GREB Unit REB Chair/Member
Contents
1. ____ Queens Queen s ROMEO e System General Research Ethics Board Certification GREB Reviewing Human Ethics Applications Unit REB Chair User Manual September 2013 Accessing the Researcher s Portal e Review assignments are accessed through the Researcher s Portal e Asa reviewer you will receive an email notification whenever you have been assigned to review an ethics application The link to the Researcher s Portal is included in the email e Reviewers with a Queen s email address Queen s faculty amp staff should use their regular Queen s NetID and strong password to log into the Researcher s the portal through the Single SignOn e Queen s students and external reviewers i e from KGH Providence Care Hotel Dieu etc will log into the Researcher s Portal through the Post Registration Login Site using their full email address as their username and the password that was created during registration Please note that the Researcher s Portal is accessible on tablets i e iPads PlayBooks etc Single SignOn for Queen s Reviewers Enter your Queen s NetID and strong password to access the Researcher s Portal g Sun Java System Access Manager Login Queen s University Jur UN TVERSIT Sign On Protect Yourself Stay Informed Protect your NetID and use strong passwords Netib I scan for viruses Password DO gt Always logout of applicati2. E SEARA GE ee ee ee UR a O ENEEN PROSPER eS ER DAE IURA ee TAN AOE eo more E age cise neraercias Pare a Sieben Y ne ores n raas eee ea ie tae deere teH Seen Fe sec OP a a SSeS preveats PEES E Ti E aE a oes Action W Approve popp t ie ae i Re Forward to Next signing Authority Comments Sinri EHFG Requires Delegated Full Board Review Please assign to GREB reviewer 2 fei Prats kmyninis l ubmit Ance l Action Approve Queen s UNIVERSITY This option should be selected when application is approved at Unit level and does not require GREB Full Board or delegated review Such message should be entered in the Comments section by Unit Chair before clicking Submit button Once such application comes to Ethics Coordinator the status will be changed to Approved at Unit REB level and milestone reminder will be set Those applications will be reported at the annual audit in April Work Flow Action _ Cancel Action fest Information Forward to Next Signing Authority Incorrect Department Comments Approved at Umit level no need for General Research Full Board or delegated GREB review te will be reported to GREB For audit next April Need assistance have a question Contact the TRAQ Helpdesk 613 533 6000 ext 78426 Email traq queensu ca
3. PLY NEW News Useful Links Settings Project Title Principal Investigator Application Form Name Work Flow State TESTING Submitted GREB APPLICATION FORM ee testing for TEST February 4 2013 Researcher at Queen s by oa pone Authority 2 4 2013 bia ac Certification Human Review Ethics See more inside under Lags section Start with the Logs Start by checking the Work Flow Logs under the Logs tab for any messages from the P I Project Work Flow State has been changed from Pre Pre Submission gt Division Please find enclosed GREB application for Unit REB review Please Researcher at Principal Submission to Division Signing Authority Review Signing Authority Review consider as a delegated review Action Submit Queens Investigator Reviewing the Ethics Form e Click on the Application Form for Ethics Clearance tab to review the application one sub tab at a time Or click on Export to Word to review the application in a table format Project Info Project Team Info GENERAL RESEARCH ETHICS BOARD APPLICATION FORM for ETHICS CLEARANCE Social Scences Attachments Logs CORE Completion Project details Recruitment Risk Assessment Benefits Privacy and Confidentiality Informed Consent Checklist 1 1 Applicant TCPS 2 CORE Completion YES Ono N A 1 2 Go Applicant TOFS 2 CORE Completion YES Ono N A il 1 3 Co Appli
4. cantll TOPS 2 CORE completion YES Ono N A Reviewing Application in Word e Exporting the application and saving it as a Word document will allow you to type and save your comments on your own computer Once you ve completed your review you can copy and paste your comments from the Word document into the Work Flow Action Comments textbox that pops up when you hit the Approval Process button w a ma 6005503 Microsoft Word 5 Home Insert Fage Layout References Mailings Review View Acrobat te D tmesnewnom 10 AD aT Aar iE IES EY EEE ALT AaBbCA ABC AaBbC aaBbce _ AA rage Paste je E I U obec x x A ab Ae B o ay EEL TNormal TNoSpaci Headingl Heading2 ae m ee clipboard Font Paragraph Styles Editing a SES OT a E I a e A Answer 1 1 Applicant TCPS 2 CORE a 7 1 2 Co Applicant I TCPS 2 CORE Completion 1 3 Co Applicant II TCPS 2 CORE completion iA 2 Project details eS O O Answer 2 1 Level of Research Faculty research Testing My comments re 2 2 Abstract testing testing testing testing 2 4 Conflict of Interest COT NO 2 5 If YES above please explain testing 2 6 Funding Funding Received Saving and Viewing in Word e When you export the application into Word it will first appear in html format Please make sure that you select Word Document in th
5. e drop down menu for Save as type when you save the application File name Doci Word Document Word Macro Enabled Document Word 97 2003 Document Word Template Word Macro Enabled Template Word 97 2003 Template Authors The application will also appear on your screen as Web Layout To change the viewing format to a friendlier one hit the View tab at the top of your ribbon and select Print Layout in Document Views wi ld w 5 iat Documentl Microsoft Word p File Home Insert Fage Layout References Mailings Reviews Acrobat W Ruler Bcreen Web Outline Draft aes Zoom 100 New Arrange Split po 7 Switch Macros Meading Layout E Navigation Pane Page Width Window All 4 Reset Window Position Windows r Document Views Show Zoom Window Macros 5 i U One Page bi l A View Side by Side a EA O Gridlines two Pages B Synchronous Scrolling p E a a B Reviewing the Attachments e Remember to go to the Attachments tab to view print the documents consent form letter of information etc that were included with the application Attachment Description Version Date Doc Agreement Letter of Information doc Uploaded ter of Information poison 0n 20 3 02 04 2013 02 04 ant eon loc Uploaded on Consent Form doc Uploaded on Dieii 2043 0204 Submitting Comments Approving Application e Click on Approval Process at the top of the applicat
6. ion to access the Work Flow Action screen Application Ref No 1443 Project Title TEST February 4 2013 Project Work Flow Application Form GREB APPLICATION FORM for State Division Signing Authority Review ETHICS CLEARANCE 4 y Project Info Project Team Info GREB APPLICATION FORM for ETHICS CLEARANCE Attachments Logs Title TEST February 4 2013 Start Date p End Date za Keywords F Add Action Incorrect Department Researchers with cross appointments may need to change their departmental affiliation on their human ethics applications depending under which department they are submitting an application If a Researcher submits their application under the incorrect department and does not require Unit REB approval you may return the application to them and request that they re submit under the proper department no nhs spree nar eee ere ara eee ee ae eee a ae Sep rrfet PHyigiori GEGNER AARE Work Flow Action EEEN A CA RARARNE R Anovai raoroso o i ii PYOHA POPO Preiett Tearns inte Action E W Approve E e 5 oe rite a Request Information Sagging Authority Comments BRIE LIGIS Does not require Unit REE approval please change affiliation under Project Team Info tab and re submit application under eoa the right department KEAPER Action Request Information Revision
7. ons Install operating system updates gt Install antivirus software and Keep it current Limit personal information you post on the Internet gt Be aware of hoaxes scams and phishing attacks Don thave a Netib Dont open attachments from unknown sources Forgotten Your NetID Password Use the secure wireless network OWP AZ Never leave your laptop unattended Scan for spyware and adware Backup important files Researcher s Portal q gi e Applications requiring your attention can be found by clicking on the quick link Role Division Signing Authority Applications New For Review Tools for n E Research at Queen s hee Qi k UEErNS APPLYNEW News UsefulLinks Role Principal Investigator Role Project Team Member Applications Saved Not Submitted 0 Applications Saved Not Submitted 0 Applications Submitted Under Review 0 Applications Submitted Under Review 0 Applications Submitted Requiring My Attention 0 Applications Submitted Post Review 0 Applications Submitted Post Review 0 Applications Withdrawn 0 Applications Withdrawn 0 My Reminders 0 My Reminders 0 Role Division Signing Authority Applications New For Review 1 Applications Pending Information 0 To begin Review Process e Click on Review to open the application Tools for F A Y Research at Queen s Ra Queens AP
8. s If you require more information or revisions before you approve the application or forward it to the GREB Ethics Office you may return it to the P I and the project team members by clicking on Action Request Information and typing or pasting your comments in the provided text box before hitting one of the Submit buttons et aa m an ae basi te daat ot De Adaa ada TE Sele Tet ter te S T Sane Seat ter 0 tee ee eee ro ea te ae ee ee a a Sg PETERE EE EE E EE SEE FARSER Pe ee ee Seach catenin atc su cabs cha O mo ons nica ce Nace Work Flow Action Action Foward to Next Signing Authority oo Incorrect Department Comments Please clarify section on Risk Assessment on the form and Keywords modigy Consent Form Please re submit GREB application and Sa SRO eas a 3 attach new updated version of Consent Form Action Forward to Next Signing Authority All GREB applications that require delegated or full board approval should be forwarded to the Ethics Office by clicking on Forward to Next Signing Authority and then one of the Submit buttons The application will then be assigned to either Delegated or Full Board Review PREF BPE Re oa Tas rr MERE IENEN ie 5 ferry ae f a Ptah ty ae Da shat sha A aa IAE AAN ogee gh ee i or ana a Bog we Sie eos NSE ALEA raiye eaa oS OSES ace Na Pee ee Se frim A E E E Work Flow Action ea C Te Bethe a ae Set aia et a E dee TTY T a sa BIER ATR
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