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User manual 2008-04-24

1. 20 QVIZ user manual Prototype 2b 2008 04 25 window as the highest priority facet filtering both AUs and resources Finally a special purpose facet for searching AU names called Search AU 1s also available Here is a short list of the currently available facet types e AUO facets The AUO facets allow users to browse the AUO hierarchy Selections in the AUO facets always filter facet terms only e g a list of AUS not the resource counts shown in parenthesis In QVIZ there exist 13 levels of AUO facets Only some levels are applicable for each country For more information regarding individual countries please refer to the section QVIZ Data Content e Non AUO facets The non AUO facets allow users to browse over classifications that are not related to AUO hierarchy data Usually these are additional information about archive resources social objects or any data added in the CET Selections in the non AUO facets filter both the facet terms e g a list of AUS and the resource counts see figure below For P2b the following non AUO facets exist e CoP Member Facet containing CoP members that made a bookmark of a specific archive resource usually a scanned image in a given archive volume e CoP Group Facet containing CoP groups that made a bookmark of a specific archive resource usually a scanned image in a given archive volume e Search AU facet The Search AU facet allow users to search all available AU names in diff
2. 2008 01 31 my community restricted Bhawana testing 09 46 59 2008 02 06 Mikaels tredje1 restricted linda KJUH 10 40 55 APP E Figure 48 CoP Navigator Join CoP List CoP members 48 QVIZ user manual Prototype 2b 2008 04 25 Simple Search CoP Navigator Search Filtering Cop QVvIZ Default CoP members User CoP Most recent Documents Memberships activity 2008 02 13 15 12 04 Name Role Join date Admin Joe Administrator Moderator 9 1 2008 02 13 Coward Anonymous Anonymous Member 15 12 04 2008 02 13 Srivastava Bhawana Bhawana Member 15 26 45 2008 02 14 08 04 21 2008 02 14 11 00 49 2008 02 15 14 32 43 Lagrelius Johan Johan Member laggebagge johanjohan Johan2 Member Lagrelius Johan Johan Member 2008 02 15 Gelfaren Stefan Stefan Member 14 42 44 2008 02 13 Berglund Mikael apa Member 16 23 53 2008 02 14 13 54 55 2008 02 15 mulrenin bob3 bob3 Member Member Figure 49 List CoP Members from CoP Navigator or CoP workspace When joining Communities the users must provide a community user profile which should include a brief description of their motivation for joining For restricted communities moderators have the right to accept or reject the user for whatever reason Selecting an active community from your list of Communities In order to work within a community the user should select a community as the active community Otherwise all the conten
3. Archival Resource Descriptions e Archival Social Bookmarks Relationship User Home page overview Panel Collaborative documents Left side Relationships Overview Slaskvattnets historiker Authors s apa Contributors apa Figure 71 Relationships overview panel 5 4 6 1 Discussion Activity Content area Discuss Tab On the appropriate resource one may create a new post or reply to a post The context of the discussion can depend on the resource type of that resource a CoP an article a social bookmark or a CoP member profile Asking a user a question Most likely it is best to add a post to the user s member profile in that context of a CoP Only members of a CoP can enter the top level discussion area of the CoP however there is no restriction in the site for QVIZ users to read discussion posts found in search results this is a policy to enhance access to archival resources Please use private communication between members if more privacy is desired contact information 1s provided on the user s home page 62 QVIZ user manual Prototype 2b 2008 04 25 5 4 7 Viewing primary resources archival social bookmarks and archival resource descriptions From within the Collaborative environment the user can find a bookmark from a workspace folder a bookmark folder a content visualization or by querying for bookmarks in the Search by Resource tab of the search area The social bookmark presentation cur
4. The system displays the resource d Editthe resource Choose the language Write some text using the WYSIWYG content editor Search and copy a reference for some other resource Add the reference to the text using the Wiki Link Builder form e Save the text f Edit metadata Perhaps add dc source a URL to a source reference A Social Bookmark reference or a Tag s simple Symbol reference 50 QVIZ user manual Prototype 2b 2008 04 25 g Make relationships to other resources h Share the resource with other Communities i Explore Relationship Overview or searchable metadata The user may create content and titles in different languages please choose the appropriate language Note that the chosen language changed whenever the select languages to view articles it is sometimes reset if the user views articles that are not available in the desired language A resource type might dictate the possible relationships it can have with other resource types Also there might be some differences in the metadata properties although for Collaborative document subtypes QVIZ uses a core set of textual metadata Dublin Core prefix dc properties to provide basic descriptions The reason is that it is best to use properties that might be common or can be mapped to metadata schemas Potentially many resources could be described using one or more metadata schemas such as bibliographic scheme BibTeX However to describe resources in differen
5. 1 Map component 2 Time bar 3 Map legend 4 History of point tool 3 2 2 Map component The aims of the map component are 1 Visualization and navigation of administrative ontology 2 Visualization of query results as thematic maps The Map component is based on the Macromedia Flash 7 0 software that is a widespread platform for creating web applications The Map component can handle both raster and vector graphics Raster images in the background are normally used as a base map while the vector graphics in the foreground present the thematic information such as points of interests etc The Flash map client loads raster images from the map server and vector data in XML format from a database server Vector and raster data are combined in the end user s browser 3 2 3 Navigating in map To zoom in or out do one of the following e Click on the zoom bar steps or drag its slider e Press the PgUp keys or simultaneously the up and down arrows on the keyboard to zoom in Press the PgDn keys or the left and right arrows simultaneously on the keyboard to zoom out e Scroll the mouse wheel forwards to zoom in or scroll it backwards to Zoom out e Double click on the map to zoom in one step Note Different administrative unit types are displayed at different zoom ranges If you zoom in on the map the lower level units will be appear higher level units disappear and vice versa There are always 2 levels pres
6. Ifthe current facet was an AUO facet the map zooms in or out onto the selected AU and highlights its border using a red color e Search AU names using Search AU facet The Search AU facet can be browsed using paging or searched for a name using a text input field next to the facet s heading Pressing Enter key or Go initiates the search The other functionalities are the same as for the AUO facets see Browse above Result List e Visit an archive web portal or the Collaborative Environment CET by clicking on one of the resource reference links A new window opens for the selected archive portal or the CET and the user is redirected to a place relevant for the selected resource reference link e Page through the result list content by clicking on previous page or next page buttons lt and in the lower corners of the result list This operation loads the previous or the next page of result list If the previous page button is used on the first page the current page wraps around to the last page If the next page button is used on the last page the current page wraps around to the first page The information about the current page and the last page are displayed in the middle of the page bar e Filter resources using a text filter tool Users can search for the resource archive resource reference and resource title e Switch between directly and indirectly connected resources using tabbing buttons Direct Resources and
7. My Workspace Site The users personal directory where he she can create subfolders and organize the work Leerilaste register Olcaf bokmarke Workspaces szabyG My Workspace Site University stuff My CoPs All communities where the user is member or moderator Use the contextual My CoPs menu to perform actions on each ip Cop QVIZ Default CoP community 3 Szabys collection Leerilaste register My family research ig Szaby G family research Figure 42 Workspace Overview User amp Communities My Workspace restricted to the user is the staging area for future collaboration with one or more Communities and it is actually a restricted CoP In this way a user can view and organize their entire work within the site My CoPs Folder For each Community workspace My CoPs members may create folders and also cut or paste referenced items Please note that the user should refresh the Community subfolders to see the latest changes from other members as they are not automatically refreshed However when creating or joining a community the users My CoPs list will refresh automatically In general A user can create a new subfolder and add references to each folder The folders themselves are resources that can be opened and edited where users can provide texts share or be included as references in other content and further annotated Right click on the My workspace site to open the contextual menu At thi
8. Wiki concept Unique to QVIZ 1s a Wiki Link Builder that uses either a copied reference from the clipboard or a reference typed by the user One goal of the collaborative environment is to enable the user to work on content without leaving their working area When viewing or editing content one can also search or list copy paste and organize etc without leaving the content being viewed or edited Some result lists are written to dynamic areas which can be preserved during the working session without being written over by other search results this will facilitate the process of content creation when users wish to embed references in their content Discuss tab One may create a threaded discussion on resources via this discuss feature For example one might note discussions associated in the visualization tab surrounding certain resources under discussion Consider where the discussion should take place add a discussion to the CoP of interest for CoP related discussions or to a user s membership user profile when seeking a discussion of the user in the context of a particular Community The default CoP for the site where all users belong might be best place for site wide discussions Relate Content tab This is an advanced tool for sharing the resource communities making explicit semantic relationships to other resources changing a resource type if this 1s allowed Changes tab Version history of main content 5 3 3 Navigational
9. A License should be related to permissions requirements and prohibitions 5 4 3 2 Creating a resource e g an article After selecting a resource Type the users are asked for a title Be aware that additional labels can be assigned in other languages but this title is a common simple title for creating an identifier also used later in the result lists After selecting OK the new resource is displayed and the user may then edit it Identifier For qvizcet Article a article title Abbrechen Figure 55 Create a resource Prompt for common title 5 4 3 3 Writing content To write content for a resource one might choose either the Discuss tab or the Edit tab in the content perspective The discuss option is not that detailed one can only contribute posts to a discussion To create the main body of the resource content choose the Edit tab There are two main areas e A metadata editor A content editor WYSIWYG What You See Is What You Get A combination of Wiki style and WYSIWYG editing is possible The Wiki Link builder supports the insertion of Wiki Links to other resources 52 QVIZ user manual Prototype 2b 2008 04 25 View Discuss Edit Relate Content Changes my title Identifier my title PL Types Languages de en es et sv Edit Textual Metadata gt 3 Cancel kl Save Page Title en my title s3 B Z U ase 32 32 Paragraph Font family Font size A
10. IE browser QVIZ is dependent on those tools Archive resource URL references can be copied and opened in Internet Explorer if needed Configuring a Firefox plug in such as http ieview mozdev org might also be possible to open particular archive sites using IE 69 QVIZ user manual Prototype 2b 2008 04 25 The main central part of the tool which Content perspective Content includes a number of activities Currently most Tabs relevant are the View and Edit tabs with the WYSIWYG editor Community of Practice http en wikipedia org wiki Community of practice A restricted CoP requires that a user apply to a CoP for membership and for a Moderator to accept the user into the CoP The applicant fills out a user profile for the CoP and submits it A moderator then acts upon it by first reviewing a list of all CoP members and Applicants selecting an applicant request and either accepting or rejecting the application After accepting the applicant the user becomes member The user can view My CoPs or the CoP membership list of the CoP to determine if they have been included as a member in the CoP simple Knowledge Organization Systems http www w3 org 2004 02 skos A format for describing controlled vocabularies as taxonomies glossaries classification lists thesauri etc UI UIs User Interface s A panel in the workspace devoted to workspace A workspace shared by users where they can organize materials in folders
11. State mmm m um mm M AA L Malm hus Lan aan Contextual area Figure 23 Layout of the time spatial interface e Inactive Facets Located on the top of the page the Inactive Facets list displays all facets available for browsing of archive resources e Active Facets Located between the Time Spatial component Map and Time bar and the Inactive Facets list the Active Facets allow the actual browsing of the archive resources e Result List Area Located in the upper right part of the QVIZ user interface Its purpose is to present users with a list of archive resources related to the selections made in the faceted browser e Contextual Area Located in the lower right part of the QVIZ user interface Its purpose is to present users with additional information about selections made in the faceted browser Language versions Located in the upper left corner of the QVIZ user interface A user can choose among several language versions of the webpage interface by clicking on the appropriate national flag Note that changing the language version does not have any effect on the data content shown in facets the Result List and the Contextual Area e Info line Located right above Active Facets in the FQC It provides the users with various status information related to their actions made in the QVIZ user interface e Map The map showing spatial information e Time bar The time bar can filter information based on time p
12. W Q F 2 my content Figure 56 Content Editor WYSIWYG Editor QVIZ Platform v amp Community y Bookmarking v Create v active Szaby G family research v User Page szabyG Preferences Logout Workspaces x View Discuss Edit Relate Content hange szabyG http localhost 8080 Create WikiLink Mozilla Firefox eg My Workspace ng Szaby G family rese wand a thia Site ws Identifier qviz Szaby G family research Wiki Link Builder 7 This feature helps bui wiki style link from either a copied reference to another his f helps build wiki style link f ith ied ref h Cj University Types RestrictedCommunityOfPractid resource or from a quick search performed performed here in this form The wiki stuff link will appear in a special wiki format after you choose insert link below the_Reference_Identifier my label or text hightlighted Leerilaste Edit Textual Metadata register If you copied a reference now you can paste it here into the link reference i section by selecting the Paste Reference button Olcafe K Cancel kd Save Page If you prefer to make a quick simple search for resources type a search bokmarke text into the Displayed Link Label and choose Quick Search and then My family select a resource from the resource list You may always select Paste Reference if you change your mind research Title en Szaby G family research My CoPs Displayed Link Label Gr amp uu
13. bar and click on the map The red marker is drawn on the map and the list of the administrative unit history for the location is displayed in the right section of the page The History of Point tool lists Fig 26 the administrative units and their respective border changes which intersect with the selected location and fit in the selected time window BALINGE KOMMUN L 4953 1970 L 19863 1941 UPPSALA KOMMUN L497 4 L 4971 1973 Figure 26 History of the point list e Click on the year numbers to center the map to the polygon e Click on the name of the administrative unit to close the history of the point list and select the administrative unit 3l QVIZ user manual Prototype 2b 2008 04 25 4 User Manual for the Archive Tools and Bookmarking Form 4 1 Introduction This section contains a detailed description of how to use the social bookmarking tool within the archive portals The social bookmarking software is a client tool loaded from the QVIZ platform that enables bookmarking of the archive resources selected by the user facilitating the linking of archival resources in the QVIZ collaborative environment These bookmarks are based on re using the experiences of the users and will collect the context associated to the resources to further the descriptions and annotations from the user The social bookmarking tool is displayed from the archives portals In order to integrate this QVIZ tool into the archival environm
14. each folder is also a resource that can be potentially included in content as a reference or associated semantically by explicit relationships available in the RELATE tab of the content perspective Similar to a CoP workspace however within CoP workspace the CoP What You See Is What You Get WYSIWYG While you edit the presentation is close to what you expect without having to actually edit the underlying HTML Close is of course relative http en wikipedia org wiki W YSIWYG CoP Restricted Community Of Practice User workspace WYSIWYG Editor 70 QVIZ user manual Prototype 2b 2008 04 25 A3 Abbreviations Administrative Unit Administrative Unit Ontology Collaborative Environment Tools a 71
15. gives an overview of the QVIZ user interface layout and describes its main user interface areas 23 QVIZ user manual Prototype 2b 2008 04 25 Qviz eu Result list area Language versions Closed inactive facets Archival Resources Info li Filter result nro tine Sta unty Direct Resources Indirect Resources Soviet Union 01225 Malm hus Lan 11 fess SAS Luggude n radsratte arkiv Sverige 72151 Narke Och Yarl 0 7 9572 SEA LAHOO4Z A f a t Ukraineg 2 0 Narva iO fo Narva 41 fo Norbottens Lan 1078 1636 Selected active facets NAD 1683 1684 Dombocker vid lagtima ting me SAS Luggude h radsratls arkiv SEA_LAN 00424 1 af2 PP akoa 1685 1683 Domboeker vid lagtima ting zl min f one Tg E SAS Luggude h radsratls arkiv M W 3 Map Toolbar a S A c Ub SEA LAFOOA2 A 1 af L AP y a LANG ial La QUU M Na 1688 1690 Domboeker vid lagtima tin Zoom bar RU NIE Kang j tvid lagtima ting 1 NG KA p SAS Skartofta kyrkoarkiv SEA LAN 33421 1743 1805 Ovriga langder Map Map Legend SL SAS Hotlerups kyrkoarkiv neg NNNM SEA LAM 23 SEGA 005 NG Ko x S 1743 1808 vriga l nyder Map legend 0 28 6 o 4 CO 83013 LA 113 m 30 41 3 E T ZEE EH 41 83 3 Toh m F AU Information m 83 1122 Y Ni r aj AU name Malmohus L n cawe Overview map NG amar f LU AU type Lan AU existence 1720 1896 AU History wo 50 1900 ng G00 250 Time bar l ng 1720 1996 Sweden
16. grow into a definitive place name authority for Europe A schema for adding additional data from hypothetical new partner countries has also been developed This exists in both a minimum requirements format and an extended version where fuller data is available There is no simple way to insert new data so original partners would have to be involved in the insertion of any new partner data as the process 1s too complicated to implement as an automated procedure This administrative unit ontology is behind the QVIZ facetted browser and time spatial mapping interface All the information about the history and relationships for each administrative unit within the ontology is held in a relational database Each individual unit is identified by a unique ID number and it must have at least one preferred name a unit type at least one IsPartOf relationship to another unit except for the Root unit which is the World and an immediate authority identifying the source of the knowledge of the unit s existence In addition to this basic information each unit may have multiple names although only one preferred name is permitted per language and a preferred name must exist in a language before alternate names in that same language can be added There can be multiple relationships to other units both past and current unit status information as it changed over time status records the finer details of the legal basis of a unit and unlike type
17. of origin Identification of common characteristics of data objects of interest in our case references to archive volumes is called faceted classification Many mutually exclusive characteristics correspond to many different views or facets of the data objects at hand Browsing a faceted classification system using facets provides the users with a tool to choose the order in which the archive data are explored and presented 3 1 3 Facet Types As mentioned before the QVIZ system stores only the archive volume references i e the references to specific volumes of documents found in archives but for the purpose of this manual we will refer to them more generally as archive resources or simply resources For a resource to be stored in QVIZ information about both place and time of origin 1 e time spatial information must be available In other words resources found in QVIZ should always belong to a specific Administrative Unit AU and also cover a specific time period AUs therefore form a natural set of facets suitable for browsing the Administrative Unit Ontology AUO hierarchy In QVIZ these facets are called AUO facets as opposed to non A UO facets which allow browsing of resource characteristics not related to the AUO hierarchy e g information about who bookmarked a certain resource Moreover the time aspect of archive resources is browsable using Time window slider in the Time Spatial component It is possible to think of the Time
18. panel and workspace Workspaces to organize content Users can organize their resources or resources of interest from others within folders See where a contextual menu on an item or hyperlink offers a copy option and where a folder offers a paste reference option to complete add items to your personal workspace Future releases will provide 42 QVIZ user manual Prototype 2b 2008 04 25 this for community members too They may organize materials in the workspace of a Community CoP Contextual menus Contextual menus within the workspaces and search area are activated by the right click on the mouse over most hyperlinks including folders and items within folders 5 3 3 1 Organizing content within the users and communities workspaces Organization of materials is also a means of categorization or even contextualizing materials by their association to a collection folder to a person to a CoP etc Folder titles can serve as topics or keywords and folders can be further annotated In the left panel the users will find their personal workspace and the workspaces of the communities they are member of To get an overview what actions are possible on folders and items please review the Contextual Menu Overview The default behavior of clicking on a folder is a simple list of items of the folder clicking on an item will display the item in the Content Area the main center panel A workspace has the following sub containers
19. specific task they want to perform Communities are open for everyone to join but in some cases the users may want to create a restricted community Create a new Community of Practice CoP using the shortcut Create CoP or the contextual menu item from the My CoP folder within the workspaces area The users will be asked for a community title some descriptive texts the membership condition type and keywords to describe the Community The form is used to gather initial data which can be updated as other resources are updated using the Content edit mode or Relate mode As the initiator of the community the user will be its first member and its moderator The Moderator s tasks are to edit the community description and perhaps manage users if the Community 1s restricted Other users can easily join unrestricted Communities otherwise they must wait until the moderator of the restricted Community approves them Once a user belongs to a community they might make the community active in their User Interface and share their resources with the community if desired granting view or edit rights 46 QVIZ user manual Prototype 2b 2008 04 25 Basic metadata for a new Community is required choose either to create a restricted or unrestricted Famy reasearch for the Grind Membership conditions community A moderator must accept membership user profiles for each member who requests membership to a restricted community Note that the
20. to other bookmarks about the same archive resource and they describe the archive resource description which can also be opened and visualized AII social bookmarks are available for viewing and reuse If the user wishes to make his her own semantic context for that resource then open the archive resource portal link and make a bookmark where the user has editing and relation rights for that resource For further bookmarking or to reuse an existing archival social bookmarking to make an own context please follow the bookmark to the archival portal and evaluate what one finds then make another archival bookmark if desired simple replication of existing bookmarks is not supported Alternatively one might collect bookmarks in a particular folder and tag the folder if desired and use that folder as a reference in the content for example Alternatively from the QVIZ Map and Facetted Browser 1 List archive results from the facetted browser 2 Select the CET or collaborative environment symbol if visible 3 View the archive resources that have been bookmarked in the CET 39 QVIZ user manual Prototype 2b 2008 04 25 5 3 Overview of the user interface The user interface of the environment has the following main areas The top tool bar for activities relating to communities bookmarking and resource creation allows e The user s currently active community is indicated with menu options available e User page access e User pr
21. to archival resources and to create their own articles and publications within their Communities The knowledge and content created in this environment are accessible in many ways via full text search search filter by resource type based on an ontology relationships overview for each page metadata and their searchable properties as well as the content itself The Relationships Overview panel is dynamically generated and a part of the visualization supported by the domain ontology it helps users understand how the resources are interconnected The relationships overview was intended to be flexible and customizable for a site and they can be further augmented to meet the requirements of the users as they understand what is most important to visualize on their site Most resources created by users are available for viewing and relating by all users The exceptions are most types of Collaborative Documents which might initially have content viewing rights with shared communities although all site users can view the metadata discussions and relationship overviews of all resources 38 QVIZ user manual Prototype 2b 2008 04 25 5 2 A simple scenario for using the application Preconditions for the usage scenario described below are already bookmarked archival resources from an archive s portal via the QVIZ system by the user and several other users registered to the system having already bookmarked resources and created articles l
22. 2 3 Login to the system Explore the environment Organize selected bookmarks just created within the user or shared Community workspace folders or selected bookmarks perhaps from other users The user must add folders to any top level of any workspace then paste references or add more subfolders Create a new community or join an existing one and then switch to the active community for further work resources created are automatically associated and shared with the active community although that can be modified later This can also affect how the members and site users search and visualize resources and their relationships to other resources Write a simple article referencing more than one of these and others bookmarks and include the new article in a new workspace folder Relationships can be made directly with or without including the link in the content Searching filtering for and collecting additional material within the system and organizing it into the user workspace Observe Relationships overview side panel periodically to visualize the network of references relating the resource to the community resources for example Change the active community and share the collaborative document with another community Create archival social bookmarks using the external bookmarking application at the archive portal Find the users archival resource bookmarks in the CET and visualize them they display the associations
23. 25 3 1 5 Contextual Information The Contextual Area helps users see additional information related to the currently selected term in a facet If an AU in an AUO facet was selected the Contextual Area displays the following information see also Figure 22 below e AU information Consisting of AU names in multiple languages if available AU type and AU existence period If the start year is missing it is an indication that the beginning of the AU existence is unspecified Missing end year indicates that the AU existence continues until the present date e AU History Consisting of a list of AU hierarchies for distinct historical periods of an AU existence AU Information What s this Language alternatives AU name Estonia eng for a given AU Eesti est AU type AU existence AU History What s this AU hierarchy valid in 1991 Eesti Vabariik State a specific time period L Eesti Nation time period 1945 1991 Soviet Union State L Eesti Nation 1941 1944 Germany State L Eesti Nation 1940 1941 Soviet Union State L Eesti Nation 1918 1940 Eesti Vabariik State L Eesti Nation 1918 1918 Germany State Eesti Nation 1710 1917 Russia State Eesti Nation 1583 1729 Sweden State Eesti Nation 1559 1645 Denmark State Eesti Nation 1561 Polish Lithuanian Commonwealth State Eesti Nation Figure 22 AU Contextual window 3 1 6 Page layout The following figure
24. INTRODUCTION GA mha AIN ches das NINANG 32 4 2 SOCIAL BOOKMARKING 5 2 a 9 NG PANINGIN NALNG 22 5 COLLABORATIVE ENVIRONMENT FOR SOCIAL KNOWLEDGE BUILDING CGE NENA EPI rep n 38 DOLI INTRODUCTION Binaba AN nago dto om cout tentes toni reu o sette NGANGA La 38 5 2 A SIMPLE SCENARIO FOR USING THE APPLICATION eere enne 39 5 3 OVERVIEW OF THE USER INTERFACE 352 5 60 erste et praec bte EE Bua NANG GENRE 40 2 3 4 Top doolbar aud Ws metus 1d udvecidetes da e kapang rb a sete tea eese er onte 40 5 3 2 Content area and the different perspectives tabs ccccccccccccccccccccessessesessseesesssees 42 5 3 3 Navigational panel and WOPKSDUCOS i ota uertit ri dette adus 42 5 3 3 1 Organizing content within the users and communities workspaces 43 2 954 Search and result LISTINGS oco e tou sen TRE EE Ee staves a t thes cuneis 44 Si IVEAINGAC TLV IT dr X 45 5 4 1 Creating a new account and signing into the QVIZ system eese 45 5 4 2 Create Join communities and set active community for further work 46 34 2 pP Creating a rtestricled community NAAN ANA qoe ameta adde ues 48 344 2 2 DISt My COMMUNITIES vcre i eode Se a Puer NA obey tatu duds 48 54 2 Listmembers of a COMMUN occorre a uade eiut es pietas 48 5 4 3 Creating new content related to archival resources 50 5 4 3 1 Choosing a particular type from the Create menu 50 324 32 Creating a resou
25. Indirect Resources The number of resources for both resource types 1s shown in the selected facet term 3 1 8 QVIZ Data Content The following table summarizes numbers of resources for the different national archives 26 QVIZ user manual Prototype 2b 2008 04 25 Table 1 Number of resources for the AUO Estonian National Archive ENA 5 490 State Archive of Sweden SAS 70 156 Administrative Units create a natural hierarchy of relations In QVIZ each level of the hierarchy has assigned a code and the corresponding level There are 13 possible levels in a general Administrative Unit Ontology AUO covering the whole world However in each country only certain levels are used and of those only some have AUs with associated archive volumes The following table gives an up to date overview of the AU types and their representation in the current content of the QVIZ system Table 2 AU Types for the current QVIZ content pee me 7p a mo fa LL NN M ZR 27 QVIZ user manual Prototype 2b 2008 04 25 28 QVIZ user manual Prototype 2b 2008 04 25 3 2 Map related tools and time bar 3 2 1 Introduction The map related tools consist of two core components the map and the time bar The map legend is considered as a subcomponent of the map The purpose of the Time Spatial Client TSC includes visualizing and filtering query results made in the system and to provide other Internet GIS capabilities Map related tools are
26. Information Society Technologies Project Number 032518 QVIZ Query and context based visualization of time spatial cultural dynamics Specific Targeted Research Project Information Society Technologies Prototype 2b User Manual D6 4 2b Due date of deliverable 31 01 2008 Actual submission date 24 04 2008 Start date of project 01 05 2006 Duration 24 month Umea University Final Abstract Number and name Work Package Task Date of delivery Code name Nature Distribution Type Authors Partner Contact Person Abstract Keywords List QVIZ user manual Prototype 2b 2008 04 25 Project Number 032518 QVIZ Query and context based visualization of time spatial cultural dynamics WP6 6 4 Contractual 31 01 2008 Actual 24 04 2008 032518 Version draft L1 final M Report and Prototype http www qviz eu TryQVIZ php Restricted Paula Aucott paula aucott port ac uk Mikael Berglund mikael berglund ladok umu se Kalev Koppel kalev koppel regio ee Vojtech Kupca vojtech kupca humlab umu se Johan Lagrelius johan lagrelius humlab umu se Bob Mulrenin bob mulrenin salzburgresearch at Laura Albornos Mu oz lauraam a tid es Fredrik Palm fredrik palm humlab umu se Fredrik Palm fredrik palm humlab umu se User manual for the time spatial and collaborative environments Prototype 2b final Prototype user time spatial collaborative knowledge building faceted query map component annot
27. Nd 203 any Lsa Jawy 1S3 ALND 00S NNIT 1S3 180 1S3 H3SV 1S3 dMOM 1S3 b 4 pi v NOILVN Administrative Unit Type Is Part Of relationships diagram 10 Figure 4 QVIZ user manual Prototype 2b 2008 04 25 Below the level of state relationships are much more complicated There are similarities between countries each of the three states focused on for QVIZ has both county and parish units but the definition of those unit types varies between countries For instance in Great Britain a parish generally covers a reasonably small geographic area and consists of a single village with a church and the immediately surrounding countryside while in Sweden a parish can cover a much greater geographic area and include several villages This meant that beyond the pre defined NUTS units generic European sub state unit types could not be developed Instead for each of the three states with detailed information in the QVIZ system an individual hierarchy of unit types has been created The comparability between unit types for different countries was made possible within the facetted browser because each unit type is attributed to a unit type level which helps systematize the data In this way a parish in Great Britain PAR UNIT is equivalent to a parish or Kyrksocken in Sweden SWE KYRK and a parish or Kihelkond in Estonia EST KIHEL Any number of unit types can be assigned the same unit type level The following charts illustrate the di
28. QVIZ component will be described in more detail in the following sections of this document The QVIZ platform can be accessed from two entry points namely the Query Visualization Environment and the Collaborative Environment As both environments are integrated internally it is possible to use their information simultaneously The figure below depicts a simplified structure of the QVIZ system from the user s point of view ESTONIAN ARCHIVES SWEDISH ARCHIVES e aaa KAT m So OU v Gy TIME SPATIAL amp FACETED QUERY Result List es J SOCIAL BOOKMARKING TOOL i a rtm Archiv 1 bon aura Maga CHITI edes k PS T COLLABORATIVE ENVIRONMENT M Ka Figure 10 Global view of OVIZ system Both the Query Visualization Environment and the Collaborative Environment enhance access to the cultural heritage material from the Swedish National Archives and the National Archives of Estonian The integration of the social bookmarking tool enables the connection of additional semantic data to resources To get started with the QVIZ platform a user has to sign up for a QVIZ account on the main project webpage at http www qviz eu Once the account has been approved the user can start using the QVIZ platform The Query Visualization Environment consists of a faceted browser with a result list table and contextual information boxes and a map By adding removing and swapping facets use
29. To access the latter a QVIZ registration is required as well as a valid user account for the archive in question Within an archival image portal the 15 QVIZ user manual Prototype 2b 2008 04 25 user can select an archival content of interest usually a specific image and store a reference to this resource In QVIZ this process is called social bookmarking and enables users to add content to the Collaborative Environment CET By clicking on the bookmark icon shown below the social bookmarking window will be displayed where the users can bookmark a resource with its metadata and attach additional information that will be stored in the CET nee nu anaan a na 3 927 0 10 1336 05 05 15420 bp MOOG s Gaummmeftuss b FOND 1608 NIMISTU Figure 13 Archival Portal Social Bookmarking access After logging out from the archival portal it 1s possible to continue to the CET either by following the link in the social bookmarking window or by clicking an icon displayed in the Query Visualization Environment Figure 14 Collaborative Environment Icon Furthermore the link gt CET in the result list table of the Query Visualization Environment redirects the user to the CET see Figure 11 where a list of bookmarks related to the selected resource is displayed 16 QVIZ user manual Prototype 2b 2008 04 25 f Community Bookmarking Create v o ive X Logout Ri Hiviz y g Active Default CoP laura
30. YG editors link icon Create New Creates a new subfolder in a folder collection the user Subfolder must chose a name for it Rename folder in workspace Follow up by selecting a Paste reference from a context menu right mouse click Copy Reference and Paste Copy Paste Reference Paste reference to either 1 Workspace user managed folder create a folder or subfolders first 2 To the WYSIWYG editor by using its link icon A dialog box will help the user paste the reference into the content Remove reference to a resource from folder Refresh Refreshes the workspace folder children or refreshes any folder or table contents List From workspace folders the user can list a sortable detailed result lists in the search result area View the resource in the content perspective a A user may create a new community This option opens a Create CoP CoP form for supplying required properties List Cop Members Lists all members of a selected community EdtCoPauembenin A user may edit his her community membership profile and state his her motivation The moderator may edit properties and save them Edit CoP properties Alternatively any user can open this form but only the moderator can save changes 67 Edit CoP member properties Join CoP Select As Active CoP General QVIZ user manual Prototype 2b 2008 04 25 When a user joins or applies to a CoP a CoP membership user profile is created Any user migh
31. al overview of QVIZ platform e Query Visualization Environment e Time spatial client e Faceted Query Component e Additional Icons e Result List and Contextual Area e Social Bookmarking e Collaborative Environment e Workspace area e Create join communities e Navigational area that contains the shortcuts and history e Content area with visualization and editing tabs e Search and List area The user can access the multimedia manual in the section QVIZ video at the official project website http www qviz eu The figure below depicts the starting sequence within the Flash media player QVIZ user manual Prototype 2b 2008 04 25 Videos Welcome to QVIZ This is a tutorial to help you get started on the QVIZ platform Any questions can be directed to info qviz eu The QVIZ platform gives a way to conduct searches through a dynamic map and a faceted browser in order to find what resources at which archival institution bookmark resources and collaborate with peers This clip gives basic instructions how to use the QVIZ platform to 1 start a search 2 move to the archives through search results 3 bookmark the resource and how one can 4 use the collaborative environment to view v Trouble viewing fullscreen For a larger view try this location Contact info qviz eu Figure 1 Multimedia User Guide Brief explanations are offered in the guide and a narrated voice is synchronized with the film content to assist the users w
32. and password Create QVIZ Social Bookmark 0 6 17 QVIZ Login UserName laura Password hee LOGIN Figure 30 Collaborative Environment login window within Social Bookmarking process The next figure depicts the social bookmarking window which is mainly divided into two parts one informative chart displaying the archival information and a part with text boxes for adding further semantic annotations to the resource data already stored in QVIZ system 34 QVIZ user manual Prototype 2b 2008 04 25 The services implemented by the archives connect and synchronize with the QVIZ servers thus the data related to the archival resource is displayed to the users This automated recovery of the archival data facilitates the bookmarking process by displaying the most important information about the resource selected Here is a short description of the parameters displayed in the top chart of the social bookmarking window Title The title is one of the most relevant information provided to the user and corresponds to the title stored within the archive s systems Language This text corresponds to the language of the resources it is based on the ISO 639 1 standard 2 letter code for each language Level This level corresponds to the level stored in the QVIZ system Later on the system might also provide a mapping with the archive level Reference This id represents the reference archival code used for the a
33. ap selectect What s this Archival Resources What s this Filter result Go Filter result Go Direct Resources Indirect Resources Direct Resources Indirect Resources SAS K pings stadsforsamlings kyrkoarkiv ENA EAA 1 2932 SEULAT 06954 1 1 1564 1609 Lihula l ni ja Hiiumaa 0 1731 Husf rh rsl ngder vakuraamatud SAS H lpherska samlingen ENA EAA 567 3 38 SE RA 860D0 VI AZ a 9 1500 1731 Akte betreffend das Gut Lugden Luke Lehrhr Figure 28 Result lists with links to the Archive Portals More tools related to the document manipulation are available in the archive portals top bar the QVIZ bookmarking tool 1s one of them When the user clicks on the bookmarking icon the bookmarking client component is displayed 33 QVIZ user manual Prototype 2b 2008 04 25 b32 1564 1565 1589 1591 1608 1609 Thumbnails 5 Iq 4 i254 7 b M OQ 50 RO A Qa ra k Soiled Document 76M ye ETT Ju 1561 BGS n1507 9 sa ye x n Figure 29 Social Bookmarking icon by the cursor Note that the available the top menu bar which is depicted in the previous figure will allow the user to move through different pages and then to bookmark not only the whole volume but also specific pages To accomplish this task the user first has to select the page desired and then click on the bookmarking icon To open the bookmarking form the user has to login using the collaborative environment authentication user
34. ation QVIZ user manual Prototype 2b 2008 04 25 Table of contents PAN PRODUC LIION uat eoe plebi opa ib cui neci eit rt v ee HUN NAN oL EE ERR cs 5 IE COMMON AUTHENTICA TION oditaut Sanat udi AN ANDA con aute obe 6 1 2 ADMINISTRATIVE UNIT ONTOLOGY 5a aaa aa etn a pap ended ita ipe enia 8 2 OVIZ GLOBAL OVERVIEW nana IANG o Sae eua ela Lava gauges ea evene espe ee esu Pega va unos 14 3 USER MANUAL FOR THE TIME SPATIAL COMPONENT ee eee 20 SJ FACETED QUERY COMPONENT FOC i ANAKAN PG ANA 20 Scbol IOUN UO wobec harsh PA AA ee ais 20 Sd 2 CEA BFOWSIE e o docte aros se AN 20 SES ACL TYPES Lc A 20 nG KAN A E trc 2 Du WC OM LCN THO TID ORIG O characte PA see Ee pP MEE 23 Dsl ORO VOUT E eR 23 nA Fediires and JUOD HESS Kerastase tens AE AP 25 Salas OVI Dala CONN Net 26 3 24 MAP RELATED TOOLS AND TIME BAR riiin aeia ne NANANA Aa 29 Bh a AA E E 29 So IVIL PIC OMI ON ON aha cle ve Dandan AA tamad a aca Ma TNT ATA kin a La Ba anan 29 AARAL aa PA AS PAG PAN 29 3 2 4 Select an administrative unit from map a 30 9 2 9 Fei We VII COC Ca cea teeta a real E Melt len oS ese us Cot ae PLU 30 3 2 6 Changing map time and selecting period of interest using time bar 30 3 2 7 View the administrative history of a location point esses 31 4 USER MANUAL FOR THE ARCHIVE TOOLS AND BOOKMARKING FORM M 32 d
35. can change over time and geometric information giving co ordinates which allows the borders to be appear on the time spatial mapping interface The systematic structure of the Administrative unit ontology allows the relationships to function within the facetted browser Figure 4 conceptualizes the actual structure of the ontology below the surface Starting with the World unit Root relationships can be made either directly to State or via a world organization or a continent within which it might also be part of a sub continent or continental organization These connections are generic around the world The only generic units that have been added at sub state level are the NUTS units levels 1 to 3 These were created by the European Union as purely statistical reporting units for comparable geographic areas across Europe These are visible on the right hand side of Figure 4 ZNYT SLNN Uu a LAYI SLNN Sr a oo D D N Q N SLAN WOO IMS a b LI gt g O KG A Z SLNN 3 S S KR ND wr 3 NQ a O NYAN IMS Taar KE S KS non abakada TLB d50H IMS a NE po NG NONG m AING UM Lia dias Aoud Tal 93H GOW SLAN AOH SMS um a aNG 3LVIS aan LONHNOSSIS SEO WIKENN OYO O1YOM LNANILNOO 1004 1SIG ONY 4a NGI ONV b ALNO ONY HON Eu LINT ava oe ae Nha inl DUNG deid ang deig Dy Novag a ums GIVA 483 EOM is SS ava oog asics m0 UN te dE ied BIEN 153 inline ano0 Dok ALNO Yd ALND WQY AOM
36. chival Resource Description no one has the right to modify these resources as they are contributed by the Archive Users can view a resource s metadata title relationship overview although for some resource types mostly Collaborative Document subtypes the full content is not viewable unless the user is a member of a community that shares this resource Access rights with regard to making relationships might have more restrictions as discussed in the next section In most cases the site users can reference resources in their content links or make explicit relationships to other resources 5 4 4 Relating resources to other resources Relating resources depends on the resource type of the subject and target resource Who can make relations from one resource to the other depends also on who has rights to make the relation which is often complicated when one user does not own one or both resources or if one resource is a restricted This means that only the system should make the relationship with some other user tool or by some other automated process From these different ways of relating resources either by users or automatically by the system visualizations can be generated such as found in the Relationships Overview panel left side Some types of relationships can only be assigned by moderators or creators of the resource For example tagging involves assigning either a subject or primary subject to a resource only the crea
37. chival Social Bookmarks B fun property empty click to edit Archival Social Bookmarks mentioned in the content none All References mentioned in the content property empty click to edit none property empty click to edit Content References of other resources to this resource Simple Search CoP Navigator Search Search Filtering none Tag specific This Tag is member of the following voacabulary s none Tagged Social Bookmarks none Tagged Resources none Figure 74 Metadata and Relationships overview for Tag resource 5 4 8 View Relationships Overview The relationships overview is a visualization of the resource relationships within the knowledge base The template and queries can be modified by the Administrator to suit the needs of the communities Each query set is associated with the resource s type and all inherited types For example there are certain queries shared among all resources because they all share the same type of Entity however in the following example the resource type is Community of Practice and these queries are specific only for resources of this type 65 QVIZ user manual Prototype 2b 2008 04 25 Figure 75 Relationships Overview CoP Relationships Overview Y Labels a Isapodwe suguvdsa Authors a edithseegel Contributors a edithseegel Tags a perekonnalugu Seegel Primary Tags a perekonnalugu Seegel Archival Soc
38. cial Bookmark which requires an association to an Archival Resource Description Archival Resource Description The users social bookmark and other user bookmarks are related to the same resource description Tag s associated with the archival resource description these are extracted from a variety of archival resource properties From these primary resources one might make relationships to them from other resources or refer to them in the content etc Using a visualization feature called Relationships Overview side panel or the searchable metadata section the user might comprehend how these primary resources relate to other resources The use of the create menu is addressed in the next section 5 4 3 1 Choosing a particular type from the Create menu Before the users create a new resource they should choose an active community where they perform your work As the collaborative environment is based on a Wiki the common approach is to make a Wiki link in existing content using traditional Wiki syntax resource identifier text label It might make more sense to instead first create a typed resource such as a Tag or collaborative article subtypes Event etc and then make a link to it A possible workflow to create resources a Create menu select a resource type b Atthe prompt enter a describing title so that users can find the resource The user can add nicer labels later in particular languages
39. d by browser plug in concepts with the intention of later offering plug ins in a future toolkit The goal of providing social knowledge building tools 1s to enhance the access to archival resources by providing the means for interrelating resources in new contexts and discover these resources in new or different contexts than one might find in archive portals This is beyond what traditional bookmarking and collaborative tools do they fail to help users comprehend how resources relate in new contexts Applying the concept of Communities of Practice CoP 1s one means of creating a context for interrelating resources although the whole site of communities itself is one larger community the QVIZ default or common site community The collaborative environment requires input from archives obtained by the process of archival social bookmarking It is therefore recommended for new users to start by exploring the Query Visualization Environment that includes the administrative unit map and ontology coupled with the faceted query tool Once the user has found interesting archival resources and bookmarked the resources within the Archival Portal it 1s time to start using the CET The bookmarks the user created are stored in the CET and associated with the users personal workspace and available for use by the QVIZ community the user selected and retrievable by other QVIZ communities The users can then use the collaborative environment to add new knowledge
40. description of the community can be further developed using the WYSIWYG editor later initially the moderator may provide a short description Figure 46 Community Input Form View the Community My CoPs from either the CoP pt Con workspace or CoP dm d navigator ationships COS List CoP members context menu option tory and SE 4 Select as active CoP Edit CoP properties paa Refresh d Create new subfolder Figure 47 View community Asaresult the new community appears in the MyCoPs folder and in the Content area The CoP Navigator bottom panel becomes updated The user is now the moderator of this CoP e Every moderator or member has a membership motivation profile that is generated automatically The user may now update their profile by selecting Edit CoP membership on the CoPs link right mouse click As the moderator the user is required to fill out most data as the first step Please update the description of the CoP using the WYSIWYG Editor by clicking on the CoP reference listed in the workspace named My CoPs Creating a restricted CoP means that users cannot join the CoP automatically instead the moderator must access their submitted profile and reject the application or allow them to join the community When creating resources the content is automatically shared with the active Community designated in the User Interface displayed in the top toolbar Switching the active Comm
41. e History and Shortcuts FrontPage Identifier FrontPage Types Welcome to QVIZ collaborative environment for knowledae buildina Simple Search CoP Navigator Search Filtering Figure 16 Collaborative Environment Portal The CET s main purpose is to provide social knowledge building tools in order to enhance the access to archive resources by using and adding semantic information within a Community of Practice CoP Once the user has been registered as a user of the CET portal and social bookmarking tool the QVIZ users are managed within CoPs which are groups that collaborate within this social environment In the CET a user can share knowledge and create social content that will be beneficiary for a group of people with similar interests and assist other users by sharing their experiences or other collected knowledge By default the users belong to a Default CoP which is a community shared by all users The user can also create new communities or join existing ones These actions are performed by using the Communities option in the toolbar at the top of the window or the contextual menus within the CoP navigator tab 17 QVIZ user manual Prototype 2b 2008 04 25 The main page of the CET consists of four distinct parts the workspace navigational area the content area and the result list tables Following a predefined workflow in the scenario description once the user has used the social bookmarking tool u
42. e filtered based on this selection and the resource counts do not change If the current facet was a non AUO facet then both the facet term and the resource count filters will be applied If a selection in a non AUO facet occurred all facets to the right of this non AUO facet will display a both direct and indirect AUs 25 QVIZ user manual Prototype 2b 2008 04 25 of bookmarks related to the selected term and b only one mixed resource count for each term This count specifies the number of result list resources 1 e archive volumes with at least one bookmarked archive resource usually a scanned image both directly and indirectly connected to the current AUO level for AUO facets or the current non AUO facet term for non AUO facets Facet terms in all facets are sorted in English alphabetical order b AU Information and AU History data related to the selected facet term are displayed in the Contextual Area c Alist of resources related to the currently selected facet term 1s displayed in the Result List Area Since resources can either be directly or indirectly through one or more lower level AUs related to the selected AU we display the directly and indirectly related resources in separate result list tabs see Direct Resources and Indirect Resources tabbing buttons Both types are sorted in English alphabetical order For mixed resource counts see section a above the Indirect Resources tabbing button 1s disabled d
43. e seen as a new archival creator and a new index of archival deposits will also be created for this new organization This is called the provenance principle All information about a particular administrative unit within the ontology is linked together by a unit ID number not by names because these are not unique These ID numbers are also linked to the index of digital content provided by the National Archives of Sweden and Estonia involved in the QVIZ project In this way the administrative history of an individual unit and the actual archival documents that relate to the history connected with that unit are clearly associated with one another Developed specifically for QVIZ the administrative unit ontology identifies all European States which have existed in peacetime Europe since The Congress of Vienna in 1814 15 and covers the administrative history of Estonia Great Britain and Sweden in greater depth Where further information is available for individual units beyond the basic data requirements the ontology can hold any number of additional names many different relationships with other units including textual information about boundary changes and boundary polygons The ontology is also designed to support a range of evolving data standards including the QVIZ user manual Prototype 2b 2008 04 25 Alexandria Digital Library Gazetteer Content Standard ADL GCS and Encoded Archival Context EAC The ontology is designed to be able to
44. ea move this icon up or down Figure 43 Vertical adjustment Search and Results List The lower area 1s Simple Search CoP Navigator adjustable by moving Figure 44 Vertical adjustment Search result area the adjustment found in the middle of the bar 5 4 Main activities 5 4 1 Creating a new account and signing into the QVIZ system The user management of the collaborative environment provides an integrated user management solution for all QVIZ components or services The Central Authentication Service CAS server provides a common access point for all components The users needs to login for example when they wish to store a social bookmark from an archive portal into the QVIZ collaborative environment when the users wish to view a community s archival social bookmarks or when they wish to work directly within the collaborative environment Normally when users try to perform an activity they will be directed automatically to the QVIZ login page for example when trying to save a bookmark from an archive portal Currently access to the general public is restricted If the user wishes to obtain a user account please contact the main QVIZ site or their contact person in QVIZ for a login and password Those with login and password can login in at http qviz salzburgresearch at qviz QVIZ Login Figure 45 Login page 45 QVIZ user manual Prototype 2b 2008 04 25 What s happening When the users try t
45. eferences and logout The content or resource area for editing relating or special activities relevant to particular resource types such as community resources A navigational panel with the workspace the navigational and visualization area with shortcuts history and references panes includes e Workspaces area for the user and the user s communities e Navigational history e Visualization or content relationships to other resources A search and result listings area e Simple search Community navigator search filter by resource types e Note Resources offer search or navigational opportunities also in metadata views content view and in the relationships overview panel Community y Bookmarking v Create v in Active Default CoP v akaine v Logout Menus amp Infobar View Discuss Workspaces Content languages selector de En es et sv akaine 9 Found en content lan h ther lan i guage or choose another guage k n Tvangsdop Note Your content language default was changed automatically L3 My Workspace Site Identifier qviziTv ngsdop My CoPs Wo rks pa ces qvizcet Community OfPractice jf Skotten i dalen a8 Tv ngsdop for User and nosdon Sidensj Ume 3 baptism sidensj T i history articles Com mun ities Metadata C O nN te nN t baptism ume creator Gelfgren Stefan stefang stefan gelfgren humlab umu se ource URL Relationships Overview Re lati O nshi p
46. enance mars Januari none Shared with Communities SocialResource specific user workspace 01 Stefan Cop QVIZ Default CoP Used by CoPs Cop QVIZ Default CoP a user workspace 01 Stefan Social Bookmark s for the Archival Resource Bookmark 1 3 Editable by CoPs y deititle Dop f delse 1849 Sidensja none Description Language de Has parts or is part of Additional Bookmarks for the same resource nene Archival Resource Description Shares keywords with Archive Collection Reference ID SE HLA 1010172 C 4 View Archival Resource at the Archive Portal Open the QVIZ Archival Collection Description Country not matched Shares authors with Source Institution ID SAS Figure 73 Archival Social Bookmark none Archive Resource URL The archive social bookmark view showing the bookmark data resource description and a list of all other bookmarks for this resource description A brief list 1s also displayed in the Relationships Overview panel 64 Workspaces Administrator Relationships Overview Labels a my tagi2345 QVIZ user manual Prototype 2b 2008 04 25 Relate Content my tag12545 Identifier qviz my tag12345 View Discuss Edit Changes Types Tag Edit Textual Metadata Authors a Administrator Metadata Properties for qviz my tag12345 Contributors a Administrator Value Administrator 2008 02 19 Tags none Primary Tags property empty click to edit none Ar
47. ent the following software needs to be running internally within the archives portal e Services that support the social bookmarking tool in order to perform meta data lookup function e Integrated access to the tool within the portals The changes made to the social bookmarking user interface during the development of the final prototype were mainly aesthetical e g the icon for accessing the tool Even though additional features have been included to access the created bookmarks in several manners e g bookmarks used as facets the system procedure for creating the bookmarks has been maintained On the whole the bookmarking tool has been designed to be used in an easy and intuitive way Basically the procedure to create social bookmarks consists of filling out a form with the assistance of the archival information retrieved The next section provides an overview of the general bookmarking tool and the user interface operations required to handle this bookmarking functionality 4 2 Social Bookmarking This section describes the workflow to reach the social bookmarking tool from one of the entry points of the QVIZ platform Query Visualization Environment and then how the QVIZ user can access the bookmarks already created The users access the Query Visualization Environment portal with the main purpose of finding archives resources They use the faceted query and dynamic map component within the Query Visualization Environment po
48. ented on the map the thematic layer units colored areas and its parent units thicker borders For example manors and counties or counties and states are displayed at the same time on the map To pan move the map do one of the following e Click and drag the map e Drag and drop the current map box or location marker on the overview map 29 QVIZ user manual Prototype 2b 2008 04 25 e Press the up arrow on your keyboard to move north e Press the down arrow on your keyboard to move south e Press the right arrow on your keyboard to move east e Press the left arrow on your keyboard to move west e Press the up and the right arrow simultaneously to move northeast etc 3 2 4 Select an administrative unit from map To select an administrative unit from the map click on the thematically colored areas in the map window The result list and context area will be updated with relevant information about the selected unit The map centers on the selected unit and highlights the unit with red borders The period of existence of the selected unit is also reflected in the time bar 3 2 5 View the map legend The number of archival documents related to the administrative units 1s expressed by thematic coloring on the map The map legend window shows which range of resources each color corresponds to Fig 24 The number in brackets shows the count of administrative units on the map which belong to certain class e To view the explanatio
49. ents select the Relate Content tab in the Content area and select the Manage community sharing feature see create menu for the list although posts and questions are visible to the whole site 55 QVIZ user manual Prototype 2b 2008 04 25 Relate Content Changes Languages de en es et sv Manage Community Sharing Add Relation Community share options View or collaborate Rights Active CoP Cop QVIZ Default CoP lel Allow x No sharing ollaborative environment for lil O KOERA Maree Figure 58 Community Sharing Options Many resources are automatically shared with the default site community some resources are always available for reuse even if they are created in a particular community such as Tags and Events Searching over the whole site 1s one means to find these resources in the Search Filter panel 5 4 3 6 Access rights to resources created by users and by the system The primary goal is to enhance access to archival resources therefore strict restrictions for accessing user resources are not desirable However the open editing and viewing found in traditional Wiki systems 1s also not desirable Belonging to Communities should have certain advantages even if the Community has no membership restrictions The creator of a resource has full rights view edit relate and share The creator might share with others and allow Community members to edit relate and share One exception is the Ar
50. erent languages The functionality in terms of filtering is the same as for the AUO facets right swap button facet name button left swap button County Alvsborgs Lan 103 139 Blekinge L n 115 136 selected term Dalarnas Lan _ 2650 2758 highlighted term Gavleborgs Lan 1342 159 Goteborgs Och B 2 2087 1 6 facet term indirect resource count direct resource count previous page button current page indicator last page indicator next page button Figure 20 County facet Please note that the indirect resource counts are currently static and represent the maximum number of available indirectly related resources 3 1 4 Result List Result List is a table where a list of archive resources more specifically archive volume reference is displayed based on selections made in the faceted browser The list of resources can be narrowed down further by using a text filter which is 21 QVIZ user manual Prototype 2b 2008 04 25 displayed as an input line on top of the Result List box The filter searches all data fields apart from the resource period 1 e resource archive resource reference resource title related to a given resource for a substring supplied by the user Right below the text filter tool is a Result List switch bar allowing users to switch between directly and indirectly related resources In the body of the Result List the following information is displayed see also Figure 21 below e R
51. eriod e Zoom bar Its purpose is to change the map s scale factor e Overview map Its purpose is to show a wider geographical context The overview map is also a navigation tool 24 QVIZ user manual Prototype 2b 2008 04 25 e Map toolbar There are two buttons for activating the History of Point tool or opening closing the Map Legend window e Map legend The Map legend explains the thematic coloring of the map each color corresponds to a specific range of resources related to the administrative units e Shortcuts Clicking on the images will direct the user to the CET or to the QVIZ official homepage www qviz eu 3 1 7 Features and functionalities This section describes features and functionalities of facets and the Result List and all available actions a user can perform Facets e Add an arbitrary facet from the list of Inactive Facets by clicking on the facet name button The selected facet is moved to the first free position in a list of Active Facets If the facet 1s the only one in the list of Active Facets it is automatically populated with all the available data related to that facet Facet terms are sorted in English alphabetical order e Remove an arbitrary facet from the list of Active Facets by clicking on the facet name button The selected facet is moved back to the list of Inactive Facets If the removed facet contained a selection the content of all facets to the right of the removed one is erased If
52. esource archive Consisting of a national archive abbreviation e g SAS for State Archive of Sweden or ENA for Estonian National Archive and archive of origin e Resource reference Consisting of a reference code specific to a given archive e Resource period and title e Links to archive portals or the CET Consisting of web references to specific places in archive portals or the Collaborative Environment CET related to a given archive volume links to archive portals indirect archival resources i What s this Archival Resources filtering of results Filter result Ume Go direct archival resources Direct Resources Indirect Resources resource archive resource reference resource period SAS Umea landsforsamlings kyrkoarkiv SE HLA 1010219 L I a 1 1619 1695 Rakenskaper for kyrka gt NAD and title huvudbocker gt SVAR SAS Umea r dhusr tt och magistrat SE SVAR HLA 132240009 R 502369 1690 1887 Personregister Ki bt SAS Umea radhusratt och magistrat SE SVAR HLA 132240009 R 501638 1706 1864 Personregister T iep SAS Umea sfs SE SVAR HLA 133240030 R 502102 1721 1820 Personregister piene 3 V A R SAS Umea Ifs SE SVAR HLA 133240029 R A D 1721 1857 Personregister bres gt 3 V A R previous page button 1 16 current page indicator last page indicator next page button Figure 21 Result list 22 QVIZ user manual Prototype 2b 2008 04
53. g View Discuss Workspaces M uc uc MILIIIVE KEIEIEIILE CHA Le 9o ONU laa ja nTumagg vakuraaniauu L3 laura created 2008 02 27 18 22 32 Administrative Unit Local ID 10923554 10923840 10924091 10925319 10955300 Administrative Unit Qviz ID 4 10923554 10923840 10924091 10925319 10955300 Relationships Overview History and Shortcuts Archive Collection Description http www eha ee qviz description php unit id2200251171027 XML Archive Collection Description A 200251170985 Parent Unit ID Archive Collection Description http www eha ee qviz redirect php web id ais amp unit id 2002511710272media id 1 Archive Collection Description Unit 1564 1565 1589 Date Archive Collection Description Unit C 200251171027 Simple Search CoP Navigator Search Filtering Facet Browser results Resource Type s 2008 02 27 Archive Reference EAA12932 Lihula la frepalm 18 22 32 ArchivalResat Title Creator Created Figure 15 Faceted Browser Results within the Collaborative Environment When a user wishes to work directly in the CET he she needs to login by entering the valid user name and password The next figure depicts the CET after the login M Community v Bookmarking v Create v Active Default CoP v laura v Logout va Wla Workspaces View Discuss Content languages selector de EN es et sv Found en content language or choose another language Relationships Overview gt Copy reference to clipboard Refresh pag
54. g is an overview of the result area panels tabs Simple Search Tab Full text search over indexed texts and titles Basic search expressions can be entered based on the Lucene search engine Wildcard is supported archi One can query for persons as well The query results are paginated CoP Navigator Tab A listing of all CoPs at this site is provided The user can open this tab directly or open it from the Short Cuts panel Each CoP hyperlink includes an item menu right mouse click where the user can list CoP members view the CoP and properties join the CoP or review other information relating to the CoP Search filter Tab This feature provides a means to filter over one or more facets resource type CoP and collaborator users all or only yourself The resource type includes a list of the most relevant resource types currently although we are not restricted to only these resource types in the future requests are welcome Results Tabs Some result tabs are created dynamically from actions involving List contextual menu or other search actions These lists are sortable by the user simply click on the particular column title such as the creation date or the title The user may clean up and remove the results by clicking on the tabs close icon the red X 44 QVIZ user manual Prototype 2b 2008 04 25 Note adjusting the vertical adjustment of the panel To make more space for the content panel or the search result ar
55. ges Content languages selector de en es et sv or choose 1 1 1 oun ej content language or choose another language Hunting districts Note Your content language default was changed automatically Identifier qviz Hunting districts1 Types qvizcet ArchivalSocialBookmark Figure 41 Content Perspective Tabs Overview The content perspective provides content related activities represented by the tabs View Discuss Edit Relate Content and Changes The content perspective 1s also synchronized with other User Interface UI panels or portlets such as the Relationship Overview panel and the History panel View tab Some content views are complex showing detailed metadata and relationships between other resources but most display the main content and a metadata section that might include query links based on the metadata properties Edit tab This includes a metadata editor and a content editor A WYSIWYG What you See Is What You Get content editor has been enhanced for the QVIZ system and provides both Wiki and HTML based authoring A select set of editor features are provided many more are available This type of WYSIWYG editing is not common among Wiki tools QVIZ use it to provide special tools to facilitate the editing process Users may write their own Wiki style links using this Wiki notation to either link to an existing resource or to apply an open reference to a resource that has not yet been created
56. he CET facet browser list those bookmarked images belonging to the collection are listed This feature requires the browser to use a pop up please make sure that 1s allowed in the web browser Simple Search CoP Navigator Search Filtering Facet Browser results Result List Resources Title Creator Created Resource Type s l i 4 2008 02 28 Archive Reference SE HL amp 1010172 H v a 1 Bilagor till lysnings och vigselboken samt Aktehskapsbc anv ndare3 40 40 15 ArchivalResol Figure 65 Facet Browser Results 5 4 6 Search and Resource discovery within the CET The search and result listings are currently found in the search area This area is organized by fixed tabs and results tabs The most important one are the following Simple Search Tab This search mode provides a full text search over indexed texts Basic search expressions can be entered based on the Lucene search engine Wildcard is supported archi One can query for persons as well The query results are paginated Simple Search CoP Navigator Search Filtering Result List Resources Gr nwald next gt gt qviz Gr nwald No description for Tag Gr nwald user szabyG Site User page for Gr nwald Szaby szabyG qviz Membership Profile Gr nwald S5zaby szaby szaby in CoP Szabys small community Szaby s small community qviz Membership Profile Gr nwald Szaby szaby szaby in CoP szabys second test szaby s second test qviz Membersh
57. hority of other states including Sweden Germany Russia and the Soviet Union but was still understood to be Estonia see Figure 9 Having a Nation of Estonia identified as a single administrative unit also permitted all the lower level units to be connected to a single higher level unit rather than multiple ones each time the authority of the state changed 1918 5 1944 5 CT POLISH LITHUANIAN COMMONWEALTH 10704819 gt C Russia10704825 gt Scuba o n ipn j Pt UNION 1071 ie S 0 pg 1070 x 1710 art DEN 107 n Prose VABARIIK o y Pg ee VAB Q ee 4 P ARK TO7O Kia C so ET UNONHO ne 4581 5 C cerae 10 04203 gt eres Swenewno 04 a gt Ceesn VABARIIKHO u gt C esr VABARIIK 10 DUM gt C ven RK10 w212 gt ry P ao pr d d I E pd A m I A N Pd p sd 1818 194 1550 1845 5 e ESTUI0025 23 Figure 9 The states with some authority over Estonia showing unit ID number preferred name relationship dates and unit level Eesti Vabariik is the Republic of Estonia 13 QVIZ user manual Prototype 2b 2008 04 25 2 QVIZ global overview This section provides a general overview of the main parts of the QVIZ system The purpose is to give an inexperienced user the ability to interact with all parts of the final prototype of the QVIZ platform Each
58. ial Bookmarks none Archival Social Bookmarks mentioned in the content none All References mentioned in the content none Content References of other resources to this resource none Community specitic CoP Moderator a edithseegel CoP Members a edithseegel CoP Applicants none All Tags created by all members a Einmanni a hingeloend a J rva Jaani a Kaunispe Kaunispah m is revisjonilehed ja mberkirjutuslehed a kogudus a Kuie a Kurisoo m is a perekond a perekonnalugu a personaalraamat a Personaalraamat Metstaguse a Rava a Remmel a Seegel a Selge Social Bookmarks created a Ugatse talu Andres Seegel Collaborative Documents none Related Events none Related Persons none Community Member Profiles a Membership Profile seegel edith edithseegel edithseegel in CoP Isapoolne suguv sa Community Vocabularies none 66 QVIZ user manual Prototype 2b 2008 04 25 Annex Al Contextual Menu Actions The QVIZ context menu items are activated on supported hyperlinks by applying the right mouse click over a hyperlink within the workspace and the search and result listings areas Menu Item What does it do Default behavior on For folders List items within the workspace folder hyperlinks For items View item Items from workspace folders or result lists can be linked to workspace folders or included in content e g article via the WYSIW
59. ip Profile Gr nwald Szaby szaby szaby in CoP fasefsa fa f fasefsa faf Figure 66 Simple search tab Search Filtering by resource types This feature provides a means to search over one or more facets resource type Communities and collaborator users all or only yourself The resource type includes a list of the most relevant resource types currently implemented 59 QVIZ user manual Prototype 2b 2008 04 25 Simple Search CoP Navigator Search Filtering Result List Resources Resource Types Users Communities Refresh Search Relate made a All users no filter Y Cop QVIZ Default CoP Only my resources Szaby G family research Archival Social Bookmark Archival Resource Description Tag Keyword Collaborative Document Collaborative Document Article Collaborative Document Note Social Bookmark Folder Community Folder User Event Organisation Person QVIZ User License Related Vocabulary Figure 67 Filtering by resource types Tip To unselect the community choices or search over the whole site please click on the empty box as shown i a ovis pata Refresh Cop QVIZ Default CoP Simple Search CoP Navigator Search Filtering My Archival Social Bookmarks All Archival Social Bookmarks Title Creator v Created Resource Type s TU JT TY Dop Sidensjd 1848 Stefan mon 5 archivalSocialBookmark Dopbok Sidensj 1847 Stefan d 5 ArchivalSocialBookmark Dop f delse 1849 Sidensj Stefa
60. ith more detailed information of the platform in an accessible manner 1 1 Common Authentication The user management of the collaborative environment provides an integrated user management solution for all QVIZ components and services The user needs to login for example when he she wishes to store a social bookmark from an archive portal in the QVIZ collaborative environment when the user wants to view the social bookmarks of an archive resource for a particular community or when the user wishes to work directly within the collaborative environment Normally when the user is required to log in he she will be directed automatically to the common QVIZ login window OVIZ Login mikaelberglund Password aoe i Warn me before logging me into other LOGIN clear If you don t have a QVIZ account yet please siqn up here Figure 2 Login window QVIZ user manual Prototype 2b 2008 04 25 The login is required when creating bookmarks and using the collaborative environment but not for browsing the archival resources in the facetted query component Login is only necessary once per session When the user wishes to log out from the system this is possible directly from the Collaborative Environment or from the authentication system page https qviz salzburgresearch at cas The archives user management systems are separate from the QVIZ system Please contact the appropriate archive for more information To get s
61. ival Reference Description By simply clicking on the link to the archival portal the user can view the digitalized pages that have been bookmarked previously There is also a possibility for the users to create their own semantics for a particular resource To do this the users have to open the archive resource portal link and make their own bookmark where the users can edit and add relation descriptions for that resource Create v CollaborativeDocument Note Licensing Related Popular Article Social Bookmark Research Article e Image Svmbol Reference Post Discuss question Tag Question Vocabulary Structured Presentation Related Types b Figure 19 Create content Finally the user can create content by selecting one of the items shown in Figure 19 above This action is performed in a WYSIWYG What you see Is What You Get Wiki Link Builder editor This editor also supports the insertion of Wiki Links to other resources within the CET If users want to go back to the Query Visualization Environment to continue with new searches using the faceted browser or the map they can use the icon in the upper left corner of the CET The QVIZ platform provides the users with an added value over the current portals by integrating innovative services with the time spatial based resource searching and by encouraging collaborative work amongst users 19 QVIZ user manual Prototype 2b 2008 04 25 3 User Manual f
62. lic sector corporate body with an area of operation defined by law The vast majority of administrative units can be grouped into unit types such as forms of parish or district These forms in turn are themselves defined by law and concern the governance of people Church districts in Sweden are one example of this These units often had responsibility for keeping track of births deaths migration holy communions etc However these administrative units could change their name geographical area and their relationships to other units over time These dynamic changes reflect alterations to the structure of governance The QVIZ interface provides a unique portal to access similar kinds of digital archival resources from disparate national archives As European cultural heritage institutions gather ever increasing amounts of digital content the QVIZ user interface offers an opportunity to facilitate access to that content in a single user environment It incorporates the administrative history of all the detailed units involved a facetted browser and a mapping interface with the additional benefit of support and discussion between users of the same content through Communities of Practice Archival institutions have a long tradition of storing archival collections in conjunction with the identity of the archival creator If a new organization 1s created or two existing organizations are merged to form a single organization this new organization will b
63. ml nwalds Quick Search at Cop QVIZ g U E Link Reference http purl oclc org c3 Szabys collection Family reasearch for the Leerilaste register oo Szaby G family research Relationships Overview gt History and Shortcuts zotero amp QO Cimnla Caarch CoD Nawinatar Weeeeeeee zotero c OQ Jetzt wokg zc Pa Do sec Wy Fri2 C Pa Figure 57 Wiki Link Builder When creating a new article the users are asked for a title and get redirected to the content area where the article is presented in the editing mode In order to create links within an article change from view to the edit perspective and use the traditional wiki syntax or 1 Copy an item reference from the user workspace or a search result list 2 Highlight the text where the link is to be inserted and click on the Wiki Link icon Sy 3 Paste the link to the item here called URI into the window and press insert 5 4 3 4 Copy Paste References Activity Copy and paste of references enables users To associate resources to collections workspace folders e To insert references into content 53 QVIZ user manual Prototype 2b 2008 04 25 The following screenshots provide an overview of the copy and paste activities Copy a reference of a displayed Copy reference to clipboard resource Content view Post tha etutf View Simple Search CoP Navigator Search Filtering Result List Resources C
64. n Ea a ArchivalSocialBookmark wWackra bouker apa md 8 archivalSocialBookmark f 2008 02 14 A f Mikaels titel apa 12 58 03 ArchivalSocialBookmark Figure 68 A result list example 60 QVIZ user manual Prototype 2b 2008 04 25 N Search for resources icon e Special search buttons in content area or metadata overview of content area Archive Resource Descriptions have the most search options embedded in the metadata properties The resource itself 1f search icon is available on the page Content View Alternatively also within the Content View the tag hyperlinks Resources make resource queries that use this tag either as subject or mighthavethe Primary subject search symbol or tag links to query over mars Januari resources Figure 69 Query link example in metadata properties Those results are generated in i The most searchable metadata is found in the archival resource the results list description metadata view This resource is generated during dis archival social bookmarking and contains the most metadata from archives of any resource in the system The metadata such as the source institution identifier can be used to search for other resources using this in their metadata Furthermore one might use the tag entry created for some of these properties some property values were automatically saved as tags in the system to enhance the semantic net for tagging using archival concepts a relatio
65. n of the thematic coloring click on the map legend 7 button on the map toolbar Number of resources in 1920 00 WO 30 41 3 DU 41 83 3 mU 83 112 2 Figure 24 Map legend 3 2 6 Changing map time and selecting period of interest using time bar The time bar lets the user choose the period of interest time window and change the time frame of the map The period of interest helps the user filter the values in the faceted browser and in different result lists e To define a period of interest drag the time window sliders to the start and the end year of the period e To define the current map time drag the map time slider The border situation and thematic coloring changes accordingly Information given by time bar The time bar gives the user additional information about the selected administrative unit Fig 25 30 QVIZ user manual Prototype 2b 2008 04 25 e An amplitude chart shows the temporal distribution of the archival resources related to that unit e The border change bar gives the user an overview about the border changes of the selected unit each change in color reflects a border change Amplitude chart 1792 A Lidl time slider Border change bar Figure 25 Time bar chart and border change bar 3 2 7 View the administrative history of a location point To view the administrative history of a location choose the History of Point tool on the map tool
66. n was made via skos primarySubject from the archival resource to the tag Mostly likely the tag results will be other archival resource descriptions although anyone can make relations to this tag skos subject or skos primarySubject Quick full text search to support linking besides using the option Wiki Link to jussus reference u Builder from my conten bano Reference the Editor A simple search lt lt previous might be E performed by eom typing a search URI of a document which contains this SIOC object text in the label en n RaT hemlig anteckning field Selecting LINK to aricke In S var no preview available a result fills in Mee Blablabla the form with the appropriate link Figure 70 Simple search in the Wiki link builder 61 QVIZ user manual Prototype 2b 2008 04 25 Hyperlinks bring the user to that resource If the search icon is available then it provides a query to other resources that are directly associated unless otherwise indicated Each resource has a type and each type 1s part of a hierarchy of types Each resource type will execute specific queries using the SPARQL query language that queries the knowledge base and relate the current resource to other resources Consequently one resource might cause many sets of queries to execute depending on its resource type classification and the inherited types from the ontology Examples of interesting resources Communities of Practice
67. o access the indicated URL they will be redirected to the QVIZ authentication system where they can login in Often the user will be asked first to accept a certificate before the authentication page opens please accept the certificate The user might have seen the authentication page already while performing social bookmarking activities After successful login the users are either redirected to their last activity social bookmarking query visualization or directed to the collaborative environment that can depend how the users came to this login page Logging out 1s good practice If they user wishes to log out either logout from the Collaborative Environment or from the authentication system page https qviz salzburgresearch at cas If the browser remains open normally the authentication system remembers the user unless a long period of time has elapsed By using other QVIZ tools such as social bookmarking of archive resources the users are able to sign in QVIZ asks that the users logout when ready this way the central authentication system can track the users status for other components as well as to release resources 5 4 2 Create Join communities and set active community for further work Communities are central concepts of QVIZ in order to enable collaboration with peers The users may create communities based on their professional interest such as regional history communities a problem area in general like a discipline or a
68. o the users home page Logout option logout from the single sign on to the QVIZ portal OVIZ user manual Prototype 2b 2008 04 25 Community v Bookmarking y Create v All Communities My Communities ix Communities Overview Page rontF entifier Fr Recent Changes to Site Resources d Create a Community of Practice CoP pes t2 Collaboration User Manual me to Figure 37 Top toolbar Community Reload CET Environment Community v Bookmarking y Create v rs My Archival Social Bookmarks My contributions All Archival Social Bookmarks QVIZ Users All Archival Resource Descriptions QVIZ Users Figure 38 Top toolbar Bookmarking Create v a CollaborativeDocument IB Event Licensing Related Social Bookmark f Image Symbol Reference Tag Vocabulary Figure 39 Top toolbar Create Resources w akaine Logout Preferences 4 Figure 40 Top toolbar User options Active Community This is initially set to the default site community but it can be switched in either the CoP workspace contextual menu or in the My CoPs result list When creating resources the content is automatically shared with the active Community providing only viewing rights for collaborative documents to members of the community but not editing rights 41 QVIZ user manual Prototype 2b 2008 04 25 5 3 2 Content area and the different perspectives tabs View Discuss Edit Relate Content Chan
69. ocial Bookmarking Window To exit the bookmarking function the user clicks on the Logout link The user is then directed to a logout confirmation window with a link to the Collaborative Environment See Figure 32 below Create QVIZ Social Bookmark 0 6 17 You are now logged out Go to the Collaborative Environment Figure 32 Exit bookmarking tool The QVIZ platform is based on the connection of all the components which integrate the system The bookmarks are accessible from several points of the system The following paragraphs describes how the created social bookmarks can be accessed from the different parts of the system From the Query Visualization Environment the user can access the resources that have been bookmarked by CoP member or CoP group using the non AU facets These facets yields result list that displays the resources bookmarked by a selected CoP member or CoP group The bookmarks displayed using the non AU facets corresponds to the whole volume and always redirects the user to the first page instead of the bookmarked pages as 1s the case within the collaborative environment 36 QVIZ user manual Prototype 2b 2008 04 25 CoP Member CoP Group akaine anvandare1 Ajalooline demo anv ndare Anvandargrupp_f anvandare3 Bach 1700 talet anvandare4 Cop GVIZ Defaul i hae Figure 33 Non AU facets The result list sometimes also contains a CET link see Figure 28 This link enables the
70. opy a reference Title v Creator Created EP from a result list or ype s i verifying_pagelD1 Bhawana 2008 02 06 15 20 57 ArchivalSocia view it first verifying pagelD2 Bhawana 2008 02 06 15 25 54 ArchivalSocia lcaf _bokm rke v apa 2008 01 31 09 25 24 ArchivalSocia SAS bookmark frepalm 2008 02 06 12 25 08 ArchivalSocia Bookmark Est 11 H Bhawana 2008 01 31 12 13 34 ArchivalSocia Test1 frepalm 2008 01 31 07 54 17 ArchivalSocia Test2 frepalm 2008 01 31 07 59 34 ArchivalSocia H gsbo arkiv sida 4 herrpalm 2008 02 08 08 52 54 ArchivalSocia Workspaces 23 bob2 73 My Workspace Site bo22 folder check cops 73 My CoPs Paste Reference tfd hdf hdf h into a folder g Cop QVIZ Default CoP l h da Felt tact faldari View EG ge amp Create new subfolder Relationships Rename B Refresh i Relationships 7 prre 54 QVIZ user manual Prototype 2b 2008 04 25 Use the Paste reference button of the Wiki Link builder Editor to paste a Reference into the content This creates a wiki link Please highlight the text for creating the link label It is possible to change the label in the link builder or quickly search for another resource by using the label as a search parameter see Figure 57 Wiki Link Builder Paste reference into the content Example Activity 1 Create a subfolder within the My workspace or Community folder Right mouse click on the workspace choose crea
71. or the Time Spatial Component The QVIZ time spatial interface 1s a map service where the user can view and search historical administrative units and archival documents related to these units The time spatial interface consists of a set of interrelated tools including a faceted query component FQC a map a time bar a result list and a contextual area Fig 23 This section will explain in further detail how to use the time spatial component and its different components The guide is intended to help users understand how to search within the archival resources in an efficient way by using a faceted browser 3 1 Faceted Query Component FQC 3 1 1 Introduction This User Guide describes the main features and functionalities of Prototype 2b of the Faceted Query Component from the users perspective It should help users understand how to search for archival resources using the faceted browser 3 1 2 Faceted Browsing The FQC is an integral part of the QVIZ environment It is meant to be a convenient starting point for users searching for archive resources and or their volumes The FQC consolidates different types of data associated with archive resources into logical groups or topics It comprises a set of so called facets each containing a list of terms related to a particular topic For example a facet called Countries would have individual countries listed as its facet terms because it is natural to search for archive resources by country
72. possible to list all resources related to a certain country and search within these results for a particular keyword or phrase appearing in the resource title or resource archive For a more advanced use a text search for the archive resource reference can be a direct way to locate a resource The text filter is shown below as an area with a white text field CoP Grau p What s this istrict Parish Sub parish Archival Resources What s this Filter result Go Direct Resources Indirect Resources ENA EAA 1 2 9392 1564 1609 Lihula l ni ja Hiiumaa vakuraamatud Figure 12 Text Result Filter The contextual information boxes show basic Administrative Unit AU and AU History information which is information about the distinct periods of existence and jurisdiction for the selected AU A user can also search for an AU without the prior knowledge of AU name or time of its existence The History of Point HoP tool facilitates the AU search process by giving users the ability to see the historical borders of all AUs related to a given geographical point In other words it is enough for users to know only the approximate spatial information to be able to locate an AU of interest By following the links displayed in the result list table the user can access resources in archive description portals containing resource descriptions or archive image portals containing digitalized materials like scans of images of an archival volume
73. ption keywords and a first CoP with which the creator wishes to share The archive social bookmark is an important object in QVIZ especially the CET because it provides a user s context or perspective about an archive resource Because it can be associated with particular communities and a new collaborative resources such as articles and discussions tags a semantic net forms that can enhances the access to archive resources and the contexts with which they are used An activity that described as a user saving an archive social bookmark from an archive portal into the collaborative environment The description contains metadata extracted from the archive systems it includes such metadata as administrative unit archive collection description metadata service references to obtain further HTML or XML collection metadata reference to the archive resource Compared to the Archive social bookmark the archive resource description should not necessarily reflect a user context It is available for reuse by all users in potentially new bookmarks if they can make new social bookmarks or copy an existing archive social bookmark based on this archive resource description QVIZ only considers that archive social bookmarks are inserted or associated to new content articles or discussions otherwise the user or community context is lost A web browser currently the 3rd party supporting tools have some issues with Internet Explorer
74. rce 6 9 AN article ooo soe eon rep tempere i arenes 22 HAI WOUND COBECTI ANAKAN NANANA AKA T DUI ISIN MER Ed det et 52 3 4 3 4 Copy Paste References ACUNA ren er Ain NANA eee A er deed 23 FA SO SHALING TOSOULCES dei as eh NA aa O ta iota cda sitatem ae cta AA NAO 39 5 4 3 6 Access rights to resources created by users and by the system ssss 56 5 4 4 Relating resources to other resources eesssssssssseseeeeeeee eene nnns 56 QVIZ user manual Prototype 2b 2008 04 25 5 4 4 1 Overview of relationships 11 0000111 a 57 5 4 4 2 Making relationships between other resources 1 2 00 saaan aanak 57 5 4 5 Search and Resource discovery from the QVIZ query visualization component Faceted DIOWSOP IIO THE CET acaso eto a de qe e ten en Mme AA 59 5 4 6 Search and Resource discovery within the CET sese 59 5 4 6 1 Discussion Activity Content area Discuss Tab 62 5 4 7 Viewing primary resources archival social bookmarks and archival resource VISTO EY PTS PREM RR AE ENE A AT PAO 63 5 4 8 View Relationships Overview esses eene eene tenentes ener nnns 65 ANNEN n AA MR 67 Al CONTEXTUAL MENU ACTIONS 3 15 ecdc dts te ur AA 67 PD LERMINOLOGY i ste s Ee NPA AN eau MM ted E a 69 PAD ABBREVIATIONS c scri oves tla Ica Ue va E dad baa E E UN beUi utm E rad 7 QVIZ user manual Prototype 2b 2008 04 25 1 Introduction This document provides QVIZ users with a detailed de
75. rce Type s Taq Relate Title Creator Created UU0 Ue 14 relate SE ULA 11777 E frepalm 20 54 35 2008 02 15 Fodda Stefan 15 07 44 Tag 2008 02 13 16 20 21 relate HOO000242 Bhawana Figure 63 List of possible resources to relate Add Relation Please select a relationship between the subject the active resource and the target object resource and then press Add Subject FrontPage Object qviz Fodda Type of relation between the subject and object resource cos primarySubject skos subject Figure 64 State relation to assign between the two resources 58 QVIZ user manual Prototype 2b 2008 04 25 5 4 5 Search and Resource discovery from the QVIZ query visualization component Facetted Browser into the CET List archive results from the facetted browser and select the CET or collaborative environment symbol if visible Another web browser window will be activated an alert dialog signals the user in the other window The CET will try to open in one browser window it might first request the user login information The archive resources that have been bookmarked for a facet browser archive collection in the CET will appear in the CET result area in a special tab section it will not disturb the current content view or edit or any other result tab Note that the facet browser result list provides a list of collections the users might have bookmarked one or more images in the collection In t
76. rchive s internal organization This parameter can be useful to users who are familiar with the archives system organization besides providing indirect information about the archive institution and the archival level which it belongs to Here is a short description of the additional information entered by the user that increases the relation properties of the resources Bookmark title This text will be used as the bookmarks identifier Bookmark description These additional annotations will be useful to the user to provide a higher level of detail of the resource context Bookmark keywords The keywords will be used to make better associations between the bookmarks and the resources selection of Community of Practice In this menu the user can select between the communities of practices that the user is a member of To submit the social bookmark the user presses the Create button 35 QVIZ user manual Prototype 2b 2008 04 25 EE Create QVIZ Social Bookm rk 0 6 17 ix Bb Thumbnails Resource what s this Akte betreffend das Gut Lugden Luke Lehrbrief Wackenbuch Spezifikation u a Level AHY Language DE Reference EAA 567 3 38 Title Bookmark title what s this Official document related to Gut Lugden Bookmark description what s this This document is writing in German Bookmark keywords what s this 1600 German Lugden Estonia Add bookmark to Community of Practice Figure 31 S
77. rently provides Main content area e Descriptive text of the bookmark e Bookmark metadata derived from a user e Archive resource description metadata received from the archive e Additional bookmarks for the same archive resource Relationships Overview e Summary of relationships to resources tags communities etc The following screenshots provide an overview of the archive resource description and social bookmark views 63 QVIZ user manual Prototype 2b 2008 04 25 Archival Resource Description Archive Collection Reference ID SE HLA 1040016 4A II 32 Archive Resource URL View Archival Resource at the Archive Portal Country Source Institution ID SAS Archive Collection Description Unit Title Sm protokoll Description Language de Additional metadata Additional Archival Resource Metadata Administrative Unit Local ID 11772341 11837840 Administrative Unit Qviz ID 11772341 11837840 Portal WWwW SVvar ra se Archive Collection Description Unit ID B9DB704E 7F18 4A95 A52D 18DC8C253263 Archive Collection Description Unit Date 1862 Archive Collection Level Yolym View the associated Archival Collection Description from the ArchivePortal Open the QVIZ Archival Collection Description Archive Collection Description Archive Collection Description XML View the associated Archival Collection Description XML from theArchive Portal Archive Collection Description Parent Unit ID3ceQaeQ0c 5e2a 4e54 9725 cded78ed4857 Archive Re
78. rs can define their own path of searching for archival resources By making a selection in the faceted browser or on the map users can see associated resources displayed in the result list By changing the time window or using a result list text filter it is possible to further narrow down the list of resources 14 QVIZ user manual Prototype 2b 2008 04 25 CoP Member CoP Group Region County High level District Low level District Parish Sub parish Archival Resources Filter result Direct Resources Denmark 0 4738 Eesti ENA EAA 1 2 932 Eesti Vabariik 0 5014 Eesti Vabariik 0 5016 mts Finland 2310 1564 1609 Lihula laani ja Hiiumaa vakuraamatud France 8 0 ENA EA44 567 3 38 1600 1731 Akte betreffend das Gut El show Map Legend History of Point Lugden Luke Lehrbr Helsinki 438 pe ENA E44 567 3 35 EX E SET HIN eo ii A Jaroslavi A o Nizt J j 1627 1744 Akte betreffend das Gut Saarenhof Saare Re ENA EAA 854 1 232 Ti bS py mani 4 f PA 1 p IN pi Ki 1650 1779 Kirjavahetus Poola ja Rootsi Gotebors 3 E NA Ng iNi v imudega riigip ENA EAA 854 2 2397 Figure 11 Overview of Query Visualization Environment The text filter which is a convenient way to narrow down the obtained results searches on all fields of the resource information apart from the resource time period For an uninitiated user it is for example
79. rtal to filter and display the results of the searches towards the selection of one archival resource As a result of the time and spatial selection the result list table will be displayed 32 QVIZ user manual Prototype 2b 2008 04 25 Search AU CoP Member CoP Group What s this State Nation Region County High level District Low level District Parish Sub parism Map Legend History of Point di zm 4 Tm l sw i Pa dem X MAN M CUM e ce don ITTE GL E OS a 3 EN INA E Bruxelles 1 Rechli Figure 27 Query Visualization Environment towards the Result List display The result list displays the list of resources associated to the time spatial context filtered by the user To enter in the archive portals in order to view the digital material the links SVAR or DGS have to be selected to access the Swedish or Estonian Archives respectively The archive portals support the viewing of the digitalized documents and provide several functions such as zoom in and out save etc The archives accessibility depends on the final selection of the user To view the descriptive information about the resource by selecting the links NAD or AIS the user is not required to login to the archives portal whereas the access to digitalized document requires registration and in some cases a paid subscription The figures below shows the result lists where the links to the archives are displayed Archival Resources 1f
80. s It is possible to add Wiki Links to content using the Wiki Link Builder this assigns a general default relationship to the resource Making more specific relationships between resources helps to grow the semantic network involving archival materials new resources involving community and archival materials The system automatically makes relationships when creating resources such as assigning a community using the active Community To manage 57 QVIZ user manual Prototype 2b 2008 04 25 sharing of the resource to a community use the Manage Community Sharing button otherwise use the Add Relation Button Changes Lanquages de en es et sv Manage Community Sharing Y O Add Relation Q Remove Relation Y Figure 59 Relate Content Tab Remove Relation Y Figure 60 Relate Content Tab Add or remove Relationships Pressing the Add button opens the Search Filtering section where the author can make relationships with listed resource types Simple Search CoP Navigator Search Filtering Resource Types N Users Communities Refresh Search Relate mode All users no filter 4 Cop QVIZ Default CoP Resource Type to Relat v Only my resources Search Figure 61 Relate Content Search Resource Types Search w Relate mode Resource Type to Relat Resource Type to Relate Tag Figure 62 Find Typed Resource to relate Simple Search CoP Navigator Search Filtering Result List Resources Resou
81. s If the user goes to the CoP navigator to list all CoPs he she can select the appropriate CoP using the right click of the mouse and choose the List CoP members menu item From this list the user can view members and applicants to the CoP The moderator should act upon the submitted profiles Other members might also read the users profile 5 4 2 2 List my communities List the CoPs of which the user is a member choose the contextual menu option from the CoP workspace or select this option from the Top toolbar Communities menu 5 4 2 3 List members of a community This function displays a list of all members and applicants it is used by moderators to manage CoP members or applicants of CoPs but also by members or applicants to manage themselves One might also go to the user profile of a user in the CoP and start a discussion for example Otherwise it might be more appropriate to make a discussion directly on a resource such as an article involving a particular user Simple Search CoP Navigator Search Filtering Result List Resources refresh list Membership CoP Condition Moderator i Documents Topics Creation date Members Type 2008 01 31 johans_stangda restricted Johan 1 1 das sdasd 09 37 16 family_resear 2008 02 13 Szaby G family research 1 Gr nwald 15 08 57 a Join CoP 2008 02 06 Restricted_CoP lergman 1 i List CoP members 06 21 53 E Refresh 2008 01 31 nytt TI DI zril Be aan skoj nyheter 08 35 16
82. s T History and Shortcuts 2008 02 27 09 48 57 Overview Description For Intresse i omr det Membership Tag s kyrka tvangsdop Search Tagged Resources Change my membership Copy reference to clipboard a Refresh page lt i Cop QVIZ Default CoP Shared with Communities user workspace 01 stefang Search amp Simple Search CoP Navigator Search Filtering Result List Resources Title Creator Created Resource Type s Res u It Li sts History of Estonia4 Administrato PR DTE ArchivalSocialBookm ark 2008 02 27 08 32 43 ArchivalSocialBookmark 50th aniiversery estonia dolly Figure 35 User Interface Overview 5 3 1 Top toolbar and its menus The Top toolbar provides an overview of high level activities Community Bookmarkingy Create Active Default CoP akaine Logout Figure 36 Top toolbar Alternative Tool bar 40 The Community Menu highlights relevant community and site related activities Creating a Community can be initiated here or in the workspaces In case of a malfunctioning User Interface the CET client can be reloaded in the web browser The Bookmarking menu highlights relevant activities for User Archival Social Bookmarks and the Archival Resource Description that directly describes the archival resource The Create menu is supports the creation of typed resources More is explained later in this manual Authenticated User menu with an option to go t
83. s level a user may add a new subfolder to associate bookmarks or any other 43 QVIZ user manual Prototype 2b 2008 04 25 content or add additional subfolders Users should create folders first before trying to paste any references The act of pasting a reference in a folder or organizing folders is similar to assigning tags to content there 1s some significance to this organization that can be further reused as references in content or queried The following workspace images describe a user s workspace a kind of CoP and the communities to which the user belongs Everyone belongs to the Default CoP although there is no community user profile for the users in the Default CoP 5 3 4 Search and result listings Various activities create results lists that are sortable and whose links have contextual menu options The activities of Communities bookmarking workspaces and filter search produce results displayed in this area Two common activities in the result area e Sorting a result list All search result tables except for the Simple search are sortable by clicking on the column headings in the table Acting upon a resource in a result row Acontextual menu right mouse click is associated with the hyperlink on the leftmost side of the result row in all result lists except the Simple Search Forclarity some result columns include specific actions such as for making relations or activating a community The followin
84. s significance someone has given emphasis to a folder identifier similar to a tag or category and to the contents of the folder such as references to bookmarks articles and archival resource descriptions Users can search for this type of resource just to discover what users and Communities are organizing References to folders can be copied and pasted in content via the Wiki Link builder Currently due to a restriction folder references cannot be pasted into a folder this restriction might be removed in the future Assigned relations between resources In the Relate tab the Add Relation button opens the relation mode in the search filter area The user might make a relation between the current resource displayed and some other resource The preview option is currently deactivated in the result list to view a target resource this option will be activated at a later time when a 3rd party tool is upgraded All resources are typed based on the ontology These resource types are useful for understanding the role of the resource for performing queries for assigning relations to other resources and for visualization generated by ontology aware queries in the relationship overview panel Shared resources Resources shared with Communities specify a particular relationship to the community regarding how the resource is shared among members either view rights or full rights 5 4 4 2 Making relationships between other resource
85. scription about how to use the QVIZ Query Visualization Environment and Collaborative Environment within the QVIZ platform This report is based on the D4 1 2 and D4 1 3 System Specification and Requirement Reports which provide the foundations for the system The document is organized into the following sections e Global scenario e Query Visualization Environment Archive tools and Bookmarking e Collaborative Environment In addition to this document a multimedia user guide provides complementary assistance on how to interact with the QVIZ platform The motivation for providing a multimedia manual is that the users are more willing to follow video instructions than reading long text documents The manual is animated using Flash which offers a wide range of possibilities to show the users the general QVIZ system capabilities and specific functionalities in a user friendly way The video guide consists of the following a global scenario which shows the different environments integrated in the system as well as additional short detailed video clips of the components that comprise the main portals Thus the guide provides the users with the knowledge necessary to successfully use the system and the awareness of the functionalities of the specific components The user may choose to view the global scenario first and then select the detailed clips that he she is interested in These are the video clips that can be found in the tutorial e Glob
86. sers can access their personal workspace area as well as the workspaces of the communities the user belongs to and organize their bookmarks within collections These collections can be increased further by the CoPs experience since the bookmarks already stored in the QVIZ system are searchable using the result list tools The Contextual menus are implemented to copy and paste the references within the desired folder to be able to take part of the users collections Bookmarks are shown in the content area along with the additional metadata associated to the resource Furthermore a link to the archival resource 1s stored in order to enable direct access to the digital material Another important aspect to take into account within the CET is how to show resource relationships within the knowledge base From the drop down menu a user can select the archival social bookmarks and then view the bookmark data the resource description and a list of all bookmarks for this resource description View Discuss orkspaces Content languages selector de en es et sv 73 laura H 1 Found de content language or choose another language History of Estonia Note Your content language default was changed automatical Relationships Overview Identifier qviz History of Estonia4 Copv reference to clipboard amp Refresh page Types qvizcet ArchivalSocialBookmark Labels History of Estonia A bookmark relevant for the History of Estonia A
87. source ID B9DB704E 7F18 4A495 A52D 18DC8C253263 Resource Start Date Resource EndDate de type de format Keywords Social Bookmark s for the Archival Resource Bookmark 1 1 Archival Social Bookmark QVIZ Archival Social Bookmark Lat mig vara de titl oT Lat mig vara 2 Language de Figure 72 Archive Resource Description with detail list of the Site s Archival Social Bookmarks Additional parts of the visualization that summarize metadata whether it exists or not and all archival social bookmarks View Discuss Edit Relate Content Changes Content languages selector de en es et sv Found de content language or choose another language Content References of other i Dop fodelse 1849 Sidensj resources to this resource Identifier qviz Dop f delse 1849 Sidensj Copy reference to clipboard Ci Refresh page none Types qvizcet ArchivalSocialBookmark ArchivalSocialBookmark specific Archival Resources a Archive Reference SE HLA 1010172 C 4 F delse och dopb cker Relevant Metadata creator Gelfgren Stefan Stefan stefan gelfgren humlab umu se source URL http www svar ra se web svarfolder forska redirects scanned_images asp imageid A0017222_o00 8 Administrative Units related to the QVIZ archival resource description and related bookmarks s Archival Resources referenced dc title Dop f delse 1849 Sidensj none created 2008 02 15 15 10 17 Referenced by Tagle fungal P
88. stribution of administrative units between the unit types at international level and then national level for the three focus states m NWBEUM 100 0 C5 OOOOOOOOOOO B Units Per Higher Level Unit Type ue and em o paa m 2 E Unit Type Figure 5 Units per Higher Level Unit Type 11 4 E o D 2 E B Number of Units Number of Units OVIZ user manual Prototype 2b 2008 04 25 B Estonian Units per Unit Type Unit Type Figure 6 Estonian Units per Unit Type B British Units Per Unit Type PR DIST R DEANERY LG DIST SAN DIST SCO BURGH MANOR ARCHDEACON ANC CDIV IRL PROV MOD REG ADM CNTY ANC CNTY MOD CNTY PR CNTY SCO CNTY DIOCESE ECC PROV IRL CNTY MOD DIST ANC DIST SCO COMB SUB DIST ECC PAR PAR UNIT SCO PAR Unit Type Figure 7 British Units per Unit Type B Swedish Units per Unit Type Unit Type Figure 8 Swedish Units per Unit Type 12 QVIZ user manual Prototype 2b 2008 04 25 Nation has been employed as a mechanism for important relationships It has been used for an identifiable area that 1s equivalent to a state but within which the powers of governance have changed over time For instance Estonia has been an independent republic twice between 1918 and 1940 and again since 1991 For long periods of time between and before these periods of autonomy some or all of it has been subject to the aut
89. t metadata contexts QVIZ has considered a future feature using a COinS based plugin Create v i Active Cop QVIZ Default CoP User Page EA CollaborativeDocument Note Event bo Article Licensing Related gt Popular Article Content languages selector de Social Bookmark Research Article Found en content language or c H e Image Symbol Reference Post Discuss question Copy reference to clipboard Tag 4j Question Vocabulary Structured Presentation Related Types Guide Guides or tutorials are organising documents of structured Presentation Tutorial elcome to QVIZ collaborative environment odule Kan s is the entry page for all users ession Objective z CommunityPage Outcome Activity Description Figure 52 Create Menu Collaborative Document subtypes Create v s CollaborativeDocument gt ow Tous ES Licensing Related e Life Event Social Bookmark Birth e Image Symbol Reference Death Tag Natural Event Vocabulary Political Event Social Event elcome to QVIZ ct environme Organisation is is the entry page for all Arsen Figure 53 Create Menu Examples of subtypes 5 QVIZ user manual Prototype 2b 2008 04 25 Create v CollaborativeDocument b amp X Event B Licensing Related Creative Commons License Social Bookmark E e Image Symbol Reference Tag Permission Prohibition Requirement Vocabulary Figure 54 Create Menu Licensing related
90. t open this form but only the user owner of the profile can save it or remove themselves from the CoP The moderator cannot save the form however they can act on the user via this form remove or if the CoP is unrestricted accept or reject the applicant if the CoP is restricted A user may join a CoP however if it is a restricted CoP then the moderator should either reject or accept the user By joining or applying to the CoP a special User profile is created for the user which other users or moderator might view Any content created is associated with the active CoP By default the default site CoP is selected 1f the user does not specifically set an active CoP New workspaces Create a folder first before trying to paste anything to the workspace The goal is to provide the first level of organization Be sure to refresh the Community workspace or subfolders to see work from other members For a new community be sure to create at least one subfolder in the Community folder in order to paste references 68 A2 Terminology QVIZ user manual Prototype 2b 2008 04 25 Archive Social Bookmark Archive Social bookmarking Archive Resource Description A specialized or typed social bookmark that associates a social bookmark a semantic description of the archive resource derived from the archive called the Archive Resource Description Is also called the QVIZ archive social bookmark It uses contributed title descri
91. t to the State Archives of Sweden will be provided in the response email if the application is approved Archives For the National Archives of Estonia NAE you can register here free of charge For the State Archives of Sweden SAS you can register here Actions 1 Sign up for an acqaunt 2 If your Can x successful details of your QVIZ account will be sent to the email address you have provided Once activated this account will allow you to search bookmark and co operate with other users within the QVIZ framework Evaluate the system and answer a simple form that will be sent to your email after you have had time to test the system for a while Figure 3 Page Get Started on QVIZ QVIZ user manual Prototype 2b 2008 04 25 1 2 Administrative unit ontology When people talk of geography in everyday conversation they refer more to bounded places than to point locations For instance the place people think about as London is actually made up of many different administrative units rather than just one However the concept of places does not sufficiently handle the relationship between time space settlements and authorities in a consistent and comprehensible way In the QVIZ system the administrative unit ontology AUO acts as the core providing a framework through which the diverse sources of data can be displayed together in a single visualization interface An administrative unit 1s for the purposes of this project a pub
92. tarted with QVIZ the user has to apply for an account at the main project web page at http www qviz eu TryQVIZ php The user must click on the Sign up for an account link and fill in the appropriate information to apply for a QVIZ user account The account information is sent to the user via email upon approval by the QVIZ management The figure below shows the instructions that are displayed for this purpose To get started on QVIZ The QVIZ frame work contains three major parts the archival search that gives a way to find resources the collaborative environment that provides a way to co operate with people with similar interests and the social bookmarking tool that makes it possible to bookmark resources and collect them within the collaborative environment An account is needed in order to try out and evaluate the QVIZ framework To apply for an account please register below and provide a good motivation as to why vou want to experiment with and evaluate the QVIZ framework An account request must to be approved by a QVIZ partner therefore the response may take a couple of days As an account holder you will also be requested to provide QVIZ partners with feedback from your evaluation of the OVIZ framework Please note In order to view archival resources through the archival partals you must have an individual account with the National Archives of Estonia which will enable you to use the QVIZ bookmarking resource A short term accoun
93. te new subfolder 2 List resources from the Search Filter area 3 Right mouse click on a result link and from the contextual menu item select menu item copy or view an article and press the Copy button 4 Paste into a folder 5 Alternatively click on an article s Copy reference button and paste into the folder 5 4 3 5 Sharing resources The creator normally has rights to view and edit anything except Archive resource descriptions that are created in the process of social bookmarking from other sites Collaborative documents are normally restricted to the members of communities that you share the resources with The active Community automatically gets viewing rights Editing rights are determined by the creator of the resource A list of collaborative document types are available from the create menu hierarchy Resources such as tags events persons and the Community of Practice home page are viewable by all QVIZ users Any resource can be referenced and all material for metadata and the relationship overview portlet are visible this is to enhance access to all resources and archival materials such as their archival bookmarks and resource descriptions Only the collaborative resource content is not completely visible to users who are not members of a shared community Normally anyone can write add discussions on any resource except for the Community home page which is possible only for members To share collaborative docum
94. the removed facet 1s the first one the list of facets shifts to the left and the new first facet 1s automatically populated with data e Swap two adjacent facets by clicking on left or right swap buttons and in the upper corners of active facets This operation allows users to alter the order in which facets are displayed The content of all facets to the right of the swapped ones is erased If the swap includes the first facet the data are automatically loaded into the new first facet e Page through the facet content by clicking on previous page or next page buttons lt and in the lower corners of active facets This operation loads the previous or the next page of a facet If the previous page button is used on the first page the current page wraps around to the last page If the next page button is used on the last page the current page wraps around to the first page Any previous selections and content of all facets to the right of the one where the paging occurs are erased For consistency reasons The Result List and Contextual Area are removed The information about the current page and the last page are displayed in the middle of the page bar e Browse information in facets by clicking on individual facet terms A click in the current facet initiates a series of actions a New content of all facets to the right of the current facet 1s loaded If the current facet was an AUO facet then the newly loaded facet terms ar
95. tor can tag their resource However all users are free to use tags created by other users to tag their resources Alternatively a user might create a Social Bookmark and make a reference to the resource he she cannot tag directly Making explicit relationships to a Community of Practice 1s also relatively restricted except for relating vocabularies or by indirect automatic processes e g the user shares a resource with a community membership relationships 56 QVIZ user manual Prototype 2b 2008 04 25 Often the creator of the resource has most rights for making certain kinds of relationships To overcome restrictions a user might create a social bookmark relate 1t to another user s resource then treat the social bookmarks as their own and tag it for example 5 4 4 1 Overview of relationships Hyperlinks in content text Hyperlinks to other QVIZ resources within the content of a resource are automatically assigned a relation to the linked resource and reported in the relationships overview This can be included in the content as Wiki links or by using the Wiki Link Builder to help formulate the Wiki link The use of hyperlinked content also gives emphasis to these resources however as with hyperlinks in general one does not know if the connection is important or not These links can be upgraded to associate additional relationships if needed Workspace Folders User or Community folders The simple act of organizing references ha
96. ts will be referenced only with the user and the entire site The user can do this with a contextual menu item on the short list of My CoPs within the workspaces area or on the extended list within the search and result listing area ationshi tory and SE Select as active CoP Edit CoP properties B Refresh dy Create new subfolder Figure 50 Activating a community The active community status is indicated in the top toolbar together with a link to the community home if Active Tv ngsdop v 7 List of my Communities Community Home Figure 51 Active Community Indicator 49 QVIZ user manual Prototype 2b 2008 04 25 5 4 3 Creating new content related to archival resources Users might create new resources directly or indirectly via some common activity such as Archival Social Bookmarking When a user engages in archive social bookmarking activities he she creates new typed resources within the collaborative environment These can be considered as the primary resources which become the foundation for growing the knowledge base For example the following typed resources are created when a user performs archival social bookmarking from the archive portal Archival Social bookmark Tag s associated with the bookmark that the user submitted skos primarySubject relates the tag to a social bookmark Note the user may create a Social Bookmark using the CET create menu but it is not an Archival So
97. unity is done manually from either the workspace CoPs or the MyCoPs results list Creating collaborative documents in the active Community grants only viewing rights for members of the community but not 47 QVIZ user manual Prototype 2b 2008 04 25 editing rights It is possible to change the sharing rights in the content Relate tab and manage sharing rights with the users communities Unlike other resources the access to the discussion feature at the Community level is restricted to members one must join the community in order gain access to the discussion mode However all posts are viewable by all site users because this provides potential value for enhancing access to archival resources Please correspond privately if more privacy is desired 5 4 2 1 Creating a restricted community A restricted community requires that a user apply to a CoP for membership and a moderator to accept the user The applicant fills out a user profile for the CoP and submits it A moderator then acts upon it by first reviewing a list of all CoP members and applicants selecting the applicant s membership user profile Edit CoP membership and either accepting or rejecting the application After accepting the applicant the user becomes member The user can view My CoPs or the CoP membership list of the CoP to determine if they have been included as a member in the CoP If the moderator accepted an applicant the user will see this CoP in their list of CoP
98. users to access all the bookmarks to this resource from within the collaborative environment see Figure 34 below The CET link appears only in the cases where bookmarks are available Simple Search CoP Navigator Search Filtering Facet Browser results Resource Title Creator Created Type s Archive Reference EAA12932 Lihula l frepalm val ArchivalResot Figure 34 Facet Browser Results Within the collaborative environment the user can access the bookmarks created in the search list tables or through the bookmark option in the top toolbar The purpose of adding the semantic additional data to resources 1s to create more contextual information for the resource These relationships can be visualized by clicking on the social bookmark in the result list Further information about the visualization of the relationships is available in the collaborative environment section 37 QVIZ user manual Prototype 2b 2008 04 25 5 Collaborative Environment for Social Knowledge Building CET 5 1 Introduction Current requirements Firefox Web browser and allowing JavaScript and popups at least for the sites requested During the login procedure the users will be asked to accept a security certificate from Salzburg Research please accept There is no one collaborative environment to satisfy all users Therefore a proof of concept environment without browser plug in support was made available Although the user interfaces are motivate
99. uthors a javier Contributors Relevant Metadata a Administrator creator martin arias javier qviz tid es javier source URL http www eha ee qviz redirect php web id dgs amp unit id 200000350894 amp media id 1 QVIZ archival resource description and related bookmarks s Tags dc title History of Estonia4 Estonian poetry created 2008 04 01 10 11 00 e Tag s South Estonia Estonian poetry Search Tagged Resources Funny Tags Shared with Communities ERbonian paetry History University Department Archival Social Bookmarks Cop QVIZ Default CoP none Simple Search CoP Navigator Search Filtering Archival Social Bookmarks mentioned in the content Search Figure 17 Social Bookmark description The same information can be displayed by selecting a bookmark in the search list table The social bookmark information also includes archive resource description metadata which is collected from the archives These data include collection Ids reference codes and administrative unit IDs information that can be useful to users who are more familiar with the archive systems 18 QVIZ user manual Prototype 2b 2008 04 25 Anw Discuss Edit PDelate Content at oes i ther language ge ect amp j and Fb Retrect page Archive Reference SE HLA 1040016 A II 32 Smaprotokoll it Archival Resource Description SE HLA 10400 16 A 11 37 View Archeval Resource at the Archive Portal Figure 18 Arch

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