quickTerm Plug-In Guide - Kaleidoscope Golden Releases
Contents
1. Kaleidoscope EXPRESS YOUR BIZ quickTerm 5 6 0 User Manual Plugln quick term Words in record time by Kaleidoscope Version 1 1 02 09 2015 E Table of Contents 1 1 1 2 3 1 3 2 Table of Contents Installing the Studio Plug In quickTerm Studio Plug In Requirements Installing the Plug In Configuring the Studio Plug In quickTerm Studio Plug In Submitting Term Requests Request an Alternative Term 10 quickTerm 5 6 0 User Manual Plugln Installing the Studio Plug In 1 quickTerm Studio Plug In Requirements 1 Installing the Studio Plug In 1 1 quickTerm Studio Plug In Requirements Before installing the quickTerm Plug In make sure that your system meets the following requirements SDL Trados Studio 2014 or higher Microsoft net Framework 4 5 1 2 Installing the Plug In a Start the installer b Select which installation type to choose gt The plug in will now be installed Defective installation during running Studio instance If Studio is running during the installation of the plug in this can lead to a corrupt installation Please close Studio before installing the plug in quickTerm 5 6 0 User Manual Plugln Configuring the Studio Plug In 2 Configuring the Studio Plug In quickTerm Configuration x Username qtweb Password os Use Windows authentication Server URL http development eurocom at 8022 QTService Clients test client g2. about the meaning of these fields NOTICE Depending on the configuration many fields can be automatically filled such as file name context etc Some fields are text fields meaning you can enter any text However other fields provide a drop down list because there are only a limited number of possible values Depending on the configuration the values can also appear in a tree structure allowing you to collapse and expand branches and select any sub node in the tree Other fields may appear with a hyperlink icon 6 which means you can save links here The hyperlink icons as well as the Add new term l 1 client administrator for each user group using the Enable advanced and Remove term buttons can be enabled or disabled by the editor features setting When you click on the hyperlink icon a separate screen Edit cross links opens In this screen you can insert the text for three types of hyperlinks to another term to another entry and to an external object with http Mandatory fields are highlighted in yellow and read only fields are highlighted in gray quickTerm 5 6 0 User Manual Plugln quickTerm Studio Plug In 3 Submitting Term Requests Finally if you are working with Acrolinx as the terminology type you have the option of saving images and attachments not only in quickTerm but also in Acrolinx This is only possible for fields defined as Multimedia Click on the Browse icon next to a field
3. e mail address here then quickTerm can notify this user via e mail about what happens to the term request c Auto fill A Customization field can be defined in server management in the Termbase Settings Check this box if you want this field to be auto filled in the term request otherwise you can add this information manually These details can be obtained from your terminologist d Creator user Depending on how your internal processes are defined you have the option to enter your name here so that the terminologist will know who quickTerm 5 6 0 User Manual Plugln 11 3 quickTerm Studio Plug In Request an Alternative Term the term request came from and so that you can continue to use the MultiTerm entry as Creator This can also be disabled in Administration e Priority You can assign three different priority levels to your request low normal high The priority is linked to internal processes and can also be linked to e mail notifications f Click on the orange paper clip to attach a file to the term request The file is added To attach further files click on the paper clip again To remove files that have been added click on the x symbol that appears in front of each file a Click on Save The terminologist receives an email and can process the request in his her request management When the terminologist closes the request you are notified by e mail with an explanation of what happened
4. of this type and select a PDF document This is then shown as an attachment next to a 5 r disk icon at the bottom and can only be removed from the relevant field if required using the delete icon An example of this is shown in the above Term request screenshot b Name E mail and Custom notification phone These three fields help to identify anonymous end users so they can be sent notifications by e mail or telephone They can be defined as mandatory fields in the General Group Settings for end users If the user enters an e mail address here then quickTerm can notify this user via e mail about what happens to the term request c Auto fill A Customization field can be defined in server management in the Termbase Settings Check this box if you want this field to be auto filled in the term request otherwise you can add this information manually These details can be obtained from your terminologist d Creator user Depending on how your internal processes are defined you have the option to enter your name here so that the terminologist will know who the term request came from and so that you can continue to use the MultiTerm entry as Creator This can also be disabled in Administration e Priority You can assign three different priority levels to your request low normal high The priority is linked to internal processes and can also be linked to e mail notifications f Click on the orange pa
5. to your request Changing the source or target language If you change the language of the request but have already entered data then quickTerm will ask whether you want to keep the data you have entered so far and use it for the new language 12 quickTerm 5 6 0 User Manual Plugln
6. Field for Context Select the field in your termbase in which you want the context sentences the source segment from Studio to be written Field for User Select the field in your termbase in which you want to store the user name Field for Filename Select the field in your termbase in which you want to store the file name Field for target language Select the field in your termbase in which you want to store the target language of the current translation project Field for project name Select the field in your termbase in which you want to store the Studio project name of the current translation project Source language Select the default source language You can change this later directly in the term request Target language Select the default target language You can change this later directly in the term request Separator If you want to write several values into a picklist field you can separate them using the separator character defined here max 2 characters b Click on Save configuration gt The configuration will be saved for your Studio profile You can now proceed to use the Plug In Transferring the Configuration By clicking on Save as and Import you can transfer the configuration from one machine to another machine To do this proceed as follows a Click on Configuration in the quickTerm group of the Add In Tabs of Studio b Click on Save as quickTerm 5 6 0 User Manual Plu
7. ches and select any sub node in the tree Other fields may appear with a hyperlink icon e which means you can save links here The hyperlink icons as well as the Add new term Eil and Remove term buttons a can be enabled or disabled by the client administrator for each user group using the Enable advanced editor features setting When you click on the hyperlink icon a separate screen Edit cross links opens In this screen you can insert the text for three types of hyperlinks to another term to another entry and to an external object with http Mandatory fields are highlighted in yellow and read only fields are highlighted in gray Finally if you are working with Acrolinx as the terminology type you have the option of saving images and attachments not only in quickTerm but also in Acrolinx This is only possible for fields defined as Multimedia Click on the Browse icon next to a field of this type and select a PDF document This is then shown as an attachment next to a disk icon at the bottom and can only be removed from the relevant field if required using the delete icon An example of this is shown in the above Term request screenshot b Name E mail and Custom notification phone These three fields help to identify anonymous end users so they can be sent notifications by e mail or telephone They can be defined as mandatory fields in the General Group Settings for end users If the user enters an
8. gln 5 Configuring the Studio Plug In gt This will open a dialog where you can select a path and a filename for the export file w Select the desired location and file name then click on Save g The configuration will now be written into that file a Now copy this file to the target machine b On the target machine click on Configuration in the quickTerm group of the Add In Tabs of Studio c Click on Import g This will open a dialog where you can select the configuration file to be imported a Select the file you want to import b Click on Open The configuration has now been imported into the target machine Shortcuts You can call up both the term request dialog and the configuration dialog using keyboard shortcuts Please follow the steps in the Trados Studio documentation to enable this 6 quickTerm 5 6 0 User Manual Plugln quickTerm Studio Plug In Submitting Term Requests 3 quickTerm Studio Plug In 3 1 Submitting Term Requests Term Request jel EW Termbase Source language Sted English Target language German gt 4 Bilingual request Comment Your request Project number 4 A English al 4 F Definition Ff Source a Note 111 qtweb Testdokument docx_en GB_de DE sdlxliff Participants see attached list Testdokument docx en GB de DE English a A TERM fist 4 F Context a ap Source es Register dl Custom n
9. make multilingual term requests you can switch to a bilingual term request by checking the Bilingual request box In this case you have the option to specify a source and target language e Comment This field lets you add a comment to your term request This is not stored in the termbase but provides the terminologist with additional information when processing the request f If the term has not automatically been copied from Studio then you can enter a new term for which you want to request an alternative term g Then click on Search for source term The plug in now shows all entries for this source term a Select the entry for which you want to suggest an alternative term gt Note that all language independent fields are now hidden from the term request form a Enter the required information in the available fields under Your request Please contact your terminologist for information about the meaning of these fields NOTICE Depending on the configuration many fields can be automatically filled such as file name context etc quickTerm 5 6 0 User Manual Plugln quickTerm Studio Plug In 3 Request an Alternative Term Some fields are text fields meaning you can enter any text However other fields provide a drop down list because there are only a limited number of possible values Depending on the configuration the values can also appear in a tree structure allowing you to collapse and expand bran
10. otification name Custom notification e mail translator LSP de Custom notification phone JV Autofill project number Creator user qtweb Priority Normal S Search for source term Save Cancel Term request dialog To request a term proceed as follows quickTerm 5 6 0 User Manual Plugin 7 3 quickTerm Studio Plug In Submitting Term Requests a Click on the button Term request in the Add Ins ribbon of SDL Trados Studio Or hit the shortcut key you have set up during configuration see Configuring the Studio Plug In gt 4 NOTICE Note that you can highlight the source and or target language term in Studio and it will automatically be copied into the term request dialog b The Request a term dialog opens c If you have several termbases available select the termbase for which the request is being made d Select the desired source language e If you are authorized to make multilingual term requests you can switch to a bilingual term request by checking the Bilingual request box In this case you have the option to specify a source and target language Comment This field lets you add a comment to your term request This is not stored in the termbase but provides the terminologist with additional information when processing the request a Enter the required information in the available fields under Your request Please contact your terminologist for information
11. per clip to attach a file to the term request gt The file is added To attach further files click on the paper clip again To remove files that have been added click on the x symbol that appears in front of each file a Click on Save gt The terminologist receives an email and can process the request in his her request management When the terminologist closes the request you are notified by e mail with an explanation of what happened to your request quickTerm 5 6 0 User Manual Plugln 9 quickTerm Studio Plug In Request an Alternative Term 4 3 2 Changing the source or target language If you change the language of the request but have already entered data then quickTerm will ask whether you want to keep the data you have entered so far and use it for the new language Request an Alternative Term To request an alternative term proceed as follows a Click on the button Term request in the Add Ins ribbon of SDL Trados Studio Or hit the shortcut key you have set up during configuration see Configuring the Studio Plug In gt 4 NOTICE Note that you can highlight the source and or target language term in Studio and it will automatically be copied into the term request dialog The Request a term dialog opens b If you have several termbases available select the termbase for which the request is being made c Select the desired source language d If you are authorized to
12. t Authenticate For additional options Build v1 0 7 2 Termbase Demo_gT Field for context Note Field for current user Note Field for file name Note gt Field for Source Language Note Field for Target Language Note Field for Project Name Project_nr gt Source Language English Target Language German Separating Character Import Save As Save Configuration Configuration Screen Please follow these steps before you can use the SDL Trados Studio Plug In for quickTerm a Click on Configuration in the quickTerm group of the Add In Tabs of Studio b Enter your quickTerm user name and password in the respective fields As an alternative you can also use Windows authentication In this case select Use Windows authentication 4 quickTerm 5 6 0 User Manual Plugln Configuring the Studio Plug In c Inthe Server URL field enter the address of your quickTerm server e g http quickterm testserver at 8022 QTService d Click on Authenticate The Plug In will now try to log into the server using your credentials a Select the tenant for which you want to use the Plug In b Click on Authenticate gt The Plug In will read all necessary data for the configuration and your personal settings from the quickTerm server a If required you can now fine tune the Plug In configuration Termbase Select the termbase which you want to use and configure
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