ANNOTATOR`S WORKBENCH USER`S MANUAL
Contents
1. The Quality Tab gives the annotator the opportunity to rank each scene for how well it represents the work of the annotator By providing a high quality ranking the scene is more likely to appear at the top of a list of results rather in the middle or the bottom And users tend to choose those results near the top You interact with this tab by either using the slider to set the rank or by clicking on one of the stars to set the rank The following are the possible ranking values 42 BEsT QuALITY This segment is one of the best quality representations of the subject matter Film and audio quality are ideal and rich analysis has been entered Segments marked with this quality rating will appear above all other similar segments GOOD QUALITY This segment is a good representation of the subject matter and is a high quality recording with detailed and useful analysis Segments marked with this quality rating will appear higher amongst otherwise similar search results AVERAGE QUALITY This segment is of typical quality and is neither unusually good nor unusually bad POOR QUALITY This segment has some problems that make it a poor example of the subject matter Either there are problems with the recording quality camera angles subject materials or annotation detail that detract from the segment Segments with this quality rating will appear lower amongst otherwise similar search results WORST QUALITY This s2. Collection Information To create a link to another event scene or action in your collection use your mouse to highlight the word or phrase you would like to link and then hit the button This will open a window titled Select the segment for the reference Similar to the view in the Collection Hierarchy window this window contains a hierarchical view of all of the segments you have created so far clicking on the plus sign beside a header will expand the header to show any sub segment headers contained within the parent segment 30 Single click to choose the segment you would like to link to the text and then click Select You can link text to any type of segment regardless of the level at which you are annotating i e scene text can be linked to an event scene or action When you have finished creating the link the selected text will appear BLUE and UNDERLINED You can remove the link to another segment in two different ways e Select the linked text and hit the Sj button again or Select the linked term right click and select Remove hyperlink from the context menu 31 DETAILED DESCRIPTION TAB amp Accordian musician s procession l E Participants anscription Technical Problems Basic Metadata Detailed Description Controlled Vocabulary Detailed description The shift from traditional to Muslim oriented social and religious occasions especially the fortieth day feast brought an a
3. associated Doctrinal or prescripted Not to be confused with definitions some very informative text here Right clicking on an entry will open a context menu which gives you the option to delete or edit the selected entry Note you cannot delete an entry if you have 12 linked it to a word phrase in your annotation text You must find and remove all links before an entry can be deleted METADATA WINDOWS The Metadata Window is the primary interface for annotating the video in your collection When you open a video segment event scene or action a segment specific Metadata window appears for you to input various kinds of information about the segment You can have several Metadata windows open at once and open segments are highlighted in both the Timeline and Collection Hierarchy The multiple windows will automatically cascade or you can move minimize or maximize them as desired You must click on a particular window to make it active Jami Friday Prayer JE3 Technical Problems Controlled Vocabulary articipan Transcriptions Basic Metadata Detailed Description Scene title Jami Friday Prayer Now playing Brief description Recording Dates Begin 28 Jun 1983 End 28 Jun 1983 Friday prayer service Ar Salalt al juma a begins at two o clock After prayer goers have congregated in the mosque three prayer callers position themsel
4. glossary term and a link to another segment If you assign a second type of link the new type will overwrite the old Therefore if you wish a sentence to contain more than one type of link you will need to assign the link s to different words or different text strings within that sentence GLOSSARY TERMS Anywhere you see the ta button below a text window you can create and associate glossary entries for words or phrases in that window i e to define non English terms provide bios for performers etc This option is available in the following tabs Basic Metadata Detailed Description Collector Information and Collection Information You can also create a glossary term within another glossary entry To create a glossary entry use your mouse to highlight the word or phrase you would like to associate with the entry and then hit the ta button The first time you create an entry the Enter new Glossary Entry window will appear and request data in the following fields Term root form Enter the root or most common form of the word or phrase Term alternate forms Enter other forms of the word or phrase that an end user might encounter in your collection annotations including plurals For each alternate form you wish to include click the Add button enter the term and click OK e Definition Explanation Provide the definition or explanation you would like to associate with this term or phrase You can format
5. interactive tool for navigating your collection and its various segments events scenes actions The Timeline provides a graphic representation of your collection organization and the relationship among segments and most functions within the AWB can be initiated directly from the Timeline interface The Timeline is also synced to the Video Player Selections on the Timeline will cause the corresponding video segment to open in the player and in certain modes Create Scene mode mousing over the timeline will cause the video display to change accordingly You can use the Timeline for Creating and changing segments and segment boundaries e Navigating to and viewing specific locations in your video e Opening segments for annotation Different segment types appear in different colors on the Timeline in a top down nested hierarchy i e Events below within the Collection Scenes within Events and Actions within Scenes In the current release the Collection is brown Events are red Scenes are yellow green and Actions are blue The entire collection and its segments are situated relative to a time scale 00 00 00 across the bottom of the Timeline area The time scale also contains markers small triangles to show where your original tapes began and ended relative to the collection as a whole SWEEP An important feature of the Timeline is the sweep bar During video playback the sweep bar moves across
6. linked to more detailed bibliographic information This in text citation should be in Author Date format for example Smith 1992 or Jones 2004 After you create your in text reference use your mouse to highlight it and then hit the button to open the Enter New Citation window The window contains the following fields 29 Citation type From the drop down menu select the type which most accurately describes the source you are citing Book Journal Article Edited Book Dissertation or Other Source information various fields Fill in as many fields as you can with information about your source This is meant to be a general template so all fields may not apply to the type of source you are citing For titles do NOT include formatting details such as quotation marks or italics When you complete the citation by clicking Add Citation your selected text will appear ORANGE and UNDERLINED You can remove the link to a citation in two different ways Select the linked text and hit the button again or Select the linked term right click and select Remove hyperlink from the context menu REFERENCING OTHER VIDEO SEGMENTS IN YOUR COLLECTION Anywhere you see the Sj button below a text window you can create linked text which will cross reference another video segment in your collection This option is available in the following tabs Basic Metadata Detailed Description Collector Information and
7. right click on a segment in the Timeline and choose Open selected segment from the context menu 3 Double click on a segment header in the Collection Hierarchy window 4 Right click on a segment header in the Collection Hierarchy window and choose Open selected segment from the context menu When you open a segment the appropriate Metadata window appears and you can begin entering information Instructions are provided in the following sections for entering the various types of data required to complete your annotations In some cases instructions may apply to several different tabs i e creating glossary terms and will be cross referenced rather than repeated 20 COLLECTOR INFORMATION TAB naua Liberia Grand Cape Mount Borg and Montserra JE3 abula Participants Technical Problems Collector Information Collection Information Collector Monts Short Biography Lester P Monts has served as an academic administrator and Professor of Ethnomusicology at the University of Michigan since 1993 Dr Monts has focused his scholarly research on the musical and cultural systems among the Vai people of Liberia and is regarded as one of the world s leading scholars on music and culture in the Guinea coast region of West Africa His book Vai Musical Language is published by the Societe d Etudes Linguistiques et LA etheonolomieniac de France it exnlorcac Lind folle B 1 VAS Recor
8. this text as desired using the 28 Bj 4 and uj buttons below the pane You can also embed other glossary terms or citations within a glossary entry using the ta and 31 buttons When you complete the entry by clicking Add Entry your selected text will appear GREEN and UNDERLINED You can remove the link to a glossary term in three different ways e Select the linked text and hit the ta button again or Select the linked term right click and select Remove hyperlink from the context menu When you create subsequent glossary terms the first window to appear will be the Select Glossary Entry window where you will have the option to associate a selected word or phrase with an existing entry this is helpful if the same word phrase reappears throughout your collection Simply select the correct term and definition from the drop down menu and it will be linked to your selected text If the term you desire does not already exist choose the Create new entry button and proceed as directed above to enter data for a new entry CITATIONS Anywhere you see the el button below a text window you can create and associate bibliographic citations for selected text in that window This option is available in the following tabs Basic Metadata Detailed Description Collector Information and Collection Information You can also create a citation within a glossary entry We ask that you first create an in text reference to be
9. ANNOTATOR S WORKBENCH USER S MANUAL THIS PRODUCT INCLUDES SOFTWARE DEVELOPED BY THE ETHNOGRAPHIC VIDEO FOR INSTRUCTION AND ANALYSIS DIGITAL ARCHIVE PROJECT BY INDIANA UNIVERSITY AND UNIVERSITY OF MICHIGAN FUNDED BY A GRANT FROM THE ANDREW W MELLON FOUNDATION FOR FURTHER INFORMATION CONTACT THE INSTITUTE FOR DIGITAL ARTS AND HUMANITIES AT INDIANA UNIVERSITY IDAH INDIANA EDU 29 March 2011 02011 Trustees of Indiana University All rights reserved GETTING STARTED INSTALLATION Unzip the downloaded file into whatever directory you want to install the application On Macs this would be Applications and on Windows PCs Program Files but the application will run fine from any other directory you would choose You may want to place a shortcut or alias for the AWB application on the desktop CONFIGURATIONS For Mac Users This User s Manual is based primarily on the PC version of the Annotator s Workbench The Mac version may differ slightly in terms of appearance and access to certain functions i e Ctrl Click to access context menus instead of right click OPENING THE AWB APPLICATION To open the AWB application double click the Annotator s Workbench shortcut on your desktop or from whatever directory you installed the application OPENING A PROJECT FILE These are large files and could take up to several minutes to load completely especially the video components FiNDING VIDEO FiLES The AWB will automatically try to
10. Bar to choose which windows to display just check the boxes for the windows you wish to be visible or uncheck the boxes for windows you wish to hide You can use these options to create a personalized workspace that is most comfortable for your needs For example you may wish to work with a large Collection Hierarchy window but keep the Controlled Vocabulary window small or vice versa or you may choose to keep the Collection Glossary Window hidden most of the time Your window sizes and positions will be saved with your project In addition there is a configuration file that is checked when the AWB is loaded and allows alternate configurations of the workspace This configuration is covered in the Annotator s Workbench Configuration document MENU BAR The Menu Bar runs across the top of the main AWB window and provides access to the following functions as well as information about keyboard shortcuts File Open close a project file import a project file from an XML format create a new project file save your project see project properties and exit AWB Edit Undo and Redo actions or changes e Controlled Vocabulary Refreshing the TUB Controlled Vocabulary from the database e Windows Auto arrange open windows to a default layout close all windows select which windows to show in the workspace e Help See information about AWB VIDEO PLAYER The Video Player initially appears in the upper Accordian
11. Manding intelligence and advanced culture that separated them from other peoples in the region and brought praise and notoriety from the recently repatriated African Americans who founded Liberia and from other foreign travelers Bi UOS COLLECTION TITLE Collection title can be any descriptive phrase you want to use COLLECTION DESCRIPTION The Collection Description should provide a concise abstract of your videos This area could contain a description of the main events themes performances and performers that appear on your videos You could include 1 overall scope of your videos 2 the location s where the videos were shot 3 why you took the videos research for a 23 project dissertation book etc 4 the videos relationship to a larger collection of which they might be a part including audio photographs etc and 5 their relationship to your scholarly work and publications Specific details should be left to each event segment Ultimately like the abstract for a book you should provide a short summary of the videos If this material is part of a larger collection of materials to appear on the internet you will want to establish standards for the information entered here about the collection 24 BASIC METADATA TAB RJ Participants TechnicalProblems Transcriptions Quality Basic Metadata Detailed Description Controlled Vocabulary Scene title Performance Kas
12. The cursor should now appear as an arrow with a small square e Mouse over the Timeline until the video corresponds to the point at which you would like the segment to begin If you wish you can also use the sweep bar to help you pinpoint a location To do this o Return to Select mode and move the sweep to the desired point in your video Position the sweep in one of three ways 17 Drag the sweep to the location If necessary use the Video Player buttons Back Forward One Frame to fine tune the location to the exact frame represented by the line in the middle of the sweep Double click on the sweep groove to bring the sweep to that location and then fine tune using the Video Player Right click on the sweep ball to open a context menu which allows you to enter an exact timecode that corresponds to the timecode in the Video Player o When you re enter Create mode the sweep will appear locked faded in place Left click and drag the cursor across the Timeline you must hold the mouse button down while dragging As you drag you will see a new Untitled Segment appear on the timeline Release the mouse button when the cursor reaches the point at which you would like the segment to end If you have positioned the sweep as a guide the boundary will automatically snap to the sweep position when your icon is within 5 pixels of the sweep which will light up to indicate the snap o If you click and dra
13. Townspeople Speaker Patron To facilitate searching and browsing for the end user you should identify significant individuals or groups that appear in your video materials as well as the roles these participants play within the context of a particular segment Identified participant 34 names function similarly to controlled vocabulary terms except that they are not added to the shared database PARTICIPANTS THAT APPLY TO THIS SEGMENT FROM SURROUNDING SEGMENTS Participant names are inherited according to the top down hierarchy of video segments sub segments are automatically populated with the participant names assigned to the parent segment i e names assigned to an event will automatically be assigned to its scenes and an action will inherit names from its parent event and parent scene When you open the Participant tab of a sub segment you will see any inherited names in the pane in light grey font and these can only be edited by opening the segment in which they were originally assigned INDIVIDUAL PARTICIPANTS Provide the family name and given name for each individual participant you wish to identify as well as that person s role or roles in the video segment e g performer n n sound engineer interviewee subject etc You can assign multiple roles to a participant separating them in a list with commas Use the Tab key to move between fields and use the Enter key to add another row
14. a Yellow Card 4 Cultural prem Genres amp Perforr Ng oba and Yellow Card jD Social amp Cultural Groupings Aysheba performs one of his most famoysseengs yellow Card ii asheba and Kassongo Marine African Americans e concert Americo Liberians iew and performance Scene title Ancient Order of Hibernians 4 Arabs Associations institutions etc Auctioneers Audiences BiIUl Definition END Bantu speaking peoples The name Bhil Indic people F achimenegule derives The practice of playirg Quia fr Brahmans Y each pitch of a chore cade American hip hop oc ewa rican people culture is oftemdivided Picos iv usical form Hierarchical Alphabetical Congolese rumba was xi Traa T To help you identify certain frequently used functions most of the buttons in the AWB workspace also display tool tips small explanatory labels when you mouse over them To mouse over an object move your cursor over the object and hold it there for a few seconds without clicking Tool tip examples can be seen if you mouse over the video playback buttons in the Video Window or the Timeline Toolbar buttons on the left side of the Timeline In the initial configuration except for the Timeline all windows in the AWB environment can be moved around resized minimized or even closed You can also use the Windows menu in the Menu
15. ady have text entered in some other format like Microsoft Word If that is the case you should be able to cut and paste into the Annotator s Workbench without any difficulty DIACRITICS The Annotator s Workbench provides for the insertion of diacritics from a variety of Roman character based languages When typing in descriptive text areas simply press F2 and a menu will appear displaying the currently selected language category and its diacritics symbols Change the language category if necessary and the menu will now appear with all diacritics symbols for that language category Selecting the diacritic from the list will insert it into the text at the cursor location replacing any highlighted text To insert the capital version of the character simply hold down the shift key while making your selection For languages that are not based on the Roman character set Arabic Chinese etc use your operating system s input method editor to type text in these languages 33 OPTIONAL CONTROLLED VOCABULARY TAB See Appendix I for details on using the Controlled Vocabulary PARTICIPANTS TAB amp Accordian musician s procession n E Ba etadata Detailed Description Controlled Vocabulary Participants Transcriptions Technical Problems Participants that apply to this segment from surrounding segments Senesee izu rst ple Krot Individual participants Family Name Given Name Roles Senesee Musician Vocalist
16. brupt halt to performance opportunities for traditional musicians Except in the most orthodox towns no doctrine prohibits music making However the Muslim canon that operates in most locales asserts that one s avocational skills should be directed in some way toward serving God Notwithstanding Muslim clerics have little patience with the social and religious behavior of most musicians and advise young men to avoid such a profession Islam removed many of the occasions which called for professional instrumentalists dancers and singers Many of them relinquished their musical roles and vowed to live according to the doctrines of Islam Others such as Laccordinnist and singer K nd Kiari i B 1 u ATS You can use the detailed description pane to provide end users with the kinds of in depth background information that helped inform your research perspective For example you could contextualize the particular subject matter in more detail expand description and analysis and include text from your notes or other materials you have written 32 Please refer to the Basic Metadata section of this manual for instructions on creating glossary terms adding citations or linking descriptive text to other video segments in your collection In general we would hope you would be able to compose your segment description detailed information and general text entry in the Annotator s Workbench On occasion you may alre
17. d for terms This is particularly true in the Instrument category Note Used for terms ONLY appear in the alphabetical view NOT the hierarchical view You can drag and drop ANY term you wish to apply However vernacular terms will resolve to the closest authorized term while you are dragging this process will be visible and you will see the term change when you drop it into the appropriate pane 49
18. d with basic tools for formatting text and linking text to other types of information These functions appear as a row of 7 buttons located directly below the text pane and are equipped with mouse over tool tips These functions can also be accessed via a context menu that will appear when you right click in the text pane Formatting selected text e B Apply a bold font to the selected text I Italicize the selected text Underline the selected text 14 Linking selected text to ta Glossary Create a new glossary entry using a selected word or phrase or link a selected word phrase to an existing glossary definition l Citation Provide a bibliographic citation for selected text Sy Link to another segment Create a cross referential link between selected text and another video segment in your collection You can also open your entire collection by double clicking in the Collection area across the top of the Timeline 15 The Collection Metadata window is slightly different from the segment Metadata Window it only has five tabs and two of them are unique to the collection level e Collector Information Provide your name and a brief biography Collection Information Write a concise abstract overview that summarizes the content of the video in the project amp Liberia Grand Cape Mount Borg and Montserra m EJ bula Participants Technical Problems Collector Information Col
19. de basic information about various aspects of the content e g artistic cultural social historical political etc These brief descriptions serve as descriptive textual captioning to provide viewers with details that enable them to more fully interpret your video material Basic description text should be as clear and accessible as possible and should not include theoretical analysis or extended background information As a general guide the basic description should be approximately 4 5 complete sentences in length avoid sentence fragments BLOCKING CONTENT Within your collection there may be small segments of video content for which you would like public access blocked This may be because of the sensitive nature of the 26 events depicted or because of other ethical issues that you or the subjects may have regarding potential viewing of the clip If appropriate you can use the Block this event scene action button to prevent end users from viewing a particular video segment When you click the button a new window opens with the following fields Explanation Provide the reason why the segment content needs to be blocked Block until Provide the length of time or conditions for blocking Select the radio button for one of the following o Date Content will be unblocked at on a specific date that you provide Please enter in the following format 20 June 2008 o Conditional block Describe the condi
20. ding Dates Begin End COLLECTOR Enter your name in the fields provided with your last name first SHORT BIOGRAPHY Please provide a brief biographical statement Aside from basic details such as educational background current affiliation and notable publications you may also want to include information about any publications recordings or films that resulted from your video 21 The short biography should be approximately one paragraph long Please refer to the Basic Metadata section of this manual for instructions on creating glossary terms adding citations or linking descriptive text to other video segments in your collection RECORDING DATES Provide the time frame represented by the video 22 COLLECTION INFORMATION TAB amp Liberia Grand Cape Mount Borg and Montserra Ax Controlled Vocabulary Collector Information Collection Title Liberia Grand Cape Mount Borg and Montserrado 1977 1988 Collection Description Coast It was this people who some fifteen years ago invented a syllabic alphabet They hold constant intercourse with the Mandingoes and other Muhammedan tribes in the interior And these intelligent neighbors are fast converting them to their false faith Blyden 1974 101 Payne s appraisal like many others of the period makes a connection between the Vai and Manding Koniaka through commerce language culture or religion Thus it was the Vai
21. drop down menu The menu is populated from the Language section of the Controlled Vocabulary tab so you MUST add language terms to the segment s CV before you can proceed with a transcription Spoken from until Using the time code shown in the video player for reference enter the start and end points for the section you are transcribing NOTE Transcriptions can start and end at any point in your video and can cross segment boundaries These settings will default to the start and end points of the open segment which is why you might find it most efficient to create the transcribed content as its own scene or action You can use the Preview button to preview the section you are defining for transcription Raw transcription Enter the transcription text in the ORIGINAL LANGUAGE that appears in the video Create line breaks using a hard return Enter key Please do NOT add extra flourishes like dotted lines etc When you have finished entering the transcription click the Add button Once you have added a transcription it will appear in the main Transcription tab where it will b Delete or T e identified by the speaker s name You now have the option to Edit ranslate your transcription At the bottom of the window you also have the option to Add New Transcription TRANSLATIONS After you have created an original language transcription you may want to provide end users with a translation
22. egment To apply CV terms from the Controlled Vocabulary Window Find your desired term in the CV window If you are browsing in the hierarchical view please note that you can only apply bulleted terms not folder level descriptors open folders by clicking on the plus sign e Left click and hold to select the term you can select multiple terms by holding down the Control key while clicking While still holding down the mouse button drag the term to the bottom left pane of the Controlled Vocabulary tab in the Metadata window you will see the icon change to an arrow with a small rectangle Drag multiple selections as a group by right clicking and dragging Release the mouse button to apply the term o NOTE The AWB application automatically assigns terms to the correct category For example if you are in the Geography view but drag and drop an instrument name AWB will put the instrument name in the Instrument category and you will see it when you open the Instrument view o If the icon doesn t change when you drag go back to the CV window and double click anywhere in the window to re activate the CV interface AUTHORIZED TERMS VS VERNACULAR TERMS In the alphabetical view of the Controlled Vocabulary window some terms appear italicized while others do not The non italicized terms are authorized terms for 48 example a Library of Congress subject header while italicized terms are vernacular or use
23. egment has low quality video audio annotation and is not an ideal representation of the subject matter Segments marked with this quality rating will be ranked very low amongst search results 43 APPENDIX CONTROLLED VOCABULARY Controlled Vocabulary is configured in a separate file but if you cannot connect you might see a message in the CV Window that reads Failed to automatically connect to the database General configuration of the AWB as well as configuration to connect to Controlled Vocabulary are covered in the Annotator s Workbench Configuration document provided separately To connect to the database Click the Connect to Database button in the Controlled Vocabulary window The dialog box will ask for a password Use the password for the CV that is in your configuration file Once you have connected to the database the application creates an offline cvt file for the controlled vocabulary and will use that file in future work sessions After your initial session you do not need an active internet connection to use the Controlled Vocabulary feature If possible you should periodically connect to the internet and refresh this cvt file to make sure your file contains any recent changes or additions to the master Controlled Vocabulary database OPTIONAL CONTROLLED VOCABULARY WINDOW Terms can be displayed in a hierarchical arrangement or an alphabetical list depending on your preference you can c
24. f you need to make a save before exiting If however you quit the application from the main menu bar at the top of the screen or use the Cmd Q shortcut key the normal closing process is circumvented and the application will close WITHOUT verifying that you have saved Therefore you MUST be sure to save your work before exiting via these other methods THE AWB WORKSPACE Edit Administration Controlled Vocabulary Windows Help er lection Hierarchy Generations of Sound Popular Music Genre and Pe Simba Theatre performing at Nyumba ya Sanaa va amp Tanzanian One Theatre TOT Christmas Day pert Pal ts Technical Problems Transcriptions Qualiy 9 Basic Metadata Detailed Description Controlled Vocabula Color Bars Interview Ndala Kasheba introduction Performance Ndala Kasheba Marashi ya Pe Interview Kasheba and life in Conga Performance the Western Jazz song Francisc ba and Kasongo Mpinda Clayton and music industry ya Kanga The Kang leh4 and recording J Haala Kasheba Dezodezo La dala Kasheba Kokolay Chee ingo Mpinda Clayton early ban Prchestra Maquis du Zaire Anc ngo and MK Group Performance Kasheba Kadi ya Njano Yellow Card IK Group Shika Mikono Shall ongo joins Zaita Muzika eba and music industry asheba Kadi ya Njano Yelld ngo and old is gold ongo and old is gold part two 9 eba and the music business respects asheb
25. find the appropriate movie files when you open a project file If it can t find the files a dialogue box will appear asking you to navigate to the location of that file Once the AWB finds at least one of your video files it will automatically look in the same location for the rest of the necessary files It is also designed to remember this location for future work sessions Therefore if you continue to work at the same workstation you should only need to do this once unless you move your files CONNECTING TO THE CONTROLLED VOCABULARY DATABASE After you open a project file in the AWB you may optionally need to connect to the Controlled Vocabulary database See Appendix I for details SAVING YOUR WORK In order to keep changes made during a work session you will need to save your work before closing the application We also suggest that you save your project periodically throughout your work session every 15 minutes is a good rule of thumb You can save your project in two ways From the File menu in the menu bar select Close project You will be asked if you wish to save your changes before closing From the File menu select either Save project or Save project as The former choice will save the project in its existing location the latter choice will allow you to save a new version of the project in a different location For Mac Users If you go through the File gt Exit process the application will check i
26. for a new participant PARTICIPATING GROUPS Provide the name of each participating group you wish to identify as well as that nm nm group s role or roles in the video segment e g performing ensemble team class etc You can assign multiple roles to a participant group separating them in a list with commas Use the Tab key to move between fields and use the Enter key to add another row for a new participating group You may wish to list group as well as its individual members for example you could identify the African All Stars as a group and then list the individual members of the ensemble as individual participants 35 TRANSCRIPTIONS TAB Scene Interview Kasheba and the music business Basic Metadata Detailed Description Controlled Vocabulary _ Participants Technical Problems iptions Quality Add New Transcription j Add Transcription Speaker Singer Kassongo null v ssi Cem elias 3 1 9 49 554 Spoken Language Lingala language v a ELLE 255054 c Add Translation Raw Transcription 36 If a video segment contains significant spoken or sung text e g an interview excerpt speech song lyrics etc you may want to provide the text for the end user to read The Transcription tab allows you to isolate a portion of your video and enter a raw original language transcription as well as unlimited translations t
27. g at the collection level you will create an event if you click and drag within an event you will create a scene if you click and drag within a scene you will create an action The different hierarchical levels are color coded in the Timeline You can also quickly create a segment to fill in the gap between two existing segments o In Create mode mouse over the space between two existing segments that you wish to fill 18 o Right click to activate the context menu and select Insert segment to fill gap A new segment will appear within the highlighted area at the appropriate hierarchical level RESIZING SEGMENTS Once you have created a segment you may wish to change its endpoints or even make it contiguous with the next segment You can do both of these tasks in Resize mode now appear as a double arrow with a center bar Select the Resize mode from the Timeline toolbar The cursor should Mouse over the upper part of the left or right edge of the segment to be resized depending on whether you wish to change the start or end point The resize function becomes active when the icon changes color and the segment is highlighted this may require some practice You may find this process easier if you zoom in on the segment e Left click hold and drag the segment boundary to the desired location segment boundary line corresponds to the timecode in the Video Player Release the mo
28. hange the display by selecting the appropriate radio button at the bottom of the window Please note that some terms will only appear in the alphabetical view please see the section on Authorized terms on p Error Bookmark not defined 29 March 2011 2011 Trustees of Indiana University All rights reserved Deleted 38 Here is a sample of the categories used for Controlled Vocabulary an ethnomusicology video archive These archive terms were all defined using the Controlled Eenguages lL Social amp Cultural Groupings I venue Types Vocabulary Maintenance Tool a separate open source program x Ghana Handeni India e Social amp Cultural Groupings This 5 Liberia Bong Region category contains standard terms Grand Cape Mount Region H Besau Bomboja for ethnic groups or social cultural E HS Fahnja groups that appear in your video Fali Fando collection source Library of Gamai Misila Gohn Congress Subject Headings Jenewonde Jondu Kendeja Genres amp Performance Types Geography Instruments 4 Geography e Chiradzulu C te d Ivoire Genres amp Performance Types This Fired OE T obbsbstics category contains terms for the musical and performance genres that appear in each of your events Possible vocabulary might include musical genre or sub genre distinctions or broader performance genres
29. he transcription and translation s will appear when the end user views the video content AWB provides only text transcriptions not for example musical or dance notation Furthermore transcriptions should only be used for special materials such as sung texts or important spoken dialog and performance While this feature could be used to create a kind of closed captioning we do not recommend that annotators attempt to do this Closed captioning is extremely time consuming and neither the AWB nor the end user interfaces are designed to handle it TRANSCRIPTIONS To create a transcription e Open the video segment in which the content that you wish to transcribe occurs You may find it convenient to isolate the content by segmenting it as its own scene or action Click on the Transcription tab and click the Add Transcription button You will be asked to fill in the following fields o Speaker Choose the speaker or singer from the drop down menu The menu is populated from the Participant tab for the segment so you MUST create participants in the Participant tab before you can proceed with a transcription If the speaker s name is not shown go back to the Participant tab and create a new participant Or you can add the transcription first and then create the participant later making sure to re visit the transcription to add the speaker 37 O O Spoken language Choose the ORIGINAL language from the
30. heba Kadi ya Njano Yellow Card Now playing Recording Dates Year Month Brief description Kasheba performs one of his most famous songs Yellow Card B VAS SEGMENT TITLE Enter a short title for the event scene or action you have created After you write the title it will appear across the top of the Metadata window along with an indicator of the segment level event scene action This title will also appear to identify your segment in the Timeline and Collection Hierarchy Now PLAYING This icon will help you keep track of the video showing in the player relative to the various metadata windows you may have open in the AWB environment If the Now 25 Playing icon is lit up a lighter color in a particular segment s metadata window it means that the segment content is currently playing in the video window The Now Playing icon is merely an indicator it is not interactive RECORDING DATES Enter as much information as you can about the date the segment content was filmed in many cases the beginning and ending dates will be the same For example you might know the date month and year you might know only the month and year or you might only know the year Please enter dates in one of the following formats e 20 June 2006 June 2006 e 2006 BRIEF DESCRIPTION The brief description should describe what is happening in the video segment and provi
31. into English and or other languages To create a translation e Click the Translate button for the transcription you wish to translate 38 From the Translate transcription into window select the language into which you would like to translate The default selection highlighted is English You will be returned to the main Transcription tab where you will now see a new language tab beside your original transcription Type your translation in the new pane Create line breaks using a hard return Enter key Please do NOT add extra flourishes like dotted lines etc If you would like to translate your transcription into another language click the Translate button again and choose a new language This will create another language tab in the pane beside your original transcription You may create as many translations as you want to accompany each transcription 39 TECHNICAL PROBLEMS TAB Accordian musician s procession JE3 Basic Metadata Detailed Description d Vocabula Participants Transcriptions Technical Problems Technical Problems Listed are any technical problems that affect the video or audio quality of the recording for some part of this scene To add a new entry that spans the length of this scene simply enter a description of the problem in the provided space Until Problem Description 3 23 59 862 Sometimes filming is affected by things such as human error or env
32. ion creates an offline archive cvt for the controlled vocabulary and will use that file to populate the window in future work sessions If you choose you can Export this archive or Import another archive file by selecting the appropriate option from the Archive menu on the window menu bar If you have an active Internet connection you can also select the Refresh from database option from the Archive menu to refresh the active archive thus ensuring that your file contains any recent changes or additions to the master Controlled Vocabulary database Terms from the Controlled Vocabulary window can be dragged and dropped into one other window to the Controlled Vocabulary tab of the Metadata window The terms that appear in the CV lists are added by a separate application designed for Controlled Vocabulary Thesaurus Creation and Maintenance For example if a particular genre does not appear on the list it usually means that none of the collections contain examples or references to that genre For detailed instructions on how to apply CV terms to your video segments please see the section of this Manual entitled Optional Controlled Vocabulary Tab below 46 OPTIONAL CONTROLLED VOCABULARY TAB amp Accordian musician s procession Participants Transcriptions Basic Metadata Detailed Description Terms that apply to the entire collection Genres Geography Instruments Languages Social amp Cultu
33. ironmental conditions a lens cap is left on lighting becomes dim a windy day creates microphone distortion etc For end users it is important to know that such issues are part of the recording and not something that is wrong with their computer configuration The Technical Problems tab thus provides an opportunity for you to alert end users to problems that affect the video or audio quality for some or all of a given segment 40 To describe a technical problem Click the lowest line to select highlight it Using the time code in the Video Player for reference enter the start time and end time for the problem The times will default to the endpoints of the segment NOTE Technical problems can start and end at any point in your video and can cross segment boundaries Enter a brief description of the technical problem and what aspect of the video is affected To add another technical problem hit Enter to create a new line You can only create a new line when you have finished with the prior entry A technical problem will be visible and editable on any segment that it overlaps You can also view edit ALL technical problems in the Technical Problems tab of the Collection Metadata window 41 QUALITY TAB Participants Technical Problems Transcriptions Quality xX kx x X Average Quality This segment is of typical quality and is neither unusually good nor unusually bad
34. lection Information Collector Monts Lester L Short Biography Lester P Monts has served as an academic administrator and Professor of Ethnomusicology at the University of Michigan since 1993 Dr Monts has focused his scholarly research on the musical and cultural systems among the Vai people of Liberia and is regarded as one of the world s leading scholars on music and culture in the Guinea coast region of West Africa His book Vai IMusical Language is published by the Societe d Etudes Linguistiques et Bi 1 UQA Recording Dates Begin End 16 SEGMENTING VIDEO EVENTS SCENES ACTIONS The first step in the annotation process is to SEGMENT divide your collection into Events Scenes and Actions Events and scenes need to be contiguous i e the end point of one event scene is the start point of the next event scene however while working you can create them non contiguously and then go back and fill in gaps later Actions do not need to be contiguous Because this organization is hierarchical each level is contained within the one above actions cannot cross scene boundaries and scenes cannot cross event boundaries Please refer to Part of the Annotator s Guide for more detailed descriptions of the different types of video segments 2 00 00 CREATING SEGMENTS You will segment your video using the Timeline interface Eea I Select the Create mode from the Timeline toolbar
35. musician s pre left corner of the AWB environment and it is the window where you can view your video files The player screen takes up the upper three quarters of the window area and the following functions are located in the lower quarter clockwise from upper left e Video controls These buttons immediately below the player screen provide basic controls for video playback and mouse over tool tips help you identify these functions Play Pause Back Forward One Frame Rewind Fast Forward Jump to Previous Next Segment Boundary Time The time code for the material on view relative to the entire collection e Volume Slider controls player volume independently of workstation system volume e Segment name During playback the name you have given to the current segment appears here The colored dots above the box indicate whether the current content is an event red scene yellow or action blue Playback options Using the radio buttons you have the option to select Continuous Play video will run continuously during play mode or Stop at Boundaries video will stop when defined segment endpoints are reached The Video Player is synced to the Timeline and the Collection Hierarchy Selecting content in either of these two areas will cause the corresponding video segment to start in the player TIMELINE The Timeline which is permanently docked across the bottom of the AWB window is a completely
36. ny segment header in the Collection Hierarchy window opens a Metadata Window for that segment and also causes that segment to open in the Video Player Right clicking on a segment header opens a context menu with options to open or delete the selected segment All open segments appear as highlighted headers in the list because multiple Metadata windows can be open at the same time you may see multiple segments highlighted in the Collection Hierarchy The Collection Hierarchy is also synced to the Timeline double clicking a segment causes that segment to be highlighted on the Timeline and the sweep bar to jump to the appropriate location on the Timeline Changes or new segments created in the Timeline will appear in the Collection Hierarchy segments deleted from the Collection Hierarchy will also disappear from the Timeline OPTIONAL CONTROLLED VOCABULARY WINDOW The Controlled Vocabulary CV window does not initially appear on the desktop There is significant work involved in setting up controlled vocabulary since you need a database to store and retrieve the terms as well as some expertise in defining controlled vocabulary In general this feature is only used with larger institutional repositories or collections See Appendix I for details for using Controlled Vocabulary COLLECTION GLOSSARY WINDOW The Collection Glossary Window will f CA Collection Glossary display any glossary terms you have Definition created and their
37. o fine tune the sweep location for later use in defining segment endpoints The following options are also available within the Select Mode context menu o Open selected segment Makes the highlighted segment and its metadata window active for annotation o Delete selected segment Deletes the highlighted segment and any sub segments that have been defined within it o Zoom to segment Expands the highlighted segment to fill the Timeline area ssim 1 e J Create mode In Create Mode click and drag to create a new video segment You can also access the Open Delete and Zoom functions from the Create Mode context menu Create Mode also contains the special Insert Segment to Fill Gap function in its context menu e Insert Segment to Fill Gap Create a new segment which automatically fills the space between two existing segments p 4 an boundary You can also access the Open Delete and Zoom functions from the Resize mode In Resize Mode click and drag to change a segment Resize Mode context menu 10 IQ Zoom mode In Zoom Mode click on the timeline to incrementally zoom into a segment each click zooms in by 20 To zoom out hold down the Shift key while clicking you should see the icon change to a minus sign inside the magnifying glass You can also access the Open Delete and Zoom functions from the Create Mode context menu iC e Transcription m
38. ode In transcription mode you can interact with the transcriptions you created in the metadata window You can resize transcriptions you can edit transcriptions and you can add translations In ANY mode you can also zoom in and out using the vertical slider to the right of the Timeline You can move it manually or else its position will change automatically based on zooming actions initiated with other tools The position of the slider thus serves as a quick indicator of your relative level of zoom COLLECTION HIERARCHY WINDOW The Collection Hierarchy window amp Collection Hierarchy initially appears in the upper right Untitled Collection Mahodi Celebration of the Prophets Birth at Bulu Friday Prayer Jami corner of the AWB environment and it provides a hierarchical view of Death Feast Daa at Bulumi Tijaniyya Dhikr all video segments you have created Sande Initiates Mat singing Installation Ceremony for a Paramount Chief Bolc Procession of SaNgba manja sangba chief The paramount chiet elect prepares to greet th within your collection segment header will open a nested Big men l l Resumption of saNgba manja procession list of sub segments that exist within bolo manja musicians More master drummer the higher level segment For High school dance troupe example Scenes are nested within 11 their parent Event and Actions are nested within their parent Scene Double clicking on a
39. ral Groupings Venue Types Terms that apply to the event and all of it Terms that apply to this specific scene Shaken gourd rattle In the AWB environment controlled vocabulary can be easily applied to any video segment using a drag and drop interface Desired terms or term sets can be dragged from the Controlled Vocabulary window see earlier description of this area on p 12 and dropped into the Controlled Vocabulary tab of the segment Metadata window APPLYING CONTROLLED VOCABULARY THE BASICS The right side of the Controlled Vocabulary tab displays buttons for each of the controlled vocabulary categories Clicking these buttons allows you to see which terms have been applied in each category The left side of the Controlled Vocabulary tab displays between 1 and 4 panes containing CV terms the number of panes depends on the segment level collection event scene action Controlled vocabulary is inherited hierarchically events inherit 47 Deleted 14 terms from the collection level scenes inherit terms from the event and collection levels and actions inherit terms from the scene event and collection levels Inherited terms that apply to a given segment will appear in the upper pane s in GREY font and these can only be edited by re opening the segment in which they were originally applied The bottom pane displays terms in BLACK font this is the active pane for the open s
40. such as festival concert parade interview wedding and naming ceremony source Library of Congress Subject Headings Geography This category controls for proper names of countries cities towns and villages sources Getty Thesaurus of Geographic Names and GeoNet Instruments This category contains both the names of instruments and the categories that best identify the primary way in which the instruments produce sound Instrument names can be selected from lists containing both Library of Congress terms non italicized and local vernacular identifiers italicized Sources Library of Congress Subject Headings and Sachs Hornbostel system of musical instrument classification 45 Languages This category contains standard reference terms for the languages that appear in your video collection source Library of Congress Subject Headings Venue Types This category controls for the type of venue featured in a given video clip Examples include concert hall club church private residence or public square You also have the option to add the proper name for the venue i e St Thomas Episcopal Church the proper name will be searchable for end users but will not become part of the controlled term list source Getty Art and Architecture Thesaurus The CV display is initially populated with CV terms when you connect to the database upon first opening the AWB Once you have connected to the database the applicat
41. the timeline to show where the video is playing and you can also move the sweep bar yourself to initiate video play for any point in your collection To move the sweep bar drag it to a new location or double click on the sweep groove to bring the sweep to you You can even set the sweep position precisely by entering a timecode a feature which is accessed by right clicking the sweep ball to open the sweep context menu In certain modes you can lock the sweep position for use as a guide when creating segment endpoints TIMELINE MODES Various modes functions and tools are available for use with the Timeline Modes basically create different sets of tools that allow for different functions when the tools are applied to the Timeline The following modes are accessible via the Timeline Toolbar on the left side of the Timeline area certain functions are also available from context menu that appear when you right click on the Timeline in each mode Xx Select mode In Select Mode single clicking on a segment will highlight it and set the Video Player to the beginning of the selected segment Double clicking on a segment will open the segment for annotation causing the Metadata Window to open so you can add or edit descriptive text see p 13 of this Manual In this mode you can also single click on the sweep ball and drag it C to reposition the sweep bar and you can use the Video Player buttons Back Forward One Frame t
42. tions which need to be met for the content to be unblocked o The end of time Content will be blocked forever After you hit Accept you will return to the main Basic Metadata window and see an indicator that the segment has been blocked You can use the Edit button to change the blocking specifications or the Unblock button to unblock the segment Blocking is hierarchical and inherited i e blocking an event will automatically block any scenes within that event and blocking a scene will automatically block its actions You may wish to go ahead and create sub segments and annotations within a blocked region if there is a reason why the region could eventually become unblocked a specified number of years the death of a participant the granting of new permissions This way the sub segments are ready to be viewed whenever the unblocking occurs CREATING HYPERLINKS GLOSSARY CITATION AND SEGMENT LINKS In several different text fields in the Metadata Window you have the option to create special links which provide more information about your content You can designate 27 glossary terms and term definitions you can cite a source or you can create a link to a related video segment in your collection In each case you can attach the link to any word or text string that you have entered in a given pane NOTE A given word or text string can only support ONE type of link for example the same word cannot function as both a
43. use button to complete the resizing If you have positioned the sweep as a guide the boundary will automatically snap to the sweep position when your icon is within 5 pixels of the sweep NOTE There are TWO different ways to resize a segment o One direction single arrow tool When the icon shows only one arrow you can only drag the boundary inward to make the segment shorter With this tool you cannot expand the segment beyond its original boundaries 19 o Two direction double arrow tool When the icon shows two arrows you can move the boundary to make the segment shorter or longer o With both types of resizing you cannot reduce a segment past the boundaries of a sub segment contained within it i e you cannot change a scene to start after the starting point of one of its actions If you drag a boundary to the point where it reaches the boundary of the sub segment the resize tool will automatically begin shifting the sub segment boundary as well Toresize a segment to make it contiguous with the previous or next segment drag the desired boundary until it touches the other segment You do not have to worry about accidentally creating an overlap the tool will automatically stop the segment at the next border OPENING A SEGMENT FOR ANNOTATION A segment or the whole collection can be opened for annotation in four ways 1 In Select mode double click on the desired segment in the Timeline 2 In any mode
44. ves on the porch or at the open windows of the mosque The azima mi enters and sits on a platform or pulpit called mamba ra Ar minbar When the final adhan is delivered he takes the ceremonial staff tu Qgbee and chants in Arabic the Friday homily BITS cy The Metadata window contains six tabs Each tab corresponds to a different type of information you can enter about the selected segment for detailed instructions on how to enter data in each tab please see the corresponding sections of this User s Manual Basic Metadata Write segment title provide content dates give a basic description of what is happening in the segment and block content if required 13 Detailed Description Provide extended or background information about a video topic Controlled Vocabulary Apply CV terms to a video segment Participants Name individuals or groups that appear in the segment Transcriptions Transcribe and translate spoken or sung segment content e Technical Problems Explain any technical issues that arose during filming and affect audio or video quality Spell Checker vi The AWB spell checker was derived from wiktionary com and as such is a bit limited and not complete Users can add words to the dictionary if they choose To change a word or add to the dictionary select the word with the red curvy line and a dialogue box will appear In the Basic Metadata and Detailed Description tabs you are provide
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