this does not limit the participation of subcontractors in more than one bid A Bidder that is under a declaration of ineligibility by UNOPS in accordance with Instructions to Bidders Clause 3 at the date of contract award shall be disqualified Bidders shall not be eligible to submit a bid when at the time of bid submission 1 Suppliers are already suspended by UNOPS or 2 Supplier s names are mentioned in the UN 1267 Terrorist list issued by the Security Council resolution 1267 which establishes a sanctions regime to cover individuals and entities associated with Al Qaida and or the Taliban or 3 Suppliers are suspended by the UN Procurement Division UNPD or 4 Suppliers have been declared ineligible by the World Bank see http www worldbank org debarr Bids may be submitted by a Joint Venture JV In the case of a JV a The duly filled Form 4 Joint Venture Partner Information Form of Section II Bidding Forms must be included with the Bid and b All parties to the JV shall be jointly and severally liable and c The JV shall nominate a Representative who shall have the author
13. e Name of forwarder Address Country Tel fax Email Supplier s Invoice in the name of UNOPS original amp 2 certified copies Packing List 2 copies Manufacturer s Warranty s Certificate 1 original amp 1 copy 2 For DAP by air Immediately upon shipment a fax or e mail must be sent to UNOPS JMPC OFFICE FAX No 972 2 628 1586 Notify Party Faris Azar on E MAIL ADDRESS FarisA unops org ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 42 of 50 Y MESNI ey U N O P S Section VI Contract Forms Advising Contract Number Project No Number of boxes crates Total weight net gross in kg Total cubic meters ETD airport of shipment Name of airline Flight No ETA to final destination and including a copy of the invoice amp shipping documents Details of Shipping and other Documents to be issued and forwarded immediately upon shipment of the Goods to the following address e UNOPS JMPC OFFICE FAX No 972 2 628 1586 Consignee Palestinian Civil Police Ramallah oPt Address East Jerusalem Beit Hanina Alami Building Near New Rosary Sisters School Notify Party Faris Azar on E MAIL ADDRESS FarisA unops org Airway bill in the name of Consignee marked CLEAN ON BOARD and FREIGHT PRE PAID Airway Bill must carry the following text under Shipper ON BEHALF OF UNOPS 1 original amp 2 copies Invoice in the name of UNOPS 1 original amp 2 certified copies Packing List 2 copies
14. error in which case the amount in figures shall prevail subject to a and b above If the Bidder that submitted the lowest evaluated Bid does not accept the correction of errors its Bid shall be rejected and its Bid Security may be forfeited Preliminary Examination of Bids UNOPS shall examine the bids to confirm that all documents and technical documentation requested in Instructions to Bidders Clause 11 have been provided and to determine the completeness of each document submitted Examination of Terms and Conditions and Technical Evaluation UNOPS shall examine the Bid to confirm that it does not contain material deviation or reservation related to the conditions and requirements specified in the GCG Section IV and in the Schedule of Requirements Section II ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 11 of 50 te Xk Y UNOPS S44 he Section I Instructions to Bidders 33 2 34 34 1 35 35 1 36 36 1 36 2 36 4 37 37 1 If after the examination of the terms and conditions and the technical evaluation UNOPS determines that the Bid is not substantially responsive in accordance with Instructions to Bidders Clause 30 it shall reject the Bid Conversion to Single Currency For evaluation and comparison purposes UNOPS shall convert all bid prices expressed in amounts in various currencies into an amount in USD using the United Nations exchange rates established for the month in whic
15. in accordance with the instructions indicated below Date insert date as day month and year of Bid Submission ITB No insert number of bidding process Page of pages 1 Bidder s Legal Name insert Bidder s legal name 2 JV s Party legal name insert JV s Party legal name 3 JV s Party Country of Registration insert JV s Party country of registration 4 JV s Party Year of Registration insert JV s Part year of registration 5 JV s Party Legal Address in Country of Registration insert JV s Party legal address in country of registration 6 JV s Party Authorized Representative Information Name insert name of JV s Party authorized representative Address insert address of JV s Party authorized representative Telephone Fax numbers insert telephone fax numbers of JV s Party authorized representative Email Address insert email address of JV s Party authorized representative Te Attached are copies of original documents of check the box es of the attached original documents Articles of Incorporation or Registration of firm named in 2 above in accordance with Instructions to Bidders Sub Clauses 4 1 and 4 2 JV Agreement or letter of intent to enter into such an Agreement signed by the legally authorized signatories of all the parties ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 20 of 50 a ey U N O P S Section II Bid
16. must not exceed 8 MB An auto reply message acknowledging receipt of email will be sent to Bidders submitting their bid by email In order to avoid last minute line congestion please note the following Send your Bid as early as possible before the deadline Send only the duly completed Bidding Documents to the secure email address or secure bid fax Do not send other large documents by email or fax such as commercial brochures as these documents should accompany the original hard copy of your Bid which must be received within five 5 business days from the Bid Receipt deadline Ifthe size of the email is likely to exceed 8 MB please send the required Bidding Documents via multiple emails and indicate the email number email 1 email 2 etc in the subject field of each email Deadline for Submission of Bids Bids must be received by UNOPS at Attention Bid Opening Committee Address United Nations Office for Project Services UNOPS Alami Building Near New Rosary Sisters School Beit Hanina East Jerusalem PO Box 55157 Or Address Tokyo Street UNDP Building Fourth floor City Ramallah The deadline for the submission of bids is Date 08 April 2013 Time 11 00AM Jerusalem time Reference www greenwichmeantime com UNOPS may at its discretion extend the deadline for the submission of bids by amending the Bidding Documents in accordance with Instructions to Bidders Clause 8 in which case all rights and obli
17. up backed with adequate data explaining the Bidder s available capacity and experience both technical and commercial for the manufacture and supply of the required Goods within the specified time of completion after the meeting of all of the Bidder s current commitments e Confirmation that all the facilities exist in the Bidder s factory for inspection and testing and these will be made available to UNOPS or his representative for inspection c Additional Requirements e For West Bank Suppliers only Please provide a copy of your registration with the Palestinian Ministry of Finance or a VAT clearance certificate from your VAT office from your area the resultant purchase order s for West Bank will be with ZERO VAT and the bidder should be able to issue a zero VAT invoice in case of contract award e Certification of incorporation of the Bidder and Manufacturer Legal status place of registration and principal place of business of the company or firm or partnership etc e Documentary evidence of the eligibility of the Goods and Related Services as per Instructions to Bidders Clause 5 1 consisting of a statement in the Price Schedule on the country of origin of the Goods and Related Services offered which shall be confirmed by a certificate of origin at the time of shipment in the event that a contract is awarded to the Bidder e Detailed description of the Goods essential technical and performance characteristics e The past performan
18. Bid Security of each unsuccessful Bidder Signing of Contract Prior to the expiration of the period of bid validity UNOPS shall send the successful Bidder the Contract and the Special Conditions for Goods Within 10 days of receipt of the Contract the successful Bidder shall sign date and return it to UNOPS Performance Security Within 14 fourteen days of receipt of the Contract from UNOPS the successful Bidder shall furnish the Performance Security in accordance with the GCG using for that purpose the Performance Security Form included in Section VI Contract forms or another Form acceptable to UNOPS UNOPS shall promptly discharge the Bid Securities of the unsuccessful Bidders Failure of the successful Bidder to submit the above mentioned Performance Security or sign the Contract shall constitute sufficient grounds for the annulment of the award and forfeiture of the Bid Security In that event UNOPS may award the Contract to the next lowest evaluated Bidder whose offer is substantially responsive and is determined by UNOPS to be qualified to perform the Contract satisfactorily Shipment Requirements Where the Successful Bidder is required to ship the relevant goods products to the occupied Palestinian territory it will commence the delivery process only when UNOPS has provided an official request for delivery To facilitate the delivery process UNOPS will provide assistance in obtaining the relevant Israeli tax and custom
19. Goods and if not received the Supplier will be responsible for any consequent expenses 5 Inspection of the Goods see GCG clause 8 e The inspections and tests of the purchased goods shall be carried by UNOPS JMPC Logistics Officer e Ifthe Goods fail to meet the laid down specifications the supplier shall take immediate steps to remedy the deficiency or replace the defective Goods to the satisfaction of the Purchaser 6 Acceptance of Goods see GCG clause 9 For payment purposes the following documents must be sent to ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 43 of 50 gt VEEN ey U N O P S Section VI Contract Forms UNOPS JMPC OFFICE FAX No 972 2 628 1586 Consignee Palestinian Civil Police Ramallah oPt Address East Jerusalem Beit Hanina Alami Building Near New Rosary Sisters School Notify Party Faris Azar on E MAIL ADDRESS FarisA unops org 1 For FCA shipments e Invoice in the name of UNOPS 1 original e Packing List 1 original e Forwarder s Confirmation of Receipt 1 original e Bank information Bank name amp address account number account title ABA Swift Code IBAN No for European banks only 2 For DAP by air e Invoice in the name of UNOPS 1 original amp 2 copies Packing List 1 original amp 2 copies Airway Bill in the name of Consignee 2 copies Inspection Certificate issued by nominated inspection agency 1 original amp 1 copy Manufacturer s Warranty s C
20. ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 7 of 50 UNOPS Section I Instructions to Bidders 19 Documents Establishing the Qualifications of the Bidder 19 1 The documentary evidence of the Bidder s qualifications to perform the contract if its bid is accepted shall establish to UNOPS s satisfaction a that a Bidder that does not manufacture or produce the Goods it offers to supply shall submit the Manufacturer s Authorization using the form included in Section II Bidding Forms to demonstrate that it has been duly authorized by the manufacturer or producer of the Goods to supply these Goods in the Country of destination b that in case of a Bidder not doing business within the Country of destination the Bidder is or will be if awarded the contract represented by an Agent in the country equipped and able to carry out the Supplier s maintenance repair and spare parts stocking obligations prescribed in the Conditions for Goods and or Technical Specifications and c that the Bidder meets each of the qualification criterion specified in Instructions to Bidders Sub section 38 4 20 Period of Validity of Bids 20 1 Bids shall remain valid for a period of 90 days after the bid submission deadline date prescribed by UNOPS A bid valid for a shorter period shall be rejected by UNOPS as non responsive 20 2 In exceptional circumstances prior to the expiration of the bid validity period UNOPS may request Bidders to exte
21. NOPS has been engaged by the Government of the Netherlands to procure Police Motorcycle and Vehicle Tracking Devices on their behalf UNOPS now invites bids from eligible and qualified Bidders for the supply of the goods and services as described above Bidding will be conducted through the One Envelope International Competitive Bidding procedures specified in the UNOPS Procurement Manual and is open to all eligible Bidders as defined in this ITB Interested eligible Bidder s may obtain further information from Miss Kholoud Hilaneh email kholoud unops org Qualifications requirements are specified in the ITB Bids must be delivered as specified in the Instructions to Bidders of this ITB please read this part carefully Late bids will be rejected Bidders representatives are invited to attend the bid opening If you plan to attend you must advise UNOPS at least 24 hours in advance of the opening by sending an email to kholoudh unops org Please indicate the bid reference number in the email subject A bid opening report indicating the total price of each offer is available to all Bidders upon request As soon as a contract award has been approved by all parties the results will be posted on http www unops org english whatweneed Pages Contractawards aspx Please acknowledge receipt of this ITB by returning Form 1 see Section II Bidding Forms as far in advance of the bid opening date as possible to email address kholoudh unops org
22. OPS will award the affected lot in a manner which achieves the best overall value for money combination for UNOPS Therefore in situations whereby a Bidder has offered the lowest evaluated bid price ie the L1 Bidder for more than one lot in the same Bid and at the post qualification stage of the evaluation it is determined that the Bidder does not meet some post qualification requirements for all the lots bid by it UNOPS shall proceed as follows d A price comparison lot wise shall be made with the other Bidders with the second lowest bid price i e L2 Bidder e The price difference between the L1 offer and the offer of the L2 Bidder for each lot shall then be calculated f In order to achieve the highest savings and select the most cost effective combination of multiple offers for the final recommendation of award the lots where the price differences between the L1 offer and the offer of the L2 Bidder are higher shall be awarded to the L1 Bidder until the combinations of all lots awarded to the L1 Bidder reaches the value that could be awarded to the L1 Bidder taking into account the post qualification requirements as stated in the ITB e g production capacity turnover maximum contract value etc Comparison of Bids UNOPS shall compare all substantially responsive bids to determine the lowest priced compliant offer in accordance with Instructions to Bidders Clause 36 ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 12 of 50 lee
23. Updated 19 November 2011 _ ae eee Invitation to Bid ITB For the procurement of Police Motorcycle and Vehicle T racking Devices for the Palestinian Civil Police PCP ICT Unit Occupied Palestinian Territory oPt Project 00080256 Multi Sector Support to PCP the Netherlands Case reference UNOPS JMPC 00080256 ITB 2013 003 19 March 2013 UNOPS has been engaged by the Government of the Netherlands to procure Police Motorcycle and Vehicle Tracking Devices on their behalf UNOPS now invites bids from eligible and qualified Bidders for the supply of the goods and services as described above Bidding will be conducted through the One Envelope International Competitive Bidding procedures specified in the UNOPS Procurement Manual and is open to all eligible Bidders as defined in this ITB Interested eligible Bidder s may obtain further information from Miss Kholoud Hilaneh email kholoud unops org Qualifications requirements are specified in the ITB Bids must be delivered as specified in the Instructions to Bidders of this ITB please read this part carefully Late bids will be rejected Bidders representatives are invited to attend the bid opening If you plan to attend you must advise UNOPS at least 24 hours in advance of the opening by sending an email to kholoudh unops org Please indicate the bid reference number in the email subject A bid opening report indicating the total price of each offer is available to all Bidders upon
24. accessories included e External antenna installation Minimum Warranty Two Years Yes No ITB No UNOPS JMPC 00080256 ITB 201 3 003 Page 35 of 50 Section III Schedule of Requirements Consignee address and Consignee wise Quantity distribution Line Item Lot Consignee Address Quantity N All Lots Palestinian Civil Police PCP Ramallah Office All Lots West Bank Occupied Palestinian Territory Hazardous chemicals and other dangerous goods must be packed and documented according to current legislation It is the responsibility of the vendor to provide complete packing and documentation as required for transportation 2 List of Related Services and Completion Schedule Place where Final Description of Service Quantity Physical Services shall Completion Unit be performed Date s of Services All Units rate shall be casted All including supplying all goods to site ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 36 of 50 UNOPS Section II Schedule of Requirements 3 Technical Specifications Comparative Data Table Bidder s must complete the right column of the below table and the compliance confirmation statement as included in section II schedule of Requirements Technical Specifications Compliance Table Bidder s is required to provide a mandatory ITB compliance statement indicating any deviations from items in the ITB Specification
25. ation e Device installed in the Motorcycle Yes No e All required installation material and accessories included e External antenna installation Minimum Warranty Two Years Yes No Item Description LOT NO TWO VEHICLE TRACKING DEVICES Please fill in 2 1 Vehicle Tracking Devices Quantity 100 Data Communications e SMS GPRS RS232 e Quad band EGSM 850 900 1800 1900 oe e GPRS class 10 GPS e GPS based on NMEA 0183 output format e Accuracy lt 2 5 meters Yes No e Hot start lt 1 second e External Antenna included Inputs Outputs and sensors e 2 Analog Inputs that can operate as Digital inputs Active High Active Low Yes No e 2 Outputs open collector driven 150mA at 12V DC e CAN bus interface Power e Operating Voltage 12V DC Yes No e Backup battery Li ion 1000 mAh Operating environment e Operating temperature 0 C to 50 C ce Documentation in English e User manual e Detailed documentation of the application interface and data transmission Yes No protocols e Installation instructions Additional e On board status led e Built in G sensor e Jamming detection Yes No e Panic Button e RFID proximity card reader support for driver identification and authorization Installation e Device installed in the vehicles i PAS Yes No e All required installation material and accessories included e External antenna installation Minimum Warranty Two Years Yes
26. bmission Form and Price Schedules 13 Alternative Bids 14 Bid Prices and Discounts 15 Currencies of Bid 16 Documents Establishing the Eligibility of the Bidder 17 Documents Establishing the Eligibility of the Goods and Related Services 18 Documents Establishing the Conformity of the Goods and Related Services 19 Documents Establishing the Qualifications of the Bidder 20 Period of Validity of Bids 21 Bid Security 22 Format and Signing of Bid D Submission and Opening of Bids 23 Submission Sealing and Marking of Bids 24 Deadline for Submission of Bids 25 Late Bids 26 Withdrawal Substitution and Modification of Bids 27 Bid Opening E Evaluation and Comparison of Bids 28 Confidentiality 29 Clarification of Bids 30 Responsiveness of Bids 31 Nonconformities Errors and Omissions 32 Preliminary Examination of Bids 33 Examination of Terms and Conditions Technical Evaluation 34 Conversion to Single Currency 35 Domestic Preference 36 Evaluation of Bids 37 Comparison of Bids 38 Post qualification of the Bidder 39 UNOPS s Right to Accept Any Bid and to Reject Any or All Bids F Award of Contract 40 Award Criteria 41 UNOPS s Right to Vary Quantities at Time of Award 42 Publication of Contract Award 43 Signing of Contract 44 Performance Security ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 3 of 50 Section I Instructions to Bidders Section I Instructions to Bidders A General 1 Scope of Bid 1
27. by the person signing the Bid D Submission and Opening of Bids 23 Submission Sealing and Marking of Bids 23 1 Bidders may always submit their bids by mail or by hand Bidders shall have the option of submitting their bids electronically a Bidders submitting bids by mail or by hand shall enclose the original of the Bid in a sealed envelope which shall bear the name and address of the Bidder as well as the ITB reference number be addressed to UNOPS in accordance with Instructions to Bidders Sub Clause 24 1 bear a warning Not to be opened by registry ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 8 of 50 Section I Instructions to Bidders 24 24 1 24 2 25 25 1 26 26 1 26 2 if the envelope is not sealed and marked as required UNOPS will assume no responsibility for the misplacement or premature opening of the bid b Apart from the Bid Security which shall be submitted in original unless not required in accordance with Instructions to Bidders Clause 21 1 Bidders bid may be submitted electronically A bid sent by email or fax may only be sent to the secure bid email address bidsjmoc unops org and must indicate the ITB reference number in the subject Bids sent or copied to any other email address or fax number will be declared invalid Bids sent via the correct route after having been sent incorrectly will be declared invalid Size of individual e mails including e mail text and attachments
28. ce of the Bidder shall be taken into account for evaluation The Bidder shall disclose instances of previous past performance that may have resulted in adverse actions taken against the Bidder and the manufacturers whose products are being offered by the Bidder in the last 5 Five years see Schedule IV Bidding Forms Form 11 Such adverse actions including suspension or cancellation of its manufacturing license by regulatory authorities product recalls etc may be treated as unsatisfactory performance history while deciding the award of contract If no instance of previous past performance has resulted into adverse actions this should be clearly indicated in the Bidder s bid Notwithstanding anything stated above UNOPS reserves the right to assess the Bidder s capabilities and capacity to execute the Contract satisfactorily before deciding on award Even though the Bidders meet the above qualifying criteria they are subject to be disqualified if they have made misleading or false representations in the forms statements and attachments submitted in proof of the qualification requirements and or record of poor performance such as not properly completing contracts inordinate delays in completion litigation history financial failures etc UNOPS s Right to Accept Any Bid and to Reject Any or All Bids UNOPS reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to contrac
29. dding Documents directly from UNOPS To give prospective Bidders reasonable time in which to take an amendment into account in preparing their bids UNOPS may at its discretion extend the deadline for the submission of bids C Preparation of Bids Cost of Bidding The Bidder shall bear all costs associated with the preparation and submission of its bid Language of Bid The Bid as well as all correspondence and documents relating to the bid exchanged by the Bidder and UNOPS shall be written in English Spanish or French language Supporting documents and printed literature that are part of the Bid may be in another language provided they are accompanied by an accurate translation of the relevant passages into English Spanish or French language in which case for purposes of interpretation of the Bid such translation shall govern Documents Comprising the Bid The Bid shall comprise the following a Bid Submission Form and the applicable Price Schedules in accordance with Instructions to Bidders Clauses 12 14 and 15 b documentary evidence in accordance with Instructions to Bidders Clause 16 establishing the Bidder s eligibility to bid c documentary evidence in accordance with Instructions to Bidders Clause 17 that the Goods and Related Services to be supplied by the Bidder are of eligible origin d documentary evidence in accordance with Instructions to Bidders Clauses 18 and 30 that the Goods and Related Services confor
30. ding Forms 5 Bid Submission Form The Bidder shall fill in this Form in accordance with the instructions indicated No alterations to its format shall be permitted and no substitutions shall be accepted Date insert date as day month and year of Bid Submission ITB No insert number of bidding process Invitation to Bid No insert No of ITB Alternative No insert identification No if this is a Bid for an alternative To insert complete name of Purchaser We the undersigned declare that a We have examined and have no reservations to the Bidding Documents including Amendment No insert the number and issuing date of each Amendment b We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery Schedules specified in the Schedule of Requirements the following Goods and Related Services insert a brief description of the Goods and Related Services c The total price of our Bid excluding any discounts offered in item d below is insert the total bid price in words and figures indicating the various amounts and the respective currencies d The discounts offered and the methodology for their application are Discounts If our bid is accepted the following discounts shall apply Specify in detail each discount offered and the specific item of the Schedule of Requirements to which it applies Methodology of Application of the Discounts The discounts shal
31. duties exemption UNOPS will not however assume any liability or risk where the Israeli Authorities do not for any reason provide such tax and customs duties exemptions The Successful Bidder will furthermore assume all liability and risk related to the approval or clearance of the goods products by the Coordinator of Governments Activities in the Territories COGAT In this respect the Successful Bidder is responsible for all other costs associated with the delivery including but not limited to costs for storage at port customs brokers and transportation product variations and currency fluctuation ITB No UNOPS JMPC 00080256 ITB 201 3 003 Page 15 of 50 Updated 19 November 2011 Section II Bidding Forms Table of Forms Bid No Bid Confirmation Form Check List Form Bidder Information Form Joint Venture Partner Information Form Bid Submission Form Price Schedule Form Technical Specification Form Bid Security Bank Guarantee Form Manufacturer s Authorization Form Performance Statement Form No Adverse Action Confirmation Form ae ee See ee a ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 16 of 50 UNOPS Section II Bidding Forms 1 Bid No Bid Confirmation Form Complete this page and return it prior to bid opening if you do not intend to bid To From Subject Date UNOPS Fax email 972 2 628 1586 Jerusalem Operation Centre JMPC khilaneh unops org Ms Kholoud Hilaneh
32. e RFID proximity card reader support for driver identification and authorization Installation e Device installed in the vehicles i aoe Yes No e All required installation material and accessories included e External antenna installation Minimum Warranty Two Years Yes No THE OFFERED PRODUCTS ARE IN ACCORDANCE WITH THE REQUIRED SPECIFICATIONS AND TECHNICAL REQUIREMENTS YES NO ANY DEVIATIONS MUST BE LISTED BELOW ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 38 of 50 UEN W UNOPS Section III Schedule of Requirements 4 Drawings These Bidding Documents includes no drawings ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 39 of 50 U N O P S Section III Schedule of Requirements 5 Inspections and Tests The following inspections and tests shall be performed e The Vendor shall get the Goods inspected in the manufacturer s works by a competent authority and submit a test certificate and also a guarantee warranty certificate that the Goods conform to laid down specifications e UNOPS Logistic Officer will test any or all item of the Goods to confirm their conformity to the Contract prior to dispatch from the manufacturer s premises Such inspection and clearance will not prejudice the right of the consignee to inspect and test the Goods on receipt at destination e If the Goods fail to meet the laid down specifications the supplier shall take immediate steps to remedy the deficiency or r
33. e United Nations UNOPS Internal Audit and Investigations Group IAIG as well as with other investigations authorized by the Executive Director and with the UNOPS Ethics Officer during preliminary reviews in line with UNOPS whistle blower policy as and when required Such cooperation shall include but not be limited to the following access to all employees representatives agents and assignees of the vendor as well as production of all documents requested including financial records Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNOPS to repudiate and terminate the contract and to debar and remove the supplier from UNOPS s list of registered suppliers 3 4 Information regarding Bid Protest can be found at http www unops org english whatwedo services procurement Pages Procurementpolicies aspx ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 4 of 50 H f UNOPS Section I Instructions to Bidders 4 2 4 3 4 4 5 2 6 2 Eligible Bidders A Bidder and all parties constituting the Bidder may have the nationality of any country A Bidder shall not have a conflict of interest All Bidders found to have conflict of interest shall be disqualified Bidders may be considered to have a conflict of interest with one or more parties in this bidding process if they i are or have been associated in the past with a firm or any of its affiliates which have been engaged
34. eplace the defective Goods to the satisfaction of the Purchaser ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 40 of 50 EE ey U N O P S Section IV General Conditions for Goods Section IV General Conditions for Goods In the event of an order the UNOPS General Conditions will apply The conditions are available at http www unops org english whatweneed Pages Guidelinesforsuppliers aspx under Guidelines to suppliers gt UNOPS general conditions of contract If your company is unable to access the document please send an email request to kholoudh unops organd the UNOPS General Conditions will be sent to you electronically ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 41 of 50 UNOPS Section VI Contract Forms Section V Special Conditions of Contract 1 Contract Price see GCG clause 3 The prices charged for the Goods supplied and the related Services performed shall not be adjustable 2 Packaging of the Goods see GCG clause 4 The Vendor shall Ensure appropriate pilfer proof export packing All cases and crates must be wrapped inside with heavy duty plastic lined paper Each case crate carton must be band strapped and able to withstand tough handling Skids for truck handling are imperative if the gross weight is more than 30 kg e Ensure that vehicles should be prepared according to industry standard export protection for sea voyage All tools spare parts mirrors and other easily remo
35. ertificate 1 original amp 1 copy Certificate of Origin 1 original Proof of documents delivery to consignee courier AWB No or delivery receipt from courier 1 copy e Bank information Bank name amp address account number account title ABA Swift Code IBAN No for European banks only 3 For DA by sea surface e Invoice in the name of UNOPS original amp 2 copies Packing List 1 original amp 2 copies Through Bill of Lading in the name of Consignee 2 originals Manufacturer s Warranty s Certificate 1 original amp 1 copy Certificate of Origin 1 original Proof of documents delivery to consignee courier AWB No or delivery receipt from courier 1 copy e Bank information Bank name amp address account number account title ABA Swift Code IBAN No for European banks only 4 IMPORTANT Any change to the bank details should be notified to UNOPS immediately Failure to do so might lead to delay in payment for which UNOPS will not be held responsible Payment will be effected within thirty 30 days of receipt of the above documents by this office 7 Performance Security see GCG clause 12 A Performance Security shall not be required 8 Warranties see GCG clause 13 e The Contractor shall provide manufacturer s warranty minimum 12 months on all equipment offered The warranty period begins from date of acceptance of the testing and commissioning report which includes user training e Maintenance
36. es No Yes No LOT NO TWO VEHICLE TRACKING DEVICES Item 2 1 Description QTY Please fill in Delivery Schedule from date of Contract for PCP Ramallah oPt Vehicle Tracking Devices Quantity 100 Data Communications e SMS GPRS RS232 e Quad band EGSM 850 900 1800 1900 e GPRS class 10 GPS e GPS based on NMEA 0183 output format e Accuracy lt 2 5 meters e Hot start lt 1 second ITB No UNOPS JMPC 00080256 ITB 201 3 003 Yes No 8 Weeks Page 34 of 50 y UNOPS a Section III Schedule of Requirements External Antenna included Inputs Outputs and sensors e 2 Analog Inputs that can operate as Digital inputs Active High Active Low Yes No e 2 Outputs open collector driven 150mA at 12V DC oo e CAN bus interface Power e Operating Voltage 12V DC Yes No e Backup battery Li ion 1000 mAh Co Yes No e Operating temperature 0 C to 50 C Documentation in English e User manual e Detailed documentation of the application interface and data transmission protocols e Installation instructions Additional e On board status led e Built in G sensor e Jamming detection Yes No e Panic Button e RFID proximity card reader support for driver identification and authorization Installation e Device installed in the vehicles ae Yes No e All required installation material and
37. f 10 Once the maximum is reached UNOPS may terminate the Contract pursuant to Article 20 ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 45 of 50 Section VI Contract Forms Section VI Contract Forms Table of Forms Contract Form Performance Security Bank Guarantee for Advance Payment Long Term Agreement Preys ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 46 of 50 amp UNOPS Section VI Contract Forms 1 Contract Form In the event of a Contract the successful Bidder shall receive this form duly filled Purchase Order No Project No P O DATE IMPORTANT All shipments invoices and correspondence must show PURCHASE ORDER and PROJECT NUMBERS SHIP BY CONSIGNEE VENDOR N Attn Attn Tel Tel Fax Fax DELIVERY TERMS INCOTERMS 2010 PAYMENT TERMS IT TOTAL ITEM DESCRIPTION QTY UM Se le 1 2 Special Terms and Conditions A This purchase order is subject to our Invitation to Bid Ref No XXXXX dated XXXXX and according to your offer dated B Notify Party C Final Destination D Other information if any E Attachments General Conditions for Goods Packing and Shipping Instructions others if any CURRENCY GRAND TOTAL Date Queries should be addressed to Buyer Name Title Tel ON BEHALF OF UNOPS Name of Procurement Authority Title Business Unit ACKNOWLEDGEMENT COPY Ve
38. for 12 twelve months upon expiration of warranty period Bidder s are required to complete Annex 2 Maintenance Program which should include training on use of equipment e Provide as part of the bid pricing a 12 month maintenance agreement to include repair and support services e The preventative maintenance program should include but not limited to replacement of critical parts frequency of their replacements minor maintenance and major maintenance ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 44 of 50 UNOPS Section VI Contract Forms e Bidder s are also required to submit a list detailing the unit prices for all critical spare parts and fast moving consumables needed for the equipment supplied by your company A copy of the maintenance agreement and corresponding terms and conditions should be submitted with the bid submission 9 Liquidated Damages see GCG clause 16 Except under the circumstances of Force Majeure as described under Article 24 if the Vendor fails to deliver any or all of the Goods by the date s of delivery or perform the services tied to the delivery of Goods within the period specified in the Contract UNOPS may without prejudice to any or all its other remedies under the Contract deduct from the Contract price as liquidated damages a sum equivalent to the percentage of 0 3 of the original total Contract price for each day of delay until actual delivery or performance up to a maximum deduction o
39. gations of UNOPS and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended Late Bids UNOPS shall not consider any bid that arrives after the deadline for submission of bids in accordance with Instructions to Bidders Clause 24 Any bid received by UNOPS after the deadline for submission of bids shall be declared late rejected and returned unopened to the Bidder or Bidders will be notified if the bid has been submitted electronically Withdrawal Substitution and Modification of Bids Prior to the deadline prescribed for submission of bids a Bidder may withdraw substitute or modify its Bid after it has been submitted by sending a written notice Bids requested to be withdrawn in accordance with Instructions to Bidders Sub Clause 26 1 shall be shredded if there is no requirement for Bid Security or shall be returned unopened to the Bidders if a Bid Security is required ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 9 of 50 ER Wey U N O P S Section I Instructions to Bidders 26 3 No bid may be withdrawn substituted or modified in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the Bidder on the Bid Submission Form or any extension thereof 27 Bid Opening 27 1 UNOPS shall conduct the bid opening in public at the following address date and time Address United Nations Office for Project Services UNOPS Alami
40. h the bids are opened Domestic Preference Domestic preference shall not be a factor in bid evaluation Evaluation of Bids UNOPS shall evaluate each bid that has been determined up to this stage of the evaluation to be substantially responsive To evaluate a Bid UNOPS shall consider the following a Evaluation will be done for Lots b Price adjustment for correction of arithmetic errors in accordance with Instructions to Bidders Sub Clause 31 c Price adjustment due to discounts offered in accordance with Instructions to Bidders Sub Clause 14 1 UNOPS s evaluation of a bid will exclude and not take into account a Customs duties and other import taxes sales and other similar taxes which will be payable on the Goods if the contract is awarded to the Bidder b Any allowance for price adjustment during the period of execution of the contract if provided in the bid Bidders are allowed to quote separate prices for one or more lots UNOPS may award one or multiple lots to more than one Bidder The methodology of evaluation to determine the lowest evaluated lot combinations is as follows UNOPS shall a evaluate only complete lot b take into account the lowest priced substantially compliant offer for the lot and c where a supplier does not meet all post qualification criteria as specified in Instructions to bidders Clause 38 Sub clause 38 4 for the lot for which it is lowest priced substantially compliant UN
41. he specifications carefully see Schedule III Schedule of Requirements as there may be special requirements The technical specifications presented herein are not to be construed as defining a particular manufacturer s product Bidders are encouraged to advise UNOPS if they disagree The specifications are the minimum requirements for the products Products offered must meet or exceed all requirements herein The products shall conform in strength quality and workmanship to the accepted standards of the relevant industry Modifications of or additions to basic standard products of less size or capability to meet these requirements will not be acceptable Clarification of Bidding Documents A prospective Bidder requiring any clarification of the Bidding Documents shall contact UNOPS in writing at kholoudh unops org UNOPS will respond in writing to any request for clarification provided that such request is received no later than 4 days prior to the deadline for submission of bids UNOPS shall forward copies of its response to all those who have acquired the Bidding Documents directly from it including a description of the inquiry but without identifying its source Amendment of Bidding Documents At any time prior to the deadline for submission of bids UNOPS may amend the Bidding Documents by issuing amendment Any amendment issued shall be part of the Bidding Documents and shall be communicated in writing to all who have obtained the Bi
42. hich is to provide the following Goods manufactured by us insert name and or brief description of the Goods and to subsequently negotiate and sign the Contract We hereby extend our full guarantee and warranty in accordance with Clause 13 of the General Conditions for Goods with respect to the Goods offered by the above firm Signed insert signature s of authorized representative s of the Manufacturer Name insert complete name s of authorized representative s of the Manufacturer Title insert title Dated on day of insert date of signing ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 29 of 50 Section II Bidding Forms 10 Performance Statement Form for the period of the last five years Bid no Name of the Firm Order placed by Full address of purchaser Order no amp date Description amp quantity of ordered items Value of Order Date of completion of Delivery As per Actual Contract Remarks indicating reasons of late delivery if any Was the supplies of goods satisfactory Signature and seal of the Bidder Countersigned by and seal of Chartered Accountant To be attached Documentary evidence Client s certificate in support of satisfactory completion of above orders ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 30 of 50 UNOPS Section II Bidding Forms 11 No Adverse Act
43. ing detection Yes No e Panic Button e RFID proximity card reader support for driver identification and authorization Installation Yes No e Device installed in the Motorcycle ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 37 of 50 Section III Schedule of Requirements e All required installation material and accessories included e External antenna installation Minimum Warranty Two Years Yes No LOT NO TWO VEHICLE TRACKING DEVICES Item Description Please fill in Vehicle Tracking Devices Quantity 100 Data Communications e SMS GPRS RS232 e Quad band EGSM 850 900 1800 1900 eee e GPRS class 10 GPS e GPS based on NMEA 0183 output format e Accuracy lt 2 5 meters Yes No e Hot start lt 1 second e External Antenna included Inputs Outputs and sensors e 2 Analog Inputs that can operate as Digital inputs Active High Active Low Yes No e 2 Outputs open collector driven 150mA at 12V DC e CAN bus interface Power e Operating Voltage 12V DC Yes No e Backup battery Li ion 1000 mAh 2 1 Operating environment e Operating temperature 0 C to 50 C Yes No Documentation in English e User manual e Detailed documentation of the application interface and data Yes No transmission protocols e Installation instructions Additional e On board status led e Built in G sensor e Jamming detection Yes No e Panic Button
44. ing in the name of the manufacturer the Bidder should have annual sales turnover of minimum the value as quoted against each lot in any one of the last five years to qualify for a particular lot The above criteria will be cumulative for the purpose of evaluating multiple lots b Experience and Technical Capacity The Bidder shall furnish documentary evidence to demonstrate that it meets the following experience requirement s e Bidders shall invariably furnish documentary evidence Client s certificate in support of the satisfactory operation of the Goods supplied by the Bidder e Bidders shall furnish data to support that they have the production capacity to perform the Contract and complete delivery of the supplies within the stipulated delivery period e Bidder should be in continuous business of manufacturing supplying the specific product as specified in the Schedule of requirement during the last 1 one year and similar products during the last 3 three years prior to bid opening e Details of experience and past performance of the Bidder on product offered and on those of similar nature within the past 5 five years and details of current contracts in hand and other commitments suggested form given in Section II Bidding Forms Form 10 Performance Statement Form ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 13 of 50 Section I Instructions to Bidders 38 6 39 39 1 40 40 1 40 2 e Brief write
45. ingle responsibility basis Incomplete offers for the quoted LOTs will be rejected The terms FCA DAP and other similar terms shall be governed by the rules prescribed in the Incoterms 2010 published by The International Chamber of Commerce Prices quoted by the Bidder shall be fixed during the Bidder s performance of the Contract and not subject to variation on any account A Bid submitted with an adjustable price quotation shall be treated as non responsive and shall be rejected Currencies of Bid The Bidder shall quote in any freely convertible currency Invoice Currency UN Projects are exempt from paying taxes therefore any contract resulting from this solicitation shall be exempt from VAT However local bidders who have to add the local VAT in their invoices as required by their Ministry of Finance must issue invoices include the VAT in New Israeli Shekel NIS In the event the successful Bidder is required to include the VAT in his invoices yet his bid price was submitted in a currency other than the NIS he should issue his invoices in NIS by converting the currency of the Contract to NIS using the UN Operational Rate of Exchange during the month of invoice submission The UN Operational Rate of Exchange can be obtained by contacting UNOPS contact person mentioned on the first page of this solicitation document Documents Establishing the Eligibility of the Bidder To establish their eligibility in accordance with Instructions
46. ion Confirmation Form This is to certify that delete unwanted option a No adverse action has been taken against the Bidder insert Bidder s name and the manufacturers insert manufacturer s name whose products are being offered by the Bidder against this Invitation to Bid in the last 5 Five years b The following instances of previous past performance have resulted in adverse actions taken against the Bidder insert Bidder s name and the manufacturers insert manufacturer s name whose products are being offered by the Bidder in the last 5 Five years Such adverse actions included indicate date and reasons for adverse actions and result of adverse actions i e suspension or cancellation of manufacturing license by regulatory authorities product recalls blacklisting debarment from bidding etc Signature Name Designation with stamp____ Date ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 31 of 50 v GRY ey U N O P S Section III Schedule of Requirements gt Section III Schedule of Requirements Contents List of Goods and Delivery Schedule List of Related Services and Completion Schedule Technical Specifications Drawings Inspections and Tests ee E ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 32 of 50 UNOPS Section III Schedule of Requirements 1 List of Goods and Delivery Schedule 1 1 LOT NO ONE MOTORCYCLES TRACKING DEVICES Delivery Schedule f
47. ity to conduct all businesses for and on behalf of any and all the parties of the JV during the bidding process and inthe event the JV is awarded the Contract during contract execution Eligible Goods and Related Services All the Goods and Related Services to be supplied under the Contract may have their origin in any country For purposes of this Clause the term origin means the country where the goods have been mined grown cultivated produced manufactured or processed or through manufacture processing or assembly another commercially recognized article results that differs substantially in its basic characteristics from its components B Contents of Bidding Documents Sections of Bidding Documents The Bidding Documents consist of e Section I Instructions to Bidders Section II Bidding Forms Section III Schedule of Requirements Section IV General Conditions for Goods GCG Section V Special Conditions for Goods SCG Section VI Contract Forms The Bidder is expected to examine all instructions forms terms and specifications in the Bidding Documents Failure to furnish all information or documentation required by the Bidding Documents may result in the rejection of the bid ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 5 of 50 Mi K YX UNOPS F Section I Instructions to Bidders 6 3 6 4 8 2 8 3 10 10 1 11 11 1 12 12 1 13 13 1 Bidders are cautioned to read t
48. l be applied using the following method Specify in detail the method that shall be used to apply the discounts e Our bid shall be valid for the period of time specified in Instructions to Bidders Sub Clause 20 1 from the date fixed for the bid submission deadline in accordance with Instructions to Bidders Sub Clause 24 1 and it shall remain binding upon us and may be accepted at any time before the expiration of that period f If our bid is accepted we commit to obtain a performance security in accordance with Instructions to Bidders Clause 44 and GCC Clause 12 for the due performance of the Contract g We including any subcontractors or suppliers for any part of the contract have nationality from countries insert the nationality of the Bidder including that of all parties that comprise the Bidder if the Bidder is a JV and the nationality each subcontractor and supplier h We have no conflict of interest in accordance with Instructions to Bidders Sub Clause 4 2 Gi Our firm its affiliates or subsidiaries including any subcontractors or suppliers for any part of the contract has not been declared ineligible by UNOPS in accordance with Instructions to Bidders Sub Clause 4 3 Gj We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 21 of 50 is UNOPS Section II Bidding Forms insert signature of person
49. l prices that are not competitive b will reject a proposal to award a contract if it determines that a vendor recommended for award has engaged in corrupt practices in competing for the contract in question c will declare a vendor ineligible either indefinitely or for a stated period of time to become a UN registered vendor if it at any time determines that the vendor has engaged in corrupt practices in competing for or in executing a UNOPS contract d will cancel or terminate a contract if it determines that a vendor has engaged in corrupt practices in competing for or in executing a UNOPS contract e will normally requires a UNOPS vendor to allow UNOPS or any person that UNOPS may designate to inspect or carry out audits of the vendor s accounting records and financial statements in connection with the contract 3 2 Any vendor participating in UNOPS procurement activities shall facilitate to UNOPS personnel upon first request all documents records and other elements needed by UNOPS to investigate the allegations of misconduct by either vendors or any other party to the procurement activities The absence of such cooperation may be sufficient grounds for the debarment of the vendor from UNOPS vendor roster and may lead to suspension following review by UNOPS Vendor Review Committee 3 3 Suppliers their subsidiaries agents intermediaries and principals must cooperate with the Office of Internal Oversight Services OIOS of th
50. m to the Bidding Documents e documentary evidence in accordance with Instructions to Bidders Clause 19 establishing the Bidder s qualifications to perform the contract if its bid is accepted Bid Submission Form and Price Schedules The Bidder shall submit the Bid Submission Form and the Price Schedules using the forms furnished in Section II Bidding Forms Alternative Bids Alternative Bids will not be accepted In the event of a supplier submitting more than one Bid the following shall apply ITB No UNOPS JMPC 00080256 ITB 201 3 003 Page 6 of 50 4 UNOPS Section I Instructions to Bidders 14 1 14 2 14 3 15 16 16 1 17 17 1 18 18 1 a All Bids marked alternative Bids will be rejected and only the base Bid will be evaluated b All Bids will be rejected if no indication is provided as to which Bids are alternative Bids Bid Prices and Discounts The prices and discounts quoted by the Bidder in the Bid Submission Form and in the Price Schedules shall conform to the requirements specified below Unit prices and total prices shall be quoted as specified in Price Schedule included in Section II Bidding Forms Bidders are allowed the option to submit the Bid for any one or more lots specified in the Schedule of Requirements see Section III and to offer discounts for combined lots However Bidders shall quote for the complete requirement of Goods and Related Services specified under each lot on a s
51. nd the period of validity of their bids The request and the responses shall be made in writing If a Bid Security is requested in accordance with Instructions to Bidders Clause 21 it shall also be extended for a corresponding period A Bidder may refuse the request without forfeiting its Bid Security A Bidder granting the request shall not be required or permitted to modify its bid 21 Bid Security 21 1 A Bid Security as part of the Bidder s bid shall not be required 21 2 Ifa Bid Security is not required and a if a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Letter of Bid Form except as provided in Instructions to Bidders 20 2 or b if the successful Bidder fails to sign the Contract in accordance with Instructions to Bidders 43 or furnish a performance security in accordance with Instructions to Bidders 44 UNOPS may declare the Bidder disqualified to be awarded a contract UNOPS for a period of time of one year 22 Format and Signing of Bid 22 1 The Bidder shall prepare one original of the documents comprising the bid as described in Instructions to Bidders Clause 11 and clearly mark it ORIGINAL No copy of the bid is required 22 2 The original of the bid shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Bidder 22 3 Any interlineations erasures or overwriting shall be valid only if they are signed or initialled
52. ndor s Signature Date UNOPS Office Address Country Tel Fax This Purchase Order may only be accepted by the Vendor s signing and returning the Acknowledgement Copy Acceptance of this Purchase Order shall effect a Contract between the Parties under which the rights and obligations of the Parties shall be governed solely by the Conditions of this Purchase Order including the General Conditions for Goods of the United Nations Office for Project Services UNOPS and any UNOPS attachments hereinafter collectively referred to as This Contract No additional or inconsistent provisions proposed by the Vendor shall bind UNOPS unless agreed to in writing by a duly authorised official of UNOPS UNOPS General Conditions for Goods are available at UNOPS website at http www unops org english whatweneed Pages Guidelinesforsuppliers aspx under General conditions of contract If your company is unable to access the document Please send an e mail or fax request to insert e mail address and fax number of contact person and the UNOPS General Conditions for Goods will be sent to you electronically or by fax ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 47 of 50 Section VI Contract Forms 2 Performance Security The bank as requested by the successful Bidder shall fill in this form in accordance with the instructions indicated Date insert date as day month and year of Bid Submission ITB No and title i
53. nsert no and title of bidding process Bank s Branch or Office insert complete name of Guarantor Beneficiary insert legal name and address of UNOPS PERFORMANCE GUARANTEE No insert Performance Guarantee number We have been informed that insert complete name of Supplier hereinafter called the Supplier has entered into Contract No insert number dated insert day and month insert year with you for the supply of description of Goods and related Services hereinafter called the Contract Furthermore we understand that according to the conditions of the Contract a Performance Guarantee is required At the request of the Supplier we hereby irrevocably undertake to pay you any sum s not exceeding insert amount s in figures and words upon receipt by us of your first demand in writing declaring the Supplier to be in default under the Contract without cavil or argument or your needing to prove or to show grounds or reasons for your demand or the sum specified therein This Guarantee shall expire no later than the insert number day of insert month insert year and any demand for payment under it must be received by us at this office on or before that date This guarantee is subject to the Uniform Rules for Demand Guarantees ICC Publication No 458 except that subparagraph ii of Sub article 20 a is hereby excluded signatures of authorized representatives of the bank and the Supplier The Bank shall i
54. nsert the amount s specified in the SCG and denominated as specified in the SCG either in the currency ies of the Contract or a freely convertible currency acceptable to UNOPS Dates established in accordance with Clause 12 of the General Conditions of Contract GCG UNOPS should note that in the event of an extension of the time to perform the Contract UNOPS would need to request an extension of this Guarantee from the Bank Such request must be in writing and must be made prior to the expiration date established in the Guarantee In preparing this Guarantee UNOPS might consider adding the following text to the Form at the end of the penultimate paragraph We agree to a one time extension of this Guarantee for a period not to exceed six months one year in response to UNOPS s written request for such extension such request to be presented to us before the expiry of the Guarantee ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 48 of 50 Section VI Contract Forms 3 Bank Guarantee for Advance Payment No advance payment shall be made ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 49 of 50 UNOPS 7 Section VI Contract Forms 4 Long Term Agreement Not Applicable ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 50 of 50
55. of Contract UNOPS may inspect the manufacturing facilities of the lowest evaluated responsive Bidder to assess his capability to successfully perform the Contract as per the terms and conditions specified in the ITB UNOPS s Right to Vary Quantities at Time of Award At the time the Contract is awarded UNOPS reserves the right to increase or decrease the quantity of Goods and Related Services originally specified in Section HI Schedule of Requirements provided this does not exceed 100 One Hundred and without any change in the unit prices or other terms and conditions of the bid and the Bidding Documents Publication of Contract Award UNOPS shall publish in UNOPS website http www unops org english whatweneed Pages Contractawards aspx the following information the ITB Reference Number the Description of the Goods Services procured the Beneficiary Country The Supplier Name and Country the Contract Value and the Issue Date of the Contract After publication of the award unsuccessful Bidders may request in writing to UNOPS for a debriefing seeking explanations on the grounds on which their bids were not selected UNOPS shall promptly respond in writing to any unsuccessful Bidder who after Publication of contract award requests a debriefing Upon the successful Bidder s furnishing of the signed Contract Form and performance security pursuant to Instructions to Bidders Clause 44 UNOPS will promptly notify and will discharge the
56. of Goods and Related Services the Delivery and Completion Schedules the Technical Specifications and the Drawings that describe the Goods and Related Services to be procured UNOPS General Conditions for Goods GCG This Section includes the general clauses to be applied in all contracts The text of the clauses in this Section shall not be modified Special Conditions for Goods SCG This Section includes clauses specific to each contract that modify or supplement Section VI UNOPS General Conditions for Goods Contract Forms This Section includes the form for the Agreement which once completed incorporates corrections or modifications to the accepted bid that are permitted under the Instructions to Bidders the General Conditions for Goods and the Special Conditions for Goods The forms for Performance Security and Advance Payment Security when required shall only be completed by the successful Bidder after contract award ITB No UNOPS JMPC 00080256 ITB 201 3 003 Page 2 of 50 Updated 19 November 2011 Section I Instructions to Bidders Table of Clauses A General 1 Scope of Bid 2 Source of Funds 3 Fraud and Corruption 4 Eligible Bidders 5 Eligible Goods and Related Services B Contents of Bidding Documents 6 Sections of Bidding Documents 7 Clarification of Bidding Documents 8 Amendment of Bidding Documents C Preparation of Bids 9 Cost of Bidding 10 Language of Bid 11 Documents Comprising the Bid 12 Bid Su
57. onent shall explain fully the extent or lack thereof of compliance for the applicable exception proposed Instances where there is no indication of exception taken shall be considered compliant LOT NO ONE MOTORCYCLES TRACKING DEVICES Item Description Please fill in Motorcycles Tracking Devices Quantity 100 Data Communications e SMS GPRS RS232 e Quad band EGSM 850 900 1800 1900 ieee e GPRS class 10 GPS e GPS based on NMEA 0183 output format e Accuracy lt 2 5 meters Yes No e Hot start lt 1 second e External Antenna included Inputs Outputs and sensors e 2 Analog Inputs that can operate as Digital inputs Active High Active Low Yes No e 2 Outputs open collector driven 150mA at 12V DC e CAN bus interface 1 1 Power e Operating Voltage 12V DC Yes No e Backup battery Li ion 1000 mAh Operating environment e P66 environment protection level Yes No e Operating temperature 0 C to 50 C Documentation in English e User manual e Detailed documentation of the application interface and data transmission Yes No protocols e Installation instructions Additional e ON Board status led e Built in G sensor Yes No e Jamming detection e Panic Button ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 25 of 50 UNOPS Section II Bidding Forms e RFID proximity card reader support for driver identification and authorization Install
58. ontact Mr Ms Phone email who will be able to assist ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 17 of 50 Section II Bidding Forms 2 Check List Form Please fill in and include with your Bid The list of activities below must reflect what is required as per the Instructions to Bidders the BDS and Sections III and IV Delete this comment once the list of activities has been completed Activity Yes No NA Page No in your Bid Remark Have you duly completed as all the Bidding Forms provided in Section II i e Bid No bid Confirmation Bidder Information Joint Venture Partner Information and associated documents as per Instructions to Bidders Sub Clause 4 4 Bid Submission Form Price Schedule Technical Specification Compliance Confirmation Comparative Data Table Manufacturer Authorization Performance Statement No Adverse Action Confirmation Form Have you provided the information as per Instructions to Bidders Clauses 18 Documents establishing the conformity of the Goods and Related Services 38 Post qualification of the Bidder Financial capability related documents Experience and technical capacity related documents Additional requirements ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 18 of 50 2 UNOPS las WA Section II Bidding
59. request As soon as a contract award has been approved by all parties the results will be posted on http www unops org english whatweneed Pages Contractawards aspx Please acknowledge receipt of this ITB by returning Form 1 see Section II Bidding Forms as far in advance of the bid opening date as possible to email address kholoudh unops org indicating whether or not you intend to submit a bid If you are declining to bid please state the reasons on the form in order for UNOPS to improve its effectiveness in future invitations UNOPS strongly encourages all Bidders to subscribe to the Tender Alert Service available on the United Nations Global Market Place www ungm org This will allow Bidders to be notified automatically of all UNOPS business opportunities for the products and services for which they have registered Instructions on how to subscribe to the Tender Alert Service can be found in the UNGM Interactive Guide for Suppliers Pre cleared by Date 19 Mare 2013 Mazen Kaloti Procurement Specialist JMPC UNOPS JMPC UNOPS ITB No UNOPS JMPC 00080256 TB 2013 003 Page I of 50 Updated 19 November 2011 Invitation to Bid ITB For the procurement of Police Motorcycle and Vehicle Tracking Devices for the Palestinian Civil Police PCP ICT Unit Occupied Palestinian Territory oPt Project 00080256 Multi Sector Support to PCP the Netherlands Case reference UNOPS JMPC 00080256 ITB 2013 003 19 March 2013 U
60. rom date of Item Description QTY Please fill in Contract for PCP Ramallah oPt Motorcycles Tracking Devices Quantity 100 Data Communications e SMS GPRS RS232 e Quad band EGSM 850 900 1800 1900 e GPRS class 10 GPS GPS based on NMEA 0183 output format Accuracy lt 2 5 meters Hot start lt 1 second External Antenna included Inputs Outputs and sensors e 2 Analog Inputs that can operate as Digital inputs Active High Active Low e 2 Outputs open collector driven 150mA at 12V DC e CAN bus interface Power e Operating Voltage 12V DC e Backup battery Li ion 1000 mAh Operating environment e IP66 environment protection level e Operating temperature 0 C to 50 C Documentation in English ITB No UNOPS JMPC 00080256 ITB 201 3 003 Yes No Yes No 100 8 Weeks Yes No Yes No Yes No Yes No Page 33 of 50 K a UNOPS Section III Schedule of Requirements e User manual e Detailed documentation of the application interface and data transmission protocols e Installation instructions Additional ON Board status led Built in G sensor Jamming detection Panic Button RFID proximity card reader support for driver identification and authorization Installation e Device installed in the Motorcycle e All required installation material and accessories included e External antenna installation Minimum Warranty Two Years Yes No Y
61. s Sub Clause 28 2 from the time of bid opening to the time of Contract Award if any Bidder wishes to contact UNOPS on any matter related to the bidding process it should do so in writing 29 Clarification of Bids 29 1 To assist in the examination evaluation comparison and post qualification of the bids UNOPS may at its discretion ask any Bidder for a clarification of its Bid UNOPS s request for clarification and the response shall be in writing No change in the prices or substance of the Bid shall be sought offered or permitted 30 Responsiveness of Bids 30 1 UNOPS s determination of a bid s responsiveness is to be based on the contents of the bid itself 30 2 A substantially responsive Bid is one that conforms to all the terms conditions and specifications of the Bidding Documents without material deviation reservation or omission A material deviation reservation or omission is one that a affects in any substantial way the scope quality or performance of the Goods and Related Services specified in the Contract or b limits in any substantial way inconsistent with the Bidding Documents UNOPS s rights or the Bidder s obligations under the Contract or c if rectified would unfairly affect the competitive position of other Bidders presenting substantially responsive bids UNOPS considers material deviation to include but not to be limited to the following situations ITB No UNOPS JMPC 00080256 ITB 20 13
62. t award without thereby incurring any liability to Bidders F Award of Contract Award Criteria In the event of a Contract award UNOPS shall award the Contract to the Bidder whose offer has been determined to be the lowest evaluated bid substantially responsive to the Bidding Documents provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily Prior to contract award UNOPS may request from the lowest evaluated responsive Bidder s and at his her own expense to provide samples of the requested products Items should be available for evaluation in either in Jerusalem or the West Bank within 5 working days of any such request being made Items will then be evaluated against the specifications contained in this bidding document and those submitted by the bidder s in response to this ITB If the bidder s failed to provide the samples in accordance with the specifications and dimensions as shown under COMPARATIVE DATA within five days from the date of UNOPS request to submit the samples their bid will be considered non responsive bids and will not be recommended for contract award Please note that no remuneration will be made to bidder s for the provision of the samples ITB No UNOPS JMPC 00080256 ITB 2013 003 Page 14 of 50 UNOPS Section I Instructions to Bidders 40 3 41 41 1 42 42 1 42 2 43 43 1 43 2 44 44 1 44 2 45 45 1 45 2 45 3 Before the award
63. tions to Bidders Sub Clause 37 1 UNOPS shall carry out the post qualification of the Bidder in accordance with Instructions to Bidders Clause 38 using only the requirements specified Requirements not included in the text below shall not be used in the evaluation of the Bidder s qualifications When the Bidder is not the manufacturer of the Goods the Bidder shall be duly authorized by the manufacturer of the Goods who meets the criteria below and all supporting documents information as asked below for the Bidder shall also be submitted for the manufacturer with the Bid a Financial Capability The Bidder shall furnish documentary evidence that it meets the following financial requirement s e Liquidity the ratio Average Current assets Current liabilities over the last 2 years must be equal or greater than 1 Bidders must include in their Bid audited balance sheets covering the last 2 exercises e Profitability the profit margin i e Profit before interest and tax x 100 Sales revenue turnover must be greater than 1 Bidders must include in their Bid audited profit and loss accounts covering the last 2 exercises e The Bidders who are manufacturers should have annual sales turnover of minimum 3 times the value as quoted against each lot in any one of the last five years to qualify for a particular lot The above criteria will be cumulative for the purpose of evaluating multiple lots e For non manufacturer Bidders excluding agents quot
64. to Bidders Clause 4 Bidders shall a complete the Bid Submission Form included in Section II Bidding Forms b complete Form 4 Joint Venture Partner Information Form of Section II Bidding Forms and provide all documents as required in the Form in the event that the Bid is submitted by a Joint Venture Documents Establishing the Eligibility of the Goods and Related Services To establish the eligibility of the Goods and Related Services in accordance with Instructions to Bidders Clause 5 Bidders shall complete the country of origin declarations in the Price Schedule Forms included in Section II Bidding Forms Documents Establishing the Conformity of the Goods and Related Services To establish the conformity of the Goods and Related Services to the Bidding Documents the Bidder shall furnish as part of its Bid the documentary evidence that the Goods conform to the technical specifications and standards specified in Section HI Schedule of Requirements Standards for workmanship process material and equipment as well as references to brand names or catalogue numbers specified by UNOPS in the Schedule of Requirements are intended to be descriptive only and not restrictive The Bidder may offer other standards of quality brand names and or catalogue numbers provided that it demonstrates to UNOPS s satisfaction that the substitutions ensure substantial equivalence or are superior to those specified in the Schedule of Requirements
65. vable items and manuals to be enclosed in secure pilfer proof packaging e Ensure that consignment to be marked as indicated in the Contract e Ensure that each case crate carton must carry a consecutive number dimensions volume and weight i e Case No X of Y cases A x B x C cm E m3 D kg Markings must be done with weatherproof material e Each case crate carton must carry outside a copy of the packing list describing the contents of the case crate carton Outside case No should be attached a full set of invoices covering the actual delivery It is preferred that the accompanying papers be made out in the English language e Ship the Goods in 20 40 foot containers 3 Transportation and Freight see GCG clause 5 Responsibility for transportation of the Goods shall be as specified in the Incoterms Partial shipment is not allowed 4 Delivery of Goods see GCG clause 7 1 For FCA shipments Upon hand over to the freight forwarder a fax or e mail must be sent to UNOPS JMPC OFFICE FAX No 972 2 628 1586 Consignee Palestinian Civil Police Ramallah oPt Address East Jerusalem Beit Hanina Alami Building Near New Rosary Sisters School Notify Party Faris Azar on E MAIL ADDRESS FarisA unops org Advising that the Goods have been delivered to the freight forwarder Details of Shipping and other Documents to be furnished by the Supplier First set of shipping documents to be delivered to freight forwarder upon hand over
66. whose name and capacity are shown insert legal capacity of person signing the Bid Submission Form Signed In the capacity of Name insert complete name of person signing the Bid Submission Form Duly authorized to sign the bid for and on behalf of insert complete name of Bidder Dated on day of insert date of signing ITB No UNOPS JMPC 00080256 ITB 20 13 003 Page 22 of 50 Updated 19 November 2011 6 Price Schedule Form The Bidder s shall fill in these Price Schedule Forms in accordance with the instructions indicated The list of line items in column 1 of the Price Schedules shall coincide with the List of Goods and Related Services specified by UNOPS in the Schedule of Requirements BIDDER S S TOTAL PRICES Price amp Currency to be entered by Bidder s TOTAL FIRM DAP PRICE oPt TOTAL FIRM FCA PRICE BIDDER S S PRICES FOR GOODS Price amp Currency to be entered by Bidder s CURRENCY DESCRIPTION UNIT PRICE UNIT PRICE nee oo TOTAL PRICE FCA DAP BIDDER S S PRICES FOR SERVICES Price amp Currency to be entered b Delivery and Installation fees shall be included in the item price BIDDER S S DISCOUNT FOR ACCELERATED PAYMENT of total firm price for each calendar day less than thirty 30 days BIDDER S S DELIVERY DATA me LOT 1 Country of origin of offered products LOT 2 DAP point s of delivery for offered LOT 1 products in the Occupied Palestinian Territory oPt LOT 2
67. y be made responsive by the Bidder by correction of the material deviation reservation or omission Nonconformities Errors and Omissions Provided that a Bid is substantially responsive UNOPS a may waive any non conformities or omissions in the Bid that do not constitute a material deviation b may request that the Bidder submit the necessary information or documentation within a reasonable period of time to rectify nonmaterial nonconformities or omissions in the bid related to documentation requirements Such omission shall not be related to any aspect of the price of the Bid Failure of the Bidder to comply with the request may result in the rejection of its Bid c shall correct arithmetical errors on the following basis e If there is a discrepancy between the unit price and the line item total that is obtained by multiplying the unit price by the quantity the unit price shall prevail and the line item total shall be corrected unless in the opinion of UNOPS there is an obvious misplacement of the decimal point in the unit price in which case the line item total as quoted shall govern and the unit price shall be corrected e if there is an error in a total corresponding to the addition or subtraction of subtotals the subtotals shall prevail and the total shall be corrected and e if there is a discrepancy between words and figures the amount in words shall prevail unless the amount expressed in words is related to an arithmetic

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