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iHRIS Plan User`s Manual

1. salary The amount an employee is paid per year for a particular job salary increase The amount that a salary is increased each year expressed as a percentage of the salary save The process of writing data to the system saved data may be corrected or updated at a later point but the original data are always retained start year The year in which a projection of the workforce begins for which there is known workforce data Also base year static change An annual change in the number of workers based on a specific number of workers leaving or entering the workforce sub module A component that is part of a module and depends on that module to function sub modules may be enabled or disabled separately from their parent module supply The actual number of workers available for deployment calculated by adding the current stock to an estimate of the number and types of staff who will be available in the future supply history A record of all actual workforce supply data entered in the system organized by supply year supply year The year for which the actual available number of workers is known which is used as the basis for projecting future numbers of workers ideally the supply year is the same as the start year of the projection surname Family name or last name system administrator A role that has full access to all functions in the system this role is responsible for configuring the system and managing use
2. 7 The population data will appear in the projection in the Population Information section You may update the population during subsequent years by clicking Add New Data beside the population data The system will maintain a record of all population data entered for each year To view this record click View Population History Troubleshooting An error message appears when Confirm is clicked Make certain that all of the required data have been entered All required fields are outlined in red Fill in the missing information and try saving again If you do not want to enter the population information after all click Return do not save chanaes 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 11 of 32 The population or other information needs to be changed In the Population Information section under Edit This Information click Correct This information to make any changes Add a Cadre Pool A cadre pool is a pool of health workers in a particular cadre such as nurses or doctors You can create a pool for each cadre in the health workforce you are modeling You will then be able to generate models for each cadre separately or for any of the cadres combined 1 In the projection under the Cadre Pools section click Add Cadre Pool 2 Enter a Name to identify the cadre pool 3 Select the Cadre from the dropdown menu 4 Click Contirm and confirm that t
3. available workers and workforce needs over time enabling the user to visually assess the gap between them The user may define and test various interventions or changes to the health workforce pool to try to close the gap between actual and required resources and see the results of those interventions as they are dynamically calculated In addition tabular reports can be produced projecting actual numbers as well as health worker costs Using iHRIS Plan workforce planners and decision makers can understand what will happen if different actions are taken to influence the health workforce or if no action is taken These projections will help them prioritize policy changes by demonstrating which changes have greater or lesser impact on the health workforce The projections will also alert planners to potential problems in the health workforce supply The workforce planning model helps workforce planners and policy makers answer the following types of questions e In the absence of any policy change what will my country s health workforce look like in ten years e Based on current population projections how many more nurses should hire to meet the need e How much will increasing the mandatory retirement age increase available staff over the next ten years 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 2 of 32 iHRIS Plan is intended to support health workforce planner
4. iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 4 of 32 e Wizard interface to guide new users through creating a projection e Extensive on screen help developed by health workforce planning experts e Incorporate current training data into the health worker pool to improve projected health worker supply e More robust reports including a workforce plan template e Enable users to input more data if available and generate more complex robust and sophisticated projections by adding in other components of the WHO HRH Workforce Projection Model e Analyze health workforce data by gender age public or private sector geographical location facility or institution type e Import workforce data from iHRIS Manage and iHRIS Qualify New features and development are ongoing As this is an Open Source development project volunteers and other organizations may also contribute to the core code Check the iHRIS Plan page on the HRIS Strengthening Website for the most up to date list of planned features and a development calendar Data Checklist Before you get started using iHRIS Plan you will want to collect data on the current health workforce as well as changes to the workforce and general population information to enter in the program The health workforce data may be available from a human resources information system such as iHRIS Manage or iHRIS Qualify or from a recent survey or census It is importan
5. modify or distribute the work in a way requiring permission under copyright law A Modified Version of the Document means any work containing the Document or a portion of it either copied verbatim or with modifications and or translated into another language A Secondary Section is a named appendix or a front matter section of the Document that deals exclusively with the relationship of the publishers or authors of the Document to the Document s overall subject or to related matters and contains nothing that could fall directly within that overall subject Thus if the Document is in part a textbook of mathematics a Secondary Section may not explain any mathematics The relationship could be a matter of historical connection with the subject 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 28 of 32 or with related matters or of legal commercial philosophical ethical or political position regarding them The Invariant Sections are certain Secondary Sections whose titles are designated as being those of Invariant Sections in the notice that says that the Document is released under this License If a section does not fit the above definition of Secondary then it is not allowed to be designated as Invariant The Document may contain zero Invariant Sections If the Document does not identify any Invariant Sections then there are none The Cover Texts are certain shor
6. or other qualifications required to practice or be licensed in that field i e nurse cadre pool A pool of health workers composing part or all of a cadre to which assumptions are applied in a workforce projection Also pool configure The process of setting up the system or a module for use confirm The process of reviewing data entered in the system and verifying that the data are correct copy To create a new projection containing all of the original projection s data which can then be modified 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 22 of 32 cost The amount of money associated with a change in the number of workers based on salary and other associated costs such as training costs or severance pay Also average cost cost increase An annual increase in the cost associated with a change in the number of workers expressed as a percentage of the original cost currency The medium of exchange of money used in a country or other location currency code The unique three letter code used to define a currency established by the International Organization for Standards ISO currency symbol The symbol used to identify a currency such as for dollars D data source The verifiable source of data entered in the system such as a census survey or information system duration The number of years in a projection usually between 5 and 30 year
7. or total number of health workers exiting the health workforce each year due to death or illness by cadre e average annual rate expressed as a percentage or total number of health workers exiting the health workforce each year due to out migration by cadre e average annual rate expressed as a percentage or total number of health workers exiting the health workforce each year due to other reasons by cadre e average annual rate expressed as a percentage or total number of health workers entering the health workforce each year after graduating from a training program by cadre e average annual rate expressed as a percentage or total number of health workers entering the health workforce each year due to in migration by cadre 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum e average annual rate expressed as a percentage or total number of health workers entering the health workforce each year due to recruitment or other reasons by cadre Note that you can also enter a percentage change in the total number of health workers entering or exiting the health workforce each year due to any reason You can enter a maximum limit for the number of health workers if they are calculated due to a percentage change Short term changes can be limited to a specific number of years within the total span of the projection e average cost per worker of each intake or exit from the workforce i
8. various original documents forming one section Entitled History likewise combine any sections Entitled Acknowledgments and any sections Entitled Dedications You must delete all sections Entitled Endorsements Collections of Documents You may make a collection consisting of the Document and other documents released under this License and replace the individual copies of this License in the various documents with a single copy that is included in the collection provided that you follow the rules of this License for verbatim copying of each of the documents in all other respects You may extract a single document from such a collection and distribute it individually under this License provided you insert a copy of this License into the extracted document and follow this License in all other respects regarding verbatim copying of that document Aggregation with Independent Works A compilation of the Document or its derivatives with other separate and independent documents or works in or on a volume of a storage or distribution medium is called an aggregate if the copyright resulting from the compilation is not used to limit the legal rights of the compilation s users beyond what the individual works permit When the Document is included in an aggregate this License does not apply to the other works in the aggregate which are not themselves derivative works of the Document If the Cover Text requirement of section 3 is applicab
9. you may not add another but you may replace the old one on explicit permission from the previous publisher that added the old one The author s and publisher s of the Document do not by this License give permission to use their names for publicity for or to assert or imply endorsement of any Modified Version Combining Documents 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 31 of 32 You may combine the Document with other documents released under this License under the terms defined in section 4 above for modified versions provided that you include in the combination all of the Invariant Sections of all of the original documents unmodified and list them all as Invariant Sections of your combined work in its license notice and that you preserve all their Warranty Disclaimers The combined work need only contain one copy of this License and multiple identical Invariant Sections may be replaced with a single copy If there are multiple Invariant Sections with the same name but different contents make the title of each such section unique by adding at the end of it in parentheses the name of the original author or publisher of that section if known or else a unique number Make the same adjustment to the section titles in the list of Invariant Sections in the license notice of the combined work In the combination you must combine any sections Entitled History in the
10. 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 8 of 32 generate a new password see Retrieve a forgotten password or username The username is not correct You will get an error message If you cannot remember your username you can retrieve it see Retrieve a forgotten password or username I still cannot log in Your account may have been disabled Contact your System Administrator for assistance Retrieve a Forgotten Username or Password If you have forgotten your password or username you can generate a new one 1 From the Log In page click Forget username or password The Forgot Password page opens 2 To reset the password enter your Username in the box next to Reset Password and click the Reset button The system will email your new password to you 3 To recover your username enter your Email Address in the box next to Display Username and click the view button The system will display your username 4 Click the link to Return to login page and log in as normal Troubleshooting The system does not recognize the email address Contact your System Administrator for help Change Password At any time after logging in you can change your password for logging into the system 1 Click Change Password in the navigation menu 2 Enter your Old Password current password 3 Enter the desired New Password 4 Re enter the password under Con
11. Enter the total Number of Employed Staff in the cadre 5 Select the Currency and enter the annual Average Salary for a worker in the cadre do not enter any commas 6 Enter the Source of the data this will be helpful if the data need to be verified later 7 Enter the average Salary Increase per Year for a worker in the cadre expressed as a percentage of the average annual salary 8 Click Contirm and confirm that the information entered is correct If it is not correct click Edit to change it If it is click save to save it You may update the workforce supply during subsequent years by clicking Add New Data beside the supply data The system will maintain a record of all supply data entered for each year To view this record click View Supply History Troubleshooting An error message appears when the Confirm button is clicked Make certain that all required fields have been completed Required fields are outlined in red Fill in the missing information and try saving again If you do not want to add the supply after all click Retur do not save changes The currency is not available for selection You must add the currency to the system before you can select it see Add a currency The population or other information needs to be changed In the Pool Supply section under Edit This Information click Correct This information to make any changes Add Target Data The next step is to enter the number of positions i
12. S requires Windows XP 500MB hard disk space and 1GB RAM A web browser is required to run the software Firefox 2 or Internet Explorer 7 is highly recommended Follow these steps to install the software 1 Download the executable file latest version from Launchpad to a Windows XP computer 2 Quit all running programs 3 Run the executable The installation wizard will start 4 When prompted read and accept the license agreement and click Next 5 Choose the directory where to install the program The default directory is recommended for fastest loading times Click Next 6 Select which of the iHRIS components to install iHRIS Qualify IHRIS Manage and or iHRIS Plan 7 Select whether to install PHP MyAdmin this tool will help you manage the database and import or 5 of 32 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 6 of 32 export data advanced users 8 Click Next 9 Specify an SMTP server and email address to use with the software If unsure keep the defaults and click Next 10 For each component installed select whether to limit access to the local computer only or make it available on a local area network 11 Enter the appropriate ports for the Apache and MySQL servers If unsure keep the defaults 12 Enter and re enter a password for the MySQL database and click next You cannot proceed with the installation without entering a database passw
13. an error message The required field s will be outlined in red Complete the missing fields and try saving again If you do not want to update the user account after all click Retur do not save changes Glossary of Terms AIBICIDIEIFIGIHILIJIKILIMINIO PIQIRISITIUIVIWIX Y Z A account See user account 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 21 of 32 add To enter a new list item for selection in dropdown menus administrator See system administrator alpha code The unique two character code that identifies a country established by the International Organization for Standards ISO attrition See exit average cost See cost average salary The average annual salary paid to an employee in a particular group such as a cadre or pool of workers B background process An autonomous process that runs without requiring user interaction base year See start year base year ratio The ratio of health professionals to population calculated for the start year of the projection this ratio is used to calculate health professional targets for each year in the projection by maintaining the base year ratio as the population changes over time C cache A temporary store of data on the user s computer designed to speed up access to that data cadre A broad category or subset of health workers characterized by the specific training degree
14. ange depending on the module that is selected Use this page to customize settings for the module See the System Administrator Manual for more information about configuring modules The System Administrator Manual will be available in June 2009 Administer Database 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 17 of 32 To ensure that standard data types such as cadre country and the like are enforced across the system those standard data types must be created as lists These lists are used to create selection menus that provide standard options for selection when adding records jobs and positions Click Administer Database to create and update standards lists of data for selection in system menus Only the System Administrator can create data types Add a Cadre The cadre refers to a category of health workers The health workforce is made up of several cadres Specify at least one cadre to represent each type of health worker you want to include in projections 1 From the home page or left menu click Administer Database under Configure System 2 Select Cadre 3 Either select Add New Cadre or select an existing cadre to edit 4 Enter the Name of the cadre 5 Click Contirm and confirm that the cadre entered is correct If it is not correct click Kait to change t If it is click save to save it Troubleshooting An error message appears when Conf
15. annual changes in future numbers of health workers Projected future health worker supply is compared with projected need and projected costs are compared with projected available funds Assumptions about growth rates are adjusted until desired ratios are reached Using a health workforce to population ratio assumes that the relative proportion of health workers in a given area is the most important determinant of ability to deliver health services Additionally this approach assumes that reasonable decisions can be made about the preferred doctor to population and health worker to doctor ratios Assumptions about desired ratios may be based on the ratio of a region or reference country selected as a comparator This approach is quick relatively simple and may be satisfactory if realistic assumptions are made about growth rates However the health workforce to population ratio does not take into account the effects of changes in health services utilization or changes in health workforce mix productivity task shifting etc Furthermore disparities in health worker distribution that exist in the base year will likely continue through the target year In order to take steps to address the demands on the future health workforce decision makers must be able to understand and analyze current workforce capacity Projections provide insight into possible future scenarios enabling decision makers to take action today in order to address tomorrow s nee
16. are e Training Management module iHRIS Manage only This module enables you to set up a training program and schedule training classes for employees e Base Data iHRIS Manage and Qualify Includes standard data lists such as marital status and countries recommended for most users Base data can be edited after loading e Medical Base Data iHRIS Manage and Qualify Includes standard data lists for public health such as cadres and facilities recommended for public health such as Ministry of Health users Medical base data can be edited after loading 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 7 of 32 e Sample Data all components A fictional dataset intended for demonstration purposes only Not recommended for users who intend to enter their own data in the system If you intend to use Windows iHRIS to enter and manage data we recommend unchecking all sample data Note that enabling modules and sample data takes a few seconds The system displays a message when the modules and data are successfully loaded Using and Exiting Windows iHRIS Plan While Windows iHRIS is running the iHRIS icon appears in the taskbar in the lower right corner of your screen To switch between any of the components or return to the main screen left click this icon You can also launch PHP MyAdmin a tool for directly managing your databases and exporting or importing data advanced us
17. ch year e Project health workforce targets based on population change e Generate graphical models showing the gaps between actual workforce changes and projected workforce needed over time Aggregate or dis aggregate models by health worker cadre Enable and disable cadre pool changes and display the effect of the changes on the model Project salaries and other costs of needed health workers Copy a projection Group projections by user defined categories Windows offline version included in Offline iHRIS 3 1 1 The following features ensure security and accuracy of data stored in the system e Capture the sources of all data for verification e Automated logging of the username date and time when data are entered or changed for auditing purposes e Permanent archiving of all data changes to ensure a consistent record e Issue password protected logins to allow only authorized users to access the data iIHRIS Plan will be extensible to the Capacity Project s other iHRIS products iHRIS Qualify a certification and licensing management system for health professionals and iHRIS Manage a human resource management system Both of these systems are currently under development For more information please contact the iHRIS Development team see Contacting the iHRIS Development Team Planned Features The following features are planned for inclusion in later versions of iHRIS Plan e Export and print projection data 11 25 2008 2 29 PM
18. d Administer Users Click Administer Users to create update and disable user accounts to enforce secure access to the system Only the System Administrator can add user accounts to the system Add a User In order to allow a user to access the system the System Administrator must create a user account for the person with a unique username and password Each user is assigned a role which determines the actions that the user can perform in the system 1 On the Home page or left menu click Administer Users 2 Select Add New User from the dropdown menu and click the Ada button 3 Enter a Username for the user one word with no special characters letters and numbers only 4 Enter the First Name and Surname of the user 5 Enter an Email for the user if known optional 6 Select the Role of the user e Administrator has full access to the system e Health Workforce Planner creates and models projections but cannot configure the system or edit user accounts If no role is selected the user will be disabled and cannot access the system in any capacity 7 Select the option to randomly Generate a New Password or enter a Password for the user If the password is entered re enter it to confirm The two passwords must match 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 20 of 32 8 Click Contirm and confirm that the account entered is correct If it is no
19. ds 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 3 of 32 Nevertheless planners should remember that projections are only estimations of what is to come and that the process of HRH planning should be iterative To remain useful projections should be updated regularly to incorporate higher quality data and to reflect developments in population trends and health services utilization Additionally historical projections should be compared with outcomes in order to improve the accuracy of forecasting techniques and models Finally although projection models should anticipate health sector developments for 10 to 30 years into the future policies based on projections should look no more than three years ahead For more information please see the Supporting Resources on the HRH Workforce Planning Model Workshop website Features Version 1 1 1 is intended to be an early pilot of iHRIS Plan This pilot will be pilot tested in a developing country and reviewed by workforce planning experts who will provide feedback on priority features to include in later versions of the software The following features are included in this version e Define one or more pools of human resources by health worker cadre based on current health workforce data e Project workforce supply for any number of years by specifying the number of health workers projected to leave or join the workforce ea
20. e applied to a cadre pool that calculates either an increase or decrease in the number of available workers in that pool population The total number of people inhabiting a specific area such as a country population growth rate The percentage by which the population of an area will grow annually population history A record of all populations entered in the system and the year for which the population was entered position An instance of a job that can be filled by one employee in one facility and represents one box on an organizational chart primary country The country that is selected as the primary location for projections more than one country may be set as the primary country projection A calculation of the workforce supply and required workers over time based on workforce data and assumptions made about future changes to the workforce that compares the supply to the requirements and shows the gap between the two Also graphical model workforce projection R rate of change See percentage change requirements See target 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 25 of 32 retirement The point at which a worker permanently leaves the workforce usually due to reaching a specific age return The process of abandoning data entered in the system without saving it role Determines the activities that a user can perform within the system S
21. ers only For help with using PHP MyAdmin see the PHP MyAdmin website To quit Windows iHRIS right click the taskbar icon and select Exit Using iHRIS Plan This section provides step by step instructions for completing each action in iHRIS Plan corresponding with the menu and other options presented after connecting to the system Following each subsection is a Troubleshooting section for solving common problems encountered while working with the system If you have any suggestions or questions or if you have an issue that the user s manual does not address we encourage you to send us feedback Click the keedback burton in the top navigation bar of any screen of iHRIS Plan and complete the form that opens or contact us directly see Contacting the iHRIS Development Team Access the System Before performing any task in iHRIS Plan you need to log in You cannot log in unless a user account has been created for you and you have been given a username and password If you do not have a user account contact your System Administrator 1 Connect to the system The Welcome page appears 2 In the Log In form enter the Username and Password that were provided to you 3 Click the Login button 4 The Home page opens listing the actions that you can perform based on your role Troubleshooting The password is not correct You will be prompted to re enter the password If you cannot remember your password you can 11 25 2008
22. evel of health care services over the long term 5 to 20 years workforce planning model See model workforce projection See projection Contacting the iHRIS Development Team If you have a question feedback on our software or a suggestion for a new feature or improvement or if you would like to discuss initiating HRIS strengthening activities please contact the HRIS Development team You may do so in any of the following ways e Click the Feedback button at any point in the iHRIS Manage system e Visit the HRIS Strengthening Website at lt http www capacityproject org hris gt and click Contact 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 27 of 32 Us e Send us an email at hris capacityproject org e Write us at HRIS Strengthening Information IntraHealth International Inc 6340 Quadrangle Drive Suite 200 Chapel Hill NC 27517 GNU Free Documentation License GNU Free Documentation License Version 1 2 November 2002 Copyright C 2000 2001 2002 Free Software Foundation Inc 51 Franklin St Fifth Floor Boston MA 02110 1301 USA Everyone is permitted to copy and distribute verbatim copies of this license document but changing it is not allowed Preamble The purpose of this License is to make a manual textbook or other functional and useful document free in the sense of freedom to assure everyone the effective freedom to copy and
23. f applicable such as training costs recruitment costs or severance pay About Windows iHRIS Plan A Windows version of the iHRIS Suite has been developed for use in locations where there is no or limited Internet access or where no Linux server is available It installs a single user instance of all three components of the iHRIS Suite on the Windows desktop iHRIS Manage iHRIS Qualify and iHRIS Plan Choose the Windows version for installation in decentralized locations such as a hospital health facility or local government office where network connectivity and technical support may not be as reliable understanding that there are greater security and data quality risks associated with the Windows version In that situation it is recommended that iHRIS be installed on a Windows computer that is physically secure from unauthorized access that is not used for any purpose other than running iHRIS and that access to iHRIS be limited to as few users as practicable Windows iHRIS may also be installed with sample data as a demonstration of the program before installing the full server based version Advanced users may export data from Windows iHRIS for import into a server based version of iHRIS using the PHP MyAdmin tool included with Windows iHRIS Installing Windows iHRIS Plan You must download Windows iHRIS as a separate installer Go to the Software Downloads page on the HRIS Strengthening website to download the software Windows iHRI
24. firm New Password to confirm it 5 Click save to save the new password Troubleshooting An error message appears when Confirm is clicked Re enter the password twice The two passwords must match or the system won t accept the new password 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 9 of 32 Log Out When you are finished working in the system log out to prevent any unauthorized person from accessing the system 1 In the upper left corner on any page click Log out next to the padlock 2 The Welcome page appears You will have to re enter your username and password to regain access to the system Manage Projections Click Manage Projections to create and save a new workforce projection or to search for a projection that was previously created You can also update or continue entering data into any projection that had been saved or generate a workforce projection model to analyze the health workforce Add Projection The first step is to set up a new workforce projection by clicking the Add Projection option You will be prompted to enter general information about the projection and save it Once the projection is generated additional options for adding workforce data will become available You can create as many projections as you like Each projection represents the total health workforce at the national regional or district level 1 On the Home
25. form shown in the Addendum below G Preserve in that license notice the full lists of Invariant Sections and required Cover Texts given in the Document s license notice H Include an unaltered copy of this License Preserve the section Entitled History Preserve its Title and add to it an item stating at least the title year new authors and publisher of the Modified Version as given on the Title Page If there is no section Entitled History in the Document create one stating the title year authors and publisher of the Document as given on its Title Page then add an item describing the Modified Version as stated in the previous sentence J Preserve the network location if any given in the Document for public access to a Transparent copy of the Document and likewise the network locations given in the Document for previous versions it was based on These may be placed in the History section You may omit a network location for a work that was published at least four years before the Document itself or if the original publisher of the version it refers to gives permission K For any section Entitled Acknowledgments or Dedications preserve the Title of the section and preserve in the section all the substance and tone of each of the contributor acknowledgments and or dedications given therein L Preserve all the Invariant Sections of the Document unaltered in their text and in their titles Section numbers or the equi
26. ght and license notices just after the title page Copyright c YEAR YOUR NAME Permission is granted to copy distribute and or modify this document under the terms of the GNU Free Documentation License Version 1 2 or any later version published by the Free Software Foundation with no Invariant Sections no Front Cover Texts and no Back Cover Texts A copy of the license is included in the section entitled GNU Free Documentation License If you have Invariant Sections Front Cover Texts and Back Cover Texts replace the with Texts line with this with the Invariant Sections being LIST THEIR TITLES with the Front Cover Texts being LIST and with the Back Cover Texts being LIST If you have Invariant Sections without Cover Texts or some other combination of the three merge those two alternatives to suit the situation If your document contains nontrivial examples of program code we recommend releasing these examples in parallel under your choice of free software license such as the GNU General Public License to permit their use in free software 32 of 32 11 25 2008 2 29 PM
27. he missing information and try saving again Also make sure that you have not entered both a targeted number and a targeted ratio of positions You cannot enter both If you do not want to add the supply after all click Return do not save chanaes Add Pool Change A pool change calculates a year by year decrease or increase in the number of health workers in the cadre Decreases may be caused by attrition due to retirement illness death out migration or other reasons Increases may come from training program graduates immigration or recruitment of health workers You can enter as many pool changes as you like depending on the data that you have available Each one will be considered in projecting the total workforce supply It is best to enter each intake and attrition change separately as they can be toggled on and off when modeling the projected health workforce This will help you more easily see the effects of each change on the workforce supply 1 In the projection under the Cadre Pools section click View Update This Pool 2 Under the Pool Changes section click Add Pool Change 3 Enter a Name to identify the pool change such as Retirement or Training Graduates 4 Enter a longer Description of the pool change if desired This should include any assumptions you have made in determining the amount of change 5 From the Enabled menu select Yes to enable the pool change and show its effects when projecting the hea
28. he Modified Version under precisely this License with the Modified Version filling the role of the Document thus licensing distribution and modification of the Modified Version to whoever possesses a copy of it In addition you must do these things in the Modified Version A Use in the Title Page and on the covers if any a title distinct from that of the Document and from those of previous versions which should if there were any be listed in the History section of the Document You may use the same title as a previous version if the original publisher of that version gives permission B List on the Title Page as authors one or more persons or entities responsible for authorship of the modifications in the Modified Version together with at least five of the principal authors of the Document all of its principal authors if it has fewer than five unless they release you from this requirement C State on the Title page the name of the publisher of the Modified Version as the publisher D Preserve all the copyright notices of the Document E Add an appropriate copyright notice for your modifications adjacent to the other copyright notices F Include immediately after the copyright notices a license notice giving the public permission to use 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 30 of 32 the Modified Version under the terms of this License in the
29. he information entered is correct If it is not correct click Edit to change it If it is click save to save it Troubleshooting An error message appears when the Confirm button is clicked Make certain that all required fields have been completed Required fields are outlined in red Fill in the missing information and try saving again If you do not want to add a cadre pool after all click Retur do not save changes The cadre is not available for selection You must add the cadre to the system before you can select it see Add a cadre The cadre pool name or cadre needs to be changed In the projection under Cadre Pools click View Update This Pool beside the pool you want to change Then click Correct This information to edit the pool name or select a different cadre Add Supply Data After creating a cadre pool you will need to add information about the current workforce for that cadre or the workforce supply 1 In the projection under the Cadre Pools section click View Update This Pool 2 Under the Cadre Pool Information section click Add Supply Data 3 Select the Year for which you know the number of actual workers in the cadre ideally this is the same as the start year for the projection Note that you cannot select a year for before the start year of the projection 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 12 of 32 4
30. hey preserve the title of the Document and satisfy these conditions can be treated as verbatim copying in other respects If the required texts for either cover are too voluminous to fit legibly you should put the first ones listed as many as fit reasonably on the actual cover and continue the rest onto adjacent pages If you publish or distribute Opaque copies of the Document numbering more than 100 you must either include a machine readable Transparent copy along with each Opaque copy or state in or with each Opaque copy a computer network location from which the general network using public has access to download using public standard network protocols a complete Transparent copy of the Document free of added material If you use the latter option you must take reasonably prudent steps when you begin distribution of Opaque copies in quantity to ensure that this Transparent copy will remain thus accessible at the stated location until at least one year after the last time you distribute an Opaque copy directly or through your agents or retailers of that edition to the public It is requested but not required that you contact the authors of the Document well before redistributing any large number of copies to give them a chance to provide you with an updated version of the Document Modifications You may copy and distribute a Modified Version of the Document under the conditions of sections 2 and 3 above provided that you release t
31. iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 1 of 32 About This Manual This manual was prepared by Shannon Turlington Senior Systems Development Manager The Capacity Project sturlington capacityproject org License Copyright c 2008 IntraHealth International Inc Permission is granted to copy distribute and or modify this document under the terms of the GNU Free Documentation License Version 1 2 or any later version published by the Free Software Foundation with no Invariant Sections no Front Cover Texts and no Back Cover Texts A copy of the license is included in Section 7 GNU Free Documentation License Revision History VERSION AND REVISION DATE OF REASON FOR NUMBER PUBLI CATI ON REVI SI ON Software Version 1 0 Revision 1 2008 August 15 Version release Software version 1 0 1 Revision 2 2008 September 15 Version release Software Version 1 0 2 Revision 3 2008 October 9 Version release Software Version 1 0 3 Revision 4 2008 November 25 Windows iHRIS update Introduction iHRIS Plan is a software program designed to support health workforce planners and decision makers in planning for their health workforce needs in developing country settings The software enables planners and decision makers to evaluate their current and future human resources needs by cadre and then compare those needs to available health workers The software graphically models
32. irm is clicked Make certain you have entered a name for the cadre and that it is not the same as a cadre that was already entered Change the name and try saving again If you do not want to create the cadre after all click Return do not save chanaes Add a Country You will need to add at least one country to the system for selection when creating a new projection This should be the country where you are modeling the health workforce You can model the workforce for more than one country 1 From the home page or left menu click Administer Database under Configure System 2 Select Country 3 From the menu select Add New Country and click the Ada button To edit an existing country select its name from the menu and click the view button then click Update This Information 4 Enter or edit the Name of the country 5 Enter the 2 Character Alpha Code for the country 6 Enter the ISO Numeric Code for the country optional 7 If the country is the primary country where you are creating projections select Yes in the Primary Country menu This will place the country name at the top of all country selection menus Otherwise leave the default as No There can be multiple primary countries 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 18 of 32 8 Click Contirm and confirm that the country entered is correct If it is not correct click kKadit to change
33. it If it is click save to save it Troubleshooting An error message appears when the Confirm button is clicked Make sure that the country and two letter country code have not previously been entered into the system The system will not allow duplicate countries Also check that the country name and code have been entered these fields are required Required fields will be outlined in red Try completing the missing fields or changing the country name and saving again If you do not want to add the country after all click Return do not save chanaes The required 2 Character Alpha Code is not known Find a complete list of 2 letter country codes on the International Organization for Standardization ISO website Add a Currency Add the currency for projecting health workforce costs At least one currency should be added 1 From the home page or left menu click Administer Database under Configure System 2 Select Currency 3 From the menu select Add New Currency and click the Ada button To edit an existing currency select its name from the menu and click the view button then click Update This Information 4 Enter the Currency Code an abbreviation that will identify the currency in selection menus 5 Enter the Name of the currency optional 6 Select the Country for the currency optional 7 Enter the Symbol for the currency the symbol will also appear in selection menus optional 8 Click Contir
34. le to these copies of the Document then if the Document is less than one half of the entire aggregate the Document s Cover Texts may be placed on covers that bracket the Document within the aggregate or the electronic equivalent of covers if the Document is in electronic form Otherwise they must appear on printed covers that bracket the whole aggregate Translation Translation is considered a kind of modification so you may distribute translations of the Document under the terms of section 4 Replacing Invariant Sections with translations requires special permission from their copyright holders but you may include translations of some or all Invariant Sections in addition to the original versions of these Invariant Sections You may include a translation of this License and all the license notices in the Document and any Warranty Disclaimers provided that you also include the original English version of this License and the original versions of those notices and disclaimers In case of a disagreement between the translation and the original version of this License or a notice or disclaimer the original version will prevail 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum If a section in the Document is Entitled Acknowledgments Dedications or History the requirement section 4 to Preserve its Title section 1 will typically require changing the actual title Terminati
35. licked Make sure that all of the required fields have been completed The required fields are outlined in red Fill in the missing information and try saving again If you do not want to add a special payment after all click Return do not save changes The currency is not available for selection You must add the currency to the system before you can select it see Add a currency The pool change needs to be changed disabled or enabled In the projection under Pool Changes click Correct This information beside the pool change to change any field Select No from the Enabled menu to disable the pool change or select Yes to re enable it Model Projection Once you have created a projection with one or several cadres you can generate a graphical model of the projection The model graphs the changes in the actual health workforce as compared to the changes in needed health workers to serve the population over the duration of the projection The actual workforce is calculated based on the pool changes you entered applied to the supply The needed number of health workers is calculated based on a ratio of health workers to population calculated from the initial target and population you set The annual salary and other costs are graphed separately 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 15 of 32 1 With the projection open click Model Projections in the navigati
36. lth workforce Select No to disable the change and hide it when modeling projections 6 Select whether the change is an Intake increase or Exit decrease 7 Enter the Source for the data this will be helpful if the data need to be verified later 8 Enter either the Amount of Change the number of workers entering or leaving the cadre or the Rate of Change the percentage of decrease or increase in workers You can enter either the Amount of Change or the Rate of Change If you enter an amount the projected workforce will increase or decrease by that number each year in the projection You may also choose to enter a Rate Amount of Change Increases Each Year this will increase the number of workers by that amount each year If you enter a rate of change alone the projected workforce will increase or decrease by that percentage of the current supply each year e For example if you enter an intake Amount of Change of 100 the number of workers will increase by 100 health workers each year 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 14 of 32 e If you enter an intake Amount of Change of 100 and a Rate Amount of Change Increases of 10 then the number of workers added to the cadre will increase by 10 each year 100 workers would be added the first year 110 would be added the second year and so on e If you enter an intake Rate of Change of 10 the number of wo
37. m and confirm that the currency entered is correct If it is not correct click kait to change it If it is click save to save it Troubleshooting An error message appears when Confirm is clicked Make sure the currency code was entered and that it is not the same as a code that has already been entered Change the code and try saving again If you do not want to add the currency after all click Return do not save changes The currency code is not known Find a list of all standard currency codes at the International Organization for Standards ISO website 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 19 of 32 The country for the new currency is not available for selection Under the Country menu click Add New and add the country Then click Administer Database and follow the steps above to add the new currency You will need to re enter any information you previously entered for the currency How do I enter a currency symbol that does not appear on my keyboard If you are using a Windows computer and have a separate numeric keypad on your keyboard you may enter a currency symbol by holding down the ALT key on the numeric keypad and typing in the code for the symbol then releasing the ALT key e British pound ALT 0163 e Euro ALT 0128 e Yen ALT 0165 e Florin ALT 0131 e Generic currency symbol ALT 0164 The symbol is optional and may be omitte
38. n line for easier comparison Find Projection After creating a projection it will be saved for future updating and modeling 1 From the Home page or left menu click Manage Projections 2 Click Find Projections 3 Enter the Projection Name and select the Country to search for 4 Click kina to find the matching projection or click kind Al to find all projections 5 A list of matching projection displays grouped by category Click the name of the projection you want to review Troubleshooting The record is not found The system displays an error message Click Return to return to the Search Records page and search again Copy a Projection 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 16 of 32 If you want to create a new projection based on a projection that has already been entered you can copy the original projection This copies all of the population and cadre pool data which you can then change in the copied projection without affecting the original Copying a projection will save a lot of time on data entry if you plan to reuse cadre pools or pool changes in the new projection 1 From the Home page or left menu click Manage Projections 2 Click Find Projections 3 Enter the Projection Name that you want to copy 4 Click kind to find the matching projection 5 Click the name of the projection you want to copy 6 The projection o
39. n that cadre that you need or the workforce target 1 In the projection under the Cadre Pools section click View Update This Pool 2 Under the Cadre Pool Information section click Add Target Data 3 Select the Year for which you know the number of positions needed in the cadre ideally this is the same as the start year for the projection Note that you cannot select a year for before the start year of the projection 4 Enter the Targeted Number of Positions in the cadre or enter the Targeted Ratio of Positions the number of population that 1 health worker should serve such as 1000 if the health worker to population ratio is 1 1000 5 Enter the Source of the data this will be helpful if the data need to be verified later 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 13 of 32 6 Click Contirm and confirm that the information entered is correct If it is not correct click Edit to change it If it is click save to save it You may update the workforce target during subsequent years by clicking Update this Information beside the target data The system will maintain a record of all target data entered for each year To view this record click View Target History Troubleshooting An error message appears when the Confirm button is clicked Make certain that all required fields have been completed Required fields are outlined in red Fill in t
40. ocument in any medium either commercially or noncommercially provided that this License the copyright notices and the license notice saying this License applies to the Document are reproduced in all copies and that you add no other conditions whatsoever to those of this License You may not use technical measures to obstruct or control the reading or further copying of the copies you make or distribute However you may accept compensation in exchange for copies If you distribute a large enough number of copies you must also follow the conditions in section 3 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 29 of 32 You may also lend copies under the same conditions stated above and you may publicly display copies Copying in Quantity If you publish printed copies or copies in media that commonly have printed covers of the Document numbering more than 100 and the Document s license notice requires Cover Texts you must enclose the copies in covers that carry clearly and legibly all these Cover Texts Front Cover Texts on the front cover and Back Cover Texts on the back cover Both covers must also clearly and legibly identify you as the publisher of these copies The front cover must present the full title with all words of the title equally prominent and visible You may add other material on the covers in addition Copying with changes limited to the covers as long as t
41. on You may not copy modify sublicense or distribute the Document except as expressly provided for under this License Any other attempt to copy modify sublicense or distribute the Document is void and will automatically terminate your rights under this License However parties who have received copies or rights from you under this License will not have their licenses terminated so long as such parties remain in full compliance Future Revisions of This License The Free Software Foundation may publish new revised versions of the GNU Free Documentation License from time to time Such new versions will be similar in spirit to the present version but may differ in detail to address new problems or concerns See http www gnu org copyleft Each version of the License is given a distinguishing version number If the Document specifies that a particular numbered version of this License or any later version applies to it you have the option of following the terms and conditions either of that specified version or of any later version that has been published not as a draft by the Free Software Foundation If the Document does not specify a version number of this License you may choose any version ever published not as a draft by the Free Software Foundation ADDENDUM How to Use This License for Your Documents To use this License in a document you have written include a copy of the License in the document and put the following copyri
42. onal menu on the left side of the screen 2 A list of all cadre pools created for the projection is displayed Select the cadres to model Select more than one cadre by holding down the CTRL key while clicking each cadre s name Note You can also click Model Projections beside the name of any cadre pool in the projection This will create a model just for that cadre 3 Click the vies button to display the projection 4 The projected health workforce supply and needs is displayed The needs graph is red and the supply graph is blue Over time you can clearly see how close the projected supply will be to meeting the projected needs based on the pool changes you entered The annual costs display just beneath the projected workforce Note that if you enter supply and target data for subsequent years the actual and required number of health workers will be graphed separately for each year on the projection This allows you to compare one year to the next Below the graph all of the projection and costs data are displayed in a table Note that actual data you entered as opposed to projected numbers are indicated by an asterisk You can disable any of the pool changes to see the effect on the projection by clicking the checkbox next to the pool change data in the tabular display Then click the Update button to redraw the graph You will see the changed workforce supply graphed in blue while the original supply remains as a gree
43. ord 13 Specify whether to automatically launch Windows iHRIS once the installation is completed recommended 14 Select whether to create a Quick Launch and or a Desktop icon for Windows iHRIS and click Next 15 Click Install and wait for Windows iHRIS to install 16 Click Finish when the installation is complete Note If you have installed Windows Firewall you will be prompted to unblock the firewall for Windows iHRIS at the end of installation Select the option to unblock the firewall Starting Windows iHRIS Plan If Windows iHRIS does not launch immediately following installation launch it from Programs on the Start menu or double click the desktop icon The iHRIS icon appears in the taskbar lower right hand corner of your screen when Windows iHRIS is running 1 The splash screen appears in your web browser with the components of the iHRIS suite that you installed Click on a component to load it 2 The first time a component loads may take some seconds Do not click Reload while the component is loading 3 You will be prompted to change your password Click Change Password on any page to do this For more information see the section Change Password 4 You will be prompted to create a non administrator user for everyday use Click Configure System then Administer Users to do this For more information see the section Add a User 5 You will be prompted to load modules and sample data The choices
44. page or in the left side menu click Manage Projections 2 Click Add Projection 3 Enter the Projection Name which will identify the projection in lists 4 Enter a Category for the projections projections are grouped by category on the search page 5 Enter the Targeted Goals for the Workforce these are the proposed outcomes that you are hoping to achieve by the end date of the projection 6 Select the Country where the health workforce is being modeled 7 Select the Start Year for the projection This should be the most recent year for which there are known data as to the health workforce supply and population You will not be able to enter any data in the projection for prior to this base year 8 Enter the Projection Duration in number of years For best results enter a number between 10 and 30 years 9 Click Contirm and confirm that the information entered is correct If it is not correct click Edit to change it If it is click save to save it 10 The new projection is generated with options to add additional information divided into sections 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 10 of 32 Note that you can click the Hide Expand option at the top of any section to hide or display that section You can edit or update a projection at any time by searching for the projection see Find Projection Troubleshooting An error message display
45. pens Click Copy Projection to copy all the data 7 Change the data as you like Configure System Click Configure System on the main menu to access options for setting up and customizing iHRIS Plan Here is where you can configure modules that will be used in the system create and update user accounts and administer the database Only the System Administrator can access the Configure System page For more information on system configuration consult the System Administrator Manual This manual is planned for release in June 2009 Configure Modules Click Configure Modules to enable new modules and customize all modules that have been installed for use in iHRIS Plan This page lists all modules that have been installed for the system including those that were installed with the main software package and any modules you may have installed separately Only the System Administrator can configure modules A checkbox appears beside most module names If the checkbox is checked the module is enabled or turned on Most modules are enabled by default Click the checkbox to remove the check and disable the module if it is not needed The module can be re enabled at any time Note that if the checkbox does not appear the module is required for iHRIS Plan to operate properly and cannot be disabled Beside most modules a Configure link appears Click Configure to open a new screen showing all options for that module These modules will ch
46. r accounts Also administrator T target 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 26 of 32 The number of health workers necessary to meet the health service need Also a goal or proposed outcome for workforce plans or projections such as to meet a specific need or staff up to a certain level Also goal need requirements target history A record of all actual workforce target data entered in the system organized by target year target year The year for which the required number of positions is known which is used as the basis for projecting future needed workers ideally the target year is the same as the start year of the projection targeted ratio See health worker to population ratio training program A course offered by a training institution that when completed qualifies a person to be registered or licensed in a particular cadre U user A person who has access to the system user account A record that enables a person to access the system via a username and password and determines the role of the person in the system Also account username A unique name used by a user to access the system W workforce The total number of people available to work workforce planning A process to determine the policies and strategies to balance workforce supply and demand in order to have the staff in place to deliver the agreed upon l
47. r of the projection intake An increase in the supply of workers due to employees entering the workforce I SO numeric code The unique numeric code that identifies a country established by the International Organization for Standards ISO L log in To enter a username and password in order to access the system log out To stop using the system and disable access unless a correct username and password are entered M magic data Configuration data used in the system model The formula used to project workforce supply in future years based on the current supply of workers plus projected new workers minus projected losses Also workforce planning model module A component of the system that performs a specific function and may be disabled or enabled N need See target 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 24 of 32 no access A role that prevents a user from accessing the system or disables the user account O out migration The process of a health worker leaving the country where s he was trained in order to practice in a foreign country P password A hidden phrase that provides secure access to the system percentage change An annual change in the number of workers based on a percentage of the available number of workers leaving or entering the workforce Also rate of change pool See cadre pool pool change A chang
48. redistribute it with or without modifying it either commercially or noncommercially Secondarily this License preserves for the author and publisher a way to get credit for their work while not being considered responsible for modifications made by others This License is a kind of copyleft which means that derivative works of the document must themselves be free in the same sense It complements the GNU General Public License which is a copyleft license designed for free software We have designed this License in order to use it for manuals for free software because free software needs free documentation a free program should come with manuals providing the same freedoms that the software does But this License is not limited to software manuals it can be used for any textual work regardless of subject matter or whether it is published as a printed book We recommend this License principally for works whose purpose is instruction or reference Applicability and Definitions This License applies to any manual or other work in any medium that contains a notice placed by the copyright holder saying it can be distributed under the terms of this License Such a notice grants a world wide royalty free license unlimited in duration to use that work under the conditions stated herein The Document below refers to any such manual or work Any member of the public is a licensee and is addressed as you You accept the license if you copy
49. rkers will increase by 10 each year If there are 100 workers in the first year 10 will be added the second year to equal 110 workers and 11 will be added in the third year 10 of 110 and so on 9 If you like enter a Maximum Amount of Change This caps the rate of change so that it cannot grow beyond the maximum amount 10 If you have costs associated with the change select the Currency and enter the Average Cost per worker For example you may enter scholarship costs for training students recruitment bonuses or severance paid to laid off workers You may also choose to enter a Cost Increase Per Year if the costs go up by a known percentage each year 11 Select the Initial Year of the change the year in the projection when the changes will start The initial year may not be the same as the start year for the projection if the change requires some intervention that will take time such as completing a pre service training program If an initial year is not chosen the change begins with the first year of the projection 12 Enter the Duration in Years of Change the number of years in the projection that the change should take effect Leave this field blank if the change affects every year in the projection 13 Click Contirm and confirm that the information entered is correct If it is not correct click Edit to change it If it is click save to save it Troubleshooting An error message displays when the Confirm button is c
50. rs SGML or XML for which the DTD and or processing tools are not generally available and the machine generated HTML PostScript or PDF produced by some word processors for output purposes only The Title Page means for a printed book the title page itself plus such following pages as are needed to hold legibly the material this License requires to appear in the title page For works in formats which do not have any title page as such Title Page means the text near the most prominent appearance of the work s title preceding the beginning of the body of the text A section Entitled XYZ means a named subunit of the Document whose title either is precisely XYZ or contains XYZ in parentheses following text that translates XYZ in another language Here XYZ stands for a specific section name mentioned below such as Acknowledgments Dedications Endorsements or History To Preserve the Title of such a section when you modify the Document means that it remains a section Entitled XYZ according to this definition The Document may include Warranty Disclaimers next to the notice which states that this License applies to the Document These Warranty Disclaimers are considered to be included by reference in this License but only as regards disclaiming warranties any other implication that these Warranty Disclaimers may have is void and has no effect on the meaning of this License Verbatim Copying You may copy and distribute the D
51. s Also refers to the number of years that a pool change affects the projection E edit The process of changing data entered in the system before saving it such as when there is a mistake in the data enable To turn a module on so that its functions can be used exit A decrease in the supply of workers due to employees leaving the workforce Also attrition export To pull all data out of the system for use in another program F feedback To provide suggestions or ask questions about the system to the developers G goal See target graphical model See projection 11 25 2008 2 29 PM iHRIS Plan User s Manual file C Documents 20and 20Settings sturlington My 20Docum 23 of 32 H health worker A health professional who is a member of a cadre and provides health services in a country either in the public sector or the private sector health worker to population ratio A targeted number of health workers based on a ratio of one health worker per a certain number of people to be served Also targeted ratio health workforce planner A role that has access to the projection creation and modeling functions but cannot configure the system or access user accounts this is the primary user role for the system import To bring data into the system from another source initial year of change The first year in a projection that a pool change takes effect the initial year of change may be the same as the start yea
52. s either working in or consulting with a Ministry of Health in projecting workforce needs and impacts of policy on the health workforce at the national level and presenting those projections to health policy and decision makers iHRIS Plan will supply credible evidence to support health workforce planning and policy decisions The goal is help decision makers focus on the path to take to achieve their envisioned outcome for the health workforce These results should provide the basis for a short term national strategic health workforce plan Workforce Projection and Modeling An Overview Excerpted from An Overview of Human Resources for Health HRH Projection Models draft a technical brief written by Dr Pamela McQuide and published by the Capacity Project 2008 Health workforce planning is necessary in order to ensure that trained and knowledgeable health workers are available to deliver health care services when and where they are needed Ensuring adequate human resources for health HRH is crucial in order to continue progressing toward the realization of the Millennium Development Goals MDGs The purpose of workforce planning is to determine the most appropriate balance among the mix distribution and number of health workers As Thomas Hall has noted workforce surpluses or shortages can decrease productivity and efficiency deplete scarce resources and squander worker capabilities Training health workers requires a significant inve
53. s when the Confirm button is clicked Make sure all required fields have been completed Required fields will be outlined in red Fill in the missing information and try saving again If you do not want to add a new projection after all click Return do not save changes The country is not available for selection You must add the country to the system before you can select it see Add a country The projection name or other information needs to be changed In the Projection Information section under Edit This Information click Correct This information to make any changes Add Population The next step in creating a projection is to enter population data for the country or area where you are modeling the workforce 1 From the projection click Add Population under the Projection Information section 2 Select the Year for which you are entering the population Ideally this is the same year as the start year for the projection Note that you cannot select a year before the start year for the projection 3 Enter the current Population do not use any commas 4 Enter the Population Growth Rate the percentage by which the population increases each year 5 Enter the Source for the population data this will be helpful if the data need to be verified 6 Click Contirm and confirm that the information entered is correct If it is not correct click Eait to change it If it is click save to save the population information
54. stment of time and resources therefore restoring balance to a system in which the health workforce supply is out of sync with the demand for health services can be a lengthy process In this context health workforce projections can be very useful iHRIS Plan is intended to support and provide an interface to a standard internationally accepted model for workforce planning Initial iterations of the software will adopt the WHO HRH Projection Model as recommended by an advisory group of health workforce planning experts at the HRH Workforce Planning Workshop held by the Capacity Project in December 2007 The first iteration uses a simplified version of the model with the goal of enabling users to quickly enter data and produce projections Subsequent iterations will introduce more complexity to the modeling These future versions will also provide extensive help with understanding the concepts behind the model the meaning of different data inputs and how to make assumptions when projecting requirements or modeling interventions The first iteration of iHRIS Plan projects health workforce needs based on a health worker to population ratio This model estimates the current ratio as well as the desired future ratio of doctors to population and of other health professionals to population This method uses a base year ratio using the targeted number of health worker positions required in each cadre for that year and the current population and estimates
55. t correct click Edit to change it If it is click save to save it If an email address was entered an email message will be sent to the user with the username and password Otherwise you will have to provide the user with the username and password Troubleshooting A required field was not completed The system will display an error message The required field s will be outlined in red Complete the missing fields and try saving again If you do not want to add the user account after all click Retur do not save changes The username is already in the system The system will generate an error for duplicate usernames Return to the Administer Users screen and select the username from the dropdown menu to edit the user account see Update a User Update a User If information about a user has changed the System Administrator can update the user account with the change Usernames and passwords may also be changed If a user no longer has access to the system the account can be disabled 1 On the Home page or left menu click Administer Users 2 From the menu select the user account to change 3 The user account information is displayed Make the change or select No Access from the Role menu to disable the account 4 Click Contirm and confirm that the changes are correct If not click Eait to change them If it is click save to save them Troubleshooting A required field was not completed The system will display
56. t passages of text that are listed as Front Cover Texts or Back Cover Texts in the notice that says that the Document is released under this License A Front Cover Text may be at most 5 words and a Back Cover Text may be at most 25 words A Transparent copy of the Document means a machine readable copy represented in a format whose specification is available to the general public that is suitable for revising the document straightforwardly with generic text editors or for images composed of pixels generic paint programs or for drawings some widely available drawing editor and that is suitable for input to text formatters or for automatic translation to a variety of formats suitable for input to text formatters A copy made in an otherwise Transparent file format whose markup or absence of markup has been arranged to thwart or discourage subsequent modification by readers is not Transparent An image format is not Transparent if used for any substantial amount of text A copy that is not Transparent is called Opaque Examples of suitable formats for Transparent copies include plain ASCII without markup Texinfo input format LaTeX input format SGML or XML using a publicly available DTD and standard conforming simple HTML PostScript or PDF designed for human modification Examples of transparent image formats include PNG XCF and JPG Opaque formats include proprietary formats that can be read and edited only by proprietary word processo
57. t to note the sources of all data you obtain for later verification and updating of the projections Note that you can enter the data by health worker cadre For example you will create a separate health worker pool for nurses doctors and allied health professionals You should collect current supply and target data for each cadre rather than for the health workforce as a whole You will need to collect the following data to enter in the program e population of the country or region where you are generating projections e annual population growth rate expressed as a percentage of the total population e total number of staff actually employed in each health worker cadre e target number of positions needed in each health worker cadre for the starting year or target health worker to population ratio for each cadre e average annual salary of a health worker in each cadre e average annual salary increase of a health worker in each cadre expressed as a percentage of the average annual salary The following are assumptions you can enter about changes to the health workforce over time You do not need to have the data for all of these assumptions in order to create a projection but the more data you enter the more accurate your projection will be e average annual rate expressed as a percentage or total number of health workers exiting the health workforce each year due to retirement by cadre e average annual rate expressed as a percentage
58. valent are not considered part of the section titles M Delete any section Entitled Endorsements Such a section may not be included in the Modified Version N Do not retitle any existing section to be Entitled Endorsements or to conflict in title with any Invariant Section O Preserve any Warranty Disclaimers If the Modified Version includes new front matter sections or appendices that qualify as Secondary Sections and contain no material copied from the Document you may at your option designate some or all of these sections as invariant To do this add their titles to the list of Invariant Sections in the Modified Version s license notice These titles must be distinct from any other section titles You may add a section Entitled Endorsements provided it contains nothing but endorsements of your Modified Version by various parties for example statements of peer review or that the text has been approved by an organization as the authoritative definition of a standard You may add a passage of up to five words as a Front Cover Text and a passage of up to 25 words as a Back Cover Text to the end of the list of Cover Texts in the Modified Version Only one passage of Front Cover Text and one of Back Cover Text may be added by or through arrangements made by any one entity If the Document already includes a cover text for the same cover previously added by you or by arrangement made by the same entity you are acting on behalf of

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