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EXEBA-LATS™ User`s Manual

1. NO OTHER WARRANTIES Escan Technologies Corp Disclaims all other warranties either express or implied including but not limited to implied warranties of merchantability and fitness for a particular purpose with respect to the SOFTWARE the accompanying written materials and any accompanying hardware This limited warranty gives you specific legal rights You may have others which may vary from state to state NO LIABILITY FOR CONSEQUENTIAL DAMAGES In no event shall Escan Technologies Corp or its suppliers be liable for any damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or other pecuniary loss arising out of the use of or inability to use this Escan Technologies Corp product even if Escan Technologies Corp has been advised of the possibility of such damages Because some states do not allow the exclusion or limitation of liability for consequential damages the above limitation may not apply to you U S GOVERNMENT RESTRICTED RIGHTS This SOFTWARE and documentation are provided with RESTRICTED RIGHTS Use duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph c 1 ii of the Rights in Technical Data and Computer Software clause at DFARS 252 227 7013 or subparagraphs c 1 and 2 of the Commercial Computer Software Restricted Rights at 48 CFR 52 227 19 as applicable This Agreement is governed b
2. However the export operations will fail if the path does not exist Include Wages Select this option if you want the employee hourly wages to appear in the weekly report LATS User s Guide Lei Company Setup Form mm ES Data Tanna General Week Schedule Workweek Definition Monday 12 00 AM Rounding Schedule Rules Workweek Schedule Settings Workweek Start Day Choose the first day of the company s workweek The default is Monday When you change the value for this parameter the value of the week will change Day Start Time Enter the time the workday starts hh mm AM PM The workday is any consecutive 24 hour period beginning at the same time on each calendar day The default is 12 00 AM Although LATS allows you to change this field anytime you should customize it before the employees start clocking and thereafter leave it unchanged Grace Period The number of minutes you allow an employee to clock in or out before and after the scheduled shift The default is 0 Round Total Number of minutes to round the total minutes to The default is 0 LATS User s Guide Lei Company Setup Form GIS General bheekiSohadule Data Terminal LOT Port C COM1 Other Data Collection Terminal Program Data Terminal Settings If you are using the LATS LDT application to collect data select the LDT option and then select the port
3. Guide Parts Listing The Parts Listing report is a listing of all the exiting parts in the database It shows all the data entered on every part in the Parts Setup form including the sub parts data To view this report select Parts Listing Report from the Reports main menu This report is useful when no Part drop down box is provided in a form 59 LATS User s Guide Labor Tracking Report The Labor Tracking Print form allows you to select the type of labor tracking report you want to print Access this form by selecting Labor Tracking Report from the Reports main menu GI is Work Order Print Form Work Order Range C All From E To LS Sorted by Type S Department Detailed C Employee C Partially Detailed C Part C Summary C Job Before printing the report you should select the Work Order Then select the type of report to view print Report Types By Department Labor Tracking data is sorted by Department By Employee Labor Tracking data is sorted by Employee ID By Part Labor Tracking data is sorted by Part By Job Labor Tracking data is sorted by Job Labor Tracking Report Utilities Click on the view button to view the report t After you select the printer click on the print button lto print the report Click on the close button to close this form 60 LATS User s Guide Progress Report Like the Labor Tracking Report the Pr
4. ID Each row contains 2 ID s for the same employee Print ID Utilities Once you make your selection click on the view button al view the ID i To print the Employee ID click on the print button Then click on the close button Kio close the ID printing form 73 APPENDIX A ERROR MESSAGES Import Error Messages Message Data file was not imported successfully File does not exist LATS User s Guide Description The file you are trying to import is opened exclusively by another user Try to import when no other user is accessing the file Or the file contains invalid data Please refer to the Import Data File section Or the configuration file schema ini is missing or is modified Copy schema ini from your installation disks into the LATS application directory The import utility searched for the data file under the path but could not find it Make sure the data file exists 74 Setup Error Messages Message Could not perform operation The data you entered is too long for the field Data type conversion error The data you entered does not match the type for one or more fields Could not add or change record The field column cannot be left blank Cannot add or change record An existing record has the same field value Employee record was not deleted successfully Employee record was not added deleted successfully LATS User s Guide Descrip
5. Print form 55 LATS User s Guide Weekly Report The Weekly Report is the most detailed report It contains daily activities and totals for regular time overtime absence hours holidays and employee wages lt also includes employees total earnings To open the Time and Attendance Reports Query form as seen in the figure below click on the Weekly Report button in the main toolbar or select Reports Weekly Report from the main menu fi Time 4 Attendance Reports Query Form All Employees Department Employee Before you print the report select the week from the list provided Then select to print a report on a single employee all employees employees that work in a particular department or employees that belong to a particular program Weekly Report Utilities To view the report s click on the view button El To print report s click on the print button Click on the close button 4 when you finish 56 LATS User s Guide Summary Report The Summary Report is a listing of all the weekly totals Use this form to query and print the summary report To open the Time and Attendance Reports Query Form as seen in the figure below select Reports then Summary Report lin Time amp Attendance Reports Query Form All Departments Selection Before you print the report select the week to print a Summary Report on Select to print a report for all the departments
6. Setup form select Holidays from the Setup main menu Holidays Setup Form Holiday Name Date Ea Fields Description Holiday Name The description for the holiday Up to 50 characters can be entered Date Date of the holiday You can enter only one holiday per date If the company pays two days for a certain holiday i e Thanksgiving make two separate entries for every date and use the same holiday name The total hours for the holidays will appear in the Weekly Daily and Summary reports Holidays Setup Utilities Click on the refresh button o to view the changes being made to the holiday data by another user working on the system concurrently Click the view button to view the Holidays Listing report Click on the print button prints the Holidays Listing Report Click on the close button IS to close this form 24 LATS User s Guide Absences Setup Use the Absence Setup form to track the days employees are not at work To open the Absence Setup form select Absences from the Setup main menu Absence Setup Form Al E JEmployee ID Date Reason HoursPaid _ f Fields Description Employee ID The ID for the employee who is or will be absent Date The date of absence Reason Enter the reason for being absent A maximum of 50 characters could be entered for this field Hours Paid The number of hours paid The default is 0 This information will appear in the Week
7. select Time amp Attendance then select By ID submenu from the Edit main menu EN Time amp Attendance Edit Form lol E Employee l z Wi k till ee bon 998 lt ___DE Week Clocked In Clocked Out Total Hrs Total Min To edit the data collected using the data collection terminal upload the data file and then import it You may also want to run the exceptions report to quickly identify those records that need editing This form displays the weekly time attendance data for every employee First select the employee ID and name from the list and then select enter the start date for the week When you start editing the data you will notice that when you change the date the week automatically changes When you change the clock in out time the total minutes and hours also change Clock Data Edit Utilities Click on this y button to delete the row s selected To select multiple rows first select one row by clicking on the record selector column of the grid Then while holding the CTRL button select any row you want to delete Click on the select button to open the Time and Attendance Print form 38 LATS User s Guide Click on the close button to exit Edit the Time amp Attendance by ID form 39 LATS User s Guide Edit Time and Attendance by Department This form allows you to add erase attendance data for the group of employees who work during a certain shift or who belong to a certain departme
8. you can delete all the inactive employees at once by clicking on the Select All button and clicking on the Delete button You can also select the IDs you want to delete You click on an ID in the list to select it To select more than one ID hold down the CTRL Key on your keyboard and then click on the ID you want You can extend your selection by using the following keys Page Up Page Down Home End Shift Up arrow and Down arrow 71 LATS User s Guide Maintaining LATS Database All of your LATS data is stored in the database called Labortrk mdb This file resides under your installation directory or the directory you specify in the Company Setup form It is very important to maintain it and make backup copies LATS provides you with three utilities for maintaining your database Compacting the Database Depending on the amount of information you add or delete the database may grow substantially over time The compact Database utility will compact your database and make it more manageable Run this utility before you make copies of it The compact utility is accessed by selecting Utilities from the main menu selecting Database and finally selecting Compact For this operation to run successfully all forms must be closed and no other user should be running LATS Repair the Database The repair database method repairs the database after it is corrupted i e due to abnormal shutdown This utility is found in Utilities Databas
9. you remove them manually To retrieve disk space backup the files and then delete them To unarchive the files copy them back into the Archive sub directory Archive Utilities To select the week to archive click on the archive button si When you finish click on the close button Si Run this utility regularly When the data is archived it is removed from the database making it smaller in size This will allow the system to run faster and will give you the option to back up individual files from the archive directory instead of backing up the whole database 64 LATS User s Guide UnArchive Time amp Attendance The unarchive utility restores the data archived using the archive utility This utility looks for files under the Archive sub directory and displays them by date in the unarchive week list Choose Utilities UnArchive then choose Time amp Attendance UnArchive al x Select week to unarchive Unarchive Utilities Select the file to unarchive and click on the undo button Gi When you are done click on the close button xl LATS assumes that you have made changes to the time and attendance records that would affect the totals in the archived week Therefore it recalculates all the totals for regular overtime etc You will notice that some operations e g printing time and attendance reports will run slower than usual after you unarchive a week 65 LATS User s Guide Archive Work Orde
10. ECURITY ERROR MESSAGES nnnenesennennersseeeteosesssrerereressrertrererssrrrerreressrerereressseeererenssreererersssrene 76 REPORTS ERROR MESSAGES A de 77 UTILITIES ERROR Mrssgaots 78 APPENDIX B LDT APPLICATION LATSLDT eessen 79 INTRODUCTION e 79 GETTING STARTED ad 79 ATTENDANCE MEN oia 79 LABOR TRACK MENU soedereimccr renere e r E r i E E E r EEn E EErEE E nri aa 80 PRODUCTION MENU Eeer EOE A EEE ee 81 DEFECTS MENO ica 82 SUPERVISOR IMEI Ee 83 EDT BOOTUP EEN 84 COMMUNICATING WITH THE LD da did dida ee 85 APPENDIX C MISCELLANEOUS siscccssccdssessscecssscsssessstecesstecsseossacecssstecsseasnacesecseessssssnadssesssesees 86 INTERACTION WITH TRUE DBGRID ccccccccccececesssseccecceeeeaeesecececeeseaausececccessseeanenececcesssuaaeeeesees 86 Navigating eege EERSTEN EA 86 EE 86 QUIN ED AA dis 87 E DEE 87 Deleting ATECO di A A IA AAA IA goss 87 KE 87 COMPUTATION OF HOURS WoRkKEn rocin ret en E EEEE ENA E Ea 88 Computing Regular Hou ada ATA dee 88 Computing Overtime Hour 88 Computing Absence and Holiday Hours oonococannccnnannnnanononnnononn nana nonnn crono na nnnn nro nr ana ne nn ncrnn nario 88 Computing Warianos bid 88 LATS User s Guide CHAPTER 1 GETTING STARTED Introduction LATS Labor and Attendance Tracking Software is a Time amp Attendance and Labor Tracking software It is designed to work with data collection terminals applications such as the Symbol Laser Data Terminal application LATSLDT
11. EEOSE ESENE EEE ESENE EESE TE REEERE rE AKEREKE NE E ESEE eies 8 STALLAT ON EE 8 APPLICA MON FILES da 8 TECHNICAL SUPPORT a 11 CHAPTER 2 SETUP MENUS wassscdssssssssscdecssdsscssescnscesssescssvessnodesssdssdenesecscescssvedsasoessdesssesessaecssesss 13 LATS e EE 13 COMPANY SETUP oie 14 COMPANY Setup Utilities tssirini E EE EEEE A EE AE AEA EAEE 16 DEPARTMENT SETUP E S 17 EC DES CAPA o o 17 Department Setup Ulea hh hae See WL Gd ea ek Ee 17 EEN KEN E 18 Fi lds Description ee NS 18 Y A O e ee 18 KEE R E 18 EMPLOYEE SETUP acord datado 20 Fields Descrip is 20 Employee Setup UI 1 a 23 HOLIDAYS SETUP aio 24 Fields Description curtir iii TA EEE ESS 24 Holidays Setup Utilities ae 24 ABSENCES SETUP cui 25 Fields Description dd 25 Absence Setup CULES airis 25 JOB CODE SETA sd e A 26 ee 26 Job Code Setup UI SG AU ES A UE A PR 26 PARTS SE UU ssezois sets cacecarasaceccet A tou eeedeg 27 Fields Descriptio Eege EES 27 EE Ee 28 Paris Setup UMSS n 28 WORK ORDER SETUP isis 29 Fields Descrip dia 29 Work Order Setup Unities raices 29 DEFECTS CODES SETUP 31 Fields Description esche o dis 31 Defects Codes Setup Utilities s scccscss saivecsccnssbessictsacsctes ies gockanse ca icbessaceuvace tes cbessocslzsngiechesinceseeee 31 EFFICIENCY SETUP rita 32 Efficiency Setup Ut a st doengameeevegsuugnensaneseiees 32 AUN e no A 33 Security SUD EE 34 PASSWORD SETUP rai ai 36 CHAPTER 3 EDIE MENU sissssseteccaccsscssnsecescetssscesnscatescevsssvosndsa
12. LATS main functions are as follows e Enables the user to setup the data for the company employees shifts departments security parts defective parts Job code work order etc e Generates work orders to track the labor process e Generates a progress report which shows the current status of any particular work order e Prints time and attendance and labor tracking reports e Exports and imports time and attendance and labor tracking data LATS User s Guide System Requirements LATS has the following system requirements v An IBM compatible computer Y Microsoft Windows 95 Windows NT v A 486DX or higher processor v A minimum of 16 MB of RAM Installation 1 Close all running programs 2 Insert the LATS CD ROM into you CD ROM drive 3 Choose RUN from the Start menu 4 When the Run dialog box appears type x setup where x represents the appropriate drive letter 5 Press Enter to activate the LATS installation program The installation dialog box appears 6 Follow the directions on the screen to set up LATS Application Files Besides the system files during installation the Setup program copies several application files onto the hard disk These files are Group 1 The following files will be copied to the installation directory LATS exe Application executable file LaborTrk mdb Database file where all the LATS information will be stored LATS maw Security system file Stores all the informat
13. LATS User s Guide Disclaimer The LATS user documentation has been written by Escan Technologies Corp No part of this publication may be reproduced or distributed in any form or by any means without the prior written permission of Escan Technologies Corp It is permitted to make copies of the LATS diskettes to be used solely for backup in case of destruction of the original We welcome your suggestions and comments regarding improvements to LATS or this manual Changes will be incorporated in the new editions of this manual and in new versions of LATS Escan Technologies Corp reserves the right to make improvements or changes to this product at any time without notice While every reasonable precaution has been taken in the preparation of this manual and software Escan Technologies Corp assumes no responsibility or liability of any kind for errors or omissions or for the consequences of such errors LATS is provided as is without warranty of any kind The entire risk as to the quality and performance of LATS is to you Note This documentation was last updated for Version 2 8 of LATS Serial Number LATS User s Guide License Agreement This license agreement is your proof of license Please treat it as valuable property This is an agreement between you either individual or entity the end user and Escan Technologies Corp If you do not agree to the terms of this agreement promptly return the disk package and accompanying i
14. LIMITED WARRANTY LIMITED WARRANTY Escan Technologies Corp warrants that a the SOFTWARE will perform substantially in accordance with the accompanying written materials for a period of thirty 30 days from the date of receipt and b any hardware accompanying the SOFTWARE will be free from defects in materials and workmanship under normal use and service for a period of one 1 year from the date of receipt Any implied warranties on the SOFTWARE and hardware are limited too thirty 80 days and one 1 year respectively Some states do not allow limitations on duration of an implied warranty so the above limitation may not apply to you CUSTOMER REMEDIES Escan Technologies Corp s entire liability and your exclusive remedy shall be at Escan Technologies Corp s option either a return of the price paid or b repair or replacement of the SOFTWARE or hardware that does not meet Escan Technologies Corp s Limited Warranty and that is returned to Escan Technologies Corp with a copy of your receipt This limited warranty is void if failure of the SOFTWARE or hardware had resulted from accident abuse or misapplication Any replacement SOFTWARE will be warranted for the remainder of the original warranty period or thirty 30 days whichever is longer Neither these remedies nor any product support services offered by Escan Technologies Corp are available for this U S A version product outside of the United States of America LATS User s Guide
15. Or select the department from the list Summary Report Utilities Click on the view button El to view the report s Click on the print button Cl to print the report s Click on the close button Edl to close the report s 57 LATS User s Guide Exceptions Report The Exceptions Report is a report for all the incomplete incorrect and missed clock in out entries It is recommended to run this report before editing the time and attendance records and before printing any time and attendance reports To access the Exceptions Report Query form see figure below select the Exceptions Report from the Reports main menu u Exceptions Report x E All Employees C Department C Employee em From the options above print exceptions report on all the employees on employees that work in a particular department or on a single employee The following is a listing of the kind of exceptions that you may see in the report Employee clocked in but did not clock out Employee clocked in or out during hours in which he or she is not scheduled to work The clock in data is after the clock out data The difference between the date in and date out is more than one day Exceptions Report Utilities Click on the view button to view and print the Exceptions report Ch Click on the print button to print the Exceptions report Click on the close button Kio close the Exceptions Report form 58 LATS User s
16. Status ls the employee active or inactive Select the appropriate option The active inactive options on the left side of the screen allow you to toggle between active and inactive employees For example if you select the Active option you will only be able to view the active employees 44 Employee Setup Form E caco do Ee Ee pe a a roju SuSe ER Erase Picture button El pene Import Picture button 114 4 New Record Street Enter the employee s street number and name Enter a maximum of 50 characters City The employee s city Enter a maximum of 15 characters State The employee s state Enter a maximum of 2 characters Zip The employee s zip code Enter a maximum of 15 characters 21 LATS User s Guide Phone The employee s telephone number Picture The employee s picture To import a picture click on the import button and select the path and name of the picture file To remove a picture click on the erase picture button Contacts KIKI New Record Previous employee Next employee First employee Last employee Contacti The contact person in case of an emergency Enter up to 20 characters Contact Phone The phone number for the first contact person Contact2 The second contact person in case of an emergency Enter up to 20 characters Contact2 Phone The phone number for the second contact person Notes Enter up to 255 cha
17. a work order You can view print the work order report by selecting the work order and clicking on the view print button This report containa all the information you entered on a sales order The fields that needs to be scanned are barcoded How to exit Click on the close button to close this form 30 LATS User s Guide Defects Codes Setup The Defects Codes Setup form allows you to create the defects codes and their description You would later use these codes to refer to a certain defect in a part a Defects Codes Setup Form BiB ES Fields Description Defect Code Enter a maximum of 6 characters for this field Description Enter a maximum of 50 characters to describe the defect Defects Codes Setup Utilities As in every form the refresh button o is used to view the changes made by another user working on the system concurrently The view button is used to view a listing of the defects codes The print button is used to print the report And finally the close button bi is used to close the Defects Codes Setup form after saving the last changes made 31 LATS User s Guide Efficiency Setup In the Efficiency Setup form you enter an estimated number of minutes an employee should take to accomplish a certain job on a certain part The data you set up using this form will be used by LATS to compute the employee effciency The computed data will appear in the Labor Tracking Detailed Report that is sort
18. ata for that day gt When you are ready click on the update button Edit Utilities Click on the update button EI to start the add delete attendance data Click on this button to close the Time and Attendance Edit By Department form 41 LATS User s Guide Edit Labor Tracking Data Use the Labor Tracking Edit form to view and or edit the labor data uploaded from the data collection terminal To access this form select Labor Tracking Data from the Edit main menu is Labor Tracking Edit Form BEI Sales Order Rees Rack ID Task Total Min KIKI Uu L elect Close Before you start editing select the work order from the drop down list Once selected you will be able to view all the data collected on that particular work order Fields Description Employee ID The number for an existing employee Part The number of the part the employee worked on This number must belong to the work order Job Code The code of the job that the employee had worked on Start Date The date the employee started working on the part Start Time The time the employee started working on the part End Date The date the employee stopped working on the part End Time The time the employee stopped working on the Part Total Hrs Min The total hours and minutes the employee worked on the part These fields are automatically calculated when the start date start time end date and end time fields are up
19. can Technologies Corp or sent electronically via e mail or to our World Wide Web WWW site If you have a bug report that requires immediate attention please contact us as soon as possible If you would like to purchase any of the hardware described in this manual you may contact us for the current price and availability In order to be eligible for technical support you must register your version of LATS with Escan Technologies Corp In addition to technical support you will receive updates as to what is new in the upcoming versions of LATS When writing to us please include the following information Company Mailing Address Phone Number Your Name Contact Person E mail Address if available LATS Serial Number Date of Purchase Oooooo oO Where to send your registration correspondence Email Address techsupport e scan com Putting LATS in the subject header will ensure a quick response Telephone 909 270 0043 9 00 am 4 00 PM PST Fax 909 270 0920 24 hours 7 days a week Standard Mailing Address Escan Technologies Corp 12140 Severn Way Riverside CA 92503 LATS User s Guide As an alternative to mailing your registration you may contact our WWW site In addition to online registration you will find an area to post comments or suggestions look at what is upcoming for LATS and related software and download up to date files Our WWW site is at the following address http www e scan
20. ccess this form select Work Order from the Setup main menu El Work Order Setup Form BiB Es Work Order Due Date i Total Time 0 Fields Description Work Order First enter select a work order Enter any combination of 6 characters for this field Due Date For this field enter the date the work order is due Total Time Enterthe estimated number of hours the work order should take Part Fill the grid with part numbers of the parts included in the work order Quantity Enter the total number of parts The default is 1 Work Order Setup Utilities How to add a new work order To add a new work order enter the work order in the drop down list and then enter a valid due date and the total hours LATS will automatically add the new work order if the data you entered is valid How to update an existing work order 29 LATS User s Guide If you want to update an existing work order select it from the list and make the required changes As in the case of a new work order if the data is valid it will be updated automatically How to delete a work order To delete a work order select its number from the list then click on the delete button Caution When a work order is deleted all the labor tracking data on that work order will also be deleted Do not delete a work order until all the labor work is completed and all the required reports are generated How to print
21. com LATS User s Guide CHAPTER 2 SETUP MENUS LATS Log On The LATS Log On form will be the first screen to appear when you start the LATS application In order to access LATS enter the user name and a password Exeba Logon x User Name admin If no changes were made to the security log on using one of the following user names admin Attendance Manager Labor Track Manager and End User The password for any of these users is LATS The group the user belongs to determines the access rights for the user If you do not want to limit the access to LATS remove the password of any user who belongs to the Admins group The next time you start LATS after removing the password you will see the main screen directly You will find additional information on this topic under the Security Setup LATS User s Guide Company Setup To access the Company Setup form select Company from the Setup main menu Lei Company Setup Form SES General MWeekeSopedue Data Zemmer Company Name Escan Technologies Corp Export Path CALATS Data Reports Vv General Settings Company Name Enter the company name you want to appear in the reports This field accepts up to 60 characters The default will be the company name entered when LATS was installed Export Path This will be the path where you want the time and attendance and work order data to be exported to LATS does not check if the exist
22. contain the following data Work Orders Employee ID Total Time Total hours the employee worked on work order If you select the All option then all the records related to the work order will be exported If you select the Date option then all the records related to the work order between the dates entered will be exported For example if the selected dates range is 09 10 98 to 09 13 98 and the day start time is 03 00 AM then the exported data will include records that have a start date and time between 09 10 98 03 00 AM to 09 14 98 02 59 AM 69 LATS User s Guide Export Employee ID You may find it convient to take the data set up on the employees using LATS to a different program This export utility exports the employee IDs into a text file You can take this file into your existing labeling software to create Employee ID cards LATS will include the following fields in the exported file Employee ID First Name Last Name and Department 70 LATS User s Guide Remove Inactive ID This utility allows you to remove the inactive employees IDs from the LATS database In the employee setup form you can make an employee inactive by unchecking the Active status option The inactive IDs remain in the database until you remove them manually Lei Inactive Employees BB ES Select an ID soles al You access the above form from the Remove Inactive Emplyee ID sub menu under the Utilities main menu Using this form
23. dated 42 LATS User s Guide Labor Tracking Utilities Click on the select button to open the Labor Tracking Print form Click on the close button PS to close the Edit Labor Tracking Data form 43 LATS User s Guide Edit Defective Parts Data The Edit Defective Parts Data form allows you to edit the data for the defective parts To access the Edit Defects form select Defective Parts Data from the Edit main menu a Defective Parts Edit Form BiB ES Date propos BI As you can see in the figure above you need to enter the defect date When the form first appears the date box will display the current system date Fields Description Part The part for the defective part Defect The defect code Source The source of the defect This could be an employee ID a department etc Quantity The number of defective parts with the same type of defect Defective Parts Utilities Selecting this button opens the Defective Parts Print form The close button closes this form 44 LATS User s Guide Edit Production Data Use the Edit Production Data to enter and update data on the parts produced To access this form select Production Data submenu from the Edit main menu a Parts Produced Edit Form GIS Date E 2 po Part Quantity X This form displays the production data for the parts one day at a time Before you start editing select enter the date of production Fiel
24. does not exist under the application directory The database is corrupted When you start LATS you will only have access to the database utilities Run the repair utility to repair it If the operation fails restore the database from a backup copy Before you run the compact repair utilities make sure the database exists and no one is accessing it You will receive this message if another user is trying to perform the same operation concurrently The file to which the time and attendance records or work order records will be archived to is opened or is being used by another user 78 LATS User s Guide APPENDIX B LDT APPLICATION LATSLDT Introduction The LDT application LATSLDT is designed to work on the Symbol Laser Data Terminal LDT and is used to collect data for Time 8 Attendance Labor Tracking Parts Produced and Defective Parts Getting Started If the application is not already installed use the LATS Download Program utility to download it to the LDT To start the program at the D prompt type lt LATSLDT gt and hit lt ENTER gt Main Menu 1 Time amp Attendance Menu 2 Labor Tracking Menu 3 Production Menu 4 Defects Menu 5 Supervisor s Menu IMPORTANT Before you collect any data make sure the LDT s date and time are correct To change the date 1 At the D prompt type lt DATE gt and hit lt ENTER gt 2 Hit lt ENTER gt again to accept the current LDT date or 3 Enter the ne
25. download utilities e Make sure both the green and red lights on the LDT are flashing e To exit the STEP menu press CTRL CLR then press CLR e To return back to LATSLDT type LATSLDT at the D prompt 85 LATS User s Guide APPENDIX C MISCELLANEOUS Interaction with True DBGrid On most of the LATS forms you are required to enter data using the True DBGrid control The True DBGrid control allows you to browse edit add and delete data in a tabular format If you have not worked with the grid control before read this section carefully The information in the following paragraphs is obtained from the True DBGrid user s manual MD epartmentit Description Jose Project Management Maintenance Record Selector e Navigating Using the mouse To make a cell the current one in the grid simply click on it The vertical scroll bars cause the grid to display different rows The horizontal scroll bars cause the grid to display different columns Using the Keyboard Navigation can be done by using the arrow keys the TAB key the PGUP and PGDN keys and the HOME and END keys Selecting Rows Select a row by clicking on the record selector for the desired row Select multiple rows by clicking on the record selector for each row you wish to select while holding down the CTRL key Note that selected rows do not have to be contiguous 86 LATS User s Guide Editing Data To put the grid in edit mode clic
26. ds Description Part The number for the produced part This number must belong to an existing part Quantity The number of parts produced per day Production Utilities Click on this button to open the Production Report Print form Click on the close button to exit the Production Data edit form 45 LATS User s Guide CHAPTER A Data FILES Upload Data Files The data collected using the data collection terminal program is stored in a text file This file should be uploaded to the PC and then imported into the LATS database The following paragraphs describe the upload procedure You access the Upload Data Files submenu from the Data Files main menu If you are using a data terminal other than the LDT you should enter the path and file name of the executable file that will be used to upload the data files as described in the Company Setup How to upload using the LDT 1 Connect the LDT to your PC 2 From LATS access the Upload Data Files sub menu from the Data Files menu 3 Using the LATSLDT program access the upload files menu 4 Select the data file you want to upload Do not edit any of these data files You can only view print them Any required modifications can be made using the Edit submenus If the size of the data file uploaded is very large import it before uploading another file Once the data file is imported successfully and the database is backed up erase the files on the data collection
27. dy exists LATS User s Guide Description The group the user belongs to does not have read rights on the table The user has to log on using a different account data The user name or password entered is not correct This data is case sensitive For example a user named LATS is not the same as a user named lats You will receive this message when you enter an incorrect password in the Old Password text box in the Password Setup form You will receive this message when you try to add a user with the same name as that of an existing user 76 LATS User s Guide Reports Error Messages The following is obtained from Crystal Reports Error Messages documentation Message Not enough system resources Insufficient memory available Not enough memory The summary field could not be created Cannot reallocate memory Too many open files Report not found File not found Unable to load report Physical database not found Printer not available Internal Error PrintDig fail 4100 No default printer selected Use the Control Panel to select a default printer Description There are not enough system resources available Free up resources and try again These messages typically indicate that there is not enough memory available to process the command Close any reports that are not needed and exit any programs that are not essential Then try again You have too many open files given th
28. e and Repair Like the Compact operation the Repair operation requires all the forms to be closed and that no other user is accessing LATS This method cannot fix all the possible forms of database corruption Remember to ALWAYS back up your database files to avoid unrecoverable data loss Archiving Data As an alternative to backing up your whole database run the archive utilities to archive some or all of the time and attendance data and work order data and then backup each week or work order individually The archived files contain only time and attendance data for a single week or data on a particular work order The rest of your data like departments employee parts etc are in LaborTrk mdb Make sure you have the most recent back up of this file 72 LATS User s Guide Printing Employee ID LATS provides you with a utility to print barcoded ID cards for your employees To access this utility from the Utilities main menu select Print ID A Employee ID Printing Form lei x C Select Employees List Print List As you see in the figure above you can print all the employee ID s at once or you may select a few from the employee list Selecting Deselecting an ID Double click on an employee ID in the Employees List to select it Double click on an employee ID in the Print List to deselect it The ID should be printed on a Badge Laser Sheet or Letter Size page 81 2 X11 Every page contains up to 3 rows of
29. e number of files you specified in the CONFIGSYS FILES statement To prevent this error from recurring either use fewer files or increase the number of files specified in the FILES statement The report cannot be found under the application s reports subdirectory Restore the report from the installation diskettes The report is found but it cannot be loaded Check to see if it is currently in use and try when the file can be loaded The program is unable to locate either a DLL or the database Crystal Reports is having difficulty connecting with the selected printer Reselect the printer and try again There is no printer driver installed in the Windows Control Panel When Crystal Report opens a report it looks for the default printer If there is no default printer set the error message results You Cannot begin using Crystal Reports unless you have a default printer selected Trying to print a report without a default printer results in this error message 77 Utilities Error Messages Message Cannot start LATS The database LaborTrk mdb is missing or opened exclusively by another user The database LaborTrk mdb is corrupt You should attempt to repair it Database was not repaired or compacted successfully Records were not archived or unarchived successfully Unable to create archive file LATS User s Guide Description LATS cannot start if the database file LaborTrk mdb
30. ed by the Employee ID 4 Efficiency Setup mm E Partit Job Code Total Minutes Efficiency Setup Utilities Click on the refresh button o to view the changes being made to the data in this form by another user working on the system concurrently Click on the view button to view and then print a listing report for all the existing data entered in this form The print button prints the Efficiency Listing report Click on the close button IS to close this form 32 LATS User s Guide Security Setup The security system contains four groups of users 1 Admins This group has full access to LATS When a user belonging to this group logs on to the system he or she will be able to access all LATS menus and submenus Attendance Managers This group has full access to the time and attendance submenus only Setup Menu Shifts Departments Employees Absences Holidays and Password Edit Menu LATS Clock Edit Time amp Attendance by ID Edit Time amp Attendance by Shift Department Data Files Menu Upload Data _ Files Import Data File Reports Menu Shifts Listing Departments Listing Employee Reports Absence Listing Holidays Listing Weekly Report Daily Report Summary and Exceptions Reports Utilities Menu Archive and Unarchive Time and Attendance Export Time and Attendance Print ID Database Repair and Compact Labor Track Managers This group has full access to the labor track subm
31. enus only Setup Menu Parts Job Codes Work Order Defects Codes Efficiency and Password Edit Menu Labor Tracking Data Defectives Parts Data and Production Data Data Files Menu Upload Data Files Import Data Files Reports Menu Parts Report Labor Tracking Reports Progress Report Production Report and Defective Parts Reports Utilities Menu Archive and Unarchive Work Order Export Direct Indirect Labor Print ID Database Repair and Compact 4 End Users This group only has read access to LATS All menus except the utilities menu will be accessible Data can be viewed but not modified When you log on to LATS use the user name not the group name Create a user and assign it to any of the groups When a user is assigned to a group it acquires all the access rights of the group 33 LATS User s Guide The Security Setup form allows you to add and delete users to the above groups and to change the users passwords Only users of the Admins group will be able to see this form To access it select Security from the Setup main menu Users Groups Belonged to Attendance Manager Attendance Managers End User End Users Labor Track Manager Labor Track Managers As seen in the figure above all groups appear in the Groups Belonged to list The Users list lists all the current users When you highlight any user in the Users list the groups it belongs to are highlighted in the Groups Belonged to list For example
32. es copyright laws and International treaty provisions Therefore you must treat the SOFTWARE like any other copyrighted material e g book or musical recording except that you may either a make one copy of the SOFTWARE solely for backup or archival purposes or b transfer the SOFTWARE to a single hard disk provided you keep the original solely for backup or archival purposes You may not copy the written materials accompanying the SOFTWARE 3 OTHER RESTRICTIONS This LATS License Agreement is your proof of license to exercise the rights granted herein and must be retained by you You may not rent or lease the SOFTWARE but you may transfer your rights under this LATS License Agreement on a permanent basis provided you transfer this License Agreement the SOFTWARE and all accompanying written materials and retain no copies and the recipient agrees to the terms of this Agreement You may not reverse engineering decompile or disassemble the SOFTWARE Any transfer of the SOFTWARE must include the most recent update and all prior versions 4 DUAL MEDIA SOFTWARE If the SOFTWARE package contains both 3 5 inch disks and CD ROM then you must use only the media appropriate for your single designated computer or network server You must not use the other media on another computer or computer networks or loan rent lease or transfer them to another user except as Part of a transfer or other use as expressly permitted by this LATS License Agreement
33. ew password There is no password for new users The Old Password text box should be left blank IMPORTANT When the user forgets the password his or her account should be recreated delete user and then create it LATS does not provide a way for the user to know the password 36 LATS User s Guide CHAPTER 3 Eorr MENU LATS Clock LATS can also be used without the LDT for clocking employees in or out LATS eliminates data entry when an employee needs to be clocked in or out with the computer system s date and time To open LATS Clock entry form select LATS Clock e from the Edit main menu or click on the LATS clock icon in the main toolbar ES Exeba Clock RIES Enter ID Ea Tue May 05 1998 09 26 33 In this form a text box will appear where the users enter their employee ID If the ID does not exist in the employee file or it belong to an inactive employee the message INVALID ID will be displayed for 2 seconds If the ID exists and the employee is scheduled to work at the time and date that appears at the bottom of the form the message PUNCH ACCEPTED THANKS first name will be displayed for 2 seconds Otherwise the message NOT SCHEDULED will appear 37 LATS User s Guide Edit Time amp Attendance by ID The Edit Time amp Attendance by ID form allows you to edit the individual employee clock in out data To access this form click on the edit clock A button in LATS main toolbar or
34. f the above fields blank Option 2 If you forgot to enter the defect information during the same day you can 82 LATS User s Guide use Option 2 to manually enter the defect date Enter the same information as described above and then enter the defect date Option 3 Select 3 or press lt CLR gt to exit to the main menu Supervisor s Menu The Labor Track Time Attendance Production and Defects applications store data in four different data files These files remain in the LDT until the user erases them To erase these files select Option 5 from the main menu To access the Supervisor s Menu the user needs to know the password The password is stored in a file called passwd dat under the D drive If this file is not found the password will default to LATS If the user forgets the password they can 1 At e D prompt type lt TYPE PASSWD DAT gt to view the password or 2 At e D prompt type lt DEL PASSWD DAT gt to delete the existing password file and use the default password LATS Erase data files 1 Time attendance 2 Labor Tracking 3 Production 4 Defective Parts 5 Change password Option 1 Erases the time and attendance data file Clock dat Option 2 Erases the labor tracking data file Labor dat Option 3 Erases the production data file Product dat Option 4 Erases the defects data file Defect dat Option 5 If you decide to change the password choose Option 5 and enter the new passwo
35. he part for the part produced and enter the quantity 81 LATS User s Guide produced If different quantities of the same part are entered during the same day the QUANTITY UPDATE MENU below will appear QUANTITY UPDATE MENU 1 Add quantity to total 2 Update to new quantity 3 Cancel new quantity If you want the new quantity to be added to the total quantity produced per day select Option 1 If the new quantity entered is the only total you want to keep select Option 2 In this case the new quantity will replace the old quantity Selecting Option 3 will not make any changes to the previously entered quantity Option 2 When you select Option 2 from the Parts Produced menu you will be able to manually enter the date of production Option 3 Once you are done select Option 3 or press lt ENTER gt to return to the main menu Defects Menu To access the Defects Menu select Option 4 from the LATSLDT application main menu Defects Menu 1 Enter defect 2 Enter defect date 3 Exit to main part Use this menu to enter the information for the defective parts produced Option 1 Enter the defects data using the LDT s date Enter scan the following Defect The defect code maximum of 6 characters Part The part number for the defective part maximum of 8 characters Source The source of defect Enter up to 50 characters Quantity The number of defective parts maximum of 3 digits Do not leave any o
36. ide is a listing of all the shifts data entered in this form The close button PS closes the Shifts Setup form LATS User s Guide Employee Setup The Employee Setup form is where you enter new information or update existing information on the company employees To open this form select Employee from the Setup main menu if Employee Setup Form Fields Description ID The employee s identification number Enter up to 12 alphanumeric characters The ID cannot contain any space characters Other ID The current employee ID if different from above This ID will be included in the exported data file Enter up to 20 characters SSN Employee s social security number First Name The employee s first name Enter up to 15 characters Middle The employee s middle name Enter up to 15 characters Last Name The employee s last name Enter up to 15 characters Position The employee s position Enter up to 50 characters 20 LATS User s Guide Department The department number of the department the employee belongs to From the drop down list select the department If the department you need does not appear on the list enter it manually or use the refresh button as described below Shift The shift the employee should be assigned to From the drop down list select the shift you want or enter it manually Use the refresh button to add a shift to the list Rate The employee s pay rate
37. ing Unarchive and then Work Order from the Utilities main menu is Unarchive Work Or BES Select Work Order to unarchive To unarchive a work order simply highlight it and click on the undo button 67 LATS User s Guide Export Time amp Attendance Data Use the Export Time amp Attendance Data utility if you need to export the time and attendance weekly data into an ASCII file This utility can be accessed by selecting Export and then Time amp Attendance from the Utilities main menu Export Time amp Attendance Data GIS Select Week to Export 09 13 1998 09 19 1998 09 20 1998 09 26 1998 To export a week highlight it and click on the export button LATS will export the week into the path you specified in the company setup form and will name the file TAmmddyy Dat where mmddyy is the starting date of the week The exported file will contain the following data Department Employee ID Week Regular Hours Overtime Hours Absence Hours Holiday Hours and Total Hours 68 LATS User s Guide Export Work Order This export utility exports the work order data into an ASCII file To access it select Utilities Export and then select Work Order is Export Data EG Select Work Order Select Range The data is exported into a file called LTwwwwww Dat where wwwwww is the work order under the export path defined in the company setup form This file will
38. ion on the system s users passwords and access rights LATS User s Guide Schema ini Configuration file Contains a description of the data files imported to LATS Uploaddf bat Batch file for calling the data collection terminal communication software Group 2 The setup program will create a sub directory called LDT under the LATS application directory And will copy the following files into it LATSLDT exe LDT application program Tft3000 exe Communication program between the LDT and the PC UpLDT bat Batch file for uploading the data files from the LDT to the PC DataFile bat Batch file for downloading the data files to the LDT from the PC LDTProg bat Batch file for downloading the LDT application program LATSLDT into the LDT Group 3 Under the installation directory another sub directory will be created to hold the LATS reports This sub directory will be called Reports These reports are Absence rpt Absence listing report Daily rpt Time and attendance daily report DefectsCodes rpt Defects codes listing report Department rpt Department listing report Emol mt Bar coded employee ID report EmployeeDetail mt Employee detailed report EmployeeList rpt Employee listing report Exceptions rpt Time and attendance exceptions report Holiday rpt Holidays listing report Production rpt Production report Progress rpt Progress report Parts rpt Parts listing rep
39. k anywhere within a cell Once in edit mode start typing The cell s data will be replaced by what is typed End the editing by moving to another row or by pressing enter To restore a cell to its original value press Esc key Note that the pencil button appears in the record selector column when the data in the row changes Adding a new record You can only add a new row after the last record The new row is marked by an asterisk in the record selector column Simply move to that row and start entering data Deleting a record To delete a record simply select the row to be deleted by clicking on its record selector and press the DEL key Only one record can be deleted at a time using the delete key However on some forms you can delete multiple rows using the delete button provided on that form Sorting When you open any form that contains a grid the data will appear sorted in a predefined order If you want to change the sort order just click on the column header of the column you want to sort by 87 LATS User s Guide Computation of Hours Worked The Time amp Attendance Edit by ID form shows the actual hours worked by an employee The total hours will be used in the computation of regular and overtime hours The total time is computed using the Clock In and Out data This total time is rounded according to the rounding value defined in the Company Setup form Computing Regular Hours The regular hours are any h
40. ly Daily and Summary Reports Absence Setup Utilities Click on the select button to open the Absence Report Print form Click on the refresh button o to view the changes being made to the absence data by another user working on the system concurrently Click on the close button Elio exit the Absences Setup form 25 LATS User s Guide Job Code Setup Use the Job Codes Setup form to define the job codes and descriptions From the Setup main menu select Job Codes The figure below will appear a Jobs Setup Form BiB ES errr Description zl Fields Description Job Codes Enter up to 8 character for the Job code This code should not include any space Description A description of the Job code Enter up to 50 characters Job Code Setup Utilities Click on the refresh button o to view the changes being made to the jobs codes data by another user working on the system concurrently Click on the view button to view and then print a listing report for all the existing job codes The print button prints the Jobs Listing report Click on the close button to close the Job Codes Setup form 26 LATS User s Guide Parts Setup Use the Parts Setup form to enter or edit the parts data You can access this form by selecting Parts from the Setup main menu a Parts Setup Form BiB ES Parts Sub Parts Part Description Cost of material y RE New Record When you need to add a
41. n the employee ID the Date screen will appear Press lt ENTER gt to accept the displayed date or press lt CLR gt and enter a new date If you press lt CLR gt twice you will be able to exit without saving any attendance data Once you enter the date the Time Edit screen will appear Enter a valid time 01 24 for hours 00 59 for minutes or press lt CLR gt to exit without saving Option 3 If you need to go back to the main menu press lt 3 gt or lt CLR gt Labor Track Menu Selecting Option 2 from the LATSLDT application main menu accesses the Labor Track Menu Labor Track Menu 1 Clock in 2 Clock out 3 Edit clock in 4 Edit clock out 5 View delete data 6 Exit to main menu Option 1 Select Option 1 from the menu above when you want to start working on a new job Then enter scan the following data ID The employee ID of the employee Enter a maximum of 12 characters The ID is not validated Work Order Enter scan up to 6 characters for this field Part Enter scan up to 8 characters for this field Job This will be the job code Enter scan up to 6 characters 80 LATS User s Guide Before an employee clocks in he or she needs to clock out for any job previously started Option 2 Once you are done with a job select Option 2 to clock out Then enter scan the same information entered for clocking in You are not allowed to clock out for a job unless you have previously clocked in If y
42. nd the Func key Then turn the PWR off and on For 46 key hold down the A key the B key and the D key Then turn the PWR off and on Used For Resetting BIOS and the operating system Results Erases and recreates RAM Disk The STEP program will remain but LATSLDT program and the data files will be erased Boot Type Command Mode Start Key Sequence For 35 key hold down the BKSP key the Shift key and turn the PWR off and on For 46 key hold down the F key and the key Then turn the PWR off and on Used For Entering command mode 84 LATS User s Guide Results LATSLDT program and data files will be erased The STEP program might get erased IMPORTANT Use the Command Mode Start to boot your LDT only when you loose the STEP program If the LDT locks up and you cannot power it off take out your battery and then place it back in Then power up using the warm boot type sequence Exit the STEP program and type LATSLDT at the D prompt If you loose the LATSLDT program use the STEP program and LATS Download Program utility to download it Communicating with the LDT The STEP program on the LDT will be used to communicate with the PC To upload and download data files follow these steps e Connect the LDT to the PC and plug in the power supply e Atthe D prompt type lt SYMBTEP gt to access the STEP program on the LDT e Select Option 3 from the STEP main menu for downloading uploading files e Access the LDT upload
43. new part or update an existing part click on the Part tab on this form Fields Description Part The number to identify the part Enter up to 6 characters Cost This will be the cost of material The default is O Description The part description Up to 60 characters 27 LATS User s Guide ma Parts Setup Form BiB ES Parts Sub Parts Partit Description Sub Part To update subparts data click on the Sub Parts tab Before you click on this tab make sure the part you want to add subparts to is selected Before you add any subparts to a part update the changes made to the part Fields Description SubPart Enter a subpart or select one from the drop down list Quantity The number of subparts per part Parts Setup Utilities Click on the add button E to enter data on a new part Click on the update button EI to add a new part or update the data on an existing part Click on the find button a to move to a specific part Select the part you want and double click on it Click on the delete button Sy to delete a part The delete operation will fail if references to the part exist in other tables e g labor tracking work order subparts Click on the cancel button Sa to cancel the last changes made Click on the close button to close the Parts Setup form 28 LATS User s Guide Work Order Setup Use the Work Order Setup form to enter and update the data on a work order To a
44. ng the reports 53 LATS User s Guide Holidays Listing The Holidays Listing report is a listing of the company holidays To access the Holiday Listing report select Holidays Listing from the Reports main menu Holidays Listing Report To print enter the year yy for the report and click on the OK button 54 LATS User s Guide Daily Report The Daily Report is a listing of the employees daily clock in out times absences and holiday data You can print a Daily Report of all the departments or select the department s from the list To print a daily report open the Time and Attendance Reports Query form by selecting Daily Report from the Reports main menu lin Time amp Attendance Reports Query Form xl Date 03708738 All Departments Selection Departments List Selection Before you print the report enter the date mm dd yy to print on the report Then select one of the following two options All Departments Prints a daily report for all departments Selection Prints a daily report for all the departments on the print list To select a department double click on it in the department s list To deselect a department double click on it in the print list Daily Report Utilities The view button opens the Daily Report Print view window After you select the printer the print button i sends the report to the printer The close button closes the Time amp Attendance Reports
45. nt To access this form select Time amp Attendance then select By Shift Department submenu from the Edit main menu ell Time amp Attendance Edit by Shift Department x Select Date fen 98 Department C Shift 1 Update e Clock At C Erase Editing Time and Attendance Data Add delete data as follows gt Enter a valid date in the date text box mm dd yy gt Select the department option to add or delete attendance records for all employees that belong to a certain department Select the department from the list provided gt Or select the shift option to add or delete attendance records for all employees who work during a certain shift Select the shift from the list provided gt If you need to delete attendance records based on your selection select the Erase option The erase operation will erase all records of the date that appears in the date text box This will include all the records with clock in data between the hours of that day For example if you enter 09 10 98 and the day start time is 03 00 AM all the attendance records that have clock in data between 09 10 98 3 00 AM till 09 11 98 02 59 AM will be erased gt If you need to add attendance records select the Clock At option and enter a valid time in the Clock At text box 00 00 to 23 59 This time will 40 LATS User s Guide be stored as clock in out depending on every employee s attendance d
46. ogress Report is a report for the work completed on each part in a work order However this report tparts the progress on every Job based on the data entered in the Work Order Setup form and on the labor tracking data collected From the Reports main menu select the Progress Report submenu The form below will appear a Progress Report Print Form al ES Select Sales Order Pie Graph C Bar Graph The process for printing a report is simple Select a work order and then click on the view print buttons Progress Report Utilities This button opens the report view window The print button opens the printer select form Select the printer and click on the print button in the Select Printer form The close button X closes the form 61 LATS User s Guide Production Report When you select Production from the Reports main menu the form below will appear a Production Report Print Form From 09 13 98 To 10 13 98 All Parts C Partit The production report is a listing of the parts produced per day Before you print this report enter the start and end dates you want to include on the report Then select whether to view the production of all the parts or only a particular part Production Report Utilities The view button opens the report view window for you to view print the report The print button prints the report The close button closes this form 62 LATS User s Guide Defec
47. om LATS select Data Files LDT and then Download Program 50 CHAPTER 5 REPORTS Employee Report LATS User s Guide The Employee Print Query Form allows you to select the range type and sort order for printing records To access this form select Employee Report from the Reports main menu UD Employee Print Query Form Be rs Select en O Department s O Employee Order By Status Type IDH Active List Last Name O Inactive Detailed Department O Active Inactive Selection Start by selecting the range of records you want to print All Select this option to print reports on all the employees Department Select this option if you want the report s to include only employees that belong to a particular department Department option the department list will be enabled department you want from the list When you click on the Select the Employee Select the Employee option to print a single report on a particular employee Once you click on this option the employee list will be enabled Choose the employee from the list You have the option to print employees by their status Active Only active employee records will appear on the report Inactive Only inactive employee records will appear on the report Active Inactive Both active and inactive employee records will appear on the 51 LATS User s Guide report Choose between two types of employee re
48. ort PartsDefected mt Defective Parts report SalesOrder rpt Work Order Report Shifts rpt Shifts listing report WODepDetailed rpt Work Order detailed report sorted by department WODepPartDetailed rpt Work Order semi detailed report sorted by department LATS User s Guide WODepSummary rpt Work Order summary report sorted by department WOEmpDetailed rpt Work Order detailed report sorted by employee ID WOEmpPartDetailed rpt Work Order semi detailed report sorted by employee ID WOEmpSummary rpt Work Order summary report sorted by employee ID WOPartDetailed rpt Work Order detailed report sorted by part WOPartPartDetailed mt Work Order semi detailed report sorted by Dart WOPartSummary rpt Work Order summary report sorted by part WOJobDetailed rpt Work Order detailed report sorted by job code WOJobPartDetailed ot Work Order semi detailed report sorted by Job code WOJobSummary rpt Work Order summary report sorted by job code Summary rpt Time and attendance summary report JobsCode rpt Job codes listing report Weekly rpt Time and attendance weekly report IMPORTANT For LATS to run properly all of the files described above should not be modified and should not be removed from their original locations LATS User s Guide Technical Support Escan Technologies Corp welcomes your suggestions and comments regarding improvements to LATS and or this manual These comments can be mailed to Es
49. ou have forgotten to clock in use Option 4 below to clock in first and then use Option 2 to clock out Option 3 Select 3 from the Labor Track menu to manually enter the date and time for clock in Enter the clock in information and then enter a new date or press lt ENTER gt to accept the displayed date Enter the time and press Enter Option 4 This option works in the same way as Option 3 above Use it to clock out for a particular job by entering the desired time and date Press lt CLR gt anytime during data entry to cancel and restart Option 5 Option 5 allows you to view and delete all previous jobs Once you enter the employee ID all the jobs saved under his or her name will be sequentially displayed one job at a time The bottom line of the screen will display the available options N press lt N gt to view the next job D press lt D gt to delete the currently displayed job CLR press lt CLR gt to exit When you do not see the N option it means that there are no more jobs to be listed Option 6 Select Option 6 or press the CLR key to take you back to the main menu Production Menu Use the Production Menu to collect data on parts produced Access this menu by selecting Option 3 from the LATSLDT application main menu Production Menu 1 Enter part only 2 Enter part date 3 Exit to main menu Option 1 For parts produced during the same day select Option 1 from the menu above Then enter scan t
50. ours worked below 40 hours per week Computing Overtime Hours All the hours worked beyond 40 regular hours will be considered overtime Computing Absence and Holiday Hours Absence and holiday hours are considered non working hours These hours are added to the total absence and holiday hours per week Only the actual hours worked are used in the computation of regular time and overtime time Computing Wages The wages are computed as follows gt An employee is paid the regular pay rate for every regular absence and holiday hour gt An employee is paid time and a half for every overtime hour 88
51. ports List A report with the most important information for every selected employee Detailed A report with all the employee information Sort your listing report by Employee ID This is the default sort order Last Name Employee s Last Name Department Department Employee Report Utilities Click on the view button E to view the report Click on the close button to close the Employee Report Query form 52 LATS User s Guide Absences Listing The Absences Listing report is a listing of all the absences recorded in the Absence Setup form To access the Absence Report Query Form select Absences Listing from the Reports main menu ti Absence Report Query Form 1 5 x C Selection Selection Before you print the report enter the range of dates you want included in the report Then select one of the following options All Employees All absence records on active inactive employees that are within the range of dates entered will be included in the report Selection To select deselect the employees you want to print on a report To select an employee ID double click on it in the Employee List To deselect an ID double click on it in the Print List Absence Report Utilities Click on the view button ES to select the employees you wish to view Mi Click on the print button a to send the report to the printer without viewing it Click on the close button IS when you finish printi
52. r The Archive Work Order utility extracts all the work order data including the labor tracking data of a particular work order from the LATS database into a separate file This file will be called LTwwwwww mdb where wwwwww is the work order and will be stored under the Archive sub directory To archive a work order select Archive and then select Work Order from the Utilities main menu Highlight the work order you want to arhive and click on the archive button a Archive Sales Order Data GIS Select the sales order to archive RX You may want to archive the work order data when it is no longer required for editing or viewing Keep in mind that when you archive this data it will no longer exist in your database so LATS cannot check if the new work order you use the next time you setup a work order belongs to an archived work order You need to use new work order unless you do not want to unarchive the work order again IMPORTANT After running this operation all previous references of the work order will be removed and only the last reference will be archived 66 LATS User s Guide Unarchive Work Order Contrary to the Archive utility the Unarchive utility will bring the work order data back into the database This utility searches the Archive sub directory for file names LTwwwwww mdb and will display the work order numbers in the list You access the Unarchive utility by select
53. racters For every employee you need to enter a valid ID a department and a shift 22 LATS User s Guide Employee Setup Utilities To move to a specific employee click on the browse button a This button will open the Employee Browse form Double click on an employee ID in the list to select it To setup a new employee click on the add button E to clear all the boxes and start entering the new information To save the information entered on a new employee or to update the information on an existing employee click on the update button To delete an existing employee record click on the delete button E You cannot delete an employee record if attendance absence or labor tracking data on that employee exist Delete those records first and then delete the employee record To cancel the changes made on an existing or new employee click on the cancel button lt a The Refresh button o on this form refreshes the shift and the department drop down lists If you or another user updated the shift department data while this form is open the new data will not appear in the lists until you click on this button The select button opens the Employee Print form When you are done click on the close button Ld to close the Employee Setup form 23 LATS User s Guide Holidays Setup On this form enter the company s paid holidays LATS will automatically add 8 hours to the total hours for every holiday To open the Holidays
54. rd If you press the CLR key the password will not be changed Regularly erase the data files to restore disk space and speed the program However do not erase these files until you import them successfully and you backup the database LaborTrk mab 83 LATS User s Guide LDT Boot Up The LATSLDT and the STEP program may be accidentally deleted from the LDT You need to be aware of the special boot up key sequence to redownload them The STEP program resides in the Non Volatile Memory NVM Note It is erased only when you bootup using the Command Mode Start key sequence The LATSLDT program and the data files reside in the RAM memory They are erased when you boot up using the Cold Boot and Command Mode Start key sequences Boot Type Power On Key Sequence PWR or Laser Trigger or remove terminal from cradle Both 35 and 46 keys Used For Normal Power on Results Returns terminal to where it was when it was turned off No programs will be deleted Boot Type Warm Boot Key Sequence For 35 key hold down the key and the key and then turn the PWR key off and on For 46 key hold down the 4 and the 5 keys and then turn the PWR key off and on Used For Lets you choose a program that resides in non volatile memory STEP program Results Puts terminal in the STEP menu LATSLDT program and the data files will not be erased Boot Type Cold Boot Key Sequence For 35 key hold down the Up arrow Key the Space key a
55. rs Start Date mm dd yy Start Time hh mm End Date mm dd yy End Time hh mm The production import utility imports a text file with the following format Part up to 8 characters Quantity Production Date mm dd yy The defective parts import utility imports a text file with the following format Defect Code up to 6 characters Part up to 8 characters Source up to 60 characters Quantity Defect Date mm dd yy The text file should contain data only Do not include a header The fields should be comma delimited A carriage return should follow each record How is the file imported The time and attendance import operation adds new records to the existing time and attendance records Existing records that are complete with Clock In and Clock Out data are not affected Whereas records that are missing Clock Out data will be update if the Clock Out record exists in the data file LATS takes the time and date the employee scanned his or her ID as a Clock In or Clock Out data depending on the number of scans per day 47 LATS User s Guide The labor tracking import operation adds records to the existing labor tracking records Every record in that file will be inserted as a new record if no identical record exists in the labor tracking file Existing records that are missing the end date and time data will be updated with the new data in the data file The totals will be calculated automatically The data collected on par
56. scsscssnsaccsdeavssecsencocnsdscvssevoencesavss 37 LATS User s Guide ES MR e EE 37 EDIT TIME amp ATTENDANCE BY ID 38 Clock Data Edit Une isis 38 EDIT TIME AND ATTENDANCE BY DERBARTMENT 40 Editing Time and Attendance Dote 40 Ed a E 4 IEN Be CN ei a ele NEE 42 Fields Description aia oxetneessoccatabesadssesacdeaeterssspalaccsamedasanes 42 Labor Tracking Cities ici iia 43 EDIT DEFECTIVE PARTS Data 44 Fields Descrip dias 44 Defective Par s UM ias 44 EDIT PRODUCTION DATA eg egene eege 45 Fields A A O NN 45 Produc is e da 45 CHAPTER 4 lt DATA FILES scsscsncsssscsssssnecosnsssssseessnncsossssesssnsencsacsssveconsecncseesssessonosnndssssseessonesesess 46 UPLOAD DATA FILES dina 46 INPORT DATA O EE 47 DOWNLOAD LDT DATA FILES rrcinorernrrreirrereioirei krae r EEE E EEEE r EE EE E EEEE EEES 49 DOWNLOAD EDT PROGRAM EE 50 CHAPTER S REPOR EE 51 EMPLOYEE REPORT iii 51 A a A dea 51 EE 52 ABSENCES LISTING A PP Pe A E A Absence Report Ulla tablas 53 HOLIDAYS LASTING aia 54 Ee 55 No o e O A o 55 Daily Report Utilities iii a is e A ba 55 WEEKLY REPORT diia 56 Weekly Report Utilitie sii cisicscasaeheiel vives adel ivi ee EEGENEN EENEG 56 SUMMARY IAN 57 Summary Report Utilities viii an ica rindan 57 EXCEPTIONS Rrpoprt toein re O NETE E EEEE EEE EE ETN EEEE EEEE EE ESE ETEA EEEE EERTE ES 58 Exceptions Report Utilities sssrini niai E E E 58 PARTS E DEE 59 LABOR TRACKING REPOR Tod 60 REPOFE Types case 60 Labor Tracking Report Ulit
57. sorted by description click on the Description column header The view button opens the departments listing view window The print button CS prints the departments listing report This reports lists all the departments data entered on this form The close button closes the Department Setup form LATS User s Guide Shifts Setup The shift data is used by LATS clock to check if employees are clocking in and out within their scheduled time The Shifts Setup form allows you to create a shift and define ts start and end times To open this form select Shifts from the Setup main menu amp Shifts Setup Form lo x EEE E ai D J Fields Description Shift This is the number that identifies the shift Enter a maximum of 2 characters for this field Description Enter a maximum of 25 characters to describe the shift Start Time Enter the time the shift starts End Time Enter the time the shift ends To setup a shift that crosses midnight make its End Time less than its Start Time Deleting a shift To delete a shift click on the record selector column of the grid to highlight the row and then press the Del key on your keyboard LATS will not allow you to delete a shift until you delete all the references to it in the Emloyee Setup form Shifts Setup Utilities The view button opens the Shifts Listing view window The print button a prints the Shifts Listing Report The Shifts Listing Report LATS User s Gu
58. tems including written materials and binders or other containers to the place you obtained them for a full refund 1 GRANT OF LICENSE This License Agreement permits you to use one copy of the specified version of the LATS software product identified above SOFTWARE on any single computer provided the SOFTWARE is in use only on one computer at any time If you have multiple Licenses for the SOFTWARE then at any time you may have as many copies of the SOFTWARE in use as you have Licenses The SOFTWARE is in use on computer when it is loaded into the temporary memory i e RAM or installed into the permanent memory e g hard disk CD ROM or other storage device of that computer except that a copy installed on a network server for the sole purpose of distribution to other computers is not in use If the anticipated number of users of the SOFTWARE will exceed the number of applicable Licenses then you must have a reasonable mechanism or process in place to assure that the number of persons using the SOFTWARE concurrently does not exceed the number of Licenses If the SOFTWARE is permanently installed on the hard disk or other storage device of a computer other than a network server and one person uses that computer more than 80 of the time it is in use then that person may also use the SOFTWARE on the portable or home computer 2 COPYRIGHT The SOFTWARE is owned by Escan Technologies Corp or its suppliers and is protected by United Stat
59. terminal and on your PC The larger the data file the slower the import and upload operations will be 46 LATS User s Guide Import Data File The data collected using the data terminal should be uploaded into the PC and then imported to LATS database To import the file select Data Files and then select Import Time amp Attendance Import Labor Tracking Import Parts Produced or Import Defective Parts If you select the LDT option in the company setup the import utilitiy will look for the files uploaded from the LDT under the LDT sub directory The import operation may take some time to complete depending on the size of the database and the size of the file to be imported If you are not using the LDT program LATSLDT to collect data you can import any text file using the import utilities Before you import a file set up any new data contained in it For example if you want to import a time and attendance data file that contains employee IDs that were not set up using LATS you need to set them up using the Employee Setup form The time and attendance import utility imports a text file with the following format Employee ID up to 12 characters Date In out mm dd yy Clock In Out hh mm Example 123456789012 09 01 98 13 00 The labor tracking import utility imports a text file with the following format Employee ID up to 12 characters Work Order up to 6 characters Part up to 8 characters Job Code up to 6 characte
60. tes rana cra nena cnn anar n arranca nas 60 PROGRESS REPORT WEN 61 Progress Report Utilities e iioa ni a E aii 61 PRODUCTION REPORT ass 62 Production Report Utilities susirsisserisseirseriirosekcreceriieseis e ia a 62 DEFECTIVE bapresRrpop t 63 Defects Report Ulsa AR is 63 CHSPTER 6 UTILITIES EE 64 ARCHIVE TIME amp ATTENDANCE 64 Archive RE EEN 64 LATS User s Guide UNARCHIVE TIME amp ATTENDANCE ccccscsvosesssssecsnocseescesecvesteosbensssecsseccsessssstevesesestesssesesenterssseses 65 EE 65 ARCHIVE WORK ORDER acosa 66 UNARCHIVE WORK ORDER ssecceceeeeesssessseeceeceuseseccccceescaussecececececuuesecececeeeseuanssececesesseenaeeeesees 67 EXPORT TIME ATTENDANCE DA TA iaa 68 EXPORT WORK ORDER ssssssecccceeceesessceccceeseeuunscecccceeseuasssecececesseasesecececesseaaesscececesesauaneececeeenags 69 EXPORT EMPIEOY EE MD o 70 REMOVE INACTWEID ESES EEEE REESS SARERA EESE EER E ISEE E EREE REET 71 MAINTAINING LA TS DATABASE ies T2 Compacting eet ele a oie 72 Repair th Database iii 72 A eE EEA EE I E E EE E E EEEN ee ee 72 PRINTING EMPLOYEE ID zeine te estet raser E EEES EASES iia 73 Selecting Deselecting an JD 73 Print ID US acia oidos oe dees 73 APPENDIX A ERROR MESSAGES ccsssssssssssssssssssccssssssssccsscssssssssscsssscsssscsssssssssssssssssses 74 IMPORT ERROR MESSAGES ssisrecriicsreseneiresurerirestrorir nitro AEKn EENET EEE EE EER E Er Eiai 74 SETUP ERROR MESSAGES aa oinera E E EAO 75 S
61. that will be used to communicate between the LDT and the PC If you are not using the LDT select the Other option and enter the following Path Name The complete path and name of the program you will be using to upload the data from the data collection terminal Since the program is DOS based you should enter a tilde for long names In other words enter the path and name as if you are typing it at the DOS prompt Make sure the path and name you enter for this field are valid LATS will not check their validity as you enter them However the Upload Data File operation will fail if they are not valid Company Setup Utilities E To save any changes made click on the save button W To close the Company Setup form click on the close button Si LATS User s Guide Department Setup If you wish to assign an employee to a certain department you need to create that department first Create the department by using the Department Setup form To open the Department Setup form select Department from the Setup main menu ba Departments Setup Form GIS Description 14 4 gt gt i Fields Description Department Enter a maximum of 12 characters Description Enter a short description for the department A maximum of 40 characters can be entered for this field Department Setup Utilities The default sort order for the data that appears in the grid is by Department If you wish to view the data
62. the figure above shows that the User admin belongs to group Admins To add or remove an existing user from a group select or deselect the group while the user is highlighted Security Setup Utilities To add a new user click on the Add button E The figure below will appear Enter the name of the new user and click on the Ok button Then assign the new user to a group and change the password To delete an existing user highlight the user name and click on the delete button y 34 LATS User s Guide At least one user should belong to the Admins group Therefore to remove the only user of the Admins group create a new user and assign it to the Admins group Then delete the old user z3 To change the password click on the password button Click on the close button PS to close the Security Setup form 35 LATS User s Guide Password Setup All users are allowed to change their password Users that belong to the Admins group can also change other users passwords To access the Set Password form select Password from the Setup main menu Admins group users can access this form by selecting Security from the Setup main menu and then clicking on the password button Set Password x Old Password gk New Password To change the password the user needs to know the old password First enter the old password in the Old Password text box and then enter a new password In the Verify text box re enter the n
63. tion This message will appear when you enter more characters for a field than what is allowed Look in the setup help topics for the maximum size of each field Every field in the database tables has a predefined type Fields of character type can have any combination of characters and digits those of digit type can have only digits Date and time fields can have any valid date and time data Some fields do not have default values and cannot be left blank When you receive this message enter data for the field identified in the message An existing record has the same information as the record that you are currently trying to add or modify Use the refresh icon to see the changes made by other users who are accessing the database concurrently This error could be caused if the employee record you are trying to delete is being accessed by another user or no longer exists Close and then reopen the employee setup form to view the most current information on the employees The data entered for any of the fields does not match its type or is too long for the field This error can also be caused if the department shift you assigned to the employee no longer exists Click on the refresh button to refresh the department shift list box 75 Security Error Messages Message Record cannot be read No read permission on Table Not a valid account name or password No permission for User Account name alrea
64. tive Parts Report Use the Defective Parts Report Print form to print a listing of the defective parts To access this form select Defective Parts Report from the Reports main menu a Defective Parts Report Print Form Bi ES From 09 13 98 To 10 13 98 All Defective Parts C Partit e Source Before printing the report specify the range of dates for the report you want to view Enter valid dates in the From and To boxes as seen in the figure above Then select whether you want the report to include all the defective parts only defects for a particular part or defects related to a particular source Defects Report Utilities The view button opens the report view window The print button sends the report to the selected printer The close button closes the form 63 LATS User s Guide CHAPTER 6 UTILITIES Archive Time amp Attendance This utility extracts the weekly time and attendance data from the Labortrk mdb database into the Archive sub directory The extracted data is saved in a file called TAmmddyyyy mdb Where mmddyyyy is the starting date of the first day of the archived week Select Utilities Archive then select Time amp Attendance Archive Form al ES Select week to archive If you have any employee attendance records the starting and ending date for each week will appear in the weeks list The archived files will remain under the Archive sub directory until
65. ts produced is inserted as new records if it does not exist in the database using the Import Parts Produced utility Only records that contain valid existing part numbers will be imported The data on defective parts is imported is added to existing data Every record in the defects file should contain a valid and existing part and defect in order to be imported 48 LATS User s Guide Download LDT Data Files In order for the LDT program LATSLDT to validate the employees IDs and to check if the employees are clocking in out during their scheduled times the employee and shift data should be downloaded to the LDT This is done through the Download Data Files utility First you need to set up the shift and employee data When you are ready to download these files connect the LDT to the PC and access the STEP program From LATS select Data Files LDT and then select Download Data You need to redownload these files when v you add new employees v assign an employee to a different shift v change the data of an existing shift v or change the grace period 49 LATS User s Guide Download LDT Program The Download Program utility downloads the program LATSLDT into the Symbol Laser Data terminal You need to donwload this program when you purchase a new terminal or when you accidentally erase it from the LDT memory To download the program connect the LDT to your PC and access the STEP program download utility Fr
66. w date in the following format mm dd yy To change the time 1 At the D prompt type lt TIME gt and hit lt ENTER gt 2 Hit lt ENTER gt again to accept the current LDT time or 3 Enter the new time in the following format hh mm ss Attendance Menu Use the Attendance Menu to collect time and attendance data You cannot access this menu until you download the data files e employee and shifts to the LDT Attendance Menu 1 Clock in out 2 Edit clock in out 3 Main menu Option 1 Select 1 from the above menu when you need to clock the employees in 79 LATS User s Guide or out Then enter scan the employee ID up to 12 digits The ID is checked against the employee file If the ID is not found the message INVALID ID will appear and the employee will not be allowed to clock in or out When you select this option the employee will be clocked in out using the LDT s current date and time The time is checked against the employee schedule including the grace period If the employee is not scheduled the message NOT SCHEDULED CLOCK IN OUT will appear The user can enter Y or N to allow or prevent an employee from clocking in out respectively If the employee is allowed to clock in out the message THANK YOU YOU HAVE BEEN CLOCKED will appear Option 2 Works in the same way as Option 1 above Except that you can manually enter the date time the employee needs to be clocked in out Once you enter sca
67. y the laws of the State of California COPYRIGHT Information in this document is subject to change without notice and does not represent a commitment on the Part of Escan Technologies Corp The software described in this document is subject to the license agreement that is included with LATS in whole or in Part in print or in any other storage and retrieval system is prohibited No Part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language in any form by any means for any purpose other the purchaser s personal use without express written permission of Escan Technologies Corp Copyright 1997 Escan Technologies Corp All rights reserved Printed in the United States of America Microsoft Windows and Visual Basic are registered trademarks of Microsoft Corporation Crystal Report is registered trademark of Seagate Software and True DBGrid is registered trademarks of APEX Software Corporation This manual was produced using Microsoft Word for Windows January 1997 first printing LATS User s Guide TABLE OF CONTENTS MI A ON 1 LICENSE AGREEMENT sssseeesseessreeereresstrorersssrrererrreresssestrrrsstrrressertrrretrerersssserrreestrrrerssererrrereeree 2 CHAPTER 1 GETTING STARTED wisecctsccscsscorcsonsssessescsonectonscessseudensssetssscsessounnsenasessssssonacssessesess 7 INTRO UN EE 7 SYSTEM REQUIREMENTS siseressreriessiser kiesi tos krero ki Er ireP EENE nE E

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