(ACE) User Manual - Mississippi Management & Reporting System
Contents
1. Please enter the following information for our records This information will remain confidential and secure Agency Name FINANCE AND ADMINISTRATION H Work Phone e01 999 a999 Work FAX je dee Work Cell E a E work Page D ae ljon ndoet dia state ms us If you provided your email address above please select an answer for the statements below ff you do not subscribe to ether electronic service please select No for both statements 1 Send me an email when my next direct deposit pay stub arrives at ACE Yes No 2 Send me an email when my next electronic VWV 2 arrives at ACE Yes No If you are employed by an additional state agency please complete the following information Agency Name SELECTAGENCYNAME Hl Work Phone D Work FAX Ee et 7 Work Cell mh is Work Pager Cancel Copyright 22005 Department of Finance and Administration Privacy Policy 9 By selecting this option the user will be taken to the Personal Profile page The Personal Profile application provides the user with the ability to receive an email notification when a W 2 and or electronic pay stub has arrived at ACE for that user 10 Enter the following information e The Agency Name from the drop down box e The user s E mail Address and re enter the e mail address to confirm e Complete questions 1 and 2 in relation to whether or not they want to receive email notifications for electroni2. Page 24 of 31 1101 ACE User Manual V4 08 27 2015 E User Access to Leave Balance Time Taken Instructions An ACE user who has registered to view their W 2s via ACE will be presented with the following screen SLESSOS SET Daopasting it a Department of Finance and Administration FEJ Access Channel for Employees ASAE ce ADI ES PRAT THEY Welcome Please select an application pp ace hain Menu Employee Applications MS gov Secured Services Frequently Asked View Your W 2s Online Guestions Wpdate My Access Profile View Direct Deposit Pay Stub s Deparment of Finance and Administration vweb Site Exit ACE View Leave Balance Time Taken MELMS Student Center View Personal Profile Page 25 of 31 1101 ACE User Manual V4 08 27 2015 1 Click on View Leave Balance Time Taken The following screen will be shown SLISSISS00TL Dopiero AY Department of Finance and Administration ASAE ADA ES TRATES pp ace iain Meru MS gow Secured Services Frequently Asked uestions Update ty Access Profile Department of Finance and Administration web Site Exit ACE EWJ Access Channel for Employees Employee Confirmation You are currently signed in as JOHN DOE Your Personal Identification Number PID is 000000999999 Ferify that fhe mame and FID listed above are the same as those listed on pour ACE User Access information mailer If this information is incorrect please select Report Error to regi
3. user ID etc Sub Option 4 If the automated voicemail system answers leave your name contact number and a message regarding your problem i e need my User ID and Password for ACE The password will be assigned for the first time login Page 4 of 31 1101 ACE User Manual V4 08 27 2015 3 Once the user successfully logs into ACE for the first time they will automatically be prompted to change their password They will receive an error message similar to the example below that the user s password has expired The user will need to enter their old password again in the Input old password box This is the password that was just used to get to this point Lisi cade lise aa E TN m User jd999999 s password has expired Input old password N e Input new password N e Confirm new password r Then the user will have to create a new password based on the following criteria e Must be at least six characters in length e Must contain at least one number and one letter The user will enter their choice for a new password in the Input new password box Once the user has created a new password and retyped it in the Confirm new password box the user will then need to click the Submit button Should the new password not meet the above mentioned criteria the user will receive an error message stating that there is an Error the new password did not meet the needed criteria and will require
4. 08 27 2015 3 The user will then be presented with the following screen confirming the registration process is complete ALISSISS0P TL Depastmrnt af i Department of Finance and Administration ASAE oe ADEE TRATES pp ace iain Meru MS gow Secured Services Frequently Asked Muestions Update ty Access Profile Department of Finance and Administration web Site Exit ACE EWJ Access Channel for Employees Registration Confirmation Thank you JOHN DOE You have successfully registered ta access your 2 s online To view the latest Vez on record in POF format please select View W 2 Adobe Acrobat Reader Version 5 0 or above is required to view a POF document v DFA presents your 2 in Check Acrobat Reader POF format To view a POF you must have Adobe Acrobat Reader installed Please select the Check Adobe Acrobat Reader button to determine if you have Adobe Acrobat Reader installed on your computer lf you have Adobe Acrobat Reader installed on your computer a test file will automatically open If you do not have Adobe Acrobat PAN ou Aexobat Reader you will instead see a window Adobe with Save and Open options Select Cancel to close that window and then select the Get Acrobat Reader button on this page to download Adobe Acrobat Reader The software is free Copyright 2002 2004 Department of Finance and Administration Privacy Policy 4 At that point the user needs to select the C
5. Employee Leave Balance Time Taken Records page in the Employee Details box 13 As the page is loading the user will see the following message ALESSOS S00 L Doppastine at ay Department of Finance and Administration EW Access Channel for Employees PIMA NCE ADEN EST RATIOS Downloading s When using a dial up Internet connection tt may take several minutes before the POF is generated Note Your Time Taken POF is generated in a new browser window When finished viewing your Time Taken choose File gt Close to return to the ACE Application To exit this page choose File gt Close to return ta the ACE Application 14 The user will then be presented with a separate page depicting the Employee Time Taken Report 15 The user can select the X in the top right hand corner of the Adobe Acrobat screen to close this page once it is no longer needed E https www ms goyv dfa ace Display W2 action 2004 Microsoft Internet Explorer a f x a R R O Employee Time Taken Report PID QoooooSeggg99 Name JOHN DOE Agency Number 0161 Agency Name FINANCE AND ADMINISTRATION Agency Comp Time OF 302004 4 00 Page 29 of 31 1101 ACE User Manual F V4 08 27 2015 16 If the user has more than seven types of time taken the time taken categories across the top of the report will be abbreviated and a legend providing the full description of the time taken will appear at the bottom Use
6. User ID and password and encryption of the same information ACE also allows the user to maintain their personal profile information Advantages for using ACE to access your W 2 include the following The electronic W 2 is available prior to a paper copy The user can print multiple copies The user can save the information on their personal computer The user can access multiple tax year W 2 information Advantages for using ACE to access your direct deposit pay stubs include the following e The user can print multiple copies e The user can save the information on their personal computer e The user can access the last 12 months or the last 12 payments whichever comes first Advantages for using ACE to access the MELMS Student Center include the following The user can register for classes online The user can search an online course catalog The user can view a class schedule The user can check their training history The user can view a calendar of their upcoming training events Please note only current state employees or contract workers are eligible to access ACE Within one month of terminating with the state agency a contract worker s or state employee s access to ACE will be removed This user manual has been divided into these main sections Overview ACE User ID and Password Instructions User Access to W 2s Instructions User Access to Pay Stubs Instructions User Access to Leave Balance Time Taken Instructi
7. provided for a maximum of 12 months or 12 payments issued which ever comes first Pay Stub information may be available to wiew prior ta the actual Pay Date Funds wil sot be avalaile iN your bank account before the Pay Date Pay Stub Details Pay Date Frequency 2003 04 14 T 2003 03 31 M 2003 02 25 Mi 2003 01 31 Mi Copyright amp 2002 2004 Department of Finance and Administration Privacy Policy Page 23 of 31 1101 ACE User Manual 14 As the page is loading the user will see the following message ALESSISSEP TL Dopisi ni af DFA Department of Finance and Administration eo Py 5 FINANCE ADMIRER TRATION CHJ Access Channel for Employees Downloading V4 08 27 2015 When using a dial up Internet connection it may take several minutes before the POF is generated Note Your Pay Stub EFT POF is generated in a new browser window When finished viewing your Pay Stub choose File gt Close to return to the ACE Application To exit this page choose File gt Close to return to the ACE Application 15 The user will then be presented with a separate page depicting the pay stub for that pay date The Pay Date is the day the funds will be available for the employee in their bank account E https www ms goy dia ace Display Wz action 2004 Microsoft Internet Explorer PIG 0000005993399 DCE JCHN Pay Date PAY PERIOD Monthly Period Beginning Period End Data Pay Data Pay Rate S
8. the user to complete the three steps again of entering the old password the new password and confirming the new password 4 All users are required to provide the answer to a security question so that if they ever forget their password they can have the system prompt them for an answer to the question and it will allow them to enter into the system and change their password The security questions that can be selected are as follows What is your favorite color What is your favorite hobby What is your favorite sport What is your father s middle name What is your mother s maiden name What is your pet s name What was your first car OS Page 5 of 31 1101 ACE User Manual V4 08 27 2015 Please complete the fields below and select Submit when you are done Providing this information will allow you to reset your Password in the future security Question Please select One Please SelectOne Your Answer Vhat is your favorite color What is your favorite hobby Confirm Answer Whatis your favorite sport What is your father s middle name Wheat is your mother s maiden name What is your pet s name What was your first car 5 The user will want to select a question that they are most likely to always know what the correct answer should be The user will then enter their answer in the Your answer box They will also need to enter the answer in the Confirm answer box and click the Submit bu
9. 4 Microsoft Internet Explorer x Employee Leave Balance Heport PID OO000099 9999 Name JOHN DOE Agency Number 0161 Agency Name FINANCE AND ADMINISTRATION Beginning Hours Hours Ending Balance Eamed Usad Balance May z004 Personal 510 00 14 00 0 00 524 00 Medical 247 00 7 00 0 00 354 00 Floating Holiday 12 50 0 00 0 00 12 50 Agency Camp Time 121 25 14 75 0 00 136 00 April 2004 Personal 496 00 14 00 0 00 510 00 Medical 240 00 7 00 0 00 347 00 Floating Holiday 4 50 8 00 0 00 12 50 Agency Comp Time 104 75 16 50 0 00 121 25 March 2004 Personal 452 00 14 00 0 00 496 00 Medical 233 00 7 00 0 00 340 00 Floating Holiday 5 00 0 00 3 50 4 50 Agency Comp Time 103 00 6 25 4 50 104 75 February 2004 Personal 468 00 14 00 0 00 482 00 Medical 226 010 7 00 0 00 333 00 Floating Holiday 0 00 8 00 0 00 8 00 Agency Camp Time 96 50 6 50 200 103 00 Page 28 of 31 1101 ACE User Manual V4 08 27 2015 10 The user can select the X in the top right hand corner of the Adobe Acrobat screen to close this page once it is no longer needed 11 By selecting the View Time Taken button by the month timeframe the user will then be presented with a separate page depicting the time taken form for that month 12 Time Taken is provided in ACE for a maximum of four months The user will be able to access 4 months of time taken information as available in SPAHRS The last date Time Taken information was loaded to ACE will be provided on the
10. 640897726 2000 00 200 00 oyors Siia ID 16 Stabe y ma IT State income tar 15 Sirie Staite ibe 16 State as ioe bc i State income fax Wied Wage and Tax Statement Dept of the Treasury IRS Fomm Wie Wage and Tax Stabernent s informadon is being fumished to the intemal Revenue Serco Pt m 7 Page 17 of 31 1101 ACE User Manual V4 08 27 2015 D User Access to Pay Stub Instructions An ACE user who has registered to view their W 2s via ACE will be presented with the following screen MISSISSIPPI Dopastient af Department of Finance and Administration Ema Access Channel for Employees ASAE ADE ES RATS Welcome Please select an application Employee Applications MS gov Secured Services Questions Department of Finance and Administration Web Site Exit ACE View Leave Balance Time Taken View Personal Profile Wpdate hy Access Profile View Direct Deposit Pay Stub s 1 While the user may select the View Direct Deposit Pay Stub s button the user must be on direct deposit via the payroll system for the system to create electronic pay stubs Once an employee is set up for direct deposit through the payroll system direct deposit pay stubs will automatically be provided electronically 2 Once the user selects the View Direct Deposit Pay Stub s button the following screen will be shown Page 18 of 31 1101 ACE User Manual ASSISI Dopisi af AACE de AMINE TRATH pp ace hain Wenu
11. MS gov Secured Services Frequently Asked Questions Update Wty Access Profile Department of Finance and Administration Web Site Exit ACE V4 08 27 2015 Gy Department of Finance and Administration ey CMa Access Channel for Employees Employee Confirmation You are currently signed in as JOHN DOE Your Personal Identification Number FID is 000000999999 Verily that the name and PID listed above are the same as those isted on your ACE User Access Information mater lf this information is incorrect please select Report Error ta register an error with our system administrator Only select Report Error if your information is incorrect To view your Pay Stubs on record in POF format please select View Pay Stub Adobe Acrobat Reader Version 5 0 or above is required to view a POF document View Pay Stub For ACE terms of use information read DFA s Terms of Use TOU document v DFA presents your Pay Check Acrobat Reader stub in POF format To view a POF you must have Adobe Acrobat Reader installed Please select the Check Adobe Acrobat Reader button to determine if you have Adobe Acrobat Reader installed on your computer If you have Adobe Acrobat Reader installed on your computer a test file will automatically open If you do not have Adobe Acrobat PAN ou Aroha Reader you will instead see a window Adobe with Save and Open options Select Cancel to close that window and then select the Get Acroba
12. Mississippi Management and Reporting System Department of Finance and Administration MMRS MASH Training Materials 1101 ACE User Manual Revision Date 08 27 2015 Version 400 Version 4 1101 ACE User Manual V4 08 27 2015 TO mMmmMmooOOD gt Table of Contents MSF VY saints waar w asia as cand nese payee nara veda ns 3 ACE User ID and Password INStruCtiOns cccccccceccseeeeeeceeeceeeceeeteeeceeeceeeseesueeseeeaeeeseeeaaes 4 USER ACCESS 10 W 25 IMSIFUCTIOINS sirrin secu ented a 10 s Ser ACCESS 16 ay StU IASEPUCU OMS aise cet etal hee at peets cheat gta lest uteceat eae 18 User Access to Leave Balance Time Taken INStructiOns cccccccceecceeeceeeceeeeeeseeeseeeees 25 SEN FP nINUNG IMSUWUCHOINS aS R 30 VIELE S Student OENE rnesa saa TE TE OA 30 ENAC EINSTUCUON Sarn 31 Page 2 of 31 1101 ACE User Manual V4 08 27 2015 Access Channel for Employees ACE User Manual A Overview Access Channel for Employees ACE is a secured online application designed to provide current state employees and state contract workers fast and easy access to their Direct Deposit Pay Stubs W 2s Leave Balances Time Taken for those employees who earn and take leave and access to the Mississippi Enterprise Learning Management System MELMS Student Center To access electronic W 2s employees must elect to receive these electronically ACE secures the state employee s or contract worker s information by the use of a
13. assword Your Password is case sensitive Confirm Hew Password Copyright 2003 Mississippi Department of Information Technology Services 13 Once the user has successfully created a new password the screen below will appear and the user will select the Continue button to return to the MS gov site Once the user has reset their password they will need to wait approximately five minutes so that the system can activate the new password A vel aaa Your Password change has been submitted and may take up to 5 minutes before the information is updated in our system Select Continue to access the Online Senaces page of MississippiLgov Copyright 22002 2004 Department of Finance and Administration Privacy Policy C User Access to W 2s Instructions From the ACE Welcome page the user has the option to select one of the Employee Applications to enter and view data e W 2s Direct Deposit Pay Stubs Leave Balance Time Taken MELMS Student Center or Personal Profile Page 10 of 31 1101 ACE User Manual V4 08 27 2015 SEES SOS S00 Depati al ar Department of Finance and Administration ES Access Channel for Employees PINA MEE ADM ES RAT HS Welcome Please select an application gt Ace tain Wenu Employee Applications WME gor Secured Services Frequently Asked View Your W 2s Online Muestioans Llpdate My Access Profile View Direct Deposit Pay Stub s Department of Finance and Administrati
14. c W 2s and or electronic pay stubs 11 The user may also complete any of the other information as they wish 12 Click the Save button The user will be redirected to the Employee EFT Records page Page 22 of 31 1101 ACE User Manual V4 08 27 2015 13 By selecting the View Pay Stub button by the pay date the user will then be presented with a separate page depicting the pay stub form for that pay date Please be aware of the information contained in the Employee Details box below which states that the Funds will not be available in your bank account before the Pay Date MISSISSIPPI Dopastirnt af Department of Finance and Administration EM Access Channel for Employees ASAE amp ATMS ESP RATES Employee EFT Records Select View Pay Stub to display the pay stub in POF format pp ace iain Menu MS gov Secured Services You can also receive an email notification when a pay stub arrives Once you have accessed your pay stub you can Frequently Asked Liuestions ape S Update Wy Access Profile a e Print it by selecting the Printer button on Department of Finance and the Adobe Acrobat Reader toolbar or 4 Administration Web Site selecting File Print Exit ACE e save it locally by selecting the Disk button on the Adobe Acrobat Reader toolbar Save Print Employee Details First Name JOHN Last Name DOE Personal Identification Number PID 000000999994 Pay Stub history is
15. e Balance Time Taken information was last loaded on OF 22004 Leave Balance Details View Leave Balance Time Taken Details Month iew Time Taken information Copyright 2002 2004 Department of Finance and Administration Privacy Policy 6 By selecting the View Leave Balance button the user will then be presented with a separate page depicting the leave balance information Page 27 of 31 1101 ACE User Manual V4 08 27 2015 7 The user will be able to access the last 4 months of leave balance information as available in SPAHRS The last date Leave Balance information has been loaded to ACE will be provided on the Employee Leave Balance Time Taken Records page in the Employee Details box 8 As the page is loading the user will see the following message ALESSISSEPEL Dogastiocnt af GA Department of Finance and Administration i E84 Access Channel for Employees FINANCE A ADMIRE RATION Downloading s When using a dial up Internet connection it may take several minutes before the POF is generated Note Your Leave Balance POF is generated in a new browser window When finished viewing your Leave Balance choose File gt Close to return to the ACE Application To exit this page choose File gt Close to return to the ACE Application 9 The user will then be presented with a separate page depicting the Employee Leave Balance Report 3 https www ms gov dfa ace DisplayW2 action 200
16. epartment of Finance and Administration EWJ Access Channel for Employees FINANCE ADMIN EST RATION User ID fo e Password CT Change Reset Password a Copyright 2003 Department of Finance and Administration 8 The following screen will then appear The user will then enter their User ID in the box and select the Submit button Page 7 of 31 1101 ACE User Manual V4 08 27 2015 9 m giii ig ETE E T i i i e E aliie Hi Ifyou have forgotten your Password you must create another one lf you know your Password you can also continue through this process to change your current Password To begin this process please enter vour LseriD and then select Submit User ID Forgot your User IDY Copyright 2002 2004 Department of Finance and Administration Privacy Policy If the user has also forgotten their User ID they can select the reminder at the bottom of the screen Forgot your User ID and the following page will appear reminding the user of the User ID format Selecting the Exit button will take the user back to the State of Mississippi portal www ms gov and selecting the Back button will take the user back to the previous screen where they can continue to login to the ACE system Wisin ao oh data a ie f z ee dlli ai LE ACE Users f you know your PID you are able to create your User ID using the following format the first letter of your first name followed by the
17. er for the statements below F you do not subscribe to ether electronic service please select No for both statements 1 Send me an email when my next direct deposit pay stub arrives at ACE Yas Wo 2 send me an email when my next electronic VV 2 arrives at ACE f Yes No If you are employed by an additional state agency please complete the following information Agency Name SELECTAGENCYNAME H Work Phone Work FAX CE E Work Cell J E J E Work Pager Cancel Copyright 22003 Department of Finance and Administration Privacy Policy 10 The user should complete the following information select the agency name trom the drop down box enter the user s email address and confirm the user s email address Then complete questions 1 and 2 for receiving mail notifications for electronic W 2s or electronic pay stubs 11 The user may also complete any of the other information as they want Users are encouraged to complete the entire personal profile page When entering the phone number the user must complete the area code and the number and cannot use any aloha characters otherwise they will receive an error message 12 Once the user is through they will then need to select the Save button which will redirect them back to the W 2 page Page 15 of 31 1101 ACE User Manual V4 08 27 2015 13 To view a W 2 the user will select the View W 2 button by
18. first letter of your last name and then adding the last six digits of your PID Please select the Back button to try entering your User ID again if you have forgotten your User ID and cannot recreate it from the directions above please contact your PayrollPersonnel Office for support Thank you Copyright 22002 2004 Department of Finance and Administration Privacy Policy 10 Upon a successful entry of the User ID the user will then be asked to complete the security question for which they previously provided a response The user will enter their previously provided answer in the Your Answer box and then select the Submit button Page 8 of 31 1101 ACE User Manual V4 08 27 2015 ln order to reset your password you must enter the Answer that you previously provided to the question below in your Security Profile Select Submit when you are done necutity Question What is your father s middle name Your Answer fru ssell Your answer iS not case sensitive Copyright 22002 2004 Department of Finance and Administration Privacy Policy 11 If the response provided by the user does not match the previously provided response the user will receive the following warning Fi i ihi i ie ja ri i ia HE i mi z 3 x T i F n In order to reset your password you must enter the Answer that you previously provided to the question below in your Security Profile Select Submit when you are done WARHING T
19. he Answer you provided does not match the one you previously entered in your Security Profile Please check your entry and try again mecurity Question What is your father s middle name Your Answer john YOU ansyvver is not case sensitive Copyright 22002 2004 Department of Finance and Administration Privacy Policy 12 Once successfully logged in the user will create a new password based on the following criteria password must be at least six characters in length must contain at least one number and one letter and must be lowercase They will enter their choice for a new password in the New password box Once the user has created a new password and retyped the New Password exactly the same in the Confirm New Password box the user will then need to click the Submit button Page 9 of 31 1101 ACE User Manual V4 08 27 2015 Should the new password not meet the above mentioned criteria the user will receive an error message stating that there is an Error the new password did not meet the needed criteria which will require the user to complete the two steps again of entering the new password and confirming the new password oe Please enter anew Password and select Submit Password format rules Minimum of 6 characters Must contain atleast one alphanumeric and one numeric character Mo character may be repeated three times ina row Please make anote of your new Password for your records New P
20. heck Acrobat Reader to determine if the user s machine has Adobe Acrobat Reader installed on their machine 5 If Adobe Acrobat Reader is not installed and the user needs to download Adobe Acrobat Reader the user will follow the instructions on the screen and download Adobe Acrobat Reader on their machine 6 If the user cannot successfully load the Adobe Acrobat Reader to their machine they will not be able to view their W 2 7 The user then may select the View W 2 button and from there they will see the following screen which will list the years that W 2s are available for them to view Page 13 of 31 1101 ACE User Manual V4 08 27 2015 8 AHSSISSIPPI Digpastene at ag Department of Finance and Administration EW Access Channel for Employees FNANCE de ADE ES PRAT HIN Welcome Select from the View W 2 link s provided to display the A 2 in PDF format WS Gov Secured Services l l l You can also receive an email notification when a Vv 2 arrives Frequently Asked Questions Once you have accessed your V2 you can EREE Update My Access Profile a q Back e Print it by selecting the Printer button on Department of Finance and the Adobe Acrobat Reader toolbar or Administration Web Site selecting File Print t4 Exit ACE e Save it locally by selecting the Disk button on the Adobe Acrobat Reader toolbar Employee Details First Mame JOHN Last Name DOE Personal Identif
21. ication Number PID 000000999999 Only the VW 2s for available year s are displayed W 2 Details Tax Year View WY PDFs Copyright 2002 2004 Department of Finance and Administration Privacy Policy In addition the user may elect to receive an email notification when the W 2 file is loaded for the year By selecting this option the user will be directed to the Personal Profile page The Personal Profile application provides the user with the ability to choose to receive an email notification when a W 2 and or an electronic pay stub has arrived at ACE for that user Page 14 of 31 1101 ACE User Manual V4 08 27 2015 AMESSOSSEP TL Baopartnr ets i Department of Finance and Administration Eta Access Channel for Employees PIS ACS ECF ADS ES TRATH i Personal Profile You are currently signed in as JOHN DOE p gt ACE Main Menu Your Personal Identification Number PID is 000000999999 MS gov Secured Services Please enter the following information for our records This information will remain confidential and secure Frequently Asked Questians Agency Name FINANCE AMD ADMINIS TRATION Update Wy Access Profile Work Phone fant a99 a999 Department of Finance and Administration Web Site Wark FAX _ C g o Exit ACE Work Cell Work Pager E mail johndoe dia state ms us Address l ere i johndoe dfa state ms us If you provided your email address above please select an answ
22. ices You can also receive an email notification when a pay stub arrives Once you have accessed your pay stub you Fh https ww can Frequently Asked Questions Update by Access Profile Bas e Print it by selecting the Printer button on Deparment of Finance and the Adobe Acrobat Reader toolbar or Administration Web Site selecting File gt Print Exit ACE e save it locally by selecting the Disk button on the Adobe Acrobat Reader toolbar Employee Details First Mame JOHN Last Name DOE Personal Identification Number PID 000000999999 Pay Stub history is provided for a maximum of 12 months or 12 payments issued which ever comes first Pay Stub information may be available to views prior to the actual Pay Date Funds will not be availabie in your bank account before the Pay Date Pay Stub Details Pay Date Frequency 2003 04 14 T 2003 03 31 Copyright 2002 2004 Department af Finance and Administration Privacy Policy Page 21 of 31 1101 ACE User Manual ALESSOSSE PPD episte nk AIS ACE ADCS ESP RAT THI p gt ace tain Wenu WE gow Secured Services Frequently Asked GMuestions Update Wy Access Profile Department of Finance and Administration vveb Site Exit ACE V4 08 27 2015 Department of Finance and Administration HHJ Access Channel for Employees Personal Profile You are currently signed in as JOHN DOE Your Personal Identification Number PID is 000000999999
23. mployee Verification and Legal Disclaimer To view your WW 2s online you must 1 Review the employee information below and verify that it is correct 2 Read the Terms of Use 3 Certify that the information is correct and that you accept the Terms of Use by clicking on the box indicated in Step 3 select Register to proceed or Cancel to exit the application Step 1 Review and Verify Last Mame DOE First Mame JOHN Personal Identification Number PID QOO000999999 veni ihat fhe name and PID listed above ara fhe same as those fisted on your ACE User Access information maler lf this information is incorrect please select Report Error to register an error with our system administrator Only select Report Error if your information is incorrect Step 2 Read The Internal Revenue Code allows Form W 2 AA 2 to be furnished in an electronic format as long as the State of Mississippi State meets certain requirements By meeting these requirements the State is considered to have furnished your W 2 to you the recipient in a timely manner The requirements and how the State will meet them are described in this document known as the Terms of Use TOL Step 3 Certify D certify my profile information is correct and accept the Terms of Use Copyright amp 2002 2004 Department of Finance and Administration Privacy Policy 2 Select the Register button Page 12 of 31 1101 ACE User Manual V4
24. nnection it may take several minutes before the POF is generated Note Your W 2 PDF is generated in a new browser window When finished viewing your V2 choose File gt Clase to return to the ACE Application To exit this page choose File gt Close to return to the ACE Application 15 The user will then be presented with a separate page displaying the W 2 form for that the tax year 16 The user can select the X in the top right hand corner of the Adobe Acrobat screen to close this page once it is no longer needed e https www ms goyv dfa ace Display W2 action 2004 Microsoft Internet Explorer BE To Be Filed i GME Ho ey Be Filed Wit a P OME Ho ral Tax Return 1545 0008 or Local Income Tax Return 145 0008 Wages tips offer comp 2 Federal income tao wathheld 1 Wages ips other comp 2 Pederal income tax vathheld 2006 00 2600 00 4 Social seourty vages 4 Socal secunty tax wathheld 2 Socal secunty wages 4 Socal secunty tam vathheld es og a Eit c Employers name address and ZP code STATE OF M MISSISSIPPI STATE OF HISSISSIPPI MS DEPT OF FINANCE AND ADMIN MS DEPT OF FINANCE AND ADMIN PO BOX 1060 PO BOX 1060 JACKSON MS 39215 JACKSON MS 39215 Passe ooo Ae a777 a ABT s name address and ZIP code e Emolees s name address and ZIP code JOHN DOE JOHN DOE 111 MAIN STREET 111 MAIN STREET JACKSON MS 39201 JACKSON MS 39201 cain one ee ae ae ee O a E 2000 00 200 00 MS
25. on web Site Exit ACE View Leave Balance Time Taken MELMS Student Center View Personal Profile An ACE user who has not registered to view their W 2 via ACE will view the following screen with the Register to View Your W 2s Online option visible Department of Finance and Administration FW Access Channel for Employees INANCE ADMIN EST RATIES Welcome Please select an application ACE Main M p gt AcE Main Menu Employee Applications MS gow Secured Services Frequently Asked Register to View Your W 2s Online Muestioans Lipdate iy Access Profile View Direct Deposit Pay Stub s Department of Finance and Administration vweb Site Exit ACE View Leave Balance Time Taken View Personal Profile At this point if the user chooses to register to view their W 2s via ACE they will need to complete the following steps Page 11 of 31 1101 ACE User Manual V4 08 27 2015 1 Select the Register to View Your W 2s Online button from the Welcome screen The user will then be presented with the following screen and must follow Steps 1 3 listed on the screen to complete the process of registering MISSISSIPPI Diopastincnt af FINANCE de AD ES RAT TH pp ace iain Menu MS gov Secured Senices Frequently Asked Buestions Update by Access Profile Department of Finance and Administration Web Site Exit ACE y Department of Finance and Administration EW Access Channel for Employees E
26. ons User Printing Instructions User Access to the MELMS Student Center User ACE Exit Instructions CQ MMO OW gt Page 3 of 31 1101 ACE User Manual V4 08 27 2015 B ACE User ID and Password Instructions 1 To access ACE access the State of Mississippi s Official web portal at www ms gov and then click on the ACE under POPULAR MS GOV SEARCHES l Pledge to Hire JSTO M n tt SETTINGS y i rf j HEROES AE ISSISSIP n Thy Ngee an ERI EN T Rap y LE FE oe 7 Palen f POPULAR MS GOV SEARCHES gt ae a Mississippi State Taxe Finda Jol Secretary of State State Flags Mississippi Map Renew Driver s License 2 The ACE Login screen will appear Department of Finance and Administration CAJ Access Channel for Employees If you cannot remember your password please select the Change Reset Password button below and follow the Instructions to reset your password User ID Password ten Copyright 2002 2015 Department of Finance and Administration If the user is a new employee with the State of Mississippi or a new contract worker their User ID will be provided to them via a sealed envelope within 4 to 6 weeks of being hired The sealed mailer is sent to the user s home address as provided in the Statewide Payroll and Human Resources System SPAHRS Otherwise you may contact the MMRS Call Center at 601 359 1343 and select option 1 Security passwords
27. r Printing Instructions The W 2s pay stubs leave balances and time taken reports are presented to the user as an Adobe Portable Document Format PDF Adobe PDF files are compact and can be shared viewed navigated and printed exactly as intended by anyone with the Adobe Acrobat Reader software Users may save off their W 2s pay stubs leave balances or time taken to their own computer using the following steps 1 Select the Save buttonlal 2 The user will then be prompted to Save a copy Save a Copy Ei ES Save int 9 Personal c E T Adobe D My eBooks Z My Pictures File name action 2003 09 41 kfreg M kagency 0301 Save as type Adobe PDF Files pdf Cancel 3 Atthis time the user can rename the file to be more descriptive i e Pay Stub March 2003 4 Once the Save button is selected the user has completed the process of saving the document to their computer G MELMS Student Center MELMS is the Mississippi Enterprise Learning Management System MELMS gives state employees with an ACE ID and Password the flexibility to Request registration for classes online Search an online course catalog View a class schedule Check training history View a calendar of upcoming training events Page 30 of 31 1101 ACE User Manual V4 08 27 2015 To view MELMS training documentation visit the MMRS Documentation Training database from the MMRS web site http www mmrs sta
28. ster an error with our system administrator Only select Report Error if your information is incorrect To view your Leave Balance or Time Taken information on record in POF format please select View Leave Balance Time Taken Adobe Acrobat Reader Version 5 0 or above is required to view a PDF document View Leave Balances Time Taken For ACE terms of use information read OFA s Terms of Use TOW document v DFA presents your Leave Check Acrobat Reader Balance and Time Taken Information in POF format To view a POF you must have Adobe Acrobat Reader installed Please select the Check Adobe Acrobat Reader button to determine if you have Adobe Acrobat Reader installed on your computer If you have Adobe Acrobat Reader installed on your computer a test file will automatically open If you do not have Adobe Acrobat PAN on Acrobat Reader you will instead see a window Adobe with Save and Open options select Cancel to close that window and then select the Get Acrobat Reader button on this page to download Adobe Acrobat Reader The software is free Copyright S 2002 2004 Department of Finance and Administration Privacy Policy 2 At that point the user needs to select the Check Acrobat Reader to determine if the user s machine has Adobe Acrobat Reader installed on their machine 3 If Adobe Acrobat Reader is not installed and the user needs to download Adobe Acrobat Reader the user will follow the instr
29. t Reader button on this page to download Adobe Acrobat Reader The software is free Copyright 2002 2004 Department of Finance and Administration Privacy Policy Page 19 of 31 1101 ACE User Manual V4 08 27 2015 3 At that point the user needs to select the Check Acrobat Reader to determine if the user s machine has Adobe Acrobat Reader installed on their machine 4 If Adobe Acrobat Reader is not installed and the user needs to download Adobe Acrobat Reader the user will follow the instructions on the screen and download Adobe Acrobat Reader on their machine 5 If the user cannot successfully load the Adobe Acrobat Reader to their machine they will not be able to view their direct deposit pay stubs 6 The user then may select the View Pay Stub button and from there they will see the following screen which will list the pay dates that pay stubs are available for them to view 7 The user will be able to access the last 12 payments since they elected to receive pay stubs via ACE 8 In addition the user may elect to receive an email notification when a Pay Stub or W2 is ready to view Page 20 of 31 1101 ACE User Manual V4 08 27 2015 ALISSISSEP TT ipitie nl af Department of Finance and Administration EWS Access Channel for Employees AISA OCR ce ADRES EST RAT Hs Employee EFT Records select View Pay Stub to display the pay stub in PDF format pp ace Wain Menu MS gov Secured Serv
30. tata Hira Gate PIN Entry Date 03 01 2003 03 31 2003 03 31 2003 25 710 02 03 08 1992 08 15 1924 EARNINGS REGULAR SCHEDULE TIME WOREED TOTAL GROSS FAY PRE TAX DEDCUTICHE PRE TAX COMPUENT DENTAL INSURANCE TOTAL FRE TAX CEDUCTIONS 03 31 2003 Frequency M SEN S99 88 BTTT PERSONAL Federal Marital Status g Federal Tax Exempt 1 Federal Add l Tax o 00 State Marital Status a Stata Tax Exampt 5000 60 State Add l Tax 0 09 CURRENT 2475 63 7427 49 2475 83 T427 49 48 00 144 00 43 00 144 0g AGENCY 0301 E HS DEFARTHENT OF CORREECTICHS SOCTAL SECURITY OASDI FEDERAL INCOME TAR MEDICARE ETATE INCCHE TAX PUBLIC EMPL RETIREMENT TOTAL TAXES AFTER TAX DEDUCTIONS TOTAL AFTER TAX DEDUCTIONS TOTAL DECOCTICHE LEAVE BALANCES BEG BAL PERSONAL MEDICAL FLSA COMP TIME FLOATING HOLIDAY AGENCY COMP TIHE 347 00 14 555 00 4 40 413 0 176 00 g 46 92 J EARNED FT MWumber 321465006 ETATE GF MISSISSIPPI 15 2aT 35 7 LEF 175 644 49 2054 CURRENT Y T D p gg 0 00 7JZ 5B 1742 15 2198 0a 51293 45 QED EHO IHG BAL OG oo 0G 00 Oo 0 090 0 00 0 00 0 00 0 00 993 Sal a0 175 36 od pg Zz oo 92 ELECTRCHIC FUND TRANSFER TRANSACTIONS Amount Deposited into a 1743 15 Funds available om 03 41 3003 16 The user can select the X in the top right hand corner of the Adobe Acrobat screen to close this page once it is no longer needed
31. te ms us or http Awww mmrs state ms us MMRS_Training training materials MELMS shtml H Exit ACE Instructions Once the user determines that they no longer need additional information from ACE it is very important that they select the Exit ACE option from the side bar menu Otherwise if a user does not fully exit ACE they may leave their personal information open and accessible by others who may use the computer after them pp Ace Main Menu WS gov Secured Services Frequent Asked Guestions Update Wy Access Profile Department of Finance and Administration Web Site Exit ACE Page 31 of 31
32. the tax year MISSISSIPPI Digpactene at of Department of Finance and Administration Flea Access Channel for Employees FINANCE oe ADE ES RATS Welcome p gt Ace Main Ment aa fram the View W link s provided to display the WW 2 in PDF WS qoy Secured Services l i l l You can also receive an email notification when a W 2 arrives Frequently Asked Cuestions Once you have accessed your W 2 you can ET Update by Access Profile ee q Back e Print it by selecting the Printer button on Department of Finance and the Adobe Acrobat Reader toolbar or Administration Web Site selecting File gt Print Exit ACE e save it locally by selecting the Disk button on the Adobe Acrobat Readerel toolbar Employee Details First Name JOHN Last Mame DOE Personal Identification Number PID QOUD00999994 Only the VWW 2s for available year s are displayed W 2 Details Tax Year View WE POPs 2002 2001 Copyright amp 2002 2004 Department of Finance and Administration Privacy Policy 14 As the page is loading the user will see the following message Page 16 of 31 1101 ACE User Manual V4 08 27 2015 ownloading POF Access Channel for Employees Department of Finance and Administration Microsoft Internet Explorer ALESSI ERED Doopacting at at Department of Finance and Administration CHa Access Channel for Employees FINAN CE ADMIN ES RATES Downloading s When using a dial up Internet co
33. tton The Your answer response and the Confirm answer response must exactly match otherwise the user will be required to reenter the responses for both boxes iy eps She an Please complete the fields below and select Submit when you are done Providing this information wil allow you to reset your Password in the future Security Question What is your father s middle name Your Answer Clontirm Answer 6 Once the user has successfully responded to the security question they will be prompted with the question and the logged response The user may then click on the Continue button and will be redirected to the ACE Welcome page or the user may click on Exit button and will be redirected to the State of Mississippi Portal Online Services page Page 6 of 31 1101 ACE User Manual V4 08 27 2015 TLIA A Your Security Profile has heen updated If you forget your Password at any time you will need your security Answer in order to reset it security Question Whatis your father s middle name Your Answer russell Copyright 22002 2004 Department of Finance and Administration Privacy Policy 7 Atter completing the security question in the future if the user forgets their password they can prompt the security question by completing the next steps Once the user is at the ACE login menu they can select the Change Reset Password button MISSISSIPPI Dopistmen of ox D
34. uctions on the screen and download Adobe Acrobat Reader on their machine Page 26 of 31 1101 ACE User Manual V4 08 27 2015 4 lf the user cannot successfully load the Adobe Acrobat Reader to their machine they will not be able to view their leave balances 5 The user then may select the View Leave Balance Time Taken button and from there they will see the following screen that will allow them to access their Leave Balance or Time Taken Details MISSISSIPPI Dopisi nt af y Department of Finance and Administration CHa Access Channel for Employees ASAE de WEES PRAT es Employee Leave Balance Time Taken Records select View Leave Balance to display the leave balance information in POF format MS qov Secured Services select View Time Taken to display the time taken information in POF format pp ace tain Meru Frequently Asked Questions Once you have accessed your leave balance E a eee Branle time taken Information you can m Department of Finance and e Print it by selecting the Printer button on a Administration eb Site the Adobe Acrobat Reader toolbar or B Exit ACE selecting File gt Print 4 save it locally by selecting the Disk button on the Adobe Acrobat Reader toolbar Save Print Employee Details First Mame JOHN Last Name DOE Personal Identification Number PID 000000999999 Leave Balance Time Taken information is provided for a maximum of 4 previous months Leav
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