DSS ADMINISTRATIVE LETTER NO
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1. displays on the screen when the case contains the Project Code P 10 North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2008 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP April 1 2008 SLII SNAP CASE ID 198765432 NAME GWENDOLYN ADDRESS 101 ANN ST LAST AUTH 000000 EIS ID DATE BEAUFORT NC AMOUNT 0000 ISSUANCE INQUIRY SCREEN B TEST 28516 BENEFIT ISSUANCE STATUS ADTC CTY AMOUNT AUTH BENMO TYPE ISSUED SYSTEM ATPNO Y N S AND ENTER TO DISPLAY TRI MONTHLY ISSUANCE DETAIL WHEN ADTC FLAG Y ISSUE CYCLE 08 TYPE 9 BEN MO 0000 ACTION CODE 00 PH CD T TRANS CODE 2 DATE 071505 CERT FROM 0705 TO 0608 PF4 TRANSFER TO SLIN 1600 07 EBT STAMP STATUS SCREEN SLSE The message SNAP CASE displays on the screen when the case contains the Project Code P Actions used with the SLSE screen may be used for SNAP cases SLSE SLA986A SNAP CASE ID 198765432 NAME ADDRESS 101 ANN ST BEAUFORT NC LAST AUTH 000000 ISSUE STAMP REASON CANCEL AMOUNT AUTH BEN MO EBT STAMP STATUS GWENDOLYN B TEST 28516 AMOUNT ISSUE CYCLE 08 BEN MO TYPE STATUS TYPE 9 ACTION CODE 00 PH CD T TRANS CODE 2 DATE 071505 CERT FROM 0705 TO 0608 AMOUNT 0000 BEN MO 0000 AFFIDAVIT DATE ISSUED North Carolina Depar2. second applications for Q Z individuals are mailed B Individuals are identified from the monthly SDX files and individual ID numbers are identified through the Common Name Data Service CNDS The county number is based on the county number displayed in CNDS All applications mailed are tracked and displayed on the SLAP screen 1 Any individual who has not returned his her application within thirty 30 days is sent a second application 2 If the individual does not return the second application within the 30 day period that individual is dropped from the list and no further applications are mailed 3 When a TC2 or TC5 is completed the individual is removed from the tracking screen TC1s display on this screen 4 The SLAP transaction is an inquiry only function and is county specific C Individuals who have returned their SNAP applications and the applications have been keyed into the Food Stamp Information System FSIS are not mailed any more These individuals are removed from the tracking screen D To access the SLAP transaction key the corresponding number for this screen from the FOOD STAMP INQUIRY MENU Press ENTER The SLAP SNAP NEW APPLICATIONS TRACKING APPLICATIONS MAILED LIST displays SLAP SNAP NEW APPLICATION TRACKING PAGE 01 SLA3201 SLA320A APPLICATIONS MAILED LIST DATE 07 18 2005 County XXXXXXXX MAIL DATES CK INDIV ID CLIENT NAME FIRST SECOND FSIS ID DGT 123456789T SNAP WILL B 2005 07
3. the allotment amount is 92 b If the Rent Mortgage is 149 or less the allotment amount is 68 An SLTR transaction record is created An authorized representative is allowed The individual cannot be a resident of an ADTC and receive SNAP Follow current SLAR instructions to add an authorized representative to a case A DSS 8590 is created A Notice of Action is generated for a SNAP application with the following text YOUR HOUSEHOLD IS ELIGIBLE FOR FOOD AND NUTRITION SERVICES FROM XX XX TO XX XX THE AMOUNT IS NOW 9 C Transaction Code 3 TC3 A TC3 may be completed to reopen a closed denied case that contains a Project Code of P Ifa TC3 is used and the Project Code field is blank the system does not allow entry of a P The error message EXISTING CASE CANNOT BE CHANGED TO SNAP displays A TC1 must be completed 1 From the SLMU menu key SLUP for Transaction ID the FSIS Case ID the Check Digit and Transaction Code 3 Press Enter The SLUP screen displays Enter the following data for the SNAP case North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 5 2005 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP August 1 2005 5 Field Field Name 6 Transaction Code 3 Brought forward from the SLMU menu 7 Action Code 31 35 or 50 8 New Application Date or existing
4. An SLTR transaction record is created North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2006 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP March 1 2006 F Transaction Code 7 TC7 A TC7 is used to close the case during the certification period 1 From the SLMU menu key SLUP for Transaction ID the FSIS Case ID the Check Digit and Transaction Code 7 Press Enter The SLUP screen displays 2 Enter the two digit Action Code If Action Code 66 an A is required in field 79 Adverse Action Guard 3 A DSS 8590 is created 4 An SLTR transaction record is created G Transaction Code 8 TC8 A TC8 is used to make changes to the case during the certification period A TC8 is not allowed if the certification period has expired You may use this code following completion of a TC2 TC6 TC8 or TC9 1 From the SLMU menu key SLUP for Transaction ID the FSIS Case ID the Check Digit and Transaction Code 8 Press Enter The SLUP screen displays 2 You may change the address fields for the SNAP case The Rent Mortgage field and the Vulnerability Status Fuel Type Code are required with the change of address even if the amounts are the same If the Rent Mortgage changes the benefit amount may increase or decrease a If the Rent Mortgage change causes the benefit to be increased FSIS accepts the action and updates the cas
5. Code System enters A 80E Work Registration Work Fare System enters A 80F Earned Income System enters zeros 80G PA Income and Type System enters the SSI amount and Type L if individual is displayed on the SLAP screen System does allow entry if the individual is not displayed on the SLAP screen 80 H Social Security Income System enters zeros 801 Authorized Service Indicator ASI System enters zeros North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2011 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP August 1 2011 Field Field Name 80J Other Income System enters zeros 80K Dependent Relationship Code The system enters I if a disqualification is not found for the individual Ifa disqualification is found and keyed for the individual and the Project Code field contains a P FSIS will automatically terminate the SNAP case with FSIS generated action code 57 80M Dependent Care Deduction System enters zeros 80N LSO Child Support Deduction System enters zeros Once all online edits have processed the SLIC screen displays EBT cards and eFund accounts are created The Benefit Calculation is not applicable The Allotment amount is based on the Rent Mortgage amount a If the Rent Mortgage is 150 or higher
6. Field Field Name 6 Transaction Code 2 Brought forward from the SLMU menu 14 Start Issuance Date Date can be the previous month current month or the next month 30 Vuln Type Code Vulnerability Status Fuel Type 41 Rent Mortgage 80G PA Income SSI and Type Type must be L Note The amount is system generated however this field is allowed if not yet on the SDX file 2 Do not enter the following data for the SNAP case Field Field Name 5 Emergency Service Code System enters zeros 10 Certification From Date System enters the application month and year 11 Certification Thru Date System enters the date that is thirty six 36 months from the Cert From Date 13 MRRB Status Code System enters P 16 Type Issuance Code System enters 9 39 Household Reserve System enters zeros 39C Project Code Must be entered at TC1 time Does not allow to be entered or removed during the TC2 process If removed the error message SNAP INDICATOR CANNOT BE REMOVED displays If attempt to add the P the error message EXISTING CASE CANNOT BE CHANGED TO SNAP displays 40 No Prorate System enters an N 42 Real Estate Taxes System enters zeros 43 Household Insurance System enters zeros 44 45 46 Utility Type and Amount System enters zeros No Field Disaster Indicator D 80B SSN Verification Indicator System enters V as verified through the SDX 80D Medical Expense
7. report is in NCXPTR under the name DHRSLA SNAP SLER432 APPS APPRV The report is sorted by county worker number and in alphabetical order by client s last name 4 SNAP PENDING APPLICATIONS REPORT Daily The SNAP PENDING APPLICATIONS REPORT is created nightly to display applications that are in pending status North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual The report contains County Number ADM Number Worker Number Client Name FSIS Case ID Number Check Digit County Case Number Individual ID Number 1st Mail Date 2nd Mail Date 25th Date Due Date ATT Tere Aa9 op The report is in NCXPTR under the name DHRSLA SNAP SLER100 PENDING APP The report is sorted by county worker number and in alphabetical order by client s last name 5 SNAP CASES DUE FOR RECERTIFICATION AND REVIEW FOR CHANGE REPORT Monthly The SNAP CASES DUE FOR RECERTIFICATION AND REVIEW FOR CHANGE REPORT is created monthly to display those cases due a recertification or review for change The report contains County Name County Number ADM Number FSIS Case ID Number Check Digit Client Name County Case Number Worker Number Individual ID Number SSI Income Amount Review 1 Due TP l Review 2 Due TP e n E The report is in NCXPTR under the name DHRSLA SNAP SLER024 CS REDETMD The report is sorted by county worker number and in alp
8. 17 0000 00 00 000000000 0 F3 EXIT F7 BACKWARD F8 FORWARD 1 The screen data is sorted in alphabetical order within the county 2 FSIS assigns a case ID number and check digit when a Transaction Code 1 TC1 is keyed and processed FSIS automatically updates the case id and check digit to the individual ID on the SLAP screen 3 The case continues to display until a Transaction Code 2 TC2 or a Transaction Code 5 TC5 has been completed The case is then removed from the tracking screen North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 5 2005 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP August 1 2005 1600 04 ONLINE PROCESS SLUP A Transaction Code 1 TC1 From the SLMU menu key SLUP for Transaction ID and Transaction Code 1 Press Enter The SLUP screen displays NOTE When the individual ID number is entered and the individual is displayed on the SLAP screen the Social Security Number and verification code V Medical Expense Code A Work Registration Code A SSI Income Amount PA Income Type L and Dependent Relationship Code I are automatically entered by the system 1 Enter the following data for a SNAP case Field Field Name 3 Geographic County Number 4 Administrative County Code 6 Transaction Code brought forward 8 Application Date If date is 2 mont
9. E PROGRAM SNAP August 1 2011 a Recertify a SNAP case to continue receiving Food and Nutrition Services benefits b Change the Rent Mortgage amount to determine the new benefit G Change the address d Close the case From the SLMU menu key SLUP for Transaction ID the FSIS Case ID the Check Digit and Transaction Code 6 Press Enter The SLUP screen displays Enter the following data for the SNAP case Field Name Transaction Code 6 Brought forward from the SLMU menu Application Date If the date is more than 2 months prior to the current month a warning message displays If you do not change the application date the error message APPLICATION DATE MUST BE CHANGED FOR SNAP RECERT displays 10 Cert From Date 14 Start Issuance Date Do not enter the following data for the SNAP case Field Field Name 10 Certification From Date System populates with the application month and year 11 Certification Thru Date System populates with a date that is thirty six 36 months from the Cert From Date If a change of address is entered with the recertification you must enter the Vulnerability Type Code Vulnerability Status Fuel Type and Rent Mortgage even if the amount is the same To deny a redetermination with the TC6 transaction you must enter the appropriate Action Code A DSS 8590 is created A Notice of Action is created
10. HRU 052002 ST ISS 052002 ACTION CODE 00 CP 0 INTVW MO 00 EXPEDITE 0 HH INCLD 01 REQ MBR 01 TOTAL HH 01 DEP CARE NO 00 HHTYPE 2 HH INS 00000 PROJ CODE P DEP CARE 0000 CLAIM 0 CLAIMS COLL 0000 TFP 0135 ALLOTMENT 0135 HH RESERV 0000000 MRRB STAT 0 NO PRORATE PRO ALLOT 0103 NET EARNED 0000 OTHER INC 0000 GROSS INC 0000 EARN INC 0000 STD DED 134 ADJ INC 0000 EXCS SHLT 0229 EXPENSE 0229 NET ADJ 0000 BEN REDU 0000 RESTRADJ 0000 UTLTYPE 1 TTL SHLTR 0229 RENT MOR 00000 REL TAXES 00000 OTHER EXP 00000 UTILITIES 22900 EIDED 0000 MED EXP 0000 RESTRRSN 00 RVW DATE1 0000 RVW TYPE 1 0 RVW DATE2 0000 RVW TYPE 2 0 E amp T ADEQ NOTICE PA MEMBER 00 VUL TYPE VE P X TO VIEW DEPENDENTS X PAGE TO VIEW PF3 TRANS TRACKING SELECTION MENU PF8 NEXT TRANS PF7 PREV TRANS 1600 10 AUTHORIZED REPRESENTATIVE SLAR An authorized representative may be assigned to a SNAP case however the SNAP case cannot be assigned to an Alcohol and Drug Treatment Center ADTC NOTE SNAP cases with an Authorized Representative display the text ACTIVE A R in the upper right hand corner on the SLIN inquiry screen s North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2011 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP August 1 2011 1600 11 NAME CHANGE SLNC Any demographic data changed for an individual through the Name Change function is updated on the SNAP case Since t
11. IS PRE SNAP NOTIFICATION ERROR REPORT displays individuals who are potentially eligible but were not converted to SNAP The report contains County Number ADM Number Worker Number Client Name FSIS Case ID Number Check Digit County Case Number Individual ID Number Error Message Out of State Address e n oD North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 2 2006 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP September 1 2006 The report is in NCXPTR under the name DHRSLA SLA804EP SNAP ERROR RPT The report is sorted by county worker number and in alphabetical order by client s last name 4 CLIENTS REQUESTING OPT OUT REPORT One Time Report The CLIENTS REQUESTING OPT OUT REPORT displays individuals who chose not to apply for the SNAP program The report contains County Number ADM Number Worker Number Client Name FSIS Case ID Number Check Digit County Case Number Individual ID Number Date Opt Out Request Received sare a0op The report is in NCXPTR under the name DHRSLA SLA806EP SNAP OPT OUT The report is sorted by county worker number and in alphabetical order by client s last name 5 FSIS CASES THAT WERE CONVERTED TO SNAP REPORT Runs every 6 months after the 1 conversion date The FSIS CASES THAT WERE CONVERTED TO SNAP REPORT displays all individuals who were converted to SNAP Th
12. North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2011 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP August 1 2011 FSIS 1600 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP Change 1 2011 August 1 2011 1600 01 GENERAL The Simplified Nutritional Assistance Program SNAP is to identify and provide Food and Nutrition Services benefits to individuals who meet certain requirements as outlined below A A single person case the individual is eligible to receive Food and Nutrition Services benefits and the dependent relationship code is and The individual must be 65 years old or older and C The individual must be receiving Supplemental Security Income SSI individual may have other income as well and D The individual must not be institutionalized such as being in an Alcohol and Drug Treatment Center ADTC and E The individual must be a resident of North Carolina and F The individual must purchase and prepare food separately from other people living in the home 1600 02 CONVERSION OF ACTIVE FOOD AND NUTRITION SERVICES CASES A All active Food and Nutrition Services cases that met the SNAP requirements as of the night of July 29 2005 were converted to a SNAP case The SNAP conversion sweep is performed automatically by FSIS on the first Friday of every month If the FSIS case contains a recoupment and with the re
13. North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2011 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP August 1 2011 The report contains FSIS Case ID Number Check Digit County Case Number Worker Number Client Name Transaction Date SNAP Allotment e eoaoop The report is in NCXPTR under the name DHRSLA SNAP452EP DISQ CASES The report is sorted by county and in alphabetical order by client s last name 1600 17 FOOD AND NUTRITION SERVICES SAMPLING QC SNAP cases are included in the QC sampling report 1600 18 MASS CHANGE Cases that contain the Project Code P are only included in the Cost of Living SSA SSI mass change The SSI amount is automatically updated Benefits are not calculated if the SSI amount changes The SSI amount is updated due to the Low Income Energy Assistance Program LIEAP 2
14. application date if applicable Some previous case information is saved but some information and coding are changed to zeros The fields that are changed to zero are 5 7 10 11 13 14 38 38A 39 41 59 61 72 77 and 80F 80J Fields 31 39A and 40 are blanked out Any item necessary for a TC1 may be changed at this time as long as is a SNAP case A DSS 8590 is created a When Action Code 31 is used with the TC3 the turnaround displays a TC1 and Action code 00 b When Action Code 35 or 50 is used with the TC3 the turnaround displays a TC1 and Action Code 35 or 50 An SLTR transaction record is created D Transaction Code 5 TC5 A TC5 is used to deny an application From the SLMU menu key SLUP for Transaction ID the FSIS Case ID the Check Digit and Transaction Code 5 Press Enter The SLUP screen displays 2 Enter the following data for the SNAP case Field Field Name 6 Transaction Code 5 Brought forward from the SLMU menu 7 Action Code 2 Digit Denial Code 3 A DSS 8590 turnaround is created 4 A Notice of Action for a SNAP denial is generated with the text based on the denial code entered 5 An SLTR transaction record is created E Transaction Code 6 TC6 1 A TC6 is used to North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2011 SIMPLIFIED NUTRITIONAL ASSISTANC
15. coupment the benefits are less under SNAP than regular Food and Nutrition Services the FSIS case is not converted to SNAP The individual must also have a dependent relationship code of on the regular Food and Nutrition Services case Data elements automatically updated in the conversion are outlined below 1 Case Level Data a No change to the Cert From Date b Cert To Date is 36 months from the Cert From Date C Start Issuance Date is 082005 d Household Type is 3 e Issuance Type is 9 f MRRB Status is P g Coupon Bonus remains the same or updated if the amount increases 1 If Rent Mortgage is 150 or greater the Food and Nutrition Services benefit is 62 North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2011 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP August 1 2011 2 If Rent Mortgage is 149 or less the Food and Nutrition Services benefit is 38 h Dependent Care is zeros i Medical Expense is zeros j No change to Vulnerability and Fuel Type code k No change Rent Mortgage All other shelter costs including Utility Amount and Utility Type are populated with zeros l Household Reserve is zeros m Simplified Project Code is P n Record Number increases 2 Individual Level Data a Dependent Relationship code remains P b No change to the Social Security Number SSN Ver
16. e b If the Rent Mortgage change causes the benefit to decrease FSIS does not accept the action The SLMU Menu screen displays the message NO UPDATE ACTION TAKEN ADVANCE NOTICE REQUIRED A DSS 8590 is created with the same message and a Z displays in the Adverse Action Guard field Once the advance notice has been given rekey the TC8 and enter an A in the Adverse Action Guard field C The Adverse Action Guard is not edited if the TC8 is completed in the last month of the certification period 3 You may not add an individual to a SNAP case 4 You may not remove the Project Code P If the Project Code P is removed the error message SNAP INDICATOR CANNOT BE REMOVED displays 5 You may not change the Dependent Relationship code from I to any other Dependent Relationship code The case must be closed 6 A DSS 8590 is created for all changes 7 An SLTR transaction record is created North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2008 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP April 1 2008 H Transaction Code 9 TC9 1600 05 1600 06 The TC9 is used to authorize retroactive benefits These are manually calculated benefits Enter the amount in Field 63 and reason code 02 in Field 64 This amount is added to the issuance generated the night after the new case is entered You may
17. e report contains County Number Worker Number ADM Number Client Name Date of Birth FSIS Case ID Number Check Digit County Case Number Individual ID Number Cert From Date New SNAP Cert Thru Date ATT Tere a9 op North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 2 2006 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP I Rent Mortgage Amount m SNAP Allotment Amount n Old Allotment Amount The report is in NCXPTR under the name DHRSLA SNAP SLA808EP CONV ELIG September 1 2006 The report is sorted by county worker number and in alphabetical order by client s last name The following reports are county and state number count totals only The reports are found in NCXPTR under the names DHRSLA SNAP SLA808EP CONV CO Sorted by County and worker DHRSLA SNAP SLA808EP CONV ST No sort on this report B Ongoing Reports 1 SNAP APPLICATIONS STATEWIDE MAILING REPORT Monthly The SNAP APPLICATIONS STATEWIDE MAILING REPORT is not county specific and is created in addition to the SLAP screen A county may view another county s mailing information The FSIS Case ID Number and Check Digit are included on the report when a TC1 is completed When a TC2 or TC5 is completed the individual is removed from the report The report contains County Number Client Name Individual ID Number FSIS Case ID Number I
18. f available Check Digit If available First Mail Date Second Mail Date O gt The report is in NCXPTR under the name DHRSLA SNAP SLA498 APPS STATEWD The report is sorted by county and in alphabetical order 2 SNAP APPLICATIONS DENIED REPORT Daily The SNAP APPLICATIONS DENIED REPORT is created nightly to display SNAP denied applications and those applications still in pending status The report contains North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 2 2006 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP September 1 2006 County Number ADM Number Worker Number Client Name FSIS Case ID Number Check Digit County Case Number Individual ID Number Denial Code Over 30 Days Over 60 Days 90 Day Hearing Date ATT Te oA90 op The report is in NCXPTR under the name DHRSLA SNAP SLER322 APP DEN PEN The report is sorted by county worker number and in alphabetical order by client s last name 3 SNAP APPLICATIONS APPROVED REPORT Daily The SNAP APPLICATIONS APPROVED REPORT is created nightly to display SNAP approved applications The report contains County Number ADM Number Worker Number Client Name FSIS Case ID Number Check Digit County Case Number Individual ID Number Certification From Date Certification Thru Date Allotment Amount Over 30 Days m 90 Day Hearing Date AT Te eA90 op The
19. habetical order by client s last name 9 North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2008 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP April 1 2008 6 SNAP APPLICATIONS 1 MAILING REPORT Monthly The SNAP APPLICATIONS 1 MAILING REPORT displays individuals who were sent the initial SNAP application The report contains County Number Client Name Individual ID Number Client Mailing Address apop The report is in NCXPTR under the name DHRSLA SNAP SLA140EP 01 1 APP The report is sorted by county and in alphabetical order by client s last name 7 SNAP APPLICATIONS 2 MAILING REPORT Monthly The SNAP APPLICATIONS 2 MAILING REPORT displays individuals who have been sent a second SNAP application and the initial has not been received within 30 days from the date the initial application was sent The report contains County Number Client Name Individual ID Number Client Mailing Address apop The report is in NCXPTR under the name DHRSLA SNAP SLA513EP 01 2 APP The report is sorted by county and in alphabetical order by client s last name 8 SNAP APPLICATIONS 2 MAILING NOT RECEIVED REPORT Monthly The SNAP APPLICATIONS 2 MAILING NOT RECEIVED REPORT displays individuals who did not return their 2 SNAP application within 30 days from the date the 2 applications was sent The report conta
20. he individual is receiving SSI only a limited amount of data may be changed 1600 12 DEMOGRAPHIC CHANGES FROM EIS AND SDX Any demographic changes received from EIS or SDX updates the individual on the SNAP case Individual ID number changes that are received from EIS due to the cross referenced ID process also update this ID on the SNAP case 1600 13 FSIS COMMODITY DISTRIBUTION SLCD SNAP cases are allowed to be included in the FSIS Commodity Distribution 1600 14 FOOD AND NUTRITION SERVICES CLAIMS Claims are allowed against SNAP cases and recoupment is applicable 1600 15 NOTICE OF ACTION A Notices are created for SNAP cases Regular Food and Nutrition Services notice texts can also be used for SNAP cases The following codes are only valid for SNAP cases To distinguish between regular food stamp notices and SNAP notices the header for the SNAP notice is SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM NOTICE OF ACTION TAKEN ON YOUR SNAP APPLICATION B SNAP Action Codes 57 FSIS generated Text reads Your SNAP case is being terminated because you have been disqualified due to an Intentional Program Violation 65 Use with TC5 and TC6 Text reads Your SNAP application has not been approved because you are no longer receiving SSI 66 Use with TC7 Text reads Your SNAP case is being terminated because you are no longer receiving SSI C Notice of Expiration DSS 8232 The DSS 8232 SNAP NOE is c
21. hs prior to current date a warning message displays 19 Worker Number 29 Food Stamp County Case Number 32 TOT HH No In Home Total number of people in the household 33 Address Line 1 35 36 City State Zip Code 37 Req MBR Number of Required Members Total number of people to be part of the food stamp case Only one person is allowed for a SNAP application If this field is greater than one the error message ONLY ONE PERSON 65 OR OLDER IS ALLOWED FOR A SNAP CASE displays 39C Project Code Must be P for SNAP case 80L Individual ID number 2 Do not enter the following data for a SNAP case a Field 15 Household Type System generates a 3 b Disaster Indicator D If entered for a SNAP case the error message DISASTER INDICATOR NOT ALLOWED displays 3 A DSS 8590 is created 4 An SLTR transaction record is created B Transaction Code 2 TC2 From the SLMU menu key SLUP for Transaction ID the FSIS Case ID the Check Digit and Transaction Code 2 Press Enter The SLUP screen displays North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 2 2006 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP September 1 2006 1E Enter the following data for the SNAP case
22. ification indicator C All income fields except SSI income are zeros d LSO is zeros e Dependent Work Registration Code is A f Insurance Code 80D is A An SLTR transaction record is created C A DSS 8590 turnaround is created A Notice of Action is created 1600 03 SNAP NEW APPLICATION TRACKING APPLICATIONS MAILED LIST SCREEN SLAP A Individuals that are not receiving Food and Nutrition Services benefits and are identified from the monthly SDX files as receiving SSI are mailed SNAP applications in three month increments based on the individual s last name The application schedule is outlined below 1 Individuals whose Last Name begin with A G are mailed the first month 2 Individuals whose Last Names begin with H P are mailed the second month Also during this second month second applications for A G individuals are mailed 3 Individuals whose Last Names begin with Q Z are mailed the third month Also in this third month the second applications for H P individuals are mailed 2 North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 5 2005 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP August 1 2005 4 Regular monthly applications identified through the SDX files for new SSI individuals are mailed applications the fourth month and each month thereafter Also in this fourth month
23. ins County Number Client Name Individual ID Number Client Mailing Address apop a North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2008 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP April 1 2008 The report is in NCXPTR under the name DHRSLA SNAP SLA514EP APP NOT RCV The report is sorted by county and in alphabetical order by client s last name 9 SNAP CASES REQUIRING ACTION OR CLOSURE BY COUNTY REPORT Monthly The SNAP CASES REQUIRING ACTION OR CLOSURE BY COUNTY REPORT displays changes reported by SDX that require action or case closure for individuals displayed on the SDX file when a Code change from C01 and code is Nor S b Code change from C01 and code is T C Federal Living Arrangement code changes from A to B or any other living arrangement code The report contains County Number ADM Number Worker Number Client Name FSIS Case ID Number Check Digit County Case Number Individual ID Number Social Security Number SSN Date Field SDX Status 30 Days Over 60 Days o e One copy of the report is created mailed to the county and is in NCXPTR under the name DHRSLA SNAP SLA515 CASE ACT REQ The report is sorted by county worker number and in alphabetical order by client s last name 10 SNAP CASES CLOSED DUE TO DISQUALIFIED INDIVIDUAL Runs on the 5 calendar day of each month a
24. only enter on the same day a new case is entered in FSIS SLIN SCREEN The message SNAP CASE displays at the top of the SLIN screen when the case contains a Project Code P SLIN FOOD STAMP INQUIRY PAGE 1 OF 2 SNAP CASE ID NUMBER 198765432 1 NAME GWENDOLYN B TEST GEO ADM CO 1600 TRAN CODE 2 FOHN ADDRESS 1 101 ANN ST ACTION CODE 00 TRAN DATE 071505 ADDRESS 2 APPL DATE 071205 CERT FROM 0705 CTY STATE BEAUFORT NC CERT THRU 0608 PH CD T ZIPCODE 28516 RECERT ST P CABN START ISS 0705 TYPE ISS 9 HH TYPE 3 TOTAL HH 01 CASELOAD 000 WORKER 007 RECD NBR 005 E amp T ADEQ NOTICE AFDC 1 AFDC 2 AFDC 3 PA MEMBRS 00 CTY CS 1231212 VUL TYPE VE CLAIM 0 CLAIM COLL 0000 HH RESRV 0000000 PRO ALLOT REG DELAY NO PRORATE N RENT MOR 15000 RE TAXES 00000 HH INS 00000 UTILITIES 00000 UTL TYPE 0 OTHR EXP 00000 TTL SHLTR 0000 EARN INC 0000 EIDED 0000 NET EARND 0000 OTHER INC 0000 GROSS INC 0000 STD DED 000 ADJ INC 0000 DEP CARE 0000 MED EXP 0000 EXCS SHLT 0000 EXPENSE 0000 NET ADJ 0000 HHINCLD 00 REQ MBR 01 TFP 0062 BEN REDU 0000 RESTR ADJ 0000 RESTR RSN 00 ALLOTMENT 0062 2 BOOKS 01 7 BOOKS 00 10 BOOKS 01 40 BOOKS 00 50 BOOKS 01 65 BOOKS 00 RVW DATE1 0000 RVW TYPE1 0 RVW DATE2 0000 RVW TYPE2 0 MAIL CODE 08 EXPEDITE 0 PRVID 000000000 DEP CARE NUM 00 PROJ CODE P EIS CASE ID P X VIEW DEP X PG TO VIEW PF5 SLAI PF6 SLTR LANG EN DIS IND ENTER CONTINUE PF2 SLA980A PF3 PREV PF4 SLII ISSUANCE INQUIRY SCREEN SLII The message SNAP CASE
25. onversion Eligible Cases for County Total SNAP Pre Conversion Eligible Cases for State OnahRWNM wer SA N Sowa The report is sorted by county and worker number The report is in NCXPTR under the name DHRSLA SNAP SLA802EP P CNV CO c The State Total Report contains 1 County 2 Of Cases 3 Total SNAP Pre Conversion Eligible Cases For State 9 144 There is no sort on this report 4 North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2011 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP August 1 2011 The report is in NCXPTR under the name DHRSLA SNAP SLA802EP P CNV ST 2 FSIS CASES W HIGHER BENEFITS THAN THE SNAP BENEFITS REPORT One Time Report The FSIS CASES W HIGHER BENEFITS THAN THE SNAP BENEFITS REPORT displays individuals whose Food and Nutrition Services benefits are greater than allowed for SNAP cases The report contains County Number ADM Number Worker Number Client Name FSIS Case ID Number Check Digit County Case Number Individual ID Number Rent Mortgage Amount Old FSIS Allotment Amount Proposed SNAP Benefit Amount ATT Te oA9 op The report is in NCXPTR under the name DHRSLA SLA803EP SNAP FS BEN GTR The report is sorted by county worker number and in alphabetical order within worker 3 FSIS PRE SNAP NOTIFICATION ERROR REPORT Runs Every 6 Months After Initial Conversion The FS
26. reated the 10 of each month mailed to recipients and available in NCXPTR under the name DHRSLA 8232 FORM OM SNAP NTC EXP It may be necessary to add this report to your profile 1600 16 REPORTS RETAIN FOR SEVEN 7 YEARS A Conversion Reports 1 ACTIVE FS CASES ELIGIBLE FOR SNAP PRE CONVERSION REPORT Runs Every 6 Months After Initial Conversion s North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2011 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP August 1 2011 The ACTIVE FNS CASES ELIGIBLE FOR SNAP PRE CONVERSION report displays individuals who are eligible for the SNAP Conversion The individual may or may not be converted to SNAP There are also two additional reports that display the total number count of the eligible cases for each county and state a The detail report contains County Number ADM Number Worker Number Client Name FSIS Case ID Number Check Digit Individual ID Number County Case Number Date of Birth Rent Mortgage Old FSIS Allotment New SNAP Allotment Cert From Date Cert Thru Date UOUN oO Se i OSV Ta The report is sorted by county worker number and alphabetical order by client s last name The report is in NCXPTR under the name DHRSLA SNAP SLA802EP P CNV ELIG b The County Totals By Worker Report contains County Name ADM Number Worker Number of Cases Total SNAP Pre C
27. tment of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2008 SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM SNAP April 1 2008 1600 08 FSIS EBTIS CARD ISSUANCE SCREEN SLIC Information is sent to eFunds for SNAP cases which are cases that contain a Project Code of P A If the Project Code is P on the case the Card Issuance Screen SLIC displays B If the EBT process has not completed the message NOT AN EBT CASE is displayed If the EBT process has been completed and a card has been issued FSIS displays message that a replacement card may not be issued If no card has been issued the SLIC screen allows update to issue a card for the SNAP case C If making changes to the head of household name using the Name Change SLNC process the SLIC screen displays 1600 09 TRANSACTION TRACKING SLTR A transaction record is created for a SNAP case and displays on Transaction Tracking SLTR SLTR TRANSACTION TRACKING FOOD STAMP INQUIRY CASE STATUS PAGE 1 OF 2 ALREADY AT FIRST RECORD PROCESS SLUP PROCESS DATE CAB FSIS CASE 9467000759 NAME ELIG BILITY PH CD T USER ID TS36P42 CTY CSE 1234567 PRV ID GEO ADM CO 0100 ADDRESS 1 TESTING CAB ADDRESS 2 CTY STATE RALEIGH NC ZIPCODE 27603 DIS IND TRAN CODE 2 TRAN DATE 04292002 TRAN TIME 08 50 16 RECD NBR 002 EIS CASE 000000000 WORKER 100 TMPWKR 000 TYPEISS 9 APPL DATE 04292002 CERT FROM 052002 CERT T
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