SIMoN InfoShare user guide
Contents
1. Save and quit During your session in InfoShare you may click the Logout link at the top of any screen This will end your session and return you to the Login screen If you were entering metadata on a form be sure to click Submit first to save recent changes Then you can safely click on Logout to exit InfoShare When you return to continue entering project information you will see the title of your project in the Continue Submitting a Monitoring Project section of the Main Menu screen Clicking the Continue button will take you to the Review section and allow you to continue entering information SIMON InfoShare SIMON InfoShare Haput Sup ubmit nitoring Proj Continue Submitting a Monitoring Project Click the Start button below to begin your submission At any time you may save your work and quit by clicking the Logout button on any infoShare screen You may then return at your e Hydrocoral Distribution and Abundance convenience and pick up where you left off with your submission bs Your project will not be submitted to SIMON staff until you have decided that you are completely finished providing information For descriptions of each screen and its data fields view the infoShare glossary Screens Submitted Monitoring Projects General project information Principal Investigators Collaborators Sampling location data Project findings Parameters measured Methods and Materials You have submitted 0 pr2. program will be automatically notified They will then review the project information and make subsections of it available via the public SIMON web site This user s manual will guide first time users through the process of using InfoShare SIMON InfoShare User Manual Web access to InfoShare Access to InfoShare is found on the Internet Using any common browser go to http sanctuarysimon org infoshare The first screen encountered will be the Login page where registered users will enter their email address and password to enter the system For first time users click the Register link at the top right corner and you will be brought to the registration form where you will create your own personal account to access InfoShare Aa Google S IMoN InfoShare Reaister Welcome to the SIMON InfoShare InfoShare is a web based system for sharing monitoring project information and is password protected If you are an existing user please enter your email address and password below to login New users of InfoShare are required to register by clicking here or the Register link above Once you have registered you will return to this screen and login Email address Password The login screen is the web page of the InfoShare system E http sanctuarysimon org infoshare SIMON InfoShare User Manual New user registration New users of InfoShare are required to create an account before they are allowed access to s
3. Review screen where you will then enter all other information for this project SIMON InfoShare Project Title Hydrocoral Distribution and Abundance Survey Sanctuary Site s Where this Project Occurs Cordell Bank Gulf of Farallones L Monterey Bay View map of Sanctuary sites Will You Need to Apply for a Sanctuary Research Permit No w O Yes SIMON InfoShare User Manual Project review The Project Review screen provides a central point for reviewing and modifying all information entered for a project After completing any of the InfoShare input forms you will always be brought back to this screen to review your entered information and select the next type of information to modify Project input forms are accessed by their own Modify button If you want to return to the previous menu hit the Back button in the upper right Note that using the Back button will not save any changes made Changes are saved only if you use the Submit button at the bottom of the page 10 SIMON InfoShare User Manual SIMON InfoShare org infoshare secure review php pid 75 SIMoN InfoShare Logout Support User Kim Smith Project Review Review the information that you have entered Click the Modify buttons to go to each screen for adding or modifying information At any time you may save and quit by clicking the Logout button on the top right All of your information will be saved an
4. of Fish and Game and the Marine Life Management Reform Project brought Department academic and other federal and state marine researchers and managers together to discuss nearshore stock assessment and research approaches relevant to the goals and needs of the MLMA This group and the CDFG s Nearshore Fishery Management Plan identified several assessment and research options and recommended establishment of the Cooperative Research and Assessment of Nearshore Ecosystems CRANE program in spring 2002 CRANE involves the integration of several study e g habitat mapping life history research oceanography and sampling approaches e g fishery dependent and independent CPUE estimates ROV surveys plankton larval surveys in shallow rocky reef ecosystems Collaborators in the central California region include the Partnership for Interdisciplinary Studies of Coastal Oceans PISCO University of California at Santa Cruz CDFG and Sanctuary staff Researchers conducted the first diver visual surveys along the Big Sur coast in summer 2003 Project Website URL http www hydrocoralsurvey2k org Project Contact Name Project Contact Phone Kim Smith 530 128 1798 Project Contact Email MBNMS SIMON Staff Contact ksmith hyrdosurvey org Tim Reed Name Program Institution v The red portion of the Review screen indicates the minimum amount of required project information has been submitted 22 SIMON InfoShare User Manual
5. proj ect 14 SIMON InfoShare User Manual Project input form single point locations Each PI is required to provide information on the location of their study area Single point coordinates lat longs of study sites are preferred for accuracy but there are alternative options The Single Sampling Location Coordinates form requires latitude and longitude value pairs entered in decimal degrees e g 36 2886 122 7658 Each pair of coordinates is added to the list at the top of the page which can be modified or deleted by clicking the appropriate button When all single points have been entered click the Back button to return to the Project Review screen SIMON InfoShare http sanctuarysimon org infoshare secure singlePointinfo php pid 75 cele SIMoN InfoShare Logout Support User Kim Smith Single Sampling Location Coordinates Enter the coordinates for each single sampling location Please enter your values in degrees rounded to the second decimal place For example 36 degrees 25 minutes shoud be entered as 36 42 25 min 60 min 0 42 Click Back to return to the Project Review screen after entering these single point coordinates Both fields are required After you have entered all of the project points click Back to return to the Project Review screen Latitude Longitude 37 9865 N 122 7676 W UPDATE DELETE Longitude Enter lat longs in decimal degrees for all study sites using this fo
6. SIMON InfoShare Web based system for sharing monitoring project information User Manual version 2 0 February 2008 SIMON InfoShare A hitp sanctuarysimon org infoshare secure review php pid 7S a SIMON InfoShal gt http sanctuarysimon org infoshare secure met S l M o N J InfoShare SIMON nintosha Submit to SIMON NMSP uses data for Condition Report in GENMS the Department of Fish and Game and the Marine Ute Management Reform Project and ma and managers together to discuss nt nmnde of he MIMS This group and NATIONAL MARINE SANCTUARIES u SIMON InfoShare User Manual Table of Contents Overview and use Web access to InfoShare New user registration Logging in Main menu Glossary of InfoShare fields Start submitting a new project Project review Project input form general information Project input form principal investigators Project input form collaborators Project input form Single point locations Project input form 30 minute bounding areas Project input form 10 minute bounding areas Project input form project findings Project input form parameters measured Project input form methods and materials Project input form images and documents Project review information requirement met Save and quit Project submit SUDUR o l2 eeu 14 lS 16 ny Wi 18 19 20 ae wade Kaeo 24 SIMON InfoShare User Manual Overview and use Th
7. User Kim Smith Principal Investigators Enter the name and affiliation of each Principal Investigator PI of this monitoring project eg John Doe Research Group Monterey Bay National Marine Sanctuary Enter PI information and click Submit to add each to your list Fields with are required After you have entered all of the project PIs click Back to return to the Project Review screen Name Program Department Institute University Agency Benjamin Simms UPDATE DELETE Name Program Department Institute University Agency A list of PIs on each project can be assembled on the Principal Investigators form 13 SIMON InfoShare User Manual Project input form collaborators Information on project collaborators including individuals or institutions is an optional element of the project information set Each collaborator added using the input form appears on the list at the top of the page As with PIs collaborators can be modified or deleted by clicking the appropriate button When all collaborators have been entered click the Back button to return to the Project Review screen YOO SS SIMON InfoShare lt gt Gg http sanctuarysimon org infoshare secure collabinfo php pid 75 S l MoN InfoShare Program Department Institute University Agency Zoology Dept Program Department Institute University Agency With the Collaborators form users compile a list of collaborators on their
8. d you may return to InfoShare to continue at a later time When you have submitted all of the necessary information for this project a message will appear on this screen alerting you At that time your project information will be ready to be published on the SIMON website Modify Project Title Hydrocoral Distribution and Abundance Survey Research Category Start Date Data Users Project Abstract Project Website URL Project Contact Name Project Contact Phone Project Contact Email MENS SIMON Staff Contact No PI information added No collaborator information added Single Sampling Location Coordinates No single point coordinates added Multiple Sampling Locations 30 minute cells No 30 minute bounding cells added Multiple Sampling Locations 10 minute cells No 10 minute bounding cells added No project findings information added No parameters added No methods added ages or documents uploaded Project Review screen before completing project input forms 11 SIMON InfoShare User Manual Project input form general information The General Information input form collects basic information on a project Fields with an asterisk are required To access this screen click on the Modify button in the General Information section of the Project Review screen When finished select the Submit button to save changes after which you will automatically retu
9. e SIMON InfoShare system is a password protected web based interface that allows principal investigators PIs to provide metadata about their research or monitoring project to the Monterey Bay National Marine Sanctuary Users of InfoShare register prior to their initial use of the system and can only access their own projects Information collected by InfoShare includes the following e General information such as project title abstract start date website location and contact e Information on PIs including name and institution e Information on collaborators name and institution e Project locations including specific points and bounding areas e Project findings including summary and trends e Parameters measured e Methods and materials used e Supporting document files InfoShare tracks all required information necessary to complete a project Once all required information is submitted the system will alert the user and allow them to finalize their project In and out privileges are provided to the user enabling them to complete the submission of a project at their leisure rather than in one session Completing an InfoShare session typically takes between 30 and 60 minutes but varies depending on the level of detail provided by the user In most cases information can be copied and pasted from existing project documents such as reports proposals and web pages Once a project has been completed appropriate staff from the SIMoN
10. ed providing information You have 0 projects to continue submitting Submitted Monitoring Projects For descriptions of each screen and its data fields view the infoShare glossary ecteens General project information e Hydrocoral Distribution and Abundance Survey 2007 06 Principal Investigators Collaborators Sampling location data Project findings Parameters measured Methods and Materials Main Menu screen showing a submitted project 24
11. either current on going or historic ended Date that the project started Select date by clicking on the calendar icon Date that the project ended Select date by clicking on the calendar icon Brief description of who uses the data gathered from the project and what use the data serves e g government universities or scientists Abstract of the project User can cut and paste in the abstract from other documents such as a project proposal Person to contact regarding this project Contact phone number Contact email SIMON staff who solicited this project User selects appropriate SIMON Staff from the list Program Department Institute Program or department within an agency or institution Yes that PI works in University Agency Larger Institution or Agency that the PI works for SIMON InfoShare User Manual Start submitting a new project The Project Title screen is the first input form to complete when beginning a new project in InfoShare Clicking the Start button on the Main Menu will bring you to this form and you must enter the title of the project select the sanctuary site s where the project occurs and check a box if your project requires a research permit to be conducted if you are unsure leave the box unchecked To promote quick access via our search engine be sure the project title is informative concise and uses keywords After submitting this form you will be brought to the Project
12. ies Currents M Density M Salinity O wind Turbidity M Upwelling downwelling Conductivity O waves OCh A OFe Op ON Water Quality L Choliform Co Erosion M Sedimentation M Total coliform SS List of parameters measured in the project to be selected by a SEE user 19 SIMON InfoShare User Manual Project input form methods and materials Information on the methods and materials used in a project is optional in the InfoShare system Using the text box multiple methods and materials may be entered for a project When all methods and materials have been selected click the Back button to return to the Project Review screen S l MoN InfoShare Method Material Visual diver surveys along 30 meter transect Divers identify measure and photograph all hydrocoral species along transect Some hydrocoral specimens are collected for further identification measures Data is then verified by experts at the UC Davis Zoology Method Material Project methods and materials entry form 20 SIMON InfoShare User Manual Project input form images and documents Electronic image and document files provide supplemental information and enhance staff understanding of a project These files as appropriate may be published on the SIMON web site These files may include graphic maps images of organisms reports figures or data files Use the form on the Images and Documents screen to upload multiple fi
13. les for a project When all files have been uploaded click the Back button to return to the Project Review screen If files are gt 250 KB contact Steve Lonhart noaa gov a SIMON InfoShare Lo http sanctuarysimon org infoshare secure docsinfo php pid 75 S I MoN InfoShare File lt 250 Kb no file selected ESS Images and documents form to provide additional materials with the project information 21 SIMON InfoShare User Manual Project review information requirement met After the minimum amount of required information has been entered InfoShare provides a message on the Review screen alerting the user At this point the project can be submitted for completion and review by NMSP staff Users should only submit their project if they are completely finished entering information Once the project is submitted they cannot access it again To submit a project click the Submit to SIMoN button SIMON InfoShare http sanctuarysimon org infoshare secure review php pid 75 FLQ gt Google S I Mo N InfoShare Submit to SIMoN Modify Project Title Hydrocoral Distribution and Abundance Survey Research Category Type Monitoring Current Start Date End Date 06 02 2003 Data Users CDFG use data for MLPA regulations UC Davis uses data for hydrocoral textbook NMSP uses data for Condition Report in GFNMS Project Abstract Over the course of four years the Department
14. mmarized findings from projects are required by the InfoShare system On the Project Findings form PIs are presented with multiple text boxes including summary of the project to date general comments and interesting trends If the project is just starting include hypotheses expected outcomes and relevance of the project to basic and applied research especially as they relate to the sanctuary The Summary to Date field is required After submitting your project findings you will return to the Review screen mee SIMON InfoShare fe http sanctuarysimon org infoshare secure findingsinfo php pid 75 o5 S I MoN InfoShare Summary to Date In August and September of 2003 diver surveys were conducted at six sites using PISCO protocols to characterize fish invertebrate and macroalgal assemblages Future CRANE surveys will use methods described in the CRANE protocol proposal From north to south the six sites are Wild Cattle Creek Plaskett Rock Duck Ponds La Cruz Rock San Simeon Point and Cayucos Two of these sites are also part of a separate study on the effects of landslides on intertidal and subtidal communities as part of the California Department of Transportation s Coast Highway Management Plan In addition PISCO also sampled 19 other sites within the Sanctuary ranging from Davenport to Cambria This project will be conducting our 4th year of surveys starting August 23 2007 We are looking for volunteer dive
15. ojects Start a SS O l Main Menu screen showing a project that can be continued 23 SIMON InfoShare User Manual Project submit Once all information has been entered for a project you may click the Submit to SIMoN button on the Review screen This will close the project to further edits and notify SIMON staff that the project has been submitted You will then return to the Main Menu screen where the title of the project will appear in the Submitted Monitoring Projects section Dr Steve Lonhart SIMON Senior Scientist will review the project content for suitability on the SIMON web site You may be contacted if further information is needed Before a subset of the metadata is posted to the SIMON web site the project point of contact will be notified and provided with an opportunity to review the web content Please direct general questions to Steve Lonhart noaa gov and technical issues to SIMoN Web Master Outreach Specialist Josh Pederson noaa gov SIMON InfoShare Q7 Google S I MoN InfoShare Submit a New Monitoring Proj Continue Submitting a Monitoring Project Click the Start button below to begin your submission At any time you may save your work and quit by clicking the Logout button on any infoShare screen You may then return at your convenience and pick up where you left off with your submission Your project will not be submitted to SIMON staff until you have decided that you are completely finish
16. rm 15 SIMON InfoShare User Manual Project input form 30 minute bounding areas Projects that do not provide single point coordinates of their study locations e g transect data are collected may identify areas instead at one of two grid scales 30 or 10 minute cells Click on each 30 minute bounding cell if your project occurs within it The cell s will be added to the list When finished selecting cells click the Back button to return to the Project Review screen SIMON InfoShare S MoN InfoShare Users can select 30 minute bounding areas to describe where their project occurs 16 SIMON InfoShare User Manual Project input form 10 minute bounding areas Projects may also identify areas at a higher resolution Click on each 10 minute bounding cell if your project occurs within it The cell s will be added to the list When finished selecting cells click the Back button to return to the Project Review screen SIMON InfoShare http sanctuarysimon org infoshare secure cell10Info php submit Add amp r a Google SIMON InfoShare 2 ior 125 14 461 G 2a 142 160 N b tig POS 2 as 1500 F gt EN K Dirar lt S478 191 206 Pfr 175 180 Ai ass is 20 AS El 174409 204 Ri 473 18 23 Be a8 6213 m m ee E Users can select 10 minute bounding areas to describe where their project occurs 17 SIMON InfoShare User Manual Project input form project findings Su
17. rn to the Project Review screen SIMON InfoShare http sanctuarysimon org infoshare secure generalinfo php pid 75 OEA Google S I MoN InfoShare Project Title Hydrocoral Distribution and Abundance Survey Research Category Type Monitoring Current On going Start Date End Date mm dd yyyy mm dd yyyy Sanctuary Site s Where this Project Occurs C Cordell Bank M Guif of Farallones C Monterey Bay View map of Sanctuary sites Data Users Who uses this data and why Project Abstract Project Website URL http Project Contact Name Project Contact Phone Project Contact Email MBNMS SIMON Staff Contact None Submit eee The General Information input form 12 SIMON InfoShare User Manual Project input form principal investigators PIs For each project at least one principal investigator is required If there are additional PIs each added PI will appear in a list at the top of the page after clicking on submit PI information can be updated or PIs can be deleted using the appropriate buttons Since there is a separate list for collaborators please list only PIs or co PIs Once the list is complete click the Back button to return to the Project Review screen eee x SIMON InfoShare lt gt Gg http sanctuarysimon org infoshare secure pilnfo php pid 75 SIMoN InfoShare Logout Support
18. rs to learn survey protocols and participate in data collection More information can be found at http www hydrocoralsurvey2k org Trend 1 Topography and vertical relief varied among the six sites The outer edges of the kelp forest varied between sand and 40 foot vertical walls Project findings form where users provide summary information on their projects 18 SIMON InfoShare User Manual Project input form parameters measured InfoShare users are required to select from a list of general study parameters to provide further detail on their monitoring project Each selected parameter will be added to a viewable list Multiple parameters may be selected for a project When all parameters have been selected click the Back button to return to the Project Review screen SIMON InfoShare S I MoN InfoShare Parameter Type Parameter Life History Growth C Range Biogeography C Age amp Growth M Reproduction Dispersal amp Recruitment L Habitat association Mortality M Behavior Morphology Community Dynamics F Habitat Trophic association D Diversity F Non indigenous species Disturbance C Biomass Predation Competition Parasitism Population Demographics UO Migration movement Abundance Distribution F Density 7 patterns Carrying capacity D Age structure M Size structure M Sex ratio Stock assessment C Genetics M Tagging Oceanography Temperature C Optical propert
19. ubmit their monitoring projects Just enter the necessary information into the registration form and select the register button Once registration is complete you will be brought to the login screen where you will then have access to InfoShare ees SIMON Control Panel lt gt e http sanctuarysimon org infoshare register php S I MoN InfoShare First Name Last Name _ Phone Number Email Address Password The registration form is required for all first time users of InfoShare SIMON InfoShare User Manual Logging in To log into InfoShare users enter the email address and password used on the registration form p 5 OOC SIMON InfoShare e http sanctuarysimon org infoshare index php reg yes S I MoN InfoShare Email address jp21 oceanscience org Password seeeees The login screen showing a successful registration message SIMON InfoShare User Manual Main menu The Main Menu screen provides important information and options for the user Click on the InfoShare glossary link to view a complete description of all input fields To submit a new project click the Start button To continue a project that has not been submitted select the one you want for full access Completed projects are listed on the lower right no access to those Aa Google S M N Logout Support InfoShare Conti Submitti Monitoring Project Click the Start button belo
20. w to begin your submission At any time you may save your work and quit by clicking the Logout 5 is button on any infoShare screen You may then return at your You hava O projects ta continua submitting convenience and pick up where you left off with your submission Your project will not be submitted to SIMON staff until you have decided that you are completely finished providing information For descriptions of each screen and its data fields view the Submitted Monitoring Pro infoShare glossary Screens You have submitted 0 projects General project information Principal Investigators Collaborators Sampling location data Project findings Parameters measured Methods and Materials The main menu screen provides links to the glossary and submis sion process SIMON InfoShare User Manual Glossary of InfoShare fields This glossary gives the user a complete understanding of the type quantity and format of information required Click the InfoShare glossary link on the Main Menu screen to access the glossary We recommend new users review the glossary prior to starting a project Project Title Research Category Project Type Start Date End Date Data Users Project Abstract Project Contact Name Project Contact Phone Project Contact Email Simon Staff Contact Title of the project User selects category from list Project categories are Monitoring Mapping or Research User selects type
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