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Traffic Collision Database Manual

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1. triaftic ce ol listo n database syst em Tmi o Me i a o a aele i T i a e O l l a aie Ceiiiiciiein Datarnasa Hill Valley 2000 DUI Collisions N A von NOS da RRRS RSE RAA ONA Ny ENES S AG 2 Head On Bruna slice fehicle Pedestrian user S Manual CROSSROADS SOFTWARE 210 W Birch Street Suite 207 Brea CA 92821 714 990 6433 Fax 714 990 5628 www crossroadssoftware com TABLE OF CONTENTS Preface Some Basics Before You Begin Chapter One Installing the Traffic Collision Database step One Step Two Step Three Step Four Step Five Step Six step Seven Step Eight Step Nine Step Ten Step Eleven Chapter Two The Traffic Collision Database Introduction Part One Collision Records Inputting Editing and Deleting Data 2 1 Input Records by SWITRS 2 2 Street Name Verification 2 3 Soft Verification of Street Names 2 4 Hard Verification of Street Names 2 5 Verifying a Specific Location 2 6 Entering Collision Reports Using the Collision Input Form 2 7 Entering Collision Information Through a 555 Report 2 8 Read Write Collisions 2 9 Edit and Print Collision Records 2 10 Delete Collisions moth CON N O01 O01 G G Part Two Citations and DUls 41 2 11 Citations and DUIs 41 2 12 Delete Citations or DUls 44 2 13 Edit Reports 46 2 14 Read Write Reports 49 Part Three Parking Citations 51 2 15 Parki
2. Fig 21 Fig 21 shows the screen of the Edit Print Collisions option one of the wonderfully ingenious features of the Collision Database You can edit the information for any collision record or make a print out of any collision record And to find a specific collision you only need one piece of information whether it s a date report number or street name Of course the more information you enter to find a specific collision the quicker it is to bring that record up 38 Looking at the Edit Print Collisions screen in Fig 21 notice that there are four blank fields covering date report number street name and cross street Enter whatever appropriate information you have If you only know the date of the collision put in the date If you only know the street name enter it Once you have entered the search criteria click on the Find Collisions button at the top of the screen The database will find and display all relevant collisions virtually instantaneously The resulting collision records will appear in the Collisions field at the bottom For example using our hypothetical database for Hill Valley and entering only a date of January 30 1995 the Collision Database will give all collisions that occurred on that day within the city and then display the records in the Collisions field see Fig 22 below Find Collisions o i LL lt _ LL lt _ I i i Edit This 555 Edit This Delete Thi
3. type a 5 in the first box and an 18 in the second box 4 Go to page three by pushing the Page 3 Victims Cond button 5 In page three locate the Weather field it s the first one at the top and click the down arrow Find the word clear and click it to highlight it 08 6 Last hit Run Query and just try counting the milliseconds it takes for the program to generate results Fig 4 is the summary report for this sample query City of Hill Valley Traffic Engineering Department Collision Report Summary 04 70 2000 Date Range Reported Wisy Waist Total Humber of Collisions 6 Page 1 S Type oi Motor Veh Dir of Mowermernt Dir of Maven Repon Date Time Location Dist Dir Collesi involved With Traveli Prec Col 1 Travel Prec Col PCr Inj Kil VENT OF OG Gilbert Stree amp Y Imin vergie Pedestrian South Proceeding Souk Proceeding Pace sirtan J 1 Pioneer Ayana Pedestrian Stralght Straight Violation RAST 1244 Harbor Bodea amp 24 h Vehicle Pedestrian Horth Proceeding Easi Hai Padasirian 1 i Pioveion Avenue Pca striae Silraighit Applic able Violation ASST 1236 Alley amp Alley df Hoth Yehicle Pedestrian Horth Proceeding Mit Hii Other Than 1 i Pedestrian Straight Staiad Applicable Driver or Ped SyaT 15 48 Gilbert Sireci amp Flower EF Souk Webicle Pedestrian West Mal Hoth Proceeding Pedesiran 1 1 AVANE Pedestrian Applicable Sila ght VWidlation BAMOT 1744 Garnet Lare
4. Fig 5 Gander at the large buttons across the top and the fields running from top to bottom in the screen You ll notice that there are two pages Fig 5 is a screen shot of page 1 each asking for different types of collision data Let s go through this step by step although you will probably realize fairly quickly how easy this powerful tool is to use For the first step you must provide the Database with Collision Diagram Specifications Working from the top down enter the names of the intersecting streets in the Street Name and Cross Street fields note the drop down menus from which you can select your street names Now enter the Starting Date and Ending Date to specify the time period Below the date fields are the distance fields Fig 6 Fig 6 60 Distance refers to the distance from the specified intersection in which all collisions occurred So for example you can have the collision diagram and report include all collisions within fifty feet of the intersection the default setting or within any distance you prefer You may select a second distance for rear end collisions on approach to the intersection This allows you to define rear end collisions that are approaching the intersection as intersection related collisions even further back if you desire The default is 150 feet but you can change this measurement as well If you want to exclude all collisions that occurred outside the intersecti
5. collision rate will be calculated and shown on the report Fig 8 To include the 24 hour volume in your report simply click the Get Volume button Now on to page two 62 Report Diagram Fig 9 Take a look at the figure above This is page two of the Intersection Historical Report form These fields allow you to narrow the types of collisions that will appear in your historical report and collision diagram You have the option of filling in all the fields some of the fields or none of them All of the fields save two have drop down menus from which you can select possibilities Look over the fields to get an idea of the parameters with which you can narrow the report and diagram For example you can restrict the primary collision factor selecting unsafe speed or improper turning If you want to set the query to include information about pedestrians collision type lighting day of the week time or direction you can do so by filling in the appropriate fields These settings will be listed in your historical report If however you choose not to list them just click in the little box next to the option Disable Settings Used for Query Section on Report Once you have taken all of the necessary steps just click on the Intersection Historical Report to generate the report or on the Intersection Collision Diagram if you want to bring up a diagram 63 Sample
6. Fig 6 After verifying the program group hit Continue STEP SIX Sit back relax and wait while the program installs You might be asked to restart Windows to complete the setup if this happens go ahead and restart Once the files have been installed from the CD you should see a window containing the program icons that are contained in the Programs section of the Windows Start menu Fig 7 C WINDOWS Start Menu Programs Crozsroade Collision D atabage a Fie Edt Wew Go Favortes Help e uls a tA eK 8 Hac Bed faite Up Cut Copy Paste Undo Delete Properties Address C WiINDOWS Stat Menus Programs Crossroads Colson Database i A aA Win aff Courts Module Crossroads Crossroads Collision Collision Data base Crossroads Collision Database Ink Shortcut Modified 06 19 2000 4 16 PM Size 427 bytes 427 bytes Fig 7 The main icon is the Crossroads Collision Database icon which opens the Collision Database STEP SEVEN The Launch Menu Installing the Collision Database from the CD is the main part of the setup process but it is not the entire process Once the program is installed open the Database by either double clicking the program icon it will probably be the shortcut in the Start menu folder as shown in Fig 7 above or by clicking Start navigating to Programs moving over to Crossroads Collision Database and then highlighting and clicking the
7. Cancel Input button 51 Late lime Input Citation Cancel Input Vehicle License Number state Reg Year a E Vehicle Make Primary Rood O Oo y y y Secondary Road E Location other description Report Dist Violation Wescription ficer ID Citation Number OE ee Fig 39 There are two other features in the Parking Citation Records Menu Edit Parking Citations and Delete Parking Cites 2 16 EDIT PARKING CITATIONS lf there is any information in a parking citation that you wish to change you can edit the recordyou guessed itby hitting the Edit Parking Citations button on the Parking Citations Records Menu This will bring up the Parking Citation Table Fig 40 which includes a column of fields in which you can edit any amount of the parking citation information that you wish 32 Parking Gitaton Table LEMON STREET Fig 40 Once you have finished making your changes simply click the exit button 53 2 17 DELETE PARKING CITATIONS Deleting parking citation reports is a simple two step process first enter a range of dates for those parking citations you wish to excise second hit the aptly named Deleting Parking Citation Reports box Fig 41 For more detail on entering dates see the hand note at the end of section 2 10 Fig 41 The program will prompt you once it has calculated the exact number of records to be deleted it will ask you to confirm your deci
8. Crossroads Collision Database icon Opening the program will bring up the Launch Menu Fig 8 Show Program Status Fig 8 The Launch Menu provides a variety of options which include Full Collision Database includes all input and edit options all queries and reports and all verification capabilities Laptop Module the laptop version of the Database for use by officers in the field Input Module allows only the input of data no editing verification queries or reports Query Only Module allows only queries and reports graphs and reports no input or edit features Submit Module works as an approval process to oversee and check data input and collision reports before the data is input into the full Traffic Collision Database used in particular with data input through the Input Module and Laptop Module Configuration configures the Database so that it can run properly make sure to use this feature after installation but before running the Database Repair a Database every once in a while you might receive an error message stating that the Database files are corrupt click on this feature to fix the problem Exit to Windows closes the entire Database program STEP EIGHT Program Status When you select Show Program Status in the Launch Menu a series of fields appears listing the main components of the Database their location and their status IC CROSSRDS C es ET ee Fig
9. Edit This Collision Delete This Collision 01 22 71998 11 23 1999 DOE 01712719933 11 13 1333 DOE 01 12 1999 11 13 1999 DOE 01 17 1993 11 17 1999 DOE 01 19 1999 11 22 1999 DOE 01 12 1995 11 13 1395 DOE Fig 34 Go to the next page to learn about reading and writing records into and out of the Database 48 2 14 READ WRITE RECORDS The Read Write Records feature can be accessed from either the Citation Records Menu or the DUI Records Menu by simply selecting the Read Write Records option One mouse click will bring up the External File Input Output Screen Fig 35 Input All Output Selected Collisions from Collisions to External Database External Database Input All Citations Output Selected from External Citations to Database External Database Input All DUI s Output Selected from External DUl s to External Database Database a Fig 35 Inputting or outputting collision citations or DUI records to or from an external database is a relatively easy process and it works much like that of the Read Write Collision feature in the Collision portion of this database see section 2 8 The first step requires setting the parameters of the data you wish to import or export or in other words the starting date and the ending date This will include all collision citation or DUI records between and including those dates for more on entering dates see the hand note at the end of se
10. To change the destination use the Change Directory button You can also exit setup if necessary To proceed just click OK STEP FOUR Now you are ready to begin installation Click on the Complete button Fig 5 You still have the option of changing the directory or exiting setup Crossroads Collision Database Setup Begin the installation by clicking the large button Click Complete Complete gt Install all files for this application to begin installation Bbcectagy a _ O O O CACROSSRDS STEP FIVE When new programs are installed in Windows Windows itself sometimes creates program groups A program group connotes several programs or program related files that are placed together in one location usually a single folder After beginning the installation process the Collision Database setup will specify a program group You can change the program group if you want but setup does create a default program group We do recommend that you stay with the default group Crossroads Collision Database Choose Program Group Setup will add items to the group shown in the Program Group box You can type a new group name or select one from the Existing Groups list Program Group Crossroads Collision Database Existing Groups Adobe Acrobat America Online OL Application ArcCAD ArcCAD 14 Arcview Ca Caere Applications CorelDRAW 7 Crossroads Collision Database
11. the C ross Street name to bring up a list of all the streets that cross the first Street Name Once you find the appropriate name click on it to highlight and place it in the field box isee N ote that when you select a street name from any of the boxes above the Scratch Pad the street name will appear in the Scratch Pad A convenient way to pick the correct street names is to select a street name for either the Primary or Secondary road from above that you know to be correct and then select the correct Cross Street name from the Scratch Pad Scratch _ Pad Once you have verified a location simply click the OK button to enter it into the collision report and to proceed to the next unverified location Aliases Some street names typically major streets have commonly used abbreviations For example if your city has a M artin Luther King A venue chances are it is often abbreviated as M LK Ave or MLK Such aliases can be added to the database by simply clicking the Add Primary to Alias Table if it s a primary street name or Add Secondary to Alias Table if it s a secondary street name Use this feature only when the abbreviated street name translates to one and only one possible solution street 28 The reason why aliases can only be used with one and only one possible solution street is because the Collision D atabase will always translate the alias into one and
12. 31 97 wal Intersection Total Collisions Chapman Avenue Lemon Street 10 Pomona Avenue Orangethome Avenue Commonwealth Avenue Harbor Boulevard Brookhurst Road Valencia Drive Chapman Avenue Harbor Boulevard Euclid Street Orangethorpe Avenue Kimberly Avenue Acacia Avenue Brookhurst Road Orangethorpe Avenue D SS A a ow N Chapman Avenue State College Boulevard 10 Commonwealth Avenue State College Boulevard 10 Euclid Street Commonwealth Avenue 10 Euclid Street Valenca Drive 10 Harbor Boulevard Bastanchury Road 10 Harbor Boulevard Orangethorpe Avenue A in i A i A A A A A A D w y 10 Longview Dive Brea Boulevard Fig 18 There is more than one intersection listed for the tenth location because as you can see in the report several intersections had the same number of collisions over the course of the year A copy of Collision Severity Summary report can be seen in Fig 19 It covers a one year period Intersection Collision Severity Summary 4 600 Number of collisions forthe top 10 locations From 41 97 To 12 3197 Rank Fatal Severe Other Complain Naon Tata 1 Chapman Avenue Lemon Street 0 i 0 Fa B 10 2 Pomona Avenue Orangethome Avenue ij 0 O 5 4 g 3 Commonwealth Avenue Harbor Boulevard o 0 1 a 3 T 4 Brookhursi Road Valencia Drive 0 0 1 a 2 i 5 Chapman Avenue Harbor Boulevard Oo 0 o a J 6 E lid Street Orangethorpe Avenue Oo 0 0 a J Ki
13. C represents the hard drive on which the crossrds folder is placed and street coverage folder represents the folder that bears your city s name or an abbreviation of the name and contains more dbf files Find the aat dbf file click on the file to select it and then hit OK The Database will then confirm that the proper tables are now attached 15 In the Event of the Uninstallable ISAM Error Message Depending on the operating system you are running whether Windows 95 98 or Windows NT you might get the dreaded Uninstallable ISAM error message while attaching the GIS tables If this happens the first thing to remember is not to panic The problem has a very easy remedy Navigating through either My Computer or the Windows Explorer which shows you everything on your computer locate the Windows folder if you are running Windows 95 98 or the WinNT folder if you have Windows NT Within the Windows or the WinNT folder locate the crossrds ini file and double click to open it it will open automatically in Notepad You can also use the Find feature in the Windows Start menu to locate files and folders Just enter crossrds ini as the name you want to find set the feature to look in the hard drive which stores the Windows folder and then hit Find Now When Windows locates the crossrds ini file double click to open it To fix the Database so that the error message no longer appears and t
14. Changes button to enter the changes into the database or the Cancel Edit Changes if you decide to discard whatever amendments you have made Delete This Collision does exactly what it says it removes the specific collision record trom the database 2 10 DELETE COLLISIONS The next to last option in the Records Menu is Delete Collisions This allows you to delete all collisions within a range of dates So for instance if you want to delete all records between February 1 1995 and March 31 1995 all you would need to do is enter the starting date and ending date and then click the Delete From Collision Database button Fig 24 Delete From Collision Database Fig 24 40 K eep in mind that the dates you enter are through the starting and ending dates not up to those dates This means that if you want to delete records between J anuary 1 and January 31 1996 including the collisions that occurred on J anuary 1 and 31 you would make 01 01 1996 your starting date and 01 31 1996 your ending date But if for example you want to delete records from J anuary 1 up to J anuary 31 meaning not including J anuary 31 you would make 01 01 1996 your starting date and 01 30 1996 your ending date Part Two Citations and DUls 2 11 CITATIONS AND DUlIs Collisions Citations Parking Citations Custom Input Forms Exit to Main Menu Fig 25 From the Main Menu
15. Distance 2010 AMi 1 45 AM 2 30 PM 1010 AM Collision Type f involved Anth Collision Type finval wed with Direction of Travel Distance Problem Distance 350 greater than segment length 324 at ROCHE STREET and CHASE AVENUE on Morth approach No East approach tound at CHARTER OAK DRIVE and ROAD 166 No East approach tound at AVENUE 392 and ROAD 43 M Distance 1056 greater than segment length 324 at AVENUE 296 and ROAD 156 on West approach Distance 3168 greater than segment length 534 at DINELY DRIVE and ROUTE 198 58 LINE DRIVE on North Parked vehide party found bul Collision Type or involved With does mot indicate parked motor vehicde Parked vehide party found but Colisi n Type or Involved With does not indicate parked motor vehicle Mot Stated Distance 600 greater than segment length 193 at AVENUE 24 and ROUTE 99 on East approach To produce this verification report all that was required was the entry of a starting date and an ending date followed by a single mouse click on the Standard Collision Data Verification button Now take a look at Fig 4 The first seven columns contain collision information and the final column at the right labeled Problem states the discrepancies found within the collision data 104 CHAPTER SIX Configuration Configuration allows you to configure or customize the database by changing and setting default values
16. Fig 25 select the Citations button to bring up the Citations Records Menu Fig 26 41 Read rite Delete Re co rds Citations Fig 26 The Citation Records Menu gives you four possibilities enter citations edit reports read write records and delete citations For detailed step by step instruction for entering citation information please refer to your Data Input Module In the meantime you will find some brief explanations of the citations features below along with a few screen shots to help you through the process Citation Citation Number Input Citation Date Day of Week Time Renortinga District Cancel amt First Name Middle Name Last Name Address Commercial Haz Mat Driver Lic No State RAN Juvenile E DEX Race Race Descnpt ir Eyes Height Weight Vehicle Lic No State Yehi Webhicle Make Hodel Body Styl CE TSti UCCOUCOGD E Violation Sub Yiolation Description Violation 2 Sub Violation Description Violation 3 Sub Yiolation Description Wiolation 4 Violation Description B Speed 9 Speed Limit Rade 8 Address Addr Direction Street Name a es 2 ee Soe Officer IL Officer Name Court Court Date Fig 27 42 Fig 27 displays the Citation Input Form Like the other forms in the Collision Database each field highlights in yellow when you click it and the cursor appears To move to the ne
17. L Li a a a B ENE Oe eo as O STG oie iz Lz B STREET SODRESS CA HERG HAWE S496 AS DAWES cr ae ee OW ERG ADDRESS SANE 46 DAMER CA D606 le OF VEHICLE OH ORDERS OF OFFICER omer oE PRIOR MECSAHCAL DEFECTS HOHE APRAREST REFER TO KASEATHE VESICLE IDERTIAICATION huw BER x DEGCH EE YEWCLE Ded AGE a i r REE MIE ve E oa E woe aot E n najot E aLL E ue f Ee TUFE OF VEWCLE DTH amp S5C FACTOR Fary Type D Driver PE Pedestrian PA Parked ehicle l B Bicyclist Pick a Person O Oihe Collision Investigation Manual Fig 17 The other add and edit features follow the same principle although one extra step is added if you edit a party or edit injured witness passengers a dialog box will appear allowing you to select a specific party or injured witness passengers from a list Click the one you want to edit and then hit the OK button 2 8 READ WRITE COLLISIONS A very uncomplicated feature of the Collisions Database the Read Write Collisions option allows collision records to output to an external database or to be read into the internal Crossroads Software Database from an external database From the Records Menu select Read Write Collisions Once the Archive Collision Records screen appears simply enter a range of dates and then click on the appropriate button at the top left whether you wish to write the records into another external database or you are reading the reco
18. amp Cameo Bo West Weebiche Pedestrian Wf sit Proceediag Hort ki Aint Pedesirian 1 1 Lane i Pedestrian Straight Auplic abe Violation AST 1743 Orengelhome Avenue 0 inim Vehicle Piaedestrian Fast Proceeding Hirth Mi Pad RAA Vielation 1 i amp Reymond Avane Fegesiriar Straight Applicable Fig 4 Hopefully these examples have given you an idea of just how flexible and powerful the General Query feature is It s a good idea to go through each page of the Query screen to familiarize yourself with all of the fields and options and you might want to run various queries of your own using different fields to help you get used to this feature 3 2 INTERSECTION HISTORICAL Another powerful tool in Crossroads Software s Traffic Collision Database the Intersection Historical query creates collision reports and diagrams of collision activity during a specified period of time at a specific intersection Reports are text based table oriented print outs of collision information while diagrams include a diagram of the specified intersection and directional color coded images for each collision Take a look at the Collision Diagram Intersection Historical Report Form in Fig 5 below 99 Calor Intersection Intersection Historical Collision hie Report Diagram i OT l E o o ik __Staiting Date _ ere 1273171995 At Intersection Senos EA SE TAEAE g C r Get DT s Yolume Distance and Direction
19. arterial will limit the query results to those collisions that had at least one party that was traveling on or turning out or off of the specified arterial In other words this will eliminate all purely cross street collisions If you wish to use Mileposts simply click the box next to the command Mileposts are still in use in most counties to measure distance from a given point You can lookup ADT Volumes Average Daily Traffic and include these in the query Click on the button to look them up If you want to include ADT volume data in your report you need to enter the volume number in the blank ADT Volume field just below the Lookup button The field looks like this ADT 2 Finally you can set your query to include Primary Collision Factor and or Highest Degree of Injury Just type within each field or use the drop down menu to select your choice Once you have adjusted these settings just click the Open Report button to create the report Now on to page 2 19 Page 2 of the Midblock Historical form click the Page 2 button at the top of page 1 allows you to set parameters for your query just like page 2 of the Intersectional Historical and Intersection High Incidence forms Fig 25 below is an image of page 2 Fig 25 Just like the other second pages of the other historical report forms you can select as few or as many of the parameters as you wish simply by typing in the
20. collision data in historical format and can be broken down further if you want to run a year month or day of week query for a specific intersection specific collision type or other parameter By simply entering a range of dates and then clicking the Year button you can generate a historical graph that displays the number of collisions per year as seen in Fig 6 98 Total Number of Collisions 6459 Fig 6 Note that the years are listed on the horizontal axis at the bottom the number of collisions on the vertical axis also notice that the exact number of collisions for each year is printed at the top of each bar Now it is possible to take the data in this graph and create a more specific query Suppose we want a historical graph covering the same time period in this case 1995 1998 but only want to query the number of broadside collisions per year All we need to do is keep the dates as they are in the date fields go to page 2 and then select Broadside from the Collision Type drop down menu The resulting graph appears in Fig 7 99 Total Number of Collisions 1634 Fig 7 Notice that the total number of collisions as well as the total for each year is lower because this is a graph based on one type of collision These are just examples you can break down the Year Month and Day of Week queries graphs even more by setting other parameters 100 CHAPTER FIVE Data Verification Data
21. fields you want to include or selecting options from the drop down menus If you want to disable Settings Used for Query section make sure to check the box at the bottom of the screen Once you are finished with page 2 hit the Page 1 button to return to the first page then hit the Open Report button to create the report 3 MIDBLOCK HIGH INCIDENCE The Midblock High Incidence form works the same way as the Intersection High Incidence form It has two pages as well as the same fields and allows you to generate the same three reports Collision Ranking Summary Collision Severity Summary and Collision Type Summary For details on making a query and generating reports see the instructions for Intersection High Incidence above section 2 3 80 3 8 REPORTS BY OFFICER Through the Queries Menu you can ask the Collision Database to create reports and graphs of collisions officer activity citations and DUls This is an incredibly easy feature to use First take a look at the Reports by Officer screen Fig 26 Notice the seven buttons at the top and the two fields in the middle Officer Officer DUI s By ivi Activity Officer a DUI s By Officer A Report Report Activity Besed on Based on hit DUI s by DUI s by Graph Cites Arrests Fig 26 You have five reports one graph and an exit button to choose from and all you need to enter are the starting date and ending date Once the dates have been enter
22. rather descriptive boxes will take you to different features of the software All that is required is a Simple mouse click To return to the previous screen simply click on the exit button which looks like this Note that the door button is not present in every screen in the Database When it is not present you will see other buttons that allow you to complete your tasks and then return to the previous screen These buttons might say exit input cancel or delete In output report screens you can click on the File menu at the top to pull down the menu scroll your cursor over Exit or Close and then click once to execute the command To return to the main menu simply select the exit to main menu button When inputting data some fields are structured for ease of use and feature drop down menus You can utilize this feature by a simple mouse click on the down arrow to the right of the input box pT Two other wonderful features include auto match and limit to list As you type an entry into a drop down list the software will match the entry filling in possible matches as you type and saving you key strokes and time This is the auto match feature Limit to List applies to those fields in the Database that have drop down menus Not every field is a Limit to List field but some are this means that the information you enter into the field mus
23. section to generate a variety of reports that in essence provide summary collision information in many categories Fig 28 shows the Collision Reports screen Monthly Traffic Bicycle Collision Collision Report Summary Summary Report PCF by Severity PCF s vs Citations Collisions by Involved With ae Ped Collision Collision Statistical Unidentified Day and Time Collision Tally Collision Tally Collisions by Intersection Midblock by i by sialic pe PDO Injury Fatal Collisions by Collisions by DUI Log cy District NightDay Night Day Intersections Segments ie Collision Parties Above Average Above Average i 1 hy 1 by mes pes gas gae oe be meg Doe eg ol a ees _ Stating Date LGiy Name forDay and Time RepotOnbe SC E eo o Fig 28 82 You can also run the query by city name although notice that this can only be used for the Collisions by Day and Time report You ll notice that nine of the buttons in the Collision R eports screen are in gray type as opposed to black type this means that these reports are unavailable Crossroads Software will make them available in the near future You can generate these reports in the M onthly Reports section but as the name implies only for individual months The Collision Reports section here is a variable date section which allows reports to be produced for varying date ranges Because there are so many reports possible th
24. you wish to query only those collisions that occurred within the intersection Once you have completed these steps you can generate a graph or chart by selecting the one you want to generate among the choices at the top of page 1 or you can go on to page 2 first to enter additional collision information Fig 2 Highest Degree of Injury Collision Type weaber Page 2 f a ion Primary Collision Factor Involved With Con sha vary Collision Type Involved With mee Day of Week C E rs E E Eas E Po E PC zz Fig 2 Let s deal with page 2 first There are a number of separate fields that allow you to limit your query by setting specific parameters you can directly affect the query and the information in each resulting report So for example you can ask for collision information on collisions with a specific degree of injury a specific type of accident whether or not a pedestrian was involved a specific type of lighting and so on All of the fields except two have drop down menus from which you can select from a list of possibilities 99 Use as few or as many of the fields you need You are not required to fill in any of the fields in page 2 to run a query and generate a report but they re present in case you need them thanks to the thoughtful folks at Crossroads Software If you need to return to page 1 before running your query just hit the Page 1 button If not go ahead and cl
25. 1 1997 and 12 31 1997 3 In the Collision Type field click on the down arrow to open the drop down menu find the type rear end and click it to highlight it 4 In the Day of the Week field click on the down arrow to open the drop down menu find Friday and click it to select it 5 Finally click the Run Query button 37 Once the program calculates the results it will open a Collision Summary Report that will look similar to that in Fig 3 below City of Hill Valley Traffic Engineering Department Collision Report Summary O04 10 Date Range Reported WAST Wa AF lotal Humber of Cliona 7 Page 1 Typeof Mobi Veh Dir of Mien Dir of Movement Reporte Dae Time Location Dist Di Comision Involved With Traveli Prec Cou 4 Travel Prec conz PEF in WE WoT 07 56 Commoner 0 Inint ReaeEnd Other motor Wesi Proceeding West stopped in Irate Speed J 0 Avenue amp dandan Way Vehicle Straight Road A1497 1240 Commonrsesith O init Rear End Other Motor Wrest Proceeding Wrest Stopped in Unsafe Speed 0 i Anem amp Viale Avenue ehicle Straicht Road STMT OF 11 Commoneaih i07 East ReaeEnd Parked floor Eas Procesdiig East Parked Drwing Linder 1 0 Avenue amp Jetferson Vehicle Siraighil Meroe Sao 0757 Commonenath O init RearEnd Other wotu Fast Proceeding Wrest Stopped in Ureale Speed o Averiue amp Highiand Vehicle Straight Road ATU dH WaT 1M Conmonneasith 120 West Rear End Other Motor Fas Slowing Sto
26. 1496 12 3146 Type of Collision Broadside Broadside Broadside Broadside Broadside Broadside Broadside Broadside Broadside Broadside City of Hill Valley Traffic Engineering Department Traffic Collision History Report Motor Web imam ed With Olhar Motor Vahicle Other Motor Vehiche Olhar Molar Vahicle Other Motgr Yohiche Other M t Vehicle Other Motor Vahiche Other Mota Vehiche Other Motor Yoahicle Other flotor Vehiche hee Motor Vahicle Direct of Travel 7 Morth Wesi South Souin South Soi East Weel Morth Eas Kiry enmment Prec Coll 7 Making Left Turn Proceeding Siralgn Making Left Turn Proceeding Siraighi Proceeding Siraignt Making Left Turn Proceeding Siralgnt Proceeding Siraignt Changing Lanes Proceeding Straight Fig 10 64 Direct of Travel 7 South East West East North South North North Mov erent Prec Coll 2 Proceeding Straight Proceeding Siralgn Proceeding Straight Making Left Turn Proceeding Siraigqnt Proceeding Straight Proceeding siralghi Proceeding Siraignt Proceeding Siralgn Proceeding Straight PCF Auto RA Violation Traffic Signals and Signs Improper Turning Traffic Signals and Signs Traffic Signals and Signs Auto Riv Violation Traffic Signals and Signe Traffic Signals and Signs Unsafe Lane Change Traffic Signals and Signs 0410 2000 Page 1 inj Kil o oO
27. 3 0 o o 1 oO i 1 oO o oO Notice that the report categorizes collision data by category time distance from intersection direction and so on We can look at a detail of the report to illustrate the type of collision information in the report Fig 11 Direct of Movement Travel 1 Morth west South South South South East Vi est Morth East Prec Coll 1 Making Lett Turn Proceeding Straight Making Lett Turn Proceeding Straight Proceeding Straight Making Lett Turn Proceeding Straight Proceeding Straight Changing Lanes Proceeding Straight Direct of Movement Travel 2 Prec Coll 2 South Proceeding Straight Morth Proceeding Straight East Proceeding Straight West Making Lett Turn East Proceeding Straight Morth Proceeding Straight South Proceeding Straight Morth Proceeding Straight Morth Proceeding Straight Morth Proceeding Straight Fig 11 PCF Auto Rav Violation Traffic Signals and Signs Improper Turning Traffic Signals and Signs Traffic Signals and Signs Auto Rv Violation Traffic Signals and Signs Traffic Signals and Signs Unsafe Lane Change Traffic Signals and Signs Look over this detail to make yourself familiar with the format and the type of information in the report Well if you think that s impressive wait until you see the Collision Diagram Sample Intersection Collision Diagram The Inter
28. 38 91 DUI Arrests Citation by Day and Violators by Time __ __ ZIP Code ore Gitatinns by aan Officer ik Gena al Pad Citation Statistics Day and Time se DUI by Cites Summary summary 01 01 1999 1 1273171399 Breakdown of Summary of Citation Citation Statistics __ Statistics Total Citations Officer Activity Report By Officer DUI by Arrests Fig 38 Simply enter your information in the appropriate fields either by typing the information or by using the drop down menus Once you have entered your information click the Run Query button at the top right of the screen From Date To Date Day ol Week From Time To Time Case Number Reporting District 07 01 1999 12 31 1999 a E First Name Last Name Address City otate Fl 4 Commercial Haz Mat E P Driver Lic No State irm DOBE to DOB Juvenile Se Race ge Wit Range Vehicle Lic No state frm yr to r Vehicle Make Model Body Style Veh Color Violation 1 ub Citation Category Violation Description Violation 2 Citation Category Violation 7 Sub Citation Category 2 Violation 4 Sub Citation Category Violation Description E Speed EE Speed Limit r a Rada E Address Addr Direction Street Name City g Secondary Road f 7 1 Atint BM Direction B Officer ID ificer r j r Court Date Yiolation Description Violation Description 92 Each query will produce a report and each report can be printed ou
29. 6 17 15 00 15 59 149 IZI 23 13 15 3d 29 17 26 15 16 00 16 59 191 ah 45 1 28 30 41 ZT 30 29 17 00 17 59 267 199 63 30 Al al 43 33 46 38 18 00 18 59 291 22 70 J8 45 Ad 44 49 39 2 19 00 19 59 265 202 63 29 34 39 42 4p AT 34 20 00 20 59 190 133 57 25 Zl 29 26 29 28 32 21 00 21 59 195 al 24 al 24 2 35 33 al 3 22 00 22 59 129 93 34 19 i7 17 24 te i 13 23 00 23 59 99 a5 34 13 7 7 71 10 20 19 Total 4525 3604 Jal 431 TUS T57 T99 Hee 653 4 Fig 37 3 14 CITATION GENERAL QUERY The one query in the Citation Reports section that requires more than a range of dates is the Citation General Query This query works quite similar to the General Query process we looked at earlier see section 2 1 This Citation General Query allows you to extract data on citations that were issued during a specified time period and you can be as inclusive or as exclusive as exhaustive or specific as you wish all depending on the type of information you desire or the type of report you eventually want to generate If you want you can run a query on all citations covering a range of dates or a query on all citations covering a specific street name or perhaps a query on all citations given to male drivers between the ages of 18 and 25 It all depends on the amount of information you have or the type of report you desire From the Citation Reports screen enter a range of dates and then click the Citation General Query steps 1 and 2 in Fig
30. 9 The left column lists the necessary components local program files contained in Crossrds mdb mdb stands for Microsoft Database local data files embodied in Collisnl mdb and data files contained in Collisn mdb You ve probably noticed that the data files have slightly different names the local data files have an I at the end of Collisn while the main data files do not The reason is that depending on how your computer is set up the program will read to different data files 10 The local data files simply include the data inputted in the computer on which you are working If you work on a computer network all of the inputting done on local computers will be read into the main data files located on the network s central server In addition if you are working in the Input Module or the Laptop Module data will be placed in the local data files until transferred to the main data files The important thing to remember here is that if you are working on a network the data files and their locations should be setup properly so that the Database functions correctly and this is where Program Status comes in Notice that the column in the middle shows the path names and locations of the data files The columns on the right show the current status If the status of each is Connected then the Database will run properly If the status says Not Connected then either the da
31. Collisions g o 15 Ce 1 Ce 196 1 Soe Auta Aly Ury Stan Als Spd I U ret Lane C hg Legend Pedestrian Moving Vehi de Stopped Vehicle Bachng Vehicle Ran Off Road Movement Unknown b Right Tum z Left Tum 1 Fixed Object Bicycle Sideswipe dh DUI T gt Injury Fatal lt Day A m Hight Fig 15 The answer key This particular Collision Diagram contains the date of each collision and Primary Collision Factor which you might recall can be selected from the Collision Diagram Intersection Historical Report form Here s a detail Wai oe I Sula Fa 68 But we can ask the Database to include date and say distance and direction instead of primary collision factor If so the diagram would read l p Gma Notice that the distance and direction information is now included with the date In this case the distance is listed as 0 because the collision occurred in the intersection If a collision occurs outside the intersection the number of feet and the direction are recorded as in this example CTS 112176 gt Enh 7Y South Notice that the distance and direction are now listed below each date This is essentially how the Intersection Collision Diagram feature works Itis a powerful yet simple tool 3 3 INTERSECTION HIGH INCIDENCE The next feature in the Queries Menu is Intersection High Incidence You can query the Data
32. ENUE 369 13 North 10293 01 12 1999 08 AVENUE 152 ROAD 168 140 West IAT 02 04 1999 08 si ROAD 80 AVENUE 368 1755 North 13721 02 04 1993 08 ROAD 80 AVENUE 368 1750 Noth 13721 A Fig 3 Double click the duplicate records to be deleted and then view the records to verify them If you mistakenly double click on a record that you do not want deleted all you need to do is locate that record among the list of Collisions to Delete in the bottom window and double click on it It will disappear Sample Data Verification Report Let s take a look at sample Data Verification report just to give you an idea of the type of report available to you in this section of the Database Fig 3 on the following page shows a detail of a Standard Collision Data Verification report 103 Accident Ho 694002302653 694116001 2251 694529591 5047 BIA SI 4i 13 69472355 3267 6944902005169 6250014511712 695614302316 6959101011863 Report Ho Primary Road ROCHE STREET CHARTER OAK DRIVE AVENUE 392 AVENUE SB DINE LY DRIVE WESTSIDE STREET QR ANGE BELT DRIVE BELMONT ROAD AVENUE 24 Secondary Road Date CHASE AVE NUE 14799 ROAD 168 1 2 99 ROAD 46 M 1 4799 ROAD 156 T39 ROUTE 158 5KY 1 8 99 LINE DRIVE ATKINS WAY 1A099 AVENUE 200 1A179399 MEADOW AVENUE 1A7733 ROUTE 94 120 99 Fig 4 2 30 AM 4 00 PM Field Distance Direction 11 59 PM Direction 210 PM Distance 11 59 PM
33. Intersection Historical Report No matter which button you hit first either the Intersection Historical Report or the Intersection C ollision Diagram the D atabase preserves the query specifications you entered Thus if you generate the report first and then want to create the diagram you are not required to re enter your specs W hen you go back to the Report Form you will find that your query parameters have remained intact allowing you to hit the Intersection Collision Diagram button immediately Of course you have the option of changing any or all of your specifications if you so desire Let s look at an example We ll take a sample from the city of Hill Valley asking the Database to generate an Intersection Historical Report for the intersection of Chapman Avenue and Harbor Boulevard involving broadside collisions during the entire year of 1996 After entering the street names and the dates on page 1 and then setting the Collision Type at Broadside on page 2 the resulting Intersection Historical Report looks like this Location Chapman Avenue i Harbor Boulevard Date Range Reported Date W296 2096 4 998 was Harg GUEL GEE FEEN 103996 111296 Time 1256 1334 20 16 Vids 100g 1533 15 36 2147 O 10 12 58 Dist Iri Irit iri irt Iri irt iri et In Irit Iri bret in Int Iri Irit South Ir rit T
34. Notepad select Save to save the change and then close Notepad You now have to backtrack a bit and repeat Step Ten to reattach the GIS tables After that your GIS table configuration should now work fine and the Database is ready to use once you finish the last step Step Eleven explained below STEP ELEVEN The Final Step From the Launch Menu select which form of the Database you wish to run by clicking on its button For instructions on inputting data editing data and running queries and reports consult your Crossroads Software Traffic Collision Manual and the Data Input Module Manual 17 CHAPTER TWO The Traffic Collision Database Tele tata Sia Eeee Hecords Input ieda f Delete SUetes Repons Street Name Data Yerification Configuration Exit to Launch Menu Streets Fig 1 TRAFFIC COLLISION DATABASE MAIN MENU The main menu Fig 1 is the key with which you can enter change or delete data generate reports and charts customize the database to your own specifications and perform other operations The nine options in the main menu include Records Input Edit Delete This will take you to the Records Menu from which you can work with records for collisions citations DUIs or parking citations This is where you go to put records into the system and manage the information For more information see continue through this chapter Queries and Reports This option will take you straight to th
35. Summary of Total Citations Officer Activity Report ait se lac sore ks Statistics Statistics ee oo eai Time ZIP Code hie Detailed Citation Officer Activity Report Citation i Statistics Day and Time General Query DUI by Cites Fig 35 The figure above is the Citation Reports screen accessed via the Citation Reports button near the bottom of the Queries Menu As you can see in this screen you can run a variety of separate queries Because each query report uses the same basic procedure we won t run through all of thembut we ll provide a few examples to give you an idea of the options as well as the power embodied in this part of the Database All you need to do is enter a range of dates starting date and ending date of course and then click the appropriate button for the report you want to create Like other reports in Crossroads Software s Traffic Collision Database you can print each report by selecting the Print Report command from the File menu Let s take a look at two sample reports Fig 36 below shows a sample Breakdown of Citation Statistics report for the date range 01 01 1999 12 31 1999 89 Date Range Reported 07 07 7999 to 12 3 1 7999 Category Total Total Citation Stops 4525 Total Violations Written 5162 Total Hazardous Citation Stops 4095 Total Hazardous Violations Written 4226 Total Non Hazardous Citation Stops 430 Total NWon Hazardous Violations Written 46 Total DUI Arre
36. Verification is an easy to use feature that allows you to run checks on duplicate records citations mileposts and other information It checks various parts of the data in collisions and citations to see if the information is conflicting or inaccurate All Data Verification requires from you are two basic pieces of information a starting date and an ending date It doesn t get much easier than that does it From the Traffic Collision Database Main Menu simply click the Data Verification button to bring up the Data Verification screen as seen in Fig 1 below Duplicate Records Check by Standard Collision Detailed Collision Collisions Without hls date hour intersection Data Verification Data Verification Supporting Tables Direction from eg A General Citation Citation Vehicle Intersection Check Data Verification Code Verification 0170173939 12 31 1999 Fig 1 All eight of the verification procedures require a starting date and an ending date so make sure you enter these first using the standard Database date format 00 00 0000 Once you have entered the date range click the appropriate button for the verification you wish to run The Database will retrieve and sort the data and then produce a report except with Duplicate Records Check which you can print if necessary 101 5 1 DUPLICATE RECORDS CHECK The Duplicate Records Check does not produce a report but rather allows you to
37. according to type that will take you to additional screens For example to add a new party simply click on the Add a Party button to edit a partywell there s an Edit a Party button as you might expect The Add a Party screen looks just like Fig 12 below Party H Party Type Veh Yr Vehicle Make Drrver s Loctt State of DI Safety Equip Yeh Color Veh Lictt First Name Middle Name Last Name Per EEA ea Street Address City State Fai sio e Sex Birthdate Race a EE SSE ee Eee eee ae Dir of Travel On Street Sst Fig 12 Once you have entered all of the necessary information select Input This Party unless you decide not to keep the data In that case select Delete This Party The Conditions screen Fig 13 in the Collision Input Form allows you to enter information concerning weather road conditions and other condition and party information found on page two of the 555 collision report form Once in this screen you may enter additional party information When finished with the Conditions form simply click the Back to Page 1 button to return to the Input Form 31 Property Damage Owner amp Address Owner Notified 2s No E Back to Page 1 Property Damage Description Party at Fault YCE Section Violated Sub Cited Traffic Control Devices CROJ Pom Collision Factor Type of Collision Weather 1 Motor Vehicle Involved With Weather 2 Pedeshian Action E E Lig
38. aces or digits the cursor automatically jumps to the next field thus saving you a Keystroke or a mouse click Some of these fixed fields have alterable settings which can be changed in the C onfiguration feature of the Collision Database For more information go to chapter five Like the Collision Input Form the 555 Report Form has options to Add a Party Edit a Party Add Injured Witness Passengers Edit Injured Witness Passengers Create a Narrative 556 Report There is one option available only to the 555 Report Form the Collision Investigation Manual The Collision Investigation Manual will reference the actual CHP Collision Investigation Manual for each field in the 555 Report The feature will not work if you have not selected one of the fields in the report form If you have selected a particular field and wish to look it up in the manual click the Collision Investigation Manual button and the manual will appear in a separate pop up window Fig 16 Collision Investigation Manual TIHE a Enter the time the collision occurred using a 24 hour clack Do not leave this space blank b Use 2554 instead of 2400 for a collision occurring exactly at midnight c Ifthe same officer investigates two collisions that occur at the same exact time on the same date the time entry for the second report should be at least one minute later than the first This procedure will prevent assignment of identical field generated report num
39. al zevere injury Other Viste Imj al iy Prop Damage Oniy Other Motor Vehicle 85 64 59 2 66 67 3 60 00 14 re a E 63 64 Parked Motor Vehicle 14 10 61 13 13 17 Fired Object 13 85 1 20 00 2 10 63 10 10 10 Hon Collisian T 4 30 1 33 37 2 10 57 a 07 G 4555 6 6 06 Bicycle fi 4 55 d 100 00 1 20 004 a S07 Other Object 1 0 76 1 1 01 Totals 132 1 i 5 19 99 Fig 30 84 Finally Fig 31 shows a sample Collisions by PDO Injury Fatal report Collisions by Injury Severity O41 22000 From 01701 1999 to 143141999 Injury Category Number of Collisions Property Damage Only oo Injury at Fatal l Unknow n Injury 5 Total Collisions 132 Total Persons Injured 39 Total Persons Killed l Total Victims 40 Fig 31 3 10 QUERIES BY THE MONTH Through Crossroads Software s Traffic Collision Database you can run queries for collision DUI and citation data and generate tabular reports all based by a particular month and year The tabular reports are informative and easy to read To run the queries and generate the report open the Queries by the Month Fig 32 screen by clicking the appropriate button in the Queries Menu 85 DUI Arrests Summary alison n Report Monthly Monthly Citation Activity Log Monthly DUI Log from isi cats ca daili ian Monthly Fig 32 You have ten possible queries reports to choose from each represented by a large button at the top of the screen As far as specifying
40. amiliar with installation of Windows based programs then installing Crossroads Software s Traffic Collision Database should be quite simple If you are not familiar with Windows based programs then guess what Installing the Traffic Collision Database is still quite simple Crossroads Software has provided you with a CD containing the Traffic Collision Database application and data files Before installing the software remember to close all Windows programs otherwise they might interfere and create problems Also make sure that your computer s hard drive has about 120 MB of free disk space With the CD in hand just follow the steps STEP ONE Place the Crossroads Software CD in your computer s CD ROM drive You need to locate and open the Setup exe file There are two ways to do this using Run in the Start Menu or using My Computer Installing Through Run Run ki ES resource and Windows will open it for you Oper DF Colision Database Installationsetup exe 3 Type the name of a program folder document or Internet 4 Cancel Browse Fig 1 Click and open the Windows Start Menu on the Taskbar and select Run This brings up the Run dialog box as seen above Click on the Browse button to open a separate dialog box that will let you navigate through your computer and network Locate the CD ROM drive and click on it to highlight it You should see a folder titled Collision Database Ins
41. ancel the record Once again for a more detailed description of the DUI Input form see your Data Input Module manual 2 12 DELETE CITATIONS OR DUls To delete citations or DUls select the Delete Citations option from the Citations Record Menu Fig 30 or the Delete DUI Reports from the DUI Records Menu easy isn t it Both delete features will ask you to enter a range of dates once that is done just click the Delete button to the right of the date fields Fig 31 If you want to bail out without deleting any records click the back button 44 Click Here Fig 30 For details about entering dates see the hand note at the end of section 2 10 Fig 31 Enter Dates Click Here to Finish the Job 45 2 13 EDIT REPORTS If you have read every page so far and thank you if you have you might remember the section on editing and printing collisions section 1 9 The Edit Report option in both the Citation Records Menu and the DUI Records Menu provides similar editing and printing power but at three times the capability It allows you to find edit delete and view DUls citations and collisions So how do you use this powerful feature All it requires is a few set of clicks and data input First click the Edit Reports from either the Citation Records Menu or the DUI Records Menu Fig 32 Enter Citations Click Here Read Write Delete Records Citations Fig 32 This will bring u
42. ant thing is that you can be as inclusive or as exclusive as exhaustive or specific as you wish all depending on the type of information you desire or the type of report you want to generate For example you can run a query on all collisions between a starting date or an ending date Or you can look at all collisions that occurred on a specific street or that occurred on a specific day of the week you can just as easily run a query on head on collisions only or perhaps a query based on a specific number of injured parties Page 2 Query Type Sort By ae Page 3 Fage 4 ls oltre eS con inio Party Info ictims Cond Custom Input Summary Date and Time 2 COMMONWEALTH AVENUE Fig 2 56 Fig 2 above shows page 1 of the General Query screen Notice the buttons at the top The General Query option has four pages one for collision info page 1 one for party info page 2 one for victims conditions page 3 and one for custom input page 4 After those buttons the remaining are query type here you have three options which will control the amount of information to be printed in a report summary complete or abbreviated sort by tell the program how you want to sort the query results you have twenty four different settings to choose from run Query the most important button on the screenonce you have entered the information by which you want to query the Database hit this button and let the p
43. base about the intersections with the highest incidences of collisions over a specified period of time To begin take a look at page 1 of the Intersection High Incidence input form Fig 16 69 Collision Ranking Summary Collision severity 0170171 996 summary f m 12 31 1996 Collision Type e 2f50 Summary k 2 150 Atintersection Fig 16 First look at the large buttons at the top of the screen Page 2 will take you to the second page of the form where you can add more specific information to limit your query The Top Locations field is set at 10 as a default which means that when you run a query the resulting report will include those ten locations with the highest incidences of collisions You can however change this number by clicking with the mouse in the box and then typing a larger or smaller number Before we look at the option on page 2 let s look at the steps involved in running a query from page 1 only the starting date and ending date must be entered in the Database s standard format 00 00 0000 the distance fields work the same way as the distance fields in the Collision Diagram Intersection Historical Report form The default for All Collisions is 50 feet and the default for Rear End is 150 feet You can change the distance field if you wish if you want to include only those collisions that occurred in the intersection click the box in
44. ber of collisions for the period is 2 397 770 location names could not be verified and the percent of verified locations is 67 88 Soft verification compares location information for collision records with the street layout table changing as many reported street names as itcan on itsown After completion the hard verification process will let you correct street names for collision records that the soft verification process was not able to correctly identify After the hard verification process the percentage of verified street names will increase usually some point between 97 and 98 per cent Getting as close to complete verification100 percentis ideal of course but is not achievable primarily due to the personal idiosyncratic and sometimes erroneous practices of human beings 26 2 4 HARD VERIFICATION OF STREET NAMES Hard Verification allows you to verify one by one those locations that could not be verified through the regular soft verification process By selecting the verification type as hard and then clicking on Verify Street Names you will see the following screen Fig 9 Select Sheet Hames O E MONTE MAR VISTA DRIVE AVENIDA SAN LORENZO AVENUE OF THE MIRADA Add Secondary to Alias Table Delete this West Collision west Proceeding Straight Fig 9 Street locations are listed by primary road and secondary road and streets are automatically listed in the Reported As field Str
45. bers for two reports d lf the exact time cannot be determined the officer should make a single time entry based upon his her best judgment Use 2500 not Unknown if no time can be determined e The collision hour should be compatible with lighting See Chapter 4 Instructions for Completing the CHP 555 Page 2 Traffic Collision Coding page 4 10 Fig 16 34 The Add a Party Edit a Party Add or Edit Injured Witness Passengers and 556 options work quite similarly click on whichever feature you wish to use enter your data in the appropriate fields and then click Input or Delete to enter the information into the Database or to delete it completely Let s look at an example From the 555 Input Form hit the Add a Party button STATE OF CALIFORA TRAFFIC COLLISION REPORT CHP S55 Page ee SPEC COHDMONS RED ma eee ory FF aie s ILLEC couery Los Angeles DOLLE DH Solu ERE Doe SREPST HOFRM ATION AT ATE RCTS Wire PREPARERS lof E DESPATCH OT AED n Adda Party Collision Investigation Manual Click Here Configuration You should now see the Party Input Form as shown in Fig 17 below 35 L DAVES LCEKAE hat BER TATE ELAS JARRET Bow WEHT SAGE AEL ELR LEE O OTST ca E c 2 Lz 2 cA E HAME irRgr WIELE LASTI a a hy Pe esc i a a i i a a E Li a a a i Li i a a E Li Li a a B Li a a E Li a a a Li i i a a E
46. ction 2 10 Once you have entered a range of dates take a look at the buttons in the menu All the buttons on the left are for inputting data from an external database all the buttons on the right are for outputing data to an external database If you are importing records simply select the type of records you will be retrievingcollision citations or DUland a Windows dialog box will appear from which you can select the appropriate file Fig 36 49 Select Database to Read File name Folders mdb c access sample mdb Read only List files of type DataBase F HMHDE ES c drive c Fig 36 Select the drive your database is located on navigate to the folder that contains the file click on the file to highlight it and then hit OK The Collision Database program will then read the file allowing you to use the data with any of the program s features lf you are outputting records to an external database make sure you have a range of dates entered and then hit the relevant button whether collision citation or DUI The program will tell you the exact number of records to be exported and ask you if you are certain about outputting them Fig 37 Copy Out Records About to copy 1687 collision records into your output database Still want to go through with it Fig 37 Click Yes or hit return A Windows dialog box just like the one in Fig 36 will pop up Type in a name for your ne
47. d to do is fill in whichever parameters you wish to set for your query and report check any or all of the three options at the bottom if you want to use them click the Page 1 button at the top to return to page 1 select which type of report you want to generate by clicking the Collision Ranking Summary Collision Severity Summary or Collision Type Summary button 3 6 MIDBLOCK HISTORICAL REPORT It certainly doesn t take a genius to know that not every automobile collision occurs in an intersection Many collisions occur quite some distance from intersections in the middle so to speak of highways avenues and streets 1 The Traffic Collision Software Database programmers were well aware of this fact when they designed the software and the feature they built in to the program is the Midblock Historical section of Queries and Reports From the Queries Menu click the Midblock Historical button to bring up the Midblock Historical input form Fig 24 E a b lajo f WOEN m O Ooo Lo e S _ Stating Date Oooo i Like many of the other query and report forms the Midblock Historical form has two pages the first for entering essential query information the second for selecting additional parameters Fig 24 above shows page 1 In order to process a midblock query you need to give the Database several important pieces of information These are the Arterial the street that t
48. data is concerned all you need to do is pick the month and the year for which you want to run a query The month field has a drop down menu to make it easy for you to select a month with a simple click of the mouse Once you have entered the month and year simply click the button for the query report you need When you are finished or if you decide not to run a query just click the back button at the top right of the screen Fig 33 on the following page shows a detail of the Citation Activity Log 86 _ateqor Mont ast Month i lan ge Db LW ate Jate r ran iE Eese Speed Castors e ne 48 2e o o e e E S 27 _ 0 oom Sign aaSinanciaiors 508 E A ase fee fem Signs and SignaleVeatons aoe 08 08 em 0 00 Drsae Turing Cratone A 8 Sex me 0 00 DneteTumngvomtons ver sexe OT FaiweteveuCaans wom e 0 00 Peeves wus 0 00 e tT 8 oom fT Cri Rewrainvoaions 1 8 soe 6 0 00 Seayemomnen es ae asa sooo LL pumas oe em cic e e 113 Other Hazardous violations 579 w 0 00 ea E E EE 8a e a aap 33 sap 8 0 Tota Hasedave Crane Ton aie teak ome 0 ome Tova asedove Vaatone e 2 ante me oe Pecesnan craters 0 3 7woe 3 0 0 PecesranVaraions 0 3 woe 3 0 0mm Fig 33 This is the tabular format used for all of the reports in this section of the Database 3 11 COLLISION STATISTICAL REPORT The Collisi
49. der location where you will place your file Fig 29 below is a sample Collisions by Day and Time report for the city of Hill Valley for 1999 83 Collisions by Day of Week and Hour of Day I 2 Aagpr 00 From 01011993 To 1201 1999 Time Period Total Weekday Weekend Sunday Monday Tuesday Wednesday Thursday Friday Saturday OO 00 00 59 2 2 i l 01 00 01 59 i 1 O I i 0 02 00 02 59 l 0 L I 0 0 0 0 T 03 00 03 59 l l 0 0 0 a l 0 a 04 00 04 59 0 0 u 0 0 u 0 05 00 05 59 i Od 00 04 59 2 F i i 0 i 0 T OF 00 07 59 10 10 0 3 3 3 0 1 T OF 00 08 59 1 11 0 l 3 Z 3 0 OF 00 09 39 6 3 l I Z F 0 0 10 00 10 59 T 4 2 2 1 I 1 i 11 00 11 59 5 4 i i i i 1 0 12 00 12 59 12 10 Z I l 2 3 2 2 L 13 00 13 39 6 6 0 l 0 l 4 0 a 14 00 14 59 g 9 0 u 3 l 0 0 13 00 1559 a 8 i i i 4 i 1 00 16 59 id g i i 3 1 3 2 17 00 17 59 13 11 Z 4 0 3 2 Z 13 00 19 59 3 7 L I 0 l Z 2 2 0 13 00 19 39 A 3 i 0 l 0 0 20 00 20 59 4 2 2 i 3 i 21 00 21 59 3 F 1 i i 0 1 22 00 22 59 a 2 0 0 0 1 T 23 00 23 59 l l 0 0 0 0 1 a Total 10 113 LT E i LF if a4 i 4 Fig 29 In Fig 30 we have a detail of a sample Involved with by Severity report for 1999 Motor Vehicle Involved With by Degree of Injury TH pedi From 0101133 To 1231 1933 Involved With Total E
50. e cross ico z crosada ni 33 Crosses mdb w CHSddl S CiSdy2 dil dao2016 dl Dbamp2 dil decomp eke Dirvesiei hip GM GraphS eve aa Gren S0 ob Grint cl ea herve mdo fl launch mdb e resets 200 dl a msacahbb dl e measapal di a meali dl meein200 dil meat 00 dll maiaa dil maale di maani sos msau200 di macpydis dl a mesate dl e meapehre di e masetup dl le Metoolbe dl se Cited odbcinst dll Odboanst hip Ole di i Ole2 reg Oledconw dl Ole2dicp dl Ole2znk dll Ole2prox dl Scp dl 4 Sdn dl pn ELp ene Hj Setup iri H setup ini aa Setup Ist aa Setup sit sod dl Sqsrvr dl a Stole Hh Storage shreets imdb T streets mdb Typelb dl Fig 2 28 utility mda aa codes mdb 28 vcodesl mdi gt verdi vshere 386 ae rkgadm een e Mbe200 dl Look for the Setup exe file lt E My Computer STEP TWO After opening the Setup exe file you will see a welcome screen Fig 3 Crossroads Collision Database Setup Welcome to the Crossroads Collision Database installation program Setup cannot install system files or update shared files if they are in use Before proceeding we recommend that you close any applications you may be running For information on closing applications without exiting Setup choose Help WARNING This program i protect
51. e and the Records Read 22 When the program is finished reading the SWITRS file it will tell you so Finished reading the SWITRS input file For the sake of this lesson let s suppose the SWITRS file you chose contains 850 new collisions The program will tell you that 850 collisions were found in the file 850 new collision reports were actually read into the database Hit OK You will then be asked Would you like to go to the Street Name Verification Menu now Either click Yes or simply hit return to bring up the Street Name Verification Screen Fig 6 a Ventication Report Unverified Locs Records Ventication Fig 6 2 2 STREET NAME VERIFICATION Street Name Verification is the second step in inputting collision data it allows you to clean up your SWITRS report by making sure the street names conform to the formal uniform names in the Collision Database Once your data is cleaned up you can generate much more accurate queries reports graphs and other material The Street Name Verification feature will not work until starting and ending dates are enteredthis is already done if before you got to this screen you already selected your SWITRS file 23 One of the wonderful features of Crossroads Software s Traffic Collision D atabase is its intuitive user friendly interface As you type in the street name the program will automatically fill in possible matches Thus if you typ
52. e c and a you might see caBOT ROAD filled in spelling Cabot Road Instead of having to type the entirety of the street name you can simply hit enter if the program fills in the street name you desire If it doesn t keep typing your street name will eventually appear if it exists in the street layout table The Street Name Verification Menu gives you a variety of options Open Street Name Verification Report will generate a report of collisions during a specified period of time and will tell you how many collision locations could not be verified as well as the percent verified Unique Unverified Locations creates a report of those unique locations that cannot be verified by the Collision Database along with the number of collisions at each of these locations Unverify Collision Records is a feature to help bail you out in the event of numerous errors or mistakes By unverifying your collision records you undo all verification thus returning you to your starting point Check Collision Verification checks the Street Name Verification against a series of collision records and then gives you a report of those locations whose verification is suspect Verify Collisions in Check List is a follow up step after doing Check Collision Verification The Check Collision Verification will compare the primary and second streets against the formal uniform names in the street layout table and t
53. e c crossrds local Collisn mdb locaton on network or local computer must be in a tolder called data under the crossrds folder example x traffic crossrds data or c crossrds data Note path names are not case sensitive Fig 10 Fig 10 shows the Launch Configuration Menu This is where you configure the software so that you can launch the Database If you need to change any of the directories in the fields on the right click the Select button of that directory A Windows dialog box will appear in which you can find and select a specific folder location Select Crossrds_mdb File name Folders c crossrds cr_count mdb Eey crossed mdb F kernel mdb E g launch mdb local Cancel Read only List files of type DataBase 7 MDB x Fig 11 12 Select the drive which contains the Crossrds or Data folder locate the folder click on it to select it and then hit OK The folder s path name will appear in the Configuration menu When you are finished hit Exit to return to the Launch Menu STEP TEN Setting Up GIS The last item to setup is the GIS feature which provides mapping functions for the Collision Database To setup GIS you first need to make sure that the computer on which you are installing the Collision Database has the GIS folder The folder itself is a separate item on the Installation CD Copy the GIS folder into the Cross
54. e Queries Menu This is where you go to get information out of the system a variety of queries and reports are possible For more information go to Chapter Three 18 Street Name Verification Street name verification allows you to verify the correct name of a street or streets in collision records For more information head to section 2 2 Graphs and Charts Beyond this door lay multiple possibilities for charts and graphs covering collision types degree of injury weather conditions and more For more information navigate to Chapter Four Data Verification Provides the tools you need to improve data accuracy including vehicle codes completeness of reports and general data scrubbing functions For more information head over to Chapter Five Configuration This will take you to the Configuration Menu where you can customize the database to suit your specific needs Consult Chapter Six for more details Exit to Launch Menu Clicking this button simply takes you back to the Crossroads Software Main Launch Menu Streets This section is used to prepare and edit the street layout table that is the foundation of all location information in collision citation and DUI records Exit to Windows Well to clarify the obvious this option exits the program and takes you back to Windows 19 Part One Collision Records Inputting Editing and Deleting Data From the main menu click Records Input Edit Delete to
55. e sure verification type is selected as soft step no 1 in Fig 7 and then click on Verify Street Names step no 2 in Fig 7 This begins the verification process which in most cases should take no more than a few minutes Unique Unverty Collision Check Collision VYerty Collisions in Venfy Street Unvenhed Locs Records Ventication Check List Names Fig 7 When the program asks if you would like to open a report simply click Yes or hit return You will see a report that looks very similar to the one in Fig 8 next page 25 Street Name Verification Report Total Collisions 2397 wT 0d Unverified f0 Date Range Reported 1 1999 1231 199 Percent Verified 6788 Page 1 Report Date Time Dist Dir Primary Road Secondary Road 06501152 41 99 12 55 P EB OFFRAMP null 06493347 13 99 4 21 AM 20TH STREET 48TH STREET 06504175 13 99 9 30 AM 95 ENGLER AVENUE 06570051 14499 10 46 A 06492706 14 99 10 50 A 08 06544 FOO 1499 42 40 P SOUTH FRONTAGE RO PAYSON DR 06562296 4499 2 05 PM SOUTH FRONTAGE RO AVE HUE 10E 06501203 14499 2 30 PM 08 0 o7 290005 1499 4 07 PM 95 G ST 06503140 4499 6 00 PM a0 os003C 065042416 15 99 6 05 AM Oe 065041218 15 99 11 40 4 0037C 06503154 15 99 12 40 P 08 06562294 15 99 2 17 PM GILA RIDGE RD PACIFIC AY 06521522 15 99 2 46 PM i 06492599 15 99 5 36 PM OLD HWY 30 AVE HUE 5E Fig 8 This is a sample report for the period from February 1 1999 through December 21 1999 The total num
56. ed you can generate the following reports 1 Citations by Officer this report will list each officer s name and the number of citations issued during the specified time period 2 Officer Activity Report DUIs by Cites this option breaks down the total number of citations by category e g unsafe speed failure to yield safety belt and lists the number of citations issued for DUIs 3 Officer Activity Report DUIs by Arrests produces a report similar to the Activity Report above but lists arrests for DUls as opposed to citations for DUls 4 DUls by Officer Based on Cites lists the names of officers and the number of DUIs reported Some police departments however choose to issue DUI citations as well and this is why this report is possible It bases its results on the number of citations 5 DUls by Officer Based on Arrests this report is similar to the other DUI report except it bases its information on the number of arrests entered for DUls You can produce a graph of officer activity the Officer Activity Graph which is a more visually accessible report providing a colored graph of the number of citations and DUls by officer during a specified time period 81 After you have entered beginning and ending dates just click the Officer Activity Graph button Fig 27 is a detail of a sample Activity Graph Fig 27 3 9 COLLISION REPORTS By entering a range of dates you can use the Collision Reports
57. ed by copyright law and intematioral treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the masimum extent possible under law Fig 3 The welcome screen contains a few preliminary instructions as well copyright information To continue with setup just hit OK If you do not want to install the Database at this moment choose Exit Setup And if you want further information on setup click Help STEP THREE The third step involves selecting a directory in other words telling the software where to place the program files and data Setup creates a default directory containing a Crossroads folder abbreviated Crossrds we recommend that you use the default directory Of course it can be changed but for ease of use and for the ease of future updates it is best to use the given path Crossroads Collision Database Setup X Setup will install Crossroads Collision Database in the following destination directory To install to this directory choose the OF button To install to a different directory choose the Change Directory button You can choose not to install Crossroads Collision Database or to change its destination directory again later in this Setup program Directoy _ ee CACROSSADS Change Drecsow Fig 4 As shown in Fig 4 the default directory is C Crossrds
58. eet Name Verification form 2 6 ENTERING COLLISION REPORTS USING THE COLLISION INPUT FORM lf you are not entering traffic collision information in SWITRS format or through a 555 report for entering 555 reports see section 2 7 you can input collision reports through the Collision Input Form From the Traffic Collision Database Main Menu click Records Input Edit Delete and click Collisions From the Collision Records Menu select the Enter Collision Report option this will take you directly to the Collision Input Form screen Fig 11 Input This Record Cancel This Record Special Conditions Hnjured Hit amp Aun Report Number o Felony E E B Collision Date Officer ID Oeccuned On 2000 2 m Tow Away State Hay Photographs by Alt Intersection HE Or Dist MUE Feet 2h EI with E Secondary Road Parties Conditions Injured Witnesses 4 Marrative f Passengers Custom Add a Party Conditions Edit a Party eS aa aes Highest Degree of Injury Fig 11 30 Simply enter in the conventional collision information in the appropriate fields such as city judicial district county date time officer ID number etc Note that some of the fields offer drop down menus as well as the user friendly fill in feature that suggests possibilities as you type See the separate Collision Type Manual for detailed descriptions of each entry Near the bottom of the screen are seven buttons grouped
59. eet names are often reported in abbreviated unusual or idiosyncratic form and the Collision Database is unable to recognize automatically such nomenclature The Best Guess field will contain the closest possible match if one is available The Existing Streets field contains a drop down menu that includes the formal names of all of the streets in your city You can select the appropriate name from this list Take a note of the Closest Matches field If the Collision Database finds a perfect match for a street name this field will be blank and the street name will appear in the Best Guess field If however the Database does not find a perfect match the three closest matches will appear in the Closest Matches field The Closest Matches search is based on locating similar letters among all the street names in the street layout table If the proper street name appears in this list you can select it by clicking on it with the mouse 2 Scratch Pad Another of Crossroads Software s user friendly features is the Scratch Pad located at the center of the Select Street N ames screen see Fig 9 You can use the Scratch Pad if the Collision D atabase is unable to find perfect matches for the reported street names Either type in the name of the primary or secondary road in the Street Name field of the Scratch Pad or select it from the drop down menu just hit the down arrow on the right Once you find a match click on the drop down menu of
60. f the field nee Custom Configuration Selection List oo Fig 13 Click on the arrow to open the drop down menu which contains a list of all customizable options While the list is open scroll down until you find Confirm Tables Are Attached Click on it to highlight it the drop down list will disappear and Confirm Tables Are Attached will appear in the field at the top 14 Click the down arrow to open the drop down list Custom Configuration Selection List Configure Contigure poi A g Databaze L ications E Versions He Altlach ables E naput Officer Table From File naput RO List From File T Confirm Tables are Attached A bhert Lustom Setup E Jychronize to Database on Server L a F E rr 5 ra F ci a 1 Hemore Leading eros trom Utticer IU s a es A a a r a Scroll through the drop down list by using the scroll bar Fig 14 Next hit the Configure button A message should appear telling you that the Database needs to attach the necessary ArcView tables Fig 15 Microsoft Access Unable to attach the necessary ArcView Tables Please locate the dbf table titled aatdbf you should be able to find it in the street coverage DIRECTORY under the CROSSADS GIS Directory Fig 15 When you click OK a Windows dialog box will open and you will need to locate the aat dbf file It should be in the following path c crossrds gis street coverage folder Where
61. for a variety of fields set headings for various reports and create lists of available options for other fields Once you have made changes they will automatically appear on input screens query menus and reports Think of it as altering various default values in order to customize the Collision Database for your specific needs To open the Configuration screen select Configuration from the Traffic Collision Database Main Menu The Configuration screen is shown in Fig 1 below __ Starting Date 1273171996 50 EN Tulare County Trafic Engineering Department Fig 1 Take a look at the Configuration screen As you can see the customizable fields are laid out in this screen allowing you to change default values for twenty two different fields You can set the default starting and ending dates for all of your queries set the default distance value number of feet for all of your queries configure the format for report numbers set default city county and district names set prefixes for citations and cases 105 configure report headings and other default values Note the Custom Configuration Selection List at the top Fig 2 Configure n maa This drop down list allows you to select different customizable options You can configure settings for tow companies hospitals transportation companies vehicle body styles officers city names race reporting districts vehicle codes cust
62. g Haring Daie OLA Ending Date 1311 Distance from niersection gt 0 for mom rear end collisions gt m 0 far peer end co llits ms Fig 4 Notice the information in the bottom left hand corner these indicate the settings used for the query In the example above a basic query was done with only a starting date and an ending date entered But if we add parameters for distance and then specify say that we only want collisions that occurred on Fridays the chart will look like this Fig 5 on the following page 97 Collision Type Involved With Olrosdside m Hita Ott Tbject 0 Fined Object E Kon Collision E Other Motor Wehicl Total Number of Collisions 51 Settings Used For Query Parameter Setting Stantine Dade LLT IYA Emling Date LSAT Distance from Inierseciion Co Aj for nos rear end collisons cm AJ for rear end collisions Day of the Week Friday Fig 5 Not only do the pie charts contain different information now but so too does the Settings Used For Query information Notice that the distance parameters are listed along with Day of the Week The graph and chart examples above are simply a few of the possibilities in the Graphs and Charts section Once you become familiar with the software you will realize how versatile and powerful it is 4 2 GRAPHS BY YEAR MONTH AND DAY OF WEEK The Year Month and Day of Week are particularly interesting features They break down
63. he Database works properly with GIS you need to change one line in the crossrds ini file ISAH PageTimeout 5 LockedPageTimeout 5 CursorTimeout 16 LockRetry 26 CommitLockRetry 26 MaxBuffer 1z7e 512 ReadAheadPages 16 IdleFrequency 16 Installable ISAs dBASE TII CI WINHTASYSTER Sb52 668 011 dBASE III Filter dBASE III dbf dbf ALL Files Extension dbFf OneTablePerFile Yes IndexDialog Yes IndexFilter dBASE Index ndx ndx AL11L Files IndexExtension ndx CreateDbOnExport Ho Fig 16 The Crossrds ini File 16 scroll through Notepad until you find the section in the file labeled Installable ISAMs it s between the ISAM section and the dBASE IIl section Locate the line dBASE Ill C WINDOWS SYSTEM xbs200 dll if the Database was configured for Windows NT the line will read dBASE IIl C WINNT SYSTEM xbs200 dll If you had the uninstallable ISAM message you need to change the path name to reflect the correct name of your operating system Simply click your cursor in that line to edit it If you are running Windows 95 98 the line should read dBASE IIl C WINDOWS SYSTEM xbs200 dll lf you are running Windows NT the line should read dBASE IIl C WINNT SYSTEM xbs200 dll So all you are changing is the OS name in the line just after the C Be careful not to overwrite anything else Once you have made the change go to the File menu at the top of
64. he collision occurred on Limit 1 and Limit 2 the two cross streets that will serve as limits to the arterial collision occurring outside these limits while on the arterial will not be included and starting date and ending date 78 When you enter the arterial begin typing in the field and the Database will offer possible matches as you type You also have option of selecting the street name from the drop down menu Once an arterial is selected you can enter the first and second limits One way is to open the drop down menu in either the Limit 1 or Limit 2 field the menu will provide you with the names of all possible cross streets as well as the direction of these streets Click to highlight and select the street name you want or you can simply type it in Enter the starting date and ending date You can now generate a Midblock Historical report with this information just click the Open Report button at the top of the screen Notice however that you can alter some of the query data as well as select more parameters if you need to In page 1 the default values for Distance for all collisions is set at 50 feet while that for rear end collisions is set at 150 feet You can change these values if necessary You can also ask the Database to generate a GIS map for your query for more refer to the Collision GIS Mapping Manual or to limit the query to only movement on arterial Selecting only movement on
65. he intersections by Collision Rate this will add two additional columns of data to the report The Collision Rate is the number of collisions per one million vehicles that enter an intersection City of Hill Valley Traffic Engineering Department High Incidence Intersection Report 4 17 00 Collision Rates forthetop 10 locations From 11197 To 1201197 Collision Rank Intersection Rate 1 Kimberly Avenue Acacia Avenue 2 04 2 Pomona Avenue Orangelhorpe Avenue 0 87 3 Longview Drive Brea Boulevard 068 4 Pioneer Avenue Gilbert Street 0 65 5 Acacia Avenue Valencia Drive 0 64 6 Chapman Avenue Lemon Street 0 60 T Domingo Road Laguna Road 0 56 8 B6rookhurst Road Valencia Drive 0 55 9 Malvern Avenue Basque Avenue Carhart Avenue 0 55 10 Highland Avenue Commonwealth Avenue 0 40 Fig 21 Total Collis ions r 9 5 3 10 Entering ADT Yolume 8 068 78 394 20 255 12 729 8 628 45 600 4 758 20 784 20 096 2f 424 The sample Collision Ranking Summary report above ranks the locations by collision rate 3 5 USING PAGE 2 OF THE INTERSECTION HIGH INCIDENCE FORM When you click the Page 2 button at the top of the Intersection High Incidence form you will see the following screen Fig 22 9 Fig 22 Page 2 allows you to set the parameters for each type of query and report You can select such fields as primary collision factor collision type lighting da
66. hen produce a report of unverified streets This report or check list can then be verified with soft and hard verification Verify Street Names checks all unverified locations against the formal uniform street names in the database and then generates a Street Name Verification Report 24 2 3 SOFT VERIFICATION OF STREET NAMES Because Street Name Verification allows you to clean up collision reports by making sure the street names conform to the formal uniform names in the street layout table of the Collision Database it is a very important step towards using the other features of the Database For example a query that asks for all collisions by location during a specific time period will not yield accurate location results until street name verification is completed first Soft verification checks all the street names from your collision reports against all of the formal street names in the Database s street layout table Due to the individual practices preferences and mistakes of each person who originally fills out a collision report total perfect verification is not possible through soft verification The Database does its best to match all street names but typically the process will result in a number of unmatched names This is where hard verification comes in See section 2 4 Let s try verifying street names and then generate a Street Name Verification Report With starting and ending dates in the appropriate fields mak
67. hting Hoad Surtace Roadway Conditions 1 Add Page 2 Party Info A Roadway Londons 2 M Emre EE ie Short Narrative Fig 13 Finally you can use the remaining additional forms or screens to enter additional data about witnesses passengers or victims as well as a narrative about the traffic collision and custom information When you have finished filling out the Collision Input Form the collision record itself cannot be entered into the database until you hit the Input This Record button at the top right of the form Fig 14 If for any reason you wish not to input this record and want to delete the information hey we all make mistakes right simply select the Cancel this Record button at the top right When You re Finished If You Change Your Mind Input This Record Cancel This Record Special Londitions Bl mpured Hit amp Hun Judicial District Report Number Laity GUTES BEF uleton North Municipal Court 2 98 Ei Killed Mise E County Reporting District Beal Drange County E Date ime ALILS Officer 1D Lollision Occurred On 03 28 2000 hm Fig 14 32 2 7 ENTERING COLLISION INFORMATION THROUGH A 555 REPORT STATE OF CALPORHIA phianta COLLISION REPORT us Hg DOH a ah BERORTIHG Dist Ralr Losi Angeles ae Be COC UERED O48 WO DAY TEAR OFFICER Hy Ehos21 ara 1 a i H CEECEE PERBERESE O O sss sSsisY REPOST HOFRAAT k 556 Narrative Edi
68. ick the button that corresponds to the type of query and report you need Note that your choices are Highest Degree of Injury amp Primary Collision Factor Collision Type amp Involved With Weather amp Lighting Conditions Primary Collision Factor Collision Type Involved With Degree of Injury Year Month Day of Week Each option will produce a report which you can then print out as usual open the File menu at the top and click the Print Report command Fig 3 is a sample graph produced by a Collision Type query for the entire year of 1999 300 250 200 160 100 Hit Object Broadside Rear End Sideswipe F ber Other Head On Overtuned Vehicle Pedestrian Pay Fig 3 96 This bar graph is one of the handy informative features of the Graphs and Charts section but it is not the only one Take a look at Fig 4 below This is an example of a color coded chart produced by entering a range of dates in this case January 1 1999 to December 31 1999 and then running a Collision Type and Involved With query Collision Type involved With m Animal O Broadside o Beye m Heail Om O Fiwesd GHaject OW Object Oidote Yehicle on her B Other a Non Collis on B Overturned D Her Motor Vehicle o Rear Fnd E Others Objori B Sideswipe 0 Parked Motor Vehicle B Vehicle Pedestrian Padesiriar ra Total Number of Collisions T82 a p 1 Settings Used For Query Parameter Settin
69. mberly Avenue Acacia Avenue ij 0 J F 1 amp Brookhurst Road Orangethorpe Avenue Oo 0 E 1 j 5 9 Chapman Avenue State College Boulevard Oo 0 0 J 2 5 i0 Commonwealth Avenue State College Boulerani i l 1 J 5 10 Euchd Street Commonwealth Avenue 0 0 0 0 5 5 10 Euclid Street Valencia Orire 0 0 1 0 4 5 100 Harbor Boulevard Bastanchury Road o i 0 i 5 5 10 Habor Boulevard Orangethorpe Avenue i i 2 Z 1 5 10 Longview Drive Brea Boulevard 0 i 0 1 4 5 Fig 19 The Collision Severity Summary takes the highest incidence intersections from the Collision Ranking Summary and reports the extent of collision injury across five fields fatal severe other visible injury complaint of pain and non injury Lastly there is the Collision Type Summary which takes the highest incidence intersections and provides data on the number of each of eight collision types for each intersection rear end head on side swipe broadside hit object overturn vehicle and pedestrian and other there s also a not stated category just in case Take a look at Fig 20 below This is a sample Collision Type Summary 73 Intersection Collision Type Summary 40 00 Number of collisions forthetep 10 locations From 1487 Ts 128187 Rear Head Side Boat Hit Over Rank Intersection End On Seape Side SO Jum Collisions 1 Chapman Avemie Lemon Street k 1 i i 0 LI 0 0 0 10 2 Pomona Avenue Orangelhorpe Avenue 2 T 0 fi D 0 O 1 0 9 JO Co
70. mmonwealth Avenue Harbor Boulevard 2 1 1 3 0 0 0 D 7 Brookhurst Road Valencia Drive 2 D 1 1 2 Li 4 Chapman Avenue Harbor Boulevard 2 1 Li 0 2 Li 1 Li Li Li 6 Eucihi Street Orangethone Avenue F 1 0 3 u o m o o fi T Kimberly Avenue Acacia Avenue 0 Ol 0 fi 0 Ol 0 0 6 E Brokus Road Oranpethorpe Avenue o i o 2 2 0 i 1 i 5 9 chaman Avenue State College Goulevard Li o 1 d 0 Li 1 i Li 4 0 9 86Commnoneeaih Avenue State College Bowlevard 1 o Lt 5 O 1 u Li Do 4 10 Etlid Street Conmmonvaralth Avenue 4 T 0 1 Wt 0 0 0 0 5 W0 Euclid Street Valencia Drive j 0 0 2 i 0 0 0 5 W0 Harbor Bowlevard Bastanchury Road 2 i 2 1 0 i D 4 WO Harbor Boulevard Orangethome Avene 2 D 1 2 O Li D Li Li 5 WWO Longis Drive Brea Boulevard 1 1 O 1 4 0 0 5 Fig 20 The layout is very simple each column represents one type of collision So for example the intersection of Chapman Avenue and Lemon Street had 3 rear end 1 head on and 6 broadside collisions during 1997 You might notice that in Fig 18 19 and 20 each report states Number of Collision for the Top 10 Locations Remember that the default number of locations is ten but you can change the number if you wish to include fewer or more locations Simply enter the number of locations you want in the box at the top of the Intersection High Incidence input form see Fig 16 74 3 4 RANKING BY COLLISION RATE lf you decide to rank t
71. nd select short Fig 4 21 Once you have entered the dates step 1 in Fig 4 and selected the appropriate date format click the Select SWITRS File button step 2 in Fig 4 You will see a familiar Windows dialogue box Fig 5 that allows you to select the type of file you wish to retrieve as well as the various drives available to you Select whichever drive has the SWITRS file navigate to the location of the SWITRS file select the file to highlight tt and then click OK Select SWITHS Input File File name Folders C ACCESS Eget N access setup Read only List files of type Drives Text _txt ES c drive c Fig 5 If you have chosen the wrong date format a dialog box will appear and tell you that The file does not seem to be in the proper SWITRS format C heck the file and try again When you reply by clicking OK a second dialog box will appear asking W ould you like to go to the Street Verification M enu now Simply select No which will return you to the Collision Records M enu and click again on the Input Records by SW ITRS button to begin the process again Once you have selected an individual SWITRS file and hit OK the software immediately begins importing the data As it goes through its multiple calculations in just a few seconds you will be informed that the program is Reading Input File followed by Total Records in Fil
72. ng Citations 51 2 16 Edit Parking Citations 52 2 17 Delete Parking Citations 54 Chapter Three Queries and Reports 55 3 1 General Query 56 3 2 Intersection Historical 59 3 3 Intersection High Incidence 69 3 4 Ranking by Collision Rate 75 3 5 Using Page 2 of the Intersection High Incidence Form 15 3 6 Midblock Historical Report 77 3 7 Midblock High Incidence 80 3 8 Reports by Officer 81 3 9 Collision Reports 82 3 10 Queries by the Month 85 3 11 Collision Statistical Report 87 3 12 Custom Query Menus 88 3 13 Citation Reports 89 3 14 Citation General Query 91 Chapter Four Graphs and Charts 94 4 1 Producing Graphs and Charts 94 4 2 Graphs by Year Month and Day of Week 98 Chapter Five Data Verification 101 5 1 Duplicate Records Check 102 Chapter Six Configuration 105 PREFACE some Basics Before You Begin Before you begin using Crossroads Software s Traffic Collision Database you should be familiar with the basic layout of the structure and several commands or rather clicks that you will use often The Traffic Collision Database employs the familiar Windows Software which means you will rely on buttons pull down menus and similar features If this were the 1980s and be thankful that it s not you would have to enter those annoying and easily forgettable DOS key commands Fortunately DOS at least for most of us is a thing of the past Moving back and forth through the program is actually quite easy Buttons or
73. om input fields custom party input fields collision input screen citation input screen DUI input screen database locations and versions You can also reattach tables input officer table from file input RD list from file confirm tables are attached Each selection from the drop down list will open a table or form For details on each feature of the Custom Configuration Selection List please refer to your Data Input Module It will explain how to customize each selection in the list because the Data Input Module contains detailed instructions for the Configuration section we won t get into those instructions in this manual 106 We hope this manual has helped you use our Traffic Collision Database We also hope that it answers questions you might have about inputting editing and deleting data running queries and reports configuring and performing other tasks If you find that you need further assistance or have technical concerns you can contact Crossroads Software at 714 990 6433 Our fax number is 714 990 5628 You might also visit us on the world wide web at www crossroadssoftware com Our web site contains product information upgrades online manuals and much more 107
74. on Statistical Report is the only query report in the Queries by the Month section that asks you for more information than just the month and the year Once you enter a month and year in the Queries by Month screen you will see the following screen Fig 34 on the next page 8 Fig 34 As the instructions at the top of the screen state enter data for counter reports DUI arrests and hit and run investigations YTD of course stands for Year to Date and in the Hit amp Run field Closed means closed investigations open means that the investigation is still pending Once you have entered your information click the OK button The program will return you to the previous screen and then automatically generate a report Remember that like all reports in Crossroads Software s Collision D atabase these reports can be printed out Open the File menu at the very top of the screen move your cursor to Print Report and then click your mouse button When you are finished viewing your report on screen pull down the File menu and select Close or hit the exit button to return to the Queries by the M onth screen 3 12 CUSTOM QUERY MENUS These menus will be pertinent only if custom queries have been designed by Crossroads Software for your city You are welcome to try out some of these reportsyou might find them quite useful 88 3 13 CITATION REPORTS Breakdown of
75. on and include only those that occurred inside it click the box in the at intersection field Before you generate a report or collision diagram there are two more options to consider which type of information you want to show on the collision diagram and whether or not you want a collision rate to be reported Take a look at the box in the bottom left of the Collision Diagram Intersection Historical Report Form This little box allows you to select the type of information to include in your collision diagram fig 7 below Primary Collision Factor Time of Collision Distance and Direction Fig 7 The collision diagram will show the date of each collision and one of the three additional options primary collision factor time of collision distance and direction Itis not possible to include all of this information on the same collision diagram because doing so would make the diagram too overcrowded and unreadable But you can go through each option and generate three separate reports on the same collisions 61 At the bottom right of the Report Form is a field for traffic volume Fig 8 You have the option of including typical 24 hour traffic volume for the specified intersection in your Intersection Historical report The volume figure represents the number of automobiles that pass through the specified intersection in a 24 hour period If you enter a volume for this intersection the
76. only one formal street name Thus MLK is entered as an alias for M artin Luther King Boulevard from that point on the Database will always read MLK as M artin Luther King Boulevard Avoid using aliases if there is more than one possible solution street Let s say for example that Rt 30 meaning route 30 is a typical abbreviation for M ain Street But the same street eventually changes names and becomes F irst Street If the alias Rt 30 is entered for M ain Street but a collision actually occurred on F irst Street the collision report will therefore be incorrect At the bottom half of the hard verification screen are the Selected Street Names boxes Fig 10 If a street name has been selected by clicking on it that name will appear in either the primary or secondary road field of this section These are the street names that will go directly into the collision report Notice that the form also contains date time distance direction and other information about the collision CANCEL EES es Proceeding Staion CES wes Stopped in Road a Delete this Fig 10 Once you have finished hard verification of your street names click OK to proceed to the collision record 29 2 5 VERIFYING A SPECIFIC LOCATION If you want to run a verification for specific street name spelling of a primary or secondary road enter the names in the street name and or cross street fields on the Str
77. op of the Collision Diagram Intersection Historical Report form You will see the following screen 66 Black amp Vy hite Restore Default x Fatal a Severe Injury os E Other Visible Injury E Complaint of Pain a Property Damage Only Fig 13 You can use the default color settings or you can select colors of your own Click in the box of whichever field you wish to alter and then left click once on the color you want Right now the Fatal field is maroon but we can change it to say light blue E E Severe Injury E Other Visible injury B Complaint of Pain E Property Damage Unly Fig 14 Notice the change done simply by clicking here 67 You can also set the color coding to basic black and white by clicking the Black and White button at the top of the Color Configuration screen lf you decide you do not want to use the color changes you have made just hit the Restore Default button to return to the original color settings You should also notice that in the Collision Diagram some of the arrowheads are hollow while some are solid some of the arrows contain circles and other shapes To decipher these images all you need to do is consult the legend which will appear at the bottom of the Intersection Collision Diagram as seen in Fig 15 Care SO 121998 Sigusign Number of Collisions Property Damage On Injury Collisions Fatal Collisions Tota
78. p the following screen Fig 33 46 Find Cites Find Collisions Qe ee D Edit This Citatiom Se Show 555 Form Edit This DUI Edit This Collision Delete This DUI B Delete This Collision Fig 33 As the instructions at the top of the screen state you can enter any available information that you might have or you can fill all the fields Notice the three large buttons at the very top Find DUls Find Cites and Find Collisions Simply click the type of record you wish to search and the results will appear in the respective field at the bottom of the screen To select a specific citation DUI or collision record click it once to highlight it Now notice the seven large grey buttons on the left and the right These do exactly as they re labeled edit or delete citations edit or delete DUIs and edit or delete collisions The Show 555 Form buiton will bring up the respective 555 report which you have the option of printing For an example take a look at Fig 34 below In this sample we have a starting date of January 1 1999 and an ending date of January 31 1999 With only those two fields completed and the others blank we hit the Find Cites button and it brings up a list of all citations for the month of January Notice that the records are presented in a list in the Citations field near the bottom 47 FindDuI s FindCites Find Collisions i Show 555 Form
79. ppi East Stopped in Unsafe Speed 1 0 avenue Laarence vehicle ng Raad eT es SOT 1236 Commonsi 5T East Rea End Other moto piesi Proceeding Wrest Stopped in Isae Speed 1 o Avenue amp Harbor Vehicle Straight Road Boulevard WINS TP Commonsesith O init RearEnd Other Motor Wrest Siring Stoppi West Stopped in Unsafe Speed 1 i Avenue amp Magnolia Vehicle ng Road ETT Fig 3 You might be thinking Well what if want to run a query that includes collision information and party and condition information The answer is you can do it The Collision Database General Query feature allows the user to combine various types of information across the four pages for a search and for generating reports In this manual we ll use another example from the city of Hill Valley This time let s Say we want to run a query based on the following information collisions involved with any pedestrian between the ages of five and eighteen that occurred during 1997 on clear days The steps for this query would be 1 On Page 1 of the General Query screen in the field noted Involved With click the down arrow to open the drop down menu find Pedestrian and click it once to select it Check the Starting Date and Ending Date fields to make sure the proper dates have been entered 2 At the top of the screen hit the Page 2 Party Info button to go to the second page of the General Query screen 3 In the field marked Age between
80. procedures for producing the graphs and charts are akin to those for such features as Intersection Historical and Intersection High Incidence by inputting a small amount of data particularly street names and a range of dates you can output some sophisticated results Let s start with the first page There are four steps you need to follow 1 Enter the street name and the cross street optional This constitutes the particular intersection on which a query will be based but it is not required Enter street names if you want to query a specific intersection By not entering an intersection or street the Database will query jurisdiction wide 2 Enter the starting date and the ending date using the standard date format for this Database 00 00 0000 Of all the four steps this one is absolutely required 94 3 There are two Distance fields one for all collisions and one for rear end collisions All collisions that occurred within the distance specified distance from the intersection measured in feet and covering all directions will be included in the query Notice the drop down menu in each field The menus give you more options by letting you set additional distance parameters less than or equal to lt less than lt greater than gt or greater than or equal to gt Pull down the menu and then click and highlight the option you wish to use 4 Click the At Intersection field if
81. rds folder dragging and dropping the folder will move all of its contents simultaneously The easiest way to copy the GIS folder is to use Windows Explorer which shows you all of the contents of your computer Next navigate to the GIS folder on the hard drive and open it Hit Ctrl A on the keyboard to select all of the folder s contents and hit Properties on the Windows Explorer taskbar When the Properties dialog box opens the checkbox labeled Read Only should be checked Uncheck the Read Only box so that the files can be used and manipulated in the Database Finally open the sub folder in the GIS folder it s known as the street categories directory and it should bear your city s name or at least an abbreviation of it Repeat the process for these files to change their properties as well The Read Only option must be unchecked For the next step in setting up GIS enter the full Collision Database and then click the Configuration button in the Main Menu Fig 12 13 lfeie Soin Paige Records Input Edit Delete ueres amp Reports Street Name Te Click here to Data Verification Configuration access Configuration Exit to Launch Menu Exit to Windows Fig 12 Once you hit the Configuration button you ll see the Configuration screen Fig 13 below At the top of the screen is a blank field labeled Custom Configuration Selection List note the small down arrow at the right o
82. rds into this Database see Fig 18 36 Output Collisions to Input Collisions from External Database External Database Fig 18 When you output records to an external database the program will tell you how may collisions records it will export and prompt you to confirm the process Fig 19 isa sample of such a message Once you click this Yes button a dialog box appears for you to specify the location and name of a database file that you will create that will hold the collision records Note that this process copies the collision records out it does not move them out Copy Out Records About to copy 1687 collision records into your output database Still want to go through with it Fig 19 When you read records into the Collision Database a Windows dialog box will appear allowing you to find the data file you wish to import Select whichever drive has the file navigate to the location of the file click on it to highlight it and then click OK Fig 20 Any collision records in the selected database and within the specified date range will be copied into your database 3 Select Database to Read File name Folders c access Cancel yok J access setup Read only List files of type Drives DataBase HDE Sc drive c Fig 20 2 9 EDIT AND PRINT COLLISION RECORDS Find Collisions Qe OOO ft E O o s T Edit This 555 Edit This Delete This _
83. rogram do the rest of the work Pages two three and four operate by the same procedures If you want to conduct a query according to party information use the fields on page two if you want to execute it with weather or road condition or victim information go to page three and if you want to use a custom input well that s what page four is for At each page you simply enter the data with which you want to run a query select the query type and then tell the Database how you want your information sorted Note that the default setting for Query Type is summary and the default setting for Sorted by is date and time To change each field click the down arrow to open the drop down menu and select your choice by clicking on itor begin typing in one of the fields and the program will auto match your choice Sample Query Let s try running a sample general query to give you a concrete idea of how the process works For our city of Hill Valley we ll run a query for all collisions during 1997 that occurred on Commonwealth Avenue were rear end type collisions and that took place on Fridays We ll leave the Query Type and Sorted by with their default settings The steps for the query would be as follows 1 In the Street Name field enter the name of the street in this case Commonwealth Avenue 2 Enter Starting and Ending Dates if they are not there already in this case 01 0
84. rough this section we won t provide a sample for each one but rather give you a few screen images so you can obtain an overall idea of this part of the Database To use the Collision Reports feature simply enter a range of dates using the standard Database date format 00 00 0000 Change the values in the Distance fields if necessary the defaults as usual are 50 feet for all collisions 150 feet for rear end collisions And then just click the appropriate button for the report you wish to generate Once you have generated a report and it appears on your screen you have the option of printing the report out Click on File to open the File Menu and select Print Report If you wish to return to the input form open the File Menu and select Close or just click the exit button This will take you back to the Collision Reports form and the dates you originally entered will still be there in case you want to generate another report lf you do not want to print the report but wish to save it you can save it to your hard drive Click on the File menu and click and select Output to A dialog box will appear asking you to select a file format xls for an Excel spreadsheet rtf for rich text format or txt for MS DOS text Click to highlight and select the format you want and hit OK A Windows dialog box appears allowing you to name your file and specify a drive location and a fol
85. s daaa h Collision Collision E Report Number date time primary road__ secondary road distan direction 01 30 1995 1 52AM LEMON STREET SHADOW LANE 63 Noth 01730 71935 9 45 AM ORANGETHORPE AVE PLACENTIA AVENUE 100 West 01 30 1995 11 32 AM CHAPMAN AVENUE LADERA VISTA DRIVE 200 East 0173071935 32 32PM COMMONWEALTH AV HIGHLAND AVENUE 0 Not Stated 01 30 1995 4 32PM EUCLID STREET ORANGETHORPE AVE 450 North Fig 22 lf you search for collisions using only a date or a street name there is a good chance the database will present you with more than one collision record If that happens simply click on the collision record you wish to edit print or delete After you have selected it it will appear in the Collisions field 39 Once you have located the collision record you wish to edit or print the next step involves the five large buttons at the center of the screen They look like this View 555 Report View 556 Report Flt This 555 BUM CIs shee 10s Form Collision Collision Fig 23 These options should be relatively self explanatory To view either the 555 report or the 556 report of the collision you have selected just click the appropriate button If you choose the Edit this Collision option the collision information will appear in the collision report format the very same format used for the Enter Collision Report feature Once you have made the appropriate changes click the Keep Edit
86. section Collision Diagram provides a diagram of the specified intersection with color coded directional images for the collisions The top of the diagram lists the street names and the dates included in the query the bottom of the diagram has a table of the number of collisions and a legend for understanding the images in the diagram Fig 12 below is a detail of the top half of the Collision Diagram 65 Collision Diagram East West Street CHAPMAN AVENUE From 14 01 199 To 12 31 199 Cross Street HARBOR BOULEVARD Date Prepared 4 6 00 epee Cet CSO Or 1a 18 Cine Im prap D Way da Ay Si i Or Toe igesig Signsigns Cer To Sigit EAEE Sisig Fig 12 In this particular Intersection Collision Diagram notice that Each collision is represented by two symbols and two phrases of information in this case the date and the primary collision factor Each arrow represents one party In the collision near the bottom there is only one arrow and a bicycle signifying of course that a motorist collided with a cyclist Now notice that the arrows are different colors These colors correspond to the extent of injury whether it is property damage only injury severe injury or a fatality The color key is on page 2 of the collision diagram along with a list of the settings used to specify the query If you want to change the key to the color coding click on the Color Configuration button at the t
87. select and delete unnecessary duplicate records Once you have entered starting and ending dates in the Data Verification screen Fig 1 above click the Duplicate Records Check button you will see a screen similar to the one in Fig 2 below VENUE 152 ae 168 West AVENUE 152 ROAD 168 West ROAD AVENUE 368 North ROAD 80 AVENUE 368 5 Moth ROAD AVENUE 368 North Fig 2 Notice that there are two windows one containing a list of all duplicate records found the other one blank As the instructions at the top of the screen state you create a list of those duplicate records you want to delete by double clicking each record one by one The records you select for deletion will appear in the bottom window Once you have selected all the records that need to be deleted simply hit the Delete Collisions in Bottom List button at the top of the screen This will delete those duplicate records thereby cleaning up the Database Fig 3 below shows the Duplicate Record Check with a list of duplicates in the bottom window 102 Click here to complete the process Colision date Colision How Calision Report Nunber Primaty Road Secondary Road Distanc Dect officer id 01 12 1999 AVENUE 152 ROAD TE 10415 01 12 1999 00 A AVENUE 152 ROAD 168 i o Wan 10415 02 04 1999 08 811 00Al ROAD 80 AVENUE 368 1750 Noth 13721 Uzr Us Tg te 1 10 00 A RUAL H1 i AVENUE Jig ms Pe 1 E Horth Tafel ue 0270471999 A 8 00 00 Al ROAD 80 AV
88. sion to throw out those records Hit Yes to delete the records well of course 54 CHAPTER THREE Queries and Reports In this chapter you will learn how to generate the many queries and reports available through Crossroads Software s Traffic Collision Database These queries and reports illustrate the amazing capacity of the software and give you the power to use your traffic collision data in important productive and efficient ways In a sense the Queries amp Reports and the Graphs amp Charts section are the heart of the Database and represent the most substantial features of this product We ll reserve Graphs amp Charts for the next chapter but let s go ahead and plunge into Queries amp Reports Let s start at the beginning From the Traffic Collision Database Main Menu select the Queries and Reports option This will take you to the Queries Menu screen as seen in Fig 1 below eneral Query Intersection intersection Midblock High Incidence Historical Midblock High Reports by Incidence Officer Collision Queries by the Reports Month Custom Query Exit to Main Menu Fig 1 99 3 1 GENERAL QUERY Let s start with making a general query in the Collision Database Click the General Query button at the top of the left column in the Queries Menu A general query allows you to extract data on collisions that occurred during a specific time period But the really import
89. sts 35 Total DUI Citations a4 Total Radar Citations 1995 Total Pedestrian Citation Stops J Total Pedestrian Yiolations Written J Total Bicycle Citation Stops 0 Total Bicycle Violations Written 0 Total Safety Belt Citation Stops 445 Total Safety Belt Violations Written 446 Total Child Restraint Citation Stops z Total Child Restraint Wfolations Written z Total Financial Responsibility Citation Stops Zia Total Parking Citations U Total Hazardous Citatians Double Stat Safety Belts amp Child Restraints 45 46 Fig 36 For the same date range let s look at a sample Citations by Day and Time report Notice that the times are listed at the column on the left the days are listed along the row at the top Fig 37 on the following page 90 Time Period Total Weekday Weekend Seu red ay Monday Tuesday Wednesday Thursday Friday Saturday 00 00 00 59 4 2 2 2 1 J l 0 01 00 01 59 Za 11 1 3 3 0 Z 2 a 02 00 02 59 13 6 0 8 0 0 1 3 2 1 03 00 03 59 2 1 2 J 0 3 l 14 00 04 59 i 4 E 3 P l 0 0 T 05 00 05 59 11 9 z 0 F 2 3 2 1 w00 06 59 63 50 L3 la 13 13 10 6 3 12 OF 00 OF 9 LEF 295 3T 16 64 49 af 66 49 l 08 00 05 39 431 385 46 26 79 2J 20 T3 46 20 19 00 09 59 343 274 69 26 59 52 72 d 45 a5 10 00 10 39 S63 305 a8 aa 7 6s SU q7 40 35 11 00 11 359 701 231 50 27 49 62 4 52 24 23 12 00 12 59 419 3a 77 aT TT T3 E 58 Aa 40 13 00 13 39 ao 176 49 a6 2y 4s 3a 33 44 23 14 00 14 59 200 l i 33 18 30 4 17 31 3
90. t For some fields you can enter only partial information For example you do not have to enter an entire citation number if you want a report of all citations that begin say with L or with 1M R or any other letters or numbers Or you might want to run a query on all citations issued to vehicles with license numbers that begin with R In each case enter the partial data followed by an asterisk and then click the Run Query button A report will follow Finally you can include GIS mapping in your query Notice the two fields at the top center of the Citation General Query screen See on F Click either field or both if necessary For more on GIS mapping refer to the Collision GIS Mapping Manual 93 CHAPTER FOUR Graphs and Charts Crossroad Software s Traffic Collision Database includes a Graph Query Form Fig 1 below through which you can produce graphs and charts for collision information Highest Degree of Injury Collision Type N Sar amp Primary Collision Factor Involved With cana _ Primary Collision Type Involved with Degree of Year Day of Week Collision Factor Injury wax diay tem C O E _ Starting Date Ending Date o a eS Abintersection Fig 1 4 1 PRODUCING GRAPHS AND CHARTS The Graphs and Charts feature is quite easy to use It has two pages of entry fields and can generate a variety of graphs and charts The
91. t a Party Edit Injured Witness Passengers Collision Investigation Cancel This ey Configuration MAI input this Record Fig 15 Fig 15 shows page one of the 555 Report which is very similar to the Collision Input Form and generally follows the same steps as the Input Form The 555 Report is simply another way to enter collision information into the Collision Database This input method is best used if you want to create a printed copy of the 555 form as well as input the collision record for analysis Page 1 displays the first page of the 555 form to see and fill out the second page click the Page 2 button when you are at page 2 and you wish to return to the first page all you have to do is hit the Back to Page 1 button To enter collision information and other data just click in the field you wish to write in The field will turn yellow and a cursor will appear Start typing and when you complete each field press the tab key to advance to the next one Note that like many other parts of the Collision Database the 555 Report has drop down menus that allow you to select a street name weather condition or other information from a list of possibilities or the Database s smart features will fill in those possibilities as you type 33 Some of the fieldssuch as date and timehave fixed spaces or digits For example you can enter a maximum of eight digits for the date Once you have reached the total number of sp
92. t be contained within the items in the drop down list If the information is not among the list the Database will tell you that it cannot accept your entry An example of this is a Direction field which contains a drop down list with North South East and West If you were to enter a direction other than one of these four say up or down or north by northwest you will be notified that you need to use one of the selections among the list Important aspects of the Collision Database things to remember and other noteworthy items are marked by a hand icon When you see the hand note make sure you take a moment to read what follows it is often important information about using the Traffic Collision Database Chapter and Verse This manual is divided into chapters for reading convenience and each chapter is divided into sections The pattern for chapter divisions is the chapter number followed by the section number and the sections follow in consecutive order So for example the first section is labeled 1 1 the second 1 2 the third 1 3 and so on Each section has its own heading typically in bold letters such as this Soft Verification of Street Names You can also use the Table of Contents to find your way through this book particularly when you want to look up only one or two items CHAPTER ONE Installing the Traffic Collision Database lf you are f
93. ta files the mdb files need to be placed in their proper locations or the path names need to be changed lf you need to change the path names you must enter the Configuration screen and make the appropriate changes see Step Nine below Once you have made the proper corrections you can check to see if all the files are set up properly Just hit the Re Evaluate Status button to have the program recognize the corrections If the status of each component is Connected you re ready to go STEP NINE Configuration Through Configuration you specify the location of the Crossrds folder the Data folder which contains the Collisn mdb file and the Windows directory which is important because installation of the Database places an ini file in Windows After installing the Collision Database it is a good idea to open Configuration and ensure that the file locations and directories are correct 11 Crossroads Software Launch Configuration Menu Fol ation This VWCROSSADS si tel ac Location This Computer Example C CROSSADS Select Select ce cossds Collisn mdb Locator Network or Local Example C A CHOSSHDS DATA k croserds data Windows Directory Windows Winnt etc Example CAWINDOWS c windowes Select specifications to database locations Explanation of Database Setup Local MDE files must be in a folder called ocal under the local Crossrds folder exampl
94. take you to the Records Menu Fig 2 Citations Parking Citations Custom Input Forms Exit to Main Menu Fig 2 select which type of record you wish to work with whether it s for collisions citations DUls or parking citations Custom Input Forms include customized records formats for specific cities If your city is one of several cities for which custom input methods have been developed choose this option Otherwise simply select whichever type of record you wish to generate or modify Let s begin with the first choice Collisions You will see the Collision Records Menu and it will provide you with eight possibilities Inout Records by SWITRS Enter Collision Report Create 555 Report Read Write Collisions Edit Print Collisions Delete Collisions Case Tracking and Exit to Main Menu Fig 3 on the next page 20 lisions te adyy rite __ Collisions 2 1 INPUT RECORDS BY SWITRS The first step in this process requires inputting starting and ending dates corresponding to the first and last collisions records you wish to read in Fig 4 The date format gives you two options long or short The default format is long i e four digits for the year The California Highway Patrol provides SWITRS records with four digit years Use the long date format to read in these records it s the older SWITRS records that use the two digit date format If you are using an older SWITRS record simply push the drop down menu arrow a
95. tallation It contains the installation files for the Collision Database Open the folder and find the file titled Setup exe Click on the file to highlight it and then hit Open Windows will place the path name to the Setup exe file in the Run box as shown in the Run box image above D represents the letter of the CD ROM drive it s followed by the folder name and then the file name If you already know which letter represents your CD ROM drive you can type in the path name in the Run box It should have the following format D Collision Database Installation setup exe D represents the letter of the CD ROM drive Click OK to run setup Go to Step Two Installing Through My Computer If you prefer you can install the Collision Database through the Windows desktop Double click My Computer to open its window and then double click the CD ROM icon You should see a folder titled Collision Database Installation Double click on the folder to reveal the contents Collision Databate Installation Fie Edt Yiew Go Favorites Help Co al Up 22 Copy Cut Address _ 0 VColision Database Installation Database Installation Select an item to view its description ES scmsetup Exe A ocmsetup hip 5 A deren int E colisn mdb 9 colini mdo E collisnLimd 2 Compobi dl T config mdb a configl mdb EJ courts mdb F courts mdb a et_ocourt medb 5 r_luwnch ir
96. the At Intersection field Update GIS Map for information on this option refer to the Collision GIS Mapping Manual Select Shapefile Location allows you to give the resulting GIS map a name and specify where it will be saved on the hard drive in your computer 70 if you want to list the intersections according to collision rate highest to lowest click the box in the field Rank Intersections by Collision Rate finally you can alter the minimum number of collisions in the last field of page 1 The default minimum number is 1 Now take note of the three large buttons on the left side of the screen Collision Ranking Summary Collision SeYeErity summary Collision Type Summary Fig 17 Click on each one to generate a specific report each one shows the top intersections as specified but the collision severity summary breaks each intersection down by the number of each degree of injury fatal severe injury etc The collision type summary breaks down the collision at each intersection by number of rear end head on sideswipe and other collisions Let s take a look at the Collision Ranking Summary report Fig 18 The intersections are ranked by number of collisions highest to lowest In the figure below the time period is the entire year of 1997 71 High Incidence Intersection Report 4 6 00 Number of collisions forthe top 10 locations From WSF To 12
97. w file select the folder you wish to place it in and the drive on which you want to place it and then hit OK The Collision Database software will then create the external database with the records you have chosen 50 Part Three Parking Citations 2 15 PARKING CITATIONS Entering parking citations into the Traffic Collision Database is as easy as giving them out to mis parked motorists From the Main Menu Fig 2 select the Parking Citations option to open the Parking Citations Records Menu Fig 38 below Enter Parking Citation Read rite Delete Parking Cites Parking Cites Fig 38 Let s begin with entering parking citations Clicking on the Entering Parking Citation button will take you straight to the Parking Citation Input Form where you can enter all your citation information Fig 39 The form works the same way as our other forms do you can click on a field to enter information and it will turn yellow and contain a blinking cursor If the field has a fixed length the cursor will jump to the successive field automatically or if this does not occur you can tab over to the next field or click in it with the mouse A few fields contain drop down menus notice the down arrows to simplify your work Once you have entered all of the necessary information select Input Citation to enter the record into the database If you decide you do not want the citation or if you wish to start over hit the
98. xt field all you have to do is hit the tab key If the field has a fixed length the cursor will automatically jump to the next field once you have filled in the maximum number of spaces Note that many of the fields have drop down lists just click on the down arrow and you can select from the available options or without clicking the down arrow you can start typing and the Collision Database will fill in possibilities Another way to open the drop down list is to hit the lt F4 gt key Upon completing the form click the Input Citation button to enter the citation or if you decide you want to trash the citation click the Cancel Input button The DUI Input Form works essentially the same way and possesses the same features From the DUI Records Menu Fig 28 hit the Enter DUI Reports button this will bring up the Input Form Fig 29 Enter DUI Read yyrrite Delete DUI Records Reports Fig 28 43 Input DUI Report Cancel Input Citation Number Case Number Date Day of Week Time First Name Middle Name Last Name Chem Test Arrest Date Violation 1 Sub Description Court Date Violation 2 5 Description Status Violation 3 Sub Description violation 4 Sub Description Report Dist Otticer ID Drugs E BAR m a E Dra Results Primary Road ie E Secondary Rood O 2 Fig 29 Enter all the relevant data in the fields and then click the appropriate button to input the DUI record or to c
99. y of the week among others Take a few minutes to familiarize yourself with the various parameters in page 2 Virtually every field save a few have drop down menus that contain available options and that can save you some key strokes and hopefully the dangers of metacarpal tunnel syndrome Also notice the three options at the bottom here you can tell the Database to show only those locations with no volume information to include T intersections only or to disable the Settings Used for Query section on the report The Settings Used for Query looks like this Fig 23 76 Settings Used For Query Parameter setting Staring Date O1O1L 1997 Ending Date 12S 1 1997 Distance from Intersection lt 50 for non rear end collisions lt 150 for rear end collisions Minimum Number of Co liio ns l Fig 23 Simply click in the box at the bottom of Page 2 to toggle this feature off if you do not want it to appear in your report You can set as many parameters as you wish in the fields on Page 2 you are not limited to any particular combination of parameters either W hat is more the parameters themselves will not limit the amount of collision and location information in the ranking summary or collision type reports Thus if you ask the D atabase to generate a ranking summary with the top 10 locations it will still produce a report with the top 10 locations To use the features on page 2 all you nee

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