"user manual"
Contents
1. Please enter the price WITH taxes included Figure 36 Rent equipment This equipment appears in selection box of rent forms described in section 2 5 1 FitKo Services and product information entry 3 4 Overview of product and services transactions The program enables viewing products and services transactions which gives employees and owners detailed insight into sales The preview is run using Products and services gt Sales information from the main menu It is possible to view daily monthly and yearly transactions It is possible to view by groups of products and services fitness products services subscriptions and other as well as by individual products services The overview includes date and amount of sales The overview interface is shown figure 37 p ex Products and services reselling info Type Al Product service Daily sell Monthly sell Yearly sell Year 2005 Y Product Service Fitness monthly Fitness monthly Fitness aerobic 3x Coca Cola 0 33L Coca Cola 0 33L Fitness monthly Coca Cola 0 33L Something for 100 Figure 37 Overview of all daily transactions nr U ex Products and services reselling info Type Product service Energy bar nergy ba Daily sell Monthly sell Yearly sell Year 2005 Date Product Service 15 04 2005 Energy bar 24 04 2005 01 05 2005 Figure 38 Overview of transac2. 28 Dd bti pe EPI EMI miU LG MN MEI M A Pe 26 20 22 MOMENT PAVM CNIS AEE 26 IO 29 Duda OVERVIEW OF PAYMENTS ACCORDING TO THE EMPLOYEE WHO HANDLED THEM 29 3 8 OVERVIEW OF RECEIPT AND RECEIPT ITEMS RE PRINTING 30 3 9 CANCELLATION OF RECEIPTS CANCELLED RECEIPTS eee eene 3 3 10 VIEWING AND PRINTING OF CLUB MEMBERS ccccceeccessccesseeeceessceescceucsesssessseusceesseuees 32 3 11 PRINTING MEMBER LDC AR DG a kote rab Raus 33 3 12 SENDING MEMBER INFORMATION BY E MAIL SAVING INFORMATION 35 1 General information FitKo is a professional club membership system a software tool intended for use in fitness centers and other similar sport clubs It enables member and employee evidence management tracking of member and non member payments creation printing and management of outgoing receipts tracking of member visits to the club etc All evidences are easily searchable allowing storage of additional data that can be used in implementing future functions according to user demands The program is simple for use due to simple and clean user interface with some basic user adjustment features Microsoft Windows XP Vista operating system with correct local settings is recommended After installation program can be started
3. FITKO Settings Settings Company profile Receipts payments Subscriptions visits POS print Dat IL New subscription calculation Training duration minutes from last expired date 45 I from date of renewal Allow sooner arrival minutes O from last expired date max N days 30 otherwise from date of renewal N days E v2 0 add new member GUI C Allow membership without subscription New subcription show receipt LI Log only arrivals Add new member show receipt C Allow additional member data New member Dont print C Show prepare printer messages Cancel Save changes Figure 27 Subscription and visits settings Section Subscriptions visits 15 used to define settings for renewing subscriptions will subscription be prolonged from last expired date from date of renewal or depending on number of days of expiration When inserting new members employee can automatically print both receipt and ID card for that member However this setting can be customized no printing printing only receipt or ID card Initially the program 1s set for calculations according to retail sale prices prices which include taxes but it is possible to work with wholesale prices prices which do not include taxes In both cases the program automatically determines the basis of tax assessment and tax amount Settings are saved by clicking on button Save changes FitKo Setting parameters for connec
4. 28 04 2005 AS 3 2005 252 02 55 45 307 47 MemberID and surname Matija Mikac Alfred Temporatikus 4 2 3 Mark Sampras 1 John Smith 5 8 1 1 Alice Wonder Joanna Anderson Martina Hass George Spencer v M Num of payments 2 Total 334 47 USD Figure 39 Overview of member payments In the left part of the window it is possible to quickly search members and filter them according to the year they joined the club There is a list of all payments of the selected member for a certain period year month in the central part of the window In the lower of the window is information about number of payments in that period as well as total amount of payments Using the button Print it is possible to print a list of all payments of a member By double clicking the mouse button or by selecting from the drop down menu it is possible to view the entire receipt and all its items section 3 8 FitKo Overview of member payments 3 6 Overview of payments according to periods Administrator privileges enable previewing payments according to periods The preview includes payments of members as well as payments of non members There are daily monthly and yearly payment previews Each preview can be printed for the register 3 6 1 Daily payments The preview 1s run using the Payments by days months button or by choosing Payments gt payment date from the main menu Figure 40 shows the preview of daily payments
5. Figure 21 Window for selecting members and sending e mail 2 11 Member birthdays As an additional option the program enables a quick preview of members who have birthdays in the next number of days using Overview Birthdays from the menu Figure 22 shows the window containing the list of members who have birthdays in the next 30 days Member birthdays Obr John Smith Date of birth 20 08 1983 Birthdays in next days Figure 22 Member birthdays FitKo Member birthdays 2 12 Attendance statistics Using menu item Overview Attendance stats form for analysis of member attendance is opened Figure 23 depicts form showing one kind of analysis iol xi Period fron 20 2 2009 to 27 2 2009 Today Yesterday Daily During the day Top 10 Show stats amivals daily in the week per year Total Daly Day of the week Year Figure 23 Member arrivals statistics yearly per day in the week In upper part of the form different kind of statistics can be selected Time period for which statistics 1s calculated can be limited too FitKo Attendance statistics 3 Administrator functions 3 1 Setting parameters for connecting to database and other settings Basic setting for connecting to the database are automatically set when the program is started for the first time Other settings like information about the company main window title the way of issuing receipts etc are se
6. Figure 42 Yearly payments 3 7 Overview of payments according to the employee who handled them Is is sometimes necessary to see how many payments an employee handled Fot that purpose there is a function to view payments according to the employee who handled them The function is run using Payments gt By employees from the main menu When started there is a window as shown in figure 43 FitKo Overview of payments according to the employee who handled them Overview of payments by employees Year 2005 Month all months Employee Admin Admin Payment date Name and surname Receipt Amo Employee 26 05 2005 NOT A MEMBER rtert rt wretrw 11 2005 200 00 01 05 2005 Matija Mikac N 3 2005 28 04 2005 Matija Mikac AS 3 2005 16 04 2005 NOT MEMBER 3 2005 13 04 2005 John Smith 2 2005 12 04 2005 Alfred Temporatikus 1 2005 v Num of receipts 6 Total amount 786 40 USD Figure 43 Overview of payments according to employees who handled them It is possible to limit the view to certain months or years With each list there is a total sum which the employee handled 3 8 Overview of receipt and receipt items re printing receipts Viewing and printing receipts is possible when creating receipts However 1f there is a need for repeated viewing and printing it is possible directly from all previews of payments The receipt preview window is shown in figure 44 LES ew Receipt overview AS32005
7. ime prezime Mikac Matija Adresa Koprivni ka 9 HR 42000 Vara din Ppori irce SPOR LIFE nn __ rwess ciue l br After choosing settings for ID cards the Print tab figure 49 15 used to select members for whom ID cards are needed List of members is searchable using Find text box and correspoding button iz Member ID cards edit and print ID Card Print Select members for ID cards Find QA Find Select members with member IDs MemberID and sumame Member ID Name and surname from 00001 to 00559 m CI 00080 Ivana Bednjani CI 00081 Andrea krlec 100082 Ivana Parga A Select ll Select CI 00083 Zdravko Zgrebec CI 00084 Bojana Spicko Canon iP4200 CI 00085 Miro nidari LI 00086 M ai aH ain al ID Card printer settings CI 00087 Ivan ica Novak 00098 Jadranka Ostri ki zu Print ID cards CI 00089 Jelena Kolar CI 00090 Ksenija Pletenac CI 00091 Karolina Sajko CI 00092 Sanja trok CI 00093 Ksenija Sambolec CI 00094 Dragica Lepoglavec L1 00095 Tomislav Stilinovi CI 00096 Biserka Rogina CI 00097 Nikica anjek 00098 Ivan ica Koren 0 00099 Dragica Horvat 00100 Biljana Kova F1nnint Snomenk a Kutniak Figure 49 Selecting members and printing ID cards It 1s recommended to check printer settings before printing D Card printer settings button Printing starts by clicking Print ID cards Initially the printing 15 done usi
8. pe crore mcm Items giu Product service name Price Amount Tax Total Fitness monthly 200 00 1 22 00 200 00 Coca Cola 0 33L 6 00 1 Something for 100 81 97 1 22 00 81 97 Fanta 0 33 5 00 1 22 00 6 00 Energy bar 4 50 3 22 00 13 50 22 00 6 00 Club member SubTotal 252 02 USD Member Matija Mikac 00001 INFO Tax 55 45 USD Last payments 01 05 2005 27 00 USD 28 04 2005 307 47 USD Figure 44 Preview of receipts The preview is informative and gives all the necessary information receipt label date method of payment name of the employee who handled the payment list of items total sum and information about the member who made the payment If it 1s an special type of receipt information about the company that made the payment must be entered FitKo Overview of receipt and receipt items re printing receipts Using the View and print button it 1s possible to print the receipt again Button Modify allows making changes to current receipt However this operation should be used carefully because receipt changes can influence overall sales books Using the NFO button it 1s possible to get a preview containing information about the member 3 9 Cancellation of receipts Cancelled receipts In previous sections different ways od viewing payments have been described In each of the lists it 1s possible to cancel a receipt as well as see a detailed preview of receipt items To cancel a re
9. 41 Monthly payments FitKo Overview of payments according to periods The monthly preview 1s shown in figure 41 It 1s possible to filter the preview in the top part of the window by the desired year and month for the preview The middle part of the window contains a list of all payments in a month Under the list 1s information about the number of payments and sum of payments Double clicking the desired payment enables a detailed preview of the receipt and its items section 3 8 3 6 3 Yearly payments The yearly preview 15 shown in figure 42 It 15 possible to filter the preview in the top part of the window by the desired year for the preview The middle part of the window contains a list of all payments in a year Under the list 1s information about the number of payments and sum of payments The information 1s sorted by the date of payment Double clicking the desired payment enables a detailed preview of the receipt and its items section 3 8 LE Payments overview daily monthly yearly Daily overview Monthly overview Yearly overview Year 2005 Payment date Name and surname Receipt Amount 26 05 2005 MEMBERrtert rt wretr 11 2005 163 93 01 05 2005 Matija Mikac N 3 2005 22413 28 04 2005 Matija Mikac AS 3 2005 252 02 16 04 2005 MEMBER 3 2005 16 50 13 04 2005 John Smith 2 2005 40 00 12 04 2005 Alfred Temporatikus 1 2005 150 00 v Num of payments 7 Total 1 198 40 USD
10. Printer Microsoft Office Documer Test print Font size Standard Template Card edges Thin edge Dimensions 86 x 52 mm M Colors Logo background U White Logo E Programi FITKO2 6 Trans Ri mi Bd Card background u Agua Bar code Address background U Cream Member ID number Wider bar code Lines around logo Blue Address Adress caption i Card edges ua Black Name and surname Name Sumame caption Figure 48 Defining appearance of ID cards The JD Card tab enables defining of ID cards appearance It is possible to specify club logo define colors used when printing and specify what information 1s going to be printed on the ID card It is possible to print member photographs barcode membership number name and surname of member and address There are five templates already defined The templates are shown in figures that follow ID cards can be printed in four standard dimensions 86x52mm 82x50mm 78x48mm 85x55mm SPOR LIFE GPOR LIFE FITNESS CLUB FITNESS CLUB ime prezime Ime prezime Mikac Matija Mikac Matija Adresa Adresa Koprivni ka 9 HR 42000 Vara din Koprivni ka 9 HR 42000 Vara din Koprivni ka 9 HR 42000 Vara din ime prezime SPOR F AN 46 Mikac Matija MI a Agresa 1 FITNESS CLUB a AN IO SPORILIFE TT Adresa Koprivni ka 9 HR 42000 Vara din FITNESS CLUEB FitKo Printing member ID cards
11. of members graphical and tabular analysis e member ID card printing photographs barcode e single ID card print direct from member info form e multiple ID card print on A4 paper e 5 ID card templates custom templates on demand e 4card dimensions custom dimensions on demand e rental services for members evidence automatic receipts e multi language support English German and Croatian other languages on demand e services scheduling certain services massages sauna solarium can be scheduled using implemented scheduling tool e member credits members can make some deposits prior to payments or can get credited from gym owners credit and debt overview is always available while each receipt can be defined as credited or paid FitKo Program functions 2 FITKO Basic functions When the program 15 started user must correctly logon to the system figure 1 left When started for the first time administrative user must be defined figure 1 right Employee logon New employee Wie Ev ide at tasti a fitness luba LIsernarrae IHTER BHIZ USLUGE U INFORMATICI Password Username Admin Confirm pass Password Administrative rights Figure 1 Employee data input during program start If the employee is an administrator the employee has full privileges administrative rights while working with the program If not some of the functions will not be ava
12. of the photograph Camera button changes and becomes Save When a desired cadre is selected by pressing Acquire the current photograph 15 saved When editing member data it 1s possible to change photos in the same manner 2 2 3 Adding members to a group It is possible to choose a group and add new members to the group using the item Group It is enough just to choose a group from the list With every group there 15 information about the number of current members which enables control By clicking the item Group it 1s possible to FitKo New member entry get a list of all members for the chosen group When entering a new member it is possible to appoint that member into only one group It is later possible to appoint the same member into multiple groups 2 3 Quick member access As already described in section 2 1 1 the fastest way to get member information 15 available through the main window either by manually entering membership number or directly reading the barcode on the member ID card If the wanted membership number 1s registered in the base there is a window in the lower right part of the screen with all the member information figure 5 The information preview is very informative and offers the possibility to quickly create new receipts to preview and enter remarks about the member and to mark arrivals and departures from the club 2 4 Member data form By using fast member information retrieval or other fu
13. 1 Payments overview daily monthly yearly TER Daily overview Monthly overview Yearly overview Year Ignore Date 1 8 2005 Show Payment date Name and surname Receipt Amount Tax Total Employee 26 05 2005 John Smith 2 2005 40 00 6 50 48 80 Admin 01 05 2005 28 04 2005 25 04 2005 16 04 2005 13 04 2005 12 04 2005 Num of payments 1 48 80 USD Figure 40 Daily payments There is a list of all dates when a payment has been made in the left part of the window The preview can be limited to a certain year by selecting it from the Year drop down menu List of all payments made on the selected date is located in the middle part of the window Is is also possible to specify a date from the calendar and see payments for that day There 15 a sum of payments and information about the number of payments under the list Double clicking a certain payment in the list or choosing Show receipt from the drop down menu enables a detailed preview of the receipt and all its items Section 3 8 3 6 2 Monthly payments 1 Payments overview daily monthly yearly DER Daily overview Monthly overview Yearly overview Year 2005 Month M Payment date Name and surname Receipt Amount Total Employee 28 04 2005 Matija Mikac AS 3 2005 252 02 307 47 Admin 16 04 2005 NIJE CLAN 3 2005 16 50 13 04 2005 John Smith 2 2005 40 00 12 04 2005 Alfred Temporatikus 1 2005 150 00 v Num of payments 5 971 40 USD Figure
14. 21 00 Leader Marko Modify Delete Figure 29 Group terms The Group members tab gives a detailed list of members sorted by groups FitKo Defining member groups Groups editor View and modify groups Groupterms Group members Surname Name From 23 04 2005 21 53 02 22 04 2005 17 27 52 22 04 2005 17 27 52 Temporatikus Alfred 22 04 2005 17 28 10 v a Add member Delete member Figure 30 Group members It is possible to quickly add several members into certain groups Add member button and remove selected members from a group Delete member button Naturally adding and removing individual members is also possible 3 2 1 Printing members according to groups Printing members sorted by groups 1s done as described in section 2 6 2 3 3 Services and product information entry As the goal of the FITKO program is to speed up the work of employees in the club it is possible to arbitrarily define services and products which the club offers Information entry 1s started using Products and services Edit from main menu The entry window is shown in the figure There are four groups of products and services fitness services monthly yearly and per one arrival services e g solarium sauna massage products e g juices energy drinks and subscriptions monthly and yearly e g aerobic fitness etc defined arbitrarily Figure 31 shows defining of names and prices for fitness s
15. INTER BIZ INFORMATICS SERVICES FITKO 2 8 User Manual Rev 0 92 English Beta Authorship maintenance and copyright Inter biz Usluge informatici Matija Mikac M Sc EE http www inter biz hr http www fitkofitness com phone contact 385 98 680 847 Varazdin CROATIA 2005 2009 Contents 1 GENERAL INFORWUEA DION e obe oe edapon ege eoe oeste ge 1 1 1 PROGRANDCBUNCALIONS 1 EFEKO BASIC FUNCTIONS 0 5 55 DRE ER OR cya PUER Su ERE 3 2 1 1 Quick access to member INJOFINQUION eed e oett aibi aids 4 PAPA INEWMEMBEROEN ERO EEE AE T OE ce M LEE M Ce aeo 4 2 2 1 New member for with direct subscription support sssssss 2 2 2 2 Taking photographs directly from web camera sss 5 2 2 3 Adding members to a BFOUD xia oi Le teure Edd uude dub sape ee ee ee ee 5 2 35 QUICK 6 2 4 ITIVE RDA RN rset 6 2 4 1 Quick member information access nennen nennen e nennen rennes 4 2 4 2 Renewing member subscription ccccccccccc cece eene enne 7 279 PHYSICAL READINESS PARAMETERS MEASUREMENTS AND ANALYSIS REGISTER 8 Zr T 9 2 6 VIEWING SEARCHING AND CHANGING MEMBER INFORMATION 11 2 6 1 Changing photographs using web camera xxxxxxxxxxxxxxxe00000000ee0ne 11 2 02 Grou
16. ail to members who want to receive it 1f members do not want to receive e mail the check box Send must be unchecked X and File buttons assign member photographs X deletes the current photograph New member data John Member no Member from 01 08 2005 Gurnarne Smith 13 IM Address zed Phone Qm A e mail LLASTEE 102 Ww 107 y ron 108 mon Date of birth m KT 109 Remarks m 72 400 Group Mot a group membel Added by Admin Add and make receipt Figure 3 New member entry Bottom part of the form allows entry of additional member data if enabled in program settings The Add and make receipt button 1s used to add a new member to the base of members and automatically starts receipt creation Creating a receipt is described under section 2 7 The Add button adds new member to the base but without issuing a receipt the program returns to the main window FitKo New member entry 2 2 1 New member for with direct subscription support New FITKO release includes advanced new member form in addition to all required member data it enables definition of desired subscription and automatic print of both receipt and ID membership card Hew member data Member D Member from Valid until Added by 330 05 02 2006 05 03 2006 Admin Name J ohn Sumame ohnson Address Contac
17. al readiness parameters measurements and analysis register Rental service Mikac Item Pilates ball Add Items All returned Returned Delete selected tem description Rented on Returned Fayed Boxing glowes 18 11 2007 14 36 1 1 Boxing glowes 18 11 2007 14 36 1 Pilates ball 18 11 2007 14 36 18 11 2007 14 56 Pilates ball 18 11 2007 14 36 1 Pilates ball 18 11 2007 13 36 1 Figure 12 Rental services defining items Employee can manually check items and use Returned button to register equipment return Using returned all items are registered to be returned Changes are saved using Remember button Since most of rental services are not free of charge member may be obligated to pay some fee total amount and amount to be paid if member already made a payment for certain items are both shown in bottom of the form All unpaid items can be automatically added to receipt and payment can be processed using Pay receipt button Depending on payments and return of rented equipment employee can always check member rents using simple interface as shown in figure 6 Using popup menu right mouse click over list containing dates of rents employee can make receipts for all unpaid rented equipment not necessary rented on the same day etc Details about rents can always be accessed by double clicking item in list of all rents list can be filtered to show only rents of items not yet returned or not
18. ber information access Since the member information preview is the most commonly used part of the program it offers a variety of hidden functions The fields that show last visit and last payment information are active and enable quick data retrieval by simply double clicking the mouse button over the desired area 2 4 2 Renewing member subscription When member subscription runs out of date employee will be noticed with EXPIRED or RENEW mark in member data form That s the moment your member should renew his subscription Of course subscriptions can be prolonged and renewed before expiriing too FitKo Member data form In order to do this employee should click the button Subscription Form for renewing subscription is shown in figure 8 When members subscription expires additional Subscription button will appear on bottom of user info form allowing faster access to renewal function Prolong and change subscription John Smith Current subscription Subscription type Fitness mjese no Duration a month Faved 200 00 Discount O X Valid from 8 10 2007 Valid unti 8 11 2007 used Es 1002 Mew subscriptian pralong Subscription type Fitness mjese na x i Duration a month 1x Price 170 00 Discount 8573 Walid ftom 9 11 2007 Walid unti 9122007 Receipt Credit payment LI R1 R2 receipt Add and print receipt Add Figure 8 Renew subscription form Upper part of the form show
19. ceipt it 15 neccesary to choose a payment receipt and select Cancel the receipt from the drop down menu right mouse button It is neccesary to enter a reason for cancelling the receipt figure 45 Please contirm Figure 45 Cancellation reason It is possible to see cancelled receipts by chhosing Payments gt Canceled receipts from the main menu The window containing this list is shown in figure 46 Canceled receipts overview Year Ignore al Month all months Date canceled Payment date and surname Heceipt Amount Canceled by 24 04 2005 16 04 2005 NOT MEMBER 14 1 2005 204 96 Admin 24 04 2005 16 04 2005 MEMBER 4 2005 7 32 Admin 24 04 2005 23 04 2005 Matija Mikac N 2 2005 221 00 Admin of canceled receipts 3 Total canceled Figure 46 Overview of cancelled receipts FitKo Cancellation of receipts Cancelled receipts 3 10 Viewing and printing of club members Apart from the described preview which enables detailed preview and changing information there is a simpler preview of members made as a list The list is easily searchable and can be printed using the printer A4 and A5 paper sizes It 1s possible to see the list using Members Memebrs list from the main menu Figure 47 shows the window containing the list There is a membership number name and surname address and date on which the member joined for every
20. e club visits tracking member attendance evidence arrivals and departures e list of members currently present in the club member birthdays list e e mail data export e g ID card manufacturers e ID cards with barcode barcode reader support printing barcode on member ID cards implemented automated attendance tracking using ID cards e member search various criteria and filters fast member search using member ID and direct member info access using member ID cards barcode e custom services and products with prices taxes etc can be used in receipts in addition to standard membership services e multiuser support unlimited number of employees different levels of access FitKo Program functions e payment register overview in accordance to members daily monthly yearly registers printing reports etc e product and services transactions register analysis of product and services sales possible product grouping and advanced analysis e taking photos directly from web cameras and similar capturing devices e sending e mail to members e custom subscription models arbitary definition of length in days months or years time constraints for daily visits e g visits from 09 00 to 17 00 limited number of visits per month etc e member groups support multiple group membership e viewing and printing the list of members and the list sorted by groups e tracking the physical readiness parameters
21. ervation register the program offers a simple and synoptic organization of time and reservations for each individual service The part of the program used for entering and viewing reservations is initialized using Data gt Services reservation from the main menu The input interface is shown in figure 19 twa Rezervacije termina DE Usluga Masa a Od 09 00 Do 23 00 Broj dana 6 v Datum 15 04 2005 16 04 2005 22 04 2005 S gt uto sri cet 19 04 2005 20 04 2005 21 04 2005 Figure 19 Viewing and processing reservations according to services It is possible to specify reservations for each service that has duration defined in minutes Services are independent 1 e viewing and processing 15 possible individually for each service In the top part of the window the service for which the reservations are made 15 selected and working hours as well as the number of days to be shown are defined Depending on the service a day is split to terms which can be filled in modified or deleted FitKo Reservations and time organization There are also some additional buttons which enable moving for one day forward or backward a week forward or backward as well as directly moving to today yesterday or tomorrow Adding and changing terms is done by double clicking the mouse button on the reservation A term is removed by pressing the DEL key on the keyboard The following 15 specified for each term who made the reservat
22. ervices monthly and yearly fitness service 15 kept from older releases and for compatibility use only single visit and membership fee as special services for all other subscriptions use subscription definitions FitKo Services and product information entry Products and services Slee Fitness Services Product Subscriptions Rent Only visible iv One visit Name Single visit 1 130 00 Membership Name Membership fee Monthly Name Monthly fitness Yearly Name Yearly fitness Please enter the price WITH taxes included Cancel Figure 31 Single visit membership fee fitness services Figure 32 shows the interface for defining services It 1s possible to enter an arbitrary number of services into the base A name price and duration in minutes is entered for each service gem 2 Products and services Fitness Services Product Subscriptions Rent Only visible Name Price B Duration 122 00 Visibl isible Service Price Tax Duration mi L Individualni trening fizi ka 100 00 22 00 Limfna drenaza cijelog tijela 240 00 22 00 Limfna drenaza leda 60 00 22 00 Limfna drenaza lica 60 00 22 00 Limfna drenaza nogu 60 00 22 00 Limfna drena a ruku 60 00 22 00 Masaza cijelog tijela 120 00 22 00 Masaza leda 60 00 22 00 Masa a lica vrata 50 00 22 00 Masaza nogu 60 00 22 00 Masaza ruku 60 00 22 00 Masa
23. ew and analysis of measured parameters By clicking on the View button a window 15 opened as shown in figures 7 and 8 iu Physical parameters measurement analysis DER Show all measurments Matija Mikac From 4 4 2005 to 24 1 2005 Parameter 10s bench max Table Graphical Date and time of measurement Measured value 26 04 2005 11 20 26 80 26 04 2005 11 59 34 28 04 2005 14 34 24 30 04 2005 11 59 47 30 04 2005 14 34 40 05 05 2005 11 59 55 Figure 10 Tabular preview of measurements iu Physical parameters measurement analysis DER Show all measurments Matija Mikac From 4 4 2005 24 1 2005 a Parameter 10x bench max Table Graphical Bl Average Measurements 25 04 2005 25 04 2005 28 04 2005 30 04 2005 30 04 2005 Measurement date 05 05 2005 Figure 11 Graphical preview of measurements It is possible to limit the preview of measurements to a specific time period and choose which parameter to analyze 2 5 1 Equipment rent When user is in the club he or she may rent some of equipment offered by your gym Button Current rent shown in figure 6 will be enabled when user arrives in the club arrival should be marked manually or using ID card As shown in figure 12 employee can select and add rented equipment to renting list Each item will be marked as rented while employee can later mark return of the equipment and payment for rent service FitKo Physic
24. from Programs menu or using Desktop shortcut icon For super users the program is located in a folder on the hard drive which was selected during installation procedure e g C FITKO2 The application that is run is named FITKO EXE This document describes most of the features of the FITKO system and gives insight into built in functions Users are encouraged to make comments to this user manual Please feel free to contact us if you have any additional ideas or if you are willing to help in customizing this user manual and making it more user friendly 1 1 Program functions Here 1s a list of basic functions of the program e member evidence basic member information membership info e member photos direct snapshots using webcams or prepared photo files simple member verification using photos e payment tracking membership evidence duration of member subscriptions etc e complete membership management subsystem standard membership fees customized fees limited attendance custom duration of membership unlimited number of possible membership services e register of all payments members non members e overview and analysis of payments sorted by time periods recapitulation of costs e overview of payments according to employees who handled them e advanced receipt processing cancelling receipts e printing and creation of outgoing receipts A5 A6 paper sizes POS support
25. ilable it is recommended that the owner director or someone else in charge of business activity has administrator privileges while other employees have limited access If the employee is not registered or incorrect data is entered it is not possible to start the program When successfully started the program shows the main window as seen in figure 2 The figure shows a window which is shown to a user with administrator privileges Some functions are not available to the other users list of collections payments and similar 12 FITKO Fitness club members evidence E Data Payments Overview ID Cards FITKO Add new member View and edit members New receipt for non members Single visit receipt non members Payments by members Payments by days months Exit the program Member 10 FITKO 2 Club management system Employee Admin Figure 2 Main program window All the program functions are started from the main window Main functions are started using available buttons while other functions are run from the menu located in the top of the window Some of the function buttons can be enabled disable using Options Settings form Fast function start buttons are as follows 4dd new member starts a new club member entry View and edit members New receipt for non members is used to make new receipts for payers who are not club members Single visit receipt used for fast handling of single visits FitKo Prog
26. in bar okolada 1500 22 00 2B w Super mega mass 2000 14 00 22 00 27 MP BCAA tablete 169 00 22 00 28 MP Creatine kapsule 109 00 22 00 29 MP Muscle charge creatine 189 00 22 00 3 MP Energy Charge 14 00 22 00 30 MP D ouble prot komp mul ami 129 00 22 00 31 MP E asy move vita gelatina 129 00 22 00 32 MP CLA kapsule 22300 22 00 33 J W Mega mass 2000 309 00 22 00 mass 599 2210 Please enter the price WITH taxes included Figure 33 Defining products In cases where the club offers other types of subscription other from fitness gym it 1s possible to define unlimited number of monthly yearly and fully custom subscriptions iz Products and services Fitness Services Product Subscriptions Rent Only visible Name Pilates tjedno Price 150 00 Visit 0 C Name Price Visit aerobic 2x tjedno 15000 aerobic 3x tjedno 170 00 Box 150 00 Fit aero 2x 300 00 Fit aero 2 300 00 Fit aero 3x 320 00 Fit aero 3x 320 00 Pilates 2x tjedno 150 00 Pilates 3x tjedno Monthly Please enter the price WITH taxes included Figure 34 Monthly subscriptions Prices are entered with or without tax depending on current settings If it 1s a retail sale the prices include tax otherwise they do not Figure 34 shows GUI for defining monthly subscriptions With Visit property limited number of visits per
27. in the main menu Members currently in club Cbr EM Matija Mikac Koprivnicka 9 Yarazdin Visit 17 41 02 Cbr EIDEM Mark Sampras Wimbledon Street 3 Reading Visit 17 41 08 Currently present 2 members Figure 18 List of currently present users FitKo Preview of currently present members The list 1s informative and contains basic user information By double clicking or choosing Member data from the drop down menu it is possible to view all the information as well as the member photograph directly Using Mark departure from the drop down menu it 15 possible to register users leaving the club the other possibility is to register departures using the window containing user information The window containing the list can be seen during the time the program is used it can be hidden using the Hide button The information in the window 15 refreshed as new arrivals and departures are registered so it always shows the current situation Depending on program settings list of users currently in gym can be displayed at startup 2 9 Reservations and time organization FITKO enables quick and simple reservation management for an arbitrary number of services Each of the services being entered into the base is defined among other things by the duration in minutes That parameter specifies the basic billing control unit e g duration of massage 20 minutes In order to make things easier for employees who manage the res
28. ion the description as well as the color of the background and text The possibility of specifying the colors enables better organization and adding a certain symbolism and or grouping reservations according to certain criteria 2 9 1 Quick reservation preview To be able to see current reservations without always having to open the reservation processing window under Overview Today reservations in the main menu it is possible to select a service for which we want to see current reservations The list 15 shown in figure 20 Danasnje rezervacije Masaza 19 04 2005 10 20 10 40 Figure 20 Current reservations The list is automatically set to show current terms 1 the part of the day from current time forward 2 10 Sending e mail to members It is possible to send simple e mails to members who have e mail accounts and want to receive e mail from club Sending 15 initiated by choosing Data gt Members gt Send e mail to members The window for selecting members and entering the text of the e mail message is shown in figure 21 FitKo Sending e mail to members ixi Send e mail to members Ef Overview Al members willing to receive e m Select all Member ID Name and sumame Address CI 00001 Matija Mikac info inter biz hr CI 00004 John Smith info inter biz hr CI 00005 Alice Wonder info inter biz hr We are sending this e mail to inform you that our gym is M Send e mail for marked members
29. member By chhosing a group it 15 possible to limit the view to members of that group so it 1s possible to print a list of members for any group that way e g for group leaders etc ixi View and print member list st membership year Ignore Group Ignore Find MemberID Surname Name Address Member since 1 Matija Koprivnicka 9 Varazdin 12 04 2005 Temporatikus Alfred 25th Street 12 Georgeville 12 04 2005 Sampras Mark Wimbledon Street 3 Reading 11 04 2005 Smith Jahn qat Avenue 17 Gotham City 13 04 2005 Wonder Alice Models Avenue 11 Wonderland 16 04 2005 Anderson Joanna Adriatic coast 7 4 Seecity 30 04 2005 Hass Martina Solidarity Street 8 Meverland 30 04 2005 Spencer George At George s 3 Peaceshire 30 04 2005 Members in database 8 Figure 47 Viewing and printing the list of members It is possible to see all information about the selected member by clicking the nfo button Viewing and printing the list can be done using Print A4 and Print A5 buttons FitKo Viewing and printing of club members 3 11 Printing member ID cards New in version 2 3 is printing ID cards for club members Printing is done using JD Cards 7 Print card from the main menu When run a window is shown as seen in figure 48 iz Member ID cards edit and print BEES ID Card Print FitKo Evidencija korisnika fitness kluba INTER BIZ USLUGE U INFORMATICI Marko Markovic Sportska ulica 2 HR42000 Varazdin v
30. month can be defined when member enters the club employee will be properly informed of any limitations If set to 0 unlimited number of visits will be allowed Yearly subscriptions can be defined similary FitKo Services and product information entry Products and services Fitness Services Product Subscriptions Rent Only visible dece monthly 17 00 20 00 Price 1220 00 Fitness Duration 1 months t Limit arrival from 1200 to 2000 c Name Price Duratio V From 15 days 120 00 115 nes c monthly 17 00 20 00 21 17 00 20 00 Monthly Yearly Custom Figure 35 Custom subscriptions Please enter the price WITH taxes included FITKO supports definition of custom subscriptions Each custom subscription can have custom duration certain number of days months or years Additionaly member arrivals at club can be limited for instance club owner could define 20 day long subscription with limited arrivals from 16 00 to 19 00 3 3 1 Rent equipment library FITKO supports definition of equipment which is not sold in the club but only rented Interface for defining rent equipment is shown in figure Each item is defined by its name and rental price i2 Products and services Sel Fitness Services Product Subscriptions Rent visible Name Price i Name Price V Boxing glowes 10 00 Pilates ball 5 00
31. nctions of the program it is possible to preview member information The main section of preview includes apart from the basic information the preview of the member photograph which can be useful to check the member arriving to the club the preview of the last two payments and the last visit to the club Using icons on right of the form two additional member data sections can be activated as shown in figures 6 and 7 Depending on whether the user has already visited the club had been doing payments and similar the window shows information about the subscription expiry date Next to member ID on top of the form subscription type and expiry date are depicted All additional membership data are available in top part of the form Under the photograph there 15 information about group membership Member Data Matija Mikac Address Koprivnicka 9 Telefon 098 680 847 e mail info inter biz hr Day of birth Remarks Custom remark about certain member Doubleclick with mouse to get list of all visits Last visit 10 11 2007 21 20 00 10 11 2007 21 20 02 Last payments Doubleclick with 10 11 2007 300 00 Kn mouse to get payment detail men Remake Figure 5 User information main section The user information preview is closed using the button OK Arrivals and departures are logged using the Arrival and Departures buttons it is recommended to use the barcode reader on the ID card each time a user ar
32. ng A4 paper size and there are 10 ID cards printed on one sheet Demo version limits printing only 3 cards at once Printing member ID cards 3 12 Sending member information by e mail Saving information Sometimes there is a need to forward member information using e mail or export it to some other program Example for having to send e mail with member information 1s sending for making ID cards Using Data gt Members gt Send ID Card data it is possible to send all the information or just information about users whose information has not yet been sent Figure 50 shows the window from which information can be sent zz ID card data Send details using e mail Overview Members whos data was not sent Member ID Name and sumame Address CI 00008 Joanna Anderson Adriatic coast 7 4 Seecity 00010 Martina Hass Solidarity Street B Neverland 00012 George Spencer At George s 3 Peaceshire Send e mail for selected members as 1 3 as Figure 50 Sending member information Apart from sending e mail it is also possible to save information into a text or XML type file and import it into other programs FitK o Sending member information by e mail Saving information
33. oup memberships is possible using the list in the part of the window shown in Figure 14 Viewing searching and changing member information kz Groups Al Marc 4 A1 Marc 4 La Figure 14 Adding and removing groups After choosing a group button adds a member to the group By choosing a group and clicking the button a member is removed from the selected group By clicking over label Groups in any given time it 1s possible to get a list of all members of the selected group figure 15 This assures informativity and simplifies selection and adding members to groups Members by groups overview Group Al Marc 4 Surname and name 1 Mikac Matija Sampras M ark 3 Smith Jahn 4 Temporatikus Alfred Members in the graup 4 Figure 15 List of group members 2 7 Creating and printing a new receipt It is possible to create a new receipt in any given time for users who are members as well as user who are not members of the club The only difference is that for members there 15 an additional register which enables their identification The correct entry of product services and subscription data is neccesary for the functioning of the program all services which come down to subscription monthly payments etc must be entered into the product base under subscriptions Otherwise the program cannot automatically calculate duration and expiry date of member
34. p member DID Kat atu Eesti intestatus Eck fe eat N 11 De CREATING AND PRINTING A NEW RECEIPT 12 2 7 1 Creating and printing non member receipts esses 13 2 72 Creating and printing member receipts ei a eio ere ee ee ee ee ee ee 14 2 8 PREVIEW OF CURRENTLY PRESENT MEMBERG ccccesscsssccseccecceuccesssesscensceseseesseenseuees 14 2 9 RESERVATIONS AND TIME ORGANIZATION oi eri sela SEK i adi re S Ea Nek 15 ZUM sOBNCGUDPIOSOEVOlION PIEVI CW aa 16 2 10 SENDING E MAIL TO MEMBERS 16 2 11 MEMBER BIRTHDAYS heretic se en etu emp MEM E iM MEL 17 2 12 TENDANCE SIATISTICS epe Mura EUM M 18 ADMINISTRATOR FUNCT IONS ee ee eene eee eee enero e teo eee eee 000 00000 00000 0000000 19 3 1 SETTING PARAMETERS FOR CONNECTING TO DATABASE AND OTHER SETTINGS 19 0 2 DEFINING MEMBER GROUPS a 21 32d Prinine members according TOV OUDS ornai 22 393 SERVICES AND PRODUCT INFORMATION ENTRY eeeeeehe e eene n enhn nnne nes 22 S34 AeenteguiDment y uoti seus citt Gi 29 3 4 OVERVIEW OF PRODUCT AND SERVICES TRANSACTIONS cccscccescceescessseeeceesssessseeesees 26 3 5 OVERVIEW OF MEMBER PAYMENTS eee ee eene hene hene ese rese ese essere ses senses 27 3 6 OVERVIEW OF PAYMENTS ACCORDING TO
35. pe R1 or R2 whether the company is obliged to pay VAT and how much is VAT FitKo Setting parameters for connecting to database and other settings FITKO Settings Settings Company profile Receipts payments Subscriptions visits POS print Dat Number of copies 2 z Automatic arrival departure evidence when using bar code Receipt types RA Show arrival details from last visit Currency EUR Show unofficial receipts Automatic rent query on every arrival Initial receipt unofficial Create rental receipt on departure from Receipt format club Standard POS a2 Check the reserves Official POS Show one time visit receipt button Print customer tax number on receipt Show non members receipt button Membership info Show and enter payed change due Employee info Print payed and change due on receipt Receipt printer POS printer Microsoft Office Document Im Generic Text Only Figure 26 Receipt payments settings Next tabular section Receipts payments 15 used to define receipt payment and attendance settings Important properties are Currency defines currency used in program displayed in all forms and printed on receipts Format of printed receipts can be defined A5 A6 POS as well as printers used for standard printout of receipts and for POS print In this section automatic arrival evidence can be enabled or disabled for barcode reader
36. printing member receipts It is possible to make a receipt for members from the window which shows information about the member as well as from the window showing payments according to members who made them There is no significant difference in the process of making receipts when compared to making non member receipts The only difference is the slightly modified window design which shows information about members and their last payments in its lower part Figure 17 shows the making of a receipt for members and special R2 type of receipt is additionally created pay attention to the fields containing information about the company 50 New receipt fee ni Payment method Day of payment 01 08 2005 C eH CR Address Item pearly Price 22 00 Amount Add Delete selected Productservice description Price pc cs ax Total Fitness pearly 2 000 00 1 22 00 2 000 00 Club member Buyer is not a member 1 639 34 USD 360 66 USD Member Mikac Total Last payments 01 05 2005 27 00 USD 28 04 2005 307 47 USD Employee View and print Add recept Figure 17 Making receipts for club members 2 8 Preview of currently present members It is possible to get a list of registered users currently present in the club in any given moment the register is managed as members arrive and depart The window showing the list is activated using Overview gt Members in gym
37. ram functions for non members it simply creates a receipt with single visit price can be customized Payments by members list of specific user payments receipt list Payments by days months available only to the administrator for daily monthly and yearly list of payments and Exit the program The main menu includes five basic items Data Payments Overview ID Cards and FITKO 2 1 1 Quick access to member information By entering the membership number in the field Member no or using barcode reader with user ID card user data can be quickly accessed User data info form is shown as described under section 2 4 2 2 New member entry New member entry begins by clicking the ddd new member button or by choosing Data gt Members gt New member from the main menu The new member entry window 15 shown in figure 3 Release 2 8 supports two different new member forms in addition to one shown in figure 3 there 1s new form supporting direct subscription definition figure 4 New form can be activated by setting up desired settings in Options form 3 1 In the top section a membership number and the date on which the member joined are automatically generated by the program while other data must be entered manually by the employee who handles the input Entries of name surname and member address are compulsory Other data does not have to be entered The e mail field makes it possible to automate sending e m
38. rives or departs so as to register it it 1s also possible to register departures directly from the list of currently present users The button Remarks enables entry of remarks about the user insertion of remarks can be started by simple doubleclick on remarks label too As shown in figure 6 second section of the form shows details about current subscription date of first membership list of all rentals and all visits to the club FitKo Quick member access Member Data E 00559 umi Matija Mikac Datum upisa 10 11 2007 Visits in last 7 days v i Visit arrival 21 20 zu Visit arrival Arrival Departure Remarks Figure 6 User information rents visits section Member Data E 00559 umi Matija Mikac m Credits ID Change Current state New receipt E Subscripti on Membership subscription payments All payments v Subscription From 10 11 2007 10 12 2007 Arrival Departure Remarks Figure 7 User information credits membership history new receipt Last section Figure 7 can be used to get list of all payments for fast printing of new ID card button D Card for certain member fast creation of New receipt and management of new membership subscriptions button Subscription The button Measures enables the entry of measured parameters of physical readiness of the member and analysis of older measurements 2 4 1 Quick mem
39. s details about current subscription type duration price discount start and end date Depending on system settings FITKO will propose new subscription All subscription properties can be changed manually type discount number of subscriptions e g 3x monthly subscription start and end date Initially FITKO proposes start and end date as defined in settings it depends on club policy System will automatically create new receipt for new subscription 2 5 Physical readiness parameters measurements and analysis register By clicking on Measures in the member information window it is possible to enter results of measurements and trainings Figure 9 shows the data entry window Physical parameters Parameter Date of measurment Time of measurment Value Last measurement Measured 05 05 2005 11 59 55 Value 80 00 Figure 9 Entry of measured parameters The usage is very simple either you choose from the list of available or already measured parameters or you enter a name for the new parameter define the date and time and enter the measured value Using the button Add the value 1s recorded into the register The button NOW enables the quick setting of the measurement time it sets the time to match the current time The button OK closes the data entry window and the button View FitKo Physical readiness parameters measurements and analysis register enables the previ
40. subscription Each receipt can be printed while creating it or after that time when required It 1s possible to create standard receipts in different forms special receipts for companies and trades etc since receipt form depends on country of usage we encourage our customers to give us feedback with details receipt forms are customized at no cost A4 A5 and A6 paper size printing is supported It 1s possible to preview the receipt before printing POS printer support is also implemented in latest release of FITKO FitKo Creating and printing a new receipt 2 7 1 Creating and printing non member receipts A new receipt for users who are not members is made using the New receipt for non members button from the main window or by choosing Payments New receipt from the main menu When the function starts a window is shown as seen on figure 16 The upper part of the window shows basic information about the receipt label number of the receipt using the ordinal number year format automatically determined date of payment method of payment and type of receipt If the receipt 1s of special type companies etc additional entry of company information is enabled as well as its address and corporate identity number tax number The central part of the window contains a list of receipt items Choosing and adding items is very simple It 15 done by choosing the type fitness services products and name of the i
41. t e mail Date of birth 5 1 Remarks Additional data Studies m Rank SE Last eval 4 2 2006 Assoc Paid Subscription type Fitness C Other All Subscription Bee SARE RA iae s Membership fee mjesec dana 200 00 TOTAL Group Mat a group member M Membership fee Credit payment R1 A2 receipt Add and print Figure 4 New member form with subscription support Such approach allows easier new member definition Settings related to receipt and ID card printout can be tuned using program Options form For each subscription employee can add membership fee according to club policy by simply checking adequate checkbox All payments can be credited each member can get credited while credits and debts are tracked and can be always checked by employees 2 2 2 Taking photographs directly from web camera The program can take member photographs directly from a web camera or any other device which can take photographs image capturing If the computer does not have such a device or the device 15 not connected the program will disable the use of the Camera button If a device which can take photographs is connected the Camera button 1s active Taking photographs is simple by clicking on the Camera button the device 15 activated and live feed 1s shown in the place
42. t using Options from the Data menu Figure 24 shows the interface for entering main window title usually being the name of the club and setting basic settings for working with member photos FITKO Settings Settings Company profile Receipts payments Subscriptions visits POS print Dat 4 User interface Main window label FITNESS CLUB Fitko Varazdin Background color Caption color Show members right now in the gym club at startup Show list of members having birthdays in next few days at startup Members photo Initial folder E SProgrami FITKO2 6 Translation sFoto Shrink photo before saving to database Camera Cancel Save changes Figure 24 Basic form settings Information about the company is entered using the Company profile tab as shown in figure 25 FITKO Settings Settings Company profile Receipts payments Subscriptions visits POS print Dat 4 gt Company name Inter biz Town Vara din Address Koprivni ka 8 HR 42000 Varazdin CROATIA Contact Bank account EIN Prices Defined price includes taxes Pays taxes Yes v 22 00 E mail for sending ID Card info e mail Cancel Save changes Figure 25 Entering information about the company Standard information about the company is entered name address contact and corporate identity number tax number as well as information about the way of issuing receipts receipt ty
43. tem The price is automatically determined from the products base but manual entry is also available It is possible to manually enter the item itself so it is not neccesary to choose an already offered item 50 New receipt Receipt N 4 2005 Payment method Cash Day of payment 01 08 2005 BS Products Item a Mega mass 2000 Price 309 00 Tax 22 00 Amount 1 Delete selected Product service description Price pc pcs Total Fitness monthly 200 00 1 22 00 200 00 mass 2000 303 00 1 22 00 309 00 Club member 417 21 USD Hember 31 73 USD Last payments HO PAYMENT IHFORMATION FOR NON MEMBERS AVAILABLE Employee Figure 16 Making receipts for non members There is information about the total amount of the receipt in the lower part of the window The button Cancel cancels the receipt creation 1 e the receipt will not be recorded in the base The button Print prints the receipt using the printer and the View and print button 1s used to preview the receipt before printing and the receipt printing can be cancelled if something 1s not in order The button Add Receipt adds the receipt into the register It is important to emphasize that while adding a product to the receipt the program checks the stock status and notifies about product shortage if neccesary Stock is defined as described in section 3 3 FitKo Creating and printing a new receipt 2 7 2 Creating and
44. ting to database and other settings 3 2 Defining member groups Clubs organize various forms of exercising for its members e g aerobic pilates etc in a fitness center To make register management easier the program enables defining of groups and inclusion of members into groups Defining and changing groups starts by clicking Member groups from the main menu When started a window is shown as seen on figure 28 iz Groups editor View and modify groups Group terms Group members Name Leader Trainer Description A1 Marc Aerobic group John Tae bo aroup Leader Marc Narcisa Pilates Anna Synchronized swimming Nita Workout women Bill Workout men Tino Pilates 2 Description amp erobic group Modify Delete New group Figure 28 Defining groups of members The window contains three tabs View and modify groups Group terms and Group members Under View and modify groups it is possible to enter new groups using New group button as well as change and remove already existing groups Under Group terms it is possible to define terms during which the groups meet Entering terms is not mandatory and 15 purely informative for now iz Groups editor View and modify groups Group terms Group members Day From To Leader Trainer Description ponedjeljak 19 00 00 21 00 00 Marko 19 00 00 21 00 00 Marko Add term Day ponedielisk gt Desc From 19 00 To
45. tions by product groups FitKo Overview of product and services transactions Amount 6 ee ee cee ee ee ee S ES Date 12 04 2005 13 04 2005 13 04 2005 15 04 2005 15 04 2005 15 04 2005 25 04 2005 25 04 2005 01 05 2005 01 05 2005 01 05 2005 24 04 2005 24 04 2005 24 04 2005 24 04 2005 24 04 2005 Fitness aerobic 3x Fitness monthly Something for 100 To ease registering it is possible to view transactions by product types apart from products and services it 1s possible to view all subscriptions or monthly yearly subscriptions It is also possible to view all transactions which are not officially registered 1 e those that do not include products which are in the database e g some items of various services etc that are rarely charged and are not added into the base Newest release of FITKO allows grouping of products and services so that overview of sales can more fine tuned Also multiple product selection 15 allowed in addition to simple product selection 3 5 Overview of member payments A simple overview of all member payments is possible by choosing Payments gt By members from the main menu or by clicking the Payments by members button The window for viewing payments is shown in figure 39 ixi Payments by members Sort Member ID Year 2005 Month months Member from 2005 Date Receipt Amount Tax Total Employee Find 01 05 2005 3 2005 2243 487 27 00 Admin
46. y Wonder Alice Models Avenue 11 Vvonder Anderson Joanna Adriatic coast 7 4 Seecity Date of birth 28 04 1966 Hass Martina Solidarity Street 8 Meverlar tr e mail info inter bizhr Sed OY Tages Spencer George At George s 3 Peaceshire Picture added using image file gt Groups Al Marc 4 iy Members in database 8 Marc 4 EM Lamera File New member Delete Visits Info New payment i Added by Admin uU Figure 13 Browsing searching and changing the member information In any given moment it is possible to add a new member using the New member button A new receipt for the highlighted user is made using the New Payment button The nfo button shows the standard window with all the user information The Visits button shows the register of all recorded club visits of the member 2 6 1 Changing photographs using a web camera Except changing the photograph using one from a file File button the program enables changing the photograph by using a web camera The procedure is already described under section 2 2 1 2 6 2 Group membership When adding new members it is possible to choose only one group to which the member is added However every member can be part of an arbitrary number of groups 1 e the member can belong to multiple groups Changing adding and removing the gr
47. yet paid FitKo Physical readiness parameters measurements and analysis register 2 6 Viewing searching and changing member information The button View and edit members or the item Data gt Members List in main menu opens a searchible members form shown in figure 13 It is possible to browse filter and search member information and change the data and the photographs in that window It is also possible to limit the list of members according to the year of joining the club and choose different conditions of sorting the list By entering the wanted expression in the field Find and pressing the ENTER key all members with required information fill the list The right part of the window contains information about the highlighted user Data can directly be changed by entering new data in the fields Changing the photo can be done by choosing the file containing the photograph File button Deleting the photograph is done using the X button T eee Club members overview r 1 r Member infa mca EM Member ID Member from Find pe Membership year All T by Member ID MemberlD Surname Hame Address Mikac 1 Matija v arazdin Temporatikus Alfred 25th Street 12 Georgeville Address Koprivnicka Varazdin Sampras Mark Wimbledon Street 3 Feaclin Phone 305 96 EBD Smith John 1st Avenue 17 Gotham Cit
48. za stopala 50 00 22 00 Solarij eton 15 00 22 00 Sportska masa a cijelog tijela 150 00 22 00 Sportska masaza nogu 70 00 22 00 masa a 7nnn 22 I Please enter the price WITH taxes included Figure 32 Defining services Services are entered using the button Duration of service is used afterwards when scheduling reservations For each item tax value percentage can be defined separately For deleting and making items visible unvisible use popup menu with right mouse button Changing information about a service is done by choosing an item from the list and changing data in the appropriate fields The interface for entering information about products is shown in figure 33 Each product is defined by name price tax value and storage status reserves Storage status 1s important for registering product shortage while creating a receipt For defining and changing reserves use popup menu on selected items FitKo Services and product information entry Products and services Ef Fitness Services Product Subscriptions Rent Only visible Name Price 0 00 Reserves 0 22 00 Visible Product Price Tax Reserves st 20 B5 L Carnitine tablets 119 00 22 00 21 B5 Glutamin capsule 119 00 22 00 22 B5 High Mineral Complex 59 00 22 00 23 MP Energy balance okolada 8 00 22 00 24 MP Fit Active L Carn pack 1300 22 00 25 w 32z Prote
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