USER MANUAL FOR ERP SOFTWARE- LAP TOP DISTRIBUTION 2
Contents
1. CSI Hr Sec School F a Mahimaipuram Jayankondam Postal Address 621802 Udayarpalayam TK Arryalur DT contat o o District ARIYALUR Taluk UDAYARPALAYAM Assembly Constituency seletOne l Institution Type Auto Display System retrieves the type of institution and displays them Institution Sub Type Auto Display System retrieves the Sub type of institution and displays them Onwearad USER MANUAL FOR _ eServices ERP SOFTWARE LAP TOP DISTRIBUTION Name of the Institution Auto Display System retrieves the Name of institution and displays them User can edit the name of the institution Head of the Institution User Entry Enter the name of the school head master Postal Address User Entry Enter the postal address of the school District Auto Display System retrieves the district of the institution and displays them Taluk User Selection Select the taluk of the school Assembly Constituency User Selection Select the Assembly constituency of the school On clicking the Save button the system validate whether all the mandatory fields are entered on successful validation the system displays the following message The page at http localhost 6080 says fx 7 Do You Want to Continue Cancel When the user clicks OK button the entered data will be updated successfully 1 2 Field inspection The supplier delivers the products to individu2. Table of Contents 1 GEE ETO Distria keve U SEN ariin nn nE 2 1 1 Institution M aster Captures the Institution Details asri 4 A E E E bene 5 1 3 Institution D CIN s sssrssnensrsrnrnnnnnnrnnninnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnrnrnnntnnrnrrnnr nenne l 1 4 Beneficiary D ata Collection iiss 8 1 5 Beneficiary D ata M OdIFICATION s sssisisisrsrnrnrnununnnnnnnunnnnnnrnrnrnnnnnunsnninrnrnrnrnrnrnrnrnens 9 1 6 Beneficiary D ata Collection File U pload s sssssssrssrsrsrnsnsrnrnrnrnrnsrsrnrnsrrrererrrerens 9 1 7 Serial N umber U pdation ssssssrersnsrsnnnnnnrnunununrnununnnnnnnnnnnnrnrnnnnnnrnrnrnrnrnrnrnrnrrnrrens 11 Onwearad USER MANUAL FOR _eservices ERP SOFTWARE LAP TOP DISTRIBUTION 1 Institution District Level User The application provides individual log in to each institutions heads The institution heads will be authorized to receive the laptops delivered by the supplier A user with school user credentials can log into the system by performing the following activities v Open the browser and enter the URL of the site elcot in laptop The screen will be displayed Login to the System Enter your User ID and password to login Loan Forgot Passmord How to Log In Enter the User Name provided to you Eg 10GA3046 Enter the default Password pass 123 On entering the user name and the default password the user is prompted to the following change password screen the user has to chang
3. Upload Excel File The user can modify the beneficiary s data by retrieving the details by providing the roll number of the beneficiary and follow the procedure stated in the Beneficiary Data M odification Beneficiary Data Mapping BENEFICIARY DATA MAPPING DETAILS Beneficiary Data Mapping INSTITUTION NAME f 793423 793424 793491 793426 793472 793428 Update the Serial Numbers 1 7 Serial Number Updation The serial number updation screen is available for the user to replace the products identified as defective at the time of field inspection User can update the serial number of the laptop by selecting this option from the menu In order to replace an existing laptops serial number user has to enter the details in the following screen 11 KL Onwearad USER MANUAL FOR _eservices ERP SOFTWARE LAP TOP DISTRIBUTION SERIAL NUMBER UPDATION DETAILS Serial Number Updation Invoice Numbers Selectone __ x Product ID to be modified _ New Product ID ttc tC gt Select the Invoice Number gt Old Serial Number User Entry Enter the old serial Number which was found defective during inspection gt New Serial Number User entry Enter the new serial number which is being replaced for the old one When the user clicks SAVE button the old serial number will be replaced 12 KL
4. BENEFICIARY DATA COLLECTION DETAILS Beneficiary Data Collection Beneficiary Roll No Reg No Beneficiary Name Gender Beneficiary Religion Beneficiary Class Year Beneficiary Section Department Branch Group Major Institute Name Postal Address Father Name Family Card Number Date of Birth Beneficiary Community AAdhaar Card Number SelectOne Hindu l 12 CSI Hr Sec School Mahimaipuram Jayankondam 621802 Udayarpalayam TK Ariyalur DT J dd mm yyyy menem meen gt The Beneficiary Roll No User Entry Alpha Numeric Enter the roll number of the beneficiary Gender Select Gender Y VV V WV beneficiary Beneficiary Name User Entry Alpha Numeric Enter the name of the beneficiary Beneficiary Religion Elect from Drop down Beneficiary Class User Entry Displayed Beneficiary section Department Branch User Entry Enter the section of the Onwearad USER MANUAL FOR eservices ERP SOFTWARE LAP TOP DISTRIBUTION REDEFINING SERVICES Group Major Enter the Group Major Institution name Auto display System displays the name of the school Postal Address user Entry Enter the postal address of the beneficiary Father Name user Entry Enter the father name of the beneficiary Family Card number User entry Enter the beneficiary s family card number Date of Birth user Entry Enter the date Y VV VV WV WV
5. Beneficiary Community Select Beneficiary Community gt Aadhar Card Number Enter Aadhar Card Number When the user clicks the Save button the system validate whether all the mandatory fields are entered on successful validation the system displays the following message The page at http localhost 6080 says Ed 7 Do You Want to Continue Cancel When the user clicks OK button the entered beneficiary data will be added successfully The user can add the next beneficiary data by repeating the same procedure Note The system allows the user to add the beneficiaries details until the added beneficiaries are equal to the total number of students in the institution The system prevents the user to add beneficiaries more than the total number of users 1 5 Beneficiary Data M odification The user can retrieve the beneficiary data by providing the Beneficiary Roll No the system retrieves and displays the data associated with the entered roll number the respective fields The user can modify the desired data and on clicking the save button the modified data will be inserted into the system Note The system will not accept same roll number for two beneficiaries 1 6 Beneficiary Data Collection File Upload The system allows the user to upload the beneficiaries details enter in the specified excel oq y VW Onward USER MANUAL FOR _ services ERP SOFTWARE LAP TOP DISTRIBUTION template The user has to select t
6. al institutes for which the invoice was generated during the supplier delivery process At the time of delivery the institution head receives a physical copy of the invoice The delivery details updated by the vendor will be available for the district user The district user can retrieve the details by providing the PO Number and selecting corresponding invoice number When a district user school Head logs the system the following screen is prompted to capture the inspection delivery details Onwearad USER MANUAL FOR eservices ERP SOFTWARE LAP TOP DISTRIBUTION REDEFINING SERVICES FIELD INSPECTION DETAILS Field Inspection PO Number 3 Invoice No j I Total Quantity Received ig oOo O O Date of Arrival dd mm yyyy Date of Receipt Oooo i d dd mm yyyy Sample Quantity ay No of Defectives 222 O Surplus Quantity Returned 00000 Remarks Inspected Serial Numbers Product Serial Number TOO O O Accepted Rejected C Surplus PO Number Enter the Po number provided Invoice Number User Entry Enter the invoice number available in the physical copy provided Total Quantity Received Auto Display Retrieves the value entered by the vendor while updating the delivery details Sample Quantity Auto display Retrieves and displays the value predefined in inspection parameterization No Of Defectives User Entry Enter the number of defectives foun
7. d during field inspection Remarks User Entry Enter the remarks based on the inspection results Accept Reject User Selection Select whether the delivered products are accepted or rejected The system provides a facility to capture the serial numbers of the inspected laptops in the same screen Onwearad USER MANUAL FOR ICES ERP SOFTWARE LAP TOP DISTRIBUTION gt Product Serial Number User Entry Enter the product serial number gt On clicking the button the entered serial number will be added and will be displayed in the screen space adjacent to it On completing the data entry in all the fields the user is prompted to save the entered data The system alerts the user by displaying Data successfully inserted 1 3 Institution Demo The institution demonstration is the process in which each supplier provides a demonstration about the usage of their products The details about the demonstration are captured by the district user Institution Head The user has to log into the system with District user s credentials and select Institute Demo from the Transactions menu The system prompts the user to capture the details in the following screen DEMO DETAILS Demo Details Demo Details PO Number ELCOTPIDINCEATCP JST 20 iO Suda SEN ES ae CSI Hr Sec School Mahimaipuram Jayankondam SETTE 20 621802 Udayarpalayam TK Ariyalur DT rani No Of Students 259 2014 12 05 2 Tota
8. e the default password by providing a new password It is mandatory for all the users to change their default password when they log into the system for the first time The new password will be effective during the next log in CHANGE PASSWORD To reset your password provide your current password Current password ee New Password ss L i Confirm new password User has to enter the following details Current Password User Entry Enter the current password used to log into the 2 V Y Onwearad USER MANUAL FOR eservices ERP SOFTWARE LAP TOP DISTRIBUTION REDEFINING SERVICES system pass 123 Password User Entry Enter the new desired password to log into the system The new password must contain minimum eight characters and user must not use the current password as new password Confirm New Password User Entry In order to confirm the new password enter the password once again same as entered above On clicking the Submit button the system prompts the following message box When the user clicks OK button user is taken the home screen Home Inistitution Master Transactions Change Password Reports Logout Welcome to Tamil Nadu Free Laptop Scheme M enu Details The system is provided with interactive menus for easy navigation through the system The menus displayed in the system may vary from a user to user based on the privileges enjoyed by them Institution Ma
9. he File Upload option from the Transactions menu Link to the menu Transactions gt gt File Upload On selecting the file upload option the user is prompted to the File Upload screen The user has to enter the beneficiaries details in the prescribed excel a template The File Upload and the link to download excel template is available in the same screen FILE UPLOAD ile Upload Institution Name Nirmala G Ariyalur Click HERE to download the Beneficiary Upload Template Please select the file Browse Upload The user must first download the excel template by clicking the following link Click gt HEERE to download the Beneficiary Upload Template A blank excel template as shown below is downloaded and the user is prompted to enter the details about the beneficiaries Roll Reg Beneficiary Name Postal Address Beneficiary Beneficiary Group M Father Name Family Card Religion Community Gender Date of Aadhaar No Number Class Year Section De ajor Number 1 Hindu 1 0C O Birth partment B 2 Muslim 2 BC O Others MM dd yy ranch 3 3 BC M M yy Christian 4 MBC DNC Male 4 Siku 5 8C F 5 Jain SC A Female 6 Others 7 After down loading the template the beneficiaries data are entered in the excel file as shown below Roll Reg Beneficiary Name Postal Address Beneficiary Beneficiary Group M Father Name Family Card Religion Community Gender Date of Aadhaar No Number Class Year Section De aj
10. l Students22 In Voice Number 21425268 v tide nena Is Demo Completed for all students v Date of Demo 6 dd mm yyyy No of students participated gt PO Number Enter the Po number provided gt Invoice Number Auto Display System will display the invoice number provided to the institution gt Is Demo Completed for all students Check Box User can select this option when the demo session is held for all the beneficiaries on a single day If the user does not select this option user can enter the date and number beneficiaries participated in the demo session individually System restricts the user to enter values when the number of beneficiaries attended the demo session is more than the total number of beneficiaries gt Date of Demonstration User Entry Enter date on which the demonstration session performed Onwere i eServices REDEFINING SERVICES USER M ANUAL FOR ERP SOFTWARE LAP TOP DISTRIBUTION gt No Of Beneficiaries attended User Entry Enter the number of beneficiaries attended When the user clicks the Save button the details will be inserted into the data base 1 4 Beneficiary Data Collection The user can add the beneficiary s details with the help of Beneficiary Data Collection menu Link to the menu Transactions gt gt Beneficiary Data Collection When the selects the above menu the following screen will be displayed and the user is prompted to capture the beneficiary details
11. or Number 1 Hindu 1 0C o Birth partment B 2 Muslim 2 BC O Others MM dd yy ranch 3 3 BC M M yy Christian 4MBC DNC Male 4 Siku 5 8C 5 Jain 6 SC A Female 6 Others 7 ST PP 0213 1997 p02 05 31 1996 _ R 41F 1n NPINDIAAQAR 793392 o d S A 79334 A TAIANA 12 On completing the data entry the excel template is saved and uploaded into the system by selecting the Browse button and locate the beneficiaries excel file When the user clicks the 10 V Y Onwearad USER MANUAL FOR _SServices ERP SOFTWARE LAP TOP DISTRIBUTION Upload button the excel file is uploaded and is provided to the user in view profile as shown below This allows the user to check manually before uploading the data in case if there is any error or data missing the system will prompt an error message The user has to correct or update the excel sheet and uploads it once again When the displayed data is found to be error free and ready to upload the system prompts the user to click the Upload Excel File button The system prompts a message Do you want to Upload the Excel File on clicking the OK button the beneficiary s data will be inserted into the system FILE UPLOAD File Upload EEA lear fe wed per e oe Click gt HERI to download the Beneficiary Upload Template Please select the file No file selected Your Excel Sheet Ready to Upload Plase click the Upload Excel File Button and Upload the data
12. ster Indent Details Change Password Logout Home Tender Phase I0 Select The home page of the system contains the following menus Home Takes to user to the home page Institution M aster Displays the institution master screen Transactions Following are the list of sub menus in the Transactions menu Onwearad USER MANUAL FOR eServices ERP SOFTWARE LAP TOP DISTRIBUTION REDEFINING SERVICES Field inspection Provides a screen to capture the field inspection results Demo Details Provides a screen to capture the demonstration sessions Beneficiary Data Collection Provides a screen to capture beneficiaries data Y VV WV Serial Number Updation Provides a screen to update the the replaced laptop s serial numbers gt File Upload Provides a screen to upload the beneficiaries data Change Password Prompts the user to change the log in password 1 1 Institution M aster Captures the Institution Details After getting into the home screen the user has to select the Institution Master from the menu On selecting the menu the following screen will be displayed The system will retrieve the details associated with the school and displays them in the respective fields as shown below Institution Type Govt Aided Schools x Institution Sub Type Others sd Name of the Institution i CSI Hr Sec School Mahimaipt Head of the Institution bi Rev M Amutharasan
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