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TCRWP AssessmentPro Data Specialist User Manual

1. Reading Level Professional Implications How does this report relate to the overarching goals of your school When collaborating with grade level colleagues how can you use this report to target instruction and to meet student goals How does this report help me make decisions around ordering books 48 School Benchmark Levels This report will show you the IRL benchmark scores for your school as a whole and also for the following populations of students e Students with IEPs Male and Female students Students that Receive Free Lunch Extended Day Status Ell Students School Reports Report Group Title School Benchmark Level Chart ull Current Reading Level Whole School ul Current Benchmark Level Current Spelling Stage Independent Reading Level vs State Test E 2 Approches Standards Cul Reading Grade Level UY 3 Meets Standards Improvement Wl 4 Exceeds Standards ul Spelling Stage Improvement State Test Report IEP Free Lunch Extended Day State Test vs Independent Reading Level Cul Student Reading Level Movement School Benchmark Level Chart School Benchmarks Report 49 Reading Level Movement Based on Grade This report allows you to compare the growth of a cohort of students over time You can follow a cohort of students to view their latest reading level and see how they have disbursed as a group ie f
2. ai arpa EL EN Ce L El Manage Assessment Custom Fields Your school has the option of customizing up to ten fields in this section Each field will show up in the School Specific tab in the TC Assessments portion of the student profile Each field will have the option of entering a 1 through 5 It is up to your school to decide what the 1 5 mean and this administration function will help you make it useful for your teachers In the example above the Data Specialist is creating a custom assessment where the teachers can keep track of which of their students have attended a Pre K program See the image below that shows the resulting School Specific tab e ID This is the order in which each custom assessment will show up on the screen e Displayed Label This is the title of the assessment e Internal Use Label This is what the system would display if you decided to export this information e Displayed Help This text will appear in italics next to the drop down selection box e Context Help This text will appear when the user clicks on the yellow question mark next to the custom field This is a good place to explain what each of the scores 1 5 mean In this case the teacher is instructed to select a 1 if the student did attend a Pre K program and a 2 if the student did not e Visible You can choose if you want this assessment to be active in each student s profile or not 82 Select a Student AKTAR SHAMIMA
3. View Edit User Profile Return to School Administration Step 1 Find User Select a User Type Search for a User je O Search by User Last Name O Search by Email Address xa You have identified MURPHEY SHANNA N e sa View Edit User Profile Step 1 Click Next to go to Step 2 62 Viewing a User s Profile Step 2 Once you have identified a user then you can view his or her profile Here again you have the opportunity to edit any information in the user profile This includes the user s name email address their role and any classes they are assigned to Be sure to click Edit User Profile on this screen to save any changes you ve made At this point you can also choose to select a different user and view edit their profile View Edit User Profile Return to School Administration saeta pierent user Please note that by selecting another user prior to submittig changes to this user s profile your changes to the user profile will be lost y Step 2 View Edit User Profile First Name SHANNA Last Name MURPHEY Email Address SMurphey schools nyc gov Primary Role Teacher Is Primary Data Specialist Bg Available Classes 052 053 1051 205 View Edit User Profile Step 2 If you choose to edit your own profile be sure not to change your role as a primary data specialist without first assigning that role to so
4. November 2008 March 2009 June 2009 View a sample school data file Import School Data Step 1 74 e Importing Data Step 2 Locate Your Data File This process is very much like attaching a file to an email Click the Browse button to locate your data file AssessmentPro will connect to your computer network so you can select the appropriate data file Clicking Open will populate the browse field with the file name Step 2 Locate Your Data File Choose file Look in E Sample Data y ex E3 Fe Sample Assessment Data 2007 2008 csv View a sample assessment data file Sample Assessment Data 2007 2008 xls View a sample school data file My Recent 3 sample xls Documents SampleAssessmentData LF xls e SampleData csv In order for a file to import successfully there Desktop cannot be any spaces or periods in your file name AS November 2008 csv will NOT be accepted LA November 2008 csv will NOT be accepted My Documents November2008 csv WILL be accepted New York City Schools should only be importing wir TCRWP Assessment information All other information is imported for you If you still choose My Computer to import class assignments all students will be unassigned from all classes before new assignements are made This action cannot be undone m e NENA File name Places Files of type All Files Import School Data Step 2
5. Professional Implications e Sometimes staff has to share responsibilities over some subjects classrooms In the Teacher Management feature you are able to easily see which teachers are assigned to which classrooms This will allow you to change and edit these responsibilities as needed User Management View Edit User Profile Both the Access Management and Teacher Management features showcase options to edit the user profile In this section you will be able to view the entire user profile and edit analyze as necessary Administration User Management Access View Edit User Data Management Import School Export School BUM us Assessment Management Define Custom Administration Main Page 61 Professional Implications e Do you need to change a staff member s name or email address Using the View User Profile feature streamlines this task for you You can easily search by a user name to connect to their profile and make the necessary changes You are able to keep data current by using this feature Viewing Editing a User Profile is a two step process 1 Find User 2 View Edit User Profile Viewing a User s Profile Step 1 Find User First you need to find the user You can do this by searching for the person by their user type their role name or email address Click Search to identify the user you want to view This will populate a field with the name of the user you have identified
6. ES Microsoft Excel Sample Assessment Data 2007 2008 xls ia File Edit View Insert Format Tools Data Window Help Adobe PDF iD gy dd Sid i4 Aaa JI x 2 11 49 100 J i cawr pop A2 x Student number from ARIS or ITT om D E F G H J K L Kay Student ID v JUNE IndependentRea y ConceptsOfPrint y LetterlDSoundsLower y LetterlDSoundsUpper_ v LetterlDSoundsSounds y WordListA WordLis WordLis WordLis y Word p dent numh rly Emergent A Z Adult enter a score of 1 13 if available enter a score of 1 28 if availal enter a score of 1 26 if av enter a score of 1 26 if ava 1 25 if availab 1 25 if avi 1 25 if avi 1 25 if avi 1 25 D 13 25 26 26 12 cr 13 25 25 21 13 20 23 21 11 25 26 22 Paste Special 13 17 20 18 Insert Clear Contents 13 24 25 25 13 18 18 13 13 24 26 25 11 24 26 21 13 22 26 26 8 26 25 13 26 23 11 24 19 13 2 2 C c C B D E B D C B D C B G 69 2 Add an Ignore column Scroll all the way to the right of the document until you reach the last column of the template In the very next column type ignore into row 1 Enter zeros into all the cells in that row for as many student ID numbers that you have in the document for example if you have 401 student records you will paste in 401 zeros in the ignore column ES Microsoft Excel Sample Assessment Data 2007 2008 xls Em Elle Edit View Insert Format Tools Data Window Help Adobe PDF ing Had
7. Reading Volume TC Assessment State Assessment Reading Level Concepts of Print Letter ID and Sounds High Frequency Words Oral Words Per Minute Non Fiction Reading Level Primary Spelling Inventory Elementary Spelling Inventory Upper Level Spelling Inventory Writing Assessment Schoc jecifi Notes on School Custom Fields School Specific Tab Resources School Specific Attended Pre K Please select Di Please select E Besesekct i Please select Please select Please select Besessect i rs Please select Please select Lem ansam See User Forum and Knowledge Base manuals coming soon 83 Appendix A Column headers for data file Student ID Reading Levels This information is required for every student Concepts of Print from TC Assessments Upper Letter ID Lower Letter ID Letter Sound Word Lists A H from TC Assessments Oral Words per minute from TC Assessments Spelling Inventories There are three spelling inventories primary elementary and upper Record the scores as applicable for each student o initial consonants o unaccented final syllables o final consonants o harder suffixes o short vowels o basesor roots o diagraphs o complex consonants o blends o affixes o long vowels o reduced vowels in accented syllables o other vowels o Greek and Latin elements o inflected endings o assimilated p
8. 4 he fkachers Coll Ap Radiy Wing Vjet TCRWP AssessmentPro Data Specialist User Manual The Teachers College Reading and Writing Project welcomes you to TCRWP AssessmentPro the web based data platform that supports our many reading assessments As a Data Specialist you will be responsible for managing the use of the TCRWP AssessmentPro system in your school The objective of this user manual is to teach you how to manage and use data at your school through the AssessmentPro system This will enable you to look across your data to glean information about your students reading health A portion of AssessmentPro was made possible by a generous donation from the Kornfeld Foundation To jumpstart your use of AssessmentPro please refer to our Getting Started guide Professional Implications We would like to remind you that AssessmentPro gives you access to information protected by the Family Educational Rights and Privacy Act FERPA Please be responsible when handling this information We recommend that you o Change your password immediately to assure that only you have access to your account Do not share your password with anyone Be sure to click Logout when walking away from your computer screen or when concluding your use of the AssessmentPro system be extra careful if your screen saver has come on Keep in mind that FERPA guidelines prohibit the distribution of any student identifiable information Never share any r
9. Concepts of Print Non Fiction Please select Letter ID and Sounds Reading Level Sight Words liad saeara corone Non Fiction Reading Le Primary Spelling Inventory Elementary Spelling Inventory Upper Level Spelling Inventory Writing Assessment School Specific TC Assessments Nonfiction Reading Level In addition to the text students should be using all nonfiction text features to further comprehension e Text boxes Captions e e Pictures e Diagrams and graphs 33 e Spelling Inventory The spelling inventories assess students understanding of sound to letter features in words It can indicate a spelling stage as well as related word study work There are Primary Elementary and Upper Level Spelling Inventories available for all students It is important that you use only the inventory that is instructionally appropriate for each student Managing Student Progress Select a Student GOMEZ MARIA Student Profile a TC Assessment Reading Level Primary Spelling Inventory Concepts of Print Initial Consonants Pessessect m e Final Consonants Please select UA Short Vowels Please select O Digraphs Peasessect E e Blends Peaessect E e Long Vowel JPeaseselect e e Elementary Spelling Patterns Inventory Other Vowels Please select y e Upper Level Spelling Inventory
10. functions of each tab in a classroom profile are as follows more information on each tab follows below e Overview e Roster e Reports e Reading Volume Classroom Profile Benchmark Boys P S 196 Grand Central Parkway Classroom 10 Teacher Jayne Specialists Catherine Students 26 co Assessments Completed Benchmark ELL Benchmark Girls ia Classroom Profile Overview This is the classroom s home page This page showcases all identifiable information for the selected classroom You can view information such as classroom name teachers and specialists assigned to the class number of students on the class roster etc You are also given a snapshot 12 of the benchmark reports available for the class As all reports in the system this report is interactive You can click on the chart to generate a list of student names that populate a particular part of the report Managing Your Classroom Reading Volume Report Classroom Profile Benchmark Boys P S 196 Grand Central Parkway Classroom 10 Teacher Jayne A Specialists Catherine ig Students 26 t Assessments Completed Benchmark ELL Benchmark Girls a P d Classroom Profile Overview You cannot edit the data on this page 13 Professional Implications e Take a look at how the students in the class compare to state standards to determine where the needs for intervention lie Which students need support and
11. system Teachers are able to enter and access their own classroom data The principal has access to school wide data and reports The data specialist will have access to all aspects of the system for the school As a data specialist you manage and assign these roles in the Access Management feature Administration User Management Assessment Management Administration Main Page New Users When new users in your school register themselves you will receive an email about their registration requests You will also see their information under the Pending Registration portion of this page You may choose to Accept or Reject any person s registration If you accept him or her the new user will receive an email confirmation 56 In the Schoolwide Access Privileges portion of this page view the name email address and role of every user in your school You can sort by any of these fields to easily locate and access the profile of a particular user Add a new user by clicking on the Add a New User button The DOE asks us to remind you that data specialists must get approval from their school administration before adding a new user Clicking OK will save the new user s information in all applicable places throughout the system AssessmentPro will send an email to the new user with a log in procedure Teachers will be able to enter and access their own classroom data once the data specialist has registered them as new users Access
12. 75 e Importing Data Step 3 Identify Type of Data By choosing which type of data you are about to import you are telling the AssessmentPro system where to store this data e Be sure to choose Assessment Information Choosing Class Assignment Information will un assign the students in your school from their current classes this action cannot be undone e Assessment Information will update create assessment scores that are used in student profiles and in generating reports Select TCRWP Assessment State Assessment information is for importing state test scores Click Next to import your data file Step 3 Identify Type of Data C student and Class TCRWP Assessment State Assessment S Import School Data Step 3 76 e Importing Data Step 4 Match Your Data You will now be prompted to tell the system which columns in your file match the required TCRWP Field Names Carefully matching your column headers as shown below to the required Field names will ensure that your data is represented properly throughout the system This step tells the system where to save each piece of data When you are sure that your data is properly represented click Import Data Import School Data Return to School Administration B Step 4 Match Column Headers to TCRWP Fields Your Column Name TCRWP Field Name Student ID onore Field Custom Assessment 2 NOVEMBER Independent Reading Le
13. ES B4 L2 c AG i X Gagm amp 10 0 amp 4h KS E 0 Blocs 10 mB z Uu E zm mis gt A 20 B c D E E Student ID J IndependentReadingLevel ConceptsOfPrint jLetterIDSoundsLower jLetterIDSoundsUpper LetterlDt vvordList amp f Student number from ARIS or ITT Early Emergent A Z Adult Litei enter a score of 1 13 enter a score of 1 28 if av enter a score of 1 26 if avc enter a sco 1 25 if availak 909284559 T 13 28 26 26 25 785264892 10 20 20 25 22 152698632 9 Es l22 25 25 739654238 8 19 18 22 25 778965412 12 16 15 25 4 735136952 12 22 15 24 21 564821397 9 27 14 22 21 741258963 10 26 21 19 20 258963147 7 26 22 19 20 752698432 11 15 21 17 19 12 22 20 16 8 20 19 20 12 23 15 20 13 25 14 21 13 19 20 23 11 19 20 22 12 20 24 22 11 20 24 23 756482122 785563244 889655234 354826995 999856223 854467221 3889655752 739654123 VODACDEDO DUO AX ADO For further information on how to create your spreadsheet click on View a Sample Data File or contact Assessment Help at 212 678 8375 Save your Data File We suggest saving the file as the assessment period month and year for example save your file as JuneO8 xls Be sure there are no spaces in your file name Copy and Rename the file as shown below for as many assessment periods that you have data for For example if you have data for September 2008 and June of 2008 you should create 2 separate data files
14. IFA LA 970182 211109 10 0PB wa an Bop AMAT y fe Ignore A Student ID JUNE IndependentRea ConceptsOfPrint _x LetterIDSoundsLower _x LetterIDSoundsSounds WordListA x 999999999 D 13 26 999999999 999999999 999999999 999999999 999999999 999099999 999999999 909999999 999099999 999999990 999099999 999999999 999999999 999099999 999999999 999999999 999099909 999999999 x 13 25 13 23 11 26 13 20 13 25 13 18 13 26 11 26 13 26 8 26 13 26 11 24 13 26 13 12 13 18 2 3 4 5 6 8 2 110 11 12 13 15 16 18 19 20 ETE P000000500000mM0000500 3 Save each data file as a CSV document The AssessmentPro system will only be able to read your data files if they are saved in a CSV format Once you have made the above changes save each file in the following way a Click File and Save As b In the Save As box that appears look for the save as type selection box Scroll down and choose CSV format c Inthe file name field be sure that your file has no spaces or dots in the name 70 EJ Microsoft Excel Sample Assessment Data 2007 2008 x1s 5 60 Ele Edit View Insert Format Tools Data Window Help Adobe PDF Type a question for help 8 X iQagdadda ixusSs E EA 9 100 Bi ova a AWT y Ke Ignore Student ID JUNE IndependentRea ConceptsOfPrint 999999999 999999999 999999999 999999999 999999999 999999999 999099999 999999999 90999
15. Total Benchmark Word Sik Tolet Help Tot pss TC Assessments High Frequency Words 3l e Oral Words Per Minute This assesses the number of words per minute a student reads when reading a fresh text aloud with intonation and phrasing They may glance ahead at the test but should not need extensive rehearsal time oie P Moy rod Managing Student Progress Select a Student LOPEZ JULIET Student Profile Reading Volume TC Assessment Reading Level Oral Words Per Minute Concepts of Print Oral Words P Letter ID and Sounds Minutes TUE Sight Words Oral Words Per Minute Benchmark Oral Words Per Minute Oral Words Per Minute Help Text Non Fiction Reading Level Primary Spelling Inventory Elementary Spelling Inventory Upper Level Spelling Inventory Writing Assessment School Specific Notes on Oral Words Per Minute TC Assessments WPM 32 e Non fiction Reading Level Assessing a reading level occurs by doing a running record of a short non fiction excerpt with a leveled text to assess accuracy as well as using the same text to assess fluency and comprehension TCRWP Assessments include literal and inferential comprehension x Managing Student Progress Select a Student GOMEZ MARIA Student Profile TC Assessment State Assessment Reading Level Non Fiction Reading Level
16. and Classroom Management Data Management Import School Export School Data vata Assessment Management Define Custom Administration Main Page 59 The Teacher Management feature focuses on viewing editing which classroom data each user has access to The same Edit and Add a New User buttons that were available in the Access Management section are also available in this feature Clicking on a classroom name will take you to that classroom s profile See Classroom Management section for more information Teacher Management Return to School Administration Name Email Address Classroom Name CAMARRO ELIZA ecamarroG schools nyc gov 104 DAY MARCELLA mday21 SCHOOLS NYC GOV DUNCAN INGRID duncan SCHOOLS NYC GOV FRANKENBERGER VICTOR vfrank schools nyc gov FUER ADRIANE afuer12G schools nyc gov GREEN JONATHAN jgreen3 schools nyc gov GRIFFIS LORI Igriffis22 schools nyc gov HAINES LUPE thainest23 SCHOOLS NYC GOV HINKEN REVA hinken schools nyc gov JENKINS JORDAN jjordan schools nyc gov JOHNS LAWANA Johns2342schools nyc gov LITTLEFIELD MARYELLEN Littlefield schools nyc gov MOORE CAROLINE moore schools nyc gov MORLAND KACIE morland2 verizon net SANCHEZ SARA sanchez Gschools nyc gov SANDERSON MINNIE sander Gschools nyc gov Teacher Management Page
17. click on a bar to view a list of students For example clicking on the red B bar in the report below would give you a list of students that are reading at a Level B in this class Managing Your Classroom Progression ist Grade Analysis November 2008 Student Letter Identification and Letter Select Report Criteria Sounds Progression First Assessment Window November 2008 y Grade Level 1st X Independent Reading Level Progression Class Report Analysis ul Class Reading Level Export Export Class Data Number of Students Classroom Reading levels Professional Implications e How are the students in my class distributed across reading levels e How can use this data to inform my small group instruction 19 Letters You can generate personalized letters for students and their families You can do this for your whole class or for one student at a time These letters are formulated to reflect a student s assessment data Generate Your Class Letters Select Signatory Lori Smith y Lori Smith BARBRA JONES Student Letters Parent Letters Student and Family Letters Professional Implications e Family letters allow the school to communicate with families about a student s successes and challenges Student letters give students the opportunity to celebrate their accomplishments It also provides a way for him her to take
18. drop down menu to toggle between student profiles Note that this drop down menu can only be used in the Student Profile tab Edit each field as needed and be sure to click Save and Continue when you re ready to move to the next part of the student profile Managing Student Progress Student Profile Notes on Student Profile First Name Middle Name Last Name Student ID Date Of Birth Gender IEP Ethnicity In School Intervention Extended Day Program ESL ELL e Primary Language e school Sar des RO School Start Date 91012007 Current Grade EZ Reading Workshop Prease select n J eo jes gt Activ e j Student Profile Overview Professional Implications e FERPA guidelines prohibit the distribution of any student identifiable information Any reports or pages that contain student identifiable elements should not be shared e The accuracy of this data is very important because an improperly recorded piece of information could lead to mistakes in evaluating the student s needs 5 Reading Volume Reading volume measures how many books your students have read over a span of time This tool also measures the number of pages and the amount of time your students are reading This information can be recorded in terms of minutes pages and books Managing Student Progress Select a Student GOMEZ MARIA St
19. level data Administration This is where you will access all the administrative functions of the AssessmentPro system for your school Resources This area will take you to the Knowledgebase User Forum and Glossary See the Resources Manual for more information coming soon Each of the 5 buttons explained above have a separate chapter in this user manual Read through these chapters for an in depth look at each feature E P S ABCReports Go Current Benchmark Level 5 f Administration Go 4 e User Management e Student amp Classroom Management 3 e Data Management 2 Assessment Management 1 Male IEP Fiiil Resources Go Knowledgebase 7 User Forum Classroom Level Information Glossary Getting Started User Manual Select a Classroom Search for a Classroom OR by Teacher s Last Name C by Classroom Name Data Specialist Homepage Change Your Password Email Address Click on the Edit Profile link located at the top of your homepage P S ABCReports Go 2 Current Benchmark Level 5 f Administration Go 4 e User Management Student amp Classroom Management 3 Data Management 2 Assessment Management 1 Male IEP HR Fani ft Resources Go Knowledgebase User Forum B Classroom Level Information Glossary Getting Started User Manual Select a Classroom Search for a C
20. one for each assessment period Add the assessment data scores for each student in each field for each of the assessment periods If you do not have information for a column or if the column is not applicable for the student leave the information in that column blank The only two columns that cannot have ANY blanks are the Student ID column and the Reading Level Column 68 Be sure NOT to share these files via email Do not print these files These files now contain FERPA protected information and should be treated as confidential documents When they are imported into TCRWP AssessmentPro they will be transferred securely Professional Implications e You can import assessment data from assessment periods as far back as September 2006 Doing this will enhance your school s AssessmentPro experience With data from multiple years you can track progression over time in multiple areas Finalize Your Data File There are some final steps you must take to prepare your data files for the import process It is important to note that your data will not upload properly if you do not prepare each document in the following way 1 Take out the description row this row will only exist if you are using a template provided by TCRWP Highlight row 2 of the template where the descriptions are located Do this by clicking on the number 2 Delete the entire row by right clicking on the number 2 after you ve highlighted the row and selecting delete
21. or parent letter 3 Savethe file to your desktop PT 4 Generate Your Class Letters Select Signatory Lori Smith Student Letters Parent Letters e A Do you want to open or save this file Name file rtf Type Microsoft Word Document From www rwpassessments com dm soe IV Always ask before opening this type of file z While files from the Internet can be useful some files can potentially harm your computer If you do not trust the source do not open or save this file What s the risk 4 Openthe file Letters for all of your students are included in this one document 5 Editit as you wish and save your changes 6 Printthe letters 21 Reading Volume With this tool you can take a look at the reading volume of all students in a class over a set period of time Simply enter a beginning date and ending date for the time period you want to examine then click on the filter button AssessmentPro will generate a report that gives you the following data Reading Level Total Books Total Pages Average Books the average number of books that the student reads in the amount of time you have chosen e Average Pages the average number of pages that the student reads in the amount of time you have chosen Managing Your Classroom f Reading Volume Report Select a date range EE asina Calero Student Name Reading Level Total Books Total Pages A
22. ownership of his or her own progress in reading Student Letters Checking in with students regarding his her progress in reading is an important part of the teaching and learning process AssessmentPro will generate a letter addressed to each student that is formulated around his or her current independent reading level It also explains what the student s progress means for him or her as a reader Student letters offer book recommendations to the students at their reading level as well as one level up Family Letters The family letters provide insight into the student s progress on each assessment if the data is available This letter informs families about some of the assessment processes and purposes as well as what their child s scores mean for him her as a reader 20 Generating Letters on the classroom level Both student and family letters can be generated for your whole class at one time This may save you more time when getting report cards ready Once a letter is generated an editable document will open that contains letter for each student in a classroom You can add to or take away from as you see fit It is important to note that a letter will not be generated for a student if his or her data is not in the system Both student and family letters are generated the same way 1 Choose who the letter will be from In most schools the letter can be from the Principal or the Assistant Principal 2 Click on either student letter
23. preview the reports and pages of this platform at our website at http rwproject tc columbia edu Simply click on the link for TCRWP Assessment Preview Announcements Upcoming assessment workshops at TCRWP August 28th and September 23rd Status Report for TCRWP Assessment Currently members may log in register create classroom rosters access student data enter current reading levels and view student history pages To receive assistance entering additional missing data on students please contact readingandwritingpro tc edu to get a data template before September 15th After September 15th schools will be responsible for entering this data manually Check in on October 25th for updates on printing charts and graphs and doing a mail merge for a parent letter for report cards ASPE TR A ny AssessmentPro Homepage Logging In To open the log in page for the AssessmentPro system open an internet browser and enter the following URL into the address bar https www rwpassessments com On this page there are helpful links and information regarding TCRWP assessments as well as a place to login to the system Your account has already been created for you Please follow these steps to log in for the first time 1 Click on Forgot your password Click here 2 Type your full email address into the email address field Be sure this is the same email address that you have used to correspond with TCRWP reg
24. to keep track of the teachers you have assigned to each class You can edit their access if they should no longer have access to a particular class e The Students column on this page is a helpful reference You can refer to this column to be sure that all students are accounted for in the classroom roster 65 Edit a Classroom To edit the basic information for a classroom click on Edit Class This screen allows you to change the name of a class and assign take away teacher s to that class Be sure to click Save Changes when you are ready to save the updates Class Name 051 Teachers EN 1 es Frankenberger Victor r mEm Edit Classroom Screen Clicking on Add a New Classroom allows you to create a profile for a new classroom Clicking on this button will allow you to give a new classroom a name and choose which teachers users are assigned to it We recommend that classes be named by room For example K 102 or 4 305 rather than by teacher name Then if a teacher leaves during the year the classroom name doesn t need to be changed Once this information is saved the new class will show up on this screen and in other applicable features of the AssessmentPro system 66 Data Management Import School Data Generating data driven reports and maintaining classroom and student data are two highlights of the AssessmentPro System In order for users in your school to have proper access to these features y
25. what type of support do they need How will you plan for instruction to meet the needs of students who exceed standards Roster The classroom roster provides a snapshot of the students assigned to the class You can also add new students and remove students from the class on this page The data found here is a summary of the data from the student profile The student profile is described in more detail in the Student Data chapter of this manual To edit any information for a student click on the student s name and make the changes in the student s profile e Student Name Clicking on the student s name will take you to that student s profile e Date of Birth e Grade e IEP If the student has an IEP this will be marked yes e In School Intervention If the student participates in an ISI this will be marked yes e ESL ELL For ESL ELL learners this field will be filled in with either Non ELL Former ELL ELL or Eligible for Testing e Extended Day If the student participates in extended day this should be marked with yes e Reading Level This displays the reading level from the prior assessment period or from any more recent informal assessments See the professional implications box below for more information The reading level displayed here will not affect the reading level entered in the student profile See below 14 Managing Your Classroom Classroom Roster Last Student Date of In School Exte
26. your search results After clicking Find Student choose a student from a list of search results This brings you to that student s profile You can also use the drop down function to choose a student from a list A Select a Student Select a student Managing Student Progress A it Request For Student Profile First Name Last Name Student ID Date Of Birth l Gender Please select Select A Student Profile 24 Managing Student Progress Secondary Navigation Bar There are 5 main tabs that house all data available for one student see the sections below for more information on each tab e Student Profile e Reading Volume e TC Assessments e State Assessments e Letters e Reports Managing Student Progress pra Student Profile Student Profile Notes an Student Profile First Name Middle Name Last Name Student ID Date Of Birth Gender IEP Ethnicity In School Intervention Extended Day Program ESL ELL Primary Language School Start Grade School Start Date Current Grade Reading Workshop Active Student Profile Navigation Bar 25 Student Profile This page showcases all identifiable information for the student A Data Specialist can access edit fields such as student name student ID when the student started attending the school etc You can use the
27. 9999 999099999 999999990 999099999 999999999 999999999 999099999 999999999 999999999 999099909 999999999 999990099 999999999 999999990 999999999 999999999 999099909 999099999 999099999 999999999 999099099 999099999 909990990 909999909 909999999 909999999 999099999 999099099 999909090 909990990 909999999 999990099 909999999 999999999 999099099 909099990 999099999 909090999 999999999 x As Savein Desktop 7 90 219 X gt Tools C3 pics for janet Missing Emails 1 2362 xls Sample Assessment Data 2007 2008 xls sample xls SampleAssesementData LF xle Selection Schools 1001 xls 5 Shortcut to Dominion Digital 32 Shortcut to WritingProject on tedataDepartments W ample Assessment Data 2007 2008 xls Microsoft Excel 5 0 95 Workbook xls Microsoft Excel 97 Excel 2003 amp 5 0 95 Workbook xls CSV Comma delimited C csv Microsoft Excel 4 0 Worksheet xls Microsoft Excel 3 0 Worksheet xls Microsoft Excel 2 1 Worksheet xls OmooooomoorucoumuoocOoQQooomoum ommocomoocmococumcomgoooodco You may be asked if you wish to continue to save the file in csv format due to some incompatible data If this happens select Yes Be sure to remember where on your computer you are saving each of these files You will need to know their location to import them into AssessmentPro 71 Import your data files On the Data Specialist homepage click on Administration in th
28. Infected Endings Please select y e Writing Assessment School Specific d Letter ID and Sounds Sight Words Oral Words Per Minute Non Fiction Reading Level Notes on Primary Spelling Inventory TC Assessments Spelling Inventories 34 e Writing Assessment A student s writing score is determined by asking the student to do an on demand piece of narrative writing That piece is then rated based on a continuum of benchmark texts This continuum is available on the TCWRP website Select a Student TC Assessment Reading Level Writing Assessment Concepts of Print K 8 Narrative Please select Letter ID and Sounds Writing continuum Sight Words Oral Words Per Minute Non Fiction Reading Level Primary Spelling Inventory Elementary Spelling Inventory Upper Level Spelling Inventory Writing Assessment School Specific Notes on Writing Assessment TC Assessments Writing Assessment 35 e School Specific This is where a teacher will enter a score of 1 5 for each custom assessment field described in the Assessment Management section of the Administration chapter in this manual Enter the student scores for each TC assessment shortly after each assessment is given Be sure to click on the Save and Continue button after completing each assessment page This will save the studen
29. Management Return to School Administration Pending Registration Requests Schoolwide Access Privileges Name EmailAddress Role CAMARRO ELIZA ecamarro schools nyc gov Teacher DAY MARCELLA mday21 schools nyc gov Teacher DUNCAN INGRID duncan Gschools nyc gov Teacher FRANKENBERGER VICTOR vfrank schools nyc gov Teacher FUER ADRIANE afuer12 schools nyc gov Teacher GREEN JONATHAN jgreen3 schools nyc gov Teacher GRIFFIS LORI Igriffis22 nyu edu Data Specialist HAINES LUPE Ihaines123 schools nyc gov Teacher HINKEN REVA hinken schools nyc gov Teacher JENKINS JORDAN jjordan12345 schools nyc gov Teacher JOHNS LAWANA johns234 schools nyc gov Teacher LITTLEFIELD MARYELLEN Littlefield schools nyc gov Principal Assistant Principal MOORE CAROLINE moore22schools nyc gov Teacher MORLAND KACIE morland23schools nyc gov Teacher RAYBOULD DARCI raybouldG schools nyc gov Teacher SANDBLOOM DESEREE sandb schools nyc gov Teacher SANCHEZ SARA sanchez schools nyc gov Teacher SANDERSON MINNIE sander Bschools nyc gov Teacher I 8 Access Management Page Professional Implications e f you receive notice that new users have pending registrations and you are unsure about their role you can choo
30. March 2008 y Leyal Progression Third Assessment Window une 2008 y Forth Assessment Window September 2008 Class Report dales Cn ul Class Reading Level Export Ed Export Class Data November 2007 March 2008 June 2008 September 2008 Student Name Low Up Sounds Low Up Sounds Low Up Sounds Low Up Sounds ALBERTS HARRY 10 13 12 12 14 17 ANDERSON MICA 15 15 17 20 DALLIA LOLA 15 12 16 15 DOLAN KIM 20 22 25 EMERSON JOY 16 14 HARPER JESSICA 19 19 JOHNSON MARK ODONELL SARA PAUL MARCUS SANDBURG EL Letter ID and Letter Sound Progression Report Professional Implications e Consider which of your students are having difficulty with letter sounds If there are patterns of difficulty in your classroom you might want to conduct small strategy groups Shared reading is often an effective tool to build letter sound skills Remember that teaching letters or sounds in isolation is not as helpful to students as teaching this within the context of reading or writing You could even plan a small word work period for the classroom 17 Independent Reading Level Progression This report is available to all school and classroom level users This report allows you to track the progress of students independent reading levels over time Choose each of the assessment windows you want to view in this report and click Submit You will then be able to view IRL progression for all students
31. ab located on the main navigation bar This navigation bar will be visible no matter where you are in the system e By clicking on the Administration section on the data specialist home page This section contains shortcuts that will link you to the specific administration functions P S ABCReports Go gt Current Benchmark Level 5 Administration Go 4 User Management Student amp Classroom 3 Management Data Management 2 Assessment Management 1 Male IEP Female Resources Go Knowledgebase User Forum Classroom Level Information Glossary Getting Started User Manual Select a Classroom Search for a Classroom OR by Teacher s Last Name C by Classroom Name D Ga Data Specialist Homepage 54 Administration Main Page The Administration main page is where you will find all the functions you need to manage any TCRWP related data in your school It is broken into 4 main categories read more about each section in the pages that follow e User Management e Student and Classroom Management e Data Management e Assessment Management Administration User Management View Edit User Student and Classroom Management Data Management Assessment Management Administration Main Page 55 User Management Access Management A user s role will determine his or her level of access to data throughout the AssessmentPro
32. arding AssessmentPro 3 Your password will be emailed to you If you do not receive your password within a few minutes be sure to check your junk mail box 4 After accessing that email return to the AssessmentPro screen Enter your Login information as provided in the email sent to you this will be an email address and password 5 Click the blue Login button to continue Announcements Look under the Welcome section for helpful information and links pertaining to the TCRWP AssessmentPro system and the assessments themselves The Announcement section will display announcements about upcoming Professional Development news about new features in the AssessmentPro system and other helpful information New Users You can guide all new users in your school to register for an account on the system by clicking the Register link at the top of the page Registration Ei Step 1 Identify Your School Select Search Country USA h e eS e State or New York zi search by School Name Province Region New York City C Search by Teachers College Abbreviation District 01 v School P S 034 Franklin D Roosevelt You have identified P S ABC Registration Step 1 Next they will be asked to submit their information When they click Submit Registration these applicants will show up in your list of Pending Registrations where you can approve or reject the user See Administration Access Manageme
33. ave Error Report Clicking on this link will generate a report that tells you WHY any rejected rows of data were rejected e View and Save Records Which Were Imported Successfully Import Data Return to School Administration Step 5 Import Failure Click the links below to view the errors that were found in your CSV file View and Save Bad Record file View and Save Error Report View and Save records which were imported successfully Once you have corrected the errors in your data file you may re attempt to upload the file ETT Import School Data Step 5 78 Data Management Export School Data You can export a copy of your school s data from the AssessmentPro system to an Excel document Click on Export School Data at the Administration home page Administration User Management Access Teacher View Edit User Student and Classroom Management Data Management Import School Export School Assessment Management Define Custom Administration Main Page Professional Implications Exporting your data into an excel file will allow you to use your data as you wish You can generate other charts and graphs 79 Select the assessment window for which you would like to export the data and click Export Student Data This will prompt you to download the data you have identified Depending on the security settings of your computer you may be prompted to save o
34. bar for that assessment will not appear in this report All Benchmarks NORA 4th Grade November 2008 Reading Level State Test Professional Implications e What does the data say What level is the student reading at across assessment periods Is the student meeting standards What do we notice about the student s knowledge of high frequency words Whatare the implications for instruction e What could be some causes of any decline or plateau in growth e What are the next steps for the student 44 Assessment Recommendations AssessmentPro makes instructional recommendations for each student based on their specific needs If a student has not been given an assessment no instructional help text will appear Assessment Recommendations Independent Readers will feel like they are taking off as readers Help them to know that now is the time to read tons of easy books Reading Level consuming whole series talk up the importance of having a short stack of books on hand so readers don t need to waste a second between finishing one book and starting another They can read half a dozen books a week or more Readers will be interested in secondary as well as main characters noting not only character traits but also how characters change over time Concepts Of Print Letter ID Total Letter Sounds Wordlist Total Oral Words Per Min School Data A summary of your school data is visible
35. diately see a bar graph that will assist you in determining the overall reading health of your school This bar graph displays the average Independent Reading Level benchmarks for the students in your school To clarify the bar that is labeled male on this report is the result of the system calculating the average benchmark score 1 4 for all males in your school Like all reports in throughout the system this bar graph is interactive You can click on the chart to generate a list of student names that populate a particular part of the report To be clear e Ared bar means the students are at a benchmark of 1 below standards A yellow bar means they are at a benchmark of 2 approaching standards A green bar means the students are at a benchmark of 3 meets standards A blue bar means the students are at a benchmark of 4 above standards Clicking on the Go tab next to your school s name will take you to a page where you can generate more reports that display school level data See an explanation of this data in the School Data chapter of this manual Classroom Information You can also search for data on a specific classroom by using the Classroom Level Information search function in the lower portion of the Data Specialist homepage See an explanation of this data in the Classroom Data chapter of this manual Administration Quick links on the right hand portion of your homepage give you access to the Administration section of the
36. ds 2 Does the student s score on the state test correlate with their reading level 3 What kinds of questions did the student get correct incorrect at each level 4 What was the genre and level of the text used in the assessment State Math Test Enter the benchmark for the state math test here Remember math is becoming more of a reading test every year When evaluating your math assessment be sure to consider the level and amount of reading involved State Science Test Enter the benchmark for the state science test here There is much reading involved in a science assessment as well usually nonfiction It is important to think again about how your students are approaching the text within the test Are we teaching the students reading skills needed to read science content State Social Studies Enter the benchmark for the state social studies test here There is much reading involved in a social studies assessment as well usually nonfiction It is important to think again about how your students are approaching the text within the test Are we teaching the students reading skills needed to read social studies content State ESL NYSLAT Test You can gain insight into literacy work that you might want to use with your students based on this data Considering these questions will help you develop next steps for the student 1 Did the student s meet state standards 2 Does the student s score on the state test correlate with
37. e class Professional Implications e Classroom level reports are meant to guide instruction only and should never be shared with anyone other than the classroom teacher Classroom reports will have a standard disclaimer FERPA guidelines prohibit the distribution of any student identifiable information Any reports that contain student identifiable elements should not be shared outside the school Student Letter Identification and Letter Sounds Progression This report is available to all school and classroom level users This means that data specialists administrators specialists and classroom teachers can generate this report This report will allow you to track your students progress over time for Letter Identification and Letter Sounds Viewing this information on each of the students in your classroom at once has useful instructional benefits Choose each of the assessment windows you want to view in this report and click Submit You will then be able to view your students progress in the identification of lower case Low and upper case Up letters as well as letter sounds Sounds over those four assessment windows 16 Managing Your Classroom Progression Student Letter Identification and Letter Sounds Progression Analysis EI Student Letter Identification and Letter Select Report Criteria Sounds Progression First Assessment Window November 2007 y Independent Reading Second Assessment Window
38. e top navigation bar highlighted below Or click on Data Management under Administration on the right hand side of the screen Current Benchmark Level 5 Administration Go 4 e User Management e Student amp Classroom Management 3 e Data Management e Assessment Management Male IEP LLL Feri f Resources Go e Knowledgebase e User Forum Classroom Level Information e Glossary Getting Started User Manual Select a Classroom Search for a Classroom OR by Teacher s Last Name c by Classroom Name ED Ga Data Specialist Homepage 72 On the Administration main page click on the Import School Data link highlighted below Administration User Management Data Management Administration Page 73 There are 5 steps to importing your data e Importing Data Step 1 Identify Data Period Use the drop down list to select the assessment month and year for the data you are going to import Choosing the wrong assessment period here will record all of your data in the wrong place for all reports At this time there is no way to undo this Therefore it is VERY important that you carefully choose your assessment period in step one Import Data Return to School Administration Step 1 Identify Data Assessment Window November 2008 y Step 2 Locate Your Data Frais coor November 2007
39. eaa dere e a aa TT 46 Administration User Management iarria a E A A S 56 VII Access Managemernt 3 cera ottica aan 56 Teacher Management ocacion diciendo sitiada REIR 59 Edit User Profile 7 ACCESS rr id 61 Student and Classroom Management essen eene nennen 64 Data Managements css cen ERR 67 Importing School Data viii datada 67 Exp rting School Date nara 79 Appendices Appendix A Headings for School Assessment Data template Getting Started Welcome Email Address The Teachers College Reading and Writing Project welcomes you to Password TCRWP Assessment the web based data platform that supports our many reading assessments To log on simply enter your email and password above If you do not yet have an account click register in the upper Forgot Your right hand corner of the screen If your school has signed up for the Password Click TCRWP assessments and this web based data system your data Here specialist will be able to validate your registration If you are a NYC school and you are interested in the TCRWP Assessment you can access those at http rwproject tc columbia edu If you are a NYC school interested in TCRWP Assessment this web based data platform please have the data specialist for your school contact the DOE at periodicassessmentGschools nyc gov If you are outside of NYC and are interested in this platform contact us at readingandwritingpro tc edu You may
40. eir performance on the last state test School Reports Report Group Title ull Current Reading Levels ull Current Benchmark Levels E Independent Reading Level vs State Test full State Test vs Independent Reading Level full Student Reading Level Movement full School Benchmark Level Chart Independent Reading Level vs State Test Starting Level C Ending Level Adu Literature i v Grade Level 4th TC Assessment Window November2008 i State Assessment Window June 2008 y Benchmark 3 Meets Standaras El submit A Look at 4th Grade Students Who Received a 3 on the State Test What Were Their November 2008 Reading Levels Independent Reading Level vs State Test Report 52 To run this report you must choose the following parameters e Arange of reading levels to display in the report e The current grade of the students e The assessment window that represents their reading level TC Assessment Window e The state assessment window to compare it to In the example above we see that of the 4 graders who scored a 3 on the state test in June 2008 11 29 of them were at a reading level of M in November 2008 and therefore have slipped back to a benchmark of 1 below standard State Test Vs Independent Reading Level More information coming soon 53 Administration The main page of the Administration section can be accessed in two ways e By clicking on Administration t
41. eports that contain student identifiable elements and especially never share this information outside your school Limit the users who have access to your school wide information to your principal your assistant principal and yourself All other users should be approved with teacher or specialist level access only If you would like to add additional users with school wide privileges be sure your principal has approved this Make sure users who are no longer with your school are marked inactive VI TABLE OF CONTENTS Getting Started Hefe 4 ANNOUNCEMENTS Ep ER 5 INGQW USCIS viii ais e aa a 5 Data Specialist Homepage School Co ba n da Rx E ieu ER eG RE 8 Classroom IpIviu d E E s 8 ACUM rl rH 8 RESOUNCOS oot E cL 8 Navigation Bafici 9 Editing VONT Profile ai 10 Changing YOUN PassWord ssec riin V ad xendeseb pas cca Pau Ua MN VEEE FIM E 10 Changing Your Email Add ss uiuis omite eno peque ean eode Eo Co seen aora pn AER dE Managing Your Classrooms uL 13 hori 14 hip rm 16 lettel Ses aire EET 20 Reading A PP Ret d addet a aeaaeae 22 Managing Student Progress Student Proteina ans 26 Reading Volume Sandia 27 TC ASSOSSIMGNUS n EET 28 ICI ML CCICCRr Tipi 37 PP E E T E 39 A e a oa ae a a a a e ea N aE ENE 41 School Data A ie
42. es can potentially harm your computer If you do not trust the source do not open or save this file What s the risk 4 Open the file 5 Editit as you wish 6 Printthe letter Reports Each student profile has a reports tab This tab is where all the assessment information on that student is displayed You can track that student s benchmark level across time and view his or her progress in both TCRWP assessments and state assessments 41 Managing Student Progress Select a Student NORA y TC Assessment te Assessment etters Reports Benchmark Level Independent Reading Level and Benchmarks E E m J cO Orm O rz O UOmiu c szi x n September 2007 March 2008 September 2008 10 November 2007 June 2008 November 2008 September 2007 March 2008 September 2008 November 2007 June 2008 November 2008 Assessed Reading Level All Benchmarks NORA 4th Grade November 2008 State Test TCRWP Assessment Data Assessment Reading Level Concepts Of Print Letter ID Letter Sounds Wordlist Total Oral Words Spelling Stage November 2008 September 2008 June 2008 March 2008 November 2007 2 2 2 F1 3 3 September 2007 State Assessment Data Assessment State Reading Level AssessmentWindowDate June 2007 6 30 2007 12 00 00 AM June 2008 3 00 6 30 2008 12 00 00 AM Assessment Recommendations Independent Readers will feel like they are taking off as readers Help them to know that now is the time
43. iliarity with formation and name of lower case letters upper case letters and sounds Managing Student Progress Select a Student TC Assessment Reading Level Letter ID and Sounds Concepts of Print Letter ID Lower Case Letter ID Upper Case Sight Words Letter ID Total Oral Words Per Minute i Letter ID Total Non Fiction Reading Level irradia Primary Spelling Inventory Letter ID Help Text Elementary Spelling Inventory Upper Level Spelling Inventory Letter Sounds Writing Assessment Letter Sounds School Specific Benchmark Letter Sounds Help Text Em TC Assessments Letter ID and Sounds 30 e High Frequency Words This assesses students automaticity with the most frequently used words in the English Language Managing Student Progress Select a Student TC Assessment Reading Level Concepts of Print Letter ID and Sounds Oral Words Per Minute Non Fiction Reading Level Primary Spelling Inventory Elementary Spelling Inventory Upper Level Spelling Inventory Writing Assessment School Specific Sight Words High Frequency Word TestA High Frequency Word Ta High Freque Word ac High Frequency Word Test D High Frequency Word Test E High Frequency Word Test F High Frequency Word Test G High Frequency Word Test H Word List Total Word List
44. in the class over those four assessment windows Ms Murphey s Class Managing Your Classroom cs Y Reports Progression Independent Reading Level Progression Data Analysis Student Letter Identification and Letter Select Report Criteria Sounds Progression First Assessment Window November 2007 y d ludepandenthaadiig Second Assessment Window march 2008 y LeolBiagrassion Third Assessment Window Jeune 2008 y Forth Assessment Window September 2008 y Class Report Analysis Submit ul Class Reading Level Export E Export Class Data November 2007 March 2008 June 2008 September 2008 Independent Independent Independent Independent Student Name reading level reading level reading level reading level ALBERTS HARRY D E G ANDERSON MICA E G H DALLIA LOLA I DOLAN KIM c c EMERSON JOY K y HARPER JESSICA JOHNSON MARK ODONELL SARA PAUL MARCUS SANDBURG ELI Independent Reading Level Progression Report Professional Implications e When looking at the Independent Reading Level Progression report observe the changes in your students reading levels Movement as well as stagnation have implications for teaching Consider possible reasons why a student may not progress in his or her reading level 18 Classroom Reading Level This report is available to all school and classroom level users It shows the distribution of reading levels in one class You can
45. ion Reading Level t it sounds like re having a conversation instead of reading a text Primary Spelling Inventory Elementary Spelling Inventory Upper Level Spelling Inventory Writing Assessment School Specific TC Assessments Reading Level 28 e Concepts of Print This assessment should only be used for readers who are reading books at level B amp below Select a Student JIMINEZ CARLA TC Assessment State Assessment Letters Reading Level Concepts of Print i fra zi Letter ID and Sounds ConceptioE Print A conceit rei ME High Frequency Words de s Oral Words Per Minute Concepts of Print Help Text Teach one to one matching and directional movement on two lines of print Ask students to Non Fiction Reading Level name known pictures or colored dots in a line pointing to each one Use one syllable words z Primary Spelling Inventory Elementary Spelling Cancel Inventory Upper Level Spelling Inventory Writing Assessment School Specific TC Assessments Concepts Of Print Professional Implications Consider the child s knowledge of directionality Does the student point to each word when reading aloud matching spoken word to print Does he or she use picture support Does the child distinguish between letters and words 29 e Letter ID and Sounds This assesses a student s fam
46. lassroom OR by Teacher s Last Name O by Classroom Name m Data Specialist Homepage This page shows some basic information included in your profile Here you can change your password and the email address associated with your account Be sure to click on Save Information when you have finished updating your information n 4 i Edit Your Profile Last Name Sanchez J Email Address Sanchez schools nyc gov Password sarasanchez1234 Primary Role Data Specialist e nite Edit Your Profile 10 Managing Your Classrooms Each classroom has a classroom profile The main page of the Classroom Profile section can be accessed by selecting or searching for the name of the classroom you are trying to view P S ABCReports Go Current Benchrnark Level 5 4 l _ Male IEP Female Classroom Level Information Classroom Select one y OR Search for a Classroom by Teacher s Last Name C by Classroom Name ED Ge Administration Go e User Management Student amp Classroom Management e Data Management e Assessment Management Resources Go Knowledgebase User Forum Glossary Getting Started User Manual Data Specialist Home Page Managing Your Classroom Secondary Navigation Bar After you have selected a classroom this will bring you to the Classroom Overview The
47. meone else in your school Due to the high level of access that a data specialist has there must always be exactly one user assigned as a Primary data specialist in each school 63 Student and Classroom Management Class Management Data associated with a classroom has many instructional implications for the educator The Class Management feature allows a data specialist to manage the data and information associated with each class This will ensure that the data is properly represented Administration User Management View Edit User pom Management Data Management Import School Export School Assessment Management Define Custom Administration Main Page 64 In the Classroom Management feature clicking on a classroom name will take you to the full classroom profile where you can view the classroom overview roster reports and reading levels For more information on the profile and the data in it see the Classroom Profile section of this manual The teacher name on this page will link you to his or her user profile Classroom Management Return to School Administration Teacher s Students CARDWELL THOMAS CRUZ NANCY DENNEY LAUREL FORTES NATALIE LEITH RASHAD MORRIS PATRICIA POOLE MARTHA SMITH HILLARY RYAN JESSICA TESTA NICOLE WELLER SUSAN VECCA JACKIE Classroom Management Page Professional Implications e You will want to use this screen
48. nded Reading Assessment Name Birth Grade IEP Interventions ESL ELL Day Level Date ALBERTS 8 12 2001 2nd No No No s r30 2006 Remove HARRY ANDERSON 2 16 2001 2nd No fl 30 2008 Remove MICA DALLIA 2 19 2001 2nd IE f r0 2008 Remove LOLA EMERSON 5 14 2001 2nd c je fos Remove DOLAN 9 28 2001 2nd kE fersorz0os o Remove HARPER 4 7 2001 2nd Je El peoos o Remove JOHNSON 6 28 2001 2nd x Bow o jRemwe RA 9 3 2001 2nd onte 312008 Remove ODONNELL 3 6 2001 2nd Former Bi302008 Remove SARA ELL PAUL 6 2 2001 2nd Eligible f r302008 Remove For MARCUS Testing SANDBERG 5 31 1999 ELL 1730 2008 Remove ELI Classroom Roster Professional Implications e Maintaining Updating Reading Levels If you assess any of your students between assessment windows i e in January record any changes in independent reading level here f you update any reading levels on this page you may PRINT the page but please note that the information will not be recorded or reflected in any of the student class or school reports To officially change the student s reading level this must be done in their student profile during an open assessment window or by importing a new data file 15 Reports A detailed look at classroom level data is available in this section of AssessmentPro The classroom reports are generated from the data in the assessment tabs of each student profile in th
49. nt for more information on this process E Step 2 Your Personal Information First Name Lindsay Last Name Ferranti Role in TCRWP Teacher ze Email Address Ferranti exchange tc columbia edu Password Registration Step 2 Data Specialist Homepage Overview Once you have logged in you will be brought to the Data Specialist homepage This is your home base when accessing the features in AssessmentPro You will notice that your homepage gives you easy access to school level data classroom level data administrative features and important resources P S ABCReports Go 5 Administration Go 4 e User Management Student amp Classroom 3 Management e Data Management e Assessment Management gt User Forum Classroom Level Information Glossary Getting Started User Manual Select a Classroom Search for a Classroom G by Teacher s Last Name by Classroom Name ED Ge Data Specialist Homepage Professional Implications Logging Out e Itis important at this point to draw your attention to the Logout button located at the top of the data specialist homepage As a data specialist you have access to FERPA protected information You must click Logout when walking away from your computer screen or when concluding your use of the AssessmentPro system School Reports Each time you login you will imme
50. ollow first graders who were reading at a level H to see what their reading levels are in November of 2008 The benchmark color coding on this report represents the second assessment window s benchmarks School Reports Report Group Title full Current Reading Levels full Current Benchmark Levels Independent Reading Level vs State Test full State Test vs Independent Reading Level full Student Reading Level Movement full School Benchmark Level Chart Reading Level Movement Based on Grade Level Reading Level s Current Grade Level 2nd X Assessment Window 1 mtaren 2008 Assessment Window 2 November 2008 Select Optional Select Optional Extended Day Select Optional El Gender Select Optional E Free Lunch Select Optional Cum 8 students read at Level H in November 2008 Number of Students squapnis jo jaquinN G Reading Level Reading Level Movement Based on Grade Report 50 To run this report you must choose the following parameters e A reading level for the report to show e The current grade level e Two assessment windows that are no more than 2 years apart You may also choose to filter the report based on ELL status extended day gender free lunch and IEP status 51 Independent Reading Level Vs State Test This report allows you to compare the reading level of a student at any assessment period to th
51. on the data specialist homepage You can navigate to this page in various ways e You are taken to this page when you sign in as a data specialist e You can also click on the school tab located on the main navigation bar This navigation bar will be visible no matter where you are in the system f P S ABCReports Go Current Benchmark Level Male IEP Female e Knowlegaba User Forum Classroom Level Information e Getting Started e User Manual Glossary Select a Classroom Search for a Classroom by Teacher s Last Name C by Classroom Name Data Specialist Homepage The chart on your home page displays the current average benchmark score for the IRLs for each student in your school For example in the chart above the average IRL benchmark for male students in this school is a 3 46 School Reports E P S ABC aepo o gt Current Benchmark Level 5 El Administration Go 4 User Management Student amp Classroom 3 Management e Data Management 2 e Assessment Management 1 Male IEP Female Resources Go Knowledgebase User Forum Classroom Level Information Getting Started User Manual Select a Classroom Search for a Classroom OR e Glossary by Teacher s Last Name C by Classroom Name ED Ga Clicking Go located on the tab tha
52. ou must import data directly into the system Click on the mport School Data button on the Administration main page to begin the process of populating the system with your school s data Administration User Management Access Teacher View Edit User Student and Classroom Management Data Management Import School Export School Assessment Management Define Custom Administration Main Page You can enter assessment data in one of two ways 1 Manually Entering a student s assessment data on a case by case basis as explained in the Monitoring Student Progress section of this manual OR BY 2 Importing a Data File that contains assessment data for multiple students classes grades This process is explained below 67 Create your Data File If you have been sent a data template from TCRWP you will notice that the template has columns arranged for each specific type of data You will need to complete one data file per assessment period See Appendix A for all possible column names If you have not been sent a data template from TCRWP you need to create an excel spreadsheet before you can import your data into the AssessmentPro system You will need to complete a separate data file per assessment period See Appendix A for all possible column names The completed data file should resemble the one below ft Excel SampleAssessmentData_LF xIS GH Elle Edit view Insert Format Tools Dats Window Help Adobe PDF ID
53. r open the document Save the document to your computer File Download Do you want to open or save this file ialist Ms Murphe zB Name chool TEST_Assessment 2_User dataspecialist csw Type Microsoft Excel Worksheet 1 bytes From dev2 ddig com Export School Data Open Save Cancel Return to Administration Vv Always ask before opening this type of file Select Assessment Window Y While files from the Intemet can be useful some files can potentially harm your computer If you do not trust the source do not open or save this file What s the risk Doo Name Export Data 80 Assessment Management Schools have the opportunity to record customized data in AssessmentPro Administration User Management Data Management Administration Main Page 81 Clicking on the Define Custom Fields for Assessments button will take you to a page where you can customize the School Specific tab in the TC Assessments portion of the student profile Manage Assessment Custom Fields s Return to School Administration These fields can be used for any purpose you would like on the TC Assessment tab You have up to 10 fields with the range of acceptable values between 1 5 ID Displayed Label Internal Use Label Displayed Help Context Help Visible na ar rr 1 Attended Pre K Pre K Status Did this student attend a Pre K pr If the student did attend a Pri Vv
54. refixes o syllable junctures Narrative Continuum for Writing The Narrative Continuum scores are recorded as 1 12 if available For Middle Schools You might want to consider importing some of the elementary assessments above for your AIS students or your ELL students Otherwise do not import this data if it isn t applicable Simply leave the columns blank 84
55. se which role to give to them initially check with your administration and change their role as necessary see next section Editing a User Editing a User Clicking the Edit button will present you with a screen that prompts you to change information in the user s profile First Name ELIZA nem CAMARRO AL ecamarro schools nyc gov Primary Rol E lad Edit User Profile Screen Change a user s role as well as select him or her to be a primary data specialist on this screen In your school you may have a primary and a secondary data specialist We recommend that the primary data specialist will manage all users and will become an expert in this technology If the primary data specialist is not a coach we recommend the coach as a secondary data specialist so that the coach may study and generate school wide data Check with your administration before assigning anyone besides yourself to the role of primary data specialist Be sure to click OK when you have finished This will save the updated information 58 Professional Implications e Wasthere teacher movement in your school last year Perhaps there was some role switching The User Management feature makes it easy for you to record changes in roles as they happen so all classes and therefore all student data are assigned to the proper person User Management Teacher Management Administration User Management Access E View Edit User Student
56. site where you can manage your users manage your students classroom assignments import or export your data and define the fields you would like to see in your custom assessments For more details see the Administration chapter of this manual Resources The Resources feature will be valuable for every user and is coming soon It will contain the following tools e The Knowledgebase All users can find useful articles and documents including this user manual and the getting started guide as well as industry articles that we have included to help you inform your instruction e The User Forum This is a tool that allows users to communicate with each other through discussion threads e The Glossary We have compiled a glossary of helpful terms specific to the work you will do with the AssessmentPro System Top Navigation Bar All main functions of the system are accessible through the top navigation bar This bar is located in the header of every page in AssessmentPro and will remain in view no matter where you are For a Data Specialist there are 5 buttons on the top navigation bar 1 Classroom This is where all the class level data from your school is available View classroom profiles rosters reports and more for every classroom in your school Students View a student profile for every student in your school School This button takes you back to your Data Specialist homepage Here you can view school level reports and access school
57. t includes your school s name will take you to a page where you can view all available school level reports in much more detail There are many school level reports available for you including e Current Reading Level e Independent Reading Level vs State Test e State Test vs Independent Reading Level e Reading Level Movement Based on Grade e School Benchmark Level 47 School Reading Level To generate this school level report you must choose an Assessment Window and a grade level All other fields are optional filters If you choose to include a filter the report that will generate will only show students that are part of that filter i e ELL students Like all reports in the system this report is interactive You can click on the chart to generate a list of student names that populate a particular part of the report School Reports Report Group Title Current Reading Levels mi Current Reading Levels Assessment Window September 2008 Se ul Current Benchmark Levels Grade Level 3rd b Independent Reading ELL Select Optional e Level vs State Test IEP Select Optional y State Test vs Independent Reading Level Extended Day Select Optional y Student Reading Level Gender Select Optional y Movement Free Lunch Select Optional School Benchmark sn P S ABC Andrew Jackson 3rdGrade September 2008 Number of Students
58. t s scores in the system and make those scores available to generate reports Professional Implications e The moment you enter assessment information the system will immediately display the benchmark level and instructional help for this student taking into account the student s grade level and the time of year This will help you plan instruction 36 State Assessments This section displays the student scores for each state assessment If you need more information on a particular assessment use your mouse to roll over the question mark in the yellow circle A pop up screen will display an explanation If you are updating information in this section be sure to press Save and Continue when you are finished entering Managing Student Progress Select a Student GOMEZ MARIA nem State Assessment State Reading Level ELA Raw Score ELA Level Math Test Science Test Please select y e Social StudiesTest Please select amp Grade 5 Social StudiesTest Please select Grade 8 ESL Test Please select y gt Cancel State Assessments Professional Implications e How does data from state testing correlate with TCRWP assessment data 37 State Reading Test There are a couple of things to consider when looking at the state reading levels Considering these questions will help you develop next steps for the student 1 Did the student s meet state standar
59. their reading level 3 What kinds of questions did the student get correct incorrect at each level 4 What was the genre and level of the text used in the assessment 38 Letters Just as in the classroom profile you can generate a student or family letter in the student profile as well In the student profile letters are generated on a student by student basis Once a letter is generated an editable document will open that you can add to or take away from as you see fit Generate Your Class Letters Select Signatory Lori Smith y Lori Smith BARBRA JONES Student Letters Parent Letters Student and Family Letters 39 Generating Letters Both student and family letters are generated the same way 1 Choose which administrator the letter will be signed by Generate Your Class Letters Roster Select Signatory Lori Smith Lori Smith BARBRA JONES Student Letters 2 Click on either student letter or parent letter 40 3 Choose to save the file to your desktop as the student s name and assessment period ou d Generate Your Class Letters Select Signatory Lori Smith Student Letters Parent Letters A Do you want to open or save this file wl Name file rtf Type Microsoft Word Document From www rwpassessments com com se toe IV Always ask before opening this type of file While files from the Intemet can be useful some fil
60. to read tons of easy books Reading Level consuming whole series talk up the importance of having a short stack of books on hand so readers don t need to waste a second between finishing one book and starting another They can read half a dozen books a week or more Readers will be interested in secondary as well as main characters noting not only character traits but also how characters change over time Concepts Of Print Letter ID Total Letter Sounds Wordlist Total Oral Words Per Min Student Profile Reports Benchmark Levels and Independent Reading Levels Managing Student Progress Student Profile pri i n Benchmark Level Independent Reading Level and Benchmarks WOOMANDI LCLACZEZOVODOUOAC lt Z gt p September 2007 March 2008 September 2008 1 0 November 2007 June 2008 November 2008 September 2007 March 2008 September 2008 November 2007 June 2008 November 2008 A Exceeds Standards Ill Needs Support GB Meets Standards Assessed Reading Level LJ Approaches Standards Professional Implications e Has the student changed levels e What are some possible causes of any decline or plateau in growth e What are some goals for this student PERRA State Assessment Letters Reports L 43 Student History All Benchmarks Report You will notice that the bars on this report are color coded by benchmark If there is no data recorded for a student on a particular assessment the
61. udent Profile Reading Volume TC Assessment State Assessment Reading Volume Save All Changes Insert New Record Start Date End Date Reading Level Books Read Pages Read Er208 Eres Pre Emergent y fro poo Insert Start Date End Date Reading Level Books Read Pages Read Reading Volume Professional Implications e This tool allows you to easily keep track of your students reading volume so that you can implement instruction accordingly Refer to the Volume Chart in the Teacher Directions for reading level L Z on the TCRWP website http rwproject tc columbia edu This chart guides you to understand approximately what a student s reading volume should look like at each level 27 TC Assessments Store each student s TC assessment data here The process of entering student assessment data is organized by assessment name e Reading Level Assessing a reading level occurs by completing a running record on a short fiction excerpt in a leveled text to assess accuracy Fluency and comprehension are also assessed with a Running Record TCRWP Running Records include literal and inferential comprehension C 4 Select a Student JIMINEZ CARLA TC Assessment State Assessment Concepts of Print Independent Letter 1D and Sounds Reading Level High Frequency Words IRL Benchmark Oral Words Per Minute IRL Help Text should read tons of books Bes es Non Fict
62. vel Custom Assessment 3 7 Custom Assessment 4 MARCH Independent Reading Level JUNE IndependentReadingLevel ConceptsOfPrint Custom Assessment 10 LetterIDSoundsLower DBN Student ID LetterIDSoundsUpper Ignore Field were tsi WordListA gnore Field WordListB ignore Field y WordListC orere y WordListD ignore Field y WordListE onore y WordListF ignore Field WordListG mwrered y WordListH ignore Field LetterIDSoundsSounds OralWordsPerMin NonFictionReadingLevel PSI Initial Consonants Ignore Field lgnore Field y lgnore Field Import School Data Step 4 Be sure to pay close attention to the type of TCRWP Field Name For Independent Reading Level it is important to choose IRL and not IRL Benchmark or IRL Help Text Doing so will record you data in the wrong places throughout the system Please contact us if you feel as though you need more clarification on the field names 77 Importing Data Step 5 Import Results AssessmentPro will tell you which data was successfully imported into the system and which data had errors There can be up to three links on this page e View and Save Bad Record File Clicking on this link will generate a CSV file that contains only the rows of your original data file that were not accepted by the system You can open this file correct the errors save it and then import this file to correct the rejected rows e View and S
63. vg Books Avg Pages JULIET F 4 00 0 00 4 00 0 00 ANGUS 8 00 0 00 8 00 0 00 MARGARET 9 00 0 00 9 00 0 00 PATTER XIN YU 8 00 0 00 8 00 0 00 NANCY 7 00 0 00 7 00 0 00 Reading Volume Professional Implications e When students are in the lower levels A K they should be reading more books than in the higher levels L Z When following a lower level reader who is below benchmark consider if he or she is rereading books for comprehension word recognition and or fluency 22 Managing Student Progress The main page of the Managing Student Progress section can be accessed by clicking on Students tab located on the main navigation bar or by accessing a classroom roster and clicking on the student name P S ABCReports Go Current Benchmark Level 5 Administration Go 4 User Management Student amp Classroom 3 Management e Data Management Assessment Management E Resources Go Knowledgebase User Forum Classroom Level Information Glossary Getting Started Select a Classroom Search for a Classroom zs OR o by Teacher s Last Name C by Classroom Name D e Data Specialist Home Page Main Page Click on the Students tab in the top navigation bar At the main page of Managing Student Progress you are prompted to select or search for an individual student Complete as many search fields as you can to narrow down

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