CRDA e-Submission User Manual
Contents
1. trm Hrgrerr m iep Ae TE 8 e Submission System 11131 amitusalasl ee eee Peelete Leer Profile HERATI Ligen Ri rep 747 Hasan nE Ta Pn Caur atmw Taam He C Fiberren B mh barice Viae ot th Chai Fb ang i num Hide EDS ee Bii eem qe 5 r z em qr 33 User manual e Submission System of CRDA 6 My Profile System Functions B Every individual user can modify his her own personal profile and reset login password by using the My Profile function the main menu to assess the function Bi Har eee be xp TS Raghaty wu Lug AS ua LESS OL ESI ANELEE oro TT F E GEES SEE ean San UI Ti Eat Pa Gertreech in Teeth Serelee Nera n Weer Chai Tal Hai Phone Pusiber Do Tae emal dirn schashke sz at Brparzng ln Tain plage wat i cR m JE Children Click on the My Profile button in Nr wr ag remi mn Ji rtm mures mi s Hararz beer it tino Lacan 3 lr dels Fees ai Beo B Enter the name telephone number email address and password at least 8 characters to be revised as appropriate Note that the new password should be entered twice Click on the Confirm button to confirm the updating Click on the Reset button to cancel the changes Ceme Hepsi pF ua Abma lc Submission System y Priuli ome uL Pale Pacman Ui na d T Eo Caper Teer ma2. USER MANUAL e SUBMISSION SYSTEM OF CENTRAL REGISTRY OF DRUG ABUSE Narcotics Division Security Bureau O The Government of the Hong Kong Special Administrative Region The contents of this document remain the property of the Government of the HKSAR User manual e Submission System of CRDA CONTENTS Page Il INTRODUCTION 1 About the Central Registry of Drug Abuse CRDA 1 Redevelopment of the CRDA computer system 1 e Submission System of CRDA 2 Help Desk 3 II MANAGEMENT OF USER ACCOUNTS 4 Procedures for Agency Registration with Statistics Unit of 5 Security Bureau III LOGIN AND LOGOUT 7 Login 7 Logout 11 Timeout 11 IV SYSTEM FUNCTIONS 12 1 e Record Submission 12 2 Submitted e Record Index 23 3 Submitted e Record Management Statistics 25 4 Submitted e Record Revision 27 5 User Profile 30 6 My Profile 34 7 User Guides 35 V HARDWARE SOFTWARE REQUIREMENTS AND 36 CONFIGURATION SETUP Hardware Requirements 36 Software Requirements 36 Browser Setting of Internet Explorer IE 37 APPENDIX COMMON SUBSTANCES OF ABUSE 41 Revised by Statistics Unit in January 2008 User manual e Submission System of CRDA Introduction I INTRODUCTION About the Central Registry of Drug Abuse CRDA The CRDA is a statistical system which provides relevant drug abuse statistics for monitoring changes in drug abuse trends and characteristics of drug abusers to facilitate the planning of anti drug strategies and drug abuse p
3. streamlining the procedure of revising reported information through telephone facsimile or e mail Other features of the system 1 Input and output of Chinese characters is supported ii The function of User Profile facilitates the unit coordinator to manage user accounts under his her purview allowing one to create and delete accounts update account profile and reset personal login password User manual e Submission System of CRDA Introduction 111 The function of My Profile allows one to update his her account profile and to reset personal login password iv The function of User Guides allows one to download the bilingual version of 1 CRDA record sheet 2 Guidelines for the completion of CRDA record sheet 3 User manual on e Submission System and 4 Common substances of abuse System security The e submission system adopts a Two Factor Authentication for login security The CRDA ID and password together with a security device viz token which is a number display machine will be distributed by CRDA to its reporting agencies for login purpose Each user has to complete two levels of login when logging in the system At the first level each user has to enter a CRDA ID CRDA password and a 6 digit number displayed on the device At the second level the user has to enter the personal login ID and password for user authentication For greater system security if a user leaves the system in an inactiv
4. trot Pe LEE I Tou Leung a TET Tu Po Gate Tee FE Chee Ho Tet m Tat BED Lee mar Pr on om ZU c a E z PLI rre Chad Ewdbh Lang E ETE Tn Eun OR Tiam ACen Tan han Po er i ds ai H A lt ET E B Enter the login ID up to a maximum of 15 characters name of user i e reporter telephone number optional e mail address optional and new password at least 8 characters Note that the new password has to be entered twice When completing the input click on the Confirm button to create a new account Cental Argidie of Long Abe TE e 5Suhmissian System pua n MM HE CN SM Create User Profile F ia nati Prali i ETE Lan ii rei 247 Figan Fg Lid T Dg Arei wa Thee NC bkg Bo VR ET Eee Hide dd nomm C IT Hes Thiig reme Harmon ERES LI mum 2 m m Le eras _ ET BHTITTEFIU usmiuiEBeugm Hin D sips AZ a D Hi cid m Dam m 4 Cassi 4mm IBIREMMMM zc z User manual e Submission System of CRDA System Functions 5 2 Modify User Account Reset Password B Click on the radio button of the concerned reporter account and then the Modify button to edit the account profile or reset personal login password Ceiri Sagi gf Drug Aue E EL Am T j r SEL Submission System CAlLILA 0 B ne e User Profile ne row A r ire 1 i nd iamb Fenta Hol tar diba H s laf nm ean n T Eug LT r F x m n Heg Tisi FRE Tuer A ead Bd
5. 3 on name or and item 4 on HKID card no is are not yet entered then a reminder message Not Yet Completed will still be displayed followed by a sequential list of data items entered or not with the incomplete ones highlighted with red stamps Not Yet Completed against them Tomia Barres ef ba chus a Subahan Seana nmm mem Fjo im CE clark Memm cd ea halii ma por reap h Eres Fortern hohes jomai the rreri snnm OS Bee Cmm io Sari beets eet rh priii dinil ee el Rm 1 b im l ERiI n iki mms EA EE 1 2 RUE m a eee c md en Bees m t mee Hu es LINES GGEZEDEN eH eRGl eee lam doo me um me PP ERG T gu a EF E User manual e Submission System of CRDA System Functions 19 Given the reminder message the user can choose to press either the Return button to modify data entered in the e record form or the Confirm to Submit button to submit it Lrrrai ops lrg ou Tm i T F rim Bae Na OC Leet ission Syl is ie erent ment gt ites eret e Record Sulamissauu CONFIDENTIAL 1 425 ARE robs gus E pamm mma Leese Mre Be h Vni Pus hirre eg Tees HE Thike E Trib Seer L i nN HI et ramus 1 a T US ool d dm wer Barm yan bim oe Ce ee a l oam Vice mp resi LIBERO E aes Fin uum mb dee wu mA Tw Di Tiras Ls f Ls em i F 20 Ifthe user presses the Return button to modify data entered in the e record form the previous form which was partially com
6. Agitation also known as methamphetamine which is a kind Craving Fatigue Hypersomnia of amphetamine Ice is a potent central nervous Hyperphagia Loss of energy Loss of system stimulant It increases the activity of the interest Suicidal idea brain and nerve impulses which travel to other parts of the body It is chemically similar to adrenaline our body s own stimulant Methaqualone Mandies MX mandrake ludes love quads pillow Ketamine Ketamine has gained popularity only in recent Ket Kit Kat Fatigue Unusual flare ups Anger years It is a central nervous system depressant It Special K Vitamin K Hostility Invasive behaviour Insomnia can generate a dissociate effect which means Depression that the person taking it feels as if the mind is separated from the body Normally the duration will be no more than a few hours It also blocks normal thinking and most sensory input and brings on temporary memory loss Triazolam Triazolam belongs to a group of drugs called Tremor Fatigue Loss of appetite Nausea benzodiazepines Benzodiazepines have a central and vomiting Restlessness Anxiety nervous system depressing effect and are used Headache and muscle pain Depression medically to reduce anxiety to help people sleep Tinnitus Increased blood pressure and to relax the body Palpitation Insomnia Poor memory Nimetzepam Gemehe Cannabis Cough mixture containing codeine an opio
7. Gb d Le ona mbi Blue BHEE mud Phe DExue Rund db GEL Chi Aen ee Hg ina ar d sires Laasi re ee Auge ai liil E Rl ku warbciabeg aua i imde dm a a Be Pe ee Sd Re EREDLG ELS RE POE S eee i amp B To revise or H information of each data item click on the appropriate check box es before the item no first Then enter the revised information by keying in characters or clicking check box or buttons for all the checked item s Press the Confirm to submit button after entering all revised or supplementary information of the record Press the Reset button to cancel the changes B After pressing the Confirm to submit button for the first time all revised or M information entered for revision will be displayed for double confirmation Press the Confirm to submit button again to submit the revision form Press the Return button to go back to the list of data items alan mal d rm bre D L Emra ee mi m oa ete ee ek rac eS fe es ee Eam um Dee ee UG GE GR ENER S E de cel ERU a oe TE ed ee desc y PUT BD mue ial ku Derecho nam Fo Mere EY mom lir LT d um m nm ns Hom eum mmn irre E Boer ia rige ee E m orm Seer jejeg mme rump a er kirn mi aman ib ra h ih tE Lorin la Eimi hah User manual e Submission System of CRDA System Functions B After pressing the Confirm to submit button if the system finds that revised information of any of the checked data items 1s not yet enter
8. the same abusers during the same period e Submission procedures B Less than one minute is normally required to complete one e form The input interface has the following four input formats which are quick and easy to use 1 White box to key in the text e g case reference number and name of an abuser 11 Drop down list to click on one of the choices from the given list e g items 2 amp 7 111 Radio button to click on the button of one of the given choices e g items 5 amp 6 iv Check box designed for multiple answers to click on the box of the given choices e g items 16 type of substances 17 19 zd User manual e Submission System of CRDA System Functions B Click on the e Record Submission button in the main menu to display a blank e record Curial Nrpiury vf Crag Aim e Submissinn System d nme Dr Fk DF ikers ur wrp Chores c taber etter pleas notte the Stabe rat Sacunzy Bere aid Z1E7 107 Tiheda uU Be eed E iu Emi pili Rrpartmg Unit Tet Po Cetresching loan M amp Totli Sarvics Hamm n leer CT Tad Hai Phone Tusiber 1556 11456 emal Addrem 5mchasE 0r at Canmi Regrary if wg Abiit e 5ubmission System UU S Main Manu A ae Lagus Fan Pu Oia Lee x a Po aras namams dear res s mdi l fee TT TET mun a E mL MA Lari ears sar care LoBEEIDad Hn T E Jm rura hey Fam gp mana gm ar pede when ria eer m pmi i Iba hegre icginri
9. Cibin MUST capa beth tegi Go nacre id 31 HET cad ae C org od Der sd decis a B After the system accepts the basic information of the submitted record to be revised the following screen with the basic 1nformation concerned listed on top followed by the revision form of the same format as the e form will be displayed for entering the revised or supplementary data one by one Do iii eee Evie eS ee pe eT TREmi et piel ef Sag Shee e Submission System Submitted e Eecord Revision Es ud rmi mi dom ou eed n Pn ou i nd raced erimi e mia Emme ie me mmo coma leal dim om d PENIS dido celre m ee i L es Hui iE rni TE mammas IF BU I BU Lees Fi Tiri img Mi m pmi aH oija a ria a d eri auum d RT ol T r de m nmi m uero EET prem mmi Wir er aum g 5 uns vi Fite eeu ua gam Gel ee pahe Luke feo Pan cam dom EEEk i TE imas dhol ewer gro ng are be n CEEE mun Ep ra mss nam mod dien am en n il mmt mmm ER alim muere ds Pamp dum quonam rrr erir ras PETTEE EEI Ur ee Q ey d a hem Nnm SS Se imm 10x m ram m ey Pee MENT f P pr L HFEF E E ig PEE JUS mrs bi Lu T oe T Lake Tik EL i ma i wmm UU zr LE IE m EL Hi i dg Emil m Teg kirE 13 NET Ul Fem s si eee m Tip rang E IECHRSEUUR URGES RI J UL Fpiem d hmi dm JP erage ee bees Im Ee Pen a Ear ma CANO Vie imd ins un nn i emp uim opt dens j 28 User manual e Submission System of CRDA System Functions E
10. Download signed Actives contrals Disable Enable F A amp DLE Reset custom settings Step 5 Step 6 6 Press OK button to save this option in the Security Settings page 7 Press OK button again to save this option Internet Options E Fy xj Gereral Secusty Privacy Content Connections Programa Advanced Select a Wah content pone To specify ii secanty seing er 9 Local mi i Trusted aie exncied e nba ene This Sore contain all wab iles pou De Secualy level bor the gore To change yes ling click Custom Level Ta use Howe recommended sefngs ckck Dafa Level Dusiemn Lovell Delak Level sep Lo oem o 38 User manual Hardware Software e Submission System of CRDA Requirements and Configuration Setup To accept Cookie Take the following steps 1 Activate IE and click on Tools on the menu bar and choose Internet Options The page of Internet Options is then shown Libermet ptanis l zj xj Step 2 area mp duri enrwscssni Posprara Aubeanced bee T Moret the sider io select a privacy seing Nor the Hole oisi pst cookies thet do nol have s compact i i Bestmcks sipsip cookies feat use personak abri sbie ibo iare sev Food p rr Wish Sites Tovowemide cookie handing for indraai web sites ckk he Edi button 2 Click on Privacy tab 3 Choose the Medium for the Settings 4 Press OK button to save th
11. EGET RR GN Aye ENS bjim pana miis I ES oae rupe RR Lo to oD E Pee ee eee jarre l 07 og ge cv e a bee nm um 6 After selecting the language another login page will be displayed Enter 1 personal login ID in the box for Login ID and 11 personal login password at least 8 characters in the box for Password User manual e Submission System of CRDA Login and Logout Lenina Hzgiebry od Derag Abam prem i Personal login ID e Submiasion System Hmm Legin IB Ime rA ii Personal login password ntn oe rrt UP Tit CULL ee QUE _ _ y Note that the name of every user account under a coordinator has to be unique and the respective password is recommended to be changed at least once a year for security purpose If a reporter forgets his her login ID the respective unit coordinator can check it out from his her user account by using User Profile function on the main menu If however the login password is forgotten the unit coordinator has to reset a new password for concerned user by using Modify function in User Profile function 7 After successful login the system will automatically recognize the name of concerned service centre unit and authorized user and display these information on the main menu page Lerma Arepua sibling Aco e Sabmission System Bsli gag the cpetem prar nate the followings A SE pDIBRIB s r Cree E a
12. Pech inp r i zt TEATRENE N uL H DIES a r miii F auis B L i A 3 T B Enter up to date name of user telephone number and e mail address where appropriate To reset the password at least 8 characters of the reporter account enter the new password twice After completion of input click on the Confirm button to confirm to perform the modification maic Ceiri Sagi of Drug iha g 5Submission 5ysiem ee MERE 00 e Log Woadify User Profile tou foe ler Ca Dp indi pg Tie HT ge bi pra ime um len kras chi Pim Tear bere Terry ona ile a sg td oe fm ge Ckasge Piirsoo mmm Wem lies 1 7 i m F LA ty i 11 Te mmn ier le mmm toate 4d am CE Sia dm User manual e Submission System of CRDA System Functions 5 3 Delete User Account B Click on the radio button of the concerned reporter account and then the Delete button to delete the respective account Cesra Bagi gf rug Se MM x SH e Submission System Piihi Min Mars iD de Logout er Profile ip ome i Lami dete Em Hi all Lal r ree ae lat iepa Teen re Chea rt i maar gy Ci va d aaa As ara Sale pi rsa a opt aer Va eid etd r mp4 rdi MEM eee ree ete N Mo URN p 24 Im Je le HF ln i The TM 3 Es 4j Bee B The personal profile of the selected reporter s account will be displayed again before the deletion Click on the Confirm button to confirm to perform the deletion f x
13. SOFTWARE REQUIREMENTS AND CONFIGURATION SETUP Hardware Requirements Required Hardware e CPU Pentium II 350 MHz compatible or above RAM 128 MB or above Hard disk free space 50 MB or above Modem 56 Kbps or broadband e Monitor resolution best for 800x600 Optional Hardware Printer gt To print the submitted e record after completing the e Record Submission Submitted e Record Index or Submitted e Record Management Statistics Chinese Pen Tablet gt To capture Chinese characters into computers by directly writing or drawing onto the tablet Software Requirements Operating System Microsoft Windows 2000 or Microsoft Windows XP Web Browsers English Internet Explorer version 5 5 SP2 6 0 SPI Chinese Internet Explorer version 5 5 SP2 6 0 SPI e 28 bit Encryption Pack Cookies JavaScript and SSL options enabled Other Toolkits Chinese input method e g Changjie method Toolkit supporting Hong Kong Supplementary Character Set HKSCS Adobe Acrobat Reader 5 x with Asian Font Pack Chinese Traditional or Adobe Acrobat Reader 6 0 36 User manual Hardware Software e Submission System of CRDA Requirements and Configuration Setup Browser Setting of Internet Explorer IE To perform CRDA functions smoothly the following settings are required 1 Enable JavaScript 2 Accept Cookie 3 Enable SSL Most of the newly installed web browsers would normally have the above settings Howeve
14. User manual e Submission System of CRDA System Functions 15 To submit an e record form all data items are required to be answered except for item 3 on name and item 4 on HKID Card no other document no Upon completion of the e record form press the Submit button On line data validation will then be performed by the system to ensure data integrity before the system accepts the submission In the normal case of all complete and valid data on the e record form accepted by the system a message indicating successful submission will be displayed and flashed on the screen The record sheet has been submitted successfully d Cewri Begg Deng A eer NE e Subiniissan Syenein ET dg r Eeenrgd Siir hi COMFIDENTIBAL Dre ear ee d ee Cee lee CHE Ce Te eh 8 US sm aane GEDH Vu lr yrretmo am be i Hom Cire oe bs ego E muapca ion ome ieee beg es ee MEINE a E I cL Calik Rrgiubr a nma Hh u Suhmrisinn Saree e Hecaril Ssaihinissioun C DONFIDENTIAI 16 After e record submission user has the choice to print a copy of the submitted e record sheet by pressing the Print button or to continue with the next e record form by pressing the Continue Next Record Sheet button On line data validation 17 After the user presses the Submit button to submit an e record form on line data validation will be performed by the system to ensure data integrity before the system accepts the submission In
15. case any of the validation requirements is not fulfilled either because there is are incomplete data item s or invalid data exists in the e record to be submitted a pop up dialogue box will be displayed to give the concerned error messages Some examples of the error messages are given below 20 User manual e Submission System of CRDA System Functions Incomplete items All data items except for item 3 on name and item 4 on HKID Card no other document no must be answered An e record form with any incomplete data item will not be accepted by the system Hirrosofi Internet Ewplorer ston 2 Die of Corrieri is peed evi 5 GN RET mand Ex Tr jiri i L ier n Iz of messes dr required L3 Tears of residence n Hoag Kong s required l epr pjer im ieii l thar parenii coy ic bed bs zeq cored L ed Hibe eed i the Jed o week H pein iT of abay ix the Ject four weeks is peared LAI Locality of shuang drogs in the led over weeks p required LO Fanen fes current drug eme zr guad Invalid data An e record form with any invalid data item will not be accepted by the system Hanani lainel Ep Pp Corton e ai Wied al Cont aui be beter darc dey monidh xad mor for Dein of 18 Until all required data items have been entered and also there is no more invalid data error in the e record form to be submitted the data entered in the form will be subject to further examination of data completeness In case item
16. condaryis4 oF C Ter For items 8 15 on marital status Does the partner take drugs in the last four weeks educational attainment activity status district of residence years of residence in Hong Kong type of quarters and Whether previously convicted select the appropriate choice by clicking on the button of one of the given choices for the respective items H Matal Statue C Meyer married Marmiedicohabiling C Widowed nmpred Eeparated C Likra J Did yeur panner take Ven Hn Nolegplcabla Unknimrer drugs dn the last fosa wena key 1n psp suns C Ho sthoolingikindangarten Priman Lower sacondargE1 83 aisi egardions N v Linnar secundarg 5 4 375 C Tarliars C Linimown the cour me was cmmpleted or mm 17 Suchet Sus C Eulia worker C C3xeyalP atime worker C Worker in dlliril rade Linempleyed C Home maker Student C Relred C Otheriplease specify C Linke 12 District ol residence Hong Kong Heivi New Tenntories and kalamita C Central estem C Yau Tsim Mang kwai Tsing C Tai Fo Wan Chai Sham Ehui Po Tsuen Wan C Bha Tin C Easlam C Kowloon Citi C Tuan Mun C Bal kung Southam C Wore Tai Sin C Yuan Lory C Iglanda wn Tong C Hanh C Upkn 13 Years of residerce i Sipps bit Eiri Pru jin campletpg years 14 Type of Quarters amp Public rantai flats C Subsidized gale tate C Private residential late T Temparary housing Other pless specify 15 Wier Hata press y ves drug r
17. d record within the past year must be entered Either the name in Chinese characters 1f non Chinese in English or HKID card no recorded on the submitted record for non Hong Kong resident please quote other document number or both items must also be entered After entering the required basic information press the Confirm button to continue with record revision 3r Fobmuen f piim i L eakal uuum E cur nar IE i pi ac EM rl I hemp fi om Main Misa A Loptu e Submission System Fs istam ree Beta icu Sulunitted e Record Eevision CONFIDENTIAL pepg ed oa emp n Lot ndi ja ig E pafl Ug Bel yd er ince merini merece ci the mirae ETLE F T1 tore fume of cane pec ani ibas ee UIT pari baa Hn peed mium i BOTT ede mg QJ rrid Ih nen Harl i nm 8 Hw nan PT ima ps oo ie ban nns eer poca ri Tipe tt eer Se AD Bud TAa es RR d fo TT EX UpDg WIE TT bs HHE E T Om toon Hg Fg dr jire Tier Tee p TERE DUREE BRI dei FI Nm User manual e Submission System of CRDA System Functions On line data validation B After the user presses the Confirm buttom to identify the record to be revised on line data validation will be performed by the system to ensure the required basic information are complete In case the required basic information are not yet complete a pop up dialogue box examples below will be displayed to give the concerned error messages LITT IET url Explotei i
18. display machine 4 personal login ID and 5 personal login password a 6 digit number displayed on the security Note that 1 2 and the security token of each agency and 4 and 5 of all coordinators are assigned by the CRDA upon user registration while 4 and 5 of all reporters are set by the respective unit coordinators The login steps are given in the following paragraphs 1 Enter the URL http www nd gov hk crda htm in the browser After successful connection the following screen will be displayed First click on the button Enter and then the button Login to e Submission System User manual e Submission System of CRDA Login and Logout 2 A security alert message on the system certificate will be displayed for confirmation Click Yes to continue processing Security Alert l xj Inbomation you exchange eih fis ske canmot be weveed oi Changed by ote Horane Due ia a problem vat tha siis P The secun cereals yes issued by 4 compar you bays rit chen bo task Wee the celiae bo detemimme whether You Bann ho Erust the certe auton The secun cerca dale c yah The reme on the seounty certificabe i resid or does mot mach Hae name of rhe site pou want b psacesed 3 Then the screen for using the token to login at the first level of user authentication will be displayed Enter 4 CRDA ID in the box for Username ii a CRDA 4 digit password followed by b the 6 digit ran
19. dom number displayed on the token at the time of login in the box for Password Press OK button when finished to continue Note that the CRDA ID and password were assigned by system administrator If reporters do not know forget them they can check them out from the respective agency unit coordinators aza WAE mA Ttm INT RENE Y oe C A 4 D d J A X E Flease enter Kikan ED and pas i CRDA ID Les ame Pee ii a CRDA 4 digit password User manual e Submission System of CRDA Login and Logout 4 Then a security alert message on the system certificate will again be displayed for confirmation Click Yes to continue processing Information you exchange with fas site cannot be viewed or changed by oftverz Hosever these it a problem walh tar site s secunty cendicate g i The secun ceitilicale vast issued bu compsnp pou have m chon bo bust Ves dive censbc ehe In determine whether pou ant In trust the certum authonty G The secuny cendicate dale it valid Ry The name on the security certificale is invalid o does not Do qu wani bo proceed 5 After successful user authentication at the first level the following screen will be displayed for the user to select the language for the user interface Select either the Chinese or English interface by clicking on the respective button SRENSa ALUEET Cemiral Registry of Drug Abuse uwr usabkk Ai gU ae
20. e X rgurfi Tre Hag me f Les B Press the Confirm button to enquire the management statistics on submitted e records The following screen showing the statistical report concerned will be displayed I karr ep ia EN r ahenssins Sven g kL H i Rd m hubhmiris Herurd Xia irren hiarisiles Ag hom d ua hee d id mox a E ee ba j oL ee E eee D Ho eom eee db e E mi ire ae lo eee oboe og id m mmus i ot nummum ee cg dozsdn ws la ruat ed rdomum ord Fri 5 i in a J am lm mer Z E a7 4 ta i mirn foe eer om pa imm sews ee orl eee 6 eo oe oe ie oe psUINCE m dr nmm debe Up ONT mj Wms ty Be eee ee Dd mami uli m B User can choose to print the statistical report concerned by pressing the Print button 26 User manual 4 e Submission System of CRDA System Functions Submitted e Record Revision Information of reported drug abusers based on e records submitted by the respective unit coordinators reporters over the past year are available for e record revision To revise e record of reported information click on the Submitted e Record Revision button in the main menu t im Las B Lerma Ages ef Cree AS M Sabmission System E EIRA oor nia Nera of Weer Pkeons Mishi emal Adde 1E The following screen will be displayed for entering the required basic information to identify the submitted record to be revised The date of contact recorded on the submitte
21. e for the latter to make necessary follow up arrangement User accounts for reporters are created by the respective unit coordinators Procedures for Agency Registration with Statistics Unit of Security Bureau After an agency registers successfully for using the system users accounts for the agency unit coordinator of concerned agency will be created by system administrator and some login information and security token s assigned for the particular agency will be available for collection Accounts for reporters of an agency shall be created by the respective unit coordinator An agency shall follow the procedures described in the following paragraphs to register for using the system A reporting agency shall first appoint a agency unit coordinator to perform user registration on behalf of the agency The concerned coordinator is required to provide the following information for creating corresponding user accounts 1 the number of security tokens required 1f more than one is required and ii the user role of the users i e agency coordinator or unit coordinator and the corresponding name telephone number and email address User manual 3 e Submission System of CRDA Management of user accounts After confirming users identity and successfully creating user accounts Statistics Unit will contact respective coordinators via email and ask him her to collect in person at the office of Statistics Unit 1 CRDA ID and pass
22. e of user B Toenquire the e record index click on the Submitted e Record Index button in the main menu Corr Brpgiury vj Lug Aran NI c Submission System Brparzng Unit Nera rni Leer Phase imbri mini Ariran 5m B The following screen will be displayed for entering the period of the input period of contact and name of the drug abuser in respect of the submitted e records to be enquired These items are optional Coed Rego ui Cbig Abre Hos Mur Wea ds Lope iF ied System Hry Miepie ie n Submitted e Recorgd Index RESTRICTED EEI CT Wm rm m om TTL CELL i s 03 a User manual e Submission System of CRDA System Functions Select the level of enquiry regarding agency unit reporter available for the respective users i e agency coordinator unit coordinator reporter by clicking on the button of the chosen level Note that different users can access e record index to different extent A reporter is allowed to enquire only those e records submitted by himself herself but not those submitted by other reporters during the past three months while a unit coordinator is allowed enquire at most all e records submitted by the reporters under his her purview An agency coordinator has the greatest choice allowed to enquire all e records submitted by all reporters of his her agency x j I alaj Eerma Bcgrmumpoapimae Ahm Submission System Sobrait
23. e smaller or equal to current date 2 Date of Contact w 01 i oa j 2005 month year 3 Name iin Chinese characters if non Chinese in English 4 HKID Card No for non Hong Kong resident please quote other document number cument number 3 5 Sex CC hale C Fe ll 14 User manual e Submission System of CRDA System Functions For users of different agencies note that date of contact refers to Customs date of arrest Correctional Services Department dateof admission to prison or DATC Treatment agencies date of admission or consultation Welfare agencies hospitals academic institutes date of noticing that the client is a suspected drug abuser or who claims to be a drug abuser 4 Name of drug abuser If the drug abuser 1s a Chinese use the Chinese e record input form and enter the Chinese last name and given name separately in the concerned white boxes If the drug abuser has English name only change to the English e record input form and enter the English last name and given name as shown on his her Hong Kong Identity Card or other identity document e g passport in the same manner 3 Name Lee uai Man in Chinese characters if non Chinese Lastname Given name in English 5 Enter the Hong Kong Identity Card No in the blank white boxes for Hong Kong residents For non Hong Kong residents enter other document number such as Certificate of Identity travel document or other iden
24. e state over a certain period of time after logging in the system will be timed out All input data will then be lost and the user has to input data again for reporting purpose The user needs to log in the system again before using the system On data submission the e submission system has adopted 128 bit encryption pack to refrain data from being hacked during the transmission process Finally upon receiving the data the website will instantly transmit it to the server in Narcotic Division through a series of firewalls to protect data from disclosure at the website System operation hours Monday to Saturday 6 00 a m 10 00 p m Sunday and Public Holidays Closed Client workstation requirements B Users are recommended to have their PC with Windows Operating System Internet Explorer IE web browser and Internet access For the details of hardware and software requirement and the configuration setup please refer to Section V Help Desk B Incase of any queries in using the system please contact staff of the CRDA office by telephone phone no 2867 1071 fax fax no 2537 2575 or e mail e mail address sb stat sb gov hk User manual e Submission System of CRDA Management of user accounts II MANAGEMENT OF USER ACCOUNTS B Management of user accounts of the system involves the following parties each with different role to take up System administrator Statistical Unit of Narcotics Division of Security Bur
25. eau oversees the daily maintenance of the system and performs administrative work including processing the registration of a reporting agency for using the system and providing help desk service to system users System Users For both system security and data confidentiality different levels of responsibilities in relation to the management of user accounts of a reporting agency are defined Each reporting agency when registering for using the system has to appoint appropriate staff to take up these responsibilities l Agency coordinator This person is to register with CRDA for using the system on behalf of the respective reporting agency and to collect and keep the security token s in safe custody and to return the tokens back to CRDA when it is no longer required Please also see the following section on user registration for more details He she can choose to open a user account for himself herself or not Access to system functions All except for creating deleting accounts for reporters Level of access to submitted e record index and management statistics Highest Index and management statistics in respect of all e records submitted by all reporters reporting units of the same agency can be enquired 2 Unit coordinator This person is to keep the security token s in safe custody when allocated by the agency coordinator to create delete accounts and to update account profile for reporters under his her purview as a
26. ed a pop up dialogue box examples below will be displayed to give the concerned error messages Bac tefl miem Ep les isi f3 Tere Fplrei Canio Toe Pepee y of me 1 ie meum aua etes 6 Bawa t d far gach tokio HER 1 ot eee ea Ib Cau Diria 125 Ame of Ert abra Lr 1 m roue B For an index of the revised e records submitted please refer to Submitted e Record Index on page 23 5 User Profile B This function is accessible to unit coordinators only B Unit Coordinator can update the account profile of those reporters under his her purview and reset corresponding personal login password by using the function User Profile by pressing the respective button in the main menu mira Bogie x LETETT Lr g ubmlsslim Sy rem Baiorr arm ar rryi mm pupa gun ika foe B A list of the reporters accounts created by the respective unit coordinator with the respective login ID reporting unit and name of reporter will be displayed for the unit coordinator to choose which account s profile is to be updated 3 im id Src me Beem pt Au braun E p emissum Sasi wr Prafilu figs gs Lee oe 07 HR rinia me i merma oo mare mum al cami 30 User manual e Submission System of CRDA System Functions 5 Create User Account B Click on the Create button to create a new reporter account Cenval Haegigms ol Drag Alas le 5uhmission System Tua Pr Oot Team br C hiki sn amp
27. elaed offences C ves other ofertes C Yes bof ceug selaled and other offences comcted d CMS EUN C No C unknewi Note that Whether previously convicted refers to if the abuser has been convicted of a criminal offence in Hong Kong or elsewhere 16 User manual e Submission System of CRDA System Functions 10 For item 16 on the type of substances abused in the last four weeks selection of more than one substance is allowed by clicking the appropriate check box es see the Appendix for some common substances of abuse Ten of the most commonly abused substances are individually listed in the selection table for direct clicking while other known substances are given in the drop down list which can be selected after clicking the check boxes on rows 11 and 12 As for new substances enter the name 1n the blank white box after clicking the check box es on rows 13 and 14 Note that 1f an abuser has taken methadone physeptone obtained from Methadone Clinics choose heroin here However if it is impossible to know the type of substances abused by the abuser check the box unknown on row 15 Tf Maen cd ipei nuc ese a b he best fing eRe ikiii i To perh 1 ye rep aie rp Here h times nr E Fries A kis Lin ki pesi Lire 1 kota rene m trag Dp gE Figs Ji kei A kn Disi Li rigen CE mecs Say king ah j 1un W2 mew per Miei Mizo Fn i biT Co Unknown Line mes E pm O IST ET RA 1 her s i i pi i l rea
28. eptone methadone and psychotropic substances This table lists out only some common substances abused Dame Name of substances ss s iCStstststststsS substances Withdrawal reaction E morphine and heroin are all derived from White powder No 4 Runny nose Lacrimation Piloerection the opium poppy Papaver somniferum and are American money HK Nausea and vomiting Diarrhoea Muscle Memo ELLE therefore often called OPIATES Opiates belong money smack H aches Bone pain Insomnia to a group of drugs called narcotic analgesic horse HK rock junk They slow down or depress the actions of the scag Cocaine Cocaine and its variations are stimulants derived C coke flake snow Craving Hunger Irritability Apathy from the leaves of the coca tree It was first stardust charlie crack Depression Paranoia Suicidal ideation introduced as a tonic gold dust coco base Loss of sex drive Insomnia or excessive wash sleepiness Addiction Ecstasy MDMA is the proper name of ecstasy and the E XTC Adam short name for methylenedioxymethamphetamine Like other amphetamines MDMA is a central nervous system stimulant and also hallucinogenic It produces a feeling of boundless energy and is commonly taken to help abusers to dance for lengthy periods Ice The proper name for ice is methylamphetamine Ice Depression Anxiety Irritability
29. er E DE SES SE E fA mre d User Pens Mish i miad arbira 5m 10 User manual e Submission System of CRDA Login and Logout Logout B Tologout the system click on the Logout button in the main menu to disconnect the system properly Lerma Brepuuury sibling Aso M c Submission System Gi em i Bsli umg the cpetem prar nate the followings WI oLEHILOUW ZEGDUIGELE iB Reporting linii Here ol Weer Cla Tal Pons lFunhei Bal Airai m Time Out B The system will be automatically logged out after remaining inactive for a certain period of time A security alert message will be displayed for confirmation after time out Any data being entered in the e record but not yet submitted will be lost with the time out Users have to login the system again for submission of drug abuser records Security Alert J Xj Infomation pou exchange with fis site canmot be weveed or Charged by owns Horane Hue ix a problem ead the sib rit chosen In task Vier te certifica bo detemine whether you wait bo trust the carling auton e The secuny ceihcate dale g valid A The reme on the 5 patios is iresiid or does not match Gee name of the sie Do pou want bo peoceed Yer i 7 User manual e Submission System of CRDA System Functions IV SYSTEM FUNCTIONS 1 e Record Submission Definition B For the purpose of CRDA
30. f the CRDA computer system commenced in November 2003 was undertaken as one of the recommendations of a major review of the CRDA completed in 2001 Its overall objective is to enhance system functionality to cope with changing drug abuse trends The new computer system is a web based information system with features on electronic submission of drug abuser records over the Internet and enhanced data dissemination on Narcotic Division s website amongst others It supports use of Chinese characters and complies with Interoperability Framework of the Government by reaping advantages of latest information technology User manual e Submission System of CRDA Introduction As from April 2005 a revised CRDA record sheet was put in use mainly to include new items on usual frequency and place and locality of abusing drugs so as to gauge more in depth information on the changing drug abuse patterns for reference in formulating anti drug strategies e Submission System of CRDA The e submission system of CRDA being a confidential information system adopts strict security measures which comply with the security regulations of the government for confidential information systems Each reporting agency needs to register with and to be authorized by the CRDA to use the system Each agency should appoint an agency coordinator to liaise with the CRDA office on user registration and then to open and manage user accounts for reporters concerned Only auth
31. i knes Ti nknmem Li nemi Se fire pp Frea nine niknrsesm h Rep 1g pills Lidia iazEzarm Maium a birau per M arphina Frp ningen n knresm F wsapangsWsltadong Liris Dipipanpng r I gt times pe Uk Fr nkr l inki i L Ten Ib DTI immi res Pathidne t Other narretir analgesics ere 8 TPentazrcine Tahan 2d Tradaie Tic re Frag Nd Lakn aT karda indere 4 Char mo nena Code analgesics FPrarntermine Duramingi LiG pedi Ari depress ants Free Linker Linkn fam CHhar simulans Linia i5 rh 2unalbarorane j m lime I thar arteurales vd ne E iT Lie Mefhazuanrme ria Leere Lek CT z Iiae Ch ei E limes per X Fre LH Rer LIGETI Di FlunNazapam Pio heen rit f i Liar 1 a ii E Peas selari m O CE timos pai om C Free CU nike C Liekn wean C niren 13 x D 3 pigs s See ry limes per 8 Free LH ere Lik puri Lee i4 gl pozat spari 3 imar pai E Free Liners Link feat Linares n 15 UnkrizseTi sI User manual e Submission System of CRDA System Functions 11 For each individual type of substances selected under item 16 also provide the following information by a clicking on the choice of usual method of taking in the drop down list b entering the usual expenditure for each taking in the blank white box where a free or unknown option is available c entering the number of times of taking and clicking on the unit Lee m
32. id MB Romilar Fatigue Insomnia Depression Loss of analogue ephedrine pseudoephedrine energy Loss of interest Suicidal idea stimulants and antihistamine is a form of over the counter medication that is abused commonly in Hong Kong Solvent thinner hiner _ A
33. is option To enable SSL Take the following steps l Activate IE and click on Tools on the menu bar and choose Internet Options The page of Internet Options is then shown 39 User manual Hardware Software e Submission System of CRDA Requirements and Configuration Setup Internet Options I 1 x Step 2 General Security Privacy Content Connections es Sethings O Just display the results in the main window a 9 Just goto the most likely site B Security Check for publisher s certificate revocation C Check for server certificate revocation requires restart C Check for signatures on downloaded programs C Do not save encrypted pages to disk C Empty Temporary Internet Files folder when browser is closed Enable Integrated Windows Authentication requires restart tl ale Profile Assistant Use SSL 2 0 Use SSL 3D E Wam about invalid site certificates C Warn if changing between secure and not secure mode Wam if forms submittal is being redirected Z Restore Defaults j Cancel Apply 2 Click on Advanced tab 3 Scroll down the list to Security and check the boxes of Use SSL 2 0 and Use SSL 3 0 if they are not yet checked 4 Press OK button to save this option 40 User manual e Submission System of CRDA Appendix COMMON SUBSTANCES OF ABUSE Most of the substances can be broadly classified into narcotic analgesics e g heroin opium morphine phys
34. nd when required Access to system functions All Level of access to submitted e record index and management statistics High Index and management statistics in respect of e records submitted by any one of reporters of his her unit only can be enquired User manual 3 e Submission System of CRDA Management of user accounts Reporter This person is to keep the security token in safe custody when allocated by the agency unit coordinator and return it to the latter after use to perform e record submission and to update his her own account profile Access to system functions All except for creating deleting accounts for reporters same as agency coordinator Level of access to submitted e record index and management statistics Low Index and management statistics in respect of e records submitted by himself herself only can be enquired In consideration of different operations and administrative arrangements for different reporting agencies flexibility is allowed for a reporting agency to appoint the same personnel to take up multi roles say being agency coordinator cum unit coordinator or coordinator cum reporter Level of user accounts User accounts for both agency coordinators and unit coordinators are created by system administrator only If there is any change to the personnel holding these roles concerned staff of the agency should notify and return the security token s to system administrator as soon as possibl
35. onth week day for frequency from the drop down list where an unknown option is available and d entering the age of first abuse in the blank white box where an unknown option is available Note that age of first abuse refers to the age at which the drug abuser used the drug for the first time but not the number of years that the drug abuser has used the drug f Typs mi suiestna ps based nie Det fing eke d la sf eel id cr Pues uf Lita ere Tier n babig Fipe mr 1b ul Bhd d hm eeth phie Be gc i fib J Hex i iibi i r Ee n 7 MO Mg Ecstasy a Fassa salert niacin amckng rume inhaling Oral Inga sao 2nifing Skream ur lismsm usori limes TIENI User manual e Submission System of CRDA System Functions 12 For items 17 19 on place and locality of abusing drugs in the last four weeks and reason s for current drug use click one or more appropriate check box es for the respective items Th Place of abusing drugs im Oeo Fast dou weeks qure or ror e answers Hang Kong SAR 7 Friligpinez 7 united Kingdom v Macey BAR 7 india Paiistan Bangladesh o Sri Lanka C Portugal LJ waintand of China Shenzhen C indonesia LJ Other European Counties C Wainiand of China angio Prosince 3 Japan O us America other than Ehanzhien 7 Korea C canada 7 Mainland of China other provinces 7 Thailand 7 Other Amarican Gountries O vietnam Australia Hepa Mere Zealand LJ Othe
36. orized users with a valid security device viz token are allowed to access the system Major functions of the system include e Record submission allows users to submit drug abuser records and to validate the submitted data instantly on line over the Internet to CRDA thereby greatly streamlining the data reporting process as well as improving data integrity and timeliness Users are also allowed to print the submitted e record after completion of submission Submitted e record index allows users to enquire real time on line index of e records of drug abusers submitted by the respective unit coordinators reporters over the past three months thereby facilitating trailing and indexing of e records The index contains for each e record the date of input date of contact name of drug abuser case reference number and name of reporter Submitted e record management statistics allows users to enquire on line a report on aggregated management statistics on selected demographic characteristics and drug abusing patterns of reported drug abusers based on e records submitted by the respective unit coordinators reporters over the past three complete years This facilitates users to perform data analysis and record management Statistics contained in the report are updated regularly Submitted e record revision allows users to revise e record of reported information submitted by the respective unit coordinators reporters over the past year thereby
37. pleted and contained data previously entered will be displayed for data entry again 21 Ifthe user presses the Confirm to submit button to submit the partially completed e record form then a message indicating successful submission will be displayed and flashed on the screen The concerned e record form has been submitted successfully Lusia Aopiarp ef mg Bee EN c Subimiasioc Syslzin een Mene rs om Il v Heceorpgd Sali ane CONFIDENTIAL C Tisi Fea See Fan lees eke ee dae ey Thami viui ride eS Ge ea oe Rome CH eee msgL PR lri omie o A p ri Ar ri Lgs UNES FEF EFE Le ee oi V ST a ee Fg HV eT TE ee Oe ee eS e gU ques a a Em i l OE e eye PO ee Tae eh Gd ae kn mura barn Punt fl er bras mi uo mum rng cs Pra mmu jhora Beg ie Ce ee CB Gcrm T Ra hee poke Warm ih es ign ji irem 3idrimbiia EC TE n iL r THAT mih Rd Ro PL ey L Glee rumba ieee appa ER y o C cm Le a Qo User manual e Submission System of CRDA System Functions 2 Submitted e Record Index B An index of e records of drug abusers with those revised e records submitted by the respective unit coordinators reporters over the past three months is available on line and real time for enquiry thus facilitating trailing and indexing of e records The index of e records contains for each e record the date of input date of contact name of drug abuser case reference no and the nam
38. r users who use a particular computer for the first time to access the system are strongly advised to check that the aforesaid settings are already in place before using the system A few quick steps for the check on the settings are given in the following section To enable JavaScript Take the following steps 1 Activate IE and click on Tools on the menu bar and choose Internet Options The page of Internet Options is then shown Internet Opinna 2 xl Serie Bey Comert Connections Program Advanced Siudeci a weh content pora do spiscify iis security saling Step 2 Hestncied sar Loca miisi Trusted niet Mhbir bh Tri core conia all Web sies pou hayvani plici m ollas Hirit t custy level lor ihi Bore Curl om Cam lings To change fws ling cick iom Level Ta use He recommended sengs clk Dafa Level Step 4 DeiskLevel weii Click on Security tab Choose the Internet at Zone box Press Custom Level button The page of Security Settings is then shown Choose Medium for Reset custom settings uS 37 User manual Hardware Software Settings WET Framework reliant components En Run components not signed with amp uthenticade O Disable Enable O Prompt En Run components signed with Authenticade Disable Enable Q Prompt Ey Activex controls and plug ins
39. r Asian Countries C Africa 7 attese Linken 1 amp Lac abity of abusmg drugs in the ast Pour weeks one or mare answers 4 Home AparimertiBungala izental ana Li rikTi craven T Friend s home Disrniearapkme C Schoolers Hight ciutintemei Care LI Parte gaiering in club housebuldinm telesr L Exactronic gare rentre Horn paeh gathering in dub haugebuildingh tete r O Cinema Theatre Recreation area Putlir y cCheriplease Gerit hbptorboar 15 Ressonis or current drug eme one ar qan ANTS E caiga ii a Sand discard of ith absence E Peer infigenceiTo denti sih peers a To SRE GLa o Sensory caliefaction O Raiet of hnraedpmidapras sipristrpzz Under imnfugnra ce fe parker C For sei roadicatioi Othentplaase spacity Lem Cr er 13 Where there is any remark or additional information provided in addition to the information given in previous items enter such information in the blank white box provided at the bottom of the e record form Wher Arinina imd nan Jeg alUgirtgEgd casam E Please ener as api opi ate 14 The name of the user and the contact telephone are automatically displayed according to the registered information Note that the registered user may not necessarily be the reporter of the concerned drug abuser record In this case update information for the two fields Reported by and Contact telephone Reported In chan Tai Man Contact telephone 5631741585 19
40. reporting a drug abuser is defined to be a person who has taken any kind of substances which harms or threatens to harm the physical or mental health or social well being of an individual in doses above or for periods beyond those normally regarded as therapeutic in the last four weeks irrespective of the number of takings Alcohol and tobacco are however not regarded as drug abuse B Most of the substances can be broadly classified into narcotic analgesics e g heroin opium morphine physeptone methadone and psychotropic substances Psychotropic substances include hallucinogens e g LSD magic mushroom PCP cannabinoids stimulants e g amphetamine cocaine sedatives hypnotics e g barbiturates benzodiazepines volatile solvents e g glue thinner and other substances e g ketamine cough medicine Some common substances liable to abuse are listed at the Appendix When to submit record B When reporting agencies come into contact with a person who is suspected say who shows withdrawal symptoms of drug addiction or claims to have abused drugs including persons on first admission and readmission to treatment programmes during the last four weeks please complete the Chinese version or the English version if the drug abuser has English name only of e record in respect of every individual drug abuser B Only one record sheet needs to be completed for each drug abuser each quarter regardless of the number of contacts with
41. rge cd inen Ebai Mad civis aream js Eun recbanJ ryn org amas ache oes eee Te ae a ue boum d Em mdr Barm Uy mum d uma bes ca Ea i m E 34 Eve METUO Sa E a r Ji User manual e Submission System of CRDA System Functions 7 User Guides The following documents are available for downloading by clicking on the User Guide button in the main menu 1 CRDA record sheet 2 Guidelines for the completion of CRDA record sheet 3 User manual on e Submission system 4 Common substances of abuse Beine unng the corm prase gate the olmi L Ditsem uer imga c tekar manbo plaga nob Hr Sharin Unt Secun Parni gd 2187 1607 Theda UN de ge E Emu nsi gH Reparting Unit Ta Po Cxtresching Taam JI Childres amp Teeth Sarvics Nera rl Var Clea Tal Wai 1 BANTAS B j i mchaslhk vr at md mE Cami Raga r Drag Almas amp Submission System Niner Gubdzs pe a Cmm Eagair of Trag Abner Beco Soot pfe tj f h ume shoe L Cra bg f ie L ibn i d CHEM Fh he IL Boba EFt id thea T adu ma rer Mee o Zuazmunon Sre EQ epe Shea Cer Silii af Abs TREU Ima To mer and prit Be icc ven raa fto wig aa Beda Aroia besir Masin rick zar iid ure bo daidai Fratrum ns zi 35 User manual Hardware Software e Submission System of CRDA Requirements and Configuration Setup V HARDWARE
42. rogrammes in Hong Kong It collates information regularly on drug abuse cases reported by law enforcement departments treatment and welfare agencies hospitals and clinics and tertiary institutions All information collated 1s used only for statistical analyses and research purposes Information on individual abusing drugs is provided to the CRDA on a voluntary basis and with the full co operation of the reporting agencies The CRDA compiles and releases latest drug abuse statistics on a quarterly basis All the reports published by the CRDA are statistical in nature and contain no information that could lead to any individual drug abuser being identified All information supplied in the CRDA record sheets is handled in strict confidence and is accessible only to the people who are directly involved in the operation of CRDA workers of reporting agencies and who are required to observe the rule of confidentiality The confidentiality of all records held by CRDA and its reporting agencies 1s safeguarded by the Dangerous Drugs Ordinance DDO Chapter 134 and the Personal Data Privacy Ordinance Chapter 486 The DDO stipulates that any person who discloses any record of confidential information which is kept by the Registry or a reporting agency or supplies to any person information obtained from any such record or permits access to any such record commits an offence Redevelopment of the CRDA computer system The redevelopment project o
43. ted e Record Index E Bain Henu a L u L6 Uime Ful did Pier nari E eed 52 ce 5 33 DCE NEIE Urine Harm D fea Laj Pn i Click on the Search button to submit the enquiry The following screen showing the enquired index will be displayed On the screen displaying the enquired index choose to print the enquired index by clicking on the Print button or the Reset button to reset the requirements of the enquiry Urai Regin P ig Slee iubenission 5istem Ini d 24 User manual e Submission System of CRDA System Functions Submitted e Record Management Statistics Regular monthly quarterly yearly simple statistical reports on aggregated management statistics on selected demographic characteristics and drug abusing patterns of reported drug abusers based on e records submitted by the respective unit coordinators reporters over the last three complete years are available for enquiry Statistics contained in the report are updated regularly To enquire a report on management statistics click on the Submitted e Record Management Statistics button in the main menu Coral Brpinry wi Lug AS I e Suhmission System Bedurs unng the crete prase nsir the followings The following screen will be displayed for selecting the level of enquiry regarding agency unit user available for the respective users 1 e agency coordinator unit coordina
44. tity document number 4 HKID Card No p Rassss c3 far non Hong Kong resident please quote other document number Other document number g 6 Select the sex by clicking on the button of either male or female J Sex Male Female 7 Select the ethnicity by clicking on the button of one of the given choices If either Other Asians or Other is selected then further click on one of the choices in the given drop down list 6 Ethnicity Please select N Please select a Filipino indian Fakistani 7 Date of Birth 2 H i day Bangladeshi Sri Lankan 8 Marital Status C ever married biting Unknown 9 Didyour partner take yee Ao drugs in the last four weeks 15 User manual 8 e Submission System of CRDA System Functions For the date of birth select the day month year separately from the drop down list Date of birth should be calculated by Western reckoning If however the year of birth of the drug abuser is not known fill in his her approximate age in the blank white box provided for additional information at the bottom of the e record input form 7 Date of Birth 01 i oL i 1967 month vear 8 Marital Status er married Married Cohabitir naown 8 Did your partner take drugs in the last four weeks 10 Educational Attainment the highest level attained regardless if No Notapplicable Uh schooling EKindergarten Prir 11 per se
45. tor reporter and reference period The statistics of the whole agency can be enquired by any one user of the respective agency but different users can access other e record management statistics to different extent A reporter is allowed to enquire only management statistics in respect of e records submitted by himself herself or his her unit but not those e records of other reporters or another unit while a unit coordinator is allowed to enquire such statistics at unit level An agency coordinator has the highest level of access allowed to enquire statistics based on all e records submitted by all reporters of his her agency 25 User manual e Submission System of CRDA System Functions cma foes ob Degg 2 Pee e Sulimisalon System timlrmidtei e REecoril NTasmigemretn Sialic RESTRICTED T i Pa a of ee es he lee eg ey Em ee ed ns Epp u eee ed oa dabrd Fan dee e g eee ence ee arm cm br peepee eg a peed des peers B the ht a id midi et gs el et de re ke ceed Farr us Hg ct eT ee et le ch da ur reed ele aed by ih tole ds a ee eh ee ee D drm Wc ae es ze Meio dapan mica ba ape ee So eel numus been 75 nd gip ia Page pee he Fee eg eer I buddies al iq me me bey am sag cle d onendeus ayer eed ee eee ker asm ee ee oe KO Diiin o rege miter melded b ame pep ini omo ams aL T Che oped miniis age prp heer pre corel T JIS NJ pera Be oie bere r Sa IEF rg Dog w FOLET he Feptegiu labs ecg agat Me Cec
46. urni al amp WS uas UC rera i irati T Ciiik Porum Gee i mai sn mas zi ae Rin Ly Pian T no Marne mra T heer eee D Marsrblobakdeu U ie Ma mi T ijsrren P_n yer amje jmn 075 2 071 TTE E A T NITE ENNETT 3 For a number of data items an icon is given next to it Click on it and remarks concerned will be displayed s d43 a User manual e Submission System of CRDA System Functions TENET XS E Merat bierne Expkstr Gade be Date of Contact Other document Murer Date of Birth TOL GE bel kh oo ej 1 Date of Contact Police Cusimas date of armest Correctional Senaces dale of admission io prison or Deparimen DATE Irasiment agencies date af admission or consulttatian Welfare agencies dale of noticing that the client is Hospitals Academic suspected drug abuser or who institutes Hairs to be a drug abuser top x1 HG A GARA B Follow the steps in the following paragraphs to fill in the e record 1 Enter the Case Reference Number in the blank white box Case Reference Humber 1 10 1233 HEC YS 2 Reporting Agency Office Branch will be automatically displayed according to the information previously registered by the respective agency unit 1 Reporting Agency Office Branch Tai Po Outreaching Team HK Children amp Youth Service 3 For date of contact select the date month year separately from the drop down list Note that the date of contact should b
47. word 11 security token and 111 personal login ID and initial password for system login The respective coordinators upon receiving the login information and token are recommended to login the first time their respective user accounts at the office of Statistics Unit to confirm with the system administrator that the login information are valid and that they can access the system successfully Use of security device at the first level system login Each service centre unit would normally be allocated one security device viz token which is a number display machine for shared use among authorized officers Additional tokens may be allocated to a service centre unit on request on a need basis Each security device distributed to an agency will bear a unique CRDA ID and password It will display on it a new 6 digit random number continuously every minute When accessing the system using the token a user has to enter the CRDA ID and password as well as the said 6 digit random number Given this design more than one user of a service centre unit can use the system at the same time User manual e Submission System of CRDA Login and Logout IIl LOGIN AND LOGOUT Login B lt A Two Factor Authentication approach is adopted to authenticate authorized users A user needs these information to login the system every time 1 CRDA ID 2 CRDA 4 digit password 3 a 6 digit number displayed on the security token which is a number
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