Home

e-Manifest

1. Refugee Travel N A N A Document Commercial Driver s Country State Province License CDL FAST Driver Proximity Card Serial N A N A February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks b Enter the Travel document c Select a Country if applicable from the drop down list d Select a State if applicable from the drop down menu e Click Continue to submit the crew member s information and search the system for an existing match Select the appropriate crew member by clicking the associated button f Click the Add to Trip button The driver s details will be displayed and you will be required to enter a U S address to which the driver will be going e If using a FAST driver proximity card serial number to locate a driver you will not be prompted to enter the U S address to which the driver will be going Please note The only information that will be displayed about the driver will be his FAST identification number g Click Continue and the crew member will be added You are then returned to the previous manifest screen h If the person you are looking for is not listed click the Create One Time Crew Member button to add a person The Add Crew Member screen is displayed Click the Cancel button to exit the screen cancel any changes made and return to the previous screen j Once
2. Search button A list of conveyances matching the selection criteria is displayed c You can view the details about a conveyance by clicking its Conveyance ID link This opens the Manifest View Conveyance portlet Click OK to close the portlet d Select a conveyance from the list by clicking its associated button e If you are adding a one time conveyance to a standard manifest click the Create One time Conveyance button otherwise click the Add Selected to Trip button The conveyance is added and you are returned to the manifest screen f Click the Cancel button to exit the screen e Create One time Conveyance This screen enables you to enter the required data to create a conveyance for a manifest that will only be used for one trip If you have registered your conveyances in FAST you will not have to use this screen You could simply enter the conveyance ID and the FAST data would auto populate these fields for you Information about trucks that has not been recorded in FAST may be stored in your ACE carrier account Storing information about these trucks in your account will eliminate redundant typing Refer to Selecting a Conveyance and Creating editing a One time Conveyance in the ACE user manual for further details e Please note One time conveyances are not automatically added to the carrier s account They are only recorded within this manifest 11 February 2006
3. and Option 2 Business Application questions For problems encountered after hours please leave a message and you will be contacted the next business day Do you need assistance with technical difficulties relating to the ACE Secure Data Portal Please contact the ACE help desk at 703 921 6000 or 1 800 927 8729 Select Option 4 Application and Software Support Option 6 ACE Support and Option 1 Technical ACE issues Do you have further questions on filing an electronic truck manifest using EDI Please contact TJ Wright at tj wright dhs gov or at 703 650 3121 3 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks HOW TO Register Crew Conveyance and Equipment Choose the Carrier view from the drop down menu and go across the top of the page to the Account tab which is the second tab from the left and click on it Then go to the Account List on the left hand side of your screen and click on the plus sign in the box to the very left of your company name This will open up your company name again with a folder to the left of it Click on the company name A gray box will open with the words SCAC Detail on the top line Once you click on the SCAC detail line the Carrier Details portlet will open up on the right hand side of your screen which contains your company information and contacts This screen allows you to view contacts assigned
4. screen e On the Create Standard Manifest screen Click the More Seals link to display more fields to enter additional seals if needed e Ifthe conveyance contains instruments of international traffic select one or more of the applicable Instruments of International Traffic 12 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks 3 Crew member s information e lf your drivers have registered in the FAST program you only need to report their FAST proximity card number You should not add FAST drivers to your account Only Non FAST drivers information should be recorded in the ACE account Storing non Fast drivers information in your account will eliminate redundant typing e To add existing crew members click the Add Crew Member by ID or Lookup Crew Member link You can also add a crew member for this specific trip by clicking the Create One time Crew Member link e Add Crew Member by ID This screen allows you to search for and add existing crew members identified by documents when creating or editing standard manifests a Select the type of Travel document from the drop down menu Choose from the following types of document along with the corresponding information needed Information Information Permanent Resident Country N A Card Laser Visa Border Crossing meat Certificate of Naturalization
5. Alpha Code SCAC plus up to 16 alpha numeric characters A N This should be clearly labeled as trip number and must be in text Note this is not the Shipment Control Number SCN or PAPS number e Driver s Name February 2007 4 Frequently Asked Questions e Manifest e Truck Tractor License Plate Must be the one that is listed in the e Manifest transmission to CBP e Shipment Control Number SCN PAPS or other shipment ID SCAC plus up to 12 aloha numeric characters e Shipment Description for each SCN Please note carriers should not place PAPS barcode labels on any forms to be handed to CBP Officers in primary booths If invoices and PAPS bar coded manifests are provided to the driver they should remain in the driver s control and not be given to CBP except upon request CBP Officers should only use these documents for CBP system downtime or validation examination of shipments Additionally Free and Secure Trade FAST manifest cover sheets will continue to be used for FAST shipments Mandatory e Manifest Policy Q Where is the electronic manifest e Manifest capability currently available A The e Manifest capability for trucks is available at all land border ports featuring the Automated Commercial Environment ACE which is the commercial trade processing and communications system being developed by U S Customs and Border Protection CBP ACE is currently deployed at all land ports along the southe
6. Free US Goods Returned or CF 7523 Free of Duty may be reported on an e Manifest but do not require the use of e Manifest Merchandise which can be informally entered on CF 368 or CF 368A Cash collection or receipt empty trucks trailers and cabs and shipments consisting solely of Instruments of International Traffic eligible for release under 19 CFR 10 41 a also do not require the use of an e Manifest e Manifests will be required for cargo that is released via Customs Form CF 3299 Unaccompanied Articles These paper processes can be identified in the e Manifest declaration as the designated release type These CBP forms and appropriate supporting documentation must be available upon request 2 Ata port that has deployed ACE but has not mandated the filing of e Manifests It will be the carrier s option to comply with the advance cargo rule by either filing an e Manifest or following the previously prescribed methods namely PAPS or QP WP Previously documented exceptions will continue to exist such as cargo moving in transit from point to point in the United States and certain informal entries February 2007 8 Frequently Asked Questions e Manifest 3 At ports where ACE is not yet deployed Carriers will continue to use the same systems and paper manifests they are using now until the transition to ACE is made Q How will CBP be able to handle a rapid influx of e Manifests A The system has been designed to handle high vol
7. Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks a Choose Conveyance type from the drop down list b Enter the VIN Serial for the conveyance Limit 30 characters c Enter the Department of Transportation DOT for the conveyance Limit 8 characters d Enter the Transponder ID number if known Limit 16 characters e Enter at least one license plate number i Enter the License Plate Limit 17 characters li Select a Country of Registration from the drop down list iii Select a State Province where the license plate was issued from the drop down list iv By clicking the Remove link you can erase the corresponding license plate details f If hazardous materials are being transported you must also provide insurance information i Enter the name of the insurance company Limit 60 characters ii Enter the insurance policy number Limit 50 characters iii Enter the liability insurance amount in US dollars Limit 15 characters iv Enter the year of issuance in yyyy format g Click the Continue button to save the information and return to the Create Standard Manifest or Edit Standard Manifest screen h Click the Cancel button to close the screen without saving the information and return to either the Create Standard Manifest or Edit Standard Manifest
8. details a Select a Type from the drop down menu b Enter an identifying Number for the equipment Limit 25 characters c Enter one or more License Plate s and select the applicable Country of Registration and State Province information from the drop down lists To remove a license plate entry click the corresponding Remove link d Enter one or more up to six Seal s The serial number is limited to 15 characters e Select all applicable Instruments of International Traffic check boxes f Click the Continue button The equipment is added to the manifest and you are returned to the previous manifest screen g Click the Cancel button to cancel any changes made and close the screen and return to the Create or Edit Manifest screen e Please note The Remove link will only display if you are in the edit mode 6 Shipment s information e To add an existing shipment s click the Lookup Shipment s link or to create a shipment click the Create Shipment link Please refer to Adding Existing Shipments to Standard Manifests in the ACE user manual for further details e Lookup Shipment s This screen is used to search for and select existing unassociated shipments in your carrier account to add to a standard manifest You can also view shipment details Select a displayed shipment by clicking the Select box on the l
9. e After completing all of the necessary information on the Create Standard Manifest screen you have several options a To review the manifest before submittal click the Check for Errors button The manifest is displayed in the Review Standard Manifest screen If there are errors they will be displayed in red at the top left side of the screen Fix the errors accordingly and resubmit the manifest b To save an incomplete manifest for completing it later click the Save amp Finish Later button The manifest information is saved so that you may complete it later c To save the manifest and continue creating to completion click the Save amp Continue button to save your work and view the information entered It is recommended that you Save amp Continue frequently during the manifest creation process to assure you do not lose any data d To cancel the manifest without saving it click the Cancel button e Once you have an error free manifest you will be prompted to submit the manifest to CBP e Once you have submitted the manifest to CBP you could print your manifest as proof of submission to CBP Choose Completed from the drop down list on the initial manifest screen to view your most recently submitted manifest Congratulations on creating a manifest 24 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks Varia
10. entry filer helping carriers and filers reconcile manifest and entry data minimizing errors and reducing delays e ACE makes it easier for CBP Officers to release cargo which can save time for truckers e There is no charge to use the portal but users must provide their own high speed Internet access dial up service does not have the capacity for portal navigation and a compatible web browser To use the portal a carrier must establish an ACE portal account Currently more than 4 000 carriers have established ACE portal accounts Through the portal e Manifests can be filed with CBP at no charge e Future capabilities in the ACE Portal will enable a carrier importer or customs broker to create an e Manifest on behalf of another carrier This capability has been available using EDI since March 2006 Q What are the options for companies choosing to use EDI for filing e Manifests A EDI filing options e Some companies may opt to develop their own EDI software which will need to be tested for compatibility with CBP systems e Companies may also purchase or lease software from EDI software providers Some software providers offer access to their software over the Internet If carriers use dispatch software they should ask their vendor if they have developed software compatible with CBP e There are 24 software providers listed on the CBP Web site that have tested their software with CBP Many of these companies have sold their
11. exercise enforcement discretion through the use of informed compliance notices given to carriers who arrive without submitting or attempting to file an e Manifest This discretionary period will last for a limited time and will be followed by enforcement action against carriers who fail to participate Enforcement action will include a denial of permission to proceed into the U S and or monetary penalties of up to 10 000 for violation of the Trade Act of 2002 For egregious violations a monetary penalty 5 000 for the first offense and 10 000 for subsequent offenses may be issued to the driver in care of the carrier under 19 USC 1436 Egregious violators are defined as those carriers that make no attempt to comply with the requirements CBP intends for a short period of time during this first enforcement phase to continue to exercise limited enforcement discretion for those carriers who are attempting to file e Manifests Subsequently CBP will begin to fully enforce the mandatory e Manifest regulations for all parties subject to the requirements who fail to file an e Manifest Q Will carriers be able to continue using other entry release systems to submit entries and obtain cargo releases A Yes The Pre Arrival Processing System PAPS and other entry release processes will continue to be in use at all ACE and non ACE ports during and after ACE deployment and implementation of the mandatory e Manifest policy ACE supports existing entry rele
12. software to customs brokers and other entities to use as e Manifest Service Providers sometimes referred to as third party filers or carrier agents A list of EDI software providers can be found on the CBP Modernization Web site www cbp gov modernization in the Truck Carrier Information on ACE section The list is continually growing with more and more companies becoming eligible to transmit e Manifests via EDI Please note that inclusion on this list does not constitute endorsement by CBP February 2007 3 Frequently Asked Questions e Manifest e Another option is to use a third party to transmit the e Manifest via EDI Third parties usually charge a fee to help carriers file manifests with CBP They may offer to file manifests by receiving fax or e mailed copies of the documents then creating e Manifests for carriers Some customs brokers have the ability to file e Manifests e Carriers may also use a combination of EDI and the ACE Secure Data Portal to file e Manifests with CBP e An ACE account is not needed to file an e Manifest via EDI Q What are the costs for filing e Manifests A CBP does not charge a fee for filing an e Manifest via the ACE Secure Data Portal although users must provide their own high speed Internet access No special software is required to use the portal only a compatible Internet Web browser If a third party is used to file e Manifests on behalf of a carrier the fee would be determined by the
13. to your carrier account You may edit the information on this screen by selecting the Edit button in the upper right hand corner of the screen This screen also includes information on the following e Program Participation Within this section on the Carrier Details screen it will be noted whether your company is part of the Customs Trade Partnership Against Terrorism C TPAT and or the Free and Secure Trade program FAST e Cargo Release Notification On the Carrier Details screen you will see the Cargo Release Notification box Within this box you will be able to choose between Portal and EDI If you are using the ACE Secure Data Portal for your transactions please select Portal If you plan to use EDI please choose the EDI button e Addresses On the Carrier Details screen there is a tab for Addresses Within this tab you can view a list of addresses associated with the selected SCAC within the Account List There are four address types physical street mailing billing refund and location of accounting documents e Contacts This section at the bottom of the Carrier Details screen will list the points of contact for the account that you or your Trade Account Owner TAO have assigned To add an additional contact please click on the Add Contact link on the right hand side of the screen All fields proceeded by an asterisk within the ACE Secu
14. you are back on the manifest screen choose the driver who will be In Charge of the trip e Lookup Crew Member This screen allows you to find and add a crew member to a manifest from those that you saved in your carrier account This capability can only be used to locate non FAST drivers a Enter as much information as possible in the fields shown to narrow down the search First name Middle name Last name and Date of birth mm dd yyyy Clicking the Search button with no information listed will display all drivers in your account b Click the Search button c Select the appropriate crew member by clicking the associated button d Click the Add to Trip button The driver s details will be displayed and you will be required to enter a U S address to which the driver will be going 14 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks e Click Continue and the crew member will be added and you will be returned to the previous manifest screen f Ifthe person you are looking for is not listed click the Create One Time Crew Member button to add a person Please see below for further information The Add Crew Member screen is displayed g Once you are back on the manifest screen choose the driver who will be In Charge of the trip e Create One time Crew Member This one ti
15. Frequently Asked Questions e Manifest e Manifest Overview Q What is an e Manifest A With the current system carriers must present a paper manifest to CBP before a shipment can enter the United States An e Manifest is the submission of trip conveyance equipment crew passenger and shipment details electronically Filing manifests electronically can be accomplished either by a commercial software product or via the Internet by using the ACE Secure Data Portal Q How does an e Manifest work A As a truck approaches the primary booth ACE is used to retrieve e Manifest details for the CBP Officer to review If the truck is equipped with a CBP approved electronic transponder ACE will automatically retrieve e Manifest details along with matching pre filed entries or in bond requests Q Does a carrier need to have a transponder to participate in ACE e Manifest A No transponder technology is not required for participation in ACE If a truck does not have a transponder the CBP Officer uses the data on the cover sheet that the driver provides such as the vehicle license plate or trip number to retrieve the e Manifest Q Will e Manifests save time A CBP anticipates time spent at the borders will be significantly reduced when carriers submit electronic manifests to CBP for review before the truck s arrival With the associated issues that paper presents such as incomplete data or illegible writing there are delays that wi
16. ID should only be used if the shipper or consignee d requests that you report an ACE or FAST identification number or a DUNS number Dun and Bradstreet Unique Numbering System and if you have prior approval from CBP Enter the shipment identification number in the corresponding field and click the Validate ID button to validate the shipper identification number Or Enter the shipper s full name Limit 40 characters Enter the shipper s Address line 1 Address line 2 and Address line 3 as applicable Only address 1 is required Enter the shipper s City Limit 40 characters 20 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks e Select the shipper s Country from the drop down list f Select the shipper s State Province from the drop down list g Enter a shipper s Zip Postal code Limit 10 characters h Enter the shipper s Phone Number Limit 30 characters i Enter the shipper s E mail Address Limit 25 characters e Consignee a The Consignee ID should only be used if the shipper or consignee requests that you report an r ACE or FAST identification number a DUNS number or an Importer of Record IR number and if you have prior approval from CBP Enter the consignee identification number in the corresponding field and click the Validate ID button t
17. PS entry is the responsibility of the broker importer of record and the carrier is solely responsible for the manifest Therefore if the entry is not on file the broker could be liable for broker compliance penalties if this happens on a frequent basis Lack of an e Manifest will ultimately result in a denial to proceed which means the truck could be turned around at the border unable to cross until compliance with the policy is achieved Q Does the phasing in of the mandatory e Manifest policy mean carriers will have to use two systems until ACE deployment is complete if they are crossing at ACE and non ACE ports A It depends on the situation There are three possible types of scenarios during the transition period 1 Ata port that has mandated the use of e Manifests A carrier must transmit at least one hour prior to the arrival of the truck 30 minutes if FAST qualified an e Manifest to comply with the advance cargo rule In addition arrangements must be made as before for the release of the cargo being carried These releases can be obtained by previously used methods such as a pre filed entry through PAPS In bond requests can be made via the e Manifest Carrier declarations supported by special provisions of the regulations such as Section 321 General Headnote 1 or Goods Astray rules while not requiring an e Manifest may be declared by the carrier via e Manifest Most other informal entry processes such as Customs Form CF 3311
18. The port code is the data processing site for the entry filer iv Enter the Office Code if applicable v Click the Continue button to return to the shipment portlet and add the party to the shipment ll Secondary Notify Party Enables the carrier to have status messages sent to another ACE carrier I Enter SCAC code li Click the Continue button to return to the shipment portlet and add the party to the shipment Ill Additional Party Enables the carrier to add additional parties to the transaction i e bank Deliver To address etc i Select the appropriate Entity Identifier from the drop down list li Supply the party s contact information iii Click the Continue button to return to the shipment portlet and add the party to the shipment e Equipment a Select one of the four options to identify equipment in which this shipment is located from the Equipment Type list i Conveyance This is selected when there is no additional equipment i e the shipment is located in a box truck li Account This is selected when you have not already identified a piece of equipment on the manifest screen for this trip Selecting Account will enable you to look up a piece of equipment that is stored in your carrier account Please refer to Lookup Equipment for further information ili Create One Time This i
19. ails portlet has opened go back to the view menu and click on Manifest Click on the Create Standard Manifest link found on the right of the manifest screen to display the Create Standard Manifest portlet This window contains data fields and links relating to trip information conveyance crew member s passenger s equipment s and shipment s that must be completed All fields proceeded by an asterisk within the ACE Secure Data Portal are mandatory fields 1 Trip Information a At the top of the screen the top four data elements are pre populated with your account details Please note Filing Status PL stands for preliminary b Enter a new Trip The combination of Trip and Estimated date of arrival at first port in U S must be unique c Enter the Estimated date of arrival at first port in U S in mm dd yyyy format e Please note The Trip and Estimated date of arrival at first port in U S cannot be changed once it has been saved A manifest may be filed as much as 90 days prior to arrival A preferred manifest must be filed no less than 30 minutes prior to arrival and a standard manifest must be filed no less than 60 minutes prior to arrival e Enter the Estimated time of arrival at first port in U S in hours and minutes hh mm local time in military format i e 2 00pm equals 14 00 d Enter a port code which is a Schedule D num
20. ance cargo information 29 February 2006 Providing the Right Information to the Right People at the Right Time and Place Frequently Asked Questions e Manifest Q How do electronic manifests help ensure border security A Access to advance shipment data enables CBP Officers to prescreen trucks and shipments freeing up time to inspect suspicious cargo without delaying the border crossings of legitimate carriers Automating the process also allows information to be integrated electronically with CBP systems to provide better cargo screening It is a win win for everyone to ensure the border crossing process is smooth safe and as efficient as possible Moving goods to market faster will have positive impacts on U S Mexican and Canadian economies benefiting consumers and business alike Q What information is required for an e Manifest A Specific details on crew conveyance equipment and shipment information required for an e Manifest is listed in the ACE Truck Manifest Notice published on March 21 2005 70 FRN 13514 The cargo information required enables high risk shipments to be identified for purposes of ensuring cargo safety and security and prevents smuggling pursuant to the laws enforced and administered by CBP Filing an e Manifest Q How can an e Manifest be filed A An e Manifest can be submitted through one or both of the following channels the Web based ACE Secure Data Portal or via a CBP approved Electron
21. ase processes including PAPS the Border Release Advanced Selectivity System BRASS In Bond processing and Section 321 processing as well as the Free and Secure Trade FAST program ACE integrates existing entry and release processes and adds some new automated methods to obtain release of cargo and request the in bond movement of cargo All existing entry and release methods will continue to be used for the purpose of entry submission and obtaining release of cargo Once mandatory filing of e Manifests has been implemented nationwide PAPS and electronic in bond QP WP messages will continue to be used for the purpose of obtaining the release or authorized movement of cargo but these entry methods will not be considered sufficient notification to CBP of the anticipated arrival of Cargo Q Will carriers be able to continue using other entry release systems to comply with the Trade Act of 2002 advance cargo rule A Not at border crossings that have implemented the mandatory e Manifest policies All commercial cargo with certain exceptions is subject to advance cargo information requirements pursuant to 19 CFR 123 92 b and will require the filing of advance cargo information in the form of either an e Manifest or a FAST NCAP electronic declaration prior to the arrival of a conveyance at an applicable U S land border crossing The advance cargo rule was enacted to help combat terrorism and otherwise unsafe or illegal transports by requiring
22. ber for the First expected port of arrival If you do not know the port code you can find it by clicking the Lookup Port Code link Refer to Selecting a Port Code in the online ACE user manual for further details e Select Yes or No for the In transit indicator Click yes if this trip is utilizing Customs Form CF 7512B U S Canada Transit Manifest 10 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks 2 Conveyance information e The conveyance is the means used to transport a shipment which includes the power unit of the trip such as a tractor box truck etc If there is no connecting piece of equipment to your conveyance i e a box truck then you will not be required to report a separate piece of equipment e Click the Lookup Conveyance link to find an existing conveyance or click the Create One time Conveyance link to create a one time conveyance e Lookup Conveyance This screen allows you to search the system using various search criteria for existing conveyances that have been recorded in the carrier s account and attach one of them to a manifest a To narrow the search for the conveyance select and or enter information such as type of conveyance conveyance identification number VIN transponder identification number or license plate information in the fields available b Click the
23. business practices 3 Service provider A carrier employs a third party to enter and or transmit manifest data on his or her behalf This third party is using software that has been certified by CBP The EDI standards that are supported in ACE are The American National Standards Institute accredited standards committee X12 ANSI ASC X 12 and the United Nations Electronic Data Interchange for Administration Commerce and Transport UN EDIFACT i If you use EDI to submit a manifest you will see the submitted manifest within the ACE Secure Data Portal l7 Certified EDI Vendors The Office of Information and Technology has assembled a list of companies persons offering ACE electronic truck manifest data processing services to the trade community Inclusion on this list does not constitute any form of an endorsement by CBP as to the nature extent or quality of the services which may be provided Inquiries concerning specific capabilities should be addressed to the individual organization Please click on the following link for the comprehensive link of certified vendors http Awww cbp gov xp cgov toolbox about modernization electronic truck manifest _info electronic_truck dps xml Do you need additional assistance with the ACE Secure Data Portal and e Manifest Trucks Please contact the ACE Portal Support Center at 703 921 6000 or 1 800 927 8729 Select Option 4 Application and Software Support Option 6 ACE Support
24. e plate from the drop down menu 2 o Select a State Province for the license plate from the drop down menu e Enter the license plate number of the equipment f To search for equipment click the Continue button A list of equipment matching your search criteria is displayed in the Manifest Select Trip Equipment portlet e Please note If you click the Continue button without specifying any information on the Manifest Lookup Trip Equipment portlet the system will display all available equipment g To select equipment for the manifest click the button that corresponds to the equipment you want and then click the Add to Manifest button The equipment is added to the manifest and you are returned to the previous manifest screen h Ifthe equipment you are looking for is not listed click the Create One time button to add equipment i To exit without selecting equipment click the Cancel button The previous screen is displayed 17 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks e Create One time Equipment This one time equipment screen enables you to supply all of the required data elements for equipment that will only be used for this specific manifest i e trailers containers chassis etc Refer to Looking up Equipment or Create One time Equipment in the ACE user manual for further
25. eft and then clicking the Add Selected button Or to filter shipments enter or select one or more of the following options a Enter a range of Shipment Control s in the fields provided b Select Yes or No from the HAZ MAT drop down menu c The Bill Control Number field is not being used at the present time Do not use this field until informed to do so by CBP 18 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks d Enter the five digit code of the loading point or port in the Point Port of loading field if known e Click the Filter Shipments button to search using the chosen criteria Or click the Reset button to reset the search criteria to the default which searches for all unassociated shipments for the SCAC in the past 30 days f After filtering the shipments select one or more shipments from the Search Results list by clicking the associated check boxes g When done selecting click the Add Selected button to add them to the manifest h Click the Cancel button to clear the input fields and re enter values e Create Shipment Every shipment you carry on a particular trip must be declared to CBP e There are multiple shipment release types The Shipment Release Type displays the way a shipment can be filed with CBP e Standard shipment release type PAPS The Pre Arriva
26. er and is commonly used for ocean and air freight Enter the Shipment Identifying Number Limit 50 characters This field can be used to communicate any number i e purchase order number invoice number from carrier to entry filer via broker download Select the Port Point of loading type from the drop down list If you are currently utilizing the broker download capability or in bond shipment type you are required to report a Schedule K code If you cannot find the city state or province Schedule K code number enter 09000 If you are not currently using the broker download capability or an in bond shipment type we recommend you select Location and enter the name of the city of loading Enter the Place of Receipt which is the name of the location where the shipment was received This field is required when the place of receipt is different from the Port Point of Loading Limit 17 characters Select the Service type from the drop down list for example DD Door to Door Enter the Transfer Destination FIRMS code which is a four digit aloha numeric identification number assigned by CBP to the bonded transfer destination facility Click Lookup Firms Code to find the code if not known Limit 4 characters Check Yes in the FDA freight indicator box if shipment freight is subject to Food and Drug Bioterrorism Act requirements e Shipper a The Shipper
27. f the truck at the first port of entry in the U S The numbers and quantities for the cargo laden aboard the truck as contained in the bill s of lading this means the quantity of the lowest external packaging unit numbers referencing only containers and pallets do not constitute acceptable information for example a container holding ten pallets with a total of 200 cartons should be described as 200 cartons The weight the cargo or for a sealed container the shipper s declared weight of the cargo o February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks A precise description of the cargo and or the Harmonized Tariff Schedule HTS numbers to the 6 digit level under which the cargo will be classified Generic descriptions specifically those such as Freight of All Kinds FAK general cargo and Said To Contain STC are not acceptable Internationally recognized hazardous material code when such cargo is being shipped by truck 11 The shippers complete name and address or identification number The identity of the foreign vendor supplier manufacturer or other similar party is acceptable and the address of the foreign vendor etc must be a foreign address By contrast the identity of the carrier freight forwarder consolidator or broker is not acceptable The identification number will be a unique number to be assigned by CBP upon the implementat
28. he ACE Secure Data Portal or EDI e Reduces processing times at the ports 1 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks e Incorporates transponder and proximity card technology e Supports in bond processing e Uses broker download function to transfer pertinent information to the entry filer which ensures a match between entry and manifest e Provides carriers with status of cargo crew conveyance and equipment through either the ACE Secure Data Portal or EDI and e Enables a carrier to comply with the advanced cargo rule What has really impressed me is the flexibility have with the ACE Secure Data Portal If Know my trip information crew conveyance and equipment can build my trips and add shipments as they are booked from our shippers Or may elect to input all my shipments first and assign them to a trip later The ability to enter manifest data and save it until have completed the manifest enables me to manage my time more efficiently S McQueary Brown Line Inc Electronic Data Interchange EDI vs ACE Secure Data Portal Sending data prior to arrival With the implementation of the Advanced Cargo Requirement trucks will be required to submit an automated cargo manifest e Manifest through the web based ACE Secure Data Portal or a CBP approved Electronic Data Interchange EDI Carriers can determine which approach be
29. ic Data Interchange EDI Q When must an e Manifest be received by CBP A Generally an e Manifest must be received at least one hour prior to the carrier reaching the first port of arrival in the United States For truck carriers arriving with shipments qualified for clearance under the FAST Free and Secure Trade program an e Manifest is required when following FAST PAPS procedures or a FAST NCAP electronic message must be received at least 30 minutes prior to the carrier reaching the first port of arrival in the United States Q What is the ACE Secure Data Portal A The ACE Secure Data Portal is essentially a customized secure Web site for authorized users that connects CBP the trade community and participating government agencies with a single centralized on line access point for communications and information February 2007 2 ace Frequently Asked Questions e Manifest Q What features and abilities are provided by the ACE Secure Data Portal A With the ACE Portal e Carriers have the ability to input data track the CBP status of a truck and its cargo and develop a variety of reports e Data regarding trucks trailers drivers shippers and consignees can be stored and reused saving time for truck carriers entering recurring trip data and resulting in fewer opportunities for mistakes e A broker download feature also available via EDI enables carriers to quickly transmit shipment details to a customs broker or
30. ion of the Automated Commercial Environment 12 The complete name and address of the consignee or identification number The consignee is the party to whom the cargo will be delivered in the U S with the exception of Foreign Cargo Remaining On Board FROB The identification number will be a unique number assigned by CBP upon implementation of the Automated Commercial Environment Department of Transportation DOT number Person on arriving conveyance who is in charge Names of all crew members Date of birth of each crew member Commercial driver s license CDL drivers license number for each crew member 19 CDL country of issuance for each crew member Travel document type for each crew member Address for each crew member For purposes of this test this is defined as the physical location in the U S where a crew member will actually be on this particular trip This could include a consignee s location a hotel a truck stop or a family or friend s location Those individuals possessing a FAST ID are exempt from the U S address requirement Gender of each crew member Nationality citizenship of each crew member Method of transport defined as the mode by which the merchandise crosses the international border Conveyance type Conveyance State province of registration Equipment State province of registration Hazmat endorsement for each crew member Names of all passengers Date of bi
31. l Processing system PAPS is the automatic default on the manifest screen and covers the majority of shipments This screen allows you to identify a PAPS shipment for a standard manifest A PAPS shipment anticipates that an entry is pre filed via the Automated Broker Interface ABI by a Customs broker or a self filing importer e Shipping information a Enter the Shipment Control after the pre populated SCAC Limit 16 characters including the four digit SCAC code It is critical that this number is equivalent to the number reported by the broker or self filing importer when the entry is filed via ABI This number could be the carrier s pro bill number or the broker s entry number but must be a unique number agreed upon by both parties When a carrier reports a shipment record a unique Shipment Control Number SCN is required to be reported along with other shipment details It is imperative that when an entry is filed by a broker or a self filing importer they report the exact same SCN or numbers in their entry declaration One entry can be filed against multiple shipments however each SCN must be reported on the entry 19 February 2006 Providing the Right Information to the Right People at the Right Time and Place b e Manifest Trucks Enter the Bill Control Limit 25 characters At this time this field should not be used by a carrier or broker This is equivalent to a House Bill of Lading numb
32. lity location from the drop down list Select a Male or Female button for the Gender Select the type of Travel document from the drop down menu Choose from the following types of document along with the corresponding information if applicable that is needed Travel document Corresponding Corresponding Information Information Visa N A N A Birth certificate State Province Permanent Resident Country N A Card Laser Visa Border N A N A Crossing Card Certificate of N A N A T February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks Citizenship Card N A N A Re entry Permit N A N A Refugee Travel N A N A Document Other N A N A o Enter the following commercial driver s license information i Commercial driver s license ii Country ii State Province iv HAZ MAT endorsements Hazardous Materials yes or no p Click Save to save the information 2 Conveyance tab e Carriers that participate in the FAST program have registered their conveyances with FAST Conveyances that have been registered in FAST will automatically appear in your ACE account Maintenance of this FAST information should be done directly through the FAST conveyance maintenance process For more information please go to the following website http www cbp gov xp cgov import commercial_enforcement ctpa
33. ll be eliminated upon mandatory e Manifest filing This electronic process eliminates the need for a CBP Officer to spend time processing paper manifests and barcodes as well as alleviates a lot of unnecessary stress that drivers feel Several carrier companies have reported a significant time savings as well as a dramatic reduction in paperwork by using e Manifests Q Has the use of e Manifests resulted in a decrease in processing times A Yes Although the effect of ACE on truck processing times at land border ports continues to vary by port trucks were processed on average 21 3 percent faster than the pre ACE baseline during October and December 2006 at key ACE ports The ACE ports reviewed to develop the average were Detroit Ambassador Bridge and Port Huron Michigan Laredo and El Paso Texas Otay Mesa California Nogales Arizona and Pembina North Dakota As additional ports and more drivers use e Manifests the processing times are expected to decrease further as lines become shorter for everyone even those who have not yet begun to use e Manifests February 2007 1 sont Did You e Manifest Trucks This section of the ACE Welcome Package provides carriers with the necessary information to submit an electronic manifest e Manifest within the ACE Secure Data Portal It will contain information on the following e Benefits of e Manifest Trucks e How to get started with e Manifest Trucks e Electronic Data Intercha
34. me crew screen allows you to submit details for a one time crew member for a specific manifest Refer to Adding Crew Members by Document ID or Looking up Existing Crew Members or Creating editing one time Crew Members in the ACE user manual for further details e Please note You must have at least one crew member listed for each trip a Select Gender b Enter the crew member s First Name Middle Name and Last Name First and Last names are required select a Name suffix from the drop down menu if applicable 2 p Enter Date of birth mm dd yyyy e Select a Citizenship Nationality from the drop down menu f Select a Country from the drop down menu g Enter values in the Address line 1 Address line 2 and Address line 3 fields as applicable Address 1 is required h Enter a City i Select a State from the drop down menu j Enter a Zip Postal code k The Driver Documentation section must be completed if the one time crew member is a driver Enter the Commercial Driver s License Country and State Province m If the driver is authorized to carry hazardous materials select Yes from the HAZ MAT Endorsement drop down menu and then enter the endorsement code in the If yes enter endorsement s field 15 February 2006 Providing the Right Information to the Righ
35. n e Manifest is acceptable and recommended for IITs which can be reported within the e Manifest During the transition period at ports where ACE is not available or e Manifest use is not yet mandatory current processes including FAST National Customs Automation Program NCAP electronic messages will continue to be used to comply with the rule until the mandatory policy is implemented The advance cargo rule mandated pre filing of an entry at least one hour prior to the arrival of the truck Through the use of PAPS the carrier was able to temporarily use the pre filed entry to comply with the advance cargo rule At the time of the advance cargo rule implementation there was no e Manifest capability Use of PAPS implied a barcode would be used to enable a CBP Officer to pull up the entry by scanning rather than typing an entry number The barcode is not needed by CBP if an e Manifest has been filed The shipment control number SCN reported in the shipment record of a manifest will be recorded in the prefiled entry so that the entry and manifest shipment records will be automatically associated upon arrival of the truck For more details on Trade Act of 2002 advance electronic information visit the CBP Web site www cbp gov modernization Q How does the use of e Manifest impact PAPS A CBP will continue to use PAPS as a mechanism for the submission of entry data in conjunction with a carrier s ACE e Manifest It is recommended PAPS conti
36. nge EDI vs ACE Secure Data Portal e How to create a standard manifest and e Required data elements for an e Manifest e Manifest Trucks In compliance with the Trade Act of 2002 the e Manifest Trucks capability enables carriers to submit electronic truck manifests to U S Customs and Border Protection CBP prior to a truck s arrival at a United States land border crossing The e Manifest Trucks feature introduces electronic filing of manifests which offers the trade community increased efficiency by saving valuable time at the border reducing processing time and offering online status tracking of trips In addition CBP Officers are provided with consolidated information that will help them expedite legitimate trade while keeping America s borders secure Currently a carrier can be penalized if an entry filer does not pre file the entry one hour before the truck arrives Timely pre filing of an e Manifest enables carriers to satisfy advanced cargo rule requirements and protect themselves from penalties Of course proper entry procedures still need to be followed to ultimately obtain release at the border The e Manifest feature in ACE e Automates truck manifest filings with CBP e Interfaces with current release processes e Consolidates CBP release mechanisms e Provides manifest and entry data on one screen for the CBP Officer with a single button decision process e Enables the e Manifest to be filed through either t
37. nter values in the Address line 1 2 fields if applicable j Enter the City k Select a Country from the drop down list Select a State Province from the drop down list m Enter a Zip Postal code n Enter a Telephone and Ext extension if applicable o Enter a Fax and Ext if applicable p Enter an Email address q Click the Save and Add Contact Information button to store the person s information The Add Contact Information portlet is displayed 3 To add anew contact to the system select the Add Contact Information button and enter the following contact information a Select a Contact type from the drop down list b Enter a person s name or company name for the contact in the C O name of person or company field 5 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks c Enter a PO Box or full address one of the two is required d Enter a House if applicable e Enter an Apt Suite if applicable f Enter values in the Address line 1 Address line 2 fields if applicable g Enter the City h Select a Country from the drop down list l Select a State Province from the drop down list j Enter a Zip Postal code k Enter a Telephone and Ext if applicable En
38. nue to be used in all cases where it is currently being used for filing entries even when filing an e Manifest Use of PAPS means the entry is filed via the Automated Broker Interface ABI prior to the arrival of the truck Please note while a carrier satisfied the Advanced Cargo Notification from the Trade Act of 2002 by submitting an e Manifest he she will not be able to cross the border until the entry has been filed An e Manifest eliminates the need for a carrier to present a PAPS barcode to the CBP Officer Please also keep in mind the earlier an entry is filed the better it is for everyone Advance submissions give both the carrier and the broker time to confirm that the entry data filed by February 2007 7 Frequently Asked Questions e Manifest the broker through PAPS matches the manifest data filed by the carrier through an e Manifest The e Manifest data will need to be associated with the corresponding entry data which is accomplished by reporting the Shipment Control Number SCN to the entry filer The e Manifest provides for automated submission of trip conveyance crew equipment and shipment data Some release processes that do not use PAPS as the release process today have been automated in e Manifest Trucks such as Section 321 Goods Astray General Headnote 1 In bond requests and the declaration of Instruments of International Traffic As far as CBP enforcement is concerned in the e Manifest environment the PA
39. o validate the consignee identification number Or b Enter the consignee s full name Limit 40 characters c Enter the consignee s Address line 1 Address line 2 and Address line 3 as applicable Only address 1 is required d Enter the consignee s City Limit 40 characters e Select the consignee s State Province from the drop down list f Select the consignee s Country from the drop down list g Enter the consignee s Zip Postal code Limit 10 characters h Enter the consignee s Telephone Number Limit 30 characters i Enter the consignee s Email Address Limit 25 characters e Party a Click Add Party to display the Select Party Type screen This link allows the user to select Broker Download or Secondary Notified Party functions In the Add Party portlet select a type from the Party Type drop down menu There are three party types to choose from Broker Download Enables the carrier to send a copy of the shipment record to the entry filer via ABI i The Shipment Add Party portlet is displayed li Enter the Filer Code 3 alphanumeric characters 21 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks iii Enter the Port Code Select the Port Lookup Code link to determine the accurate code
40. otal commodity quantity and select the weight unit of measure from the drop down list ili Enter the shipment Description Please note Descriptions such as Freight of All Kinds FAK are unacceptable An acceptable description would be more specific such as Carburetors iv Enter the Vehicle Identification Number if the commodity is a vehicle v Enter the Marks amp Numbers which are located on the exterior of the package If applicable vi Enter the HAZ MAT UNDG Code s HAZ MAT Hazardous Materials UNDG United Nations assigned Dangerous Goods codes if applicable vil Identify the HAZ MAT contact person if applicable vill Enter the HAZ MAT contact phone if applicable Ix Click Continue to save the commodities and to return to the previous screen x The previous steps can be repeated to report additional commodities 23 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks xl Click Cancel to cancel any changes and return to the previous screen b If you want to modify the Quantity Quantity Unit of Measure UoM Weight Weight UoM and or Equipment you can simply change the information on the shipment screen Click Recalculate for your updated commodity total c Click Continue to return to your manifest screen 7 Submitting an e Manifest
41. re Data Portal are mandatory fields 1 To create a new contact based on an existing person in the system a Search for an existing person by entering a Last name or First name Last name Is required b Click the Search button All names found in the search are displayed e Please note Searches are conducted on people belonging to the same account as the person performing the search c Click the button corresponding to the person you want to add as a contact 4 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks d Click the Add Contact Information button to add contact information 2 To create a new contact by first adding a person to the system a Bypass the search for an existing person by clicking the Create New button on the Add Contact information portlet The Create New Contact portlet is displayed b Select a Title from the title drop down list c Enter a First name provided Middle name in full and Last name in the spaces d Enter the person s birth date in numerical month date year format mm dd yyyy e Enter a person s name or company name for the contact in the C O name of person or company field f Enter a PO Box or full address one of the two is required g Enter a House if applicable h Enter an Apt Suite if applicable i E
42. rn border as well as most land ports along the northern border with the exception of those in Maine Idaho Montana New Hampshire Alaska and certain ports in North Dakota and Minnesota Q When and how will e Manifests become mandatory A Use of e Manifests is currently voluntary for most ports However CBP announced in Federal Register Notice FRN 71 FR 62922 that as of January 25 2007 truck carriers are required to submit an electronic manifest at the following ports of entry All ports in the states of Washington and Arizona as well as the following ports in the state of North Dakota Pembina Neche Walhalla Maida Hannah Sarles and Hansboro Additionally a second Federal Register Notice FRN 72 FR 2435 was published notifying all truck carriers that electronic manifests will be mandatory at all land border ports in Texas California and New Mexico as of April 19 2007 Q What is the mandatory e Manifest policy rollout schedule for the remaining land border ports A Schedules detailing when each port will implement the policy will be announced via subsequent Federal Register Notices FRNs 90 days before each implementation The FRNs will also be posted to the CBP Modernization Web site www cbp gov modernization February 2007 5 Frequently Asked Questions e Manifest Q How will the mandatory e Manifest policy be enforced A As implementation of the mandatory policy begins at each group of ports CBP intends to
43. rth of each passenger Travel document number for each passenger Travel document country of issuance for each passenger Travel document State province of issuance for each passenger Travel document type for each passenger Gender of each passenger Nationality of each passenger 9 Gd Gd uv GO GO GO GO G91 GO DO DO NO RO PO NIN 28 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks a inbonddestintion In bond destination 53 Onward carrier the SCAC code of the carrier to whom the in bond goods are being transferred Foreign port of unloading Place of receipt Service type the type of shipping contract Party ID number and type for any other party to the transaction listed on the trucker s bill oi ladino o identifier any number that the carrier may wish to pass on to the broker i e purchase oan commercial invoice etc FDA freight indicator identifies Food and Drug Administration FDA jurisdiction over the shipment this is not the prior notice requirement as set forth in the Bio Terrorism Act Country of origin of the cargo Entr t oe code The submission of the following information is considered optional upon the discretion of NIOO N O O Od Od Od OD O1 Q1 01 O1 O1 SADE bes the submitting party Marks and numbers on packaging to be distinguished from numbers required by adv
44. s selected when you have not already identified a piece of equipment on the manifest screen for this trip Please refer to One time Equipment for further information iv Trip This is the selection most commonly used since it will identify the equipment previously selected for this trip a Click the Add button after selecting your Equipment Type 22 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks b Once you have selected your equipment click Continue to view the details of this equipment c Click Continue to associate the selected equipment to the shipment e Please note f you have tandem trailers you can associate shipments to specific trailers or commodities within a shipment to a specific trailer e Commodity a Click Add Commodity to enter the details of commodities such as pieces packing descriptions and weight i Enter the Shipment Quantity of the commodity which refers to the lowest external packaging unit Do not report pallets Select the type of packaging from the drop down list i e cartons barrels rolls etc It is important that the total manifest quantity reported by the entry filer is the same as the total quantity you report Please note When shipping bulk cargo the total quantity of the shipment should be reported as 1 li Enter the Weight of the t
45. st suits the needs of their business Submitting the information early allows CBP and other border security agencies to pre screen the manifest through multiple checks before the truck arrives ACE Secure Data Portal vs EDI Which one is right for you e ACE Secure Data Portal The ACE Secure Data Portal provides a web based method to submit data to CBP The portal is readily accessible on the Internet and is free to all users Portal users key data in manually and then submit information directly to CBP e EDI an EDI is an electronic transmission of data directly from one computer system to another Information sent to CBP via EDI will go through ACE to other systems where it will be analyzed and processed Once the e manifest is created it will be transmitted to CBP via an EDI link either by the carrier or by a third party service bureau There are three options when using a CBP certified EDI 1 Self developed EDI interface A carrier develops in house software that is certified by CBP and interfaces with CBP 2 February 2006 Providing the Right Information to the Right People at the Right Time and Place Olt Ya ace e Manifest Trucks 2 Software application provided by a software vendor A carrier utilizes software provided by a vendor that has been certified by CBP Often these software applications enable carriers to pull the data required to populate the e Manifest from the software they use in their daily
46. submission of an e Manifest a paper manifest is still required to be available for review by CBP at the border crossing 26 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks Appendix 1 Data Elements Participating truck carrier accounts have the ability to electronically transmit truck manifest data and obtain release of their cargo crew conveyances and equipment via the ACE Secure Data Portal or EDI messaging The September 13 2004 Federal Register Notice FRN stated twelve data items were required to ensure compliance with advanced electronic cargo information requirements as provided in the final rule published by CBP in the Federal Register FR at 68 FR 68175 Additionally the September 13 2004 notice provided that 18 additional data elements primarily related to crew information and conveyance were required as well Another 40 data elements primarily concerning passengers insurance in bond and hazardous material are also required where applicable where the conditions would require their submission These conditional data elements are listed as numbers 31 through 70 on the list below Of these 40 data elements only a single data element described as Marks and numbers on packaging to be distinguished from numbers required by advance cargo information is considered to be an optional data element that may be submitted upon the discretion of the s
47. t People at the Right Time and Place e Manifest Trucks n At least one item must be provided in the Additional Documentation section Options include Passport Birth certificate Citizen card U S Visa Certificate of Naturalization Laser Visa BCC Permanent resident card Reentry permit Refugee permit and Other o Enter the ID number of at least one of the documents listed and select a Country and State Province where applicable p Click the Continue button to add the crew member to the manifest and return to the previous manifest screen q Once you are back on the manifest screen choose the driver who will be In Charge of the trip 4 Passenger s information e You can add a passenger by clicking the Create One time Passenger link For further information please refer to Creating editing One time Passengers in the ACE user manual e Create One time Passengers This screen allows you to enter details about a passenger added as a one time passenger to a specific manifest a Select Gender b Enter the crew member s First Name Middle Name and Last Name First and Last names are required c Select a Name suffix from the drop down menu if applicable d Enter Date of birth mm dd yyyy e At least one item must be provided in the Travel Documen
48. t fast a To add a conveyance associated with your account click on the blue Add Conveyance link on the right hand side of the screen b Enter the Conveyance the carrier assigned identification number c Select a Conveyance type from the drop down list d Enter the vehicle information number VIN or the serial number by clicking on the VIN Serial space e Once the VIN Serial has been entered and saved click on the blue Add License Plate link to add license plates Up to four license plates can be added to each conveyance i Enter the License plate li Select a Country of registration from the drop down list 8 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks lil Select a State Province in which the license plate was issued from the drop down list iv Click the Continue button to save the new license plate and return to the previous portlet f Click Save to save the new conveyance and return to the Carrier Details portlet 3 Equipment tab e Please note Box trucks or delivery vans are not considered equipment They are only registered as a conveyance a To add equipment associated with your account click on the blue Add Equipment link on the right hand side of the screen b Enter an Equipment Report the container trailer equipmen
49. t number which is located on the exterior of the unit c Select an Equipment type from the drop down list d Enter a VIN Serial e Click the blue Add License Plate link to add up to four license plates i Enter the License plate li Select a Country of registration from the drop down list lil Select a State Province in which the plate was issued from the drop down list iv Click the Continue button to save the new plate and return to the previous portlet f Click Save to commit your work or Cancel to discard and start over sot 2 To navigate through the ACE Secure Data Portal use the navigation buttons within a the portal rather than your browser s Back and Forward arrows 9 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks HOW TO Create a Standard Manifest To create a standard manifest select Carrier view from the drop down menu at the top of the portal screen Click on the Accounts tab at the top left side on the page Go to the Account List on the left hand side of your screen and click on the sign in the box next to your company name Your name will drop down with a file folder to the left of it Click on your name on this lower level A gray box will open with the words SCAC Detail Click on SCAC Detail Once the Carrier Det
50. ter a Fax and Ext if applicable m Enter an Email address n Click the Save button to save the contact information e There are also three additional tabs listed at the bottom of the Carrier Details screen 1 Drivers Crew 2 Conveyances 3 Equipment An account holder who participates in the FAST program does NOT need to enter information on crew members who have registered FAST cards or conveyances that have been previously registered with FAST 6 February 2006 Providing the Right Information to the Right People at the Right Time and Place ace e Manifest Trucks 1 Drivers Crew tab e Please note Drivers who have been issued FAST cards should not be entered into your carrier account a a 9 To add a crew member associated with your account click on the blue Add Crew Member link on the right hand side of the screen Enter the driver crew member s Complete name comprised of First Middle Last names and Suffix Enter a First name Enter a Middle name in full Enter a Last name Select a Name suffix from the drop down list Enter any Other last maternal names h Enter any aliases or Known as nicknames For example Robert Jones may also be known as Bobby Jones Enter a Date of Birth in mm dd yyyy format Select a Country of birth from the drop down list Select a Citizenship Nationa
51. the submission of cargo information electronically in advance of the arrival of the conveyance See 69 FR 51007 published August 17 2004 Temporary exceptions enumerated in the above referenced Federal Register Notice include merchandise which is informally entered on Customs Form CF 368 or CF 368 A cash collection or receipt February 2007 6 Frequently Asked Questions e Manifest merchandise unconditionally or conditionally free not exceeding 2000 in value eligible for entry on CF 7523 domestic cargo transiting Canada or Mexico and products of the United States being returned for which entry is prescribed on CF 3311 US goods returned However it should be noted that with the exception of CF 368 A the above manifest shipment release types can be reported as shipments on an e Manifest as well as Section 321 certain goods valued under 200 goods astray and merchandise which is released under exceptions listed in General Headnote 1 The appropriate Customs Forms and supporting documentation will be required in addition to the electronic manifest Merchandise entered under a CF 3299 household effects tools of trade is NOT listed under 123 92 b as being exempt from advance cargo information requirements and will require the fling of an e Manifest Although trucks hauling Instruments of International Traffic IIT are required to present a manifest they are not currently required to file an e Manifest However the filing of a
52. third party Ifa company chooses to file e Manifests directly with CBP via EDI software will either need to be developed purchased or leased The software must be tested for CBP system compatibility There may be administrative set up and training costs although e Manifests eventually should reduce administrative costs Q How can a truck carrier prepare for the mandatory e Manifest policy A Truck carriers should establish ACE truck carrier accounts as soon as possible or contact a customs broker service provider or other authorized filer to discuss how to submit e Manifests Remember ACE and e Manifests will soon be a business necessity for everyone Don t let your truck get caught in the last minute traffic jam of carriers rushing to comply with the new e Manifest requirements Beat the rush and start using the e Manifest process now to ensure a smooth transition as CBP moves toward implementing the mandatory policy nationwide Q What additional information documentation do need for border crossings using e Manifests Do still need paper A After successfully transmitting an e Manifest carriers or their agents should prepare and provide the driver with a CBP Form 7533 Inward Cargo Manifest or a plain paper printout cover sheet If using a cover sheet please note the following information in at least 22 point type e ACE Electronic Manifest should be printed on the document e Trip number Standard Carrier
53. tion in Shipment Release Types e When first establishing a shipment determine if your shipment release type is Pre Arrival Processing System PAPS If your shipment release type is not PAPS click the Change button to modify the method of shipment e The additional shipment release types include e Border Release Advance Selectivity Subsystem BRASS This is an automated system designed to expedite the processing of certain repetitively shipped products Authorized BRASS participants only e lf you are using BRASS there is one additional data element required which is the C4 code The C4 code is the number represented on the BRASS bar code When submitting a BRASS manifest an entry number will be generated upon arrival and sent to the ABI entry filer e Section 321 Informal This release type is used for certain shipments of values less than 200 In order to use this shipment type please refer to the Federal regulations and or a licensed Customs broker e There are two additional data elements Value and Country of origin that are required e Pre filed In bond There are three types of in bond movements that can be requested by ACE e Manifest Trucks e mmediate Transportation IT This in bond movement identifies cargo moving under bond from the port of arrival to a U S destination e The additional data elements needed include i The In bond destination which is a four character dis
54. trict port code Known as a Schedule D code li The Onward Carrier SCAC is only used if you are transferring the shipment to a different carrier iii The Bonded Carrier IRS is the IRS number of the carrier whose bond is being obligated iv The In Bond is completed if you are using a Customs assigned in bond number If this field is left blank the shipment control number will be used v The Transfer Carrier is used if the carrier is going to transfer the cargo to another carrier 25 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks e Transportation and Exportation T amp E and Immediate Exportation IE These in bond movements are used when merchandise is moved under bond from the first port of arrival to a U S destination and is scheduled to be exported from the United States e The additional data elements needed include i Foreign Port of Destination li Estimated date of U S departure iii The Mexican Pedimento Number is required for all exports to Mexico e Border Cargo Selectivity BCS This release type is used when the carrier can identify the entry filers entry number and the broker does not report the carrier s bill of lading number in the entry This will establish a link between this shipment and the filer s entry e The additional data element needed is the Entry Number With the
55. ts section Options include Passport Birth certificate Citizen card U S Visa Certificate of Naturalization Laser Visa BCC Permanent resident card Reentry permit Refugee permit and Other f Enter the ID number of one of the documents listed and select a Country and State Province where applicable g Click the Continue button to add the passenger to the manifest and return to the previous manifest screen 16 February 2006 Providing the Right Information to the Right People at the Right Time and Place e Manifest Trucks 5 Equipment s information e Equipment is any component that your power unit is pulling i e trailer flat bed or a container and chassis Please note lf you are pulling a container and a chassis this would be reported as two different pieces of equipment e To add equipment that you have stored in your carrier account click the Lookup Equipment link or to create equipment for this specific trip click the Create One time Equipment link e Lookup Equipment This screen allows you to search for and select equipment from your carrier account to be added to a manifest a Select a Type of equipment from the drop down menu b Enter the exterior equipment identification mark and number such as a trailer or container number under Mark select a Country for the licens
56. ubmitting party This optional data element appears as number 70 on the re published list Required Data Elements on the Electronic Manifest Conveyance number and if applicable equipment number the number of the conveyance is its Vehicle Identification Number VIN or its license plate number and State of issuance the equipment number if applicable refers to the identification number of any trailing equipment or container attached to the power unit For purposes of this test both the VIN and the license plate number are required Carrier identification e the truck carrier identification SCAC code the unique Standard Carrier Alpha Code assigned for each carrier by the National Motor Freight Traffic Association 3 Trip number and if applicable the transportation reference number for each shipment The transportation reference number is the freight bill number or Pro Number if such a number has been generated by the carrier For purposes of this test the SCN and if applicable the associated Bill Control Number BCN are required Container number s for any containerized shipment if different from the equipment number and the seal numbers for all seals affixed to the equipment or container s For purposes of this test seal numbers will be enforced in FAST on the southern border G The foreign location where the truck carrier takes possession of the cargo destined for the U S 6 The scheduled date and time of arrival o
57. umes of electronic manifests The question will be whether carriers are ready In the past few months we have already seen an increase in the numbers of e Manifests filed from 1 000 e Manifests submitted in April to more than 20 000 submitted in December 2006 To date nearly 100 000 e Manifests have been filed since the first e Manifest was submitted in 2005 The number of ACE portal carrier accounts more than doubled in that same time period and now stands at more than 4 000 as of December 2006 Further growth in e Manifest filings is expected as the mandatory policy is implemented Carriers are encouraged to establish ACE truck carrier accounts or contact a customs broker service provider or other authorized filer as soon as possible to discuss how to submit e Manifests Lists of service providers can be found on the CBP Web site www cbp gov modernization Truck carriers should be making plans now to avoid being stuck in the last minute influx of carriers rushing to comply Questions If you have any questions relating to e Manifest EDI in bond information or general ACE questions please visit www cbp gov modernization or send your inquiries to CBP CSPO dhs gov February 2007 9

e-Manifest

Contents

Download Pdf Manuals

Related Search

Related Contents