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User Manual Mutual Aid Support System (MASS)

1. j Current Current Latitude i tongitade LL o _ Created 9 12 2012 1 47 37 PM grant t gillion Modified 9 19 2012 11 44 09 AM grant t dillion Organizational Roles This Organizational Roles segment allows users to indicate or update an MRP s role by checking all the designations that apply Organizational Roles w _ ADA Shelter E County Alert Roster Federal Alert Roster General Shelter E KYEM Resource Agriculture Services IT KYEM Resource Animal Rendering E KYEM Resource Base Camps E KYEM Resource Blankets L KYEM Resource Cleaning Services Supplies KYEM Resource Commodity Transportation KYEM Resource Communications Services E KYEM Resource Computers and Accessories Equ Equipmen F KYEM Resource Cots KYEM Resource Disaster Services Base Camps I KYEM Resource Emergency Response Fire F KYEM Resource Fuel T Equipmen E KYEM Resource Generators Power Equipment E KYEM Resource GIS and Data Services m KYEM Resource HAZMAT Environmental E KYEM Resource Ice E KYEM Resource Insurance Adjustors KYEM Resource Manpower Temporary E KYEM Resource Marine Boats Divers E KYEM Resource Meals IC KYEM Resource Medical Supplies __ KYEM Resource Medium Heavy Equipment T KYEM Resource MISC or Not Known Sal Resource Mobile Homes Travel T KYEM Resource Multiple Comm
2. User Manual Mutual Aid Support System MASS January 2014 Draft Version 1 0 Homeland x 4 S S ecuri ty Developed by Teracore Inc and G amp H International Inc in support of the Department of Homeland Security Science and Technology Directorate CONTRACT HSHQDC 11 J 00051 DRAFT NOT FOR PUBLIC DISTRIBUTION Version Log Date Updated VEIL iii 1 2014 DRAFT NOT FOR PUBLIC DISTRIBUTION Contents LATOU NON sno arnie TIERRA RITA 5 le BIOL 5 2 Getting Started nre 5 2 Web Browser eC Ne lA NU tai 5 2 2 Accessing the Mutual Aid Support SySstem 5 3 Mutual Aid Support System Interface ccscscsccscscecsccscsceccccecscsccccecscsccscecscscessecscucesescecsceseececces 6 3 1 MASS HOME alici 6 3 2 Components of the Mutual Aid Support System i 7 4 Using the Mutual Aid Support Systein csccscscsssscscscccsccscsccccccscsceccececscssescecscssescececscesescececssess 8 41 Enterprise Sectii an rani 8 AEI A UD O E E E 8 A Ee SU O e ei 9 Ao Padne SUD SE CUO ear EEA 10 ALA Organization SUD eCG asese aa ar S TATS 11 di 1 5 POSIIOWMS UD e IO na 12 ALG Per Onne SUS OC Oee EEEE 13 42 ENDE EEO e E E A lare ras 14 ALL ROU MeN dees 6 2101 21 61 lena 15 dA ey aS e O er N E E E eee 17 4 3 Mission Ready Packages Section 18 4 3 1 MRP Catalog SUDSECtION cenci 19 A MRP USEC ON E E i 21 A323 Mission Oirers SUDSECLON iii 27 44 R sponse Plan Secioinn
3. i 1191 ByPass South Lawrenceburg Is Null amp Personnel Is Not Null j di 7 DRAFT NOT FOR PUBLIC DISTRIBUTION The Filter button is the primary sorting capability of MASS The filter ee filter capability works function is useful when searching the MASS database where most ofthe just like your Microsoft data are stored in tables The availability of filter commands depends on Excel or Access the type and value of the field being searched applications 4 Using the Mutual Aid Support System 4 1 Enterprise Section The Enterprise section found in the Navigation Panel includes subsections for All Sites Buildings Organizations Positions and All Personnel This is the starting point for users who would like to yy SITES add information into the system Taking the time up front to properly enter your organization s information into each of the Buildings subsections will allow you to more quickly create MRPs because saa Organizations each MRP will link to existing information that has already been Positions entered into this section op Personnel Equipment Mission Ready Packages Response Plans Reports Administration 4 1 1 All Subsection Organizations Detail Report u i m y u f u f T T Personnel Time Louisville Jefferso Personn Recorder County Metro Time Louisville Jeffe EMA Recorde Russell County Russell County sees Rescue Squad Government Squad Chief Oldh
4. Columbia 42715 Adair County DERE SOR ope and 971 Campbellsville Road Columbia 42715 Adai Y ergency 4 Adair County dair County Emergency 107 N High Street Columbia 42728 Management The Buildings subsection contains all the places and facilities within each site under your organization To Add a Building e Click the New button to launch a new window e Click within each field to enter all necessary information about the new building Be sure to input a latitude and longitude so your information can be displayed geospatially e Click the Save button to save the entry Or click the Cancel button Q to close the window without saving To Edit a Building e Click once on the entry you wish to edit e Click the Edit button to launch a window Or double click on an entry to launch a window e Click and edit all necessary fields e Click the Save button to save the entry Or click the Cancel button x to close the window without saving To Delete a Building e Double click on the entry you wish to delete e Click the Delete button 2 at the top left of the window e Click the OK button when the confirmation window opens 10 DRAFT NOT FOR PUBLIC DISTRIBUTION 4 1 4 Organizations Subsection Organizations Displaying records 1 Organization Detail Allen County 01 Google Chrome o e xs Adair County EMS ee ee AMA __ iz app kyemweb com mass Forms OrganizationDetail2 aspx id a24de35a ba73 45
5. Event NMSZ Pre Pre scripted mission assignments that scripted Assignment Plan vill be activated upon a NMSZ event Available Franklin County 1025 Capital Complex East KYEM Operations Branch To Add a New Response Plan e Click the New button to launch a new window e Click within each cell to enter all necessary information Name The name of the new response plan Description A brief summary about the new response plan Status Available Not Available Other Operational Status Owning Organization The organization in charge of the new response plan e Click the Save button to save your offering To Edit a Response Plan Note Do not edit any response plans unless you created them e Click once on the plan you wish to edit e Click the Edit button to launch a window Or double click on an entry to launch a window e Click and edit all necessary fields in the Information segment e Click the Missions segment in the left navigation panel or below the nformation segment to edit or update the ESF Mission Description On Station Time Duration MRPs Rad and MRPs Asgn and Notes e Click the New button to create a new entry in the table e Click on each field or hit Tab on your keyboard to edit that field e Click the Delete button 2 to remove a record in this section e The deleted entry will now be displayed in red e Hover over the entry and click the Undo button Undo to undo the delete
6. ai ia 28 gA PN SUD SS 0 29 45 REPOFISSEC O ansia 32 4 5 1 Organizations Details SUSSECO Rate 32 45 2 MRP Catalog SUDSECTION rn 34 4 5 3 Response Plan Subsection esssessssssesrenssrrerssrrresrreresrrrnssreresrrersrreressrerssreessrrressreresetreserereseeresene 35 4 6 Administration SOCUON sessin e 36 4A pL Personnel ROLES SDS COLON ences sosataaesesannctcorencteossacnsannncs E A ENESE 37 4 0 2 Referenco Tables SU Ge CON eierne E ino E E 38 40 Release Notes SUDSECUO M uan 39 S DENNI ONS aonr E E E a 40 4 DRAFT NOT FOR PUBLIC DISTRIBUTION 1 Introduction 1 1 Background The Kentucky Division of Emergency Management KYEM in partnership with the U S Department of Homeland Security Science and Technology DHS S amp T Directorate First Responders Group FRG the Emergency Management Assistance Compact EMAC and private sector partners is developing the Mutual Aid Support System MASS MASS is a Web based platform designed to categorize and track organizations people and equipment and to aggregate the information into Mission Ready Packages MRPs to allow for efficient and effective management of critical resources during emergencies This new capability streamlines the resource request and acquisition process and reduces time gaps between steps MASS integrates with existing resource management software no purchasing or upgrading existing investments is necessary The system aggregates and helps organize current resource
7. and edit all necessary fields e Click the Save button to save the entry DRAFT NOT FOR PUBLIC DISTRIBUTION 28 37 To Delete Personnel Information e Double click on the person you wish to delete e Click the Delete button at the top left of the window e Click the OK button when the confirmation window opens 4 6 2 Reference Tables Subsection Reference Tables O Tabe Description Grant Grants InventoryAttributeType Custom Attributes for the Inventory Types InventoryType Inventory Types NIMSCategory NIMS Categories NIMSDiscipline NIMS Disciplines NIMSKind NIMS Kinds NIMSResource NIMS Resources NIMSType NIMS Types OrganizationRoleType Organizational Role Types PersonnelRoleType Personnel Roles The reference tables in this subsection were compiled by the creators of MASS from online resources and guidelines about resource typing for effective emergency management Use this section only to export reports as a reference point for your own agency s purposes The exporting instructions are the same as in the sections above 38 DRAFT NOT FOR PUBLIC DISTRIBUTION 4 6 3 Release Notes Subsection Release Notes Version Notes Administration Added Release Notes page MRP Catalog Fixed error with creating a new MRP MRP Catalog after saving a new record the positions and equipment should become visible MRP Offering Added Commodities and Total Costs to XML export file MR
8. confirmation window opens 4 1 5 Positions Subsection Positions Displaying records 1 40 Floyd County Swiftwater Flood Team Search and Leader Boat New Position Detail Google Chrome Rescue Team Operator type app kyemweb com mass Forms PositionDetail aspx id ne TREES SSE eS SRN ee Floyd County Swiftwater Flood Team n E IOTA EESE JEPE PR Q New Position Detail Rescue Team Operator Type 1 o Position Information v Floyd County avute Flood Taam Information Search an Leader Boat 3 Rescue Team Operator Position Type 1 Organization Floyd County Swiftwater Flood Team Search and Leader Boat RRs Se Gpecuion Position Phone Numbers Ty 1 ype Published Commercial Floyd County Swiftwater Flood Mobile External Search and Rescue Team Type 1 Team Member Animal Rescue Fax Floyd County Swiftwater Flood Tesina Member Search and Animal Rescue es Rescue Team Name Salutation Type 1 Personnel Floyd County Primary Email Secondary Email Swiftwater Flood Search an Rescue Team Type 1 Team Member Animal Rescue Home Mobile Floyd County Sviftwater Flood Search and Rescue Team Type 1 Team Member Animal Rescue Floyd County Swiftwater Flood Search an Rescue Team Type 1 Team Member Boat Operator The Positions subsection contains information about job positions within an organization Position names should reflect actual position titles within your o
9. e Click the Export to Excel button to download an Excel document of the Mission section of the response plan Note The option below will work only for Internet Explorer Web browsers 29 DRAFT NOT FOR PUBLIC DISTRIBUTION gt Another option for editing this section is to edit the downloaded document from above in your local Excel program Select all the fields then hit Ctrl c on your keyboard to copy that data gt Switch back to the browser window and click the Paste Copied Excel Data button gt l to import your edited data gt Click the Allow Access button when the dialog window finishes your import into MASS gt Once all editing is complete click the Refresh Grid button to refresh the grid with the new entries Click the Requirements segment below the Missions segment to edit or update the Mission Required MRP Type On Station Time Duration Station Assignment MRPs Rad MRPs Asgn and Notes Note At least one mission must exist prior to an MRP Types Required to Meet Mission entry otherwise the data will not be saved Click the New button to create a new entry in the table Click on each field or hit Tab on your keyboard to edit that field Click the Delete button to remove a record The deleted entry will now be displayed in red Hover over the entry and click the Undo button _Undo to undo the delete Click the Export to Excel button to download an Excel document from the Requirements se
10. the OK button when the confirmation window opens 4 1 6 Personnel Subsection A http app kyemweb com id new New Personnel Windows Internet Explorer provided by Kentucky National Guard x New Personnel Personnel Information a Information First Name Middle Name Salutation Login State Gender Female Male Is Mobilized Contact Information Email Address 1 Email Address 2 Mobile Home Work Salary Information Regular Hourly Fringe Benefit Rate Hourly Rate Total Hours Worked Overtime Fringe Overtime Hourly Rate Benefit Hourly Rate Overtime Total Hours Per Day Created fi i E Se Ce pu TIP Filling in the Salary Information for all the personnel within your organization will be very beneficial to you later in the mutual aid process For help with salary calculations visit www emacweb org and click Mutual Aid The Personnel subsection is intended to help manage all personnel within an organization To Add Personnel e Click the New button to launch a new window e Click within each field to enter all necessary information DRAFT NOT FOR PUBLIC DISTRIBUTION 13 e Click the Save button to save the entry Or click the Cancel button x to close the window without saving To Edit Personnel Information e Click once on the person you wish to edit e Click the Edit button to launch a window Or double click on an entry to launch a win
11. 2 2 Inventory Subsection Inventory Inventory Detail Google Chrome _ app kyemweb com mass Forms d 40c8bOfa ffel 41a 90 Inventory Detail Inventory Information w Information Requirements Name Make Sony a Notes J bad Model 5 Serial C100BKLO Type Funded by Grant Item Cost Daily Rate Custom Attributes No Custom attributes are associated to the selected Inventory type NIMS Resource Category Kind iy Type Requirements Notes gt Equipment PC TABLET PC TABLET PORTABLE GENERATOR PORTABLE GENERATOR SN 3SXOWJ1 WRIGHT 28205 41968 STAPLER COPY PRINT AREA 45446 PRINT COPY AREA ESTILL CAP COMPX NO OWNER Camera Tripod Machine COPIER COPIER LEASED COPIER ACER TABLET ACER TABLET HONDA EU1000 HONDA EU1000 DELL PC Heavy Duty Stapler SWINGLINE IBIMATIC ELECTRIC 20EX FIBER CASTELL RICOH LEASE SHARP RICOH The Inventory subsection contains data about actual equipment owned by an organization or personnel that may be available to fulfill a specific requirement Equipment information stored in this subsection is used to create MRPs To Add to the Inventory e Click the New button to launch a new window e Click within each field to enter all necessary information and Use the Dropdown button to enter remaining information such as gt Type gt Funded by G
12. 29 9c0e 2e3d21f80659 Alcohol Tobacco Firearms ATF a Allen County 01 0007 Organization Detait Allen County 01 Allen County 01 Allen County 01 Organization Information v l Allen County 02 Information i Organizational Warning this organization is not linked to a building so it will not have an address on reports nor will it show it s home base on maps Link the y Roles cas organization to a building and make sure the building has an address and geo location Allen County 24 Hour Warning Point Subordinate Organizations Name Allen County 01 Unique Key al 1 Allen County 911 Center Positions x PEE TS Parent Notes Organization Building e Allen County Fire Department EMAC Point of Point of Contact Contact e Allen County LEPC eal Projected ce baad Demobilization LJ Allen County Police Department Current Current Latitude Longitude Allen County Road Department Created Modified Allen County School System Organizational Roles Allen County Sheriffs Office Allen County Water District Subordinate Organizations Amateur Radio Emergency Services Positions 7 American Commercial Lines Requirements Inventory gt American Commercial Lines American Red Cross Cardinal Big Rive Notes Chapter Americana Community Center Incorpor Anchor Oil Company Anderson County 911 Center Anderson County Dispatch Center i er The Organizations subsection contains a catalog of al
13. C DISTRIBUTION Export MRP in XML Export MRP as a PDF MRP Name dx 2 T Organization Detail HazMat Response Team MRP Type 4 Bowling Green HazMat Team 4 Organization Information Information Orga z Qrasnizationai Roles Name HazMat Response Team MRP Type 4 Bowling Green HazMat Team 4 Unique Key Organizations Pant MRP Details On ation Haz Mat 4 DART HazMat 4 Bowling Green KY 4 Bulking Barren County HazMat 4 Haz Mat 4 DART Bowling Green 410 Cavalry Drive Glasgow KY 42141 Positions ais Requirements Inventory r EMAC Point of MRP Costs Point of Contact Gary Fancher Pl ca le Offerings Pro 4 jected Motes Date Mobilized a BRE al Current Current Latitude tongia Created 8 24 2012 3 12 57 PM grant t gilion Modified 9 19 2012 11 29 54 AM grant t gilion Organizational Roles Subordinate Organizations Information The Information segment contains the overview of the MRP such as Name Parent Organization Point of Contact POC Mobilization Date Current Latitude Longitude EMAC POC and Created Modified Dates Information v Name HazMat 14 MRP Unique Key cla Haz Mat 14 Frankfort KY Regional Hazmat Team Building Franklin County Franklin County Fire Dept HQ 975 Chenault Road Frankfd e EMAC Point of TL Contact n i Projected i Date Mobilized Demobilization bal Point of Contact Gary W atts
14. P Offering removed the XML button and moved that functionality to the Export to EMAC button Main grid toolbar the mouse doesn t turn into the correct cursor for buttons 1 01 Feb 2013 OYA PWN E Organizations when clicking the Delete button from the main grid it was not deleting correctly Refer to this subsection for information on updates to the system DRAFT NOT FOR PUBLIC DISTRIBUTION Organizations MRPs when creating a new record and saving multiple times it creates duplicate records 39 5 Definitions All Contains a summary table of all information compiled about your enterprise Buildings Contains all the places and facilities within each Site under your enterprise Enterprise Compiles basic information about the organizations within your jurisdictional boundaries Sites and Buildings the positions within each organization and the actual personnel that fill those positions Equipment Records of all the equipment required and owned by an organization to complete a task or to create MRPs within the MRP Catalog Grants This section is intended to catalog all necessary grant guidance and documentation that an organization uses Inventory Information about actual equipment owned by an organization or position that will fill an equipment requirement Mission Offers Mission Ready Packages offering their services for pre scripted mission assignments Organizations Basic information
15. Type Station Assignment To Generate a Response Plan Detail Report e Use the dropdown option next to the Project field to select a plan e For larger reports you can use the Zoom dropdown to adjust the page size of the report 100 Page Width Whole Page 500 200 150 75 50 25 10 Generate e Click the Generate Report button re e After a report is generated it can be modified and refreshed by clicking the Refresh button 35 DRAFT NOT FOR PUBLIC DISTRIBUTION To Export a Report e Click the Export button z to select a format Excel PDF Word e Highlight and click on one of the format options to download a copy of the report in the format selected To Print the Report e Click the Print button PEA to print a copy of the report directly from your Web browser 4 6 Administration Section The Administration section of MASS is meant primarily to be used by organizational administrators to manage and track Enterprise g organizational structure Equipment hy Note The following subsections of the Administration Section Mission Ready Packages z of MASS are still under development e Environment Settings prec Tans e Import Reports ind t Environment Settings dd Personnel Roles Ee Import 3 Reference Tables Release Notes 36 DRAFT NOT FOR PUBLIC DISTRIBUTION 4 6 1 Personnel Roles Subsection Personnel Roles To Add Personnel To 7 Activit
16. Web based tool that records information for organizations that need to provide and or acquire mutual aid To get started you will first add new Enterprise information which includes your site a k a jurisdictional location the organizations within your jurisdiction the positions within each organization and the personnel assigned to each position The information can be entered into MASS manually or imported from a spreadsheet The next step is to add equipment requirements and inventory for each of the Enterprise records A requirement is any type of equipment that is required to complete a task and that can be assigned to an organization or to a position within that organization After the first two steps are completed you can proceed to create MRPs with the existing Enterprise and Equipment section data An MRP is a set of capabilities that is typed i e codified and packaged to be used as a resource for emergencies The MRP Catalog subsection compiles a list of packaged capabilities If an organization has resources and capabilities that do not match any of the entries already in the MRP Catalog you can create your own MRP and add it to the system DRAFT NOT FOR PUBLIC DISTRIBUTION 3 2 Components of the Mutual Aid Support System The Navigation Panel is located on the left side of the screen and consists of six sections and numerous subsections Selecting a section will expand that section and allow you to select s
17. a copy of the report directly from your Web browser 33 DRAFT NOT FOR PUBLIC DISTRIBUTION 4 5 2 MRP Catalog Subsection MRP Catalog Detail Report Generate Discipline All Disciplines Category All Categories Resource All Resources Kind All Kinds le Type All Types le Name id 41 of 747 bil 100 i Find Next io A MRP Catalog Details Report 1 of 747 Animal Protection Small Animal Transport Team Type 1 NIMS Discipline Agriculture Category Agriculture and Natural Resources ESF 11 Resource Animal Protection Small Animal Transport Team Kind Team Type 1 This team is used to transport rescued animals IAW FEMA Standards Position Quantity Notes Member 4 Team Leader 1 Veterinarian or Veterinarian Technician 1 Type of Equipment Quantity Notes Animal Impoundment Form Animal Rescue Request Forms Appropriately rated NFPA or Cordage Institute Ropes Barricade Tape e n a ee M Cages Carriers To Generate an MRP Catalog Detail Report e Use the dropdown options at the top of the page to locate the MRPs for which you wish to create a report Discipline Category Resource Kind Type e For larger reports use the Zoom dropdown to adjust the page size of the report 100 N Page Width Whole Page 1 500 1200 150 75 50 25 10 Generate e Click the Generate Report button e After a report is generated it can be modified and refreshed by clicki
18. about organizations and their roles within a certain jurisdictional boundary Personnel Actual personnel information that fill the positions of an organization Positions Positions that make up an organization Projects A report showing all the information of a project plus each requirement for an MRP the linked MRP Type Catalog entry and the matching MRP to the requirement Reports The Reports section gives users the tools for generating real time reports of all the data stored in MASS each report can then be exported in a variety of formats Requirements Any type of equipment that is required to complete the task and that can be assigned to an organization or to a position with an organization Response Plans The Response Plan section is intended to catalog pre scripted mission assignments that can be activated by an organization upon a large scale event These plans should take into account and assign all the MRPs other resources and personnel required to effectively manage and respond to an event Sites Where an enterprise maintains an inventory of counties and cities In a rare instance it will include major installations e g military bases and critical infrastructure 40 DRAFT NOT FOR PUBLIC DISTRIBUTION
19. ad of the entire MRP Catalog as an Excel document 4 3 3 Mission Offers Subsection The Mission Offers subsection allows organizations to export MRPs to the EMAC OS This action is done when a user and his her agency has agreed to fulfill a request for mutual aid Mission Offers Displaying records 1 5 of 5 Bridge Inspection Team s gt 3 Emergency Woodford Co Fire n mie Woodford Co BERT Response Team Dept ver es HazMat Response BERT Team Type 1 Boone National 2 eli Kentucky National Army Aviation e ua enter Hangar Guard Aviation UH JFHQ g 60 Force Frankfort Boone Critical Incident PP Stre agement Franklin County National Guard Frankfort ue ress Man i A im 3 20 2 5 2012 ate team CISM 2384949 9 20 2012 10 5 2012 Ws sj KCCRB Frankfort Boone Mental Health Franklin County National Guard Frankfort Assessment Team 1001 Negotiation Human Services 9 26 2012 10 10 2012 Center To Create a Mission Offer e Click the New button to launch a new window e Click within each cell to enter all necessary information e Click the Export to EMAC button FSE to export an XML copy of the offering to be uploaded into the EMAC operating system e Click the Save button to save your offering To Edit an Offer Note Do not edit any offerings unless you created them e Click once on the offer you wish to edit 27 DRAFT NOT FOR PUBLIC DISTRIBUTION e Click the Edit button to launch a wind
20. am County Oldham County Fire Rescue Government State of Adair County Rent Mayor 854647 State of Adair County Kentucky d Mayor 854647 The All subsection contains the complete list of all the organizations parent organizations and organizational points of contacts within MASS DRAFT NOT FOR PUBLIC DISTRIBUTION 4 1 2 Sites Subsection Mutual Aid Support System MASS grant t gillion Edit Delete Export ke Import Enterprise Sites Displaying records 1 40 of 242 All 2 7 Sites Adair County Columbia 42728 KY Ja Buildings Allen County 1216 Harrison School Rd Scottsville 42164 KY ia Organizations Alvaton Fire Station 3 122 JFS Circle Bowling Green 42101 KY d Positions e Anderson County ee http app kyemweb com id new Site Detail Windows Internet Explorer provided by Kentucky National Guard GORS Personnel na Ballard County oo Site Detail Equipment bf Barren County Mission Ready y Site Information V Barren River Lake Response Plans v Park a Information s Name 1025 Capital Center State KY konti os Barren Metcalfe E CpI Latitude 38 184219 Longitude 84 815408 Administration z PAREAU Reporting l Sequence Bell County Number Physical Address Bluegrass Emerge 5 i 1 Response Team BI Street Address 1025 Capital Center Drive Suite 101 City State Zip Frankfort KY 40601 Boone County Bourbon County Bowling Green Fire The Sites subsection is where an organiz
21. an _ _ i f P The first step in utlizing the system is to define your Enterprise By Enterprise we mean the s Personnel Organizations within your boundaries the Positions within each of these Organizations and the Personnel Equipment within each position Use the options under Enterprise on the left to either enter in your information Mission Ready 7 Manually or import the data through a spreadsheet a 7 The next step is to define your equipment requirements and inventory for each of the Enterprise records Kipi A Requirement is a type of equipment that is required and can be assigned to either an Organization or a Position within that organization The final step is to then to create Mission Ready Packages based off of existing Enterprise data and Requirements A Mission Ready Package is a set of capabilities that are combined together that can be used in aiding other entities in relief efforts The MRP Catalog is a set of pre scribed capabilities many of which are built off of the NEMA typing If you wish to create an MRP that doesn t match exactly with an entry already in the MRP Catalog you can create your own In addition you will find a capability to create some very basic Project Plans which allow you to pre scribe a set of Required MRPs for a specific project plan This capability can be used to help you plan for disasters in which Mutual Aid ts required from other entities MASS is a
22. ate each MRP team member s contact information Positions v E d 2 se Pe T AO a A ANIA E oe A A E RA Di ee G j1 RIS tet Brian Wainscott wainscott lfd lfu 859 231 5667 859 582 0570 859 231 5630 Rescue John Doe Specialist Rescue e e esh 502 607 573 faro 047 fi y9 z END cn7 c72 Specialist Mke Buresh ph p m buresh 502 607 5731 859 967 8518 859 215 3161 502 607 5731 Unit Leader Gregg Bayer 859 123 9876 1 e Click the New button to add a blank entry to the positions segment e Click within each cell to enter all necessary information about the new position e Click the Refresh button to refresh display the newly added position To Delete a Position e Select an entry you would like to delete e Click the Delete button to remove the selected entry e Click Yes in the pop up window e Click the Refresh button to refresh the Positions segment To Export Positions e Click to download an Excel document with all position entries Requirements Inventory The Requirements Inventory segment contains detailed information about every piece of required equipment that makes up an MRP This section also displays the actual quantity of each required piece of equipment within an organization 24 DRAFT NOT FOR PUBLIC DISTRIBUTION Requirements Inventory v Computer Computer Laptop Laptop _ Wee First Aid Kit 1 BLS Response Kit Grainger BLS Medical Ba
23. ation maintains an inventory of counties and cities In rare instances it will include major installations e g military bases and critical infrastructure e g bridges To Add a Site e Click the New button to launch a new window e Click within each field to enter all necessary information about the new site Be sure to input a latitude and longitude so your information can be displayed geospatially e Click the Save button to save the entry Or click the Cancel button x to close the window without saving To Edit a Site e Click once on the entry you wish to edit e Click the Edit button to launch a window Or double click on an entry to launch a window e Click and edit all necessary fields e Click the Save button to save the entry Or click the Cancel button x to close the window without saving DRAFT NOT FOR PUBLIC DISTRIBUTION To Delete a Site e Double click on the entry you wish to delete e Click the Delete button 2 at the top left of the window e Click the OK button when the confirmation window opens 4 1 3 Buildings Subsection Buildings Displaying re Adair County Board of Adair County TNE 7445 Liberty Road Columbia 42728 Adair County Adair County Coroner 107 N High Street Columbia 42728 Adair County Adair County Courthouse 424 Public Square Columbia 42728 Adair County Adair County Courthouse 424 Public Square Columbia 42728 Adair County aesa Dive and 71 Campbellsville Road
24. dow e Click and edit all necessary fields e Click the Save button to save the entry Or click the Cancel button x to close the window without saving To Delete Personnel e Double click on the person you wish to delete e Click the Delete button 2 at the top left of the window e Click the OK button when the confirmation window opens 4 2 Equipment Section The Equipment section of MASS contains records of Enterprise v all the equipment required to create MRPs within the MRP Catalog This section also contains the actual inventory of each organization s equipment count within MASS Requirements gP Inventory Mission Ready Packages Response Plans x Reports v Administration v 14 DRAFT NOT FOR PUBLIC DISTRIBUTION 4 2 1 Requirement Subsection Requirements New Requirement Detail G _ app kyemweb com mass Fo oogle Chrome I Laptop Computer rons RequirementDetail aspx7id new Laptop Computer 1 0 New Requirement Detail as Laptop Requirement Information v with wireless Computer internet 5 Building Organization 2500 5000 Gal Fuel 0 le a Information Tanker Position Ie Inventory Type Quantity LocatedHere E Rescue Boat 0 2500 gallon fuler 2 up to 4 based upon need Fuel 0 Medical Kits 0 Medical Kits 0 ersone Personal Response Protective Protective 0 Equipment Equipment A requirement is any type of equipment c
25. download an Excel document of all the equipment in the Equipment section Note This option will only work for Internet Explorer Web browsers gt Another option for editing the Equipment section is to edit the downloaded document in your local Excel program Select all the fields then hit Ctrl c on your keyboard to copy that data gt Switch back to the browser window and click the Paste Copied Excel Data button 1 to import your edited data gt Click the Allow Access button when the dialog window finishes your import into MASS e Once all editing and equipment additions are complete click the Refresh Grid button to refresh the grid with the new entries e Click the Notes segment in the left navigation panel or below the Equipment segment to edit or update e Click the New button to create a new note in the table e Type in any important or relevant information about the requirement in the Enter Note segment Or click the Delete button 2 to remove a record in this section e The deleted entry will now be displayed in red e Hover over the entry and click the Undo button _Undo to undo the delete e Click the Save button at the top left of the window to save the entry To Delete a Requirement e Double click on the requirement you wish to delete e Click the Delete button 2 at the top left of the window e Click the OK button when the confirmation window opens 16 DRAFT NOT FOR PUBLIC DISTRIBUTION 4
26. ertificate or professional experience that is required to complete a task and that can be assigned to an organization or a position within that organization To Add a Requirement Click the New button to launch a new window Click within each field to enter all necessary information Use the Look up button to find and link to existing records in MASS after you enter search criteria in the search field or leave the search field blank to retrieve an entire list Click the Save button to save the entry Or click the Cancel button x to close the window without saving To Edit a Requirement Click once on the record you wish to edit Click the Edit button to launch a window Or double click on an entry to launch a window Click and edit all necessary fields in the Information section Click the Equipment subsection in the left navigation panel or below the Information section to edit or update the equipment associated with that requirement Click the New button to create a new entry in the table Click on each field or hit Tab on your keyboard to edit that field Or click the Dropdown button to select from the options available Click the Delete button 2 to remove a record in this section 15 DRAFT NOT FOR PUBLIC DISTRIBUTION e The deleted entry will now be displayed in red e Hover over the entry and click the Undo button Undo to undo the deletion e Click the Export to Excel button to
27. g Incident Management Support Kit 1 Incident Managment Kit Light Vehicles 1 1 Vehicle Ford F550 1FDAW57P84EC51677 Office Supplies 1 7 Office Supplies Paper pens etc Printers 2 1 Printer Radio 3 3 Radio Kenwood TK7272 To Add New Requirements Inventory e Click the New button to add a blank entry to the section e Click within each cell to enter all necessary information e Click the Refresh button to refresh display the newly added entry To Delete an Entry e Select an entry you would like to delete e Click the Delete button 2 to remove the selected entry e Click Yes in the pop up window e Click the Refresh button to refresh the section To Export and Import Requirements Inventory e Click Export e Click to download an Excel document e Click Import Note This feature is currently under development MRP Costs The MRP Costs segment contains the actual breakdown of the cost estimate that is provided in the MRP Details segment above including equipment cost and personnel pay 25 DRAFT NOT FOR PUBLIC DISTRIBUTION MRP Costs v gt sa 3 gt i la Y Y Y Y VY i VY Y Basic Life Support EMT Deron Rambo 22 72 0 71 8 00 0 41 0 41 4 00 Basic Life Support EMT Strike Team Doug Hamilton 31 72 0 78 0 00 0 41 0 41 0 00 Leader Total 54 44 Total 1 49 Total 8 00 Total 0 82 Total 0 82 Total 4 00 Basic Life Support Medical Equipment Persi and Supplies sa sc rtati
28. gment of the response plan Note The option below will work only for Internet Explorer Web browsers gt Another option for editing this section is to edit the downloaded document from above in your local Excel program Select all the fields then hit Ctrl c on your keyboard to copy that data gt Switch back to the browser window and click the Paste Copied Excel Data button amp to import your edited data gt Click the Allow Access button when the dialog window finishes your import into MASS gt Once all editing is complete click the Refresh Grid button to refresh the grid with the new entries Click the Requirements segment below the MRP Types Required to Meet Missions segment to edit or update the Required MRP Type MRP ST City OnStationTime Duration Request Type POC POCEmail POCPhone and Notes Note At least one MRP Types Required to Meet Missions must exit prior to an MRPs Assigned to Meet Missions entry otherwise the data won t be saved Click the New button to create a new entry in the table 30 DRAFT NOT FOR PUBLIC DISTRIBUTION e Click on each field or hit Tab on your keyboard to edit that field e Click the Delete button 2 to remove a record in this section e The deleted entry will now be displayed in red e Hover over the entry and click the Undo button Undo to undo the delete e Click the Export to Excel button to download an Excel document from the Requirements section of
29. gt Command and Local Incident Management Team Incident Management a ade Team Type 3 County EM Directors n sei Part of EMAC Planning Animal Protection Animal Protection Liaison with EM Field p Command and Local Large Animal Rescue Team Large Animal Rescue Strike Team Strike Team Type 1 County EM Directors n Part of EMAC Planning PRO ANDE N L LOTO Animal Protection Liaison with EM Field ar A Animal T ti Large Animal Command and Local 9 7 Sheltering Team Type County EM Directors Sheltering Team 1 Part of EMAC Planning A x Animal Protection Liaison with EM Field Animal Protection p Large Animal Team Large Animal Command and Local gt Sheltering Team Type County EM Directors Sheltering Team 2 Part of EMAC Planning n Animal Protection Liaison with EM Field Animal Protection a Aster E T Large Animal Command and Local ae d Sheltering Team Type County EM Directors Sheltering Team 7 HO 3 Part of EMAC Planning Animal Protection Liaison with EM Field Animal Protection x e ag Tesm Large Animal Command and Local Transport Team Type County EM Directors Transport Team 1 Part of EMAC Planning Animal Protection Animal Protection Liaison with EM Field i Command and Local Small Animal Rescue Team Small Animal Rescue o Strike Team Strike Team Type 1 County EM Directors is atati Avie Part of EMAC Planning Animal Protection Liaison with EM Field Animal Protection 3 Small Animal Command and Local Small Ani
30. indow e Click the OK button when the confirmation window opens 31 DRAFT NOT FOR PUBLIC DISTRIBUTION 4 5 Reports Section The Reports section of MASS gives users the tools for F Ent i generating real time reports of all the data stored in MASS sb ies Each report can then be exported in a variety of formats Equipment v Mission Ready Packages v Note The following subsections of the Reports section of EEN AA 5 MASS are still under development e Roster 2s Organization Details TE Roster P Equipment Grants Shortage Report e Equipment e Grants e Shortage Report e MRP Details e Projects E MRP Catalog of MRP Detail Projects j Response Plan Administration v 4 5 1 Organizations Details Subsection This subsection allows users to view all information associated with an organization Organizations Detail Report Generate Site Boone National Guard Center JFHQ Name Building State Emergency Operations Center x Organization dd 41 of8 DI amp 100 Find Next d A Organizations Detail Report 1of8 Kentucky Emergency Management Site Boone National Guard Center JFHQ Building State Emergency Operations Center City Frankfort State Point of Contact Position Soldier Email Phone Region 4 Response Manager Richard Bobo richard a_bobojr nfg mail mil Refion 10 Manager Don Franklin donald r franklin30 nfg mail mil 606 219 5374 Region 9 Response Manager Chri
31. inventory into MRPs using an easy to use database MRP data stored in MASS can then be exported into an XML file format that can be uploaded to the EMAC Operating System OS which facilitates the national mutual aid request and acquisition broadcasting process Finally MASS lets users control who has access to view an organization s or agency s resource inventories 2 Getting Started 2 1 Web Browser Requirement MASS is designed for Internet Explorer version 8 0 or later Other browsers may be used but may not provide optimal user experience 2 2 Accessing the Mutual Aid Support System To request permission to access MASS please contact the KYEM representatives below t on e Doug Eades james eades2 nfg mail mil Mini A e Michael Garmon garmonkyem gmail com k You will receive a KYEM General User Access form via e mail Complete and return the form to KYEM After receiving credentials from KYEM visit http app kyemweb com mass to log in to the system ee inn DRAFT NOT FOR PUBLIC DISTRIBUTION 3 Mutual Aid Support System Interface 3 1 MASS Homepage Mutual Aid Support System MASS Enterprise all PT o Welcome to the Mutual Aid Support System MASS Sites SLI The Mutual Aid Support System is a tool designed to track organizations people and equipment to allow iss Organization you to better manage and more quickly provide aid to other entities in need of support ra Positions _ v
32. is important to y update this information because MRPs will be externally displayed in other geospatial operating platforms such as the Kentucky Awareness Analytical Tracking System KAATS the MRP status Web app and Google Earth Enterprise An MRP will be identified as a green MRP icon if it is available red if it is unavailable and yellow for all other operational statuses Authorized users can also edit critical MRP details such as Mission Capabilities Mobility Requirements Qualifications and Cost Estimates The Published check box allows an authorized user to make the MRP permanently visible to other users or visible for only a defined period of time MRP Details v MRP Type Published Mission Capabilities Mobility Requirements Qualified Status Estimated Daily Cost Notes 7 9 26 2012 d EJ Provide a self contained Search and Rescue capability to determine the resources needed and operational plan to rescue victims trapped by structural collapse Fixed Mobile vis Qualified Available 1 000 Estimated Fixed 1 000 Costs Reimbursement for fuel and personnel costs 23 DRAFT NOT FOR PUBLIC DISTRIBUTION Positions Positions can refer both to subsections in boldface and to entries within those subsections in italics The Positions segment is where each MRP team members official title within the team and contact information are stored It is important to regularly check and upd
33. l button Q to close the window without saving To Edit an MRP Catalog Template Note Do not edit any Catalog entries unless you created them e Click once on the catalog entry you wish to edit e Click the Edit button to launch a window Or double click on an entry to launch a window e Click and edit all necessary fields using the instructions above e Check and edit each subsection as necessary e Click the Save button to save your edits Or click the Cancel button x to close the window without saving Adding a New MRP That Matches an Existing Catalog Template e Search the MRP Catalog manually or by using the filtering capability at the top of the table e Once you find an MRP template double click the entry to launch a new window e Scroll down to and select the MRPs subsection to expand the box e Click the New button to launch a new window e Enter the MRP name e Enter your organization s name or click the Search button P to search for your organization e The MRP Catalog box should be prepopulated using the Catalog template data e Click the Create button Create to create a new MRP e Click the Save button at the top of the window to save To Delete an MRP Catalog Template Note Do not delete any Catalog entries unless you created them e Double click on the template you wish to delete e Click the Delete button 2 at the top left of the window e Click the OK button when the confirmation wind
34. l organizations e g Norfolk Southern Rail Buffalo Trace Search and Rescue within MASS To get more detailed information about an organization double click that organization to display a new window with details Note If organizations are not linked to any buildings they will not have an address on any reports nor will maps show their home base So be sure to link the organization to a building and make sure the building has an address and geo location To Enter an Organization e Click the New button to launch a new window e Click within each field to enter all necessary information about the new organization e Use the Look up button E to find and link to an existing entry if appropriate e Next click on Organizational Roles e Check all the boxes that apply to your organization e Click the Save button to save the entry Or click the Cancel button x to close the window without saving To Edit an Organization e Click once on the entry you wish to edit e Click the Edit button to launch a window Or double click on an entry to launch a window e Click and edit all necessary fields 11 DRAFT NOT FOR PUBLIC DISTRIBUTION e Click the Save button to save the entry Or click the Cancel button x to close the window without saving To Delete an Organization e Double click on the entry you wish to delete e Click the Delete button 2 at the top left of the window e Click the OK button when the
35. lete click the Refresh Grid button to refresh the grid with the new entries Click the Save button at the top left of the window to save the entry Or click the Cancel button x to close the window without saving 4 3 Mission Ready Packages Section The Mission Ready Packages Section of MASS contains all MRP templates which reside in the MRP Catalog Enterprise v subsection The templates are requirements and Equipment components necessary to create MRPs that also align with federal resource typing guidance Templates are developed using existing resource typing frameworks MRP Catalog to provide MASS users a structure they may already be familiar with y MRPs g Mission Offers Response Plans v Reports v Administration i 18 DRAFT NOT FOR PUBLIC DISTRIBUTION 4 3 1 MRP Catalog Subsection Mission Ready Packaging Catalog v Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture Agriculture U Animal Protection Animal Protection Liaison with EM Field Command and Local inann Management Team Gane County EM Directors a Part of EMAC Planning Animal Protection Animal Protection Liaison with EM Field f i Command and Local Incident Management Team Incident Management z TeSa Team Type 2 County EM Directors YP Part of EMAC Planning Animal Protection Animal Protection Liaison with EM Field
36. mal Team Sheltering Team Sheltering Team Type 1 County EM Directors Part of EMAC Planning The MRP Catalog subsection contains over 700 resource typing templates that are ready to be used With a few simple steps users can convert a template to a deployable MRP Adding a New MRP Catalog Template Note Before adding a new entry to the MRP Catalog please take the time to search through the existing catalog to make sure you will not be duplicating an existing entry e Click the New button E to launch a new window e Click within each field to enter all necessary information Name ID optional Description A concise description of the contents of the entry Mission Capabilities A brief overview of the mission capabilities of the package Components A description of the assets that make up the package Metrics Owner State ESF Functions check all that apply Status Development Draft for Comment Draft for Final Final NIMS Typing gt Discipline 19 DRAFT NOT FOR PUBLIC DISTRIBUTION Category Resource VV V Kind Individual or Team gt Type 1 5 1 large team 5 small team e lf there is other important information about the MRP enter it in the Notes segment Click the New button to create a new note in the table Enter any important or relevant information about the requirement in the Enter Note segment e Click the Save button to save the entry Or click the Cance
37. ng the Refresh button To Export a Report e Click the Export button z to select a format Excel PDF Word 34 DRAFT NOT FOR PUBLIC DISTRIBUTION e Highlight and click on one of the format options to download a copy of the report in the format selected To Print the Report Click the Print button a to print a copy of the report directly from your Web browser 4 5 3 Response Plan Subsection Response Plan Detail Report a Project New Madrid Seismic Event NMSZ Pre scripted Assignment Plan x Name id 4 1 ofi bli 100 iy Find Next Response Plan Report 1 of 1 New Madrid Seismic Event NMSZ Pre scripted Assignment Plan Description Pre scnpted mission assignments that will be activated upon a NMSZ event Status Available Owning Organization KYEM Operations Branch ESF Mission Description On Station Duration MRPsRqd MRPs Asgn Time ESF 9 Search amp Rescue KY 1041 Assist in collapsed structure 0700 45 1 1 search and rescue operations in the city of Paducah in the event of a New Madrid siesmic event Required MRP Type Station Assignment Structural Collapse Assessment IMT Base camp Paducah 0700 45 1 1 MRP ST City Request POC Type BERT Structural Collapse Search and Rescue Team IMT Type lll Nicholasville 0700 48 Brian Wainscott ESF 9 Search amp Rescue KY 1051 To Conduct Regional Water 0700 48 1 1 Search and Rescue Operations in support of Task Force River during NMSZ event Required MRP
38. odity Support IC KYEM Resource Office Supplies Equipment IC KYEM Resource People Transport __ KYEM Resource Portable Toilets Showers T KYEM Resource Printing Services F KYEM Resource Pumps IC KYEM Resource Sand Bags and Flood Control KYEM Resource Software js KYEM Resource Surveilance Camera Equipment _IKYEM Resource Tarps Covering ial KYEM Resource Testing Services Equipment _ KYEM Resource Training Learning T kyEM Resource Waste Hauling Disposal KYEM Resource Water IC KYEM Resource Vendor Medical Needs Shelter Pet Shelter F Red Cross Shelter Search amp Rescue Capable E Special Needs Shelter E State Alert Roster e Check all the boxes that apply 22 DRAFT NOT FOR PUBLIC DISTRIBUTION Subordinate O Subordinate Organizations rganiza cons Y ii To Add Additional Subordinate Organizations The MRP accuratel Click the New button to open a new window Click the Search button to open another window with a list of all organizations Scroll down to browse through the list of organizations Click on the name of an organization to populate the Organization text box Click the Save button to add the organization Or click the Delete button 2 to remove an organization Click the Refresh button to refresh the Subordinate Organizations segment MRP Details Details segment allows users to update the availability status of their MRPs It
39. on and ass Movement Ambulance BLS BLS Ambulan Ford 0 00 730 00 ansportation an sid Tramagori ulance ulance ori Heavy Equipment Total 0 00 Total 780 00 Offerings This segment shows MRPs that are available to fulfill or are fulfilling mutual aid requests Offerings v To Add an Offering e Click the New button to launch a new window e Click within each cell to enter all necessary information e Click the Export to EMAC button Eee Owe to export a copy of the offering to the EMAC operating system Note This feature is currently under development e Click the Save button to save your offering Notes The Notes segment is where you can enter any other important information about an MRP Notes Goo To Add a Note e lf there is other important information enter it in the Notes segment e Click the New button to create a new note in the table 26 DRAFT NOT FOR PUBLIC DISTRIBUTION e Enter type in any important or relevant information about the requirement in the Enter Note segment e Click the Save button to save the entry To Delete an MRP Note Do not delete any MRPs unless you created them e Double click on the MRP you wish to delete e Click the Delete button 2 at the top left of the window e Click the OK button when the confirmation window opens To Export All MRPs in the Catalog e Navigate to the MRP section e Click the Export button to initiate a downlo
40. ow Or double click on an entry to launch a window e Click and edit all necessary fields using the instructions above e Check and edit each subsection as necessary e Click the Save button to save your edits To Delete an Offering Note Do not delete any offerings unless you created them e Double click on the offering you wish to delete e Click the Delete button at the top left of the window e Click the OK button when the confirmation window opens To Export the Mission Offerings e Navigate to the Mission Offers section e Click the Export button to initiate a download of all offerings as an Excel document 4 4 Response Plan Section The Response Plan Section of MASS is intended to Enterprise catalog pre scripted mission assignments that can be activated by an organization to respond to an Equipment emergency event such as an earthquake fire or hurricane These plans should take into account and Mission Ready Packages assign all the MRPs any other resources and personnel required to effectively manage and respond to an event Reports Administration DRAFT NOT FOR PUBLIC DISTRIBUTION 28 4 4 1 Plans Subsection The Plans subsection is where users can create and share their organization s various response plans These plans are detailed instructions for responding to and managing an emergency incident with all necessary resources pre assigned Response Plans New Madrid Seismic
41. ow opens Or click the Cancel button x to close the window without saving 20 DRAFT NOT FOR PUBLIC DISTRIBUTION To Export the MRP Catalog Note The MRP Catalog is dynamic Users should be aware that data exported to Excel will immediately be out of sync with the live Catalog e Navigate to the MRP Catalog section e Click the Export button to initiate a download of the entire MRP Catalog as an Excel document 4 3 2 MRPs Subsection Mission Ready Packages io See 4 We a Mission Ready Packages AZ source Packages Ml Stat LI MRP MRP MRP ALL mara tok maso dos nasuae ment Boot once MRPs in the viewer MRPs in MASS The MRPs subsection contains fully assembled MRPs From a quick glance at this subsection s table users can see critical information about each MRP and export that information To Add a New MRP e Click the New button d at the top left to launch a new window e Enter the MRP name e Enter the parent organization s name or click the Search button e to search for your organization e Enter the MRP Catalog by clicking the Search button e Click the Create button Create to create a new MRP To Edit an MRP Note Do not edit any Catalog entries unless you created them e Click once on the MRP you wish to edit e Click the Edit button to launch a window Or double click on an entry to launch a window e Edit each segment as necessary 21 DRAFT NOT FOR PUBLI
42. rant gt NIMS typing information e Click the Save button to save the entry Or click the Cancel button x to close the window without saving To Edit the Inventory e Click once on the record you wish to edit e Click the Edit button to launch a window Or double click on an entry to launch a window e Click and edit all necessary fields in the Information segment e Click the Requirements subsection in the left navigation panel or below the nformation segment to edit or update e Click the New button to create a requirement entry in the table DRAFT NOT FOR PUBLIC DISTRIBUTION 17 Or click the Delete button to remove a record in this section The deleted entry will now be displayed in red Hover over the red entry and click the Undo button Undo to undo the delete Once all editing and equipment additions are complete click the Refresh Grid button to refresh the grid with the new entries Click the Notes segment in the left navigation panel or below the Requirements segment to edit or update Click the New button to create a new note in the table Enter type in any important or relevant information about the requirement in the Enter Note segment Or click the Delete button to remove a record in this section The deleted entry will now be displayed in red Hover over the entry and click the Undo button Undo to undo the delete Once all editing and equipment addition are comp
43. rganization To Add a Position e Click the New button to launch a new window e Click within each field to enter all necessary information about the new position e Position name should use referenced titles e g firefighter e Use the Look up button to find and link to organizations and personnel already in MASS e The basic information returned in a search through MASS is stored at various levels A person is placed in a position The person has an e mail address and home phone number attached to them however a work phone number is attached to the position That position is placed in an organization which is then assigned to a building The work address is attached to the building Lastly each building is linked to a site Without completing these steps an individuals full contact information is incomplete 12 DRAFT NOT FOR PUBLIC DISTRIBUTION e Click the Save button to save the entry Or click the Cancel button x to close the window without saving To Edit a Position e Click once on the position you wish to edit e Click the Edit button to launch a window Or double click on an entry to launch a window e Click and edit all necessary fields e Click the Save button to save the entry Or click the Cancel button x to close the window without saving To Delete a Position e Double click on the entry you wish to delete e Click the Delete button 2 at the top left of the window e Click
44. rt Notification for anyone in Boyd County that needs to be notified Alert Notification for anyone in Boyle County that needs to be notified Alert Notification for anyone in Bracken County that needs to be notified Alert Notification for anyone in Breathitt County that needs to be notified Alert Notification for anyone in Breckinridge County that needs to be notified Alert Notification for anyone in Bullitt County that needs to be notified Alert Notification for anyone in Butler County that needs to be notified Alert Notification for anyone in Caldwell County that needs to be notified Alert Notification for anyone in Calloway County that needs to be notified Alert Notification for anyone in Campbell County that needs to be notified Alert Notification for anyone in Carlisle County that needs to be notified Alert Notification for anyone in Carroll County that needs to be notified Alert Notification for anyone in Carter County that needs to be notified Alert Notification for anyone in Casey County that needs to be notified e Click the New button E to launch a new window e Click within each field to enter all necessary information e Click the Save button to save the entry Orclick the Cancel button to close the window without saving Edit Personnel Information e Click once on the person you wish to edit e Click the Edit button to launch a window Or double click on an entry to launch a window e Click
45. s Hecker chris d hecker nfg mail mil 502 607 1654 Region 11 Response Manager Steven Oglesby steve w oglesby nfg mail mil 59 351 9161 Region 3 Manager Gary Fancher gary a_fancher nfg mail mil 270 779 0773 Region 3 Response Manager Gary Fancher gary a_fancher nfg mail mil 270 779 0773 Region 9 Manager Jerry Rains jerry _Lrains2 nfg mail mil 606 524 2315 Region 6 Manager James Jamie Sparks james e sparks84 nfg mailmil Director John Heltzel john w heltzelnfg mail_mil Property Manager Test Riggs regina riggs us army mil DRAFT NOT FOR PUBLIC DISTRIBUTION 32 To Generate an Organizations Detail Report e Use the Search button to find an organization e Next use the Site dropdown list to locate a site within that organization e To further refine your report use the Building dropdown list to locate a specific building e For larger reports use the Zoom dropdown to adjust the page size of the report 100 aN Page Width Whole Page 500 200 1150 75 50 25 10 Generate e Click the Generate Report button ET e After a report is generated it can be modified by editing any of the steps above and then refreshed by clicking the Refresh button e To Export e Click the Export button z to select a format Excel PDF Word e Highlight and click on one of the format options to download a copy of the report in the format selected To Print the Report ch e Click the Print button to print
46. the response plan Note The option below will work only for Internet Explorer Web browsers gt Another option for editing this section is to edit the downloaded document from above in your local Excel program Select all the fields then hit Ctrl c on your keyboard to copy that data gt Switch back to the browser window and click the Paste Copied Excel Data button 1 to import your edited data gt Click the Allow Access button when the dialog window appears to finish your import into MASS gt Once all editing is complete click the Refresh Grid button to refresh the grid with the new entries e Click the Notes segment in the left navigation panel or below the MRPs Assigned to Meet Missions segment to add a comment e Click the New button to create a new note in the table e Enter any important or relevant information in the Enter Note segment Or click the Delete button 2 to remove a record in this section e The deleted entry will now be displayed in red e Hover over the entry and click the Undo button _Undo to undo the delete e Once all editing and equipment addition are complete click the Refresh Grid button to refresh the grid with the new entries e Click the Save button at the top left of the window to save the entry To Delete a Response Plan Note Do not delete a plan unless you created it e Double click on the plan you wish to delete e Click the Delete button at the top left of the w
47. ubsections within that section Selecting a subsection will open a window that will allow you to view the information in that subsection The menu bar at the top will allow you to view add edit delete and export information presented Navigation and Menu Bar LIE LIL New Edit Delete Export Organizations Detail Report Organizations R Il 9 SNS Russell Rescue Count en d 2 cA y Q a Positions sea Governme Chief gt Personnel Equipment Mission Ready Packages County Kentucky Response Plans Causi Kentucky Reports publ nnt Administration Covernme Chief New record entry button Organization Building Site etc Edit record button highlight a record in a table then click to edit Delete record button highlight a record in a table then click to delete pr E Export record button to export a table as an Excel document click to download an excel document Si Navigation panel and buttons click on a section or subsection to switch 6 Filtering capability similar to Microsoft Excel and available in all tables Filtering and Searching Mutual Aid Support System MASS New Edit Delete Export E Import Enterprise Sites J All 7 Sites a ff Columbia Equals ia Buildings Does Not Equal i gt q 1216 Harrison School Rd Scottsville iBegins With ea Organizations Ends With mine 122 JFS Circle Bowling Greer D Contains Positions Does Not Contain
48. y Director Administrator Amber Alert AN 001 Adair County All AN 002 Allen County All AN 003 Anderson County All AN 004 Ballard County All AN 005 Barren County All AN 006 Bath County All AN 007 Bell County All AN 008 Boone County All AN 009 Bourbon County All AN 010 Boyd County All AN 011 Boyle County All AN 012 Bracken County All AN 013 Breathitt County All AN 014 Breckinridge County All AN 015 Bullitt County All AN 016 Butler County All AN 017 Caldwell County All AN 018 Calloway County All AN 019 Campbell County All AN 020 Carlisle County All AN 021 Carroll County All AN 022 Carter County All AN 023 Casey County All AFCOS Activity Directors Members of the Amber Alert Notification System Alert Notification for anyone in Adair County that needs to be notified Alert Notification for anyone in Allen County that needs to be notified Alert Notification for anyone in Anderson County that needs to be notified Alert Notification for anyone in Ballard County that needs to be notified Alert Notification for anyone in Barren County that needs to be notified Alert Notification for anyone in Bath County that needs to be notified Alert Notification for anyone in Bell County that needs to be notified Alert Notification for anyone in Boone County that needs to be notified Alert Notification for anyone in Bourbon County that needs to be notified Ale

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