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SAARC Advertised Tender Inquiry Document for

1. Quantity per kit Nos SI No Renewable Consumables for SNCUs indicating components wasnt of Bhutan 1 Sterile single use safety Lancet PACK of 200 1 8 mm 2 Heparinized Capillary tubes box of 1000 3 Sealing compound for capillary tubes pack of 500 g 4 Surgical disposal face mask box of 100 500 5 Disposable cord clamp set of 10 600 6 Sterile disposable mucus Extractor 20ml 200 T Sterile Disposable Syringe with Needle of 24G 1ml BOX of 100 1200 8 Sterile Disposable Syringe with Needle of 24G 2ml BOX of 100 800 9 Sterile Disposable Syringe with Needle of 24G 5ml BOX of 100 800 10 Sterile Disposable Syringe with Needle of 24G 10ml BOX of 100 1200 11 Sterile Disposable Syringe with Needle of 24G 20ml BOX of 100 800 12 Sterile Disposable Needle of 22G BOX of 100 800 13 Sterile Disposable Needle of 24G BOX of 100 1000 14 Sterile Disposable Needle of 26G BOX of 100 1000 15 IV Cannula 24G Box of 50 200 16 I V Cannula 24G Box of 50 200 17 Sterile Disposable Examination Gloves Size 6 Box of 100 250 18 Sterile Disposable Examination Gloves Size 7 Box of 100 250 Sterile disposable pediatric infusion set with 150 ml chamber with 26G 19 needle 1000 20 Non Sterile cotton wool 500 g roll 200 21 Non sterile Compressed gauge 10x10 cm Pack of 5 150 22 Sterile Compressed Gauge 10x10 cm Pack of 5 150 23 Sinus endotracheal tubes 2 5 3 0 3 5 and 4 0 mm 50 each 24 Sterile Disposable
2. The supplier shall send its claim for payment in writing when contractually due along with relevant documents etc duly signed with date to HLL Lifecare Limited with copy to respective consignees The payment shall however be made by SAARC Development Fund SDF directly to the supplier in US While claiming payment the supplier is also to certify in the bill that the payment being claimed is strictly in terms of the contract and all the obligations on the part of the supplier for claiming that payment has been fulfilled as required under the contract While claiming reimbursement of duties taxes etc like sales tax excise duty custom duty from the Purchaser Consignee as and if permitted under the contract the supplier shall also certify that in case it gets any refund out of such taxes and duties from the concerned authorities at a later date it the supplier shall refund to the Purchaser Consignee forthwith In case where the supplier is not in a position to submit its bill for the balance payment for want of receipted copies of Inspection Note from the consignee and the consignee has not complained about the non receipt shortage or defects in the supplies made balance amount will be paid by the paying authority without consignee s receipt certificate after three months from the date of the preceding part payment for the goods in question subject to the following conditions a The supplier will make good any defect or d
3. Sensitivity amplitude of all signals user adjustable SO OTN RS Se mi aa nN A UN Rising voltage marker 1 mV as nN User preset of high low alarms on all monitored parameters a Audio visual alarm in case measurements are outside preset range o0 Silencing feature for audio alarms Trend display from 2 to 12hours N e O O Display system errors leads and sensors failure and built in battery status N Unit can be mounted on bed wall rail or mobile pole stand N N Automatic switch from mains to batteries in case of power failure N W Monitor constructed of durable shock proof plastic N K Power requirements 220 V 50 Hz with adapter and internal re chargeable batteries autonomy for one Hour Supplied with 2 x reusable SpO2 sensors neonate clip on type including connection cable 2 x reusable SpO2 sensors neonate wrap around type including connection cable 1 x spare rechargeable battery 1 x spare set of fuses Cuff size 5 7 5 and 10 Preterm amp Fullterm size ECG Cable Leads NIBP Cups User manual with trouble shooting guidance in English SO ON ON Oe Oo E Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories m m List of priced spare parts N Training and installation at end user site Schedule No 09 Infantometer plexi 3 2ft 105cm T
4. 17 17 1 17 2 17 3 18 18 1 18 2 19 19 1 20 as per normal commercial conditions practice Further reagents consumables should not have expired one fifth of the shelf life as on the date of supply s recorded on the airway bill Assignment The Supplier shall not assign either in whole or in part its contractual duties responsibilities and obligations to perform the contract except with the Purchaser s prior written permission Sub Contracts The Supplier shall notify the Purchaser in writing of all sub contracts awarded under the contract if not already specified in its tender Such notification in its original tender or later shall not relieve the Supplier from any of its liability or obligation under the terms and conditions of the contract Sub contract shall be only for bought out items and sub assemblies Sub contracts shall also comply with the provisions of GCC Clause 4 Country of Origin Modification of contract If necessary the purchaser may by a written order given to the supplier at any time during the currency of the contract amend the contract by making alterations and modifications within the general scope of contract in any one or more of the following a Specifications drawings designs etc where goods to be supplied under the contract are to be specially manufactured for the purchaser b Mode of packing c Incidental services to be provided by the supplier d Mode of despatch
5. 17 18 19 20 21 22 23 Set of 3 cushioned neonate size masks translucent Size 00 0 and 1 eI AK Ewyp GP E SS Oe WE SN Ee RGR ONS Ea Schedule No 04 Resuscitator Hand operated neonate 500ml Technical Specifications Resuscitator for manual ventilation of neonates Ventilation can be done with ambient air or with oxygen Resuscitator can be totally disassembled is easy to clean disinfect and sterilize All parts can be autoclaved at 121 C except O2 reserve bag Manufactured from durable high strength synthetic not requiring special maintenance or storage Resuscitator is supplied as a complete set in a box Compressible self refilling ventilation bag capacity approx 500 ml and 250 ml With non rebreathing patient valve with pressure limitation Pop off Valve Intake valve with nipple for O2 tubing O2 reserve bag complete capacity approx 2000 ml Device is produced by ISO 9001 certified manufacturer Certificate to be submitted CE FDA BIS approved product Certificate to be submitted Supplied with User manual with trouble shooting guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories List of priced spare parts Schedule No 05 Laryngoscope set Neonate Straight Blade Technical Specifications Laryngoscope set with neonate blades Constituted of large hollow cylindrical slightly ribbed ha
6. Advertised Tender from HLL Lifecare Limited A GOVERNMENT OF INDIA ENTERPRISE Procurement amp Consultancy Services Division B 14A Sector 62 Noida 201 307 Gautam Budh Nagar Uttar Pradesh INDIA URL www lifecarehll com Email pcd lifecarehll com PHONE 0120 4071500 FAX 0120 4071579 FOR SAARC COUNTRIES UNDER SAARC DEVELOPMENT FUND Tender Enquiry No HLL PCD SAARC 03 14 15 Dated 04 04 2014 NOTICE INVITING TENDERS NIT 1 Procurement amp Consultancy Services Division of HLL Lifecare Limited for and on behalf of SAARC Development Fund invites sealed tenders from eligible and qualified tenderers for supply of following medical equipments and consumables for Special Newborn Care Unit SNCU First Referral Units FRU amp Primary Health Centres PHC in member countries of SAARC 2 The tender is also for supplying kits to Afghanistan Bhutan and Maldives which are meant for SNCU FRU and PHC in these Countries Each kit will consist of certain equipment items and consumables All Equipment in a Table put together as per the number and quantities as detailed below will make a kit Similarly all consumables in a Table put together as per the number and quantities as detailed below will make a kit Total number of kits will be as given in respective tables 1 1 Special Newborn Care Unit 1 1 1 Kit Al for SNCUs DGH shall consist of all items covered in Table 1 Total Number of kits 20 Nos with country wise break up as f
7. Table 6 Kit C2 Quantity per kit SI No Renewable Consumables for PHCs indicating components iNos for each country of Afghanistan Bhutan amp Maldives 1 IV Cannula 24G 26G pack of 50 each 20 2 Sterile Disposable mucus extractor 20ml 100 3 Sterile disposable feeding tube CH07 L40cm Pack of 100 50 4 Sterile disposable examination Gloves Size 6 7 box of 100 each 10 5 Disposal suction catheter 10F amp 12F pack of 50 each 20 1 3 3 One kit C1 will consist of all 6 equipment items in the quantities mentioned against each item in Table 5 One kit C2 will consist of all consumables items in the quantities mentioned in table 6 Each kit will be packed separately Bidders are requested to quote for complete requirement of kit C1 and or for kit C2 for PHC for each member state as per the list of requirement However if a bidder does not submit a bid for the total requirement covered in a specific kit bid for such a kit will be rejected HLL PCD SAARC 03 14 15 Page No 8 Dated 04 04 2014 2 Tender No HLL PCD SAARC 03 14 15 Sh Description Schedule i Dates of sale of tender enquiry documents 04 04 2014 to 20 05 2014 16 00 hrs HLL Lifecare Limited A Government of India Enterprise Procurement amp il Place of sale of Tender Enquiry Documents Consultancy Services Division B 14A Sector 62 Noida 201 307 Gautam Budh Nagar Uttar Pradesh INDIA ii Cost of the Tender Enquiry Document Rs 5000 or US
8. e Place of delivery and f Any other area s of the contract as felt necessary by the purchaser depending on the merits of the case In the event of any such modification alteration causing increase or decrease in the cost of goods and services to be supplied and provided or in the time required by the supplier to perform any obligation under the contract an equitable adjustment shall be made in the contract price and or contract delivery schedule as the case may be and the contract amended accordingly If the supplier doesn t agree to the adjustment made by the Purchaser Consignee the supplier shall convey its views to the Purchaser Consignee within twenty one days from the date of the supplier s receipt of the Purchaser s Consignee s amendment modification of the contract Prices Prices to be charged by the supplier for supply of goods and provision of services in terms of the contract shall not vary from the corresponding prices quoted by the supplier in its tender and incorporated in the contract except for any price adjustment authorised in the SCC Taxes and Duties HLL PCD SAARC 03 14 15 Page No 40 Dated 04 04 2014 20 1 Supplier shall be entirely responsible for all taxes duties fees levies etc incurred until delivery of the contracted goods to the consignee in SAARC country 20 2 Further instruction if any shall be as provided in the SCC 21 Terms and Mode of Payment 21 1 Payment Terms Payment shall be
9. 100 Iv Pre Tender Meeting Date amp Time 16 04 2014 at 11 00 AM V Pre Tender Meeting Venue Same as 2 ii vi Closing date amp time for receipt of Tender 21 05 2014 2 30 PM Time and date of opening of Techno 21 05 2014 3 00 PM Commercial tenders Venue of Opening of Techno Commercial Tender vii Viii Same as 2 ii 3 Interested tenderers may obtain further information about this requirement from the above office selling the documents Tender Enquiry Documents may be purchased on payment of non refundable fee of Rs 5000 Rupees Five Thousand only or US 100 US Dollar Hundred only per set in the form of account payee Demand Draft Pay Order Cashier s Cheque Banker s Cheque drawn on a scheduled bank in India in favour of HLL Lifecare Limited payable at New Delhi 4 If requested the Tender Enquiry Documents will be mailed by Registered Post Speed Post to the domestic tenderers for which extra expenditure per set will be Rs 100 for domestic post and US 100 for international airmail The tenderer is to add the applicable postage cost in the non refundable fee mentioned in Para 3 above 5 Tenderer may also download the tender enquiry documents from the official web sites www lifecarehll com www sdfsec org and submit its tender by utilizing the downloaded document along with the required non refundable fee as mentioned in Para 3 above 6 All prospective tenderers may at
10. 1x set of PVC suction tubing approx diam 10 mm length 1 5 m 2 1x spare jar with cover 3 1x spare set of fuses 4 User manual with trouble shooting guidance in English 5 Technical manual with maintenance and first line technical intervention instructions in English 6 List of priced accessories 7 List of priced spare parts Schedule No 07 Suction Pump foot operated A Technical Specifications 1 Foot operated suction pump 2 High performance suction pump for pharyngeal and tracheal suction 3 Double acting piston pump provides a combination of large airflow and high vacuum 4 See saw movement of pedal generates suction every time one side of the pedal is depressed 5 Pump chassis complete with valve diaphragms manifold pipe bottom cover cylinder with draw link and valve diaphragm piston O ring pedal with retaining springs aspirating tube with angle connector and combination suction tip 6 Pump can be totally disassembled is easy to clean and disinfect 7 All parts can be autoclaved at 121 C 8 Vacuum max 80 200 mmHg with Regulator 9 Free airflow at two pumping strokes per second approx 8 to 10 L min 10 All parts made of high strength long life materials not requiring specific maintenance or storage 11 Transparent polycarbonate collection container capacity approx 1 L 12 Bottom cover thermoplastic rubber 13 Manifold pipe polypropylene 14 Gasket O rings and valve diaphragm silicone rubber 15 P
11. 66 Section IX Qualification Criteria amp Proforma for Performance Statement 67 Section X Tender Form 70 Section XI Price Schedules 71 Section XII Questionnaire 73 Section XIII Bank Guarantee Form for EMD 74 Section XIV Manufacturer s Authorisation Form 75 Section XV Bank Guarantee Form for Performance Security 76 Section XVI Contract Form A 77 Section XVII Proforma of Consignee Receipt Certificate 79 Section XVIII Proforma of Final Acceptance Certificate by the Consignee 80 Section XIX Deleted Section XX Check List for the Tenderers 82 Section XXI Consignee 85 SECTION I NOTICE INVITING TENDERS NIT
12. Immediately following such discontinuation providing the Purchaser Consignee free of cost the designs drawings layouts and specifications of the spare parts as and if requested by the Purchaser Consignee 12 2 Supplier shall carry sufficient inventories to assure ex stock supply of consumable spares for the goods so that the same are supplied to the Purchaser Consignee promptly on receipt of order from the Purchaser Consignee 13 Incidental services 13 1 Subject to the stipulation if any in the SCC Section V List of Requirements Section VI and the Technical Specification Section VII the supplier shall be required to perform the following services 1 Installation amp commissioning Supervision and Demonstration of the goods 1i Providing required jigs and tools for assembly iii Training of Consignee s Doctors Staff operators etc for operating and maintaining the goods iv Supplying required number of operation amp maintenance manual for the goods 14 Distribution of Dispatch Documents for Clearance Receipt of Goods The supplier shall send under intimation to the purchaser all the relevant despatch documents well in time to the Consignee and ultimate consignee to enable clearance from the airport quickly without any demurrage charges in terms of the contract The interim consignee the nodal officer in concerned SAARC Country shall arrange installation commissioning and demonstration of the equipmen
13. Technical Specifications Section VII Quality Control Requirements Section IX Qualification Criteria Section X Tender Form Section XI Price Schedules Section XII Questionnaire Section XIII Bank Guarantee Form for EMD Section XIV Manufacturer s Authorisation Form Section XV Bank Guarantee Form for Performance Security CMC Security Section XVI Contract Forms A amp B Section XVII Proforma of Consignee Receipt Certificate Section XVIII Proforma of Final Acceptance Certificate by the consignee Section XIX Instructions from Ministry of Shipping Surface Transport Annexure 1 amp 2 Section XX Check List for the Tenderers Section XXI Consignee List The relevant details of the required goods and services the terms conditions and procedure for tendering tender evaluation placement of contract the applicable contract terms and also the standard formats to be used for this purpose are incorporated in the above mentioned documents The interested tenderers are expected to examine all such details etc to proceed further Amendments to TE documents At any time prior to the deadline for submission of tenders the purchaser may for any reason deemed fit by it modify the TE documents by issuing suitable amendment s to it Such an amendment will be notified in writing by registered speed post or by fax telex e mail followed by copy of the same by registered post to all prospectiv
14. hand operated neonate 500 ml 1 3 Pump suction foot operated 1 4 Thermometer clinical digital 32 43 C 1 5 Light examination mobile 220 12V 1 6 Weighing scale spring 1 1 3 2 KIT C2 for PHC shall consist of all items covered in Table 6 Total Number of kits 300 Nos with country wise break up as follows Afghanistan 100 Nos Bhutan 70 Nos Maldives 130 Nos HLL PCD SAARC 03 14 15 Page No 51 Dated 04 04 2014 Table 6 Kit C2 SI No Renewable Consumables for PHCs indicating components a i kit 1 IV Cannula 24G 26G pack of 50 each 20 2 Sterile Disposable mucus extractor 20ml 100 3 Sterile disposable feeding tube CH07 L40cm Pack of 100 50 4 Sterile disposable examination Gloves Size 6 7 box of 100 each 10 5 Disposal suction catheter 10F amp 12F pack of 50 each 20 1 3 3 One kit C1 will consist of all 6 equipment items in the quantities mentioned against each item in Table 5 One kit C2 will consist of all 5 consumables in the quantities mentioned in table 6 Each kit will be packed separately Bidders are requested to quote for complete requirement of kit C1 and or for kit C2 for PHC for each member state as per the list of requirement However if a bidder does not submit a bid for the total requirement covered in a specific kit bid for such a kit will be rejected N B Project Terms amp conditions 1 The Bidders are required to quote unit price of each item in a kit foe
15. names amp signatures and corresponding tenderers names and addresses Two Tender system as mentioned in Para 21 6 above will be as follows The Techno Commercial Tenders are to be opened in the first instance at the prescribed time and date as indicated in NIT These Tenders shall be scrutinized and evaluated by the competent committee authority with reference to parameters prescribed in the TE document During the Techno Commercial Tender opening the tender opening official s will read the salient features of the tenders like brief description of the goods offered delivery period Earnest Money Deposit and any other special features of the tenders as deemed fit by the tender opening official s Thereafter in the second stage the Price Tenders of only the Techno Commercially acceptable offers as decided in the first stage shall be opened for further scrutiny and evaluation on a date notified after the evaluation of the Techno Commercial tender The prices special discount if any of the goods offered etc as deemed fit by tender opening official s will be read out F SCRUTINY AND EVALUATION OF TENDERS Basic Principle Tenders will be evaluated on the basis of the terms amp conditions already incorporated in the TE document based on which tenders have been received and the terms conditions etc mentioned by the tenderers in their tenders No new condition will be brought in while scrutinizing and evaluating the
16. to the satisfaction of the purchaser If the supplier having been notified fails to respond to take action to repair or replace the defect s within 72 hours on a 24 hrs X 7 days X 365 days basis the purchaser may proceed to take such remedial action s as deemed fit by the purchaser at the risk and expense of the supplier and without prejudice to other contractual rights and remedies which the purchaser may have against the supplier During Warranty period the supplier himself or his local authorized agent is required to visit at each consignee s site at least once in 6 months commencing from the date of the installation for preventive maintenance of the goods and visit report should be submitted to the respective consignees with a copy to HLL HLL PCD SAARC 03 14 15 Page No 39 Dated 04 04 2014 15 8 15 9 15 10 Deleted The supplier along with its Agent shall ensure continued supply of the spare parts for the machines and equipments supplied by them to the purchaser for 10 years from the date of installation and handing over The Supplier along with its Agent shall always accord most favoured client status to the Purchaser vis a vis its other Clients Purchasers of its equipments machines goods etc and shall always give the most competitive price for its machines equipments supplied to the Purchaser Consignee 15 11 Warranty for reagents consumables should cover the shelf life as marked by the manufacturer 16 16 1
17. 15 2 15 3 15 4 15 5 15 6 15 7 Warranty The supplier warrants comprehensively that the goods supplied under the contract is new unused and incorporate all recent improvements in design and materials unless prescribed otherwise by the purchaser in the contract The supplier further warrants that the goods supplied under the contract shall have no defect arising from design materials except when the design adopted and or the material used are as per the Purchaser s Consignee s specifications or workmanship or from any act or omission of the supplier that may develop under normal use of the supplied goods under the conditions prevailing in India The warranty shall remain valid for 12 months from the date of installation commissioning amp acceptance of the equipment by the consignee or 18 months from the date of last dispatch whichever is earlier unless specified otherwise in the SCC a No conditional warranty like mishandling manufacturing defects etc will be acceptable b Replacement and repair will be under taken for the defective goods c Proper marking has to be made for all spares for identification like printing of installation and repair dates In case of any claim arising out of this warranty the Purchaser Consignee shall promptly notify the same in writing to the supplier The period of the warranty will be as per G C C clause number 15 2 above irrespective of any other period mentioned elsewhere in the bid
18. Connector with 3 way stop clock valve 60 25 Disinfectant chlorhexidine 20 1000 ml Bottle 5 26 Disinfectant sodium hypochloride 5 litres can 40 27 Povidone lodine 10 in packing of 100 ml 5 28 Adhesive Tape 2 5 cmx 5 m 80 29 Sterile disposable scalpel blade No 22 Box of 100 80 30 Umbilical Venous Catheter No 5 amp 6 250 each 31 Disposable suction catheter 10F amp 12F pack of 100 each 400 32 Sterile disposable feeding tube FG 7 length 40cm pack of 100 400 1 1 3 One kit Al will consist of all 19 equipment items in the quantities mentioned against each item in Table 1 One kit A2 will consist of all consumables items in the quantities mentioned in table 2 Each kit will be packed separately Bidders are requested to quote for complete requirement of kit Al and or for kit A2 for SNCU DGH for each member state as per the list of HLL PCD SAARC 03 14 15 Page No 5 Dated 04 04 2014 requirement However if a bidder does not submit a bid for the total requirement covered in a specific kit bid for such a kit will be rejected 1 2 First Referral Unit FRU 1 2 1 KIT B1 for FRU shall consist of all items covered in Table 3 Total Number of kits 60 Nos with country wise break up as follows Afghanistan 30 Nos Pakistan 30 Nos Table 3 Kit B1 SI ti Kit No Equipment Name Ta a 1 Open care system radiant warmer fixed height with trolley drawers O
19. Submission of Tenders Unless otherwise specified the tenderers are to deposit the tenders in the tender box kept for this purpose at HLL Lifecare Limited Procurement and Consultancy Division B 14A Sector 62 Noida 201307 Gautam Budh Nagar Uttar Pradesh INDIA In case of bulky tender which can not be put into tender box the same shall be submitted by the tenderer by hand to Head amp AVP P amp CD or his nominee HLL Lifecare Limited Procurement and Consultancy Division B 14A Sector 62 Noida 201307 Gautam Budh Nagar Uttar Pradesh INDIA The officer receiving the tender will give the tenderer an official receipt duly signed with date and time The tenderers must ensure that they deposit their tenders not later than the closing time and date specified for submission of tenders It is the responsibility of the tenderer to ensure that their Tenders whether sent by post or by courier or by person are dropped in the Tender Box by the specified clearing date and time In the event of the specified date for submission of tender falls on is subsequently declared a holiday or closed day for the purchaser the tenders will be received up to the appointed time on the next working day Late Tender A tender which is received after the specified date and time for receipt of tenders will be treated as late tender and will be ignored summarily rejected No request for accepting of such tenders will be accepted Alteration
20. Tender sent by fax telex cable electronically shall be ignored Tender currencies Tenderer in the SAARC Member States supplying goods and allied services shall quote the price in US Dollars only Deleted Tenders where prices are quoted in any other currency shall be treated as non responsive and rejected Tender Prices The Tenderer shall indicate on the Price Schedule provided under Section XI all the specified components of prices shown therein including the unit prices and total tender prices of the goods and services it proposes to supply against the requirement All the columns shown in the price schedule should be filled up as required If any column does not apply to a tenderer same should be clarified as NA by the tenderer a The tenderer shall note that they have to quote unit price for all the items mentioned in table 1 2 3 4 5 6 for kit Al A2 B1 B2 C1 C2 respectively b After incorporating unit prices for individual item the total price for individual item is to be calculated considering the quantity c Bidder should apply duties and taxes applicable for individual item d After doing above calculations bidder to calculate Ex country of origin price for individual kit While quoting the individual kit price tenderer also needs to add packaging cost After arriving at individual kit price with all the equipment items and consumables on ex port of dispatch country basis the export component duty if a
21. address and stamp of the tendering firm HLL PCD SAARC 03 14 15 Page No 85 Dated 04 04 2014 HLL Lifecare Limited Section XXI Ultimate Consignee List Name of the Country Name address of the concerned Nodal officer of each Member State Afghanistan Dr Ghulam Sarwar Hemati MD EMBA in Health Management Head of Grants amp Contract Services Management Unit GCMU Ministry of Public Health Kabul Afghanistan E mail hemati gcmu moph gov af Cell Phone 93 0 799 318 328 93 0 77 88 20 720 Pakistan Dr Ghulam Asghar Abbasi Chief Health Section Planning and Development Division Room No 516 P Block Pak Secretariat Islamabad Pakistan Tel 92 51 9217949 Cell 92 301 5147783 Fax 92 51 9201777 Email asghar42 hotmail com Bhutan Dr Dorji Wangchuk Director Department of Public Health Ministry of Health Thimphu Bhutan Tele 975 2 326454 PABX 322602 328091 Ext 235 Fax 975 2 326038 Cell 17603129 Email drdorjiw health gov bt drdorjiw yahoo com Maldives Ms Nazeera Najeeb Public Health Program Coordinator Ministry of Health and Family Roashanee Building Sosun Magu Male 20184 Republic of Maldives Tel 960 774 7366 Fax 661 4365 Email nazeera_najeeb hotmail com HLL PCD SAARC 03 14 15 Page No 86 Dated 04 04 2014
22. contract which takes place after the date of delivery stipulated in the contract shall be admissible on such of the said goods and services as are delivered and performed after the date of the delivery stipulated in the contract c But nevertheless the Purchaser Consignee shall be entitled to the benefit of any decrease in price on account of reduction in or remission of customs duty excise duty sales tax VAT Service Tax and Works Contract Tax or any other duty or tax or levy or on account of any other grounds which takes place after the expiry of the date of delivery stipulated in the contract The supplier shall not dispatch the goods after expiry of the delivery period The supplier is required to apply to the Purchaser Consignee for extension of delivery period and obtain the same before despatch In case the supplier dispatches the goods without obtaining an extension it would be doing so at its own risk and no claim for payment for such supply and or any other expense related to such supply shall lie against the purchaser Liquidated damages Subject to GCC clause 26 if the supplier fails to deliver any or all of the goods or fails to perform the services within the time frame s incorporated in the contract the Purchaser Consignee shall without prejudice to other rights and remedies available to the Purchaser Consignee under the contract deduct from the contract price as liquidated damages a sum equivalent to 2 00 per month
23. corrected and If there is a discrepancy between the amount expressed in words and figures the amount in words shall prevail subject to sub clause 29 1 and 29 2 above If as per the judgement of the purchaser there is any such arithmetical discrepancy in a tender the same will be suitably conveyed to the tenderer by registered speed post courier E mail If the tenderer does not agree to the observation of the purchaser the tender is liable to be ignored Discrepancy between original and copies of Tender In case any discrepancy is observed between the text etc of the original copy and that in the other copies of the same tender set the text etc of the original copy shall prevail Here also HLL PCD SAARC 03 14 15 Page No 27 Dated 04 04 2014 31 31 1 32 33 33 2 34 34 1 35 39 1 35 2 35 3 36 36 1 36 2 37 the purchaser will convey its observation suitably to the tenderer by registered speed post courier E mail and if the tenderer does not accept the purchaser s observation that tender will be liable to be ignored Qualification Criteria Tenders of the tenderers who do not meet the required Qualification Criteria prescribed in Section IX will be treated as non responsive and will not be considered further Deleted Evaluation of Bids The Tender Enquiry Document permits the tenderer to quote the price in US Dollars only Accordingly the equitable price comparison and evaluation shall be
24. done in US Dollars only The Tender Prices shall be worked out as per clause 13 of GIT The evaluation and comparison shall be done country wise separately for the total requirement of the equipment Kits Al B1 C1 and separately for consumables kits A2 B2 C2 The lowest evaluated tenderer shall be considered for award of contract in terms of GIT clause 36 and clause 38 The contract shall be awarded in US Dollars Comparison of Tenders Unless mentioned otherwise in Section III Special Instructions to Tenderers and Section VI List of Requirements the comparison of the responsive tenders shall be carried out on Carriage Insurance Paid CIP port of destination specified in Annexurel of NIT The price for incidental services etc shall be added for comparison as per clause 13 of GIT The equipment should be demonstrated duly installed amp commissioned at the premises of interim consignee free of cost Additional Factors and Parameters for Evaluation and Ranking of Responsive Tenders Deleted The purchaser s evaluation of tender will also take into account the additional factors if any incorporated in TED in the manner and to the extent indicated therein Deleted Tenderer s capability to perform the contract The purchaser through the above process of tender scrutiny and tender evaluation will determine to its satisfaction whether the tenderer whose tender has been determined as the lowest evaluated
25. equipment and consumables 2 Price comparison will be made as indicated in clause Nos 33 34 and 35 of GIT 3 Terms of delivery will be CIP concerned port in SAARC member country as indicated However the bidders will be responsible to do the installation commissioning amp training at a single point in each member state 4 Quotation received for part items in a kit and not in accordance with the requirements stipulated under NOTE in Annexure of NIT will be summarily rejected 5 Each kit shall be packed separately Part II Required Delivery Schedule a For all Kits supplied 90 days from date of Notification of Award or 90 days from the date of advice by the purchaser to commence supplies The date of delivery will be the date of bill of lading Airwaybill Tenderers may quote earliest delivery period b Deleted Note The Purchaser Consignee reserves the right to defer extend the delivery period up to one year from the date of NOA at its discretion The contract prices shall remain firm and fixed and subject to no escalation whatsoever during the deferred extended delivery period Part III Scope of Incidental Services Installation amp Commissioning Supervision Demonstration Trial run and Training etc as specified in GCC Clause 13 within one month of date of receipt of goods equipments at consignees sites destination who will immediately inform the supplier to arrange installation commissioning tri
26. extra expenditure if any incurred by the Purchaser Consignee for arranging such procurement Unless otherwise instructed by the Purchaser Consignee the supplier shall continue to perform the contract to the extent not terminated Termination for insolvency If the supplier becomes bankrupt or otherwise insolvent the purchaser reserves the right to terminate the contract at any time by serving written notice to the supplier without any compensation whatsoever to the supplier subject to further condition that such termination will not prejudice or affect the rights and remedies which have accrued and or will accrue thereafter to the Purchaser Consignee Force Majeure Notwithstanding the provisions contained in GCC clauses 22 23 and 24 the supplier shall not be liable for imposition of any such sanction so long the delay and or failure of the supplier in fulfilling its obligations under the contract is the result of an event of Force Majeure For purposes of this clause Force Majeure means an event beyond the control of the supplier and not involving the supplier s fault or negligence and which is not foreseeable and not brought about at the instance of the party claiming to be affected by such event and which has caused the non performance or delay in performance Such events may include but are not restricted to acts of the Purchaser Consignee either in its sovereign or contractual capacity wars or revolutions hostility a
27. installation commissioning provision of technical assistance training after sales service maintenance service and other such obligations of the supplier covered under the contract vi Earnest Money Deposit EMD means Bid Security monetary or financial guarantee to be furnished by a tenderer along with its tender vii Contract means the written agreement entered into between the purchaser and or consignee and the supplier together with all the documents mentioned therein and including all attachments annexure etc therein viii Performance Security means monetary or financial guarantee to be furnished by the successful tenderer for due performance of the contract placed on it Performance Security is also known as Security Deposit ix Consignee means the Hospital Institute Medical College person to whom the goods are required to be delivered as specified in the Contract If the goods are required to be delivered to a person as an interim consignee for the purpose of despatch to another person as provided in the Contract then that another person is the consignee also known as ultimate consignee x Specification means the document standard that prescribes the requirement with which goods or service has to conform xi Inspection means activities such as measuring examining testing gauging one or more characteristics of the product or service and comparing the same with the specified re
28. lt 5g gt 4 14 Pulse oximeter bedside neonatal 6 15 Stethoscope binaural neonate 12 16 Electronic Sphygmomanometer neonate 6 17 Mobile Examination Light 220V 12V 6 18 Transport Incubator basic with battery and O2 without ventilator 1 19 Tape measure vinyl coated 1 5m 2 HLL PCD SAARC 03 14 15 Page No 48 Dated 04 04 2014 Total Number of kits 12 Nos with country wise break up as follows Afghanistan 10 Nos Bhutan 02 Nos Table 2 KIT A2 1 1 2 Kit A2 for SNCUs DGH shall consist of all items covered in Table 2 SI No Renewable Consumables for SNCUs indicating components Quantity per kit Nos 1 Sterile single use safety Lancet PACK of 200 1 8 mm 5 2 Heparinized Capillary tubes box of 1000 5 3 Sealing compound for capillary tubes pack of 500 g 2 4 Surgical disposal face mask box of 100 500 5 Disposable cord clamp set of 10 600 6 Sterile disposable mucus Extractor 20ml 200 7 Sterile Disposable Syringe with Needle of 24G 1ml BOX of 100 1200 8 Sterile Disposable Syringe with Needle of 24G 2ml BOX of 100 800 9 Sterile Disposable Syringe with Needle of 24G 5ml BOX of 100 800 10 Sterile Disposable Syringe with Needle of 24G 10ml BOX of 100 1200 11 Sterile Disposable Syringe with Needle of 24G 20mI BOX of 100 800 12 Sterile Disposable Needle of 22G BOX of 100 800 13 Sterile Disposable Need
29. no supplier or firm or individual other than Messrs name and address of the above agent is authorised to submit a tender process the same further and enter into a contract with you against your requirement as contained in the above referred TE documents for the above goods manufactured by us We also hereby extend our full warranty as applicable as per clause 15 of the General Conditions of Contract read with modification if any in the Special Conditions of Contract for the goods and services offered for supply by the above firm against this TE document Yours faithfully Signature with date name and designation for and on behalf of Messrs Name amp address of the manufacturers Note 1 This letter of authorisation should be on the letter head of the manufacturing firm and should be signed by a person competent and having the power of attorney to legally bind the manufacturer 2 Original letter may be sent HLL PCD SAARC 03 14 15 Page No 76 Dated 04 04 2014 HLL Lifecare Limited SECTION XV BANK GUARANTEE FORM FOR PERFORMANCE SECURITY To Head amp Associate Vice President P amp CD HLL Lifecare Limited Procurement and Consultancy Division B 14A Sector 62 Noida 201307 Gautam Budh Nagar Uttar Pradesh INDIA WHEREAS Name and address of the supplier Hereinafter called the supplier has undertaken in pursuance of contract no dated to supply description of goods and services herein
30. of which is hereby confirmed We now offer to supply and deliver Description of goods and services in conformity with your above referred document for the sum of total tender amount in figures and words as shown in the price schedule s attached herewith and made part of this tender If our tender is accepted we undertake to supply the goods and perform the services as mentioned above in accordance with the delivery schedule specified in the List of Requirements We further confirm that if our tender is accepted we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 5 read with modification if any in Section V Special Conditions of Contract for due performance of the contract We agree to keep our tender valid for acceptance as required in the GIT clause 20 read with modification if any in Section III Special Instructions to Tenderers or for subsequently extended period if any agreed to by us We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period We further confirm that until a formal contract is executed this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us We further understand that you are not bound to accept the lowest or any tender you may receive against your above
31. or creating between the parties i e the Supplier its Agent on the one side and the Purchaser on the other side a relationship of master and servant or principal and agent Any failure on the part of any Party to exercise right or power under this Contract shall not operate as waiver thereof HLL PCD SAARC 03 14 15 Page No 45 Dated 04 04 2014 32 3 32 4 32 5 32 6 32 7 The Supplier shall notify the Purchaser Consignee the SDF of any material change would impact on performance of its obligations under this Contract DELETED The Supplier its Agent shall at all times indemnify and keep indemnified the Purchaser SDF against all claims damages etc for any infringement of any Intellectual Property Rights IPR while providing its services under AMC or the Contract The Supplier its Agent shall at all times indemnify and keep indemnified the Purchaser Consignee SDF against any claims in respect of any damages or compensation payable in consequences of any accident or injury sustained or suffered by its employees or agents or by any other third party resulting from or by any action omission or operation conducted by or on behalf of the supplier its associate affiliate etc All claims regarding indemnity shall survive the termination or expiry of the contract HLL PCD SAARC 03 14 15 Page No 46 Dated 04 04 2014 SECTION V SPECIAL CONDITIONS OF CONTRACT SCC The following Special Conditions of Contract SCC will apply for this
32. or for a stated period of time to be awarded a contract by the purchaser if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for or in executing the contract HLL PCD SAARC 03 14 15 Page No 30 Dated 04 04 2014 SECTION HI SPECIAL INSTRUCTIONS TO TENDERERS SIT Sl GIT Clause Topic SIT Provision Page No No No A 1 to7 Preamble No Change 33 B 8 to 10 TE documents No Change 33 C 11 to 21 Preparation of Tenders No Change 33 D 22 to24 Submission of Tenders No Change 33 E 25 Tender Opening No Change 33 F 26 to 37 Scrutiny and Evaluation of Tenders No Change 33 G 38 to 45 Award of Contract No Change 33 HLL PCD SAARC 03 14 15 Page No 31 Dated 04 04 2014 SPECIAL INSTRUCTIONS TO TENDERERS SIT The following Special Instructions to Tenderers will apply for this purchase These special instructions will modify substitute supplement the corresponding General Instructions to Tenderers GIT incorporated in Section II The corresponding GIT clause numbers have also been indicated in the text below In case of any conflict between the provision in the GIT and that in the SIT the provision contained in the SIT shall prevail A Preamble No Change B TE documents No Change C Preparation of Tenders No Change D Submission of Tenders No Change E Tender Opening No Change F Scrutiny and Evaluation of Tenders No Change G
33. part of a month to be taken as one month of delay or part thereof on delayed supply of goods and or services until actual delivery or performance subject to a maximum of 10 of the contract price Once the maximum is reached Purchaser Consignee may consider termination of the contract as per GCC 24 During the above mentioned delayed period of supply and or performance the conditions incorporated under GCC sub clause 22 4 above shall also apply HLL PCD SAARC 03 14 15 Page No 43 Dated 04 04 2014 24 24 1 24 2 24 3 25 25 1 26 26 1 26 2 26 3 26 4 26 5 27 Termination for default The Purchaser Consignee without prejudice to any other contractual rights and remedies available to it the Purchaser Consignee may by written notice of default sent to the supplier terminate the contract in whole or in part if the supplier fails to deliver any or all of the goods or fails to perform any other contractual obligation s within the time period specified in the contract or within any extension thereof granted by the Purchaser Consignee pursuant to GCC sub clauses 22 3 and 22 4 In the event of the Purchaser Consignee terminates the contract in whole or in part pursuant to GCC sub clause 24 1 above the Purchaser Consignee may procure goods and or services similar to those cancelled with such terms and conditions and in such manner as it deems fit and the supplier shall be liable to the Purchaser Consignee for the
34. party to the other shall be sent in writing or by cable or telex or facsimile and confirmed in writing The procedure will also provide the sender of the notice the proof of receipt of the notice by the receiver The addresses of the parties for exchanging such notices will be the addresses as incorporated in the contract The effective date of a notice shall be either the date when delivered to the recipient or the effective date specifically mentioned in the notice whichever is later Resolution of disputes If dispute or difference of any kind shall arise between the Purchaser Consignee and the supplier in connection with or relating to the contract the parties shall make every effort to resolve the same amicably by mutual consultations If the parties fail to resolve their dispute or difference by such mutual consultation within twenty one days of its occurrence then unless otherwise provided in the SCC either the Purchaser Consignee or the supplier may give notice to the other party of its intention to commence arbitration for settlement of disputes through SAARC Arbitration Council Venue of Jurisdiction The jurisdiction will be the place from where the contract has been issued or New Delhi India Applicable Law The contract shall be governed by and interpreted in accordance with the laws of India for the time being in force General Miscellaneous Clauses Nothing contained in this Contract shall be constructed as establishing
35. produced by ISO 9001 certified manufacturer Certificate to be submitted HLL PCD SAARC 03 14 15 Page No 64 Dated 04 04 2014 SECTION VII B GENERAL TECHNICAL SPECIFICATIONS GENERAL POINTS 1 Warranty a One year Comprehensive Warranty as per Conditions of Contract of the TE document for complete equipment including X ray tubes Batteries for UPS other vaccumatic parts wherever applicable from the date of satisfactory installation commissioning trial run amp handing over of equipment to Hospital Institution Medical College b 98 up time Warranty of complete equipment with extension of Warranty period by double the downtime period on 12 hrs X 7 days X 365 days basis c All software updates should be provided free of cost during Warranty period d For Consumables All items offered as consumables must be CE marked company should have valid ISO 13485 Certification and Valid Drug Licence Consumables quoted without meeting the above requirement will not be considered and will be declared technically non responsive 2 After Sales Service After sales service centre should be available at the city of Hospital Institution Medical College on 12 hrs X 7 days X 365 days basis Complaints should be attended properly maximum within 72 hrs The service should be provided directly by Tenderer Agent Undertaking by the Principals that the spares for the equipment shall be available for at least 10 years from the date of
36. provided in Technical Specifications and Quality Control Requirements under Sections VII and VIII and in SCC under Section V In case the packing requirements are amended due to issue of any amendment to the contract the same shall also be taken care of by the supplier accordingly Packing instructions Unless otherwise mentioned in the Technical Specification and Quality Control Requirements under Sections VII and VIII and in SCC under Section V the supplier shall HLL PCD SAARC 03 14 15 Page No 35 Dated 04 04 2014 8 2 8 3 8 4 8 5 8 6 8 7 8 8 make separate packages for SNCU FRU amp PHC for each member state and mark each package on three sides with the following with indelible paint of proper quality a contract number and date b brief description of goods including quantity c packing list reference number d country of origin of goods e consignee s name and full address and f supplier s name and address Inspection Testing and Quality Control The purchaser and or its nominated representative s will without any extra cost to the purchaser inspect and or test the ordered goods and the related services to confirm their conformity to the contract specifications and other quality control details incorporated in the contract The purchaser shall inform the supplier in advance in writing the purchaser s programme for such inspection and also the identity of the officials to be deputed for this purpos
37. purchase The corresponding clauses of General Conditions of Contract GCC relating to the SCC stipulations have also been incorporated below These Special Conditions will modify substitute supplement the corresponding GCC clauses Whenever there is any conflict between the provision in the GCC and that in the SCC the provision contained in the SCC shall prevail NIL HLL PCD SAARC 03 14 15 Page No 47 Dated 04 04 2014 1 1 SECTION VI LIST OF REQUIREMENTS Special Newborn Care Unit SNCU 1 1 1 Kit Al for SNCUs DGH shall consist of all items covered in Table 1 Total Number of kits 20 Nos with country wise break up as follows Afghanistan 10 Nos Pakistan 10 Nos Table 1 KIT A1 a Equipment Name A S P Servo Control Open care system on trolley with drawers with radiant warmer O2 1 provision 12 2 Phototherapy unit Single head high intensity 6 3 Resuscitator hand operated neonate 250 ml 2 4 Resuscitator hand operated neonate 500 ml 4 5 Laryngoscope set Neonate Straight Blade 6 6 Portable suction pump w access 2 7 Suction Pump foot operated 2 8 Vital sign monitor NIBP HR SpO2 ECG RR Temp 1 9 Infantometer plexi 3 ft 105cm 1 10 Oxygen hood S and M set of 3 each including connecting tubes 6 11 Oxygen Concentrator Electric 220V AC 4 12 Digital Thermometer Clinical 32 43 C 12 B Electronic Weighing Scale for babies 10 kg
38. referred tender enquiry We confirm that we do not stand deregistered banned blacklisted by any Govt Authorities We confirm that we fully agree to the terms and conditions specified in above mentioned TE document including amendment corrigendum if any Signature with date Name and designation Duly authorised to sign tender for and on behalf of HLL PCD SAARC 03 14 15 Page No 71 Dated 04 04 2014 HLL Lifecare Limited SECTION XI PRICE SCHEDULE A PRICE SCHEDULE FOR GOODS OF ORIGIN FROM SAARC MEMBER COUNTRIES 1 2 3 4 5 6 Schedule Brief Country of Quantity Price per unit USD Description Origin Nos Specify of Goods Country Ex factory Excise Sales Tax Packing and Tncidental Services Total Price Exe Pan NTE j Foame including Installation Unit Price ee Specify warehouse ifany any age charges up to Carriage and a ene issionin Kit No Ex Yoage amp value port of Insurance upto CIP S bervisi i 8 showroom amp despatch Port of destination P ay Off the value e SE E M shelf Ea a b c d e PEI a b c d TOTAL Total Price for 1 No Kit in US Dollars in figures US Dollars in words Total Price for specify Nos Kits for specified country in US Dollars in figures US Dollars in words Note 1 Tenderer will take extended insurance cover for a period up tp 3 months beyond the date of delivery at
39. responsive tender is eligible qualified and capable in all respects to perform the contract satisfactorily If there is more than one schedule in the List of Requirements then such determination will be made separately for each schedule Deleted Contacting the Purchaser HLL PCD SAARC 03 14 15 Page No 28 Dated 04 04 2014 37 1 37 2 38 38 1 39 39 1 40 40 1 40 2 41 41 1 41 2 42 1 From the time of submission of tender to the time of awarding the contract if a tenderer needs to contact the purchaser for any reason relating to this tender enquiry and or its tender it should do so only in writing In case a tenderer attempts to influence the purchaser in the purchaser s decision on scrutiny comparison amp evaluation of tenders and awarding the contract the tender of the tenderer shall be liable for rejection in addition to appropriate administrative actions being taken against that tenderer as deemed fit by the purchaser G AWARD OF CONTRACT Purchaser s Right to accept any tender and to reject any or all tenders The purchaser reserves the right to accept in part or in full any tender or reject any or more tender s without assigning any reason or to cancel the tendering process and reject all tenders at any time prior to award of contract without incurring any liability whatsoever to the affected tenderer or tenderers Award Criteria Subject to GIT clause 38 above the contract will be awa
40. supply 3 Training On Site training to Doctors Technicians staff is to be provided by Principal Indian Agents if they have the requisite know how for operation and maintenance of the equipment to the satisfaction of the consignee HLL PCD SAARC 03 14 15 Page No 65 Dated 04 04 2014 Section VIII Quality Control Requirements Proforma for equipment and quality control employed by the manufacturer s Tender Reference No Date of opening Time Name and address of the Tenderer Note All the following details shall relate to the manufacturer s for the goods quoted for 01 Name of the manufacturer full postal address full address of the premises telegraphic address telex number telephone number fax number moan op 02 Plant and machinery details 03 Manufacturing process details 04 Monthly single shift production capacity of goods quoted for a normal b maximum 05 Total annual turn over value in USD 2009 10 2010 11 2011 12 06 Quality control arrangement details a for incoming materials and bought out components b for process control c for final product evaluation 07 Test certificate held a type test b BIS ISO certification c any other 08 Details of staff a technical b skilled c unskilled Signature and seal of the Tenderer HLL PCD SAARC 03 14 15 Page No 66 Dated 04 04 2014 Section IX Qualification Criteria A The Tenderer must be a Manufacturer or an authorised agent at least for
41. ultimate consignee site 2 If there is a discrepancy between the unit price and total price THE UNIT PRICE shall prevail HLL PCD SAARC 03 14 15 Page No 72 Dated 04 04 2014 HLL Lifecare Limited 3 The interim SAARC Co ordinator will arrange clearance of goods at destination port amp transport the goods equipments to the site warehouse of the ultimate consignee 4 Tenderer shall use the above format to quote separately for each kit with item wise break up for each item in a kit as per List Of Requirement for a specific country A tenderer quoting for equipment must quote for all equipment kits for a specific country i e Al B1 and C1 Similarly a tenderer quoting for consumables must quote for all consumable kits for a specific country i e A2 B2 and C2 Name Business Address Place Signature of Tenderer Date Seal of the Tenderer Date Seal of the Tenderer HLL PCD SAARC 03 14 15 Page No 73 Dated 04 04 2014 HLL Lifecare Limited SECTION XII QUESTIONNAIRE Fill up the Section XX Check List for Tenderers and enclose with the Tender 1 The tenderer should furnish specific answers to all the questions issues mentioned in the Checklist In case a question issue does not apply to a tenderer the same should be answered with the remark not applicable 2 Wherever necessary and applicable the tenderer shall enclose certified copy as documentary proof evidence to substantia
42. 2 bottles 4 2 Resuscitator hand operated neonate 500 ml 2 3 Laryngoscope set neonate 2 4 Pump suction foot operated 1 5 Thermometer clinical digital 32 43 C 4 6 scale baby electronic 10 Kg lt 5g gt 1 7 Light examination mobile 220 12V 1 1 2 2 KIT B2 for FRU shall consist of all items covered in Table 4 Total Number of kits 77 Nos with country wise break up as follows Afghanistan 25 Nos Bhutan 26 Nos Maldives 26 Nos Table 4 Kit B2 Quantity per kit Nos ae ule for each country of SI No Renewable Consumables for FRUs indicating components Afghanistan Bhutan amp Maldives 1 IM Cannula 24G 26G pack of 50 each 50 each 2 Sterile Disposable mucus extractor 20ml 150 3 Sterile disposable feeding tube CH07 L40cm Pack of 100 100 4 Sterile disposable examination gloves Gloves Pack of 100 Size 6 7 15 5 Sterile disposable suction catheter L50cm Box of 100 100 HLL PCD SAARC 03 14 15 Page No 6 Dated 04 04 2014 Quantity per kit Nos SI No Renewable Consumables for FRUs indicating components parva a Bhutan amp Maldives 6 Non sterile cotton wool 500g roll 50 7 Disinfectant chlorhexidine 20 1000ml bottle 2 8 Sterile Disposable syringe with needle of 24G 1ml BOX of 100 200 9 Sterile Disposable syringe with needle of 24G 2ml BOX of 100 200 10 Sterile Disposable syringe with needle of 24G 5ml BOX of 100 200 11 Sterile Disposable syringe with needle of 24G 10ml BOX of 100 100 12 Sterile Disposab
43. ADVERTISED TENDER ENQUIRY DOCUMENT FOR PURCHASE OF MEDICAL EQUIPMENT amp CONSUMABLES UNDER MCH PROJECT FOR SAARC COUNTRIES UNDER SAARC DEVELOPMENT FUND HLL PCD SAARC 03 14 15 A fF THROUGH HLL Lifecare Limited A GOVERNMENT OF INDIA ENTERPRISE Procurement amp Consultancy Services Division B 14A Sector 62 Noida 201 307 Gautam Budh Nagar Uttar Pradesh INDIA PHONE 0120 4071500 FAX 0120 4071579 URL www lifecarehll com Email pcd lifecarehll com INDEX Section Topic Page No Section I Notice inviting Tender NIT 03 Section II General Instructions to Tenderers GIT 16 Section III Special Instructions to Tenderers SIT 33 Section IV General Conditions of Contract GCC 35 Section V Special Conditions of Contract SCC 48 Section VI List of Requirements 49 Section VI Technical Specifications 55 Section VIII Quality Control Requirements
44. Award of Contract No Change HLL PCD SAARC 03 14 15 Page No 32 Dated 04 04 2014 SECTION IV GENERAL CONDITIONS OF CONTRACT GCC TABLE OF CLAUSES SI No Topic Page 1 Application 35 Use of contract documents and information 35 3 Patent Rights 35 4 Country of Origin 35 5 Performance Security 35 6 Technical Specifications and Standards 36 7 Packing and Marking 36 8 Inspection Testing and Quality Control 37 9 Terms of Delivery 38 10 Transportation of Goods 38 11 Insurance 38 12 Spare parts 38 13 Incidental services 39 14 Distribution of Dispatch Documents for Clearance Receipt of Goods 39 15 Warranty 40 16 Assignment 41 17 Sub Contracts 41 18 Modification of contract 41 19 Prices 41 20 Taxes and Duties 41 21 Terms and mode of Payment 41 22 Delay in the supplier s performance 43 23 Liquidated Damages 44 24 Termination for default 44 25 Termination for insolvency 45 26 Force Majeure 45 27 Termination for convenience 45 28 Governing language 46 29 Notices 46 30 Resolution of disputes 46 31 Applicable Law Deleted 46 32 General Miscellaneous Clauses 46 HLL PCD SAARC 03 14 15 Page No 33 Dated 04 04 2014 2 2 2 3 4 2 SECTION IV GENERAL CONDITIONS OF CONTRACT GCC Application The General Conditions of Contract incorporated in this section shall be applicable for this purchase to th
45. Bidder not complying with this stipulation will be rejected 4 A bidder opting to quote for consumables must quote for all the consumable kits A2 B2 and C2 for a specific country Bidder not complying with this stipulation will be rejected The evaluation shall be done country wise separately for the total requirement of the equipment Kits Al B1 C1 and separately for consumables kits A2 B2 C2 The coordinators Nodal officers of concerned Member State will clear the consignments and take delivery of the stores amp arrange for installation commissioning demonstration etc in a district hospital Further the nodal officer will arrange for delivery of equipment to the ultimate consignees He will also issue consignee receipt certificates to the supplier The supplier has to do the installation commissioning training demonstration at one single point any one district Hospital for the equipment supplied to a concerned Member State HLL PCD SAARC 03 14 15 Page No 12 Dated 04 04 2014 SECTION II GENERAL INSTRUCTIONS TO TENDERERS GIT CONTENTS A PREAMBLE 1 Definitions and Abbreviations 16 2 Introduction 17 3 Deleted N A 4 Language of Tender 18 5 Eligible Tenderers 18 6 Eligible Goods and Services 18 7 Tendering Expense 18 B TENDER ENQUIRY DOCUMENTS 8 Contents of Tender Enquiry Documents 18 9 Ame
46. ENDERS NIT Name of the Total TRA Terms of SAARC Item Kit No of Consignee tin US Delivery Country Ki its Kit A1 SNCU DGH pe 10 Equipment CIP Kit A2 SNCU DGH 10 Kabul Consumables International Airport Kit B1 FRU Delivery will be 1 Great Avenue onsumapies Afghanistan Kit Cl PHC Equipment Kit C2 PHC 100 Consumables 21 Kit Al SNCU DGH 10 10 000 Equipment Kit B1 FRU 2 2 30 4 000 pues Equipment Delivery will be at single point CIP Airport Kit Cl PHC FP 2 3 Equipment 120 19 500 Islamabad 31 Kit A2 SNCU DGH 2 6 00 Consumables 3 2 Bhatia Kit B2 FRU 26 Delivery willbe 1 735 CIE Aiport Consumables Paro at single point 3 3 Eee 70 1 400 Consumables Kit B2 FRU 4 1 Consumables e i Delivery OR CIP Airport Maldives will be at single Male 42 Kit C2 PHC 130 point 2 600 Consumables NOTE The bidders may please note that they have to quote for entire requirement covered in a kit for a country A bidder not complying with this stipulation will be rejected Further 1 Bidder has the option to quote for any or all countries 2 Bidder has the option to quote for either kits for equipment or for kits for consumables or for both HLL PCD SAARC 03 14 15 Page No ll Dated 04 04 2014 3 A bidder opting to quote for equipment must quote for all the equipment kits A1 B1 and C1 for a specific country
47. L PCD SAARC 03 14 15 Page No 34 Dated 04 04 2014 5 2 5 3 5 4 5 5 7 2 7 3 The Performance security shall be denominated in USD or in equivalent Indian rupees for Indian Supplier the currency of the contract within the prescribed time limit as detailed below The exchange rate shall be of the rate as applicable on the date of Notification of Award a It shall be in any one of the forms namely Account Payee Demand Draft or Fixed Deposit Receipt drawn from any Scheduled bank in India or Bank Guarantee issued by a Scheduled bank in India in the prescribed form as provided in section XV of this document in favour of the Purchaser Consignee The validity of the Fixed Deposit receipt or Bank Guarantee will be for a period up to sixty 60 days beyond Warranty Period initially for a period of 18 months b In case of bank guarantee furnished from a bank outside India i e foreign bank it should be authenticated and counter signed by any Nationalised Bank in India by way of back to back counter guarantee Performance security is liable to be forfeited in case of failure in execution of Contractual obligations The purchaser may do the needful to cover any failure default of the supplier with or without any quantifiable loss to the SDF In the event of any amendment issued to the contract the supplier shall within twenty one 21 days of issue of the amendment furnish the corresponding amendment to the Performance Security as nece
48. Note The words and expressions used in this contract shall have the same meanings as are respectively assigned to them in the conditions of contract referred to above Further the definitions and abbreviations incorporated under clause 1 of Section II General Instructions to Tenderers of the Purchaser s TE document shall also apply to this contract 5 Some terms conditions stipulations etc out of the above referred documents are reproduced below for ready reference i Brief particulars of the goods and services which shall be supplied provided by the supplier are as under Schedule Brief description of Accounting Quantitytobe Unit Total Terms of No goods services unit supplied Price price delivery Any other additional services if applicable and cost thereof Total value in figure In words HLL PCD SAARC 03 14 15 Page No 78 Dated 04 04 2014 HLL Lifecare Limited 2 Delivery schedule 11 Details of Performance Security iii Quality Control a Mode s stage s and place s of conducting inspections and tests b Designation and address of purchaser s inspecting officer iv Destination and despatch instructions v Consignee including port consignee if any vi Warranty clause Payment terms Paying authority Signature name and address of the Purchaser s Consignee s authorised official For and on behalf of Received and accepted this contract Signature name and addres
49. Tender Opening date as per clause 19 of GIT Have you enclosed duly filled Tender Form as per format in Section X Have you enclosed Power of Attorney in favour of the signatory DELETED Have you enclosed clause by clause technical compliance statement for the quoted goods vis a vis the Technical specifications In case of Technical deviations in the compliance statement have you identified and marked the deviations Have you submitted satisfactory performance certificate as per the Proforma for performance statement in Sec IX of TE document in respect of all orders HLL PCD SAARC 03 14 15 Page No 83 Dated 04 04 2014 HLL Lifecare Limited Sl Activity Yes No NA Page No in the BID Remarks Have you submitted copy of the order s and end user certificate Have you submitted manufacturer s authorization as per Section XIV Have you submitted prices of goods in the Price Schedule as per Section XI Have you kept validity of 180 days from the Techno Commercial Tender Opening date as per the TE document In case of Indian Tenderer have you furnished Income Tax Account No as allotted by the Income Tax Department of of India In case of Foreign Tenderer have you furnished Income Tax Account No as allotted by the Income Tax Department of SAARC member country 10 Have you intimated the name an full ad
50. a Di AwMWPYNE g SO POON Be Oe IS m N 13 14 15 B 1 2 Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories List of priced spare parts Schedule No 17 Mobile Examination Light 220V 12V Technical Specifications Mobile light for medical examination Stand with 5 anti static swivel castors Articulated arm 105 cm spring loaded with on off switch and integrated transformer Halogen bulb 12V 20W Light intensity approx 20 000 Lux at 40 cm Natural white light colour temperature 4000 K Reflector adjustable for positioning Power cord length approx 3 m Power requirements 220 V 50 Hz Power Device is produced by ISO 9001 certified manufacturer Certificate to be submitted CE FDA BIS approved product Supplied with 1 x spare Halogen bulb 1 x spare set of fuses User manual with trouble shooting guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories List of priced spare parts Schedule No 18 Transport incubator basic with battery and O2 w o ventilator Technical Specifications Double wall transparent canopy with mattress mount on auto loading trolley Front and head access door slide out mattress tray With baby restraining straps Warm air circulation system Bacterial filter to remove air born particles Incubator a
51. after called the contract AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognised by you for the sum specified therein as security for compliance with its obligations in accordance with the contract AND WHEREAS we have agreed to give the supplier such a bank guarantee NOW THEREFORE we hereby affirm that we are guarantors and responsible to you on behalf of the supplier up to a total of Amount of the guarantee in words and figures and we undertake to pay you upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument any sum or sums within the limits of amount of guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change addition or modification This guarantee shall be valid up to 30 thirty months from the date of Notification of Award i e up to ind
52. al run etc of the equipment Part IV Deleted Part V Deleted HLL PCD SAARC 03 14 15 Page No 52 Dated 04 04 2014 Part VI Required Terms of Delivery and Destination a For all Kits consisting against the bid document CIP port of destinations specified in the List of Requirements Interim Consignee Nodal Officer Co ordinator of the concerned SAARC country as specified in the List of Requirements Ultimate Consignee As specified in the List of Requirements b Deleted Destination Consignee details are given in Section XXI HLL PCD SAARC 03 14 15 Page No 53 Dated 04 04 2014 Section VII A Technical Specifications Schedule No 01 Servo Control Open care system on trolley with drawers with radiant warmer Q2 provision Technical Specifications Mobile newborn Servo Control resuscitation table Basinet with fixed height radiant warmer Antistatic castors 2 with breaks Table surface made up of Polycarbonate Transparent with mattress Mattress padding foam density approx 21 25 kg m3 Mattress cover removable with zipper waterproof washable resistant to cleaning with chlorine based CE ON A solution and flame retardant 6 Side boards transparent Polycarbonate drop down and lockable 7 Under table 2 storage drawers 8 Side rails with plateform allow for mounting of accessories 9 Hood suspended above the table integrates heating element and overhead light 10 Overhead light 2 x at le
53. ance security within thirty days from the date of dispatch of this notification failing which the EMD will be forfeited and the award will be cancelled Relevant details about the performance security have been provided under GCC Clause 5 under Section IV The Notification of Award shall constitute the conclusion of the Contract Issue of Contract Promptly after notification of award the Purchaser Consignee will mail the contract form as per Section XVI duly completed and signed in duplicate to the successful tenderer by registered speed post HLL PCD SAARC 03 14 15 Page No 29 Dated 04 04 2014 42 2 42 3 43 43 1 44 1 45 45 1 46 46 1 Within twenty one days from the date of the contract the successful tenderer shall return the original copy of the contract duly signed and dated to the Purchaser Consignee by registered speed post The Purchaser Consignee reserves the right to issue the Notification of Award consignee wise Non receipt of Performance Security and Contract by the Purchaser Consignee Failure of the successful tenderer in providing performance security and or returning contract copy duly signed in terms of GIT clauses 41 and 42 above shall make the tenderer liable for forfeiture of its EMD and also for further actions by the Purchaser Consignee against it as per the clause 120f GCC Termination of default Return of EM D The earnest money of the successful tenderer and the unsucce
54. and Withdrawal of Tender The tenderer after submitting its tender is permitted to alter modify its tender so long as such alterations modifications are received duly signed sealed and marked like the original tender within the deadline for submission of tenders Alterations modifications to tenders received after the prescribed deadline will not be considered No tender should be withdrawn after the deadline for submission of tender and before expiry of the tender validity period If a tenderer withdraws the tender during this period it will result in forfeiture of the earnest money furnished by the tenderer in its tender E TENDER OPENING Opening of Tenders The purchaser will open the tenders at the specified date and time and at the specified place as indicated in the NIT HLL PCD SAARC 03 14 15 Page No 25 Dated 04 04 2014 25 2 25 3 26 26 1 27 27 1 27 2 27 3 27 4 In case the specified date of tender opening falls on is subsequently declared a holiday or closed day for the purchaser the tenders will be opened at the appointed time and place on the next working day Authorized representatives of the tenderers who have submitted tenders on time may attend the tender opening provided they bring with them letters of authority from the corresponding tenderers The tender opening official s will prepare a list of the representatives attending the tender opening The list will contain the representatives
55. any one of the following items and should have supplied at least 33 of the quantity as per schedule of requirement quoted in last five years prior to the date of bid opening Open Care System Radiant Warmer Phototherapy unit Monitor Oxygen concentrator Pulse oximeter Transport incubator B As mentioned above for the remaining items in the group the tenderers are allowed to outsource the same along with back to back manufacturer s warranty guarantee authorisation certificates They should indicate the brand names and model quoted C i The performance statement The bidders should submit performance statement coupled with end users certificates as per Section IX with Proforma A and Proforma B for the quantity mentioned in Point A above The item for which the bidder himself is the manufacturer or authorised agent the order or performance certificate should be on his own name and as per the format given i1 The remaining item as mentioned in Point B above the bidder can submit the performance statements coupled with end user certificate in favour of the manufacturer with whom the bidder have tied up All the items in the kit should have origin manufacturer in any one of SAARC countries only ona oP mh D For remaining items and consumables not figuring in the above group the bidders need not quote with performance statement end users certificate However they should enclose letter of understanding fro
56. ast 50W halogen spot with separate On Off Switch 11 Integrated support for two 5 L oxygen bottles 12 Control unit has flow meter and displays pressure 13 Quartz Heating element at least 600 Watt Power Selectable emitter with parabolic reflector and protected by metal grid Control unit allows air and skin temperature preset LED indicator and drives radiant heater output servo and manual 14 Integrated timer 1 to 59 min with count up and count down feature 15 Temperature range skin 34 to 38 C user pre settable 16 Monitoring of skin temperature by means of sensor range 30 to 42 C 17 Heater output 0 to 100 in increments of 5 with display of Heat output 18 Control unit audiovisual alarms according to timer and temperature presets avoiding overheating 19 Digital Display systems errors sensor failure 20 Power requirement 220 V 50 Hz 21 Device is produced by ISO 9001 certified manufacturer Certificate to be submitted 22 CE FDA BIS approved product Certificate to be submitted 23 Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility or should comply with 89 366 EEC EMC directive Submit the report Supplied with 1 x mattress 1 x skin temperature probe including connection cable 1 x spare skin temperature probe including connection cable 1 x spare heating element 2 x empty 5 L oxygen cylinders 1 x spare set of fuses User man
57. ble Consumables for FRUs indicating components Quantity per kit Nos 5 Sterile disposable suction catheter L50cm Box of 100 100 6 Non sterile cotton wool 500g roll 50 7 Disinfectant chlorhexidine 20 1000ml bottle 2 8 Sterile Disposable syringe with needle of 24G 1ml BOX of 100 200 9 Sterile Disposable syringe with needle of 24G 2ml BOX of 100 200 10 Sterile Disposable syringe with needle of 24G 5ml BOX of 100 200 11 Sterile Disposable syringe with needle of 24G 10mI BOX of 100 100 12 Sterile Disposable syringe with needle of 24G 20ml BOX of 100 50 1 2 3 One kit B1 will consist of all 7 equipment items in the quantities mentioned against each item in Table 3 One kit B2 will consist of all 12 consumables in the quantities mentioned in table 4 Each kit will be packed separately Bidders are requested to quote for complete requirement of kit B1 and or for kit B2 for FRU for each member state as per the list of requirement However if a bidder does not submit a bid for the total requirement covered in a specific kit bid for such a kit will be rejected 1 3 Primary Health Centres PHCs 1 3 1 KIT C1 for PHC shall consist of all items covered in Table 5 Total Number of kits 240 Nos with country wise break up as follows Afghanistan 120 Nos Pakistan 120 Nos Table 5 Kit Cl ces Equipment Name ager a Kit 1 Open care system radiant warmer fixed height with trolley drawers O2 bottles 1 2 Resuscitator
58. bmitted Supplied with 1 x spare set of earpiece 1 x spare diaphram User manual with trouble shooting guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories List of priced spare parts Sd i a ad Schedule No 16 Electronic Sphygmomanometer neonate A Technical Specifications 1 Digital electronic sphygmomanometer suitable for neonate 2 Composed of cloth cuff with inflatable bag quick connected via tube to main unit 3 Cloth is washable strong and reinforced at both ends 4 Cuff size 5 7 5 and 10 Preterm amp Fullterm size 5 Tube length approx 60 cm 6 Strip of Velcro fastening length can be adjusted to fit around neonate upper arm 7 Measuring range up to 300 mmHg 8 Minimum graduation 1 mmHg 9 Accuracy 5 10 Large LCD display readable in low light working situations display cover durable plastic 11 Displays reports systolic diastolic and mean pressure and heart rate 12 Power requirements 220 V 50 Hz with adapter internal re chargeable batteries or replaceable batteries autonomy approx 6 hrs automatic recharge 13 Device is produced by ISO 9001 certified manufacturer Certificate to be submitted 14 CE FDA BIS approved product Supplied with 1x storage case 2 x spare cuffs User manual with trouble shooting guidance in English BNP ow HLL PCD SAARC 03 14 15 Page No 62 Dated 04 04 2014
59. corporated by the purchaser in the TE documents to establish technical responsiveness of the goods and services offered in its tender In case there is any variation and or deviation between the goods amp services prescribed by the purchaser and that offered by the tenderer the tenderer shall list out the same in a chart form without ambiguity and provide the same along with its tender If a tenderer furnishes wrong and or misguiding data statement s etc about technical acceptability of the goods and services offered by it its tender will be liable to be ignored and rejected in addition to other remedies available to the purchaser in this regard Earnest Money Deposit EMD Pursuant to GIT clauses 8 1 and 11 1 d the tenderer shall furnish along with its tender earnest money for amount as shown in the List of Requirements The earnest money is required to protect the purchaser against the risk of the tenderer s unwarranted conduct as amplified under sub clause 19 7 below Deleted The earnest money shall be denominated in USD or equivalent Indian currency as per Annexure 1 of NIT The earnest money shall be furnished in one of the following forms i Account Payee Demand Draft i1 Banker s cheque and iii Bank Guarantee For the purpose of uniformity the exchange rate of 1US Rs 61 will be taken as the conversion rate The demand draft or banker s cheque shall be drawn on any commercial bank in India or countr
60. cted b If reimbursement of excise duty is intended as extra over the quoted prices the supplier must specifically say so also indicating the rate quantum and nature of the duty applicable In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and are inclusive of excise duty if any and no claim on account of excise duty will be entertained after the opening of tenders HLL PCD SAARC 03 14 15 Page No 20 Dated 04 04 2014 13 5 3 13 5 4 13 5 5 13 9 c If a Tenderer chooses to quote a price inclusive of excise duty and also desires to be reimbursed for variation if any in the excise duty during the time of supply the tenderer must clearly mention the same and also indicate the rate and quantum of excise duty included in its price Failure to indicate all such details in clear terms may result in rejection of that tender d Subject to sub clauses 13 5 2 a b amp c above any change in excise duty upward downward as a result of any statutory variation in excise duty taking place within contract terms shall be allowed to the extent of actual quantum of excise duty paid by the supplier However upward change shall be allowed only if the change is due to central govt notification of a particular member state Any change which is due to change in status turnover of individual firm shall not be allowed In case of downward revision in excise duty the actual quantum of reduction of exci
61. cts of public enemy civil commotion sabotage fires floods explosions epidemics quarantine restrictions strikes by its employees lockouts by its management and freight embargoes If a Force Majeure situation arises the supplier shall promptly notify the Purchaser Consignee in writing of such conditions and the cause thereof within twenty one days of occurrence of such event Unless otherwise directed by the Purchaser Consignee in writing the supplier shall continue to perform its obligations under the contract as far as reasonably practical and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event If the performance in whole or in part or any obligation under this contract is prevented or delayed by any reason of Force Majeure for a period exceeding sixty days either party may at its option terminate the contract without any financial repercussion on either side In case due to a Force Majeure event the Purchaser Consignee is unable to fulfil its contractual commitment and responsibility the Purchaser Consignee will notify the supplier accordingly and subsequent actions taken on similar lines described in above sub paragraphs Termination for convenience HLL PCD SAARC 03 14 15 Page No 44 Dated 04 04 2014 27 1 27 2 28 28 1 29 29 1 29 2 30 30 1 30 2 30 3 31 32 32 1 32 2 The Purchaser Consignee reserves the right to terminate the contract in whole
62. d by other manufacturer shall furnish Manufacturer s Authorisation Form v Power of Attorney in favour of signatory of TE documents and signatory of Manufacturer s Authorisation Form vi Documents and relevant details to establish in accordance with GIT clause 18 that the goods and the allied services to be supplied by the tenderer conform to the requirement of the TE documents vii Performance Statement as per section IX along with relevant copies of orders and end users satisfaction certificate viii Price Schedule s as per Section XI filled up with all the details including Make Model etc of the goods offered with prices blank without indicating any prices ix Certificate of Incorporation in the country of origin wherever applicable x Checklist as per Section XX Price Tender The information given at clause no 11 1 A ii amp viii above should be reproduced with the prices indicated 1 All pages of the Tender must be page numbered and indexed 2 It is the responsibility of tenderer to go through the TE document to ensure furnishing all required documents information in addition to above if any The authorized signatory of the tenderer must sign the tender duly stamped at appropriate places and initial all the remaining pages of the tender A tender who does not fulfil any of the above requirements and or gives evasive information reply against any such requirement shall be liable to be ignored and rejected
63. ding documents Upon receipt of such notice the supplier shall within 72 hours on a 24 hrs X 7 days X 365 days basis respond to take action to repair or replace the defective goods or parts thereof free of cost at the ultimate destination The supplier shall take over the replaced parts goods after providing their replacements and no claim whatsoever shall lie on the purchaser for such replaced parts goods thereafter The penalty clause for non rectification will be US 100 per day after the expiry of 72 hours from date of complaint For consumables replacement of defective goods shall be made by the supplier Authorized Local Agent within 7 days of receipt of the complaint Penalty for non replacement shall be at the rate of 5 of the order value of the defective goods per week of delay or part thereof after expiry of 7 days period from the date of complaint A documentary proof in support of lodging of the complaint will have to be produced by the supplier when asked for Supplier will furnish the details of his authorized local agent along with complete address contact person s Tel Number Email ID etc within 1 month of issue of NOA In the event of any rectification of a defect or replacement of any defective goods during the warranty period the warranty for the rectified replaced goods shall be extended to a further period of twelve 12 months from the date such rectified replaced goods starts functioning
64. ding on award of Contract should circumstances warrant such an assessment in the overall interest of the Purchaser The Purchaser reserves the right to ask for a free demonstration of the quoted equipment or samples of the consumables at a pre determined place acceptable to the purchaser for technical acceptability as per the tender specifications before the opening of the Price Tender HLL PCD SAARC 03 14 15 Page No 68 Dated 04 04 2014 PROFORMA FOR PERFORMANCE STATEMENT Tender Reference No Date of opening Time For the period of last five years Name and address of the Tenderer Name and address of the manufacturer PROFORMA A Order Order Description Value Date of Remarks Have the placed by number and quantity of completion of indicating goods been full and date of ordered order Contract reasons functioning address of goods and Rs Asper Actual for delay if Satisfactorily Purchaser services contract any attach Consignee documentary proof 1 2 3 4 5 6 7 8 Signature and seal of the Tenderer The documentary proof will be a certificate in English as per attached Proforma B or in any other proforma giving all information as indicated in the proforma from the consignee end user with cross reference of order no and date in the certificate along with a notarized certification authenticating the correctness of the informatio
65. dress of your Banker s along with your Account Number 11 Have you fully accepted payment terms as per TE document 12 Have you fully accepted delivery period as per TE document 13 Have you submitted the certificate of incorporation 14 Have you accepted the warranty as per TE document 15 Have you accepted terms and conditions of TE document 16 Have you furnished documents establishing your eligibility amp qualification criteria as per TE documents HLL PCD SAARC 03 14 15 Page No 84 Dated 04 04 2014 HLL Lifecare Limited Sl Activity Yes No Page No in Remarks No NA the BID 17 Have you furnished Annual Report Balance Sheet and Profit amp Loss Account for last three years prior to the date of Tender opening N B 1 All pages of the Tender should be page numbered and indexed 2 The Tenderer may go through the checklist and ensure that all the documents confirmations listed above are enclosed in the tender and no column is left blank If any column is not applicable it may be filled up as NA 3 Itis the responsibility of tendered to go through the TE document to ensure furnishing all required documents in addition to above if any Signature with date Full name designation amp address of the person duly authorised sign on behalf of the Tenderer For and on behalf of Name
66. e The cost towards the transportation boarding amp lodging will be borne by the purchaser and or its nominated representative s The Technical Specification and Quality Control Requirements incorporated in the contract shall specify what inspections and tests are to be carried out and also where and how they are to be conducted If such inspections and tests are conducted in the premises of the supplier or its subcontractor s all reasonable facilities and assistance including access to relevant drawings design details and production data shall be furnished by the supplier to the purchaser s inspector at no charge to the purchaser If during such inspections and tests the contracted goods fail to conform to the required specifications and standards the purchaser s inspector may reject them and the supplier shall either replace the rejected goods or make all alterations necessary to meet the specifications and standards as required free of cost to the purchaser and resubmit the same to the purchaser s inspector for conducting the inspections and tests again In case the contract stipulates pre despatch inspection of the ordered goods at supplier s premises the supplier shall put up the goods for such inspection to the purchaser s inspector well ahead of the contractual delivery period so that the purchaser s inspector is able to complete the inspection within the contractual delivery period If the supplier tenders the goods to
67. e extent the same are not superseded by the Special Conditions of Contract prescribed under Section V List of requirements under Section VI and Technical Specification under Section VII of this document Use of contract documents and information The supplier shall not without the purchaser s prior written consent disclose the contract or any provision thereof including any specification drawing sample or any information furnished by or on behalf of the purchaser in connection therewith to any person other than the person s employed by the supplier in the performance of the contract emanating from this TE document Further any such disclosure to any such employed person shall be made in confidence and only so far as necessary for the purposes of such performance for this contract Further the supplier shall not without the purchaser s prior written consent make use of any document or information mentioned in GCC sub clause 2 1 above except for the sole purpose of performing this contract Except the contract issued to the supplier each and every other document mentioned in GCC sub clause 2 1 above shall remain the property of the purchaser and if advised by the purchaser all copies of all such documents shall be returned to the purchaser on completion of the supplier s performance and obligations under this contract Patent Rights The supplier shall at all times indemnify and keep indemnified the purchaser free of cost agai
68. e tenderers which have received the TE documents and will be binding on them In order to provide reasonable time to the prospective tenderers to take necessary action in preparing their tenders as per the amendment the purchaser may at its discretion extend the deadline for the submission of tenders and other allied time frames which are linked with that deadline Clarification of TE documents A tenderer requiring any clarification or elucidation on any issue of the TE documents may take up the same with the purchaser in writing The purchaser will respond in writing to such request provided the same is received by the purchaser prior to pre bid meeting C PREPARATION OF TENDERS Documents Comprising the Tender The Two Tender System i e Techno Commercial Tender and Price Tender prepared by the tenderer shall comprise the following Techno Commercial Tender Un priced Tender 1 Earnest money furnished in accordance with GIT clause 19 1 alternatively ii Tender Form as per Section X without indicating any price ili Documentary evidence as necessary in terms of clauses 5 and 17 and as per Qualification Criteria under Section IX establishing that the tenderer is eligible to submit the tender and also qualified to perform the contract if its tender is accepted HLL PCD SAARC 03 14 15 Page No 18 Dated 04 04 2014 B N B 12 2 12 3 13 13 1 iv Tenderer Agent who quotes for goods manufacture
69. ecessary certificate from the said agency in HLL PCD SAARC 03 14 15 Page No 36 Dated 04 04 2014 10 10 1 10 2 11 11 1 12 12 1 support of their claim The third party inspection agency has to give clear conformity report including recommendation that goods are cleared not cleared for dispatch The supplier has to tie up with third party inspection agency in advance and no delay should happen under the pretext of non availability of schedule of third party inspection agency within the prescribed delivery schedule Terms of Delivery Goods shall be delivered by the supplier in accordance with the terms of delivery specified in the contract Transportation of Goods Deleted Instructions for transportation of goods amp equipment In case no instruction is provided in this regard in the SCC the supplier will arrange transportation of the ordered goods as per its own procedure by sea air rail road upto destination site warehouse of the consignee Insurance Unless otherwise instructed in the SCC the supplier shall make arrangements for insuring the goods against loss or damage incidental to manufacture or acquisition transportation storage and delivery in the following manner The terms of Delivery being CIP basis the supplier shall be responsible till the entire stores contracted for arrival in good condition at destination The transit risk in this respect shall be covered by the Supplier by getting t
70. echnical Specifications Portable baby infant length height measuring system Measures laying length of neonates and babies OE No need for calibration as all parts have prefixed position HLL PCD SAARC 03 14 15 Page No 58 Dated 04 04 2014 Reads in centimeters and inches Minimum graduation 1 mm Measuring slide wedge glides smoothly and close via ruler avoiding reading parallax Measuring slide wedge wobbles max 2 mm over full length No sharp edges or corners 10 Long stable board width ca 30 cm 11 Length measurement range approx 100 cm 4 5 6 Long lasting hard wearing ruler graduation is fully integrated with device 7 8 9 12 Head footplate board and slide wedge made of quality laminated wood or plastic 13 Wood parts should be treated and finished protected with varnish to prevent chipping of edges and allow easy cleaning all connections should screwed nailed plus glued 14 Device is produced by ISO 9001 certified manufacturer Supplied with User manual with trouble shooting guidance in English List of priced accessories BBE List of priced spare parts Schedule No 10 Oxygen hood S and M set of 3 each including connecting tubes A Technical Specifications 1 Round shape 2 Size small approx height 22 cm diam 25 cm 3 Size medium approx height 18 cm diam 20 cm 4 Made of autoclavable polycarbonate 5 Trauma free silicone neck with adjustment flap 6 With bilateral oxygen nozzle 7 Oxygen tube o
71. eficiency that the consignee s may report within six months from the date of despatch of goods b Delay in supplies if any has been regularized c The contract price where it is subject to variation has been finalized d The supplier furnishes the following undertakings I We certify that I We have not received back the Inspection Note duly receipted by the consignee or any communication from the purchaser or the consignee about non receipt shortage or defects in the goods supplied I We agree to make good any defect or deficiency that the consignee may report within three months from the date of receipt of this balance payment 22 22 1 22 2 Delay in the supplier s performance The supplier shall deliver the goods and perform the services under the contract within the time schedule specified by the Purchaser Consignee in the List of Requirements and as incorporated in the contract Subject to the provision under GCC clause 26 any unexcused delay by the supplier in maintaining its contractual obligations towards delivery of goods and performance of services shall render the supplier liable to any or all of the following sanctions HLL PCD SAARC 03 14 15 Page No 42 Dated 04 04 2014 22 3 22 4 22 5 23 23 1 i imposition of liquidated damages ii forfeiture of its performance security and iii termination of the contract for default If at any time during the currency of the contract the supplier enco
72. eject any or All Tenders 39 Award Criteria 30 40 Variation of Quantities at the Time of Award 30 41 Notification of Award 30 42 Issue of Contract 30 43 Non receipt of Performance Security and Contract 31 by the Purchaser Consignee 44 Return of EMD 31 45 Publication of Tender Result 31 46 Corrupt or Fraudulent Practices 31 HLL PCD SAARC 03 14 15 Page No 14 Dated 04 04 2014 SECTION II GENERAL INSTRUCTIONS TO TENDERERS GIT A PREAMBLE 1 Definitions and Abbreviations 1 1 The following definitions and abbreviations which have been used in these documents shall have the meanings as indicated below 1 2 Definitions i Purchaser means the organization purchasing goods and services as incorporated in the Tender Enquiry document ii Tender means Bids Quotation Tender received from a Firm Tenderer Bidder iii Tenderer means Bidder the Individual or Firm submitting Bids Quotation Tender iii Supplier means the individual or the firm supplying the goods and services as incorporated in the contract iv Goods means the articles material commodities livestock furniture fixtures raw material spares instruments machinery equipment medical equipment industrial plant etc which the supplier is required to supply to the purchaser under the contract v Services means services allied and incidental to the supply of goods such as transportation
73. er manual with trouble shooting guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories TQ GE ea List of priced spare parts Schedule No 03 Resuscitator Hand operated neonate 250ml Technical Specifications Resuscitator for manual ventilation of neonates Ventilation can be done with ambient air or with oxygen Resuscitator can be totally disassembled is easy to clean disinfect and sterilize All parts can be autoclaved at 121 C except O2 reserve bag Manufactured from durable high strength synthetic not requiring special maintenance or storage Resuscitator is supplied as a complete set in a box Compressible self refilling ventilation bag capacity approx 500 ml and 250 ml With non rebreathing patient valve with pressure limitation Pop off Valve Intake valve with nipple for O2 tubing O2 reserve bag complete capacity approx 2000 ml Set of 3 cushioned neonate size masks translucent Size 00 0 and 1 Device is produced by ISO 9001 certified manufacturer Certificate to be submitted CE FDA BIS approved product Certificate to be submitted Supplied with User manual with trouble shooting guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories List of priced spare parts HLL PCD SAARC 03 14 15 Page No 55 Dated 04 04 2014 14 15 16
74. f 2 m length must be provided with 8 Device is produced by ISO 9001 certified manufacturer Certificate to be submitted 9 CE FDA BIS approved product B Supplied with 1 1x spare set of tubing 2 User manual with trouble shooting guidance in English 3 Technical manual with maintenance and first line technical intervention instructions in English 4 List of priced accessories 5 List of priced spare parts Schedule No 11 Oxygen concentrator Electric 220V AC A Technical Specifications 1 Oxygen concentrator to provide oxygen from ambient air 2 Oxygen concentration measured at the flow meter by oxygen sensing device OSD 3 Sound level lt 15 dB 4 Superior grade of molecular sieve 5 Maintenance free rotary proppet valve 6 Built in Inlet filter and receiver HLL PCD SAARC 03 14 15 Page No 59 Dated 04 04 2014 7 Oxygen purity approx 90 8 Oxygen output approx 0 5 LPM 9 Pressure approx 8 psi 10 Double outlet or flowsplitter for oxygen Delivery 11 Oxygen tube of 2 m length must be provided with 12 Facility for nebulization with tube amp mask 13 With two humidifier bottles and two cabinet filters 14 Power requirements 220 V 50 Hz 15 Device is produced by ISO 9001 certified manufacturer Certificate to be submitted 16 CE FDA BIS approved product Supplied with 1 x spare set of tubing 1 x spare set of internal and external filters baterial 1 x spare set of fuses User manual with trouble shoot
75. fied in the contract in the following manner c On delivery 100 payment of the contract price shall be paid on receipt of goods in good condition and upon the submission of the following documents Four copies of supplier s invoice showing contract number goods description quantity unit price and total amount Consignee Receipt Certificate as per Section XVII in original issued by the authorized representative of the consignee Two copies of packing list identifying contents of each package Inspection certificate issued by the nominated Inspection agency if any Insurance Certificate as per GCC Clause 11 and documents also to be submitted for payment confirming that dispatch documents has already been sent to all concerned as per the contract within 12hours HLL PCD SAARC 03 14 15 Page No 41 Dated 04 04 2014 C D 21 2 21 3 21 4 21 5 21 6 21 7 21 8 21 9 Certificate of origin Deleted Deleted The supplier shall not claim any interest on payments under the contract Where there is a statutory requirement for tax deduction at source such deduction towards income tax and other tax as applicable will be made from the bills payable to the Supplier at rates as notified from time to time Deleted The payment shall be made in the currency currencies authorised in the contract Payments will be made within 30 days from the date of submission of documents complete in all aspects as required in TED
76. g equipment has to be done by supplier Thereafter the nodal officer may arrange for onward delivery of Kits to the ultimate consignees The nodal co ordination officer shall also issue the receipt for all the kits supplied to that country for the release of payments to the supplier Deleted For insurance of goods to be supplied relevant instructions as provided under GCC Clause 11 shall be followed Unless otherwise specifically indicated in this TE document the terms FCA FOB FAS CIF CIP DDP etc for imported goods offered from abroad or exported from India or any other SAARC Country shall be governed by the rules amp regulations prescribed in the current edition of INCOTERMS published by the International Chamber of Commerce Paris The need for indication of all such price components by the tenderers as required in this clause viz GIT clause 13 is for the purpose of knowing the price components and will no way restrict the purchaser s right to award the contract on the selected tenderer on any of the HLL PCD SAARC 03 14 15 Page No 21 Dated 04 04 2014 14 14 1 15 15 1 15 2 16 16 1 16 2 17 17 1 17 2 terms offered The comparison will be done on net delivered price of kits at CIP destination basis Agent If the tenderer has engaged an agent in the country of Export in connection with its tender the tenderer shall also furnish the following information a The complete name and address of t
77. he Agents and its permanent income tax account number wherever applicable b The details of the services to be rendered by the agent for the subject requirement c Details of Service outlets nearest to the consignee s to render services during Warranty and AMC period Firm Price Unless otherwise specified in the SIT prices quoted by the tenderer shall remain firm and fixed during the currency of the contract and not subject to variation on any account However as regards taxes and duties if any chargeable on the goods and payable the conditions stipulated in GIT clause 13 will apply Alternative Tenders Alternative Tenders are not permitted However the Tenderers can quote alternate models meeting the tender specifications of same manufacturer with single EMD Documents Establishing Tenderer s Eligibility and Qualifications Pursuant to GIT clause 11 the tenderer shall furnish as part of its tender relevant details and documents establishing its eligibility to quote and its qualifications to perform the contract if its tender is accepted The documentary evidence needed to establish the tenderer s qualifications shall fulfil the following requirements a in case the tenderer offers to supply goods which are manufactured by some other firm the tenderer has been duly authorised by the goods manufacturer to quote for and supply the goods to the purchaser The tenderer shall submit the manufacturer s authorization
78. he stores duly insured The insurance cover shall be obtained by the Supplier and should be valid till 3 months after the receipt of goods by the ultimate Consignee If the equipment is not commissioned and handed over to the consignee within 3 months the insurance will be got extended by the supplier at their cost till the successful installation testing commissioning and handing over of the goods to the consignee In case the delay in the installation and commissioning is due to any reason for which supplier is not responsible such extensions of the insurance will still be done by the supplier but the insurance extension charges at actuals will be reimbursed Spare parts If specified in the List of Requirements and in the resultant contract the supplier shall supply provide any or all of the following materials information etc pertaining to spare parts manufactured and or supplied by the supplier a The spare parts as selected by the Purchaser Consignee to be purchased from the supplier subject to the condition that such purchase of the spare parts shall not relieve the supplier of any contractual obligation including warranty obligations and b In case the production of the spare parts is discontinued 1 Sufficient advance notice to the Purchaser Consignee before such discontinuation to provide adequate time to the purchaser to purchase the required spare parts etc and HLL PCD SAARC 03 14 15 Page No 37 Dated 04 04 2014 1i
79. icate date Seal name amp address of the Bank and address of the Branch HLL PCD SAARC 03 14 15 Page No 77 Dated 04 04 2014 HLL Lifecare Limited SECTION XVI CONTRACT FORM A CONTRACT FORM FOR SUPPLY INSTALLATION COMMISSIONING HANDING OVER TRIAL RUN TRAINING OF OPERATORS amp WARRANTY OF GOODS Address of the Purchaser s Consignee s office issuing the contract Contract No dated This is in continuation to this office s Notification of Award No dated 1 Name amp address of the Supplier 2 Purchaser s TE document No dated and subsequent Amendment No dated if any issued by the purchaser 3 Supplier s Tender No dated and subsequent communication s No dated if any exchanged between the supplier and the purchaser in connection with this tender 4 In addition to this Contract Form the following documents etc which are included in the documents mentioned under paragraphs 2 and 3 above shall also be deemed to form and be read and construed as integral part of this contract i General Conditions of Contract ii Special Conditions of Contract iii List of Requirements iv Technical Specifications v Quality Control Requirements vi Tender Form furnished by the supplier vii Price Schedule s furnished by the supplier in its tender viii Manufacturers Authorisation Form if applicable for this tender ix Purchaser s Notification of Award
80. ies and spares is given under Para no 02 The amount of recovery on account of failure of the supplier to meet his contractual obligations is here indicate the amount Signature Name Designation with stamp Explanatory notes for filling up the certificate He has adhered to the time schedule specified in the contract in dispatching the documents drawings pursuant to Technical Specification He has supervised the commissioning of the equipment s plant s in time i e within the time specified in the contract from date of intimation by the Purchaser Consignee in respect of the installation of the equipment s plant s Training of personnel has been done by the supplier as specified in the contract In the event of documents drawings having not been supplied or installation and commissioning of the equipment s plant s having been delayed on account of the supplier the extent of delay should always be mentioned in clear terms HLL PCD SAARC 03 14 15 Page No 82 Dated 04 04 2014 HLL Lifecare Limited SECTION XX CHECKLIST Name of Tenderer Name of Manufacturer SI Activity Yes No NA Page No in the BID Remarks l a Have you enclosed EMD of required amount for the quoted schedules In case EMD is furnished in the form of Bank Guarantee has it been furnished as per Section XIII In case Bank Guarantee is furnished have you kept its validity of 225days from Techno Commercial
81. ing guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories List of priced spare parts SS BG Schedule No 12 Digital Thermometer clinical 32 43 C A Technical Specifications 1 Digital thermometer Celsius scale with switch to Fahrenheit 2 Safe to use atraumatic no glass no mercury 3 Measurement range 32 C to 43 C 4 Accurate measurement 0 1 C between 35 C to 41 C 5 Liquid crystal display easy to read 6 Beep sound and switch off 7 Water proof for ease of cleaning 8 Battery powered 9 Low battery indicator 10 Device is produced by ISO 9001 certified manufacturer Certificate to be submitted 11 CE FDA BIS approved product B Supplied with 1 1x battery 2 User manual with trouble shooting guidance in English 3 Technical manual with maintenance and first line technical intervention instructions in English Schedule No 13 Electronic Weighing Scale for babies 10 kg lt 5g gt A Technical Specifications 1 Electronic scale for weighing babies with Polycarbonate Pan 2 Measuring range 0 to approx 10 kg 3 Minimum graduation 5 g 4 With tare function 5 On switch and auto off HLL PCD SAARC 03 14 15 Page No 60 Dated 04 04 2014 SOV AN ON G2 ES NF Oo A Uw Or Ree Auto calibration with each scwitch on Large LED display readable in low light working situations display cover durable plastic Dis
82. ir temperature monitoring and servo control 25 to 38 C increments 0 1C Digital displays outside shows air temperature Two 5 L integrated oxygen cylinders regulator and flow meter Audiovisual alarms high low air temperature temperature sensor failure power failure and low battery Construction dismantable allows frequent washing and disinfection of the incubator Battery backup for 6 Hrs and AC as well as DC recharge supported Power requirements 220 V 50 Hz and internal re chargeable batteries autonomy approx 3 hrs automatic recharge Provision for fixation of Transport Incubator to Ambulance Device is produced by ISO 9001 certified manufacturer Certificate to be submitted CE FDA BIS approved product Enclose the copy Supplied with 1 x spare air temperature probe 2 x empty 5 L oxygen cylinders HLL PCD SAARC 03 14 15 Page No 63 Dated 04 04 2014 1 x spare set of fuses User manual with trouble shooting guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories List of priced spare parts DON ae RO Training and installation at end user site Schedule No 19 Tape measure vinyl coated 1 5m Vinyl coated fibreglass measuring tape Metal tip finishing at both ends Reads both in cm and inch Length 1 5 m 5 ft Minimal graduation 0 5 cm 0 2 inch Width approx 1 3 cm Thickness appox 0 36 mm RV ON Pe Dh Device is
83. iston rings teflon 16 Foot pedal aluminium 17 Device is produced by ISO 9001 certified manufacturer Certificate to be submitted 18 CE FDA BIS approved product Supplied with 1x set of silicone rubber suction tubing approx diam 10 mm length 1 5 m 1 x angle connector and combination acetal suction tip 1 x spare valve diaphragms 1 x spare piston O ring 1 x spare retaining springs User manual with trouble shooting guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories SOO IN ON List of priced spare parts HLL PCD SAARC 03 14 15 Page No 57 Dated 04 04 2014 Schedule No 08 Vital Sign Monitor NIBP HR SpO2 ECG RR Temp Technical Specifications Compact portable suitable for all patient categories i e neonates and infants Parameters monitored ECG HR Respiration rate SpO2 NIBP and temperature Display colour TFT approx 7 inch 4 channel Soft touch keys durable and easy to clean Measurements ranges ECG I II MI HR approx 30 to 250 bpm lt 3 bpm gt NIBP approx 20 to 290 mmHg systolic lt 1 mmHg gt SpO2 approx 40 to 100 lt 1 gt ECG div respiration approx 6 to 180 bpm lt 1 bpm gt Temperature approx 10 to 45 degree Celsius lt 0 1 degree Celsius gt NIBP oscillometric step deflation manual automatic initial inflation pressure user selectable Sweep adjustable 12 5 25 or 50 mm s
84. le Tenderers This invitation for tenders is open to all suppliers who fulfil the eligibility criteria Qualification Criteria as specified in these documents under Section IX and clause 17 hereof Eligible Goods and Services All goods and related services to be supplied under the contract shall have their origin in SAARC member states The term origin used in this clause means the place where the goods are mined grown produced or manufactured or from where the related services are arranged and supplied Tendering Expense The tenderer shall bear all costs and expenditure incurred and or to be incurred by it in connection with its tender including preparation mailing and submission of its tender and for subsequent processing the same The purchaser will in no case be responsible or liable for any such cost expenditure etc regardless of the conduct or outcome of the tendering process B TENDER ENQUIRY DOCUMENTS Content of Tender Enquiry Documents In addition to Section I Notice inviting Tender NIT the TE documents include Section II General Instructions to Tenderers GIT Section II Special Instructions to Tenderers SIT Section IV General Conditions of Contract GCC Section V Special Conditions of Contract SCC HLL PCD SAARC 03 14 15 Page No 17 Dated 04 04 2014 VV VVVVVVVVVV VV VV 8 2 9 2 9 3 10 10 1 11 11 1 A Section VI List of Requirements Section VII
85. le of 24G BOX of 100 1000 14 Sterile Disposable Needle of 26G BOX of 100 1000 15 IV Cannula 24G Box of 50 200 16 IV Cannula 24G Box of 50 200 17 Sterile Disposable Examination Gloves Size 6 Box of 100 250 18 Sterile Disposable Examination Gloves Size 7 Box of 100 250 19 Sterile disposable pediatric infusion set with 150 ml chamber with 26G needle 1000 20 Non Sterile cotton wool 500 g roll 200 21 Non sterile Compressed gauge 10x10 cm Pack of 5 150 22 Sterile Compressed Gauge 10x10 cm Pack of 5 150 23 Sinus endotracheal tubes 2 5 3 0 3 5 and 4 0 mm 50 each 24 Sterile Disposable Connector with 3 way stop clock valve 60 25 Disinfectant chlorhexidine 20 1000 ml Bottle 5 26 Disinfectant sodium hypochloride 5 litres can 40 27 Povidone lodine 10 in packing of 100 ml 5 28 Adhesive Tape 2 5 cmx 5 m 80 29 Sterile disposable scalpel blade No 22 Box of 100 80 30 Umbilical Venous Catheter No 5 amp 6 250 each 31 Disposable suction catheter 10F amp 12F pack of 100 each 400 32 Sterile disposable feeding tube FG 7 length 40cm pack of 100 400 HLL PCD SAARC 03 14 15 Page No 49 Dated 04 04 2014 1 1 3 One kit Al will consist of all 19 equipment items in the quantities mentioned against each item in Table 1 One kit A2 will consist of all 32 consumables in the quantities mentioned in table 2 Each kit will be packed separately Bidders are requested to quote for complete requirement of kit Al and or for kit A2 for SNCU DGH for each member state as per
86. le syringe with needle of 24G 20mI BOX of 100 50 1 2 3 One kit B1 will consist of all 7 equipment items in the quantities mentioned against each item in Table 3 One kit B2 will consist of all consumables items in the quantities mentioned in table 4 Each kit will be packed separately Bidders are requested to quote for complete requirement of kit B1 and or for kit B2 for FRU for each member state as per the list of requirement However if a bidder does not submit a bid for the total requirement covered in a specific kit bid for such a kit will be rejected 1 3 Primary Health Centres PHCs 1 3 1 KIT C1 for PHC shall consist of all items covered in Table 5 Total Number of kits 240 Nos with country wise break up as follows Afghanistan 120 Nos Pakistan 120 Nos Table 5 Kit C1 SL Quantity per Kit No Equipment Name Nos 1 Open care system radiant warmer fixed height with trolley drawers O2 bottles 1 2 Resuscitator hand operated neonate 500 ml 1 3 Pump suction foot operated 1 4 Thermometer clinical digital 32 43 C 1 5 Light examination mobile 220 12V 1 6 Weighing scale spring 1 HLL PCD SAARC 03 14 15 Page No 7 Dated 04 04 2014 1 3 2 KIT C2 for PHC shall consist of all items covered in Table 6 Total Number of kits 300 Nos with country wise break up as follows Afghanistan 100 Nos Bhutan 70 Nos Maldives 130 Nos
87. letter to this effect as per the standard form provided under Section XIV in this document b the tenderer has the required financial technical and production capability necessary to perform the contract and further it meets the qualification criteria incorporated in the Section IX in these documents c in case the tenderer is not doing business in the countries of export i e SAARC Countries it must be duly represented by an agent stationed in that country fully equipped and able to carry out the required contractual functions and duties of the supplier including after sale service maintenance amp repair etc of the goods in question stocking of spare parts and fast moving components and other obligations if any specified in the conditions of contract and or technical specifications The details of such outlets with addresses must be furnished HLL PCD SAARC 03 14 15 Page No 22 Dated 04 04 2014 18 18 1 18 2 18 3 19 19 1 19 2 19 3 19 4 Documents establishing Good s Conformity to TE document The tenderer shall provide in its tender the required as well as the relevant documents like technical data literature drawings etc to establish that the goods and services offered in the tender fully conform to the goods and services specified by the purchaser in the TE documents For this purpose the tenderer shall also provide a clause by clause commentary on the technical specifications and other technical details in
88. m manufacturers suppliers showing the tie up arrangement with the manufacturers or its authorised agent indicating at least three brands with names of manufacturers while outsourcing the supplies Bidder should have executed satisfactorily order s of consumables for similar items with cumulative value of USD 50 000 Rs 27 50 000 or more in the last five years prior to the date of bid opening Copies of orders contracts in support of this will be submitted by the bidder along with the bid Manufacturers Authorization as per format in Section XIV is required only for the equipment s and not for consumables Note The Tenderer shall furnish a brief write up packed with adequate data explaining and establishing his available capacity capability both technical and financial to perform the Contract if awarded within the stipulated time period after meeting all its current present commitments The Tenderer shall also furnish details of Equipment and Quality Control in the enclosed Section VIII The bidder may submit information relating to experience in supplying HLL PCD SAARC 03 14 15 Page No 67 Dated 04 04 2014 equipment consumables any other goods in Kit form In support of their claim they may submitt order copy or client satisfactory certificate Notwithstanding anything stated above the Purchaser reserves the right to assess the Tenderer s capability and capacity to perform the contract satisfactorily before deci
89. made subject to recoveries if any by way of liquidated damages or any other charges as per terms amp conditions of contract in the following manner A Payment for Equipment Payment shall be made in US Dollars as specified in the contract in the following manner a On delivery 75 payment of the CIP contract price shall be paid on receipt of goods in good condition and upon the submission of the following documents Four copies of supplier s invoice showing contract number goods description quantity unit price and total amount Consignee Receipt Certificate as per Section XVII in original issued by the authorized representative of the consignee Two copies of packing list identifying contents of each package Inspection certificate issued by the nominated Inspection agency if any Insurance Certificate as per GCC Clause 11 and documents also to be submitted for payment confirming that dispatch documents has already been sent to all concerned as per the contract within 12hours Certificate of origin b On Acceptance Balance 25 of CIP contract price along with 100 of Incidental charges shall be made against Final Acceptance Certificate as per Section XVIII of goods to be issued by the ultimate consignees subject to recoveries if any either on account of non rectification of defects deficiencies not attended by the Supplier or otherwise B Payment for Consumables Payment shall be made in US Dollars as speci
90. n furnished If at any time information furnished is proved to be false or incorrect the earnest money furnished will be forfeited HLL PCD SAARC 03 14 15 Page No 69 Dated 04 04 2014 ANNEXURE II PROFORMA B FORMAT OF PERFORMANCE CERTIFICATE To whomsoever it may concern Ceriified that M Sariin itunes T E E ETT EE Name amp Address of Manufacturer supplied us si yice we cta diy snag edad sey teeaeutdaneesuaweedees Nos indicate quantity Ol eg ipment en hee eee E A E hak k ate indicate Name of the Equipment against our order no cc ccc ce eee e eens eee Gated greatere please indicate order no amp date as figuring in the performance statement The equipment was installed commissioned and handed over tO US ccc cc eec cece eee eens indiacte date amp since then the equipment has been working to our entire satisfaction PlACO Secs saci siveadeavovasen senses Name amp Designation Date ie dieccavevsesstcnsseeosees ke of the officer with seal HLL PCD SAARC 03 14 15 Page No 70 Dated 04 04 2014 Section X TENDER FORM Date To Associate Vice President HLL Lifecare Limited Procurement and Consultancy Division B 14A Sector 62 Noida 201307 Gautam Budh Nagar Uttar Pradesh INDIA Ref Your TE document No dated We the undersigned have examined the above mentioned TE document including amendment corrigendum No dated if any the receipt
91. n the TE document The HLL PCD SAARC 03 14 15 Page No 26 Dated 04 04 2014 27 5 28 28 1 29 29 1 29 2 29 3 29 4 30 30 1 tenders which do not meet the basic requirements are liable to be treated as non responsive and will be summarily ignored The following are some of the important aspects for which a tender shall be declared non responsive and will be summarily ignored i Tender form as per Section X signed and stamped not enclosed ii Tender is unsigned iii Tender validity is shorter than the required period iv Required EMD Amount validity etc exemption documents have not been provided v Tenderer has quoted for goods manufactured by other manufacturer s without the required Manufacturer s Authorisation Form as per Section XIV vi Tenderer has not agreed to give the required performance security vii Goods offered are not meeting the tender enquiry specification viii Tenderer has not agreed to other essential condition s specially incorporated in the tender enquiry like terms of payment liquidated damages clause warranty clause dispute resolution mechanism applicable law ix Poor unsatisfactory past performance x Tenderers who stand deregistered banned blacklisted by any Govt Authorities xi Tenderer is not eligible as per GIT Clauses 5 amp 17 and not meeting the Qualification Criteria as per Section IX xii Tenderer has not quoted in acco
92. ndle and a set of depressors in stainless steel Handle is made of either chromium plated or stainless steel and can be opened at an extremity to insert two alkaline batteries size AA 1 5 Volts The other end has a stud contact which fits the various sizes and types of depressors 2 x straight depressors Miller type No 00 0 1 with halogen bulb Presented in suitable protective plastic box Device is produced by ISO 9001 certified manufacturer Certificate to be submitted CE FDA BIS approved product Certificate to be submitted Supplied with 2 x spare halogen bulbs 1 for each depressor User manual with trouble shooting guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories List of priced spare parts Schedule No 06 Portable suction pump w access Technical Specifications Portable suction pump with 1 litre plastic jar Dismantable for easy cleaning jar autoclavable Shock resistance protects from dropping Light easy to carry and keep clean Jar with plastic cover gasket and overflow valve HLL PCD SAARC 03 14 15 Page No 56 Dated 04 04 2014 6 With suction regulator vacuum gauge 7 Suction power 8 10 L min 8 Vacuum max 80 200 mmHg with Regulator 9 Power requirement 220 V 50 Hz 10 Device is produced by ISO 9001 certified manufacturer Certificate to be submitted 11 CE FDA BIS approved product B Supplied with 1
93. ndments to Tender Enquiry Documents 19 10 Clarification of Tender Enquiry Documents 19 C PREPARATION OF TENDERS 11 Documents Comprising the Tender 19 12 Tender Currencies 20 13 Tender Prices 20 14 Indian Agent 23 15 Firm Price Variable Price 23 16 Alternative Tenders 23 17 Documents Establishing Tenderer s Eligibility and 23 Qualifications 18 Documents Establishing Good s Conformity to 24 Tender Enquiry Document 19 Earnest Money Deposit EMD 24 20 Tender Validity 25 21 Signing and Sealing of Tender 25 D SUBMISSION OF TENDERS 22 Submission of Tenders 26 23 Late Tender 26 24 Alteration and Withdrawal of Tender 26 HLL PCD SAARC 03 14 15 Page No 13 Dated 04 04 2014 E TENDER OPENINGS 25 Opening of Tenders 26 F SCRUTINY AND EVALUATION OF TENDERS 26 Basic Principle 27 27 Preliminary Scrutiny of Tenders 27 28 Minor Infirmity Irregularity Non Conformity 28 29 Discrepancy in Prices 28 30 Discrepancy between original and copies of Tender 28 31 Qualification Criteria 29 32 Deleted N A 33 Schedule wise Evaluation 28 34 Comparison of Tenders 29 35 Additional Factors and Parameters for Evaluation 29 and Ranking of Responsive Tenders 36 Tenderer s capability to perform the contract 29 37 Contacting the Purchaser 30 G AWARD OF CONTRACT 3g Purchaser s Right to Accept any Tender and to 30 R
94. necessary to correct any error made by the tenderer and if there is any such correction the same shall be initialled by the person s signing the tender The tenderer is to seal the original and each copy of the tender in separate envelopes duly marking the same as Original Duplicate Triplicate and so on and writing the address HLL PCD SAARC 03 14 15 Page No 24 Dated 04 04 2014 21 6 22 22 1 22 2 23 23 1 24 24 1 24 2 25 25 1 of the purchaser and the tender reference number on the envelopes The sentence NOT TO BE OPENED before The tenderer is to put the date amp time of tender opening are to be written on these envelopes The inner envelopes are then to be put in a bigger outer envelope which will also be duly sealed marked etc as above If the outer envelope is not sealed and marked properly as above the purchaser will not assume any responsibility for its misplacement premature opening late opening etc TE document seeks quotation following two Tender System in two parts First part will be known as Techno Commercial Tender and the second part Price Tender as specified in clause 11 of GIT Tenderer shall seal Techno Commercial Tender and Price Tender separately and covers will be suitably super scribed Both these sealed covers shall be put in a bigger cover and sealed and procedure prescribed in Paras 21 1 to 21 5 followed D SUBMISSION OF TENDERS
95. nst all claims which may arise in respect of goods amp services to be provided by the supplier under the contract for infringement of any intellectual property rights or any other right protected by patent registration of designs or trademarks In the event of any such claim in respect of alleged breach of patent registered designs trade marks etc being made against the purchaser the purchaser shall notify the supplier of the same and the supplier shall at his own expenses take care of the same for settlement without any liability to the purchaser Country of Origin All goods and services to be supplied and provided for the contract shall have the origin in SAARC member states The word origin incorporated in this clause means the place from where the goods are mined cultivated grown manufactured produced or processed or from where the services are arranged The country of origin may be specified in the Price Schedule 5 5 1 Performance Security Within thirty 30 days from date of the issue of notification of award by the Purchaser Consignee the supplier shall furnish performance security to the Purchaser Consignee for an amount equal to ten percent 10 of the total value of the contract valid up to sixty 60 days after the date of completion of all contractual obligations by the supplier including the warranty obligations initially valid for a period of minimum 18 months from the date of Notification of Award HL
96. ny port charges freight HLL PCD SAARC 03 14 15 Page No 19 Dated 04 04 2014 insurance including extended insurance of 3 months at consignee site and other charges till destination airport shall be added and tenderer need to arrive at individual best prices on CIP destination country basis for each kit Tenders will be evaluated by comparing total landed price for each kit separately on CIP destination country basis Discount Rebate offered if any will be taken in to account No conditional discount shall be acceptable 13 3 While filling up the columns of the Price Schedule the following aspects should be noted for compliance 13 4 1 For all goods the prices in the price schedule shall be entered separately in the following manner a the price of the goods quoted ex factory ex showroom ex warehouse off the shelf as applicable including all taxes and duties like sales tax CST VAT CENVAT Custom Duty Excise Duty etc already paid or payable on the components and raw material used in the manufacture or assembly of the goods quoted ex factory etc or on the previously imported goods of foreign origin quoted ex showroom etc b any sales or other taxes and any duties including excise duty entry tax etc which will be payable on the finished goods c Charges towards Packing amp Forwarding upto port of despatch transportation and insurance upto CIP port of destination will be borne by the supplier Supplier will also take ex
97. ny interest after receipt of performance security from that tenderer Earnest Money is required to protect the purchaser against the risk of the Tenderer s conduct which would warrant the forfeiture of the EMD Earnest money of a tenderer will be forfeited if the tenderer withdraws or amends its tender or impairs or derogates from the tender in any respect within the period of validity of its tender or if it comes to notice that the information documents furnished in its tender is incorrect false misleading or forged without prejudice to other rights of the purchaser The successful tenderer s earnest money will be forfeited without prejudice to other rights of Purchaser if it fails to furnish the required performance security within the specified period Tender Validity If not mentioned otherwise in the SIT the tenders shall remain valid for acceptance for a period of 180 days One hundred and eighty days after the date of tender opening prescribed in the TE document Any tender valid for a shorter period shall be treated as unresponsive and rejected In exceptional cases the tenderers may be requested by the purchaser to extend the validity of their tenders up to a specified period Such request s and responses thereto shall be conveyed by surface mail or by fax telex cable followed by surface mail The tenderers who agree to extend the tender validity are to extend the same without any change or modification of their original tende
98. ollows Afghanistan 10 Nos Pakistan 10 Nos HLL PCD SAARC 03 14 15 Page No 3 Dated 04 04 2014 ANNEXURE I Table 1 KIT Al Equipment Name u a eir Servo Control Open care system on trolley with drawers with radiant warmer O2 1 provision 12 2 Phototherapy unit Single head high intensity 6 3 Resuscitator hand operated neonate 250 ml 2 4 Resuscitator hand operated neonate 500 ml 4 5 Laryngoscope set Neonate Straight Blade 6 6 Portable suction pump w access 2 7 Suction Pump foot operated 2 8 Vital sign monitor NIBP HR SpO2 ECG RR Temp 1 9 Infantometer plexi 3 ft 105cm 1 10 Oxygen hood S and M set of 3 each including connecting tubes 6 Oxygen Concentrator Electric 220V AC 4 2 Digital Thermometer Clinical 32 43 C 12 B Electronic Weighing Scale for babies 10 kg lt 5g gt 4 14 Pulse oximeter bedside neonatal 6 15 Stethoscope binaural neonate 12 16 Electronic Sphygmomanometer neonate 6 17 Mobile Examination Light 220V 12V 6 18 Transport Incubator basic with battery and O2 without ventilator 1 19 Tape measure vinyl coated 1 5m 2 1 1 2 Kit A2 for SNCUs DGH shall consist of all items covered in Table 2 Total Number of kits 12 Nos with country wise break up as follows Afghanistan 10 Nos Bhutan 02 Nos HLL PCD SAARC 03 14 15 Page No 4 Dated 04 04 2014 Table 2 KIT A2
99. or in part for its Purchaser s Consignee s convenience by serving written notice on the supplier at any time during the currency of the contract The notice shall specify that the termination is for the convenience of the Purchaser Consignee The notice shall also indicate interalia the extent to which the supplier s performance under the contract is terminated and the date with effect from which such termination will become effective The goods and services which are complete and ready in terms of the contract for delivery and performance within thirty days after the supplier s receipt of the notice of termination shall be accepted by the Purchaser Consignee following the contract terms conditions and prices For the remaining goods and services the Purchaser Consignee may decide a To get any portion of the balance completed and delivered at the contract terms conditions and prices and or b To cancel the remaining portion of the goods and services and compensate the supplier by paying an agreed amount for the cost incurred by the supplier towards the remaining portion of the goods and services Governing language The contract shall be written in English language following the provision as contained in GIT clause 4 All correspondence and other documents pertaining to the contract which the parties exchange shall also be written accordingly in that language Notices Notice if any relating to the contract given by one
100. ortation and storage would be extended and borne by the Supplier from ware house to the consignee site for a period including 3 months beyond date of delivery xxviii DDP means Delivery Duty Paid named place of destination consignee site xxix INCOTERMS means International Commercial Terms as on the date of Tender Opening xxx MFA means Ministry of Foreign Affairs xxx1 Deleted CMC means Comprehensive maintenance Contract labour spare and preventive maintenance RT means Re Tender SDF SAARC Development Fund MEA Ministry of External Affairs Introduction The Purchaser has issued these TE documents for purchase of goods and related services as mentioned in Section VI List of Requirements which also indicates interalia the required delivery schedule terms and place of delivery This section Section II General Instruction Tenderers provides the relevant information as well as instructions to assist the prospective tenderers in preparation and submission of tenders It also includes the mode and procedure to be adopted by the purchaser for receipt HLL PCD SAARC 03 14 15 Page No 16 Dated 04 04 2014 2 3 2 4 4 2 VVVV and opening as well as scrutiny and evaluation of tenders and subsequent placement of contract The tenderers shall also read the Special Instructions to Tenderers SIT related to this purchase as contained in Section III of these doc
101. play in kg and lbs easy switch between kg and lbs Reading time max 5 seconds Zero weighing adjustment Temp Hold Facility Smooth surface finishing allows for easy cleaning disinfection All vital parts made of rust proof materials Horizontal leveling with height adjustable feet Splash proof and shock resistant light weight body Power requirements 220 V 50 Hz Device is produced by ISO 9001 certified manufacturer Certificate to be submitted CE FDA BIS approved product Supplied with 1 x spare set of fuses User manual with trouble shooting guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories List of priced spare parts Schedule No 14 Pulse oxymeter Bedside neonatal Technical Specifications Compact portable bedside pulse oximeter with LCD display Continuous monitoring of SpO2 arterial blood oxygen saturation pulse rate and signal strength Measuring range SpO2 30 to 100 minimal graduation 1 Pulse rate 20 to 250 bpm minimal graduation 1 bpm Accuracy SpO2 1 2 with Least motion artifact Display hows SpO2 HR bpm and signal strenght bar Large display readable from distance display cover durable plastic User preset of high low alarms on SpO2 and pulse rate monitoring Audio visual alarm for SpO2 and pulse rate in case measurements are outside preset range Silencing feature for a
102. ption of the equipment s plants c Equipment s plant s nos d Quantity e Bill of Loading Air Way Bill Railway Receipt Goods Consignment Note no dated f Name of the vessel Transporters g Name of the Consignee h Date of commissioning and proving test Details of accessories spares not yet supplied and recoveries to be made on that account Sl Description of Item Quantity Amount to be recovered No No The proving test has been done to our entire satisfaction and operators have been trained to operate the equipment s plant s The supplier has fulfilled its contractual obligations satisfactorily or The supplier has failed to fulfil its contractual obligations with regard to the following He has not adhered to the time schedule specified in the contract in dispatching the documents drawings pursuant to Technical Specifications He has not supervised the commissioning of the equipment s plant s in time i e within the HLL PCD SAARC 03 14 15 Page No 81 Dated 04 04 2014 HLL Lifecare Limited period specified in the contract from date of intimation by the Purchaser Consignee in respect of the installation of the equipment s plant s The supplier as specified in the contract has not done training of personnel The extent of delay for each of the activities to be performed by the supplier in terms of the contract is The amount of recovery on account of non supply of accessor
103. quirement to determine conformity xii Day means calendar day HLL PCD SAARC 03 14 15 Page No 15 Dated 04 04 2014 1 3 2 2 Abbreviations i T E Document means Tender Enquiry Document ii NIT means Notice Inviting Tenders iii GIT means General Instructions to Tenderers iv SIT means Special Instructions to Tenderers v GCC means General Conditions of Contract vi SCC means Special Conditions of Contract vii DGS amp D means Directorate General of Supplies and Disposals viii Deleted ix PSU means Public Sector Undertaking x CPSU means Central Public Sector Undertaking xi L D means Liquidated Damages for delay in supplies xii N A means Not Applicable xiii LC means Letter of Credit xiv DP means Delivery Period xv BG means Bank Guarantee xvi ED means Excise Duty xvii CD means Custom Duty xviii VAT means Value Added Tax xix CENVAT means Central Value Added Tax xx CST means Central Sales Tax xxi RR means Railway Receipt xxii BL means Bill of Lading xxiii FOB means Free on Board xxiv FCA means Free Carrier xxv FOR means Free On Rail xxvi CIF means Cost Insurance and Freight xxvii CIP Destinations means Carriage and Insurance Paid up to named port of destination Additionally the Insurance local transp
104. r and they are also to extend the validity period of the EMD accordingly However a tenderer who may not agree to extend their original tender validity then their EMD will not be forfeited In case the day up to which the tenders are to remain valid falls on subsequently declared a holiday or closed day for the purchaser the tender validity shall automatically be extended up to the next working day Signing and Sealing of Tender The tenderers shall submit their tenders as per the instructions contained in GIT Clause 11 Unless otherwise mentioned in the SIT a tenderer shall submit three copies of its tender marking them as Original Duplicate and Triplicate Duplicate amp Triplicate tenders may contain all pages including Technical Literature Catalogues as per in Original tenders The original and other copies of the tender shall either be typed or written in indelible ink and the same shall be signed by the tenderer or by a person s who has been duly authorized to bind the tenderer to the contract The letter of authorization shall be by a written power of attorney which shall also be furnished along with the tender All the copies of the tender shall be duly signed at the appropriate places as indicated in the TE documents and all other pages of the tender including printed literature if any shall be initialled by the same person s signing the tender The tender shall not contain any erasure or overwriting except as
105. rdance with the requirements stipulated under NOTE in Annexurel of NIT Minor Informality Irregularity Non Conformity If during the preliminary examination the purchaser find any minor informality and or irregularity and or non conformity in a tender the purchaser may waive the same provided it does not constitute any material deviation and financial impact and also does not prejudice or affect the ranking order of the tenderers Wherever necessary the purchaser will convey its observation on such minor issues to the tenderer by registered speed post courier etc asking the tenderer to respond by a specified date If the tenderer does not reply by the specified date or gives evasive reply without clarifying the point at issue in clear terms that tender will be liable to be ignored Discrepancies in Prices If in the price structure quoted by a tenderer there is discrepancy between the unit price and the total price which is obtained by multiplying the unit price by the quantity the unit price shall prevail and the total price corrected accordingly unless the purchaser feels that the tenderer has made a mistake in placing the decimal point in the unit price in which case the total price as quoted shall prevail over the unit price and the unit price corrected accordingly If there is an error in a total price which has been worked out through addition and or subtraction of subtotals the subtotals shall prevail and the total
106. rded to the lowest evaluated responsive tenderer decided by the purchaser in terms of GIT Clause 36 Variation of Quantities at the Time of Award Currency of Contract At the time of awarding the contract the purchaser reserves the right to increase or decrease by up to twenty five 25 per cent the quantity of goods and services mentioned in the List of Requirements without any change in the unit price and other terms amp conditions quoted by the tenderer If the quantity has not been increased at the time of the awarding the contract the purchaser reserves the right to increase by up to twenty five 25 per cent the quantity of goods and services mentioned in the contract without any change in the unit price and other terms amp conditions mentioned in the contract during the currency of the contract or within one year from the Date of Notification of Award whichever is later Notification of Award Before expiry of the tender validity period the purchaser will notify the successful tenderer s in writing by registered speed post or by fax telex cable to be confirmed by registered speed post that its tender for goods amp services which have been selected by the purchaser has been accepted also briefly indicating therein the essential details like description specification and quantity of the goods amp services and corresponding prices accepted The successful tenderer must furnish to the purchaser the required perform
107. rect false misleading or forged We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand without the Purchaser having to substantiate its demand provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions specifying the occurred condition s This guarantee will remain in force for a period of forty five days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date Signature of the authorised officer of the Bank Name and designation of the officer Seal name amp address of the Bank and address of the Branch HLL PCD SAARC 03 14 15 Page No 75 Dated 04 04 2014 HLL Lifecare Limited SECTION XIV MANUFACTURER S AUTHORISATION FORM To Head amp AVP P amp CD HLL Lifecare Limited Procurement and Consultancy Division B 14A Sector 62 Noida 201307 Uttar Pradesh Dear Sirs Ref Your TE document No dated We who are proven and reputable manufacturers of name and description of the goods offered in the tender having factories at hereby authorise Messrs name and address of the agent to submit a tender process the same further and enter into a contract with you against your requirement as contained in the above referred TE documents for the above goods manufactured by us We further confirm that
108. s of the supplier s executive duly authorised to sign on behalf of the supplier For and on behalf of Name and address of the supplier Seal of the supplier Date Place HLL PCD SAARC 03 14 15 Page No 79 Dated 04 04 2014 HLL Lifecare Limited SECTION XVII CONSIGNEE RECEIPT CERTIFICATE To be given by consignee s authorized representative The following store s has have been received in good condition 1 Contract No amp date 2 Supplier s Name 3 Consignee s Name amp Address with telephone No amp Fax No 4 Name of the item supplied 5 Quantity Supplied 6 Date of Receipt by the interim Consignee 7 Name and designation of Authorized Representative of interim Consignee 8 Signature of Authorized Representative of interim Consignee with date 9 Seal of the interim Consignee HLL PCD SAARC 03 14 15 Page No 80 Dated 04 04 2014 HLL Lifecare Limited SECTION XVIII Proforma of Final Acceptance Certificate by the Consignee No Date To M s Subject Certificate of commissioning of equipment plant This is to certify that the equipment s plant s as detailed below has have been received in good conditions along with all the standard and special accessories and a set of spares subject to remarks in Para no 02 in accordance with the contract technical specifications The same has been installed and commissioned a Contract No dated b Descri
109. se duty shall be reimbursed to the purchaser by the supplier All such adjustments shall include all reliefs exemptions rebates concession etc if any obtained by the supplier Sales Tax If a tenderer asks for sales tax VAT Service Tax and Works Contract Tax to be paid extra the rate and nature of sales tax applicable should be shown separately The sales tax VAT Service Tax and Works Contract Tax will be paid as per the rate at which it is liable to be assessed or has actually been assessed provided the transaction of sale is legally liable to sales tax VAT Service Tax and Works Contract Tax and is payable as per the terms of the contract If any refund of Tax is received at a later date the Supplier must return the amount forth with to the purchaser Export Duty The Supplier will pay the Export duty or any such duty and include the same in their quoted price wherever applicable No deviation in this regard will be entertained Customs Duty amp other taxes amp duties The supplier shall not be responsible to pay customs amp other taxes amp duties as applicable in the SAARC Countries This will be borne by the concerned SAARC Country amp the nodal co ordination officer shall clear the goods after paying all clearance charges amp customs amp other duties if any and make arrangements for shipping the goods to one single point central control location The installation commissioning and demonstration of kits includin
110. ssary rendering the same valid in all respects in terms of the contract as amended Subject to GCC sub clause 5 3 above the Purchaser Consignee will release the Performance Security without any interest to the supplier on completion of the supplier s all contractual obligations including the warranty obligations Technical Specifications and Standards The Goods amp Services to be provided by the supplier under this contract shall conform to the technical specifications and quality control parameters mentioned in Technical Specification and Quality Control Requirements under Sections VII and VIII of this document Packing and Marking The packing for the goods to be provided by the supplier should be the best type commercial packing strong and durable enough to withstand all hazards by road rail Air without limitation the entire journey during transit and including transhipment if any rough handling open storage etc without any damage deterioration etc As and if necessary the size weights and volumes of the packing cases shall also take into consideration the remoteness of the final destination of the goods and availability or otherwise of transport and handling facilities at all points during transit up to final destination as per the contract The quality of packing the manner of marking within amp outside the packages and provision of accompanying documentation shall strictly comply with the requirements as
111. ssful tenderers will be returned to them without any interest whatsoever in terms of GIT Clause 19 6 Publication of Tender Result The name and address of the successful tenderer s receiving the contract s will be mentioned in the notice board bulletin web site of the purchaser Corrupt or Fraudulent Practices It is required by all concerned namely the Consignee Tenderers Suppliers etc to observe the highest standard of ethics during the procurement and execution of such contracts In pursuance of this policy the Purchaser defines for the purposes of this provision the terms set forth below as follows i corrupt practice means the offering giving receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution and ii fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Purchaser and includes collusive practice among Tenderers prior to or after Tender submission designed to establish Tender prices at artificial non competitive levels and to deprive the Purchaser of the benefits of free and open competition will reject a proposal for award if it determines that the Tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question will declare a firm ineligible either indefinitely
112. t by the supplier in any nearest district hospital and thereafter arrange delivery of the goods equipments to the ultimate consignee Unless otherwise specified in the SCC the usual documents involved and the drill to be followed in general for this purpose are as follows A For Goods Equipments against this Bid Document Within 12hours of despatch the supplier shall notify the purchaser interim amp ultimate consignee and others concerned if mentioned in the contract the complete details of despatch and also supply the following documents to them by registered post speed post courier or as instructed in the contract i Four copies of supplier s invoice showing contract number goods description quantity unit price and total amount ii Consignee Receipt Certificate as per Section XVII in original issued by the authorized representative of the consignee iii Two copies of packing list identifying contents of each package iv Inspection certificate issued by the nominated Inspection agency if any v Certificate of origin vi Insurance Certificate as per GCC Clause 11 vii Manufacturers Supplier s warranty certificate amp In house inspection certificate B Deleted In case the above documents are not handed over within the prescribed time limit and delay resulting into demurrage warehouse charges same shall be debited to the supplier HLL PCD SAARC 03 14 15 Page No 38 Dated 04 04 2014 15 15 1
113. te the corresponding statement 3 In case a tenderer furnishes a wrong or evasive answer against any of the question issues mentioned in the Checklist its tender will be liable to be ignored HLL PCD SAARC 03 14 15 Page No 74 Dated 04 04 2014 HLL Lifecare Limited SECTION XIII BANK GUARANTEE FORM FOR EMD Whereas hereinafter called the Tenderer has submitted its quotation dated for the supply of hereinafter called the tender against the purchasers tender enquiry No Know all persons by these presents that we of Hereinafter called the Bank having our registered office at are bound unto hereinafter called the Purchaser in the sum of for which payment will and truly to be made to the said Purchaser the Bank binds itself its successors and assigns by these presents Sealed with the Common Seal of the said Bank this day of 20 The conditions of this obligation are 1 If the Tenderer withdraws or amends impairs or derogates from the tender in any respect within the period of validity of this tender 2 If the Tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity a fails or refuses to furnish the performance security for the due performance of the contract or b fails or refuses to accept execute the contract or c if it comes to notice that the information documents furnished in its tender is incor
114. tend the Pre Tender meeting The venue date and time indicated in the Para 2 above 7 Tenderers shall ensure that their tenders complete in all respects are dropped in the Tender Box located at HLL Lifecare Limited Procurement and Consultancy Division B 14A Sector 62 Noida 201 307 Gautam Budh Nagar Uttar Pradesh INDIA on or before the closing date and time indicated in the Para 2 above failing which the tenders will be treated as late and rejected No request for accepting of such tenders will be accepted HLL PCD SAARC 03 14 15 Page No 9 Dated 04 04 2014 8 In the event of any of the above mentioned dates being declared as a holiday closed day for the purchase organisation the tenders will be sold received opened on the next working day at the appointed time 9 The Tender Enquiry Documents are not transferable 10 The purchaser reserves the right to accept or reject either in part or in full any of the tenders without assigning any reason N B Other details about SAARC countries consignees EMDs and consumables with each kit are indicated in Annexure I enclosed For and on behalf of SAARC Development Fund Head amp Associate Vice President P amp CD HLL Lifecare Limited Procurement and Consultancy Division B 14A Sector 62 Noida 201307 Gautam Budh Nagar Uttar Pradesh INDIA PHONE 0120 4071500 FAX 0120 4071513 HLL PCD SAARC 03 14 15 Page No 10 Dated 04 04 2014 ANNEXURE I TO NOTICE INVITING T
115. tended insurance cover for a period up to 3 months beyond the date of delivery at ultimate consignee site d the price of Incidental Services as mentioned in List of Requirements and Price Schedule e deleted However the bidders should enquire and find out if any of the duties and taxes indicated below are exempted or not and quote accordingly The purchaser will not issue any certificate document to claim such exemptions Bids mentioning Extra if applicable or as applicable at the time of supply will not be considered 13 4 2 Duty drawback and Export benefit if any may have to be passed on to the purchaser 13 5 Additional information and instruction on Duties and Taxes 13 5 1 If the Tenderer desires to ask for excise duty sales tax VAT Service Tax Works Contract Tax etc to be paid extra the same must be specifically stated with applicable rate and amount In the absence of any such stipulation the price will be taken inclusive of such duties and taxes and no claim for the same will be entertained later 13 5 2 Excise Duty a The supplier should find out beforehand from the appropriate authority if excise duty is levied on the goods equipment under procurement for exporting to the SAARC Countries and quote accordingly Stipulations such as Excise Duty will be applicable extra at actuals if the claim for excise duty exemption is rejected by the appropriate authority will be treated as non responsive bid amp will be reje
116. tenders Preliminary Scrutiny of Tenders The Purchaser will examine the Tenders to determine whether they are complete whether any computational errors have been made whether required sureties have been furnished whether the documents have been properly signed stamped and whether the Tenders are generally in order Prior to the detailed evaluation of Price Tenders pursuant to GIT Clause 34 the Purchaser will determine the substantial responsiveness of each Tender to the TE Document For purposes of these clauses a substantially responsive Tender is one which conforms to all the terms and conditions of the TE Documents without material deviations Deviations from or objections or reservations to critical provisions such as those concerning Performance Security GCC Clause 5 Warranty GCC Clause 15 EMD GIT Clause 19 Taxes amp Duties GCC Clause 20 Force Majeure GCC Clause 26 and Applicable law GCC Clause 31 will be deemed to be a material deviation The Purchaser s determination of a Tender s responsiveness is to be based on the contents of the tender itself without recourse to extrinsic evidence If a Tender is not substantially responsive it will be rejected by the Purchaser and cannot subsequently be made responsive by the Tenderer by correction of the nonconformity The tenders will be scrutinized to determine whether they are complete and meet the essential and important requirements conditions etc as prescribed i
117. the list of requirement However if a bidder does not submit a bid for the total requirement covered in a specific kit bid for such a kit will be rejected 1 2 First Referral Unit FRU 1 2 1 KIT B1 for FRU shall consist of all items covered in Table 3 Total Number of kits 60 Nos with country wise break up as follows Afghanistan 30 Nos Pakistan 30 Nos Table 3 Kit B1 Sl Quantity per Kit No Equipment Name Nos 1 Open care system radiant warmer fixed height with trolley drawers O2 bottles 4 2 Resuscitator hand operated neonate 500 ml 2 3 Laryngoscope set neonate 2 4 Pump suction foot operated 1 5 Thermometer clinical digital 32 43 C 4 6 scale baby electronic 10 Kg lt 5g gt 1 7 Light examination mobile 220 12V 1 1 2 2 KIT B2 for FRU shall consist of all items covered in Table 4 Total Number of kits 77 Nos with country wise break up as follows Afghanistan 25 Nos Bhutan 26 Nos Maldives 26 Nos Table 4 Kit B2 SI No Renewable Consumables for FRUs indicating components Quantity per kit Nos 1 IV Cannula 24G 26G pack of 50 each 50 each 2 Sterile Disposable mucus extractor 20ml 150 3 Sterile disposable feeding tube CH07 L40cm Pack of 100 100 4 Sterile disposable examination gloves Gloves Pack of 100 Size 6 7 15 HLL PCD SAARC 03 14 15 Page No 50 Dated 04 04 2014 SI No Renewa
118. the purchaser s inspector for inspection at the last moment without providing reasonable time to the inspector for completing the inspection within the contractual delivery period the inspector may carry out the inspection and complete the formality beyond the contractual delivery period at the risk and expense of the supplier The fact that the goods have been inspected after the contractual delivery period will not have the effect of keeping the contract alive and this will be without any prejudice to the legal rights and remedies available to the purchaser under the terms amp conditions of the contract The purchaser s consignee s contractual right to inspect test and if necessary reject the goods after the goods arrival at the final destination shall have no bearing of the fact that the goods have previously been inspected and cleared by purchaser s inspector during pre despatch inspection mentioned above Goods accepted by the purchaser consignee and or its inspector at initial inspection and in final inspection in terms of the contract shall in no way dilute purchaser s consignee s right to reject the same later if found deficient in terms of the warranty clause of the contract as incorporated under GCC Clause 15 Supplier shall compulsory essentially have the equipment inspected by recognised reputed agency like SGS Lloyd or equivalent acceptable to the purchaser prior to despatch at the supplier s cost and furnish n
119. ual with trouble shooting guidance in English Technical manual with maintenance and first line technical intervention instructions in English List of priced accessories SO SS RON ag List of priced spare parts HLL PCD SAARC 03 14 15 Page No 54 Dated 04 04 2014 Schedule No 02 Phototherapy unit Single head high intensity Technical Specifications Heavy base mobile stand phototherapy unit Hood should Properly Streamlined with proper Ventilation Antistatic castors 2 with breaks Be Single head surface size approx 0 50 x 0 75 m Head height adjustable approx 1 40 to 1 75 m Blue light 4 Compact Fluorescence Tubes CFL approx 20 W 5 White light 2 Compact Fluorescence Tubes CFL approx 20 W Separate On Off Switch for White and Blue Light 6 Tubes are protected by grill Chrome plated wide mess 7 Irradiance at skin level up to 40 uW cm2 nm Wavelength 420 to 500 nm with highest intensity at 470 nm from 8cm to 20cm 8 Integrated cumulative hour timer Power requirement 220 V 50 Hz 10 Device is produced by ISO 9001 certified manufacturer Certificate to be submitted 11 CE FDA BIS approved product Certificate to be submitted 12 Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility or should comply with 89 366 EEC EMC directive Submit the report Supplied with 2 x spare blue CFL tubes 1 x spare white CFL tube 1 x spare set of fuses Us
120. udio alarm Display reports system errors probe failure and built in battery status Automatic switch from mains to batteries in case of power failure 15 Power requirements 220 V 50 Hz and internal re chargeable battery autonomy approx 6 hrs automatic recharge Device is produced by ISO 9001 certified manufacturer Certificate to be submitted CE FDA BIS approved product Supplied with 2 x reusable SpO2 sensors neonate clip on type including connection cable 2 x reusable SpO2 sensors neonate wrap around type including connection cable 1 x spare rechargeable battery 1 x spare set of fuses User manual with trouble shooting guidance in English HLL PCD SAARC 03 14 15 Page No 61 Dated 04 04 2014 6 Technical manual with maintenance and first line technical intervention instructions in English 7 List of priced accessories 8 List of priced spare parts Schedule No 15 Stethoscope binaural neonate A Technical Specifications 1 Double cup neonatal stethoscope 2 Chest piece in stainless steel with non chill plastic rim 3 Diaphragm approx 20 mm 4 Sensitivity approx 3 0 dB from 50 to 500 Hz cardio 5 Sensitivity approx 8 0 dB from 600 Hz to 1500 Hz pneumo 6 Y tube treated rubber with large diameter 7 Arms stainless steel or chrome brass with treated spring for lasting elasticity and comfort 8 Removable plastic ear pieces 9 Device is produced by ISO 9001 certified manufacturer Certificate to be su
121. uments and follow the same accordingly Whenever there is a conflict between the GIT and the SIT the provisions contained in the SIT shall prevail over those in the GIT Before formulating the tender and submitting the same to the purchaser the tenderer should read and examine all the terms conditions instructions checklist etc contained in the TE documents Failure to provide and or comply with the required information instructions etc incorporated in these TE documents may result in rejection of its tender Deleted Language of Tender The tender submitted by the tenderer and all subsequent correspondence and documents relating to the tender exchanged between the tenderer and the purchaser shall be written in the English language unless otherwise specified in the Tender Enquiry However the language of any printed literature furnished by the tenderer in connection with its tender may be written in any other language provided the same is accompanied by an English translation and for purposes of interpretation of the tender the English translation shall prevail The tender submitted by the tenderer and all subsequent correspondence and documents relating to the tender exchanged between the tenderer and the purchaser may also be written in the Hindi language provided that the same are accompanied by English translation in which case for purpose of interpretation of the tender etc the English translations shall prevail Eligib
122. unters conditions hindering timely delivery of the goods and performance of services the supplier shall promptly inform the Purchaser Consignee in writing about the same and its likely duration and make a request to the Purchaser Consignee for extension of the delivery schedule accordingly On receiving the supplier s communication the Purchaser Consignee shall examine the situation as soon as possible and at its discretion may agree to extend the delivery schedule with or without liquidated damages for completion of supplier s contractual obligations by issuing an amendment to the contract When the period of delivery is extended due to unexcused delay by the supplier the amendment letter extending the delivery period shall interalia contain the following conditions a The Purchaser Consignee shall recover from the supplier under the provisions of the clause 23 of the General Conditions of Contract liquidated damages on the goods and services which the Supplier has failed to deliver within the delivery period stipulated in the contract b That no increase in price on account of any ground whatsoever including any stipulation in the contract for increase in price on any other ground and also including statutory increase in or fresh imposition of customs duty excise duty sales tax VAT Service Tax and Works Contract Tax or on account of any other tax or duty which may be levied in respect of the goods and services specified in the
123. y of the tenderer in favour of the HLL Lifecare Limited payable at New Delhi In case of bank guarantee the same is to be provided from any Commercial Bank in India as per the format specified under Section XIII in these documents The earnest money shall be valid for a period of forty five 45 days beyond the validity period of the tender As validity period of Tender as per Clause 20 of GIT is 180 days the EMD shall be valid for 225 days from Techno Commercial Tender opening date In case of bank guarantee furnished from a bank outside India i e foreign bank it should be authenticated and counter signed by any Nationalised Bank in India by way of back to back counter guarantee and the same must br submitted along with the tender If Techno commercial opening date is extended due to any reason subsequent of publication of tender the 225 days to be counted from revised Techno commercial bid opening date Bidder may please note that bid submitted with validity shorter than 225 days are liable for rejection HLL PCD SAARC 03 14 15 Page No 23 Dated 04 04 2014 19 5 19 6 20 20 1 20 2 20 3 21 21 1 21 2 21 3 21 4 21 5 Unsuccessful tenderers earnest money will be returned to them without any interest after expiry of the tender validity period but not later than thirty days after conclusion of the resultant contract Successful tenderer s earnest money will be returned without a

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