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PowerPoint 2010-Manual - Human Resources

1. esee 116 Add Slide Transitions Transitions Tab esee eee sienne eite eene eee ne ee ennee 122 Add Text Home Tab seele 20 Appendix A Onlme Help a menu anne euere 178 Appendix B Insert a Hyperlink to a Slide esee 179 Appendix C Save As a Package for CD File Tab eee 181 Appendix D Compress Media alien id 186 Appendix E Saving to the Web nase ae 187 Apply a Theme Desien Tab suomi dr oie 22 Change the Layout on an Existing Slide Home Tab eene 36 Check Spellmg Review Tab a cea ae elie eae 114 Customize a Theme Design Tab u a in en an 24 Customize the Quick Access Toolbar File Tab sess 14 Delete Slide Quick Access Toolbat 1i nte ee aai a N 38 Format a Picture Picture Tools Tab nur da 46 Formata Table Table Tools Tab u a a RR dle 52 Format the Slide Background Design Tab eee 112 Handout Master View Tab oo 136 HideaSlide Slide Show TADA len 148 Insert a Chart Insert Tab tati aaa 82 Inserta Hyperlink Insert Tabo ia 74 78 Insert a Move insert Tab make Siemens 92 Insert a Picture Insert Lab aru il ld 44 Inserta Screenshots Insert Pb dis 58 SE Table Insert OS 50 Inserta You Tube Video Insert Taboo tees du Du es PNE bees gabe omens 96 Insert Chip Art Insert Tabs cui rito 40 189 Insert Headers and Footers View Tab
2. fie Home Insert Design Transitions Animations Slide Show Review View Developer a Q TER TTT E zt x Y Play Narrations a Resolution Use Current Resolution 3 I m za t 7 Play Narration E Resolution Use Current Resolution Y NE ES _ J no Y Use Timin M From From Broadcast ustom SetUp Hide Rehearse Record Slide _ _ JET Beginning Current Slide Slide Show Slide Show Slide Show Slide Timings Showr Y Show Media Controls Use Presenter View Start Slide s Monitors Chancellor Glasper Training services mission Training classes available Technology Training Services mua Caine gt PA S supo Atrio suite Mamin saremi AS Auen um oe p mama A A y 2 E A 1 3 00 02 2 Hy 00 02 3 sy 00 02 4 Feedback Open Lab TTS Website ne SELEY m ci E gt u soon ween A H A sy 00 02 5 3 00 02 6 Hy 00 25 7 3 00 02 8 Introducing MCCCD Student success University transfer FQ eye Sto And Ansa A A A A sy 00 02 y 00 02 10 Hy 01 28 sy 00 02 Slide Sorter Solstice lt Creating video Robert Presentation video wmv O na E 70 2 E3 10 Saving the video will take a while e When the progress indicator is gone the video has completed 11 When the video is completed click the Windows Explorer in the Task Bar 167 Exercise Saving as a Video Continued 12 Navigate to the Documents Library gt PowerPoint 2010 Class Sc GU Documents PowerPoint 2010 Class v 4 Search
3. mcm Home Insert Design Transitions Animations Slide Show Review 0 del alla 3 D color 231 E Arrange alt Iz Eta Ji E y e I Wy Cascade S Normal Slide Notes Reading Slide Handout Notes Zoom Fitto New Macros Sorter Page View Master ast Master Y We Window Presentation View M Macro ES Chancellor Glasper Tra Oper Pace e A a 3 E 4 TTS Website na Introducing MCCCD Student success A Y 9 a 10 1 12 lt Slide Sorter Solstice lt m sslea 70 E Ej m o 5 Click the Open Lab slide and drag it between slides 6 and 7 1 1 d 6 Finally click the FAQ slide and drag it to be the last slide fie Home Insert Design Transitions Animations Slide Show Review View 20 3 all Color Arrange All 1 38 BE dEl 18 y Bra E E Normal Slide Notes Reading Slide Hai ut Notes New Sorter Pa fiew Master Master We Window Presentation View Ma a Chancellor Glasper ri S suspen yate A en 1 2 a 3 a 4 Feedback TTS Website ERRES A A Sr 6 ar 7 Br 8 Introducing MCCCD Student success University transfer FAQ An dnswe A a 9 a 10 1 a 12 Slide Sorter Solstice lt IH 88 Eg E 70 E E 7 Click the Normal View shortcut button located in the Status bar ee e i 8 Quick Access Toolbar gt Save 130 Notes Page 131 Navigate in Slide Show View Slide Show Tab Slide Show View Slide Show Tab Start Slide Sh
4. ooocncncccononininocccncnnononenananocicnnonononananococnnonononananinos 138 Insert Hlustrations Insert Taboret tesitik e eie etai asi 62 Insert SsmarlArt Insert Tab res 66 Insert Sound hisert Tab ae near ne 88 Insert WordArt Insert Tabs el ns ende 70 Navigate in Reading View View lab 134 Navigate in Slide Show View Slide Show Tab sese 132 Navigate in Slide Sorter View View Tab ooocoonnncccnoncccnonccononcnonnnncononanononcnonnnnncnnncnnonncnnnnnos 128 Plan a Presento e e o o E e EAE 6 Print Options File Tab coin aii ERO n Lena ni kin 140 Print Preview Fil Taba a near EB Be 142 Record Narration Slide Show Tab ee ER te deas 144 Reusea Slide Home Tabs eel on eie pi ete ee Reeth eel 104 Review the PowerPoint 2010 Intert ace as uses ie 8 Review the Ribbon and Tabs 2 au da Bella 10 Save AS d Shows File Lab nme een 174 Save as a Video File Tab eiui ibo M esi ecce b Lote eset ae 164 Save as Handouts in Word File Tab ao masse esse ann 170 Save Your Presentation Fie Tabiini ti sachets nc apa cecidi luceat SEE 160 Set Up a Kiosk Presentation Slide Show Tab eene 156 Set Up a Self Running Presentation Transitions Tab eene 152 Slide Masters View A A aiten ieee ee aR 108 Slide Views stans A Bats it sn xia gat eat 18 Slide Views View Tab uscar iei enn ip ela 126 190 Further Reading PowerPoint Help Much more inf
5. Internet amp DVD X For uploading to the Web and burning to standard DVD Medium File Types E Use Recorded Timings and Narrations Help 98 Slides t at do not have timings will use the default duration set bel N Change File Type tj Options US Seconds to spend on each slide 05 00 ES Exit Create PDF XPS Document 9 al Create a Video a Package Presentation for CD i Create Handouts e Use Recorded Timings and Narrations will use the timings we added for the self running presentation 7 In the Save As dialog box confirm the Documents Library gt PowerPoint 2010 Class is the current folder 166 Exercise Saving as a Video Continued 8 Inthe File name field click at the end of the file name backspace over self running and type video r P Save As EX gt Ww i My Documents PowerPoint 2010 Class Search PowerPoint 2010 Class p Organize v New folder e Documents e Music i Pictures Bi Videos E Rosa wmy ME Computer amp Local Disk C cx Local Disk D 53 TrainSrvsInter 6 7 File name Robert Presentation videojwmv Save as type Windows Media Video wmv v Authors robert seifert Tags Add a tag Hide Folders Tools Cancel J 9 Click Save e The progress indicator including a red circle to cancel displays in the Status Bar
6. e If you choose other options than those in the manual your screens will look different and may react differently to formatting changes 23 Customize a Theme Design Tab Customize Your Own Theme Combining Themes Quick Styles Save a Custom Theme Steps to Customize and Save a Theme You can create your own custom theme by making design changes and saving the changes as anew theme For example you can make changes to an individual color or font or to all the theme colors fonts shape effects or background Once saved you can apply your custom theme to other presentations Changes can be made in a couple ways You can combine the current and other theme s colors fonts and shape effects with the current thing to make a hybrid theme You can also create new theme colors or fonts to modify the existing theme The Colors Fonts and Effects buttons indicated below display a drop down list from which to choose the desired changes Insert Transitions Aa Iaa Aa Aag i Slide Show Review E Animations 9 Effects v You can also use Quick Styles to customize your theme Quick Styles are collections of formatting options that make formatting your document and objects easier For example they change how the different colors fonts and effects are combined in a theme and which one is dominant When you place your mouse po
7. Excel gt HRMS Word gt E Performance Free to all employees A lo lt 118 Exercise Adding and Customizing Text Animation Continued y 5 Click the Play button at the top of the Animation Pane to see a preview of the animation Animation Pane vx 149 Access Excel P d Word e Notice that all the classes come in at one time We ll change the animation so that each class comes in on a separate click 6 Inthe Animation Pane click in the Excel field 7 In the Excel field drop down menu choose Start On Click e Excel will now wait until we click to fly in Animation Pane gt Play 1 Access 4 Fields The classes ls Y Start With Previous Start After Previous Effect Options Custom Animation Options Timing Hide Advanced Timeline Remove 8 Inthe Animation Pane repeat steps 6 and 7 for the Word field e Notice the way the text is now numbered on your slide and in the Animation Pane Slide Animation Pane j Animation Pane vX e Office Suite Access Excel Word gt 9 Click the Play button at the top of the Animation Pane to see a preview of the animation 119 Exercise Adding and Customizing Text Animation Continued Apply the same animation to the classes in the second column
8. Status Bar Slide Views Status Bar Shortcuts Normal View Slides Tab Slides Outline x Outline Tab Slides Outline x Slide Sorter View Slide Show View Reading View Notes Page View You can work in PowerPoint in different views The view depends on your purpose and preference The views include Normal View Slide Sorter View Notes Page View Reading View and Slide Show View You can quickly change to the four most common views by clicking on the corresponding shortcut buttons in the Status bar near the bottom right of the screen By default PowerPoint opens in Normal View Normal View is also known as the Slide view On the left is the pane that contains the Slides and the Outline tabs To the right is the Slide Pane At the bottom is a placeholder for typing presentation notes In the left pane of Normal View the Slides tab displays thumbnails of each slide Use the Slides tab to select add and delete slides Included in this pane is the Outline tab In the left pane of Normal View the Outline tab displays the editable text of each slide The Outline tab is a text based view where you can quickly add bullet points in outline form Text added in placeholders can be seen on the Outline tab while text in graphics cannot Use the Outline tab to move insert and format text Slide Sorter View displays all slides in your presentation at one time in slide miniatures Slide Show View is the view
9. Save as a Video Continued Finished Be sure to completely finish your presentation prior to saving it as a Product video Changes made after you start creating the video will not be saved in the video Steps to Save as a Video From the File Tab select Save amp Send in Backstage view Under the File Types section near the middle click Create a Video The Create a Video section displays on the right Choose your desired display size El If you recorded timings and narration choose whether or not to use them If necessary specify a number of seconds the video should spend 0500 v on slides without timings Click Create Video Navigate to the appropriate folder on the computer Provide a File name and click the Save button Note the status bar progress indicator 165 Exercise Saving as a Video Save your self running presentation as a Video 1 In Slide Sorter View click the Student success slide 2 Slide Show Tab Set Up Group Hide Slide to unhide the slide e We hid the slide for the PDF document but the video will display in the movie file Student success e Leave the YouTube video hidden because it will not work in the movie file 3 Hie Tab Save amp Send 4 The File Types section in Backstage View click Create a Video 5 From the display type drop down menu choose Internet amp DVD for medium resolution 6 Click Create Video M i
10. e Notice all the editable text no graphic text displays In the left pane of Normal View click the Slides tab sides In the View Tab note the Presentation Views Presentation Views View Shortcut Buttons In the Status bar on the bottom right of the screen point to each of the slide view shortcuts until you see the screen tip for each e We will practice navigating the different views shortly 127 Navigate in Slide Sorter View View Tab Moving Slides While creating or viewing your presentation you may decide to change the order of the slides to better sequence your information Rearranging slides is easiest in Slide Sorter View because you can see all the slides on the screen at the same time For example in our presentation let s say the Chancellor can only be present at the very beginning In this case move the Chancellor slide to be the second slide Move Slides in 1 Inthe Status bar at the bottom right of the window click the Slide Slide Sorter View LOM e Oruse View Tab gt Presentation Views Group gt Slide Sorter Sorter View shortcut button e In Slide Sorter View all of the slides are shown as thumbnails If necessary you can use the zoom bar to fit all the slides in the window 2 Click and hold and drag a slide to the desired location 3 When the vertical insertion line displays in the space where you want to move the slide release the mouse button Normal View If yo
11. AutoCorrect Close Click Ignore to skip the unrecognized name Continue to check any other misspelled or unrecognized words e When the Spell Checker is finished a complete message displays Microsoft Office PowerPoint e Al The speling check is complete Click OK Quick Access Toolbar gt Save 115 Add and Customize Text Animation Animations Tab What is Animation Animations Tab Animation Task Pane Animation Icon Add Animation Process Animation refers to the way text or objects move onto or off of a slide Animation can be applied to select slides all slides or the slide master This feature can be used to show a sequence of information or to show motion in a dynamic concept For example you can bring items onto the screen one at a time to relate that information to your audience in bite size chunks one at a time Animation can be added in either Normal View or Slide Sorter View To apply animations select your text or object first On the Animations Tab in the Advanced Animations Group click the Add Animation button and select the desired animation Transitions Slide Show Review View YN Animation Pane Reorder Animation Home Insert Design Preview Animation M Styles Preview Animation Timing To modify the default animation on the Animations Tab in the Advanced Animations Group click Animation Pane The Animation Pane dis
12. IO Ba bane 3 Dociiments F Organize v New folder E Microsoft Powerre Documents library Arrange by Folder Includes 4 locations 47 Favorites erui een RTN Access 2007 pix of trainer Word 2010 Clas backups 2 Class zip files T PowerPomrzvIU original ae downloads PowerPoint temp Excel 07 Class PresentationRobert2010secondCD E Pictures kathy test pres E Marquee Classes tips Mee Psi 2010 Archives a Computer old PowerPoint 07 Class Files Video files E amp aie Disk C OneNote Notebooks Word 07 Class Files Local Disk D 4 Dun File name y All Pictures emf wmf jpg y Tools Cancel 7 Double click the DrGlasper gif photo Chancellor Glasper 8 Quick Access Toolbar gt Save 45 Format a Picture Picture Tools Tab Photo Editing PowerPoint 2010 includes some limited photo editing features for common photo edits for example sizing cropping and compression These options make it convenient to make minor edits to images right in your presentation For sophisticated edits use an application specifically designed for photo editing Select First When you insert or select a picture the Picture Tools contextual tab displays This tab only displays when a picture is selected Picture Tools al dl Oo TONS Robert 2010 Presentation third temp pptx Microsoft PowerPoint Contextual Tab Home Insert Design Transitions Animations Slide Show Review par Corrections Jap Picture Bor
13. Slide Show Tab The Hide Slide command is also available from the Slide Show Tab ransitions Animations Slide Shov Review View aQ z y Y Play Narrations al Resolution Use Current Resolution t Use Timings d Slide _ owr V Show Media Controls Use Presenter View ide Outline x Pr zo el 0 RENEE AED ron Si TTS Webote 7 pz l iul University transfer afz EZ Hidden Slide 4 K El PA sf v Click to add notes Slide 11 of 12 Solstice lt H 38 EB 60 53 4 Unhide Slides Unhiding a slide is just as easy Simply right click on the hidden slide thumbnail and choose Hide Slide Similarly in the Slide Show Tab in the Setup group you can also click the Hide Slide button The button works like a toggle switch Click it once to hide the slide click it again to make it visible Hide Slides 1 Select the slide from the Slides tab 2 Slide Show Tab gt Hide Slide e A box with a line through it displays over the slide number e The slide thumbnail is grayed out 148 Exercise Hiding Slides Hide the slides containing links to prepare for the self running presentation in the next exercise 1 Quick Access Toolbar gt Save to save the current presentation 2 Hie Tab gt Save As e Confirm the Documents Library gt PowerPoint 2010 Class is the current folder In the File name field type hidden at the end o
14. displays where Page number the information will be placed Footer Insert Tab Text Group Header amp Footer Click the Slide or Notes and Handouts tab Select the desired options entering any necessary text Je de SEA S Apply the header footer to all or some of the slides or handouts On the View Tab in the Master Views Group the Handout Master lets you include standard options in the header and footer like page number date and text as well as Background styles However it does not let you insert the time The text can be anything you want 138 Exercise Inserting Headers and Footers with the Handout Master Use the Handout Master to add a header and footer to your presentation handouts l View Tab gt Master Views Group gt Handout Master 2 The default Handout Master displays Page Number 3 Click in the placeholder that says Header e The word Header goes away allowing you to type e To read the text easier you may want to zoom in using the options in the Status bar 4 Enter Maricopa Community Colleges and press Enter 5 Enter your first name GRU EEE S LL LLL 9 CA nen LN X Maricopa Community Colleges I 11 12 2010 X Rober 7 L 1 e h D ER B Oy Mad el 6 Click in the placeholder that says Footer e You may need to scroll down 7 Type Summer Training Week District Office C Ja M 9 rre re VERTU me
15. e Normal Slid eading Slide Handout Notes Zoom Fitto n New Macros Sort View Master Master Master Guides Window m Black and White wing Presentat Master View Show Zoom Color Grayscale Window Macro Slides Outline x been enam menandri meae SEEN 1 Click to add title Click to add subtitle View Shortcut Buttons Click to add notes Slide 1of1 Office Theme Outline In the left pane of Normal View click the Outline tab wine In the left pane of Normal View click the Slides tab sie In the Status bar on the bottom right of the screen click Slide Sorter View les In the Status bar on the bottom right of the screen click Slide Show View z Press Esc on your keyboard to exit Slide Show View In the Status bar on the bottom right of the screen click Reading View E e Note the view shortcut buttons move just a little bit to the right In the Status bar on the bottom right of the screen click Normal View m 19 Add Text Home Tab The Question Placeholders Click to Add AutoFit Options ae Text Tips Important Add Text in Placeholders The question is not necessarily how to add text but should you add text Keep in mind that people learn best with visual ques Images charts clip art photos and video are much better ways of communicating your information than text and bullet points Entering and formatting text in placeholders is similar to enter
16. gt Follow Path gt Button MN u D gaa Robert Presentation pptx Microsoft PowerPoint o P x rie Home Insert Design Transitions Animations Slide Show Review View Format 9 PARES lh Bring Forward T aan Er AN 82 Wa Sena Backward 12 Gy Selection Pane Sk Rotate 92 445 WordArt Styl ha Slides Outline c TER 2 3 Shadow eese al 412 ctametor Gasper Reflection A IB a No Transform Glow E abcde lal A Beral 5 E Follow Path _ rar 3 cde ot 3 D Rotation gt ee E Warp x de 1 B ive abcde abcde abcde bcde I A 7 i abcde abcde Gees H A m C vo g 7 m VE AE e Questions I And d abcde abcae abcde abcde i Answers A ton A pm o M E abede abcde abcde abcde 2 Click in any blank portion of the slide to deselect the WordArt FAQ PONY OA A n e e Re ptm 9 Quick Access Toolbar Save 72 Notes Page 73 Insert a Hyperlink Insert Tab _ Web Page I Existing File or Web Page URL URL s and Handouts Hyperlink vs Embed Hyperlink to a Web Page Se Hyperlink Adding hyperlinks to web pages lets you add the rich and varied content of the Internet to your presentation For example you can insert a link to your department s webpage or add a hyperlink to an informative video Simply type the entire webpage ad
17. x TER PA Constantia m q1 3 Constantia 1 Perspective A Arial e a Arial Pushpin A Constantia E Franklin Gothic Book Technology Trair i A Slipstream Maricopa Community Coll Trebuchet MS E District Office LAA Trebuchet AS Robert Seifert Solstice 1 Gill Sans MT H 2010 2011 EN du Technic Franklin Gothic Bo N Aa arial Choose Opulent which uses the sans serif font Trebuchet MS rie Home Insert Design Transitions Animations Slide Show Review View 0 al A Bcs a L1 4 Aa A AE Aa Aa En QR Background Styles Page Slide m msmm um m mumm masan m Setup Orientation Metro Page Setup As Consolas Ay EN CE DOT Corbel _ Module A Corbel a Corbel EEHEENELEERNEREERERNEREFZER Newsprint Ba Impact Times New Roman Opulent E Technology Tr um Maricopa Community Cd Trebuchet MS e This combines the current theme with fonts from another theme Design Tab gt Themes Group gt More Button gt Save Current Theme to save your custom theme with a new name Insert Design Transitions Animations Slide Show Review Vil This Presentation X lt Aa m mumm Built In aa la eed fs E LLLI cm an ma kb gt Se 7 EN ES EN om g EA Save
18. 1 Select the classes in column two Do not include Admin Systems I I I I I I Admin systems CFS HRMS E Performance I I I l I I 2 Animations Tab gt Advanced Animation Group gt Add Animation gt Entrance gt Fly In In the Animation Pane click in the HRMS field 4 Inthe HRMS field drop down menu choose Start On Click 4 CFS v Start With Previous 5 Inthe Animation Pane repeat steps 3 and 4 for the E Performance field Animation Pane m gt Play ig Access 2 E f Excel 3 Word 434 crs 5 4f HRMS E Performance m M3 Start On Click Fields The classes Start With Previous Start After Previous da Custom Animation Options Timing Hide Advanced Timeline Rernowe 120 Exercise Adding and Customizing Text Animation Continued e The text on your slide should look like this Office suite e Admin systems o Access o CFS o Excel s HRMS 3 Word E Performance e The numbers to the left indicate the display order e The animation pane should look like this Animation Pane gt Play 1 Pp Access 2 P d Excel 3 P d Word 4 CFS 5 4 HRMS 6 E Performance Click the Play button at the top of the Animation Pane to see a preview of the animation Click the close b
19. None The process to apply and customize the slide transitions include e Select a slide that is to have the transition e Select the transition style e Select and apply a sound to the transition e Select the advance method of the transition on a mouse click or automatically after a certain amount of time e Determine the transition duration e Remove or change the transition 122 Add Slide Transitions Continued Consistency Apply to All Change Transition Remove Transitions Preview Slide Transitions Tb Preview Test Transitions Don t go overboard Add Slide Transitions In a professional presentation it is good design to use one transition style throughout your presentation This maintains consistency and the transitions won t detract from the message After applying a slide transition Transitions Tab gt Timing Group gt Apply to All Home Insert Design Animations Slide Show Review View Developer a Q W Sound No Sound Advance Slide a 1 aa lt i al 3 3 J r Duration 02 00 V On Mouse Click None Cut Fade Push Wipe After 00 00 00 gt Transition to This Slide Timing To change a slide transition select the slide then choose another transition style from Transitions Tab gt Transition to this Slide Group To remove a slide transition select the slide then Transitions Tab gt Transition to this Slide Group gt None Home
20. dp d ERA E By Start On Click Fade In 0000 a Play Add Trim Volu Bookmark Audio li Fade Out 00 00 z Loop until Stopped Rewind after Playing Previe Bookmarks Editing Audio Options 89 pe ue qe sz 9 Exercise Inserting Sound Insert a sound to accompany the picture of Chancellor Glasper The sound file is the Chancellor s welcome message translated into Spanish Put your headphones to test it In the Slides tab click the Chancellor Glasper slide to select it Insert Tab gt Media Group gt Audio down arrow gt Audio from File Navigate to the Documents Library gt PowerPoint 2010 Class Click on chancellorwelcomespanish and click Insert e The Audio icon is placed in the center of the slide e Note the Audio Tools contextual tab Chancellor Glasper There s the audio icon Click on the audio icon and drag it to a less conspicuous location on the slide To assure the audio waits to play until you click the play button Audio Tools gt Playback Tab gt Audio Options Group gt Start On Click Pld 9 ug 1 A Robert 2010 Presentation third temp pptx Microsoft PowerPoint mnc Home Insert Design Transitions Animations Slide Show Review View Developer Format F ti gt og d REDEEM A Ca start On Click FO Loop until Stopped fil 3 Qj Fade In 00 00 cally Play Add Trim 2 Volume 7 Hide Ls Rewind after Playing Bookmark A
21. Current Theme 25 Exercise Customizing a Theme Continued 5 Save Current Theme dialog box in the File name field enter lt Y our name gt custom theme Organize v New folder A Libraries Documents d Music li Pictures Name Theme Colors Theme Effects Theme Fonts Apex Title case thmx Search Document Themes 2 File folder File folder File folder Microsoft Off Vid E Videos F objectives100 thmx Il random custom thmx 10 7 2010 8 41 AM 10 14 2010 11 01 Microsoft O Microsoft Off 1M Computer amp Local Disk C cx Local Disk D 2 DVD CD RW Dra File name Roberts custom theme Save as type Office Theme thmx Authors robert seifert Tags Add a tag Tools MEJO Cancel Hide Folders 6 Click Save e Ifa Confirm Save As dialog box displays click Yes 7 Now save your presentation Quick Access Toolbar gt Save Fi In the left pane of the Save As dialog box click the Documents Library 9 Double click the PowerPoint 2010 Class folder icon mi 10 Inthe Save As dialog box in the File name field enter Y our name Presentation u My Documents PowerPoint 2010 Class New folder Organize v P Microsoft PowerPc Documents library Arrange by PowerPoint 2010 Class Folder v SY Favorites
22. E BE Desktop a Downloads EX PPTObjectives pptx 35 Recent Places ew Librarie Music Pictures 2 File name Robert Presentation pptx Save as type PowerPoint Presentation pptx Authors robert seifert Tags Add a tag Hide Folders e Every slide created is going to be saved under one file as one presentation Save often 11 Click Save 26 Notes Page 21 Add a Slide Home Tab What is a Slide Home Tab Slides Group Add a New Slide New Slide Slide Content A PowerPoint presentation is comprised of individual slides A slide is a visual representation of an idea Each slide should deliver one main idea Your information may consist of text and media Slides can be added duplicated re used and deleted The Slides Group is on the Home Tab File tome D Insert Design Transitions Animations Slide Show Review View Developer a ES g e ll AY ind y T A There are various ways to add new slides to your presentation e Home Tab gt Slides Group gt New Slide button e On the Slides tab in the thumbnail pane on the left of the screen select the slide that the new slide will follow and press Enter e Press Control M on the keyboard Note A new slide follows the current slide Click to add title Click to add text Slides can contain various types of content in addition to text For example shapes p
23. Ei Choose what to Print rint 1 slide per page 3 Options Collated Ch Coll f Exit EEE oose Collate options v ar Choose Color options 4 Edit Header amp Footer 2 Click the File Tab to exit Backstage View 3 Quick Access Toolbar gt Save 141 Print Preview File Tab Print Preview What s New in 2010 Various Print options Print Preview Steps to Print Preview from Backstage View Print Preview shows you a preview before you print You can save time and paper if you Print Preview before printing Print Preview is always a good idea before printing In PowerPoint 2010 the print preview section is combined with the print section Both display in Backstage View when you click the print button in the File Tab In earlier versions of PowerPoint print preview had its own screen with its own contextual tools NS Home Insert Design Transitions Animations Slide Show Review View ld save 1 Print a j Bl Save As f E Copies 1 unautanmer lige ni j Open e x Print d Close Info Printer t Technology Training Services dae mace Printer0060 on printsrul re pedo Recent M Ready 20020 Printer Propertie New Settings r AN Print All Slides n A Print entire presentation Save amp Send Slides Help 2 Slides El Handouts 2 slides per page tj Options Collated E ext dE 123 123 v Portrait Orientation Grayscale lt A Ed
24. F Robert Presentation hidden pptx 3 PM Pictures B videos Robert Presentation self running pptx Robert Presentation pptx ME Computer amp Local Disk C cx Local Disk D Ga TrainSrvsInter 074 i File name Robert Presentation kioskpptx Save as type PowerPoint Presentation pptx Authors robert seifert Tags Add a tag Hide Folders Tools Cancel 5 View Tab gt Presentation Views Group gt Slide Sorter to switch to Slide Sorter View Fite Home Insert Design Transitions Animations Slide Show Review view Developer 0 aal ay fir a Hal color S Arrange all X ES lee B S E S t1 a Gra T Cascade Normal Slide Notes Reading Slide Handout Notes Zoom Fitto New Macros Sorter Page View Master Master Master Window Window Ww Presentation Views Master View Show Zoom Window Macros Chancellor Glasper Training clas vailabl vic PA Ozon Deo suite Aamin satem Pas au um p me Tamna M AN 3 E A Hy 00 02 1 3 amp 00 02 2 Sr 00 02 3 Sr 00 02 4 Feedback Open Lab TTS Website EHE A 00 02 6 r 00 02 8 Introducing MCCCD Student success FAQ yestion Une A 3 amp 00 02 3 amp 00 02 11 Sr 00 02 6 Review the slide timings and hidden slides from the last exercise 157 Exercise Setting up a Kiosk Presentation Continued 7 Slide Show Tab gt Set Up Group gt Set Up Slide S
25. New Shapes Arrange Insert Design Transitions Animations Slide Show Review View a o B CL ese te D B 3A Find r Slider f IE Select Clipboard Ho agraph Drawing Editing i Title Slide Title and Content Section Header Two Content Comparison TitleOnly 1 Select the slide 2 Home Tab gt Slides Group gt Layout button 3 Select a different slide layout e The same layouts are available as in the New Slide Menu 36 Exercise Changing the Layout on an Existing Slide Change the layout of an existing slide to prepare it for later changes 1 Click slide three the duplicate of Training Services Mission to select it Training Services Mission Training e Materials e Support 2 Home Tab gt Slides Group gt Layout button aining Services Mission raining faterials upport From the menu select the Title Only layout 4 Quick Access Toolbar gt Save 37 Delete Slide Quick Access Toolbar Delete Slides Select Slide First Click Delete Quick Access Toolbar Slides tab oe Active Slide Caution Undo Redo Delete Slides There are a few ways to delete a slide from your presentation Keep in mind that the active slide is the slide that is deleted Always select your slide first In the Slides tab select the slide and in the quick access toolbar click the Delete button d B
26. New Slide Menu gt Title Only Click in the Title placeholder and type FAQ iD Insert Tab gt Text Group gt WordArt e The WordArt gallery displays with multiple choices 5 Click to select the third option in the third row Gradient Fill Gray Outline Gray me Home inert Design Transitions Animations Slide Show Review Vie Pena mm a ipsa 3 Q 5 A A d T a A ES ba B pew x 3 Le wi 25 Table Picture Clip Screenshot Photo Shapes SmartArt Chart Hyperlink Action Text Headk WordArt Dyke Slide Object Equation Symbol Video Audio Art Album s Box amp Foote hd 3 mber M x Y Image Illustration Link Me o R A 1 FAQ A A DA 20 e The WordArt object is inserted into your slide FAQ Your text here 6 Typethe word Questions and press Enter to put the word on its own line 7 Type the word And and press Enter 8 Type the word Answers FAQ e y 4r Q9 T Cn Jestions A nd l AI evsare 1 an a 1 71 10 11 12 13 14 Exercise Inserting WordArt Continued Select all the text in the WordArt object Choose a new font size from Home Tab gt Font Group gt Font Size gt 66 Center the WordArt Drawing Tools Format Tab gt Arrange Group gt Align Center Add an effect Drawing Tools Format Tab gt WordArt Styles gt Text Effects gt Transform It may already be centered
27. PowerPoint 2010 Class Pp Organize v ia Play v Share with E mail New folder Be M e X Favorites Documents library BE Desktop PowerPoint 2010 Class 9 Downloads Arrange by Folder v amp Angelica JPG E Paula JPG S Robert Presi 2 chancellorwelcomespanish waw EN PPTObjectives ppte amp Robert JPG 52 DrGlasper gif EM Robert Presentation hidden pptx El Rosa wmy E HRMS_FAQ pdf EM Robert Presentation kiosk pptx amp Trainers JPC Se MaricopaMlogo gif T Robert Presentation PDF pdf Il Training Eve Ni MCCDlogo gif E Rober Presertatio aning ppx EJtscompute Pictures Bi videos al m 33 Robert Presentation video wmw Length 00 03 02 Frame width 640 a Windows Media Audio Video file Size 10 4 MB 13 Double click on your video to test it e The video opens in Windows Media Player and plays through to the end e You can stop it any time by clicking the stop button in Windows Media Player Recent Places Librarie Documents E Pam jpg El Robert Presentation video wmy 14 When finished in Windows Media Player click the close button O Play again a4 Goto Library 15 In Windows Explorer click the close button 16 In PowerPoint File Tab gt Close 17 In the Microsoft PowerPoint dialog box click Don t Save m Microsoft PowerPoint Fi 1 Do you want to save the changes you made to Robert Presentation self 5 running pptx Tf you click Don t Save a recent copy of this file
28. PowerPoint Help x 0G RAe Y Search Visit Office com for more help with PowerPoint 2011 5 Office Getting started with PowerPoint 2010 petting started with Pi 10 Familiarize yourself with t ribbon Create ab oliver a presentation on nultiple monitors Browse PowerPoint 2010 support na content Working ng and animal chart mo 5 All PowerPoint Connected to Office com Help information is available without internet access although fewer resources display help topics when using offline help 178 Appendix B Insert a Hyperlink to a Slide Place in this Document Place in This Document Steps to Insert a Hyperlink to a Slide a Hyperlink A hyperlink to a place in this document is a link to another slide within the current presentation You can change the order of your presentation by linking to various slides instead of showing from slide one to the end consecutively For example you could create a slide similar to a Table of Contents If various slides discuss a particular department at your campus on the slide with the Table of Contents insert hyperlinks to any one of the different slides When inserting the link select the slide title from the list and type the Text to display At the end of each slide you may want to add a hyperlink back to the Table of Contents slide so you can return and choose another slide as needed 1 Select the text or object or click in
29. Preview group click the Play button to prepare your video for testing in Normal View When the video is prepared for testing you can click the play button on the video itself to test it Also be sure to test your video in Slide Show View 1 Add a new slide Home Tab gt Slides Group gt Blank or Title Only layout is best Developer Tab gt Controls Group gt Toolbox icon x In the More Controls window select Shockwave Flash Object Click OK Draw a box on the blank slide to contain the You Tube video Locate your video on YouTube in Internet Explorer Select the url in your browser and press Ctrl C to copy it On the PowerPoint slide right click and select Properties Ses goo ssp LONOCUAS i Oe o9 Click the Movie field and past the You Tube video url press Ctrl V o In the url delete the word watch and the questions mark watch E In the url replace the equals sign with a forward slash N Click in the Playing field then click the down arrow and select False Uo Click in the Loop field then click the down arrow and select False AB Close the Properties window Nn Save your presentation ON Test video in Slide Show View 97 Exercise Inserting a YouTube Video Add a slide and insert a YouTube video about your college Put your headphones on when you test the video Important You must have a live Internet connection for t
30. Solstice c Ase m 73 E g 3 ahe 2 Quick Access Toolbar gt Delete Slide ei P bed OV Gu Technology Training Services Microsoft PowerPoint Home Insert Sgn Transitions Animations Lo Gea s SlideShow Review vie a Y Cut E Layout 2 200 E GA Find Ga Copy fig Reset xb go y z a Replace New T V Aa Arrange F Format Painter slide sedion P As 47 IX lg Select Clipboard des nt Paragrap Drawing Editing Slides Outline x 1 Technology Training Services 2 SEEN Maricopa Community Colleges District Office Robert Seifert 2010 2011 3 Quick Access Toolbar gt Save 39 Insert Clip Art Insert Tab Pictures vs Text Clip Art ege Clip Art Task Pane Move an Image Sizing Handles B Steps to Insert Clip Art Relevant images and clipart are a great way to enhance your content People are naturally drawn to images Clip Art is a way of providing visual cues of your topic to your audience Clipart consists of pictures and drawings that don t take up a lot of file space For example insert a piece of clipart that shows someone working at a desk to introduce desktop application classes Microsoft has lots of free clipart or your company may have some The Clip Art task pane is where you search and insert desired clipart images Type your topic in the Search for text box and then click Go PowerPoint wi
31. Tables Tables are used to organize and align information They re great for presenting a mix of information in an organized fashion For example organize flowers with their names and attributes as in the sample table below Tables are made up of cells which are the intersection of vertical columns and horizontal rows Sample Table Fragrant Classic Fall Favorite Sunflower Sweet Beautiful Spring Insert Table Insert Table lets you determine the table size by the number of columns and rows as well as the column widths Just use the dialog box to enter the dimensions for the desired table size Steps to Insert a 1 Select the desired slide or insert a new slide Table Insert Tab gt Tables Group gt Table gt Insert Table Enter the number of table columns and rows and click OK Change the table properties as needed Enter your information and format it as needed for a good fit You can insert images media text WordArt etc into your table eu ROO Easy Grid Table You can also select squares from the grid in the drop down menu to create a Live Preview as you insert the table Use the Table Grid Select the desired slide or insert a new slide Insert Tab Tables Group Table Move your mouse over the grid until the desired number of columns and rows preview Click to finish inserting the table 50 Exercise Inserting a Table Insert a Help Lines slide
32. Toolbar File Tab eese 14 olide VIEWS AS Bar ioci aicut e ceo e oo 18 Add Text Home Tabu pins iia ls 20 Apply a Theme Design Tab std ta 22 Customize a Theme Design Tab iis teet Ie te ea ea LP Eee et Te erat ee inn 24 Adda sudo Home Tesi 28 Add a Duplicate Side Home Tab 30 Add a New Layout on a New Slide Home Tab eee 32 Change the Layout on an Existing Slide Home Tab eee 36 Delete Slide Quick Access Toolbar u ae au 38 Insert Chip Art Insert Tab a aa a ine 40 Inserta Picture Insert Fab iine icipated seine ih 44 Formata Picture PietureToels Tabu arena ke Rein 46 Inserta Table Insert Tab ond a Ei ie Md ti 50 Eormata Table Table Tools Tab a hos a tev ead sea cestode nase aa eet 52 Insert aSereenshot Insert Tab anna oidos 58 Insert Ill straions Insert La sek 62 Insert SmartArt Insert Tab nein ee na ae oben 66 Insert WordArt Insert Tab iei e elek ee 70 Inserta Hyperime Insert Tab assessment een 74 Insert a Chart Insert Tab sau ip lisis 82 Insert Spund Inser Lab nee 88 Insert a Movie Insert Tabs 22 2 2222 222 sr as 92 Insert a YouTube Video Insert Taboo Eee 96 Reuse Side Home Fabi dt iia ees 104 Shde Master View Tab emita iaa aida 108 Format the Slide Background Design Tab eese eene ee ennnee 112 Check Spelline Review EAD eoe ar NS SQUE PAS ec suse Ee QU T RE RU IN EE 114 Add an
33. a Bring to Front Bullets Copy Cut Decrease Font Size Draw Table Draw Wertical Text Box Duplicate Selected Slides E mail Font Ir Font Color Font Size Ir Qj Format Background J Format Painter Save Undo gt Redo New Advanced Customize Ribbon Quick Access Toolbar Open Print Preview and Print PREGSE Add Ins Trust Center Add gt gt BEER i iiid Ege gt Py Format Shape IB Group AX Increase Font Size Insert Hyperlink Customizations Reset y Show Quick Access Toolbar belowthe 4 Ribbon Import amp xport ox cance 15 Exercise Customizing the Quick Access Toolbar continued 3 Inthe PowerPoint Options dialog box in the Choose commands from drop down menu select All Commands General A a Customize the Quick Access Toolbar Proofing Choose commands from Customize Quick Access Toolbar nave Popular Commands X For all documents default v Language Popular Commands Lcermia ds Not in the Ribbon id s Advanced ANC d ld save ommands Y Undo t Customize Ribbon mare 9 Redo M TT L New Quick Access Toolbar File Tab 2 LS Open Add Ins j Print Preview and Print e Inthe left pane of the dialog box a list of all available commands displays Scroll down in the list and click to select Delete Slide PowerPoint Options Es General Proofing Save Language Advanced Custo
34. above Office suite Training Classes Available 1 a wa Office Suite e Admin Systems o Access CFS Excel HRMS Word E Performance 12 Close the Clip Art task pane 13 To insert the MCCCD clipart for the Administrative Systems Insert Tab gt Images Group gt Picture gt My Documents gt PowerPoint 2007 gt MCCDlogo 14 Click and drag the MCCCD logo above Admin Systems 15 Quick Access Toolbar gt Save 42 Notes Page 43 Insert a Picture Insert Tab Pictures vs Text Digital Pictures uL File Formats Copyright Insert Options Steps to Insert Image Relevant pictures are another way to enhance your content When a picture conveys your message better than words use it For example a picture of the Chancellor helps you connect with his message A digital picture can be an image you have on a digital camera or a cell phone an image you have scanned and saved on your computer or flash drive or an image you have downloaded from the Internet Digital images are commonly saved in JPG or GIF formats When importing images artwork or other visuals make sure PowerPoint supports the file format These formats are supported File Extension File Format Jpg Joint Photographic Experts Group gif Graphics Interchange Format png Portable Network Graphics bmp dip rle Windows Bitmap emf Enhanced Metafile wmf Windows Metafile Graphic
35. act ve slide unless the active slide is the title slide in this case the new slide will always have a Title and Content layout The New Slide Menu allows you to choose a layout when adding a new slide New Slide dea Aa A gt Solstice AA e Title Slide Title and Content Section Header al ad aa aa Two Content Comparison Title Only im LUN ow Blank Content with Picture with Caption Caption 1 Home Tab gt Slides Group gt New Slide Menu 2 Select the desired slide layout e The new blank slide displays 32 Exercise Adding a New Layout on a New Slide Add a new slide with a two content layout with bulleted text in each content placeholder Training Classes Available Office Suite Admin Systems Access CFS Excel HRMS Word E Performance Click on the Training Services Mission slide to select it Home Tab Slides Group New Slide Menu File Insert Design Transitions Animations Slide Show Review View Developer a Q ES X In P H 24 Find 3 al Y Replace y Shapes Arrange PES Paste lg Select y Clipboard Font Paragraph Drawing Editing From the Menu select Two Content Solstire B Title Slide Title and Content Section Header a m a ad Two Content Comparison Title Only ai Blank Content with Picture w
36. chosen theme 4 Right click on Style 2 Choose Apply to Selected Slides E Colors A Background Styles r dl ll li Apply to All Slides Apply to Selected Slides N Add Gallery to Quick Access Toolbar rJ un a Format Background 6 Quick Access Toolbar gt Save Chancellor Glasper 113 Check Spelling Review Tab Spell Check Which View Use Spell Check Set Spell Check option in PowerPoint When you are finished adding text content to your presentation use Spell Check to correct typos identify misspelled words and offer suggestions for corrections Spell Check can reduce the amount of time needed for proofing PowerPoint identifies misspelled words with a red wavy underline Spell Check in PowerPoint will check spelling but not grammar However it will check spelling of text used in objects such as text boxes SmartArt shapes and WordArt The Spell Check works in Normal View or Slide Sorter View Select the Spell Check icon z from the Review Tab The first incorrect spelling or unrecognized word will show in the Spelling dialog box in the Not in Dictionary field Suggestions will display any recommended changes for the word To choose a new word select a replacement word from the Suggestions list and click Change or Change All To edit the word yourself click on the word in the Change to field edit th
37. dialog box displays 4 Click in the Notes next to slides radio button so your audience can type electronic notes Send To Microsoft Word Page layout in Microsoft Word Notes next to slides Blank lines next to slides Notes below slides Blank lines below slides MO fo Outline only Add slides to Microsoft Word document Paste Paste link e You could choose any format that suits your needs 5 Click OK e Microsoft Word will open in the background as the handouts are created e The time it takes to save Handouts in Word will vary depending on the size of your presentation 172 Exercise Saving as Handouts in Word Continued Save the new Handouts file and test it with electronic notes 6 Inthe Windows taskbar click the Word icon e The slides in your presentation are displayed as images in the Word file 7 Scroll through the new Word document to view all the images of your slides 8 Inthe Word Quick Access Toolbar click the Save icon 9 Inthe Save As dialog box navigate to the Documents Library gt PowerPoint 2010 Class 10 In the File name box type lt first name gt Presentation handouts 11 Click Save W Save As IOO Documents PowerPoint 2010 Class Organize v New folder iius Documents library El Recent Places PowerPoint 2010 Class al Libraries Documents Music i Pictures B Videos File name Robert Presenta
38. file and click Insert From Audio Tools Playback Tab Audio Options Group Start Select the play option that works best for you in this presentation e By default the sound file won t play during your presentation until you click the play button gt on the slide You can change it to play automatically as soon as the slide displays 6 To preview the sound in Normal View click the play button gt on the slide 7 Be sure to also test the sound in Slide Show View Remember to click the play button gt in Slide Show View if you chose Start On Click 8 Press the Esc key to exit the presentation and return to Normal View 9 Save your presentation When you insert an audio file an audio icon displays on your slide This icon is always displayed in Normal View Mouse over this icon in Slide Show View to show the play button You can hide the audio icon in Slide Show View so that your audience doesn t see it However only hide your audio icon if you have set the sound to play automatically If the sound is set to play on click and you hide the audio icon there will be nothing to click to play the sound 1 Select the Audio icon KE 2 Audio Tools Playback Tab gt Audio Options Group gt Hide During Show ON Home Insert Design Transitions Animations Slide Show Review View Robert 2010 Presentation third temp pptx Microsoft PowerPoint Developer Format O b Fade Duratio p
39. gt L y ai 7 Use Timings F From Broadcast Custom Set Up Hide Rehearse Record Slide __ m Beginning Current Slide Slide Show Slide Show Slide Show Slide Timings Showr Y Show Media Controls Use Presenter View Start Slide Show Set Up Monitors File Home Insert Design Transitions Animations Slide Show P View Developer a dp f Spelling Research Thesaurus Translate Language 10 New Y z k Comment Comment ext HEJ Proofing Language Comments Compare Design Transitions Animations Slide Show i Developer Ruler O ill coor 1 B Gridlines A hal Grayscale e Slide Notes Reading Slide Handout Notes E Zoom Fitto d New Switch Macros Sorter Page View Master Master Master Guides Window imi Black and White Window ES Windows Window Presentation Views Master Views Show Zoom Color Grayscale Macros Access and View the different tabs on the Ribbon Also minimize and restore the Ribbon 1 Select each tab on the Ribbon and view the different groups in each tab 2 Right click any tab gt select Minimize the Ribbon to minimize it 3 Right click any tab gt select Minimize the Ribbon to restore it 12 Notes Page 13 Customize the Quick Access Toolbar File Tab Customizable Ever Present Toolbar Customize Using the Quick Access Toolbar Button Y Steps to Customize Using the Quick Access Toolbar List Customize the Quick Acces
40. locations which presents a security risk Do not enable this content unless you trust the source of this file Warning This document references media objects in untrusted locations These references have been blocked File Path C rtr Documents PowerPoint 2010 Class Robert Show Presentation ppsx Help protect me from unknown content recommended Enable external content for this session Open the Trust Center 9 Navigate through your Show 10 Press the Escape key on your keyboard to exit the show ll Your computer should remain at the desktop 176 APPENDICES Additional Features in PowerPoint 2010 177 Appendix A Online Help Accessing Help Online Help Offline Help As you work with PowerPoint 2010 and find that you want to develop additional content using tools and options that are unfamiliar you may need assistance in discovering what else PowerPoint can do for you The PowerPoint 2010 Help feature is a complete user manual with both offline and online links to direct you An extensive online default Help resource contains information on all PowerPoint features and commands To open the PowerPoint Help window click the Help button located in the upper right corner of the screen just below the Title bar The main PowerPoint Help window contains links to categories of help topics Either click a category link or type a search word or phrase in the textbox and click Search
41. on a flash drive In the Name the CD field type lt first name gt pptx e The name must be 16 characters or less e Your presentation and all files associated with it will be copied Copy a set of presentations to a folder on your computer or to a CD Name the CD Robert pptx Files to be copied Robert Presentation pptx Add Remove Options Close Click Copy to CD to begin the copy process If a Microsoft PowerPoint dialog box displays click Yes to include the linked files Microsoft PowerPoint You chose to package all linked files in your presentation so PowerPoint will copy the linked files to your computer You should include linked files in your package only if you trust the source of each linked file Do you want to include linked files in your package 184 Exercise Saving as a Package for CD Continued e The Copying Files to CD dialog box displays Wait until it finishes Copying Files to CD Preparing to burn the CD Cancel e When successful you ll be asked if you want to copy another CD 10 Click No Microsoft PowerPoint 20MM The files were successfully copied to the CD Do you want to copy the same files to another CD e You are returned to the Package for CD dialog box 11 Click Close 12 Quick Access Toolbar gt Save 185 Appendix D Compress Media Media In
42. on the Insert Tab That s Easy PowerPoint 2010 makes capturing screenshots easy Other programs take screenshots but you may need to copy the image or save it as a picture file to your hard drive Only then can you paste it in your document PowerPoint takes care of the details for you It simply places the screenshot into your presentation on the current slide just as it would a picture or piece of clip art Open the To take a screenshot of a program window that window must not be Window minimized The screenshot feature allows you to take a screenshot of any available window It also lets you take a screen clipping by Screen outlining any portion of the desktop When you choose Screen Clipping Clipping the desktop freezes and turns white as if frosted Your mouse pointer changes to a crosshair Simply click and drag the mouse to outline the portion of the desktop you want to clip The current PowerPoint window will not be available for the screenshot feature Insert a Screenshot 1 Select the slide where you want to insert the screenshot 2 Insert Tab Images Group Screenshot 3 Choose any available window to insert the image of that window e Or Choose Screen Clipping to outline any portion of the desktop e The chosen window or clipping will display on the slide 4 Resize or reposition the screenshot image as desired 5 Save your presentation 58 Exercise Inserting a Screenshot Add a screens
43. style Click to edit Master subtitle style BE meer Solstice BE EB 7 60 E 3 d 2 Mouse over the different masters to see their names and which slides they affect 3 Click on the Theme Slide Master the first one to select it f TEEN 1 TZE LEN EEUSERWEI DERE A Click to edit Master title e Click to edit Master text styles B Second level Third level 3 Fourth level Fifth level B aE 109 Exercise Using the Slide Master Continued 4 Insert Tab gt Images Group gt Picture Navigate to the Documents Library gt PowerPoint 2010 Class 6 Click the MaricopaMlogo file and click Insert e The logo is inserted in the middle of the Slide Master Click to edit Master title 1 A e Click to edit Master text styles Second level Third level Fourth level 04 AT Fifth level AA IO 7 Click in the middle of the logo and drag it to the lower right corner of the slide 8 To exit Slide Master view Slide Master Tab gt Close Group gt Close Master View Technology Training Services Maricopa Community Colleges District Office Robert Seifert 2010 2011 9 Quick Access Toolbar gt Save 110 Notes Page 111 Format the Slide Background Design Tab Omit the Slide Background Background Colors and Effects Design Tab Background Group Steps to
44. the left of the Insert Hyperlink dialog box select Existing File or Web Page Insert Hyperlink Link to Text to display ScreenTip 0 Look in O Class Files Existing File or k Web Page kei ClassPresentation Current an CFSObjectives Folder 2 chancellorwelcomespanish Place in This ien ClassPresentation Document Browsed E Heidi Pages maricopaM 0 Pam Create New Recent E Paula Document Files Bi Rosa Address E mail Address Cancel 75 Exercise Inserting a Hyperlink to a Web Page Continued 7 Inthe Address field enter www maricopa edu The Text to display field should have the same text as the Address field Insert Hyperlink ScreenTip Link to Text to display http www maricopa edu 6 Existing File or Web Page Look in jg Desktop al Hyperlink Bookmark kl PeopleSoft Training E ls T Current Folder amp 1 PowerPoint 2010 Manual Place in This snagit Document Browsed Technology Training Services Pages a Create New Recent Document Files Address http www maricopa edu E mail Address 8 Click OK 9 Select all of the text Home Tab gt Paragraph Group gt Bullets to remove the bullet Home Tab gt Font Group gt Font Size gt 40 File none Insert Design Transitions Animations Slide Show Review View Format 3 Layout
45. the placeholder that will represent the link 2 Insert Tab gt Links Group gt Hyperlink e If you selected text it will display in the Text to display field e If you selected an object lt lt Selection in Document gt gt will be in the Text to display field If you re using a placeholder type some Text to display In the Insert Hyperlink window click Place in This document Select the appropriate slide Click OK Save your presentation ON re o9 Test your link in Reading or Slide Show View 179 Exercise Inserting a Hyperlink to a Slide Add a hyperlink to text in a slide in the current document The hyperlink will be attached to Maricopa Community Colleges on the title slide and will link to the Introducing MCCCD slide 1 Inthe Slides tab click on the first slide 2 Select the text Maricopa Community Colleges Technology Training Services Maricopa Community Colleges District Office Robert Seifert 2010 2011 A 3 Insert Tab gt Links Group gt Hyperlink 4 On the left of the Insert Hyperlink dialog box click Place in This Document e A list of all available slide titles displays e Note that the selected text is in the Text to display field Insert Hyperlink Y Link to Text to display Maricopa Community Colleges ScreenTip 5 slectaptaceiathis document Slide preview Existing File or Slide Titles Web Page zi Technology Training Ser Intro
46. to embed a YouTube video 1 Select the text or object or click in the placeholder that will hold the link 2 Insert Tab gt Links Group gt Hyperlink e If you selected text it will display in the Text to display field e If you selected an object lt lt Selection in Document gt gt will be in the Text to display field 3 Inthe Insert Hyperlink window click Existing File or Web Page In the Address field enters the Web Page URL e PowerPoint automatically puts the same text in the Text to display field Click OK Save your presentation 74 Exercise Inserting a Hyperlink to a Web Page Insert a new slide with a webpage link a video In the Slides tab click the last slide FAQ Home Tab gt Slides Group gt New Slide Menu gt Title and Content e The blank slide displays Click in the title placeholder and type Introducing MCCCD Click to add text in the content area Introducing MCCCD L T I I I N yr mm rnm nm menm enm mnm p m ed fp Y SR Insert Tab Links Group Hyperlink Home et D Design Transitions Animations Slide Show Review View Developer Format ca gma ususa45TLTO84 fast Screenshot y Table Picture Shapes SmartArt Chart Hyperlink Action Text Header WordArt Equation Symbol Video Audio Y Ey Photo Album r Box amp Footer v ed r Y X Tables Images Illustrations Links Text Symbols Media On
47. topic as possible Determine how your presentation will be delivered e Will it be delivered in person Is it a self running presentation delivered via a Kiosk Ona CD Be consistent in background colors fonts transitions and animations Effective prep and practice result in confidence and excellent delivery e Establish a positive and confident mind set Know everything you can about your topic and don t be afraid not to know everything e Review your information and visuals for clarity relevancy eye appeal visibility quality and importance e Practice the presentation with someone Receive feedback on your opening key points sequence clarity distracting mannerisms etc Act on the feedback improve your presentation and delivery 1 Exercise Planning a Presentation Use this table as a guideline to help you plan your presentation Purpose Audience You may want to plan your presentation on index cards to simulate slides You can get a visual of the flow of your presentation Content Delivery Prep amp Practice Review the plan for the slides that will be created in today s class Review the PowerPoint 2010 Interface Fluent User Interface Ribbon File is Back Tabs Groups Screen Tips Quick Access Toolbar Title Bar PowerPoint Help Scroll Bars Rulers Active Slide Previous Next Slide Status Bar Zoom Slider Normal V
48. with a table that includes pictures of the trainers their training expertise and their names and numbers The end result will look similar to this EEEIEREUTERIEREF TEENEEEFIEEIERESEEENERET RES Re pega egere Access Pamela Williams Dreamweaver 18304 CFS PowerPoint Robert Seifert 3 Word 18284 E Excel HRMS Paula Connors E Performance 18289 Instructional Strategies e A combination of elements was used on this slide a table images with a border added indentation and names in a different color for emphasis This table connects with your audience way better than a text slide with bullets Now your audience can put a face to a name They ll see this trainer when they call for help They will feel a connection to the trainer even before they attend class Click on the Chancellor Glasper slide Home Tab gt Slides Group gt New Slide Menu gt Blank to add a new slide Insert Tab gt Tables Group gt Table gt Insert Table NE M E Enter 3 columns and 3 rows and click OK Insert Table Number of columns 3 Number of tows 3 cm ma P e A table with three columns and three rows is inserted 5 Quick Access Toolbar Save 51 Format a Table Table Tools Tab Selecting Within a Table Cell Row Column Block of Cells Table Tools Design Tab Layout Tab Format a Table With a few exceptions text is edited and formatt
49. 4rt Graphics 67 Exercise Inserting SmartArt Continued 3 6 7 e The Choose a SmartArt Graphic dialog box displays Choose a SmartArt Graphic Peia CL e Cyde Hierarchy Relationshp Matrix Pyramid In the left pane click on the Process category Basic Block List Use to show non sequential or grouped blocks of informaton Maximizes both horizontal and vertical display spece for shapes In the center pane scroll down a bit and select the upward arrow as shown below and read its description Choose a SmartArt Graphic 7 Cyde Hierarchy Relationship Matrix Pyramid 68 Upward Arrow Use to show a progression or steps that trend upward n a task process or workflow Each of the frst five Ines of Level 1 text corresponds to a point on the arrow Works best with minimal text Unused text does not appear but remains available if you switch layouts Ce ur Click OK to finish converting the text into SmartArt Description Exercise Inserting SmartArt Continued Training Services Mission port Materials Praia e The first text area is selected to edit Leave it with the converted text Click above the SmartArt arrow to remove the selection from the text area Training Services Mission 9 port Materials Training SmartArt Tools Format Tab Arrange Group Align Align Center to center it Tr
50. 5of5 Solstice c tm ss 88 B 60 2 U TO IS l id Mr uwa o e If you want a different table style Design Tab gt Tables Styles Group PA 00544 Robert Presentation pptx Microsoft PowerPoint TE Home Insert Design Transitions Animations Slide Show Review View rein Layout 0 V Header Row First Column Dr A 7 e A EY y BE Total Row Last Column x ify amp ipt Quick Draw Eraser V Banded Rows Banded Columns Styles A7 a Pen Color Table Table Style Options Table Styles WordArt Styles Ta Draw Borders e You can click the More button to see additional table styles e Ifyou don t want a style at all select the No Style Table Grid 2 Insert Pam s picture Insert Tab gt Images Group gt Picture Navigate to the Documents Library gt PowerPoint 2010 Class 4 Click Pam and click Insert J pP e The picture is inserted in the middle of the slide 5 Click the picture and drag it to the top left corner in the first cell of the table 53 Exercise Formatting a Table Continued 6 Resize the picture using the bottom right corner sizing handle so the bottom edge meets the bottom cell border e Using the corner resize handle maintains width vs height ratio e Use the Ctrl arrow key combinations to move the picture in tiny increments if necessary to get it i
51. 7 Configure the video to start playing when this slide is displayed Video Tools gt Playback Tab gt Video Options Group gt Start Automatically H2 0 DBaHl Robert Presentation pptx Microsoft PowerPoint Design Transitions Animations E V Fade Duration ore 8 Using the corner resize handles resize the black video box on the slide 9 Center the movie Video Tools Format Tab gt Arrange Group gt Align gt Align Center Student Success 10 To preview the video click the play button gt on the slide 11 Quick Access Toolbar gt Save 95 Insert a YouTube Video Insert Tab Easy and Effective Embedded Link or Hyperlink Embed Code Use old Embed Code Insert Tab Insert Video From Web Site Dialog Box Autoplay 1 Embedding an online video is an excellent way to bring a world of information into your presentation Sometimes equipment isn t available to produce your own video and you must search for a YouTube video pertinent to your topic For example you can display a video about how to register online while students are waiting in line to register When you find that perfect video on YouTube how do you insert that video into your presentation PowerPoint 2010 makes it easy To seamlessly integrate a YouTube video into your presentation you can insert it as an embedded link However the author of the video may request that a YouTube not enable embedding In that case y
52. Animations Slide Show Review View ag i Sound No Sound Advance Slide 9 Duration 00 70 v On Mouse Click Effect Options 45 Apply To All E After 00 00 00 Timing 5 Put the transition on all slides Transitions Tab gt Timing Group gt Apply to All File Home Insert Design Animations Slide Show Review View Developer a mm i Sound No Sound Advance Slide Cu p ra a 5 al Duration 02 00 V On Mouse Click None Cut Fade Push Wipe y Tq Apply To AN 7 After 00 00 00 Preview Transition to This Slide 6 Click the Training classes available slide 7 Click the animation icon below the slide number to watch a preview of all the animations on the slide e You ll see a preview of the slide transition along with a preview of the text animation 8 Click on the first slide or press Home on the keyboard 9 Quick Access Toolbar gt Save 125 Slide Views View Tab Slide Views View Tab Status Bar Shortcuts Normal View Slides Tab Slides Outline X Outline Tab Slides Outline x Slide Sorter View Slide Show View Reading View Notes Page View You can work in PowerPoint in different views The view depends on your purpose and preference The views include Normal View Slide Sorter View Notes Page View Reading View and Slide Show View The View Tab allows you to change views The Presentation Vie
53. Any applicable Contextual Tools and Tabs display 11 Exercise Reviewing the Ribbon and Tabs Home Insert Design Transitions Animations Slide Show Review View Developer O Recent Presentations Recent Places Robert2010 pptx 2 PowerPoint Class Files My Documents PowerPoint Class Files UEM c Users seifertr Documents PowerPoi Design Transitions Animations Slide Show Review Developer 24 Si p 8a abes Tae Replace Paste New 2 b 7 4 i Shapes Arrange c gt y Slide 3 pa Style Le Select Clipboard Slides Paragraph Editing Slide Show Review Developer AST Shapes SmartArt Chart Hyperlink Action Text Header WordArt Equation Symbol Video Audio E Photo Album ES BE Krane y y Images Illustrations Links Text Symbols Media Transitions Animations Slide Show Review View Developer Aa Col m E gor DA Background Styles EES Page Slide mmm Hide Background Graphics Setup Orientation Effects Page Setup Background Review View Developer a Sound No Sound Advance Slide Duration 02 00 Y On Mouse Click 3 Apply To All After 00 00 00 7 Timing Design Transitions Slide Show Review Developer Zo Animation Pane Preview Preview Animation Design Transitions Animations Review View Developer R ff x F Play Narrations ai Use Current Resolution E EJ E
54. Community Colleges District Office Robert Seifert 2010 2011 3 View Tab gt Presentation Views Group gt Reading View e This puts your presentation in slide show mode within the PowerPoint window Press the enter key to advance to the next slide Press the down arrow to advance to the next slide Press the page up to go to the previous slide Continue viewing the rest of your slides Press the Escape button on the keyboard when you are ready to end the show a Cee ae Make any necessary corrections to your presentation 10 Quick Access Toolbar gt Save 135 Handout Master View Tab The Handout Master View Tab Master Views Group Handout Master Tab Header amp Footer Options Modify the Handout Master Often you will want to print handouts of your presentation for your audience The Handout Master gives you an abundance of options to format your handouts You can easily change Theme effects the page orientation and background styles For example you can use your campus logo as the background of the handout It s easy using the Handout Master The handout master automatically applies your changes to every page of your handouts The Handout Master is on the View Tab in the Master Views group Notes Master Master The Handout Master tab is a contextual tab which displays when in handout master view All items in the Placeholders Group are checked by default You can remove a
55. Insert Design Animations Slide Show Review View Developer a i Sound No Sound Advance Slide n z 3 s 5 r I 9 Duration 02 00 V On Mouse Click Ende BEN wipe 3 Apply To All After 00 00 00 Transition to This Slide Timing To preview the transition in Slide Sorter View on the Transitions Tab in the Preview Group click Preview You can also click the animation star icon to see a preview Insert Design Transitions Animations SlideShow Review View Developer a Q i Sound No Sound Advance Slide a m y al i E T ei Duration 02 00 Y On Mouse Click Cut Fade Push Wipe 3 Apply To All After 00 00 00 Always test your slide transitions in Reading or Slide Show View Keep in mind that transitions should enhance your presentation not detract from it Your content is the most important part of your presentation not your special effects 1 In the Slides tab click on the first slide or press the Home key 2 Transitions Tab gt Transition to this Slide Group gt More button 3 Select a transition style 4 On the Transitions Tab in the Timing Group select transition options for sound speed and advancement u Transitions Tab gt Timing Group gt Apply to All 6 Testin Normal View Transitions Tab gt Preview Group gt Preview 7 Save your presentation 123 Exercise Adding a Slide Transition Add a slide transiti
56. MCCCD clipart to the Training classes available slide The clipart will help distinguish between the two types of training classes offered Office Suite Desktop Productivity and Maricopa Administrative Systems Training Classes Available Office Suite e Admin Systems Access CFS Excel HRMS Word E Performance 1 Inthe Slides tab click the Training classes available slide Training Classes Available Office Suite Admin Systems Access CFS Excel HRMS Word E Performance Click in front of Office suite and press Enter 3 times to add white space Click in front of Admin systems and press Enter 3 times Click in the first column again Office Suite du cru ua Insert Tab gt Images Group gt Clip Art e The Clip Art task pane displays on the right 41 Exercise Inserting ClipArt Continued 6 Inthe Search for field erase any text type desk job 7 Select the checkbox Include Office com content and click Go 9e Scroll down to see people working at their desks Clip Art MEME Clip Art Task Pane Training Classes Available Office Suite Admin Systems Access CFS Excel HRMS 3 Word E Performance e Tia 9 Click on an image to insert it e The image inserts on the middle of the active slide 10 Using the corner resize handles resize the image as desired This may take a couple tries ll Click and drag the image
57. More Commands Chose a command category from the drop down list Click on the desired command from the list on the left and click Add If you want to remove a command click to select it from the list on the right and click Remove Once you have added and or removed as many commands as you wish click OK 14 Exercise Customizing the Quick Access Toolbar Customize the Quick Access Toolbar using two different methods First use the Customize Quick Access Toolbar menu to add a command 1 To the right of the Quick Access Toolbar click the Customize Quick Access Toolbar button 7 and click to choose Open Print Preview Print and Spelling amp Grammar Pres Customize Quick Access Toolbar Y New Y Open Y Save E mail Quick Print Print Preview and Print Spelling y U n d o V Redo e Notice that Print Preview has been added to the Quick Access Toolbar iei vna Next use the PowerPoint Options to add a command 2 Click the Customize Quick Access Toolbar button and choose More Commands e The PowerPoint Options for the Quick Access Toolbar display ae PowerPoint Options General amp al Customize the Quick Access Toolbar Proofing Choose commands from Customize Quick Access Toolbar G Popular Commands For all documents default Language lt Separator gt Action Add Animation Animation Pane Animation Styles Bring Forward
58. Q14 103 Reuse a Slide Home Tab Reuse Slides There may be times when you need to import information that is already included in another presentation For example you may always include a slide that lists contact information for your department Rather than creating the slide all over again for each new presentation you can simply reuse the slide 1 In your current presentation on the left pane click the Slides tab 2 Click between the slides where you want to insert the slide from another presentation e You ll see a horizontal line where the new slide will be inserted 3 Home Tab gt Slides Group gt New Slide down arrow gt Reuse Slides 4 In the Reuse Slides pane on the right below the Insert slide from field click the Browse button then click Browse File 5 Inthe Browse dialog box locate and double click the presentation that contains the slide s you want to insert e Inthe Reuse Slides pane the presentation slide thumbnails display 6 Rest the pointer on a thumbnail to see a larger version of it e If you want the inserted slide to maintain the formatting of its original presentation check Keep Source Formatting at the bottom of the pane before you add the slide to your current presentation e If you want the inserted slide to adapt the formatting of your current presentation do not check Keep Source Formatting 7 Click the thumbnail of the slide you wish to add e To add all the s
59. Remove the Background Steps to Change the Background Caution Sometimes slides can become too busy or cluttered with information and graphics A slide may look much better 1f theme graphics and formatting are omitted You can omit the background graphics or formatting from select slides The remaining slides will retain the background graphics and formatting As an example background graphics and formatting may be distracting or may not be color coordinated with a picture Remove the background graphics and the picture becomes the center of your audience s attention Note pictures inserted on the Slide Master become part of the background graphics After omitting the background graphics you can add a solid color background to replace the default background You can also add colors patterns and textures Default background colors will vary to match the current theme When adding these changes be careful not to take away from your content with too many distracting elements The Hide Background Graphics check box applies to only the selected slides By default the Background Styles apply to ALL slides To change the background style of the selected slides right click on the chosen style and choose Apply to Selected Slides 1 Select the slide whose background you want to omit 2 Design Tab gt Background Group gt Hide Background Graphics Select the slide you want to
60. Save a presentation e Asavideo e As handouts in Word format e Asashow Notes Page Plan a Presentation PowerPoint First Step Planning Purpose Audience Content Delivery Presentation Preparation and Practice Do a Dry Run PowerPoint is robust presentation software used to create professional looking electronic presentations paper based handouts for the audience and note taking options for the presenter Before you begin working on your presentation in PowerPoint it is important to go through some planning steps first Planning is probably the most important step in creating a successful presentation of any kind says Wendy Russell of About com Following is some information from The Key to Creating an Effective Presentation Planning is the First Step to a Successful Presentation http presentationsoft about com od powerpointtips qt planningppt htm Determine the purpose of the presentation e Is your presentation meant to inform persuade motivate to action sell teach or train e What do you want your audience to walk away with e What outcome do you want from your audience Know your audience e Who are they What do they bring to the table How can you relate to them Your content is the most important part of your presentation e Keep your content straightforward and concise e Use relevant graphics photos charts and audio whenever possible e Learn as much about your
61. Slide R Zoom 7 Slider Click to add notes 4 4 Blas EB 70 EJ Slide 1 of 1 Office Theme Open PowerPoint 2010 to display features that will be used to create a presentation 1 From the Start menu select PowerPoint e A blank presentation is automatically created when PowerPoint is opened e If PowerPoint is already open create a new presentation File Tab gt New gt Blank Presentation gt Create Review the Ribbon and Tabs Ribbon Tabs Minimize the Ribbon File Tab Backstage View Navigation Bar PowerPoint Options Home Tab Insert Tab Design Tab Transitions Tab Animations Tab Slide Show Tab Review Tab View Tab Developer Tab The Ribbon is task oriented and groups related functions into tabs Within each tab commands are clustered into groups Several groups include an arrow button you can click for more options The tabs are task categories on the Ribbon which are organized into groups of related commands Click a tab to view all its features The default display of the Ribbon makes all commands visible You can minimize the ribbon to hide the commands by double clicking the active tab To restore the Ribbon double click any tab Clicking the File Tab opens Office Backstage view Backstage view is where you manage your files In short it contains everything you do to a file save print open close that you don t do in the file O
62. Technology Training Services PowerPoint 2010 MARICOPA COMMUNITY COLLEGES Microsoft PowerPoint 2010 Written by Robert Seifert Technology Training Services Revised from Paula Connor s version 2007 June 2011 Maricopa County Community College District June 2011 The Maricopa County Community College District is an EEO AA institution This training manual may be duplicated or put on the Internet for instructional purposes Please give credit to the Maricopa Community Colleges and to the author s This training manual is not to be sold for profit Technology Training Services Maricopa Community Colleges 2411 West 14th Street Tempe Arizona 85281 6942 480 731 8287 http www maricopa edu training Technology Training Services Vision amp Mission Vision Technology Training Services improves employee job performance at all levels by exceeding expectations in the areas of technology training instructional design and customer support Technology Training Services TTS provides leadership and support to the Maricopa Community College District as we implement new technologies that address challenging administrative needs and educational standards We design develop and deliver the highest quality in service technology training materials and support to all of the employees of the Maricopa Community Colleges Mission To fulfill this mission we e Provide responsive and accessible technology training on a v
63. ab click on the FAQ slide 2 Click on the text in the WordArt to display the WordArt border and sizing handles 3 Now click the WordArt border to change it from a dashed to a solid line FAQ NY ae And en a re AO T 4 Insert Tab Links Group Hyperlink Home Design Transitions Animations Slide Show Review View Developer Format A me PRA RABATI 3 Screenshot Table Picture Shapes SmartArt Chart Hyperlink Action Text Header WordArt Equation Symbol Video Audio IE Photo Album E REEF E y Tables Images Illustrations Links Text Symbols Media e The content of the PowerPoint 2010 Class folder displays if not navigate to it e PowerPoint is waiting for you to select an existing file Insert Hyperlink eE Link to Text to display Selection in Document gt gt ScreenTip iie Look in PowerPoint 2010 Class x ca a Existing File or Web Page cu Angelica JPG Bookmark Current chancellorwelcomespanish way Folder DrGlasper gif Place in This 7 HRMS FAQ pdf Document Browsed MaricopaMlogo gif Pages 53 MCCDlogo gif Pam jpg Create New Recent amp Paula JPG Document Files 2 PPTObjectives pptx EF Robert Presentation pptx Address E mail Address 79 5 6 7 Exercise Inserting a Hyperlink to an Existing File Continued Click to select the HRMS_FAQ pdf document Insert Hyperlink Link to
64. ab select the last slide Home Tab gt Slides Group gt New Slide button to add a slide with a Title Only layout e The active slide had a Title Only layout so the new slide button adds a slide with a Title Only layout Click in the title placeholder and enter Student Success u oO Student Success y Q Q T l 1 T l l Insert Tab gt Media Group gt Video down arrow gt Video from File Home insert D sign Transitions Animations Slide Show Review View Format a em Z3 D Saas amp mde e 4uuz45517 2084 Table Picture Clip Screenshot Photo Shapes SmartArt Chart Hyperlink Action Text Header WordArt Equation Symbol Video Audio Art Albu Box amp Footer 2 Table Image Illustrations Link Text Slides Outline x9 c INED A E A al w 6 mwone Clip Art Video 9 Navigate to Documents Library gt PowerPoint 2010 Class Double click the Rosa file LP Insert Video PowerPoint 2010 Class Search PowerPoint 2010 Class mm E Microsoft Powerre y Documents library Darre P2010 Class X Favorites BE Desktop jj Downloads ile name Rosa wmv y Video Files astas pla y Tools Inset e Cancel 94 Exercise Inserting a Movie Continued e A black video box displays as well as the Video Tools contextual tab Student Success
65. aining Services Mission port Materials Training Quick Access Toolbar Save 69 Insert WordArt Insert Tab Illustrations with Text WordArt A Example of WordArt Steps to Insert WordArt Important Illustrations are objects that help audiences understand and recall information better than bulleted text Creating designer quality illustrations can be challenging so PowerPoint makes it easy with Shapes SmartArt and WordArt WordArt is a gallery of text styles that you can add to your presentation to create decorative effects such as shadowed or mirrored reflected text You can use WordArt to add special text effects For example you can make text fit a preset shape or apply a gradient fill WordArt becomes an object that you can move or position in your presentation to add decoration or emphasis FAQ FAVELA E SD f Paw aval Insert or select a slide Insert Tab gt Text Group gt WordArt Select a text format Enter your text E I To format it select the text and use Home Tab gt Font Group options Keep in mind that your content and your message are the most important aspects of your presentation Any objects such as illustrations should enhance your message not take away from it 70 Exercise Inserting WordArt Add a new FAQ slide with WordArt 1 Select the last slide TTS Website Home Tab gt Slide Group gt
66. ariety of administrative systems and desktop applications e Design and develop comprehensive training and reference materials e Provide technology training support in a variety of ways including telephone helplines one on one assistance online help troubleshooting consultation and referral services e Support the colleges technology training efforts by delivering on site technology training delivering Train the Trainer sessions and providing training materials e Provide leadership and support to the teams implementing new technologies and administrative systems within the organization e Cultivate positive partnerships with our colleges to meet and exceed their training needs and expectations e Collaborate with organizational teams to develop strategies to meet future technology training needs e Chair and host the Regional Training Committee RTC to collaboratively develop training strategies maintain technology training consistency and overcome the challenging technology training needs throughout the District e Expand and update our knowledge and skills in the areas of technology training and instructional design Table of Contents Table of Contents A tas 1 Plan a Presentation e Re 6 Review the PowerPoint 2010 IBIGEIaCe sco uidi a 8 Review The Ribbon and Tabs zn Ha 10 Review the Ribbon and Tabs Contextual Tabs 2200002200002snsnensnnennnnennnnn 11 Customize the Quick Access
67. b gt Audio Options Group gt Start Automatically Bid 0 0 Qd ile Robert P running pptx Microsoft PowerPoint Home Insert Desia Animations Slide Show Review View Q h b y 4 ae Pay Add Trim volui Rewind after Playing Bookmark Audio e Bookmarks Editing Sides Outline x A a 2l 1 4 3 L ramos ovon meson E ES Ld lt E Al E al E ES lo 5 big 6 Br gt lt i gt mon sal v Click to add notes Y Slide 2 of 12 Solstice lt ales ca m 60 E 8 Quick Access Toolbar gt Save 153 Exercise Setting up a Self Running Presentation Continued Setup the new presentation to be self running by setting slides to advance after a certain amount of time Provide timing exceptions as needed 9 Inthe Slides tab scroll up and click on the first slide 10 Transitions Tab gt Timing Group gt Advance Slide gt uncheck On Mouse Click 11 Transitions Tab gt Timing Group gt Advance Slide gt check After 12 Transitions Tab gt Timing Group gt Advance Slide gt click in the time field and type 2 for 2 seconds e Sons Desio Transition D Animations SlideShow Review View Developer Lal gt f J FA a eoo None Cut Fade Push Wipe Split Reveal Effect Preview Transition to This Slide 13 Transitions Tab gt Timing Group gt Advance Slide gt Apply To All to give all slides the timing of two seconds e The audio and video file
68. ber 3 Note the options in the Placeholders Group and the Background Group 4 Quick Access Toolbar gt Save 137 Insert Headers and Footers View Tab Headers amp Footers Slides or Handouts Insert Tab Text Group Insert Tab Options Insert Tab Header and Footer View Tab Handout Master Headers and Footers refer to the text located at the top and bottom of PowerPoint slides and or notes and handouts They provide important information to your audience For example you may want to add the title of your presentation the slide number as well as your name and contact information By default the handout header contains the date and the footer contains the page number as seen earlier Each method provides different options It is generally best practice to place headers and footers on notes and handouts However placing them on the slides themselves can often clutter the slides and distract your audience You can easily add information to headers and footers using the Insert Tab or the Handout Master On the Insert Tab in the Text Group the Header amp Footer option includes standard options in the header and footer like page number date and text as well as the time Always choose Apply to All to apply the header and footer information to all notes and handout pages Header and Footer Slide Notes and Handouts Include on page Apply to All Preview F Header The Preview box
69. ch cannot be edited Your audience will be able to add notes to the handouts electronically but will not be able to modify the content of the slide images Page Layout When you save handouts to Word Send To Microsoft Word Options five layout options are available Page layout in Microsoft Word Notes next to slides This option leaves a blank table cell to the right of the slide image allowing your audience to easily type notes Notes next to slides 8 Blank lines next to slides Notes below slides Blank lines next to slides This option might be used for a teacher s guide so you can add your own handwritten comments Blank lines below slides Outline only Muro Notes below slides This op tion i Add slides to Microsoft Word document allows you to add your PowerPoint O Paste Notes to the content of your handouts Paste link Blank lines below slides This option might also be helpful for handwritten comments in a teacher s guide Outline only This option reduces the text content of your presentation so that it fits on just a few pages 170 Save as Handouts in Word Continued Save as Handouts in Word File Tab gt Save amp Send gt Create Handouts In the right pane of Backstage view click the Create Handouts button The Send to Microsoft Word dialog box displays In the Page layout section choose Notes next to slides This will allow your audience to ty
70. change 2 Design Tab gt Background Group gt Background Styles gt Format Background 3 Choose a color gradient or texture and customize as desired 4 Click Close to apply to the selected slide e Click Apply to All to make those changes on all slides Select the slide you want to change 2 Design Tab gt Background Group gt Background Styles gt Right click one of the predefined Theme colors 3 Click Apply to the Selected Slides Click Apply to All Slides to make the change on all slides Remember if you click Apply to All your formatting selections will be applied to all the slides in your presentation not just the selected slide 112 Exercise Formatting the Background Remove the background and add a solid color to the Chancellor slide 1 Inthe Slides tab select the slide that has Dr Glasper on it You may need to scroll A e Notice that the background graphics including the side panel and the M logo distract from his picture So let s remove them We ll also add a solid color background to this slide to make it more visually appealing The Audio icon will always be visible in Normal View If you hide it it does not display in Slide Show View 2 Design Tab gt Background Group gt Hide Background Graphics To change the background color for only this slide Design Tab gt Background Group gt Background Styles e Background Styles will vary depending on the
71. cidental loss of your work There are two commands for saving a document Save and Save As Both the Save and Save As commands are found in the File Tab Save The Save command is used for a first time save or if you have made revisions to a presentation and want to replace the old version with the new revised version Save As The Save As command saves your current presentation to anew name thus keeping the original as it was before revisions You can also use the Save As command to copy a presentation to a different folder or disk or to save it as a different type of document Why Save You can save your presentation differently based on how it will be Differently viewed and used Common options are discussed here For more visit http go microsoft com fwlink LinkId 18468 1 amp clcid 0x409 As a PDF If you want to share your presentation electronically for viewing or Document printing but you don t want it to be modified save your presentation as a PDF document Note links to web pages and documents are preserved but all animations and media will be lost Save as a PDF Document File Tab gt Save As In the Save As dialog box under Save as type select PDF Navigate to the appropriate folder on your computer In the File name box type a name Click the Save button After saving the document will open in Adobe Reader by default PowerPoint If others will open or modify your presentation using PowerPoint version 97 2003 ver
72. creases File Size Optimize Compress Media in PowerPoint 2010 More Information Steps to Compress Media When saving presentation with audio and video be aware that the larger the files the bigger your presentation will be and the longer it will take to load or save Optimizing can help Optimization is the process of compressing your audio and video files It makes your presentation smaller without changing the data Depending on the level of optimization you choose the quality of video files may be affected Optimizing removes the dead weight from your presentation Be sure to optimize media rich presentations especially if you re going to distribute them or run them on the Internet It is especially helpful to optimize your presentation prior to saving it to the Web or saving it as a video More on video shortly PowerPoint 2010 has a new optimization feature called Compress Media It becomes available when you have audio or video content on your slides Use this feature prior to saving the final version of your presentation in the format you choose as best suited for your needs A few options are presented under compress media Choose an option suited for the medium in which you will display your presentation When you are presenting on a normal computer choose presentation quality If you are saving to the Web choose Internet quality Media Size and Performance Jave disk space and improve playbac
73. d Customize Text Animation Animations Tab seen 116 Add Slide Transitions Transitions Tab eese enn 122 slide Views View Tab 2 2222 el 126 Navigate in Slide Sorter View View Tab cccssscccssscecsscceesseceesscceessecessseceesseceseeens 128 Navigate in Slide Show View Slide Show Tab sese 132 Navigate in Reading View View Tab cccsscccssccscsscceesscceesscceesscceesscceensccesneeessecens 134 Handout Master View Tabs indi all ica nal hal 136 Insert Headers and Footers View Tab ee a ee he 138 Print Options Ale Tabs eoe saa ass leisen 140 Print Preview Pile Tab un nase 142 Record Narration gt Slide Show Tabak 144 Hide a Slide Slide Show Tabu cuina eb ae Bea aa 148 Set Up a Self Running Presentation Transitions Tab eese 152 Set Up a Kiosk Presentation Slide Show Ta b sse 156 Save Your Presentation Eile Tabs ett ee idad 160 Saveds a Video Hle Tab ensure seitens Keil 164 Save as Handouts in Word File Tab iv ii a a 170 Save Asa Show Hille Tab to 174 Appendix A gt Online Help to nee end 178 Appendix B Insert a Hyperlink to a Slide ooooocccnnococcnncccnoncnononcnononcnonnncconnnccnnnncccnnncno 179 Appendix C Save As a Package for CD File Tab eere 181 Appendix D Compress Medis sive use een 186 Appendix E Sav
74. d an effect as content leaves the slide Motion paths add an effect that makes content move in a pattern Click the Play button at the top of the Animation Pane to see a preview of your animation To change animations you must delete the original animation before applying another one or you ll end up with both animations To remove animation select the text or object with the animation On the Animations Tab in the Animations Group click the Animation Styles button and click None Always test your animations Only add animation if it makes sense Keep in mind that animations should enhance your presentation not detract from it Your content is the most important part of your presentation not your special effects Select the slide to which you want to apply an animation Select the text or object to be animated Animations Tab Advanced Animations Group Add Animation Select the specific animation effect Animations Tab Advanced Animations Group Animation Pane ON SOs opcs DIE FE In the Animation Pane click on each text field or object and customize the start timing and effect options from the drop down menu 7 Click the Play button at the top of the Animation pane to see a preview of the animation 8 Press the Escape key to exit your presentation 9 Close the Animation pane 10 Save your presentation 117 Exercise Adding and Customizing Text Animation Add tex
75. der E y Color Es E md Picture Effects Ma Send Backward Tel Remove 3 Background dli Artistic Effects 2 z 7 Se Picture Layout lp Selection Pane Picture Groups The Picture Tools groups include pictures editing features and options e Adjust includes photo shading coloring and artistic options e Picture Styles includes frames borders and effects e Arrange includes options for ordering and aligning your picture e Size includes cropping and sizing options Crop Handles Crop handles are similar to sizing handles However instead of resizing the picture cropping trims vertical or horizontal edges of a picture For example click and drag a crop handle to remove unnecessary sections from a picture a Picture Options Some options in the Adjust Group make working with pictures easy e Compress Picture reduces a picture s size without changing it s look e Change Picture replaces the current picture with a different picture while keeping the formatting and size of the current picture e Reset Picture discards any formatting changes that have been applied and restores your original picture If you compress the picture reset will restore it to the most recent compression Picture Format Live Preview shows you how color brightness and style changes will Live Preview look on your picture before you actually apply them Roll your mouse over different styles to see how they will look Click one to sel
76. der Customize the Ribbon to the right of the display in the Main Tabs menu Click to check the Developer box PowerPoint Option O5 m a m General Proofing Save Language Advanced customize ribbon Quick Access Toolbar Add Ins Trust Center a Customize the Ribbon Choose commands from i Popular Commands y Action Add Animation 30 Animation Pane Animation Styles Bring Forward Bring to Front Bullets Copy Cut Decrease Font Size Draw Table Duplicate Selected Slides E mail Font Font Color Font Size Format Background Format Object Format Painter From Beginning From Current Slide Group Hyperlink Increase Font Size Layout Macros New New Slide Open Open Recent File BRUD UE gt Dreier Add Developer Custom Insert Y v V Design 4 Transitions V Animations 7 Slide Show Y g 2 N Merge lt lt Remove Grayscale Black And White Slide Master Handout Master Notes Master Background Removal E EE E E E E I a a S S S 9 Home Master Views New Tab New Group Rename Customizations ER Click OK in the lower right corner 99 Exercise Ins
77. docte A 3 Shape Fill Find E E ES Layou Trebuchet MS Bo O nx 3 Fp di pr d Ea Es Reset Z Shape Outline Replace Paste New AV A Shapes Arrange Quick lt y Slider Section B I U S abe Ny Av A E Mr T Clipboard Slides v Styles f Shape Effects lg Select y Font Paragraph Drawing Editing e The text will be on handouts in case the audience cannot read it on the screen Introducing MCCCD 12 Quick Access Toolbar gt Save 76 Notes Page Tg Insert a Hyperlink Insert Tab Existing File 49 Existing File or Web Page Link Text or Object Selecting a WordArt Object Test Hyperlinks Hyperlink to an Existing File fovent Another way of adding information to your presentation is by inserting a hyperlink to a file An existing file such as a Word document an Excel spreadsheet or a PDF document is typically located on your computer hard drive For example if you have a detailed process document best viewed in Visio create a hyperlink to it Be sure to save the file in the same folder with your presentation and take it with you when you give your presentation in a new location Also be sure that the program to open the file is installed on the computer you use to deliver your slide show Either You can select any text or graphic to make it a hyperlink You can also click in a text placeholder to insert a hyperlink A WordArt object or text box must be
78. dress URL in the Address field When you use hyperlinks to a webpage be sure that you have Internet access where you deliver the presentation What is a URL URL stands for universal resource locator and is simply the address giving the location of a particular webpage on the Internet An example of a URL is http www maricopa edu training To make a URL available on printed handouts it is a good idea to use the site s URL in both the Address and the Text to display fields Link to Text to display http fwww maricopa eduftraining a Look in PowerPoint 2010 y aa Q i3 Existing File or E Web Page pix of trainers Current Angelica JPG a Folder E d chancellorwelcomespanish wav E Place in This 7 FAQs pdf Document Browsed Heidi jpg Pages 57 MaricopaMlogo gif 57 MCCDlogo gif Create New Recent oldStaff JPG Document Files oldTTS Staff JPG e Pamjpg J Address http www maricopa edu training Using a hyperlink to a webpage displays the webpage in Internet Explorer After viewing the page close or minimize Internet Explorer to return to the presentation A hyperlink to a YouTube video displays the video in Internet Explorer An embedded video is easier because it displays within the presentation Whenever possible embed videos in your presentation Use a hyperlink only when the video doesn t allow embedding See p 94 to learn how
79. ducing AWCCCD 2 Chancellor Glasper 3 Training services mission gt Place in This 4 Training classes available Document 5 Slide 5 1 6 Feedback 1 7 Open Lab Create New e Document m r Show and return E mail Address 5 Click on the Introducing MCCCD slide title e A preview of the slide will display on the right 6 Click OK e The text we selected changes color and becomes underlined like a hyperlink Technology Training Services District Office Robert Seifert 2010 2011 7 Quick Access Toolbar gt Save 8 Test the link in Reading or Slide Show View 180 Appendix C Save As a Package for CD File Tab Package for CD Package for CD Computer Requirements Copy to Folder Copy to Folder Options Enhanced Security and Privacy If you will be showing your presentation on a computer that doesn t have PowerPoint installed save using the Package Presentation for CD feature This feature will copy your presentation and all embedded files to a CD For example if you are taking your presentation to a remote computer that has a CD drive but doesn t have PowerPoint you can package it for CD This feature requires that the free PowerPoint viewer be installed before you give your presentation However Package for CD no longer includes the viewer on the CD An Internet connection will be necessary to install the viewer This new viewer
80. e aware of the selected slide That s the one that will be deleted W e Oa ia Note If the Delete button is not displayed in the Quick Access Toolbar refer to the exercise on pages 13 14 Training Services Mission Training Materials Support When deleting slides PowerPoint does not give you any warnings The slide is simply gone However IF you haven t closed the file even if you saved the change you can still undo the deletion You can use the Undo Redo buttons to remove undo or repeat redo a previous action before you close the presentation FOORE gt In the Slides tab click the slide you want to delete to select it Quick Access Toolbar gt Delete Slide Alternatively right click the slide and choose Delete Slide As another alternative press Delete on the keyboard een H 38 Exercise Deleting a Slide Delete the slide duplicated earlier to use a single slide to deliver your message 1 Inthe Slides tab in the left pane select slide 2 the duplicate mission slide ME Home insert Design Transitions Animations Slideshow Review ag cut 3 Layout Find LI Bly x TA X l a la Reset Aje Replace 7 Paste New B Z U a Eee E spe esl sections d a Q Select t Slide ont Paragraph Drawing Editing Slides Outline x 1 Training Services Mission Training Materials Support Click to add notes 1 Slide 2 of 4
81. e narration for testing Test Always test your narration in Reading or Slide Show View 144 Recording Narration Continued Steps to Record f A Narration In Normal or Slide Sorter View select the first slide Slide Show Tab gt Set Up Group gt Record Slide Show Recording will start from the beginning Alternatively select any slide and from the Record Slide Show drop down menu choose Start Recording from Current Slide In the Record Slide Show dialog box leave both options checked to record both timings and narration Adjust your microphone about a half inch from your mouth Click Start Recording Record Slide Show Select what you want to record before you begin recording v Slide and animation timings v Narrations and laser pointer Start Recording Cancel Your presentation displays in Slide Show View and the Recording Toolbar displays in the top left corner PowerPoint is recording Record your desired narration for the first slide Click the Next button in the Recording Toolbar to advance a slide Continue narrating Repeat steps 7 and 8 until finished Use the Pause button to pause the rehearsal You will need to click Resume Recording to continue Use the Repeat button to rerun the narration for the current slide You will need to click Resume Recording to continue Microsoft PowerPoint ee O Recording paused Resume Recording 10 When f
82. e of PowerPoint 2010 and is another Window great way to test your presentation It displays your presentation exactly as it would look in Slide Show View However it keeps the presentation within the current PowerPoint window instead of expanding it to full screen Slide Show View hides your desktop until you exit In Reading View your desktop remains available so you can easily view and manage other applications For example if your testing is interrupted by an important instant message you could easily access your IM window on the desktop respond quickly and return to your testing Reading View 1 Save your presentation 2 Press the Home Key 3 In the Status bar click the Reading View Shortcut button e Using this button starts your presentation on the active slide e The presentation displays in the current window with all the functionality of Slide Show View 4 Advance through the slides using one of the methods above 5 Inthe Status bar click the Normal View Shortcut button to exit the presentation e When you exit Reading View the active slide will be the same slide that was active when you switched to Reading View 134 Exercise Navigating in Reading View EG Test your presentation Are there any changes you d like to make 1 Inthe Slides tab of Normal View select any slide 2 Press the Home key This takes you to slide one in your presentation Technology Training Services Maricopa
83. e second option keeps the source formatting from Excel Holding your mouse over each option displays a screen tip indicating what action will occur for each option Link Data Linking The first option linking the chart to the Excel file using the destination theme in PowerPoint is the default action Picture Static Picture Exit Excel File Tab gt Exit in the lower left corner Save your presentation 84 Exercise Inserting an Excel Chart Add a new slide and insert a chart displaying feedback on Access training A chart is a much better way of conveying participant feedback than a slide filled with numbers Aa Dr ee 9 db E Select the last slide Home Tab gt Slides Group gt New Slide Menu gt Title Only layout Click in the title placeholder and type Feedback Start Excel Windows Start Menu gt Excel Open the workbook that contains the chart File Tab gt Open Navigate to the Documents Library gt PowerPoint 2010 Class Click Training Evaluations and click Open Click on the Access Class Evaluations Chart to select it e When selected the chart will be surrounded by a border with resize handles Insert Page Layout Formulas Data Review T View Developer Design Layout Format 20 sh of Students a o om Access Class Evaluations EHE mExcellent aGood DAverage nPoor Materials Content Instructor Timing Componen
84. e slides to duplicate 2 Home Tab Slides Group New Slide Menu 3 Select Duplicate Selected Slides The new duplicate slide s are added to your presentation 4 Edit the new slides as needed Save your presentation 30 Exercise Adding Duplicate Slides Duplicate one of the slides to prepare it for later changes 1 Selected Slide 2 3 In the Slides tab select the Training services mission slide Training Services Mission Training Materials Support Home Tab Slides Group New Slide Menu Duplicate Selected Slides e The new duplicated slide is added to your presentation following the original slide mk cut EB Layout E a 34 Fina mie ff Format Peter cane Training Services Mission Training Materials Support Quick Access Toolbar Save 3l Add a New Layout on a New Slide Home Tab Slide Layout New Slide Button New Slide Menu Available Slide Layouts Select the Layout of a New Slide The slide layout is the structure of the slide Slide layouts contain formatting positioning and placeholders that guide the type of content the slide can contain For example a Title and Content layout suggests using a title and a single content picture bullet points etc Use different layouts based on the media you are using to convey your idea The New Slide button adds a new slide with the same layout as the
85. e word and click Change To ignore the word and continue click Ignore All To add the word to the Custom Dictionary click Add To add the word to a list of words and phrases that are corrected automatically as you type click AutoCorrect To stop the Spell Check click Close When PowerPoint has finished checking the entire document it displays the prompt The spelling check is complete Click OK Spell Check is usually a default setting in Office However if your PowerPoint does not activate the Spelling icon set it up in options Click the File Tab mc Click the Options button in the lower left corner Select Proofing in the left task pane Place a checkmark in the Check spelling as you type box Click OK 114 Exercise Checking Spelling Check the spelling of text in your presentation In the Slides tab click the first slide or press the Home key Review Tab gt Spelling N Home Insert Design Transitions Animations Slide Show View Developer Y S ag D 4 ya amp TEA KAL b amp As Spelling Research Translate Language New Compare z x Comment ad Proofing Language Comments Compare e The Spell Checker does not recognize Glasper Spelling Ba Not in Dictionary Glasper Change to Gasper are Ignore All Suggestions Gasper Glaser l Change Change All Grasper Clasper i Add Suggest Options
86. ect it Photo Editing 1 Double click a picture to open the Picture Tools Format Tab Features e Format Tab gt Adjust Group to edit background colors or effects e Format Tab gt Picture Styles Group to add a picture frame or border e Format Tab gt Arrange Group to change the depth or alignment Format Tab gt Size Group to crop your picture 2 Save your presentation 46 I 2 Exercise Formatting a Picture Crop resize and align the picture of Chancellor Glasper and add a picture frame In the Slides tab click the Chancellor Glasper slide to select it Double click the picture of Chancellor Glasper to select it Chancellor Glasper e Note the sizing handles and the contextual Picture Tools Tab P id 2 O 7 7777 Robert2010 pptx Microsoft PowerPoint Va Picture Tools ONG Home Insert Design Transitions Animations Slide Show Review View Developer Corrections JH LZ Picture Border dy Bring Forward Jar DJ S 246 cc Picture Effects Ga Send Backward Tg d a Color Es ei nn Remove Picture Styles Ras r Crop ER Picture Layout Zh Selection Pane Sh EX Background H l Artistic Effects hg Adjust Arrange P I id H oF Robert2010 pptx Microsoft PowerPoint Home Insert Design Transitions Animations Slide Show Review View Developer Format amp Corrections a
87. ed within a table just as it is in normal text Before making format changes such as changing the font or bolding text within a cell the cell contents must be selected first To select a cell move the mouse pointer just inside the left edge of the desired cell I Beam will change to an angled black arrow pointing up and click one time To select a row of cells move the mouse pointer to the left edge of the desired row just outside the gridline I Beam will change to a horizontal black arrow pointing right and click one time To select a column of cells position the mouse pointer just above the top edge of the desired column I Beam will change to a vertical black arrow pointing down and click one time Drag the mouse pointer through the cells to be selected The Table Tools Design and Layout Tabs automatically display when any portion of the table is selected The Table Tools include many options to format the structure design and layout of your table Bia DERA Robert Presentation pptx Microsoft PowerPoint o a x m Home Insert Design Transitions Animations Slide Show Review View Layout aQ 7 HeaderRow 7 First Column ERGO FERRO essee aoc l 2 A Ar d A 4 t Last Column E z22 r amp 1pt E ee er 22227 Draw Eraser Y Banded Rows 7 Banded C Zr lor Table Table Style Option Table St t Draw der The Design Tab includes a variety of table styles and options for adding color to the border
88. er Save as type select PowerPoint GER E j v Documents PowerPoint 2010 Ss or Te ume Organize v New folder aa Documents library Arrange by Folder v PowerPoint 2010 S 3 Libraries Documents E pix of trainers a Music Pinnochio show ppsx Pictures B Videos A Camniter File name Robert 2010 Presentation show pptx Save as type PowerPoint Show ppsx Authors robert seifert Tags Add atag Hide Folders Tools v Gdl Cancel Provide a File name Click Save 174 Exercise Saving as a Show Save your original presentation as a Show then exit PowerPoint and test the Show File Tab gt Save As e Confirm the Documents Library gt PowerPoint 2010 Class is the current folder In the Save As dialog box In the File name field click at the end of the file name and type show Under Save as type select PowerPoint Show F Es JU Es My Documents PowerPoint 2010 Class v gt Search PowerPoint 2010 Class P Organize v New folder Documents Name Date modified Type g Music E Pictures No items match your search Videos m ME Computer L Local Disk C3 cx Local Disk D DVD CD RW Dri 7 File name Robert Presentation show ppsx v Save as type PowerPoint Show ppsx Z Authors robert seifert Tags Add a tag Hide Folders Tools Cancel Click Save File Tab gt E
89. erting a YouTube Video Continued 9 Click the Developer Tab File Home Insert Design Transitions Animations Slide Show Review View Developer m A x a Y a 2 q f E E Amada 93 Visual Macros Macro Add Ins COM v EB EH 2 3 QAviewCode Document Basic Security Add Ins Md Panel Code Add Ins Controls Modify 10 On the Developer Tab in the Controls Group click the Toolbox icon ES It s the hammer and wrench Home Insert Design Transitions Animations Slide Show Review View Developer AP al Agaa amp e fi um A Ex 9j Visual Macros Macro Add Ins COM MO cB cH gl View Code Document Basic Security Add Ins Panel Code Add Ins Controls Modify 11 In the More Controls window scroll all the way down to Shockwave Flash Object More Controls ScrptCon tra Obrect ut Amestart Coto Or Page Range Contro Dyer cr ie One Regate Calor 12 Click OK 13 On your blank slide draw a box to contain the You Tube video e Place your mouse drawing cross in the upper left corner of the slide and press and drag in a downward right motion to cover the entire slide You can resize the box if you don t want it to cover the entire screen e The box should have a big X in it If it doesn t delete the box and repeat steps 9 12 100 Exercise Inserting a YouTube Video Continued 14 In Internet Explorer go to You Tube www youtube com and find the video you want to include in your presenta
90. es multiple ways of viewing your presentation showing and hiding the ruler and gridlines and switching windows The Developer Tab includes commands associated with creating macros adding objects such as Flash movies and document security 10 Review the Ribbon and Tabs Contextual Tabs Contextual Tabs Contextual tabs display for a specific purpose They are used in context For example a Picture Tools Tab displays when you select a picture These tabs display on the Ribbon only when particular types of objects are selected or when specific tasks are being performed Contextual Tools When these contextual tabs display a contextual tool heading also displays above the ribbon while a single tab or multiple tabs display in the ribbon For example when you insert any type of illustration e g Picture Clip Art Shape SmartArt Chart or Screenshot a contextual tool heading and one or more contextual tabs display on the ribbon Following are some common contextual tools and tabs Table Tools Table Tools e Design Tab Design Layout e Layout Tab e Chart Tools Chart Tools e Design Tab Design Layout Format e Layout Tab e Format Tab e Picture Tools Picture Tools Format e Format Tab e SmartArt Tools e Design Tab e Format Tab Display Contextual Tools and Tabs Scroll in the presentation to find the object you wish to format Select the desired object
91. esentation You make the changes once on the Slide Master and all of your slides are changed For example you can change the colors of the title on the Slide Master to match your school colors When you re done every title on every slide will be changed to those colors The Slide Master saves you lots of time and ensures consistency throughout your presentation In Slide Master View the very first thumbnail in the left pane is the Slide Master for the theme used in the presentation It affects theme changes to all of the slides in your presentation and is named after the design theme you are using Slide Master View is on the View Tab in the Master Views Group When PowerPoint enters Sl andout Notes Slide Master View a new contextual tab called Macia Slide Master displays in the ribbon Master Views PowerPoint 2010 has a master for each different slide layout in your presentation These master slides are similar to the Slide Master A change to a particular Layout Master is applied to all the slides using that layout in the presentation Place your mouse over each Layout Master for a screen tip indicating the slides using that Layout Master Certain changes to the Theme Slide Master may not affect all of the slide layouts in your presentation A common example is the blank layout If you place a logo on the Theme Slide Master the logo may not display on the blank layout In this example use the Blank Layout Master to add the
92. ew Developer Yay Fade Duration A Eb Start On Click o H Loop until Stopped e i T 5 S Fade ln 00 00 alil Play Full Screen Add Trim Volume 3 Bookmark Video Fade Out 0000 5 Hide While Not Playing I Rewind after Playing Bookmarks Editing Add a new slide Home Tab gt Slides Group gt New Slide with content Insert Tab gt Media Group gt Video gt Video from File Locate your digital file on your computer For best results save your video file in the same folder as your presentation Select the file and click Insert From Video Tools gt Playback Tab gt Video Options Group gt Start Select the play option that works best for you in this presentation By default the video won t play during your presentation until you click the play button gt on the slide You can change it to play automatically as soon as the slide displays Preview the video in Normal View by clicking the play button Be sure to also test the video in Slide Show View Remember to click the play button in Slide Show View if you chose When clicked Press the Esc key to exit the presentation and return to Normal View Save your presentation 93 Exercise Inserting a Movie Add a slide and insert a video of one of our students promoting the Maricopa Colleges The video of our student impacts your audience like a slide with text can t Put your headphones on to test it In the Slides t
93. f Presentation 4 Click Save to save the new presentation which will contain the hidden slides P Save As Em OW MyDocuments PowerPoint 2010 Class X Search PowerPoint 2010 Class 0 Organize v New folder Er e Documents Name Date modified Type a Music as p Us PPTObjectives pptx 12 4 2009 4 07 PM i Pictures s El Robert Presentation pptx 6 7 2011 12 09 PM B Videos ME Computer amp Local Disk C a Local Disk D3 Ga TrainSrvsinter 7 U r File name Robert Presentation hidden pptx v Save as type PowerPoint Presentation pptx 5 Authors robert seifert Tags Addatag Hide Folders Tools Save j Cancel 5 Inthe Slides tab in the left pane select the Introducing MCCCD slide 6 Slide Show Tab gt Hide Slide e Note the box with a line through it over the slide number File Home Insert Design Transitions Animations Slide Show Review View Developer 20 K5 WI Play Narrations mE Resolution Use Current Resolution Y Use Timings From Beginning Curr Y Show Media Controls Use Presenter View Monitor Slides x i IEEE eB 1 2 EEN 10 D 1 Ver EREFERENERET Introducing MCCCD Hidden EY opem 5 EN al 2 X 11 Uy cad ec 7 i MM A c X 1 v Click to add notes a Slide 9 of 12 Solstice S es a x 60 E 253 149 Exercise Hiding Slides Continued 7 Inthe Slides tab in the left pane select t
94. fore it will likely be much easier and more efficient to insert charts that have been created in Excel Whenever you insert or select a chart PowerPoint displays a contextual Chart Tools with various design layout and formatting options This Design Tab contains the Type Data Chart and Chart Styles groups Robert2010 pptx Microsoft PowerPoint Home Insert Design Transitions Animations Slide Show Reviev Developer layout Format oe 233 En Hag m 7 gt a m g 2 t td 8 Change Save As Switch Select Edit a B 8B ra is z 5 u Chart Type Template Row Column Data Data 4 Type Data Chart Layout Chart Style There are 3 main ways in which to insert charts into PowerPoint e Linking the chart in PowerPoint to the Excel worksheet e Embedding the Excel chart in PowerPoint e Pasting a static graphic of the Excel chart in PowerPoint Which is the best method It depends on your needs Each of the methods has its pros and cons depending on how you see it 82 Insert a Chart Continued Linking Embedding in Pasting Linking is placing a link in your PowerPoint presentation to the source data of the Excel workbook that contains the chart The Excel workbook source file displays the chart in PowerPoint destination file Linking has the following pros cons and requirements e By default PowerPoint options are set to update links manually To do this use Char
95. g MECO z y esto Fa Slide Sorter View 5 BY 6 at EN AN E 9 ES 10 d Slide Sorter Solstice 2 Click the Chancellor slide and drag it between slides 1 and 2 since he will only be able to attend the presentation at the beginning e The cursor will have a little dotted outline attached and a small plus sign indicating that you are moving a slide m e You ll see a vertical line display indicating the insertion point 3 When the insertion point is after the first slide release the mouse button mc Home Insert Design Transitions Animations SlideShow Review View 2 f i M color L 8 Arrange All 3 Se El y lm c d 77 Grayscale Th Cascade a Normal Slide Notes Reading Slide Handout Notes Zoom New 5 Macros er Page View Master M and White Window Presentation View t c ind Macr 8r 1 ar 2 Sr 3 Br u Introducing MCCCD AN Ed 8 PA dr 9 ur 10 E 1 Hr 12 Slide Sorter Solstice Baa E 70 253 e The Chancellor slide is now second 129 4 Exercise Navigating in Slide Sorter View Continued Move slides about TTS together then introduce MCCCD and finally end with questions and answers to develop a better presentation order Click the Feedback slide and drag it between slides 5 and 6
96. he FAQ slide that contains a link to document 8 Slide Show Tab Hide Slide ie Home Insert Design Transitions Animations Slide Show Developer aQ E TO ET 3 P E Resolution Use Current Resolution From Hide Rehearse Record Slide Beginning Curre lide Timings Sh Use Presenter View Sti tu Monitor Slides Outline x i EXE 1 ERES es Ce yg beg 7 z E 10 E DA n h Nes a ENG E E E EA MR Hidden 5 ar gt T Y v MN i y Click to add notes y Slide 12 of 12 Solstice lt H 88 E3 BS 60 E E 9 Quick Access Toolbar gt Save 150 Notes Page 151 Set Up a Self Running Presentation Transitions Tab Stand Alone Sometimes it is helpful to set up a PowerPoint presentation to run by itself A self running presentation once started continues to advance through all of the slides automatically without intervention from a person At the end of the show it stops This is useful when a person will not be available to advance the slides manually For example an instructor could setup several self running presentations about various topics on different computers Students could visit each computer start the presentation and watch it The presentation would advance until completion and wait until the next student started 1t again A similar set up could be done in a museum without sufficient volunteers to present Timings The easiest way to set up a self
97. his to work correctly 1 In the Slides tab in the left pane click on the last slide 2 Select Home Tab gt Slides Group gt New Slide menu gt Blank Slide 3 Check to see if the Developer tab is displayed on the Ribbon Home sert Design Transitions Animations Slide Show Review mA FR Ansas o Visual Macros Macro Add Ins COM ve cB Ea G amp F View Code Document Basic Security Add Ins vis Panel Code Add Ins Controls Modify e If yes please go to step 9 e If not please follow steps 4 8 e By default the Developer tab is not displayed in the Ribbon 4 Click the file tab in the upper left corner of the Ribbon 5 Click Options in the left pane of the Backstage View ome lA Save Al Save As amp Open al Close Info New Print Save amp Send Help 98 8 Exercise Inserting a YouTube Video Continued 6 Click Customize Ribbon in the left pane of the PowerPoint Options menu n PowerPoint Option 054 a a Proofing Save Language Advanced ATA Quick Access Toolbar Add Ins Trust Center D ES General options for working with PowerPoint User Interface options Y Show Mini Toolbar on selection v Enable Live Preview Color scheme Silver 7 ScreenTip style Personalize your copy of Microsoft Office User name Heidi Vogeney Initials Hv Show feature descriptions in ScreenTips 7 Un
98. hot of the TTS webpage to a new slide 1 Select the slide with the trainers Access Pamela Williams Dreamweaver 18304 CFS PowerPoint Robert Seifert Word 18284 Excel HRMS Paula Connors E Performance 18289 Instructional Strategies 2 Home Tab gt Slides Group gt New Slide Menu gt Title Only layout 3 Click in the title placeholder and enter TTS Website 4 Start Internet Explorer Windows Task Bar gt click Internet Explorer Pal TM 5 Switch back to PowerPoint Windows Task Bar click PowerPoint 6 Insert Tab Images Group Screenshot Available Windows Internet Explorer Home Insert Design Transitions Animations Slide Show Review View Format a ua ER PA p Q ABDA TGA Table Picture Clip NScreenshot Photo Shapes SmartArt Chart Hyperlink Action Text Header WordArt 5 Equation Symbol Video Audio z Art WO um z Box amp Footer e 4 M z Z Tables l AvailableAindows F Links Text Symbols Media Slides Outline 1 3 4 5 ER 7 E move Sar 6 4 59 Exercise Inserting a Screenshot Continued e The image nearly fills the active slide DO MEMO Web i Web cate age Safety Took Supervisor Consulting T Services Mena Pertama Professional Development Jobs Tae Bla Opening About HR Meet Dapon Foma amp Orgarczatonal Development Technology Trang Se
99. how File Home Insert Design Transitions Animations Review View Developer a Q E e E ELT ull K5 v Play Narrations mE Use Current Resolution e Y oO lv Use Timings 7 From From Broadcast Custom Hide Rehearse Record Slide Beginning Current Slide Slide Show Slide Show Slide Show Slide Timings Showr V Show Media Controls Use Presenter View Start Slide Show Set Up Monitors 8 Under the Show type select Browsed at a Kiosk full screen e When Browsed at a Kiosk is selected Loop continuously until Esc is automatically selected 9 Confirm that Use timings if present is selected Show type Show slides gt Presented by a speaker full screen 9 Al Erom Custom show Advance slides Manua Tio ana m Using timings if present E Show without animation Multiple monitors Laser pointer color preme n Primary Monitor Show Presenter View To show a laser pointer during slide show hold down the Ctrl key and press the left mouse button OK Cancel 10 Click OK e The audio and video should already be configured to start automatically from the last exercise 11 Quick Access Toolbar gt Save 12 Test your presentation in Reading or Slide Show View 158 Notes Page 159 Save Your Presentation File Tab Saving Your Saving your presentation makes a permanent copy of your work on Work your computer It is important to save to avoid ac
100. ictures and videos The Content Slides contain icons for different types of content you can add To insert content to your slide click on the respective icon Once you do that you ll need to locate and insert the item ES Table m Chart SmartArt Graphic bal Picture Bel ClipArt a Media Clip 28 Exercise Adding a New Slide Add a new slide to your presentation with bullet text items 1 Home Tab gt Slides Group gt New Slide button Insert Design Transitions Animations Slide Show Review View Developer a iem Y az c 5 UN my Ea A Find a Y A A t eg I E r Tae Replace Paste Ne B U S abe Shapes Arrange x gt a y Le Select Paragraph Drawing Editing e Anew slide is added Click to add title Click to add text Click in the Click to add title placeholder and enter Training Services Mission Click in the Click to add text content placeholder and enter Training and press Enter Enter Materials and press Enter AU ume EA cp Enter Support e Your slide should look like something like this Training Services Mission e Training e Materials e Support 6 Quick Access Toolbar gt Save 29 Add a Duplicate Slide Home Tab Duplicate Slides The duplicate slides function makes an exact copy of the selected slides and inserts them directly underneath the lowest slide that you select This func
101. ideo is stored When finished adding the code all you need to do is click insert Autoplay is a programming option for the YouTube video to start automatically like the digital video earlier For example you would want to use this option for your YouTube video when creating a presentation that runs by itself It s as easy as typing autoplay in the insert video from website dialog box 96 Insert a YouTube Video Continued Video Tools Toolbar Computer Considerations Always Test Insert a YouTube Video When you insert a YouTube video the Video Tools contextual tab displays with Format and Playback options Please note that the tools in the Format and Playback tabs are mainly designed for digital video and may not affect an embedded YouTube video Plasa o Robert2010 pote Microsoft PowerPoint tana Hom Insert Design Transitions Animations Slide Show Review View Developer Format Playback View Fade Duration E Start On Click E amp e lt il E Loop until Stopped 3 S Fade In 0000 a Play Full Screen Add rim a Bookmark Video 9 Fade Out 0000 Previe Bookmarks Editing When embedding the link is embedded not the video file itself So embedding the video won t increase the file size of your presentation Keep in mind embedding does require an online connection in order to connect to YouTube Play Volume T fter PI Hide While Not Playing Bein aise In the Video Tools Playback Tab in the
102. iew PowerPoint 2010 retains the Ribbon and the Quick Access Toolbar introduced in version 2007 The Ribbon provides a graphical representation of tools and commands It is task oriented and groups like functions in tabs In PowerPoint 2010 the File Tab has replaced the Office Button from 2007 The File Tab provides a central location for common commands such as open close save and print The tabs group like functions together and replace the menus found in versions previous to 2007 The tab currently displayed is called the active tab Click once on any tab to make it the active tab Groups combine like commands within each tab Some groups include an arrow button gt which opens a dialog box of additional tools and options As you position your mouse over each button on the ribbon and hold your mouse still a Screen Tip displays the name and description of the button The Quick Access Toolbar keeps a customized set of common commands handy It always displays regardless of what tab is selected on the Ribbon and even when the Ribbon 1s minimized The Title Bar displays the name you give a document after you save it PowerPoint Help contains information and instructions on PowerPoint features and functions It includes links to a multitude of online help topics and a variety of search options too It s a great resource Horizontal bottom of window and Vertical right side of window Scroll Bars are used to scroll through
103. iew slide timings Timings are discussed in more detail later Slide Show View is the view used to deliver your presentation It shows the slides full screen on your computer This feature can also be used to preview and test your presentation Reading View is new to PowerPoint 2010 It is identical to Slide Show View except that it displays your slide show within the PowerPoint window instead of full screen Notes Page View displays your slide and presentation notes in a print layout You can add edit and view notes for any or all of your slides Use the Zoom feature on the View Tab to enlarge your notes area You cannot work on slides in Notes View only on your notes Notes Page View is not available from the Status bar 126 Slides and Outline tabs Exercise Reviewing Different Slide Views Review the different slide views available in the View tab and the status bar Robert Presentation pptx Microsoft PowerPoint nm MIS Home Insert Design Transitions Animations Slide Show Review dell Gel IA 7 SE mi Normal Slide Notes Reading Slide Handout Notes ag View Master Master Master Guides Gridlines i EEE EEE n a Technology Training Services i Maricopa Community Colleges m s District Office Robert Seifert 2010 2011 6 me Click to add notes Slide 1of 12 Solstice Outli In the left pane of Normal View click the Outline tab ouine
104. ing text in Word By default prompts within placeholders tell you to Click to add title subtitle text Most slides will contain a title in the upper portion and bulleted explanatory text or additional content in the lower portion of the slide When you click in the placeholder and enter text the original prompt words disappear If desired you can then select the text and format it just as you would in Word When you add text sometimes the text will move beyond the predefined size of the placeholder By default PowerPoint will automatically shrink the text to fit the placeholder When this happens PowerPoint will give you the option to stop the AutoFit returning the text to its original size or to turn off the AutoFit option completely You can also manually resize a placeholder to fit your text e One topic per slide Keep it simple Present in bite size chunks e Use different slide layouts and objects to display and emphasize information Not everything is a bullet point e Use asan serif font such as Verdana Arial Tahoma or Trebuchet MS These font styles are more readable in a presentation format than serif fonts such as Times New Roman e Avoid using too many different font styles or formatting e Avoid using all uppercase letters They are difficult to read on the projection screen and are often construed as shouting e Capitalize only the first word of a line and proper nouns e Avoid using italics they re hard to
105. ing the show The updated slide timing is also displayed next to the animation icon Open Lab ore Suppers provided try checiegy Terre mo Service 5 One on one apes a POLA apoicacona When pec a projec apoorz Every Friday 200 am za 1200pe Whore Audio Icon chocoey Tairing Corar Races 208 OBC Slide Timing In the Status Bar click Reading View to test the Open Lab slide e When the recording has finished playing 1t automatically advances to the next slide In the Status Bar click Normal View e Your presentation exits to Normal View Quick Access Toolbar Save 147 Hide a Slide Slide Show Tab Hide Slides Hiding a slide preserves the slide and its content in your presentation but removes the slide from the show when you present but keeps the slide content intact For example you may use the same presentation for student services information technology and human resources You can have a title slide acknowledging each audience Simply hide the two not applicable to your audience when you present You should also hide slides with links in a presentation set up to run by itself With no presenter no one will be able to click the links If the content on the links were necessary to the presentation you would need to change your slides to include the content Short cut Menu When you right click on a slide thumbnail a shortcut menu displays Choose the Hide Slide option to hide the slide
106. ing to the Web eer tenia 187 Index E 189 Burther d eat BIS see er RE 191 11 PowerPoint Training Objectives This workshop has been designed to present the following competencies 10 11 12 13 14 15 16 17 Plan a presentation Describe the Fluent User Interface of PowerPoint Navigate through the ribbon Create and save a presentation Open an existing presentation Add and format text in placeholders Apply a Theme Manage slides e Add e Duplicate e Delete e Reuse Describe and use different slide layouts Insert illustrations with text e Shape e SmartArt e WordArt Insert and format images e Pictures e Clip art e Screenshot Insert sound Insert digital video Insert a YouTube video Insert and format a table Insert an Excel chart Insert hyperlinks e Toa file e Toa web page PowerPoint Training Objectives Continued 18 Describe and navigate in various slide views e Normal e Slide Sorter e Reading e Slide Show 19 Rearrange slides 20 Use and edit the Slide Master 2 Insert headers and footers in the Handout Master 22 Omit or change the slide background 23 Use the Spell Check 24 Add and customize text animation 25 Add and customize slide transitions 26 Record narration on a slide 27 Set up a self running presentation 28 Set up a looping presentation 29 Describe and view options for printing 30 Describe different save options 31
107. inished with the last slide click the Close button on the Rehearsal Toolbar PowerPoint automatically saves the narration and the new automatic slide timings The show exits into Slide Sorter View and displays the timings for each slide and a star icon indicating the animations 11 Quick Access Toolbar gt Save 12 Test your presentation in Reading or Slide Show View 145 Exercise Recording Narration Record a short narration on the Open Lab slide to give your voice a break 1 In Normal View in the Slides tab select the Open Lab slide e You may need to scroll down to see it 2 Slide Show Tab gt Set Up Group gt Record Slide Show menu gt Start Recording from Current Slide Home Insert Design Transitions Animation side show D Review View a o T T TX m A x Y Play Narrations E Resolution Use Current Resolution e p z 5 v Play gt x Be amp ao Y Use Timings From From Broadcast Custom Set Up Hide Rehearse Record Slide Es y en Beginning Current Slide Slide Show Slide Show Slide Show Slide Timings Show Show Media Controls Use Presenter View Start Slide Sho MB Start Monitors Slides Outline xXx i REN g from Current Slide 7 Open tab E gr Open Lab 8 amp St Who A 5 Support provided by la Technology Training e What Services 9 A a One on one support on Sr He technolog
108. inter on a Quick Style you can see how it will affect your text graphic or shape Once you ve made all of the design changes to your custom theme it s time to save By default Insert Design Transitions Animations SlideShow Review the new theme will be saved in the Microsoft templates folder on your computer Once saved it displays in the Custom section of the themes gallery This Presentation custom a Aa E Built In Vi Design Tab Themes or Background Groups Make colors fonts effects or background changes Select text or objects to apply a Quick Style Home Tab Drawing Group Quick Styles Contextual Format Tabs often have Quick Styles available e e N u Design Tab Themes Group More button Select Save Current Theme Enter your theme name EOM ae Select a Save location and click Save 24 Exercise Customizing a Theme Customize a theme and save it Design Tab Themes Group Fonts Place the mouse over several combinations of fonts to see a live preview of them NN Home Insel E oo ee Animations SlideShow Review View 90 Eh E Dcos a A Mattos gt Background Styles imi El Aa Aa Aa Aa mmmm Page din zn masna enr Setup Orientation l Gill Sans MT a Page Setup Themes Paper s Slides Outline
109. ion e Because the embedded workbook is a separate file from the source file you will need to edit both files to keep the data consistent e Embedding charts will place a separate copy of the workbook into your presentation for EACH chart e Embedding requires additional file space Pasting is placing the Excel chart into your PowerPoint presentation as a static Microsoft Office Graphic Object The chart is now treated as any other graphic Pasting has the following pros and cons e The static graphic will eliminate accidental changes in the data e Pasted charts may not scale as well as linked or embedded ones e You will need to paste a new copy of the chart if you update Excel 83 Insert a Chart Continued Insert a Chart ON su DS rab Bh des 11 12 Add a new slide Home Tab gt Slides Group gt New Slide In Excel open the workbook that contains the chart Select the worksheet with the chart Click on the chart to select it Copy the chart Home Tab gt Clipboard Group gt Copy In PowerPoint on your new blank slide insert the chart Home Tab gt Clipboard Group gt Paste The chart is inserted with a Paste Options icon in the lower right corner Click the Paste Options icon Select the method in which you would like your chart inserted Mouse over each option to see a screen tip for each Embed Workbook Embedding The first option uses the destination theme in PowerPoint while th
110. ion in Reading or Slide Show View Set Up A Looping In Normal or Slide Sorter View select the first slide Presentation If not set already set timings for your slides Transitions Tab gt Timing Group gt Advance Slide Uncheck On Mouse Click and check After Enter the amount of time to wait before the next slide Transitions Tab gt Timing Group gt Apply to All Set up timing exceptions as needed Slide Show Tab gt Set Up Group gt Set Up Slide Show Under Show type select Browsed at a Kiosk The Loop continuously until Esc option is auto selected with the Kiosk option Confirm that the option Use timings if present is selected Click OK Quick Access Toolbar Save Test your presentation in Reading or Slide Show View 156 Exercise Setting up a Kiosk Presentation Set up your self running presentation to run in a continuous loop 1 Quick Access Toolbar gt Save to save your current presentation 2 Hle Tab gt Save As e Confirm the Documents Library gt PowerPoint 2010 Class is the current folder 3 Inthe File name field click at the end of the file name and backspace over self running 4 Type kiosk and click Save to create the new file P Save As xa 269 My Documents PowerPoint 2010 Class X Search PowerPoint 2010 Class P Organize v New folder q v e Documents e Name 3 Musi Acn EN PPTObjectives pptx 009 4 07 PM
111. is Existing File or Web Page Place in This Document Create New Document E mail Address Click OK to complete inserting the hyperlink Text to display Selection in Document gt gt Look in Current Folder Browsed Pages Recent Files PowerPoint 2010 Class amp Angelica JPG chancellorwelcomespanish way ELD Forasperg a HRMS FAQ pdf Maricopa g MCCDlogo gif Pam jpg Paula JPG 2 PPTObjectives pptx Address HRMS FAQ pdf Quick Access Toolbar Save 80 ee Bookmark Notes Page 81 Insert a Chart Insert Tab Charts Chart Example PowerPoint Or Excel Chart Tools Toolbar Design Tab Insert Methods Best Way Charts are used to display data in an easy to read graphical format Charts make it easier to understand large quantities of data and the relationship or trends among different series of data Access Class Evaluations 25 20 g B Excellent S 15 B Good a DAverage 2 10 die o OPoor 3t 5 0 Materials Content Instructor Timing Component PowerPoint has charting capabilities or you can create your chart in Microsoft Excel a spreadsheet application used for numerical calculations and the analysis of data Either way you will need to be familiar with the charting tools in Excel because PowerPoint simply opens Excel when you insert a chart using PowerPoint There
112. isplay type you choose Good news While the video is saving you can continue working in another presentation or other programs PowerPoint displays a green progress indicator that shows how much of the process has completed The progress indicator displays in the status bar following the text Creating video video name wmv The video file will require quite a bit of disk space so be sure to account for this in your planning When you save your presentation as a video all content will be included Animations transitions even sound files and videos will be included in the video PowerPoint will also include default timings for each slide or you can choose to include your own recorded timings All content set to start on click including video and sound files will start automatically in your video Note embedded videos cannot be used when saving as a video Simply hide those slides before saving If you attempt to save a presentation with an embedded video as a video file you will see the following error Microsoft PowerPoint x Some of the media in this presentation cannot be included in this video To enable playback of the media in the video do one of the Following i Convert the presentation by clicking the File tab and then clicking the Info tab Optimize the compatibility of the media by clicking the File tab and then clicking the Info tab Do you want to continue without including the media Yes No 164
113. it e Click the More button to see additional themes 22 Exercise Applying a Theme Apply a theme that will give your presentation a pleasing consistent look Your slides may look different than mine depending on the Theme you apply On the Ribbon click the Design Tab e A few Themes display in the Themes Group To display additional themes Design Tab gt Themes Group gt More Button Bi e The More Button is located in the lower right corner of the displayed Themes rie Home Insert Design Transitions Animations Slide Show Review View Developer a Q la T PES Aa Aa Aa 2 Page Slide Setup Orientation Page Setup Colors a E colors S Background Styles Fonts non an mae Background Graphics Background Insert Design Transitions Animations Slide Show Review Vi This Presentation y Aa E Aa Aa__ Aa D Aa mom aon momm LE a rmm Aa Aa Aa mmumum mmm c LIEN CM zi Browse for Themes Eg Save Current Theme Place the mouse over several themes to see a live preview of their colors and formatting options e Ascreen tip also displays giving the name of the theme Click Solstice to select it Technology Training Services Maricopa Community Colleges District Office Robert Seifert 2010 2011
114. it Header amp Footer ls 1 off b 4 E Du 1 File Tab gt Print e The Print Preview and the Print options display in Backstage View 2 In the center pane of Backstage View choose the desired Print Settings 3 The chosen print settings preview in the right pane of Backstage View 142 4 Exercise Previewing Your Handouts Preview different printing options Check your Handout header and footer Quick Access Toolbar gt Print Preview and Print La The Print Preview and Print settings display in Backstage View In the center of Backstage View click the Down Arrow in Handout options directly above Collating options The default is Full Page Slides In the Handouts section of the menu choose 2 slides Print Layout Lal 4 Slides Horizontal 6 Slides Hori 4 Slides Vertical 6 Slides We Frame Slides Scale to Fit Paper High Quality Full Page Slides Notes Pages Outline Handouts 1 Slide 2 Slides 3 Slides zontal 9 Slides Horizontal rtical 9 Slides Vertical E Full Page Slides Print 1 slide per page Collated 2 12 38 386123 Choose other printing options to preview them Custom Header e Two slides per page handouts display in the right pane of Backstage View rie Home Insert Design Transitions Animations Slide Show Review View Print l E Print NI Copies 1 x un
115. ite You may see this message if you try to insert a video clip that uses a codec not installed Misch Poe icrosoft PowerPoint A 5 O PowerPoint cannot insert a video from the selected file Verify that the necessary codec for this media format is installed and then try again By default 1t is not possible to play a digital clip from a video DVD in a PowerPoint presentation However some third party applications or add ins give you the ability to do this You may want to check out some of these resources to further research this topic PPT Tools http www pptools com index html PFCPro http www playsforcertain com When inserting video be aware that the larger the video file the longer it will take to load and the bigger your presentation will be Don t let the size of your presentation limit media in your presentation Whenever possible use images videos music and sounds to relay your information to your audience Media makes your presentation so much more interesting With PowerPoint 2010 Video files are embedded into your presentation by default We recommend using this feature because once embedded the audio file becomes part of your presentation wherever you copy or move it However 1f you want to limit the Insert Cancel size of your presentation you can still link to a video file on your local Insert drive using the Insert button menu on the Insert Video dialogue b
116. ith Caption Caption e The new slide displays 33 Exercise Adding a New Layout Continued Click to add title e Clickto add text e Clickto add text Click in the title placeholder and enter Training Classes Available Click in the respective columns and type in the following text Office Suite Enter Admin Systems Enter Tab Access Enter Tab CFS Enter Excel Enter HRMS Enter Word E Performance In the Slides tab click the slide four thumbnail e The end result should look like this Training Classes Available e Office Suite e Admin Systems gt Access gt CFS gt Excel gt HRMS Word gt E Performance 7 Quick Access Toolbar gt Save 34 Notes Page 35 Change the Layout on an Existing Slide Home Tab Existing Slides Layout Button EZ Layout Change the Layout of an Existing Slide Even with good planning you may desire to make changes to the layout of a slide during the creation of your presentation Changing the layout of the slide lets you easily modify the content of the slide For example change the layout of a slide to Title only to provide a blank area on the slide for various objects like tables and charts Change the layout of an existing slide at any time using the Layout button on the Home Tab In the slides group the Layout button menu gives you the same slide layout choices as the New Slide Menu EI Solstice Paste
117. k performance by ompressing your media files Compress Media N Presentatfon Quality DE ve space while maintaining overall audio and video quality Internet Quality E Quality will be comparable to media which is streamed over the Internet Low Quality dca Use when space is limited such as when sending presentations via e mail More information can be found at http office microsoft com en us powerpoint help compress your media files HA010382163 aspx File Tab gt Info gt Compress Media Choose the desired quality A Compress Media dialog box displays showing the space savings Click Close 186 Appendix E Saving to the Web Save to Web The option to save your presentation as a web page has been removed in PowerPoint 2010 Instead you can use Save to Web if you want to post your presentation to the Internet This feature allows you to post directly to Windows Live You will need an existing Windows Live account or will need to create one to use this feature Save for Web Viewing File Tab gt Save amp Send Windows Live Click Save to Web Only Sign in to Windows Live SkyDrive Follow the instructions 187 INDEX 188 Index rr oooO a Add a Duplicate Slide Home Tab uni nl ben ai 30 Add a New Layout on a New Slide Home Tab eene 32 Pd a Slide Home Tabiri n a nee nenne ern 28 Add and Customize Text Animation Animations Tab
118. ld then click the down arrow and select False This choice prevents the video from starting over when it s finished looping Close the Properties window You won t see anything yet Test your video in Slide Show View If the video does not play the embed option may be disabled You can still link to the video on the You Tube site however you will no longer be in PowerPoint Press the Esc key and save your presentation 102 Exercise Inserting a YouTube Video Continued Note If your video does not work verify that the Embedding feature in the You Tube video was not disabled by request Do this by returning to your You Tube video and Click the Share button and then click the Embed button If the Embed field says Embedding disabled by request you will not be able to embed this video into your PowerPoint presentation Like C Addto dE 424 views http youtu be a2 I7fGORNA Embedding disabled by request mn However you may still link to the video from your PowerPoint presentation and show it from the You Tube site Do this by inserting a Hyperlink on your slide with the Hyperlink command in the Links group The original instructions were obtained from a You Tube video by Laura Bregalls maniactive Additional instructions have been incorporated to reflect changes to the YouTube website and to the PowerPoint 2010 version Laura s You Tube video is at http www youtube com watch v hChgS5drj
119. lides right click on a thumbnail and click Insert All Slides 8 Save your presentation 9 Close the Reuse Slides Pane 104 Exercise Reusing a Slide Import the Open Lab slide from the PPTObjectives presentation 1 Inthe Slides tab click after the last slide e You ll see a blinking horizontal line where the new slide will be inserted Ges Duis x pum 5 ACTA TT ETE E I m a University transfer 4 y Click to add notes 2 Home Tab Slides Group New Slide Menu Reuse Slides e This option is the last option in the New Slide menu e The Reuse Slides Pane displays on the right x DONES cala pere rapero 2 o 310 1 sd gt 2 2 v C Users seifertr Docum v 3 Browse y U n i ve rsi ty t ra n sfe r You can reuse slides from Slide Libraries or other PowerPoint files in your open presentation tation third a Insert slide from lt 4 44 b gt 4 gt Click to add notes 4 105 Exercise Reusing a Slide Continued In the Reuse Slides pane below the Insert slide from field click the Browse button 4 Click Browse File 4 Reuse Slides mx Insert slide from 5 Browse Y ee You can reuse slides from S PowerPoint files in your op Browse File N Browse Slide Library A Open a Slide Library Open a PowerPoint File In the Browse dialog b
120. ll search all media types checked and display the results of the search Click once on an image to insert it Clip Art Search for Results should be All media File types Illustrations Photographs Videos Audio When clipart is inserted into a slide PowerPoint places the image in the middle of the slide or the placeholder To move the clipart simply click on the image and drag it to the desired location When a piece of clipart is selected sizing handles display around it Sizing handles are typically small circles or squares on the corners and sides of a selected object Click and drag these handles to change the size of the image When resizing the image of the person always use the corner sizing handles to keep height and width proportionate 1 Home Tab gt Slides Group gt New Slide with content 2 Click on the Clip Art icon in the content placeholder e Or Insert Tab gt Images Group gt Clip Art e The Clip Art task pane displays on the right 3 In the Search for field type your search criteria and click Go All the ClipArt found by the search displays Click once on a picture to insert it into your presentation To move the clip art click and drag it to the new location To resize clip art click on it then click and drag a sizing handle Close the Clip Art task pane Ble Qv Zu Save your presentation 40 Exercise Inserting ClipArt Add Microsoft Office and
121. logo to all slides using that layout View Tab gt Presentation Views Group gt Slide Master Mouse over the different masters to see which slides they affect Click on a Slide Master to select it Select the Theme Slide Master to make theme changes to all slides Select separate layout Masters to make changes to slides using that layout e e WD N 4 Make any formatting changes you want applied to those slides Select the text and on the Home Tab choose formatting options 5 Insert any images or graphics using the Insert Tab You will probably need to move and resize them 6 Slide Master Tab gt Close Group gt Close Master View to return to your presentation 7 Check your changes You may need to make more changes to various layout Masters 108 Exercise Using the Slide Master Use the Slide Master to add a logo on all of your slides l View Tab gt Master Views Group gt Slide Master Home Insert ps Transitions Animations Slide Show Review Developer a o BE ga B s E E Ruler fen E Cotor EE hal Grayscale 2 Normal Slide Notes Reading 1 E R New Switch Macros Sorter Page View Guides Window imm Black and White window ER windows Presentation Views Nas Views Zoom Color Grayscale Window Macros Gridlines e In the left pane all of the Slide Masters display 4 2 1 0 1 2 4 Click to edit Master title
122. lude both linked files and embedded fonts are checked If desired type and re type a password If desired check the box to Inspect presentations for inappropriate or private information Click OK Confirm a blank writable CD is in your CD drive Click Copy to CD If asked click Yes to include linked files If you checked the box to inspect your presentation click Inspect on the Document Inspector dialog box Remove all personal information and click Close The Copying Files progress bar displays When the CD has finished click No to finish Or click Yes to copy another Click Close 182 Exercise Saving as a Package for CD Open your original presentation and Package it for CD 1 Quick Access Toolbar gt Open e Confirm the Documents Library gt PowerPoint 2010 Class is the current folder 2 Click on your original presentation and click Open F P Open a Fu UY i My Docu PowerPoint 2010 Class v Search PowerPoint 2010 Class P Organize v New folder FE y e E Microsoft PowerPc Documents library pa aa A Arrange by Folder v PowerPoint 2010 Class X Favorites sl AM u BPP TObjectives pptx t ae A EM Robert Presentation hidden pptx d mei Did EM Robert Presentation kiosk pptx Recent Places E Robert Presentation self running pptx 2 Robert Presentation pptx a Libraries Documents 2 Music Pictures BE viden x File name X EN PowerPoi
123. lustrations is actually part of the graphic Insert or select a slide Insert Tab gt Illustrations Group gt Shapes 99 ae Select a shape e Your mouse is now a drawing tool Click drag and release your mouse to draw the shape To add text right click on the graphic and select Edit Text Enter your text Format your shape with the options on the Drawing Tools Tab EE M NE EE Quick Access Toolbar Save 62 Exercise Inserting a Shape with Text Insert a Shape and then add text to it 1 Inthe Slides tab click on the Training classes available slide Training Classes Available ua Office Suite Admin Systems Access CFS Excel HRMS Word E Performance 2 Insert Tab Illustrations Group Shapes Home Design Transitions Animations Slide Show Review ma Y As File ER hal 8 Clip Art Screenshot Table Picture Shapes AmartArt Chart Text Header Ef Photo Album Z Box Enter Tables Images Illustrations Links Text e The available shapes display Lines NN LLG 2 SG Rectangles CJ9E3Cc3Q C3 E3C3CJ Basic Shapes HOANZARO OO009 Block Arrows DAarVATFAPPrAA 6 IVADDID DLL Boa Equation Shapes P 8 E Flowchart OS g WEeocoeaay o O CItE169 D X 0 AV CC D QBGO 3 Under Stars and Banne
124. ma wie siia Settings im Info Technology Training Services Recent meme Printer Properties New Settings R Print All Slides Print entire presentation Save amp Send Sides Chancellor Glasper Help 2 Slides ee Handouts 2 slides per page 3 ptions Collated ES Bit EB Gd dz Portrait Orientation n Custorn Footer Grayscale eee ay Edit Meader amp Footer i RTA BG a e We won t print in class Click the Home Tab to exit Backstage View 143 Record Narration Slide Show Tab The Electronic Narration is voice or sound that is recorded and runs concurrently with Narrator the slides in your presentation It adds explanation to the content of your slides Narration can be added to any slide in any presentation but is particularly useful for self running presentations or presentations browsed at akiosk For example you may have a presentation running on a kiosk at student registration informing students how to register online instead of waiting in line Not Present Narration is a way to ensure that your audience receives all your information when you can t be there Narration combined with automatic transitions between slides provides a completely hands free and presenter free presentation For example you can put a self running presentation on Blackboard as a short lecture portion of an online class Simply record as narration what you would normally say in person for a face to face class Be Prepared Depending on
125. ming to all select the slide for the exception and repeat step 3 Quick Access Toolbar Save Test your presentation in Reading or Slide Show View 152 Exercise Setting up a Self Running Presentation Save the hidden file as a new file and configure the sound file to start automatically for the self running presentation Quick Access Toolbar gt Save to save your current presentation 2 File Tab gt Save As e Confirm the Documents Library gt PowerPoint 2010 Class is the current folder 3 Inthe File name field click at the end of the file name backspace over hidden and type self running 4 Click Save P Save As ee A a I NA My Documents PowerPoint 2010 Class y Search PowerPoint 2010 Class PD Organize v New folder 2 e Documents Name Date modified Type al Music EH PPTObjectives pptx Mi i Pictures Bi vid BF Robert Presentation hidden pptx 11 vi Mi ideos be 2 PH Robert Presentation ppt lt 6 7 2011 12 09 PM ME Computer amp Local Disk C cx Local Disk Dj Ga TrainSrvsinter e T f u r File name Robert Presentation self running pptx v Save as type PowerPoint Presentation pptx Mi Authors robert seifert Tags Add a tag Hide Folders Tools v Save Cancel 5 Inthe Slides tab click the Chancellor Glasper slide You may need to scroll 6 Click on the audio icon 7 Audio Tools Playback Ta
126. mize Ribbon Add Ins Trust Center Quick Access Toolbar amp Customize the Quick Access Toolbar Choose commands from i All Commands X 3l Delete Columns 3 Delete Comment J Delete Comments gt LA Delete Entire Table x Delete Mark Customize Quick Access Toolbar G For all documents default X a Save V Undo gt O Redo 1 New ES Open L Print Preview and Print Click the Add button to add the command to the right pane of the window Depth Gridlines gt Ni Diagonal Down Border Remove e PowerPoint Options 2 je General Al Kal Customize the Quick Access Toolbar Proofing Choose commands from Customize Quick Access Toolbar i Save All Commands x For all documents default X Language W Delete Columns aj li Advanced ld sw Aj Delete Comment Undo gt Customize Ribbon amp Delete Comments Y Redo amp Delete Entire Table L New P 1 Quick Access Toolbar amp K Delete Mark B Open Add Ins Delete Rows ji Print Preview and Print x Delete Slide E Delete Slide Trust Center LH Delete Table p gt Demote gt Demote Selection ua Depth Axis wm Depth Axis Title dij Click OK to finish adding the command to Quick Access Toolbar e Notice that Delete Slide has been added to the Quick Access Toolbar il U D amp la 16 Notes Page 17 Slide Views
127. n the left side of Backstage view is the Navigation bar In the Navigation bar you can view a list of recent files view info on the current file get help set PowerPoint Options and more The PowerPoint Options found in the File Tab allow you to manage your preferences for a number of functions including proofing saving viewing editing printing and customizing the Quick Access Toolbar The Home Tab is displayed by default when a new or existing document is opened It includes clipboard commands such as cut copy and paste slide commands such as add and layout text formatting commands such as font size and type paragraph formatting commands such as text alignment and line spacing and editing commands such as find and replace The Insert Tab includes commands to insert various items such as pictures tables charts links etc onto your slides The Design Tab includes commands associated with the page setup slide design themes and the page background The Transitions Tab is new to PowerPoint 2010 and includes commands associated with the transitions between slides The Animations Tab includes commands associated with custom animations for text and individual objects on a slide The Slide Show Tab includes the commands associated with slide show setup display and monitor resolution The Review Tab includes the proofing commands associated with spelling thesaurus comments tracking changes etc The View Tab includ
128. ne H Summer Training Week District Office i do E D Solstice lt Bas EB YE 80 U 8 To exit the Handout Master in the Status bar click the Normal View shortcut button 9 Quick Access Toolbar gt Save 139 Print Options File Tab Presentation Handouts Printing Handouts Printing Slides Printing Notes Pages Printing the Outline Other Options File Tab Backstage View Steps to Print from Backstage View Handouts can be an integral part of an effective presentation They serve as a platform for your audience to take notes and expand on the presentation Handouts also allow your audience to take the materials with them to share with their co workers There are several printing options available in PowerPoint One of the most flexible is Handouts The Handouts option allows you to select the number of slide images that display on a page of ahandout You can print 1 2 3 4 6 or 9 slides per page 2 or 3 6 slides per page work best for readability The Printing Slides option allows you to print a full landscape version of each slide in the presentation You may want to print the slides if you are using them as a static presentation to be posted on display The Printing Notes Pages option allows you to print an image of each slide with notes from the Notes Page beneath it It may be a good idea to print a Notes Page version of your presentation t
129. nside the cell borders Click to add notes e Follow the same steps for the pictures of the other trainers 7 Insert Tab gt Images Group gt Picture gt Documents Library gt PowerPoint 2010 Class 8 Click on Robert and click Insert 9 Move and resize Robert s picture in the second row in column one 10 Insert Tab gt Images Group gt Picture gt Documents Library gt PowerPoint 2010 Class 11 Click on Paula and click Insert 12 Move and resize Paula s picture in the third row in column one Click to add notes 54 Exercise Formatting a Table Continued e Ifthe inside border of the first column doesn t meet the inside edge of the pictures as shown place your mouse on the column border so the mouse pointer looks like this HH Then click and drag the column border to meet the picture 13 Click in each cell to enter each trainer s expertise in column two and their names and extensions in column three as pictured below Add a blank line between lines of text e When you enter the text it will be small and will be right up against the column lines L O A Access Pamela Williams Dreamweaver 18304 PowerPoint Robert Seifert Word 18284 Excel L HRMS Paula Connors E Performance 18289 Click to add notes 14 To select all the text click to the left of Access and d
130. nt Presentations M Tools Cm ED Cancel 3 Place a blank writable CD in your CD drive e Ifan Autoplay dialog box displays click the red close button amp AutoPlay I ln m ee pa dy DVD CD RW Drive E iu F Always do this for blank CDs Blank CD options WI Burn an audio CD Ol sing Windows Media Player 52 Burn files to dis C usina Windows Qo Add Files View more AutoPlay options in Control Panel 183 Exercise Saving as a Package for CD Continued File Tab gt Save amp Send The File Types section in Backstage View click Package Presentation for CD In the right pane of Backstage view click Package for CD UN Home Insert Design Transitions Animations Slide Show Review View H save Save amp Send Package Presentation for CD gl Save As 8 Create a package so that other people can watch the 5 Open Send Using E mail presentation on most computers Case O dedans This package includes M 2 Linked or embedded items such as videos sounds and Info fonts BEER Any other files added to the package Recent The Microsoft PowerPoint Viewer to play this presentation New EY Broadcast Slide Show Publish Slides File Types Help EX change File Type E Opti x 2 Options E3 ext E Create PDF XPS Document Iga Create a Video 1 Package Presentation for CD e The Package for CD dialog box displays e Here you could click Copy to Folder to put the files
131. ny item as desired The background style is based on the chosen theme Custom background styles can be applied from the Background Group BENE roomate Home inset Review View Developer ag IB B B da Blot g Bacground syes B8 A Fonts y Page Handout Slide Slides Per Y Footer V Page Number Themes Close Setup Orientation Orientation Page Q Effects Master View age Setup Placeholde Edit Theme Background 4 Header Y Date Handout options include date slide number text background styles and more The header and footer text you add can be anything you want You can even insert an image in your header or footer 1 View Tab gt Master Views Group gt Handout Master 2 Select the desired options entering any necessary text Make any formatting changes you want applied to the text Select the text Then on the Home Tab choose formatting options 4 Insert any images or graphics using the Insert Tab You will probably have to move and resize them 5 Click Normal View in the View toolbar to return to your presentation 6 Use Print Preview to check your changes 136 Exercise Reviewing the Handout Master Options Review the Handout Master options 1 View Tab gt Master Views Group gt Handout Master 2 The default Handout Master displays e To read the text easier you may want to zoom in using the options in the Status bar Page Num
132. o assist you with concepts or ideas you want to cover more extensively than the content included on the PowerPoint slides The Printing Outline option prints only the text included in the Outline tab of the presentation No graphics or objects print in this format Regardless of items you print other printing options are available Color Grayscale or Pure Black and White You can Scale slides to fit the paper size and you can Frame the slides You can print all slides the current slide or a range of slides and you can even include hidden slides if any In earlier versions of PowerPoint the print options displayed in a dialog box In PowerPoint 2010 display in Backstage View Click File Tab gt Print to view printing options File Tab gt Print Select the desired printer Choose the desired print options Click Print No print dialog box is displayed eR WN gt 140 Exercise Reviewing Print Options Review the print options in Backstage View 1 File Tab gt Print e All the print options display in the center of Backstage View File Home Insert Design Transitions Animatio lA Save Print Al Save As f E Copies 1 M Print Cd Close Info Printer Printer 060 on printsrel re Recent UY Ready Choose the Printer Printer Properties Settings New Print All Slides E Print entire presentation Choose which slides to Print Save amp Send Slides Hel i
133. on pptx X All PowerPoint Presentations is 7 C D cane 5 View Tab gt Presentation Views Group gt Slide Sorter to switch to Slide Sorter View e Because video content is lost in a PDF file we ll hide the slides with videos Click the Student success slide Slide Show Tab gt Set Up Group gt Hide Slide Click the University transfer slide IE Slide Show Tab gt Set Up Group gt Hide Slide Student success Uniwersity transfer 161 Exercise Saving as a PDF Continued 10 Hie Tab gt Save As 11 Inthe File name field click at the end of the file name and type PDF 12 Inthe Save as type field choose PDF pdf P Save As LX Ww ji My Documents PowerPoint 2010 Class v 4 Search PowerPoint 2010 Class Organize v New folder I v Documents Name Date modified Type a Music NU f HRMS FAQ pdf 11 24 2010 8 59 AM Adobe Acrob i Pictures amp videos ME Computer amp Local Disk C cx Local Disk D Ga TrainSrvsInter 6 T File name Robert Presentation PDF pdf Save as type PDF pdf Authors robert seifert Options Y Open file after publishing Hide Folders 13 Click Save e The publishing dialog box displays indicating the Save progress Publishing Publishing Cancel e When the Save is complete the new document opens in Adobe Reader 14 Scroll through
134. on that will advance your slides in a consistent professional manner In the Slides tab click on the first slide or press the Home key Slides Outline x ODER E 1 Im mem mines O Hc El Technology Training Services 2 A Maricopa Community Colleges ix 3 District Office Ze Robert Seifert E Ea B 2010 2011 Transitions Tab Transition to this Slide Group More button Home Insert Design Animations Slide Show Review View J m 4 e d Previe None Cut Fade Push Wipe Split Reveal Gude Previews Transition to This Slide e The transition choices display Home Insert Design Transitions Animations Slide Show Review View Developer Subte zal a B 7 1 T m m Ww FE m J L None Cut Fade N Push Wipe Split Reveal Random Bars xx el do Shape Uncover Cover Flash Exciting E I ie gt e e 9 A l i Dissolve Checkerboard Blinds Clock Ripple Honeycomb Glitter Vortex 4 n d a A ia E Ei iu ir Shred Switch Flip Gallery Cube Doors Box Zoom Dynamic Content ei a a a a ez Pan Ferris Wheel Conveyor Rotate Window Orbit Fly Through Select the Fade Transition 124 Exercise Adding a Slide Transition Continued 4 Watch a preview of the transition only Transitions Tab gt Preview Group gt Preview Home Insert Design
135. ormation is available in the PowerPoint Help pages In fact PowerPoint Help was used extensively to research and learn the new features of PowerPoint 2010 Modules throughout this manual contain instructions and information straight from PowerPoint Help Helpful Links Additional resources include Microsoft Online at http office microsoft com en us powerpoint default aspx and PPT Tools FAQ s at http www pptfag com index html ListOfLinks 191
136. ou must insert a hyperlink to the video s web page as described in the previous exercise To add an embedded link to the YouTube video you will need the embed code On the YouTube site below the video is a Share button When you click the Share button you ll see the Embed button Click the Embed button to reveal the embed code for the YouTube video If you see the message Embedding disabled by request you will need to use a hyperlink to the video s web page instead When computers are concerned old is relative Because of recent changes on the YouTube website as of the writing of this manual PowerPoint does not support HTML5 coding and must use the old flash embed code This is a simple option on the YouTube website Don t worry YouTube provides the code and PowerPoint 2010 makes it easy to insert the code into your presentation A YouTube Video must be inserted from the Insert Tab in the Media group by clicking the Video menu E gt Design Transition s Anim V View a 9 8497 Ed Screenshot 2 E e Table Picture Shapes SmartArt Chart Text Header WordArt Equation EJ Photo Album Box amp Footer Y Table Image Illustration Link ations Slide Show Review Developer Slides Outline x pereas mesa edere ZU Paves Camas kcal When you choose to insert a video from a website a dialog box displays This dialog box is simply expecting the embed code from the website where the v
137. oup gt Increase List Level Quick Access Toolbar gt Save P I id o gi z Robert Presentation pptx Microsoft PowerPoint ao a File Insert Design Transitions Animations Slide Show Review View Design Layout e o E x EE Layout rebuchet MS far B y E Dr A Find Bor 24 7 A A 2 y EB Ba t3 Reset y a a Replace AM s Quick pene y Nes Section B 7 U amp ST A A Li arange tyle Dr R Select Clipboard Slides Font Editing Slides Outline x A E ENT 3 m EN A EI e 3 Access Pamela Williams o 3 Dreamweaver 18304 2 Training ie cos mission 3 CFS zi PowerPoint Robert Seifert 3 Tang cuisscavatube T 2 A B 2 Word 18284 3 Excel 5 HRMS Paula Connors E Performance 18289 IB Iz Instructional E Strategies 56 Notes Page 37 Insert a Screenshot Insert Tab Screenshot A screenshot is a picture of any computer window like Internet Explorer or a clipping of any portion of your screen like a small part uy of the desktop You can add a screenshot to various documents to give your audience a visual representation of your thought or idea For example when creating a slideshow that explains how to use Blackboard you might add a screenshot of the Blackboard login page You might also add a screenshot of a computer error message in an e mail to the help desk Simply use the Screenshot button
138. oving or copying the presentation Audio must be inserted from the Insert Tab in the Media group Home men D Design Transitions Animations Slide Show Review View Developer 8 Clip Art D 4 E ch 2 Pea Y 2 8 4 5 T Eh UU Si Screenshot e Table Picture Shapes SmartArt Chart Text Header WordArt Equation Vide M M Box amp Footer z ed z z Photo Album Images Text Tables When an audio file is selected PowerPoint displays the Audio Tools contextual tabs The Audio Tools contain Format and Playback tabs for working with your audio file lid 9 O 33 IP Robert 2010 Presentation third temp pp amp x Microsoft PowerPoint Home Insert Design Transitions Animations Slide Show Review View Developer Format Playback Corrections y LZ Picture Border I Bring Forward Yy Color Remove z Background Artistic Effects Ala Qi Picture Effects Ly Send Backward y t 1 ki ki Crop L3 0 67 Ei Selection Pane Shr uf ix Adjust icture Styles Arrange 88 Insert Sound Continued Insert Sound LH Audio Icon Hide Audio Icon If necessary add a new slide or select the slide to contain sound Insert Tab Media Group Audio Audio from File p opor ues Locate the audio file on your computer When linking your audio file must be saved in the same folder as your presentation 4 Select the
139. ow Group Shortcut Button Slide Show View Home Key Navigate in Slide Show View End Slide Show Testing Testing Slide Show View Slide Show View is used to view preview and test the presentation This view is also referred to as Presentation View This view displays your slides full screen You can access Slide Show View from the shortcut button in the Status bar near the bottom right of the screen or from the Slide Show Tab in the Start Slide Show Group ger O Custom Beginning Current Slide Slide Show Slide Show Start Slide Shov 01m ss aE Slide Show View is the view used to deliver your presentation It shows the slides full screen on your computer This feature can also be used to preview and test your presentation In this view you can advance slides by clicking the left mouse button or the space bar on the keyboard You can exit Slide Show View by pressing the Esc key Using the Slide Show View shortcut button in the Status bar displays the current slide first To see the presentation from the first slide press the Home key The Home Key takes you to the first slide There are several ways to advance to the next slide during a Slide Show e Press Enter Return on the keyboard e Click the left mouse button once e Press the Space Bar e Press the Page Down key e Press the Right or Down Arrow To return to a previous slide during a Slide Show e Press the Page Up key e Press the Back or Up A
140. ox 92 Insert aMovie Continued Keep Linked Files in Same Folder Content Layout Insert Tab Video Tools Toolbar Insert a Video Linked video files inserted into your presentation are files located somewhere on your computer If you choose to link to a video file PowerPoint creates a link to the file s current location If you later move the video file to a different location PowerPoint cannot find it when you want the file to play It is a good practice to copy the video files into the same folder as your presentation before you link them Be sure to include the whole folder when moving or copying the presentation PowerPoint can find the file if you keep it in the same folder even if you move or copy the folder to another computer Video can be inserted into a Content Layout slide using the content icon Video can also be inserted from the Insert Tab from the Media group Table Picture Shapes SmartArt Chart Text Header WordArt Equation udio El Photo Album E 3 z Home Design Transitions Animations Slide Show Review View Developer A o 8 Clip Art p gt A J I 9 ai UV 4 Vy a lt UE Screenshot gt a Box amp Footer Text When you insert a video Video Tools contextual tab displays The Video Tools contain Format and Playback tabs for working with your video Robert2010 pptx Microsoft PowerPoint Insert Design Transitions Slide Show Review Vi
141. ox navigate to the Documents Library gt PowerPoint 2010 Class 6 Double click PPTObjectives e Inthe Reuse Slides pane the presentation slide thumbnails display e Rest the pointer on a thumbnail to see a larger version of the slide 7 Click the Open Lab slide to insert it y x EREIERELEERIEREFTRENERETZER ERENERETEEENEREFEREIERTFZERTEREFERENERETHEN X blame gt Insert slide from C Users seifertr Docum v gt la Browse v P 3 Open Lab Slides 8 wr j Who 1 ET Support provided by Technology Training What E Services One on one support or PowerPoint mm IS technology application When f B Every Friday Special project support 9 00 am to 12 00 pm Where Room 300 DSSC Technology Training Ce uu IK Click to add notes lt gt Keep source Formatting e You may need to scroll down to see it e You may have to make adjustments to the new slide after you insert it 8 Quick Access Toolbar gt Save 9 Inthe Reuse Slides Pane click the close button to close it 106 Notes Page 107 Slide Master View Tab What is the Slide Master Theme Slide Master Slide Master View A Master for each Layout Layout Left Out Use the Slide Masters Using the Slide Master changes theme characteristics for every slide in the pr
142. pe effects as well as background style and text placement Themes are used to quickly and easily format an entire presentation at one time Themes give your presentations a professional modern and consistent look For example since themes are identical for all office programs all your department files PowerPoint shows Word documents and Excel worksheets can have the same colors fonts and effects You can apply a theme to your presentation at any time Themes are found under the Design Tab in the Themes group Live Preview shows you how formatting options like themes and styles will look in your presentation before you actually apply them Simply point to various formatting choices to instantly see how those choices would display on selected text and objects When using a Theme your text is automatically formatted with the theme s colors fonts and styles Although a Theme s format is already set you can still change it using Quick Styles or customizing it Note if your theme uses all uppercase letters or italics that s okay Insert Transitions Animations Slide Show Review Aa Aa Aa Aag ul ro m mnan mm mn be E Fonts Effects More themes are available using the More button The theme is applied throughout your presentation not just to the current slide 1 Design Tab gt Themes Group 2 Click a theme to apply
143. pe electronic notes In the Add slides section choose Paste to protect the content of your slides Click OK Microsoft Word will open and PowerPoint will place your slides into the document The length of time it takes will vary depending on the size of your presentation 6 In MS Word save your document to the desired location 7 Close MS Word 171 Exercise Saving as Handouts in Word Save your original presentation as Handouts in Word 1 File Tab gt Save amp Send 2 The File Types section in Backstage View click Create Handouts 3 Inthe right pane of Backstage view click Create Handouts gt mu 1 Home Insert Design Transitions Animations Slide Show Review View _ lA Save ar Save amp Send Create Handouts in Microsoft Word GA Save As B Create handouts that can be edited and formatted in Word amp Open Send Using E mail Creates a Word document that contains the slides and Fi notes from this presentation Y Close N z s Web Use Word to layout format and add additional content to 9 ave to ye the handouts Info Automatically update slides in the handout when the presentation changes Save to SharePoint 9 Recent 49 Broadcast Slide Show Publish Slides File Types Help Wl Change File Type 3 Options E ext Create PDF XPS Document Oz create a Video YI E Package Presentation for CD Bj Create Handouts zl e The Send to Microsoft Word
144. phones and test your presentation in Reading or Slide Show View 155 Set Up a Kiosk Presentation Slide Show Tab Looping for As a modification of a self running presentation you can set up a Display Purposes presentation to run by itself and also loop back to the beginning to start again When a self running presentation reaches the end 1t stops When a kiosk presentation reaches the last slide 1t will loop back to the first slide and play again The kiosk feature is perfect for display and information tables at conventions and other types of information shows For example you can repeatedly display an informational presentation for individuals who may need to wait in line Media As with a self running presentation if your presentation contains video Considerations or audio make sure they are set to start automatically rather than start on click All of your media will run completely before advancing to the next slide Set Timing and To prepare a presentation for a kiosk first set it up as a self running Timing presentation Remember slides with embedded YouTube videos will Exceptions either need to be hidden or configured with the autoplay option and be given enough time to play through completely before advancing to the next slide Also slides with narration will need to be hidden or given enough time to play through completely before advancing to the next slide Test Always test your looping presentat
145. plays on the right When you add animations to a slide a small icon displays beside the slide thumbnail in the Slides tab The icon looks like a little star in motion In Slide Sorter Me the star displays below the slide Home Insert Design Transitioi n Animations II lide Show Review View A kt x Animation Hn Reorder Animation Y Duration 00 50 Styles Options Anka Y Delay 0000 7 Previe Animation Advanced Animation Timing J z x AE Es A 4 vx 7 x Pay sl x x Training Classes Available 14 Access 0 a 3 Excel O ui ua me S Office Suite Admin Systems a m E 1 Access CFS 1 Excel HRMS Word Calendar E The process to add animation includes 4 Seconds v 4 0 2 x T 9 Select the text or objects on a slide that are to be animated Select the animation effect Determine the order of the animation effects Select the start method of the animation Set the direction of the animation Determine the animation speed Remove or change the animation 116 Add and Customize Text Animation Continued Animation Effects Preview Change Animations Remove Animation Always Test Don t go overboard Add Animation and Effects Animation Effects include Entrance add an effect to content as it enters the slide Emphasis add an effect to content currently on a slide Exit ad
146. propriate or private information You may want to keep personal information such as your name and the company name for copyright purposes The Document Inspector will check for this information and give you the opportunity to remove it prior to packaging for CD 181 Appendix C Save As a Package for CD Continued Document Inspector Steps to Package for CD Document Inspector Ia To check the document for the selected content dick Inspect v lt s Is Off Slide Content Comments and Annotations Inspects the document for comments and ink annotations Document Properties and Personal Information Inspects for hidden metadata or personal information saved with the document Custom XML Data Inspects for custom XML data stored with this document Invisible On Slide Content Inspects the presentation for objects that are not visible because they have been formatted as invisible This does not include objects that are covered by other objects Inspects the presentation for objects that are not visible because they are outside the slide area This does not indude objects with animation effects Presentation Notes Inspects the presentation for information in the presenter s notes Inspect Close File Tab Save amp Send Package Presentation for CD In the right pane of Backstage view click Package for CD Type a name for the CD Click Options Confirm the boxes to inc
147. r Timing Component 19 Quick Access Toolbar gt Save 86 Notes Page 87 Insert Sound Insert Tab Audio File Formats Embedded Audio Files Linked Audio Files Keep Linked Files in Same Folder Insert Tab Sound Tools Toolbar Adding sound to your presentation can also help convey your message more effectively You can add someone s voice music special effects sounds and other types of audio to your presentation Audio can be added to one slide to multiple slides or to your entire presentation Compatible audio formats include WAV MP3 WMA AIFF AU MID and MIDI With PowerPoint 2010 all audio files of any size are embedded into your presentation by default We recommend using this feature because once embedded the audio file becomes part of your presentation wherever you copy or move it However you can still link the audio file to your presentation using the Insert button menu on the Insert Audio dialogue box Linked audio N Cancel files inserted into your presentation are files located somewhere on your computer PowerPoint maintains a connection between the audio file and your presentation As with video files if you choose to link to an audio file PowerPoint creates a link to the file s current location Remember it is a good practice to copy the audio files into the same folder as your presentation before you link them Be sure to include the whole folder when m
148. rag your mouse through Paula s phone number e Your mouse pointer will be an I beam e The shade of all cells in columns two and three will turn darker when selected Access Pamela Williams Dreamweaver 18304 Robert Seifert Word 18284 c HRMS Paula Connors E Performance 18289 Instructional Strategies Click to add notes 35 15 16 17 Exercise Formatting a Table Continued Now apply formatting Home Tab gt Font Group gt Font Size gt 24 Bid e OSaai Robert Presentation pptx Microsoft PowerPoint IINE File Insert Design Transitions Animations Slide Show Review View Design Layout 0 cas EE A gt fe m E amp E layout Trebuchet MS Bo nia I lla gp Qu Mr Fina Bar Eg Reset i ah Replace Paste N 3 Sh Al Quick Sides J Section A a aia iesu p ae an hg Select Clipboard G Slides For 10 Drawing Editing Sides Outline x ERE aed le eT bh 11 1 12 a 14 E Pamela Williams Dreamweaver 18304 2 ranma sesos mison m ped y Robert Seifert 3 mamma cussas d m z Word 18284 mo E ir 5 Excel A arce cue HRMS Paula Connors 5 E Performance 18289 3 iy Instructional Strategies 2 Y 2 B e Some items may wrap to a new line The text seems crowded against the column lines To fix this Home Tab gt Paragraph Gr
149. read Keep in mind that the most important thing in your presentation is your content You don t want to detract from your message s importance by overusing formatting effects or being too wordy Again use a visual or other media whenever possible 1 Click in the text placeholder to add a Title Subtitle or Text 2 Type the desired text 20 Exercise Adding Text Enter the text for your Title slide Title Placeholder Subtitle Placeholder Click to add title Click in the Click to add title placeholder and enter Technology Training Services Click in the Click to add subtitle placeholder and enter Maricopa Community Colleges and press Enter Enter District Office and press Enter Enter your name and press Enter Enter the current school year LE e Note the AutoFit options button E Click the AutoFit options button and keep the setting to AutoFit Text to Placeholder e The next exercise may change how the text fits Technology Training Services T I l i L L T f t T J Autofit Text to Placeholder Stop Fitting Text to This Placeholder 7 Control AutoCorrect Options 21 Apply a Theme Design Tab Themes Design Tab Live Preview Themes Auto Format More Button Apply a Theme A theme is a set of preformatted choices for your presentation that includes theme colors fonts and sha
150. rrow To end the slide show at any time press the Escape Key After planning testing is the second most important part of your presentation Content like hyperlinks text animations and slide transitions must be tested to confirm that your audience will see what you intend and to assure your presentation flows as you desire Use either Slide Show View or Reading View to test all your content 1 Save your presentation 2 Press the Home Key 3 In the Status bar select the Slide Show View shortcut button 4 Advance through the slides using one of the methods above 5 Press the Escape Key Esc to exit the presentation 132 1 2 ore ee oo SE en face Exercise Navigating in Slide Show View View your presentation and see what it looks like In the Slides tab of Normal View select any slide Slide Show Tab gt Start Slide Show Group gt From Beginning e This puts your presentation in full screen view Technology Training Services Maricopa Community Colleges District Office Robert Seifert 2010 2011 Press the enter key to advance to the next slide Press the down arrow to advance to the next slide Press the page up to go to the previous slide Continue viewing the rest of your slides Press the Escape button on the keyboard when you are ready to end the show Quick Access Toolbar gt Save 133 Navigate in Reading View View Tab It s in the Reading View is a new featur
151. rs select the first shape called Explosion 1 e Your mouse is now a drawing tool that looks like a cross hair 63 Exercise Inserting a Shape with Text Continued 4 Position your mouse below the first column of text a To draw the shape click and drag in a downward right stroke and release your mouse Training Classes Available Office Suite Admin Systems Access CFS Excel HRMS Word e E Performance e The shape displays 6 Toadd text right click on the shape and select Edit Text Training Classes Available gt ooo wa Em gt Office Suite o Access u bs Excel u Word wun APA Huj 2 2 4 Type Free to all employees 8 Click to the left of the slide to deselect the shape Training Classes Available Office Suite Admin Systems Access CFS Excel HRMS Word E Performance Free to all employees A 9 Quick Access Toolbar gt Save 64 Notes Page 65 Insert SmartArt Insert Tab SmartArt Example of SmartArt Convert to SmartArt Steps to Insert SmartArt SmartArt Graphics let you visually represent a variety of concepts and ideas to better represent your concept or to add some visual appeal to your content For example represent a process workflow or hierarchy using a number of predefined SmartArt graphics Training services mission support Materials e Training PowerPoint has two me
152. running presentation is to set timings for your presentation Using timings to advance slides automatically makes the presentation self running Use timings that give your audience sufficient time to review the information You can give each slide a unique timing or give all slides the same timing and provide exceptions as necessary Timing Slides with narration and embedded YouTube videos that start Exceptions automatically will need exceptions PowerPoint 2010 slide timings will not wait for these slides to finish before continuing to the next slide An alternative would be to hide these slides so that they will not display in the self running presentation Media If your presentation contains video or audio files make sure they are Considerations configured to start automatically rather than start on click While rehearsing timings allow your media to run completely before going to the next slide Always Test Finally always test your self running presentation Steps to Setup a f Self Running In Normal or Slide Sorter View select the first slide Presentation Transitions Tab Timing Group Advance Slide check After Click in the time field and type a number of seconds Transitions Tab gt Timing Group gt Apply To All to give the same timing to every slide You could also select each slide and repeat steps 2 and 3 to give each slide a unique timing To give a timing exception after applying the same ti
153. rvices Technology Training Services Talent Management 7 Using the corner sizing handles resize the screenshot as desired 8 Click and drag the screenshot to move it between the title and the bottom of the slide 9 Picture Tools Format Tab gt Arrange Group gt Align gt Align Center to center the picture TTS Website Consume WA E A SE FT E poca demorar Technology Training Services erang bereg ence Vision 10 Quick Access Toolbar gt Save 60 Notes Page 61 Insert Illustrations Insert Tab Illustrations with Text Example of a Shape with Text Graphics not Text Steps to Insert a Shape with Text Illustrations are objects that help audiences understand and recall information better than bulleted text Creating designer quality illustrations can be challenging so PowerPoint makes it easy with Shapes SmartArt and WordArt Shapes can emphasize certain aspects of your content For example use a star shape to indicate excitement Shapes include lines rectangles basic shapes block arrows equation shapes flowchart shapes stars and banners callouts and action buttons Training Classes Available Office Suite Admin Systems Access CFS Excel HRMS Word E Performance Freeto all employees Text inserted in illustrations will not show up in the Outline tab This is because the text entered in placeholders is real text while text entered using il
154. s tif Tagged Image File Format When downloading images from the Internet or obtaining them from another source be mindful of copyright compliance Images are inserted from the Insert Tab or straight from the content placeholder on a content slide Your slide layout must be a Content slide to use the content placeholder Home Design EE a Ma Clip Screenshot Photo Art x Album Images 1 New slide Home Tab gt Slides Group gt New Slide with content 2 Click on the Picture icon in the content placeholder Or Insert Tab Images Group Picture In the Look In field click the down arrow to locate your picture Double click your picture to insert it ic xe D Save your presentation 44 Exercise Inserting a Picture Insert a new Chancellor Glasper slide and insert a picture of the Chancellor 1 Ontbhe Slides tab in the left pane click on the Training Classes Available slide 2 Home Tab gt Slides Group gt New Slide Menu gt Title and Content 3 Click in the Title placeholder and type Chancellor Glasper 4 Inthe Content placeholder click the Insert Picture from File icon e The Insert Picture dialog box displays You have to locate and select your picture 5 Inthe left pane click the Documents Library 6 In the right pane double click the PowerPoint 2010 Class folder P Insert Picture
155. s Toolbar by Using Application Options Steps to Customize the Quick Access Toolbar Using Application Options The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the Ruler tabs You can add and remove buttons that represent the commands you want to have available at all times regardless of which Ribbon tab is active By default the Quick Access Toolbar includes the Save Undo and Redo commands but you can customize the Quick Access Toolbar Clicking the Customize Quick Access Toolbar button located to the right of the Quick Access Toolbar displays the Customize Quick Access Toolbar list The list includes 11 commonly used commands The commands that are already on the Quick Access Toolbar have checkmarks in the boxes to their left Add other commands to the Quick Access Toolbar by clicking on them Click the Customize Quick Access Toolbar button 7 Click the desired command on the list to select it This adds a check mark next to it v To remove a command from the toolbar click to deselect it You can access an extensive list of commands from the Customize Quick Access Toolbar list by clicking More Commands This opens the Quick Access Toolbar window of the application options where you can add and remove commands This window can be accessed via the application options button on the File tab also Click the Customize Quick Access Toolbar button Click
156. s and shading of the table P id D gg l xi ls Robert Presentation pptx Microsoft PowerPoint ea E bd View Design 0 N cH i x E s wa Ex bar g mE IA ini amp Height 122 Ta E Tex Width 6 67 Home Insert Design Transitions Animations Slide Show Review T whl Ail has Select View Gridlines Table Lu I IL seit Eo 8 B e Cell Arrange Cells d x t Cel Direction Margins Lock Aspect Ratio Merge Cell Size Alignment Table Size The Layout Tab includes options for adding and deleting rows and columns merging and splitting cells text alignment and sorting 1 Select the table 2 Resize the table by clicking and dragging its sizing handles 3 For a different style Design Tab gt Tables Styles Group select a style If you don t want a style at all select the No Style Table Grid For specific design changes Design Tab gt Quick styles Shading etc For specific layout changes Layout Tab gt Rows Columns Align etc 4 Enter your information e You can insert images media text objects etc into your table 5 Quick Access Toolbar gt Save 52 Exercise Formatting a Table Format the table by adding content to the cells 1 Use the sizing handles to enlarge the table to cover the entire slide Sides Outline l EEEE E Cr o RAE y Click to add notes Slide
157. s will finish prior to the slide advancing to the next slide e However we need to get timing exceptions to the slides with narration and the embedded YouTube video 14 Inthe Slides tab click the Open Lab slide e Click the sound icon and play the narration to find its length Open Lab e Who Support provided by Technology Training What Services One on one support on technology applications e When Every Friday gt Special project support 9 00 am to 12 00 pm Where Technology Training Center Room 300 DSSC 15 Transitions Tab gt Timing Group gt Advance Slide gt click in the time field and type 25 16 Quick Access Toolbar gt Save 154 Exercise Setting up a Self Running Presentation Continued Continue providing timing exceptions as needed 17 Inthe Slides tab click the University transfer slide 18 Click on the video to select it University transfer PA 19 Video Tools Playback Tab gt Preview Group gt Play gt to begin a preview of the video e Notice the total time of the video near the bottom 20 Transitions Tab gt Timing Group gt Advance Slide gt click in the time field and type 1 30 for one minute and 30 seconds e You may need to adjust this higher to give time for the video to load 21 Quick Access Toolbar gt Save 22 Inthe Slides tab scroll up and click on the first slide 23 Put on your head
158. selected to make it a hyperlink Be sure to select the object and not the text within the object Click on the WordArt to display the border and sizing handles The border is a dashed line To finish selecting the object click the dashed border so it becomes a solid line When the border is solid the object is selected and can be made a link Always test your hyperlinks in Reading or Slide Show View When giving your presentation at a new or different location be sure to arrive early to test Even if you have successfully tested at your workstation you will want to test functionality like links to files and especially Internet access at the new location as well 1 Select the text or object or click in the placeholder that will represent the link 2 Insert Tab Links Group Hyperlink e If you selected text it will display in the Text to display field e If you selected an object lt lt Selection in Document will be in the Text to display field If you re using a placeholder type some Text to display In the Insert Hyperlink window click Existing File or Web Page Use the Look in field to find and select an existing file Click OK Test your link in Reading or Slide Show View Du Quac per o Save your presentation 78 Exercise Inserting a Hyperlink to an Existing File Add a hyperlink to a PDF document The hyperlink will be attached to the WordArt object on your slide 1 In the Slides t
159. sion 2003 or earlier save your presentation as that version This will be helpful to others because features in later versions may not work in earlier versions Save to an Earlier Version File Tab gt Save As of PowerPoint 2 Inthe Save As dialog box under Save as type select PowerPoint 97 2003 Presentation Navigate to the appropriate folder on the computer In the File name box type a name Click the Save button A list showing items not supported may display Click Continue 160 Exercise Saving as a PDF Save your original presentation as a PDF file after hiding the slides with media Quick Access Toolbar Save to save your current presentation File Tab Close to close the current kiosk presentation Quick Access Toolbar gt Open e Confirm the Documents Library gt PowerPoint 2010 Class is the current folder Select your name presentation and click Open P Open xs EAS Ji lt My Docu PowerPoint 2010 Class v E Search PowerPoint 2010 Class P Organize v New folder Hv i e P Microsoft PowerPc Documents library ael E PowerPoint 2010 Class ee zs Favorites E EM PPTObjectives pptx 128 Robert Presentation hidden pptx BE Robert Presentation kiosk pptx RE Desktop Downloads Recent Places 3 Pi Robert Presentation self running pptx EM Robert Presentation pptx A Libraries Documents a Music i Pictures BB videns File name Robert Presentati
160. supports PowerPoint 97 and later files and can be found here http www microsoft com downloads en details aspx FamilyID cb9b f144 1076 4615 9951 294eeb832823 With the popularity of USB flash drives it may be more expedient to copy the files to a folder instead ofto aCD Copy to Folder gives you the same functionality as Package for CD and also allows you to delete the presentation when it is no longer needed If you chose to link files and objects instead of embedding them the default option is to include these files when you Package for CD or Copy to Folder By default this feature also copies all fonts including embedded TrueType fonts Options Indude these files These files will not display in the Files to be copied list Y Embedded TrueType fonts Enhance security and privacy Password to open each presentation Password to modify each presentation Inspect presentations for inappropriate or private information os Cancel Be aware that if someone opens the presentation within the PowerPoint application the person can make changes to it PowerPoint gives you some options to enhance the security of your document To keep unauthorized individuals from viewing or changing your presentation you can supply a password If you are concerned with individuals accessing proprietary or confidential information in your notes or comments check the option to Inspect presentation for inap
161. t 9 Copy the chart Home Tab gt Clipboard Group gt Copy 10 In Excel click the red Close button EEE in the upper right corner to Exit 11 Ifthe Microsoft Excel dialog box displays click Don t Save Microsoft Excel Do you want to save the changes you made to Training Evaluations xlsx 85 Exercise Inserting an Excel Chart Continued 12 In PowerPoint on the Feedback slide paste the chart Home Tab gt Clipboard Group gt Paste Home Insert Design Transitions Animations Slide Show Review View Developer a 9o gt s az lli p Bla amp amp Find les al f ale Replace New B Z U S abe Aa Shapes Arrange Slide EI ES Lg Select Editing Clipboard Slides Font Paragraph Drawing e The chart is inserted with a Paste Options icon in the lower right corner Access Class Evaluations 13 Click the Paste Options icon 14 Mouse over each option 15 Click on the picture to select it e Note the contextual Picture Tools Tab at the top of the Ribbon 16 In PowerPoint use the sizing handles to enlarge the chart below the title 17 Move the picture as desired 18 Center the picture Picture Tools Format Tab gt Arrange Group gt Align gt Align Center Access Class Evaluations 25 20 t Excellent 3 15 3 a Good 9 10 DAverage 3 Poor 5 0 Materials Content Instructo
162. t LZ Picture Border i Bring Forward i s Pa Color Es A dl al lb c A Picture effects Bl Send Backward IE Remove Background H Artistic Effects ty 7 E2 Picture Layout Sij Selection Pane Sh Picture Styles 24 4 177 Ras Top Adjust Arrange e Crop excess stuff out of the picture by using the dark crop handles on the picture to drag the left picture border in removing unnecessary dead space Click and drag the left crop handle to the right until it is close to the arm rest 47 Exercise Formatting a Picture Continued Picture Tools Format Tab gt Size Group gt Crop to turn off the crop tool Using the corner resize handles resize the picture Click and drag the picture to move it between the title and the bottom of the slide 905 eo oen Picture Tools gt Format Tab gt Arrange Group gt Align Button gt Align Center to center the picture Chancellor Glasper 9 Picture Tools Format Tab Picture Styles Group More button J to select a style Slide Show Review View Developer LZ Picture Border EN Picture Layout 25 dd cud EZ C2 a 9 ata 10 Roll over various Picture Styles for a preview Click Moderate Frame Black to apply it Chancellor Glasper 11 Quick Access Toolbar gt Save 48 Notes Page 49 Insert a Table Insert Tab
163. t animation to the Training classes available slide Set the animation so the text comes in from the bottom one at a time 1 Inthe Slides tab select the Training classes available slide to make the changes 2 Select the three classes in column one Do not include the Office Suite heading ne x oie T PUINEN AAA a Training classes available e Admin systems CFS HRMS E Performance 3 Animations Tab gt Advanced Animation Group gt Add Animation gt Entrance gt Fly In to add the animation Home Insert Design Transitio lide Show Review View Format Sy Animation Pane b Start v Reorder Animation Preview None Appear Fade Previews Animation Slides Outline x ao EA gt 1 ve Im IA r T 1 recrmonsay Taema sene Appear Fade Float In Split e A brief preview displays 4 Animations Tab gt Advanced Animation Group gt Animation Pane to customize the animation e The Animation Pane displays Home Inset Design Transitions Animations Slide Show Review View s z t Ux 3 Animation Pane b Start Reorder Animation Jr y 4 Duration 0050 Split Effect Add x Options Animati Y Delay 0000 5 Timing Seas Animation Pane x 3 14 Access u Training classes available Fes U AA Word O ua Animation Office suite Admin system Pane o Access CFS
164. the document to view it e Note that the Web page and document link still work 15 Close Adobe Reader 162 Notes Page 163 Save asa Video File Tab You Can Make Videos yos Display Types El Time and Space oO Everything is Included Almost You can now save your PowerPoint presentation as a video PowerPoint 2010 can save your presentation in Windows Media Video WMV format allowing you to use the video on a computer or post it to the Internet You may want to convert your presentation to a video if you want to copyright the material Saving your presentation as a video prevents any changes to the content preserving your copyright information As a video you can post your presentation to YouTube or another website like Blackboard Your audience will only need Internet Explorer or windows media player to view the video so they can sit back and enjoy the show What type of display will your audience use to view the video PowerPoint gives you three common display size options Computer and High Definition Internet and DVD player and Portable Device Each display type has a different video quality with the computer display being the highest If you post your presentation to YouTube or Blackboard use the Internet option Note the higher the quality the longer it will take to save the video The length of time required to save as a video will depend on the size of your presentation and the d
165. the slide or presentation Vertical and horizontal rulers are available to help you align items In the left pane of the interface in the Slides tab click a slide to select it you ll see an orange highlight around it Selecting a slide makes it the Active Slide and displays it in the Slide Pane to the right Use the double arrows lower right to move up one slide or down one slide at a time The Status Bar is the blue bar at the bottom of the PowerPoint screen It displays the current slide number the number of slides the current theme shortcut buttons for the presentation views and a Zoom Slider Use the Zoom Slider to adjust the on screen size of your slide By default PowerPoint opens a blank presentation in Normal View On the left is the pane that contains the Slides tab and the Outline tab To the right is the slide pane At the bottom is a section for notes Exercise Reviewing the PowerPoint 2010 Interface PowerPoint Quick Access Toolbar Help U gi Presentationl Microsoft PowerPoint 3 File Home Insert Design Transitions Animations Slide Show Review View t c t Wi Lf j m GA Find 1 5 s 2 il Sac Replace 7 Ribbon 5 B 7 U S ak AX EE zt omm EE EE Shapes Arrange TA Tabs Clipboard Slides Font aan De a SS A A sed Groups Slides tab Scroll Bar Click to add title Active 3 lick to add subtitle
166. thods to insert SmartArt The first is to insert the illustration and add text to it PowerPoint also lets you convert existing text to a SmartArt graphic Just select the text right click on it and choose the Convert to SmartArt option 1 Insert or select a slide 2 Insert Tab gt Illustrations Group gt SmartArt Or right click on selected text and choose Convert to SmartArt Select a Category Select All to see all the SmartArt graphics Select a SmartArt graphic and read its description Click OK to insert it Gs a mots Add text to your graphic using the placeholders provided 66 Exercise Inserting SmartArt Convert the bulleted text on the Training services mission slide to SmartArt 1 Inthe Slides tab click to select the Training services mission slide 2 To select the bulleted text click to the left of Training and drag your mouse through Support Training Services Mission e Training e Materials e Support 3 Right click the text to display the menu 4 From the Convert to SmartArt option click More SmartArt Graphics Tra A au nission 1 ME gt T Cut Sa Copy je A f Paste Options eS 3 Bil Exit Edit Text wee Eon Paragraph Bullets in al gt Numbering gt F Convertto SmartArt gt O a Hyperlink o b Ld Synonyms ES Translate A Format Text Effects Y Format Shape ore Smart
167. tion 15 When you find your video select the url in your browser location bar and press Ctrl C to copy it Video url Favorites eh YouTube Glendale Community College Musicia Ld bet CA gt Am m Ld JA ie Cle 59th amp Olive db Like SP Addto Share 424 views Link to this video http youtu be a2 I7f GORNA show options Embed Email this video E y show more 16 On the PowerPoint slide right click and select Properties 101 Exercise Inserting a YouTube Video Continued 17 20 21 22 2 24 If necessary resize the Properties window so it s big enough to enter information in some of the fields Place your mouse pointer in the lower right corner of the window and press and drag in a downward right motion ShockwaveFlash1 ShocanaveFlash Alphabetic Categorized Click in the Movie field and paste the You Tube video url press Ctrl V Two corrections need to be made to the url Delete the word watch and the question mark watch Movie http www youtube com Replace the equals sign with a forward slash http www youtube com watch R ywuYSMgI amp NR 1 Click in the Playing field then click the down arrow and select False This choice leaves you in control of when the video plays Making it False allows you to click on the video when you re ready to play it Click in the Loop fie
168. tion handouts Save as type Word Document docx Authors robert seifert Tags Add a tag Save Thumbnail Hide Folders Tools Cancel 12 Scroll to page 1 of the Handouts file 13 Click in the whitespace in the right of slide 3 to type some notes e Note the Table Tools contextual tab indicates the handouts are using a table 14 Type I will use SmartArt in my next presentation Slide 3 I will use SmartArt in my next presentati eni Training services mission Suppor Oystenak Training 15 In Word File Tab gt Exit without saving changes 16 Your PowerPoint presentation should now be the active window on your desktop 17 Quick Access Toolbar gt Save 173 Save As a Show File Tab As a Show Save as a Show When you save a presentation as a PowerPoint Show the presentation will open in Slide Show View immediately after you double click the file This feature is helpful if you want to share your presentation so others can view it easily They can use either the full installation of PowerPoint 2010 or the new PowerPoint viewer to display your show Be aware that if someone opens PowerPoint first then opens the Show the presentation will open in edit mode not in show mode allowing that person to make changes to the presentation File Tab gt Save As Navigate to the appropriate folder on the computer In the Save As dialog box und
169. tion is useful when it is easier and more time efficient to duplicate and edit slides rather than inserting new blank slides and starting from scratch For example if a slide has become too cluttered with information you can duplicate the slide and remove redundant information rather than retyping the information on a new blank slide You could also use duplicate slides to give the same message using different media without cluttering the one slide New Slide Menu The New Slide Menu below the EE A TARA new slide button gives a list of Fu choices concerning new slides RA One of those choices is to MUN E em duplicate the selected slide i Title Slide Title and Content Section Header Selecting Slides You must select a slide to duplicate it To select a slide Ex simply click on the thumbnail of an mm the slide in the slides tab You I can duplicate more than one slide at a time To select m multiple sequential slides click a the first slide and then hold tso i Shift while you click the last slide To select multiple non sequential slides click the first slide and then hold CTRL while 5 4 from Outline you click the other slides that e Baer you want to duplicate Two Content Comparison Title Only Blank Picture with Caption Duplicate Selected Slides Steps To Duplicate Slides 1 In the Slides tab on the left select one or mor
170. ts Tools Design Tab Data Group Refresh Data If you set the options to update links automatically PowerPoint asks you to update links each time you open the presentation When you update links or refresh data your chart in PowerPoint updates with any changes you have made in Excel e If you update the the Excel workbook while your presentation is open you must click the Refresh Data button to update the chart e You can give people a copy of the PowerPoint presentation and they won t be able to see or have access to the Excel workbook e In order to update links it is required that the linked Excel files travel with your PowerPoint presentation when you use another computer If you forget the Excel file you will still see the chart but PowerPoint will give an error when it tries to refresh the data Embedding is adding the source data of the Excel workbook that contains the chart to your PowerPoint presentation The entire Excel workbook not just the chart is now part of your PowerPoint file The embedded workbook is a completely separate file from the source file Embedding has the following pros cons and requirements e You can make the PowerPoint presentation a self contained package that includes your Excel data e You can take your PowerPoint presentation anywhere without having to remember to take your Excel files e Those who open your presentation can edit the Excel data you ve included in the PowerPoint presentat
171. u only need to move a slide forward or back a few places it is possible to do this in Normal View However since only a limited number of slide thumbnails display in normal view it is recommended to use Slide Sorter View When in Normal View change slide locations in the Slides tab Move Slides in 1 Click the Normal View shortcut button located in the Status bar at Normal View the bottom right of the screen GE e Oruse View Tab gt Presentation Views Group gt Normal 2 In the Slides tab click and hold and drag the slide to the desired location 3 When the horizontal insertion line displays in the space where you want to move the slide release the mouse button 128 Exercise Navigating in Slide Sorter View Move slides in slide sorter view for a better presentation order 1 Views Tab gt Presentation Views Group gt Slide Sorter io Home Insert Design Transitions Animations Slide Show Review Slid Bis a E 5 my Mao J Blamngean View Tab 1de 1 oaj E ES J 4 El Lp O i Grayscale A Cascade a Norm ading Slide Handout Notes Zoom Fitto s New Switch Macr Sorter fies Master Master Master Window imi Black and White window Windows Presentation Vi Master View how oom slor Grayscale jindow Macro Button E Training services mission raining cla e ining Services S sees uas amma A A sr 1 Sr 2 ay 3 Br 4 Sin TIS Website na introducin
172. udio if Fade Out 0000 ao Preview Bookmarks Editing Ptay across slides To test the sound click the play button gt To stop and start the sound you can use the audio controls below the audio icon Chancellor Glasper lt gt coms 4 Quick Access Toolbar gt Save 90 Notes Page 91 Insert a Movie Insert Tab Very Effective File Formats Codecs Can I play a video DVD Video Increases File Size Go for it Embedded Video Files Linked Video Files Video is a great way to bring people into your presentation A video allows your audience to see expressions hear tones laughter sincerity and passion The video makes everything more real and personal It connects your audience to your topic For example a video of your college president discussing the attributes of the college is much more effective than quotes on a slide Some compatible video file formats for PowerPoint include WMV AVI MPG and SWF If your video is not in a compatible format it will not play You will need to convert 1t to a compatible format using add ins or applications like the resources listed below Sometimes getting a video to play is as simple as having the right codec A codec is software used to compress or decompress a digital media file When you play a digital media file Windows Media Player uses a codec to decompress the file Microsoft has free codecs for download on their s
173. used to deliver your presentation It shows the slides full screen on your computer Reading View is new to PowerPoint 2010 It is similar to Slide Show View because it displays your slide show as it would be delivered but within the PowerPoint window instead of full screen The View Tab also allows you to change views The Presentation Views group includes all views except Slide Show View File Home Insert Design Transitions Animations Slide Show Review El zB j E Y Ruler i A re M color L3 b Gridlines Grayscale Normal Slide Notes Reading Slide Handout Notes Er Zoom Fitto E I Sorter Page View Master Master Master Guides Window m Black and White Master views Show Zoom Color Grayscale Notes Page View displays your slide and presentation notes in a print layout You can add edit and view notes for any or all of your slides Use the Zoom feature on the View Tab to enlarge your notes area You cannot work on slides in Notes View only on your notes Notes Page View is not available from the Status bar 18 Slides and Outline tabs Exercise Displaying Different Slide Views Use the short cut buttons in the status bar to see different slide views r P ld o Dg iam Presentationl Microsoft PowerPoint o E Home Insert Design Transitions Animations Slide Show Review View a Q HEN ca IA BE l Y Ruler t color a ES E X n d Gridlines a Grayscale
174. utton to close the Animation Pane Animation Pane Ox Quick Access Toolbar Save 121 Add Slide Transitions Transitions Tab What are Slide Transitions A Type of Animation Transitions Tab Add Transition Process Slide transitions are the way one slide moves to the next Transitions can include movement and sound Depending on your audience transitions can add interest fun or professionalism to your presentations For example you can add applause at the end of a fun presentation or add a consistent and smooth transition between slides on a professional presentation A transition is a type of animation so when you add transitions to a slide an animation icon displays to the left of the slide under the slide number in Normal View The icon looks like a little star in motion to indicate animation The icon displays below the lower left corner of the slide in Slide Sorter View Technology Training Services Maricopa Community Colleges District Office Robert Seifert 2010 2011 Slide Transition options are found in the Transitions Tab in the Transition to this Slide Group The Transitions Tab is new to PowerPoint 2010 Home Inset Design Transitions Y Anim ations SlideShow Review View Developer a i Sound No Sound y Advance Slide Em it 9 Duration 02 00 7 On Mouse Click 3j dal al Timing Click the more button in the transition types for a gallery of more options
175. will be temporarily available Learn more Save Ce Cancel e We want to close the self running presentation without saving the changes the slides we hid for the PDF file 168 Notes Page 169 Save as Handouts in Word File Tab Handouts in Handouts in Word are a special way to save images of your slides in a Word table in Microsoft Word By saving your presentation in Word format aj you have all the functionality of Word available to add and or format content for your handouts For example Handouts in Word can be Handouts combined with a teacher s or presenter s manual in Word This gives you the opportunity to add your own notes or other content in conjunction with the slide images You can also add notes images or other objects to your handouts in Word This is an easy way to give your audience more content without cluttering your slides Electronic Saving your presentation as handouts in Microsoft Word format gives Handouts you the option of electronic handouts When your audience wants to use Word to take notes with a computer you can provide your handouts to them electronically you can even send them in email They can type their notes in the table right next to the appropriate slide This also saves the expense of printing handouts Protected The electronic copy of your handouts protects the content of your Content presentation The slides are inserted into the Word document as image objects whi
176. ws group includes all views except Slide Show View e Home Insert Design Transitions Animations Slide Show Review 30 j E 7 Ruler TE color Li b Gridlines me Grayscale Normal Slide Notes Reading Slide Handout Notes Zoom Fitto M Sorter Page View Master Master Master Guides nd White Window Black Master Views Show Zoom Color You can quickly change to the four most common views by clicking on the corresponding shortcut buttons in the Status bar near the bottom right of the screen B 8a EB Y By default PowerPoint opens in Normal View Normal View is also known as the Slide view On the left is the pane that contains the Slides and the Outline tabs To the right is the Slide Pane At the bottom is a placeholder for typing presentation notes In the left pane of Normal View the Slides tab displays thumbnails of each slide Use the Slides tab to select add and delete slides Included in this pane is the Outline tab In the left pane of Normal View the Outline tab displays the editable text of each slide The Outline tab is a text based view where you can quickly add bullet points in outline form Text added in placeholders can be seen on the Outline tab while text in graphics cannot Use the Outline tab to move insert and format text Slide Sorter View displays your entire presentation in slide miniatures In this view you can easily rearrange the slide order and v
177. xit to close PowerPoint To test the PowerPoint Show in the Windows taskbar click Windows Explorer Navigate to the Documents Library gt PowerPoint 2010 Class 175 Exercise Saving as a Show Continued 8 Double click your show e Make sure it is the file ending with ppsx bole QUO gt Libraries Documents PowerPoint 2010 Class v 4 Search PowerPoint 2010 Class pl Organize v P Show v Share with v Print E mail New folder f Gl e X Favorites Documents library D OIX Folder BE Desktop PowerPoint 2010 Class os E E Paula JPG S ttscomputer jpg i Pictures B Videos i E Recent Places Robert Presentation show ppsx SP PPTObjectives pptx E Robert Presentation handouts docx Robert Presentation pptx he Robert Presentation hidden pptx amp RobertJPG Robert Presentation kiosk pptx El Rosa wrrw Two D Robert Presentation PDF pdf E Trainers JPG EM Robert Presentation self running pptx 2 Training Evaluations xisx 4 m D Robert Presentation show ppsx Title PowerPoint Presentation Size 6 34 MB Microsoft PowerPoint Slide Show Authors robert seifert e The presentation should display in Slide Show View immediately e If you see a Security Alert simply click to enable the content and click OK Y Security Alert Security Alert References to external media objects have been blocked If you choose to enable this content you may be loading content from remote
178. y applications e When gt gt Special project support x Every Friday P Proj PP B o s A 10 zara 9 00 am to 12 00 pm Where ay _ a Technology Training Center Room 300 DSSC m Mo doo Y 313 uneanyeanser d ad A B y IL T y o alo Click to add notes v Slide 7 of 12 Solstice Bla ka E 60 E3 3 Put on your headsets and adjust your microphone about a half inch from your mouth 4 Click Start Recording Record Slide Show E ein Select what you want to record before you begin recording 7 Slide and animation timings 4 Narrations and lase 146 Exercise Recording Narration Continued e Your presentation launches in Slide Show View and the Recording Toolbar displays PowerPoint is recording Speak the following content or your own into the microphone Training Services provides an Open lab for one on one assistance at the District Office Room 300 on Fridays from 9 a m until noon except during summer hours Please contact us prior to attending and let us know what assistance you need so we can be better prepared to help you In the Recording Toolbar click the close button x You re recording is automatically saved PowerPoint exits to Slide Sorter View Any slide with narration will display an audio icon in the bottom right hand corner The audio icon is configured to be hidden dur
179. your content you may want to have a script of your recording available so your message is communicated completely How it Works The Narration feature allows you to go through your presentation in Slide Show View while recording into the microphone As you advance the slides PowerPoint records the sound from your microphone as well as the timing for each slide Recording narration will set timings and automatic advancement for each slide recorded Where to Start You have the choice of whether to start recording from the first slide or to start on any slide that is selected The default option is to start from the beginning Use the Record Slide Show drop down arrow to make both options available Slide Show Review View x v Play Narrations mii R x t y v a KJ l Timings Rehearp e Record Slide Timings S Show Show Media Controls u K9 Start ding from Beginning b Start Recording from Current Slide This second option may be helpful if you only need to add narration to certain slides instead of all ofthem For example you may not want to add narration to a slide with an audio file You can also record narration for one slide to give yourself a short break from speaking when delivering a presentation in person Important e You will need a headset or microphone to record narration Equipment e For the highest quality recording use a high quality microphone e Speakers or headphones will be needed to hear th

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