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SKIES Reference Manual - Southwest Washington Workforce
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1. 23 Revised 9 2010 AG 2 Go to Job Seeker gt Testing click on the first tab called Assign The case manager will complete the bottom section called Assign Test The only tests acceptable for this measure are either the TABE or CASAS tests See SKIES screen above for this section 3 Go to Job Seeker gt Testing click on the second tab Grade Individual The majority of the information auto fills if there is more than one test assigned to that participant the scroll bar to the right is activated After the test is complete all fields in the bottom section called Record Results must be completed The section at the bottom of the screen is used to record the results of the test s and the elements of Record Results are dependent on the test s JS210 4 02 1 Grade Individual Select Test Category Adult Student Literacy Testing Test Name CASAS MATH TTT Test Area GENERAL uu Youth Program Affiliation Wid OUT OF SCHOOL YOUTH Start Date 12 18 2006 Status PARTICIPANT Assessment Category English as a Second Language Functional Area Mathematics Pre or Post Test Pretest S Record Results Administrator Mr Test Phone 509 547 8921 TestLocstion estate Raw Score Education Functioning Level 8 Raw Score Grade Note EJ Record Results Administrator Mr Test Phone 509 547 8921 Test Location Test Date Raw Score Education Functioning Level Raw Score Grade Note E Three examples of t
2. H Follow Up Needed Service x Office Contact z ADULT FOLLOW UP SERVICES L ES CERTIFICATE OR CREDENTIAL ATTAINED Actual Outcome Instructions W EMPLOYED Q1 AFTER EXIT h EMPLOYED Q2 AFTER EXIT Program Affiliation No Program Affiliation 7 EMPLOYED Q3 AFTER EXIT EXIT EXCLUSION DECEASED EXIT EXCLUSION FAMILY CARE EXIT EXCLUSION HEALTH MEDICAL EXIT EXCLUSION INSTITUTIONALIZED EXIT EXCLUSION INVALID SSN EXIT EXCLUSION MANDATED TO RESIDENTIAL PROGRAM EXIT EXCLUSION RETURNED TO ACTIVE DUTY POST PROGRAM SUPPORT SERVICES POST SECONDARY ED Q1 AFTER EXIT POST SECONDARY ED 03 AFTER EXIT SELF EMPLOYED Q1 AFTER EXIT SELF EMPLOYED Q2 AFTER EXIT SELF EMPLOYED Q3 AFTER EXIT WORKFIRST CAREER SERVICES FOLLOW UP YOUTH FOLLOW UP SERVICES 16 Revised 9 2010 AG FOLLOW UP SERVICES WIA participants must be given one year of follow up services after date of exit These services are reguired to be documented in SKIES as Follow Up Services All services or case notes will be recorded in the follow up section of SKIES See the following steps on how to enter data into SKIES 1 Go to Job Seeker gt Follow Up gt Service Plan click on the first tab Service Plan Complete Service Goal by clicking and typing free form text The dates of the plan should be open for one year See screen shot below Provider Employer Staff Functions Administrative Reports Help Window Plan SKIES
3. Service Objectives Start Date End Date Type Follow Up Needs Planned 08 01 2006 08 01 2006 ea and use green plus to create new objective Objective must NE before provider service e core services Actual 08 10 2006 is selected Services Activities Followup Needed Services Assigned Staff Training Provider Provider PROVIDED LABOR MARKET INFORMATIC cLarx KELLY EI No COLUMBIA INDUSTRIES Office Start Date End Date SKIES MANAGEMENT Planned 08 01 2006 08 01 2006 Actual 08 10 2006 08 10 2006 Program Affiliation No Program Affiliation Wl OUT OF SCHOOL YOUTH Start date 06 29 2006 Status ELIGIBLE k EAS Participation Hours Contract W this data field Actual Outcome Instructions DID NOT COMPLETE Use this data field X Planned 100 00 Actual 90 00 2 If the participant is coming to the completion of their program start monitoring their need for service If they are employed exit them to unsubsidized employment and monitor their SKIES file for countable services being provided 3 After exit continue to monitor the participant s progress in SKIES and by actual contact For all WIA participants follow up is reguired for one year after exit The case manager should continue to make contact and provide services where needed If the participant went to another office to receive a countable service within the 90 day window the participant s enrollment continues and is
4. Dok a sve Peri o E 009 04 0032 Staff Staff Name JASKE JENNIFER is Follow Up Services Plan Service Goal Use free form text and enter the Service Goal Isthis follow up Planned Start Date 05 01 2006 Planned End Date 05 30 2007 service a reguest e from the job seeker Actual Start Date Actual End Date Assessment Service Needs Service Needs Rank eraa imal Gots e AO 2 Goto Job Seeker gt Follow Up gt Service Plan click on Contact Log Staff Name and Date auto fill to today s date However you can change the date to whatever is appropriate Complete Contact Type by using the drop down menu and complete the comments by clicking in box and free form type You may print notes for your record 17 Revised 9 2010 AG Provider Employer StaffFunctions Administrative Reports Help Window Plan ES DSF x a gt 5sssaa saeosaa Pn nn Name SMITH JANE C 009 04 0032 Contact Information Above Plan Contact Staff Name Contact Date Contact Type 3 JASKE JENNIFER o U a jm Number of Notes Selected 0 Total Number of Notes 0 Print All al Print Selected J Other Print Options 3 Go to Job Seeker gt Follow Up gt Service Plan click on Services tab Complete plan similar to how to complete current status service plan In the follow up service plan you will ALWAYS choose a follow up service for Follow up Needed Services field If you enter this se
5. Middle Initial X Street City WALLA WALLA Mailing City WALLA WALLA Birth Date 1070311952 Gender FEMALE wy Language Preference New Seeker Execute Query strative Reports Help Window SK yh niss Hame JOHNSON MARY X MT 102012004 _ PROGRESS EVALUATION mene ORT SERVICES So p This is a test of the Note Updateakle data field Revised 9 2010 AG During year of follow up enter information in the contact log of the follow up service plan Use the same process as above See screen shot below of SKIES follow up contact log ee 009 04 0032 Revised 9 2010 AG CERTIFICATES AND CREDENTIAL MEASURE For the certificate credential common measure the following are guidelines written to help determine an acceptable certificate or credential and how to document in SKIES The certificate or credential must be attained by the end of 3 quarter after exit The state released Certificates and Credentials Under Common Measures Policy 43690 and TEGL 17 05 distinguishes credentials from certificates by the following definitions Definition A certificate is awarded in recognition of an individual s attainment of measurable technical or occupational skills necessary to gain employment or advance within an occupation The new certificate definition applies to those participants who began receiving services on or after July 1 2006 A credential is nationally recognized degree or certificate or State locally recogni
6. already listed in SKIES you must contact your Employer Ouality Control point person to have the employer entered 19 Revised 9 2010 AG GLOBAL EXCLUSIONS A global exclusion is an exit outcome case managers can use if something that is out of our control happens to the participant By using the specified exit outcome they are excluded from all performance measures A global exclusion can be used up to the gr quarter after exit Global exclusions include Institutionalized Health Medical Family Care Deceased Reserve Forces Called to Active Duty Relocated to a Mandated Program foster youth only Invalid Missing or refused to provide Social Security Number If the exclusion occurs while the participant is in the current stage of the program the case manager would exit that participant using the appropriate exit outcome on the SKIES Program Enrollment Screen If the exclusion occurs after exit but prior to 3 quarter after exit the case manager would document the exclusion in the Follow Up Service Plan of SKIES In the SKIES Follow Up Service Plan the case manager would open a follow up service using one of the following drop down choices Exit Exclusion Institutionalized Exit Exclusion Health Medical Exit Exclusion Family Care Exit Exclusion Deceased Exit Exclusion Returned to Active Duty Exit Exclusion Mandated to a Residential Program Exit Exclusion Invalid SSN The fo
7. no longer exited The services should continue until participant is ready for exit again 32 Revised 9 2010 AG TRANSFER A FILE The term transfer implies that the participant is transferring to another office area to continue receiving program services from the new area within Washington State A transfer may occur in the following scenarios Scenario 1 A participant informs Area A staff of a move to Area B Area A should do the following 1 Advise the participant on how to contact Area B and indicate their desire to continue the current program Service Plan 2 Close out all active services as Did Not Complete 3 Postentry in Case Notes detailing the transfer 4 Waitfor notification from Area B staff that they have taken over case management responsibilities 5 If notification from Area B is not received within 30 days try to contact participant to determine status of transfer 6 If notification or a subseguent program service from Area B does not appear in SKIES within 90 days of the last service enter a program completion exit outcome MISCELLANEOUS and post entry in Case Notes indicating transfer not completed and close plan 7 Transfer paper file if reguested from Area B Area B should do the following 1 Check the current program Service Plan and contact Area A staff to inform them of taking over case management responsibilities 2 Postentry in Case Notes detailing transfer in 3 Update Staff name S
8. 06 PARTICIPANT E Vi i p Vew Select Job of Dislocation Staff assigned to program Related fields required Staff Hame KRAMER JODY Staff Office VVORKSOURCE COLUMBIA BASIN Comments Program Validation Staff Determining Eligibility Date of Eligibility KRAMER JODY 04 26 2006 You can view the program validation at any point during enrollment by clicking on the View button as seen above Another screen will show you what was frozen at time of enrollment All these fields that are bolded cannot be changed once the program validation is complete If you find an error you will need to contact your SKIES Program Editor to correct any mistakes Contact Amy Gimlin immediately if you have corrections that need to be made See below for a screen shot of the validation view button You must enter all fields in BOLD or the program validation will not pass completion a JS060 Prod 1 09 iomienbtweree Hame HOUND HUCKLEBERRY 009 00 0250 Program Name FEDERAL WELFARE TO WORK 70 Start Date 07 15 2003 Status ELIGIBLE Current Data Needed to Complete Validation Age 36 NA Yes No Data related to other Screen Date Of Birth 061511367 SSA Jama Currently Employed C G N Disability Individual Go To Ethnicity NOT HISPANIC OR LA Limited English Proficiency Highest Grade Completed HIGH SCHOOL GRADUATE Substance Abuse Goto Poor Work History Goto Public Assistance
9. E Recipient Single Parent amp Long Term TANF Indicator amp Basic Literacy Skills Deficiency _ Registered for Selective Service Goto g e Lowincome C e g K g Military Veteran gt Seasonal Farm Hon Custodial Flag Print a completed copy SA Attach this data to Program Enrollment record oo E 28 Revised 9 2010 AG OJT ENTRY INTO SKIES Once the case manager has determined the participant is eligible for an On The Job Training OJT the following steps will be taken to ensure proper documentation in SKIES 1 Go to Job Seeker gt Service Plan gt Service Plan Tab gt under the employment goal the case manager will enter a brief statement of the participant s employment goal It must reflect the desired employment or occupation for the OJT Go to Job Seeker gt Service Plan gt Service Plan Tab gt in the ONET code enter the ONET code for the participant s occupational choice Go to Job Seeker gt Service Plan gt Service Plan Tab gt enter the justification in the free form text box Go to Job Seeker gt Service Plan gt Services Tab gt in the Objectives Needed Services click on the pull down menu to choose the appropriate service type Go to Job Seeker gt Service Plan gt Services Tab gt in the Provider Service field click on the drop down menu and choose the appropriate service Go to Job Seeker gt Service Plan gt Services Tab gt in the Provider field you must enter the
10. Employer providing the training When using free form texts please follow the guidelines listed earlier on page 29 Go to Job Seeker gt Service Plan gt Services Tab gt in the Course field you must enter the demand occupation in which the participant is employed For example if the participant is employed at C Tran as a bus mechanic You will enter C Tran under the Provider field and you will enter Diesel Mechanic in the Course field Do not enter their job title in the Course Field please enter the corresponding demand occupation to their OJT Go to Job Seeker gt Service Plan gt Services Tab gt double check the staff assigned office name program affiliation and contract are all correct Go to Job Seeker gt Service Plan gt Services Tab gt enter the planned start date and planned exit date Go to Job Seeker gt Service Plan gt Services Tab gt enter the actual start date Do not enter the actual end date until you are certain the OJT is complete If you are planning on exiting the participant once the OJT is complete the case manager should close their OJT service in the Service Plan of SKIES If positive outcome employment the participant will stay on for the 90 day retention period with no activity in SKIES Service Plan During this time the case manager must keep in contact with the participant If at the 90 day mark the participant is still employed the case manager will exit the participant to a placement using the complet
11. Entry into SKIES 345 9 fick n ehna a a ENN 21 Literacy and Numeracy Measure cccscomuommsmu mme m m m ema ema corona a a aa a a a aa ea aa a aa aa aa ea a asa asa ansaan 23 Performance Quarters in a Calendar Year scocccruomomuemes omassa taas an a a a e aa e raro ana aa maneesi 26 Program Valda OT 08 scnG end Ai aa 27 Oddentry into SKIES de 29 AS mvs teachin ASSA SAN NEIN ae Re ee ee ee 31 Soft Exit SEFateoles mimammnama ada 32 BL Bis ht A NS 33 Key DefIMItiONS iosmmaimnsam masua mn v toda 34 Available Resources mmm EN N NNN MANNE M n nn sist a Steals oe NNAS Saan 40 ADDENGIX 2 serves a ma Inn AO mama Tasan k MAN masa Maes aes Rae Sa Bent A kasa miei 41 Attachment A Certificates POlicy cccuuuuummusss mme e m n a e a e a a a a e aa e a e aa e ea e no asa asa narra 41 Attachment B Educational Institutions ccc ccccccccscsesessssvsvscscscsessecacecececevevevesessssecevavavavavavavsnsevevsasacavacevevenes 41 Attachment C WIA Adult DW Common Performance Measures ccceoiusussessmsssmi meneen n eaa a eee 41 Attachment D WIA Youth Measures a a a n n 41 sa Revised 9 2010 AG INTRODUCTION The following manual was developed to help assist Workforce Investment Act WIA staff with freguently asked guestions regarding SKIES and general case management This manual is to be used in Southwest Washington Workforce Development area only as some of things items discussed pertain to local policies The SW Washi
12. IA and SKIES input There is also a helpful Ouestion and Answer section You can post your guestion and a response will be given in a few days If there are any guestions please contact the SKIES Help Desk at 800 331 5650 or contact the Southwest Washington Workforce Development Council at 360 567 1070 If you have a suggestion for a change in SKIES contact the SKIES Change Control Board for further details Go to below mentioned website click on Change Control Board for meeting minutes and agenda items Contact Amy Gimlin agimlinaswwdc org at SWWDC for further information http www wa gov esd skies A Inside SKIES Microsoft Internet Explorer Elle Edit view Favorites Tools Help O O HAG Addres e http ffwww wa govfesdfskies e com WorkSoaurce OfficessInside Go2WorkSource comsInside WorkSource Services Knowledge amp Information Exchange System What s New Logon to SKIES Fi El z Outside Firewall TTT For the first phase of Version 3 enhancement 89E Track Record 1501 the ability to select the next SES Histan 360 438 4690 seeker can now be accomplished by entering the SSN through the Job Seeker gt Core Services gt Basic form Inside Firewall SKIES Training This enhancement is the first phase of implementation from a larger request Future enhancements from Track Record 1501 will include retrieving another record through the Job Seeker gt Seeker Services How to Logon Employer gt Employer Information and Employer
13. Level in math on her pre test She was tested again 6 months later and is now at Low Intermediate ABE ESL Education Functioning Level She stays on program for another 10 months for a total of 16 months on program Because she didnt complete the second year she is excluded from the measure for the second year However the first year she passed the measure because she did gain one educational functioning level in a year Pre test scores may be entered when administered up to six months prior to the date of first Youth Program service for out of school youth who are basic skills deficient When the pre test is administered on or after July 1 2006 you can only select CASAS Use the following steps to document in SKIES the youth s testing scores 1 Go to Job Seeker gt Testing click on the first tab called Assign The top section is called Seeker Test Assignment The case manager will complete this section using the drop down menus All fields must be completed See SKIES screen shot below File Job Seeker Provider Employer StaffFunctions Administrative Reports Help Window Ma Te E JS210 4 02 1 ies eos Hame CHRISTMAS WHITE 009 00 3622 Assign un Individual hi Seeker Test Assignment Youth Program Affiliation Assessment Category Functional Area y Pre or Post Test Assign Test Staff AssigningTest HODY KRAMER Aes ee iisi Neg fo mu Currently Assigned Tests Test Name Testing Area Pre or Post
14. SKIES User Reference Manual Southwest Washington Workforce Development Council TABLE OF CONTENTS TMIEFOALGEION 3252400 tasa a SATEESTA TTSE NN bala 3 Case Notes tt hed ee Kaa On eI Ae kaa ls id Aaa Aasi Amna ead dat J 4 Certificates and Credential Measure cccccuccissmsmsmsmsmsmmm mmm a aa a aa aa aa aa E IEI a a eaa TA ATTI KEARE E a TASTA TEITTE 6 DefINITION sanaa SN STT KSS e ae 6 Certificates Countable Towards Federal Common Measure ccccsioiususmsmssmsmsmsmsmn meta aa aa aa eaa 6 Credentials Countable Toward State Measures scocucomsmsuusmsmssmsmsms isien ia e ea a aa eaa a a a aa anaeen 7 How to Enter Data into SKIES cuicos dh eaten kan k en Sit Tea mme sn ENAA Eh Tosa hintaa 8 Current Partici Paht ssi imaisin kasa Mun bc ks kenen eee haa Ri IN aN ae a ASS GE TAE ti 8 Exited P rticlDarhti ssmmimmre tss A Pee 9 DOCUMENTACION cc a Pa Naa SRK i PUUN DK Mela al NPN mea Ett an ind ets neta ERIEIN Na 11 Changes to SKIES scenes iaa at pardas 12 SKTES ASSISTANCE a kan TEA K AAA A AE AE 12 Co enrolled Participants ii a 13 ENterEd EMP MEN sica 14 ADPrenticeshiDs ostin mts tb atodos traida E tdo sae betes rel Mh A A A 16 SE A O a 16 EOIIOW UD SERVICES eto a 17 Free Form Text stand rds In SKE O adecco 19 Demand OCCUPAIONS sca vassa sat AT A AAA E A KTO TN Sp E Aa 19 Educational INStItUTI ONS ia 19 EmployeriNames sssssn ss ante Nh A n SR ATT nkara Ns clica 19 Global EXCISION S nana A 20 ITA
15. Start Date BILL CLINTON S FI NSN a SCHOOL FOR YOUNG i 0 jon 1 2006 i Food Preparation Workers BIG BUSINESS fo 5 11 2006 TRUCK DRIVER BE KIND TO ME 5410612006 Follow ollow Up Information Evaluation Staff Name MORITZ KRISTINE Evaluation 0512006 Evaluation PLACEMENT A Date Self Entry v sone E Type Wage Progression Total Wages 10 00 Base oa i 10 00 15 Revised 9 2010 AG Apprenticeships When a participant enters a gualified apprenticeship program the case manager will exit that participant from the WIA program Apprenticeships will be counted in performance as entered employment All information entered into SKIES with regards to apprenticeship should be treated as employment When exiting the participant in SKIES the case manager will complete the SKIES Seeker Program page After entering the program completion date and exit outcome as Entered a Qualified Apprenticeship it will prompt to enter an employer name Enter the employer information where specified if case manager hasn t already SKIES will also prompt to complete the Job Placement screen The case manager will complete the Job Placement screen just as they would with any other employment The case notes should contain detailed description of enrollment in the apprenticeship program Self Employment If a participant obtains self employment the case manager must make sure the following is comple
16. Vietnam Era Veteran NA O Yes ONo Start Date End Date MASTERS DEGREE Disability i Veteran Spouse ONI Oves ONo 5 Veteran Status ovemaed Unvented certificate of Attendance Completion wni Oves Ono HIGH SCHOOL AND 1 YEAR OF COLLEGE HIGH SCHOOL AND 2 YEAR OF COLLEGE HIGH SCHOOL AND 3 YEAR OF COLLEGE HIGH SCHOOL AND 4 YEAR OF COLLEGE HIGH SCHOOL AND 5 YEAR OF COLLEGE HIGH SCHOOL AND 6 YEAR OF COLLEGE HIGH SCHOOL AND 7 YEAR OF COLLEGE ASSOCIATES DEGREE BACHELORS DEGREE Start Veteran Status Validation BACHELORS DEGREE PLUS GRADUATE SCH Military Service DOCTORAL DEGREE Campaign Served lt Combat Badge NI Yes No O 27 Revised 9 2010 AG Once all information is entered you will then proceed to the seeker programs page in SKIES Go to Job Seeker gt Seeker Programs At this point you will choose the program for which the participant is enrolled and check the program validation button See screen shot below b Seeker Provider Employer Staff Functions Administrative Reports Help Window jra am Enrollment cer Prog s Pr FS SK ES M S FR 2Hotes Found BN ssn Execute Query JS060 Prod 4 04 0 Pad 6 CA Name VAMPIREKILLER BUFFY 009 00 3133 Program Enrollment Enrollment Program Name Start Date Exit Date Program Status Program Validation WORKFIRST JOB PREPARATION 0472672006 ELIGIBLE APPLICANT View W JE wa DISLOCATED WORKER a 04105120
17. articipant who is age 14 21 at the date of participation and meets all other WIA Youth Program eligibility requirements 39 Revised 9 2010 AG AVAILABLE RESOURCES Here are some resources made available to you when searching for the answer to your guestion Southwest Washington Workforce Development Council http www swwdc org Inside SKIES information for users of SKIES and helpful user guides http www wa gov esd skies Inside Worksource information on common measures including a O 8 A section http www wa gov esd 1sto Department of Labor information on the TEGL 17 05 http wdr doleta gov directives corr_doc cfm DOCN 2195 Contact your office supervisor for further assistance Contact your Program Manager at SWWDC for further assistance Jordana Barclay Adult and Dislocated Worker 360 567 1076 or jbarclay swwdc org Amy Gimlin Program Manager 360 567 1059 or agimlin swwdc org Nelson Kee Youth Program Manager 360 567 1070 or nkee swwdc org 40 Revised 9 2010 AG APPENDIX Attachment A Certificates Policy Attachment B Educational Institutions Attachment C WIA Adult DW Common Performance Measures Attachment D WIA Youth Measures 41 Revised 9 2010 AG
18. at all as a paid employee in his or her own businesses profession or farm or works 15 hours or more per week as an unpaid worker in an enterprise operated by a member of the family or is one who is not working but has a job or business from which he or she was temporarily absent because of illness bad weather vacation labor management dispute or personal reasons whether or not paid by the employer for time off and whether or not seeking another job Note This information is to be collected from the individual at intake and on the date of participation not from wage records The individual should be considered as employed if wage records for the guarter after exit show earnings greater than zero Wage records will be the primary data source for tracking employment in the guarter after exit When supplemental sources are used individuals should be counted as employed if in the calendar guarter after exit they did any work at all as paid employees i e received at least some earnings worked in their own business profession or worked on their own farm This definition also applies to Employed in the second and third guarters after exit guarter except that the period to which wage records or supplemental data refer is the second and third guarters after exit If participant is currently on active military duty and has been provided with a firm date of separation from military service or is a Transitioning Service Member including
19. at will continue enrollment whether it was intended or not The exit date in SKIES should be the date of the last service For job seekers who obtain employment this is typically the day employment starts Contact with the participant for verification of employment is a follow up service NOT a service that gualifies to extend the participation date For customers you cannot locate the exit date is the date you last provided a service not the date of the last attempt to reach the customer If the service was in the previous program year still use the date of the last service Please note SWWDC reguires that you enter the exit date and exit outcome in the SKIES Program Enrollment Screen The following are some strategies to help prevent errors during exit 1 When participant is ready to exit and the exit date status and exit outcome are completed under seeker programs you will continue follow up services in the follow up plan All services provided after the exit date must be entered in the Job Seeker gt Follow Up gt Service Plan in SKIES as Follow Up Needed Service If you accidentally enter a service under Job Seeker gt Seeker Service or Job Seeker gt Service Plan you will continue the participant s enrollment All follow up services MUST BE entered in the follow up plan Employer Staff Functions Administrative Reports Help Window SSN Search Seeker iD Search y JS170 4 02 1 ITH JANE C b 009 04 0027 Services Plan Sum mary
20. cannot be excluded under this definition Reporting for active duty If the youth is 1 currently serving on active duty and has not been provided with a date of separation from military service or 2 a member of the National Guard or one of the Military Reserves and is currently serving in a mobilized status If the individual entered non traditional employment in an occupation or field of work for which individuals of the participant s gender comprise less than 25 of the individuals employed in such occupation or field of work 36 PS Revised 9 2010 AG On the job Training Occupational Skills Goals Occupational Skills Training Out of school youth Post secondary Education Post test Pre test Ouarter Ouarter After Exit Relocated to a Mandated Residential Program School Drop Out Training by an employer that is provided to a paid participant while engaged in productive work in a job that A provides knowledge or skills essential to the full and adeguate performance of the job B provides reimbursement to the employer of up to 50 percent of the wage rate of the participant for the extraordinary costs of providing the training and additional supervision related to the training and C is limited to the period of time required for a participant to become proficient in the occupation for which the training is being provided Primary occupational skills encompass the proficiency to perform actual tasks and t
21. ces Screen The service generally relates to Intensive and Training services These services have planned and actual start and end dates because the service is over a period of time and to help with the case management process To enter a service into the Seeker Services Screen of SKIES 1 2 3 4 Go to Job Seeker gt Seeker Services Click on a blank Date Field the date will auto fill but can be changed enter the date Click on the Service Type follow the prompts to choose the correct service Click on Program choose the correct Program Affiliation for that service Staff and Office will auto fill JS070 Prod 4 08 0 A Ae s a G G satan pone sev E O RANKO STE CL jassa gt Taal CORE SRS O O imo Sus a DIN us OR O Maosta hie aaa 31 Revised 9 2010 AG SOFT EXIT STRATEGIES A soft exit will occur if the participant is in the program with no service for ninety days or longer The participant must be in a gualified service in order to not be exited from WIA program A chart of gualified services is located on the Inside SKIES website check freguently for the most current version Pay attention to the column that reads Triggers WIA Participation and the column that reads Extends Point of Exit If a service triggers WIA participation those are the services you will use when you want to enroll and start a participant in a WIA program If a service extends the point of exit those are the services th
22. dorsed by employers Certificates awarded by workforce investment boards or for generic pre employment or work readiness skills are NOT included Awarding entities include state educational agencies college tribal college or proprietary school professional industry employer organization public regulatory agency registered apprenticeship program Job Corps or education and training program approved by Dept of Veterans Affairs Nationally recognized degree or certificate or State locally recognized credential Credentials include but are not limited to a high school diploma GED or other recognized eguivalents postsecondary degrees recognized skills standards licensure apprenticeship or industry recognized certificates States should include all State Education Agency recognized credentials In addition States should work with local Workforce Investment Boards to encourage certificates to recognize successful completion of the training services listed above that are designed to equip individuals to enter or re enter employment retain employment or advance into better employment For customers who enter on July 1 2006 and after the certificate definition replaces the credential definition Laid off customer or customer who has received notice of layoff could be under 18 displaced homemaker former self employed person unemployed due to economy or natural disaster 34 Revised 9 2010 AG Date of Participation Disabled Yout
23. e Plan gt Services Tab gt in the Provider field you must enter the Educational Institution providing the training When using free form texts please follow the guidelines listed in Attachment B Go to Job Seeker gt Service Plan gt Services Tab gt in the Course field you must enter the occupation training program in which the participant is enrolled For example if the participant is enrolled in a nursing program at Clark College to become a registered nurse you will enter Clark College under the Provider field and you will enter Registered Nurse in the Course field If the participant is enrolled in the CNA program you will enter Nursing Aides amp Attendants Do not just enter Nursing Program in the Course field please enter the corresponding demand occupation to that training program Please refer to the ITA Strategic Occupation List provided by SWWDC Adult and Dislocated Worker Program Manager Go to Job Seeker gt Service Plan gt Services Tab gt double check the staff assigned office name program affiliation and contract are all correct Go to Job Seeker gt Service Plan gt Services Tab gt enter the planned start date and planned exit date Go to Job Seeker gt Service Plan gt Services Tab gt enter the actual start date Do not enter the actual end date until you are certain the ITA is complete 21 Revised 9 2010 AG Below is a screen shot of the SKIES Service Plan where the case manager will enter the OJT or ITA activity r Pro
24. e as a credential toward State credential rates for youth populations Work Readiness Credentials Standardized validated work readiness credentials that measure non technical work readiness skills that are needed by employers are countable toward state credential measures A work readiness credential demonstrates the ability to apply situational judgment reading math and communication skills in a work related context The National Work Readiness Credential is one credential that meets this standard Photocopies of work readiness credentials should be retained in case files to document attainment of this credential The date of credential attainment should be recorded in case files and in SKIES Credentials Granted by Eligible Training Providers Credentials granted by eligible training providers licensed as Private Career Schools by the State of Washington A diploma certificate or award from a program offered by a private career schools licensed by the State of Washington can be counted toward state Jes Revised 9 2010 AG credential rates if the diploma certificate or award is countable as a federal occupational skills certificate If the diploma certificate or award from a private career school licensed by the State of Washington is not countable as a federal certificate it counts as a state credential if the program is on the Washington State Eligible Training Provider ETP List as long as the occupation trained for does n
25. echnical functions reguired by certain occupational fields at entry intermediate or advance levels Secondary occupational skills entail familiarity with and use of set up procedures safety measures work related terminology record keeping and paperwork formats tools eguipment and materials and breakdown and clean up routines An organized program of study that provides specific vocational skills that lead to proficiency in performing actual tasks and technical functions reguired by certain occupational fields at entry intermediate or advanced levels Such training should 1 be outcome oriented and focused on a long term goal as specified in the Individual Service Strategy 2 coincide with exit rather than short term training that is part of services received while enrolled in ETA funded youth programs and 3 result in attainment of a certificate An eligible youth who is a school dropout or who has received a secondary school diploma or its recognized equivalent but is basic skills deficient unemployed or underemployed WIA Sec 101 33 For reporting purposes this term includes all youth except those who are attending any school and have not received a secondary school diploma or its recognized equivalent and except those who are attending post secondary school and are not basic skills deficient A program at an accredited degree granting institution that leads to an academic degree e g AA AS BA BS Does not include programs of
26. ent Placement Information Here you will enter in all of the participant s 14 Revised 9 2010 AG placement information Please enter all that applies including employment start date and if the placement is training related by checking the box Employer Staff Functions Administrative Reports Help Window SKIES Bl gt E s 35150 Prod 4 03 0 jasa Hame MALPH RALPH Q 09 03 9995 SKIES Employer ID 19249 UBI Number Ta DATA CONVERSION JOBNET Business Name FRED MEYER owners Name NAICS Code Jas2111 E Department Stores except Discount Department Stores Phone 206 721 4576 Mailing Address 2531 RAINIER AVENUE SOUTH Company Address 2531 RAINIER AVENUE SOUTH City SEATTLE State wa E City SEATTLE EI State zip 55144 laz County KING i Zip 98144 County KING o T 2 O HVKKSIM Once placed in the job the case manager will need to follow up and enter in maintenance information Go to Job Seeker gt Follow Up gt Wage Progression Maintenance The top half will list all the job placements click on the job you would like to review or edit On the bottom half is called Follow up Information click on evaluation and date will auto fill but can be changed To change wage click on Base Salary and change the appropriate information aff Functions Administrative Reports Help Window E Y El 35180 Prod 4 00 0 Hame VAMPIREKILLER BUFFY 009 00 3133 yment
27. ervices determination of eligibility if applicable follow up services and regular contact with the participant to only obtain information regarding employment or educational status or the need for support services Soft exits are those exits the system SKIES automatically exits due to no gualified service for 90 days Data collected to provide employment information for workers who are not found in UI wage data It may be used for all Adult and Dislocated Worker measures except Earnings Increase Employment uncovered by UI wage data typically includes Federal employment postal service military railroad self employment some agricultural employment and employment where earnings are primarily based on commission Allowable sources of supplemental data for tracking employment related outcomes include case management notes automated labor exchange system administrative records surveys of participants and contacts with employers For the 2 and 3 quarters before participation and for the 2 and 3 quarters after exit for Adult Dislocated Worker Earnings Increase measure the total earnings in the quarter in question as determined from the wage records Note Supplemental data can not be used for this measure Occupational skills training on the job training programs that combine workplace training with related instruction training programs operated by the private sector skill upgrading and retraining entrepreneurial trainin
28. fered by degree granting institutions that do not lead to an academic degree A test administered to a participant at regular intervals during the program A test administered to a participant within 60 days following the date of participation Ifa youth was tested within 6 months prior to the date of participation the test results may be used A calendar quarter is a three month period within a calendar year There are four calendar quarters January through March April through June July through September and October through December The quarter after the exit quarter For youth participants only the participant is in the foster care system or any other mandated residential program and has moved from the area as part of such a program The individual is no longer attending any school and has not received a secondary school diploma or its recognized equivalent 37 Revised 9 2010 AG Service Soft Exit Supplemental Data Total Earnings from wage records Training Training Related UI Wage Data A service includes any of the Wagner Peyser VETS or partner funded employment and workforce information services delivered via any of the three tiers of service delivery self help facilitated self help and staff assisted Job seekers who receive services in a One Stop Career Center or affiliate site or remotely via the internet are considered participants Note that the following activities are not considered s
29. g job readiness training adult education and literacy activities in combination with other training and customized training conducted with a commitment by an employer or group of employers to employ an individual upon successful completion of the training Users of Individual Training Accounts are limited to programs on the State Eligible Training Provider list Stand alone basic skills instruction is NOT considered training Training related employment is employment in which the individual uses a substantial portion of the skills taught in the training received by the individual Record in SKIES click the box next to Established an Individual Training Account if the individual entered employment that is training related Unemployment Insurance UI wage data is information on wages collected by state UI systems in which records are kept for all individuals working in UI covered employment At a minimum information in the record includes employee name SSN address and total earnings paid listed separately by each employer for all such employers in the quarter UI wage records will be the primary data source for tracking the employment related common measures or portions of measures For additional allowable wage records see TEGL 28 04 page 17 38 Revised 9 2010 AG Workforce Information Work Readiness Skills Goals Youth Workforce Information includes information on state and local labor market conditions i
30. gt Job Order forms A future communication with detailed Change Password information of the new features will be sent prior to the enhancement moving into SKIES Production SKIES System Hours Mon Fri 6AM SPM Saturday 6AM 2PM Use the w query feature to retrieve another Job Seeker s record while in any of the Core Services gt Basic area Enhancement 10 28 05 Track Record 1501 This feature will be available in the General Additional or Program Data tabs of the Core Services gt Basic Glossary search for area and reguires the full Social Security Number SSN of a Job Seeker terms amp definitions e Forecast Exception Reports Job Order gt Match Seeker selection will now give the user control over the search criteria October 2005 Related Links selections ES mola n SKIES Training for Enhancement 10 28 05 Track Record 1485 New and Experienced This enhancement is part of the overall Job Matching development and will affect the Match Seekers e button of the Employer gt Job Order gt Make Referrals tab by adding the ability for selection of the search ES Reports criteria The appearance and location of the Match Seekers button is the same However when the button is activated the job matching criteria screen appears Now using Employer gt Job Matching or the Match SKIES version 3 Seekers button will allow the search criteria to be selected in the same manner The attached description Update details the enhancements to this screen G
31. gton State Patrol Department of Social and Health Services Day Care Providers Department of Labor and Industries Contractor Licenses and various licenses and certificates related to the trades Department of Licensing issued Commercial Driver s License Regular driver s licenses and county food handler s cards do not have enough of a training component to gualify Certificates granted by a program approved by the Department of Veteran s Affairs Program approved by the Department of Veteran s Affairs to offer education benefits to veterans and other eligible persons The Workforce Board s website will list the Washington State VA approved programs Certificates granted by Job Corps centers Certificates granted by institutions of higher education Institutions of higher education controlled sanctioned or chartered by the governing body of an Indian tribe or tribes Credentials Countable Toward State Measures In addition to the certificates countable toward federal performance three types of credentials are countable toward State core measures of performance Successful Completion of a Work Based Training Plan Successful completion of an On the Job Training plan approved by a local Workforce Development Council is countable as a credential toward State credential rates for adult and dislocated worker populations Successful completion of a Work Experience Training plan approved by a local Workforce Development Council is countabl
32. h Education Educational Functioning Levels Employed at Participation Employed in guarter after exit guarter Employed with Military separation Employed with notice of termination Represents the first day following a determination of eligibility that the individual begins receiving a service funded by the WIA program or Wagner Peyser VETS employment services The definition of a youth with a disability is the same as that for any individual as defined in Section 3 of the Americans with Disabilities Act of 1990 a physical or mental impairment that substantially limits one or more of the major life activities a record of such an impairment or being regarded as having such an impairment Because some youth with disabilities may not be able to improve their basic skills on standardized tests states and local areas can choose alternative methods for measuring improvement for these youth Participation in secondary school post secondary school adult education programs or any other program of study The six Adult Basic Education ABE and six English as a Second Language ESL levels describe sets of skills and competencies that students entering at that level demonstrate in the areas of reading writing numeracy speaking listening functional and workplace skills Participants are placed in levels based on their performance on standardized tests An employed individual who at the date of participation did any work
33. he information needed to record test results The selected test s Record Results j E Tesi Phone 508 547 5021 determines what results are needed Test Location est Date Raw Score Grade Level Record Results Raw Score ducation Functioning Level Grade Level 24 Revised 9 2010 AG 4 Goto Job Seeker gt Testing click on third tab Grade Group If there is a number of youth participants are testing at the same time use this tab to record the results and print certificates if necessary 5 Go to Job Seeker gt Testing click on Youth Program Summary This summary also has the ability to print by clicking on the print button h Program Summan JS210 4 02 1 25 Revised 9 2010 AG PERFORMANCE OUARTERS IN A CALENDAR YEAR OUARTER 1 OUARTER 2 OUARTER 3 OUARTER 4 Note Program Year PY for WIA starts July 1 of the named year and ends June 30 of the following year i e PY 2006 begins on July 1 2006 and ends on June 30 2007 All SKIES data entry for the previous quarter should be completed one week following the end of the guarter For example guarter 1 ended on September 30 2007 all data entry into SKIES should be completed by October 5 2007 26 Revised 9 2010 AG For all WIA must enter PROGRAM VALIDATION programs the program enrollment must be validated prior to first date of participation You all Core Basics information before continuing See below for sc
34. i Planned exist before provider service is selected Services Provider Service EligibleProvider Provider Provider Course Enroll INTERNET TECHNICAL ASSISTANCE E Y Sa E lt f z J 2 6 Staff Assigned Office Start Date End Date MORITZ KRISTINE 5 SKIES MANAGEMENT Planned 03 17 2006 03 17 2006 Actual iliati No Program Affiliation no foaren Sanao Agreed Upon Progress E Participation Hours Contract ES ES ES ix Minimum Instructions Completed Actual 23 R Grade Outcome ke Exited Participant If the participant is an exited participant you must enter the information in the following SKIES screens 1 2 Enter the certificate name in the Certificates Education History Tab of SKIES Enter into the Follow up Service Plan for actual outcome You must choose an actual outcome for the appropriate certificate High School Diploma GED AA or AS Diploma Degree BA or BS Diploma Degree Occupational Skills License Occupational Skills Certificate Work Readiness Credential Earned If you are reporting a certificate or credential that is not recognized for our measures you must choose an actual outcome of Did Not Complete Credential Pending Completed No skills earned Program Not Intended to Lead to Recognized Credential and Locally Authorized Credential Earned See below of a snap shot of the Certif
35. icates Education Page in SKIES where a certificate should be documented in free form text Job Seeker gt Core Services gt Education Skills gt Certificate Education History Tab Revised 9 2010 AG CO o N Seeterio Seerchi pF ss0s04010 See below of a snap shot of the Follow Up Page in SKIES where you document attainment of certificate or credential during the Follow Up Phase of the program Job Seeker gt Follow Up gt Service Plan gt Services Tab rovider Employer Staff Functions Administrative Reports Help Window CODES ss a W Name SMITH JANE 009 04 0027 al CORE SERVICES provoco Lason maret nrorvane i orareve fea nouses Fe A E A y MAIA OUT OF SCHOOL YOUTH Start date 06 29 2008 Status ELIGIBLE 1 E Use this data field PE NOTTOMEETE 5 use this data field A E 10 Revised 9 2010 AG Actual Outcome YOUNGER YOUTH SKILL GOAL NOT ATTAINED YOUNGER YOUTH SKILL GOAL ATTAINED WORK READINESS CREDENTIAL EARNED OJT SUCCESSFUL COMPLETION OCCUPATIONAL SKILLS LICENSE EARNED OCCUPATIONAL SKILLS CERTIFICATE EARNED MASTERS OR DOCTORATE DEGREE EARNED LOCALLY AUTHORIZED CREDENTIAL EARNED ETP LISTED NOT FEDERAL QUALIFIED DID NOT COMPLETE COMPLETED NO CREDENTIAL CERTIFICATE COMPLETED CERTIFICATE CREDENTIAL PENDING BACHELORS DEGREE EARNED ATTAINED HIGH SCHOOL DIPLOMA ATTAINED GED HS EQUIVALENCY ASSOCIATES DEGREE EARNED Documenta
36. icipant is also eligible and would like to enroll in the WIA Adult program Both case managers discuss their individual plan for the participant and then document all service activities in one service plan It is not necessary to open another service plan unless the service plan goal objective does not match or the plan is closed and it is necessary to start another plan Continue to discuss progress with other case manager and document case notes in SKIES Upon exiting programs both case managers should discuss the timing and appropriateness of the participant s exit from each program Once participant has moved to the follow up stage of the program the case managers will follow the same procedure as above Document all follow up services in the follow up service plan uo 13 Revised 9 2010 AG ENTERED EMPLOYMENT If a participant obtains employment while on program either at exit or during current phase you must enter the employment information in Job Placement section of SKIES and then do maintenance in Wage Progression of SKIES It must be documented in SKIES If using self employed as an exit outcome participant must have self employed as a goal in Service Plan of SKIES On the Job Seeker gt Service Plan gt Service s Plan gt Service Plan tab enter self employment in the goal Follow these steps for entering employment information into SKIES 1 Goto Job Seeker gt Job Placement the first tab of Seeker Referrals is where all or
37. inclusion on Washington State s Eligible Training Provider List for programs included on that list that do not meet one of the federal reguirements for certificate granting organizations eligibility to participate in federally funded student financial aid programs approval by the Department of Veterans Affairs or registration as an apprenticeship program Work readiness credentials Credential based on national standards and valid assessments certifying that a worker has the knowledge skills and abilities needed to succeed at entry level employment Other types of credentials reported and or approved by Local Workforce Boards Credentials including food handler s cards driver s license first aid cards certificates of completion of work readiness programs or short term training programs completion of work experience programs not accompanied by a training component and attainment of employment following the start of a training program How to Enter Data into SKIES When entering certificates attained in SKIES you must enter the information in the following areas depending if the participant is currently on program or in the exit phase of the program Current Participant If the participant is a current participant you will enter the information in the following SKIES screens Enter the certificate name under the Certificates Education History Tab of SKIES Job Seeker gt Core Services gt Education Skills gt Certificate Educa
38. ion date of the last service OJT Activity The second payment for the OJT will be paid to the employer at this time as well according to the terms of the OJT Procedures If there is a negative outcome and the participant is no longer employed during this 90 day period the participant will already be closed out of their OJT activity in SKIES and enrolled in a new activity 29 Revised 9 2010 AG The 90 day retention period is critical for performance measures If no contact was made and no service was reported in SKIES during the 90 days after their OJT activity the system will automatically exit that participant the last day of service regardless of the outcome The case manager must keep in contact with the participant to know the status of their employment during the 90 day retention period Therefore the case manager will know if the participant is in need of further services or if he she is ready to be exited 30 a Revised 9 2010 AG SEEKER SERVICES Services received are entered in one of two places in SKIES Either Seeker Services screen or the Service Plan Services screen The Seeker Services screen is mostly used to record core services given to a large group or a one time service The Date is the date the service was provided There is no expectation that a service will occur over a matter of days If itis a service that will occur over several days weeks or months you will enter the service in the Service Plan Servi
39. it but must be documented It is reguired that you enter the exit date and exit outcome in SKIES Date of last WIA Title 1B funded or partner service excluding follow up services The calendar guarter containing the exit date Circumstances arise that are beyond the control of both the participant the program and are expected to last for an undetermined amount of time beyond 90 days If any of the following occur at the time of exit or three guarters following exit the participant is excluded from all common measures Institutionalized Health Medical or Family Care Deceased Reserve Forces Called to Active Duty Relocated to a Mandated Program youth only or Invalid or Missing Social Security Number The participant is receiving medical treatment or providing care for a family member that precludes entry into unsubsidized employment or continued participation in the program and is expected to last for more than 90 days An eligible youth at date of participation is currently enrolled in a school School can be any of the following Alternative High School Community College High School Other School State College University Vocational Technical School The participant is residing in an institution or facility providing 24 hour support such as a prison or hospital and is expected to remain in that institution for at least 90 days Individuals with disabilities residing in an institution nursing home or other residential facility
40. llow up service activity will always trump the previously reported exit outcome Also confirm the appropriate supporting documentation is in the file and SKIES case notes are completed It is required there be documented proof of the global exclusion 20 Revised 9 2010 AG ITA ENTRY INTO SKIES Once the case manager has determined the participant is eligible for an Individual Training Account ITA the following steps will be taken to ensure proper documentation in SKIES 1 10 Go to Job Seeker gt Service Plan gt Service Plan Tab gt under the employment goal the case manager will enter a brief statement of the participant s employment goal It must reflect the desired employment or occupation for the ITA Go to Job Seeker gt Service Plan gt Service Plan Tab gt in the ONET code enter the ONET code for the participant s occupational choice Go to Job Seeker gt Service Plan gt Service Plan Tab gt enter the justification in the text box Go to Job Seeker gt Service Plan gt Services Tab gt in the Objectives Needed Services click on the pull down menu to choose the appropriate service type For an ITA the case manager will always choose Occupational Skills Training To the right of this field you must check the Established an Individual Training Account Go to Job Seeker gt Service Plan gt Services Tab gt in the Provider Service field click on the drop down menu and choose the appropriate service Go to Job Seeker gt Servic
41. lossary These enhancements will move into the production environment Wednesday night October 26th and be available to Users Thursday October 27 2005 These enhancements will be available in the Training environment as of Monday October 31 2005 New J Initiator 1 3 1 18 The NEW J Initiator 1 3 1 18 is now available for download The SKIES application servers Training Provider List will be updated to use this new J Initiator in the near future The exact date is to be Downloads determined and a follow up announcement will be sent at that time Read more Guides amp Desk Aids Guides Desk Aids Desk Aids Instructions Make Job Referral Change ue Exception 3 rd See EN Services sii va ON Part Summar Y Report Activity Tracki s hi Conduot Job Match 12 Revised 9 2010 AG CO ENROLLED PARTICIPANTS When working with a participant that is or will be co enrolled in WIA programs the most important thing to remember is to communicate with the other case manager The participant will receive a higher level of service if there is communication between case managers Here are some steps to take when co enrolling a participant 1 Communicate with other case manager and discuss participant s goals 2 Review SKIES case notes and current open service plan 3 Use the open service plan to open up services activities in the newer WIA program For example a participant is enrolled in the WIA Dislocated Worker program The part
42. ndustries occupations and characteristics of the workforce area business identified skills needs employer wage and benefit trends short and long term industry and occupational projections worker supply and demand and job vacancies survey results It also includes local employment dynamics information such as workforce availability business turnover rates job creation and job identification of high growth and high demand industries Work readiness skills include world of work awareness labor market knowledge occupational information values clarification and personal understanding career planning and decision making and job search techniques resumes interviews applications and follow up letters They also encompass survival daily living skills such as using the phone telling time shopping renting an apartment opening a bank account and using public transportation They also include positive work habits attitudes and behavior such as punctuality regular attendance presenting a neat appearance getting along and working well with others exhibiting good conduct following instructions and completing tasks accepting constructive criticism from supervisors and co workers showing initiative and reliability and assuming the responsibilities involved in maintaining a job This category also entails developing motivation and adaptability obtaining effective coping and problem solving skills and acquiring an improved self image A p
43. ngton area counties include Clark Cowlitz and Wahkiakum This manual is intended for WIA staff with some SKIES experience It was not intended to replace the SKIES User Manual where you will find specific SKIES data entry processes Follow this link for the SKIES User Guides http www wa gov esd skies training guide staff htm Revised 9 2010 AG CASE NOTES Entering case notes into SKIES is a crucial process when documenting a WIA participant s activities If there is any discrepancy during an audit or while pulling performance data staff will look through the participant s case notes for clarification It is important to enter case notes at minimum every 90 days Case notes should continue through the participant s year of follow up service For those case managers that work with Adult and Dislocated Workers and serve participants that are under the 175 of poverty level You must enter 175 PL in the comments section of the SKIES Program Enrollment Screen This helps when pulling local reports Use the following steps to enter case notes into SKIES 1 After searching for participant in SKIES click on note pad in the top middle of the screen Enter case notes in seguential order Case notes will print if necessary See screen shot ider Employer StaffFunctions Administrative Penntts Hels Window 17 Notes Found 1050 Prod 2 01a ARRARARARARARIRRRARARARRRRRRRARARARRRRRRR RA RARA RA First Name MARY Last Name JOHNSON
44. none of the Job Order Referrals will be listed You can see what job orders are open closed or hired If hired is chosen a new screen will pop up called Employment Placement Information This is where you will enter in more details about the job placement if hired from a job order Be sure to enter all fields including Employment Start Date Employment Type and be sure to check the box Training Related Flag if applicable File Job Seeker Provider Employer Staff Functions Administrative Reports Help Window MEK KK ie a Name HOUND HUCKLEBERRY 009 00 0250 Seeker Referrals S Job Seeker Status First Name Last Name active IHUCKLEBERR Y HOUND Job Seeker Details Job Order Referrals Job Order PEA Referral Date Job Order Referral Status Employer Name fwa702 OPEN ABCBULDWOMANTENANGEE O 099003 RESERVE REFERRAL lt wassa OPEN TREECUTIINGIRANNG aan ARE 06105 2003 REFERRED TO EMPLOYER 2003 R v 33 9031 00 Gaming Surveillance Officers and Gaming Investigators BELLINGHAM TECHNICAL COLLEGE STU085 TRAINING 2 Go to Job Seeker gt Job Placement click on the second tab New Job if this is a new job that is being entered Enter the Employer Name Please note a thorough search for an Employer is necessary to avoid duplicate records Once employer information is entered completely with no abbreviations or punctuations you will continue to the bottom section called Employm
45. ot reguire a license to practice If a license is reguired to practice an occupation or profession such as cosmetology real estate and nursing or massage therapy and the ETP List program is not countable as a federal occupational skills certificate then completion of such a program does not count toward state core measures credential rates For example completion of an ETP List program in cosmetology by an institution or organization that is not eligible to issue a certificate under the federal common measures definition would not gualify as a State core measures credential because a student could not practice cosmetology without a license However attainment of the cosmetology license is countable as a federal certificate Occupational Skills License and therefore as a state credential Given the changes at the federal level application of the federal common measures certificate definitions will no longer allow Washington State to count four types of credentials toward WIA 1 B adult dislocated worker and youth performance for services started on or after July 1 2006 The four types Credentials granted by Local Workforce Board Local Workforce Board policy for the successful completion of on the job training program in the absence of an industry based skill certificate based on a valid and reliable assessment of an individual s knowledge skills and abilities Credentials granted by training programs Training programs approved for
46. ow income customers must receive priority for services An organized program of study that provides specific vocational skills that lead to proficiency in performing actual tasks and technical functions required by certain occupational fields at entry intermediate or advanced levels Such training should 1 be outcome oriented and focused on a long term goal as specified in the Individual Service Strategy 2 coincide with exit rather than short term training that is part of services received while enrolled and 3 result in attainment of a certificate as defined below Total Average Earnings from the 2 and 3 quarters after exit as determined from wage records Note Supplemental data cannot be used for this measure The youth computes or solves problems reads writes or speaks English at or below the eighth grade level or is unable to perform these tasks at a level necessary to function on the job in the individual s family or in society States and grantees may develop their own definition but it must include the language above Basic education skills include reading comprehension math computation writing speaking listening problem solving reasoning and the capacity to use these skills Awarded in recognition of an individual s attainment of measurable technical or occupational skills necessary to gain employment or advance within an occupation These technical or occupational skills are based on standards developed or en
47. reen shots of Core Basics Information Go to Job Seeker gt Core Service gt Basic All fields in BOLD are a reguirement SKIES will not let you proceed if not completed If you select yes for In School a drop down box will appear for School Type and y ou must complete the drop down for Highest Grade Completed File Job Seeker Provider Employer Staff Function MIE Reports Help Window 35010 4 09 4 Intake Date 09 28 2006 Mailing Address Legally entitled to work in the U S Email Address 0 C Yes No Job Match po na Military Service g S E a e a as jan Referred By K NA Yes No Staff Office VVORKSOURCE COLUMBIA BASIN j Staf Kramer JODY Y a emee Hs Tr amp s _ 4 NA Yes No ee Limited English Proficiency C asian 5 ESD Shared Information C BLACK AFRICAN AMERICAN Need IST J 8 18 LI AMERICAN INDIAN ALASKA NATIVE Program Involvement Program Type Status Status Date Date ComplDate P aset Al ah 1 E S gt Core Services Sasic Additional Education Level 009 00 1884 UI Claimant Exhausted Education Level C AT Training Na Oves Ono 11TH GRADE COMPLETED Trai Benefits NA ves ONo 4 ining n ali 12TH GRADE COMPLETED NO DIPLOMA Hi ighest School 11TH GRADE COMPLETED gt gt Start Date GED HS EQUIVALENCY Grade Completed N HIGH SCHOOL GRADUATE Military Service UNA Yes amp No Acti
48. rvice in another area of SKIES it will trigger participation and the participant will stay in the current stage of the program All information must be entered By clicking on the fourth tab Plan Summary you have the ability to print the plan if necessary Eile Job Seeker Provider Employer Staff Functions Administrative Reports Help Window SSN Search Seeker ID Search JS170 4 02 1 009 04 0032 Objectives Start Date and use green ja create Follow Up Needs Planned 08 01 2006 new objective Objective must exist before provider service a core SERVICES A ae Services Activities Followup Needed Services Assigned Staff Training Provider No Program Affiliation i Agreed Upon Progress Instructions 18 Revised 9 2010 AG FREE FORM TEXT STANDARDS IN SKIES For most of the free form text in SKIES there will be a corresponding list for correct entry in the appropriate SKIES field This will help SWWDC staff during audit and reporting Please let SWWDC staff know if you have more suggestions for the following fields Demand Occupations The case manager will enter the demand occupation in SKIES when entering into an OJT or ITA Educational Institutions See Attachment B for complete list of Educational Institutions The case manager will enter the Educational Institution into SKIES when entering into an ITA or data for certificate attainment Employer Names If the chosen employer is not
49. taff Office and Comments fields of Seeker Programs Program Enrollment screen Scenario 2 Area B staff interview a participant who is currently receiving services from Area A Area B should do the following 1 Review Service Plan in SKIES 2 Contact Area A case manager and indicate taking over case management responsibilities and reguest paper file if appropriate At the very least you will need a copy of the eligibility documentation Post entry in Case Notes detailing transfer in 4 Update Staff name Staff Office and Comments fields of Seeker Programs Program Enrollment screen Ww Area A should do the following 1 Close out all active services as Did Not Complete 2 Post entry in Case Notes detailing the transfer out 3 Transfer paper file if requested from Area B IMPORTANT NOTE THE OFFICE AREA PROVIDING THE LAST WIA SERVICE IS CREDITED WITH PERFORMANCE OUTCOMES 33 E Revised 9 2010 AG Adult Advanced Training Occupational Skills Training Average Earnings from wage records Basic Skills Deficient Basic Skills Goals Certificate Credential Dislocated Worker KEY DEFINITIONS A customer who is 18 years or older at the date of participation To be eligible for the Adult program customers must be unemployed and in need of services to find employment or employed but in need of services to retain or obtain employment that allows for self sufficiency In addition if funds are limited l
50. ted in SKIES to ensure all local goals are met as well as the State and Federal Measures 1 The Employment Goal must reflect their goal of obtaining self employment The Employment Goal Description is documented in the first tab of the Service Plan of SKIES in the very top field 2 The exit outcome must be self employment The exit outcome is documented on the Program Enrollment page of SKIES 3 Ifatraining related placement document in the comment field of the SKIES Program Enrollment page by entering in Self Employed Training Related Placement 4 In the year following exit the case manager must complete the follow up service plan for each quarter by choosing Self Employed O1 After Exit Q2 etc Follow up is documented in the Follow Up Service Plan of SKIES See example below 5 A case note should also be entered describing the employment and any other pertinent information Semces aaoaeaeaeaeaeaeaeaeaeceaee eu Ss Place cursor in objective area Servi Objectives o Start Date End Date and use green plus to create e Follow Up Needs 2 Planned 03 10 2008 03 10 2009 new objective Objective must r exist before provider service F FOLLOW UP SERVICES 3 I Actual 93 10 2008 is selected EA el les Followup Needed Services L Assigned Staff Training Provider Provider YOUTH FOLLOW UP SERVICES BLODGETT RYAN E E WP ER E a El IE A B
51. tes that count toward WIA 1 B performance measures These include Certificates granted by institutions of higher education An institution eligible to participate in federally funded student financial aid programs Typically this means that the program must be accredited by the appropriate accreditation body Programs of study shorter than 600 hours are not eligible for federal financial aid However programs of study shorter than 600 hours produce countable occupational skills certificates as long as the school offering the program is an institution of higher education eligible to participate in federally funded student financial aid programs Certificates granted by a professional industry or employer organization Employer organization must be a professional industry or employer organization product manufacturer or developer using a valid and reliable assessment of an individual s knowledge skills and abilities Revised 9 2010 AG Certificates granted by a registered apprenticeship program This is regulated by the Department of Labor and Industries Certificates granted by a public regulatory agency Upon completion of an individual s fulfillment of educational work experience or skill reguirements that are legally necessary to use an occupational title or practice an occupation or profession Examples of public certification and licensing agencies include the Department of Health Nursing Commission Massage Board Washin
52. those who register in conjunction with attending a TAP Employment Workshop If the participant is a person who although employed either has received a notice of termination of employment or the employer has issued a Worker Adjustment and Retraining Notification WARN or other notice that the facility or enterprise will close 35 a Revised 9 2010 AG Employment History Exit Exit Date Exit Ouarter Global Exclusions Health Medical or Family Care In School Youth Institutionalized Military Service Military Status at Date of Participation Non Traditional Employment Ensure that all civilian or Armed Forces jobs held by the applicant during the past three years have been recorded including previous On the Job Training positions For each job list the employer s name and address the job title and a description of duties Record all earnings and last hourly wage for each job applicant has held Indicate the number of hours usually worked per week starting and ending dates and the reason for leaving the job If there were more than three jobs in the past three years click on the plus at top of page and enter new information Customer does not receive a WIA Title 1B funded or partner service for ninety days and is not scheduled for services other than follow up Planned gaps in service due to a health medical condition delay before entry into training or temporary move from the area should not cause an ex
53. tion For all recognized certificates or credentials a hard copy must be kept in the participant s file Documentation can include copies of transcripts actual copy of certificate or diploma You cannot just document in case notes YOU MUST have hard copy documentation in the file For further information and guidance please refer to the TEGL 17 05 or the Washington State Certificate Policy is attached in Attachment A If you are still unsure if a certificate or credential is acceptable for the federal or state measures please contact your Program Manager at SWWDC for further assistance Contact information located on the Resources page of this manual 11 Revised 9 2010 AG CHANGES TO SKIES As a result of the Department of Labor s implementation of common reporting measures for Title I of the Workforce Investment Act several functionality changes have been implemented in the SKIES Application to accurately collect and display the new reporting items There are changes being made continuously to ensure the best result for performance Many changes are in the beginning stages for further updates read the Inside SKIES home page SKIES Assistance Service Providers and SKIES users are encouraged to freguently review the SKIES home page sample included at www wa gov esd skies Here you will find new updates for data entry into SKIES explanation of reports they are able to run for contract and case management monitoring and a glossary for W
54. tion History Tab 2 Enter certificate earned upon completion of the service activity related to the attainment of the 8 Revised 9 2010 AG certificate credential into the Service Plan as an actual outcome You must choose an actual outcome for the appropriate certificate a OJT Successful Completion b Work Readiness Credential Earned c Masters or Doctorate Degree Earned d Bachelors Degree Earned Attained High School Diploma f Attained GED HS Edguivalency g Associates Degree Earned h Occupational Skills License Earned i Occupational Skills Certificate or License Earned If you are reporting a certificate or credential that is not recognized for State Federal or Common Measures you must choose an actual outcome of a Did Not Complete b Completed No Credential Certificate c Completed Certificate Credential Pending d Locally Authorized Credential Earned See below for snap shot of the Service Plan in SKIES where the entry should be made for attainment of a certificate or credential Job Seeker gt Service Plan s gt Service Plan s gt Services Tab SSN Execute Ouery PX 35130 Prod 4 02 1 3 Hotes Found E 009 03 9986 4 S Objectives Established an individual and use green plus to create T e ices a Training A nt Start Date End Date ype Heeded Service raining Accon ji 03 17 2006 03 17 2006 new objective Objective must lt CORE SERVICES z m
55. vider Employer Staff Functions Administrative Reports Help Window as S gt Skies MANAGEMENT 22 Revised 9 2010 AG LITERACY AND NUMERACY MEASURE One of the three Youth Common Measures is Literacy and Numeracy Gains A common assessment tool administered at registration and at regular intervals will measure the increase in Literacy and Numeracy skills of out of school youth who are basic skills deficient The Workforce Investment Act Title IB Washington State Policy Number 3685Rev1 states CASAS is the only tool used in Washington for determining when an out of school youth is basic skills deficient The case manager will record in SKIES the reguired information The case manager will then have the ability to determine when a youth has or has not made progress during the year and or if the youth is making progress in the second and or third year All data will be pulled from these SKIES screens The pre test will be given after the date of participation The youth participant will have one year to test at one educational functioning level higher on a post test If the youth participant starts and completes another year with the program they will also have to gain an additional educational functioning level in order to pass the measure For example Elizabeth is an out of school youth that is basic skills deficient and at date of participation she is at a Beginning ABE ESL Basic Education Functioning
56. zed credential The credential definition applies to those participants who started receiving services before July 1 2006 This term only applies to WIA Adult Dislocated Worker and Older Youth Performance Measures Not the WIA Common Measures The definition of credential applies to the WIA Employment and Credential Measure and allows for locally recognized credentials while the more prescriptive definition of a certificate applies to the youth common measure and does not permit local board recognized certificates nor work readiness certificates Certificates Countable Towards Federal Common Measure The new definition of certificate is applicable to WIA 1 B Employment and Credential Rates for adults dislocated workers and older youth 19 21 as in the performance measures who began receiving WIA funded services on or after July 1 2006 The credential definition applies to adults and older youth who started receiving WIA services before July 1 2006 Receiving services means receiving any countable service not just training services The tightened definition sets a high national standard for certificates intended to insure that certificates counted toward WIA 1 B performance measure the attainment of measurable technical or occupational skills and that performance will be tracked consistently across the states The new federal definition also sets standards for the types of institutions and training organizations which may award certifica
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